Agenda of Ordinary Council

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FAIRFIELD CITY COUNCIL COUNCIL MEETING AGENDA

Tonight's Council Meeting will follow the procedure of the items listed below: -

ENTRANCE OF MAYOR AND CITY MANAGER. All present to stand.

NATIONAL ANTHEM

PRAYER. Remain Standing. The Mayor will invite a Councillor to read either one of the following prayers:

"We thank thee Lord for being elected by our fellow men to this office of honour and trust. Give us grace diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us to the common good of mankind. AMEN"

"We give thanks for being elected to this office of honour and trust. Give us grace, diligently and honourably, free from private interest and prejudice, to discharge the duties entrusted to us for the common good of mankind."

AGENDA ITEM 1: CONFIRMATION OF MINUTES

The minutes of the previous Council meeting are confirmed at this stage.

AGENDA ITEM 2: APOLOGIES AND LEAVE OF ABSENCE

The Mayor will invite apologies on behalf of Councillors not in attendance.

AGENDA ITEM 3: MAYORAL MINUTES

The Mayor will read out Mayoral Minutes, which are matters of interest to the Council, public and media. Copies of the Mayoral Minutes will be made available at the meeting.

AGENDA ITEM 4: NOTICES OF MOTION

Where a written notice of motion as signed by 3 Councillors has been submitted at the last Council meeting, it is dealt with at this time.

AGENDA ITEM 5: QUESTIONS TO THE MAYOR

The Mayor will invite the Councillors to present any written questions.

A8052 AGENDA ITEM 6: PUBLIC FORUM

Procedure for the conduct of the Public Forum will be as follows:

a. The Mayor will invite members of the gallery to speak on any item of concern, provided that the item is not included in a Chairperson's report or part of the minutes of a Committee and, therefore, for discussion by Council at tonight's meeting.

b. The limit of the Forum will be fixed at 30 minutes with each speaker limited to asking 1 question which must not exceed 5 minutes.

c. Each person will be limited to one question without elaboration or debate.

d. The Mayor reserves the right not to reply to questions where answers cannot be given immediately, but Council will reply by letter.

e. ALL questions must be submitted in writing including name and address by noon on the day of the meeting.

AGENDA ITEM 7: REPORTS BY STANDING COMMITTEE CHAIRPERSON

As the following 3 Committees have delegated powers, Council will only consider reports referred to Council by a Councillor or reports, which are of such a nature that Council is unable to deal with it under delegation. The Chairperson of each Committee will present the report to Council.

- Outcomes Committee - Services Committee - Traffic Committee

Council has also introduced an Independent Development Assessment Committee to consider and make recommendations to Council on Development Applications where there are unresolved conflicts between the applicant and objectors. The report of the Independent Hearing and Assessment Panel is considered before the Standing Committee Chairperson's reports.

AGENDA ITEM 8: SUPPLEMENTARY ITEMS

This includes late reports by Officers relating to items from the various Committees and late items of correspondence.

AGENDA ITEM 9: CONFIDENTIAL REPORTS TO COUNCIL

The Agenda will list all items to be considered Confidential and the reasons for the confidentiality.

A8052 NEXT COUNCIL MEETING

Ordinary meetings of the Council are held in the Council Chambers at 7.00pm on the 4th Tuesday of each month, subject to possible change due to Public Holidays.

It is trusted that you will find the above explanations of assistance in following the procedure at tonight's meeting.

SEATING ARRANGEMENTS FOR THE FAIRFIELD CITY COUNCIL CHAMBERS

1. Committee Clerk 2. Executive Leadership Team 3. IT Support 4. Communications 5. Reporters

A8052

Ordinary Council

DRAFT MINUTES

DATE OF MEETING: 12 December 2017 LOCATION: Council Chambers TIME: 7.03pm

This business paper has been reproduced electronically to reduce costs, improve efficiency and reduce the use of paper. Internal control systems ensure it is an accurate reproduction of Council’s official copy of the business paper.

Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 2

MEETING 1481

Administration Centre WAKELEY

MINUTES OF THE MEETING OF COUNCIL OF THE CITY OF FAIRFIELD HELD IN THE COUNCIL CHAMBERS AT THE ADMINISTRATION CENTRE, AVOCA ROAD WAKELEY ON 12 DECEMBER 2017 AT 7.03PM.

PRESENT:

His Worship Mayor Carbone.

Councillors Azzo, Grippaudo, Kazi, Khoshaba, Le, Molluso, Rohan, Saliba, Wong and Yilmaz.

Also in attendance were the City Manager, Director Corporate Governance and Chief Financial Officer, Director Community Outcomes, Group Manager City Development & Compliance, Group Manager City Governance & Community, Group Manager City Projects, Acting Group Manager City Resources (J Hagerty), Acting Group Manager City Strategic Planning (S Gibbeson), Manager Communications & Marketing, Manager Governance & Legal, IT Technician – Application Support (G Joseph), Civic Attendant and Committee Clerk (L Kalatzis).

National Anthem

All present, stood for the National Anthem.

Acknowledgement of Traditional Custodians

The Mayor acknowledged the Cabrogal of the Darug nation, the traditional custodians of the land upon which the meeting was held. He acknowledged their elders, past and present, and other Aboriginal people present.

Prayer

The Prayer was read by Councillor Rohan.

CONFIRMATION OF MINUTES

MOTION: (Azzo/Saliba)

That the Minutes of the meeting held on 21 November 2017 be confirmed.

CARRIED UNANIMOUSLY

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APOLOGIES AND LEAVE OF ABSENCE

Apologies were tendered and Leave of Absence requested on behalf of Councillors Bennett and Ly and the reasons for their absence given.

MOTION: (Saliba/Le)

That the apologies tendered on behalf of Councillors Bennett and Ly be accepted and leave be granted.

CARRIED UNANIMOUSLY

MAYORAL MINUTES

Mayoral Donations Fund - Assyrian Cultural & Social Youth Association

At the November Services Committee Meeting, Council resolved to make a donation of five hundred dollars ($500.00) from the Mayoral Donations Fund to the Assyrian Cultural & Social Youth Association towards the Assyrian Youth Day to be held on Sunday 14 January 2018 at Club Marconi.

The Assyrian Youth Day will cater for young people between the ages of 17 and 25 from high schools in the Fairfield Local Government Area.

The theme of the event is “Assyrian Youth for Sustainable Development” and aims to facilitate an inclusive, social and engaging environment where young people are provided with the platform to exchange ideas and experiences.

Councillors, we have representatives from the Assyrian Cultural & Social Youth Association with us this evening. Please join me in welcoming them to accept the cheque.

MOTION: (Saliba/Azzo)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

Mayoral Community Benefit Fund - Rotary Club Of Wetherill Park

At the November Council Meeting, Council resolved to make a donation of five hundred dollars ($500.00) from the Mayoral Community Benefit Fund to the Rotary Club of Wetherill Park towards the Carols at Horsley Park event held on Saturday 9 December 2017.

The funds will assist the Rotary Club of Wetherill Park to create a vibrant, thriving and exciting event that celebrates Christmas and our community.

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The Rotary Club of Wetherill Park consists of professional and community leaders. Most members either reside or work in the area bounded by Fairfield, Smithfield, Horsley Park and Cecil Hills.

Councillors, we have a representative from the Rotary Club of Wetherill Park with us this evening. Please join me in welcoming them to accept the cheque.

MOTION: (Khoshaba/Le)

That the Mayoral Minute be received and noted.

CARRIED UNANIMOUSLY

QUESTIONS TO THE MAYOR

Question asked by Councillor Azzo Loscoe Street Footpath File No. 16/25311

Could Council look at installing concrete footpaths on Loscoe Street Fairfield? I say this because I see many people including kids and senior citizens walking on the street due to no concrete footpaths. Loscoe Street is already a narrow street and we don’t want to see an accident or fatality.

Question asked by Councillor Azzo Wall of Fame for Fairfield Showground File No. 16/25311

Could a plaque or wall of fame be erected at the Showground honouring great acts who have performed there? I say this because I was recently aware that one of the biggest bands in the world, ‘til this present day and Australia’s music export our own AC/DC performed at Fairfield City Showground on 9 March 1975. With the passing of band member and founder Malcolm Young on 18 November 2017 in Sydney, Malcom always called Australia home even after the bands huge fame and fortune.

A plaque honouring this unique band that played at the Showground is easily justified, a band who put Australia on the world stage. AC/DC were known for their unique music style and their high voltage rock and roll. I feel that our City should honour AC/DC at the same location they performed at back in 1975.

Not many can lay claim to the fact that AC/DC played at their Showground but we sure can.

Question asked by Councillor Yilmaz NSW Environment Protection Authority Grant File No. 16/25311

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As per my recent email to staff in relation to the recent LGNSW Conference I attended, I came across the NSW Environment Protection Authority’s stall and they are giving away grants to councils that are interested in, not only assisting households but also businesses in our local area interested in cutting the costs and saving money by following advice to reduce their food wastage. The grant application close next week on 22 December. Given that this would largely benefit our community and involves no costs to the Council or residents, I request that Council apply for the grant and perhaps report back to Council at our next meeting.

QUESTIONS FROM PUBLIC FORUM

Questions were raised by Mrs Shirley Duffy of Fairfield in relation to rubbish, cleaning and maintenance of the Fairfield Town Centre.

REPORT BY CHAIRMAN OF THE OUTCOMES COMMITTEE - 28 NOVEMBER 2017

147: SUBJECT: Post Exhibition Report - Planning Proposal 682 Cabramatta Road West Bonnyrigg Premises: 682 Cabramatta Road West Bonnyrigg (Lot 11 DP 611520) Applicant/Owner: Armenian Cultural Centre Inc (Directors - Joseph Chnorhokian, Vrege Kolokossian & Ara Boyajian) Zoning: R2 Low Density Residential File Number: 17/06780

MOTION: (Wong/Azzo)

That:

1. Council adopt the Planning Proposal as publicly exhibited (Attachment B of the report) to amend the Land Zoning Map from R2 Low Density Residential to R3 Medium Density Residential and to remove the development standards shown on the Minimum Lot Size for Dual Occupancy Development Map and the Minimum Lot Size Map.

