Police Services Board PO Box 31038, Willow West Postal Outlet, Guelph, N1H 8K1 Telephone: (519) 824-1212 #7213 Fax: (519) 824-8360 TTY (519)824-1466 Email: [email protected]

OPEN MEETING AGENDA

THURSDAY, NOVEMBER 19, 2020 2:30 p.m. LOCATION: Electronic Meeting Call In: +1 647-749-9252 (Toll) Conference ID Number: 321 837 565#

Closed Session: 1:00 p.m. Open Session: 2:30 p.m.

ITEM ACTION

1. Welcome and Introductions

2. Meeting Called to Order

3. Declaration of Conflict or Pecuniary Interest Information

4. Closed Session Resolutions (if any) Decision

5. Presentations/Delegations - None Information

6. Approval of Minutes of the Open Meeting of October 15, 2020 Decision

7. Approval of Agenda Decision

PART 1 - CONSENT Items on the Consent Agenda can be approved in one motion. Prior Decision to the motion, Board members may request that an item be moved from the Consent Agenda to the Discussion part of the agenda.

7.1 Headquarters Renovation & Expansion Report Information 7.2 Board Correspondence Report Information 7.3 Community Account Report Decision 7.4 September 2020 Financial Variance Report Information 7.5 Human Resources Report – Member Appointments Decision 7.6 Use of Force Quarterly Report Information

PART 2 - DISCUSSION 7.7 911 Calls Report (verbal) Information 7.8 2019 Crime Severity Index Report Information

Open Meeting Agenda Thursday, November 19, 2020 Page 2

ITEM ACTION

7.9 Policy Review Committee Report Decision 710 Chief’s Monthly Report Information 7.11 New Business

8. Information Items Information  Next Open Meeting: Thursday, December 10, 2020, 2:30 p.m., (Virtual Meeting)*Note the earlier date

9. Adjournment Decision

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Guelph Police Services Board PO Box 31038, Willow West Postal Outlet, Guelph, Ontario N1H 8K1 Telephone: (519) 824-1212 #7213 Fax: (519) 824-8360 TTY (519)824-1466 Email: [email protected]

OPEN MEETING

MINUTES – OCTOBER 15, 2020

An Open meeting of the Guelph Police Services Board was held by teleconference call, pursuant to Guelph Police Services Board By-Law 164 (2020), on October 15, 2020 commencing at 2:30 p.m.

Present: R. Carter, Chair G. Cobey, Chief of Police C. Guthrie, Member D. Goetz, Deputy Chief of Police C. Billings, Member J. Sidlofsky Stoffman, Legal Services R. Curran, Member L. Pelton, Financial Services Manager P. McSherry, Member C. Polonenko, Executive Assistant

Guests: Kim Cusimano, Executive Director, People and Information Network David Lee, Director, Campus Community Police

Guelph Police Service: S/Sgt. Michael Davis, Sandra Odorico, Jessica Abra

1. WELCOME AND INTRODUCTIONS 2. MEETING CALLED TO ORDER

Chair Carter called the meeting to order at 2:32 p.m. by teleconference call between the attendees and gave Territorial Acknowledgement.

3. DECLARATION OF CONFLICT OR PECUNIARY INTEREST

There were no declarations of conflict or pecuniary interest.

4. CLOSED SESSION RESOLUTIONS

There were no motions brought forward from the closed session.

5. PRESENTATIONS/DELEGATIONS

5.1 Delegation: Kim Cusimano, Executive Director, People and Information Network (PIN)

Joining Kim Cusimano, Executive Director of PIN, were Board Chair, Janet Kaufman and Program Coordinator, Emily Vincent. Ms. Cusimano reported that one in five

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non-profit organizations could close within 6 months due to COVID-19. She presented several statistics regarding various aspects of volunteering. 44% of Canadians volunteer formally and 59,608 volunteer in Guelph. The Better Match Program, whereby volunteers receive an authorization number for a police records check for no cost, is a valuable service and a leading innovation in the voluntary sector; one that makes an impact here in our community. The Ontario Non-profit Network along with Volunteer Canada has identified volunteer screening as a policy area that needs to be addressed and have advocated for change. Ms. Cusimano requested that the Guelph Police Service continue to waive the police record check fee for 2021 and work with PIN to develop a working group to explore further options.

Chief Cobey thanked Ms. Cusimano for the valuable work she and her team do. The Guelph Police Service is working hard to account for budgetary spending and wants to find the balance that is a sustainable model and fair for all Guelph residents. Currently, 50% of volunteers have fees for record checks waived through PIN, but 50% have to pay the fee. R. Carter thanked Ms. Cusimano for presenting to the Board on behalf of PIN and invited her to stay for the Staff Report.

5.2 Presentation - University of Guelph Campus Community Police Annual Report – Mr. David Lee, Director

R. Carter welcomed David Lee and invited him to present the 2019 Annual Report for the University of Guelph Campus Community Police. He highlighted the following:

• Statistics are down from other years due to COVID-19 as the campus was closed. • Calls for service increased which indicate that people are reaching out for help and they know how to find them. • Reportable incidents or escalated calls have gone down. • 61% of all charges and 70% of all trespass charges have to do with people not associated with the University. • Serious calls are down because of proactive patrols, which have tripled in two years. Sergeants identify where patrols are needed and ensure patrols are done by tracking them. • Thefts are down however, internal thefts are way up, due to one student who was on a crime spree. That student is no longer at the University. • Business Continuity Planning is a new initiative. S/Cst. Dave Pringle is looking into bringing all Business Continuity Plans together so a situation can be addressed by looking at the same terms of reference. This is especially important for responding to an emergency. An emergency planning steering committee made up of key players around campus is being coordinated. • Other items of interest include: Safe Gryphon Safety App, UG Alert for an emergency alert to everyone on campus. • Areas of Training include anti-racism training, anti-oppression training, and mental

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health training in conjunction with the police service. • A student-led mental health response team is being developed in cooperation with Student Health Services. • A package is being developed to focus on Indigenous issues. • The Police Auxiliary Unit steers people in the direction of considering becoming a police officer. He noted that relationship that the University Campus Community Police has with the Guelph Police Service is unique and he expressed his appreciation to the Chief. R. Carter thanked Mr. Lee for the excellent report.

