MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - C#21-2020 Monday September 14, 2020 at 9:00 a.m. Council Chambers
AGENDA
Municipal Administration Office 1925 Bruce County Road 10, Chesley, Ontario
1. Call to Order
2. Adoption of Agenda
3. Disclosures of Pecuniary Interest and General Nature Thereof
4. Adoption of Minutes of Previous Meeting(s) 4.1 Regular Council Meeting C20-2020 held on September 14, 2020 pages 4-21
5. Business Arising from the Minutes
6. Public Meeting(s) - None
7. Delegation(s) 7.1 – Paisley Artscape Society – Street Sculptures for Paisley page 22
8. Correspondence 8.1 Requiring Action 8.1.1 – Township of North Glengarry – Long-term Care Homes page23 8.1.2 – Town of Amherstburg - Request for Consideration of Amendments to Bill 108 re: The Ontario Heritage Act pages 24-25 8.1.3 – Town of Amherstburg - AODA Website Compliance Extension Request pages 26-27 8.1.4 – Kinsmen Club of Chesley – Naming Chesley Kinsmen Pavilion page 28
8.2 For Information 8.2.1 – Municipal Innovation Council – Q3 Report pages 29-30 8.2.2 – Drinking Water Source Protection Newsletter pages 31-34 8.2.3 – County of Bruce – Class Environmental Assessment – Teeswater Bridge Replacement pages 35-43 8.2.4 – Correspondence from Mayor Robert Buckle, Municipality of South Bruce – Deep Geological Repository pages 44-56 8.2.5 – AMCTO – Guide Dog Awareness Month pages 57-58
9. Staff Reports 9.1 CAO/Clerks Department 9.1.1 – SRCAO/CLK.20.26 – Office Status Update pages 59-62 Council Meeting Agenda September 14, 2020 Page | 2
9.1.2 – SRCAO/CLK.20.27 – 381 Goldie Street, Paisley – Berm on Municipal Lands pages 63-69
9.2 Treasurer 9.2.1 – SRFIN.20.43 – Financial Report, August 31, 2020 pages 70-90
9.3 Works Manager - None
9.4 Building Department – None
9.5 Recreation Department 9.5.1 – SRREC.20.20 - Waive Early Ice Fees pages 91-92 9.5.2 – SRREC.20.21 - Paisley Curling Club Renovation Request pages 93- 94
9.6 Fire Departments 9.6.1 - Paisley Fire Hall Sub-Committee Meeting Minutes – September 14, 2020 pages 95-98
9.7 Community Development Co-ordinator - None
9.8 Planning Department - None
10. Reports of Members
11. Health and Safety – None
12. Other Business – None
13. Notice of Motion – None
14. By-laws – 14.1 By-law 59-2020 – Fire Protection Agreement with the Town of Hanover pages 99-112 14.2 By-law 60-2020 – Martin Zoning By-law Amendment pages 113-115 14.3 By-law 61-2020 – Paisley Watermain New Connections pages 116-118
15. Resolution to Move into Closed Session and General Nature Thereof i. Personal matters about an identifiable individual, including municipal or local board employees.
16. Resolution to Reconvene in Open Session
17. Adoption of Closed Session Minutes
Council Meeting Agenda September 14, 2020 Page | 3
18. Adoption of Recommendations Arising from Closed Session (If Any)
19. Confirming By-law 62-2020 page 119
20. Adjournment
List of Upcoming Council meetings
TIME OF MEETING DATE 9:00 AM Tuesday, October 13, 2020 9:00 AM Monday October 26, 2020
Municipality of Arran-Elderslie Council Meeting - C#20-2020 September 14, 2020 at 9:30 a.m. Council Chambers
Minutes
Members Present in Council Chambers: Mayor Steve Hammell Councillor Doug Bell Councillor Ryan Nickason
Members Present Electronically: Deputy Mayor Mark Davis Councillor Melissa Kanmacher Councillor Brian Dudgeon Councillor Ryan Greig
Staff Present in Council Chambers: B. Jones, CAO/Clerk C. Fraser-McDonald, Deputy Clerk (recording secretary)
Staff Present Electronically: S. McLeod, Works Manager T. Neifer, Treasurer P. Johnston, Chief Building Official C. Steinhoff, Recreation Manager Fire Chief Rob Bonderud Fire Chief Robert Bell
1. Call to Order Mayor Hammell called the meeting to order at 9:30 a.m. A quorum was present.
2. Adoption of Agenda
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell Be It Resolved that the agenda for the Council Meeting of September 14, 2020 be received and adopted, as distributed by the CAO/Clerk. Carried Resolution #20-372-2020
Council Meeting Minutes – September 14, 2020 C#20-2020
3. Disclosures of Pecuniary Interest and General Nature Thereof None declared at this time.
4. Adoption of Minutes of Previous Meeting(s) 4.1 Regular Council Meeting C18-2020 held on August 10, 2020
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C18-2020 held August 10, 2020 as circulated. Carried Resolution #20-373-2020
4.2 Special Council Meeting C19-2020 held on August 17, 2020
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell Be It Resolved that the Council of the Municipality of Arran-Elderslie adopt the minutes of the Special Council Meeting C19-2020 held on August 17, 2020 as circulated. Carried Resolution #20-374-2020
5. Business Arising from the Minutes None.
6. Public Meeting 6.1 Zoning By-law Amendment Z-2020-034 for Dennis and Verna Martin c/o Agent Michael Martin located at Part Lot 30, Concession 5, geographic Township of Arran, 3501 Bruce Road 10.
Mayor Hammell called the public meeting to order at 9:30 a.m. He stated the purpose of the public meeting was to consider a proposed Zoning By-law Amendment.
Jack Van Dorp, Planner for the Municipality of Arran-Elderslie, noted that the application proposes to sever a +/- 2.7 ha lot containing an existing house, pond and 2 accessory structures, and retain a +/- 38.52 ha agricultural lot.
Mr. Van Dorp reviewed the staff report with Members of Council.
There were no public comments received from the circulation to properties
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within one hundred and twenty (120) meters as of writing the report to Council.
The Mayor asked if any members of Council had questions.
The Mayor said if attendees wished to be notified of the adoption of the proposed Zoning By-law Amendment or of further proceedings regarding the amendment a written request needed to be made to the Municipality.
The Mayor asked if anyone present wished to make oral or written submission either in favour or opposed to the proposed development.
Michael Martin, agent for the applicants, noted that his parents will stay on the severed lot and will sell the retained portion. There is no plan to have any farming on the severed portion.
Hearing no further comments from the public, Mayor Hammell declared the public meeting closed at 9:48 a.m.
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved, 1) That Council receive Staff Report for Zoning By-law Amendment Z-2020- 034 for Dennis and Verna Martin c/o Agent Michael Martin for the Municipality of Arran-Elderslie; and 2) That the necessary By-law be prepared for consideration of adoption. Carried Resolution #20-375–2020
7. Delegation(s) 7.1 - Alicia and Trevor Gibbons – Unopened Road Allowance - 381 Goldie Street, Paisley
Mr. and Mrs. Gibbons addressed Council.
They noted that their issue is complicated. They feel that where their house sits now, would never have been approved to be built at a different time. When the original dikes were built in Paisley, their home was put in direct danger. They would like the municipality to complete all the paperwork required by the Saugeen Valley Conservation Authority. They stated that the Conservation Authority never came back to them regarding the construction of the dike.
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When they purchased their property, they had no idea that there was a road allowance beside their property. The road allowance is owned by the Municipality. When there was rising water, Mr. Gibbons constructed a dike. This has been completed twice to increase the height but with no approvals from the Conservation Authority. There is a water issue, a dike with no permits and a property line issue. They requested the name of the engineering firm that create the dikes in Paisley. Their septic system is also located on the municipal road allowance.
They are now looking for solutions.
Deputy Mayor Davis noted that they bought the house privately and their lawyer did not make them aware of their situation. They need to go to their lawyer and have him fix it. The municipality should not spend taxpayers’ dollars to fix a lawyer’s mistake. The bank would not finance the property with the septic on another property.
Councillor Dudgeon asked if they had spoken with their lawyer about this situation.
Councillor Greig noted that if it were today, the house would not be allowed to be built. The risks fall to the property owner and it is not fair to the taxpayers to fix the landowner’s lawyer’s mistake.
Councillor Kanmacher noted that a lot of work needs to be completed before it comes back to the council table.
Councillor Bell thinks they should go back to their lawyer.
Councillor Nickason had nothing further to add.
Council directed staff prepare a report regarding next steps.
Bill noted that there is correspondence in 2019 between the Conservation Authority and the Gibbons. That laid out what the next steps were.
Council thanked the Gibbons for their presentation.
8. Correspondence 8.1 Requiring Action 8.1.1 – Township of Huron-Kinloss – Support for Council of the Township of Mapleton - review of the Farm Property Tax Class Rate Program
Subsequent to further discussion, Council passed the following resolution:
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Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the Council of the Municipality of Arran-Elderslie receives and supports the resolution proposed by the Township of Huron-Kinloss to support the Council of the Township of Mapleton requesting a review of the Farm Property Tax Class Rate Program. Carried Resolution #20-376-2020
8.1.2 – Paisley Blues Festival 2021 - Request Use of Municipal Property
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the Council of the Municipality of Arran-Elderslie grants permission for the use of the Paisley Arena parking lot for the Paisley Blues Festival Summer Music Series. Carried Resolution #20-377-2020
8.1.3 – Paisley Curling Club – Request to Use Community Centre
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the Council of the Municipality of Arran-Elderslie grants permission to the Paisley Curling Club for the use of the Paisley Arena for two evenings per week in order to safely run the upcoming curling season and further that there will be no rent increase for these two additional evenings. Carried Resolution #20-378-2020
8.1.4 – Township of Puslinch – Support the City of Oshawa – COVID-19 Funding Support
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Seconded by: Councillor
Be it Resolved that the Council of the Municipality of Arran-Elderslie receives and supports the resolution passed by the City of Oshawa regarding COVID- 19 Funding Support; and
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1. That the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting originations with clear and definitive relief funding programs directed to help sustain the aforementioned groups through these trying times inflected on them by the affects of COVID-19; and,
2. That a copy of this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, all Members of Provincial Parliament, all Members of Parliament and Association of Municipalities of Ontario and Federation of Canadian Municipalities. Carried Resolution #20-379-2020
8.1.5 – Tara Curling Club – Request to Use Community Centre
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the Council of the Municipality of Arran-Elderslie grants permission to the Tara Curling Club for the use of the Tara Arena in order to safely run the upcoming curling season and further that there will be no rent increase for this additional use. Carried Resolution #20-380-2020
8.2 For Information 8.2.1 – OPG in Bruce County – Community Update – August 2020 8.2.2 – County of Bruce – Notice of Study Commencement Master Transportation Plan 8.2.3 – Grey Sauble Conservation Authority Board of Director Meeting Highlights 8.2.4 – Correspondence from Minister of Heritage, Sport, Tourism and Culture Industries 8.2.5 – Public Health System Evaluation 8.2.6 – Correspondence from the Ministry of Agriculture, Food and Rural Affairs 8.2.7 – Grey Bruce Public Health Media Release
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
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Be It Resolved that the Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution #20-381-2020
9. Staff Reports 9.1 CAO/Clerks Department – Bill Jones/Christine Fraser-McDonald
Councillor Dudgeon declared a conflict of interest as he is the owner of the property in Report SRCLK.20.15.
9.1.1 SRCLK.20.15 - Tile Drain Loan Application – Brian Dudgeon
Christine Fraser-McDonald, Deputy Clerk, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved: 1) That Report SRCLK.20.15 be received – Tile Drainage Loan Application – Brian Dudgeon, with the estimated cost of the drainage system in the amount of $130,000.00 for Part Lot 36, Concession 13, geographic Township of Elderslie, Roll Number 4103-380-004-18700, subject to the availability of funds allocated by the Province of Ontario for tile drainage purposes. Carried Resolution #20-382-2020
9.1.2 - SRCAO/CLK.20.23 – Unregulated/Informal Group Homes
Bill Jones, CAO/Clerk, responded to questions from Members of Council. Deputy Mayor Davis felt that the people at the house be with a staff member if they go out in public.
Councillor Kanmacher noted that their rights would be restricted. They would have to be incarcerated to have supervision.
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved
1) That Council receive SRCAO/CLK.20.23. as information; and 2) That staff prepare a report on potential Zoning Bylaw Amendments Page 7 of 18
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that will prohibit future unregulated/informal group homes for establishing in Arran-Elderslie without an approved site-specific Zoning Bylaw Amendment. Carried Resolution #20-383-2020
9.2 Treasurer – Tracey Neifer 9.2.1 – SRFIN.20.41 - Asset Management Consultant
Tracey Neifer, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved, 1) That SRFIN.20.41 be received – Asset Management Consultant, 2) And That Council authorize staff to proceed with the purchase of services from Public Sector Digest for the Asset Management Proposal at the cost of $68,800 plus HST, 3) And That Council exempts this purchase in accordance with Article 4.7 of By-Law No. 59-09, Procurement Policy. Carried Resolution #20-384-2020
9.2.2 – SRFIN.20.42 - Safe Restart Funds for Covid-19 Financial Assistance
Tracey Neifer, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Report SRFIN.20.42 be received for information – Safe Restart Funds for Covid-19 Financial Assistance. Carried Resolution #20-385-2020
9.3 Works Manager – Scott McLeod 9.3.1 – SRW.20.34 - Request for Adopt-A-Road
Scott McLeod, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
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Be It Resolved 1) That Council receive SRW.20.34 request to Adopt-A-Road on Concession 4 Elderslie, from Bruce Road 10 to the Grey Bruce Line; and 2) That Council convey to Staff to proceed with the necessary steps to adopt this section of road. Carried Resolution #20-386-2020
9.3.2 – SRW.20.35 – Culvert Purchase
Scott McLeod, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Whereas the award of a quote for Culvert purchase has been recommended by the Works Manager in Report SRW.20.35; therefore
Be It Resolved 1) That Report SRW.20.35 be received – Award Quote – Culvert Purchase; and 2) That Council award the quote to supply and deliver HDPE Culverts to Carson Supply in the amount of $5,219.75 (excluding applicable taxes), to be financed from Account Number 01-2514-7052 (Transportation Services- Roads-Bridges-Material-Misc), 02-2535-7134 (Capital – Nickason Drive) and 02-2533-7134 (Capital – Nelson Street). Carried Resolution #20-387-2020
9.3.3 – SRW.20.36 - Assume Tower Hill Subdivision Road Network - Chestnut Hill Crescent
Scott McLeod, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved 1) That SRW.20.36 be received to Assume Tower Hill Subdivision Road Network; and 2) That Council pass the necessary By-law to accept and assume Chestnut Hill Crescent in Tara with all current municipal services. Carried Resolution #20-388-2020
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9.3.4 - Award Tender – 2020 Municipal Drain Cleanouts
Mayor Steve Hammell declared a conflict as part of the drain traverses his farm.
Councillor Bell thanked Works Manager for the repair on 3rd street and the repair on the railings at the cenotaph, the work at Elliott Park and inquired if any trees are going to be planted down at the park near the arena. There are potholes in the Chesley cemetery lanes.
Scott McLeod, Works Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the bid, which meets the terms and conditions of the tender for the ditch bottom cleanout of the following Municipal Drains: Coleman, McCannel and Simpson, be awarded to Faust Construction Inc. in the amount of $ 85,169.50 excluding HST. Carried Resolution #20-389-2020
9.4 Building Department – Patrick Johnston 9.4.1 - SRCBO.20.08 - Building Permit Information
Pat Johnston, Chief Building Official, responded to questions from Members of Council.
Councillor Bell noted that the residential property on 4th street towards the landfill has turned into a wrecking yard with cars and tractors on the property.
Councillor Nickason has had complaints regarding the garbage at the old gas station in Allenford.
Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Council receives Report SRCBO.20.08 – August Building Report Building Permits, for information purposes. Carried Resolution #20-390–2020
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9.5 Recreation Department – Carly Steinhoff 9.5.1 – SRREC 20.17 - Request Additional Facility Staff
Carly Steinhoff, Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved THAT Council hereby: 1) Receive Report SRREC 20.17 dated September 14, 2020 from the Manager of Facilities, Parks & Recreation regarding the Update for Recreation Facility Reopening; and 2) THAT Council approve the request to obtain additional Facility Staff for the 2020/2021 ice season. Carried Resolution #20-391–2020
9.5.2 – SRREC 20.18 – Community Centre Roof Update
Carly Steinhoff, Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Council hereby: 1) Receive Report SRREC 20.18 dated September 14, 2020 from the Manager of Facilities, Parks & Recreation regarding the Community Centre Roof Update; and 2) That Council receive this report for information purposes. Carried Resolution #20-392–2020
9.5.3 – SRREC 20.19 - Award RFP – Dehumidifier for Paisley and Tara Community Centres
Carly Steinhoff, Recreation Manager, responded to questions from Members of Council. The total is for both dehumidifiers. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
WHEREAS the award of contract for the supply and delivery on one (1)
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dehumidifier for each of the Paisley and Tara Community Centres as outlined in the specifications has been recommended by staff in report SRREC.20.19; therefore
Be It Resolved that Council hereby: 1) Receive the report SRREC.20.19 dated September 14, 2020 from the Manager of Facilities, Parks & Recreation regarding the Award RFP – Dehumidifier for Paisley and Tara Community Centres. 2) THAT Council hereby award the quotation for the supply and delivery of one (1) dehumidifier to the Paisley Community Centre and one (1) dehumidifier to the Tara Community Centre to Cimco Refrigeration, a division of Toromont Industries in the amount of $ 89,734.46 plus applicable taxes. Carried Resolution #20-393–2020
9.6 Fire Departments – Fire Chief Robert Bell and Fire Chief Rob Bonderud
9.6.1 – Paisley Fire Department Calls for Service
Fire Chief Rob Bonderud responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved that the Council of the Municipality of Arran-Elderslie receives, note and files the Paisley Fire Department Calls for Service for information purposes. Carried Resolution #20-394–2020
9.6.2 - SRF.20.05 – Fire Agreement with Hanover re: Water and High Angle Slope Rescue
Fire Chief Robert Bell responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved
1) That Council receive SRF.20.05. as information; and 2) That the Mayor and CAO/Clerk be authorized to sign the Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie.
