Packet: July 6, 2021

Table of Contents

Agenda 2 Agenda Items 5a. City Council Minutes 8 5b. Register of Audited Demands 22 5c. Treasurer's Reports 32 5d. Purchase of Type III Engine 48 5e1. Reso. 21-43, Majestic Cycling 52 5e2. Reso.21-44,Award of Hormel, Ramona Contract 64 6a. By-District Voting for Council Elections 70 6b. Employment Agreement, Ciotti 100 6c. White Ave.Storm Drain Pipe, Gold Line 106 6d. Standard of Cover Analysis,Community Risk 108

1 CITY OF LA VERNE CITY COUNCIL AGENDA

Tim Hepburn, Mayor www.cityoflaverne.org (909) 596-8726 - Phone Muir Davis, Mayor Pro Tem (909) 596-8740 - Fax Robin Carder, Council Member City Hall Council Chamber Rick Crosby, Council Member 3660 D Street Wendy M. Lau, Council Member La Verne, CA 91750

Tuesday, July 06, 2021 - 6:30 p.m.

In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Tonight’s Council Meeting will again be closed to the public in compliance with Governor Newsom’s Executive Order to minimize the spread of the COVID-19 Virus. However, the City encourages public participation and as such wants to make residents aware of the following opportunities on how to participate:

1) View the meeting through the City’s website at www.cityoflaverne.org and click on the green “Council Meeting Live Stream” button.

2) Individuals can email their comments to the Assistant City Clerk at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

3) Individuals who wish to share their comments directly during the meeting may do so by emailing the Assistant City Clerk at [email protected] with their phone number and the item(s) they wish to speak on. Requests will be accepted before and throughout the meeting and staff will call you back at the appropriate time. Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

4) If you wish to participate via Zoom, you will need to register at https://us02web.zoom.us/webinar/register/WN_GKlF7zPwSAOhT2Lb9NX05A before 5:00 p.m. on Tuesday, July 6, 2021, and please be aware that space is limited. You will have the ability to watch the meeting in real time and raise your hand to request to comment as appropriate on the current agenda item(s). Once it is your turn to speak, you will be brought into the meeting and have the ability to turn your video on when called upon.

2 AGENDA, La Verne City Council Meeting, Tuesday, July 06, 2021, Page 2

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Council Member Lau, Council Member Crosby, Council Member Carder, Mayor Pro Tem Davis and Mayor Hepburn.

4. ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS (Any person who wishes to make a brief announcement of a future community event that is open to the general public may do so at this time.)

5. CONSENT CALENDAR (All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.)

a. City Council Minutes of June 21, 2021, to be received and filed.

b. Register of Audited Demands in the amount of $198,630.43 dated June 3, 2021 and in the amount of $1,171,260.26 dated June 10, 2021, and in the amount of $1,300,016.32, dated June 17, 2021, approval recommended by Interim Finance Director Alvarado.

c. Treasurer’s Reports for the month of December of 2020 and for the months of January, February, and March of 2021, to be received and filed.

d. Purchase of Type III Engine - Our current Type III brush engine is 20 years old and outside of the NFPA standard for front line use. The standard for front line engine replacement is 15 years. As such, appropriation for a replacement has been included in the 2021-22 Budget.

Interim Fire Chief Waterhouse recommends that the City Council approve the purchase price of $380,363 for the Model 34 Type III Wildland fire engine, VIN number 3HAEETARXNL239700, from Boise Mobile Equipment; and authorize the City Manager to execute the attached promissory note outlining the terms of repayment.

3 AGENDA, La Verne City Council Meeting, Tuesday, July 06, 2021, Page 3

e. Staff recommends approval and passage of the following Resolutions:

1. Resolution No. 21-43 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MAJESTIC CYCLING FOR THE LA VERNE GRAND PRIX- The City Council is requested to consider a street closure for the La Verne Grand Prix event. Majestic Cycling has submitted a request to use portions of Wheeler, Yeager, Wright Avenues and Puddingstone Drive for a cycling race on Saturday, July 24, 2021 between the hours of 11:00 a.m. to 11:00 p.m.

Community Development Director Scherer recommends that the City Council adopt Resolution No. 21-43 authorizing the City Manager to execute the Agreement with Majestic Cycling permitting the cycling race on specified streets.

2. Resolution No. 21-44 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH ALL AMERICAN ASPHALT FOR THE HORMEL RAMONA ET AL GRIND AND OVERLAY PROJECT - The Public Works Department recently solicited bids for street maintenance in the Hormel/Ramona et al neighborhood. The planned maintenance includes the cold milling of 2” of the existing asphalt and capping with a 2” lift of hot mix asphalt. The project was advertised on May 10 and May 17, 2021 with bid proposals received and opened via our new electronic platform “PlantBids” on June 2, 2021. This project is categorically exempt from the California Environmental Quality Act, Section 15301 - Existing Facilities, and City of La Verne environmental guidelines.

Public Works Director Igoe recommends that the City Council approve Resolution No. 21-44, awarding a public works contract to All American Asphalt, the lowest, most responsible bidder, in the amount of $443,333.00.

6. OTHER MATTERS

a. Initiating Procedures for Establishing and Implementing By-District Voting for City Council Elections - Mayor Pro Tem Davis and Councilmember Carder are asking for Council approval of the initial steps to institute by-district voting for Council elections in the City.

STAFF RECOMMENDATION: The City Council should

1. Adopt Resolution No. 21-47, as follows:

Resolution No. 21-47 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, EXPRESSING THE CITY COUNCIL’S INTENTION TO INITIATE PROCEDURES FOR ESTABLISHING AND IMPLEMENTING BY-DISTRICT ELECTIONS FOR CITY COUNCIL MEMBERS.

2. Accept and approve the proposal of National Demographics Corporation with the optional project website element.

3. Appropriate the sum of $50,000 for this project.

4 AGENDA, La Verne City Council Meeting, Tuesday, July 06, 2021, Page 4

b. Agreement for Temporary Employment (Anthony Ciotti) - Deputy Director of Public Works Anthony Ciotti has submitted paperwork to retire after a long career in public service with him serving the City of La Verne for 13 years. Due to unfortunate circumstances, the City’s Fleet Manager position is currently vacant leaving a substantial gap. One of the many roles Mr. Ciotti has had as the Deputy Director of Public Works was overseeing fleet division operations. The City is interested in retaining Mr. Ciotti’s services to fill the City’s current gap as the interim Fleet Manager while a recruitment process for a permanent replacement is completed. In order to be compliant with California Law and the 2013 Pension Reform Act, it is necessary for the City Council to certify there is an urgent need to waive the 180 day waiting period as well as take an action affirming the execution of such employment arrangements. Resolution No. 21- 45 and the agreement satisfy those requirements.

STAFF RECOMMENATION: The City Council should approve Resolution No. 21-45, authorizing the City Manager to execute an agreement with Anthony Ciotti to provide temporary, part-time employment.

Resolution No.21-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF -LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH “RETIRED ANNUITANT” ANTHONY CIOTTI AS INTERIM FLEET MANAGER AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME.

c. White Ave. Storm Drain Pipe Replacement Necessitated by Gold Line Construction - Kiewit Parsons Joint Venture (KPJV) is continuing with their advancements on construction efforts related to the Metro Gold Line (now Metro L Line) light rail project. As part of the work, various utility improvements were needed for water, sewer and storm drain lines with much of this utility work having been completed thus far. However, two 24” storm drain lines previously believed to be owned by Southern California Regional Rail Authority (SCRRA, aka Metrolink) are now believed to be owned by the City of La Verne and require replacement. Staff therefor recommends these pipes be replaced by KPJV versus independent construction contracts due to this being time sensitive and there being a cost saving of KPJV being mobilized and available to complete the needed work.

STAFF RECOMMENDATION: The City Council should appropriate $391,772 from the Storm Drain Fund (419) to replace two 24” corrugated metal storm drain pipes on White Avenue within the Metrolink right-of-way.

5 AGENDA, La Verne City Council Meeting, Tuesday, July 06, 2021, Page 5

d. Approval of a Standards of Cover Analysis/Community Risk Assessment - Summary: A request for quote of a Standards of Coverage Analysis and Community Risk Assessment (SOC/CRA) was sent to three reputable firms. This document is necessary to provide the City and Department current objective data which will be used to compare our existing service delivery model to the industry standard and the future fire service needs for the City of La Verne.

STAFF RECOMMENDATION: The City Council should authorize the City Manager to execute an agreement with AP Triton, a qualified and experienced consulting firm to provide the City of La Verne with a Standards of Cover (SOC) and Community Risk Assessment (CRA) Analysis of their Fire and Emergency Medical service operations.

7. PUBLIC COMMENTS/ORAL COMMUNICATIONS - This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Please email your public comment to the Assistant City Clerk at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. If you wish to speak, email your phone number and staff will call you back. There is a 3-minute time limit on public comments.

8. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS - Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.

6 AGENDA, La Verne City Council Meeting, Tuesday, July 06, 2021, Page 6

9. CLOSED SESSION:

The City Council will meet in Closed Session pursuant to Government Code Section 54957.6 for the following:

Conference with Labor Negotiator

Negotiators: City Manager, Assistant to the City Manager, Senior Management Analyst, and City Attorney.

Employee Organization(s): La Verne City Employees Association, La Verne Police Officers’ Association, La Verne Firefighters’ Association, La Verne Police Middle Management Association and all unrepresented employees.

10. ADJOURNMENT

The next regular meeting of the La Verne City Council is on Monday, July 19, 2021, at 6:30 p.m.

The La Verne City Council thanks the residents for taking all precautions to prevent the spread of the COVID-19 Virus.

ADVISORY STAFF

____ Robert Russi, City Manager ____ JR Ranells, Assistant to the City Manager ____ Robert Kress, City Attorney ____ Lupe Gaeta Estrella, Assistant City Clerk ____ Shawn Igoe, Public Works Director ____ Eric Scherer, Director of Community Development ____ Mark Alvarado, Interim Finance Director ____ Nick Paz, Police Chief ____ Lawrence Waterhouse, Interim Fire Chief ____ Yvonne Duran, Community Services Manager ____ Cody Howing, Deputy City Engineer

Posting Statement: On June 29, 2021, a true and correct copy of this Agenda was posted on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at cityoflaverne.org.

7 Tuesday, July 6, 2021 City Council Meeting Page No. 1

IIIINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF

Monday, June 21, 2021

,| ln order to minimize the spread of the COVID-19 Virus, Govemor Newsom issued an Executive Order that temporarily suspends requirements ofthe Brown Act. The Council Chambers was closed to the public, La Verne CityCoun;il Mdmbers atiended this meeting telephonically, and meeting was live streamed on the City's website.

2. A regular meeting of the La Veme City Council was called to order by Mayor Hepbum at 6:p.m.

3. Council Members present: Mayor Tim Hepbum Mayor Pro Tem Muir Davis Council Member Robin Carder Council Member wendy Lau Council Member Rick Crosby

Absent: None.

Advisory personnel Present: City Manager Robert Russi Assistant to the City Manager JR Ranells City Attorney Robert L. Kress Assistant City Clerk Lupe Gaeta Estrella Public Works Director Shawn lgoe lnterim Finance Director Mark Alvarado Community Development Director Eric Scherer Community Services Manager Yvonne Duran

4. Pledge of Allegiance was led by Mayor Pro Tem Davis.

5. Presentation by San Gabriel Board Chair and Claremont vice Mayor Jed Leano representing the San Valley Regional Housing Trust cabriel Valley Regionat Housing Trust (SGVRHT) provided an update along (SGVRHT) with a slide piesentation on the San Gabriel Valley Regional Housing Trust's accomplishments over the past year and plans for the next year.

6. Announcements of Upcoming City Manager Russi announced that the La Veme Chamber of Commerce' the Community Events Cit! of La Verne and Bonita High School are sponsoring a Community Yard Saie on Saturday, July 31, 2021 from 8 am to noon at the Bonita High School parking lot.

7. Consent Calendar It was moved by Davis, seconded by Crosby, and unanimously canied by roll call to accept, approve, or act on the Consent Calendar items. Mayor Pro Tem Carder declared a conflict of interest and abstained from voting on Resolution No. 21-35, because she owns property within the boundaries of Maintenance District 84-1 M.

City Council Adjourned and of June 7, 2021, received Regular Minutes and filed. 20, Register of Audited Demands in the amount of $2,813,499.36 dated May 2021 and in the amount of $972,018.20 dated MaY 27 ,2021. ?rl recommended by tnterim Finance Director Alvarado.

8 Tuesday, July 6, 2021 City Council Meeting Page No. 2 City Council Minutes, Monday, June 21, 2021, Page2,

Traffic Control Plan for the Traffic Gontrol Plan for the Fourth of July Parade - Each year, the City Fourth of July Parade hosts community events to celebrate our nation's independence. The largest event is the Fourth of July Parade on City streets through Old Town La Verne. This year, the parade will be held on Saturday, July 3rd as is tradition, when the 4th falls on a Sunday. The City Engineer prepared a traffic control plan for the parade route. Formal adoption of this plan by the City Council will limit the City's liability exposure by providing design immunity.

Senior Management Analyst Lopez recommended that the Council adopt the traffic control plan for the Fourth of July Parade. Approved as recommended.

Staff recommended approval and passaqe of the followinq Resolutions:

Resolution No. 21-30, Resolution No. 2{-30 - A RESOLUTION OF THE CITY COUNCIL OF Adopting an Appropriations THE CITY OF LAVERNE, COUNTY OF LOS ANGELES, STATE OF Limitation for the 2021-22 CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMITATION FOR THE FiscalYear 2021-22 FISCAL YEAR. APProved.

Resolution No. 21-31, @ A RESOLUTION OF THE Clry COUNCIL OF Adopting a Budget for the 2021- THE CITY OF LAVERNE, COUNTY OF LOS ANGELES, STATE OF 22 FiscalYear CALIFORNIA, ADOPTING A BUDGET FOR THE2021.22 FISCAL YEAR. Approved.

A proposed budget was submitted and discussed during the City Council Budget Study Session held on June 7,2021. At that study session, the City Maniger and each of the department heads presented their respective sections of the budget document for Council discussion and consideration. Adopting Resolution No. 21-31 will officially adopt the 2021'22 budget.

ln addition, every year the City must adopt an annual appropriations limit consistent with requirements of California law. The appropriations limit pertains to City expenditures paid by tax proceeds. Appropriations flnanced by service fees, grants and other non-tax revenues are exempt. The City's proposed 2021-22 budget reflects appropriations well under this limit.

lnterim Finance Director Alvarado recommended that the City Council adopt Resolution No. 21-31 adopting the budget for the 2021'22 fiscal year' and Resolution 21-30 adopting the 2021-22 AppropriationsLimit. Approved.

Resolution No.21-32, W- A RESOLUTION OF THE CITY COUNCIL, CITY OF Approving the Engineer's TN VERUC, COUNry OF LOS ANGELES, STATE OF CALIFORNIA' Report for Annual LevY of APPROVING THE 'ENGINEERS REPORT' FOR ANNUAL LEVY OF Assessments for Fiscal Year ASSESSMENTS FOR FISCAL YEAR 2021-22 IN THE EXISTING 2021 -2122, Declaring its LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID lntention to Provide and Collect CITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY Assessments and Setting AND COLLECTION OF ASSESSMENTS FOR SAME DISTRICT Public Hearing for LandscaPing PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE & Lighting District No. 6 (LLMD STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, No.6) AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD No. 6). Approved.

9 Tuesday, July 6, 2021 City Council Meeting Page No. 3 City Council Minutes, Monday, June 21 ,2021, Page 3,

Pursuant to the requirements of the Landscape and Lighting Act ol 1972, part of Division 15 of the Streets and Highway Code of the State of California, an Engineer's Report for Landscape and Lighting Maintenance District No. 6, including special zones, those areas receiving specific benefit in addition to the special citywide benefit has been prepared for City Council approval. Said approval sets the levy of assessments for Fiscal Year 2021-22 and sets the public hearing for July 19, 2021. No change in the assessment levy is being proposed for the subject special benefit in Zones 2,3, 4-1, and 4-2. Zone 5 is proposed to have the levied assessment reduced below the maximum assessment amount to draw down reserves. The formation of Zone 6 allowed for CPI increases which with the March 2021 CPI of 2.2o/o allows for a maximum assessment per parcel of $284.09. A levy ot $242.26 is proposed in this zone

Deputy City Engineer Howing recommended that the City Council adopt Resolution No. 21-32, preliminarily approving the Engineer's Report and setting the public hearing for the levying of assessment for Citywide District and the subject Zones for July 19,2021. Approved.

Resolution No.21-33, @- A RESOLUTION OF THE CITY COUNCIL, CITY OF Approving the Engineer's LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, Report for Annual Levy of APPROVING THE 'ENGINEERS REPORT' FOR ANNUAL LEVY OF Assessments for Fiscal Year ASSESSMENTS FOR FISCAL YEAR 2021-22 !N THE EXISTING 2021 -2122, Declaring its LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID lntention to Provide and Collect C]TY, DECLARING lTS INTENTION TO PROVIDE FOR ANNUAL LEVY Assessments and Setting AND COLLECTION OF ASSESSMENTS FOR SAME DISTR]CT Public Hearing for Landscaping PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE & Lighting District No. 7 (LLMD STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, No. 7) AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD#7).

Pursuant to the provisions of Division 15, Part 2, of the Streets and Highway Code, an Engineefs Report for Landscape and Lighting Maintenance District No. 7 (La Verne Heights lll) was prepared for City Council preliminary approval. Said approval sets the levy of assessments for Fiscal Year 2021-22 and sets the public hearing for July 19,2021. There is a proposed increase to the assessment amount levied for this Fiscal Year to lOcjress increased maintenance costs. The proposed assessment amount of $630.00 is below the maximum allowable assessment of $693'26.

Deputy city Engineer Howing recommended that the city council adopt nesolution 21-43, preliminarily approving the Engineer's Report and set the public hearing for levying a full year's assessment for July 19,2021. Approved.

10 Tuesday, July 6, 2021 City Council Meeting Page No. 4 City Council Minutes, Monday, June 21 ,2021, Page 4,

Resolution No.21-34. W A RESOLUTION OF THE CITY COUNCIL, CITY OF Approving the Engineer's LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, Report for Annual Levy of APPROVING THE "ENGINEERS REPORT' FOR ANNUAL LEVY OF Assessments for Fiscal Year ASSESSMENTS FOR FISCAL YEAR 2021-22 IN THE EXISTING 2021 -2122, Declaring its LANDSCAPING & LIGHTING MAINTENANCE DISTRICT WITHIN SAID lntention to Provide and Collect CITY, DECLARING ITS INTENTION TO PROVIDE FOR ANNUAL LEVY Assessments and Setting AND COLLECTION OF ASSESSMENTS FOR SAME DISTRICT Public Hearing for Landscaping PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2, OF THE & Lighting District No. 8 (LLMD STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, No.8) AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON (LLMD #8). Approved.

Pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code, an Engineer's Report for Landscape and Lighting Maintenance District No. 8 (MarshallCanyon Estates Specific Plan development) has been prepared for City Council preliminary approval. Said approvalsets the levy of assessments for Fiscal Year 2021-22 and sets the public hearing for July 19, 2021. ll is proposed to set the levy at the 1996-97 approved full yea/s assessment of $249.70 Per Parcel.

Deputy city Engineer Howing recommended that the city council adoplthe attached R-esolution No. 21- 34, preliminarily approving the Engineer's Report and setting the public hearing for July 19,2021' Approved.

Resolution No.21-35, Resolution No.2{-35 - A RESOLUTION OF THE Clry COUNCIL, CITY OF Declaring its lntention to LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, Provide and Collect DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND Assessments and Setting COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2021-22lN A Public Hearing for SPecial SPECIAL MAINTENANCE DISTRICT, AND SEfiING A TIME AND PLACE Maintenance District 84-1 M FOR PUBLIC HEARING THEREON (84-1M.) Approved (4'1, Carder (84-1M) Abstained)

The City Council was asked to review the Enginee/s Report.for Maintenance District No. 84-1M. The report contains a reference to the existing plans and specifications for the area to be maintained, the estimated cost to maintain for the Fiscal Year July 1,2021to June 30,2022, and the assessment diagram. lt is proposed that there will be no change in the levy froq the^previous twenty- nine years ($8.00 per parcel). Staff recommended that City Councilapprove the Enginedr's Report on a preliminary basis and set the Public Hearing for Jug 1{ 2021. (PLEASE NOTE: Council Member Carder declared a conflict of interest and abstained from voting on this matter, because she owns propefi within the boundaries of Maintenance District 84-1M.) Approved.

Deputy City Engineer Howing recommended that the City Council adopt the atticnbd R-esolution No.21-35, approving the Enginee/s Report, setting the public hearing for July 19,2021. Approved.

Resolution No. 21-36, Resolution No. 2l-36 - A RESOLUTION OF THE CITY COUNCIL OF OF Authorizing the Director of THETIN' Otr LAVERNE, COUNTY OF LOS ANGELES, STATE TO Public Works to Execute a CALIFORNIA, AUTHORIZING THE DIRECTOR OF PUBLIC WORKS OF State Master Agreement with EXECUTE A STATE MASTER AGREEMENT WITH THE STATE PLAN. the State of California CALIFORNIA (CALTRANS) FORA LOCAL ROAD SAFETY (CALTRANS) for a Local SafetY Approved. Plan

11 Tuesday, July 6, 2021 City Council Meeting Page No. 5 City Council Minutes, Monday, June 21, 2021, Page 5,

The completion of a Local Road Safety Plan is a requirement to apply and receive Highway Safety lmprovement Program (HSIP) funds in the future and will ensure the City continues to meet the their eligibility for funding. The City of La Verne has received HSIP grants in the past.

Public Works Director lgoe recommended that the City Council approve Resolution No. 21-36 designating the Director of Public Works as the authorized administrator for a State Master Agreement with Caltrans and approving the submission of such applications. Approved.

Resolution No. 21-37, W - A RESOLUTION OF THE CITY COUNCIL OF Authorizing the Execution of an THE CIry OF LAVERNE, COUNTY OF LOS ANGELES, STATE OF Amendment to Agreement with CALIFORNIA, AUTHORIZING THE EXECUTION OF AN AMENDMENT the Puente Basin Water AgencY TO THE AGEEMENT WITH THE PUENTE BASIN WATER AGENCY FOR for Leasing the Old Baldy Well THE PURPOSE OF LEASING THE OLD BALDY WELL FACILITYAND Facility and Groundwater LEASE OF GROUNDWATER RIGHTS FROM THE GANESHA BASIN. Rights from the Ganesha Basin Approved.

Since the mid 1980's, the Old Baldy well located at Fifth and C Streets, has been inactive due to water quality issues and remains impractical for City use. ln an effort to realize some benefit from this dormant facility, staff, following Council's direction, negotiated an agreement with the Puente Basin Water Agency (PBWA) in 2018. This allowed the use of the Well site and production oiup to 750 acre-feet of water from the Ganesha Basin. Similar agreements have been in place since the mid 1990's, but rarely implemented due to a City and PBWA now wish to amend the agreement to variety of reasons. The - clarify Section 2.2 of the agreement to address that the water lease is a sale of watei by the City to PBWA, and not a transfer of any groundwater production rights.

Public Works Director lgoe recommended approval of Resolution No. 21-37, authorizing the Mayor to execute the amendment to the lease agreement with the Puente Basin WaterAgency, clarifying Section 2.2of lhe agreementto address that the water lease is a sale of water by the City to PBWA, and not a transfer of any groundwater production rights. Approved.

8. Hearing to Determine NecessitY lnterim Finance Director Alvarado reported on the hearing to determine the of Utility User's Tax necessity of the Utility User's Tax. He stated that the provisions- of Ordinance No. 9S5 iequire an annual hearing to determine the necessity of continuing the city,s utility use/s Tax (UUT). The City's proposed 2021-22 budgetfully utilizes the $2,856,000 in UUT revenue estimated for the fiscal year indicating that the UUT should be continued.

lnterim Finance Director Alvarado recommended that based on the City's expected funding needs, the City Council should maintain the City's UUT at the current voter aPProved rates.

Mayor Hepburn opened the public hearing and called for public comment on this matter.

There was none.

It was moved by Carder, seconded by Lau, and unanimously carried by roll call to maintain the Gity's UUT at the current voter approved rates.

12 Tuesday, July 6, 2021 City Council Meeting Page No. 6 City Council Minutes, Monday, June 21 ,2021, Page 6,

9. City of La Verne's 2020 Urban Public Works Director lgoe reported on the City of La Verne's 2020 Urban Water Management Plan and Water Management and Water Shortage Contingency Plans. He stated that Water Shortage Contingency the California Urban Water Management Plan Act requires water suppliers Plan Urban Water Management providing water to 3,000 or more customers or more than 3,000 acre-feet of Plan water per year to update and adopt an Urban Water Management Plan every five years. The plan aids water utilities in assessing their water resource needs to ensure the appropriate level of service reliability to meet customer demand both today and in the future. The plan is also used by the State to assist in the assessment of water resource reliability State-wide.

Mayor Hepburn opened the public hearing and called for public comment on this matter.

There was none.

It was moved by Davis, seconded by Carder, and unanimously carried by roll callto approve the Resolution No. 21-38, adopting the 2020 Urban Management Plan and the Water Shortage Contingency Plan.

Resolution No. 21-38, @ A RESOLUTION OF THE CITY COUNCIL OF THE Adopting the 2020 Urban Water CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF Management Plan and Water CALIFORNIA, ADOPTING THE 2O2O URBAN WATER MANAGEMENT Shortage Contingency Plan PLAN AND WATER SHORTAGE CONTINGENCY PLAN. Approved.

10. Protest Hearing for ProPosed Public Works Manager Tracey Costello reported on the proposed refuse rate Refuse Rate lncrease increase. She stated that pursuant to the terms of the existing agreement with Waste Management, they have submitted a request for a rate adjustment for residential and commercialservice. Despite the adjustment, the proposed rates remain below the median to those of local agencies in the immediate area. ln compliance with measures associated with Proposition 218, this protest hearing has been scheduled to receive any protests regarding this rate increase. Pending the outcome of the public hearing, Council was asked to authorize the proposed rate increase for commercial and residential refuse service provided by Waste Management. She introduced Teri Muse from Waste Management who was present to answer any questions by the City Counciland public.

Mayor opened the protest hearing and called for public comment or written protests against the proposed increase.

There was one public comment via the webinar. (To hear what was said during public comment, please visit the City's website to view the archived Council meeting).

Two (2) written protests were submitted via emailagainst the proposed refuse increase and received by the City Council and are attached.

It was moved by Davis, seconded by Crosby and unanimously carried by roll callto approve Resolution No. 21-39 declaring the results of the proceedings for adopting refuse fees.

13 Tuesday, July 6, 2021 City Council Meeting Page No. 7 City Council Minutes, Monday, June 21 ,2021, Page 7,

Resolution No. 21-39, Resolution No. 2{-39 - A RESOLUTION OF THE CITY COUNCIL OF Declaring the Results of the THE CIry OF LA VERNE, COUNry OF LOS ANGELES, STATE OF Proceedings for Adopting CALIFORNIA, DECLARING THE RESULTS OF THE PROCEEDINGS FOR Refuse Collection Fees ADOPTING REFUSE COLLECTION FEES IN ACCORDANCE WITH ARTICLE XlllD OF THE CALIFORNIA CONSTITUTION. Approved.

It was moved by Davis, seconded by Crosby to approve Resolution No. 21-40 approving a rate adjustment for refuse service provided by Waste Management of San Gabriel/Pomona Valley effective July 1, 2021 and January 1,2022, since there were only two (2) protests.

Resolution No. 21-40, Resolution No. 2,l{0 - A RESOLUTION OF THE CITY COUNCIL OF Approving a Rate Adjustment THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF for Refuse Services Provided CALIFORNIA, APPROVING A RATE ADJUSTMENT FOR REFUSE by Waste Management of San SERVICES PROVIDED IN THE CITY OF LAVERNE BYWASTE Gabriel/Pomona Valley MANAGEMENT OF SAN GABRIEUPOMONAVALLEY.

