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Agenda of Ordinary Council PPUBLICUBLICPUBLIC COPYCOPYCOPY FAIRFIELD CITY COUNCIL COUNCIL MEETING AGENDA Tonight's Council Meeting will follow the procedure of the items listed below: - ENTRANCE OF MAYOR AND CITY MANAGER. All present to stand. NATIONAL ANTHEM PRAYER. Remain Standing. The Mayor will invite a Councillor to read either one of the following prayers: "We thank thee Lord for being elected by our fellow men to this office of honour and trust. Give us grace diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us to the common good of mankind. AMEN" "We give thanks for being elected to this office of honour and trust. Give us grace, diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us for the common good of mankind." AGENDA ITEM 1: CONFIRMATION OF MINUTES The minutes of the previous Council meeting are confirmed at this stage. AGENDA ITEM 2: APOLOGIES AND LEAVE OF ABSENCE The Mayor will invite apologies on behalf of Councillors not in attendance. AGENDA ITEM 3: MAYORAL MINUTES The Mayor will read out Mayoral Minutes, which are matters of interest to the Council, public and media. Copies of the Mayoral Minutes will be made available at the meeting. AGENDA ITEM 4: NOTICES OF MOTION Where a written notice of motion as signed by 3 Councillors has been submitted at the last Council meeting, it is dealt with at this time. AGENDA ITEM 5: QUESTIONS TO THE MAYOR The Mayor will invite the Councillors to present any written questions. A8052 AGENDA ITEM 6: PUBLIC FORUM Procedure for the conduct of the Public Forum will be as follows: a. The Mayor will invite members of the gallery to speak on any item of concern, provided that the item is not included in a Chairperson's report or part of the minutes of a Committee and, therefore, for discussion by Council at tonight's meeting. b. The limit of the Forum will be fixed at 30 minutes with each speaker limited to asking 1 question which must not exceed 5 minutes. c. Each person will be limited to one question without elaboration or debate. d. The Mayor reserves the right not to reply to questions where answers cannot be given immediately, but Council will reply by letter. e. ALL questions must be submitted in writing including name and address by noon on the day of the meeting. AGENDA ITEM 7: REPORTS BY STANDING COMMITTEE CHAIRPERSON As the following 3 Committees have delegated powers, Council will only consider reports referred to Council by a Councillor or reports, which are of such a nature that Council is unable to deal with it under delegation. The Chairperson of each Committee will present the report to Council. - Outcomes Committee - Services Committee - Traffic Committee Council has also introduced an Independent Development Assessment Committee to consider and make recommendations to Council on Development Applications where there are unresolved conflicts between the applicant and objectors. The report of the Independent Hearing and Assessment Panel is considered before the Standing Committee Chairperson's reports. AGENDA ITEM 8: SUPPLEMENTARY ITEMS This includes late reports by Officers relating to items from the various Committees and late items of correspondence. AGENDA ITEM 9: CONFIDENTIAL REPORTS TO COUNCIL The Agenda will list all items to be considered Confidential and the reasons for the confidentiality. A8052 NEXT COUNCIL MEETING Ordinary meetings of the Council are held in the Council Chambers at 7.00pm on the 4th Tuesday of each month, subject to possible change due to Public Holidays. It is trusted that you will find the above explanations of assistance in following the procedure at tonight's meeting. SEATING ARRANGEMENTS FOR THE FAIRFIELD CITY COUNCIL CHAMBERS 1. Committee Clerk 2. Executive Leadership Team 3. IT Support 4. Communications 5. Reporters A8052 Ordinary Council DRAFT MINUTES DATE OF MEETING: 12 December 2017 LOCATION: Council Chambers TIME: 7.03pm This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper. Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 2 MEETING 1481 Administration Centre WAKELEY MINUTES OF THE MEETING OF COUNCIL OF THE CITY OF FAIRFIELD HELD IN THE COUNCIL CHAMBERS AT THE ADMINISTRATION CENTRE, AVOCA ROAD WAKELEY ON 12 DECEMBER 2017 AT 7.03PM. PRESENT: His Worship Mayor Carbone. Councillors Azzo, Grippaudo, Kazi, Khoshaba, Le, Molluso, Rohan, Saliba, Wong and Yilmaz. Also in attendance were the City Manager, Director Corporate Governance and Chief Financial Officer, Director Community Outcomes, Group Manager City Development & Compliance, Group Manager City Governance & Community, Group Manager City Projects, Acting Group Manager City Resources (J Hagerty), Acting Group Manager City Strategic Planning (S Gibbeson), Manager Communications & Marketing, Manager Governance & Legal, IT Technician – Application Support (G Joseph), Civic