Services Committee
AGENDA
DATE OF MEETING: 08 May 2018 LOCATION: Committee Rooms TIME: At the conclusion of the Sister City Committee
This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper.
AGENDA Services Committee Meeting Date: 08 May 2018
ITEM SUBJECT PAGE
- APOLOGIES AND LEAVE OF ABSENCE
- CONFIRMATION OF MINUTES
SECTION A ‘Matters referred to Council for its decision’
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
51: RFT 25-18 Provision of Security Maintenance and Upgrade Services
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(iii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 17/02865 ...... 5
52: RFT 29-18 Provision of Catering Services
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21725 ...... 17
53: RFT 37-18 Provision of Traffic Control Services
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 18/05055 ...... 20
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AGENDA Services Committee Meeting Date: 08 May 2018
54: EOI04-2018 - Dam Safety Review, Investigation, Design and Advice
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(iii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 18/03639 ...... 31
SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’
55: Request for Donation - Mayoral Scholarship Fund File Number: 17/16448 ...... 40
56: Request for Donation - Councillors Donations Fund File Number: 17/24808 ...... 44
57: Asset Management Divisional Report - Civil and Infrastructure File Number: 16/23456 ...... 47
58: Asset Management Divisional Report - Open Space and Facilities Management File Number: 18/2018 ...... 56
59: Property Management Divisional Report File Number: 16/23456 ...... 65
60: Social and Cultural Development Divisional Report File Number: 12/05257 ...... 77
********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'
61: Impact of China's Recycling Policy
CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/2000 ...... 88
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Services Committee
SECTION A
‘Matters referred to Council for its decision’
Services Committee
SECTION B
‘Matters submitted to the Committee for decision subject to the right of referral’
SERVICES COMMITTEE
Meeting Date 8 May 2018 Item Number. 55
SUBJECT: Request for Donation - Mayoral Scholarship Fund
FILE NUMBER: 17/16448
REPORT BY: Linda Kalatzis, Acting Governance Co-ordinator
RECOMMENDATION:
That:
1. Council make a donation of one thousand dollars ($1,000.00) from the Mayoral Scholarship Fund to Elisabeth Kidane towards her participation at the 15th Aerobic Gymnastics World Championships to be held in Portugal from 25-27 May 2018.
2. Council make a donation of one thousand dollars ($1,000.00) from the Mayoral Scholarship Fund to Noor Hanteia towards his participation at the FIFA Football for Hope Festival to be held in Russia from 1-15 July 2018.
3. Council make a donation of five hundred dollars ($500.00) from the Mayoral Scholarship Fund to Lindsay Tui towards her participation at the 2018 Netball State Age Championships to be held in Liverpool from 7-9 July 2018.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
The Mayoral Scholarship Fund was established for the purpose of supporting a variety of scholarships not generally targeted under Council’s other donation Funds.
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Meeting Date 8 May 2018 Item Number. 55
The criteria for the Mayoral Scholarship Fund define a wide variety of potential scholarship activities which can be funded. This wide responsibility is constrained by the requirement for the Applicant to be a resident within the Fairfield Local Government Area (LGA) and for the scholarship to be for special needs, sporting, artistic or academic pursuits. This ensures the fund is being used to deliver local community benefit.
Elisabeth Kidane
Written representation has been received from Ms Elisabeth Kidane seeking financial assistance towards costs associated with her participation at the 15th Aerobic Gymnastics World Championships to be held in Portugal from 25-27 May 2018.
Ms Kidane has been selected to represent the Australian team and will be competing in the team and individual events. Ms Kidane has competed at State and National levels and has achieved 1st place in many events. Elisabeth has won awards including ‘Junior Elite Athlete of the Year’ and ‘NSW Aerobic Gymnast of the Year’ and also received Fairfield City Council’s Australia Day Award in 2016 and Western Sydney Academy of Sport (WSAS) Scholarship in 2017. This scholarship will assist with the cost of airfare and accommodation.
In accordance with Council’s Mayoral Scholarship Fund Policy, it is recommended that a donation of $1,000.00 would be appropriate.
Connection to Fairfield Local Government Area
Ms Kidane resides with her family in Cabramatta West and is a student at Westfields Sports High School located within the Fairfield local government area.
Noor Hanteia
Written representation has been received from Ms Natasha Hill on behalf of Noor Hanteia seeking financial assistance towards costs associated with his participation at the FIFA Football for Hope Festival to be held in Moscow, Russia from 1-15 July 2018.
The Federation International of Football Association (FIFA) will be hosting a youth festival called Football for Hope during the World Cup to celebrate cultural diversity. Mr Hanteia has been selected to represent the Australian team and is an aspiring soccer player. This scholarship will assist with the cost of airfare and accommodation.
In accordance with Council’s Mayoral Scholarship Fund Policy, it is recommended that a donation of $1,000.00 would be appropriate.
Connection to Fairfield Local Government Area
Mr Hanteia resides with his family in Fairfield West and is a student at Westfields Sports High School located within the Fairfield local government area.
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Meeting Date 8 May 2018 Item Number. 55
Lindsay Tui
Written representation has been received from Mr Sapani Tui on behalf of his daughter, Lindsay Tui seeking financial assistance towards costs associated with her participation at the 2018 State Age Championships to be held from Saturday 7 July to Monday 9 July 2018 at the Liverpool City Netball Association.
Ms Tui has shown great promise in netball and this Program will assist her in developing skills. Ms Tui participated in the 2017 Championship held at the Penrith District Netball Association. This scholarship will go towards the Representative Levy and the purchase of uniforms associated with the event.
In accordance with Council’s Mayoral Scholarship Fund Policy, it is therefore recommended that a donation of $500.00 would be appropriate.
Connection to Fairfield Local Government Area
Ms Tui resides with her family at Bonnyrigg Heights and is a student at Westfields Sports High School located within the Fairfield local government area.
DECLINED APPLICATIONS
The following applications have been declined this financial period:
Date Applicant Reason for Decline Does not meet the eligibility July 2017 Isabel Ruiz Davilia criteria of the Scholarship Fund. Does not meet the eligibility September 2017 Adrian Pini criteria of the Scholarship Fund. Does not meet the eligibility November 2017 Alhudena Ruiz Davila criteria of the Scholarship Fund. Does not meet the eligibility February 2018 Robert Ciccarelli criteria of the Scholarship Fund.
LEGISLATIVE REQUIREMENTS
The proposed donation represents grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council. Section 377(1A) of the Local Government Act allows Council to delegate the granting of financial assistance to its Committees.
At the Ordinary Council Meeting of 26 September 2017, Council resolved that the Committees be delegated authority under Section 377 of the Local Government Act to exercise the granting of financial assistance.
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Meeting Date 8 May 2018 Item Number. 55
PAYMENT SUMMARY
The budget allocated to the Mayoral Scholarship Fund for the 2017/18 financial year is $25,000.00. The proposed payments to be considered from 1 July 2017 include:
Recipient Date of Donations Balance in Council/Committee to Scheme Resolution be made 2017/18 2017/18 Starting balance as at 1 July 2017 $25,000.00 Les Powell School 26 September 2017 $1,000.00 $24,000.00 Linh Nguyen 10 October 2017 $500.00 $23,500.00 Ngan Quynh 10 October 2017 $500.00 $23,000.00 Milica Pajic and Brienna Collins 14 November 2017 $500.00 $22,500.00 Van Inh Le 10 April 2018 $1,000.00 $21,500.00 Elisabeth Kidane 8 May 2018 $1,000.00 $20,500.00 Noor Hanteia 8 May 2018 $1,000.00 $19,500.00 Lindsay Tui 8 May 2018 $500.00 $19,000.00
CERTIFICATES OF APPRECIATION
At the time of writing this report, Council has not received any Certificates of Appreciation or acknowledgements from recipients of Council’s donation towards their event or activity.