11. Consulting Services Agreement Assistant to the City Manager Ranells reported on the agreement for with CivicPlus for Design and consulting services with CivicPlus for design and implementation of a new City lmplementation of a New City Website. The City of La Verne is seeking a complete redesign of its website to Website enhance the user experience, simplify content management, and provide improved citizen-centric information and customer service to the community. After issuing a Request for Proposals, the City received seven proposals for professionalwebsite services with CivicPlus being recommended as the most responsible proposer. He introduced Mr. Solomon Grover from CivicPlus who was available to answer any questions by Council and the public.

Mayor Hepburn called for public comment on this matter.

There was none.

It was moved by Crosby and seconded by Lau, and unanimously carried by roll call to approve Resolution No.21-41, authorizing the City Manager to execute a Consulting Services Agreement with CivicPlus for the services needed to redesign the Gity's website. The form of this agreement will be similar to the terms described in the Master Services Agreement, as well as the Statement of Work for a period of five (5) years. The total contract amount is for $34,314 in year one with an annual maintenance fee of $9,832 thereafter. No additional appropriation is necessary as this has been included in the Fiscal Year 2021' 2022budget.

Resolution No.21-41, @ - A RESOLUTION OF THE CITY COUNCIL OF Approving an Agreement with THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CivicPlus, LLC, for Website CALIFORNIA, AUTHORIZING THE CITY MANAGER TO FINALIZE AND Redesign Services EXECUTE AN AGREEMENT AND ASSOCIATED DOCUMENTS FOR WEBSITE REDESIGN SERVICES WITH CIVICPLUS, LLC.

14 Tuesday, July 6, 2021 City Council Meeting Page No. 8 City Council Minutes, Monday, June 21, 2021, Page8,

12. Consider Approval of the Draft Communi$ Development Director Scherer reported on the draft Partnership Partnership Agreement with Agreement with the La Verne Chamber of Commercelor 2021'2022. He the La Verne Chamber of stated that the La Verne Chamber of Commerce has submitted an updated Commerce for 2021-2022 Partnership Agreement tor a 12-month term; July 1, 2021 through June 30, 2022.'fhe Chamber of Commerce is requesting a total financial subsidy of $4O,OOO over the 12-month term, in four equal quarterly payments of $10,000. This subsidy represents a status quo amount, as compared with the prior agreements. The proposed Agreement also includes renewal of the lncentive- Subsidy Program for Business Recruitment up to $3,000, and the previously approvbd line of credit. The City Council Chamber Liaison Commiftee and staff recommended that the City Council approve the La Verne Chamber of Commerce's Partnership Agreement, which includes programs and funding for a twelve-month term

Community Development Director Scherer introduced Leah Skinner, Executive Director of the La Verne Chamber of Commerce who reported on the Chamber of Commerce's past year and coming year programs and events.

The City Council thanked La Verne Chamber of Commerce Executive Director Skinner for her report and for her exceptional work in the business community.

The City Council commended Communi$ Development Director Scherer, Public Works staff a Skinner, for their hard work in assisting the business community.

Mayor Hepburn called for public comment on this matter.

There was none.

The City Council commended Community Development Director Scherer, Public Works staff and La Verne Chamber Commerce Executive Director Skinner, for their hard work in assisting the businesses community.

tt was moved by Carder, seconded by Lau, and carried unanimously by roll call to approve Resolution No.2142, approving the La Verne Chamber of Commerce's Partnership Agreement, which includes programs and funding for a twelve-month term in the amount of $40,000, an lncentive-Subsidy Program for Business Recruitment with a cost not to exceed $3,000 subject to Agreement provisions, and continuance of the previously approved line of credit not to exceed $10,000, from July 1,2021 through June 30, 2022.

Resolution No.2142, Resolution No. 2{42 - A RESOLUTION OF THE CITY COUNCIL OF Authorizing a PartnershiP ine ctrv oF LAVERNE, couNTY AUTHoRIzING A PARTNERSHIP Agreementwith La Verne AGREEMENTWITH THE LAVERNE CHAMBER OF COMMERCE (FISCAL Chamber of Commerce YEAR 2021-2022).

13. Reopening of CitY Facilities City Manager Russi reported that as of June 21, 2021, City Hall will be back to Post COVID-19 its normalhours of 8 am to 6 pm and the Public Safety Facility will be opened to the public, as well. He stated that new COVID-19 guidelines would be in place. He stated that unvaccinated individuals including Ci$ employees would need to wear mask when in Gity facilities. The public will still have to access the community services Department to the east side of ciu Hall. The Community Center will open on July 12,2021, with new COVID-19 guidelines.

15 Tuesday, July 6, 2021 City Council Meeting Page No. 9 City Council Minutes, Monday, June21,2021, Page 9,

City Manager Russi reported that the Council Chambers for Council meetings would be reopened when everyone can be safety accommodated in the room. He stated that because of the size of the Council Chamber and it being the only location with video streaming, its not possible at this time. He assured everyone that the City is working on getting the Council Chamber reopened.

14. Public Comment This was the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Mayor Hepburn called for public comment and waited for staff to check for any public comment via telephone communication.

Mayor Hepburn called for public comment.

Two (2) public comments received via the webinar. (To hear what was said during public comment, please visit the City's website to view the archived Council meeting.)

Three (3) phone communications received. (To hear what was said during public comment, please visit the City's website to view the archived Council meeting.)

One (1) public comment email received and is attached.

15. Council Comments Council Member Carder reported that she recently attended Mt. Sac's Ribbon Cutting and Groundbreaking of one of their new fiacilities. She announced that Fourth of July Tickets for the Firework Show are available at City Hall and that only cash is being accepted. She stated tickets would not be sold at the gate. She thanked everyone for their participation and that it was good Council meeting and that a lot was accomplished.

Council Member Lau thanked the members of the Fourth of July Committee and City Staff for working together on the Fourth of July event. She stated that this year, the Boy's Scouts will not be hosting their pancake breakfast but they will be selling water. She reminded the residents that Fourth of July Firework tickets are available and to bring cash. She reported on the Fourth of July parade that will be held on Saturday, July 3, 2021. She reported on the University of La Verne's recent graduation ceremonies. She hoped all the fathers had a happy Fathe/s Day and she spoke about her dad. She urged everyone to stay safe and to be kind.

Mayor Pro Tem Davis reported on the Public Banking meeting he attended. He reported aftending the Bonita Unified School Board meeting where they recognized and thanked La Verne's first responders for the saving the life of a Bonita High School coach.

Mayor Hepburn reported he also attended the School District meeting and he was honored to also recognize the first responders for their quick response in saving the coach's life. He thanked City staff for all their hard work in preparing and finalizng the City Budget.

Mayor Hepburn stated he wished to clear misunderstanding that is circulating on social media regarding City employees are rogue. He stated that was not true. He stated he supported the employees and they are one of the finest staff. He stated employees were following procedures and directions put in place by Council, and they do a fantastic job and he appreciated all the employees.

16 Tuesday, July 6, 2021 City Council Meeting Page No. 10 City Council Minutes, Monday, June 21 ,2021, Page 10,

16. Closed Session At8.22 p.m., the City Council met in Closed Session pursuant to Government Code Section 54957.6 forthe following:

Gonference with Labor Neqotiator

Negotiators: City Manager, Assistant to the City Manager, Senior ManagementAnalyst, and City Attorney. Employee Organization(s): La Verne City Employees Association, La Verne Police Officers' Association, La Verne Firefighters' Association, La Verne Police Middle Management Association and all unrepresented employees

Gonference with Labor Neqotiator

Agency Negotiators: City Manager, Assistant to the City Manager, City Attorney Unrepresented employee: Fire Chief

Conference with Leqal Gounsel - Existinq Litioation pursuant to

Save Our La Verne Environment v. City of La Verne, et al., Los Angeles Superior Court Case No. 21STCPO1854.

17. Adjournment at 9:33 p.m.

Respectfully submitted,

Lupe Gaeta Estrella, CMC Assistant Gity Clerk

17 Tuesday, July 6, 2021 City Council Meeting Page No. 11 Co"atci Afee.4-, Lu Estrella a[une aG"t c.. t

From: Leah Skinner < [email protected] > Sent: Thursday, June 17, 202L 4:L2 PM To: City Clerk Subiect: Announcement for June 21 Council Meeting

The La Verne Chamber of Commerce with the City of La Verne and Bonita High School are sponsoring a Community Yard Sale on Saturday, July 31 from 8:00am until noon, in the Bonita High School Parking Lot. This year will include a Health & Fitness Expo. Health and fitness professionals, practitioners, services and product providers will be on hand to educate about the multitude of health and fitness practices that can benefit all stages of life. There is no admission to attend, and everyone is invited to browse, shop and think fit! Spaces are available for purchase. For more information, please call the Chamber at (909) 593-5255 or visit www.LaVerneChamber.org for more information.

Leah Skinner Executive Director La Verne Chamber of Commerce (eos) se3-s26s lea h @lavernecham ber.ors

o{ as ad'vocate The Mission o{ the La Verne Chauber is to Grow Business, Build Communitg and Improve Q."litu Li(e *e {or, educate and support our businesses.

18 Tuesday, July 6, 2021 City Council Meeting Trurl illr Ztlzl Cot.ncit Hte*lgPage No. 12

RECEIVED May 9, 2021 ?02llllY I :t F'll lt lr I

CITY OF LA VERNE We are writing in favor of the proposed increase in charges for Waste Management. While we understand their point of view on this matter, we have had problems this year with Waste Management services. Since January 2021 we have had 2 incidents that required La Verne City Hall (licnya) assistance to get the problems solved after our repeated calls to Waste Management. Perhaps thought should be given by the La Verne city council to explore other refuse companies or follow the example of Claremont and use city owned trucks and services.

Thank you for the opportunity to express our concerns,

Ron and Georgia Henderson

La Verne Ca. 9612

19 Tuesday, July 6, 2021 City Council Meeting Page No. 13 xr2u)1 Cotort'it 1'19(*1\ LuoeEstrera 5'nne

From: sarah svob < [email protected]> 20?l JUH Sent: Friday, June 18, 202L8:22PM At Ailil: 55 To: City Clerk Comment re: Public Hearing to Consider Changes to n#JbnnEtt $ 3'fiticuflozvzr Subiect: .::i:.-,';,,..: :i.,ti i [L[:il( Follow Up Flag: Follow up Flag Status: Flagged

refuse services and addresses my concerns This submission is regarding the consideration of changes to rates for and reasons for my opposition to the regarding the city of La Verne negotlatlng in the best interests of its residents to date and investor documents for waste increased refuse rates based on the information provided to the resldents Management. its residents. one would hope the city of La Verne The city of La Verne negotiates water, sewer, and trash rates for city of La Verne neSotiated no reduction in the would keep in mind that it represents the residents. when I was told the residents received only two'thirds of promised services, I La Verne residents, trash services bill during the 5 weeks that had covlD-19 and therefore all services could not was appaued, I was told that some waste Management employees or endured pay cuts during the pandemlc, many of us be provided. plenty of La verne residents had covlD, tost salaries, that services had to be reduced' we all made without the benefits of federal and state assistance. My concern is not of La verne did not negotiate reduced bills for the reduced sacrifices during the pandemic. My concern is that the city services. requlred pay for services not rendered when the company had 4'057 I cannot help but wonder why waste Management in 2020. The 4th quarter of 2020 alone increased by $185 blllion doltars in revenue and a net income of 438 mlllion negatively impacted growth, ;iilr;;";it. +" quarter of 2019. Atthough decreased growth and alternate fuel credits quarter Zoloalone' waste Management paid its shareholders 2'31 EBITDA was 1.14 billion dOllarS. During the 4s of million dollars in dividends. of 10.75-11.25% and an increase in divldends waste Management has informed investors that it expects 2021growth to the increases in waste Management residential fees for the lgth consecutive year. with that in mind, I am opposed as listed in the Notice of Public Hearing' five years, effective July L of 2o2L'2o25' only 2021 rates are The Notice states there wlll be lncreases over the next years. over the twelve months of fiscal year to thlnk what the rate increases will be for the entire five listed. I shudder five increase over current rates. And that isjust the firstyearofthe 2021, each resident can expect a greaterthan 17% years of ProPosed increases. replacement LosVDamaged of 556'90 or the rates should be scrutinized also, especially the cart - The additional service you sort of business can damage your cart and then charge proposed cost of being actually lmptemented. what ssg.gg in the cart, back onto the pavement, renders long vertical splits to replace it? waste Management smashes my cart tearsthelid,andwantstohavemepayforthedamagelllRidlculous! with different colors' at what cost? My understanding is that all carts will be replaced a more reasonabre increase? what are the checked the competition or attempted to negotiate Has the city of La verne proposed additlonal information, I strongly oppose the proposed increases over the entire five years? Without increases.

Thank you for yotr consideration' barqh Svob )lb1 D'ornFan 1 U,xler,\g-

20 Tuesday, July 6, 2021 City Council Meeting Page No. 14 'Trr,r.'<, Estrella d'I, aO.}.t Co,rncl I Hee*t

From: Susan Ward Carson < [email protected]> Sent: Monday, June 21, 202L 2:46 PM To: City Clerk Subject: Open the Meetings

To Mr. Russi and City Council: Open the Council Meetings to your citizens of La Verne that elected the Council. There are no restrictions related to COVID-19 and the public is anxious to be a part of the discussion of the city activities. Our questions and concerns need to be addressed. ClTy COUNCIL: you were elected by the citizens and owe us your attention and respect. That's what was expected when we voted. Mr. Russi, Open The Meeting.We are waiting.

Susan Carson 1824 Bonita Ave. 909-260-3820

Sent from my iPad

1 21 Tuesday, July 6, 2021 City Council Meeting Page No. 15

CITY OF IA VERNE REGISTER OF AUDITED DEMANDS 61312021

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FI.JNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS

LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOI.JNT ISSIIED TO DESCRIPTION t. 69,57t.92 RKA CONSULTING GROUP ENGINEERING SERVICES - NOVEMBER 2020 AItID MARCH 2021 2. 55,637.23 VIGILANT SOLUTIONS LA VERNE PARKING MOBILELICENSE PLATE READING SYSTEM 3. 9,380.00 GREENSCAPE MAINTENANCE SERVICES INC. CITY WIDE MAINTENANCE.MAY 2O2I 4. 7,7t0.00 DE NOVO PLANNING GROUP 5. 5,000.00 NAILLOI.JNGE BUSINESS ASSISTANCE GRANT 6. 5,000.00 NEW CHINA MONGOLIAN, INC. 7. 5,000.00 XIWANG BUSINESSASSISTANCEGRANT . 8. 4,621j0 SUPERJOR COURT OF CA,COI.JNTY OF L.A. COURT CITATIONS - APRIL 2O2I .IULY 2022 9. 3,800.00 D & B POWERASSOCTATES SCHNEIDER ELECTRIC WARRA}TTY 2O2ITO JULY 10. 3,170.37 AXON ENTERPRISE,INC. AXON BODY CAMERAAilALL MOUNT 26.121.56 OTHERDEMANDS $ 195,012.58

OPERATIONS. DEMANDS OF $3,617.85 WERE PAID ON BEHALF OF LAIMPACT FOR I-AW ENFORCEMENT TASK FORCE

INTERJM FINANCE DIRECTOR

Page 1 of3 22 Tuesday, July 6, 2021 City Council Meeting Page No. 16 CITY OF LA VERNE REGISTER OF AI.JDITED DEMANDS - EXHIBIT A 6t3t2021

CTMCKNO. AMOUNT ISSI.JED TO 155448 $ 189.s0 ALL PUPPOSE DOCUMENT DESTRUCTION 155449 776.78 AT&TMOBILITY I 55450 3,170.37 AXON ENTERPRISE,INC. 155451 60.00 BETH'S ROSEVILLE ACADEMY, INC. 155452 20.00 BURRO CANYON SHOOTING PARK 155453 79.72 CHEREEMUSSACK 155454 7,710.00 DENOVO PLANNING GROUP 155455 159.00 DEPARTMENT OF GENERAL SERVICES 155456 690.00 DONNOE & ASSOCIATES INC. 155457 31.07 EWING IRRIGATION PRODUCTS 155458 309.14 FRONTIER COMMI.]NICATIONS 155459 1,124.36 GORM,INC. 155460 1,609.51 HOLLIDAY ROCK CO. 155462 1,973.00 HOME DEPOT CREDIT SERVICES 155463 2,512.16 INLAND VALLEY DAILY BULLETIN 155464 23.51 KONICA MINOLTA BUSIMSS SOLUTIONS 155465 1,015.28 LIFE.ASSIST 15s466 45.78 MAGSINO, JAMES ROMER 155467 353.00 MAK FIRE PROTECTION ENGINEERING & 155468 3,000.00 METRO GOLD LINE t55469 400.00 MOORE, TRAVIS 155470 5,000.00 NAIL LOUNGE 155471 5,000.00 NEW CHINA MONGOLIAN, INC. 155472 224.27 SANDERS LOCK & KEY 155473 85.79 SAVAGE, HOLLIE 155474 894.22 STAPLES CREDITPLAN 155475 4,621.50 SI.]PERIOR COURT OF CA,COUNTY OF L.A. 155476 741.95 T-MOBILE 155477 300.00 THE COI.'NSELING TEAM INTERNATIONAL 155478 1,173.37 U,S. POSTMASTER 155479 693.69 ULINE 155480 1,572.29 VERMONT SYSTEMS,INC. 155481 55,637.23 VIGILANT SOLUTIONS 155482 2,188.45 WELLS FARGO VENDOR FIN SERV 155483 204.66 WELLS, JOSHUA 155484 175.02 WEXBANK 155485 5,000.00 XI WANG EFT 1,393.71 ALL STARFIRE EQUIPMENT INC. EFT 93s.68 AMAZON CAPITAL SERVICES, INC. EFT 252.47 COLLEGIATE PRESS EFT 3,800.00 D & B POWERASSOCIATES EFT 9,380.00 GREENSCAPE MAINTENANCE SERVICES INC. EFT 500.00 LAW ENFORCEMENT MEDICAL SERVICES EFT 380.00 MESSINA AND ASSOCIATES EFT 34.1 8 OFFICE SOLUTIONS EFT 69,571.92 RKA CONSULTING GROUP 195,012.58

3,617.85 Total LAIMPACT Demands Total Demands $ 198,630.43

LAIMPACT Law Enforcement Task Force Demands 155486 1,075.29 BANKOFAMERICA 155487 5II.56 BPSTACTICAL,INC. 155488 9OO.OO CHARTERCOMMI.INICATIONS Page2 of 3 23 Tuesday, July 6, 2021 City Council Meeting Page No. 17 CITYOFLAVERM REGISTER OF AUDITED DEMANDS - EXHIBIT A 61312021

CHECKNO. AMOI.]NT ISSUED TO 155489 I,I3I.OO TOTALNETWORKSOLUTIONS Total $ 3,617.85

LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 3 of 3 24 Tuesday, July 6, 2021 City Council Meeting Page No. 18

CITY OF LA VERNE REGISTER OF AUDITED DEMANDS 6n0t202r

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/FI,JNDING POLICY AND TIAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

I' SUMMARYOFDEMANDS .::

LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

lr' r AMOI.JNT ISSUED TO DESCRIPTION , . 1. 23,152.s0 ALLSTATEPOLICEEQInPMENTCO. POLICE HELMET PADS 2. 8,545,00 INVERIS TRAINING SOLUTIONS, INC. POLICEBATTERYUPGRADEKITS .J'., i ., i 3. 7,8OO.OO JONES & MAYER ATToRNEY SERVICES (RETAINER) . JI,JNE 2o2I J . , 4. 5,020.91 ACV SYSTEMS, LLC OAK MESA PRESSURE REDUCING STATION SERVICE 5, 4,439,15 CORE & MAIN,LP WATER SUPPLIES AND METERS

6. 4,142.50 BABCOCK LABORATORIES, INC. WATER TREATMENT SERVICES - MAY 2021 , 7. 3,994.00 CPAC, INC. VIRTUAL MACHINE SOFTWARE LICENSE 8. 3,002.05 FRONTIERCOMMI.JMCATIONS CITY WIDE TELEPHONE SERVICES. MAY 2O2I TO JI]NE 2O2I 9, 2,7OO,OO RPW SERVICES, INC. LANDSCAPE WEED CONTROL SERVICES .MAY 2O2I IO. 2,694,83 HOPPER'S OFFICE & DRAFTING COMMI]NITY SERVICES OFFICE SI]PPLIES AND FI,JRNITURE 35,229.23 OTHERDEMANDS $ 100,720.17

DEMANDS OF $34,800.00 WERE PAID ON BEHALF OF I.A,IMPACT FOR I.AW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF $I,035,740.09 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

FINANCE DIRECTOR

Page I of4 25 Tuesday, July 6, 2021 City Council Meeting Page No. 19 CITY OF LA VERNE REGISTER OF AUDITED DEMANDS . EXHIBIT A 6n0t2021

CHECKNO. AMOI.JNT ISSUED TO 1s5490 50.00 ALEJANDRO PEREZ 155491 1,308.88 ALLAN HANCOCK COLLEGE 15s492 285.00 AMERICAN ELECTRIC SERVICES 155493 2,543,44 BRENNTAG PACIFIC, INC. 1s5494 130.00 BRITTANY SORNBORGER 155495 378.66 CHARTER COMMT]NICATIONS 155496 98.00 CITY OF LA VERNE R.S.V.P. 155497 710.00 COPWARE,INC. 155498 4,439.15 CORE & MAIN,LP r55499 3,994.00 CPAC,INC. 155500 89.00 DIRECTV,INC. 155501 48.77 EVERSOFT 155502 1,054.25 FARRAJ, NEBAL 155503 43.87 FEDEX 155504 150.00 FLORES, COLLEEN 155505 417.06 FOWLKES, JOHN M. 155506 3,002.05 FRONTIER COMMI.'NICATIONS r55507 125.31 GOLDEN STATE WATER COMPANY 155508 250.00 GOVERNMENT FINANCE OFFICERS ASSN. 155509 167.58 HOLLIDAY ROCK CO. 155510 2,694.83 HOPPER'S OFFICE & DRAFTING 15551 I 1,555.12 INLAND VALLEY DAILY BULLETIN 155512 8,545.00 INVERIS TRAINING SOLUTIONS, INC. 155513 2,400.00 JOE GRECO CABINETRY 1555 l4 7,800.00 JONES & MAYER 155515 1,710,00 KIDMANLAWLLP 155516 74.61 LA VERNE GLASS & SCREEN 155517 292.86 LAVERNE PETTY CASH 155518 1,243.05 LA VERNE POLICE DEPARTMENT 155519 1,933.74 LIFE-ASSIST 155520 221.65 MODERN IRRIGATION 155521 33.00 PACIFIC TELEMANGEMENT SYSTEMS 155522 l17.00 RADC 155523 441.00 RENNE PUBLIC LAW GROUP 155524 t21.52 SATELLITE PHONE STORE I 55525 220.50 SCIENTIA CONSULTING GROUP, INC. 155526 959.50 SIERRA PACIFIC ELEC. CONTRACTING 155527 39.40 SILVA, JULLIAN 155528 23.46 SOUTHERN CALIFORNIA EDISON 155529 221.29 STATE CONTROLLER'S OFFICE 155530 70.75 STATERBROS. MARKETS I 5553 I 382.40 TESLA 155532 306.38 TIMEWARNERCABLE 155533 299.00 TRANSI.JNION RISK & ALTERNATIVE DATA 155534 1,642.50 TRIPEPI SMITH 155535 16.91 UPS 155s36 61.44 VERIZON WIRELESS 155537 125.00 VERMONT SYSTEMS,INC. 155538 106.04 VISTA PAINT CORPORATION 155539 2,190.00 WITHERS & SANDGRENLTD. 155540 1,182.14 WM CORPORATE SERVICES, INC. 155541 700.72 ZOLL MEDICAL CORPORATION BANKDRAFT I 17.50 FRONTIER COMMI.JNICATIONS EFT 5,020.91 ACV SYSTEMS, LLC EFT 891.64 ALL STAR FIRE EQUIPMENT, INC. EFT 23,152.50 ALL STATE POLICE EQUIPMENT CO.

Page2of 4 26 Tuesday, July 6, 2021 City Council Meeting Page No. 20 CITY OF LA VERNE REGISTER OF AUDITED DEMANDS - EXHIBIT A 6lt0l202t

CHECKNO. AMOI.]NT ISSUED TO EFT 4,142.50 BABCOCK LABORATORIES, INC. EFT 360.00 BEE REMOVERS EFT 150.00 CALIFORNIA LANDSCAPE & DESIGN EFT 175.00 D F POLYGRAPH EFT 205.00 GRAINGER EFT 1,033.41 HASA,INC. EFT 476,08 HI.WAY SAFETY,INC. EFT 403.32 LA VERNE POWER EQUIPMENT, INC. EFT 67.75 OFFICE SOLUTIONS EFT 684.55 ORANGE LINE OIL COMPANY, INC. EFT 586.25 RKA CONSULTING GROUP EFT 2,700.00 RPW SERVICES,INC. EFT 1,788.25 TURBO DATA SYSTEMS, INC. EFT 1,749.68 WESTERN WATER WORKS 100,720.17

1,035,740.09 Total Payroll and Employee Benefit Payments 34,800.00 Total LAIMPACT Demands Total Demands $ 1,171,260.26

Payroll and Employee Benefit Payments: 155545 $ 1,916.83 AFLAC 155546 3,43I.08 DELTA DENTAL INSURANCE COMPANY 155547 I I,590.36 DELTA DENTAL 155548 53O.OO CITY OF LA VERNE EMPLOYEE FUND 155549 I,335.00 FIDELITY INVESTMENTS 155550 6,577.88 THE HARTFORD . PRIORITY ACCOI.JNTS t55551 155,157.80 HEALTH NET 155552 73,684,09 KAISER FOL}NDATION HEALTH PLAN 155553 1,092,22 L.A. COUNTY SHERIFF'S DEPARTMENT 155554 1,364,67 METLIFE - GROUP BENEFITS 155555 860.40 A.C. NEWMAN CO. 155556 I9.OO UNITED WAY CAMPAIGN BANK DRAFT 3I,884.98 CALIFORNIA, STATE OF BANK DRAFT 142,454.41 CALIFORNIA, STATE OF BANK DRAF"T 1,60I.33 MASSACHUSETTS MUTUAL LIFE INSURANCE - ROTH BANK DRAFT 21,950.64 MASSACHUSETTS MUTUAL LIFE INSURANCE BANK DRAFT 1,579.76 STATE DISBURSEMENT I.]NIT BANKDRAFT 98,272,46 UNITED STATETREASURY BANK DRAFT 471,325.05 PAYROLL 512312021 - 0610512021 EFT I,558.45 CHARLES SCHWAB BANK EFT 2,786,25 LA VERNE FIRE ASSOCIATION EFT 2,246,28 LA VERNE POLICE OFFICERS ASSOCIATION EFT I,75O.OO RUSSI, CHRISTINA M. EFT 671,15 WAGEWORKS INC. EFT IOO.OO WAGEWORKS INC. -ADMINFEE Total $ 1,035,740.09

Break down of standard providers and the benefits they provide Provider Benefits Description A.C. Newman Co. Accidental Death Life Insurance Delta Dental Employee dental insurance coverage The Hartford Life Insurance Policy Health Net Employee health insurance Kaiser Employee health insurance Wage Works Flexible Savings Account (FSA) deductions Page 3 of 4 27 Tuesday, July 6, 2021 City Council Meeting Page No. 21 CITY OF LA VERNE REGISTER OF AUDITED DEMANDS - EXHIBIT A 6tr0t202r

CHECKNO. AMOUNT ISSUED TO US Treasurey Employee federal tax withholdings State of Califomia Employee state income tax, unemployment insurance and child support/garnishments Mass Mutual A 40lA plan Mass Mutual B 4578 plan Mass Mutual Roth Roth plan Lincoln National Replacement Social Security plan ,', Fire/Police/La Verne Employee Group Dues ,,

LAIMPACT Law Enforcement Task Force Demands 155543 300.00 NUWAY JANITORIAL SERVICES MULTIPLE 34,500.00 LAI ENFORCEMENT OPERATIONS Total $ 34,800.00

LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities, These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Page 4 of 4 28 Tuesday, July 6, 2021 City Council Meeting Page No. 22

CITY OF LA VERNE REGISTER OF AUDITED DEMANDS 6tr7t202t

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASINC/FI,]NDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTORFORACCURACY AND PROPERAPPROVAL.

SUMMARY OF DEMANDS

LARGEST IO CITY DEMAND PAYMENTS OTHER T}IAN PAYROLL AND RETATED BENEFITS.