2. Pursuant to Section 59 of the Environmental Planning and Assessment (EP&A) Act 1979, Council proceed to finalise the Planning Proposal under delegated authority in accordance with the Guide to Preparing Local Environmental Plans (Department of Planning and Infrastructure 2013). The delegated functions will be undertaken by the Manager Strategic Land Use Planning who has delegated these powers by Council and the City Manager under Section 377 of the Local Government Act 1993.

3. The proposed amendments to Fairfield Local Environmental Plan 2013 (FLEP) 2013 come into effect when the associated Planning Proposal Local Environmental Plan is gazetted.

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A division was taken with the following results:

Aye Nay Mayor Carbone Councillor Azzo Councillor Grippaudo Councillor Kazi Councillor Khoshaba Councillor Le Councillor Molluso Councillor Rohan Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(11) Total=(0)

CARRIED UNANIMOUSLY

148: Notice of Public Meeting for the Presentation of 2016/17 Financial Statements File Number: 13/05307

MOTION: (Wong/Le)

That:

1. Council notes the 2016/17 Financial Statements, including the Auditors report, have been made available to the public via Council’s website.

2. Council provide public notice of the presentation of financial reports as required under Section 418 of the Local Government Act to the 12 December 2017 Ordinary Council Meeting.

CARRIED UNANIMOUSLY

149: Smithfield Road Upgrade - Richards Road Closure File Number: 16/12969

MOTION: (Wong/Grippaudo)

That:

1. Council agrees to the closure of part Richards Road Prairiewood as detailed in the report.

2. The land is to be classified as Operational Land once the road has been formally closed.

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3. The Mayor and the City Manager be authorised to finalise the Contract/Agreement/Licence/Linen Plan/S88B Instrument/Transfer and affix the Seal of Council on the documents and plans, including the Contract/Agreement/Licence/Linen Plan/S88B Instrument/Transfer and any other relevant documents, to certify its decision for the part closure of Richards Road, Prairiewood and enable the completion of the matter.

4. The Land/Lease Register and financial records be updated.

CARRIED UNANIMOUSLY

152: SUBJECT: Post Exhibition - Draft Amendment to Fairfield City Wide Development Control Plan 2013 Amendment No. 15 Premises: Fairfield Local Government Area Applicant/Owner : Not Applicable Zoning: All zones under the Fairfield Local Environmental Plan 2013 File Number: 16/23835

MOTION: (Wong/ Grippaudo)

That this matter be deferred to a Councillor Briefing.

A division was taken with the following results:

Aye Nay Mayor Carbone Councillor Azzo Councillor Grippaudo Councillor Kazi Councillor Khoshaba Councillor Le Councillor Molluso Councillor Rohan Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(11) Total=(0)

CARRIED UNANIMOUSLY

REPORT BY CHAIRMAN OF THE OUTCOMES SUPPLEMENTARY REPORTS – 12 DECEMBER 2017

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161: SUBJECT: Post Exhibition Report - Fairfield Local Environmental Plan 2013 Housekeeping Amendments No.2 Premises: Various sites within Fairfield Local Government Area Applicant/Owner: Fairfield City Council Zoning: Various across Fairfield Local Government Area File Number: 16/00617

MOTION: (Wong/Kazi)

That:

1. Council adopt the Planning Proposal as publicly exhibited (Attachment A of the report) to amend Fairfield Local Environmental Plan (FLEP) 2013 as follows:

1.1. Fairfield West, 84 Tasman Parade (Lot 0 SP87321) by:

1.1.1. Amending the Land Zoning Map to show the subject site as Zone R4 High Density Residential 1.1.2. Removing the development standards shown on the Lot Size Map and Lot Size for Dual Occupancy Development Map 1.1.3. Amending the Height of Building Map by applying the development standard of 18 metres to reflect the existing development 1.1.4. Amending the Floor Space Ratio Map by applying the development standard of 2:1 to reflect the existing development 1.1.5. Inserting ‘Office Premises’ as an additional permitted use.

1.2. Prairiewood, 512 to 516, 518 and 520 Smithfield Road and 2 Myrtle Road by amending the Lot Size Map to remove the development standard applying to the subject sites which is consistent with Zone R3 Medium Density Residential.

1.3. Principal Development Standard – To apply Minimum Subdivision Lot Size for community title schemes across the entirety of Fairfield LGA by inserting Clause 4.1AA Minimum Subdivision Lot Size for Community Title Schemes. Subdivision lot sizes will reflect existing lot sizes within the relevant zoning.

1.4. Smithfield, 302A The Boulevarde (Lot 1 DP 35591) by:

1.4.1. Amending the Height of Building Map to apply a development standard of 9 metres 1.4.2. Amending the Floor Space Ratio Map to apply development standards of 0.45:1.

1.5. Wetherill Park, 4 Kellaway Place (Lot 11 DP 847242) by amending the Key Sites Map to make reference to sex services as an additional permitted use.

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1.6. Wetherill Park, 13 to 21 Rossetti Street (Lot 5 DP 714281) by amending the Key Sites Map to make reference to the subject site as referred to in Clause 17A of Schedule 1 of the FLEP 2013.

1.7. Wetherill Park, 117A Wetherill Street (Lot 15 DP 27962) by amending:

1.7.1. The Lot Size Map to apply a development standard of 450m2 1.7.2. Amending the Lot Size for Dual Occupancy Map to apply a development standard of 900m2 to the subject site.

1.8. B1 Neighbourhood Centre zones by amending the Height of Buildings Map to apply a development standard of 9 metres for sites currently less than 9 metres to create consistency with the surrounding Height of Building development standard in Zone R2 Low Density Residential and R3 Medium Density Residential.

1.9. Fairfield Showground by amending the current Heritage Map applying to the site to remove the existing timber grandstand as a heritage listed item.

2. The Planning Proposal be submitted to the Department of Planning and Environment for finalisation and gazettal.

A division was taken with the following results:

Aye Nay Mayor Carbone Councillor Azzo Councillor Grippaudo Councillor Kazi Councillor Khoshaba Councillor Le Councillor Molluso Councillor Rohan Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(11) Total=(0)

CARRIED UNANIMOUSLY

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162: Submission to Greater Sydney Commission's Draft Greater Sydney Region Plan and Draft Western City District Plan File Number: 17/20869

MOTION: (Wong/Le)

That:

1. Council endorse the issues raised in the report and draft submission (Attachment A of the report) to the Greater Sydney Commission’s Draft Greater Sydney Region Plan and Draft Western City District Plan.

2. In endorsing the submission to the Greater Sydney Commission draft Plans, Council specifically request:

2.1 Inclusion of the ‘Keyhole Lands’ adjoining The Horsley Drive (Land zoned RU2 – Rural Landscape) into the draft Western City District Plan Urban Investigation Area in Horsley Park.

2.2 The need for greater acknowledgement in the Draft Plans of the potential for Prairiewood Town Centre and Fairfield Showground as an important urban renewal precinct, supported by public transport and offering major health, retail, cultural, sporting and recreational services to the Western City.

CARRIED UNANIMOUSLY

163: Environmental Planning and Assessment Amendment Bill 2017 File Number: 17/01162

MOTION: (Wong/Kazi)

That the report be received and noted.

CARRIED UNANIMOUSLY

164: Fairfield City Flood Risk Management Controls File Number: 14/20306

A Memorandum was circulated by the Manager Strategic Land Use & Catchment Planning to Councillors prior to the meeting providing further information on this matter.

MOTION: (Wong/Le)

That Council adopt the first 2 parts of Option 2 as outlined in Item 135 of the Outcomes Committee Meeting of the 14 November being:

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1.1 Pursuant to the provisions of the Environmental Planning & Assessment Act 1979, Council adopt the Planning Proposal as exhibited and formally write to the NSW Department of Planning & Environment to request finalisation of the Planning Proposal to amend Clause 6.4 Floodplain Risk Management of Fairfield LEP 2013 by deleting general residential accommodation, commercial premises and industries from part (3) of the clause.

1.2 Council adopt the amendment to Chapter 11 – Flood Risk Management of the City Wide Development Control Plan (DCP) 2013 as publicly exhibited and in accordance with Clause 21 of the Environmental Planning & Assessment Regulation 2000, Council give public notice in a local newspaper within 28 days of its decision to adopt the DCP amendment. The DCP amendment will come into effect when the associated LEP is gazetted.

A division was taken with the following results:

Aye Nay Mayor Carbone Councillor Molluso Councillor Azzo Councillor Grippaudo Councillor Kazi Councillor Khoshaba Councillor Le Councillor Rohan Councillor Saliba Councillor Wong Councillor Yilmaz

Total=(10) Total=(1)

CARRIED

165: Newleaf Urban Renewal Project - Submission to South West Planning Panel File Number: 10/02178

A Confidential Memorandum was circulated by the Executive Strategic Planner to Councillors prior to the meeting providing further information on this matter.

Councillor Type of Nature of Interest Action Taken/ Explanation Interest Given Mayor Significant I am also a member of I will not take part in this Carbone Non- the Sydney South West matter. Pecuniary Planning Panel. Mayor Carbone left and took no further part in debate or discussion.

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Khoshaba Significant I am a member of the I will not take part in this Non- Sydney South West matter. Pecuniary Planning Panel. Councillor Khoshaba left and took no further part in debate or discussion. Yilmaz Significant I am an alternate member I will not take part in this Non- of the Sydney South matter. Pecuniary West Planning Panel and Councillor Yilmaz left and a resident of Bonnyrigg. took no further part in debate or discussion.