Linda Kalatzis Acting Governance Co-ordinator
Authorisation: Manager Governance and Legal Group Manager City Governance & Community
Services Committee - 8 May 2018
File Name: CSC08052018_9.DOCX ***** END OF ITEM 55 *****
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SERVICES COMMITTEE
Meeting Date 8 May 2018 Item Number. 56
SUBJECT: Request for Donation - Councillors Donations Fund
FILE NUMBER: A2852708
REPORT BY: Sonja Drca, Manager Governance and Legal
RECOMMENDATION:
That:
1. Council make a donation of two thousand dollars ($2,000.00) from the Councillors Donations Fund towards the sponsorship of Stars of Sydney Southwest Dance for Cancer Gala being held on Friday 10 August 2018.
2. Any Councillors wishing to attend the Stars of Sydney Southwest Dance for Cancer Gala notify the City Manager in writing by Friday 20 July 2018.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.
SUMMARY
Stars of Sydney Southwest Dance for Cancer Gala
Written representation has been received from Cancer Council NSW inviting the Mayor and Councillors to the Stars of Sydney Southwest Dance for Cancer Gala to raise funds for Cancer Council NSW to be held on Friday 10 August 2018.
The Gala event is a dance competition with community members paired with a professional dancer to learn a dance routine. Participants include a Fairfield City Council councillor and other residents of Fairfield local government area. The Mayors of Fairfield and Liverpool City Councils will be on the panel of judges.
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Meeting Date 8 May 2018 Item Number. 56
The cost to attend is either per person or sponsorship packages of various levels. Council’s donation will be for the silver sponsorship package which includes 1 reserved table and formal acknowledgement of Council’s contribution. The cost for the participants and judging panel to this event are complimentary.
Any Councillors wishing to attend the Gala are requested to notify the City Manager in writing by Friday 20 July 2018.
The Stars of Sydney Southwest Dance for Cancer Gala meets the primary eligibility requirements of the Councillors Donations Fund Policy (building community cohesion, wellbeing and spirit and providing a benefit to the community). A donation of $2000.00 would be appropriate.
Connection to Fairfield Local Government Area
The Stars of Sydney Southwest Dance for Cancer event will be held at a location within the Fairfield local government area and includes community members from across Fairfield City.
DECLINED APPLICATIONS
There have been no applications declined this financial period.
LEGISLATIVE REQUIREMENTS
The proposed donation represents grants under Section 356 of the Local Government Act and as such must be made in accordance with a resolution of Council. Section 377(1A) of the Local Government Act allows Council to delegate the granting of financial assistance to its Committees.
At the Ordinary Council Meeting of 26 September 2017, Council resolved that the Committees be delegated authority under Section 377 of the Local Government Act to exercise the granting of financial assistance.
PAYMENT SUMMARY
Mayor Carbone and Councillors Khoshaba, Le, Rohan, Saliba, Wong and Yilmaz donate a percentage of their annual councillor allowance to the Councillors Donations Fund.
During the 2017/18 financial period, the following payments have been made:
Date of Council Recipient Donations Resolution Assyrian Church of the East Relief Organisation 25 July 2017 $500.00 Lions Club of Cabramatta/Canley Vale 14 November 2017 $500.00 Fairfield Uniting Church Diner 21 November 2017 $1,000.00 Cancer Council NSW – Greater Western Sydney 8 May 2018 $2,000.00
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Meeting Date 8 May 2018 Item Number. 56
CERTIFICATES OF APPRECIATION
At the time of writing this report, no letters or Certificates of Appreciation had been received from recipients for Council’s donation towards their event or activity.
Sonja Drca Manager Governance and Legal
Authorisation: Group Manager City Governance & Community
Services Committee - 8 May 2018
File Name: CSC08052018_16.DOCX ***** END OF ITEM 56 *****
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Meeting Date 8 May 2018 Item Number. 57
SUBJECT: Asset Management Divisional Report - Civil and Infrastructure
FILE NUMBER: 16/23456
REPORT BY: Zahid Hassan, Asset Manager (Civil and Built)
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Civil and Built Branch of the Asset Management Division provides services to maintain community infrastructure assets to an agreed standard. This is achieved by undertaking condition inspections that determine required maintenance and renewal works.
The Civil and Built Branch undertakes planning, investigation, scoping, design and preliminary costing for the major infrastructure renewal programs and assists in procurement of the services to deliver these projects.
The Civil and Built Branch also manages customer applications for permits including road opening and vehicular crossings (driveways). Engineers respond directly to customer service requests relating to drainage, road and footpath assets.
Purpose
This report provides an update with reference to Council’s Operational Plan and highlights the activities that have been undertaken within the third quarter i.e. January – March 2018.
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Asset Management
The Asset Management Division has in place service delivery standards to ensure that assets are condition assessed to meet the reporting requirements of the Department of Local Government (Fit for the Future) and for the development of optimal maintenance and renewal programs. Council’s current level of service is to make sure that all assets are maintained to ensure that they do not fall into a poor (4) or very poor (5) condition. Asset Registers are maintained and updated against condition assessment results. This work enables the calculation of asset maintenance and renewal backlogs across each asset class.
The condition assessments also have an impact on depreciation expense because buildings are broken down into components, and each building component has a different useful life depending on its condition. Therefore, Council has been required to perform a componentised condition assessment of all buildings (>280) during the past 3 months in order to assess both remaining useful life and to assist with the programing of maintenance for the forthcoming year.
In addition the Department of Local Government has mandated that NSW councils are required to have their operational land and buildings valued by a registered valuer by 30 June 2018. Therefore, the Asset Management Division has been liaising with our independent valuer to provide sufficient building details, and access to buildings, in order for the valuations to be completed.
The diagram below shows the progress to meet Councils targets for the inspection of road and transport infrastructure assets:
* Road and Transport asset inspections are behind schedule due to revaluation inspections being prioritised for CBD/Town Centre and Parks and Recreation (Open Space). It was proposed that they would be completed by an external party prior to 30 June 2018, but none of the tender respondents could achieve this deadline. Therefore, the road and transport asset inspections will be re-tendered on the basis that they are to be completed by 31 December 2018. Services Committee CSC08052018_1.DOCX Page 48 Section B
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Statutory Reporting
Council is required to undertake statutory reporting about its assets and expenditure. In Quarter 3 the following reports were completed:
Quarterly Report for Roads to Recovery – for the Department of Infrastructure and Regional Development (Federal Government).
Asset Maintenance and Renewal
Council Asset Engineers develop the scopes of work and preliminary costing for the civil works identified in Councils Operational Plan and Delivery Program. This work includes the preparation of technical specifications for external work required to ensure that Council gets the best value possible when contracting these services.
Quarter 3 - Tender Preparation and Evaluation:
Tender RFT12-18 – Bridge & Concrete Channel Maintenance & Joint Replacement – Tender evaluated and approved by the Council. Quotation 16-2018 - Condition Assessment of Road Pavement and Ancillary Assets – Quotation received and Council declined the offer as they were unable to deliver the project on time. Quotation 17-2018 – Falling Weight Deflectometer (FWD) Testing for Works Program 2018-2019 (Vendor Panel) – Quotation received and evaluated.
Major Programs:
2017-18 - Roads and Transport Program (Renewal/Upgrade)
Scopes of Work for the following Projects from the Operational Plan have been submitted to Councils Design Services Branch for detailed design in order to address customer concerns and safety issues: o MPRR1836 - Downey Lane – replacement of pavers o MPFRP1844 - Left side footpath of Railway Parade between Frederick St and Barbara St – stormwater ponding issue, planter box modification and ramp issue o MPSRVRKG1838 - Waterside crescent – Flood issue – realignment of kerb and improvement of stormwater drainage o IN18584- Horsley Park Town centre – Improvement of Felton Street o IN18462 - Pedestrian precinct improvements – Cabramatta – Hughes Street From Hill Street to Park Road o MPFRP1827 - Walworth Road – Right side from Horsley Dr to Access Rd o MPCPR 1801 - Torrens Street Car park near fountain between Torrens St and Canley Vale Rd o MPBAR1814 - Multistorey Car park – Nelson Street Car park – ground floor
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o MPBRP1803 – Arundel Road Pipe Culvert – To install guard rail to current standards o MPBRP1802 – Broughton Street Bridge - To install guard rail to current standards 90 of the 92 project designs have been completed for construction.