AMOI.JNT ISSUEDTO DESCRIPTION l. s43,866.21 THREE VALLEYS MI.JNICIPAL WATER DIST. WATER PURCHASES . APRIL 2O2I 2. 399,606.53 WASTEMANAGEMENT REFUSE SERVICES - APRIL AND MAY 2O2I 3. 34,844.17 GREENSCAPE MAINTENANCE SERVICES INC. CITY WIDE MAINTENANCE. JUNE 2O2I 4. 31,461.56 WEST COAST ARBORISTS, INC. TREE MAINTENANCE - MAY 16,202I TO MAY 3I,2O2I 5. 29,237.50 CIVILTEC ENGINEERING, INC. ENGINEERING SERVICES . MAY 2O2I 6. 21,858.40 U.S. BANK CORPORATE PAYMENT CITY CREDIT CARD PAYMENT. MARCH ANDAPRIL2O2l 7. 16,411.25 LSA ASSOCIATES, INC. PROFESSIONAL CONSTJLTING SERVICES . MAY 2O2I 8. 15,574.00 CALIFORNIA LANDSCAPE & DESIGN SPORTS PARK MAINTENANCE - APRIL AND MAY 2O2I 9. 12,371.44 CJPIA. EXCESS POOL CLAIM PAYMENTS - MAY 2O2I 10. 10,584.00 AT}IENS SERVICES RESIDENTIAL & DOWNTOWN SWEEP - MAY 2O2I 98.567.93 OTHERDEMANDS $ 1,214,382.99

DEMANDS OF $85,633.33 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WIT}I GOVERNMENT CODE SECTION 37202,1HEREBY CERTIFY THAT THIS IS A TRUE AND ACCI,JRATE REGISTER OF

INTERIM FINANCE DIRECTOR

Page I of3 29 Tuesday, July 6, 2021 City Council Meeting Page No. 23 CITY OF LA VERNE REGISTER OF AUDITED DEMANDS . EXHIBIT A 6lt7l202t

CHECKNO. AMOI.]NT ISSUED TO 155557 $ 104.03 ACTNOW SIGNS l 55558 55.00 ALISONENDOW 155559 630. I 0 AT&T

1 55560 10,584.00 ATHENS SERVICES

1 5556 I 175.00 BEN'S DOORAND WINDOW 155562 29,237.50 CIVILTEC ENGINEERING, INC.

1 5s563 207.33 CM SCHOOL SUPPLY CO. 155564 231.08 COLLEY FORD

1 55565 120.00 COSTCO WHOLESALE MEMBERSHIP 155566 145.00 CPCA 155567 l0,l 15.20 CRAFTWATER ENGINEERING, INC. 155568 460.28 DANIELS TIRE SERVICE 155569 258.00 DEPARTMENT OF JUSTICE 155570 2,435.42 EWING IRRIGATION PRODUCTS 155571 162.55 FLUID TECH 155572 783.62 GOLDEN STATE WATER COMPAI.IY 155573 53.1 3 GORM,INC. 155574 2,169.77 HINDERLITER, DE LLAMAS & ASSOCIATES 155575 724.28 IT'S A GAS 155576 55,00 JONES, JASON 155577 57.00 JILL ERB I 55578 4,643.17 JONES & MAYER 155579 1,454.60 KEYSTONE LINIFORM DEPOT 155580 964.25 KJ SERVICES r5558 l 55.00 KRIS HERNANDEZ I 55582 1,337.96 LIFE-ASSIST 155583 55.00 LISAAGUILAR 155584 500.00 MARISSA SWANT 155585 55.00 MEIYING ZHOU I 55586 305.90 DANNYMONTOYA 155587 2,274.74 NATIONAL NEIGHBORHOOD WATCH INST. 155588 344.21 NEXUS ENERGY SYSTEMS 155589 57.55 OFFICE DEPOT I 55590 56.00 SAFESHRED COMPANY, INC. I 55591 213.76 SAFETY-KLEEN SYSTEMS, INC. 155592 8,1 12.50 SAGECREST PLANNING & ENVIRONMENTAL 155593 92.17 SAM'S CLUB/SYNCHRONY BANK I 55594 346.96 SANDERS LOCK & KEY I 5s595 871.40 SANDERS TOWINC, INC. 155596 4,561.63 SCIENTIA CONSULTING GROUP, INC. 155597 588.68 SERVPRO OF NORTH POMONA/LA VERNE I 55598 1,270.00 SIERRA PACIFIC ELEC. CONTRACTING 155599 6.43 SOUTHERN CALIFORNIA EDISON 155600 452.83 STAPLES CREDIT PLAN I 5560 l 4,167.50 SUPERIORCOURT OF CA,COUNTY OF L.A. 155602 1,525.00 THE COUNSELING TEAM INTERNATIONAL 155603 104.99 TIME WARNERCABLE 155604 4,389.51 TPX COMMUNICATIONS 155605 130.00 TRACYBATREZ 155606 4s1.36 TRUBIN, VLADIMIR 155607 74.24 TURF STA& INC. l 55608 8,441.03 VIGILANT SOLUTIONS 155609 399,606.53 WASTE MANAGEMENT 155610 109.28 WEAVER,DAVID 15561 I 251.83 WHITE BEA& DUSTIN t55612 327.14 XEROX CORPORATION

Page 2 of 3 30 Tuesday, July 6, 2021 City Council Meeting Page No. 24 CITY OF LA VERNE REGISTER OF AUDITED DEMANDS - EXHIBIT A 6n7t2021

CHECKNO. AMOI.JNT ISSUED TO 155613 2,312.0',1 YWCA SAN GABRIEL VALLEY 155620 4r5.02 GONZALES, GABE 155621 313.78 KLARIK, JUNE BANKDRAFT 21,858.40 U.S. BANK CORPORATE PAYMENT EFT 106.21 ALL STATE POLICE EQUIPMENT CO. EFT 7,155.37 CALIBER COMMERCIAL POOL SERVICE EFT 15,574.00 CALIFORNI,A LANDSCAPE & DESIGN EFT 2,080.00 EWIRONMENT CONTROL PUENTE HILLS EFT 12,371.44 CJPIA. EXCESS POOL EFT 34,844.t7 GREENSCAPE MAINTENANCE SERVICES INC. EFT 798.39 HASA,INC. EFT 286.45 HI-WAY SAFETY INC. EFT 8,501.74 INTER-CON SECURITY SYSTEMS, INC. EFT 644.59 INTERSTATE BATTERY INLAND VALLEY EFT 6.67 KRONOS INCORPORATED EFT 782.41 LA VERNE POWER EQUIPMENT, INC. EFT 16,411.25 LSA ASSOCI,ATES, INC. EFT 1,145.00 MARTIN SCHERER ELECTRIC, INC. EFT 24.26 OFFICE SOLUTIONS EFT 242.87 ORANGE LINE OIL COMPANY, INC. EFT 567.44 POMONA TRUCK & AUTO SUPPLY EFT 2,271.50 RKA CONSULTING GROUP EFT 1,406.85 SOUTH COAST EMERGENCY VEHICLE SERVICES EFT 1,435.00 SWAGIT PRODUCTIONS, LLC EFT 543,866.21 THREE VALLEYS MI.JNICIPAL WATER DIST. EFT 266.65 TIFCO INDUSTRIES,INC. EFT 31,461.56 WEST COAST ARBORISTS, INC. EFT 272.35 WESTRUX INTERNATIONAL, INC. 1,214,382.99

85,633.33 Total LAIMPACT Demands Total D emands-$-11306, 0-167

LAIMPACT Law Enforcement Task Force Demands 155614 5,740.00 CALLYO 2OO9 CORP, l 5561 5 27.00 CBE LOS ANGELES 155616 597.87 CBE LOS ANGELES 155617 20t.77 CELL BUSINESS EQUIPMENT I 5561 8 2,550.00 CODE 5 GROUP, LLC ls56l9 21.00 DI,AZ, ANGELINA 155627 t37.54 STAPLES BUSINESS CREDIT I 55633 253.78 VERIZON WIRELESS I 55634 4,604.37 VERIZON WIRELESS MULTIPLE 71,500.00 LAI ENFORCEMENT OPERATIONS Total $ 85,633.33

Page 3 of 3 31 Tuesday, July 6, 2021 City Council Meeting Page No. 25 City of La Verne Treasurer's Report December 31st,2020 Portfolio Summary - As of December 31 , 2020, the market value of the City's investment portfolio totaled $49,122,398. The City's investment yield to maturity at market decreased from 1.22o/o lo '1.19% during the month of December. The weighted average maturity of the portfolio decreased from 84 days on November 30 to 68 days (.19 years ) on December 31 .

- During the month of December, the City's total cash and investments increased by $25,378. The signiticant cash receipts and disbursements (regislers of audited demands) are listed below. Tleasurcr's CommEnts: 1. The City holds funds for L.A. IMPACT in a fiduciary capacity. 2. The fiscal agent balance pertains to the 1996 Revenue Bonds ($3,107,538) and 2018 Pension Obligation Bonds ($3).

December 2020 Activity Cash Receipts ($100,000 and over presented) Cash Disbursements lnvestment Activity Property Tax $ 3,008,341 Audited Demands 1210212020 (926,558) Purchases $ State of California - LAIF Transfer 1,000,000 Audited Demands 1210912020 (1 ,492,977) Sales Sales Tax uo,219 Audited Demands 1211612020 (248,347) Redemptions Ljl.rT Pmt - So. Cal Edison 155,811 Audited Demands 1212312020 (222,749) LAIF - Transfers (1,000,000) Sale of City Street Sweeper 140,000 Audited Demands 1213012020 (382,598) LAIF - lnterest Reinvestment L.A. County Water Payment '107,266 Payoll'12h012020 (1,239,571) Fair Market Adjustment (97,793) All Other Cash Receipts 2,759,245 Paytoll 1212212020 (836,803) Total lnvesting Activity $ (1,097,793) Total Cash Receipts $ 7,510,881 Prior Demands Outstanding (341 ,756) Total Cash Disbursements $ (5,691,359)

Cash and lnvestment Balance Prior Month to Current N4onth Endinq Balance Reconciliation City Cash and lnvestment Balance

November Treasureis Report December Activity Portfolio Balance $ s0,220,191 Cash Receipts 7,510,881 lnvestment Portfolio $ 49,122,398 Demand Deposit Balance 2,005,464 Cash Disbursements (5,691,359) Demand Deposits 4,117 ,O00 Fiscal Agent Balance 4,106,255 Increased Outstanding Demands (36,341) Less: Outstanding Demands (328,355) Fiduciary Funds' 17,214,013 Net lnvestment Activity (1,097,793) Treasury Cash & lnvestments 52,911,O43 Cash & lnvestments 73,545,925 Fiscal Agent -lncrease2 (817,715) Fiscal Agent2 3,288,540 Fiduciary - Increasei 157,705 Frducrary Funds 371 718 Total Cash & lnvestments $ 73,571,303 Total Cash & lnvestments _$___l3EZtnE_

Page 321 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 26

City of La Verne Treasurer's Report December 31st, 2020

Portfolio Maturity Schedule (shown at redemption value) Agency Negotiable Maturity Range Debt Corporate Certificates Maturity Securities Notes of Deposit Schedule LAIF $ $ 3,050,107 $ 3,000,000 $ 6,050,107 $ 35,587,401 1 3,250,000 2,000,000 5,250,000 1.5 2,000,000 2,000,000 2 2.5

0.5

r Negotiable CDs 1.5 s Corp. Notes

r Agency 2 I Portfolio Maturities

2.5

5- s1,ooo s2,ooo 53,000 54,000 ss,000 s6,000 s7,000 ln Thousands

lnvestment Poli Com ance o/o of Policy Max Cateqorv Portfolio Limit Maturity with Policy Agency Debt Securities $ None 5 years Yes Corporate Notes 8,300,107 't7.o 3Oo/o 5 years Yes Negotiable Certificates of Deposit 5,000,000 10_2 None 5 years Yes LAIF 35,587,401 72.8 $75,000,000 N/A Yes $ 48,887,508

Page233 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 27

City of La Verne Treasurer's Report December 31st, 2020 Cash and lnvestments Balance by Fund

Cash and Cash and lnvestments lnvestments Fu nd Balance Fu nd Balance 101 GENERAL FUND 5,319,894 Capital Project Funds Special Revenue Funds 405 GENERAL CAP. IMP. 2,',145,529 104 PARAMEDICSERVICES- 406 ROW MANAGEMENT FUND 3,614,836 206 GAS TAX 2,878,016 407 I/S TECHNOLOGY CAPITAL FUND- 208 TRAFFIC SAFETY- 410 UNDERGROUND UTILITY 9'1,376 215 CDBG- 412 PARK DEVELOPMENT 906,517 216 OPER. & MAINT, CFD 9O-1 836,893 413 YOUTH SPORTS CIP 1'14,511 217 EIFD 42,539 419 STORM DRAIN DIST. 1 ,309,277 221 CABLE PUBLIC ACCESS-PEG 63,324 Enterprise Funds 222 BICYCLE SAFEW 110,744 502 WATER 8,000,706 223 DOWNTOWN PARKING IN-LIEU 124,947 507 WATER CAP. IMP. 5,086,080 2,199,725 226 AFFORDABLE HOUSING FUND 1 ,407 ,081 530 SEWER 229 LV HOUSING SUCCESSOR 608,550 531 SEWER CAPITAL IMP. 5,383,788 231 ASSET FORFEITURE FUND 3,569,702 624 EQUIPMENT FUND 1 ,947 ,652 232 LACMTA - PROPOSITION A 514,817 6?5 RISK MANAGEMENT 462,256 234 LACMTA - PROPOSITION C 924,694 626 IiS TECHNOLOGY 23,840 235 LACMTA - MEASURE R 796,996 Custodial Funds (fiduciary in nature) 236 LACMTA - MEASURE M 178,039 7OO TRUST & AGENCY 250J24 240 PROP 172 PUBLIC SAFETY 25,834 713 TRUST & AGENCY DEPOSITS 87 ,657 241 SUPPLEMENTAL LAW ENF SERV 264,546 730 REDEV OBLIGATION RETIREMENT 't24,394 243 A82766 MOBILE SRC AIR POL 547 ,555 758 L, A. IMPACT 13,129,508 244 PUBLIC SAFETY EQUIPMENT FUND 474,O39 759 L, A. IMPACT - ASSET FORFEITURE 4 242.210 245 DNTWN. BUS, IMP. DIST, 112,564 246 MAINTENANCE DIST. 61 1,675 Total Treasury Cash & lnvestments $ 73,571,303 250 FIRE EQUIPMENT REPTACEMENT 648,565 LARGE BLDG CFD FUNO 267 ,506 252 ,)o'l 256 LAVERNE MOBILE COUNTRY CLUB e oot 257 VALLEY RANCHO MHP 387 ,453 299 MISCELANEOUSGRANTS 441 ,352

* Funds currenfly showing a negative cash balance due to unreimbursed costs are shown as if the applicable due to/from other funds balances were posted in the General Fund. Negative cash balances totaled $32,401

Note: the above balances represent cash and investment balances in the respective funds, not the respective financial statement fund balances.

Page 3 of 4 34 Tuesday, July 6, 2021 City Council Meeting Page No. 28

City of La Verne Treasurer's Report December 31st, 2020 Portfolio Holdings - Pooled lnvestmenb Purchase lnvestment Maturity Yield to Cost MarketValue lnvestmentlnstitution Description Doc. l.D. Date Date Maturity

$35,587,401 $35,668,231 California State Treasurer LAIF 9819439 Various 1t1t2021 0.576 $1,015,107 $1,002,370 Time Value lnvestments Texas lnstruments 882508AYo 10t8t2019 3t12t2021 2.718 $998,150 $1,009,630 Multi Bank Securities, lnc General Dynamics 3695508E7 6t'13t2018 5t11t2021 3.066 $1,035,000 $1,01s,430 Multi Bank Securities, lnc Blackrock INC 09247X4H4 6113t2018 5t24t2021 2.998 $1,000,000 $1 ,012,990 Time Value lnvestments American Express CD 02589AAC6 6t5t2018 6t7 t2021 3.000 $1,000,000 $1,012,990 Time Value lnvestments Citibank NA CD 17312QM63 6t6t2018 6t7 t2021 3.000 $1,000,000 $1,013,650 Hilltop Securities, lnc. BMW Bank NA CD 05580ANA8 6t8t2014 6t15t2021 2.999 $959,s92 $1,006,880 Time Value lnvestments Microsoft Corp 594918BP8 6t11t2018 818t2021 2.900 $1,206,124 $1,262,588 Time Value lnvestments Oracle Corp. 68389X8K0 6t11t2018 9t15t2021 3.020 $1,000,000 $1,013,750 Mischler Finacial Group Ally Bk Midvale CD 02007GMF7 10t3t2019 10t'12t2021 1.799 $1,000,000 $'1,014,140 Mischler Finacial Group Morgan Stanley CD 61690U1U2 10t312019 10t12t2021 1.874 $988,280 $1,022,950 Multi Bank Securities, lnc US Bancorp 91 159HHP8 5t31t2018 112412022 z.vbb $992,240 $1,028,990 Multi Bank Securities, lnc TD Ameritrade 87236Y4E8 5t31t2018 4t1t2022 3.'166 $994 460 $'l ,037,810 Multi Bank Securities, lnc Qualcomm lnc. 7 47 5254E3 5t31t2018 512012022 3.149 $48,776,353 $49,122,398 Total Pooled lnvestments

I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 06-04. Per government code requirements, there are adequate funds available to meet the City of La Verne's budgeted and actual expenditures for the next six months. &.tJ z e4 Ronald L. Clark CITY TREASURER

Page 435 ol 4 Tuesday, July 6, 2021 City Council Meeting Page No. 29 City of La Verne Treasurer's Report January 31st 2021 Portfolio Summary - As of January 31, 2021, the market value of the City's investment portfolio totaled $56,170,726. The City's inveslment yield to maturity at market decreased from 1.22o/o lo '1.1 1% during the month of January. The weighted average maturity of the portfolio decreased from 84 days on December 3l to 53 days (.14 years ) on January 31. listed below. Treaaure/s Comments: 1. The City holds funds for L.A. IMPACT in a fiduciary capacity. 2. The fiscal agent balance pertains to the 1996 Revenue Bonds ($3,170,411) and 2018 Pension Obligation Bonds ($3).

January 2021 Activity Cash Receipts ($100,000 and over presented) Cash Disbursements lnvestment Activity Property Tax $ 2,802,134 Audited Demands 01 107 12021 (597,093) Purchases $ RPTTF - Residual Balance 1 ,158,055 Audited Demands 01 I 1 412021 (219,360) Sales L.A. County - Measure W 560,058 Audited Demands 01 l2'l DO21 (611,005) Redemptions Sales Tax 346,552 Audited Demands 01 12812021 (269,813) LAIF - Transfers 7 ,O57,764 RPTTF - Pass Through 308,107 Payrcll 0110712021 (1,004,990) LAIF - lnterest Reinvestment RPTTF - Successor Distribution 290,000 Pay"oll 0112112021 (804,335) Fair lvlarket Adjustment (9,436) UUT Pmt - So. Cal Edison 146,859 (7,353,182) Total lnvesting Activity $ 7,048,328 All Other Cash Receipts 2,507 ,025 Total Cash Disbursements $ (10,859,777) Total Cash Receipts $ 8,118,791

Cash and lnvestment Balance Prior Month to Current Month Endinq Balance Reconciliation City Cash and lnvestment Balance

December Treasureis Report January Activity Portfolio Balance $ 49,122,398 Cash Receipts 8,118,791 lnvestment Portfolio $ 56,'170,726 Demand Deposit Balance 3,788,645 Cash Disbursements (10,859,777) Demand Deposits 1,376,014 Fiscal Agent Balance 3,288,540 Decreased Oulslanding Demands 58,094 Less: Outstanding Demands (270,26',t) l-rducrary I-unds 't7 ,371,718 Net lnvestment Activily 7,048,328 Treasury Cash & lnvestments 57,276,479 Cash & lnvestments 73,57',t,303 Fiscal Agent -lncrease2 (118,126) FiscalAgentz 3,170,4',t4 Fiduciary - lncreasel 240,110 l-rducrary l-unds 17 ,61',| 828 Total Cash & Investments $ 78,058,723 Total Cash & lnvestments $ 78,058,723

Page 36'l of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 30

City of La Verne Treasurer's Report January 31st2021

Portfolio Maturity Schedule (shown at redemption value) Agency Negotiable Maturity Range Debt Corporate Certificates Maturity (Years) Securities Notes of Deposit Schedule LAIF 0.5 $ $ 4,050,107 $ 3,000,000 $ 7,050,107 $ 42,645,165 1 2,250,000 2,000,000 4,250,000 1.5 2,000,000 2,000,000 2 2.5

0.5

I Negotiable CDs 1.5 n Corp. Notes

r Agency 2 r Portfolio Maturities

2.5

s- s1,000 s2,000 s3,ooo s4,ooo ss,000 s6,000 s7,000 s8,000 ln Thousands lnvestment Policy Compliance o/o of Policy Max ln Compliance Category Portfolio Limit Maturity with Policy Agency Debt Securities $ None 5 years Yes Corporate Notes 8,300,107 14.8 30oh 5 years YeS Negotiable Certificates of Deposit 5,000,000 8.9 None 5 years Yes LAIF 42 645 165 76.2 $75,000,000 N/A Yes 55,945,272

Page237 ol4 Tuesday, July 6, 2021 City Council Meeting Page No. 31

Gity of La Verne Treasurer's Report January 31s12021 Cash and lnvestments Balance by Fund

Cash and Cash and lnvestrnents lnvestrnents Fund Balance Fund Balance 101 GENERAL FUND 7,803.557 Capital Project Funds Special Revenue Funds 405 GENERAL CAP. IMP. 2,142,144 104 PARAMEDICSERVICES- 406 ROW MANAGEMENT FUND 3,604,812 206 GAS TAX 2,927 ,364 4O7 YS TECHNOLOGY CAPITAL FUND' 208 TRAFFIC SAFETY' 410 UNDERGROUNO UTILITY 91,123 2',t5 CDBG- 412 PARK DEVELOPMENT 904,003 216 OPER. & MAINT. CFD 9O-1 983,394 413 YOUTH SPORTS CIP '114,193 2'17 EIFD 45,202 419 STORM DRAIN DIST. 1,305,646 221 CABLE PUBLIC ACCESS-PEG 63.148 Enterprise Funds 222 BICYCLE SAFETY 110,437 502 WATER 8,190,927 223 DOWNTOWN PARKING IN-LIEU 124,60'l 507 WATER CAP. IMP. 4,999,907 226 AFFORDABLE HOUSING FUND 1,403,'t79 530 SEWER 2,160,803 229 LV HOUSING SUCCESSOR 606,863 531 SEWER CAPITAL IMP. 5,368,857 23'I ASSET FORFEITURE FUND 3,553,325 624 EQUIPMENT FUND 1,974,994 232 LACMTA . PROPOSITION A 504,7',13 625 RISK MANAGEMENT 534,136 234 LACMTA - PROPOSITION C 956.744 626 US TECHNOLOGY 15,729 235 LACMTA - MEASURE R 827 ,984 Custodial Funds (fiduciary in nature) 236 LACMTA - MEASURE M 254,872 7OO TRUST & AGENCY 644,023 238 LACMTA - MEASURE W 559,431 713 TRUST & AGENCY DEPOSITS 84,917 240 PROP 172 PUBLIC SAFEry 58,802 730 REDEV OBLIGATION RETIREIVIENT 408,799 241 SUPPLEMENTAL LAW ENF SERV 288.254 758 L. A. IMPACT 13,345,813 243 482766 MOBILE SRCAIR POL 545,687 759 L. A. IMPACT-ASSET FORFEITURE 4 266 015 244 PUBLIC SAFEry EOUIPMENT FUND 472,724 245 DNTWN. BUS. IMP. DIST, 120,666 Total Treasury Cash & lnvestments _$______z!,0!9J?3 246 MAINTENANCE DIST. 618,001 250 FIRE EQUIPMENT REPLACEMENT 646,767 252 LARGE BLDG CFD FUNO 283,080 256 LA VERNE MOBILE COUNTRY CLUB 3,360,507 257 VALLEY RANCHO MHP 343,949 299 MISCELANEOUSGRANTS 438,630

' Funds currently showing a negative cash balance due to unreimbursed costs are shown as if the applicable due to/from other funds balances were posted in the General Fund. Negative cash balances totaled $109,546 Note: the above balances represent cash and investment balances in the respective funds, not the respective financial statement fund balances.

Page 3 of 4 38 Tuesday, July 6, 2021 City Council Meeting Page No. 32

City of La Verne Treasurer's Report January 31e12021 Portfolio Holdings - Pooled lnvestments Purchase lnvestment Maturity Yield to Cost MarketValue lnvestmentlnstitution Oescription Doc. l.D. Date Date Maturity

$42,645,165 $42,742,026 California State Treasurer LAIF 9819439 Various 2t1t2021 0 576 $1,01s,107 $1 ,000,710 Time Value lnvestments Texas lnstruments 8825084Y0 10t812019 3t1212021 2.718 $998,'150 $1,007,440 Multi Bank Securities, lnc General Dynamics 3695s08E7 6t13120't8 5t11n021 3.066 $1,035,000 $1,012,490 Multi Bank Securities, lnc Blackrock INC 09247X4H4 6t13t2018 5124t2021 2.998 $1,000,000 $1,010,620 Time Value lnvestments American Express CD 0258gAAC6 615t2018 6t7 t2021 3.000 $1,000,000 $1 ,010,620 Time Value lnvestments Citibank NA CD 17312QM63 6t6t2018 6t7 t2021 3.000 $1,000,000 $1,011,280 Hilltop Securities, lnc. BMW Bank NA CD 0s58oANA8 6t8t2018 6t15t2021 2.999 $959,592 $1,006,070 Time Value lnvestments Microsoft Corp 5949188P8 6t11t2018 8t8t2021 2.900 $1,206,124 $1 ,261,250 Time Value lnvestments Oracle Corp. 68389X8K0 6111t2018 9t1512021 3.020 $1,000,000 $1,012,400 Mischler Finacial Group Ally Bk Midvale CD 02007GMF7 10t312019 10t12t2021 1 .799 $1,000,000 $1,012,750 Mischler Finacial Group Morgan Stanley CD 61690U1U2 10t3t2019 10t12t2021 1 .874 $988,280 $1 ,021 ,100 Multi Bank Securities, lnc US Bancorp 91159HHP8 5t31t2018 1t24t2022 2.966 $992,240 $1,026,420 Multi Bank Securities, lnc TD Ameritrade 87236YAE8 5t31t2018 4t1t2022 J. too $994 460 $1 03s 550 Multi Bank Securities, lnc Qualcomm lnc. 7475254E3 5131t2018 5t20t2022 3.149 $55,834,118 $56,170,726 Total Pooled lnvestments

I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 06-04. Per government code requirements, there are adequate funds available to meet the City of La Verne's budgetedz"llxe"/ and actual expenditures for the next six months. Ronald L. Clark CITY TREASURER

Page 439 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 33 City of La Verne Treasure/s Report February 281h,2021 Porffolio Summary - As of February 28, 2021, the market value ofthe Citys investment portfolio totaled $54,1,14,467. The City's investment yield to maturity at market decreased from 1.11% to 1.09o/o during the month of February. The weighted average maturity of the portfolio decreased from 53 days on January 31 to 47 days (.13 years ) on February 28.