6. APPROVAL OF MINUTES

Moved by C. Guthrie Seconded by P. McSherry THAT the Minutes of the Open Meeting held Thursday, September 17, 2020 be approved as presented. - CARRIED –

7. APPROVAL OF AGENDA

Moved by P. McSherry Seconded by C. Guthrie THAT the Guelph Police Services Board approve the Open Meeting agenda as presented. -CARRIED –

Moved by P. McSherry Seconded by C. Guthrie THAT the Guelph Police Services Board adopt Part 1 – Consent Agenda as identified below. -CARRIED –

7.1 Headquarter Renovation and Expansion That the Report titled “Police Headquarters Renovation and Expansion Project” and dated October 15, 2020, be received for information.

7.2 Human Resources Report – Member Appointments THAT Dean Elliott be appointed as a full-time member of this Service effective October 5, 2020; and THAT Brianne Wilson be appointed as a full-time member of this Service effective October 5, 2020.

7.3 Appointments Report THAT Thomas Gill be appointed as a Special Constable with the University of Guelph effective September 14, 2020.

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7.4 Community Account Quarterly Report That the Report titled “Community Account Quarterly Report (July 1 – September 30, 2020)” and dated October 15, 2020, be received for information.

7.5 Board Correspondence Report That the report titled “Open Meeting – October 15, 2020 Board Correspondence Report” be received for information.

7.6 Professional Standards Quarterly Report That the report titled “Professional Standards Third Quarter Report” and dated October 15, 2020 be received for information.

7.7 Missing Persons Act, 2018 Annual Report That the report titled “Missing Persons Act, 2018 Annual Report” and dated October 15, 2020 be received for information.

7.8 Seniors Crime Report That the report titled “Seniors Crime” and dated October 15, 2020 be received for information.

7.9 Finance Committee Terms of Reference Amendment Report THAT the second bullet point of Section 2 – Financial Responsibility be amended to read: “Review the Statement of Financial Position of GPS at the call of the Committee Chair and report to the Board on such.”

-CARRIED-

Part 2 – Discussion Agenda

7.10 People & Information Network (PIN) and Guelph Police Service Report

Chief Cobey noted his appreciation for the work of volunteers. The goal of the Guelph Police Service is to ensure that the system is fair for all Guelph residents, as currently, through the Best Match program with PIN, only 50% of Guelph’s volunteers have the fee for police record checks waived. In spite of the excellent work done by PIN to develop other strategies for the volunteer and non-profit community, record checks have continued to be used as the method of choice for risk mitigation. Demands for record checks have consistently been in the thousands for the past five years for all volunteer and non-profit community organizations. On November 1, 2018, the Police Record Check Reform Act 2015 was proclaimed, which standardized the record check process. However, the cost to manage the process still lies with the police service and there is still no significant volume reduction. In 2019, there were 4,209 record checks for non-profit volunteer groups: 2,174 were for PIN and did not pay a fee, and 2,035 who chose not to affiliate with PIN, paid the fee. The issue of fairness for all Guelph citizens must be considered by way of an equitable fee structure, as the current plan is not sustainable for the Guelph Police

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Service, as the cost last year was $74,000 to provide free checks to a select group of citizens.

Discussion followed. The following information was provided: 1) The Chief is not aware of any other municipal police service that provides free records checks for volunteers. 2) The $35 fee is not a revenue-generating item; it only recovers the cost in time, materials and other costs. 3) The burden of the costs for a community-led volunteer program should not be borne by the police, but by the City. Appreciation was noted for Ms. Cusimano’s comment made during her presentation, that she recognized that this is a difficult time to make difficult financial decisions. R. Carter thanked her for her excellent presentation.

Moved by C. Guthrie Seconded by C. Billings THAT the Guelph Police Services Board approve the staff recommended changes for user fees for Police Record Checks for Volunteers with a valid authorization number from the current $0.00 to $35.00, effective January 1, 2021, and THAT Schedule A of By-law 149 (2013) be amended to reflect this change, effective January 1, 2021. -CARRIED-

7.11 Priority 9 Calls for Service and 9-1-1- Hang-Up Calls Report

The Board received this report for information. The report summarizes the types of calls received by the Service in terms of priority, neighbourhood and response times and considers the factors impacting those metrics, more specifically, 9-1-1 hang-up calls. Chief Cobey noted that the Service is providing more public education on social media to advise people to stay on the line if they call 911 by mistake. This will prevent many unnecessary calls for service and wasted resources.

Discussion followed regarding the following: 1) Intentional misuse calls: The Board was advised that the police have the ability to charge or fine a person under the Criminal Code who maliciously or intentionally calls 911, however, the majority of calls reflect situation there is a misunderstanding of appropriate use, even if coded as intentional misuse. In this case, the call is closed and the person is told call on the administrative line. 2) Educational awareness campaign: Peel Region has conducted an educational awareness campaign. J. Sidlofsky Stoffman will contact Peel to request information as to whether these 911 calls have reduced because of the campaign and to determine any other benefits. 3) Provincial assistance and legislative review: It was noted that other Services are requesting that the Province assist with an educational campaign and to conduct a legislative review on the matter. Other provinces penalize and fine people who

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make frivolous 911 calls. It was discussed whether the Guelph Police Service should be part of this request to the Province. The OPP have steps in place that are working very well over the last ten months. Chief Cobey will provide a report to the Board at the November meeting with the results of research and recommendations to move forward, including what advocacy work can be done as a Board and as a City Council. 4) Strategy to deal with this issue: It was suggested that, since this is budget time and frivolous 911 calls consume financial resources, the idea of a one-year strategy to track and attack this issue could be discussed between now and the next meeting in November to present a recommendation to the Board. Quarterly reports would provide good baseline data to justify next steps. Chief Cobey undertook to provide an update as to a strategy moving forward. How to increase efficiency of how we deal with this problem and decrease non- emergency calls should also be incorporated into the report.