2018-2019- Roads and Transport Program (Renewal/Upgrade)
Pricing Schedule is being prepared for Panel Tender for DRAFT Road Rehabilitation Program 2018-2019 Projects from Delivery Plan 2018-2019 have been reviewed for Draft Operational Plan 2018 -2019 for Road Rehabilitation, Footpath Renewal, Kerb and Gutter Renewal and Drainage Renewal and given to IPR Team.
2017-18 – Bridge (Maintenance/Renewal)
Scope of work has been submitted to City Operations to repaint steel balustrades for pedestrian overpass connecting The Crescent and Dale Street near Fairfield Railway Station Scope of work has been submitted to City Operations to replace timber deck on Horsley Park Footbridge near Horsley Park Fire station Consultant(OPUS) investigation report for Polding Street North Bridge and Railway Parade Bridges aka Pevensey Street and Bareena Street over Railway Line near Canley Vale Railway Station have been forwarded to Cumberland Council and Sydney Trains for their review and comments
2017-18 – Footpath Renewal and Kerb and Gutter Renewal
2017-2018 Footpath Connection program has been finalised and updated spreadsheet with relevant Conquest asset ID and its locations have been sent to City Works for implementation
Reactive Maintenance:
Investigation and repairs are in progress: Bonnyrigg Town Centre Park drainage pump repairs – Cleaning and removing sediments and removal of pump 1 and 2 have been completed. Following sediment removal, scope of works has been finalised and sent to City Operations to reinstall pumps associated electrical repair works.
Asset Hand Over
Asset handover refers to the internal processes required following the completion of construction of an asset. This involves ensuring that the new asset is cared for and included in Council’s asset registers and asset management plans for maintenance and cleaning schedules.
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Asset Handover is a critical function of Council’s Asset Management Division and a key component of Council’s “Fit for the Future” requirements. The NSW Government Auditors audited the process that Council undertakes to handover and capitalise its capital works.
The below forms a listing of the projects to be undertaken in 2017-2018 with the addition of any projects carried forward from 2016-2017 and their capitalisation targets:
Building Renewal/New Program: There are 39 projects with an approximate value of $7,862,683.00 including projects which were carried over from 2016-2017. 11 projects have been capitalised with an actual expenditure of $1,289,549.60.
2 projects have been handed over with an actual expenditure of $1,633,981.42 which will be capitalised.
Road and Kerb &Gutter Renewal Program There are 207 projects programed in 2017-2018 including projects which were carried over from 2016-17 with a total project cost of $14,066,689.00.
75 projects have been handed over with an actual expenditure of $3,445,973.94 which will be capitalised.
Footpath Renewal/New Program There are 100 projects currently under implementation with total project cost of $2,890,800.00.
58 projects have been capitalised with an actual expenditure of $1,010,623.99.
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Capitalisation completed on Footpath Capitalisation completed on new footpath renewal project at Railway Pde, Fairfield construction project at Oxley St, Fairfield
12 projects have been handed over with an actual expenditure of $235,130.58 which will be capitalised.
Drainage Upgrade /New Program There are 39 projects in the renewal program currently under implementation with total project cost of $470,500.00.
1 project from Catchment Branch under the new program has been capitalised with an actual expenditure of $775,806.
Open Space Asset Renewal/New Program There are 19 projects programmed with an approximate value of $1,133,397.00.
4 projects have been capitalised with an actual expenditure of $212,405.85.
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Capitalisation completed on fence renewal project at Emerson Park Tennis and Futsal
Local Area Traffic Management Program There are 20 projects under local area traffic management program with total project cost of $1,969,403.00.
1 project which was carried over from 2016-2017 has been capitalised with an actual expenditure of $56,900.69.
The Asset Management Division has been advised that the majority of the projects in progress identified above will be handed over and capitalised prior to 30 June 2018.
Subdivision Project Handover Progress Each year the Sub-Division Branch delivers assets as a part of the development which results in new assets for Council. Handover is undertaken upon completion to enable Council to update its Asset Management System to account for these new assets and to fund their operation.
Inspections, Permits and Notifications Quarter 2 Quarter 3 October - December 2017 January - March 2018 Driveway Inspections Formwork Inspections 118 98 Applications/Levels 119 130 Service Requests 5 6 Kerb and Gutter Bonds Bond Release 104 152 Restorations Concrete Restoration Work 20 120
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Asphalt Restoration Work 10 20 Restoration program Work issued to contractor to Project completed 2017/2018 commence approximate 60% Road Opening & Road Occupancy Applications Road Occupancy Permit 18 25 Road Opening Permit 64 35 Land Access Notification – Utility Companies Land Access Notification 62 92 Restoration work scoping 114 145 for utility companies
Road restoration works completed on Davis Road, Wetherill Park
Footpath and driveway restoration works completed at Essendon Street, St Johns Park
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Zahid Hassan Asset Manager (Civil and Built)
Authorisation: Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer
Services Committee - 8 May 2018
File Name: CSC08052018_1.DOCX ***** END OF ITEM 57 *****
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Meeting Date 8 May 2018 Item Number. 58
SUBJECT: Asset Management Divisional Report - Open Space and Facilities Management
FILE NUMBER: 18/2018
REPORT BY: Chris Brown, Asset Manager (Open Space)
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.
SUMMARY
The Open Space and Community Facilities Branch of the Asset Management Division provides services to ensure that Councils parks, playgrounds, sports fields, trees and public toilets are maintained/upgraded and that customer requests for service are completed.
Purpose
This report provides an update with reference to Councils Operational Plan and highlights the activities that have been undertaken within the third quarter of 2017-18.
Asset Management
2017-18 Capital Works Program
Council’s Open Space and Community Facilities Branch are responsible for a number of projects in Councils Operational Plan. These projects include a number of playground upgrades and open space embellishments. These projects will be capitalised once completed and included in Council’s ongoing maintenance program.
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The St Johns Park amenities’ building has recently been handed over to the club to use, which has provided them with an updated building. The amenities building at Fairfield Baseball has also recently been completed which has included an Exeloo automated public toilet that will help provide a public toilet facility to the users of Fairfield Adventure Park and obstacle course.
The Fairfield Community Services Centre bathrooms and upstairs kitchenette have recently been renewed which has provided the users with improved bathroom and kitchen amenities.
(Fairfield Community Services Centre bathroom renewal)
Fairfield Baseball amenities before and after photos
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New Public toilet installed at Fairfield Baseball amenities servicing the Adventure Park and Obstacle Course.
At present Council officers are also working with existing user groups at Makepeace Oval and Rosford sports field as these amenities buildings are currently being renewed as part of the 2017-18 Operational Plan.
Facility Bookings
During the January - March 2018 period, the Facilities department has serviced the needs of a number of regular hirers for a range of facilities. The table below provides a summary of these services:
Facility Type Number of Bookings Tennis Courts 26 Community Hall (regular hire) 160 Winter Season Allocation Sportsfield 36 School Bookings for Athletic Carnivals 4 Futsal Court hire 27 Bus Hire- Bookings 50
Park of the Month Campaign
Council officers have started to promote a ‘Park of the Month’ campaign to showcase the great open spaces that are available to the community throughout the local government area. This started in January with great success and council officers will continue to promote the parks and open spaces within the area to the broader community.
Facebook data- number of views and comments
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Social Media posts for Park of the Month campaign
Grant Applications
The Assets Management Division continues to investigate and apply for grant opportunities where it would supplement or reduce Councils liability in regards to the completion of projects in the Operational Plan or Delivery Program.
The table below includes a list of grant applications that were submitted. Through these grants Council has been successful in obtaining close to $308,500.00 of funding, with an additional $132,500.00 awaiting an outcome
Grant Applications January 2018 - March 2018
Grant Program Project Grant Value Outcome NSW Office of Sport 6 Appilcations: 6x $1,250.00 Successful Defibrillator Program Cabramatta Sportsground, Emerson Sportsground, Fairfield
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Grant Program Project Grant Value Outcome Sportsground, Knight Park, Rosford Sportsground, St John’s Sportsground Stockdale Sportsground Liquor & Gaming Villawood $300,000.00 Successful Clubgrant Category 3 construction of a new park Liquor & Gaming Rosford Reserve $120,000.00 Awaiting Clubgrant Category 3 amenities building outcome Crown Reserve Grant Bossley Park $12,500.00 Awaiting Community Centre outcome (early childhood)
Further to these grant applications, sporting and community organisations apply for grants on behalf of Council to improve Council’s infrastructure or provide additional services to the community.