- During the month of Februar, the City's total cash and investments increased by $183,570. The signifcant cash receipts and disbursements (registers of audited demands) are listed below. Treasure/s Comments: 1. The City holds funds for L.A. IMPACT in a fiduciary capacity. 2. The fiscal agent balance pertains to the 1996 Revenue Bonds ($3,403,476) and 2018 Pension Obligalion Bonds ($3)

February 202'l Activity Cash Receipts ($100, 000 and over presented) Cash Disbursements lnvestment Activity Full Call on Texas lnstruments Bond $ 1,011.458 Audited Demands 0210412021 (1,063,701) Purchases $ LAIF Transfer 1,000,000 Audited Demands 021 10 l2o2'l (1,045,831) Sales Measure LV - Sales Tax 492,2',tO Audited Demands 0211812021 (405,054) Redemptions (1,01 1,4s8) Board of Equalization - Sales Tax 379,048 Audited Demands 021241202'l (410,403) LAIF - Transfers (1 ,000,000) Property Tax 280,893 Payroll0210412021 (1,000,970) LAIF - lnlerest Reinvestment U.S. Forest Serivce - Strike Team 208,489 Payoll O211812021 (7U,642',) Fair Market Adjustment (14,801) UUT Pmt - So. Cal Edison 124,493 Prior Demands Outstanding (319,603) Total lnvesting Activity $ (2,026,2s9) All Other Cash Receipts 2,518,250 Total Cash Disbursemenls $ (5,010,204) Total Cash Receipts $ 6,014,841

Cash and lnvestnent Balance Prior Month to Current Month Endino Balance Reconciliation City Cash and lnvestment Balance

January Treasurer's Report February Activity Portfolio Balance $ 56,170,726 Cash Receipts 6,014,841 lnvestment Portfolio $ 54,144,467 Demand Oeposit Balance '1,105,753 Cash Disbursements (5,010,204) Demand Deposits 2,380,651 Fiscal Agent Balance 3,170,414 lncreased Outstanding Demands (44,74',1) Less: Outstanding Demands (315,002) l-rducrary Funds 17,611,828 Net lnvestment Activity (2,026,259) Treasury Cash & lnvestments 56,210,1't7 Cash & lnvestments 78,058,723 Fiscal Agent -lncrease2 233,065 FiscalAgentz 3,403,479

Fiduciary - lncreasel 1 016.867 Fiduciary Fundsl 18,628 695 Total Cash & lnvestments $ 78,242,293 Total Cash & lnvestments $ 78.242.293

Page 401 ol 4 Tuesday, July 6, 2021 City Council Meeting Page No. 34

City of La Verne Treasurer's Report February 28th,2021

Portfolio Maturity Schedule (shown at redemption value) Agency Negotiable Maturity Range Debt Corporate Certificates Maturity (Yeery) Securities Notes of Deposit Schedule LAIF 0.5 $ $ 4,285,000 $ 3,000,000 $ 7,285,000 $ 41,645,165 1 1,000,000 2,000,000 3,000,000 1.5 2,000,000 2,000,000 2 2.5

0.5

Negotiable CDs 1.5 I $ Corp. Notes

r Agency 2 t Portfolio Maturities

2.5

s- s1,000 s2,000 s3,000 s4,0oo ss,000 s6,oo0 s7,000 ss,000 ln Thousands lnvestment Com o/o of Policy ln Compliance Category Portfolio Limit Maturity with Policy Agency Debt Securities $ None 5 years Yes Corporate Notes 7,285,000 13.5 3Oo/o 5 years Yes Negotiable Certificates of Deposit 5,000,000 9.3 None 5 years Yes LAIF 41,645,165 77.2 $75,000,000 N/A Yes $ 53,930,16s

Page241 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 35

City of La Verne Treasurer's Report February 28th, 2021 Cash and lnvestments Balance by Fund

Cash and Cash and lnvestments lnvestments Fund Balance Fu nd Balance 101 GENERAL FUND 6,313,408 Capital Project Funds Special Revenue Funds 405 GENERAL CAP. IMP, 2,159,797 ,IO4 PARAMEDICSERVICES' 406 ROW MANAGEMENT FUND 3,673,961 206 GAS TAX 3,044,061 407 I/S TECHNOLOGY CAPITAL FUNO- 208 TRAFFIC SAFEry- 410 UNDERGROUND UTILITY 92,871 215 CDBG- 412 PARK DEVELOPMENT 921 .345 216 oPER. & MATNT. CFO 90-1 1 ,1 59,090 413 YOUTH SPORTS CIP 116,384 217 EIFD 46,O22 419 STORM DRAIN DIST. 1,330,692 221 CABLE PUBLIC ACCESS.PEG 58,570 Enterprise Funds 222 BICYCLE SAFETY 112,556 502 WATER 8,208,802 223 DOWNTOWN PARKING IN-LIEU 126,991 507 WATER CAP. IMP. 5,095,818 226 AFFORDABLE HOUSING FUND 1,430,096 530 SEWER 2,235,375 229 LV HOUSING SUCCESSOR 618,504 531 SEWER CAPITAL IMP. 5,471,846 231 ASSET FORFEITURE FUND 3,452,393 624 EOUIPMENT FUND 1,909,310 232 LACMTA . PROPOSITION A 5'10,951 625 RISK MANAGEMENT 618,077 234 LACMTA . PROPOSITION C 966,652 626 YS TECHNOLOGY 16,031 235 LACMTA. MEASURE R 879,586 Custodial Funds (fiduciary in nature) 236 LACMTA - MEASURE M 230,838 7OO TRUST & AGENCY 967,186 238 LACMTA. MEASURE M 570,162 713 TRUST & AGENCY DEPOSITS 86,546 ?40 PROP 172 PUBLIC SAFEry 93,115 730 REDEV OBLIGATION RETIREMENT 231,858 241 SUPPLEMENTAL LAW ENF SERV 288,089 758 L. A. IMPACT 14,328,827 243 A82766 MOBILE SRC AIR POL 555.798 759 L. A. IMPACT. ASSET FORFEITURE 4,299,868 244 PUBLIC SAFEry EQUIPMENT FUND 481,793 245 DNTWN. BUS. IMP, DIST. 124.167 Total Treasury Cash & lnvestments $ 78,242,293 246 MAINTENANCE DIST. 634,619 250 FIRE EQUIPMENT REPLACEMENT 656,993 252 LARGE BLDG CFD FUND 295,034 256 LA VERNE MOBILE COUNTRY CLUB 3,464,882 257 VALLEY RANCHO MHP 363,329 299 MISCELANEOUSGRANTS-

t Funds cunently showing a negative cash balance due to unreimbursed costs are shown as if the applicable due to/from other funds balances were posted in lhe General Fund. Negative cash balances totaled $286,666

Note: the above balances represent cash and investment balances in the respective funds, not the respective financial statement fund balances.

Page 3 of 4 42 Tuesday, July 6, 2021 City Council Meeting Page No. 36

City of La Verne Treasurer's Report February 281h,2021 Portfolio Holdings - Pooled lnvestments Purchase lnvestment Maturity Yield to Cost MarketValue lnvestmentlnstitution Description Doc. l.D. Date Date Maturity

$41,645,165 $41 ,739,7 54 California State Treasurer LAIF 9819439 Various 3t112021 0.s76 $998,1 50 $1,005,330 Multi Bank Securities, lnc General Dynamics 3695508E7 6t13t2018 5t11t2021 3.066 $1,035,000 $1,009,510 Multi Bank Securities, lnc Blackrock INC 09247X4H4 6t13t2018 5t24t2021 2.998 $1,000,000 $1,008,290 Time Value lnvestments American Express CD 0258gAAC6 6t5t2018 6t7 t2021 3.000 $1,000,000 $1,008,290 Time Value lnvestments Citibank NA CD 17312QM63 6t6t2018 6t712021 3.000 $1,000,000 $1,008,950 Hilltop Securities, lnc. BMW Bank NA CD 05580AN48 6t8t2018 6t15t2021 2.999 $959,592 $1,005,180 Time Value lnvestments Microsoft Corp 5949188P8 6111t2018 8t8t2021 2.900 $1,206,124 $1,259,363 Time Value lnvestments Oracle Corp. 68389X8K0 6t11t2018 9t15/2021 3.020 $1,000,000 $1 ,010,930 Mischler Finacial Group Ally Bk Midvale CD 02007GMF7 10t312019 10t12t2021 1 .799 $1,000,000 $1,01 1,250 Mischler Finacial Group Morgan Stanley CD 61690U1U2 1013t2019 10t12t2021 1 .874 $988,280 $1,019,710 Multi Bank Securities, lnc US Bancorp 91 159HHP8 5131t2018 1t24t2022 2.966 $992,240 $1,024,140 Multi Bank Securities, lnc TD Ameritrade 87236YAE8 5t31t2018 4t1t2022 3 166 $994,460 $1,033 770 Multi Bank Securities, lnc Qualcomm lnc. 7475254E3 5t31t2018 5120t2022 3.149 s53,8't9,011 $54,1M,467 Total Pooled lnvestments

I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 06-04. Per governmenl code requirements, there are adequate funds available to meet the City of La Verne's budgeted and actual expenditures for the next six months.

Ronald^4*/)Z L. Clark 4 CITY TREASURER

Page 443 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 37 City of La Verne Treasurer's Report March 31st, 2021 Portfolio Summary during the month of March. The weighted average maturity of the portfolio decreased from 53 days on February 28 to 40 days (.11 years ) on March 31. - During the month of March, the City's total cash and investments increased by $'1,096,678. The signifcant cash receipts and disbursements (registers of audited demands) are listed below. Treasure/s Comments: 1. The City holds funds for L.A. IMPACT in a fiduciary capacity. 2. The flscal agent balance pertains to the 1996 Revenue Bonds ($3,349,225) and 2018 Pension Obligation Bonds ($3).

March 2021 Activity Cash Receipts ($100,000 and over presented) Cash Disbursements lnvestment Activity Board of Equalization - Sales Tax $ 301,382 Audited Demands 03l14l2o21 (655,709) Purchases $ Measure LV - Sales Tax 227.O51 Audited Demands 031 1012021 (722,874) Sales State of Ca. - Dept. of Forestry 170.490 Audited Demands 03117 12021 (354,745) Redemptions Dept. of Justice - Asset Forfeiture '161 ,159 Audited Demands 0312512021 (339,597) LAIF - Transfers UUT Pmt - So. Cal Edison 135,575 Audited Demands 03131 12021 (5s5,118) LAIF - lnterest Reinvestment State of Ca. - Trafiic Signal lmprovement 1U,205 Payroll O3lO4l2O21 (1,039,674) Fair Market Adjustment (70,994) State of Ca. - Dept. of Forestry 124.022 Payrcll03l17l2O21 (746,025) Total lnvesting Activity $ (70,ee4) All Other Cash Receipts 3,339,744 Prior Demands Outstanding 589 Total Cash Receipts $ 4,593,626 Total Cash Disbursements $ (4,411,154)

Cash and lnvestment Balance Prior Month to Current Month Ending Balance Reconciliation City Cash and lnvestment Balance

February Treasurer's Report March Activity Portfolio Balance $ 54,144,467 Cash Receipts 4,593,626 lnvestment Portfolio $ 54,073,473 Demand Deposit Balance 2,065,650 Cash Disbursements (4,411,154) Demand Deposits 2,563,'t24 Fiscal Agent Balance 3.403,479 lncreased Outstanding Demands (324,646\ Less: Outstanding Demands (639,648) Frducrary Funds 18,628,69s Net lnvestment Activity (70,994) Treasury Cash & lnvestments 55,996,949 Cash & lnvestments 78,242,293 Fiscal Agent -lncreasez (54,25',t) FiscalAgent2 3,349,228 Fiduciary - lncreasel 1,364,096 Fiduciary Fundsl 19,992,791 Total Cash & lnvestments Total Cash & lnvestments -$____z9,39qpL _$__r9€99pZL

Page 44'l of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 38

City of La Verne Treasurer's Report March 31st,2021

Portfolio M Schedule at val Agency Neg Maturity Range Debt Corporate Certificates Maturity (Years) Securities Notes of Deposit Schedule -f41^645!'t05LAIF 0.5 $ $ 4,285,000 $ 5,000,000 $ 9,285,000 1 2,000,000 2,000,000 1.5 1,000,000 1,000,000 2 2.5

0.5

a Negotiable CDs 1.5 r Corp. Notes

r Agency 2 I Portfolio Maturities

2.5

$- S1,ooo S2,ooo S3,ooo S4,OOO ss,000 s5,000 s7,000 $8,000 s9,000 s10,000 ln Thousands lnvestment Pol Com rance % Max ln Compliance Category Portfolio Limit Maturity with Policy Agency Debt Securities $ None 5 years Yes Corporate Notes 7,285,000 13.5 30o/o 5 years Yes Negotiable Certificates of Deposit 5,000,000 9.3 None 5 years Yes LAIF 41,645,165 77.2 $75,000,000 N/A Yes $ 53,930,165

Page245 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 39

City of La Verne Treasure/s RePort March 3lst, 2021 Cash and lnvestmenb Balance by Fund

Cash and Cash and lnvestments lnvestments Balance Fu nd Balance Fu nd 101 GENERAL FUND 5,812,465 Capital Project Funds 2,129,528 Special Revenue Funds 405 GENERAL CAP. IMP. 3,615,163 104 PARAMEDICSERVICES' 406 ROW MANAGEMENT FUND FUND- 206 GAS TAX 3,107,463 407 US TECHNOLOGY CAPITAL 208 TRAFFIC SAFEW- 410 UNDERGROUND UTILIry 9'1 ,540 843,?07 215 CDBG- 412 PARK DEVELOPMENT 114,725 216 OPER. & MAINT. CFD 90.1 822,938 413 YOUTH SPORTS CIP 1,311 217 EIFD 44.25'l 419 STORM DRAIN DIST. ,672 221 CABLE PUBLIC ACCESS-PEG 51,60s Enterprise Funds 8,403,976 222 BICYCLE SAFETY 110,7 54 502 WATER 4,902,848 223 DOWNTOWN PARKING IN-LIEU 125,172 5O7 WATER CAP. IMP. 2,210,961 226 AFFORDABLE HOUSING FUND '1,409,650 530 SEWER 5,393,625 SUCCESSOR 609,661 531 SEWER CAPITAL IMP. 229 LV HOUSING '1,905,801 23'I ASSET FORFEITURE FUND 3,226,403 624 EOUIPMENT FUND 693,611 232 LACMTA - PROPOSITION A 659,527 625 RISK MANAGEMENT 15,775 2U LACMTA . PROPOSITION C 967,459 626 YS TECHNOLOGY 235 LACMTA. MEASURE R 934,539 Custodial Funds (fiduciary in nature) 1,657,566 236 TACMTA - MEASURE M 294,073 7OO TRUST & AGENCY 85,229 238 LACMTA - MEASURE M 562,0'1 6 713 TRUST & AGENCY DEPOSITS .I72 RETIREMENT 220,883 24O PROP PUBLIC SAFETY 67 ,209 730 REDEV OBLIGATION 14,912,546 241 SUPPLEMENTAL LAW ENF SERV 285,620 758 L. A. IMPACT 080 245 243 A82766 MOBILE SRC AIR POL 564,357 759 L. A. IMPACT - ASSET FORFEITURE 244 PUBLIC SAFETY EQUIPMENT FUND 474,906 79,338,97'1 245 DNTWN. BUS. IMP. DIST. 123,921 Total Treasury Cash & lnvestments $ 246 MAINTENANCE DIST. 573,635 250 FIRE EQUIPMENT REPLACEMENT 930,749 252 LARGE BLDG CFD FUND 267 ,757 256 LA VERNE MOBILE COUNTRY CLUB 3,355,083 257 VALLEY RANCHO MHP 368,860 299 MISCELANEOUSGRANTS' to/from other funds balances were posted * Funds currenfly showing a negative cash balance due to unreimbursed costs are shown as if the applicable due in the General Fund. Negative cash balances totaled $323'373 statement fund balances' Note: the above balances represent cash and investment balances in the respective funds, not the respective financial

Page46 3 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 40

Gity of La Verne Treasurer's Report March 3'lst, 2021 Portfolio Holdings - Pooled lnvestments Purchase lnvestment Maturity Yield to Cost MarketValue lnvestmentlnstitution Description Doc. l.D. Date Date Maturity

$41 ,645,165 $41,698,048 California State Treasurer LAIF 9819439 Various 4t112021 0.576 $998,150 $1,002,770 Multi Bank Securities, lnc General Dynamics 369550BE7 6t13t2018 5t11t2021 3.066 $1,035,000 $1,005,330 Multi Bank Securities, lnc Blackrock INC 09247XAH4 6t13t2018 st24t2021 2.998 $1,000,000 $1,005,670 Time Value lnvestments American Express CD 0258gAAC6 6t5t2018 6t7 t2021 3.000 $1,000,000 $1,005,570 Time Value lnvestments Citibank NA CD '173120M63 6t6t2018 617 t2021 3 000 $1,000,000 $1,006,230 Hilltop Securities, lnc. BMW Bank NA CD 05580AN48 6t8t2018 61151202',1 2.999 $959,592 $1,003,640 Time Value lnvestments Microsoft Corp 5949'l8BP8 6t1'l t2018 8t8t2021 2.900 $1,206,124 $1,257,325 Time Value lnvestments Oracle Corp. 68389XBK0 6t11t2018 9t15t2021 3.020 $1,000,000 $1 ,009,310 Mischler Finacial Group Ally Bk Midvale CD 02007GMF7 10t3t2019 10t1212021 1.799 $1,000,000 $1,009,570 Mischler Finacial Group Morgan Stanley CD 61690U1U2 10t312019 10112t2021 1.874 $988,280 $1 ,017,290 Multi Bank Securities, lnc US Bancorp 9l159HHP8 5t31t2018 1t24t2022 2.966 $992,240 $1,021,990 Multi Bank Securities, lnc TD Ameritrade 87236YAE8 5t31t2018 4t1t2022 3.'166 $994,460 $'r,030,730 Multi Bank Securities, lnc Qualcomm lnc. 7 47 5254E3 5t31t2018 5t20t2022 3.'149 $s3,819,011 s54,073,473 Total Pooled lnvestments

I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 06-04. Per governmenl code requirements, there are adequate funds available to meet the City of La Verne's ,4*AtUJbudgeted and actual expenditures for the next six months. Ronald L. Clark CITY TREASURER

Page 447 of 4 Tuesday, July 6, 2021 City Council Meeting Page No. 41

Memorandum CITY OF LA VERNE La Verne Fire Department

DATE: July 6,2021

TO: Mayor and CitY Council FROM: Lawrence Waterhouse, lnterim Fire Chief

SUBJECT: Purchase of Type lll Engine

SUMMARY

Our current Type lll brush engine is 20 years old and outside of the NFPA standard for front line use. Theltandard for tront tine engine replacement is 15 years. As such, appropriation for a replacement has been included in the 2021'22 Budget.

RECOMMENDATION:

That the City Council approve the purchase price of $380,363 for the Modgl 34 Type lll Wildland fire engine, Vli\i number inneffnnxNL239700, from Boise Mobile Equipment; and authorize the City Manager to execute the attached promissory note outlining the terms of repayment.

BACKGROUND

Staff was able to secure a Type lll demonstrator unit from Boise Mobile Equipment at a reduced price. purchasing a uiit that is already built will allow us to put the unit in service by year. This unit was a late July, as opposed'. to-the normal build and delivery cycle of one i;a-O.'Lnit oi C"t Fire bid that the vendor kept as a demonstrator model for display. Auling this demo model reduced our total purchase price by $30,000' There was no quote' Therefore, iOehtijat demo unit available from another vendor to compare or request a this is a sole ,orr." purchase for a specific unit pre-built by Boise Mobile. Equipment' Thig itp"- lit specification is used State wide and is easily serviced on State and Federal incidents. Mutual Aid The La Verne Fire Department is a participant in The California Fire and Rescue Srat;. This system is in place to provide additional resources throughout the State in has made support of the mission of The Governor's Office of Emergency Services. Our City resources such a commitment through a reimbursement agreement to provide both single ., .o.rrnd staff pirsonnel, Type l, and Type lll engines staffed with 4 person crews' the Type lll will Annuat revenue g",i"i.t"d tniou6'rr this reimbuisement [rocess for rental of p"tti"tfy offset thJ purchase and maintenance costs of the engine'

48 Tuesday, July 6, 2021 City Council Meeting Page No. 42 Staff Report re Purchase of Type lll Engine, July 6, 2021, page 2.

There are insufficient reserves in the Public Safety EquipmenUFacilities Fund to support the purchase of this truck. lt is recommended that the purchase be funded through a loan from the Water Capital lmprovement Fund to the Public Safety EquipmenUFacilities Fund. Annual assessment district revenues along with rental income will be used to pay back the Water Capital lmprovement Fund over a five (5) year period. The internal interest rate that will be charged to the Public Safety EquipmenUFacilities Fund will be the average monthly weighted maturity investment rate, as indicated in the City's monthly Treasure/s Report. The interest rate should average between 1o/o and 2o/o per year. This financing mechanism will enable the Public Safety EquipmenUFacilities Fund to maintain sufficient cash reserve balances to meet future fire operational budget needs.

A promissory note indicating the terms of this loan has been included for City Council consideration. The Water Capital lmprovement Fund will advance the payment of $375,000 to the Public Safety EquipmenUFacilities Fund for the initial purchase. The estimated purchase price is $380,363. Any costs over the $375,000 will be paid from reserves in the Public Safety EquipmenUFacilities Fund.

Based on a review of the Water Capital lmprovement Fund reserves and anticipated activities, this short term loan will not result in the delay or cancellation of any projects during this time frame.

49 Tuesday, July 6, 2021 City Council Meeting Page No. 43

PROI\&SSORYNOTE

Asrount $ 375,000 Date: July6,202l

This Loan Payable ('Loan") is made between the City of La V€rne's Water CaBital Improrrement Fund ('YWater fund') and the City of La Verne's Fublio Safety EquipmentlFapilities Fund ('Fund') for the benelit of providiug reso-urces necessary to purchase a Type III fire engine for the Fire Departm,ent.

For VA-IrUE RECEMD, tho Fund agr€es to repay the Water Fund the prineipal ampunt of $3751000, together with all interest, whioh shall apcrue on the outstanding loan balanoe at the rate ofthi aver4ge monthly weighted matuily investnentrate, as indic,ated in the ,City"s iuo-nthly Treasurer's Report Intercst oosts will be'apcrued on a monthly basis.

The Fund egrees to make 5 (five) equal annual prinoipal payments, cornmeneingon JuOe 30, ZOZZ"lnaddition to the principal payments, an interqst payment will alsg be due on.eachJlne 30th, equal to theaCcrued interest ealculat€d as of each June 30th, bCIed on the outstanding loan balance. Notwithstanding the foregoing the Fund may pay down the loaubalanoe inadvance without incurting arry prepaymentpenalty.

CityManager City of LaVeme

50 Tuesday, July 6, 2021 City Council Meeting Page No. 44

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51 Tuesday, July 6, 2021 City Council Meeting Page No. 45

o CIryOF LAVERNE

July 6, 2020

Honorable Mayor and City Council

3 Eric Scherer, AICP, Community Development Director

SUBJEGT: Case No. 64-21SEP - Street Closure for Special Event taking place on Wheeler Avenue, Yeager Avenue, Wright Avenue and Puddingstone Drive

The City Council is requested to consider a street closure for the La Verne Grand Prix event. Majestic Cycling has submitted a request to use portions of Wheeler,Avenue, Yeager Avenue, Wrighi Avenue and Puddingstone Drive for a cycling race on Saturday, July 24,202'l between the hours of 1 1:00 a.m. to 1 1 :00 p.m.

The event originally was approved under Resolution 20-11 on March 2, 2020 for a March 15, 2020 event date, but due to the COVID-1g pandemic, the event was put on hold. The applicants are now requesting to hold the same event as was previously approved under Resolution 20-11 for a July 24,2021 event date.

a I a II

Staff recommends the City Council adopt Resolution No. 2143 aulhorizing the City Manager to execute the Agreement with Majestic Cycling permitting the cycling race on specified streets.

The request specifically involves the closure of the northbound lanes of Wheeler Avenue from Puddingst6ne Drive to Arrow Highway; eastbound and westbound lanes of V""g"r Avenue from- Wheeler Avenue to Wright Avenue; northbound and southbound lanei of Wright Avenue from Yeager Avenue to Puddingstone Drive; and-both of the westbound llnes and a single eistbound lane of Puddingstone Drive. A- portion of i""g"t Ar"nre between Whlebr Avenue and the driveway a|1647 Yeager Avenue will 1."-Iin op"n to vehicles. The southbound lanes of Wheeler Avenue will be reduced to one lane'in each direction to allow for north and southbound traffic. As a result of the along yeager Avenue, there will be no access to Curtiss Court or Brackett "roirr"Street.

The street closure will occur between the hours of 11:00 a.m. to 1'l:00 p.m. the day of tne event. Three (3) Police officers and one (1) Police sergeant, along with event

52 Tuesday, July 6, 2021 City Council Meeting Page No. 46 6G21SEP July 6,2021 Page 2 volunteers, will be stationed throughout the course and at major intersections to provide traffic control.

The race is expected to draw up to 1000 participants and attendees. The event will feature amplified music and live media coverage during the race. Additionally, the event will have canopies, portable restrooms, food and beverage vendors, and a beer garden. The beer garden will be located in the parking lot at 1643 Puddingstone Drive and the vending and registration area will be located in the northernmost eastbound lane on Puddingstone Drive. This same event was held in 2019 and was a success for the organizer. Moreover, the Police Department reported that it operated smoothly.

Recent policy has been to prepare individualized agreements for street closure events. Staff has therefore developed a standard agreement outlining the traffic control plan requirements, locations, schedule, estimated fees, applicant's responsibilities, and insurance and indemnification requirements.

Public Works, Fire, Police and Community Development have reviewed and approved the street closure plan. Any conditions will be applied to the special event permit approval.

Respectfully submitted by: Gabriel Rivera, Assistant Planner

Attachments A. Resolution No.2143 B. Agreement with Majestic Cycling for the La Veme Grand Prix event C. Resolution No. 20-1'l D. 87-19SEP Original Agreement with Majestic Cycling for the La Verne Grand Prix Event

53 Tuesday, July 6, 2021 City Council Meeting Page No. 47

ll :l NO.2143

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE' COUNTY OF LOS ANGELES, STATE OF CALIFORN IA, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MAJESTIC CYCLTNG FOR THE LA VERNE

BE lT RESOLVED by the City Council of the City of La Veme as follows:

That the City Manager of the City of La Verne be hereby authorized to execute an Agreement with Majestic Cycling, said Agreement being in the form attached hereto and made a part hereof by reference as through the same were set forth in full herein.

Section 2. That the Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 6th day of July, 2021.

Tim Hepburn, Mayor

ATTEST:

Lupe Gaeta Estrella, Assistant City Clerk

CERTIFICATI n

I hereby certifo that the foregoing Resolution No. 2{-43 was duly and regula adopted by the City Council of the CitY of La Verne at a meeting thereof held on the day of July 2021, by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

Lupe Gaeta Estrella, Assistant City Clerk

54 Tuesday, July 6, 2021 City Council Meeting Page No. 48

AGREEMENT TO PERMIT THE LA VERNE GRAND PRIX EVENT

THIS AGREEMENT is entered into this 6th day of July, 2021, by and between the CITY OF LA VERNE, a municipal corporation (hereinafier'City') and MAJESTIC CYCLING, (hereinafter "Majestic Cycling".) The parties hereto agree as follows:

1. Project. Majestic Cycling has requested use of certain public streets as a route for the La Verne Grand Prix on Saturday, July 24,2021.

2. Liaison/Representatives. The authorized representative for the City shall be the City Manager or his designee. The City Manager's designee for this event is Gabriei Rivera, Assistant Planner. All changes to the schedule or the authorized activities per this Agreement shal! be subject to the prior approval of the City Manage/s designee, Gabriel Rivera. The authorized representative for Majestic Cycling is Alfred Sanchez, 909-297-6353. The City Manager's designee for the day of the event shall be the on duty watch commander of the La Verne Police Department, 909-596-1913.

3. Location. The cycling race will be conducted on portions of Wheeler Avenue, Yeager Avenue, Wright Avenue and Puddingstone Drive.

4. Schedule. The cycling race will be conducted on July 24,2021 from 11:00 a.m. to 11:00 p.m. Any deviation from this schedule, including change of the event dates, is subject to the advance approval of the City Manager or his designee.

5. Fees. The following estimated fees shall be deposited by Majestic Cycling with the City prior to the commencement of event. At the conclusion of the event, an accounting shall be provided to Majestic Cycling detailing the City's expenditures for staff time and injury to public property (if any).