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Carried Resolution #20-395–2020
9.6.3 – SRPFIR.20.01 – Purchase of a Pumper Truck – Paisley Fire Department
CAO/Clerk Bill Jones responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved
1) That Council receive SRPFIR.20.01. as information; and 2) Council authorize the purchase of a Stock/Demo unit “Dependable HME stock pumper truck” for a cost of $463,015.52 + HST. 3) And that the additional funds above $450,000 come from Paisley Fire Reserve 0100002116. Carried Resolution #20-396–2020
9.7 Community Development Co-ordinator – Laura Fullerton
9.7.1 - SRECDEV.20.13 - Tara Downtown Revitalization Initiatives 2020
Community Development Co-ordinator, Laura Fullerton responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved 1) THAT SRECDEV.20.13 be received–Tara Downtown Revitalization Initiatives 2020; and 2) THAT Council hereby approve the 2020 Tara Downtown Revitalization Initiatives; and 3) THAT Council hereby approve the transfer to reserve of funds not spent in 2020 to the reserve account# 01-0000-2194. Carried Resolution #20-397–2020
9.7.2 - SRECDEV.20.14 - Paisley Downtown Revitalization Initiatives 2020
Community Development Co-ordinator, Laura Fullerton responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
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Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved 1) THAT SRECDEV.20.14 be received – Paisley Downtown Revitalization Initiatives 2020 2) THAT Council hereby approve the 2020 Paisley Downtown Revitalization Christmas Light project 3) THAT Council hereby approve a 3-year interest free loan for the Paisley Chamber of Commerce for the remaining balance of the Christmas Light project exceeding the $5,000 2020 downtown revitalization funding. Carried Resolution #20-398–2020
9.7.3 - SRECDEV.20.15 - Economic Development Strategic Plan Committee
Community Development Co-ordinator, Laura Fullerton responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be it Resolved 1) THAT SRECDEV.20.15 be received – Economic Development Strategic Plan Committee; and 2) THAT Council hereby approve the Economic Development Strategic Plan Committee; and 3) THAT Council approve the addition of Councillors Greig and Kanmacher to the Economic Development Strategic Plan Committee. Carried Resolution #20-399–2020
9.8 Planning Department - None
10. Reports of Members of Council
Davis: Deputy Mayor Davis had a question about naming the Kinsman pavilion.
Dudgeon: Councillor Dudgeon had nothing to report.
Greig: Councillor Greig has an upcoming Grey Sauble Conservation Authority meeting as well as Recreation Master Plan meetings.
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Kanmacher: Councillor Kanmacher noted that she had attended the Nelson Street meeting, safe communities meeting, attended the virtual AMO conference, and a fire services meeting.
Nickason: Councillor Nickason had nothing to report.
Bell: Councillor Bell noted he attended a SMART transit meeting as well as doctor recruitment meeting and a meeting regarding opening the emergency room at the hospital.
Hammell: Mayor Hammell said that he attended the virtual update on the Chesley Emergency Room hours, Nelson Street meeting, Grey Bruce Labour Council Car Rally, Arran-Elderslie control group meeting and received a call from Randy Dardell who was concerned about 4-wheelers on township roads.
11. Health and Safety – None
12. Other Business - None
13. Notice of Motion – None
14. By-law(s)- 14.1 By-law 55-2020 - agreement with Tract Consulting Inc. for a Recreation Master Plan
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that By-law No. 55-2020 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
By-law 55-2020 being a By-law to enter into an agreement with Tract Consulting Inc. for a Recreation Master Plan. Carried Resolution #20-400-2020
14.2 – By-law 56-2020 – agreement with Jeff Horning
Council passed the following resolution:
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Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that By-law No. 56-2020 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
By-law 56-2020 being a By-law to enter into an agreement with Jeff Horning to allow for the extraction, process, manufacture, purchase and remove gravel, fill, sand, stone, and other related material located on the Vendor’s property. Carried Resolution #20-401-2020
14.3 – By-law 57-2020 – Assume Chestnut Hill Road into Municipal Road Network
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that By-law No. 57-2020 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
By-law 57-2020 being a By-law to assume lands into the public highway system that are legally known as PCL STREETS-1, Plan Number 3M-89, Arran- Elderslie, being PIN 33167-0057, Chestnut Hill Crescent and formerly known as Tower Hill Crescent, is hereby established as a public highway and assumed into the public highway system of the Corporation of the Municipality of Arran-Elderslie. Carried Resolution #20-402-2020
15. Resolution to Move into Closed Session and General Nature Thereof
The Mayor advised that Council now goes into Closed Session at 1:00 p.m. for the purpose of matters identified in the motion below.
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to:
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i. personal matters about an identifiable individual, including municipal or local board employees (two items) ii. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
Staff authorized to Remain: Item 1 - Deputy Clerk Christine Fraser-McDonald Items 2 and 3 – CAO/Clerk Bill Jones and Deputy Clerk Christine Fraser- McDonald Carried Resolution #20-403-2020
16. Resolution to Reconvene in Open Session
Mayor Hammell confirmed that Council discussed only those matters identified in the above motion.
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Council of the Municipality of Arran-Elderslie does now return to the Open Session at 11:56 a.m. Carried Resolution #20-404-2020
17. Adoption of Closed Session Minutes
Council passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that Council of the Municipality of Arran-Elderslie adopt the minutes of the Closed Session C#18-2020 held August 10, 2020 as circulated. Carried Resolution #20-405-2020
18. Adoption of Recommendations Arising from Closed Session
Council passed the following resolutions:
Moved by: Councillor Kanmacher Seconded by: Councillor Nickason
Be It Resolved that Council of the Municipality of Arran-Elderslie directs the Deputy Clerk to formally advise the CAO/Clerk of the successful Page 17 of 18
Council Meeting Minutes – September 14, 2020 C#20-2020
completion of his probationary period. Carried Resolution #20-406-2020
19. Confirming By-law By-law 58-2020 – Confirming By-law
Councillor passed the following resolution:
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that By-law No. 58-2020 be introduced and read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation, and engrossed in the By-law Book.
By-law 58-2020 being a By-law to confirm the proceedings of the Council meeting of the Municipality of Arran-Elderslie held September 14, 2020. Carried Resolution #20-407-2020
20. Adjournment
Moved by: Councillor Nickason Seconded by: Councillor Bell
Be It Resolved that the meeting be adjourned to the call of the Mayor at 1:36 p.m. Carried Resolution #20-408-2020
______Steve Hammell, Mayor Bill Jones, CAO/Clerk
Page 18 of 18
From: Mary-Gail Johnston To: [email protected]; [email protected] Subject: Paisley Artscape Society presentation to council at the Sept. 28 meeting Date: September 21, 2020 4:39:23 PM
Good afternoon, I am requesting that I be put on the Agenda for next Monday, Sept. 28th Arran-Elderslie council meeting. On behalf of the Paisley Artscape Society, I would like to speak to council regarding the possibility of having street sculptures in downtown Paisley in 2021. Sincerely, Mary-Gail Johnston. I can be reached at [email protected] or my cell # is 519- 386-6641
September 21, 2020 VIA EMAIL
Hon. Lisa McLeod, Minister of Heritage, Sport, Tourism and Culture Industries 6th Flr, 438 University Ave, Toronto, ON M7A 1N3
Re: Request for Consideration of Amendments to Bill 108 re. The Ontario Heritage Act
At its meeting of September 14, 2020, Council passed the following for your consideration:
Resolution # 20200914-258:
“WHEREAS Royal Assent has been granted to Bill 108 entitled ‘More Homes, More Choice Act, 2019’ on June 6, 2019; and, WHEREAS Schedule 11 of Bill 108 contains amendments to the Ontario Heritage Act which require appeals under the Ontario Heritage Act to be heard by the Local Planning Appeal Tribunal not the Conservation Review Board; and, WHEREAS the Conservation Review Board is an adjudicative tribunal that, through the mandate provided by the Ontario Heritage Act, considers a number of matters such as: • The proposed designation of a property as having cultural heritage value or interest; • Applications for the repeal of a By-law on a specific property; • Applications related to the alteration of a property covered by a By-law; and, • Matters related to archaeological licensing. AND, WHEREAS Schedule 11 of Bill 108 will come into effect on a date to be proclaimed by the Lieutenant Governor; and, WHEREAS the Local Planning Appeal Tribunal are not experts in heritage matters unlike members of the Conservation Review Board; and, WHEREAS the Local Planning Appeal Tribunal decisions are binding decisions unlike the Conservation Review Board non-binding recommendations; and, WHEREAS the Ontario Heritage Act provides a means for municipalities to protect and preserve the cultural heritage value or interest of the municipality for generations to come; and, WHEREAS the Conservation Review Board currently provides reports to municipal council’s setting out its findings of fact, and its recommendations so that a final decision can be rendered by municipalities about what is valuable in their community; WHEREAS the Town of Amherstburg remains committed to the preservation and protection of property of cultural heritage value or interest;
Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 NOW THEREFORE BE IT RESOLVED THAT the Town of Amherstburg strongly recommends that Schedule 11 of Bill 108 be amended to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, BE IT FURTHER RESOLVED THAT the Town of Amherstburg strongly recommends that Schedule 11 of Bill 108 be amended to return the authority for final decisions to municipal council’s as the elected representative of the communities wherein the property and its features of cultural heritage value exist; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, Lisa McLeod the Minister of Heritage, Sport, Tourism and Culture Industries, Andrea Horwath, MPP and Leader of the Official Opposition and the Ontario NDP Party, MPP John Fraser Interim Leader of the Ontario Liberal Party, Mike Schreiner MPP and Leader of the Green Party of Ontario, Taras Natyshak MPP Essex County; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Association of Municipalities of Ontario (AMO), all MPP’s in the Province of Ontario, the County of Essex and all Municipalities in Ontario for their consideration.”
We strongly recommend that the Ontario government consider amendments to Bill 108 to return the final authority to municipal Council’s to determine what is of cultural heritage value or interest in their communities with the benefits of the expert and professional advice provided by the Conservation Review Board.
Regards,
Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected]
cc:
The Right Hon. Doug Ford, Premier of Ontario Andrea Horwath, MPP, Leader of the Official Opposition and the Ontario NDP Party John Fraser, MPP and Interim Leader of the Ontario Liberal Party Mike Schreiner, MPP and Leader of the Green Party of Ontario Taras Natyshak, MPP of Essex County All Ontario Municipalities
Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860
September 21, 2020 VIA EMAIL
The Right Honourable Raymond Cho, Minister for Seniors and Accessibility College Park 5th Flr, 777 Bay St, Toronto, ON M7A 1S5
Re: AODA Website Compliance Extension Request
At its meeting of September 14, 2020, Council passed the following for your consideration:
Resolution # 20200914-281
“1. WHEREAS Section 14(4) of O.Reg 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; 2. AND WHEREAS the municipality remains committed to the provision of accessible goods and services; 3. AND WHEREAS the municipality provides accommodations to meet any stated accessibility need, where possible; 4. AND WHEREAS the declared pandemic, COVID-19, has impacted the finances and other resources of the municipality; 5. AND WHEREAS the Accessibility for Ontarians with Disabilities Act contemplates the need to consider the technical or economic considerations in the implementation of Accessibility Standards; 6. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O.Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; AND, 7. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.”
Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860
The impacts of the pandemic on municipal finances and resources affect the ability of municipalities to meet the January 1, 2021 deadline for full compliance with WCAG 2.0 Level AA.
We humbly request the Ontario government consider an extension request, in addition to financial support and training due to the unprecedented impacts of the global pandemic.
Regards,
Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected] cc:
The Right Honourable Doug Ford, Premier of Ontario The Association of Municipalities of Ontario All Ontario Municipalities
Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860
Municipal Innovation Council Report: Q3 Report to Municipal Councils Date: August 31, 2020 Submitted by: Jessica Linthorne, Chair
The Municipal Innovation Council (MIC) is pleased to provide partner municipal and county government with an update on efforts and actions to date.
Despite the disruption of the COVID19 pandemic, the MIC is happy to report the hiring of Dave Shorey, Innovation Officer, who started with the MIC on August 10th. Mr. Shorey joins the MIC from a career in post secondary education where he led change management and transitional support programs, driving strategic development.
The MIC has made advancements in multiple priority areas, including:
1) Waste Management Service Review This project is 100% funded by the province through the Municipal Modernization Program. The issue of waste management has long been discussed by area CAOs and is one of the four areas of focus for the MIC. The project objective is to review waste management practices of MIC partners and offer integrated solutions that enhance process efficiency, cost savings, services delivered, and environmental stewardship.
This project is on time and on budget. The estimated completion for this project is mid- September, and the report is expected to be ready for Council review in Q4 2020.
2) Topography Pilot Project This project is in partnership with the Nuclear Innovation Institute (NII), with support from the Saugeen Valley Conservation Authority (SVCA). Current topographic datasets made available by the SVCA have informed decisions regarding land use for decades. By leveraging technical expertise and access to leading topographic technology, the NII will act as a broker to support the MIC and SVCA in updating maps. The SVCA is supportive of the project, and partners of the MIC are eager to learn from the pilot project currently in the design phase with the NII.
3) Internet of Things The Internet of Things (IoT) can serve a diverse set of needs across the County. Through a network of low-cost transmitters and sensors, real-time monitoring can yield important data used in decision making. The MIC is actively engaged in design conversations with the NII who is working toward the installation of IoT towers which have the capability to receive and capture data. Soil moisture, wind and precipitation, traffic volume and speed, and asset tracking are a few examples of what could be possible with an Internet of Things network.
4) Municipal Service Mapping Area CAOs have discussed service mapping to better understand how services are resourced. In addition, there has been focussed exploration to learn about the feasibility of bulk purchase plans and processes using digital solutions to generate cost efficiencies. The Innovation Officer has begun reviewing partner organizational charts and is exploring the way in which municipal partners are doing business. From this review and mapping of service, MIC partners will have the opportunity to truly learn and share from each municipality’s experience.
5) Other Potential Initiatives Partners of the MIC have discussed the opportunity to celebrate the culture of innovation with elected officials and with the municipal workforce. The MIC is prepared to learn from the experts on the ground, and to hear the ideas of our colleagues. While respecting in-person group limits and distancing requirements, the Innovation Officer is exploring the opportunity to host a MIC Summit in the fourth quarter of the year. More information will follow.
The Innovation Officer will continue to share e-service tools/digital solutions and applications for partners to consider. There are many affordable and accessible digital applications which create efficiency and provide a better user experience for residents and municipal employees.
The Municipal Innovation Council will continue to meet monthly (virtually) and ongoing agenda items include project updates, partner updates and updates from the Innovation Officer. Minutes from the MIC meetings will continue to be forwarded to municipal clerks for inclusion in Council agenda packages as correspondence.
The Innovation Officer has scheduled delegations with each member municipality during December 2020 and January 2021. During this delegation you will receive an in-person (virtual) update from Mr. Shorey as well as have the opportunity to ask questions.
Thank you for your ongoing support.
Respectfully submitted,
Jessica Linthorne Chair, Municipal Innovation Council Director, Strategic Initiatives, Town of Saugeen Shores | Issue # 11 – SEPTEMBER, 2020
DWSP Newsletter
Local Source Protection Committee Approves Annual Progress Report
The Source Protection Committee (SPC) approved this source protection region’s annual progress
report for submission to the Province of Ontario on May 1, 2020. This progress report documents the achievements we have made together to implement source protection plan policies that add protection to local municipal drinking water sources. You may download this report on the Publications page at home.waterprotection.ca Highlights of the report include: ▪ 87% of the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Plan (SPP) policies that address significant drinking water threats have been fully implemented. ▪ Municipalities with vulnerable areas where significant drinking water threat policies apply have processes in place to ensure that their day-to-day planning decisions conform with the SPP policies. 95% of these municipalities have amended or are in the process of amending their Official Plan to conform with the SPP policies. ▪ There are 312 on-site sewage systems (septic systems) in this source protection region that are in the most vulnerable areas around municipal wells and subject to the mandatory re-inspection program. 98% of these systems have been inspected in accordance with Ontario Building Code. ▪ There are 152 drinking water protection zone signs that have been installed in the source protection region. The signs are installed on roads near municipal wells to alert citizens and emergency services that their actions in these zones can have an impact on a municipal drinking water source. ▪ 143 risk management plans (RMPs) have been established in this source protection region and there is 100% compliance by landowners with their individual plans.
“The Committee has spent more than 12 years developing the Source Protection Plan and its policies. Now, to see implementation going well is rewarding," said Committee Chair Bill Twaddle. During the COVID pandemic the local Source Protection Authorities and SPC has been able to meet their regulatory requirements under the Clean Water Act by holding meetings electronically. “Reviewing the annual progress report results and knowing that we are all doing our part to protect our region’s drinking water sources confirms why we got involved in this critical program.”
Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region
| Issue # 11 2
At the March 27, 2020 Source Protection Committee meeting, the following statement was provided: “The great progress to date on source protection plan implementation was made possible with the strong support and direct involvement of municipalities, agricultural and industry sectors, as well as other environmental and health-related stakeholder groups. It is important to note that there is an ongoing need for financial and stakeholder support and not to lose focus as the program approaches full implementation. While the number of remaining policies to be fully implemented is decreasing, a continued effort is required to address all significant threat policies as we approach the established implementation deadlines.” Source Protection Committee for Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region. Source protection plan policies address 21 activities such as fuel or chemical storage, among others that can pose a significant threat to municipal drinking water sources in certain circumstances (for example, in certain quantities and in the most vulnerable locations such as municipal wellhead protection areas). Section 36 Work Plan Approval and Amendments – Current Projects for 2020-2021
The Section 36 Workplan for Comprehensive Review and Update of the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Plan was approved by the Minister of the Environment, Conservation and Parks in January 2020.
The Workplan is required to include detailed steps for the comprehensive review and update of the Assessment Report and Source Protection Plan, and developed in consultation with the Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Committee (SPC), municipalities, and the Ministry of the Environment, Conservation and Parks.
The Workplan activities focus on possible amendments to address increased salt storage and application threats; potential new municipal drinking water systems; fuel storage threats around the East Linton drinking water intake; policy effectiveness in respect to some higher risk areas; and associated edits due to provincial technical rule updates.
Going forward, any activities that impact a municipal drinking water supply and its users will follow a full public consultation process, as was conducted for previous Source Protection Plan amendments. Current pandemic protocols will apply to any consultation.
The Source Protection Committee has pursued the goal of clean, safe drinking water for residents and visitors to this Region and will continue these efforts as we continue with the Source Protection Plan implementation.
Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region home.waterprotection.ca | Issue # 11 3
Commemorating 20 years since the water tragedy in Walkerton This office placed social media posts on Twitter and Facebook to highlight the progress in water protection and the multi-barrier approach as part of a larger spring social media campaign that included content from Conservation Ontario. Due to Covid-19 Pandemic restrictions, an event in Walkerton was cancelled that would have included Justice O’Connor in attendance.
