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(Public Pack)Agenda Document for Weymouth & Portland Borough

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(Public Pack)Agenda Document for Weymouth & Portland Borough Public Document Pack MANAGEMENT COMMITTEE Members of the Management Committee are invited to attend this meeting at Weymouth and Portland Borough Council Offices, Commercial Road, Weymouth, Dorset, DT4 8NG to consider the items listed on the following page. Stuart Caundle Head of Paid Service Date: Tuesday, 5 February 2019 Time: 9.30 am Venue: Council Chamber Members of Committee: J Cant (Chair), R Kosior (Vice-Chair), M Byatt, C Huckle, R Nickinson, R Nowak, J Orrell, A Reed, G Taylor and K Wheller USEFUL INFORMATION For more information about this agenda please email [email protected], the agenda and reports are also available on the Council’s website at www.dorsetforyou.com/committees/ Weymouth and Portland Borough Council. Mod.gov public app now available – Download the free public app now for your iPad, Android and Windows 8.1/10 tablet from your app store. Search for Mod.gov to access agendas/ minutes and select Dorset Councils Partnership. Members of the public are welcome to attend this meeting with the exception of any items listed in the exempt part of this agenda. Please note that if you attend a committee meeting and make oral representations to the committee your name, together with a summary of your comments will be recorded in the minutes of the meeting. The minutes, which are the formal record of the meeting, will be available to view in electronic and paper format, as a matter of public record, for a minimum of 6 years following the date of the meeting Disabled access is available for all of the council’s committee rooms. Hearing loop facilities are available. Please speak to a Democratic Services Officer for assistance in using this facility. Recording, photographing and using social media at meetings The council is committed to being open and transparent in the way it carries out its business whenever possible. Anyone can film, audio-record, take photographs, and use social media such as tweeting and blogging to report the meeting when it is open to the public, so long as they conform to the Council’s protocol, a copy of which can be obtained from the Democratic Services Team. A G E N D A Page No. 1 APOLOGIES To receive apologies for absence. 2 MINUTES To confirm the minutes of the meeting held on 11 December 2018. 3 CODE OF CONDUCT Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests. Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or the disclosable interest. Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days). Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speck and/or vote, withdraw from any consideration of the item where appropriate. If the interest is non-pecuniary you may be able to stay in the room, take part and vote. 4 PUBLIC PARTICIPATION 30 minutes will be set aside to allow members of the public to ask questions relating to the work of the Council. 3 minutes will be allowed per speaker. The order of speakers is at the discretion of the Chair and is normally taken in the order of agenda items, questions must relate to a report which is on the agenda for consideration. Notice is not required if you wish to speak at the meeting but if you require an answer to a question it is advisable to submit this in advance by contacting a member of the Democratic Services team or alternatively, by emailing [email protected]. 5 QUESTIONS BY COUNCILLORS To receive questions from Councillors in accordance with procedure rule 12. 6 QUARTER 3 BUSINESS REVIEW REPORT 5 - 76 To receive a report of the Financial Performance Manager. 7 REQUEST TO EXTEND WEYMOUTH AND PORTLAND DOG- 77 - 90 RELATED PUBLIC SPACES PROTECTION ORDER 2016 To consider a report of the Team Leader - Environmental Protection. 8 ADOPTION OF DORSET AONB MANAGEMENT PLAN 2019-2024 91 - 148 To consider a report of the Corporate Manager, Planning (Community & Policy Development) 9 APPLICATION FOR DISCRETIONARY RATE RELIEF 149 - 154 To consider a report of the Head of Revenues and Benefits. 10 COUNCILLOR APPOINTMENT TO OUTSIDE BODY 155 - 158 To appoint a member to serve on Weymouth Pavilion Community Interest Company (CIC). 11 PORTLAND TOWN COUNCIL - TRANSFER OF FUNCTIONS AND 159 - 166 ASSETS To consider a report by the Head of Assets and Infrastructure. 12 FORMER WPBC OFFICES, NORTH QUAY, WEYMOUTH 167 - 180 To consider a report of the Head of Assets and Infrastructure. 