7.12 2021 Operating Budget Approval

The 2021 Operating Budget Report was provided in detail to the Board at the September meeting for consideration. L. Pelton reported that the numbers are the same in the recommendation to the Board. There are no new hire requests, and apart from uncontrollable increases, this budget represents a 0% increase. The increase of $2,193,950, or 4.75% over 2020 is due to uncontrollable expenses as set out below:

- Base budget adjustments: 0.00% - Annualization for new hires approved in 2020 budget: 2.05% - New growth requests: 0.00% - Board approved (PRIDE and Collective Agreements): 3.38% - Items budgeted at City level: 0.13% - Impact from Capital: -0.81%

Chief Cobey noted that a lot of work went into finding where efficiencies were to present a 0% budget increase, including discussing changes with the City to a legacy agreement from the 1990s to modernize the allocation of funded FTEs to be the public safety answering point for 911.

R. Curran left the meeting at 3:35 p.m.

Moved by C. Guthrie Seconded by P. McSherry WHEREAS the Guelph Police Services Board is committed to the priorities from the 2019-2021 Strategic Plan and to its responsibility for the provision of adequate and effective policing for the City of Guelph; and WHEREAS the Guelph Police Services Board has reviewed the proposed 2021–2024 operating budget and forecast in consideration of the City of Guelph’s 2021-2024 budget process guideline; and

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WHEREAS the Guelph Police Services Board presented its Operating budget to the public on September 17, 2020 and provided an opportunity for feedback; therefore, BE IT RESOLVED THAT the Guelph Police Services Board approve the Guelph Police Service 2021 Operating Budget in the amount of $48,335,450; and THAT the Guelph Police Services Board receives the Guelph Police Service 2022- 2024 Operating Forecast in the amount of $50,890,950 in 2022, $52,998,550 in 2023, $54,731,050 in 2024 for information and planning purposes; and THAT the Guelph Police Service Board carry-over the request from 2020 to recommend that $50,000 be transferred from reserve #115 Police Contingency; and THAT the Board forwards this information to the City of Guelph Council. -CARRIED -

7.13 Policy Review Committee Report

Moved by C. Guthrie Seconded by C. Billings THAT the Policy Review Committee Report be deferred to the November meeting. -CARRIED-

J. Sidlofsky Stoffman and C. Polonenko will review the policies and separate them into closed and open meeting reports. The requested bylaw change will be presented in the open meeting.

7.14 Chief’s Monthly Report

Chief Cobey attended a virtual town hall meeting last week and extended his offer to attend any events. He highlighted the leadership of the Chief Administrative Officer and Dr. Mercer during the extended time of dealing with COVID-19. It has impressive to see how the community has come together.

7.15 New Business

The Board requested that C. Polonenko investigate tendering for a four-year term for the Community account audit/review engagement as opposed to a three-year term and report back to the Board with best practice at the November meeting.

8. INFORMATION ITEMS

• Next Open Meeting: Thursday, November 19, 2020, 2:30 p.m. • Canadian Association of Police Governance Virtual Conference and Annual Meeting – Oct. 31-Nov. 2, 2020 • Law of Policing Virtual Conference – Nov. 4-5, 2020 • Ontario Association of Police Services Boards Fall Labour Conference – Nov. 12-13, 2020 • Zone 5 Meeting – hosted by the Guelph Police Services Board and the Guelph Police Service – December 8, 2020 • Ontario Association of Police Services Boards Spring Conference – May 26-29, 2021

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9. ADJOURNMENT

Moved by C. Billings Seconded by C. Guthrie THAT the Open meeting of the Guelph Police Services Board adjourn as at 3:44 p.m. - CARRIED –

R. Carter , Chair C. Polonenko, Executive Assistant

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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

OFFICE OF THE CHIEF OF POLICE

TO: Chair Robert Carter and Members of the Guelph Police Services Board

DATE: Thursday, November 12, 2020

SUBJECT: POLICE HEADQUARTERS RENOVATION AND EXPANSION PROJECT

PREPARED BY: Scott Green – Inspector, Support Services

APPROVED BY: Gord Cobey – Chief of Police

RECOMMENDATION:

For information only.

SUMMARY:

To provide the Board with an update on the Police Headquarters Renovation and Expansion project

STATUS REPORT FOR THE MONTH OF NOVEMBER 2020:

The new General Contractor, Perini Management is now on site on a full time basis. All contracts are now in place between the City of Guelph, Zurich Insurance and Perini Management.

Mobilization of construction work is to begin Monday, November 16th, 2020. Once site cleanup and weather proofing is completed, approx. 24 labourers and trades people are expected to be working on the project within the next month.

The final detailed schedule is not yet finalized, but Perini Management is forecasting project completion for the summer of 2021.

STEERING COMMITTEE

The Steering Committee continues to meet to provide oversight on the project. Our Project Manager, Ken VanderWal of the City of Guelph, continues to work with GPS project staff.

The Project Manager continues to work with the architect to identify deficiencies, which will be addressed as the trades return under new project management. The Project Manager is working closely with Perini Management as mobilization begins and trades return to the site.

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FINANCIAL REPORT:

The total budget for the Headquarters Renovation and Expansion project (PS0033) is $34.1M. The Project Manager along with the City of Guelph Finance team continue to assess the status of the budget and the impact on the remaining portion of the project.

CORPORATE STRATEGIC PLAN:

This project continues as it relates to objective eleven of the 2016 - 2018 Guelph Police Service Business Plan. Successfully complete the renovation and expansion of the Guelph Police Service headquarters building. 1. Complete the police headquarters renovation and expansion on time and on budget in partnership with the City of Guelph. 2. Ensure business continuity during the project, including having new procedures and practices in place for the completed headquarters building. 3. Develop a communications plan regarding the Guelph Police Service headquarters renovation targeting the public and Guelph Police Service members.

FINANCIAL IMPLICATIONS:

The Project Team is assessing the remaining work to complete the project against the approved budget of $34.1M (PS0033).