Councillors Khoshaba and Yilmaz left (7.37pm) the meeting.

Mayor Carbone vacated (7.37pm) the Chair and left the meeting.

Deputy Mayor Wong assumed (7.37pm) the Chair.

MOTION: (Kazi/Le)

That:

1. Council advise the Sydney South West Planning Panel that it is formally withdrawing its previous objection to the part Stage 6A/7 DA for the Newleaf Project. This step is based on the letter (Attachment A of the report) provided by the NSW Land and Housing Corporation (LAHC) and other matters referred to in the report, relating to the timing for delivery of the community facilities in parallel with Stage 6A/7 DA.

2. Council lodge a submission to the Sydney South West Planning Panel that addresses the issues identified in the report.

3. Council endorse the preferred management model, Option 2 ‘Council Managed’ as outlined in the report, for the proposed Community Centre on the Bonnyrigg Estate.

4. Council endorse further negotiations with the LAHC in regard to the review and updating of the Bonnyrigg Living Communities (Newleaf) Voluntary Planning Agreement.

CARRIED UNANIMOUSLY

Mayor Carbone returned (7.38pm) and resumed the Chair.

Councillors Khoshaba and Yilmaz returned (7.38pm) to the meeting.

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REPORT BY CHAIRMAN OF THE SERVICES COMMITTEE - 28 NOVEMBER 2017

210: Voluntary Planning Agreement Associated with DA 261.1/2015 at 47-53 Pedestrian Mall, Villawood (Lot 1 and 2 DP 500367) Related Parties: Ming Tian Real Property Pty Ltd (Director - Meng Dai), NSW Land and Housing Corporation File Number: 16/13987

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (ii) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 19 OF THE MINUTES.

211: Cabravale Leisure Centre Cabramatta - Lease of Café Related Party: Thi Hong Dao Nguyen File Number: 13/06941

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 20 OF THE MINUTES.

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212: Leasing of 1-3 Hamilton Road Fairfield Related Party : MTC Australia Limited File Number: 11/03581

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 20 OF THE MINUTES.

213: Future Use and Leasing of 146 Polding Street Smithfield File Number: 10/02911

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 21 OF THE MINUTES.

214: RFT09-18 Fairfield Leisure Centre - Babies Pool Refurbishment & Plant Upgrade File Number: qA257747

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

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THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 21 OF THE MINUTES.

215: RFT04-18 Pest Control Services File Number: 16/20389

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 22 OF THE MINUTES.

225: Delegation of Authority to the Mayor and City Manager during Council Recess Period File Number: 10/01226

MOTION: (Khoshaba/Azzo)

That:

1. The Mayor, Frank Carbone or, in his absence, the Deputy Mayor, Councillor Adrian Wong and jointly the City Manager, Mr Alan Young or, in his absence, the person appointed by the City Manager to act in the position of Acting City Manager, be delegated authority under Section 377 of the Local Government Act to deal with urgent matters of business where they comply with the policies of Council for the period 13 December 2017 to 13 February 2018.

2. All decisions made under this delegation be reported to Council in February 2018.

CARRIED UNANIMOUSLY

226: Sale of Council Land at 68 Fitzgerald Avenue Edensor Park Related Party: Mr M Lazar and Ms M Simon File Number: 15/14070

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(i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (ii) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

THIS CONFIDENTIAL ITEM WAS DEALT WITH IN CLOSED SESSION OF THE COUNCIL. FOR THE RESOLUTION PASSED BY COUNCIL IN CLOSED SESSION, REFER TO PAGE 22 OF THE MINUTES.

SUP Grant from Museums and Galleries NSW 227: File Number: 15/08806

MOTION: (Khoshaba/Kazi)

That the grant of ten thousand dollars ($10,000.00) offered by Museums and Galleries NSW under the Audience Development Program be received into the 2017/18 Operational Plan and its expenditure for that purpose be voted.

CARRIED UNANIMOUSLY

SUP Australian Local Government Women's Association NSW - 2018 Annual Conference 228: File Number: 17/02068

MOTION: (Khoshaba/Le)

That Councillors Kazi, Le and Yilmaz and any other interested Councillors attend the 2018 Australian Local Government Women’s Association NSW Annual Conference being held in Gundagai from Thursday 15 March to Saturday 17 March 2018.

CARRIED UNANIMOUSLY

MEETING CLOSED TO THE PUBLIC

MOTION: (Khoshaba/Le)

That pursuant to Section 10A of the Local Government Act the meeting be closed to the public to consider the following confidential item of business and the grounds for such closure are stated hereunder:

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10A(2)(c)(d(i)) (1) Pursuant to Section 10A(2)(c)(d(i)) the information in the Report and Attachment is confidential. (2) The matter to be discussed is Voluntary Planning Agreement Associated with DA 261.1/2015 at 47-53 Pedestrian Mall, Villawood. (3) In relation to Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

211: Cabravale Leisure Centre Cabramatta - Lease of Café Related Party: Thi Hong Dao Nguyen File Number: 13/06941 CONFIDENTIAL REPORT

10A(2)(c)(d(i)) (1) Pursuant to Section 10A(2)(c)(d(i)) the information in the Report is confidential. (2) The matter to be discussed is Cabravale Leisure Centre Cabramatta - Lease of Café. (3) In relation to Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

212: Leasing of 1-3 Hamilton Road Fairfield Related Party : MTC Australia Limited File Number: 11/03581 CONFIDENTIAL REPORT

10A(2)(c)(d(i)) (1) Pursuant to Section 10A(2)(c)(d(i)) the information in the Report is confidential. (2) The matter to be discussed is Leasing of 1-3 Hamilton Road Fairfield (3) In relation to Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and

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(d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

213: Future Use and Leasing of 146 Polding Street Smithfield File Number: 10/02911 CONFIDENTIAL REPORT

10A(2)(c) (1) Pursuant to Section 10A(2)(c)the information in the Report is confidential. (2) The matter to be discussed Future Use and Leasing of 146 Polding Street Smithfield (3) In relation to Section 10A(2)(c) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

214: RFT09-18 Fairfield Leisure Centre - Babies Pool Refurbishment & Plant upgrade File Number: 17/09998 CONFIDENTIAL REPORT

10A(2)(d(ii)) (1) Pursuant to Section 10A(2)(d(ii)) the information in the Report is confidential. (2) The matter to be discussed is RFT09-18 Fairfield Leisure Centre - Babies Pool Refurbishment & Plant upgrade (3) In relation to Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

215: RFT04-18 Pest Control Services File Number: 16/20389 CONFIDENTIAL REPORT

Ordinary Council Page 18 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 19

10A(2)(d(ii)) (1) Pursuant to Section 10A(2)(d(ii)) the information in the Report is confidential. (2) The matter to be discussed is RFT04-18 Pest Control Services. (3) In relation to Section 10A(2)(d(ii)) of the Local Government Act, 1993, on the grounds that: (d(ii)) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

SUP Sale of Council Land at 68 Fitzgerald Avenue Edensor Park 226 Related Party: Mr M Lazar and Ms M Simon File Number: 15/14070 CONFIDENTIAL REPORT

10A(2)(c)(d(i)) (1) Pursuant to Section 10A(2)(c)(d(i)) the information in the Report is confidential. (2) The matter to be discussed Sale of Council Land at 68 Fitzgerald Avenue Edensor Park. (3) In relation to Section 10A(2)(c)(d(i)) of the Local Government Act, 1993, on the grounds that: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (d(i)) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest.

CARRIED

MEETING OPEN TO THE PUBLIC

MOTION: (Wong/Le)

That the meeting be open to the public.

CARRIED UNANIMOUSLY

THE DECISIONS OF THE COUNCIL IN CLOSED SESSION

Ordinary Council Page 19 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 20

That:

1. Council agrees to the transfer of the subject land from NSW Land and Housing Corporation when agreement is reached in accordance with the Voluntary Planning Agreement associated with the matter.

2. The subject land is to be classified as Operational Land upon transfer to Council.

3. Council dedicate the subject land as public road at the appropriate time in accordance with the Voluntary Planning Agreement associated with the matter.

4. The City Manager or his nominated delegate be authorised to execute the Gazette Notice for the dedication and any associated documents related to the matter.

5. The Mayor and the City Manager be authorised to finalise the Contract/Transfer/Deed/Licence/Linen Plan/S88B Instruments and affix the Seal of Council on the documents and plans, including the Contract/Transfer/Deed/Licence/Linen Plan/S88B Instruments and any other relevant documents, to certify its decision for the transfer and dedication of land as public road associated with the Voluntary Planning Agreement over DA261.1/2015 and enable the completion of the matter.

6. The Land/Lease Register and financial records be updated.

211: Cabravale Leisure Centre Cabramatta - Lease of Café Related Party: Thi Hong Dao Nguyen File Number: 13/06941

That:

1. Council agrees to Option 1 as detailed in the report with Option 2 being the secondary position in respect of the lease over the Cabra-Vale Leisure Centre Cafe.

2. The Mayor and the City Manager be authorised to finalise the Lease/Licence/Deed and affix the Seal of Council on the documents and plans, including the Lease/Licence/Deed and any other relevant documents, to certify its decision for the termination and issuing of a new lease over the Cabra-Vale Cafe and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

Ordinary Council Page 20 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 21

212: Leasing of 1-3 Hamilton Road Fairfield Related Party: MTC Australia Limited File Number: 11/03581

That:

1. Council grant new leases over its property at 1-3 Hamilton Road Fairfield under the terms stated in the report.

2. The Mayor and the City Manager be authorised to finalise the lease and affix the Seal of Council on the documents and plans, including the lease and any other relevant documents, to certify its decision for leasing of 1-3 Hamilton Road Fairfield and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

213: Future Use and Leasing of 146 Polding Street Smithfield File Number: 10/02911

That:

1. Council vote a new project in the amount of twenty thousand dollars ($20,000.00) from the General Fund to be included in the 2017/18 Operational Plan for fit-out capital works required at 149 Polding Street Fairfield Heights to make it suitable for lease.