Scott Dunn, journalist with the Owen Sound Sun Times media group wrote a series of four articles, where past and present SPC members and staff are quoted: 1. https://www.owensoundsuntimes.com/news/local-news/signs-point-to-walkertons- emergence-from-e-coli-disaster (May 18, 2020) 2. https://www.owensoundsuntimes.com/news/local-news/oconnor-restored-our-dignity-amid- walkerton-disaster (May 19, 2020) 3. https://www.thepost.on.ca/news/local-news/safer-tap-water-a-legacy-of-walkertons- tragedy (May 29, 2020) 4. https://www.thepost.on.ca/news/local-news/water-experts-call-on-province-to-extend- source-water-protection (June 2, 2020) There were commemoration articles featured in other news media too, including the Ontario Farmer publication - https://www.ontariofarmer.com/news/farm-news/how-negligence-at-one-well-spurred- on-a-water-bureaucracy A new scholarship fund to support local students wishing to pursue careers in environmental science or clean water management was announced this year by the Municipality of Brockton. The Walkerton Clean Water Legacy Scholarship will honour those who suffered because of the water crisis and support the next generation of students embracing environmental stewardship and the protection of clean water. The fund will be administered through Community Foundation Grey Bruce, a charitable organization with over $1.8 million invested in education funds. The Municipality of Brockton has set aside $2,500 towards the scholarship fund, which will grow through donations from individuals and organizations. Resources/Reference List – Walkerton Water Tragedy
Goal: Continued Awareness of need to protect drinking water sources
Format Description/Location
Slide Deck From Infamy to Excellence – Bruce Davidson https://www.gov.nl.ca/mae/files/waterres-training-adww-decade-15-bruce-davidson.pdf
Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region home.waterprotection.ca | Issue # 11 4
Books Ensuring Safe Drinking Water: Learning from Frontline Experience with Contamination Paperback – May 15 2014 by Steve Hrudey (Author) • ISBN-10: 1583219242 • ISBN-13: 978-1583219249 Well of Lies: The Walkerton Water Tragedy Hardcover – March 26 2002 by Colin Perkel • ISBN-10: 0771070195 • ISBN-13: 978-0771070198 Case Walkerton Case Study from Safewater.org Studies https://www.safewater.org/operation-water-health-1/2017/1/27/walkerton-case-study https://www.safewater.org/fact-sheets https://www.safewater.org/fact-sheets-1/2017/1/23/cost-benefit-analysis Libraries Walkerton Clean Water Centre Resource Library Online - you can search multiple topics and a search for https://wcwc.ca/services/drinking-water-resource-library/ Inquiry This is the official website of the public inquiry into the E.Coli contamination of the water supply in Resources Walkerton, Ontario, and into the safety of Ontario's drinking water, established by the government of Ontario under the Public Inquiries Act. http://www.archives.gov.on.ca/en/e_records/walkerton/index.html Teacher http://resources4rethinking.ca/en/resource/case-study-walkertons-tragedy Resources Deadly Water: The Lessons of Walkerton https://media.curio.ca/filer_public/8f/7f/8f7fad52-2d78-46e0- aa78-44d5cacd9de1/walkerton-sep00.pdf Articles https://cela.ca/the-walkerton-tragedy-lessons-learned-and-unfinished-business/ https://www.cbc.ca/news/canada/inside-walkerton-canada-s-worst-ever-e-coli-contamination-1.887200
20th Grey Bruce Children’s Water Festival Postponed to 2021
In 2021, grade 4 students from 2020 will be invited to attend as “senior stewards”, along with the current grade-2021 4s so that they will not miss out on the experience of attending a water festival. A contest for a special 20th anniversary festival logo was held for grade 4 students across the region in 2020. Also, a contest for a new 20th anniversary activity was held for high school students across the region. The activity will be featured at next festival. The organizing committee is really looking forward to seeing everyone at the 20th anniversary event! Sponsors and volunteers are welcome.
Next Source Protection Committee Meeting
Tentative date: November 27, 2020 – Source Protection Committee Meeting Video Teleconference
Drinking Water Source Protection Newsletter 237897 Inglis Falls Road Owen Sound, ON N4K 5N6 Phone: 519-470-3000 Toll free: 877-470-3001 Editor: [email protected] Website: home.waterprotection.ca Facebook: https://www.facebook.com/pages/Drinking-Water-Source-Protection Twitter: https://twitter.com/SV_GS_NBP
Saugeen, Grey Sauble, Northern Bruce Peninsula Source Protection Region home.waterprotection.ca COUNTY OF BRUCE CLASS ENVIRONMENTAL ASSESSMENT TEESWATER RIVER BRIDGE REPLACEMENT
WELCOME VIRTUAL PUBLIC MEETING SEPTEMBER 22, 2020 CLASS EA STUDY PROCESS (PHASES 1 -5)
IDENTIFY PROBLEM OR OPPORTUNITY
BACKGROUND REVIEW
EVALUATE PROBLEMS AND IDENTIFY ALTERNATIVE SOLUTIONS
IDENTIFY IMPACT OF ALTERNATIVE SOLUTIONS ON THE ENVIRONMENT, AND MITIGATING MEASURES
CONSULT WITH THE PUBLIC AND REVIEW AGENCIES TO IDENTIFY ANY ISSUES OR CONCERNS WITH DEFINED PROBLEMS AND ALTERNATIVE SOLUTIONS
EVALUATE ALTERNATIVE SOLUTIONS: IDENTIFY RECOMMENDED SOLUTIONS
SELECT PREFERRED SOLUTION WHERE WE ARE TODAY
IDENTIFY ALTERNATIVE DESIGN CONCEPTS FOR PREFERRED SOLUTION
IDENTIFY IMPACT OF ALTERNATIVE DESIGNS ON ENVIRONMENT, AND MITIGATING MEASURES
CONSULT REVIEW AGENCIES/STAKEHOLDERS
PREPARE ENVIRONMENTAL STUDY REPORT AND PUBLISH NOTICE OF COMPLETION
ADDRESS OUTSTANDING CONCERNS
FINALIZE ESR AND PROCEED TO FINAL DESIGN MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT SUMMARY OF CLASS EA PROCESS: PLANNING AND DESIGN PROCESS FOR MUNICIPAL WATER, ROAD AND WASTEWATER PROJECTS CONDUCTED TO EVALUATE THE POTENTIAL IMPACTS OF THE PROJECT ON THE NATURAL, CULTURAL, SOCIAL, ECONOMIC, AND BUILT ENVIRONMENTS
STUDY PHASES:
SCOPE OF THIS STUDY:
RECONSTRUCTION OR ALTERATION OF A STRUCTURE WHEN THE STRUCTURE IS OVER 40 YEARS OLD, WHICH AFTER APPROPRIATE EVALUATION IS FOUND TO HAVE CULTURAL HERITAGE VALUE (< 2.4 M) SCHEDULE C PROJECTS APPROVED SUBJECT TO COMPLETION OF FULL CLASS EA PROCESS (PHASES 1 THRU 5)
GENERAL STUDY COMPONENTS: DEFINE PROBLEM / OPPORTUNITY; IDENTIFICATION OF ALTERNATIVE SOLUTIONS; CONSULTATION WITH THE PUBLIC / REVIEW AGENCIES; SELECTION OF A PREFERRED ALTERNATIVE; EVALUATION OF ALTERNATIVES / IMPACT MITIGATION; PREPARATION OF ENVIRONMENTAL STUDY REPORT (ESR); AND FINAL PUBLIC NOTIFICATION. PROJECT TIMELINES
October 2019 – Initial Public/Agency Notifications
Winter 2020 – Cultural Heritage Report Completed
May 2020 – Signs erected at bridge advertising web site
June 2020 – Aquatic Habitat Assessment Completed
September 2020 – Public Information Meeting
Fall 2020 – Hydrological Assessment to be Completed
Winter 2021– Preliminary Bridge Design to be Completed
Spring 2021 – Second Public Meeting
Summer 2021 – Finalize Class EA/Publish Notice of Study Completion and Environmental Study Report
Spring 2022 – Start of Construction CULTURAL HERITAGE EVALUATION CHARACTER-DEFINING HERITAGE ATTRIBUTES: CURVED CONCRETE T-BEAM DESIGN “The bridge is a rare and early example of a curved concrete T-beam bridge in Ontario, which retains its original design features and is notable for its three continuous spans”
View of southeast abutment at View looking north at bridge piers connection to Town Hall
Wooden Bridge Image Iron Bridge that preceded current structure TEESWATER RIVER BRIDGE DEFICIENCIES: AGE; CONSTRUCTED IN 1935 – 85 YEARS DECK DETERIORATION; SEVERE SCALING, CONCRETE SPALLING AND DELAMINATION, EXPANSION JOINTS SIDEWALK SOFFITS BADLY DETERIORATED
SIDEWALK SOFFITS BEAM DETERIORATION
EAST GIRDER EXPANSION JOINT PROPOSED DETOUR OPTIONS
COUNTY ROAD DETOUR – 43.5 KM
WEST – 18 KM LOCAL ROAD DETOURS EAST – 13 KM PROPOSED DETOUR OPTIONS
COUNTY ROAD DETOUR – 43.5 KM
IN-TOWN DETOUR Potential Impacts Social Environment Access During Construction Noise/Vibrations Impacts to Businesses Economic Environment Capital Construction Costs ACCESS OVER RIVER DURING CONSTRUCTION Cultural Environment Cultural Heritage Natural Environment Terrestrial Habitat MUSSEL HABITAT - RAINBOW MUSSEL Species at Risk/Fish Habitat Flooding FLOODING IMPACTS
FISH HABITAT
Municipality of South Bruce MAYOR’S DESK P.O. Box 540, 21 GORDON ST E. TEESWATER, ONTARIO NOG 2S0 Phone (519) 392-6623 Fax (519) 392-6266
September 16th, 2020
Dear Mayor Hammell & Council,
The Municipality of South Bruce is one of two remaining communities in the Nuclear Waste Management Organization’s (NWMO) site selection process for the Adaptive Phased Management (APM) project which includes a Deep Geological Repository (DGR) to store Canada’s used nuclear fuel. South Bruce has not made a decision to host the project.
In July 2020, the Municipality and the NWMO signed a multi-year funding agreement. This will allow for the study of both advantages and disadvantages that hosting the project may have, and its potential enhancements to the community.
Shortly thereafter, the Municipality of South Bruce welcomed two new employees as part of the team to help the Municipality and the community continue to learn, gather information and evaluate the project. Dave Rushton has assumed the role of Project Manager and Steve Travale as Communications/Public Relations Officer. They join Community Liaison Committee (CLC) Project Coordinator Vivian Kennedy in working collaboratively on this project.
I wanted to reach out and provide an update where things stand in relation to the project, and moving forward will do so on a regular basis. As a regional counterpart, I want to ensure that you have information related to South Bruce’s involvement in the site selection process.
Between December 2019 and February 2020, South Bruce conducted nine community workshops which focused on exploring questions, comments and expectations that the community has for the Adaptive Phased Management Project and Canada’s plan for used nuclear fuel. On July 28th, Council received a final report which summarizes the results of the Project Visioning Workshops. A copy of this document can be found in the agenda package on our municipal website.
On August 25th, Council endorsed a report which presents a draft list of thirty-four principles as they relate to the Municipality’s engagement with the NWMO over the next three years. It is the intent that these principles will ensure that questions are answered and information made available to the residents of South Bruce and beyond. They will guide the community in an assessment of, and engagement with, the site selection process and will allow for a well-rounded evaluation.
This list of guiding principles recognizes the questions, concerns, comments and visions which have been brought forward by the community. Input on the list of principles from residents is also being received before it is finalized and sent to the NWMO. The report and draft list of principles is also attached for information.
A number of studies will be undertaken as part of the ongoing engagement and education process. These studies will focus on a number of specific areas, including economic development, agricultural impact, natural environment, safety, regional benefits and others. These studies will be reviewed by our CLC and Council, and details shared publicly.
Safety is a priority and the project will not be implemented in any location that is not proven to be safe and environmentally sound. The proposal of the draft list of principles, and the various studies which will be conducted in the coming years are critical in guiding the Municipality and the community as South Bruce continues to explore the viability of hosting the project.
It is my hope that you will continue to learn and be informed of the ongoing process in South Bruce. You may wish to explore the resources and funding opportunities provided by the NWMO for communities neighbouring South Bruce, by reviewing the report which is also attached.
Please feel welcome to visit https://www.town.southbruce.on.ca/ and https://clcinfo.ca/southbruce/ for more information, and do not hesitate to reach out to myself or Project Manager Dave Rushton at 519- 392-6623 or [email protected].
Sincerely,
Robert Buckle
Mayor, Municipality of South Bruce
Encls
Corporation of the Municipality of South Bruce
Report Title: NWMO Adaptive Phase Management Activity Report Prepared By: Leanne Martin, CAO/Clerk Department: Administration Date: August 25,2020 Report Number CAO/Clerk-04-08-2020 Attachments: Draft List of Guiding Principles Recommendation That the Municipality of South Bruce Council receives the report number CAO/Clerk-04-08-2020 related to the Nuclear Waste Management Organization (NWMO) Adaptive Phase Management (APM) Project and Project Visioning.
Report Origin To provide Councilwith information related to the NWMO Adaptive Phase Management Project. Analysis South Bruce is one of two remaining communities - along with the Township of lgnace - in the NWMO's site selection process for the Project. The NWMO is planning to make a final decision on site selection by 2023. The NWMO has committed that it will not locate the Project within a community unless that community is a willing and informed host.
ln order to determine if South Bruce is willing to host the Project, it is necessary for the Municipality and the residents of the community to understand the potential benefits and impacts that may arise from siting the Project within South Bruce.
Given the importance of this decision, the Municipality is committed to undertaking a rigorous and transparent evaluation of the potential benefits and impacts of the Project. This will provide Council and community members with the basis upon which to make a fully informed decision.
At its meeting of July 28, 2020, Municipal Council received a final copy of the Report on the South Bruce Project Visioning Workshops prepared by AECOM (the "Project Vision Report"). The Project Vision Report was based on nine community workshops held in South Bruce between December 5,2019 and February 18,2020 to explore the community's expectations and aspirations for the Project if it were to be located in South Bruce. The workshops were jointly conducted by the Municipality and the NWMO. A draft of the Project Vision Report was made available on the Municipality's website for review and comment between May 27, 2020 and June 30,2020.
The final Project Vision Report details the community's key priorities and objectives for the Project, the key concerns and questions about the Project that still need to be addressed, and design features and/or activities that might help the Centre of Expertise support community well- being within the community and area. Page 1 of2 The Municipality's primary task at this stage is to put in place a process that will ensure staff, Council and community members have adequate information about the potential benefits and impacts of the project to make an informed decision. ln a typical planning application, the Municipality would have a list of policies that it would utilize to evaluate the impact of a proposed development. ln this case, there are no ready-made principles due to the unique nature of the Project.
Staff have drawn upon the project visioning work to create a list of 34 draft principles to guide the evaluation of the potential benefits and impact of locating the Project in South Bruce (attached to this report).
The draft principles are based on the expectations and aspirations, as well as the key concerns and questions, identified by the community in the workshops and detailed in the Project Vision Report. CAO/Clerk Martin is seeking council's endorsement of the draft principles to advance discussions with the NWMO and the community. lmportantly, the list of principles is not designed to be static and staff expect that they may evolve and expand as the process continues. Further, fulfillment of the principles by the NWMO does not necessarily mean that the community is willing to host the Project nor should the endorsement of the draft principles by Council be seen as a pre-approval of the Project. The listed principles are intended to guide the community's assessment of the project's potential impacts and benefits in conjunction with the existing regulatory regime that will apply to the Project. The principles recognize that not all aspects of the Project will be fully defined at the time of site selection and these will be determined through the regulatory process.
Staff recommend that, once the draft principles have been endorsed by Council, they be presented to the South Bruce Community Liaison Committee at its meeting of September 3, 2020 for feedback. lt is also recommended following the September 3, 2020 CLC Meeting that the Municipality seek public input through the municipal website until September 18,2020. Municipal staff will then provide an update at Council's meeting of September 22,2020.
Recommendation: That Gouncil endorses the draft list of principles to assist the Municipality to assess and fully understand the potential benefits and impacts that may arise from siting the Project within South Bruce;
And further that council authorizes staff to provide the list of principles to the South Bruce Gommunity Liaison Committee for feedback and to post the draft list on the municipal website for public input following the September 3,2020 CLC Meeting.
Submitted by:
Leanne Martin, CAO/Clerk
Page 2 of 2 Draft resolution for NWMO Sife Se/ection Process for discussion.
WHEREAS the Municipality of South Bruce has been involved since 2012in a process of learning about Canada's plan for the long-term management of used nuclear fuel (the Adaptive Phased Management project, including a deep geological repository and a Centre of Expertise (the Project)) being undertaken by the Nuclear Waste Management Organization (NWMO);
AND WHEREAS the NWMO has committed that the Project will only be located in an informed and willing community and that the Project will be implemented through a long-term partnership involving the host community;
AND WHEREAS the Municipality and the NWMO conducted community workshops between December 5,2019 and February 18,2020 to explore the community's expectations and aspirations for the Project if it were to be located in South Bruce and had a third-party consultant prepare a Project Visioning report that summarized the feedback from the community received at the workshops;
AND WHEREAS, as part of the community's continued participation in the NWMO's site selection process, the Municipality will continually assess the Project's potential contribution to community well- being and the community's willingness to host the Project;
AND WHEREAS it is understood that the list of principles is not designed to be static and it is expected that the list will evolve and may expand as the process continues;
NOW THEREFORE BE lT RESOLVED THAT the Municipality's assessment of willingness be guided by the following non-exclusive principles drawn from the Project Visioning report, to be interpreted in conjunction with the existing regulatory regime for the Project:
Safety and the Natural Environment
The NWMO must demonstrate to the satisfaction of the Municipality that the Project will be subject to the highest standards of safety across its lifespan of construction, operation and into the distant future.
2 The NWMO must demonstrate to the satisfaction of the Municipality that sufficient measures will be in place to ensure the natural environment will be protected, including the community's precious waters, land and air, throughout the Project's lifespan of construction, operation and into the distant future.
3 The NWMO must demonstrate to the satisfaction of the Municipality that used nuclear fuel can be safely and securely transported to the repository site.
4 The NWMO will ensure that the repository site will not host any nuclear waste generated by other countries.
5 The NWMO must commit to implementing the Project in a manner consistent with the unique natural and agricultural character of the community of South Bruce.
6. The NWMO will minimize the footprint of the repository's surface facilities to the extent it is possible to do so and ensure that public access to the Teeswater River is maintained, subject to meeting regulatory requirements for the repository.
7 The NWMO must commit to preparing construction management and operation plans that detail the measures the NWMO will implement to mitigate the impacts of construction and operation of the Project. -2-
People, Community and Culture
I The NWMO must demonstrate to the satisfaction of the Municipality that the Project enjoys broad support within the community of South Bruce.