Attendant and Committee Clerk (L Kalatzis). National Anthem All present, stood for the National Anthem. Acknowledgement of Traditional Custodians The Mayor acknowledged the Cabrogal of the Darug nation, the traditional custodians of the land upon which the meeting was held. He acknowledged their elders, past and present, and other Aboriginal people present. Prayer The Prayer was read by Councillor Rohan. CONFIRMATION OF MINUTES MOTION: (Azzo/Saliba) That the Minutes of the meeting held on 21 November 2017 be confirmed. CARRIED UNANIMOUSLY Ordinary Council Page 2 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 3 APOLOGIES AND LEAVE OF ABSENCE Apologies were tendered and Leave of Absence requested on behalf of Councillors Bennett and Ly and the reasons for their absence given. MOTION: (Saliba/Le) That the apologies tendered on behalf of Councillors Bennett and Ly be accepted and leave be granted. CARRIED UNANIMOUSLY MAYORAL MINUTES Mayoral Donations Fund - Assyrian Cultural & Social Youth Association At the November Services Committee Meeting, Council resolved to make a donation of five hundred dollars ($500.00) from the Mayoral Donations Fund to the Assyrian Cultural & Social Youth Association towards the Assyrian Youth Day to be held on Sunday 14 January 2018 at Club Marconi. The Assyrian Youth Day will cater for young people between the ages of 17 and 25 from high schools in the Fairfield Local Government Area. The theme of the event is “Assyrian Youth for Sustainable Development” and aims to facilitate an inclusive, social and engaging environment where young people are provided with the platform to exchange ideas and experiences. Councillors, we have representatives from the Assyrian Cultural & Social Youth Association with us this evening. Please join me in welcoming them to accept the cheque. MOTION: (Saliba/Azzo) That the Mayoral Minute be received and noted. CARRIED UNANIMOUSLY Mayoral Community Benefit Fund - Rotary Club Of Wetherill Park At the November Council Meeting, Council resolved to make a donation of five hundred dollars ($500.00) from the Mayoral Community Benefit Fund to the Rotary Club of Wetherill Park towards the Carols at Horsley Park event held on Saturday 9 December 2017. The funds will assist the Rotary Club of Wetherill Park to create a vibrant, thriving and exciting event that celebrates Christmas and our community. Ordinary Council Page 3 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 4 The Rotary Club of Wetherill Park consists of professional and community leaders. Most members either reside or work in the area bounded by Fairfield, Smithfield, Horsley Park and Cecil Hills. Councillors, we have a representative from the Rotary Club of Wetherill Park with us this evening. Please join me in welcoming them to accept the cheque. MOTION: (Khoshaba/Le) That the Mayoral Minute be received and noted. CARRIED UNANIMOUSLY QUESTIONS TO THE MAYOR Question asked by Councillor Azzo Loscoe Street Footpath File No. 16/25311 Could Council look at installing concrete footpaths on Loscoe Street Fairfield? I say this because I see many people including kids and senior citizens walking on the street due to no concrete footpaths. Loscoe Street is already a narrow street and we don’t want to see an accident or fatality. Question asked by Councillor Azzo Wall of Fame for Fairfield Showground File No. 16/25311 Could a plaque or wall of fame be erected at the Showground honouring great acts who have performed there? I say this because I was recently aware that one of the biggest bands in the world, ‘til this present day and Australia’s music export our own AC/DC performed at Fairfield City Showground on 9 March 1975. With the passing of band member and founder Malcolm Young on 18 November 2017 in Sydney, Malcom always called Australia home even after the bands huge fame and fortune. A plaque honouring this unique band that played at the Showground is easily justified, a band who put Australia on the world stage. AC/DC were known for their unique music style and their high voltage rock and roll. I feel that our City should honour AC/DC at the same location they performed at back in 1975. Not many can lay claim to the fact that AC/DC played at their Showground but we sure can. Question asked by Councillor Yilmaz NSW Environment Protection Authority Grant File No. 16/25311 Ordinary Council Page 4 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 5 As per my recent email to staff in relation to the recent LGNSW Conference I attended, I came across the NSW Environment Protection Authority’s stall and they are giving away grants to councils that are interested in, not only assisting households but also businesses in our local area interested in cutting the costs and saving money by following advice to reduce their food wastage.
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