Application/Permit lssuance fee: $ 150.00 Police Officers: ($80/hour 11:00am - 11:00pm) $ 2880.00 Police Sergeant ($10S/hour 11:00am - 11:00pm) $ 1260.00 Public Works staff: $ 110.00 Deposit: $ 1,000.00 (On File)

Total fees/dePosit $ 5400'00

6. Street Closures. The race route will require traffic control on Wheeler Avenue, yeager Avenue, Wright Avenue and Puddingstone Dlve. The northbound lanes of Wheiler Avenue froir puddingstone Drive to Arrow Highway will be closed, along with the northbound and southbound lanes of Wright Avenue from Yeager Avenue to puddingstone Drive. Both of the westbound lanes and a single eastbound lane of puddinlstone Drive will also be closed. The southbound lanes of Wheeler Avenue will be reduced to one lane in each direction to allow for north and southbound traffic' As a result of the closure along Yeager Avenue, there will be no access to Curtiss Court or Brackett Street.

55 Tuesday, July 6, 2021 City Council Meeting Page No. 49

All closures/detours will occur July 24,2021 bebueen 1 1:00 a.m. to 1 1:00 p.m. Majestic Cycling shall also submit a traffic control plan to the City's Public W_orls Department for approvat. Said approval shalt be obtained prior to the event. Majestic Cycling shall be responsible for all'costs associated with field review of the traffic control (as estimated in section 5) by the La Verne Police Department.

7. Notification to Residents/Business. Majestic Cycling shall provide written notices to residents and institutions along the race route and adjacent streets impacted by the race. The notice shall be provided at least five (5) days in advance of the event and shall include the date, time and anticipated traffic measures. The notice shall also include the name of a contact person at the site, who is available by cellular phone or pager at all times during the event. Majestic Cycling shall submit the text of the notices io ne City Manager's designee for approval prior to mailing. The City Manager's designee shalt have the authority to extend the notice perimeter if such action is reasonably necessary.

8. Cleanup/Damage to Public Property. The race route and all public property utilized shall be cleaned and restored at the conclusion of the event to its original condition. All trash, debris, markers, signs, etc., shall be removed by Majestic Cycling within 24 hours after the cessation of the event. Majestic Cycling shall be responsible for any damage to public property on the route, which occurs during the race as the result of the race.

g. lnsurance. Majestic Cycling shall provide the City with a certificate of insurance evidencing tlanility coverage, in an amount of at least $1,000,000, naming the City of La Verne, its elected and appointed officials, employees and/or agents as additional insured. Majestic Cycling shall also provide evidence of Worker's Compensation coverage. Evidence of insurance coverage shall be submitted prior to the race.

i0. Indemnification. Majestic Cycling shall indemnify and save harmless City, its officers and employees, from and against any and all damages to property or inju-ries to or death of any person or persons, including property and employees or agents of City, its officers, employees and City, and snall O6find, indemnify and save harmless _ ,g"ntr, from and against any and all claims, demands, suits, actions or proceedings of aiy kind or nature, including, but not by way of limitation, Worker's Compensation claims, resulting from or arising out of the conduct of the race.

56 Tuesday, July 6, 2021 City Council Meeting Page No. 50

11 . Notices. Notices and correspondence shall be delivered in person or sent by certified mail to the following addresses:

A RUNNING LEGACY LLC: City of La Verne Majestic Cycling Attention: City Manager c/o Alfred Sanchez 3660 "D" Street 571 Richland Street, Apt. B La Verne, CA 91750-3599 Upland, CA 91786 909-596-8726 909-297-6353

12. Aftorney's Fees, ln the event that any legal action is commenced to enforce or interpret the terms or conditions of this Agreement, the prevailing party shall, in addition to any other relief and costs, be entitled to reasonable outside attorney's fees.

13. Termination of Agreement This Agreement may be terminated with cause by either party hereto. Unless earlier terminated for cause, this Agreement shall be effective on the date signed by both parties and shall terminate on July 24, 2021. The indemnification provision in paragraph 10 shall survive the termination of the Agreement and remain in full force and effect for all applicable instances resulting from the race.

14. Entire Agreement. This Agreement represents the entire agreement between the parties hereto as to the matters contained herein.

15. Amendment. This Agreement may be amended upon the written mutual agreement of the parties through their designated representatives.

CITY OF LA VERNE

Date By: Robert Russi, CitY Manager

A RUNNING LEGACY LLC

Date By: Alfred Sanchez

ATTEST:

Lupe Gaeta Estrella, CMC, Assistant City Clerk

57 Tuesday, July 6, 2021 City Council Meeting ( { Page No. 51

o 3 NO.20-fl

A RESOLUTIOil OF THE CITY COUNCIL OF THE CITY oF l-A VERNE, COUltlW 1 LOS ANGELES, STATE OF CAUFORNTA AUTHORIZI{G T}lE EXECUnOIiI OF AN 2 AGREEIIENT WTH TA'ESTIC CYCUI{G FOR THE LA VERNE GRAND PRIX.

3 BE lT RESOLVED by the City Council of thE City of La Veme as folbuvs:

4 @@L That the City Manager of he Ci$ of La Veme be hereby authorized to exeqfte an Agreement with Majestic Cycling, said Agreement being in the form 5 attached heeto and made a part hereof by reference as thrcugh the same were set 6 forth in tull hercin.

7 Secton 2. That the Mayor shall sign and the Assistant City Clerk shall certifu to the passage and adoption ofthis Resolution and thereupon the same shall take I and be in force.

I this 2tD day of ltierch,2O2O. 10 , 11

12 Mayor 13 ATTEST: 14

15 '$ n{o 5&,: 8*fi rr- [!rq--- l6 Lupe Gaeta Estrella, Assistant City Clerk 17

18 I hereby certlfy that Orc bregoing Resolulion No. 20-ll, wag duly and regularly 19 adopted by the City Council of the City of La Veme at a meeting :l ffil n tarch, 2020, by the following vote: Davis, Hepbum, Carder & Mayor Kendric*. 21 AYES:

22 ABSTAIN: None. 23 C oot,^.. t{-[t.l Q-0 "-r 24 Lupe Gaeta Assistant City Clerk 25

26 27 28

N 58 Tuesday, July 6, 2021 City Council Meeting ( ( Page No. 52

AGREEMENT TO PEBMIT TEE IA VERI'{E GRAND PRDT EVENT

IEIS AG.REEI\{EDIIig @rercd irfio ihis byandbeturcee$eelTY OF.... .---- . . ,,Cit;p) LA VERNE, amrmioipal corpoldion (heneinafter and MA,IBSTIC CYCLING,

(hereinafter "Ivfajastic Cycling") The parties hereto agree as follows:

1. Project It4ajestic Cyoling has requesod use of certaio public steets as a route for ibp La Venre Grand Prix on Suuday, lvfarch 15,2020.

2. Liaison/Representatives. The au&orized represeofative for the Cily gan be the City Ivfaoager or his desiguee. The city lvlanagpr's dosignee for lhis e\reot is Nfaia Mocurley, Associ#Plannu. Atlchangestothosoheduleorthearnhorizedactivitiesperthis

shall be subject to the prior approval of the city tvlanago's designeg IMaia Moc\nlqy. rbo authorized representdive &r lvfajestio Cycling is Alfied 5aaba909e974353. \\eCtty lvfanager's designee for the day ofthe event shall be the on drry watoh oommander ofthe La Vea:re Police Departoent 909-596-1913.

3. Locafion The rycling raoe will be coaduc'ted on portioos of Wheeler Avonue, Yeager Ave,nue, WrightAvenue aod hrddingstone Drive,

4. Se.herlule. Tbe rycling race will be condusted on ldmch 15,2020 fiom6:00 aa. to 5:00 p,m. Any tlcviation from this schedule is subject to ttre advanoe approval of the City Ivlanager or his designee,

5. Fees. The following estimafied fees shall be deposited by Majcstio Cloling with the City prior to tbe comenoemot of event At the conclusion of the errelr{ aa accorrntiag shall be provided to lvlaja*ic cyoling detailing the city's e:rpenditnes for stafftime and injury to public propery Gfaay) Application/Permit Issuance fee: $ 1s0.00 Polioe Safety: ($75lhorn 6:00am - 6:00por) $ 3,600.00

59 Tuesday, July 6, 2021 City Council Meeting ( ( Page No. 53

PnblicWork shf: $ 110.00 Deposit $ 1.000.00(OnFile) Total $-4,860.00 _._

6. street closur$. The mce ro.te wilr require haffc oontor on wbeerer Aven,e, Yeager Avenue, Wright Avenue and Pudrringstore Ddve. The northbound lanes ofl[heeler Avenre aom Puddingstone Drive to Arrow Highvay will be closod, along with the northbouud aad southbound lancs of\flright yeager Avenue fiom Aven,e to hrddingstone Drive. Both of the westbound laues aad a single eastbouad lane ofhrldingstone Drive wiII also be olosod. The southbound lanes of Wteeler Avenue witl be r€duced b one lane in each dirwtion to allow for aorth and soutlibouad traffic. As a resurt yeager ofthe clo$Ee arong Avemre, the'e wifl be uo aocess to Gntiss Court m Brapkett Steet AII closurevdetours will occw March 15, 2020 betlreen 6:00 a"m. to 6:00 p.n. Irdajastio clcling shau 61* submit a taffc ooator plaa to the city,s pubric works Departneot for approval. said approval shall be obtaioed pior to tre everrt ldajestio Qrcliug rhrfl gs responsible for all oosb associded wittr field review ofthe trafrc oontrol (as estimated in section 5) bythe Ia Veme Police Deparmofl

7. Notificadon to Reeiden&/Bushesg. Ivfajestio Clcling shall povide vniten notioes to residerts and iasthrions along the raoe roub and adjacent steets impaoted by tbc racc. notice shall be proVided at least five (5) da,rs in advanoe ofthe eveut snd shnfl iaslude the datc, time and antioipaled traffo measuts' Thc notioe shall also include the name of a conbct person at the site, vrho is available by cellular phoae or pager at all times druiag the errcnt, Majestic cycliag shau gubnril the text of tbe rcticas to the city }vlanager,s designee for appnwal prim to mailing. The City fv{maga's tlesignoo shall have the arthority to extelrd tbe notice perimeter if such action is r€asonably nooessary.

8. cleenup/Damage to Pubncproperty. The race rouie and. a[ pubric property utilizcd sha[ be olcmcd and restored at the conchrsion of the went to iE original condition All hash, debris, markers, signs, &., sball be removed by lv{ajestic c}cling within z horns after fte

2 60 Tuesday, July 6, 2021 City Council Meeting ( Page No. 54

cossdion of the went ilfajestic Cycling shrll bp respffisible for any damnge to publio property

on the route, whioh ooours during the raoe as the result ofthe race.

9. rnrurtnce. I4ajestio Cloling shall provide tbe City with a certificate ofinsurance evidencing liability coverage, in ao amount ofaf least $1,000,00Q nrming the City ofla Vanrq its elected and appointed officials, employees and/or agenb as additional insured" Ivlajestio

Cloling shall also provile widenoe of Worker's Compensation coverage, Evidence of insunrnoe coverage shall be zubmitted prior to the race.

10. Indemnification lvlajestic Clcling shell intls6li$7 sad save harnrless City, its ofrcers and e,mployees, fiom aod against any aod all dqmagcs to property or iajuries b or death of any person or persoos, includiug property and employees or agents of City, and shett defen{ indeom$ aad sarre hamcless City, its officers, employees atrd agents, from and against any and all claims, demands, suits, actions or prooeediags of my kind or adnq inpludin& but not by way of limitatioo, Worker's Compensaion claims, resultiug fiom or arising ord ofthe oonduct of the race.

11. Notices. Notices aud correspondeoce shalbe delivercd iaperson or sedby certified mail to tbe following addresses:

CTTI: A RIINNING LEGACY T,I,C: City of LaVerae Wegtio Cltoline Attention: City ilfanagsr c/o Alfed Sochez 3660'D" St€et 571 Richlaad Steet, Apt B LaVenre,CA 91750-3599 Upland, CA 91786 909-59G8726 909-297-6353

. 12. Afurney's Feos. [n the eved that aay legal aotion is comm€nced to enforce or intrrprct the terms or conditions of this Agrc€ment, fte pwailing party shdl, in addition to any other relief and costs, be entitled to reasolrable orfside atlorney's fees.

61 t Tuesday, July 6, 2021 City Council Meeting Page No. 55

13. Termination of Agreement. This Agreement may be terminated with cause by either party hereto. Unless earlier terminated for cause, this Agreement shall be effective on the -darcEgmdtytirithpnrfiesffi -Matct'1-5;202hflre.iuderurification--- provision in paragraph 10 shall survive the terrrination of the Agreement and remain in fullforce

and effect for all applicable instances resulting from the race.

14. Entire Agreement. This Agreement represents the entire agreennent between the

parties hereto as to the matters contained herein.

15. Amendment This Agreement may be amended upon the written mutual agreement

of the parties through their designated representatives.

IN WITNESS of the foregoing the parties hereto have executed this Agreement on the date first written above. CITY OFLAVERIYE

G By: Robert Russi, City Manager

A RT]}INING

By: Sanchez

ATTEST:

'.tt\ '{(,-*i,i. ( ;l ls'i'r t ur .( .. rr- Lupe GaetaEstella, CMC Assistant City Clerk

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63 Tuesday, July 6, 2021 City Council Meeting Page No. 57

Agenda Report CITY OF LA VERNE Public Works Depaftment

DATE: July 6,2021

TO: Honorable Mayor and City Council

EiEm Shawn lgoe, Director of Public Works

SUBJEGT: Award of Contract lor 2020-21 Hormel/Ramona et al Grind and Overlay lmprovement Project

AGENDA SUMMARY:

The Public Works Department recently solicited bids for street maintenance in the Hormel/Ramona et al neighborhood. The planned maintenance includes the cold millin g of 2" of the existing asphalt and capping with a 2" lift of hot mix asphalt. The projectwas advertised on May 10 and May 17,202!with bid proposals received and opened via our new electronic platform "PIantBids" on June 2,2021.

RECOMMENDATION:

Staff recommends that the City Council approve Resolution No. 21-44, which awards a Public Works contract to All American Asphalt, the lowest, most responsible bidder, in the amount of $443,333'00.

This project is categorically exempt from the California Environmental Quality Rct, Seition 15301 - Existing Facilities, and City of La Verne environmental guidelines.

BACKGROUND:

On June 2,2021eight sealed bids were opened for the 2020-21 Hormel/Ramona et al Grind and Overlay Project. The work consists of furnishing all necessary materials, labor, tools,-equipment and services to replace the aging asphalt surface.

64 Tuesday, July 6, 2021 City Council Meeting Page No. 58 City Council, re 2020-21 PMP Grind, Overlay July 6,2021

Following is a summary of the bid results:

ETl-rEI=l-{ TOTAL AllAmerican Asphalt $443,333.00 R. J. Noble Company $449,277.68 Hardy and Harper $451,000.00 Sequel Contractors, lnc. $483,847.36 Vance Corporation $485,485.60 Onyx Paving Company, lnc. $488,000.00 Gentry Brothers, lnc. $494,061.92 Excel Paving Company $566,132.40

The engineer's estimate for the project was $520,000.00. As noted above, the bids ranged from $443,333.00 to $566, 132.40. Staff has evaluated the bid of the apparent low bidder and found All American Asphalt to be the lowest, most responsible and responsive bid of the eight received. The firm has recently completed projects in Pomona, Norco, Chino Hills, Ontario, Brea, El Monte, lrwindale as well as City of La Verne.

This particular project includes improvements to a total of 3.0 lane miles of pavement bounded by Gladstone Street to the south, Sentine! Drive to the north, Ramona Avenue to the west and Damien Avenue to the east. The project consists of cold milling 2" of the existing asphalt surface and capping with a2" lift of hot mix asphalt. This strategy is being used in lieu of traditiona! full depth pavement to reduce cost, yet provide similar benefits.

FISCAL

This project is funded in the approved 2020-21 capital improvement program, Measure R Fund 235-7603-510-7310 and Measure M Fund 236-7603-510-7310.

The City Council adopted a Complete Streets policy that seeks- to develop a transportation system that serves all users in a safe and efficient manner regardless of their mode of travel (Resolution No. 17-71).lmplementation of the po'iicy for street maintenance activities requires the public works- department plan,' design, construct, operate and maintain appropriate facilities for pedestrians] bicyclists, transit riders, motorists, children, the elderly and people of all abilities in all-new construction, reconstruction and repaving improvements.

65 Tuesday, July 6, 2021 City Council Meeting Page No. 59 City Council, re:2020-21 PMP Grind, Overlay July 6,2021

This project is exempt from the Complete Streets Policy as the project is Iess than 50% of the cost of a total reconstruction. Although the project is exempt, it still achieves compliance in the following manner:

. lncludes existing sidewalks . lmproved striping o lmproves ride quality

Respectfully submitted,

Anthony Ciotti Deputy Director of Public Works

66 Tuesday, July 6, 2021 City Council Meeting Page No. 60

RESOLUTION NO.21.44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZ]NG EXECUTION OF A PUBLIG WORKS CONTRACT WTH ALL AMERICAN ASPHALT FOR THE HORMEL RAMONA ET AL GRIND AND OVERLAY PROJECT

WHEREAS, the City Council has heretofore advertised for bids for the construction of a public works project; and,

WHEREAS, said bids have been opened at the time designated and considered by the Director of Public Works of the City of La Verne; and,

WHEREAS, said project award is funded in the Fiscal Yeat 2020-21 Capilal Improvement Program budget; and,

WHEREAS, said Director of Public Works has recommended to said City Council that the bid of All American Asphalt in the amount of $443,333.00 is in accordance with plans, specifications and other data incidental to the obtaining of bids for such improvements, is the lowest and best responsible bid and should be accepted by the City Council; and

WHEREAS, said bid has now been considered by the City Council;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Veme as follows:

1 That said City Councit does hereby find and determine that the bid of said Contractor is the lowest and best responsible bid for the construction of said project.

2: That the contract for the construction of said project, as set forth' is in accordance with the plans, specifications and other data, and the same is hereby awarded to said Gontraclor subject to the following conditions:

a. That said Contractor execute and deliver an appropriate contract covering said work;

b. That the form of said contract shall be approved by the City Attorney for the City of La Verne;

c. That said Contractor post with the City of La Verne appropriate bonds covering Faithful Performance, and Labor and Materials, both in the amount of the contract, as required by said specifications; and,

d. That said contractor provides the city of La Verne with certificates of insurance naming the city and the Director of Public works as additional insured in accordance with the contract documents.

That the Mayor and Assistant CitY Clerk are hereby authorized on behalf of the City of La Verne to enter into a contract with said Contractor, for the construction of said projec{ as set forth and in accordance with plans, specifications and other data therein refened to

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Section 4: That said City Council does hereby find and determine that this project is categorically exempt from the California Environmental Quality Act, Section 15301 - Existing Facilities, and the City of La Verne environmental guidelines.

Section 5: That the Mayor shall sign and the Assistant City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

APPROVED AND ADOPTED this 6th day of July 2021

Tim Hepburn, Mayor

ATTEST:

Lupe Gaeta Estrella, Assistant City Clerk

CERTIFICATION

I hereby certify that the foregoing Resolution No. 21-44 was duly and regularly adopted by the city council of the city of La Verne at a meeting thereof held on the 6'n day of July 2021, by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

Lupe Gaeta Estrella, Assistant City Clerk

2 Resolution No. 21-44 68 Tuesday, July 6, 2021 City Council Meeting Page No. 62

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69 Tuesday, July 6, 2021 City Council Meeting Page No. 63

Agenda Report CITY OF LA VERNE

DATE: July 6,2021

TO Honorable Mayor and City Council

EIGtrIl Muir Davis, Mayor Pro Tem Robin Carder, Councilmember

SUBJECT: lnitiating Procedures for Establishing and lmplementing By-District Voting for City Council Elections

AGENDA SUMMARY:

Mayor Pro Tem Davis and Councilmember Carder are asking for Council approval of the initial steps to institute by-district voting for Council elections in the City.

EreIGEC!f,EE

Last December, the Council held a study session to review the City's obligations under the California Voting Rights Act. While the City has not yet received a demand letter from a law firm, we believe that the City should take action now to avoid that possibility and expense.

There is time to hold the necessary hearings, draw district maps and implement the new system by December 15, 2021 to be in effect for the City's next General Municipal Election on June 7,2022.

The City has obtained a proposal from a well-qualified demographic firm to guide the City through this process. The process will be very transparent with the consultant putting up a dedicated website to inform the public of progress and next steps going fonarard. Additionally, there is a sofhlrare tool included that will allow members of the public to submit their own ideas of how districts should be drawn. The law requires at least two public hearings before draft district maps are drawn and at least two more public hearings after draft district maps are drawn and circulated.

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RECOMMENDATION:

We recommend that the City Council

1 Adopt Resolution No. 2147 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, EXPRESSING THE CITY COUNCIL'S INTENTION TO INITIATE PROCEDURES FOR ESTABLISHING AND IMPLEMENTING BY-DISTRICT ELECTIONS FOR CITY COUNCIL MEMBERS

2. Accept and approve the proposal of National Demographics Corporation with the optional project website element.

3. Appropriate the sum of $50,000 for this project.

71 Tuesday, July 6, 2021 City Council Meeting Page No. 65

RESOLUTION NO. 2147

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, EXPRESSING THE CITY COUNCIL'S INTENTION TO INITIATE PROCEDURES FOR ESTABLISHING AND IMPLEMENTING BY.DISTRICT ELECTIONS FOR CITY COUNCIL MEMBERS

WHEREAS, the City of La Verne, California ("City') is a general law city, duly organized under the constitution and laws of the State of California; and

WHEREAS, four of the members of the La Verne City Council are currently elected in at-large elections, in which each City Council member is elected by all registered voters of the entire City, with the mayor being separately elected by all registered voters of the entire Cifi, pursuant to California Government Code sections 34871 and 34900 et seq.; and

WHEREAS, Section 34886 of the Government Code authorizes any city, to change to a by-district system without the need to put such a change to voters; and

WHEREAS, the City Council has determined that it is in the best interest of the City to move from its current at-large electoral system to a by-district election for all five members of the City Council pursuant to California Government Code section 34886 and in furtherance of the purposes of California Voting Rights Act; and

WHEREAS, the City moves to make this transition from an at-large system to a by-district system in accordance with the new procedural rules outlined in Government Code Section 34886 and Elections Code 10010; and

WHEREAS, the City will begin by working with an experienced demographer to assist the City in establishing maps for a by-district electoral system; and

WHEREAS, before drawing a draft map of the proposed boundaries of the districts, the City will hotd at least two (2) public hearings over no more than thifi (30) days, at which time the public is invited to provide input regarding the composition of the districts; and

WHEREAS, the City will then publish and make available for release at least one (1) draft map of the new electoral districts, including the potential sequence of elections shown; and

WHEREAS, once the draft map has been publicized for at least seven (7) days, the City will hold at least two (2) additional public hearings, over no more than forty-five (45) days, at which time the public is invited to provide input regarding the content of the

72 Tuesday, July 6, 2021 City Council Meeting Page No. 66

draft map and the proposed sequence of elections prior to the public hearing at which the Council adopts a map; and

WHEREAS, if a draft map is revised at or following a public hearing, the revised map will be published and made available to the public at least seven (7) days before the City chooses to adopt it; and

WHEREAS, in determining the final sequence of staggered district elections, the City Council will give special consideration to the purposes of the CVRA, and will take in to account the preferences expressed by the members of the districts; and

WHEREAS, the City Council now wishes to adopt criteria to guide the establishment of electoral districts consistent with legal requirements, including reasonable equal population and section 2 of the federal Voting Rights Act, as well as other concerns and considerations important to the City.

TH , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA AS FOLLOWS:

1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council hereby resolves, pursuant to Elections Code section 10010, to adopt a by-district election system by ordinance as authorized by California Government Code section 34886, for use in the City's General Municipal Election for the five City Council Members starting with the June 7, 2022 election.

SECTION 3. The City Council further resolves to retain a qualified demographer, hold at least four (4) public hearings and publish at least one (1) draft map and staggering sequence.

SECTION 4. The City's redistricting/ demographic consulting firm, acting under the supervision of the City Manager, is hereby authorized to direct and formulate one or more electoral district scenarios for review by the public and City Council at two or more public hearings if necessary, in accordance with the City's proposed timeline.

ECTI Working with the demographic consulting firm, staff is directed to publicize relevant maps, information, notices, agendas and other materials regarding by- district elections and to establish means of communication to answer questions from the public.

SECTION 6. All public hearings shall be noticed as follows: posting on the City website at least ten (10) calendar days in advance of the hearing, posting on the City's social media pages and publication at least ten (10) days in advance of the heaing in The lnland Valley Daily Bulletin.

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7. The City Manager is authorized to take any and all other necessary actions to give effect to this Resolution.

. This Resolution shall become effective immedi ately upon its adoption.

PASSED, APPROVED and ADOPTED by the City Council of the City of La Verne, California, at a regular meeting of the City Council held on the 6th day of July,2021.

Mayor Tim Hepburn

ATTEST:

Lupe Gaeta Estrella, CMC, Assistant City Clerk

I hereby certify that the foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of La Verne, County of Los Angeles, State of California, held on the 6th day of July, 2021 by the following vote:

AYES:

NOES:

ABSENT:

ABSTENTIONS:

Lupe Gaeta Estrella, CMC, Assistant City Clerk

74 Tuesday, July 6, 2021 City Council Meeting Page No. 68 National Dernogtaphics Coqporation

A Proposal to LaVerne for Demosaphic Senrices

By National Demographics Coqporation

Douglas Johnson, President

June 25,2021

Phone: (81,8) 254-1,221, P.O. Box 5271 [email protected] FAX (81,8) 254-1,221, Glendale, C/'97221 www.NDCresearch.com 75 Tuesday, July 6, 2021 City Council Meeting Page No. 69 C Nationd Demographics Colporation

June25,2027

Robert Kress, City Attorney City of La Verne 3660 "D" Street La Verne, CA 91750

Dear Mt. I(ress,

Thank you for the opportrnity to provide this proposal to La Verne. NDC has more than 40 years of experience districting and redistricting hundreds of cities, school districts and other local jurisdictions across California (u full client list is available at www.ndcresearch.com/cltents/). W. welcome the opportunity to bring the firm's expertise and skills to assist the City.

For each projec! there are certainrequired basic elements, and there are several options that the City can include or leave out at its option. NDC carefully tailors each project to the needs and goals of the individual client partner. NDC also welcomes the opportunity to work with our clients to encourage public participation in this process, as we offer several tools developed specifically for public engagement in districting and redistricting.

The attached proposal consists of a brief introduction; specifi.c proposed project elements and options; timeline and cost information; conclusion; and signature section. NDC looks forward to working with you on this effot. Please call or email anytime if you have any questions, coflcerns, or requests regarding this proposal.

Sincerely, E4 Douglas J President

Page 1

76 Tuesday, July 6, 2021 City Council Meeting Page No. 70 I\DC National Demographics Coqporation Table of Contents

Brief History of N ational Demographics Corporation ...... 3 Company Philosophy...... 4 Professionalism 4 Partnership 4 Local Leadership and NDC's Non-Partisan Approach...... 4 Openness. 5 Public Engagement...... 5 Project Software.. 6 NDC Approach to Public Engagement...... 6 The'I'hree E's of Public Participation: Engage, Educate, and Empower 6 Sample Public Participation Mapping'Iool 7 Sample Online Mapping Tool ...... 8 Sample NDC "Interactive Review Mrp"...... 8 The NDC Team...... 9 NDC Current Organizanon Chart.. 9 Recognition of NDC's Expertise ...... 10 NDC Testimonials ...... 14 Impeccable References 1.6 Summary Scope of Work .....17 Detailed Project Scope of !7ork .....1 8 Optional Project l7ebsite .....27 Project Website .....21, Project Pricing 21, Other Potential Project-Related Expenses: ...... 22 Additional Analysis. 22 Requested Payment teffns: ...... 22 Conclusion ...... 23 Proposal Acceptance...... 24

Page2

77 Tuesday, July 6, 2021 City Council Meeting Page No. 71 NDC National Demographics Colporation

rP Lr

1[1 %*"

Btief History of National.Dqrograpldcs Corporation ,. ,:,: .,

NDC has served hundreds of local governments since our founding n 1979. While most of NDC's work is in California and Artzona,the firm has performed projects in all regions of the country, serving clients as varied as the States of N{ississippi, -,\izona Florida and Illinois; Clark County (I..levada); the California counties of Merced, San Bernardino, and San Diego; the San Diego Unifred School District; the City of Oakland; Yuma County (Arizona); the Arizona cities of Glendale, Mesa, Peoria, Phoenix, and Surprise; and relatively smaller jurisdictions such as the City of Bradbury and CIay Elementary School District.