9. The NWMO will identify the potential for any positive and negative socio-economic impacts of the Project on South Bruce and surrounding communities and what community benefits it will contribute to mitigate any potential risks.
10 The NWMO, in consultation with the Municipality, will establish a property value protection program to compensate property owners in the event that property values are adversely affected by the NWMO's site selection process and the development, construction and/or operation of the Project.
11 The NWMO, in consultation with the Municipality, willestablish a program to mitigate losses to business owners adversely affected directly by the development, construction and/or operation of the Project.
12 The NWMO, in partnership with the Municipality, will develop a strategy and fund a program to promote the agriculture of South Bruce and the surrounding communities.
13 The NWMO, in partnership with the Municipality, will develop a strategy and fund a program to promote tourism in South Bruce and the surrounding communities.
14 The NWMO, in partnership with the Municipality, will commit to implement programs to engage with and provide opportunities for youth in the community, including investments in education and the provision of scholarships, bursaries and other incentives for youth to remain in or return to the community.
15. The NWMO will implement the Project in a manner that promotes diversity, equality and inclusion
16. The NWMO will commit to relocate the working location of a majority of its employees to South Bruce as soon as it is reasonably practicable to do so after the completion of the site selection process.
17 The NWMO will, in consultation with the Municipality, establish a Centre of Expertise at a location within South Bruce to be developed in conjunction with the Project.
Economics and Finance
18. The NWMO, in consultation with the Municipality, will commit to implementing a local employment and training strategy with the objective of ensuring that the majority of employees for the Project are located within South Bruce and surrounding communities.
19. The NWMO, in consultation with the Municipality, will commit to implementing a business opportunities strategy that will provide opportunities for qualified local businesses to secure agreements that support the Project and that requires the NWMO to take all reasonable steps to create opportunities for qualified local businesses to benefit from the Project.
20. The NWMO will commit to implementing a procurement strategy for the Project that gives preference to the selection of suppliers who can demonstrate economic benefit to South Bruce and surrounding communities.
21 The NWMO will enter into an agreement with the Municipality providing for community benefit payments to the Municipality. -J-
Capacity Building
22. The NWMO will cover the costs incurred by the Municipality in assessing community well-being and willingness to host the Project.
23. The NWMO will fund the engagement of subject matter experts by the Municipality to undertake peer reviews of Project reports and independent assessments of the Project's potential impacts on and benefits for the community as determined necessary by the Municipality.
24. The NWMO agrees to cover the costs of the Municipality's preparation for and participation in the Project's regulatory approval processes, including the Canadian Nuclear Safety Commission's licencing process and the assessment of the Project under lhe lmpact Assessmenf Acf (or other similar legislation), that are not otherwise covered by available participant funding.
25 The NWMO will fund the Municipality's preparation of a housing plan to ensure that the residents of South Bruce have access to a sufficient supply of safe, secure, affordable and well-maintained homes.
Seruices and lnfrastructure
26. The NWMO will prepare a review of the existing emergency services in South Bruce and provide appropriate funding for any additional emergency services required to host the Project in South Bruce.
27. The NWMO will prepare an infrastructure strategy that addresses any municipal infrastructure requirements for the Project and will commit to providing appropriate funding for any required upgrades to municipal infrastructure required to host the Project in South Bruce.
28. The NWMO will prepare a review of the existing and projected capacity of South Bruce's road network and will commit to providing appropriate funding for any required upgrades to the road network.
29. The NWMO will enter into a road use agreement with the Municipality to ensure proper funding for maintenance and repair of municipal roads and bridges used for the Project.
30. The NWMO, in consultation with the Municipality and other local and regional partners, will prepare a strategy to ensure there are sufficient community services and amenities, including health, child-care, educational and recreational facilities, to accommodate the expected population groMh associated with hosting the Project in South Bruce.
31 The NWMO will comply with the Municipal Official Plan and zoning by-law and seek amendments to the Official Plan and zoning by-law as necessary to implement the Project.
Governance and Community Engagement
32 The NWMO will provide the Municipality with an ongoing and active role in the governance of the Project during the construction and operation phases of the Project.
33 The NWMO will continue to engage with community members and key stakeholders to gather input on community vision, expectations and principles, including concerns, related to the Project. -4-
Regional Benefits
34 The NWMO must demonstrate to the satisfaction of the Municipality that the Project will benefit the broader region outside of the community of South Bruce, including local lndigenous communities.
PRELIMINARY ASSESSMENT OF POTENTIAL SUITABILITY: PHASE 2 Resources to Support Engagement of Neighbouring Communities in the NWMO Site Selection Process
UPDATE: JUNE 2017 I. Introduction
In May 2010, the Nuclear Waste Management Organization (NWMO) launched a process to identify a safe site in an informed and willing community to host facilities for the long-term management of Canada’s used nuclear fuel. The principles and decision-making framework to guide the selection of a site were developed collaboratively through a two-year dialogue involving a broad cross-section of Canadians and Aboriginal peoples.
Canada’s plan for the long-term care of used nuclear fuel is called Adaptive Phased Management (APM). The ultimate goal of APM is to safely contain and isolate the used fuel in a single deep geological repository (DGR) in a suitable rock formation. The objective of the site selection process is to arrive at a single location for the DGR and associated Centre of Expertise through several phases of progressively more detailed technical, scientific and socio-economic assessment.
The process is advancing through a multi-year series of steps to ensure that, above all, the site selected is safe and secure, and meets the highest scientific, professional and ethical standards. Since launching the process, the NWMO has been working collaboratively with communities interested in learning to begin exploring their potential to meet site selection requirements. Upon the completion of Phase 1 assessments, a smaller list of communities was identified as warranting further study by advancing to Phase 2.
The second phase of preliminary assessment work involves more intensive community learning and engagement. Work takes on a broader focus to include First Nation and Métis peoples, and surrounding communities. Preliminary fieldwork, including airborne surveys and limited borehole drilling is completed to further assess geology and site suitability against technical safety requirements.
Engagement activities in the second phase of preliminary assessment are designed to be implemented through a partnership involving interested communities, First Nation and Métis peoples, surrounding communities, and the NWMO in a process based on trust, fairness and mutual understanding.
The NWMO is committed to the active and meaningful participation of interested communities, Aboriginal communities and surrounding communities. From its inception in 2002, the NWMO has sought to develop its processes and plans with the involvement of interested communities and Aboriginal peoples, laying a foundation for ongoing engagement and partnership.
Throughout the site selection process, the NWMO seeks to define the suitability of sites through engagement of the community and those in the surrounding area, and through interweaving scientific and Indigenous Knowledge. Ultimately, the project will only proceed with the involvement of the interested community, First Nation and Métis communities in the area, and surrounding communities working in partnership to implement it.
2 Nuclear Waste Management Organization II. Moving Towards Partnership
Building the relationships that would be required to support implementation of the APM Project will necessarily involve many steps over an extended period of time. The NWMO understands that early on, trust and understanding needs to be established to achieve mutual learning. As work advances, envisioning the project together and planning for its implementation is important. Planning for the project’s implementation may include discussion about:
• The potential for strategic hiring and strategic procurement;
• Planning and implementation of education and training programs in the area over the extended planning and operation lifespan of the project;
• Business incubation support to assist local businesses to position themselves to participate in the project;
• Investments in infrastructure that may be required to foster well-being beyond what may be required for the project; and
• Business and ownership opportunities associated with the project.
III. Phase 2 Preliminary Assessments
Preliminary assessments, which take place in Step 3 of the site selection process, are designed to assess in a preliminary way the potential suitability of an interested community and area to host a deep geological repository as part of Canada’s plan for the safe, long-term management of used nuclear fuel.
Preliminary assessments are implemented through a two-phased process. Phase 1 focused on exploring the potential for the interested community to meet the robust requirements for the project. Phase 2 focuses on deepening this learning and exploration of potential suitability within the community, and broadening learning and reflection to include First Nation and Métis peoples in the area and surrounding communities. The project will only proceed with the involvement of the interested community, Aboriginal peoples in the area and surrounding communities working in partnership to implement the project.
Over the course of the site selection process, the NWMO will seek to engage neighbouring communities in learning about and reflecting upon the project, and in the conduct of the assessments.
3 Resources to Support Engagement of Neighbouring Communities in the NWMO Site Selection Process 3 IV. Resource Program Description – Neighbouring Communities
Purpose
Phase 2 preliminary assessment studies involve more detailed technical and social studies and intensive engagement within the community, with Aboriginal communities in the area, and with neighbouring communities in the immediate vicinity.
This program is designed to provide resources to assist communities in the immediate vicinity of the interested communities that are participating in Phase 2 preliminary assessment studies. Interested communities are communities that expressed interest in learning more about the project. They have successfully completed an initial screening, they have worked with the NWMO to complete Phase 1 preliminary assessment studies, and through these assessments, their area has been identified as having strong potential to meet the robust requirements associated with this project, they have advanced to Phase 2 studies and continue as a focus of study.
The resources provided to communities in the immediate vicinity of interested communities are intended to assist these communities in building understanding of the project, and to support their participation in discussions with the interested community and the NWMO designed to explore the potential to foster well- being in the area through the project.
Description
The NWMO will cover the costs incurred by neighbouring communities to learn about the project and become involved in studies, as follows:
• Visit an interim storage facility. Community members may be interested in seeing how used nuclear fuel is currently managed on an interim basis. The NWMO will cover travel expenses for a small delegation of community representatives to visit an interim nuclear waste storage facility in Ontario or other nearby facility.
• Meet with the Canadian Nuclear Safety Commission (CNSC). Community members may be interested in learning about the regulatory framework that governs the NWMO project. The NWMO will cover travel expenses for a small delegation of community representatives to learn more about the regulatory framework governing the long-term management of used nuclear fuel by meeting with the CNSC. The timing and agenda for the meeting is established directly by the CNSC in concert with the delegation, in order to ensure the delegation’s areas of interest and questions are addressed.
• Understanding key topics such as radiation, geoscience studies, environmental protection, and multiple barriers. The NWMO acknowledges the importance to communities of developing a deep understanding of key topics from NWMO specialists and academics working in the field. The NWMO will organize a series of learning events and workshops which will bring community representatives and these academics and specialists together. Modest participant expenses will be covered by the NWMO for community representatives to participate in these learning events and workshops.
4 Nuclear Waste Management Organization • Understanding the international perspective. The NWMO encourages communities to keep abreast of international programs and best practices. The NWMO will facilitate opportunities for community representatives to learn from those involved in the implementation of used fuel management programs in other countries by organizing a series of learning events or workshops which will bring together community representatives and these international leaders. Modest participant expenses will be covered by the NWMO for community representatives to participate in these workshops.
• Open houses and community discussions. As Phase 2 preliminary assessment studies proceed, open houses will be planned and organized with the community to seek community involvement and share study findings.
• Funding for administrative expenses associated with working with the NWMO and the interested community to expand understanding of the project and engage in preliminary assessment studies. Detailed technical and social studies conducted by the NWMO as part of Phase 2 assessments will require planning, and ongoing discussion and collaboration between the NWMO and the interested community, and also surrounding communities and Aboriginal peoples. Neighbouring communities may incur expenses through participation in NWMO activities related to these studies, and these expenses will be covered at cost. These expenses may include small learning infrastructure improvements such as photocopy or printing costs and meeting equipment. Up to $100,000 to cover these administrative expenses is available for each 12-month period for the duration of the Phase 2 assessments. An accounting must be kept of activities and money spent suitable for third-party audit and submitted to the NWMO every six months for the duration of participation in this program.
In the latter half of Phase 2 assessments, detailed studies will be conducted on the potential social, economic and cultural effects associated with the project. These studies will be conducted in close collaboration with the communities in the immediate vicinity of interested communities. Communities in the immediate vicinity of interested communities may wish to enhance or augment an existing long- term vision for community sustainability, integrated community sustainability plan and/or strategic plan during this process to support their participation in the planning and implementation of the detailed studies with the NWMO. Resources to support strategic planning activities are available (up to $40,000 for each 12-month period for the duration of the Phase 2 assessments).
The NWMO continues to learn through working with communities. This program will be regularly reviewed and refined to reflect this learning and evolving needs of communities.
For more information, please contact:
Nuclear Waste Management Organization 22 St. Clair Avenue East, 6th Floor Toronto, ON M4T 2S3 Canada
Fax: 647.259.3692 Email: [email protected]
Attention: Jamie Matear Director, Engagement Coordination
5 Resources to Support Engagement of Neighbouring Communities in the NWMO Site Selection Process 5
MUNICIPALITY OF ARRAN-ELDERSLIE
STAFF REPORT
COUNCIL SEPTEMBER 28, 2020 SRCAO/CLK.20.26
SUBJECT – OFFICE STATUS UPDATE ______
RECOMMENDATION:
Be It Resolved:
That Council receive SRCAO/CLK.20.26. as information.
And
That Council, based on the significant increase in Covid cases provincially/nationally and considering the potential onset of a “second wave”; recommends the Municipal office maintains status quo “closed to the public” and have staff continue to provide services remotely.
And
That Council re-evaluate office closure status on a monthly basis.
And
That Council meetings continue to be held by way of teleconference and in person, with a limit of 3 councillors, 3 staff, and 4 members of the public in attendance at Council Chambers.
Submitted by:
Bill Jones
Bill Jones CAO/Clerk SRCAO/CLK.20.26 September 28, 2020 Page 2
BACKGROUND:
On August 10th, 2020 the CAO/Clerk presented a similar report to this one (CAO/CRK 20.20) regarding office operations during the pandemic and council meetings (in-person or telecon). At that time, Council decided to leave the office closed to the public and allow staff to continue to provide services remotely. Council also requested monthly updates.
Below are revised options for council to consider as it pertains to the municipal office operations.
Council’s options are as follows:
1) Plan for a full office reopening of the office to the public after Thanksgiving, with protections in place, such as, a. Mandatory face coverings in public areas of the office b. Shields installed at front counter c. Disinfectant protocols d. Social distancing e. Limit the number of public in the building, at same time. Or
2) Plan for full reopening of the office to the public after Thanksgiving and split staff into two working groups, where each group spends 50% of the time working from home and 50% of their time at the office (5 days at the office bi-weekly for each of the two working groups). This concept keeps staff in two separate “Covid work bubbles”. With this scenario, if there is a Covid outbreak in one of the two working groups, we can still maintain business continuity and allows for the doors to remain open.
Or
3) Scenario 1 or 2, but keep the office closed to “walk in traffic”. The office would remain open “by appointment only”. This has proven to be effective in other municipalities and businesses. It allows for persons to come to the Municipal office for business that requires face to face interactions, but at the same time reduces unnecessary visits for services that can be provided remotely.
Or
4) Based on the significant increase in Covid cases provincially/nationally and considering that we are potentially on the cusp of a “second wave”; the Municipal office maintains status quo “closed to the public” and have staff continue to provide services remotely and re-evaluate potential office reopening on a monthly basis. SRCAO/CLK.20.26 September 28, 2020 Page 3
COMMENTS:
A few weeks ago, I would have suggested that opening the office doors to public is the right decision, based on the impressive decline in Covid infections in Ontario (under 100 per day).
Over the past two weeks we have seen Covid numbers provincially increase to over 400 cases per day and still trending upward, we are also hearing the words “2nd wave” starting to be used. Although local cases remain low, that can also change rapidly.
Two weeks ago, the Municipality advertised a public meeting regarding the Parks and Recreation Master Plan, the meeting was offered “in person” and I considered it a bit of trial, to gauge public interest in attendance at an “in person” meeting (Persons interested in attending were required to pre-register). To my knowledge we only had interest from one or two people and in fact, we had requests to hold the meeting in a “virtual” format. This is, by no means a true gauge of public interest, as it pertains to attending council meetings or visiting the office, but it shows that people are adapting to/and becoming comfortable with a virtual/on-line world.
The decision to bring back staff and reopen the office to the public has been compared to school reopening. People ask: “If we are sending kids back to school, why is the municipal office still closed?” Although I don’t believe the comparison is relevant, I will note that staff have continued to work effectively from home since mid-March and just like school students, staff have the option to work from home or attend the office (if and when required).
Having staff work remotely prevents dozens of daily interactions or points of contact. This reduces exposure to not only Covid, but common colds and the flu, which based on potential Covid Symptoms, would require staff the self-isolate and/or get tested for Covid on a frequent basis (every time they have a headache, sniffles, sore throat, etc..), thus reducing productivity.
Regardless of the decision (open/closed/appt only), staff remain steadfast, in the commitment to provide strong customer service and find ways to address everyone’s questions in a timely manner.
Council Meetings
At the last Council meeting September 14, 2020, 3 members of council attended the meeting “in person” along with two staff (occasionally 3). There were also three members of the public in attendance. I would suggest that this be the maximum limit for capacity during Covid. It would be difficult to guarantee a two (2) meter separation with any more people in the room.
Moving forward, I would recommend that council alternate attendance at the meeting, so we have the Mayor and two other members of Council (mover and seconder) present. With SRCAO/CLK.20.26 September 28, 2020 Page 4
this configuration (three members of Council), we will continue to promote the teleconference line to the public as well as welcome three or four residents to attend in person, if desired. To date, I have had zero (0) comments or concerns from the general public about access to Council meetings.
FINANCIAL/STAFFING/OTHER IMPLICATIONS:
NONE
APPENDICIES:
NONE
MUNICIPALITY OF ARRAN-ELDERSLIE
STAFF REPORT
COUNCIL SEPTEMBER 28, 2020 SRCAO/CLK.20.27
SUBJECT – 381 GOLDIE STREET - BERM ______
RECOMMENDATION:
Be It Resolved:
That Council receive SRCAO/CLK.20.27. as information.
And
Council recommends that the owners of 381 Goldie Street obtain a legal survey prior to considering options to resolve berm related compliance issues, with the SVCA.
Submitted by:
Bill Jones
Bill Jones CAO/Clerk
BACKGROUND:
At the Sept 14th 2020 council meeting the Gibbon’s (owners of 381 Goldie Street) appeared in front of Council as a delegation. They informed council of their current dilemma. They had constructed/raised a berm in 2017 to prevent flooding on their property. The berm is on a municipal shore allowance that runs along the Saugeen River. Although the work was done to prevent property damage, it was done on Municipal lands without consent and without permits from the Saugeen Valley Conservation Authority (SVCA). The Gibbons also pointed out, in their presentation that they were not aware that they did not own the lands they were building the berm on.