Sporting and community organisations are required to discuss their proposals prior to submitting an application for funds. This is to ensure that any infrastructure component will be granted landowners consent (mandatory requirement of submission).
The table below advises the grants that Council Officers have worked to support to enable local community and sporting groups to help improve Council infrastructure.
Grant Applications supported external groups
Grant Program Project Grant Value Outcome NSW Office of Sport AC United FC – $20,000.00 Successful Powhaten Park re-turf field
Public Toilets
Fairfield City Council continues to improve and expand the public toilet network within the local government area. Council has continued to invest in providing Exeloo toilets in key locations and upgrading existing end of life public toilet blocks which provide better access for the community.
The Exeloos also provide Council with qualitative data that informs use and basic maintenance needs such as when the toilet needs additional products. The opening hours of the toilets are able to be managed to meet community expectations.
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The table below provides a snapshot of the use and maintenance of the automated (Exeloo) public toilets. These toilets continue to provide a high quality service and are extremely well utilised at each site.
Council will continue to expand the network of Exeloo toilets this financial year with 2 additional facilities programmed for installation in 2017-2018.
Automated toilet location Suburb Total Uses Average Serviced Auto Wash Hands Daily Use Washed Exeloo data for month of March 1 Cabravale Memorial Park (2 Cabramatta 5,971 192 *N/A 132 49% cubicles) 2 Canley Heights Town Centre Canley 3,425 110 32 125 62% (2 cubicles) Heights 3 Canley Vale multistorey Canley 1,850 59 31 60 57% carpark Vale 4 Endeavour Sports Park Fairfield 1,798 58 *N/A 49 61% West 5 Fairfield - Downey Lane Car Fairfield 4,625 149 30 158 17% Park 7 Fairfield - Nelson Street Car Fairfield 1,253 40 *N/A 56 59% Park 9 Fisher Street Car Park Cabramatta 1,073 34 32 81 67% 10 Horsley Park Village Horsley 527 17 *N/A 31 68% Park *- Data not available. Council is investigating the cause of the data issue.
Graffiti Prevention and Removal
Since August 2010, Fairfield Council has been collecting data about graffiti crime in the Fairfield Local Government Area (LGA).
The information that is captured is logged through the Australian Graffiti Register website and made available to the NSW Police through their Local Area Command. The main type of graffiti captured continues to be “tags” with the majority of vandalism identified on Council’s assets such as park amenities /sports fields and on park signs.
Fairfield Council has recently installed security cameras at Stockdale Reserve, Abbotsbury. The cameras have captured the faces of graffiti vandals who tagged and defaced the southern end of the building. The security footage has been submitted to the NSW police for investigation.
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Below are recent before and after photos of graffiti removal work:
Bonnyrigg Skate Park- Before After removal
Lalich Park building- Before After removal
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The information in the table above shows all graffiti removal from the date Fairfield City Council first adopted the Australian Graffiti Register as part of a graffiti capture system. The data indicates that Fairfield, Canley Vale, Cabramatta, and Bonnyrigg are the highest graffiti reported suburbs in the last 8 years.
Tree Services
A key element of the Fairfield City Plan 2016-2026 is that it be a “sustainable natural environment”. Under the Local Government Act, Council has a significant responsibility for the planting of trees on public land and to preserve trees on both public and private property. The table below demonstrates the number of tree inspections completed on both public and private land for the second and third quarter as a comparison.
Tree Inspections – Private Property Oct/ Nov/ Dec Jan/ Feb/ Mar Number of applications received 94 82 Total trees inspected 233 239 Trees approved for removal 164 205 Trees approved for pruning 47 10 Trees declined for removal or pruning 22 18
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Street Tree Inspections – Public Property
Oct/ Nov/ Dec Jan/ Feb/ Mar Number of customer requests 266 285 received Total tree inspected 275 307 Trees approved for removal 45 62 Trees approved for pruning 128 135 8 12 Trees declined for removal or pruning
Miscellaneous 94 98
CONCLUSION
The Asset Management Division continues to investigate opportunities and complete initiatives to improve the community outcome for open space.
Chris Brown Asset Manager (Open Space)
Authorisation: Acting Group Manager City Resources and Chief Financial Officer
Services Committee - 8 May 2018
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SUBJECT: Property Management Divisional Report
FILE NUMBER: 16/23456
REPORT BY: Aelina Truong, Manager Property
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
The Property Division of the City Projects Group manages Council’s owned properties including leased/licenced sports fields and community centres, multi-storey car parks, the Dutton Plaza Retail Centre and investment properties which generate income for Council. The Division also manages Council’s real estate functions such as buying, selling, leasing, granting easements, telecommunication agreements and road closures.
A significant milestone has been reached with leases for all of the retail tenancies in Dutton Plaza having been entered into and fit out for the final two stores underway.
Purpose
This report provides an update with reference to Council’s 2017/18 Operational Plan and highlights the activities that have been undertaken within the last quarter i.e. January- March 2018.
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Dutton Plaza
Dutton Plaza has been operating for 1.5 years and continues to grow as customers become more familiar with the centre. The following information provides a snapshot of the financial and operational position of the Plaza.
Activities during Quarter 3 (January – March 2018) Friday late night trading trial to 9.00pm completed in February Shops 19 and 20 commenced shop fit outs Shop 22 officially opened for trade in January as a Chinese Restaurant Sanfa Supermarket tenant have commenced 2 hour free parking offer for their customers (Sanfa paying this fee ) Lunar New Year celebrations held with lantern decorations and face painting and balloon making activities Tenancy meeting held in February New entrance mats fitted in the centre Sealing of cracks in car park floors to prevent water seeping through
Upcoming Activities April 2018- Shop 19 anticipated to commence trading with official opening April 2018- Shops 9 and 23 to commence fit outs 28 April 2018 - Free School holidays activities including face painting and arts and crafts stand 11 May 2018 - Mothers’ Day free giveaways May 2018 - Shop 20 anticipated to commence trading May 2018 - Final Occupation Certificate for the building to be issued
Dutton Plaza Financial Summary (Amounts are shown exclusive of GST)
Total Gross Income per annum (current) $3,527,690 Total Gross Income per annum (forecasted budget) $3,200,000 Number of Shops vacant 0 of 31 Vacancy Rate (retail) 0% Number of offices vacant 2 of 2 Total vacancy rate 6% Rental Arrears (30 days) $33,171 Rental Arrears % of portfolio 0.94%
The rental arrears highlighted above is associated with a tenant who has continued to pay a reduced amount in rent each month, and 2 tenants who are 1 month behind in rent. This is being managed by Council officers.