The company is especially well known for its districting and redistricting rvork with local govemments. NDC has established a reputation as the leading demographic expert on the Califomia Voting Rights Act (C\T.A), har,rng performed demographic assessments of potential CVRA liability andf or moves to by-district elections for over 350 jurisdictions. No company has been responsible for addressing the electoral demographic needs of more local governments, as NDC has districtedand/or redistricted more than250 coundes, school districts, cities, water districts, and other local jurisdictions.

Nationallv recognized as a pioneer in good government districting and redistricting, NDC has unmatched expertise in the issues, questions, and decisions jurisdictions face in any discussion regarding districting, redistricting, the California and Federal Voting Rights Act and related election system choices.

.,t

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78 Tuesday, July 6, 2021 City Council Meeting Page No. 72

I{DC National Demographics Co4poration

Professionalism

NDC's personnel are nationally recogruzed as leaders in the districting field and are responsible for nrunerous books and articles on the subject. NDC possesses all the hardware afld soft'ware necessary to meet the districting and redistricting needs of any jurisdiction, and its personnel have unmatched experience in the Iine-drawing side of this work, as well as in developing the databases used for these pulposes. But more important are the firm's interpersonai skills and the team's understanding of the perspective of all parties in this process.

Partnership

In recognition of the vital role these groups play in informing and assisting their members, NDC is a sponsor of the California League of Cities, the California Special Districts Association, and we are currently finahzng our sponsorship of the California School Boards Association and the California Association of Counties.

For years, NDC has frequently appeared on panels organized by these orgatizaaons to share information with their members about the California Voting Rights Act, the Census, and the districting and redistricting rules and pfocess.

NDC also assists the League of Cities and CSBA with negotiations and suggested language for legislation on districting/redistricting and the California Voting Rights Act.

Lacalleadetship and NDC's Non-Partisan Approach

NDC is an advisor and technical resource. The firm's role is to assist our clients in implementing our clients' goals and directions within the complicated demographic and legal constraints of the project. NDC shares its experience and expertise, but the final plan is selected by the jurisdiction's elected leaders, not NDC. The firm is sometimes criticized, usually by people from outside of the client jurisdiction, for not acting as advocate or proselytrzer for what these ^rt outsiders think is "right" for the client. But NDC team members are exPert advisors, not proselytizers. NDC guides our clients through the process to a map that meets all legal requirements and the goals of our client - not the goals of outside critics. NDC welcomes the chance to assist each client through this process following the direction of the jurisdiction's elected leadership, key staff membets, and the entire community.

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79 Tuesday, July 6, 2021 City Council Meeting Page No. 73

National Demographics Coqporation

A common question in many districting or redistricting projects is whether there is any influence of any improper political bias on the process. NDC's four decades of success working for jurisdictions with all-Democratic leadership, jurisdictions with all-Republican leadership, and every possible combination in between, reflects our steadfast dedication to non-partisan service. At work, each of us puts our personal political feelings aside and focuses on implementing the policy goals and directions of our clients using NDC's non-partisan, professional and expert guidance regarding the requirements and options facing each client. tWe believe most of our clients would be hard-pressed to guess which NDC team members are registered as independents or with any political pMV, and we are proud to have satisfied customers and clients whose partisan leanings (even in their non-partisan local govefirment offrces) similady cross the entire partisan spectrum.

Openness

Any change ifl election systems can have momentous implications for the distribution of political power in a jurisdiction and for access by groups and individuals to the governance process. Not surprisingly, such changes often attract considerable public attention, sometimes generate intense controversy, and may draw charges of manipulation and abuse of power. It is crucial, therefore, that the jurisdiction establish, at the beginning, a process that is not only fair, but that is seen to be fau, to all contending groups and individuals.

Public Engagement

NDC pioneered the "transparent districting" approach that involves the public at every stage of the process and the company invented the "public participation kit" back in 1990. But NDC's most valuable service is the firm's experience transforming often contentious and passionate debates into thoughtfi.rl, constructive discussions focused on the options and outcomes rather than individual personalities. NDC also has considerable experience working with translators in public forums and providing materials in English and Spanish.

NDC's approach has been widely praised in the media, and NDC has worked cxtensively with all types of press including radio, television, newspaper, and new media.

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80 Tuesday, July 6, 2021 City Council Meeting n \"at- Page No. 74 NDC National Demographics Coqporation Ptoiect Softrrate

NDC uses Caliper Coqporation's Maptitude for Redistricting software for processing pubiic map submissions and drawing NDC's draft maps and Board- directed revisions. Maptitude for Redistricting can open and use the standard "Shapefile" and "File Geodatabase" GIS data formats, and Maptitude for Redistricflflg c rr export all files to "shapefile" and "File Geodatabase" formats.

NDC uses ESR['s ATcGIS Online to preseflt those maps for Board, Staff and Public review in an easy-to-use, interactive format. NDC also uses ATcGIS Pro for some specialized Geographic Information System (GIS) analysis; for opening and reviewing data received from clients or from other jurisdictions; and when needed for final map post-adoption processing for delivery to the iurisdiction and to the County Registrar. Microsoft PowerPoint is also used for many presentatiofls, though NDC is currently experimenting with a possible move to ESRI's "Story Maps" for some presentations.

NDC Approach to hrblic Engagsrnent

The Thtee E's of Public Paticipation: Engage, Educate, and Empower

NDC's "Three E's" approach recognizes the complex and daunting nature of districting and redistricting projects, while emphasizing the importarlce of public participation in such proiects.

Givcn the complexity of the issue, the public cannot be expected to iump in with consrructive ideas and inputwithout encouragement. So NDC's approach begins with the frst "E": Engage. NDC works with our clients to get the word out about why the project matters - and how input from residents can be a decisive element of the proiect.

Once their interest is eflgaged, the second "E" is Educate. Most media coverage of this topic focuses on congressional gerqmandering, grti.g the entire field a tainted and hopeless feel. NDC works with our clients to explain how local districting and redistricting is based on neighborhoods and communities - not national politics. !7e educate the public on the data, requirements and goals of redistricting, and on the many options residents have to formulate and share their o\Mn maps or other constructive input.

The third "E" is Empourer. For those proiects where the level of public iriterest and engagement iustify the expense, NDC offers an unmatched array of paper, E*cel-based, and online mapping tools that residents cari use to drarv detailed, population-balanced maps for consideration by the iurisdiction.

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81 Tuesday, July 6, 2021 City Council Meeting Page No. 75

NDC NationalDemographics Coqporation When included in a project, NDC has seen considerable public interest in these optional public participation tools. Often five, ten or even twerity or thirty draft maps are proposed by community residents. And NDC developed a highlv refi.ned and proven methodology for efficiently guiding our clients through selecting and refining ar:-:ra;p, even when starting from 1.0,20,30 or more initial draft maps.

For those jurisdictions where the expense of the optional mapping tools is too high, NDC always welcomes any letters, cofiunents, or hand-drawn maps that residents wish to submit during the districting or redistricting process.

For cverv project, at no extra expense, NDC includes an online "interacdve review map" that allows residents to analyze dnft maps zooming in and out, searching for specific addresses, and by changing between street maps, satellite images, and other underlying base maps.

Samples of these tools are shown on the followrng pages, and additional details on each of them appears later in this proposal.

Sample Public Paticipation lvlrppirrg Tool

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82 Tuesday, July 6, 2021 City Council Meeting Page No. 76 -rt \"n^ NDC National Demogaphics Colporation Sample Online }vfapping Tool

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83 Tuesday, July 6, 2021 City Council Meeting Page No. 77 NDC National Demographics Coqporation , Thel NDC,Teasr '

NDC's 40 ,vears of service to local governments is grounded in our academic founding and decades of professional relationships with all forms of local govemments. Each NDC team member has been extensively trained in the legal requirements, demographic details, and complicated personal and community interests involved in every districting and redistricting project. And every NDC team member has been briefed on the wide range of unusual and brzatte challenges NDC has encounteted over our more than 250 successfully completed local government projects. \Mhatever question or situation arises, yout NDC team can handle it.

NDC President Dr. DouglasJohnson leads all team training and closely monitors the progress of every client project. NDC President Dr. Johnson and Vice President Dr. Levitt are always available to all clients, and typically are personally involved whenever particulady unusual or complex situations arise. And each NDC project has an NDC Consultant or Senior Consultant as a primary point of contact to ensufe seamless information flows and continuiW. AII NDC project leaders are fully trained Consultants or Senior Consultants with years of ^ experience working with local government elected leadership and top staff members. Each NDC team leader brings their personal expertise in demographics, city governance, school district governance aadf or special district management to every project. And each team leader has particular expertise and focus in specific geographic areas. AII team members resumes arc avaiable on www. ndcresearch. com/ about-us /.

NDC Curent Oryanizaion Chart

NDC President Douglas fohnson, Ph.I) NDC Vice President Iustin Levitt, Ph.D. Seniot Consultants Shalice Tilton Robert McEntire, Ed.D Jeff Tilton, Ed.D. Consulants Kristen Parks Daniel Phillips, Ph.D. Shannon Kelly Jeff Simonetti Todd Tatum Ir,y Beller Sakanslry Douglas Yoakam Records Manager Michele Lewis

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84 Tuesday, July 6, 2021 City Council Meeting Page No. 78

NDC National Demographics Colporation Recognition of NDC's tr=pertise

Both national and local otg nLzatTons have recognized NDC's unmatched experience and expertise in the Census, districting, and redistricting.

National Recognition

Nationally, the National Conference of State Legislatures hosted NDC as a panelist at five different forums held fot state legislators and legislative staff from across the country. NDC President Douglas Johnson ad&essed these forums on the following topics:

1. Citizen \loting Age Data from a line-drawet's viewpoint 2. Communities of Interest in Redtstricting A key to dnwing 2011 plans (and for their defense) -V. The Key to Successful Redisricdng 4. Communities of fnftrcst In Redistricting: A Practical Guide 5. The rlrizona Independent Redistricting Commissions'experiences with the firs t- ev-er indepen den t redi s ai c ting

In addition: o The National League of Women Voters hosted NDC President Douglas Johnson at a 2006 conference on "Building a Nationai Redrstricting Reform Nlovement," o Tcxas Tech University hosted Dr. Johnson as a panelist at its "Symposium on Redistricting;" o The Aruona League of Cities and Towns hosted Dr. Johnson as a panelist on "Redistricting Law and the Voting Rights Act: W"hat It Means for Your City or Town ir.201,1" and o The Arjrzor'a Bar Association hosted Dr. Johnson as a panelist on "Communities of interest and technology in redistrictirg."

Califomia League of Cities Recognition f-he California League of Cities hosted NDC as panelists over a dozen times to date:

General Meeting panel 2006 and201,5 Executive Forum panel: 2018 znd2020 City Clerk Departrnent panel: 201,4,2077 ,201,8, twice n 2019, and 2020 City Manager Departrnent panel: 2015 and 20'19 City Attorney Deparffnent panel: 2018

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85 Tuesday, July 6, 2021 City Council Meeting Jt/l^nrt Page No. 79 NDC National Demographics Coqporation Inland Empire Chapter presentation: 201, 6 South Bay Chapter presentadon:2020 and2021.,

Recognition by Additional California Oryanizations

Other California organizaaons and conferences since 201,1, rccogruzing NDC's expertise in this field include:

CaJtfornta County 202l Redtstricting - !flhat I.ocal 2020 Counsel Assoc. Government Attorneys Need to Know "Voice of San Redistricting--What it means for our 2020 Dieqo" Politifest community County Committee 2020 Secretaries ,\nnual The California Voting Rights Act Summit Rose Institute of 2021 Redistricting: New Rules for California 2020 State and Local Local Gorrernments Govemment California Special California Voting Rights Act Challenge 2020 Districts Association Factofs Associated Cities of 2020 Califomia - Orange 2021 Redistricting: The Rules have Changed County California Municipal Municipal Redistricting in 2021: New Rules 2020 Law Conference of the Road California Association of 201,9 Transitioning to By-Trustee-Areas Elections School Business Officials USC CitylCounty The Challenges of Municipal Election 2079 Fellowship Program Districts California Special District Elections and the California Voting 201,9 Districts Association Rights Act Converting From At-Large to By-District California Special 201,8 Elections Under the California Voting Districts Association Rishts Act Riverside County Redistricting and the California Voting 201,8 Bar Assoc. fushts Act Voter Districts: The Link Between Strong California School 2078 Community Engagement and a Successful Board Assoc. Process

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86 Tuesday, July 6, 2021 City Council Meeting n \"ftt Page No. 80 C National Demographics Coqporation California School 15 Years with the California Voting Rights 2017 Board Assoc. Act Lessons Learned and Challenees Ahead UC's National Public 201,7 Service Law Moderator, "Voting Rights 101" Conference Los Angeles County 2016 School Business CVRA: What CBO's Need to I(now Officials Los Angeles County The CVRA: What School Board Members 201,6 School f'rustees Need to Know Assoc. Associated Cities of 201,5 California - Orange The Califomia Voting fughts Act County California School The Califomia Voting Rights Act: \Mhat 201,5 Board Assoc. Board Members Must Know Los Angeles County CVRA & Districting: The Demographer's 201,5 School Boards Perspective Assoc. Lunch I(eynote: "California's next 201,1, Channel Cities Club experiment: independent, public redistricting"

Advisor to Chartet Review Commissions on Redistricting Provisions

NDC advised the following groups on the redistricting and voting rights pror,"isions of their charter revisions and ordinances:

2016 City of El Cajon charter revision and public education outreach Castaic Lake lVater Agency and Newhall County STater District 201,5/16 mefqef 2075/16 Citv of Corona Charter Revision Pasadena Unified advisor to Charter Revision Commission 201,1, /1,2 creating a redistricting commission and moving District to bv- district elections City of Menifee advisor to by-disrict-elections ordinance 2009/1,0 languaqe committee City of N{odesto advisor to Charter Revision Commission 2006-08 creating an independent redistricting commission and public education outreach 2003 Ciw of Goleta ordinance writins and public education outreach Page 72

87 Tuesday, July 6, 2021 City Council Meeting Page No. 81 NDC National Demogaphics Colporation

F=p"rt Witness and Litigation Consultant

NDC President Douglas Johnson served as an expert witness in the following election and redistricting law cases:

2020 Chestnut v Merrill (Alabama) 201,9 City of Redondo Beach vs State of California 2079 Rutz-Lozito vs West Conua Costa Unified School District 2019 Common Cause v Lewis [rJorth Carolina) 2078 Phillip Randolph Institute v Smith (Ohio) 2018 Leaque et al. v. fohnson (Michigan) 201,7 Luna v County of Kern 201,8 Covington v State of North Carofina 2016 Garrett v City of Highland 201,5 |amarillo v City of Fullerton 201,5 Flarris vs Arizona Independent Redistricting Commission 201,5 Solis v Santa Clanta Community College District 201,5 |auregui et al vs City of Palmdale 201,4 Diego v City of Whituer

NDC Staff also sen'ed as litigation consultants for jurisdictions in the follorving California Voting Rights Act cases: 1,. Anaheim 7. Santa Clarrta 2. Carson 8. Whittier 3. Compton 9. Santa Clarrta Community 4. Escondido College District 5. Modesto 10.Tulare Health Care District 6. Poway

Tnrsted Advisot to Local Govetnment and Redistticting Refotm Groups

NDC acted as an informal advisor to the Califomia League of Cities and the California School Board Association during the debate over the AB849 "FAIR MAPS Act" in 201,9.

NDC acted as an informal advisor to the California League of Cities during the debate over A81276 (revising the FAIR MAPS Act provisions) in 2020.

NDC provided ideas, advice, maps and research to the 2008 Common Cause-led coalition that drafted and successfi.rlly advocated for Proposition 1.1, which created California's State-ler.el Independent Redistricting Commission. Page 13

88 Tuesday, July 6, 2021 City Council Meeting Page No. 82 NDC National Demographics Coqporation NDC Ptesident Douglas Johnson at Govetnot Schrrarzeneget's press conference in support of rcdistticting teform-

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(Left to right Assembly Democratic LegislatorJohn Lairrd, USC Senior Fellow Dan Schnur, Greenlining Institute representative (name unknown), ,L\RP PresidentJeannine English, NDC President Douglas Johnson, Governor r\rnold Schwarzenegger, League of Women Voters Senior Director'Irudy Schafer, State Senate Republican Bill Leonard, League of Women Voters

President Jacqueline J acobberger, and three unidentified men). NDC Testimonials,

Here is a sampling of what people have to say about NDC:

"OLtr decision to work with Nadonal Demographics came out of our extraordinary city-wtde success in 2015 with their work destgnng the original districts. I think anyone who participated in that process rcalized that tlte technical solutions they ueated opened access to literally dozens of people aeadng thefu own naps and it ueated a uibruntprccess."

Santa BatbaraCity Attorney Ariel Calonne

"Ilere's a {feat expert. . . . today you bring him in for what sounds like good in{ormation, veql smafi man up hete."

United States Fourth District Court Judge James A Wynn, Covington v North Carolina, United States District Court for the iv{iddle District of North Carolina, Case No. 1:15CV399

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89 Tuesday, July 6, 2021 City Council Meeting Page No. 83

NDC National Demographics Coqporation "f have vorked on Congressional, Legtslative, Los Angeles Counq, and Los ,lngcles Ciqr tedistrrcang maps on behalf of the Latino Caucus and grassroots Latino organizations for over 30 !'earc. Douglas Johnson is one of the top redistricting expetts in Cafifomia, and he is who I would pick to draw a map for me anvwhere in the state."

Alan Clayton, retired Executive Director of the Los Angeles Countv Chicano Employees Association

"The excel spreadsheet is a fantastic tool. Just plug in the letter by district and on the tab see a running total ofpopulation by assigned district fls cool."

Nlodesto resident's comment, June 16, 2008

"Ofle of the first, and in rctrospect one of the best, decisions made b,v our ccmmission was to hire Douglas Johnson and his colleagues at National Demographics Corporation as our primary consultants. I have nerret had the opPorruniq/ to work with a more hghly qualified, hard-working, dedicated, ptofesstonal and classy individual ot group than Mr. Johnson and his associates at NDC."

Ji^ Huntwork, Arizona Independent Redistricting Commissioner (R.epublican)

"In addition to his technical expertise, Doug had a keen sense of how to help us navigate the complexities of the process. IIe understands redistncting better than anv Pe$on I know. He has a unique ability to synthesize that w'hich is ve4t complicated and make it very undetstandable fu the pubrtc. He frequentlv would present various options, vithout rcpresenting any posidon, ,1** delineating differcnces and challenges of each option in a clear and succinct mannet."

J o s h H all, Anzona Independent Redis tricting Commis sioner (D emo crat)

"ft v,zs a great pleasure to work vith DougJohnson and NDC during the first Independent redistricting effot in Arizona. Doug and his staffwete professional efficient, responsit e, and even-handed. 'fhe1, listened very carefitlly to the insttuctions glr.en by the commission and petformed each mapping task without bias of anv kind. I vould highly teconunend NDC to any jurisdiction, or commission, wtshing to have a successfbl redis*tctingptocess."

Steven W. Lynn, Chair, Anzona Independent Redistricting Commission (Independent)

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90 Tuesday, July 6, 2021 City Council Meeting Page No. 84

NDC National Demographics Coqporation "Thank you for all of your hard work, assistance, and patience with me dwing this yeat of CVRA conversion to by-atea trustee elections. Your continual teassuraflce and suppott itl dealing with all of the details was sincercly appreciated. We all have jobs to do, but ruhen working with all ofyou I felt that you always \yent the extra mile to support our District ruith excellent customet service. The multiple rcvisions, extta confetence calls, and follow up suggestions made a differcnce to Sco7 Linda, and me. I personally enjoyed joking around with each of you while rcmaining professtonal in all prcsentations. ft was a pleasure working with all 9f you. "

Jennifer Williams, Ed. D., Fullerton Joint Union Hlgh School Districg Flxecutir.e Director Administrative Services

"Thank you for taking time out of your busy schedule to participate in the Ciq, Official Roundtable I hosted on the 2020 U.S. Census at the Redondo Beach Perforning Arts Center. I appreciate that you sharcd your expettise on tlte Census to the govemment offrcials who wete present It is critical that we work together to ens'ure that et eryrone is counted in tlte upcoming Census."

Ted W. Lieu, Member of Congress, California 33'd District.

Impeccable References A1l of NDC's former clients - without exception - cafl be contacted for references. The following is only a sample of references:

Mr. Graham Mitchell. Citv Manager. City of El Cajon. 200 Civic Center Way. El Ca j on. C A 9 2020. (619) 441 -17 1 6. GMitchell@cityo felcaj on.us.

Mr.Jason Stilwell. City Manager. City of Santa Mana.110 E. CookStreet. Santa N{aria.

s rira. C A 9 3 45 4 -51 9 0. (805) 9 25 -09 51 ext. 2200. i tilwell@cityo fsantama org.

Mr. Marcus \Walton. Communications Director. West Contra Costa Uni{ied. tto8 Bissell Ave., Room 21,1,-275. Richmond, CA 94301. 510-205-3092. m'[email protected].

NIr. Jonathan Vasquez. Superintendent. Los Nietos School District. 8324 S. \\'estman Ave., Vhittier, CA 90606. (562) 692-0271 Ext. 321.2 [email protected].

NIs. Jennifer Prtzgenld, Mayor, City of Fullerton. 303 W. Commonwealth Avenue. Fullerton, C A 9 2832. (7 1. 4) 402-3 106. j ennifer@curtpringle. com.

Mr. James Atencio. Assistant City Attomey. City of Richmond. +SO Civic Center Plaza. fuchmond, CA 94804. 510-620-6509. [email protected].

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91 Tuesday, July 6, 2021 City Council Meeting Page No. 85 NDC National Demographics Coqporation Ms. Isabel Montenegro. Administrative Assistant. Inglewood Unified. 401 South Inglewood Avenue, Inglewood, CA 90301. 310-41.9-2799. [email protected] 2.ca.us.

I\{s. Pam Abel. Superintendent. N{odesto City Schools. 426Locurst Street. Modesto. C A 9 53 51 -263 1 . (209) 57 4-1. 61. 6. able.p @mcs4kids.com.

Mr. Darrell Talbert. City Manager. City of Corona. 400 S Vicentia Avenue. Corona CA 92882-2187 . 957.27 9.367 0. [email protected].

Mr. Davrd Silberman. Deputy County Counsel. San Mateo County. 400 County Center. 6th Floor. Redwood Ciry. CA 94063.650-363-4749 dsilberman@smcgor'.org.

Judge Hugh Rose (retired). Chairman. Ciq of Modesto Districting Commission. 508 Ki.g Richard Lane. Modesto. CA 95350. Phone (209) 522-071,9. Email: [email protected]. i\{s. Lucinda t\ja. City Clerk, City of Buckeye, Araona. 100 N Apache Rd, Suite A, Buckeye, AZ 85326. Phone (623) 349-6007. Email: laja@buckeye z.goY.

NDC tailors each project to the needs and goals of each jurisdictions. Below is aqpicalNDC-suggested timeline and description of proiect elements.

The dates provided below are general guidelines and will v^ry to the ^ccording goals, project choices, and deadlines of each furisdiction.

This timeline is subject to change based on ongoirlg changes in the date when official population data will be available and possible changes in sate deadlines.

Project Planning and decisions on public mapping tools, whether to use a commission, and other August Jrly - project options. Begin proiect communications and outreach. Any mapping tools prepared with preliminary J"ly - September population data; initial pre-draft-map hearing(s) held. Census data recei\red and processed; draft maps October - November prepared, considered, and revised (in hearings and, if desired, less formal workshops) November - Finat plan revisions made and plan adopted and December implemented.

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92 Tuesday, July 6, 2021 City Council Meeting rt\rrA^ Page No. 86 NDC National Demographics Colporation Deailed Ptoiect Scope of ![ork

J"ly - August, 2027: Ptoiect Plao{riog and Initial Outreach a. NDC works with the jurisdiction to prepare a detailed project timeline of expected outreach efforts, public forums, formal hearings, draft map dates, and final map adoption dates.

b. NDC works with the jurisdiction staff (or contract specialized outreach staff - see notes below about that option if interested) to prepare a project outreach plan for all steps of the process covering target audiences, contact lists, social media efforts, any potential postcard mailings, utiJity bill inserts, flyers for distribution at schools, media briefings, and community group contacts.

c. Create the project website: NDC will provide advice and text for the jurisdiction's website, or as an optional project element NDC will build a project website that the jurisdiction can simply link to from the jurisdiction site.

d. NDC will work with jurisdiction and County Registrar staff to confirm ()IS boundaries and to identi{, and include in our redistricting database any available GIS data that NDC and the jurisdiction identify are likely to be useful as mapping references for NDC, the public, and for the iurisdiction.

e. Project outreach begins with initiai alerts and 'invitations to participate' sent out to the general public, to overlapping jurisdictions, and to community organizations.

J"ly - Septernba, 2021: Irdtial DataAnatysis and Initid Headngs / Fon:rns f. NDC prepares total population estimates for use in initial hearings and any public mapplng tools.

g. NDC adds socio-economic data from the Census Bureau's American Community Survey to the state demographic data.

h. NDC prepares a report regarding the demogtaphics and compliance with state and federal criteria of jurisdiction, including maps of "protected class" population concefltrations and other socio-economic data often referenced in redistricting (such as income, education levels, children at home, language spoken at home, renters / homeowners, and single-family / multi-family residences).

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93 Tuesday, July 6, 2021 City Council Meeting Page No. 87

NDC National Demographics Colporation i. NDC report is circulated to the jurisdiction and into the project outreach messaging.

j. Hearings / Forums (in person, virtual or hybrid): NDC presents an overview of the redistricting laws and criteria and jurisdiction demogtaphics.

k. The projcct timeline and outreach plan are presented to the public for conunents and feedback, along with a request to the public to provide guidance on what residents consider key neighborhoods, communities of interest, and other project-related regions in the jurisdiction.

l. The use of Public mapping tool and Public Participation I(it ate demonstrated to the public and NDC provides email and phone support for any residents with questions regarding their use.

m. Outreach efforts continue with messagflg to the public, with special focus on corrununity groups with an interest in the redistricting. October - Novembu,202l: Draft Ivt ppi"g Time

n. 2020 Census total population counts released and California Statewide Database completes "prison adjustments" of the data. Total population counts in outreach materials and mapping tools are updated with the official Census data.

o. Outreach efforts continue with messasng reminding the public of the opportunity to provide written or mapped input on how the maps should be drawn and welcoming any maps residents with to submit.

p. The public deadline for submitting any initial &aft maps will be approximately seven days prior to the official deadline to post all draft maps online (to provide NDC time to process any draftmaps received, and for NDC to develop our own two to four initial draft maps).

q. AII outreach channels are used to inform the public about the opportunity to submit draft maps and to encourage participation in the review of the upcoming &aft maps.

r. NDC processes all public draft map submissions, drafts NDC's draft maps, summarizes all of the draft maps. The maps, related demographics, and summaries are provided by NDC in web-friendly formats. These process maps are posted on the project website and on the NDC-provided interactivc review map.

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94 Tuesday, July 6, 2021 City Council Meeting Page No. 88

NDC NationalDemogaphics Coqporation s. At the jurisdiction's option, ofle or more informal workshops or public forums are held to gather residents'reactions to and preferences among the draft maps. t. The jurisdiction holds a hearing to review the draft maps, narrow down the list of initial draft maps, and provide direction on any desired new or revised maps. u. Time provided for the public to submit any rrew maps and for NDC to provide maps based on the direction at the hearing. During this time, additional outreach is conducted to inform interested residents and community groups of the selected 'focus maps' and the remaining opporturrities to participate in the process. Novenrber - Decemb e4 2027: ldap Adoption v. ,\ny new or revised maps, related demographics, and summaries are posted on the project website. w. At the jurisdiction's option, one or more informal workshops or public forums are held to gather residents'reactions to and preferences among the rcmaining maps. x. One or more hearings are held to continue the review and refinement of the focus maps and, ultimately, adopt the final map.

),. Outreach continues to inform residents and community groups of the progress of the project, opporturrities for future participation, afld, ultimatelv, which map is adopted. z. Following map adoption, NDC coordinates map implementation with the County Registrar, informing the jurisdiction staff of the progress, any issues, and ultimate completion of that work. aa. NDC works with the jurisdiction staff to ensure preservation of all project data and records, including GlS-format \rersions of the adopted map.