2. Council lease the premises for no less than the Terms and Conditions outlined in the report.

3. The Mayor and the City Manager be authorised to finalise the Lease/Licence and affix the Seal of Council on the documents and plans, including the Lease/Licence and any other relevant documents, to certify its decision for leasing of 149 Polding Street Fairfield Heights and enable the completion of the matter.

4. The Land/Lease Register and financial records be updated.

214: RFT09-18 Fairfield Leisure Centre - Babies Pool Refurbishment & Plant upgrade File Number: qA257747

That:

1. In accordance with Clause 178(1)(b) of the Local Government (General) Regulations 2005, Council decline to accept the tender submission received for RFT09-18 Fairfield Leisure Centre Babies Pool Refurbishment and Plant upgrade.

Ordinary Council Page 21 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 22

2. In accordance with Clause 178(3)(e) of the Local Government (General) Regulations 2005, Council enter into negotiations with any persons (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender.

3. In accordance with Clause 178(4)(a) of the Local Government (General) Regulations 2005, Council’s reason for declining to invite fresh tenders is that it is unlikely to produce a better result in the tender participation.

215: RFT04-18 Pest Control Services File Number: 16/20389

That:

1. In accordance with Clause 178(1)(b) of the Local Government (General) Regulations 2005, Council decline to accept all tenders submitted as they were deficient, incomplete and could not meet the requirements of the Tender Proposal.

2. In accordance with Clause 178(3)(b) of the Local Government (General) Regulations 2005, Council invite, in accordance with Clause 167,168 or 169 of the Local Government (General) Regulations 2005, fresh tenders based on the same or different details.

226: Sale of Council Land at 68 Fitzgerald Avenue Edensor Park Related Party: Mr M Lazar and Ms M Simon File Number: 15/14070

That:

1. Council agrees to sell the land at 68 Fitzgerald Avenue Edensor Park to the adjoining owner at 16 Niland Street Edensor Park under the Terms and Conditions outlined in the report.

2. The Mayor and the City Manager be authorised to finalise the Contract/Transfer/Lease/Licence and affix the Seal of Council on the documents and plans, including the Contract/Transfer/Lease/Licence and any other relevant documents, to certify its decision for the sale of 68 Fitzgerald Avenue Edensor Park and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

4. An internally restricted reserve be established through sales of small non- commercial surplus land to supplement developer and other funds for embellishment and acquisition of open space.

Ordinary Council Page 22 Ordinary Council DRAFT Minutes Meeting Date: 12 December 2017 Page 23

5. The proceeds of the sale of Council land at 68 Fitzgerald Avenue Edensor Park be placed in this internally restricted reserve.

PROCEDURAL MOTION: (Azzo/Le)

That in accordance with Section 11(3) of the Local Government Act 1993, Council resolves that the correspondence or reports relating to Items 210, 211, 212, 213, 214, 215 and 226 of the Services Committee that were considered during the Closed Session of Council be treated as confidential and remain confidential unless otherwise determined by Council.

CARRIED UNANIMOUSLY

GENERAL BUSINESS

Prairiewood Leisure Centre

Mayor Carbone advised that extreme hot weather is predicted for Thursday 14 December 2017. If this extreme hot weather occurs, Council will be opening areas of the Prairiewood Leisure Centre that would otherwise not be open on that day.

In this instance, the Aqua Tower, babies pool and surrounding recreation spaces within Aquatopia, will be available for use by the public.

CLOSURE

There being no further business, the meeting concluded at 7.57pm.

______Chairman

CONFIRMATION

These minutes were confirmed as a correct record of the proceedings at a meeting held on 12 December 2017.

______Chairman

Ordinary Council Page 23

Extraordinary Council Meeting

DRAFT MINUTES

DATE OF MEETING: 13 February 2018 LOCATION: Council Chambers TIME: 7.30pm

MEETING 1482

Administration Centre WAKELEY

MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL OF THE CITY OF FAIRFIELD HELD IN THE COUNCIL CHAMBERS AT THE ADMINISTRATION CENTRE, AVOCA ROAD WAKELEY ON 13 FEBRUARY 2018 AT 7.30PM.

PRESENT:

His Worship Mayor Carbone.

Councillors Azzo, Bennett, Grippaudo, Kazi, Khoshaba, Le, Ly, Molluso, Rohan, Saliba, Wong and Yilmaz.

Also in attendance were the Acting City Manager (R Tyne), Director Corporate Governance, Acting Director Community Outcomes (D Niven), Group Manager City Strategic Planning, Group Manager City Development & Compliance, Acting Group Manager City Resources & Chief Financial Officer (L Gunn), Manager Development Planning, Manager Governance & Legal, Civic Attendant, Committee Clerk (L Kalatzis).

APOLOGIES AND LEAVE OF ABSENCE

No apologies were tendered and no Leave of Absence was sought for this meeting.

SECTION A ‘Matters referred to Council for its decision.’

1: Independent Hearing & Assessment Panel (IHAP) File Number: 13/05033

A Memorandum was circulated by the Manager Development Planning to Councillors prior to the meeting, providing further information on this matter.

Councillor Yilmaz left (7.33pm) the meeting.

Councillor Type of Interest Nature of Interest Action Taken/ Explanation Given Bennett Less than Two of the Applicants are This will not Significant Non- known to me and are influence my Pecuniary members of the ALP. decision. Kazi Less than Two of the Applicants are This will not Significant Non- known to me and are influence my Pecuniary members of the ALP. decision.

Extraordinary Council Meeting Page 2 Extraordinary Council Meeting DRAFT MINUTES Meeting Date: 13 February 2018 Page 3

Khoshaba Less than Two of the Applicants are This will not Significant Non- known to me and are influence my Pecuniary members of the ALP. decision. Le Less than I am not a member of the This will not Significant Non- ALP but 2 of the Applicants influence my Pecuniary are known to me. decision. Ly Less than Two of the Applicants are This will not Significant Non- known to me and are influence my Pecuniary members of the ALP. decision. Wong Less than Two of the Applicants are This will not Significant Non- known to me and are influence my Pecuniary members of the ALP. decision.

MOTION: (Le/Rohan)

That:

1. Council appoint as Chairperson of the Fairfield City Council Independent Hearing and Assessment Panel the Honourable Carl Scully and appoint Mary- Lynne Taylor and Charles Hill as alternate Chairperson for a period of 3 years commencing from 1 March 2018.

2. Council appoint as Independent Expert Members of the Fairfield City Council Independent Hearing and Assessment Panel, Mary-Lynne Taylor and Charles Hill for a period of 3 years commencing 1 March 2018 and appoint the following:

Mr Steve Kennedy (Architect/Urban Designer) Mr John Travers (Environmental Specialist) Mr Matthew Taylor (Landscape Architect) Mr Steve Pearse (Architect) Ms Kim Crestani (Architect/Urban Designer) Mr Russell Olsson (Architect/Urban Designer) Mr Steve Fermio (Environmental and Earth Science Specialist) Mr Bob Meyer (Architect/Urban Designer/Planner) Mr Richard Thorp (Urban Designer/Architect) Mr Shaun Carter (Urban Designer/Architect)

as alternate Independent Expert Members for a period of 3 years commencing from 1 March 2018.

3. Council appoint as Community Representatives of the Fairfield City Council Independent Hearing and Assessment Panel to represent the Cabravale, Fairfield and Parks Wards for a period of 3 years commencing from 1 March 2018 the following:

Extraordinary Council Meeting Page 3 Extraordinary Council Meeting DRAFT MINUTES Meeting Date: 13 February 2018 Page 4

Mrs Toni Lord Mr James Newell Mr Lawrence White

4. The City Manager be delegated authority to exercise the consent authority functions of Council under Part 4 of the Environmental Planning and Assessment Act 1979 not exercisable by the Independent Hearing and Assessment Panel or a Regional Panel.

5. The Community Representative be remunerated to the amount of $500.00 plus GST for each meeting which they are required to attend as a member of the IHAP. This amount is to be included in the Fees and Charges for the 2018/2019 Operational Plan.

AMENDMENT: (Khoshaba/Wong)

That:

as alternate Independent Expert Members for a period of 3 years commencing from 1 March 2018.

Extraordinary Council Meeting Page 4 Extraordinary Council Meeting DRAFT MINUTES Meeting Date: 13 February 2018 Page 5

Mrs Toni Lord Mr James Newell Mr Lawrence White

4. The appointment to participate as the Community Representative at an Independent Hearing and Assessment Panel Meeting be undertaken on a rotational basis or as directed by the Independent Hearing and Assessment Panel Chairperson in accordance with the requirements outlined in the Independent Hearing and Assessment Panel Operational Procedures.

5. The City Manager be delegated authority to exercise the consent authority functions of Council under Part 4 of the Environmental Planning and Assessment Act 1979 not exercisable by the Independent Hearing and Assessment Panel or a Regional Panel.

6. The Community Representative be remunerated to the amount of $500.00 plus GST for each meeting which they are required to attend as a member of the IHAP. This amount is to be included in the Fees and Charges for the 2018/2019 Operational Plan.

Councillor Bennett foreshadowed an Amendment in the event that the Amendment presently before Council is lost.

Councillor Molluso requested that his name be recorded as not supporting the Amendment presently before Council, as he is in favour of the application by former Councillor, Mr George Barcha and not in favour of the application by former Councillor, Mr Lawrence White.

Mayor Carbone ruled the request as acceptable.

The Amendment was PUT.