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Risks and Issues
Investigations to improve operational efficiency, safety and potential long term cost savings of the main entry doors are being carried out. The cleaning contract will be formalised in July 2018. Discussions are being held with the Procurement Branch to finalise this agreement. CCTV cameras will be installed in the garbage room for extra security purposes
Dutton Plaza Tenancy Overview
The overall tenancy mix achieved to date is in line with that resolved by Council and is summarised below:-
Retail Shops Use Lease Expiry Date
Shop 1 Photo shop 20 June 2022 Shop 2 Men’s and Ladies Fashion 31 October 2021 Shop 3 Juice and Tea 31 January 2022 Shop Asian Supermarket 31 October 2019 4,5,6,10,11 Shop 7 Bakery 15 July 2022 Shop 8 Deep fried chicken and burgers 12 February 2022 Shop 9 Asian Supermarket 31 October 2019 Shop 12 Kitchenware and Bargain 31 October 2019 Shop 13,14,15 Grocery, Fruit and Vegetables 31 October 2019 Shop 16 Manchester, Supplements and Phone 31 March 2020 Accessories Shop 17 Stationery, gift and soft toys 28 February 2022 Shop 18 Lingerie and Cosmetics 11 December 2019 Shop 19 Confectionery 11 February 2021 Shop 20 Florist 28 February 2021 Shop 21 Café 31 October 2021 Shop 22 Chinese Dumplings Restaurant 31 August 2022 Shop 23 Vietnamese Restaurant 18 February 2023 Shop 24 Japanese Restaurant 31 January 2025 Shop 25 Phones and accessories 11 December 2019 Shop 26 Cosmetics, handbags and accessories 11 December 2019 Shop 27 Newsagency and Lotteries 11 December 2021 Shop 28 Butcher 31 January 2025 Shop 29 Cooked seafood store and restaurant 31 October 2021 Shop 30, 31 Fresh seafood 31 October 2021 Commercial Use Lease Expiry Date Offices Office 3 Vacant N/A Office 4 Vacant N/A
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Other Use Lease Expiry Date ATM 1 Vacant N/A ATM 2 ANZ 11 October 2019 ATM 3 CBA 26 March 2022 ATM 4 Vacant N/A Table 1: Summary of tenancies at Dutton Plaza
Leasing/Licensing of Council Property
The following report presents a summary of Council’s property portfolio for Quarter 3 of the 2017/18 financial year. The property portfolio consists of the following uses:-
Occupancy Property Type Total Properties Number Community (non-profit volunteer base sites) 32 31 Sporting Facilities 10 10 Telecommunication (Telco) 15 15 Commercial – Residential 14 14 Commercial – Other 26 25 Property Development Fund (PDF) 5 5 TOTAL 102 100
Vacancies
Property Property Address Current Status Type 46 Simpson Road, EOI 2017 Round 2 failed to attract new Community Bonnyrigg Heights Licensee. To be re-advertised. This property is no longer required in the 65 The Avenue, Canley Commercial Commercial portfolio. Council will retain the Vale asset to meet other community objectives.
Tenancies with Unresolved Issues
Property Property Address Current Status Type Pedestrian bridge Other party to the Lease has not signed the linking Nelson Street car Lease as per Council resolution dated 23 Commercial park to 64 Ware Street February 2016. Fairfield Council Officers seeking resolution. Pedestrian bridge Other party to the Lease has not yet signed linking Nelson Street car the Lease as per Council resolution dated park to 43 Smart Street 13 December 2016. Commercial Fairfield This matter will be the subject of a separate report to Council. Services Committee CSC08052018_13.DOCX Page 68 Section B - Property
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Public Road adjacent to Owner of 73 Kalang Rd is occupying 73 Kalang Road, approx. 125m2 of road reserve adjacent to Commercial Edensor Park their property as additional backyard area. Tenant has not paid rent since 28 February 2017. Report to Council pending.
Properties with Actions Underway
Property Type Property Address/Tenant Matter
Commercial Vehicular and pedestrian air Licence issued to tenant for bridge linking Dutton Lane execution. Matter is to be put car park to 48-50 Hill Street forward to building’s strata Cabramatta committee.
Strata Plan 71127 Commercial Kiosk B Dutton Lane Street Vending Consent is being Cabramatta finalised.
Medibank Private Ltd Community 51 Oxford Street Smithfield To be subject to EOI process Round 12018 EOI program to be Smithfield RSL Youth Club managed by City Assets team. & SLASA Community 62-68 Bossley Park Road, EOI advertised, closed 13/10/17. Bossley Park Single applicant proposed for new Licence. Scout Association Community Strong Park, Lansvale EOI advertised, closed 13/10/17. Sheds 1 & 2 on offer. Single Lansvale United Sports applicant proposed for new Club Shed 2 Licence. Licence Agreement executed between FCC & Lansvale United Sports Club Community 13 Prince Street, Canley To be subject to EOI process Vale Round 1 2018. EOI program to be managed by Youth Off The Streets City Assets team. Fairfield Youth and To be subject to EOI process Community Centre Round 1 2018. Community EOI program to be managed by Community Resource City Assets team. Centre
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11 Prince Street, Canley To be subject to EOI process Vale Round 1 2018. Community EOI program to be managed by Canley Heights RSL Youth City Assets team. Club Kiosk A Dutton Lane Street Vending Consent is being Cabramatta finalised. Commercial
Bupa Australia Pty Ltd 239 Sackville Street, Lessee has exercised the 5 year Canley Vale option commencing 1 April 2018. Commercial The Lease is being prepared by Australian Foundation for Council’s solicitor. Disability Commercial Cabravale Leisure Centre Licence due to expire 30 April 2018. Licensee has been contacted Serendipity (WA) Pty T/As regarding their intention of the site. Advanced Personal They need more time for decision. Management Will go on Month to Month per terms of current Licence. Commercial 32- 36 Harris Street, Tenant to sign lease subject to DA Fairfield approval for change of use of site.
CORE Community Services
Financial Summary – Leases (Amounts are shown exclusive of GST)
Current Gross Annual Income Arrears at % (commercial, community, Arrears as at 31 March 2018 Portfolio sporting & Telcos) $6,527 30 days $1,142,262 $7,757 30+ days 1.25% $14,285 Total Arrears * Based on occupancy and lease in place for the above listed assets. Excludes Dutton Plaza and Property Development Fund (PDF).
Arrears at this level represent invoices that have been generated and are due for payment. The arrears are being managed by Council Officers.
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Property Development Fund (PDF)
The PDF provides an investment portfolio for Council and is managed to generate a profitable return to Council. The current portfolio is shown in the table below:-
Property Address Lessee Current Lease Term 167 Meadows Road 7-Eleven Stores Pty Ltd Expires 5 September 2027 Mt Pritchard 396 Victoria Street Expires 30 September Direct Plasterboard Outlet Pty Ltd Wetherill Park 2020 9 Walker Place True Blue Solutions Trading Pty Expires 1 March 2023 Wetherill Park Ltd Expires 30 June 2018. A 1-3 Hamilton Road new lease is being MTC Australia Limited Fairfield (Ground Floor) prepared for execution by MTC Australia. Expires 30 June 2018. A 1-3 Hamilton Road new lease is being MTC Australia Limited Fairfield (1st Floor) prepared for execution by MTC Australia.
PDF Financial Summary (Amounts are shown exclusive of GST)
Current Gross Annual Arrears as at 31March 2018 Arrears at % Portfolio Income (ex GST) $ 0.00 0-30 days $1,438,998 $ 0.00 30+ days 0.0 % $ 0.00 Total Arrears
Management of Council’s Multi-Storey Car Parks
The following report relates to the transactions and operations at 4 of council’s multi-storey car arks located at:
1. Dutton Lane, Cabramatta 2. Fisher Street, Cabramatta 3. Nelson Street, Fairfield 4. Downey Lane, Fairfield
The data has been collected by Fairfield City Council and covers the period between 1 January 2018 – 31 March 2018.
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Visitors Report
Total Visitors Dutton Lane, Fisher Street, Nelson Street, Downey Lane, (Quarter 3) Cabramatta Cabramatta Fairfield Fairfield 2017/2018) 500,671 289,785 22,264 136,151 52,471
1) The occupancy rate at the Fisher Street Car Park for weekday patronage has decreased slightly to 92.9%. 46% of these vehicles parking are short term (less than 3 hours) compared to 53% of long stay (commuters). This indicates an increase in the number of the long stay parkers and a decrease in the number of short term parking. 2) The revenue levels at Fisher Street have remained stable compared to the previous quarter. 3) The overall occupancy levels have stabilised at Dutton Lane compared to the previous quarter (New CP = 96.41%, Old CP = 97.45%). The visitor numbers on average have remained stable since the last quarter and are still close to par with pre-construction figures. The revenue levels have decreased slightly by 2% below the previous quarter results.
The following graph highlights the trend of visitors recorded between 3/7/2017 and the week ending 22/04/2018 for all car parks combined.
Sharp downward spike due to approved free parking during Christmas Public Holidays
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Income Report
Quarter 3 Quarterly Budget
Council Total Income (2017/2018) $804,654 $542,060
Notes:
1) Council’s figures for Quarter 3 are 33% above the quarterly budget and 8% higher than the previous quarter 2) The percentage of the number of visitors parking for free at Nelson Street is 73%. 3) The percentage of the number of visitors parking for free at Downey Lane is 78%.
The following graph highlights the trend of revenue recorded between 3/7/2017 and the week ending 22/04/2018 for all car parks combined.
