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8 May 2018 LOCATION: Committee Rooms TIME: at the Conclusion of the Sister City Committee

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8 May 2018 LOCATION: Committee Rooms TIME: at the Conclusion of the Sister City Committee Services Committee AGENDA DATE OF MEETING: 08 May 2018 LOCATION: Committee Rooms TIME: At the conclusion of the Sister City Committee This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. AGENDA Services Committee Meeting Date: 08 May 2018 ITEM SUBJECT PAGE - APOLOGIES AND LEAVE OF ABSENCE - CONFIRMATION OF MINUTES SECTION A ‘Matters referred to Council for its decision’ ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 51: RFT 25-18 Provision of Security Maintenance and Upgrade Services CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(iii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 17/02865 ................................................................................................ 5 52: RFT 29-18 Provision of Catering Services CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/21725 .............................................................................................. 17 53: RFT 37-18 Provision of Traffic Control Services CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 18/05055 .............................................................................................. 20 Services Committee Page 2 AGENDA Services Committee Meeting Date: 08 May 2018 54: EOI04-2018 - Dam Safety Review, Investigation, Design and Advice CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(iii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 18/03639 .............................................................................................. 31 SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’ 55: Request for Donation - Mayoral Scholarship Fund File Number: 17/16448 .............................................................................................. 40 56: Request for Donation - Councillors Donations Fund File Number: 17/24808 .............................................................................................. 44 57: Asset Management Divisional Report - Civil and Infrastructure File Number: 16/23456 .............................................................................................. 47 58: Asset Management Divisional Report - Open Space and Facilities Management File Number: 18/2018 ................................................................................................ 56 59: Property Management Divisional Report File Number: 16/23456 .............................................................................................. 65 60: Social and Cultural Development Divisional Report File Number: 12/05257 .............................................................................................. 77 ********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.' 61: Impact of China's Recycling Policy CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/2000 ................................................................................................ 88 Services Committee Page 3 Services Committee SECTION A ‘Matters referred to Council for its decision’ Services Committee SECTION B ‘Matters submitted to the Committee for decision subject to the right of referral’ SERVICES COMMITTEE Meeting Date 8 May 2018 Item Number. 55 SUBJECT: Request for Donation - Mayoral Scholarship Fund FILE NUMBER: 17/16448 REPORT BY: Linda Kalatzis, Acting Governance Co-ordinator RECOMMENDATION: That: 1. Council make a donation of one thousand dollars ($1,000.00) from the Mayoral Scholarship Fund to Elisabeth Kidane towards her participation at the 15th Aerobic Gymnastics World Championships to be held in Portugal from 25-27 May 2018. 2. Council make a donation of one thousand dollars ($1,000.00) from the Mayoral Scholarship Fund to Noor Hanteia towards his participation at the FIFA Football for Hope Festival to be held in Russia from 1-15 July 2018. 3. Council make a donation of five hundred dollars ($500.00) from the Mayoral Scholarship Fund to Lindsay Tui towards her participation at the 2018 Netball State Age Championships to be held in Liverpool from 7-9 July 2018. SUPPORTING DOCUMENTS: There are no supporting documents for this report. CITY PLAN This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan. SUMMARY The Mayoral Scholarship Fund was established for the purpose of supporting a variety of scholarships not generally targeted under Council’s other donation Funds. Services Committee CSC08052018_9.DOCX Page 40 Section B SERVICES COMMITTEE Meeting Date 8 May 2018 Item Number. 55 The criteria for the Mayoral Scholarship Fund define a wide variety of potential scholarship activities which can be funded. This wide responsibility is constrained by the requirement for the Applicant to be a resident within the Fairfield Local Government Area (LGA) and for the scholarship to be for special needs, sporting, artistic or academic pursuits. This ensures the fund is being used to deliver local community benefit. Elisabeth Kidane Written representation has been received from Ms Elisabeth Kidane seeking financial assistance towards costs associated with her participation at the 15th Aerobic Gymnastics World Championships to be held in Portugal from 25-27 May 2018. Ms Kidane has been selected to represent the Australian team and will be competing in the team and individual events. Ms Kidane has competed at State and National levels and has achieved 1st place in many events. Elisabeth has won awards including ‘Junior Elite Athlete of the Year’ and ‘NSW Aerobic Gymnast of the Year’ and also received Fairfield City Council’s Australia Day Award in 2016 and Western Sydney Academy of Sport (WSAS) Scholarship in 2017. This scholarship will assist with the cost of airfare and accommodation. In accordance with Council’s Mayoral Scholarship Fund Policy, it is recommended that a donation of $1,000.00 would be appropriate. Connection to Fairfield Local Government Area Ms Kidane resides with her family in Cabramatta West and is a student at Westfields Sports High School located within the Fairfield local government area. Noor Hanteia Written representation has been received from Ms Natasha Hill on behalf of Noor Hanteia seeking financial assistance towards costs associated with his participation at the FIFA Football for Hope Festival to be held in Moscow, Russia from 1-15 July 2018. The Federation International of Football Association (FIFA) will be hosting a youth festival called Football for Hope during the World Cup to celebrate cultural diversity. Mr Hanteia has been selected to represent the Australian team and is an aspiring soccer player. This scholarship will assist with the cost of airfare and accommodation. In accordance with Council’s Mayoral Scholarship Fund Policy, it is recommended that a donation of $1,000.00 would be appropriate. Connection to Fairfield Local Government Area Mr Hanteia resides with his family in Fairfield West and is a student at Westfields Sports High School located within the Fairfield local government area. Services Committee CSC08052018_9.DOCX Page 41 Section B SERVICES COMMITTEE Meeting Date 8 May 2018 Item Number. 55 Lindsay Tui Written representation has been received from Mr Sapani Tui on behalf of his daughter, Lindsay
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