A division was called by Councillors Saliba and Rohan .The division was taken with the following results:

Aye Nay Mayor Carbone Councillor Azzo Councillor Khoshaba Councillor Bennett Councillor Le Councillor Kazi Councillor Rohan Councillor Grippaudo Councillor Saliba Councillor Ly Councillor Wong Councillor Molluso

Total=(6) Total=(6)

Due to the vote being equal, the Mayor exercised his casting vote For the amendment and declared the amended Motion CARRIED.

Extraordinary Council Meeting Page 5 Extraordinary Council Meeting DRAFT MINUTES Meeting Date: 13 February 2018 Page 6

Councillor Yilmaz returned (7.43pm) to the meeting.

CLOSURE

There being no further business, the meeting concluded at 7.44pm.

______

Chairman

CONFIRMATION

These minutes were confirmed as a correct record of the proceedings at a meeting held on 13 February 2018.

______

Chairman

Extraordinary Council Meeting Page 6

Outcomes Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 13 February 2018 LOCATION: Staff Lunch Room TIME: 7.02pm

REPORT BY CHAIRMAN Outcomes Committee Meeting Date: 13 February 2018

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

1: Acceptance of Grant and Deed of Licence - NSW Social Housing Community Improvement Fund File Number: 17/10006 ...... 6

RECOMMENDATION:

That:

1. The grant of fifty thousand dollars ($50,000.00) offered by the NSW Department of Family and Community Services (Social Housing Community Improvement Fund) be received into the 2017/18 Operational Plan for project MPSRVOS1804 Prout Park Outdoor Fitness Equipment and its expenditure for that purpose be voted.

2. The Mayor and the City Manager be authorised to finalise the Deed of Licence and affix the Seal of Council on the documents and plans, including the Deed of Licence and any other relevant documents, to certify its decision for the acceptance of grant funding to provide fitness equipment at Prout Park and enable the completion of the matter.

2: Acceptance of Grants - Floyd Bay Boat Ramp and NSW Transport Roads and Maritime Services 'Boating Now' File Number: 14/16758 ...... 9

RECOMMENDATION:

That:

1. The grant of one hundred and four thousand seven hundred dollars ($104,700.00) offered by NSW Transport Roads and Maritime Services (NSW Boating Now) be received into the 2017/18 Operational Plan for the Floyd Bay Boat Ramp and expenditure for that purpose, be voted.

2. Council endorse a new project in the 2017/18 Operational Plan for the Floyd Bay Boat Ramp and forty-five thousand three hundred dollars ($45,300.00) from MPEAF1801 Emergency Asset Failure be moved to this project to provide matched funds, required as a condition of the grant for the Floyd Bay Boat Ramp.

3. The grant of two hundred and twenty-nine thousand five hundred dollars ($229,500.00) offered by NSW Transport Roads and Maritime Services (NSW Boating Now) be received into the 2017/18 Operational Plan for project MPOSAR1809 Chipping Norton Lake Bradbury Wharf and expenditure for that purpose, be voted. Outcomes Committee Page 2

REPORT BY CHAIRMAN Outcomes Committee Meeting Date: 13 February 2018

3: Acceptance of Grant - St John's Park Cricket Pitch File Number: 17/16416 ...... 12

RECOMMENDATION:

That:

1. The grant of thirteen thousand dollars ($13,000.00) offered by the NSW Community Building Partnerships to Fairfield Liverpool Cricket Association (FLCA) be received into that project in the 2017/18 Operational Plan.

2. Subject to receiving the grant of thirteen thousand dollars ($13,000.00) from FLCA that Council vote four thousand four hundred dollars ($4,400.00) from General Funds into the 2017/18 Operational Plan for the St Johns Park synthetic cricket pitch renewal.

3. Council endorse a new project in the 2017/18 Operational Plan for the St Johns Park synthetic cricket pitch renewal to the value of seventeen thousand four hundred dollars ($17,400.00).

4: Acceptance of Grants - Federal Government Stronger Communities Programme and NSW Community Building Partnership File Number: 17/12798; 17/16416 ...... 15

RECOMMENDATION:

That:

1. The grant of twenty thousand dollars ($20,000.00) from the Federal Government Stronger Communities Programme be received into the 2017/18 Operational Plan for project MPSRVOS1802 Bolivia Park Playground Renewal and expenditure for that purpose be voted.

2. The grant of twenty thousand dollars ($20,000.00) from the Federal Government Stronger Communities Programme be received into the 2017/18 Operational Plan for project MPSRVSG1801 Makepeace Oval and expenditure for that purpose be voted.

3. The grant of twenty thousand dollars ($20,000.00) from the Federal Government Stronger Communities Programme be received into the 2017/18 Operational Plan for project IN17305 Wilson Creek Restoration Construction and expenditure for that purpose be voted.

4. The grant of forty thousand dollars ($40,000.00) from the NSW Community Building Partnership be received into the 2017/18 Operational Plan for project MPSG1801 Tarlington Park Amenity Building and expenditure for that purpose be voted.

Outcomes Committee Page 3

REPORT BY CHAIRMAN Outcomes Committee Meeting Date: 13 February 2018

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

There are no reports submitted for this section.

THAT CONCLUDES THE REPORT OF THE OUTCOMES COMMITTEE.

CHAIRMAN

Outcomes Committee Page 4

Outcomes Committee

SECTION A

‘Matters referred to Council for its decision’

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

SUBJECT: Acceptance of Grant and Deed of Licence - NSW Social Housing Community Improvement Fund

FILE NUMBER: 17/10006

REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space

RECOMMENDATION:

That:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

In May 2017, an application was submitted to the NSW Family and Community Services Social Housing Community Improvement Fund for a grant of $50,000.00 towards the project MPSRVOS1804 Prout Park Outdoor Fitness Equipment.

Council received confirmation in December 2017 that this application had been successful.

Outcomes Committee OUT13022018_46.DOCX Page 6 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

This report seeks Council’s approval to receive the grant funding of $50,000.00 from the NSW Department of Family and Community Services for the provision of outdoor fitness equipment at Prout Park. There is no addition to the scope of this project.

Purpose

The details of the grant funding successfully obtained by Council are outlined in the below table:

Electorate Location Description Funding Council Acquittal advised Funding – due 2017/2018 Operational Plan Cabramatta Prout MPSRVOS1804 $50,000 $105,000 February Park Mt Prout Park Renewal of 2019 Pritchard fitness and softfall.

Grant to enable installation of outdoor fitness equipment.

A Deed of Licence must be entered into with NSW Land and Housing Corporation in order to receive the grant funds and before commencement of work associated with this project. This Deed of Licence will also formalise Council’s responsibility to maintain Prout Park, where historically, this function was carried out in good faith.

Therefore it is recommended that Council vote fifty thousand dollars ($50,000.00) from the NSW Department of Family and Community Services (Social Housing Community Improvement Fund) into the 2017/18 Operational Plan for expenditure on MPSRVOS1804 Prout Park Outdoor Fitness Equipment.

CONCLUSION

Council was successful in obtaining grant funding to the amount of $50,000.00 which will go towards the installation of outdoor fitness equipment at Prout Park Mount Pritchard.

This report recommends that Council receives and allocates the funds into the project budget.

Outcomes Committee OUT13022018_46.DOCX Page 7 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

Cheryl Dewhurst Policy Officer - Recreation & Open Space

Authorisation: Asset Manager (Open Space) Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer

Outcomes Committee - 13 February 2018

File Name: OUT13022018_46.DOCX ***** END OF ITEM 1 *****

Outcomes Committee OUT13022018_46.DOCX Page 8 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

SUBJECT: Acceptance of Grants - Floyd Bay Boat Ramp and NSW Transport Roads and Maritime Services 'Boating Now'

FILE NUMBER: 14/16758

REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space

RECOMMENDATION:

That:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Grant funding opportunity from Roads and Maritimes Better Boating Scheme was pursued in 2017. The outcome of this funding scheme was announced in January 2018 where Council was successful in securing 2 grants for: Outcomes Committee OUT13022018_27.DOCX Page 9 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

(a) Upgrade and emergency repairs associated with Floyd Bay Boat Ramp, Lansvale in the amount of $104,700.00; and

(b) Reconstruction works are required at Bradbury Wharf, Lansvale in the amount of $229,500.00.

This report seeks Council’s approval to accept the grant funding and to endorse a new project in the 2017/18 Operational Plan for Floyd Bay Boat Ramp.

Purpose

NSW Transport Roads and Maritime Services offers funding for recreational boating infrastructure.

An application was made to the NSW Transport Roads and Maritime Services Boating Now grants to assist in funding works associated with the Floyd Bay Boat Ramp and Bradbury Wharf.

Council was advised it had been successful in securing funds for the two projects with details outlined in Table 1.

Electorate Location Description Better Council Funds Project Boating completion Grant due Cabramatta Floyd Bay, New project - $104,700 $45,300 31 Dec Rowleys Upgrade boat ramp at 2019 Point Rd, Floyd Bay (transfer from Lansvale MPEAF1801) Cabramatta Bradbury MPOSAR1809 $229,500 $110,000 31 Dec Wharf, Chipping Norton Lake MPOSAR1809 2019 Silverwater Bradbury Wharf $200,000 Cres, reconstruction MPBRP1801 Lansvale MPBRP1801 Silverwater Crescent Jetty design and reconstruction

Table 1: NSW Transport Roads and Maritime Services Boating Now grant

Outcomes Committee OUT13022018_27.DOCX Page 10 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

Floyd Bay Boat Ramp has been closed since early 2017 due to advice from Police NSW advising that a number of vehicles have slipped into the river. Since this time Council has signposted and closed off the ramp and promoted the use of surrounding boat ramps for launching and retrieval of boats from the Georges River. The successful grant application will allow Council to part fund the upgrade of the boat ramp and to provide a safe environment for boat launching and retrieval.