Sharp downward spike due to approved free parking during Christmas Public Holiday shutdown
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Monthly/Permanent & Pre-Paid Parking Passes
Parking passes, issued by Council, allow entry and exit into the nominated car park during the calendar month for a monthly fee of $140.00. The pass holders are able to “top up” their pass at the pay stations at any time. These figures also include pre-paid parking access account credits.
The Quarter 3 for the 2017/2018 revenue is outlined as follows:-
Quarter 3 Dutton Lane, Cabramatta $20,965.45 Fisher Street Cabramatta $611.82 Nelson Street, Fairfield $20,989.09 Downey Lane, Fairfield $3,220.00 Total $45,786.36
Credit Cards
Payment via credit cards is available at Council’s multi-storey car parks and now includes the exit gates and the use of Paywave. The Quarter 3 (2017/18) statistics are as follows:
Credit Card Credit Card Credit Card Percentage of Percentage of Percentage of Transactions Transactions Transactions (January) (February) (March) Dutton Lane, Cabramatta 11.12% 11.60% 11.82% Fisher Street, Cabramatta 35.83% 36.79% 38.64% Nelson Street, Fairfield 19.96% 20.10% 19.56% Downey Lane, Fairfield 30.78% 34.67% 34.78%
Surveillance
Malicious damage incidents, although decreasing, continue to occur at Council’s multi- storey car parks. The events tend to happen after 10.00pm, particularly on Friday, Saturday and Sunday nights. A procedure for allowing automatic passage (at the Nelson Street Car Park) has continued. When a vehicle approaches within range of a sensor between 11.00pm and 6.00am daily the gates automatically open. This has been a collaborative approach with the owners of the local function centres whose patrons frequently utilise the site.
Council’s Property Division and Environmental Standards Division have created a procedure to proactively follow up malicious damage incidents and address these issues with CCTV footage safely stored for future reference.
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Pre-Paid Account Passes
The parking equipment at all 4 Multi Storey Car Parks has recently been upgraded to manage a new type of access card for customers. Although we have Monthly Account passes that permit similar access (multi-use events daily & reserved parking – Dutton Lane) these new passes cater for a different market.
The new pre-paid access accounts allow a customer to apply an amount of credit to the account (up to $300.00 per purchase) and an amount is deducted from the account based on the advertised casual parking rates when the access card is accepted at the exit gates. The access cards must be used at an entry gate in lieu of a paper parking ticket and then presented at the exit gate where the total length of stay is calculated and a corresponding tariff is applied. The cards continue to operate while credit is present on the account with payment made at any of the Automatic Pay Stations.
This works in a similar way to the “Opal” cards used by public transport. Customers who may only park once per day and / or infrequently though the week would benefit from this new product. This has the added benefit of reducing the need for paper tickets, reduces queuing at the Automatic Pay Stations and further enhancing the flow of traffic out of each site. Since advertising this product during April 2017, there are 74 new access cards currently being used by customers.
Validated Parking
At the request of Sanfa Supermarket (tenant of the Dutton Lane Plaza) this new feature was introduced into the centre mid-September 2017. The Sanfa Supermarket has installed a validator unit at 1 of their cashier positions. Customers who spend $80.00 or more per purchase in-store qualify for discount parking (except monthly and pre-paid parking accounts).
The qualified customer presents their parking ticket collected at the entry gate to the cashier who then inserts the ticket into the validator unit. The validator unit then prints a second barcode onto the ticket. This new validated ticket when presented at the exit gate then allows free exit to the customer if they are parking for less than 2 hours. Customers who stay longer than 2 hours in the carpark receive a $2.00 discount off their total parking fee when paying at an Automatic Paystation or when using credit card payment at the exits. Sanfa Supermarket currently advertises this feature in store and there is also signage in the carpark.
The total cost of providing the free validated tickets to customers is billed back to Sanfa Supermarket each month. There are currently on average 23 customers per week who have qualified for this offer and the current trend indicates this rate is slowly increasing.
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Council’s Real Estate Services
Property Acquisitions - Open Space
Section 94 (Old Plan)
Property Suburb Status 7 Prospect Crescent Canley Vale LEP - E2 zoning – s94 Sub Committee has put this matter on hold pending for an assessment on the suitability of purchasing this property. Section 94 (New Plan) Property Suburb Status 6 Barton Street Smithfield Currently in private ownership 8 Barton Street Smithfield Currently in private ownership 8a Barton Street Smithfield Owned by Girl Guides Australia 39 Ascot Street Canley Heights Zoned Open Space 41 Ascot Street Canley Heights Zoned Open Space 43 Ascot Street Canley Heights Zoned Open Space 45 Ascot Street Canley Heights Zoned Open Space 47 Ascot Street Canley Heights Zoned Open Space
Aelina Truong Manager Property
Authorisation: Group Manager City Projects
Services Committee - 8 May 2018
File Name: CSC08052018_13.DOCX ***** END OF ITEM 59 *****
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Meeting Date 8 May 2018 Item Number. 60
SUBJECT: Social and Cultural Development Divisional Report
FILE NUMBER: 12/05257
REPORT BY: Susan Gibbeson, Manager Social Development
RECOMMENDATION:
That the report be received and noted.
SUPPORTING DOCUMENTS:
There are no supporting documents for this report.
CITY PLAN
This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.
SUMMARY
AGED AND DISABILITY
Seniors’ Talent Quest
The Seniors’ Talent Quest was held for the second year as part of Seniors’ Week celebrations. More than 700 seniors attended the event to cheer their participants and to enjoy a day of entertainment and celebration of their achievements and contributions.
Permission granted to publish photographs
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Fairfield City Council worked with seven community partners, including venue sponsor Club Marconi and CORE Community Services to hold a fun and interactive event to showcase artistic, performing skills and talents of older residents to encourage them to lead an active and enjoyable life to improve and maintain their wellbeing. This also gave an opportunity for carers, families and the community to join with seniors to celebrate their contribution.
Aged Care Forum for Health Workers and Seniors
Fairfield City Council collaborated with South Western Sydney Local Heath District and the University of Western Sydney to hold focus groups. The aim of the focus groups is to consult with health professionals and local seniors on health issues which affect older people and services available for them. These include the NDIS and My Aged Care, as well as seeking recommendations on how to improve information and referrals, particularly from local general practitioners.
FLAME FESTIVAL 2018
In 2016, Fairfield City Council was one of six local government areas to receive funding to develop a series of live music initiatives in Western Sydney. State funding was provided to increase the amount of live music in the area, encourage businesses to appreciate the benefits of providing live music and to provide evidence of the social, cultural and economic benefits of live music in the night time economy.
Fairfield Live Art, Music and Eats (FLAME) Festival was delivered across 9 venues in Fairfield CBD on Friday, 6 April, from 5:00pm to 9:00 pm. The event showcased the sounds and creations of talented musicians and artists from Western Sydney, particularly musicians from the Fairfield LGA. The project incorporated eight local businesses in Fairfield CBD, including Green Peppercorn, The Crescent Hotel, Frank’s Lebanese, Kebab Abu Ali, De Mustachio, Aladin Sweets, Lost in Books and Seven Ten Split Bowling Alley.
Evaluation was undertaken of the businesses and the attendees. This included surveys undertaken during the festival, as well as information from businesses post event.
Key findings include:
All 8 businesses reported an increase in sales and/or patronage on the night 6 out of 8 businesses stated they were interested in pursuing further music programming in the evenings Several businesses noted a larger number of women and children attending their venues during the event Approximately 700 people attended the event 64% of attendees surveyed lived in Fairfield LGA and 30% lived in Western Sydney 63% of attendees surveyed were under 34 years of age 35% of attendees surveyed stated that they rarely visited Fairfield at night, with a further 20% stating it was their first time visiting Fairfield in the evening 47% of attendees surveyed spoke a language other than English at home Services Committee CSC08052018_4.DOCX Page 78 Section B
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40% of attendees surveyed had not attended a live music event in past 12 months 88% of attendees surveyed were satisfied with the event
YOUTH
Bring it On! Festival
The Bring it On! festival was held on Sunday, 15 April, at Fairfield Showground. The festival attracted approximately 5,000 attendees to celebrate Youth Week. The Bring it On! Festival was delivered in collaboration with young people and 36 organisations listed as community stakeholders. The festival provided a range of entertainment, information and activities for young people and families. A new headline feature – Fairfield Warrior provided a fresh new attraction for the event. Council recruited the assistance of 137 volunteers aged between 14 and 24 years to contribute at the event.