ATTACHMENTS: •

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Open Meeting – November 19, 2020 Board Correspondence Report

• Information and Privacy Commissioner of Ontario re: Body-Worn Cameras (attached) • Guelph Police Services Board response re: Body-Worn Cameras (attached) • People and Information Network (PIN): Kim Cusimano re: Delegation to Board October 15, 2020 (attached) • Guelph Police Services Board response to PIN re: Delegation (attached) • Ontario Association of Police Services Boards re: Correspondence from Halton (attached) • Ontario Association of Police Services Boards Zone 5 re: Update on Zone 5 meetings (attached) • Guelph Police Service New Hires: Brianne Wilson, Special Constable Thomas Gill Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31

GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

CHAIR’S OFFICE, GUELPH POLICE SERVICES BOARD

TO: Chair Robert Carter and Members of the Guelph Police Services Board

DATE: November 19, 2020

PREPARED BY: Cheryl Polonenko, Executive Assistant, Guelph Police Services Board

SUBJECT: COMMUNITY ACCOUNT REPORT

PREPARED BY: Cheryl Polonenko, Executive Assistant

APPROVED BY: Robert Carter, Chair

RECOMMENDATION: That the Guelph Police Services Board approve an extension of the contract with the firm Tonin & Co. by one year to perform the 2021 review engagement on the Community Account, to allow sufficient time for the Board to do a full review of Policy BD-01- 002, Community Account.

REPORT: At the October 15, 2020 open meeting, the Board requested information obtained through surveying other police services boards regarding the tender process for the audit/review engagement of the Community Account. This was undertaken and the results indicate that there is a variety of approaches regarding the management of police auction and found money.

Delaying the tender process would be beneficial for the Policy Review Committee to perform a complete review of the Community Account policy at its meeting in the spring of 2021. This policy is due for review in 2021 during the normal four-year board policy review cycle. Any changes , including the length of the contract, would then be made in sufficient time for the next tender process in the fall of 2021. The auditor for the past three years is willing to perform the 2021 review engagement of the Community Account, subject to the Board’s approval.

ATTACHMENTS: Nil

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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

FINANCIAL SERVICES DIVISION

TO: Chair Robert Carter and Members of the Guelph Police Services Board

DATE: Thursday, November 19, 2020

SUBJECT: SEPTEMBER 2020 FINANCIAL VARIANCE REPORT

PREPARED BY: Lisa Pelton, Manager & Lisa Rintoul, Analyst, Financial Services

APPROVED BY: Daryl Goetz, Deputy Chief of Police

RECOMMENDATION:

For information.

SUMMARY:

The purpose of this report is to share with the Guelph Police Services (GPS) Board the September operating and capital variance results. The variance results are monitored throughout the year so that corrective action can be taken if necessary to ensure that the actuals remain within budget.

The City of Guelph monitors the operating and capital variance information regularly and requires variance explanations and year-end projections from the Guelph Police Service in accordance with their reporting schedule. This information is shared with City Council on a quarterly basis for the operating budget results and tri-annually for the capital results.

Dashboard reporting is utilized throughout the report. For these dashboards, a green status signifies that the measure is within budget or a surplus is expected. A yellow status signifies that the measure is at risk of being over budget, therefore a mitigation strategy is in place to try and rectify the over spending. Lastly, a red status signifies that the measure is forecasted to not remain within budget and a mitigation strategy needs to be developed and implemented.

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OPERATING VARIANCE REPORT:

The Guelph Police Service’s September 2020 operating surplus is $2,132,772 and represents a positive 6.3% variance to the full year budget. The Senior Leadership Team (SLT) maintains a high-level dashboard that focuses on measures that can have a significant impact on the Service’s financial position. A detailed variance report is included as Appendix A.

Measurement Status Operating Variance

Position Vacancy

Overtime

Travel and Training

FTE

All measures as of September 2020 have a green status with the exception of overtime. Overtime is in a red status due to paid overtime ending the quarter approximately $214K over budget. An overtime reduction strategy is currently being implemented.

The September operating surplus is primarily related to the following; a surplus in grant revenue, salary and benefits, and purchased services. The grant revenue received against budget has resulted in a $983K favourable variance due to the timing of receipts. The position vacancy budget including benefits has a year to date surplus of $1.47M due to the full time equivalents (FTE) being below the authorized strength throughout the first, second and third quarters. This surplus is offset by deficits experienced in overtime and temporary staffing costs resulting from these vacancies. As of September, FTEs are below budget by 14.45 of which police FTEs are under complement by 5 members. The authorized FTE strength for police (222.5) was increased during the 2020 budget by 17 FTE. Civilian FTE’s are under complement by 9.45 FTEs with vacancies in courts (2 FTE), communications (4.45 FTE), and 2020 budgeted new positons (3 FTE). The 2020 authorized civilian complement is 110.17.

Primary factors contributing to the compensation surplus are:  As banked overtime is taken, the value of the time taken is credited to the permanent salaries line.  Surpluses related to position vacancies for permanent staff, which is offset by temporary staffing and overtime.

Paid overtime is currently over budget by $214K, primarily because of call outs for operations and staffing as well as administration hours due to additional cleaning. With respect to banked overtime, time earned is valued at $363K while time taken is $334K, meaning that the liability has increased slightly, year over year, as of September 2020. Banked overtime earned is charged to the overtime line, while banked overtime taken is credited to permanent salaries. As of September 30, 2020, banked and paid overtime hours have decreased year over year by 4664 straight time hours. Overtime is being monitored due to the unpredictability of some causes, such as Covid- 19, which has the potential to materially affect the Services’ financial results.

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Purchased goods, services, and internal charges/recoveries net to a $201K surplus. With most expense categories tracking fairly close to budget, the overall surplus is mainly due to travel and training expenses and internal charges. Travel and training surplus ($204K) has resulted from the cancellation or postponement of sessions due to Covid-19. Internal charges are favourable due to savings in vehicle gasoline ($93K) and maintenance ($46K). GPS predominately utilizes the City’s Public Works department and the actuals are charged back to GPS. As of September 30, 2020, the average price of gasoline purchased at Public Works was $0.85/per litre compared to a budget of $1.09/per litre. Actual quantities of gasoline were also lower than budget.