Bradbury Wharf is situated along Silverwater Crescent and is adjacent to an existing boat ramp. The wharf allows boat users and other river users ease of access to the water from the shore. Unfortunately the wharf has had a critical failure and needs to be replaced. It is proposed to replace the existing fixed wharf with an accessible floating wharf and gantry style boat wharf. This will allow river and boat users an accessible wharf that can be used for a range of uses and tides.

The acceptance of these grants will provide Council with additional funds to contribute towards the replacement of the boat ramp and wharf, which will provide a long term solution to providing safe river access to the community.

CONCLUSION

Council has been successful in securing grant funding associated with the upgrade and repair to Floyd Bay Boat Ramp and Bardbury Wharf. These grants will provide financial assistance towards the delivery of the projects.

It is recommended that Council receive the funds for both projects from the NSW Transport Roads and Maritime Services Boating Now grant into the 2017/18 Operational Plan.

It is also recommended that Council endorse a new project in the 2017/18 Operational Plan for Floyd Bay Boat Ramp and make the appropriate funding adjustments detailed.

Cheryl Dewhurst Policy Officer - Recreation & Open Space

Authorisation: Asset Manager (Open Space) Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer

Outcomes Committee - 13 February 2018

File Name: OUT13022018_27.DOCX ***** END OF ITEM 2 ***** Outcomes Committee OUT13022018_27.DOCX Page 11 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

SUBJECT: Acceptance of Grant - St John's Park Cricket Pitch

FILE NUMBER: 17/16416

REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space

RECOMMENDATION:

That:

3. Council endorse a new project in the 2017/18 Operational Plan for the St Johns Park synthetic cricket pitch renewal to the value of seventeen thousand four hundred dollars ($17,400.00).

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Fairfield Liverpool Cricket Association (FLCA) was successful in securing a grant of $13,000 from the NSW Community Building Partnership to replace the synthetic cricket pitch at St John’s Park.

Total cost for the proposed work is estimated at $17,400.00, leaving a shortfall of $4,400.00 which will need to be funded by Council.

Outcomes Committee OUT13022018_35.DOCX Page 12 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

This report seeks Council’s approval to endorse a new project in the 2017/18 Operational Plan for a new synthetic cricket pitch at St Johns Park with funding to be provided from the grant obtained by FLCA and Council. Purpose

FLCA submitted an application to the NSW Community Building Partnership to replace the synthetic cricket pitch at St John’s Park. A grant of $13,000.00 was achieved.

The total cost of the replacement is estimated at $17,400.00 and FLCA has sought Council’s assistance to cover the shortfall in the amount of $4,400.00. The table below outlines the project details.

Table 1: NSW Community Building Partnership funding to FLCA Electorate Location Description Funding Council Project Acquitt offered funding completion al due to FLCA requested due Cabramatta St Johns Renew $13,000 $4,400 31 March 30 April Park, St synthetic Not in 2019 2019 Johns cricket pitch Operational Park Plan

The renewal work is considered necessary as the existing cricket pitch has sunken below ground level and identified as an “Asset Condition 4 – Poor” asset of Council.

Therefore it is recommended that Council endorse a new project in the 2017/18 Operational Plan and accepts the $13,000.00 grant from FLCA and fund the shortfall of $4,400.00.

CONCLUSION

FLCA was successful in obtaining grant funding to replace the existing synthetic cricket pitch at St Johns Park.

However funding falls short of the total costs required to complete the project. This will result in Council having to fund the shortfall.

This report recommends that the funding allocation of $13,000.00 obtained by FLCA through the NSW Community Building Partnership be voted into the new project of Council’s 2017/18 Operational Plan as well as the shortfall of $4,400.00.

Outcomes Committee OUT13022018_35.DOCX Page 13 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

Cheryl Dewhurst Policy Officer - Recreation & Open Space

Authorisation: Asset Manager (Open Space) Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer

Outcomes Committee - 13 February 2018

File Name: OUT13022018_35.DOCX ***** END OF ITEM 3 *****

Outcomes Committee OUT13022018_35.DOCX Page 14 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 4

SUBJECT: Acceptance of Grants - Federal Government Stronger Communities Programme and NSW Community Building Partnership

FILE NUMBER: 17/12798; 17/16416

PREVIOUS ITEMS: 108 - Stronger Communities Programme - Round 3 - 2017-18 - Outcomes Committee - 12 Sep 2017

REPORT BY: Cheryl Dewhurst, Policy Officer - Recreation & Open Space

RECOMMENDATION:

That:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

Outcomes Committee OUT13022018_17.DOCX Page 15 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 4

SUMMARY

Funding opportunities from the Federal Government Stronger Communities Programme and NSW Government Community Building Partnership were pursued in 2017. The outcomes of these funding streams were announced in December 2017. This report provides the details of the funds that Council has been offered for 4 projects that are in the 2017/18 Operational Plan and seeks Council’s approval to allocate the said amounts into their respective projects.

Purpose

The 4 projects for which grant funding were secured are detailed in Table 1 below. It shows the amount of grant funds achieved that will be offset against the overall budget for each project.

Table 1: Federal Government Stronger Communities Programme

Electorate Location Description Funding Council Acquittal advised Funding – due 2017/2018 Operational Plan Fowler Bolivia Park, MPSRVOS1802 $20,000 $85,000 12 Apr Cabramatta Bolivia Street Reserve 2018 Renewal of play equipment and softfall

McMahon Makepeace MPSRVSG1801 $20,000 $295,000 28 Sep Oval, Makepeace Oval 2018 Fairfield Amenity Building – roof/hydraulics/fit-out

Werriwa Wilson Park, IN17305 $20,000 $252,166 28 Sep Bonnyrigg Wilson Road Reserve, 2018 Heights Bonnyrigg Heights Upgrade – Stage 2 Construct cycleway and bridge crossing over Wilson Creek

Outcomes Committee OUT13022018_17.DOCX Page 16 Section A

REPORT BY CHAIRMAN OUTCOMES COMMITTEE

Meeting Date 13 February 2018 Item Number. 4

Table 2: NSW Community Building Partnership

Electorate Location Description Funding Council Acquittal advised Funding – due 2017/2018 Operational Plan Cabramatta Tarlington MPSG1801 $40,000 $400,000 30 Apr Park, Tarlington Park 2019 Bonnyrigg Amenity Building

Grant to enable installation of sportslighting at the new mini-field at Tarlington Park

The grants received will assist with the funding needs of delivering these projects.

CONCLUSION

Council was successful in securing grant funding which will be allocated towards 4 existing projects within its Operational Plan. Being able to secure the funding will assist with the budgetary requirements to deliver these projects.

It is recommended that Council receive these funds into their respective project budgets.

Cheryl Dewhurst Policy Officer - Recreation & Open Space

Authorisation: Asset Manager (Open Space) Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer

Outcomes Committee - 13 February 2018

File Name: OUT13022018_17.DOCX ***** END OF ITEM 4 *****

Outcomes Committee OUT13022018_17.DOCX Page 17 Section A

Services Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 13 February 2018 LOCATION: Committee Rooms TIME: 7.00pm

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

1: Southern Districts Soccer Football Association - Grant Funding File Number: 13/05323 ...... 9

RECOMMENDATION:

That:

1. Subject to receiving thirty five thousand dollars ($35,000.00) in grant funding awarded to Southern Districts Soccer Football Association (SDSFA), Council vote thirty-six thousand eight hundred and fifty dollars ($36,850.00) from General Funds to contribute towards the installation of flood lighting at Field 5 at Knight Park into Council’s 2017/18 Operational Plan.

2. Southern Districts Soccer Football Association (SDSFA) be advised of Council’s decision to deliver this project.

2: Extension of Multiyear Program Grant from the Department of Planning & Environment (DP&E) and Youth Opportunities Grant from the Department of Family & Community Services (DF&CS) File Number: 13/16862 ...... 12

RECOMMENDATION:

That:

1. The grant of fifty thousand dollars ($50,000.00) offered by the NSW Department of Family and Community Services under the Youth Opportunities Program be received into the 2017/18 Operational Plan and its expenditure for that purpose be voted.

2. The grant of eighty thousand dollars ($80,000.00) offered by the NSW Department of Planning and Environment under the Create NSW Program be received into the 2018/19 Operational Plan and its expenditure for that purpose be voted.

Services Committee Page 2

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

3: Sublease of Lot 2202 DP 774903 Darling Street Abbotsbury. Related Parties: The State of NSW and City Farm Pty Ltd File Number: 15/20025 ...... 15

RECOMMENDATION:

That:

1. Council agrees to the sublease between the State of New South Wales and City Farm Pty Ltd over Lot 2202 in DP 774903 Darling Street Abbotsbury, including the option period contained in the sublease and any subsequent sublease between the named parties following the proper exercise of the option.

2. The Mayor and the City Manager be authorised to finalise and affix the Seal of Council to the Deed of Consent to Sublease, any new Deed of Consent to Sublease arising from the proper exercise of the option in the Sublease and any other relevant documents, to certify its decision to allow the subleasing of Lot 2202 in DP 774903 at Darling Street Abbotsbury and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

********** CONFIDENTIAL ********** 'It is recommended that the Press and Public be excluded from the meeting in regard to the following item.'

4: Lease of 38 Arthur Street Cabramatta

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (d(iii)) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (ii) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 18/01391 ...... 19

RECOMMENDATION:

That:

1. Council lease the property at 38 Arthur Street Cabramatta for no less than the Terms and Conditions outlined in the report.

Services Committee Page 3

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

2. The Mayor and the City Manager be authorised to finalise the Lease/Licence/Deed/Options and affix the Seal of Council on the documents and plans, including the Lease/Licence/Deed/Options and any other relevant documents, to certify its decision for the leasing of 38 Arthur Street Cabramatta and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

5: Granting of Drainage Easement over Part 48B Dan Crescent Lansvale. Related Party: RG Property Eleven Pty Ltd - Mr. Peter Rifici and Mr. Ferdinando Zappavigna.