Permission granted to publish photographs
The Bring it On! festival orientation and induction for volunteers was held at the FYCC on Saturday, 7 April. 130 young people attended the session that included a festival induction, WHS training, code of conduct workshop, inclusive customer service (for people with disability), performances and team building activities. In collaboration with Creating Chances – 14 young people also took part in the Be A Game Changer sports leadership workshops (2) as part of the Bring it On! Connections Program.
Fairfield Youth Week Program
The Fairfield Youth Week program took place between 11 and 23 April 2018 and included 10 local activities. The program has been guided by a steering committee of 20 young people who have been meeting monthly since October 2014. Activities included the Bring it On! Festival, 2 youth performances in the Alcove, Disability & Wheel Chair Sports activity, Hump Day - Amazing Fairfield Race, Live @ the BYC, Poetry Slam, Be youTH, Youth for Climate Action and an outdoor movie night showing Wonder Woman.
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Each activity was hosted in partnership with local community organisations and celebrated the theme Unity Through Diversity. A full report of the Fairfield Youth Week program, including the Bring it On! Festival, will be provided in a report to Council in June 2018.
Fairfield Youth and Community Centre
The Fairfield Youth and Community Centre (FYCC) provide afternoon activities for young people aged 12–24, 4 afternoons per week. This Youth Hours service is provided by Community First Step (CFS). Between 19 March and 19 April, an average of 66 young people attended each session resulting in 1,501 attendances at the FYCC during the afternoon between 3:00pm and 6:00pm. During this period, 56 new young people attended the service. The most popular afternoon was Tuesday, 17 April, when the Disability & Wheel Chair Sports activity took place for Youth Week, with 114 attendees. The FYCC also provided the final destination for the Hump Day – Amazing Fairfield Race.
The Youth Hours service referred 118 young people to programs and services offered by agencies in areas such as education, mental health, sexual health, events and volunteering, with 224 young people referred to existing CFS programs/activities. Activities offered included Futsal (4), Volleyball (6), Touch Football (4), Basketball (18), Table Tennis (48), Trivia (1), Dance (4), Art & Craft (4), Music Jam Sessions (1), Choir (5), Health Outreach (1), Homework Help (2), Girls Group (2) and Anger Management (2).
Neighbour Day Celebration - ‘Children and Young People Embraced and Supported’
It is proposed that Fairfield City Council enter into a Memorandum of Understanding (MOU) with the NSW Spanish and Latin American Association for Social Assistance (NSW SLASA) for $4,000.00, for a Welcome Neighbour Day Celebration. The theme for Neighbour Day 2018 is: ‘The Importance of a Supportive Neighbourhood for Children and Young People’. The project aims to unite and embrace people together through activities to create a supportive, harmonious local neighbourhood by inviting local residents, along with newly arrived families, who have children and young people. The celebration will be used to support local services to engage with newly arrived families and link them to other services and people. Activities will include: live music, lyric/song writing, cultural dance/performances, rap dance, bush dance, free food (sausage sizzle and drinks), jumping castle and face painting. The event will be promoted through social media, existing community networks and local primary and high schools.
DISABILITY INCLUSION ACTION PLAN (DIAP)
The Disability Inclusion Action Plan is currently being implemented to improve the inclusion and accessibility of Council’s facilities, services and information. The Administration Building, Wakeley and the Fairfield City Website are being audited for inclusion. The economic and social benefits of operating inclusive businesses are being promoted to local businesses by Zero Barriers. This organisation is funded by the NSW Government to promote inclusion and is conducting information sessions in Fairfield LGA. It is proposed to enter into an MOU with Zero Barriers to support information sessions and inclusive business awards through provision of meeting spaces and in kind support.
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The Community Leader Training Program to educate community leaders on awareness of disability and inclusion is being negotiated with Settlement Services International. Promotion of this program seeks to build skills and knowledge of disability and strategies to enhance inclusion at community level.
HEALTH
Gyms in Parks
The Term 1 program was conducted each Tuesday and Thursday for 6 weeks between 20 February 2018 and 29 March 2018 at Horsley Park. There were 30 individuals participating in the program, of which 19 were new participants to the program. There was an average of 22 participants each session with a number of participants arranging to meet on an informal basis to continue their exercise routine. Continuation of exercise in a locally based social group is an objective of this program.
Permission granted to publish photograph
During the 6 week program, it was noticed that there was a significant improvement in health and fitness, many friendships were formed and the program motivated the members of the community to get outside in the fresh air, meet their neighbours and exercise in a fun way. Council received a lot of positive feedback on the program and the residents were very excited about attending the next program.
Fitness Map
The Gyms in Parks program encourages residents to keep active as well as getting to know their neighbours. Council has installed fitness equipment in 17 parks throughout the LGA, with more to be added. A map is being produced to promote the locations of all parks with fitness equipment. It will be available on Council’s website and distributed to residents who live near the equipment. This project is part of an overall strategy to support residents to be more active by using the fitness equipment and shared pathways to maintain a healthy lifestyle.
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GRANTS PROGRAMS
2018 Social Change through Creativity Grants
The Social Change through Creativity Grants program provides $40,000.00 to community organisations to address social issues through arts and creative practice. The program also seeks to build capacity in community organisations by providing support to develop strong skills in developing projects and preparing grant applications to strengthen the potential for local organisations to successfully apply for funding from other government and philanthropic sources. A total of 17 applications were received by the 4 April 2018 closing date. The majority of applicants had attended the capacity building workshops and mentorships.
ClubGRANTS
Cabramatta Golf Club has become eligible to participate in the ClubGRANTS program as their earnings from EGM gambling has exceeded $1 million. There are now 12 registered clubs participating in this program. These clubs are on the Fairfield ClubGRANTS Local Committee which is administered by Fairfield City Council. Council also provides the local Committee with priorities for funding. Priorities are determined with local community services and organisations through Fairfield Conversations, a community consultation process. As part of the review of the 2017 funding round, the Fairfield ClubGRANTS Local Committee established an Assessment Committee to review and rank applications against the local priorities. The Assessment Committee is comprised of 2 NSW Council of Social Services (NCOSS) representatives, 1 registered club member and Council. This model is widely used by other Local Committees. All assessed projects will be ranked High, Medium, Low or Not Eligible, or be referred to the Category 2 program. Individual clubs decide the applications to be funded.
The 2018 funding round for ClubGRANTS received a total of 275 applications by the closing date of 3 April 2018. Clubs NSW provides the online application software for ClubGRANTS for use across NSW. The new online process has had a number of implementation issues that has resulted in a delay in assessment of applications.
MULTICULTURAL
Refugee Week
Refugee Week will be held in June 2018. As a very large number of Fairfield residents have arrived in Australia as refugees over many decades. It is proposed to enter into an MOU for $2,000.00 to support the Fairfield Emerging Communities Action Partnership (FECAP) to hold a Refugee Week event for 2018 on Wednesday 20 June 2018. This event aims to welcome all humanitarian entrants who have settled in Fairfield. In addition, the event celebrates diversity and fosters a sense of belonging and community cohesion. FECAP is a network of community organisations. Therefore, it is proposed that the MOU for this event is undertaken with CORE Community Services who are co-funding the event.
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Settlement Services
The federal Department of Social Services (DSS) invited Fairfield City Council staff to discuss the challenges faced by recently arrived humanitarian entrants to access support and services during the settlement process. The department also took the opportunity to explain to Fairfield City Council staff about changes taking place in settlement services provision.
Some of the challenges discussed with the DSS included the visa classes that can access settlement services; funding and resources for the delivery and evaluation of the Fairfield City Settlement Action Plan; funding local ethno-specific organisations to provide critical services to assist newly arrived migrants to settle; and providing extra support to local neighbourhood centres who are providing services to newly arrived humanitarian entrants but have not received extra funding to meet the extra demand for services.
Changes to settlement services in late 2017, have resulted in initial settlement services being available to eligible entrants for 18 months from arrival instead of 6 months post arrival. This is a significant improvement to service provision. In addition, every individual must have a plan developed to support their settlement.