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95 Tuesday, July 6, 2021 City Council Meeting Page No. 89

NDC National Demographics Colporation

:i : ':'rl Qtional Ptbleiitlfebsite ' Project Website

NDC provides all project materials in website-friendly formats for posting on the jurisdiction's website. r\t no cost, NDC will provide project website samples and website language for use on the jurisdiction's project website. But for jurisdictions that prefer flot to take on the challenge of creating and managing a rapidly-chansng project website, NDC will create, host, and update proiect website (below is a screen shot of one such site). & CoL['r..\

t,i..nri t.hedul. ornn Mrrs urrw f&t F;Q PcicE.(er (oo{u(r

Home Next Steps

rLEL!ottut*.uhndEcd&r& rd66*kG#[email protected] t* *dr,tdrt$[(tukrre] @id! .:*l i3 6! &..d <6nrih*,E&b..bn*rdd.&. ffr&ft. rt&hiil,@.r*(d6rlFrl..f ,'rtFuD.r6.ddbc, riih!fflE?tt. *J{, r. d.{or.ll Lrr(./.n!r&,i SrSdr,an(hfu-I@X hdpbb-XBfrryd.fuitdrhddffil ,,,ffioi! sdk{e h,n6rF14 *!.a.t6. ,tli... ddrh+r*d.la{nnr riFt FNi: $ ri€ Jd rB ! i.tltd !,n., 'ir ndMa r rdt'iirui.9d.l+!.$TthJ rta&. s t. brr x, !:cn r!r C,s :=',iE, :c,^n*f : J:.1m.Er .r-.,.i -i1rdr.pbr@b*. ..l..-rrri,k.,,i,ir,r."" "-.r! News D\-: IA i4d.{ b4.!'. d nillddsn,n+ * h,,} lhdt u*r * lr *'}tn*rd,i nrr (e.{,r.ldt..hhffi .ibdkCtyl'i "',-: v4.!ntrtusEt*rrb

i@rijddr,!@

1. Basic Project Elements (Covers everything except for per-meeting expenses and the optional project website. Includes DisttictR mapping tool and Public Participation Ki$' ...... $ 29,000

2. Pet-Meeting expeose: o In-person attendance, per meeting '..... $ 2,750 o Virtuat (telephonic,Zoom, etc.) attendance, per meeting.'...... $ 1,250

Per-meeting prices include all travel and other anticipated meeting-related expenses. Telephone calls to answer questions, discuss project status, and other standard project management tasks do not count as meetings and do not result in any charge.

3. Optional Projectwebsite.... $ 6,500

Page 21.

96 Tuesday, July 6, 2021 City Council Meeting Page No. 90 NDC National Demogaphics Coqporation Other,Potenttil P*oiect-Related'furud6s :

The most cofiunon additional project expenses would be any site or staff costs for conducting the community forums and the cost of printing or copying paper copies of the "Public Participation Kit." In NDC's experience, most participants will download and print the Kits in their own homes or offices.

Additional Analyeis

NDC is happy to assist with any additional analysis that the client requests at our standard houdy rates:

Principal Q)r. Douglas Johnson) .....$300 per hour \rice President ()ustin Levitt) ...... $250 per hour Senior Consultant ...... $200 per hour (lonsultant...... $150 per hour Analyst / Clerical .....$50 per hour

Dr. Johnson is also available for deposition and/or testimony work if needed, at $350 per hour.

Requested Payment terns:

NDC requests that one-half of the "Basic Project Elements" fee be paid at the start of the project, with the balance of the project costs paid at the conclusion of the project.

Page 22

97 Tuesday, July 6, 2021 City Council Meeting Page No. 91 NDC National Demographics Coqpotation ,t I lrt' . a.:: Condusion:'. .:

Since its founding NDC has been the nation's preemineflt company devoted to local election systems. To summarize: o NDC has more experience in the field of municipal political election systems than any other company. o NDC's experience and expertise has been recognzed by our hundreds of clients, the Califomia League of Cities, the California School Board r\ssociation, the California Special District Association, and the National Conference of State Legislatures. o NDC, founded tn7979,has a demonstrated record of finaflcial solvency. o NDC's hardware and soft'ware resources were specially designed and acquired for districting and redistricting purposes. o NDC's highly respected personnel have impeccable credentials in each aspect of the districting and redistricting processes. o NDC's suggested approach has been tested in many jurisdictions. . Any NDC client can be coritacted for testimonials and reference. o NDC has demonstrated experience over many years in working with the press and media on local election system issues. r Neither the Justice Departrnent nor any Court has ever rejected any of the hundreds of local govemment districting or redistricting plan submitted by NDC.

NDC takes pride in tailoring each project to the needs and goals of each individual client. NDC is open to any feedback, concefns, requests, or changes regarding this proposal.

NDC looks forward to the opportunity to work with you on this proiect.

Page23

98 Tuesday, July 6, 2021 City Council Meeting Page No. 92 NDC National Demogtaphics Colporation Prqrosal Acceptance

The terms of this proposal arc avatlable for 90 calendar days from its delivery to you. In most situations, NDC is open to extending that period of time to meet any particular needs of your jurisdiction.

If your iurisdiction has specific contract andf or letter of agreement language you prefer to use, please provide it and ignore the signature block below. If you prefer, simply sign two copies of this proposal in the signature block below and return them to NDC. Once signed by NDC, one copy will be rerurned to you.

Thank you.

For National Demographics Corporation For La Verne

Douglas Johnson, President

Date Date

Page 24

99 Tuesday, July 6, 2021 City Council Meeting Page No. 93

Agenda Report CITY OF LA VERNE City Manager's Office

DATE: July 6,2021 TO: Honorable Mayor and City Council

FROM: JR Ranells, Assistant to the City Manager

SUBJECT: Agreement for Temporary Employment (Anthony Ciotti) - Resolution No 2145

AGENDA UMMARY

Deputy Director of Public Works Anthony Ciotti has submitted paperwork to retire after a long career in public service with him serving the City of La Verne for 13 years. Due to unfortunate circumstances, the City's Fleet Manager position is turrently vacant leaving a substantial gap. One of the many roles Mr. Ciotti has had as the Deputy Director of Public Works was overseeing fleet division operations. The City is interested in retaining Mr. Ciotti's services to fill the City's current gap as the inteiim Fleet Manager while a recruitment process for a permanent replacement is completed. !n order to be compliant with California Law and the 2013 Pension Reform Act, it is necessary for the City Council to certify there is an urgent need to waive the 180 day waiting period as well as take an action affirming the execution of such employmeni arrangements. The attached resolution and agreement satisfy those requirements.

RECOMMENDATION

Staff recommends the City Council approve the attached resolution authorizing the City Manager to execute an agreement with Anthony Ciotti to provide temporary, part{ime employment.

BACKGROUND

With the recent confirmation Deputy Public Works Director Anthony Ciotti is set to retire and the coinciding vacancy of the Fleet Manager position, staff is desirous to provide an arrangement where Mr. Ciotti can continue to work for the City for an estimated 6 months and no more than 960 hours. Mr. Ciotti's continued relationship with the City will allow for a smooth transition of projects as well as fill the immediate need in the fleet division.

100 Tuesday, July 6, 2021 City Council Meeting Page No. 94 Agenda Report - Ciotti July 6,2021 Page2

Section 7522.56 of the California Government Code states that a retiree can only be rehired by an agency for a maximum of 960 hours in a fiscal year. The law also states that if an agency wishes to reemploy such an individual sooner than 180 days after retirement, the governing board must certify that the nature of the appointment is necessary to fill a critical need. While it is likely Mr. Ciottiwill complete his 960 hours sometime in January, there is the flexibility of making the agreement effective through June 2022 under CaIPERS restrictions.

The City has confirmed with CaIPERS that the reasons for retaining Mr. Ciotti satisfy the required standards and is bringing forward the agreement for Council's consideration. Mainly, fleet is an integral component keeping our fire, police, water, streets, and sewer equipment operational so we can respond to the public's needs. Aside from providing daily support to Fleet Operations, Mr. Ciotti will specifically assist with the purchase of two Fire Department vehicles including a Type I and Type lll engine as well as the purchase of a new vacuum truck for the Utilities Division.

The City recently closed a recruitment for Fleet Manager in hopes of quickly finding someone to fill this important role but the pool of applicants necessitated the recruitment to be re-opened. ln order to temporarily fulfill this role, staff is suggesting to utilize Mr. Ciotti as a retired annuitant while a new recruitment is opened w'rth increased salary considerations and additional outreach efforts. Mr. Ciotti has been with the City for 13 years serving in the public works department and for the last several years has served as the Deputy Public Works Director. ln this position, Mr. Ciotti has overseen fleet operations and has been an important factor in our continued ability to keep the fleet division effective.

Due to other retirements and recognizing the City's current needs, the City will not be filling the Deputy Director of Public Works meaning Mr. Ciotti cannot be retained as a retired annuitant in that position. We do however, still have the significant need for a Fleet Manager. As such, the interest in retaining Mr. Ciotti as the interim Fleet Manager which would lower his title from Deputy Public Works Director. However, Ur. Ciotti is willing to serve in this role while we complete our recruitment for a permanent replacement.

It is important to note that on a fiscal perspective, the arrangement provides a savings of approximately $2O,OOO as Mr. Ciotti will have his hourly rate reduced to Fleet Manager and will receive no other monetary benefits. The reduction in hourly rate from the Deputy Director of Public Works to the Fleet Manager is necessary to meet the limitations-of the Public Employees' Pension Reform Act since the City will be recruiting for a Fleet Manager and will not be filling the same classification Mr. Ciotti is vacating.

Attachments: Resolution 2144 EmPloYment Agreement

101 Tuesday, July 6, 2021 City Council Meeting Page No. 95

RESOLUTION NO. 2145

A RESOLUTTON OF THE CITY COUNCIL OF THE CITY OF LA VERNE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING AN AGREEMENT WITH ..RETIRED ANNUTTANT" ANTHONY CIOTTI AS INTERIM FLEET MANAGER AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME

BE lT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. ln compliance with Government Code Section 7522.56 the City of La Verne must provide CaIPERS this certification resolution when hiring a retiree before 180 days has passed since his or her retirement date.

Section 2. That Deputy Director of Public Works Anthony Ciotti will be retiring from the City of La Verne effective July 5, 2021.

Section 3. That section 7522.56 requires post-retirement employment commence no earlier than 180 days after the retirement date without this certification resolution.

Section 4. That section 7522.56 provides that this exception to the 1 80-day wait period shall not apply if the retiree accepts any retirement-related incentive.

Section 5. That the La Verne City Council hereby appoints Anthony Ciotti as an interim appointment retired annuitant to the vacant position of Fleet Manager for the City of La Verne under Government Code section 21221(h), effective July 6,2021.

Section 6. That pursuant to Sections7522.56 and 21221(h) of the Government Code, the City Council has determined that a critical need exists for retaining the services of "retired annuitant," and certifies that this interim appointment will take place during an open recruitment to find a permanent replacement. Further, the City Council has determined that the "retired annuitant" has not received retirement incentives prohibiting him from serving as an interim appointment.

Section 7. That the retired annuitant's scope of work will be focused on the following activities and limited to 960 hours of work; overseeing the operations of the Public Works Department's Fleet Division, assisting with the purchase of two Fire Department vehicles including a Type I and Type lll engine, purchase of a new vacuum truck for the Utilities Division, recruitment for the Fleet Manager position, and perform other duties as directed by the Director of Public Works.

Section 8. That the City Manager of the City of La Verne is hereby authorized to execute an Agreement with Anthony Ciotti for temporary post retirement employment, said Agreement being in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.

102 Tuesday, July 6, 2021 City Council Meeting Page No. 96

Section 9. That said action was taken during a regular meeting of the La Verne City Council and considered as part of the non-consent portion of the agenda.

Section 10. The Mayor shall sign and the Assistant City Clerk shall certiff to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 6th day of July, 202'1.

ATTEST: Tim Hepburn, Mayor

Lupe Gaeta Estrella, Assistant City Clerk

CERTIFICATION

I hereby certiff that the foregoing Resolution No. 2145 was duly and regula adopted by the City Council of the City of La Verne at a meeting thereof held on the July,2021, by the following vote:

AYES: NOES: ABSENT: ABSTAIN:

Lupe Gaeta Estrella, Assistant City Clerk

Resolution No.2145 -2- 103 Tuesday, July 6, 2021 City Council Meeting Page No. 97

EI'IPLOYIUENT AGREEMENT

This employment agreement is effective as of Jg!y.,1L2021, between the City of La Verne ("Employer,) and Anthony Ciotti ("Retired Annuitant").

1. The Retired Annuitant served as Deputy Director of Public Works for Employer. Employer desires to ensure continued services of Retired Annuitant as the Fleet Manager in order to retain his experience, abilities and knowledge until such time as a suitable replacement can be found and trained and is therefore agreeing to continue engaging his services as lnterim Fleet Manager under the terms and conditions set forth below'

2 Retired Annuitant desires to continue in the employ of Employer and is willing to do so under the terms and conditions set forth below.

THEREFORE, in consideration of the above recitals and of mutual promises and conditions in this AGREEMENT, it is agreed as follows:

3 F EMPLOYMEN . Subject to earlier termination as provided for in this AGREEMENT, Retired Annuitant shall be employed for a term beginning July 6,2O21, and ending no later than June 30,2022.

4 DUTIES AND AUTHORITY. Employer shall employ Retired Annuitant as lnterim Fleet Manager, Retired Annuitant shall be vested with full power and authority to direct and conduct all the business of the La Verne Fleet Division as is provided for by the La Verne Municipal Code and other applicable statutory provisions. Duties and assignments while in this capacity shall generally include: overseeing the operations of the Public Works Department's Fleet Division, assisting with the purchase of two Fire Department vehicles including a Type I and Type lll engine, purchase of a new vacuum truck for the Utilities Division, recruitment for the Fleet Manager position, and perform other duties as directed by the Director of Public Works.

5 REASONABLE T1 IIIE AND EFFORT During his employment, Retired Annuitant shall devote such time, interest and effort to the performance of this AGREEMENT as is necessary. However, absent a mandated schedule, Retired Annuitant shall be expected to devote approximately 36 hours weekly to the performance of these described duties. ln no event shall Retired Annuitant work more than 960 hours during the term of this AGREEMENT.

6 WAGES. During the term of this AGREEMENT, Employer agrees to pay Retired Rnnuitant tne hourly rate of $64.9941, payable in bi-weekly installments subject to all applicable withholdings and deductions. The hourly rate is subject to any adjustment or increase provided to the full-time equivalent Fleet Manager classification'

7, ADDITION BENEFITS. Except as provided for above, or as required by State and Federal law, during the employment term, Retired Annuitant shall not be entitled to receive other benefits of employment generally available to Employer's other employees.

8. TERMINATION OF AG EiiENT. Employer may terminate Retired Annuitant's employment during the term of this AGREEMENT, on provision to Retired Annuitant of thirty (30) days written notice of such ac'tion.

104 Tuesday, July 6, 2021 City Council Meeting Page No. 98

9. Employer shall, to the maximum extent permitted by the law, indemnify and hold Retired Annuitant harmless for any acts or decisions made by him in the course and scope of employment. To the same extent, Employer will pay and advance all expenses, including reasonable attorney's fees and costs of court approved settlements, actually and necessarily incurred by Employer in connection with the defense of any action, suit or proceeding and in conneclion with any appeal, which has been brought against Retired Annuitant by reason of his performance of services as an officer or agent of the Employer.

't0. . Retired Annuitant may terminate this AGREEMENT by giving Employer prior written notice of resignation. Unless otherwise agreed to by the parties, termination of employment by resignation shall result in no post-resignation compensation being paid to Retired Annuitant.

't't. This AGREEMENT may only be modified, including extension of term, in writing by Retired Annuitant and City Manager or their desig nee provided that changes are in conformance with current California Public Employee's Retirement law involving post retirement employment under Section 7522.56. 12. 9!rcourelLAPP@. This AGREEMENT shall be of no force and effect unless or until approved by the City Council of the City of La Verne.

Executed on this 6h day of July 202'1, in the City of La Verne, Los Angeles County.

Signatures:

Bob Russi, City Manager for the City of La Verne

Anthony Ciotti Retired Annuitant

105 Tuesday, July 6, 2021 City Council Meeting Page No. 99

Agenda Report CITY OF LA VERNE Public Wo*s Department

DATE: July 6,2021

TO: Honorable Mayor and City Council FROM: Shawn lgoe, Director of Public Works

SUBJECT: White Ave. Storm Drain Pipe Replacement Necessitated by Gold Line Construction

AGENDA SUMMARY:

Kiewit Parsons Joint Venture (KPJV) is continuing with their advancements on construction efforts related to the Metro Gold Line (now Metro L Line) light rail project. As part of the work, various utility improvements were needed for water, iewer and storm drain lines with much of this utility work having been completed thus far. However, two 24" storm drain lines previously believed to be owned by Southern California Regional RailAuthority (SCRRA, aka Metrolink) are now believed to be owned ny tne City of La Verne and require replacement. Staff therefor recommends these pipes be replaced by KPJV versus independent construction contracts due to this being time sensitive and there being a cost saving of KPJV being mobilized and available to complete the needed work.

RECOMMENDATION:

Staff recommends that the City Council appropriate $391 ,772from the Storm Drain Fund (419) to replace two 24" corrugated metal storm drain pipes on White Avenue within the Metrolink right-of-way.

BACKGROUND:

The Metro Gold Line Foothilt Extension Construction Authority ("Authority") issued a contract to Kiewit Parsons Joint Venture ("KPJV") in August 2019 to rail Oesign and construct the 12.3 mile extension of the Metro Gold Line light pioiJfi (now Metro L Line), part ojwhich, passes through the City.of.La Verne' in6 proj"ct includes relocation of the existing freight tracks, installation of new ground. right iaiitracks in addition to various utility work, above and below

we.re found to Two 24,, storm drain pipes under the existing Metrolink right-of-way original be detreateO, Oe/onci iepair and beginning to cause cavitation during the ,tility inventory. fh"re pipes were not originally part of the City utility inventory

106 Tuesday, July 6, 2021 City Council Meeting Page No. 100 City Council, re: White Ave. Storm Drain Pipe Replacement July 6,2021

requiring improvements as they were thought to be owned by Southern California Regional RailAuthority (SCRRA, aka Metrolink). lt has now been determined these pipes should belong to the City and now require replacement.

Several options were evaluated to replace the storm drain pipes including open trench, lining and Jack and Bore. With the Metrolink rail line currently in service, it was determined that the Jack and Bore option is the most reasonable and cost effective solution. This will allow the pipes to be replaced while keeping the Metrolink rail line in service.

FISGAL

The proposed project associated with Gold Line construction is anticipated to cost no more than $391 ,772. Sutficient funding for this project is available in the Storm Drain Fund (419) and will not have an impact on the current Capital lmprovement Program.

Attachment: White Ave. Jack and Bore ProPosal

a Tuesday, July 6, 2021 City Council Meeting Page No. 101

FOOTHILL EXTENSION PHASE 2B ALGNMENT DESIGN-BUILD PROJECT Date: 6/16/2021 ROM Contract No.: C2002

To: Metro Gold Line Foothill Extension Construction Authority CO # - PCO # TBD From: Kiewit-Parsons, A JV RFC # - PI # - Scope of Work PSA # - Additions: White Ave jack and bore 30" RCP underneath SCRRA tracks. Deletions:

Modifications:

Cost Estimate MH / Labor Description Quantity UOM Material Equipment Permit Fees Subs TOTAL Rate Const Non-Const

Jack and Bore Operation 65,010 25,407 18,781 158,550 267,748 Parsons Design 3,124 3,124

. Subtotal Price= 65,010 3,124 25,407 18,781 0 158,550 270,872 Workers Comp (on Base Wages)= 5.04% 3,276 3,995 7,272 Subtotal w/ WC 68,286 3,124 25,407 18,781 0 162,546 278,144 Mark-Up & Surcharges % 20% 140% 15% 15% 0% 5% Mark-Up= 13,657 4,374 3,811 2,817 0 8,127 32,786 Subtotal w/ Mark-Up= 81,943 7,498 29,218 21,598 0 170,673 310,930 NCL Costs= 5.00% 4,097 375 1,461 1,080 0 8,534 15,547 Total Cost Propsal= 86,040 7,872 30,679 22,678 0 179,207 326,477 Contingency 20% 65,295 TOTAL ROM 391,772 Tuesday, July 6, 2021 City Council Meeting Page No. 102

White Ave Jack and Bore 30" RCP ROM

QTY MH SF SY L W H CY TN Total Unit Labor Eqpt Mat Sub Total Excavation 24x14x10 1.0 24.0 14.0 10.0 161.8 $14.83 $1,619.40 $779.77 $2,399.16 Excavation 24x14x8 1.0 24.0 14.0 6.0 97.1 $14.83 $971.64 $467.86 $1,439.50 Excavation 16x14x10 1.0 16.0 14.0 10.0 107.9 $14.83 $1,079.60 $519.85 $1,599.44 Excavation 16x14x8 1.0 16.0 14.0 6.0 64.7 $14.83 $647.76 $311.91 $959.67 Excavation 10x10x8 2.0 10.0 14.0 8.0 107.9 $14.83 $1,079.60 $519.85 $1,599.44 Trench Box Rental 24x14x10 2.0 $900.00 $1,800.00 $1,800.00 Trench Box Rental 20x14x10 2.0 $525.00 $1,050.00 $1,050.00 Trench Box Rental 10x10x8 2.0 $170.00 $340.00 $340.00 8x12 End Plates Rental 4.0 $89.60 $358.40 $358.40 Trebor Crane Build Boxes on Site 8.0 $95.00 $760.00 $760.00 Delivery/Pick Up 6.0 $190.00 $1,140.00 $1,140.00 Install/Remove W14X90X14 Shoring Support 5.0 $1,602.25 $5,572.20 $2,439.05 $8,011.25 Shoring Rental - Mobilization from KPJV Yard w/Offload 2.0 8.0 $260.24 $1,200.00 $721.92 $760.00 $2,681.92 Sub - Welder w/Rig 4.0 8.0 $145.00 $4,640.00 $4,640.00 Install Trench Box Handrail 6.0 140.0 $75.00 $450.00 $450.00

Erect/Strip Thrust Block 8'x8'x12" 3.0 8.0 $75.00 $1,800.00 $1,800.00 Place/Finish/Cure Thrust Block 3.0 6.0 4.0 $192.82 $1,350.00 $471.28 $1,821.28 Install Rebar #8@6" Dbl Layer 72.0 7.5 0.7 $2,240.00 $1,614.82 $1,614.82 Demo/Remove Thrust Block 2.0 6.0 0.0 $195.15 $900.00 $720.90 $1,620.90 Concrete Haul 4.0 0.0 $95.00 $380.00 $380.00 Concrete Disposal Fee 1.0 $268.00 $268.00 $268.00 Install 3/4" Crushed Rock Pad 6" 2.0 4.0 400 0.5 7.4 9.6 $217.42 $600.00 $480.60 $214.45 $1,295.05 Excavate/Load Drilling Spoils 2.0 8.0 13 75.0 45.4 $290.15 $1,200.00 $961.20 $2,280.00 $4,441.20 Dirt Haul Off 12.2 110.0 $268.00 $3,274.59 $3,274.59 Backfill Boring Pit 383.9 $13.82 $3,938.81 $1,366.68 $5,305.50

Ex/Rem/Bf 30" RCP 2.0 8.0 $195.15 $1,200.00 $961.20 $2,161.20 Ex/Lay/Bf 30" RCP 40.0 $150.25 $4,640.40 $1,369.60 $6,010.00 Pour Concrete Collars 3.0 $1,152.70 $3,060.54 $397.56 $3,458.10 Install 30" RCP Zone 2 40.0 106.7 138.7 $45.53 $2,318.58 $906.91 $3,088.20 $6,313.69 PM Manhole w/Rings 1.0 $8,907.00 $8,907.00 $8,907.00 30" RCP PM 120.0 $39.00 $4,680.00 $4,680.00 30" RCP Delivery 2.0 $269.00 $538.00 $538.00 Offload & Set 30" RCP Pipe 2.0 4.0 $165.24 $600.00 $360.96 $960.96 Slurry BF 24" CMP Pipe 2.0 4.0 150.0 20.0 $333.00 $600.00 $1,460.00 $1,110.00 $3,170.00 Concrete Washout 1.0 $500.00 $500.00 $500.00

Jack and Bore Support 80.0 $75.00 $6,000.00 $6,000.00 Survey & Track Monitoring 40.0 $83.31 $3,332.40 $3,332.40 Install/Remove Construction Entrances 1.0 100 11.1 $620.00 $181.56 $40.67 $600.00 $822.22 Maintain SWPPP 2.0 $2,363.99 $3,861.88 $866.10 $4,727.98 Sweeper Truck 20.0 $95.00 $1,900.00 $1,900.00 RWP Training 4 Hrs SCRRA Class 1.0 $1,500.00 $1,500.00 $1,500.00

Saw Cutting Asphalt 4.0 $145.00 $580.00 $580.00 55 Gallon Drum Disposal 1.0 $75.00 $75.00 $75.00 Demo Asphalt 2.0 6.0 40.0 12.0 0.5 8.9 17.8 $195.15 $900.00 $720.90 $1,620.90 L/R/F Aggregate Base 40.0 12.0 0.8 14.8 $78.63 $1,111.11 $53.78 $1,164.88 Install HMA Asphalt <60 Tons 40.0 12.0 0.5 8.9 17.8 $160.00 $2,844.44 $2,844.44 Asphalt Haul 2.0 $95.00 $187.65 $187.65 Asphalt Disposal Fee 2.0 $250.00 $493.83 $493.83

Demo Manhole WHA-280A 1.0 $2,017.51 $1,231.67 $785.84 $2,017.51 Ex/Set/Bf Precast Man Hole 1.0 $3,250.88 $2,374.21 $876.67 $3,250.88 Adjust Manhole to Grade 1.0 $1,056.91 $896.67 $160.24 $1,056.91 Storm Drain Tie In LAFCD 1.0 $3,458.10 $3,060.55 $397.55 $3,458.10 Tie Into Manhole 2.0 $697.38 $1,088.24 $306.52 $1,394.76

Solid 12" Striping 60.0 $2.50 $150.00 $150.00 Solid 4" Striping 40.0 $0.80 $32.00 $32.00 Concrete Pump 4.0 $100.00 $400.00 $400.00 Concrete Pump Operator 4.0 $140.00 $560.00 $560.00 Califonia Auger Boring w/48" Casing 75.0 $1,748.00 $131,100.00 $131,100.00 Standby & Extra Work Rate (RWP Training) 4.0 $975.00 $3,900.00 $3,900.00 Additional MOT 80.0 $75.27 $5,028.00 $993.60 $6,021.60 Potholing 4.0 $352.00 $1,114.72 $293.28 $1,408.00

$65,009.52 $18,780.96 $25,407.34 $158,550.33 $267,748.14 Tuesday, July 6, 2021 City Council Meeting Page No. 103 4/29/21

OFESSIO PR NA L D E HER M E R P . N E O H G A T T I I N S S N I I E

R E

G E H S

E No. 78725 R

C R

S T A A CI L I T VI N E R FO OF CALI 4/27/21 Tuesday, July 6, 2021 City Council Meeting Page No. 104

Date: 4/29/2021 PROPOSAL # Budgetary ATT: Jeff Rowland CAB LICENSE # 926950 COMPANY: Kiewit-Parsons, A JV DIR# 1000004248 PROJECT: Gold Line Foothill Extension WHT-280

California Auger Boring proposes to furnish and install approximately 75' of 48" x .750" non-domestic bare steel casing, OD grout, install customer furnished 30" RCP on redwood skids provided by CAB and seal ends of casing with brick and mortar.

Bid Item Scope Unit Price QTY Total

Install 48" x .750" steel casing, OD grout, install 30" RCP on Jack & Bore $ 1,748.00 75 $ 131,100.00 redwood skids & seal casing ends.