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (d(i)) of the Local Government Act, 1993, on the grounds that: (i) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; and (ii) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 14/06233 ...... 23

RECOMMENDATION:

That:

1. Council grant the drainage easement over 48B Dan Crescent Lansvale (Lot 2 DP 514013) in favour of the proprietors of 240 Hume Highway Lansvale (Lot 1 DP 514013) based on the compensation detailed in the report.

2. The Mayor and the City Manager be authorised to finalise the Deed of Agreement/Linen Plan/Section 88B Instrument and affix the Seal of Council on the documents and plans, including the Deed of Agreement/Linen Plan/Section 88B and any other relevant documents, to certify its decision for the granting of an easement at 48B Dan Crescent Lansvale and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

Services Committee Page 4

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

6: Licence of Part 178 Restwell Road Prairiewood for Access and Construction Works. Related Parties - Calabria Community Club Limited

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d(i)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 17/17857 ...... 27

RECOMMENDATION:

That:

1. Council grant temporary access over its land at 178 Restwell Road Prairiewood to the adjoining property owner(s) and its contractors at 184 Restwell Road Prairiewood for the construction of the sewer main under the terms specified in the report.

2. The Mayor and the City Manager be authorised to finalise the Deed, Licence and affix the Seal of Council on the documents and plans, including the Deed, Licence and any other relevant documents, to certify its decision for the granting of access over its land at 178 Restwell Road Prairiewood and enable the completion of the matter.

3. The Land/Lease Register and financial records be updated.

4. The Licence Agreement will commence upon formal notification provided by the adjoining owner of the sewer works and have a fixed term of 3 months from the commencement date.

7: CCTV Operational Review

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (f) of the Local Government Act, 1993, on the grounds that: (i) matters affecting the security of the council, councillors, council staff or council property. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 10/02634 ...... 31

RECOMMENDATION:

That Council approve the recommended actions outlined in the report.

Services Committee Page 5

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

8: RFT 18-18 Prequalified Panel of Concreters & Civil Work Contractors

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 16/23214 ...... 74

RECOMMENDATION:

That Council accepts the recommendation of the Tender Evaluation Panel in relation to Request for Tender 18-18 Prequalified Panel of Concreters and Civil Work Contractors as detailed in the report.

9: RFT13-18 Supply and Install Structural Steel at Rosford Reserve

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d(iii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed reveal a trade secret. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 17/07582 ...... 130

RECOMMENDATION:

That Council accepts the Evaluation Panel’s recommendation in relation to Tender 13-18 Supply and Install of Structural Steel at Rosford Reserve as detailed in the report.

10: RFT 10-18 Construction of Bossley Park Early Learning Centre

CONFIDENTIAL - It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d(ii)) of the Local Government Act, 1993, on the grounds that: (i) commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council. and dealing with the matter in Open Session would be, on balance, contrary to the public interest. File Number: 17/09999 ...... 138

RECOMMENDATION:

That Council accepts the recommendation of the Tender Evaluation Panel in relation to the Request for tender 10-18 Construction of Bossley Park Early Learning Centre as detailed in the report.

Services Committee Page 6

REPORT BY CHAIRMAN Services Committee Meeting Date: 13 February 2018

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

The following items have been referred by Services Committee for decision by Council.

14: Australian Local Government Association - 2018 National General Assembly File Number: 10/01441 ...... 148

RECOMMENDATION:

That this matter be referred to the Ordinary Council Meeting to be held on 27 February 2018.

THAT CONCLUDES THE REPORT OF THE SERVICES COMMITTEE.

CHAIRMAN

Services Committee Page 7

Services Committee

SECTION A

‘Matters referred to Council for its decision’

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

SUBJECT: Southern Districts Soccer Football Association - Grant Funding

FILE NUMBER: 13/05323

PREVIOUS ITEMS: 137 - MPSRVSG1804 - Knight Park - Amenity Building Roof Renewal - Services Committee - 12 Sep 2017 7.00pm

REPORT BY: Chris Brown, Asset Manager (Open Space); Alison Mortimer, Manager Asset Management

RECOMMENDATION:

That:

2. Southern Districts Soccer Football Association (SDSFA) be advised of Council’s decision to deliver this project.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

SUMMARY

Council at its Ordinary Council Meeting on 26 April 2016 resolved the matching of grant funds ($35,000.00) following the completion of a project by Southern Districts Soccer Football Association (SDSFA) to design, supply and install floodlights at Knight Park Sportsfield 5.

Services Committee CSC13022018_7.DOCX Page 9 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

Southern Districts Soccer Football Association have advised that they are not in a position to complete this project as required and seek the work to be undertaken by Council.

This report seeks Council’s approval to deliver the project by increasing its match funding grant to $36,850.00 from general funds, being conditioned upon SDSFA providing Council with the grant money received in the amount of $35,000.00.

Background

Council Officers has worked closely with Clubs and Associations seeking to provide new or enhanced facilities on Council land to ensure that any capital works proposals are aligned to the City Plan 2012-2022, Council’s Asset Management Plans, as well as ensuring that any proposal for a new Council asset has the ongoing funds to meet operational requirements.

In 2016, SDSFA was successful in receiving funds through the State Government Community Building Partnerships grants program for the amount of $35,000.00 towards the installation of floodlights on Field 5 at Knight Park. Previously, this football field did not have lighting.

Council has supported SDSFA in managing and delivering this project since the grant was awarded. However, SDSFA has recently advised that they do not have the capacity to deliver the installation of the floodlights and requests Council complete the project on its behalf. In return, SDSFA will contribute the grant money they received to Council.

Purpose

The proposed project aligns with Council’s overall vision to upgrade its sports fields. However there is currently no funding allocation for such new capital work in Council’s Delivery Program or through the Special Rate Variation.

The total cost to deliver the project is estimated to be $71,850 and includes the design, supply and construction 4 x 18 meter poles with a provision of 100 lux. This will allow SDSFA to use the fields for training and competition.

The following is required in order for Council to successfully delivery the project:

1 SDSFA to provide Council with the grant money received in the amount of $35,000; 2 Council to increase its match funding from $35,000 to $36,850.

The commitment of the said amounts will allow Council to leverage these lighting works with the grant received by SDSFA to successfully delivery the project. This is in line with the intent of Council’s resolution of 26 April 2016.

Services Committee CSC13022018_7.DOCX Page 10 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 1

It is recommended that Council vote thirty-six thousand eight hundred and fifty dollars ($36,850.00) from general funds to contribute towards the installation of flood lighting at field 5 at Knight Park, subject to receiving $35,000.00 contribution from Southern Districts Soccer Football Association (SDSFA).

CONCLUSION

SDSFA was successful in receiving grant money towards the installation of floodlights to Sportsfield 5 at Knight Park but are unable to deliver the project.

This report recommends that Council delivery the project by allocating $36,850.00 from general funds to match the NSW State Government funding grant of that amount as a contribution to the design, supply and installation of floodlights at Knight Park sports field number 5 as per the 12 April 2016 report recommendations. This is conditional upon Council receiving the grant received by SDSFA of $35,000.00.

Chris Brown Asset Manager (Open Space)

Alison Mortimer Manager Asset Management

Authorisation: Acting Manager Asset Management Acting Group Manager City Resources and Chief Financial Officer Director Corporate Governance

Services Committee - 13 February 2018

File Name: CSC13022018_7.DOCX ***** END OF ITEM 1 *****

Services Committee CSC13022018_7.DOCX Page 11 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

SUBJECT: Extension of Multiyear Program Grant from the Department of Planning & Environment (DP&E) and Youth Opportunities Grant from the Department of Family & Community Services (DF&CS)

FILE NUMBER: 13/16862

REPORT BY: Carmel Aiello, Museum Co-ordinator and Education Officer; Peter Hope, Community Project Officer - Youth

RECOMMENDATION:

That:

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 1 Community Wellbeing in the Fairfield City Plan.

SUMMARY

Background

Fairfield City Museum and Gallery (FCMG) Annual Program

The Fairfield City Museum and Gallery (FCMG) has received triennial funding from the Department of Planning and Environment under the Create NSW Program since 2016.

Services Committee CSC13022018_32.DOCX Page 12 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

The grant is to support the implementation of the FCMG Strategic Plan and allows FCMG to strengthen community participation in arts and cultural activities across Western Sydney by delivering exhibitions, events, art and heritage programs.

In December, Council was advised that additional funding of $80,000.00 is to be provided, extending the grant to December 2019.The grant will be used to support the position of a Museum and Gallery Programs Officer for the 2019 calendar year. This position will work in partnership with permanent staff at the FCMG and key services across the Fairfield LGA to continue the Strategic Plan, expand audience participation and grow community involvement in the arts. Engaging residents and other stakeholders into interactive activities builds positive experiences, develops knowledge and skills in the arts and heritage studies.

This grant enables implementation of the Fairfield City Museum and Gallery Strategic Plan and the Fairfield City Plan – Theme 1 (Community Well Being) with reference to Goal A: A diverse community of many cultures that is valued and celebrated and Goal D: An inclusive city with access to opportunities for the community.

Choose Life (Skills) Program

Council has been successful in obtaining a Youth Opportunities grant for $50,000.00 from the NSW Department of Family and Community Services for the Choose Life (Skills) Program. The grant will allow Council to work in partnership with local community organisations to deliver interactive life skills workshops to increase lifelong learning for young people, enhancing their employability and independence. The grant will fund a worker 3 days per week and will be rolled out within local youth centres between March and December 2018. This project will empower young people to possess the skills required post high school that are essential to navigate adulthood. This project will work in partnership with key services across the Fairfield LGA to provide engaging, interactive activities.

This grant enables implementation of the Strategy for Young People in Fairfield City in the Fairfield City Plan under Goal D: An inclusive city with access to opportunities for the community and under Key Priority Area 1.4 Education, Training and Employment.