SRCAO/CLK.20.27 September 28, 2020 Page 2
To try and resolve the situation and legalize the work completed, the Gibbons suggested two options:
Option A ~ Arran-Elderslie sell all or a portion thereof the road allowance to the Gibbons Option B ~ The municipality take ownership of that dike and fill out any paper work that is needed by SVCA
• Option A - Selling the road allowance to the Gibbons would remove the Municipality from the issue but the CAO/Clerk suggest Council discuss local impacts, if any, if it was to be considered surplus. A fair Market Value would also have to be applied to the waterfront lands. SVCA should also be consulted regarding this option, as the berm that’s in contravention, is on the land being proposed for sale.
• Option B - If the Municipality considered taking ownership of the berm, it would be responsible for legalizing the berm through SVCA permitting process or alternatively restoring the site to pre berm elevations, to gain compliance. This would require use of municipal funds. Estimates have not been calculated at this point.
• Option C - The Municipality can choose to advise the Gibbons that they (the Gibbons) have to work with the SVCA to bring the Berm into compliance (obtain a permit or remove it). The Municipality will have to be a party to the discussions/solution, as the berm is on municipal lands. Some form of encroachment agreement may need to be developed to recognize the private works constructed on municipal lands.
The CAO/Clerk’s suggestion, is for the Owners of 381 Goldie St obtain a legal survey so they know exactly where the property boundaries are in relation to the berm and any other encroachments. My assumption in this case, is that a legal survey would be required for any studies, permits or approvals required to legalize the berm. Secondly the legal survey would be beneficial for the Gibbons future property transactions. Once a legal survey is obtained, all parties can revisit the issue.
FINANCIAL/STAFFING/OTHER IMPLICATIONS:
No Financial implications until such time that Council provides direction that would require municipal funds
APPENDICIES:
1 Location Maps
2 Gibbons September 14 2020 delegation
MUNICIPALITY OF ARRAN-ELDERSLIE
STAFF REPORT
COUNCIL September 28, 2020 SRFIN.20.43
SUBJECT: Financial Report August 31, 2020
RECOMMENDATION:
Be It Resolved, 1) That SRFIN.20.43 be received for information – Financial Report August 31, 2020.
Submitted by: Reviewed by:
Tracey Neifer Bill Jone
Tracey Neifer Bill Jones Treasurer CAO/Clerk
BACKGROUND:
The purpose of this report is to provide Council with an update from the previous report presented for April 30th, with a financial review of departmental results as of August 31st, 2020 as compared to budget.
COMMENTS:
The report has been prepared with a focus on three areas: ✓ Building Department, which is funded by permit fees, ✓ Water and Sewer Departments, which are funded by the respective property owners, and ✓ Municipal service areas that are funded by taxation and user fees.
The Appendices include detailed departmental reports, separated for each of the three key areas, summarizing the revenue and expenditures for the eight months ending August 31, 2020, with actual and budget results for 2020, and prior year end actual results for comparison. The year-to-date budget is based on the SRFIN.20.43 August 31, 2020 Page 2
distribution over the months of service in order to align budget to actual results. Wages and benefits, however, were allocated monthly and are not reflective of the time of service.
Different than the April report, the transfers to and from reserves have now been reflected in actual results, which provides a better alignment with the approved budget transfers.
The comments below are intended to highlight significant variances.
Building Department
On September 14th Council received the report from the CBO which provided an update on the building permit applications for August, which presented 90 permits issued compared to 145 in 2019. Current permits are in line with 2018 with 96. The reduced number of permits reflects in the revenues, which after eight months of operations, results continue to trend lower than expected with permit fee revenue of $102,583 compared to August last year, $176,993. Total revenues received represents 57.47% of budget, while expenditures incurred are 58.62% of budget. Expenses to date, $90,071($114,908 less transfer to reserves $24,837), are less than expected levels of $102,442 ($119,000 – 16,558).
In summary, the Building Department reflects an unfavourable position of $12,325, which is attributed to the budgeted transfer to Reserve of $24,837. With the exclusion of the transfers we see a favourable position of $12,512 which is the result of reduced spending in computers, conferences/training, repairs, and legal SRFIN.20.43 August 31, 2020 Page 3
costs.
Water and Sewer Departments
Departmental expenses are all in favorable positions, with less than expected results after eight months of operations.
As of August 31st: Total sewer expenses $171,189 (2019 - $176,412). Total water expenses $179,967 (2019 - $184,471)
Additional analysis has been completed to review water and sewer billings, as municipalities have reported seeing fluctuations in water usage for residential and commercial properties, due to the impact of Covid-19, which has had a negative impact on their revenues.
The next two pages is the result of a review of the quarterly billings for water and sewer, comparing 2019 with the first two quarters of 2020. The municipality’s water and sewer systems are based on a mixed fee consisting of a flat rate and a cubic meter charge based on usage. The flat rate adds stability to revenues as it is not subject to fluctuations from user consumption. The charts below show the percentage of billing revenue in 2019 that was attributed to the flat rate vs. the metered rate. The same is expected for 2020:
Water Systems Sewer Systems % of Fees - Based on 2019 Total Billings % of Fees - Based on 2019 Total Billings Chesley Paisley Tara Chesley Paisley Tara
Flat Fee 94.56% 48.39% 92.56% Flat Fee 99.92% 62.91% 88.42% Metered Fee 5.44% 51.61% 7.44% Metered Fee 0.08% 37.09% 11.58%
SRFIN.20.43 August 31, 2020 Page 4
Revenue Review - Water Systems Comparison of Quarterly Billing for 2019 and 2020 Effective January 1, 2020 both ( On the tax bill is included with the Final Tax Bill - for presentation has been presented the flat rate and the cubic quarterly) meter rates were increased by 3%. This is evident when Chesley Water comparing the current year 185,000.00 to the 2019 quarterly billings. 180,000.00 175,000.00 170,000.00 The flat rate has provided 165,000.00 stability for each of the water 160,000.00 systems, thus minimizing any 155,000.00 variation from consumption. 150,000.00 145,000.00 140,000.00 As of August 31st, total Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20 revenues: On Tax Bill Flat Meter • Chesley/Paisley - 2019 - Flat rate including the tax billing represented 94.56% of billing $887,053 compared to metered billing of 5.44% which provides revenue stability. o (2019 - $836,818) • Tara - $399,217 Paisley Water o (2019 - $375,512) 120,000.00
100,000.00 Total revenue has increased 6.1% 80,000.00
60,000.00
40,000.00
20,000.00
- Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20
Flat Meter
2019 - Flat rate billing represented 48.39% compared to metered billing of 51.61%.
Tara Water 100,000.00
95,000.00
90,000.00
85,000.00
80,000.00
75,000.00 Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20
On Tax Bill Flat Meter
2019 - Flat rate including the tax billing represented 92.56% of billing compared to metered billing of7.44%. SRFIN.20.43 August 31, 2020 Page 5
Revenue Review - Sewer Systems Comparison of Quarterly Billing for 2019 and 2020 Effective January 1, 2020 both ( On the tax bill is included with the Final Tax Bill - for presentation has been presented the flat rate and the cubic quarterly) meter rates were increased Chesley Sewer by 3%. This is evident when 185,000.00 comparing the current year 180,000.00 to the 2019 quarterly billings. 175,000.00 170,000.00 The flat rate has provided 165,000.00 stability for each of the sewer 160,000.00 systems, thus minimizing any 155,000.00 variation from consumption. 150,000.00 145,000.00 As of August 31st, total
140,000.00 revenues: Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20 • Chesley - $531,388 On Tax Bill Flat Meter o (2019 - $514,864) 2019 - Flat rate including the tax billing represented 99.94% of billing which • Paisley - $131,437 provides revenue stability. o (2019 - $120,393) • Tara - $253,399 o (2019 - $244,895) Paisley Sewer Total revenue has increased 120,000.00 4.1% 100,000.00 80,000.00
60,000.00
40,000.00
20,000.00
- Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20
Flat Meter
2019 - Flat rate billing represented 62.91% compared to metered billing of 37.09%.
Tara Sewer 100,000.00
95,000.00
90,000.00
85,000.00
80,000.00
75,000.00 Apr/19 Jul/19 Oct/19 Dec/19 Apr/20 Jul/20 Oct/20 Dec/20
On Tax Bill Flat Meter
2019 - Flat rate including the tax billing represented 88.42% of billing compared to metered billing of 11.58%. SRFIN.20.43 August 31, 2020 Page 6
In addition to the direct costs of each department, there are shared costs that are funded by each of the respective systems (water and sewer). These expenses to date are $154,322 (2019 - $160,750) compared to a budget for the period of $162,129. The decrease in expenses is attributed to vehicle maintenance, contracts, and miscellaneous expenses.
Municipal Services
Municipal services represent the areas that are funded by taxation and user fees of respective programs and services. After eight months of operations, or 67% of the year, total municipal expenditures are $5,220,431 (total expenses $6,117,948 less transfers to reserves $897,517), representing 62% of the annual budget.
In reviewing the expenditures for the period, all areas are operating within budget constraints.
SRFIN.20.43 August 31, 2020 Page 7
The year-to-date net operating results (revenue – expenditures) are showing favourable results when comparing actual to expected budget for the period, in all areas except for Transportation and Health Services, as noted in the last column below:
Net Revenue (Expenditure) YTD Fav 2020 2020 YTD 2020 YTD (Unfav) 2019 Actual Budget Budget Actual Variance
General Government 1,749,716 718,969 479,308 725,599 246,291 Transfer to Reserves (2,126,459) (870,059) (577,411) (870,059) (292,647) Protection Services (1,667,898) (1,786,927) (1,191,284) (1,106,033) 85,252 Transportation Services (2,268,652) (2,378,472) (1,582,018) (1,679,944) (97,926) Environmental Services (9,566) (10,372) (3,237) 85,545 88,782 Health Services (15,723) (2,592) (799) (18,978) (18,180) Recreation & Cultural Services (865,703) (1,004,889) (673,141) (534,422) 138,719 Planning & Development Services (132,147) (245,444) (163,629) (59,353) 104,276 (5,336,432) (5,579,786) (3,712,211) (3,457,645) 254,566 ** Note: YTD Fav (Unfav) Variance = 2020 YTD Actual – 2020 YTD Budget Where we expected to need taxation to cover the costs ie. 1,191,284 for Protection Services and the YTD actual requirement is $1,106,033, then results are favourable since less tax dollars are required.
Transportation services has been impacted by a decrease in expected revenues and an increase in expected expenses. The budgeted revenue includes an estimate of $35,000 for the funds received from the Aggregate Resources Trust annually in September. As the amount is unknown at this time, funds have not been reflected in the actual amounts. Expenses appear higher in Bridges and Gravel. The full amount of the reserve transfer has been recognized in Bridges, $120,000 compared to a year-to-date budget of $80,000. Gravel expenses is related to the seasonality of the work of this department, dust control and resurfacing, incurring expenses of $483,560 compared to the expected budget of $356,337 (annual budget $533,861). This is an area where the budget needs to be reflected based on the seasonality of services provided.
Health Services includes the medical clinics and cemeteries. The unfavourable results are due to a decrease in expected revenues of the Chesley and Tara cemeteries. The level of revenues is difficult to predict in this area. • Chesley cemetery revenue $17,228 (2019 - $26,990) • Tara cemetery revenue $13,672 (2019 - $19,095)
SRFIN.20.43 August 31, 2020 Page 8
On a positive note, there are favourable results in several service areas:
General government’s favourable position of $246,291 is largely attributed to Program Support of $176,901. Revenues are higher than expected by $165,492 which is represented by: ➢ OMPF Grant of $1,180,500 has been received compared to an eight-month budget of $1,049,333, a positive variance of $131,167 ➢ Grants and donations of $26,419 represents the 2020 DGR annual payment from Ontario Power Generation, which was not reflected in the budget.
The April report had noted a decline in the bank interest rates, from a 2.25% in January to 0.75% as of May 4th. We are continuing to see low bank rates with August reported at 0.75%.
Expenses are less than expected by $68,153, which is partially attributed to wages and benefits for vacant positions early in the year, and contract work in GIS/AM that has not been completed at this time.
Protection services are favourable by $85,252, due to expenses less than expected by $66,536. The favourable variances are seen in a number of service areas: • Fire $20,108 o Most notable variance is the budget for contracts under Fire Common, $40,000, which is related to the costs for the Fire Services review, invoices are pending. o Fire department wages are being recorded monthly for Chesley and Paisley, and quarterly for Tara; all departments have had a delay in education/training and practice wages because of Covid-19. • Conservation $14,667 o Directly related to the budget for dyke maintenance, no costs incurred to date. • Police $10,056 o Budget includes outside contract work, no costs to date. • Other areas $40,421 o Variance in wages noted for Property Standards and Crossing Guards; also, a decrease in legal costs related to property standards.
Environmental Services are favourable by $88,782, primarily due to an increase in Garbage Collection revenue of $99,901. Residential fees are $274,862 compared to budget of $181,318. These fees are included with the final tax instalment, so the fees collected are as expected, with an annual budget of $271,978.
SRFIN.20.43 August 31, 2020 Page 9
Recreation and cultural services favourable position of $138,719, which is largely attributed to Facilities, $158,104. A more detailed analysis has been completed for recreation programs, facilities, and pools, as these areas have been directly impacted by Covid-19 with the cancellation of programs and closure of facilities.
Recreation: Programs As of August 31st 70,000
60,000
50,000
40,000
30,000
20,000
10,000
-
(10,000) Arran-Elderslie Programs Day Camp Revenue 2020 8,831 (21) Revenue 2019 13,693 57,789 Expenses 2020 39,579 939 Expenses 2019 43,528 65,653
** Note: Revenue has been reported net of any grants received
Programs
Arran-Elderslie Programs consists of various exercise programs, seniors’ groups, guide ads and rental insurance, all of which have been impacted by the closure of municipal facilities. As the programs were operating prior to Covid-19, we have seen some revenues and related operating expenses during the first quarter of the year. As the programs were not able to continue, the revenues have decreased.
The programs rely on the revenues generated to minimize the impact on taxation, which was budgeted for $29,317, compared to actual results of $30,748 (excluding $4,500 grants). Annually the program is funded by taxation of $41,715. We will continue to monitor operations as we move through the next quarter and the availability of the facilities.
SRFIN.20.43 August 31, 2020 Page 10
Day Camp
At the time of planning for the day camps it was uncertain as to the regulations/requirements with Covid-19, and the decision was made to not offer day camps this year. This represents a significant loss in revenues, but there has also been an offsetting savings in camp wages and supplies.
The day camp operating costs are largely covered by user fees, with an annual contribution from taxation of $10,455. Year-to-date results are $960.
Recreation: Community Centres and Pools As of August 31st 200,000 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 - Chesley Community Paisley Community Tara Community Chesley Pool Tara Pool Centre Centre Centre Revenue 2020 82,059 53,767 41,535 - - Revenue 2019 94,525 51,204 49,584 16,069 20,309 Expenses 2020 170,350 153,873 123,915 7,907 4,764 Expenses 2019 176,641 157,193 135,624 53,613 48,941
The most notable impact across the municipal facilities is with the pools, as they were not operational this summer, whereas the community centres were able to operate and complete most of the hockey programs before Covid-19 caused the programs to close.
Community centres have been impacted with the cancellation of rentals that would normally take place over the summer months with weddings, sports, and various events. In comparison to August 2019, this has resulted in a loss of revenue of $17,952 and decreased expenses of $21,319.
Similar to programs, the facilities rely on the user fees to offset the operating costs and reduce the allocation of tax dollars. As of August, the net costs funded by taxation for all facilities is $283,449 compared to budget of $436,697 (annually SRFIN.20.43 August 31, 2020 Page 11
$625,379). Ongoing monitoring will be required as staff make plans for the upcoming hockey season.
Planning and development services have a favourable variance of $104,276. The most notable area is Economic Development which has incurred project delays in the community due to Covid-19 restrictions.
FINANCIAL/STAFFING/OTHER IMPLICATIONS:
Overall, the financial results as of August 31st presents favourably for the municipality, especially noting that all budgeted transfers to reserves have been recognized within the departmental expenses. Staff continue to monitor and report on the financial impacts directly related to Covid-19.
CONCLUSION:
That Council receive the report for information.