The significant majority of humanitarian entrants to Fairfield LGA fall into the Visa 202 category as a result of family nomination and support for settlement. Anecdotal evidence suggests these people have not been accessing all available services in the belief that they were not eligible. Council staff have been advised that people with this visa class are eligible for all services, including housing, if no suitable housing is available from nominating family. Increased community awareness of the ability to access services may reduce some pressure felt by sponsoring families.
Settlement Council of Australia (SCOA)
The Settlement Council of Australia (SCOA) met with Council staff to discuss the settlement of humanitarian entrants in Fairfield and to hear about SCOA’s current focus. SCOA is the national peak body that brings together, not only settlement service providers and community organisations interested in settlement, but also local government.
One of the areas of focus for SCOA is regional settlement. SCOA is working on secondary regional and rural settlement. Secondary regional and rural settlement is about moving migrants, particularly humanitarian entrants, from the city where there are difficulties in finding employment and appropriate housing, to regional and rural areas that could provide better employment and housing opportunities. SCOA is keen to explore the possibility of humanitarian entrants in Fairfield City relocating to regional and rural NSW.
Federation of Ethnic Communities Council of Australia
The Federation of Ethnic Communities Council of Australia (FECCA) met with Council staff to discuss issues affecting ethnic communities in Fairfield City in particular humanitarian entrants and their settlement.
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FECCA is the national peak body representing ethnic communities in Australia and advises the federal government on policies and legislation affecting ethnic communities. In addition, FECCA raises national issues and challenges on behalf of ethnic communities. Currently, FECCA is working on disability and ageing, pensions, citizenship, social welfare reforms and language services among other policy areas.
FECCA works on developing the capacity of ethnic community groups and their representatives so that they can advocate on their own behalf. To this end, FECCA is delivering the National Emerging Ethnic Communities Project. This project delivers advocacy training and community engagement. Training and consultations have been held in Wollongong and in Western Australia. FECCA suggested that Fairfield City Council work with councils in Victoria and Western Australia who are also receiving significant numbers of humanitarian entrants and who are experiencing similar challenges.
United Nations High Commissioner for Refugees (UNHCR) Consultations
Fairfield City Council was invited to attend the United Nations High Commissioner for Refugees (UNHCR) Consultations that took place in Canberra on Friday 13 April 2018, to discuss lessons learnt from the ongoing delivery of the Fairfield City Settlement Action Plan as a coordinated and collaborative response. CORE Community Services, 1 of the local community organisations based in Fairfield delivering settlement services and a lead agency in the Settlement Action Plan, was also invited and co-presented on the Settlement Action Plan.
UNHCR and non-government organisations in the refugee sector recognise the contribution Fairfield City Council has made in welcoming large numbers of refugees to Australia, as well as the effort to coordinate effective settlement through the development of the Fairfield City Settlement Action Plan.
RECYCLING BIKE PROJECT
The volunteers at the Western Sydney Cycling Network Inc. (WSCN) received 77 used or faulty bicycles requiring repairs, recycled 17 bicycles and loaned 15 bicycles to the community. Volunteers contributed over 90 hours of time supporting residents and recycling used bikes. The WSCN coordinated 16 community rides for 195 people. The WSCN welcomed another new volunteer.
Ride for Life – A Youth Initiative, run with the Western Sydney Cycling Network bike leaders, is keeping 13 young people engaged in meaningful activities in relation to bike maintenance, bike safety and road rules. A woman with a disability, and her carer have been participating in bike rides, using the local shared paths. Her bike is maintained by the Western Sydney Cycling Network and the carer has been provided with a bike to enable participation in this activity. Council has received positive feedback on the quality of the bike paths by new riders.
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ABORIGINAL
2018 NAIDOC Theme - Because of her, we can!
The 2018 NAIDOC Week will celebrate the invaluable contributions that Aboriginal and Torres Strait Islander women have made, and continue to make, to our communities, our families, our rich history and to our nation.
Under the theme, Because of her, we can! - NAIDOC Week 2018 will be held nationally from Sunday 8 July, and continue through to Sunday 15 July. As pillars of our society, Aboriginal and Torres Strait Islander women have played, and continue to play, active and significant roles at the community, local, state and national levels.
As leaders, trailblazers, politicians, activists and social change advocates, Aboriginal and Torres Strait Islander women fought, and continue to fight, for justice, equal rights, rights to country, law and justice, access to education, employment and the right to maintain and celebrate Aboriginal culture, language, music and art.
An EOI will be advertised in May calling for applications for NAIDOC funding for 2018.
NAIDOC Art Competition for Schools
Each year Koori Kids conduct an art competition for school children to celebrate NAIDOC Week. In 2017, 1,331 entries were received from 15 schools in the Fairfield LGA. In 2018, it is proposed to conduct a colouring-in/short story competition for primary school children and a creative essay writing competition for high school students. This initiative seeks to engage in activities to promote understanding and awareness of Aboriginal and Torres Strait Islander cultures. It is proposed to enter into an MOU for $450.00 with Koori Kids to support and conduct the competition in the Fairfield LGA to promote NAIDOC Week.
Reconciliation Week - Don’t Keep History a Mystery
Reconciliation involves building positive, respectful relationships between the broader Australian community and the Aboriginal and Torres Strait Islander people for the benefit of all Australians. Fairfield City Council will hold a flag raising event on 30 May 2018, to acknowledge Reconciliation Week and to encourage discussion about it.
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Partnerships, Planning and Implementation
Measure Outcome Number of advisory committee meetings Multicultural Advisory Committee Total: 1
Number of network meetings conducted South West Sydney Ageing and Disability Network, Fairfield Multicultural Interagency, Child and Family Interagencies (3) Total: 5 Partners Western Sydney Cycling Network, Family and Community Services, Macarthur Legal Centre, NSW Health, Liverpool Council, Campbelltown Catholic Club, TAFE NSW, CORE Community Services Professional development, training and events Measure Outcome Number of professional development and Working with children from a refugee background and their training opportunities for community families; Who's in the driver’s seat?; Engaging hard to organisations engage families; Fairfield/Liverpool Playgroup Forum, Social Change Through Creativity grants 1-on-1 mentorship program Total: 15 Number of parent education sessions Bringing up great kids (3); Supporting anxious children (3) Total: 6 Number of cultural and community events CFS Ride For Life; National Families Week; Seniors’ Talent and activities delivered and supported by Quest; Bring It On! Festival; Flame Festival; Youth Week Council Total: 6 Capacity building programs or opportunities Grant workshops conducted in February and March. delivered Mentoring sessions conducted March 13, 20, 29 2018 Total: 9 Aged and Disability Services Measure Outcome Number of DIAP actions Finalised Manager Reporting System Total: 1 Senior programs and events delivered Seniors Week Total: 1 Youth Services Measure Outcome Number of youth skills workshops Film & Broadcasting (4); Photography(1); Sound & Stage Production (2); Be A Game Changer Workshops (2); First Try/Communication workshops (4) Total: 13 Number of hours of youth services delivered Total: 77
Health and Safety Measure Outcome Bike project activities Bikes received: 77; bikes recycled: 17; bikes loaned: 15; rides: 20; people participating in rides: 195; volunteer hours: 90 Free health programs and activities provided Gyms in Parks (6); Rides (16) Total: 22 Advocacy and Expert Advice Measure Outcome Advocate to support community issues Department of Social Services – Settlement Services for residents with class 202 visas; Consultation forums with SWSLHD for Seniors Health(2) Settlement Council of Australia (1) United Nation High Commissioner for Refugees (UNHCR) Consultations Total: 5
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Meeting Date 8 May 2018 Item Number. 60
Incoming Funds: Outgoing Funds:
Amount Source Amount Recipient
$4,000.00 Spanish and Latin American Association for Social Assistance Inc – Neighbour Day $450.00 Koori Kids – NAIDOC Week art competition
Susan Gibbeson Manager Social Development
Authorisation: Manager Social Development Group Manager City Strategic Planning
Services Committee - 8 May 2018
File Name: CSC08052018_4.DOCX ***** END OF ITEM 60 *****
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