Revenues are higher than plan by $928K of which grant revenues account for $983K. This is due to the timing of grant revenues received compared to budget as well as unbudgeted grant surpluses, which are entirely offset by expenditures. Deficits in user fees (clearance checks and false alarm revenues) offset the surplus in grants.

At this time, the Guelph Police Service is forecasting a year-end surplus based on forecasted savings in compensation and purchased services for the year. Pressures to the full year forecast that could affect the Service’s year-end position include the level or severity of Covid-19, which may impact overtime and other expenses such as safety supplies, currently these total $83K. Other risks include an elevated level of member accommodations and high recruitment requirements to fill position vacancies.

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CAPITAL VARIANCE REPORT:

The capital status dashboard as at September 30, 2020 is presented for information in Appendix B. As of September 30, 2020, year to date capital spending was $2,980K million with the majority of spending related to the HQ Renovation and Expansion project ($1,383K).

Lifecycle Replacement Projects:

The majority of the capital projects are for vehicle or equipment lifecycle replacements. Most of the capital projects for lifecycle replacement have a green status for 2020 and are in a surplus position, with the exception of the Vehicle projects resulting from placing 2021 orders in 2020.

There was a prior year surplus in the Information Technology Hardware capital account of $664K which is contributing to the life to date surplus of $958K. The current surplus will be spent to replace technology as we occupy new parts of the completed building. It will be used to offset unanticipated costs associated with the building renovation and cover any overages associated to the NG911 project that are the responsibility of GPS.

The Body Armour project is currently in a surplus of $16K. The Body Armour budget is established based on those body armour that are expiring within the calendar year. However, the budget can be impacted by a higher or lower than anticipated number of retirements, new hires or existing officers finding that their armour is no longer fitting properly.

Furniture procurement is being planned in conjunction with the Headquarters Renovation and Expansion project. Furniture currently has a $273K surplus, which is being utilized to purchase needed furniture items not identified in the renovation budget.

Vehicle Based Equipment is in a surplus position of $168K. This capital project includes life cycle replacement of vehicle equipment such as light bars, prisoner partitions as well as outfitting costs to ready a vehicle for the road, which includes installation of parts, and striping. The surplus is attributable to the delay in the hybrid vehicles as well as extending the other planned replacements to 2020. Any surplus will be utilized in the Hybrid conversion to keep the project within budget.

Tactical Equipment is in a surplus of $76K. Spending is less than planned due to reduced storage until the HQ renovation is complete, as well as the extension of scheduled replacements.

The Police Equipment currently has a $323K surplus. Once all planned purchases are made these accounts will remain within budget. Two major year to date purchases include the new 3D Scanner / Computer for the Forensic Ident unit and two new dogs for the Canine Unit.

The Vehicle Replacement account is in a $117K deficit position which will be offset by the surplus in Vehicle Based Equipment. The main reason for the deficit is the ordering of 2021 Hybrids due to the production delay. Vehicles are forecasted to be replaced based upon standard lifecycles however, replacement only occurs after a review is completed to deem whether the vehicle is in good condition or whether we can utilize the vehicle longer.

Projects:

The Headquarter Information Technology Equipment project set aside $100K in both 2015 and 2016 for equipment that will be procured in conjunction with the appropriate stage of the Headquarters Renovation and Expansion project. This project currently has a deficit of $24K as the funds were intended to purchase technology for the new workspaces but in some

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circumstances were needed to fund temporary measures to support the building renovation. Funds from this account were also used for professional services for activities that were outside the scope of the general contractor. Any overages will be offset by the surplus from the IT Capital budget.

Police Vehicle Expansion Project is carrying a deficit of $41K as the next planned expansion is in 2021. This deficit is a result of a utility hybrid ordered for EMS, which GPS purchased instead as it was determined that the City required the civilian hybrid model not the police package.

The Police Telecommunications project is in a $334K surplus position to be used in partnership with the City of Guelph (Guelph Fire) and PRIDE to purchase a new telecommunications system capable of supporting next generation 911 technology for the municipality.

The Digital Evidence Management (DIMS) project has a $209K surplus. We were waiting on the results of the Province’s RFP before purchasing, however Covid-19 has prompted us to make an initial purchase which will allow us to ingest digital evidence without having to attend in person.

Facilities:

The Facilities Upgrades project is for the Gymnasium wall painting and hardwood floor resurfacing which is on hold until the completion of the HQ Renovation.

The HQ Renovation project of $34M has a $357K deficit at the end of September 2020. A separate Board report on the Headquarters renovation and expansion project provides more detailed financial information on this project.

STRATEGIC PLAN 2019 - 2021: Priority 2: The need to review police resources and how they are deployed to better meet the needs of the community and members.

FINANCIAL IMPLICATIONS AND/OR RISKS:  The level or severity of both crime and Covid-19 which may impact overtime and project expenses.  Exchange rate fluctuations have the ability to impact the price of various operating supplies including uniform, equipment and ammunition needs.

ATTACHMENTS: Appendix A: September 2020 Operating Variance Report Appendix B: September 2020 Capital Status Report

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Appendix A

Police Operating Variance Report As at September 30, 2020 (brackets indicate a favourable variance)

Approved YTD YTD YTD YTD

Final Budget Actuals Budgets Variance Variance %

Revenue User Fees & Service Charges -629,700 -336,355 -470,654 134,299 28.5% Product Sales -800 -56,738 -580 -56,158 (9,682.4%) External Recoveries -53,500 -66,650 -43,199 -23,451 (54.3%) Grants -2,143,300 -2,009,384 -1,026,277 -983,107 (95.8%) Total Revenue -2,827,300 -2,469,127 -1,540,710 -928,417 (60.3%)