13 MANAGEMENT COMMITTEE ACTION PLAN To receive a verbal update on the Management Committee Action Plan. 14 URGENT BUSINESS To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) )b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. 15 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12A to the Local Government Act 1972 (as amended) 16 WEYMOUTH HARBOUR WALL D STRENGTHENING - 181 - 186 APPOINTMENT OF CONTRACTOR - EXEMPT To consider a report of the Project Engineer. Agenda Item 6 Management Committee 5th February 2019 Business Review 2018/19 – For period ending 31st December 2018 For Decision Briefholder Cllr Jeff Cant – Finance & Assets Senior Leadership Team Contact: J Vaughan, Strategic Director Report Author: Christian Evans – Financial Performance Manager Statutory Authority Members have a responsibility under the Local Government Act to regularly review the Council’s financial position and this report fulfils this requirement. 1. Purpose of Report 1.1 To set out the Council’s performance across all services. This is broken down into financial performance, key performance indicators, risks and service plan updates on a service by service basis. 2. Officer Recommendations That members:- 2.1 a) Note the predicted outturn for the 2018/19 revenue and capital budgets. b) Note the KPI’s for each service for the period and any actions being taken. c) Note the Service Plan updates provided by Heads of Service / Corporate Managers. d) Note the high risks for each service area and any actions being taken. 3. Reason for Decision 3.1 The report is the key accountability tool for the performance of all the Council services. The report contains the strategic position of the Council’s finances combined with performance statistics and service risks. Page 5 4. Background and Reason Decision Needed 4.1 This report is considered by this Committee as they have the delegated responsibility in the Constitution from Full Council to monitor the budget. The Joint Advisory Scrutiny Committee also considers the report and will identify any areas that they wish to scrutinise in more detail. 4.2 The budgets shown in Appendix 1 are ‘controllable costs’. This is expenditure / income where the Head of Service / Corporate Manager has influence. Capital charges (depreciation) and service recharges are not shown. The budget holder has then made an assessment of the likely outturn for the financial year, which has been compared to the budget to identify any potential outturn variances. If there is a projected variance, then the budget holder has to provide a comment explaining the reason and outline what corrective action is being taken. 4.3 Key Performance Indicators are measures of service performance that are monitored. They have been developed by each Head of Service / Corporate Manager in conjunction with relevant Briefholders / Portfolio holders and are standard across all three councils. 4.4 Each service maintains a service risk register and the summary of the number of risks in each category is included within the report. Where a risk is scored as high or very high, the full details of the risk and mitigating actions are detailed. 5. Report 5.1 The predicted year end outturn position on the revenue budget monitoring report is estimated to show a £79,960 favourable variance. This is a total variance of 1% against the 2018/19 budget requirement of £8,421,036. 5.2 The revenue predictions above do not include variances for the Harbour activities. The monitoring of the Harbour budget and any corrective action is the responsibility of the Harbour Board. The current predicted year-end position for the Harbour budget is £45,017 adverse. 5.3 Heads of Service and Corporate Managers produce a Service Plan every year for each of the 12 services. In Appendix 2 Managers have provided an update of achievements so far this year, as well as actions still to be completed. 5.4 Key Revenue / Performance issues to date Assets and Infrastructure have seen additional income from car parking due to the good weather over the summer. Revenues & Benefits are predicting a large adverse variance. There is significant pressure on housing benefit expenditure for homeless accommodation costs which exceed the cap, therefore attracts nil subsidy. If the trend continues the year end adverse variance is likely to reach approximately £260,000. Weymouth & Portland is marginally under the 5 year target for supply of housing. It currently shows 4.88Page years. 6 Where there is no five-year housing land supply, relevant local plan policies for the supply of housing should not be considered up to date, so cannot be given as much weight in decisions.
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