CONCLUSION

The triennial grant from Create NSW enables FCMG to expand its program of exhibitions and events to support the Fairfield City Museum and Gallery Strategic Plan to provide opportunities for all residents to enjoy our arts and heritage facilities and participate in building civic pride through participation in events, workshops as well as exhibitions that explore and celebrate our City’s cultural and artistic legacy.

The Youth Opportunities Choose Life (Skills) project builds on work that Council is undertaking to promote learning outcomes in youth centres with a collaborative project between Council, youth services and young people. The project aligns with Council’s Strategy for Young People in Fairfield City.

Services Committee CSC13022018_32.DOCX Page 13 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 2

Acceptance of these grants support the work undertaken by Council as outlined in Strategic Plans and Service Plans for these outcome areas.

Carmel Aiello Museum Co-ordinator and Education Officer

Peter Hope Community Project Officer - Youth

Authorisation: Manager Social Development Group Manager City Strategic Planning

Services Committee - 13 February 2018

File Name: CSC13022018_32.DOCX ***** END OF ITEM 2 *****

Services Committee CSC13022018_32.DOCX Page 14 Section A

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

SUBJECT: Sublease of Lot 2202 DP 774903 Darling Street Abbotsbury. Related Parties: The State of NSW and City Farm Pty Ltd

FILE NUMBER: 15/20025

PREVIOUS ITEMS: 1 - Sublease from The State of New South Wales to City Farm Pty Ltd Applicant: Darling Street, Abbotsbury Related Parties: The State of New South Wales City Farm Pty Ltd - Services Committee - 09 Feb 2016

REPORT BY: Hao Dang, Property Development & Services Officer

RECOMMENDATION:

That:

3. The Land/Lease Register and financial records be updated.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 2 Places and Infrastructure in the Fairfield City Plan.

Services Committee CSC13022018_36.DOCX Page 15 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

SUMMARY

Council at its meeting of 9 February 2016 considered Item 6 and resolved to grant a sublease between The State of NSW and City Farm Pty Ltd over the Council land at Lot 2202 in DP 774903 Darling Street Abbotsbury.

The State of NSW currently holds a lease with Council over Lot 2202 in DP 774903, which was entered into in 2010 and expires on 7 February 2028. The State of NSW would pass the access rights to the operator of the farm through a sublease between themselves and the operator. As the land owner, Council needs to agree to this arrangement.

The sublease was for an initial 3 year term with 2 x 5 year renewal options through to 2028. The initial 3 year term is due to expire and the parties have advised Council the first option of 5 years is to be exercised i.e. the sublease is to be extended for the first 5 year option period.

Council’s Solicitor, Ritchie and Castellan, has advised the Council resolution adopted in the 2016 report stating “Council agree to the sublease between The State of New South Wales and City Farm Pty. Ltd over Lot 2202 DP 774903 Darling Street Abbotsbury” needs to be amended to reflect Council’s intent to grant the option periods as part of the sublease.

As a result, this report seeks Council’s approval of the sublease and the extension to the term of the sublease when the option periods between The State of NSW and City Farm Pty Ltd are exercised. The resolution also includes the affixing of its Seal on the documents.

Background

The City Farm is situated on land owned by The State of NSW known as Lot 1 in DP 553350. Access to the City Farm is via land owned by Fairfield City Council, known as Lot 2202 in DP 774903 at Darling Street. An aerial photo is provided below.

Services Committee CSC13022018_36.DOCX Page 16 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

The State of NSW currently holds a lease with Council over Lot 2202 in DP 774903, which was entered into in 2010 and expires on 7 February 2028.

As the City Farm was intended (and is currently) operated by City Farm Pty Ltd, Council consented to a sublease between The State of NSW and City Farm Pty Ltd to allow City Farm Pty. Ltd. access rights over Lot 2202 in DP 774903.

Purpose

The sublease between The State of NSW and City Farm Pty Ltd expires on 7 February 2018. The sublease also contains 2 x 5 year option periods.

City Farm Pty. Ltd. is intending to exercise the first option period of the sublease (a further 5 years). Council’s solicitor, Ritchie and Castellan, has reviewed the documents and advised that the previous Council resolution does not adequately reflect Council’s intent to grant the option periods under the sublease.

As part of the effective operation of the farm, an access arrangement is required to be in place to protect the legal and financial rights of all parties. Council has previously agreed to the terms and conditions for the sublease and this report recommends continuing these as previously resolved.

The report is seeking a resolution of Council to ensure the exercise of the options to extend the term of the sublease conforms with the appropriate legal requirements.

Services Committee CSC13022018_36.DOCX Page 17 Section A - Property

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 3

CONCLUSION

The sublease between The State of NSW and City Farm Pty Ltd is due to expire. The first 5 year option period available under the sublease is intended to be exercised allowing the continuation of tenure over the Council land for access.

An amended Council resolution is required to capture the renewal of the sublease involving the same parties following the proper exercise of the option for the continued occupation of Council’s land known as Lot 2202 in DP 774903.

Hao Dang Property Development & Services Officer

Authorisation: Acting Director Community Outcomes

Services Committee - 13 February 2018

File Name: CSC13022018_36.DOCX ***** END OF ITEM 3 *****

Services Committee CSC13022018_36.DOCX Page 18 Section A - Property

Services Committee

SECTION C

‘Matters submitted to the Committee for decision subject to the right of referral’

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 14

SUBJECT: Australian Local Government Association - 2018 National General Assembly

FILE NUMBER: 10/01441

REPORT BY: Desma Ryan, Governance Co-ordinator

RECOMMENDATION:

That:

1. The Mayor and City Manager or their nominees, be appointed to attend the National General Assembly (NGA) being held in Canberra from Sunday 17 June to Wednesday 20 June 2018.

2. Any other Councillors wishing to attend the NGA, be appointed.

3. Any Motions that Council wishes to submit to the Australian Local Government Association for consideration at the NGA be submitted in writing.

SUPPORTING DOCUMENTS:

There are no supporting documents for this report.

CITY PLAN

This report is linked to Theme 5 Good Governance and Leadership in the Fairfield City Plan.

SUMMARY

The Australian Local Government Association’s (ALGA) National General Assembly for 2018 is being held in Canberra from Sunday 17 June to Wednesday 20 June 2018.

The National General Assembly brings together many hundreds of delegates from councils across Australia to debate national and priority issues facing local government. Speakers include prominent local government and national political leaders plus leading Australian experts from fields of interest and relevance to local government.

Services Committee CSC13022018_44.DOCX Page 148 Section C REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 14

Participants of this Conference will:

 Debate matters of national importance to local government  Hear from peers, national political leaders and senior Australian government executives  Be informed on key national issues  Meet and interact with local government employees and elected members from across Australia.

At the time of compiling this report, there is no information available on the proposed Program.

Traditionally the Mayor and City Manager (or their nominees) attend this conference. The purpose of this report is to request Councillor nominations.

MOTIONS

The theme for this year’s Assembly is “Australia’s Future, Make it Local”. A Discussion Paper is available from the ALGA to assist councils in developing motions that fall under this theme, if required.

As the motions need to be endorsed by Council and forwarded to the ALGA by Friday 30 March 2018, all submissions need to be finalised and adopted at the Council Meeting on 27 March 2018.

All motions submitted from Council will be reviewed by the National General Assembly Committee to determine eligibility and inclusion in the Conference business papers.

REGISTRATION

Full Registration: Early Bird before 4 May 2018 = $969.00 per delegate Standard before 1 June 2018 = $1,290.00 per delegate The above listed fees include the Welcome Reception on Sunday 17 June 2018.

Optional social functions: Buffet Dinner – Monday 18 June 2018 - $100.00 per delegate NGA Dinner at Parliament House – Tuesday 19 June 2018 - $130.00 per delegate

Day Registration: Monday 18 June 2018 - $529.00 per delegate Tuesday 19 June 2018 - $529.00 per delegate Wednesday 20 June 2018 - $320.00 per delegate Monday 18 June & Tuesday 19 June - $1058.00 per delegate Tuesday 19 June & Wednesday 20 June - $849.00 per delegate

Services Committee CSC13022018_44.DOCX Page 149 Section C

REPORT BY CHAIRMAN SERVICES COMMITTEE

Meeting Date 13 February 2018 Item Number. 14

Any additional costs incurred as a result of a Councillors’ partner attending, will be borne by the Councillor.

CANCELLATION

An administration charge of $110.00 will be made to any participant cancelling before Friday 4 May 2018. Cancellations received after Friday 4 May 2018 will be required to pay full registration fees. However, if you are unable to attend, substitutes can be made at no additional cost.

ACCOMMODATION

$380.00 per delegate per night, is based on the cost to stay at Crowne Plaza which is the closest hotel to the Convention Centre, where the Assembly will be held.

TRAVEL

A Council vehicle is available for those wishing to travel by motor vehicle.

Desma Ryan Governance Co-ordinator

Authorisation: Manager Governance and Legal Group Manager City Governance & Community

Services Committee - 13 February 2018

File Name: CSC13022018_44.DOCX ***** END OF ITEM 14 *****

Services Committee CSC13022018_44.DOCX Page 150 Section C

Traffic Committee

REPORT BY CHAIRMAN

DATE OF MEETING: 12 February 2018 LOCATION: Committee Rooms TIME: 2.30pm

REPORT BY CHAIRMAN Traffic Committee Meeting Date: 12 February 2018

ITEM SUBJECT PAGE

SECTION A ‘Matters referred to Council for its decision’

There are no reports submitted for this section.

SECTION C ‘Matters submitted to the Committee for decision subject to the right of referral’

There are no reports submitted for this section.

THAT CONCLUDES THE REPORT OF THE TRAFFIC COMMITTEE.

CHAIRMAN

Traffic Committee Page 2