Expense

Salary & Wages Permanent Salaries 32,403,000 22,192,778 23,570,991 -1,378,213 (5.8%) Temporary Salaries 97,400 207,142 72,758 134,384 184.7% Overtime 1,003,100 1,237,935 660,231 577,704 87.5% Special Duty 105,200 44,922 61,737 -16,815 (27.2%) Total Salary & Wages 33,608,700 23,682,777 24,365,717 -682,940 (2.8%) Employee Benefits 10,171,200 7,003,214 7,388,865 -385,651 (5.2%) Other Compensation (Sick Leave Payout) 400,000 465,525 400,000 65,525 16.4% Total Salary, Wage & Benefits 44,179,900 31,151,516 32,154,582 -1,003,066 (3.1%)

Purchased Goods Administration & Office Expenses 77,000 47,948 53,226 -5,278 (9.9%) Fleet, Equipment & Vehicle 109,800 76,590 76,498 92 0.1% Utilities & Taxes 272,000 229,045 199,115 29,930 15.0% Operating 277,000 184,392 208,578 -24,186 (11.6%) Personnel Supplies 221,800 143,571 165,757 -22,186 (13.4%) Computer Software 456,900 363,709 341,301 22,408 6.6% Total Purchased Goods 1,414,500 1,045,255 1,044,475 780 0.1%

Purchased Services Repairs & Maintenance 380,600 233,398 287,745 -54,347 (18.9%) Communications 503,500 379,206 376,097 3,109 0.8% Training/Travel 638,000 284,814 489,277 -204,463 (41.8%) Professional Services 1,557,100 980,589 904,961 75,628 8.4% Contracted Services 4,000 0 0 0 0.0% Rental/Leases 102,900 115,879 74,773 41,106 55.0% Permits/Approvals 406,400 0 406,400 -406,400 (100.0%) Total Purchased Services 3,592,500 1,993,886 2,539,253 -545,367 (21.5%) Financial Expenses 16,000 4,316 9,159 -4,843 (52.9%) Total Expense 49,202,900 34,194,973 35,747,469 -1,552,496 (4.3%)

Internal Charges/Recoveries Internal Charges 378,900 626,195 287,308 338,887 118.0% Internal Recoveries -1,113,000 -529,067 -538,321 9,254 1.7% Total Internal Charges/Recoveries -734,100 97,128 -251,013 348,141 138.7%

Net Budget 45,641,500 31,822,974 33,955,746 -2,132,772 (6.3%) Page 38

Appendix B: Capital Status Report as at September 30, 2020

Project Description Status 2020 Budget (Surplus)/Deficit

Lifecycle Replacement Projects Information Technology Hardware $860,263 ($958,258) Body Armour $62,000 ($16,450) Furniture $46,100 ($273,110) Vehicle Based Equipment $163,600 ($167,689) Police Tactical Equipment $10,800 ($75,836) Police Equipment $293,200 ($323,470) Vehicle Replacement $454,300 $116,792

Life to Date Project Description Status Budget (Surplus)/Deficit

Projects HQ IT Equipment $200,000 $23,968 Police Vehicle Expansion $95,700 $41,343 Police Telecom Equip $400,000 ($333,670) DIMS $250,000 ($208,864)

Facilities Facilities Upgrades $15,500 ($15,500) HQ Renovation $34,111,000 $357,081 Page 39

GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

OFFICE OF THE CHIEF OF POLICE

TO: Chair Robert Carter and Members of the Guelph Police Services Board

DATE: Thursday, November 19, 2020

SUBJECT: MEMBER APPOINTMENTS

PREPARED BY: Jaclyn Millson, Human Resources Advisor Kelley McKeown, Human Resource Services Manager

APPROVED BY: Daryl Goetz, Deputy Chief

RECOMMENDATION: THAT the Guelph Police Services Board review and approve member appointments as reported.

SUMMARY: A proposal for staff appointments is presented to the Guelph Police Services Board for review and approval.

REPORT:

A board motion is required to appoint Scott Carroll as a First Class Constable with our Service effective November 23, 2020.

Scott was formerly employed by Service as a Police Constable.

MOVED THAT:

• Scott Carroll be appointed as a full-time member of this Service effective November 23, 2020.

CORPORATE STRATEGIC PLAN: Guelph Police Service is committed to attracting, recruiting, developing and retaining members in a manner that will support a workplace that is reflective of our community. By doing so, the Service will achieve excellence in our service delivery and provide quality and innovative services that are valued by our stakeholders.

FINANCIAL IMPLICATIONS: The compensation and benefit costs for this position will be contained within the overall budget.

ATTACHMENTS: Nil

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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

OFFICE OF THE CHIEF OF POLICE

TO: Chair Robert Carter and Members of the Guelph Police Services Board DATE: November 19th, 2020 SUBJECT: USE OF FORCE REPORT - THIRD QUARTER ______PREPARED BY: Staff/Sergeant Kevin King, Professional Development and Recruiting Unit Inspector Andrea Ninacs, Executive Services Professional Standards

APPROVED BY: Daryl Goetz, Deputy Chief of Police ______

RECOMMENDATION: For information only

SUMMARY: The purpose of this report is to provide the Guelph Police Services Board with the current Use of Force (UOF) statistics for the period of July 1, 2020 to September 30, 2020 This report contains an overview of Use of Force incidents that members of the Guelph Police Service were involved in and as a result had to use an approved level of force during their tour of duty. Because of the challenges that the officers faced, they assessed each situation and selected one or more force options appropriate in response to the situation. This assisted them in bringing the situation to a safe resolution.

REPORT: During the third quarter of 2020 (July 1 – September 30) Guelph Police officers attended to 21,247 calls for service. There were 6 incidents where either one or more levels of force were required to bring the situation that they were faced with to a peaceful and successful resolution. Members of the Guelph Police Service used 22 levels of force during these 6 incidents. In all instances the race of the subject(s) involved was identified as “White” based on the Province’s seven (7) race categories. Page 41

All the UOF reports that were submitted have been reviewed, and in all the incidents, the officers were justified in using the force that was outlined in their report. Officers are instructed to assess each situation and respond with the most appropriate force option considering officer safety, public safety and subject safety. Front line officers, on a regular basis, are faced with incidents of a serious and potentially dangerous nature. By providing multiple Use of Force options to our officers, we allow them opportunities and choices in how to deal with ever-changing circumstances. Officers can select and transition between their Use of Force options thereby achieving the best and most effective outcomes. Our operational officers continue to demonstrate that common sense, good judgment and effective training procedures are the key to our success in policing the City of Guelph. There were no concerns identified in the review of the Use of Force Reports and they highlight the fact that our officers are performing at a high standard.