Appendices:
Appendix A - Summary by Service Area Appendix B - Building Inspection & Water and Sewer Services Appendix C - Municipal Services
SRFIN.20.43 August 31, 2020 Page 12
Appendix A Summary by Service Area
The Corporation of the Municipality of Arran-Elderslie Financial Report For the eight months ended August 31, 2020
Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2019 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 2020 YTD 2020 YTD (Unfav) Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual Budget Budget Actual Variance
General Government 3,163,825 1,935,451 1,290,300 1,468,438 178,138 1,414,109 1,216,482 810,992 742,839 68,153 1,749,716 718,969 479,308 725,599 246,291 Protection Services 434,361 376,423 250,949 269,664 18,715 2,102,259 2,163,350 1,442,233 1,375,697 66,536 (1,667,898) (1,786,927) (1,191,284) (1,106,033) 85,252 Transportation Services 96,815 65,014 43,343 27,975 (15,368) 2,365,467 2,443,486 1,625,361 1,707,919 (82,558) (2,268,652) (2,378,472) (1,582,018) (1,679,944) (97,926) Environmental Services 406,887 423,402 285,505 381,517 96,012 416,453 433,774 288,742 295,972 (7,231) (9,566) (10,372) (3,237) 85,545 88,782 Health Services 153,308 159,058 106,039 87,249 (18,789) 169,031 161,650 106,837 106,227 610 (15,723) (2,592) (799) (18,978) (18,180) Recreation & Cultural Services 611,933 565,261 363,593 250,164 (113,429) 1,477,636 1,570,150 1,036,733 784,585 252,148 (865,703) (1,004,889) (673,141) (534,422) 138,719 Planning & Development Services 298,779 227,909 151,939 147,838 (4,102) 430,926 473,353 315,569 207,191 108,377 (132,147) (245,444) (163,629) (59,353) 104,276 5,165,908 3,752,518 2,491,667 2,632,845 141,178 8,375,881 8,462,245 5,626,467 5,220,431 406,035 (3,209,973) (4,709,727) (3,134,800) (2,587,586) 547,213 Transfer to Reserves (General Government) 581,042 27,458 20,933 27,458 6,525 2,707,501 897,517 598,344 897,517 (299,172) (2,126,459) (870,059) (577,411) (870,059) (292,647) 5,746,950 3,779,976 2,512,600 2,660,303 147,703 11,083,382 9,359,762 6,224,811 6,117,948 106,863 (5,336,432) (5,579,786) (3,712,211) (3,457,645) 254,566
Building Inspection Services 213,605 178,500 119,000 102,583 (16,417) 213,605 178,500 119,000 114,908 4,092 - - - (12,325) (12,325)
Water & Sewer Services 2,553,461 2,784,543 1,857,200 2,446,107 (264,894) 2,553,462 2,784,543 1,856,362 2,442,312 (585,950) - - 838 3,795 2,957
Total 8,514,016 6,743,019 4,488,800 5,208,993 (133,609) 13,850,449 12,322,805 8,200,173 8,675,168 (474,995) (5,336,432) (5,579,786) (3,711,373) (3,466,176) 245,198 SRFIN.20.43 August 31, 2020 Page 13
Appendix B Building Inspection Water & Sewer Services
The Corporation of the Municipality of Arran-Elderslie Financial Report For the eight months ended August 31, 2020 Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
Building Inspection
Building Inspection 213,605 178,500 119,000 102,583 (16,417) 213,605 178,500 119,000 114,908 4,092 - - - (12,325) (12,325)
Water and Sewer Sewer Sewer - Chesley 518,596 535,090 356,727 531,388 174,662 130,892 126,443 84,296 72,053 12,242 387,704 408,647 272,431 459,335 186,904 Sewer - Paisley 243,594 253,260 168,840 131,437 (37,403) 172,261 135,571 90,381 75,303 15,078 71,333 117,689 78,459 56,134 (22,325) Sewer - Tara 263,671 266,949 177,966 253,399 75,433 42,236 45,041 30,028 23,834 6,194 221,435 221,908 147,939 229,565 81,627 1,025,861 1,055,299 703,533 916,224 212,691 345,389 307,055 204,704 171,189 33,514 680,472 748,244 498,829 745,035 246,206 Water Water - Chesley/Paisley 1,092,164 1,095,892 731,433 887,053 155,620 189,502 176,372 118,248 101,511 16,738 902,662 919,520 613,185 785,542 172,358 Water - Tara 430,847 390,158 260,105 399,217 139,111 119,868 120,088 80,059 78,457 1,602 310,979 270,070 180,047 320,760 140,713 1,523,011 1,486,050 991,538 1,286,269 294,731 309,370 296,460 198,307 179,967 18,340 1,213,641 1,189,590 793,231 1,106,302 313,071 Total Water & Sewer 2,548,872 2,541,349 1,695,071 2,202,493 (346,379) 654,759 603,515 403,011 351,157 51,854 1,894,113 1,937,834 1,292,060 1,851,336 559,276 Common Costs (excl. amortization ) 4,589 - - 420 420 247,243 243,194 162,129 154,322 7,807 (242,653) (243,194) (162,129) (153,902) 8,227 Net Transfer to Reserve - 243,194 162,129 243,194 81,065 1,651,460 1,937,834 1,291,222 1,936,833 (645,611) (1,651,460) (1,694,640) (1,129,093) (1,693,639) (564,546) 2,553,461 2,784,543 1,857,200 2,446,107 (264,894) 2,553,462 2,784,543 1,856,362 2,442,312 (585,950) - - 838 3,795 2,957
Net Transfer to Reserve Common 243,194 162,129 243,194 81,065 12,157 - - - - (12,157) 243,194 162,129 243,194 81,065 Sewer - Chesley - 336,742 408,647 272,431 408,647 (136,216) (336,742) (408,647) (272,431) (408,647) (136,216) Sewer - Paisley - 20,371 117,689 78,459 117,689 (39,230) (20,371) (117,689) (78,459) (117,689) (39,230) Sewer - Tara - 170,473 221,908 147,939 221,908 (73,969) (170,473) (221,908) (147,939) (221,908) (73,969) Water - Chesley/Paisley - 851,700 919,520 612,347 918,520 (306,173) (851,700) (919,520) (612,347) (918,520) (306,173) Water - Tara - 260,017 270,070 180,047 270,070 (90,023) (260,017) (270,070) (180,047) (270,070) (90,023) - 243,194 162,129 243,194 81,065 1,651,460 1,937,834 1,291,222 1,936,833 (645,611) (1,651,460) (1,694,640) (1,129,093) (1,693,639) (564,546) SRFIN.20.43 August 31, 2020 Page 14
Appendix C Municipal Services
Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
BuildingMunicipal Inspection Services General Government Council 25,910 - - - - 182,084 151,691 101,128 79,360 21,767 (156,174) (151,691) (101,128) (79,360) 21,767 Program Support 3,118,054 1,905,451 1,270,300 1,435,792 165,492 1,212,164 989,155 659,441 648,032 11,409 1,905,890 916,296 610,859 787,760 176,901 Asset Management/GIS 19,861 30,000 20,000 32,646 12,646 19,861 75,636 50,424 15,447 34,977 - (45,636) (30,424) 17,199 47,623 3,163,825 1,935,451 1,290,300 1,468,438 178,138 1,414,109 1,216,482 810,992 742,839 68,153 1,749,716 718,969 479,308 725,599 246,291
Transfer to Reserve 581,042 27,458 20,933 27,458 6,525 2,707,501 897,517 598,344 897,517 (299,172) (2,126,459) (870,059) (577,411) (870,059) (292,647)
Protection Services Fire Fire - Common Costs 750 60,000 40,000 46,662 6,662 50,750 110,000 73,333 51,680 21,653 (50,000) (50,000) (33,333) (5,018) 28,316 Fire - Chesley 108,171 87,540 58,360 74,988 16,628 244,392 206,930 137,953 154,519 (16,566) (136,221) (119,390) (79,593) (79,531) 62 Fire - Paisley 203,299 137,741 91,827 103,969 12,142 310,088 250,985 167,323 164,377 2,946 (106,789) (113,244) (75,496) (60,408) 15,088 Fire - Tara 100,556 62,642 41,761 28,202 (13,559) 196,849 192,424 128,283 138,080 (9,798) (96,293) (129,782) (86,521) (109,878) (23,357) 412,776 347,923 231,949 253,821 21,872 802,079 760,339 506,892 508,656 (1,764) (389,303) (412,416) (274,944) (254,835) 20,108 Conservation Conservation - - - - - 20,304 22,000 14,667 - 14,667 (20,304) (22,000) (14,667) - 14,667 Saugeen Valley Conservation Authority - - - - - 42,151 43,820 29,213 29,213 (0) (42,151) (43,820) (29,213) (29,213) (0) Grey Sauble Conservation Authority - - - - - 37,197 39,415 26,277 26,277 (0) (37,197) (39,415) (26,277) (26,277) (0) - - - - - 99,652 105,235 70,157 55,490 14,667 (99,652) (105,235) (70,157) (55,490) 14,667
Police - - - - - 1,126,179 1,185,740 790,493 780,437 10,056 (1,126,179) (1,185,740) (790,493) (780,437) 10,056
Animal Control 21,585 23,500 15,667 15,843 177 19,290 20,700 13,800 6,228 7,572 2,295 2,800 1,867 9,615 7,748 Crossing Guards - - - - - 35,606 37,682 25,122 10,318 14,803 (35,606) (37,682) (25,122) (10,318) 14,803 Emergency Measures - - - - - 8,496 11,743 7,829 7,911 (83) (8,496) (11,743) (7,829) (7,911) (83) Property Standards - 5,000 3,333 - (3,333) 10,957 41,911 27,940 6,655 21,285 (10,957) (36,911) (24,607) (6,655) 17,952 21,585 28,500 19,000 15,843 (3,157) 74,349 112,036 74,691 31,113 43,578 (52,764) (83,536) (55,691) (15,270) 40,421
434,361 376,423 250,949 269,664 18,715 2,102,259 2,163,350 1,442,233 1,375,697 66,536 (1,667,898) (1,786,927) (1,191,284) (1,106,033) 85,252 Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
BuildingTransportation Inspection Services Administration (excl. amortization ) 67,302 64,274 42,849 12,588 (30,262) 118,836 122,281 81,520 83,202 (1,682) (51,534) (58,007) (38,671) (70,614) (31,943) Administration - Union 8,242 - - - - 301,868 315,278 210,186 187,511 22,674 (293,626) (315,278) (210,186) (187,511) 22,674 Bridges - - - - - 152,140 156,824 104,549 126,366 (21,817) (152,140) (156,824) (104,549) (126,366) (21,817) Gravel - - - - - 439,507 533,861 356,337 483,560 (127,223) (439,507) (533,861) (356,337) (483,560) (127,223) Hardtop - - - - - 43,302 47,037 31,358 24,792 6,566 (43,302) (47,037) (31,358) (24,792) 6,566 Parking 975 740 493 497 4 4,481 5,000 5,000 4,566 434 (3,506) (4,260) (4,507) (4,069) 438 Roadside 179 - - 94 94 54,452 109,736 81,158 76,468 4,690 (54,273) (109,736) (81,158) (76,374) 4,784 Safety - - - - - 60,771 62,049 41,366 30,657 10,710 (60,771) (62,049) (41,366) (30,657) 10,710 Saugeen Mobility & Regional Transit - - - - - 48,466 52,000 34,667 37,052 (2,385) (48,466) (52,000) (34,667) (37,052) (2,385) Shop - - - - - 147,709 149,770 99,222 92,168 7,054 (147,709) (149,770) (99,222) (92,168) 7,054 Streetlighting - - - - - 163,808 113,537 75,691 81,203 (5,512) (163,808) (113,537) (75,691) (81,203) (5,512) Streetlighting - Allenford ------Vehicles - - - - - 422,410 425,360 275,054 262,622 12,432 (422,410) (425,360) (275,054) (262,622) 12,432 76,698 65,014 43,343 13,178 (30,164) 1,957,750 2,092,733 1,396,107 1,490,166 (94,059) (1,881,052) (2,027,719) (1,352,764) (1,476,988) (124,223) Winter Control Salt/Sand - - - - - 94,788 95,328 63,552 59,989 3,563 (94,788) (95,328) (63,552) (59,989) 3,563 Snow Moving 20,117 - - 14,797 14,797 299,829 242,096 156,815 149,655 7,160 (279,712) (242,096) (156,815) (134,858) 21,957 Standby - - - - - 13,100 13,329 8,886 8,109 777 (13,100) (13,329) (8,886) (8,109) 777 20,117 - - 14,797 14,797 407,717 350,753 229,253 217,753 11,501 (387,600) (350,753) (229,253) (202,956) 26,297
96,815 65,014 43,343 27,975 (15,368) 2,365,467 2,443,486 1,625,361 1,707,919 (82,558) (2,268,652) (2,378,472) (1,582,018) (1,679,944) (97,926)
Environmental Services
Source Water Protection 14,851 10,710 10,377 10,710 333 10,523 10,710 7,140 5,667 1,473 4,328 - 3,237 5,043 1,807
Storm Water Catch Basins - - - - - 15,794 21,753 14,502 16,711 (2,209) (15,794) (21,753) (14,502) (16,711) (2,209) Ditches - - - - - 12,285 17,857 11,904 14,923 (3,019) (12,285) (17,857) (11,904) (14,923) (3,019) - - - - - 28,079 39,610 26,406 31,634 (5,228) (28,079) (39,610) (26,406) (31,634) (5,228)
Garbage Collection 290,407 296,792 197,861 297,762 99,901 167,322 170,509 113,233 110,115 3,118 123,085 126,283 84,629 187,647 103,018 Waste Disposal (excl. landfill post closure ) 100,921 115,200 76,800 72,877 (3,923) 129,224 130,086 86,724 87,094 (370) (28,303) (14,886) (9,924) (14,217) (4,293) Recycling 708 700 467 168 (299) 81,305 82,859 55,239 61,463 (6,224) (80,597) (82,159) (54,773) (61,295) (6,523) 392,036 412,692 275,128 370,807 95,679 377,851 383,454 255,196 258,672 (3,476) 14,185 29,238 19,932 112,135 92,203
406,887 423,402 285,505 381,517 96,012 416,453 433,774 288,742 295,972 (7,231) (9,566) (10,372) (3,237) 85,545 88,782 Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
BuildingHealth Inspection Services Clinics Chesley 57,838 59,620 39,747 41,753 2,006 57,838 47,115 30,657 20,652 10,005 - 12,505 9,090 21,101 12,011 Paisley 18,963 18,658 12,439 13,161 722 18,963 13,424 8,774 9,796 (1,022) - 5,234 3,665 3,365 (299) 76,801 78,278 52,185 54,914 2,729 76,801 60,539 39,431 30,447 8,983 - 17,739 12,755 24,467 11,712 Cemeteries Common Costs - - - - - 12,412 2,000 1,333 927 406 (12,412) (2,000) (1,333) (927) 406 Arran 30 30 20 9 (11) 1,793 1,835 1,223 690 533 (1,763) (1,805) (1,203) (681) 522 Chesley 41,903 44,250 29,500 17,228 (12,272) 40,381 46,819 31,213 34,805 (3,592) 1,522 (2,569) (1,713) (17,577) (15,864) Elderslie 1,359 1,300 867 636 (231) 3,140 5,195 3,463 3,923 (459) (1,781) (3,895) (2,596) (3,286) (690) Paisley 1,371 1,700 1,133 791 (343) 9,432 13,664 9,109 7,448 1,661 (8,061) (11,964) (7,976) (6,657) 1,319 Tara 31,844 33,500 22,333 13,672 (8,662) 25,072 31,598 21,065 27,988 (6,923) 6,772 1,902 1,268 (14,317) (15,584) 76,507 80,780 53,853 32,335 (21,518) 92,230 101,111 67,407 75,780 (8,373) (15,723) (20,331) (13,553) (43,445) (29,891)
153,308 159,058 106,039 87,249 (18,789) 169,031 161,650 106,837 106,227 610 (15,723) (2,592) (799) (18,978) (18,180) Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
RecreationBuilding & CulturalInspection Services Parkland/Recreation 5,968 2,520 1,900 - (1,900) 124,392 130,143 89,046 109,543 (20,498) (118,424) (127,623) (87,146) (109,543) (22,398) Administration (excl. amortization ) 7,798 - - 1,766 1,766 97,621 99,418 66,345 78,947 (12,601) (89,823) (99,418) (66,345) (77,180) (10,835) Common Costs - - - - - 5,960 16,747 11,164 1,517 9,647 (5,960) (16,747) (11,164) (1,517) 9,647 13,766 2,520 1,900 1,766 (134) 227,973 246,308 166,555 190,007 (23,452) (214,207) (243,788) (164,655) (188,241) (23,585) Programs Arran-Elderslie 25,217 15,745 10,490 13,331 2,841 61,885 57,461 39,807 39,579 229 (36,668) (41,716) (29,317) (26,248) 3,070 Day Camp 60,749 57,998 57,998 (21) (58,019) 67,162 68,453 47,635 939 46,696 (6,413) (10,455) 10,363 (960) (11,323) 85,966 73,743 68,488 13,310 (55,178) 129,047 125,914 87,442 40,518 46,925 (43,081) (52,171) (18,954) (27,208) (8,254) Ball Fields Arran/Allenford - - - - - 2,920 2,900 2,249 410 1,839 (2,920) (2,900) (2,249) (410) 1,839 Chesley 5,485 4,900 3,900 - (3,900) 16,268 13,984 9,939 3,680 6,259 (10,783) (9,084) (6,039) (3,680) 2,359 Paisley 921 1,452 1,252 - (1,252) 2,557 4,926 3,798 3,778 20 (1,636) (3,474) (2,546) (3,778) (1,232) Tara 7,486 7,106 5,556 18 (5,538) 15,978 19,114 13,468 7,602 5,866 (8,492) (12,008) (7,912) (7,584) 327 13,892 13,458 10,708 18 (10,690) 37,723 40,924 29,454 15,471 13,984 (23,831) (27,466) (18,746) (15,453) 3,294 Facilities Arran/Arkwright Community Centre 651 714 476 1,080 604 4,059 5,288 3,525 2,702 823 (3,408) (4,574) (3,049) (1,623) 1,426 Chesley Community Centre 168,814 156,577 75,137 82,059 6,922 338,742 351,572 230,934 170,350 60,584 (169,928) (194,995) (155,797) (88,291) 67,506 Paisley Community Centre 101,459 103,119 53,370 53,767 397 263,854 282,746 168,527 153,873 14,654 (162,395) (179,627) (115,157) (100,106) 15,051 Tara Community Centre 83,591 84,040 48,142 41,535 (6,607) 227,427 239,323 157,016 123,915 33,101 (143,836) (155,283) (108,874) (82,381) 26,493 Chesley Pool 16,204 14,140 14,140 - (14,140) 64,920 66,277 46,361 7,907 38,454 (48,716) (52,137) (32,221) (7,907) 24,314 Tara Pool 22,604 17,978 17,978 - (17,978) 58,160 61,315 42,627 4,764 37,863 (35,556) (43,337) (24,649) (4,764) 19,885 Chesley Trailer Park 39,374 35,301 29,724 22,026 (7,698) 39,374 47,840 38,373 28,757 9,616 - (12,539) (8,649) (6,730) 1,919 Chesley Town Hall (Lease) 2,028 2,100 2,100 660 (1,440) 19,454 22,802 13,329 12,307 1,022 (17,426) (20,702) (11,229) (11,647) (418) Paisley Legion (Lease) - - - - - 5,714 6,000 4,500 3,798 702 (5,714) (6,000) (4,500) (3,798) 702 Paisley LCBO (Lease) 21,958 20,662 13,775 13,253 (521) 11,048 12,845 8,163 6,416 1,747 10,910 7,817 5,611 6,838 1,226 456,683 434,631 254,842 214,380 (40,462) 1,032,752 1,096,008 713,355 514,789 198,566 (576,069) (661,377) (458,514) (300,409) 158,104 Libraries Chesley 22,858 22,878 15,252 11,659 (3,593) 19,094 19,695 12,943 7,807 5,136 3,764 3,183 2,309 3,851 1,542 Paisley 7,528 7,526 5,017 3,840 (1,178) 8,501 9,143 5,984 4,812 1,172 (973) (1,617) (966) (973) (6) Tara 7,619 7,802 5,201 3,886 (1,315) 11,384 14,620 9,560 6,157 3,402 (3,765) (6,818) (4,358) (2,271) 2,087 38,005 38,206 25,471 19,384 (6,086) 38,979 43,458 28,486 18,777 9,710 (974) (5,252) (3,016) 608 3,623
Museum - Paisley 3,621 2,703 2,185 1,305 (879) 11,162 17,538 11,440 5,024 6,416 (7,541) (14,835) (9,255) (3,719) 5,536 611,933 565,261 363,593 250,164 (113,429) 1,477,636 1,570,150 1,036,733 784,585 252,148 (865,703) (1,004,889) (673,141) (534,422) 138,719 Revenue YTD Fav Expenditure YTD Fav Net Revenue (Expenditure) YTD Fav 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2020 YTD 2020 YTD (Unfav) 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance 2019 Actual 2020 Budget Budget Actual Variance
PlanningBuilding & InspectionDevelopment Planning/Zoning 500 - - 500 500 - - - - - 500 - - 500 500 Commercial/Industrial Development ------Downtown Decoration - - - - - 54,850 59,126 39,418 28,595 10,822 (54,850) (59,126) (39,418) (28,595) 10,822 Gravel Pit - - - - - 1,697 5,107 3,405 975 2,429 (1,697) (5,107) (3,405) (975) 2,429 Natural Gas Project - - - - - 1,129 - - 1,183 (1,183) (1,129) - - (1,183) (1,183) Economic Development 138,870 107,459 71,639 27,459 (44,180) 185,627 261,670 174,446 76,019 98,428 (46,757) (154,211) (102,807) (48,559) 54,247 Tile Drainage 159,409 120,450 80,300 119,879 39,579 187,623 147,450 98,300 100,419 (2,119) (28,214) (27,000) (18,000) 19,460 37,460 298,779 227,909 151,939 147,838 (4,102) 430,926 473,353 315,569 207,191 108,377 (132,147) (245,444) (163,629) (59,353) 104,276
Totals
Total Municipal Services 5,746,950 3,779,976 2,512,600 2,660,303 147,703 11,083,382 9,359,762 6,224,811 6,117,948 106,863 (5,336,432) (5,579,786) (3,712,211) (3,457,645) 254,566
Total of all services 8,514,016 6,743,019 4,488,800 5,208,993 (133,609) 13,850,449 12,322,805 8,200,173 8,675,168 (474,995) (5,336,433) (5,579,786) (3,711,373) (3,466,176) 245,198
MUNICIPALITY OF ARRAN-ELDERSLIE
STAFF REPORT
COUNCIL September 28, 2020 SRREC 20.20
SUBJECT: Waive Early Ice Fees RECOMMENDATION:
Be It Resolved THAT Council hereby: 1) Receive Report SRREC 20.20 dated September 28, 2020 from the Manager of Facilities, Parks & Recreation regarding waiving early ice fees; and 2) That Council direct staff to waive early ice fees for the 2020/2021 ice season.
