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WALTAIR DIVISION TENDER NOTICE NO: WCY/8/Cleanliness/Outsource

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WALTAIR DIVISION TENDER NOTICE NO: WCY/8/Cleanliness/Outsource EAST COAST RAILWAY COMMERCIAL DEPARTMENT -WALTAIR DIVISION TENDER NOTICE NO: WCY/8/Cleanliness/Outsource/DVD/SCM/2018. NAME OF THE WORK Contract for Manual Cleaning at DUVVADA and SIMHACHALAM Railway Stations i.e. surface cleaning activities of all platforms, all offices and service buildings, circulating and parking areas, waiting halls, RPF office, FOBs, tracks and cleaning of drains, rag picking from all tracks from outer signal to outer signal by using required tools, consumables , and Daily Garbage disposal from the station premises by using Truck, (as specified in the tender schedule) for a PERIOD OF 18 MONTHS from the date of issue of LOA. Value of the Contract : Rs. 57,85,712/- Earnest Money Deposit : Rs.115720/- Tender Document Cost : Rs. 5900/- Declaration Form Tender Notice No: Wcy/8/Cleanliness/Outsource/DVD/SCM/2018 Name of the work : Contract for Manual Cleaning at DUVVADA and SIMHACHALAM Railway Stations i.e. surface cleaning activities of all platforms, all offices and service buildings, circulating and parking areas, waiting halls, RPF office, FOBs, tracks and cleaning of drains, rag picking from all tracks from outer signal to outer signal by using required tools, consumables , and Daily Garbage disposal from the station premises by using Truck, (as specified in the tender schedule) for a PERIOD OF 18 MONTHS from the date of issue of LOA. To, The President of India Acting through Senior Divisional Mechanical Engineer East Coast Railway, Waltair Division. I/We have read the various conditions of tender attached here to and hereby agree to abide by the said conditions. I/We also agree to keep this tender open for a period of 60 (Sixty) days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my/our “Earnest Money”. I/We offer to do the work for East Coast Railway, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within 18 months from the date of issue of letter of acceptance of the tender. I/We also hereby agree to abide by the General Conditions of Contract corrected with the latest printed/advance correction slips and to carry out the work according to the special conditions of contract and specifications of materials and works as laid down by Railway in the annexed Special conditions/Specifications and the Indian Railways Standard General Conditions of Contract July 2014 with up to date Correction Slips A sum of Rs. 115720/- (Rupees one lakh fifteen thousand seven hundred & twenty only) is hereby forwarded as Earnest Money. The full value of the Earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our tender is accepted and if :- a. I/We withdraw the offer within the validity date of my/our offer. b. I/We do not commence the work within fifteen days after receipt of orders to that effect. c. In case of my/our failure to submit the requisite Performance Guarantee even after 60 days from the date of issue of LOA, the contract may be terminated duly forfeiting the EMD and other dues, if any payable to us against the contract. I/We am/are a Micro and small Enterprises registered from ____________(body approved by Ministry of MSME) with registration No:__________________ and terminal validity up to ______________________ for similar service contracts. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance on my/our offer for this work. Signature of Witness : 1.____________________ Signature of Tenderer(s) Date :_____________ 2.____________________ Address of Tenderer(s) 1.0 ELIGIBILITY CONDITIONS : To participate in this tender, the Tenderer must fulfil following eligibility Criteria. Should have completed in the last three financial years at least one similar work, for a minimum value of 35% of the advertised tender value. (i) Similar nature of works physically completed within qualifying TECHNICAL ELIGIBILITY period i.e, the last 3 financial years and current financial year CRITERIA shall only be considered in evaluating the eligibility criteria. (ii) The total value of similar nature of works completed during the qualifying period, and not the payment received within qualifying period alone, shall be considered. (iii) Tenderer has to produce supporting documents/certificates from the organization with whom they have worked along with the tender offer. Certificates from private individuals for whom such works are executed shall not be accepted. FINANCIAL ELIGIBILITY Total contract amount received during the last three CRITERIA financial years and in the current financial year up to the date of opening of tender Should be a minimum of 150% of Advertised Tender Value of work. An authenticated certificate duly attested from employer/ client, audited balance sheet duly certified