CORPORATE BUSINESS PLAN: Support effective policing that exemplifies our values of pride, service, and trust. Maintain community trust, confidence, and satisfaction by sharing information and delivering quality services.

FINANCIAL IMPLICATIONS AND/OR RISKS: The associated training and equipment costs are contained within the 2020 Guelph Police operating budget.

ATTACHMENTS:

Appendix “A” - Summary of Use of Force Incidents for July 1, 2020- September 30, 2020

Appendix “B” – Third Quarter Comparisons Use of Force Statistics 2016 – 2020

Appendix “C” – Third Quarter CEW Deployments/Comparisons

Appendix “D” - 2nd quarter incidents not reported re technical complications

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Appendix “A” Summary of Use of Force Incidents

Incident 1: Firearms Pointed, Conducted Energy Weapon- Demonstrated Force Presence (July) Officers from Tactics and Rescue Unit were utilized in arresting multiple subjects in a firearm and drug trafficking investigation. Officers had judicial entry authorization. This entry was high risk as there was belief one of the occupants was in possession of a sawed-off shotgun. An arrest plan was developed with the safety of the residents and officers being paramount. Tactical officers executed the warrant utilizing a breaching ram and distraction device. Officers entered with pistols drawn and other officers had less lethal use of force options available. Officers entered and safely and effectively arrested both suspects. There were no injuries to either the subjects or the officers. Reason: Protect Public, officers and effect arrest.

Incident 2: Conducted Energy Weapon – Demonstrated Force Presence, Empty Hand Techniques (August) Officers from the Tactics and Rescue Unit responded to a call to assist Neighbourhood Patrol regarding an emotionally disturbed person incident. The individual ingested medication and barricaded himself indicating he wanted to die by “Suicide by Cop”. Four officers attended the residence and began negotiations with the subject. Offices had a ballistic shield, an ARWEN, a pistol and a CEW as options available. The subject eventually opened the door but would not come out. As the subject went to return inside the residence, officers took the opportunity to safely take the subject into custody. Officers utilized the ballistic shield to pin the male on the ground while other officers handcuffed him. The male was taken into custody with no injuries to the subject or officers. Reason: Protect officers, the public, effect an MHA apprehension.

Incident 3: Empty Hand Techniques – Hard, Conducted Energy Weapon – Deployed x2, Conducted Energy Weapon – Drive Stun (August) Officers were dispatched to assist the Drug Unit with a vehicle stop of wanted parties. The vehicle had two subjects who attempted to flee while the vehicle was in neutral. Officers attempted to pull the driver out of the vehicle but were unsuccessful. The driver began to rev the engine and one officer feared for their safety as they were caught inside the window of the vehicle. That officer pointed their firearm at the driver. The officer then holstered their firearm and transitioned to their CEW. The officer deployed their CEW which was ineffective but then used the drive stun mode Page 43

of their CEW which gained compliance of the driver. At the same time, a second officer dealing with the passenger deployed their CEW on the passenger who was attempting to flee but it was ineffective. The second officer then struck the subject with their hand as a distraction. Both subjects were arrested. The passenger complained of chest pains and was taken to Guelph General Hospital where he was then medically cleared. An officer sustained minor cuts to their forearm from broken glass. Multiple UOF reports were submitted to reflect this incident as two officers had to use force separately. Reason: Protect officers, public, and the subject. Effect arrest

Incident 4: Conducted Energy Weapon – Demonstrated Force Presence x2, Empty Hand Techniques - Soft x2 (September) Officers from Neighbourhood Patrol attended to a scene involving a fight between two parties. There was information that one subject had a crowbar however it was not at the scene as the officer arrived. The subject was intoxicated, belligerent and not cooperative. The officer attempted to calm him down through negotiations but that was unsuccessful. The subject was quite large, and the officer was alone at this point, so the officer accessed their CEW as demonstrated force presence to de-escalate the subject. This action then caused the subject to walk away from the officer. A second officer then arrived, and the subject then became aggressive and assaultive. The second officer then accessed their CEW as demonstrated force presence and the subject became compliant and was arrested using empty hand techniques. There were no injuries to the subject or the officers. Multiple UOF reports were submitted to reflect this incident as two officers had to use force separately. Reason: Protect officers and effect arrest.

Incident 5: Firearm pointed (September) An officer from Neighbourhood Patrol attended to a call regarding a motor vehicle that had fled from police. The officer located the vehicle and it failed to stop. The vehicle began to drive at the officer who issued verbal commands at the driver to stop. The subject ignored the verbal directions and continued towards the officer. The officer drew their firearm and pointed it at the subject. Additional officers arrived and blocked in the subject vehicle. The subject was arrested with no injuries to the subject or officers. Reason: Protect officers, public and subject. Effect arrest.

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Incident 6: Firearm pointed, Firearm drawn, Conducted Energy Weapon – Demonstrated Force Presence (September) Officers from the Tactics and Rescue Unit attended to call to assist Neighbourhood Patrol officers with an incident regarding an out-of-control male staying at a motel. The subject had cut through a door and the floor of a room with a chainsaw and had made his way into another guest's room. Officers evacuated adjacent rooms and formulated a plan of action. One officer held a ballistic shield, one officer held an ARWEN, one officer had their service pistol drawn, and one officer had their CEW drawn. Officers attempted to negotiate with the subject for a period, but he refused to further communicate. It was believed that the subject was under the influence of an intoxicating substance. Officers entered the room when it was deemed safe. The ballistic shield was placed on the subject for control, but he was able to get free and attempted to flee but was tackled by other officers and arrested. The subject was taken to the Guelph General hospital and cleared medically. There were no injuries to the subject or officers. Reason: Protect officers, public and subject. Effect arrest.