Submitted by: Reviewed by:
Bill Jones
Carly Steinhoff Bill Jones Manager of Facilities, Parks & Recreation CAO/Clerk
BACKGROUND:
Municipal staff have been working with various organizations and groups to plan for the upcoming ice season based on the restrictions and requirements of the pandemic. Currently, Municipal staff is restricting patrons on the ice to 20 participants per time slot. This is to ensure social distancing can be maintained while on the ice, bench and in dressing rooms.
Concerns have been raised that early ice fees, along with capacity restrictions will make it difficult for users to financially sustain operations.
The Municipal Fees By-Law indicates that early ice fees are applicable from the beginning of the ice season until Thanksgiving weekend. At the time of this report, early ice fees only affect the Arran-Elderslie Minor Hockey organization and one (1) additional rental.
Should Council support this recommendation, there would be 32 hours of ice time SRREC 20.20 September 28, 2020 Page 2
affected, 31 of which are dedicated to Minor Hockey.
Staff are recommending that Council waive the early ice fees and direct staff to charge regular ice rental fees for the 2020/2021 ice season to help support groups and organizations in the implementation phase of return to play.
FINANCIAL/STAFFING/OTHER IMPLICATIONS:
Fees that would be affected should Council approve this recommendation are the Arran-Elderslie Minor Hockey fee and the Non-Prime ice time fee. At the time that this report was submitted, staff calculated a decrease in revenue of $519.11 plus applicable taxes. This recommendation will affect any additional rentals that may occur.
CONCLUSION:
That Council approves the recommendation as set out in Report SRREC 20.20.
APPENDICES:
None.
MUNICIPALITY OF ARRAN-ELDERSLIE
STAFF REPORT
COUNCIL September 24, 2020 SRREC 20.21
SUBJECT: Paisley Curling Club Renovation Request
RECOMMENDATION:
Be It Resolved 1) That SRREC 20.21 be received – Paisley Curling Club Renovation Request; and 2) That Council hereby approve the Paisley Curling Club’s request to make minor renovations the Paisley Community Centre’s second floor lounge and bar area.
Submitted by: Reviewed by:
Bill Jones
Carly Steinhoff Bill Jones Manager of Facilities, Parks & Recreation CAO/Clerk
BACKGROUND:
The Paisley Curling Club is requesting to make minor renovations to the Paisley Community Centre’s second floor Lounge and the bar area located beside the Lounge. This renovation will allow for the removal of the bar at the south end of the Lounge, creating additional square footage to accommodate the Club.
COMMENTS:
The Club is proposing to remove the bar at the south end of the Lounge and repurpose the bar that is beside the Lounge and utilize this space. The bar is SRREC 20.21 September 24, 2020 Page 2
accessible to both the Curling Club Lounge and the Community Hall. Staff have spoken with members of the Club and will work together to ensure that the bar can be utilized for both Curling Club events and functions booked through the Municipality.
The renovation of the bar will involve removing an exiting non bearing block wall and adding a more functional bar in its place. Updating existing plumbing and electrical will be required along with replacing existing floor and ceiling tiles.
The Club will be responsible for the renovation and will consult with the Municipality’s Chief Building Official, if required. The Paisley Curling Club will ensure that all work completed is done by qualified professionals.
This renovation will help the Club accommodate growing participation as well as help with maintaining social distance requirements throughout the pandemic
FINANCIAL/STAFFING/OTHER IMPLICATIONS:
None at this time. All costs associated with this project will be the responsibility of the Paisley Curling Club.
CONCLUSION:
That Council approve the recommendation as set out in this report.
Appendices:
None.
Paisley Fire Hall Sub-Committee Meeting PFSC#1-2020 September 14, 2020 at 6:00 p.m. Location – Paisley Fire Station
Minutes Members Present: Mayor Steve Hammell Deputy Mayer Mark Davis Councillor Melissa Kanmacher Councillor Brian Dudgeon Member Nancy Sharma Member Brett Skinn
Staff Present: B. Jones, CAO/Clerk R. Bonderud, Fire Chief D. Teeple, Deputy Chief T. Neifer, Treasurer (Recording Secretary)
1. Call meeting to order CAO Jones called the meeting to order at 6:03 pm. No changes to the agenda were noted.
2. Introductions The Committee members and staff provided a general introduction about themselves and their relationship or experience with Fire services.
3. Select a Committee Chair Person CAO Jones explained the role of the Committee Chair and asked the members if anyone was interested in accepting the role, or if there was nomination of a Committee member. Councillor Dudgeon nominated Councillor Kanmacher, and Councillor Davis seconded the nomination. After hearing no other interest, Councillor Kanmacher accepted the nomination as Committee Chair. The Committee passed the following resolution:
Moved by: Councillor Dudgeon Seconded by: Councillor Davis Be it Resolved that the Paisley Fire-Sub Committee appoints Councillor Kanmacher as Chair of the Paisley Fire-Sub Committee. Carried Resolution #PFSC1-1-2020
4. Notice of pecuniary Interest None declared.
Paisley Fire Hall Sub-Committee Meeting Minutes – September 14, 2020 PFSC#1-2020
5. Agenda items a. Review the terms of reference (CAO/Clerk) The Committee reviewed the Terms of Reference as presented and passed the following resolution:
Moved by: Councillor Davis Seconded by: Nancy Sharma Be it Resolved, that the Paisley Fire-Sub Committee approves the Terms of Reference as presented Carried Resolution #PFSC1-2-2020
b. Tour and History of existing fire station (Chief Bonderud) Chief Bonderud and Deputy Chief Teeple provided a narrative overview of the Fire Station followed by a tour of the building. Discussion included age, building ownership, building contents and current condition, and future needs of a new build. Chief Bonderud and Deputy Chief Teeple reviewed a list of items that suggest “Best Practice” as per the Occupational Health and Safety Act Guidance Notes under Section 21.
Action Item: Staff to confirm ownership of the Paisley Fire Station (CAO Jones) Action Item: Staff to determine dimensions of existing building (Chief Bonderud)
c. Discuss Fire Department Service Area (Chief Bonderud) Chief Bonderud explained that service area map is available in the office for members to review and understand the catchment area serviced by the Paisley Fire Station.
Action Item: Staff to circulate a picture of the service area to the Committee (CAO Jones)
d. Appraised valuation of existing Fire Station (CAO/Clerk) CAO Jones reviewed the appraised valuation and after general discussion the Committee passed the following resolution:
Moved by: Councillor Davis Seconded by: Brett Skinn Be it Resolved, that the Paisley Fire-Sub receive the property valuation report for the existing Paisley Fire Hall. Carried Resolution #PFSC1-3-2020
e. Preliminary Discussion (Chief Bonderud) – Fire Department requirements for Potential Sites (building size, ease of access, parking requirements, etc…)
Page 2 of 4
Paisley Fire Hall Sub-Committee Meeting Minutes – September 14, 2020 PFSC#1-2020
The committee discussed possible options for location of a Fire Station, noting that the design of a station was needed to assess size and adequacy of a location.
f. Professional assistance for concept development (Discussion to gauge the interest/need for consultant, designer, engineer to assist the group) The Committee discussed the requirements of a new building and some of the options that staff would like to see be considered. Chief Bonderud noted that building designs had been presented to Council previously and these could be brought forward to the Committee for discussion. The Committee also discussed the opportunity to visit Fire Stations in the area that represent the requirements for a new build. Funding and revenue opportunities were discussed (grants, rental options, partnerships). Bruce County Paramedics are stationed in Paisley once per week and use the station facilities through a mutual arrangement.
Action Item: Staff to research and develop a concept plan for a new build (Chief Bonderud, Deputy Chief Teeple) Action Item: Staff to present to Committee previous designs presented to Council (Chief Bonderud) Action Item: Staff to make recommendations and arrangement for visits to local fire stations. (Chief Bonderud, Deputy Chief Teeple) Action Item: Staff to initiate contact with Bruce County Paramedics. (CAO Jones)
g. Potential sites – Preliminary discussion - Sites that committee members know of that could/should be considered Further discussion deferred until concept development completed.
h. Next Steps Additional information is required on grant options. The Treasurer referred to Port Stanley Fire Station that received funds under the Green Municipal Fund delivered by the Federation of Canadian Municipalities (FCM).
Action Item: Staff to review criteria for funding from Green Municipal Fund and investigate other options (Treasurer)
6. Other business Bruce County maps were made available to the Committee for information.
7. Next meeting date The next meeting will be called by the Chair once additional information has been received from the action items.
Page 3 of 4
Paisley Fire Hall Sub-Committee Meeting Minutes – September 14, 2020 PFSC#1-2020
The Committee passed the following resolution:
Moved by: Councillor Dudgeon Seconded by: Nancy Sharma Be it Resolved, that the Paisley Fire-Sub Committee adjourns the meeting at 7:16 pm Carried Resolution #1-4-2020
Page 4 of 4
Fire Protection Agreement – Town of Hanover
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO. 59-2020
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A MUNICIPAL FIRE PROTECTION AGREEMENT BETWEE THE MUNICIPALITY OF ARRAN-ELDERSLIE AND THE TOWN OF HANOVER
WHEREAS Section 9 of the Municipal Act, S.O. 2001, c.25, as amended, grants municipalities the rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and
WHEREAS the Council of the Corporation of the Municipality of Arran- Elderslie deems it expedient to enter into an agreement with the Town of Hanover for the purposes of receiving fire technical rescue services and assets within specified areas of the Municipality of Arran-Elderslie from Hanover.
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE HEREBY ENACTS AS FOLLOWS:
1. That the Corporation of the Municipality of Arran-Elderslie herby enter into an agreement with the Town of Hanover for the purposes of receiving fire technical rescue services and assets within specified areas of the Municipality of Arran-Elderslie from Hanover.
2. That Schedule “A”, the Agreement (“Agreement”), forms part of this By-law.
3. That this By-law shall come into force and take effect upon receiving the final passing thereof.
*****
READ a FIRST and SECOND time this 28th day of September, 2020.
READ a THIRD time and finally passed this 28th day of September, 2020.
______Steve Hammell, Mayor Bill Jones, Clerk MUNICIPAL FIRE PROTECTION AGREEMENT
BETWEEN:
THE CORPORATION OF THE TOWN OF HANOVER
(called “Hanover”)
and
THE CORPORATION OF THE Municipality of Arran-Elderslie
(called “Arran-Elderslie”)
WHEREAS Bylaws have been duly enacted by corporate parties pursuant to the provisions of the Municipal Act, 2001, S.O. 2001, c25, to authorize an agreement between the parties;
AND WHEREAS the Fire Protection and Prevention Act, 1997, S.O. 1997, c4, authorizes a municipality to provide and/or receive fire technical rescue services to or from other municipalities;
AND WHEREAS The Town of Hanover operates technical rescue services and assets suitable to meet municipal responsibilities required by the Fire Protection and Prevention Act, through a fire department situated within the Town of Hanover;
AND WHEREAS Municipality of Arran-Elderslie wishes to contract with the Town of Hanover for the purposes of receiving fire technical rescue services and assets within specified areas of the Municipality of Arran-Elderslie from Hanover;
NOW THEREFORE, in consideration of the mutual covenants and representations contained in this Agreement, The Town of Hanover and the Municipality of Arran- Elderslie agree as follows:
1. DEFINITIONS AND SCHEDULES
1.1. In this Agreement,
1.1.1. “Fire Area” means the fire area(s) of the Municipality of Arran-Elderslie as described in Schedule A hereto;
1.1.2. “Hanover Fire Chief” means the Chief of the fire department of Hanover duly appointed by the council of Hanover and, if provided for pursuant to the appointment, his or her designate;
1.1.3. “Arran-Elderslie” means the Municipality of Arran-Elderslie;
1.1.4. “Hanover” means the Town of Hanover;
1.1.5. “Fire Technical Rescue Services” means those fire technical rescue services, and those other services that Hanover agrees to provide to Arran-Elderslie, as more particularly described in Schedule B hereto.
1.2. The following schedules are attached hereto and form part of this Agreement:
1.2.1. Schedule A – Fire Area of Arran-Elderslie
1.2.2. Schedule B – Hanover Fire Technical Rescue Services
1.2.3. Schedule C – Arran-Elderslie Bridges, Culverts and Limited Access Roads
1.2.4. Schedule D – Fees for Service
1.2.5. Schedule E - Crossing of Jurisdictional Boundaries
Municipal Fire Protection Agreement - 1 | Page 2. TERM
2.1. This Agreement shall come into effect October 1, 2020 and shall remain in force for a period of five (5) years, unless terminated earlier in accordance with section 10.1. The parties agree that this Agreement shall be automatically renewed for a further 5 year term, unless, not less than twelve (12) months prior to the annual renewal date, either party gives written notice to the other party, indicating its desire to terminate the Agreement.
3. HANOVER RESPONSIBILITIES
3.1. Subject to section 3.3 of this Agreement, and subject to Hanover exercising industry standards of care in providing and/or carrying out its obligations under this Agreement, Hanover agrees to supply those Fire Services as specifically described in Schedule B to Arran-Elderslie in the Fire Area specifically described in Schedule A.
3.2. Upon receiving a request from the Dispatch Provider the Hanover Fire Chief, or designate, will respond to the request for Technical Rescue Services in Arran- Elderslie with, in the opinion of the Hanover Fire Chief, or designate, the appropriate apparatus, equipment and personnel required to accomplish the specific Technical Rescue Services requested.
3.3. Notwithstanding section 3.2 above, the Hanover Fire Chief, or designate, may refuse to supply the described response to occurrences if such response personnel, apparatus or equipment are required in Hanover or are otherwise unable to respond for any reason. Similarly, the Hanover Fire Chief, or designate, may order the return of such personnel, apparatus or equipment that is responding to or is at the scene in the Fire Area.
3.4. The Hanover Fire Chief will report in writing to Arran-Elderslie no later than the 10th day of each month, all occurrences in the Fire Area that the Fire Department has responded to in the previous month and shall complete all required reports for the Office of the Fire Marshal as may be required from time to time.
3.5. The Hanover Fire Chief shall liaise with the Arran-Elderslie Fire Chief on issues relating to fire technical rescue service in the Fire Area on a regular basis.
4. RESPONSIBILITIES
4.1. Arran-Elderslie agrees the Arran-Elderslie Fire Chief shall be responsible for providing any required information to the Hanover Fire Chief with respect to the Fire Technical Rescue Services required.
4.2. Without limiting the generality of 4.1 above, the designated person for Arran- Elderslie will provide the Hanover Fire Chief with the Fire Safety Plan required pursuant to Subsection 2.8 of the Ontario Fire Code for any building within the Fire Area which may require technical rescue services as part of the preplan activity.
4.3. Arran-Elderslie shall identify all streets and roads in the Fire Area by having them clearly marked at all intersections and having all properties properly numbered and signed on the building or at the end of the lane way to the property in accordance with accepted address or 911 requirements.
4.4. Arran-Elderslie agrees to identify all bridges, culverts or limited access roads under its or any other jurisdictions within the Fire Area, including the identification of weight limits and alternate routes for fire protection apparatus. Any bridges, culverts or roads that are unable to carry the weight of fire protection apparatus will be clearly marked in red on Schedule “C” hereto. Any bridges, culverts or roads so identified will either limit or exclude Technical Rescue Services where the use of these bridges, culverts or roads is
Municipal Fire Protection Agreement - 2 | Page required for the transportation of fire protection apparatus.
5. FEES
5.1. In consideration of the Technical Rescue Services provided by Hanover to Arran-Elderslie, Arran-Elderslie agrees to pay Hanover the fees as more particularly set out in Schedule “D” hereto.
6. LIABILITY AND INDEMNIFICATION
6.1. Hanover shall not be liable for any injury to Arran-Elderslie, or to any officers, employees, agents, residents, occupants or visitors of Arran-Elderslie or the Fire Area, or for any damage to or loss of property of Arran-Elderslie, or of any officers, employees, agents, residents, occupants or visitors of Arran-Elderslie or the Fire Area, caused by or in any way related to the performance of this Agreement, including (without limitation) failing to provide Fire Technical Rescue Services on any occasion to Arran-Elderslie or for any decision made by the Hanover Fire Chief pursuant to section 3.3 of this Agreement.
6.2. Arran-Elderslie shall save harmless and fully indemnify Hanover, its officers, employees and agents from and against all claims, liabilities and demands arising directly or indirectly from such injury, damage or loss as referred to in section 6.1 and such indemnification shall survive the termination of this Agreement.
6.3. Sections 6.1 and 6.2 do not apply if the injury, damage or loss was caused by the omission or wrongful or negligent act of an officer or employee of Hanover while acting within the scope of his or her employment.
6.4. Should any apparatus or equipment be damaged while travelling to, or during, any rescue efforts, Arran-Elderslie shall repair or replace the apparatus or equipment at their expense or pay the general insurance deductible in repairing or replacing the apparatus or equipment in accordance with the Town of Hanover’s insurance policies, subject to Clause 6.5. Arran-Elderslie shall not be responsible in the event the apparatus or equipment breaks down due to an uninsurable peril while travelling to, or during, any rescue efforts.