by a Chartered Accountant to be produced. NOTE 1: (A) Current financial year means, the financial year in which the tender is opened. Financial year means on and from 1st April to 31st March. (B) Bid should be in Two packet System. Bidders shall submit their quotations/offers in two sealed envelopes; with one envelope containing the Technical bid(first packet) and the other envelope containing the Financial bid(second packet)l (C) The credentials (technical and financial) with regard to execution and physical completion of single similar work and contractual receipts should pertain to the qualifying period i.e. within the current financial year and three previous financial years. (D)Authentic copy of the documents should be uploaded by the tenderer(s) along with their offer to fulfil the eligibility criteria otherwise their offers will not be considered and summarily rejected. (E)The following documents are to be uploaded along with the offer by the tenderer: i) List of personnel, organization available on hand and proposed to be engaged for the subject work ii) List of Plant & Machinery available on hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work. iii) List of works completed in the last three financial years giving description of work, organization for whom executed, value of contract at the time or award, date of award and date of scheduled completion of work, Date of actual start, actual completion and final value of contract should also be given. iv) List of works on hand indicating description of work, contract value, approximate value of balance work yet to be done and date of award v) In case of item (iii) & (iv) above, supportive documents/ certificates from the organization with whom they worked/ are working should be uploaded. vi) Certificates from private individuals for whom such works are executed/ being executed shall not be accepted. NOTE 2: Following safeguards will be followed while considering the credentials issued by Private Organizations for the subject contract: (i) The credential should be from the Client/Owner organization for whom the work was done and not from another Contractor/Service provider. (ii) The Client/Owner organization must be an existing firm registered under Companies Act. Credentials issued by Proprietorship firms, Partnership firms, JV firms etc., shall not be considered. (iii) TDS Certificates issued by the Client/Owner organization in respect of payment received by the tenderer should be submitted along with the tender. (iv) The credential documents must be got verified from the issuer. ANNEXURE “A” GENERAL INSTRUCTIONS The tenderer(s) should not put any unusual condition from their side contradicting terms and conditions in the e-tender. Such unusual/contradictory conditions shall not be considered. 1.1 Please fill in required information asked for in the specified space in the e-tender. tender will be otherwise treated incomplete and hence will be liable for rejection. 1.2 The quantity shown in the schedules are approximate and are likely to vary on either side (+/-) as per the conditions of contract. 2. Tender Document: 2.1. Tenderers are required to submit their offer through e-tender on website www.ireps.gov.in and the tenderers shall quote his/their rates therein as required. a.2 Tenderer should furnish the satisfactory evidence that: a) He is a reputed contractor / firm who can undertake works similar to this tender and has adequate technical knowledge and experience. b) He has all the tools and tackles as per Schedule B, Schedule C and Schedule D of Annexure C. c) He has adequate financial stability and status to meet the stipulations under the contract. d) He has an established supervisory control organization to ensure that there is adequate control at all stages of execution of the contract. 3. EARNEST MONEY a) The tenderer has to deposit an earnest money of Rs. 115720/- (Rupees one lakh fifteen thousand seven hundred & twenty only).This will be refunded to unsuccessful bidders within a reasonable time. Railway will not pay any interest towards the money deposited. b) As per Railway Board’s letter No 2015/CE-I/CT/5/1 dated 31.08.2016, Payment of EMD & Tender document cost shall be made only through net banking or payment gateway. FDRs will not be accepted as EMD. 4. Exemption from EMD and Tender Document Cost: a) Payment of tender document cost and Earnest Money deposit will be exempted to Micro and Small Enterprises, which are registered with (i) District Industries Centers, (ii) Khadi and Village Industries Commission, (iii) Khadi and Village Industries Board, (iv) Coir Board, (v) National Small Industries Corporation, (vi) Directorate of Handicraft and Handloom and (vi) Any other body specified by Ministry of MSME. MSE’s registered with the above agencies for the item tendered will be exempted as per Rly.
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