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Appendix “B” Third Quarter Comparison - Use of Force Statistics 2016 – 2020

TYPE OF 2016 2017 2018 2019 2020 FORCE Firearm 3 3 2 0 0 Discharged Firearm 18 26 6 8 5 Pointed Firearm 11 14 0 5 1 Drawn CEW – DFP 16 24 12 11 7 * CEW – DSM 1 0 0 0 1 ** CEW – FDD 9 7 3 5 2 *** Aerosol 3 3 2 0 0 Weapon Empty Hand 5 3 6 3 7 – Soft/Hard Impact 1 1 1 0 0 Weapon Canine 0 0 0 1 0 Tear Gas 0 0 0 0 0 Total Levels 67 81 32 33 23 of Force Total # of 22 27 23 21 6 Incidents

*CEW – DFP Demonstrated Force Presence **CEW – DSM Drive Stun Mode ***CEW – FDD Full Dart Deployment

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Appendix “C” Third Quarter - Use of Force Comparison 2016-2020

Page 47

Appendix “C” Third Quarter – 2020 - CEW Deployments

Page 48

Appendix “C” Third Quarter Comparison - CEW Deployments 2016 – 2020

Page 49

Appendix “D” Second Quarter incidents not included in the Second Quarter report due to technical complications

Incident 1: Handgun Drawn, Conducted Energy Weapon – Demonstrated Force Presence (May) Officers from the Tactics and Rescue Unit assisted Neighbourhood Patrol officers with the execution of an arrest warrant. Five tactical officers attended to an apartment and were met by two subjects who were not cooperative and would not open the door. Officers formulated a plan to enter and effect the safe arrests of these two subjects. Officers gained access with the assistance of a locksmith. One officer entered with a ballistic shield and a CEW, one officer entered with their handgun drawn and three other officers had their CEW’s drawn. Officers engaged the subjects and safely and effectively arrested them. Both were taken into custody without injury. Reason: Protect officers and the public, Effect arrest.

Incident 2: Firearm – Discharged (June) An officer from Neighbourhood Patrol attended to a call for service that involved a deer that had been struck by a vehicle. The officer discharged their firearm and euthanized the animal. Reason: Euthanize an injured animal.

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GUELPH POLICE SERVICES BOARD Pride ● Service ●Trust ●

OFFICE OF THE CHIEF OF POLICE

TO: Chair Robert Carter and Members of the Guelph Police Services Board

DATE: November 19, 2020

SUBJECT: 2019 Crime Severity Index

PREPARED BY: Jessica Abra, Research Analyst

APPROVED BY: Judith Sidlofsky Stoffman, Legal Counsel

RECOMMENDATION:

For information only.

SUMMARY:

Statistics Canada released the 2019 Police Report Crime statistics on October 29, 2020. One of the statistics contained within that report is the Crime Severity Index. This report describes the status of that statistic for the City of Guelph and the Guelph CMA. All the statistics provided in this report are from Statistics Canada.

REPORT:

The Crime Severity Index is a comparative measure calculated by Statistics Canada to provide information on the serious of crime occurring within a geographic area. As opposed to a simple count of the number of crimes that have occurred within an area, the crimes that occurred are weighted based on their seriousness. More serious crimes are given a greater weight, or a higher score, than those that are less serious. For example, homicides are given a greater weight than assault, and count more toward the final figure. The resulting Index can then be compared against the Index for other geographic areas, as well as the same area in previous years. Using this statistic to make comparisons goes beyond looking at which area has more crimes than another, going deeper to see how serious those crimes were – an area that had fewer crimes could have a greater Crime Severity Index because those crimes that did occur were more serious despite being fewer. In addition to the overall Crime Severity Index, Statistics Canada calculates a Violent (crime against persons) and Non-violent (crimes against property) Crime Severity Index. Note that care must be taken in distinguishing the Index for the Guelph Census Metropolitan Area (CMA – an urban area of a population of 100,000 or more), which is different than the City of Guelph

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jurisdiction; part of the Guelph CMA is also served by the OPP, while the City of Guelph is only served by the Guelph Police Service (excluding the Halon Expressway, which is a provincial highway). The table below shows the Overall, Violent, and Non-violent Crime Severity Indices for the City of Guelph from 2015 to 2019:

Chart 1: Crime Severity Indices, City of Guelph, 2015 - 2019 250 74.17 200 68.34 68.97 56.17 49.84 150 62.86 59.39 52.09 49.87 100 47.74 66.09 71.3 64.62 49.35 54.6 50

0 2015 2016 2017 2018 2019

Crime severity index Violent crime severity index Non-violent crime severity index

Source: Statistics Canada. Table 35-10-0188-01 Crime severity index and weighted clearance rates, police services in Ontario

Chart 1 reveals that after increasing for the previous four years, the City of Guelph’s Crime Severity Indices fell in 2019.

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Chart 2: Overall Crime Severity Index, Census Metropolitan Areas and Canada, 2019

141.8 Winnipeg 131.7 130 Kelowna 121.4 117.3 Edmonton 114.9 108.9 Thunder Bay 100.6 95.4 Calgary 92.9 86.4 Brantford 83.4 82.1 Windsor 80.3 79.5 London 75.1 74.3 Kitchener–Cambridge–Waterloo 73.3 71.3 Belleville 70.3 67.8 GUELPH 64.6 64.3 Halifax 60.7 60.2 Montréal 58 57 Saint John 56.1 55.8 Peterborough 54.4 54.2 Barrie 53.1 51.8 Saguenay 47.7 47.2 Québec 43.8 0 20 40 60 80 100 120 140 160

Source: Statistics Canada. Table 35-10-0026-01 Crime severity index and weighted clearance rates, Canada, provinces, territories and Census Metropolitan Areas.

As seen in Chart 2, Statistics Canada reports that the Guelph CMA had the largest decline in the Violent Crime Severity Index of all CMAs in the country, with a 17% decrease, and the lowest Index of all CMAs. Out of the 35 CMAs, Guelph ranked 15th for overall safety.

CORPORATE BUSINESS PLAN: N/A

FINANCIAL IMPLICATIONS: N/A

ATTACHMENTS: N/A

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