6.5. Sections 6.4 does not apply if the injury, damage or loss was caused by the wrongful or negligent act of an officer or employee of Hanover while acting within the scope of his or her employment.
7. CONFIDENTIALITY AND PROTECTION OF PRIVACY
7.1. The parties acknowledge and agree that, in the performance of this Agreement, each may be required to have access to information that is confidential or proprietary in nature to the other party (“Confidential Information”). Confidential Information will not include any information that:
7.1.1. Was in the public domain or was created or disclosed for the purpose of being in the public domain;
7.1.2. Was disclosed to a party by a third party, without breach of any duty of confidentiality;
7.1.3. Was approved in writing for disclosure, without restriction, by the disclosing party;
7.1.4. Is required to be disclosed by operation of law or regulation to which either party is subject, notice of such requirement of disclosure to first be provided to the party which owns the Confidential Information, wherever possible; or
Municipal Fire Protection Agreement - 3 | Page 7.1.5. Was developed by either party independently, without a breach of any duty of confidence.
7.2. Neither party shall disclose Confidential Information to anyone other than to a designated representative of the party who requires the Confidential Information to perform the Fire Technical Rescue Services described in this Agreement. Wherever possible, prior to releasing any Confidential Information to the other, the disclosing party shall obtain from the designated representative of the other party an undertaking to comply with the obligations under this Agreement pertaining to the protection of Confidential Information. Where required by the disclosing party, the other party shall provide written confirmation, satisfactory to the disclosing party, that such designated representatives have agreed to be bound by the terms of this Section 7.
7.3. All Confidential Information disclosed by one party to the other party, or to the other party’s designated representatives, shall remain the sole and exclusive property of the disclosing party, regardless of how the Confidential Information is represented, stored, produced or acquired.
7.4. Upon completion of the Technical Rescue Services, the termination of this Agreement or at the request of either party, all Confidential Information of the disclosing party shall be promptly returned, or if requested and not prohibited by a legal requirement, destroyed, including all copies, notes and summaries in the receiving party’s possession or in the possession of any of its designated persons. The receiving party shall then certify in writing to the disclosing party that all Confidential Information, including all copies or partial copies, have been returned or destroyed. Agents will have access to any personal information or personal health information in the possession of the other party, as those terms are defined in The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act, when performing the Fire Services described herein, then Hanover or Arran-Elderslie, as the case may be, agrees to comply with, and have its employees, officers or agents comply with, any Protection of Personal Information and Personal Health Information rules, directions and requirements as the other party may impose from time to time, acting reasonably.
8. WORKPLACE HEATH AND SAFETY AND INSURANCE ISSUES
8.1. Hanover agrees to provide sufficient insurance coverage for providing Fire Technical Rescue Services for the Fire Area of Arran-Elderslie. Hanover, upon request, shall provide Arran-Elderslie with proof of such insurance coverage.
8.2. Hanover shall provide to Arran-Elderslie, proof of Workplace Safety and Insurance Board (WSIB) coverage for the fire department's firefighters on a yearly basis for the duration of this agreement.
9. DISPUTE RESOLUTION
9.1. If, during the term of this Agreement, a dispute or disagreement arises between the parties that cannot be resolved by the Fire Chief and the person designated by Arran-Elderslie pursuant to section 4.1, the parties agree to participate in the following dispute resolution procedure:
9.1.1. Upon the written request by either party to the other party, the nature of the dispute or disagreement shall be brought to the attention of each Municipality’s Chief Administrative Officer (the “CAO”). The CAOs will meet with a view to amicably resolve any dispute or disagreement with respect to any matter in this Agreement, the interpretation thereof, or the performance by the parties.
Municipal Fire Protection Agreement - 4 | Page 9.1.2. If the CAOs fail to resolve the dispute within 30 days following the date of their meeting, they each shall prepare a written report to their respective Council. The Council of Hanover and the Council of Arran-Elderslie each agree to appoint one or more members to work with the one or more members of the other municipality to resolve the dispute or disagreement.
9.1.3. All reasonable requests for information regarding the dispute or disagreement made by one participant of this dispute resolution process to that participant’s counterpart in the process, except for any confidential information or information that has no relevance to the dispute or disagreement in question, shall be honored in order that each of the parties may be fully advised of the other’s position.
9.1.4. In the event that the designated Council representatives cannot resolve the dispute within 90 days of the first meeting between the parties, or within such other period of time as the parties may have agreed, either party may, with written notice to the other party, submit the dispute or disagreement to arbitration in accordance with the provisions of the Municipal Arbitrations Act, subject to section 9.2 herein.
9.1.5. The party wishing to commence arbitration shall give the other party a written notice describing the dispute or disagreement to be arbitrated. Any arbitration will be carried out by a single arbitrator, who has been chosen jointly by both parties. The costs and expenses of arbitration will be allocated by the arbitrator between the parties, as the arbitrator determines in accordance with applicable law. The arbitration shall take place within the Town of Hanover.
9.2. Except where clearly prevented by a dispute or disagreement that arises under this Agreement, the parties shall continue performing their respective responsibilities under this Agreement while the dispute or disagreement is being resolved in accordance with this Section 9, unless and until such responsibilities are lawfully terminated or expire in accordance with the terms of this Agreement.
10. TERMINATION
10.1. This Agreement may be terminated by either party giving written notice to the other party of not less than twelve months prior to the desired termination date. If, pursuant to Section 5 of this Agreement, Arran-Elderslie has paid Hanover in advance for the provision of Fire Technical Rescue Services performed to date as of the termination date.
11. GENERAL
11.1. Hanover and Arran-Elderslie agree that this Agreement may be amended at any time by the mutual consent of the parties, after the party desiring the amendment(s) gives the other party a minimum of thirty (30) days’ notice in writing.
11.2. Any notices, communications or other information shall be sufficiently given if delivered or sent by mail, (preferred) or email and addressed or sent as specified below:
If to Hanover: The Corporation of the Town of Hanover, 341 10th Street, Hanover Ontario N4N 1P5 or email [email protected]
If to Arran-Elderslie : The Municipality of Arran-Elderslie, 1925 Bruce Rd 10 Chesley, Ontario, N0G 1L0 or email [email protected]
If mail service is disrupted for any reason, notice shall be delivered or sent
Municipal Fire Protection Agreement - 5 | Page by facsimile or email.
11.3. Any notice given in accordance with the methods described above shall be deemed to have been received by the addressee on:
11.3.1. The date delivered if delivered on a business day of the addressee and if not delivered on a business day, on the next business day of the addressee;
11.3.2. The third business day of the addressee after the date of mailing, if sent by mail; or
11.4. Either party may change its address for the purposes of the receipt of any communications pursuant to this Agreement by giving seven (7) days prior written notice of such change to the other party.
11.5. In the event that any covenant, provision or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail by the covenant, provision or term; and shall be deemed to be severable from the remainder of this Agreement which shall remain in full force and effect while the necessary changes are being addressed.
11.6. It is expressly agreed by the parties that Hanover is acting as an independent contractor and this Agreement does not create the relationship of employer/employee as between the respective employees of Hanover and Arran-Elderslie, or of principal and agent or of partnership or joint venture between Hanover and Arran-Elderslie, or between the officers, employees or agents of Hanover and Arran-Elderslie.
11.7. Sections 6 and 7, and subsection 11.7 shall survive the termination or expiration of this Agreement.
11.8. This Agreement shall be interpreted, performed and enforced in accordance with the laws of the Province of Ontario and of Canada as applicable herein.
11.9. This Agreement and the attached Schedules constitute the entire Agreement between the parties. There are no undertakings, representations or promises, expressed or implied, other than those contained in this Agreement.
12. ASSIGNMENT
12.1. This agreement shall not be assigned to another party without the consent of all parties.
Municipal Fire Protection Agreement - 6 | Page THIS AGREEMENT has been executed by the Corporation of the Town of Hanover and by the Corporation of the Municipality of Arran-Elderslie by their duly authorized representatives on the dates noted below:
HANOVER
Witness Mayor Sue Paterson
Witness Brian Tocheri CAO/Clerk
Date: September 28, 2020
ARRAN-ELDERSLIE
Witness Mayor Steve Hammell
Witness CAO/Clerk Bill Jones
Date:
Municipal Fire Protection Agreement - 7 | Page SCHEDULE “A” – FIRE AREA OF ARRAN-ELDERSLIE
This is Schedule “A” to a Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie. The areas served by the Town of Hanover in the Municipality of Arran-Elderslie shall be:
Municipal Fire Protection Agreement - 8 | Page SCHEDULE “B” – FIRE TECHNICAL RESCUE SERVICES
This is Schedule “B” to a Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie.
“Fire Technical Rescue Services” means a range of services designed to protect the lives of the inhabitants of the Fire Area of Arran-Elderslie (Schedule "A"). These services shall be rendered when called upon by the Municipality of Arran-Elderslie.
This includes: a) Water Rescue
• Shall be provided at the Technician Level in accordance with NFPA 1670, Standard for Operations and Training for Technical Search and Rescue Incidents • Shall be delivered in 4 methods dependant on the circumstances of the situation • Shall include search and rescue on water surface • Does not include recovery beyond depth of dive with full PPE.
Static Water • Shore based methods using ropes and throw lines. • Boat based go rescues utilizing ropes, stokes basket and various other tools.
Swift Water (rivers – water travelling in excess of 1 Knot) • Shore based methods using ropes and throw lines. • Boat based go rescues utilizing ropes, stokes basket and various other tools.
Ice Water • Shore based methods using ropes and throw lines. • Go Rescue operations based on shore or secure ice shelf when able.
Surface Water • Boat based, using 18’ Super Duxx boat and motor, ropes and any equipment necessary to attempt to facilitate successful rescue.
b) Rope Rescue • Service shall be provided at the Operations level in accordance with NFPA 1670, 2017 edition, Standard for Operations and Training for Technical Search and Rescue Incidents. • Includes the use of ropes, pulleys, and other relevant specialized equipment. • Can include either of the following; High Angle (Based on NFPA 1670, 2017 edition) Rescues involving movement of persons from one stable location to another (Operations level). The only diversion from the Operational level rescue is for a person suspended from a structure or landscape, in immediate need of rescue due to medical condition.
Low Angle (steep slope) Used to perform remote extrication, such as vehicle accidents, where the rescue is performed on ground that has a slope below 35 degrees
Municipal Fire Protection Agreement - 9 | Page It is hereby agreed by both parties that outside a Mutual Aid response:
1. The municipality requesting the assistance of the Hanover Fire Department for the fire technical rescue services or apparatus listed above agrees to pay the Town of Hanover for the service provided.
2. The Fire Department requesting assistance will remain in command of the overall scene, however only Hanover Fire Department personnel shall command Hanover firefighters.
3. The Fire Department requesting assistance will provide directions to the site through Hanover Fire Department by means of radio contact or dispatch relay.
4. The Hanover Fire Department will perform the task requested and provide the necessary equipment and personnel to do so.
Municipal Fire Protection Agreement - 10 | Page SCHEDULE “C” – BRIDGES, CULVERTS AND LIMITED ACCESS ROADS
This is Schedule “C” to a Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie.
To be Provided
Municipal Fire Protection Agreement - 11 | Page SCHEDULE “D” – FEES
This is Schedule “D” to a Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie.
FEE FOR SERVICE
The fee for service will be the provincial MTO rate per vehicle, per hour for each full or part hour thereof when called upon for the coverage area shown in “Schedule A” of the Fire Service Agreement. The fee for service will be invoiced by the Town of Hanover and will be payable upon receipt by the Municipality of Arran-Elderslie.
The hourly rate will be based on time of first page until Hanover has acknowledged to the dispatch provide that Hanover Fire Department is back in service.
Municipal Fire Protection Agreement - 12 | Page SCHEDULE “E” – THE CROSSING OF BOUNDARIES
This is Schedule “F” to a Municipal Fire Protection Agreement between the Corporation of the Town of Hanover and the Corporation of the Municipality of Arran-Elderslie.
Crossing Jurisdictional Boundaries on Emergency Response
1. It is agreed that should the Hanover Fire Department be called to Arran-Elderslie, that a crossing of jurisdictional boundaries is both approved and agreed upon for the purpose of completion of the Fire Technical Rescue Services.
Municipal Fire Protection Agreement - 13 | Page
Zoning By-law Amendment Z-2020-034 Martin
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO. 60-2020
BEING A BY-LAW TO AMEND SCHEDULE A OF BY-LAW NO. 36-09, AS AMENDED (BEING THE COMPREHENSIVE ZONING BY-LAW OF THE MUNICIPALITY OF ARRAN-ELDERSLIE) RE: Concession 5 Part Lot 30 Arran, Municipality of Arran Elderslie, Roll Number 4103-490-003-08500- 3501 Bruce Rd 10
Whereas Section 34(1) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that: “Zoning by-laws may be passed by the councils of local municipalities:
1. For prohibiting the use of land, for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway.
2. For prohibiting the erecting, locating or using of buildings or structures for or except for such purposes as may be set out in the by-law within the municipality or within any defined area or areas or abutting on any defined highway or part of a highway.”
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE HEREBY ENACTS AS FOLLOWS:
1. THAT Schedule “A” of By-law No. 36-09, being the Comprehensive Zoning By-law for the Municipality of Arran-Elderslie, is hereby further amended by changing thereon from ‘A1’ Zone to ‘A1 -60- 2020a’ and ‘A1-60- 2020b’ and ‘H1 Holding Zone’, the zoning of the subject lands, as outlined in Schedule ‘A’, attached hereto and forming a part of this by-law.
2. THAT By-law No. 36-09, as amended, is hereby further amended by adding the follow subsection to Section 6.4 thereof:
A1-60- 2020a Notwithstanding their ‘A1’ zoning designation, those lands delineated as A1-60-2020a on Schedule ‘A’ to this By-law shall be used in compliance with the ‘A1’ (Agricultural lot) zone provisions contained in this by-law, excepting however that:
i) An accessory dwelling unit is permitted to be attached to the primary dwelling unit.
A1-60-2020b Notwithstanding their ‘A1 ’ zoning designation, those lands delineated as A1-60-2020b on Schedule ‘A’ to this By-law shall be used in compliance with the ‘A1’ (Agricultural lot) zone provisions contained in this by-law, excepting however that:
i) Minimum lot area is 33 hectares
Note: Prior to removal of the ‘H1-Holding’ provision, site alteration and development shall be prohibited. Council may consider removal of ‘H- Holding’ provision in accordance with the Planning Act, R.S.O. 1990, once it is satisfied that an archaeological assessment has been provided by a qualified individual; that the appropriate Ministry has accepted and
Page 1 of 3 By-law 2020-xx
Zoning By-law Amendment Z-2020-034 Martin
registered the assessment, if required; and, that the recommendations of the archaeological assessment(if any) have been implemented.
ii) THAT this By-law takes effect from the date of passage by Council, subject to compliance with the provisions of the Planning Act, R.S.O. 1990, as amended.
*****
READ a FIRST and SECOND time this 28th day of September, 2020.
READ a THIRD time and finally passed this 28th day of September, 2020.
______Steve Hammell, Mayor Bill Jones, Clerk
Page 2 of 3 By-law 2020-xx
Schedule 'A'
3501 Bruce Rd 10 - Concession 5 Part Lot 30 - Roll # 410349000308500 Municipality of Arran-Elderslie (geographic Township of Arran) 29 ¯
B ru ce R o a d 1 0 $ 193m$ LOT 32 140m $ CON 5
$ 31
Mill Rd 30 29 28
0 100 200 Concession 4 Arran Metres
Subject Property
Lands to be zoned A1-60-2020a - General Rural Special
Lands to be zoned A1-60-2020b - General Rural Special Lands subject to H1 - Holding Zone
Lands to be zoned EP - Environmental Protection
This is Schedule 'A' to the zoning by-law amendment number ______passed this ______day of ______
Mayor______Clerk ______
File: Z-2020-034 Applicant: Dennis & Verna Martin c/o Michael Martin Date: September, 2020
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO. 61-2020
BEING A BY-LAW TO AMEND BY-LAW 5-10 – CAPITAL RECOVERY PAISLEY TRUNK MAIN AND WATER PLAN SHARE – LOT CONNECTION CAPITAL CHARGES AND TO RESCIND BY-LAW 19-05
WHEREAS by Section 5(1) of the Municipal Act 2001, S.O. 2001, c. 25, as amended, grants powers of a Municipal Corporation to be exercised by its Council; and
WHEREAS Section 11(3) of the Municipal Act 2001, S.O. 2001, c. 25 provides that a municipality may pass by-law to regulate matters within its sphere of jurisdiction.
WHEREAS it is deemed expedient that the Council of the Corporation of the Municipality of Arran-Elderslie deems it desirable to amend By-law 5-10 to allow for new connections to the Paisley Trunk Watermain.
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE HEREBY ENACTS AS FOLLOWS:
1. That By-law 5-10 is hereby amended to allow new connections to be made to the Paisley Trunk Watermain from its point of connection in Chesley to its point of connection at the Paisley Water Tower, subject to the fees in Schedule “A” of By-law 5-10.
2. By-law 19-05 is hereby rescinded in its entirety.
*****
READ a FIRST and SECOND time this 28th day of September, 2020.
READ a THIRD time and finally passed this 28th day of September, 2020.
______Steve Hammell, Mayor Bill Jones, CAO/Clerk
Confirm Council Proceedings September 28, 2020
THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE
BY-LAW NO. 62-2020
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF THE MUNICIPALITY OF ARRAN-ELDERSLIE HELD SEPTEMBER 28, 2020
WHEREAS by Section 5(1) of the Municipal Act 2001, S.O. 2001, c. 25, as amended, grants powers of a Municipal Corporation to be exercised by its Council; and
WHEREAS by Section 5(3) of the Municipal Act, S.O. 2001, c.25, as amended, provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; and
WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Municipality of Arran-Elderslie for the period ending September 28, 2020 inclusive be confirmed and adopted by By-law;
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF ARRAN-ELDERSLIE HEREBY ENACTS AS FOLLOWS:
1. The action of the Council of the Municipality of Arran-Elderslie at its regular meeting held September 28, 2020 in respect to each motion and resolution passed, reports received, and direction given by the Council at the said meetings are hereby adopted and confirmed.
2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council.
3. The Mayor and CAO/Clerk, or in the absence of either one of them, the Acting Head of the Municipality, are authorized and directed to execute all documents necessary in that behalf, and the CAO/Clerk is authorized and directed to affix the Seal of the Corporation to all such documents.
*****
READ a FIRST and SECOND time this 28th day of September, 2020.
READ a THIRD time and finally passed this 28th day of September, 2020.
______Steve Hammell, Mayor Bill Jones, CAO/Clerk