Standby and Extra Work Rate: 975.00$ 4 Man Crew and Standard bore equipment. PIT DIMENSIONS: Jacking Pit ID Exit Pit ID Front Box Length Rear Box Length 40' x 12' 10' x 10' 24' 16' Conditions of Proposal: • Priced as budgetary only. • Based to work Monday – Friday 5-10 hour daytime shifts. • Customer to dig pit 3.03’ below centerline of bore casing and compliment the slope of the bore throughout the bore pit with ¾” crushed rock. Pit to be dug within .20’ of desired grade prior to CAB arrival. • Customer to furnish survey points for line and grade at the front and rear of the pit on spreaders after pit is dug, along with offsets. • Price based on California Auger Boring utilizing a 48” conventional steering head for line & grade control. • Customer to haul and dispose of all spoils generated from jacking operation. CAB will clam dirt from pit and stockpile adjacent to pit or into customer furnished dump truck. Customer to haul spoils away daily. • In the event groundwater is encountered, customer to provide all dewatering for CAB to conduct its work. Dewatering shall be on a 24/7 basis so that the jacking pit remains dry during non-work hours. Customer to provide all off-hour oversight to monitor pumps. • CAB will not be responsible for any settlement due to liquefaction. • Customer responsible for removing & replacing steel plates over bore pits each shift. • Acceptance of this proposal acknowledges the estimated durations, and it shall be the responsibility of the customer to negotiate any extensions in time above what the prime contract / specifications allow for the installation of the 48” steel casing. CAB will not be responsible for Liquidated Damages due to any overages for what the Prime Contract / City allows for time to complete the quoted scope of work. • Customer to provide clear and level working pad around bore pit for CAB crew truck, crane, and casing. • Priced as a permanent closure and for CAB to leave equipment on site and rigged up at the end of each work shift. • Price based on geotechnical bore log A-19-547 completed by Earth Mechanics, Inc. Price excludes rock, cobble, boulders, cementitious, split-faced, granitic, and fluid like conditions. If any of these conditions are encountered, CAB will continue work at the above extra work rate. • Price excludes certified welding inspector. • Estimated Durations: o Bore: 10 Days • Durations are provided as estimate only. Actual durations will be contingent upon actual site and subsurface conditions. • Customer to be responsible for pits and securing them as required, including setting up all traffic control, all necessary flagmen, K rail, setting and removing fencing daily or as required, all permits, and plating pits as required. • Price excludes testing, tie ins, ID backfill, contaminated soils, carrier pipe, excavation & backfill of pits, site restoration, traffic control, mega lug or similar, restraints and assembly, all engineering, railroad liability insurance and flaggers.

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Tuesday, July 6, 2021 City Council Meeting Page No. 105

• Responsibilities of California Auger Boring • To provide all boring equipment and labor for boring operation. • Provide any written submittals required. • Remove spoils from jacking pit and load customer furnished dump truck or stockpile on site for customer removal daily. • Provide 48” x .750” non-domestic bare steel casing. • Provide redwood skid spacers. • Provide brick & mortar end seal. • Provide jacking calculations for steel casing. • CAB will furnish structural grade materials only unless specified above. If the job is changed or cancelled the material will be charged at cost plus a 15% mark up. Restocking charge for steel casing is 50% of cost.

Responsibilities of Customer • Locate all substructures and pipelines prior to boring and will hold CAB and CAB’s insurance carrier harmless, and defend same, for any cost or damage caused by failure to properly locate such substructures. Proposed casing elevation shall be set to clear existing utilities by a 2’ minimum. • To furnish survey with cut and center alignment at the front and rear of the jacking pit. • Customer to provide jacking and exit pits per OSHA standards and as stated below a. Insure 7’ minimum clearance beneath spreaders by utilizing 10’ high bottom shoring boxes. b. Excavate pits to compliment slope and grade of proposed casing installation per conditions of proposal. c. Provide 6” gravel base (more may be necessary if ground water conditions are present) d. Provide a ladder in each 25’ pit. Provide 2 ladders in pits longer than 25’. e. Provide adequate thrust restraint, provide all required engineering calculations f. Dewater and protect from liquid intrusion. Water level maintained 1’ below finished grade. Customer responsible for re-rocking and maintaining pumps throughout the jacking operation as needed. g. Barricade and Maintain bore pit. • To provide all flaggers required • All permits and permit fees, all inspection and inspection fees including any overtime fees to allow CAB to work the proposed hours. • All hole watch and fire watch as needed at entry and exit pits. Including any water trucks required for fire prevention per Owners standards. • All settlement, surface and utility monitoring required. • To provide any sound control required. • Customer to provide any temporary fencing required and labor to set up and remove as needed for boring operations. • Coordinate with utility owners and schedule standbys as needed during the boring operation. • Handle all dust control and street sweeping required. • Customer to furnish all rumble plates and rock as required for entry and exit to jacking pits. • All dewatering necessary for boring pits to remain dry. Bores to be conducted uphill if ground water is present and/or customer to provide dewatering wells along entire bore alignment. Customer to be responsible for all water generated from boring operation. Customer to maintain pumps throughout duration of bore. • All traffic control and barricades as necessary, including any K Rail. • To place furnished materials within reach of CAB crane. • Provide adequate access to work site with a clear and level working pad at the rear of pit for boom truck. • Provide lay down room for augers and casing adjacent to pit • Provide adequate room for large crane to freely function • Responsible for all spoil haul off and disposal • Customer to provide all QA/QC as required by owner.

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Tuesday, July 6, 2021 City Council Meeting Page No. 106

• Customer to handle all community outreach and notifications required for jack and bore work. • Customer responsible for pressure testing and camera recording of carrier pipe per Owner requirements • Provide suitable backstop to withstand jacking loads. • Perform all final tie ins and backfill of pits. Including all hardscape and softscape restoration. • Provide suitable staging area and spoil dump spot adjacent to pit, and haul spoils away from pit location daily. • Customer responsible for all BMP’s and SWPPP’s on site. If CAB damages any, CAB will replace.

General Notes: 1. Contracts requiring a DBE goal can be negotiated through California Auger Borings subsidiary, California Locating Services, (WMBE) Clearinghouse Certification #11040132. 2. CAB Bond rate 2%. 3. This proposal excludes all permits, including deferral, State and local environmental permits, the SWPPP permit and any associated SWPPP plans, any right-of-way (ROW) agreement or easements, and all access necessary for us to perform our work shall be provided by others. If our operations are delayed or otherwise impacted by any delays or problems with permits, SWPPP plans, ROW agreements, easements or access arrangements our compensation and time for completion will be equitably adjusted. 4. This proposal is based upon performance under a reasonable and mutually agreed-to project schedule in so far as that schedule applies to our work. The approved project baseline schedule and all monthly updates must be provided to us on a regular and timely basis to keep us apprised of schedule changes which may impact the timing and efficiency of our work. We will not be liable for any delays caused by others or by factors beyond our reasonable control. 5. We will indemnify you and/or the project owner for personal injury or property damage claims to the extent of our own negligence. Our proposal excludes any obligation to indemnify you for your own negligence or to indemnify any other party for that party’s own negligence or to indemnify any design professional. 6. If we are directed to perform any work on a force account or time and material basis, the rates for our labor and equipment will be as started in our proposal, or if no rates are included with this proposal, as stated in our then current standard labor and equipment rate schedule. If we are directed to standby or suspend work while other operations occur, or delays or other problems are resolved, or if we are required to standby due to events or circumstances beyond our control, the standby time for our labor and equipment will be paid as stated in this proposal. 7. If the conditions we encounter in the performance of our work differ materially from those indicated in the contract documents, boring logs, geotechnical reports or other information furnished to us prior to bid, or from those ordinarily encountered and generally recognized as inherent in the type of work provided for in our proposal, then our compensation and time for completion will be equitably adjusted to account for any resulting delay and added cost. 8. Any additional time/days required for CAB attendance by the customer, outside of the quoted scope of work due to unknown owner’s safety requirements, classes, or protocols that result in a loss of production time for CAB will be charged at the quoted hourly rate. Including engineering and survey not provided by the customer or owner. 9. CAB to bill minimum quoted footage or actual footage installed, whichever is greater. 10. The contract does not include ROCK, FLUID CONDITIONS or unboreable obstructions. In the event CAB cannot complete the bore because of these obstructions, or production is drastically impaired due to larger cobbles/rocks than stated above in quote, the customer will be charged at the quoted hourly rates (plus any costs for specialized equip) until the conditions are bore-able. 11. Due to specialized nature of work, price does not include apprentices, local hires, disadvantaged hire, etc. 12. Notification of any site-specific training shall be provided to CAB from the CUSTOMER prior to scheduling. 13. Standard bore equipment defined as bore rig, augers, crane, crew/weld truck and safety compliment. Any specialized equipment will be added as dictated by Change of conditions and noted on corresponding Change Order. 14. Quote is valid for 30 days.

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Tuesday, July 6, 2021 City Council Meeting Page No. 107

15. Due to the volatility of the steel market, the amount of this Proposal is subject to adjustment based on increases in material and/or labor costs arising from material shortages, surcharges, and/or tariffs. CAB will provide documentation of any such increases upon request at the time of the order(s). – Steel casing price good for 7 days from 4/29/2021. 16. This Proposal is attached and incorporated fully into the Subcontract between the parties. In the event there are any conflicts or inconsistencies between the terms and conditions of this Proposal and provisions of the Subcontract, the terms and conditions of this Proposal shall prevail and control. a. ______/______Parties initials.

PROPOSAL AGREEMENT

-The above work to be done in a workman like manner by CAB’s employees for the above quoted price as directed by the customer. All contract amounts are due and payable in Orange County in 30 days with no retention held. In the event this agreement is placed with an attorney to enforce its provisions the prevailing party shall be entitled to reasonable attorney’s fees and costs. Contract or PO must be signed before any work is scheduled, submittals started, or materials ordered.

PROPOSAL ACCEPTANCE

PROPOSAL # Budgetary COMPANY: Kiewit-Parsons, A JV

PRINT NAME: TITLE: DATE: SIGNATURE

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Tuesday, July 6, 2021 City Council Meeting Page No. 108

The following is information you will need to complete for Preliminary Lien Notice.

Please suppy California Auger Boring with Pre-Lien information and return today.

Prevailing Wage? Contractors License #:

Certified Payroll? Job Name: Customer Contract or PO # USA Ticket #: Legal Description, Exact Address of Job Site

Billng Cut Off Date

Owner of Project: Contact Name Phone #

Contact: PM Phone #: Supervisor

Address: Foreman

Prime Contractor: Second Tier Contractor: Contact: Contact: Phone #: Phone #: Address: Address:

Lending Institution: Third Tier Contractor: Contact: Contact: Phone #: Phone #: Address: Address:

Surety Company: Note: By state law, any casing, 30" or over, is considered a Contact: tunnel and falls under the jurisdiction of Cal OSHA MINING AND TUNNELING UNIT, in such a case, an Phone #: underground classification must be obtained by the Address: owner and provided to CAB, prior to scheduling, ordering materials,Classification or mobilization. #: Classification #:

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Tuesday, July 6, 2021 City Council Meeting Page No. 109 Rental Quote

Order Date: 5/4/21 So California Operations Quoted By: John Eichhorst Phone: (800) 321-5285 . Fax: (619) 441-3652 Mobile Number: 619-520-9275 E-mail:

Sold to: KIEWIT Job Name: GLENDALE RYAN

Phone: E-mail: Fax:

Quantity Equipment Description Per Day Each Per Week Each Per Month Each 1 10' X 24' TRENCH SHIELD WITH 14' SPREADERS $ 900.00 EA 1 10' X 20' TRENCH SHIELD WITH 14' SPREADERS $ 525.00 EA

4 8 X 12 END PLATES $ 89.60 EA

DAILY WEEKLY MONTHLY TOTAL $0.00 $0.00

Quantity Service/Item Description Unit Price Unit Total 1 DELIVERY PER LOAD $ 95.00 1 PICK UP PER LOAD $ 95.00 1 CRANE TIME TO BUILD ON SITE $85/HR

John Eichhorst Quoted By Date Customer Signature Date

Quote is good for up to 30 days. Thank you for giving us the opportunity to serve you! Tuesday, July 6, 2021 City Council Meeting Page No. 110

Storm Drains & Concrete Structures

Bid Bid# 21 - 128 CA. LIC # 621586 AZ. LIC # ROC 253213 DIR # 1000007798 Attn: Ryan Lam DBE # 39828 Date: 05/18/21 PHONE(951)360-7531 FAX (951)360-7561 Job: Gold Line Foothill Extention Phase 2B, City of La Verne www.rduganconst.com Item # Description Quan. Units Price Amount Betterment at White Ave Manhole per SPPWC Std. 321-2 (MH WHT-280A) The width on this manhole will 29 need to be modified, too accommodate for the dbl 24" Cmp. MH WHT-280A H=9.64' (Double 24" Cmp - 30" Rcp) 1.00 Ea $ 8,907.00 $ 8,907.00

Total $ 8,907.00 Excludes: Excavation, Backfill, Compaction, Demo, Removals, Survey, Testing, Permits, Rip Rap, Traffic Control, Erosion Control Dewatering, Stencils, Placards, Waterproofing, Bonds, Fossil Filters, and Fencing.

Notes: 01. Must have 12' access road to all structures. 02. Colored concrete not included unless otherwise noted. 03. Concrete washout pits supplied by others. 04. This proposal is good for 30 days, if awarded after the 30 days price may need to be adjusted. 05. Please add 2.5% if bond is required. To be paid in full. No retention held. 06. Bid is good for standard daytime work hours and does not include night-time or weekend work. 07. Concrete pumps are not included unless otherwise noted 08. Manhole shaft set with equipment provided by contractor. 09. Manhole set .5' below finish grade. Raised to grade by others. 10. Concrete is compliant with AB 219.

Contract: This proposal is good for 30 days. if awarded after 30 days prices may need to be adjusted. Should this proposal be accepted, and if our company must pursue the collection of monies due for work performed, we shall be entitled to recover our attorneys fees and court costs. Proposal is made from unsigned plans, based on Prevailing rates, and standard insurance (GL) of $ 5,000,000. If this proposal results in a contract, please give us as much time (1 Week) as possible so we can schedule our crews to accommodate your needs.

Please accept this proposal for the work described above. If this is acceptable, please sign and fax back along with the legal information, your job number and / or a Purchase Order Number.

R. Dugan Construction, Inc. Kiewit Wendy Dugan Sign. ( 951 ) 360-7531 x 27 Date

6157 Marlatt St. Mira Loma, CA 91752 SBE Certified // WBE Certified // DBE Certified // UDBE Certified DocuSign Envelope ID: 97468A76-933C-4453-8AAD-952E3B5B3579 Tuesday, July 6, 2021 City Council Meeting Page No. 111 INFRA-STRUCTURE AGGREGATES, INC KIEWIT-PARSONS, A JV Foothill Extension Phase 2B Project Paragraph 21-Additional Provisions K-P, A JV Job No. 1036-104333-PA-06 Supplemental Sheet 2 Page 1 of 3 EXHIBIT “B”

SECTION 1: Further definition in terms of “The Work” is as follows: FURNISH AND DELIVER AGGREGATE MATERIALS ON A UNIT PRICE BASIS AS OUTLINED IN EXHIBIT “B” IN THIS AGREEMENT AND IN ACCORDANCE WITH THE REFERENCE SPECIFICATIONS, AND PER APPROVED SUBMITTALS.

Reference Specifications 1. LA Metro Standard Specifications 2. SCRRA Standard Specifications 3. AREMA 4. Municipal public works specifications for the cities of Glendora, San Dimas, La Verne, Pomona. 5. Standard Specifications for Public Works Construction 2018

Unit Price Schedule of Values - Pomona Qty: Haul Haul Total APPROX AGGREGATE Belly Truck & EXTENDED PRICE # DESCRIPTION REFERENCE SPEC UOM Price QTY COST Dump Transfer PRICE VALIDITY ($/Ton) ($/Ton) ($/Ton) ($/Ton ¾-inch Sub-Ballast 1 02720 21,371.00 Tons $ 4.53 $ 5.00 $ 5.50 $ 10.03 $ 214,351.13 1/1/2025 Aggregate Base Source A ¾-inch Sub-Ballast 2 02720 21,371.00 Tons $ 4.07 $ 5.50 $ 6.00 $ 10.07 $ 215,205.97 1/1/2025 Aggregate Base Source B ¾-inch Aggregate Base 3 SSPWC 200-2.4 21,371.00 Tons $ 4.53 $ 5.00 $ 5.50 $ 10.03 $ 214,351.13 1/1/2025 Source A ¾-inch Aggregate Base 4 SSPWC 200-2.4 21,371.00 Tons $ 4.07 $ 5.50 $ 6.00 $ 10.07 $ 215,205.97 1/1/2025 Source B 5 AREMA 4 Ballast METRO 341129 10.00 Tons $ 14.50 $ 9.90 $ 10.40 $ 24.90 $ 249.00 12/31/2021 6 AREMA 4A Ballast SCRRA 341126 10.00 Tons $ 14.50 $ 9.90 $ 10.40 $ 24.90 $ 249.00 12/31/2021 7 AREMA 5 Ballast SCRRA 341126 10.00 Tons $ 14.50 $ 9.90 $ 10.40 $ 24.90 $ 249.00 12/31/2021 8 Sand SE35 SE35 Gradation 250.00 Tons $ 5.03 N/A $ 5.50 $ 10.53 $ 2,632.50 1/1/2025 9 Sand for Asphalt Concrete SSPWC 200-1.5 250.00 Tons $ 12.00 N/A $ 5.50 $ 17.50 $ 4,375.00 1/1/2025 10 Topsoil 329100 353.00 CY $ 22.83 N/A $ 6.00 $ 28.83 $ 10,176.99 1/1/2025 ¾-inch Crushed Rock 11 SSPWC 200-1.2 24,109.00 Tons $ 11.12 N/A $ 11.15 $ 22.27 $ 536,907.43 1/1/2025 Source A ¾-inch Crushed Rock 12 SSPWC 200-1.2 24,108.00 Tons $ 14.91 N/A $ 7.00 $ 21.91 $ 528,206.28 1/1/2025 Source B 13 ¾-inch Pervious Backfill Caltrans Section 47 4,124.00 Tons $ 14.22 N/A $ 11.15 $ 25.37 $ 104,625.88 1/1/2025 14 Rip Rap – Facing Class SSPWC 200-1.6 384.00 Tons $ 31.05 N/A $ 14.67 $ 45.72 $ 17,556.48 1/1/2025 15 Rip Rap – Class I SCRRA 348011 383.00 Tons $ 31.05 N/A $ 14.67 $ 45.72 $ 17,510.76 1/1/2025 16 Birds Eye Birdseye Gradation 500.00 Tons $ 7.50 N/A $ 5.50 $ 13.00 $ 6,500.00 1/1/2025 17 Environmental Fee N/A 5,812.00 Load N/A N/A N/A $ 3.00 $ 17,436.00 1/1/2025 18 Standing Time (ST) Rate N/A 35.00 Hr N/A N/A N/A $ 95.00 $ 3,325.00 1/1/2025 19 Working Rate N/A 10.00 Hr N/A N/A N/A $ 110.00 $ 1,100.00 1/1/2025 20 Backhauling of Ballast N/A 100.00 Ton N/A N/A N/A $ 3.00 $ 300.00 1/1/2025 TOTAL: $ 2,110,513.52

Unit Price Schedule of Values - Montclair Qty (ONLY IF CHANGE ORDER IS ISSUED BY BUYER): Haul Haul AGGREGATE ITEM APPROX Belly Truck & Total Price EXTENDED PRICE DESCRIPTION REFERENCE SPEC UOM COST # QTY Dump Transfer ($/Ton) PRICE VALIDITY ($/Ton) ($/Ton) ($/Ton ¾-inch Sub-Ballast 21 02720 31,896.00 Tons $ 4.53 $ 5.00 $ 5.50 $ 10.03 $ 319,916.88 1/1/2025 Aggregate Base Source A ¾-inch Sub-Ballast 22 02720 31,896.00 Tons $ 4.07 $ 5.50 $ 6.00 $ 10.07 $ 321,192.72 1/1/2025 Aggregate Base Source B ¾-inch Aggregate Base 23 SSPWC 200-2.4 31,896.00 Tons $ 4.53 $ 5.00 $ 5.50 $ 10.03 $ 319,916.88 1/1/2025 Source A ¾-inch Aggregate Base 24 SSPWC 200-2.4 31,896.00 Tons $ 4.07 $ 5.50 $ 6.00 $ 10.07 $ 321,192.72 1/1/2025 Source B 25 Sand SE35 SE35 Gradation 250.00 Tons $ 5.03 N/A $ 5.50 $ 10.53 $ 2,632.50 1/1/2025 DocuSign Envelope ID: 97468A76-933C-4453-8AAD-952E3B5B3579 Tuesday, July 6, 2021 City Council Meeting Page No. 112 INFRA-STRUCTURE AGGREGATES, INC KIEWIT-PARSONS, A JV Foothill Extension Phase 2B Project Paragraph 21-Additional Provisions K-P, A JV Job No. 1036-104333-PA-06 Supplemental Sheet 2 Page 2 of 3 EXHIBIT “B”

26 Sand for Asphalt Concrete SSPWC 200-1.5 250.00 Tons $ 12.00 N/A $ 5.50 $ 17.50 $ 4,375.00 1/1/2025 27 Topsoil METRO 329100 1,214.00 CY $ 22.83 N/A $ 6.00 $ 28.83 $ 34,999.62 1/1/2025 ¾-inch Crushed Rock 28 SSPWC 200-1.2 10,349.00 Tons $ 11.12 N/A $ 11.15 $ 22.27 $ 230,472.23 1/1/2025 Source A ¾-inch Crushed Rock 29 SSPWC 200-1.2 10,349.00 Tons $ 14.91 N/A $ 7.00 $ 21.91 $ 226,746.59 1/1/2025 Source B 30 Rip Rap – Facing Class SSPWC 200-1.6 248.00 Tons $ 31.05 N/A $ 14.67 $ 45.72 $ 11,338.56 1/1/2025 31 Rip Rap – Class I SCRRA 348011 248.00 Tons $ 31.05 N/A $ 14.67 $ 45.72 $ 11,338.56 1/1/2025 32 Birds Eye Birdseye Gradation 500.00 Tons $ 7.50 N/A $ 5.50 $ 13.00 $ 6,500.00 1/1/2025 33 Environmental Fee N/A 8,715.00 Load N/A N/A N/A $ 3.00 $ 26,145.00 1/1/2025 34 Standing Time (ST) N/A 50.00 Hr N/A N/A N/A $ 95.00 $ 4,750.00 1/1/2025 TOTAL: $ 1,841,517.26

Invoicing Instructions: Seller to provide invoice with all supporting documentation to substantiate partial payment request on a monthly basis based upon the Schedule of Values.

Clarifications: 1. Materials must be per approved submittals. 2. ¾-inch Sub-Ballast Aggregate Base shall meet Appendix A Foothill Extension Phase 2B Project Specification 02720. 3. ¾-inch Aggregate Base shall meet Standard Specifications for Public Work Construction (The “Green Book”), 2018 SECTION 200-2.4.

4. Sand SE35 shall meet the following SE35 Gradation: Sieve Size Percent Passing Sieve 3/8” (9.5 mm) 100 No. 4 (4.75 mm) 90-100 No. 8 (2.36 mm) - No.16 (1.18 mm) - No. 30 (600 µm) - No. 50 (300 µm) - No.100 (150 µm) - No.200 (75 µm)) 0-16

5. Sand for Asphalt Concrete shall meet SSPWC 200-1.5, Standard Specifications for Public Work Construction (The “Green Book”), 2018 SECTION 200-1.5 shall meet the Asphalt Concrete gradation found in Table 200-1.5.5 and shall have a minimum SE value of 35. 6. Topsoil shall meet Metro Standard Specifications 329100. 7. ¾-inch Crushed Rock shall meet Standard Specifications for Public Work Construction (The “Green Book”), 2018 SECTION 200-1.2. 8. ¾-inch Pervious Backfill shall meet 2018 Caltrans Standard Specifications SECTION 47. 9. Rip Rap – Facing Class shall meet Standard Specifications for Public Work Construction (The “Green Book”), 2018 SECTION 200-1.6. 10. Rip Rap – Class I shall meet Southern California Regional Rail Authority (SCRRA) Standard Specifications 348011. 11. Birdseye shall meet the following gradation: DocuSign Envelope ID: FAE27869-F44D-4BF1-8B02-531B38B634C7 Tuesday, July 6, 2021 City Council Meeting Page No. 113 ROBERTSON’S READY MIX LTD KIEWIT‐PARSONS, A JV Foothill Extension Phase 2B Project Paragraph 21‐Additonal Provisions K‐P, A JV Job No. 1036‐104333‐PA‐02 Supplemental Sheet 1 PAGE 1 OF 5 EXHIBIT “B”

SECTION 1: Further definition in terms of “The Work” is as follows: SELLER SHALL FURNISH READY MIX CONCRETE, ASSOCIATED MATERIALS PER PROJECT SPECIFICATIONS, AND APPROVED MIX DESIGNS FOR THE POMONA BASE AND MONTCLAIR OPTION. MONTCLAIR OPTION TO BE EXECUTED ONLY IF WRITTEN NOTICE IS ISSUED BY THE BUYER.

Specifications: Foothill 2B Project Specifications, 2018 Metro Standard Specifications, SCRRA Standard Specifications, 2018 Caltrans Standard Specifications.

Drawings: Not Applicable

Schedule of Fees for Concrete Mixes Listed Below for Base Contract (Pomona) ITEM APPX. APPX DESCRIPTION UOM PRICE/CY # QTY TOTAL 1.1a Mix RC094N13 Slurry 1 Sack 8,147 CY $70.50 $574,364.00 1.2a Mix RC188N13 Civil ‐ Slurry 2 Sack 2,048 CY $73.00 $149,504.00 1.3a Mix RS200P41 Civil & Utilities ‐ 2000 PSI 14,357 CY $85.50 $1,227,524.00 1.4a Mix RS250B31 Utilities ‐ 2500 PSI 473 CY $80.50 $38,077.00 1.5a Mix 42191 Civil & Utilities ‐ 3000 PSI 838 CY $83.26 $69,772.00 1.6a Mix 42191 Civil & Utilities ‐ 4000 PSI (1") 8,220 CY $83.26 $684,397.00 Mix 62131A Structures & Track‐4000 PSI 1.7a 22,985 CY $89.14 $2,048,883.00 (1", 0.49W/C W/25% Fly ash) 1.8a Mix 60934Y Structures ‐ 6000 PSI (1", 0.36 W/C W/ADVA) 4,636 CY $122.15 $566,287.00 1.9a Mix 44273 Structures ‐ 6000 PSI ( 3/8", 0.38 W/C W/ADVA) 100 CY $131.90 $13,190.00 1.10a Mix YOCSSC3 Structures ‐ 6500 PSI Self Consolidating 283 CY $144.39 $40,862.00 1.11b Mix RRM15061 Foundation ‐ 4,000 PSI, 0.4W/C 1587 CY $120.80 $191,710.00 1.12b Mix SM500R4R Structures – 5,000 PSI, 0.4W/C 1566 CY $128.33 $200,965.00 Approximate Agreement Amount: $5,805,536.00

Additional Unit Prices, Options: Listed below. ITEM APPX. PRICE APPX DESCRIPTION UOM PRICE # QTY VALIDITY TOTAL 2.1 AB 219 One Time Administrative Fee 1 PLS $2,500 8/1/2028 $2,500.00 2.2 Energy Fees 7,249 Loads $30.00 8/1/2028 $217,470.00 2.3 Environmental Fees 7,249 Loads $35.00 8/1/2028 $253,715.00 Plant Opening Fee – only applies to off‐hours and 2.4 95 EA $750.00 8/1/2028 $71,250.00 weekends. (Waived if pouring 60 CY or more) 2.6 Trial Batch for Concrete Mix Design 6 EA $2,000.00 8/1/2028 $12,000.00 2.7 Off Hours/Saturday Rate Additive to Unit Price 12,213 CY $8.00 8/1/2028 $97,704.00 2.8 Sunday Rate Additive to Unit Price 1 CY $15.00 8/1/2028 $15.00.00 2.9 Truck Standing Time 1 Min $2.00 8/1/2028 $2.00 Approximate Agreement Amount: $654,856.00

Escalation: Listed Below ITEM PRICE DESCRIPTION QTY UOM PRICE/CY # VALIDITY 3.1 Escalation through 12/31/19 Included in Unit Cost 1 CY $0.00 6/30/25 3.2 Escalation per CY 1/1/20 through 12/31/20 1 CY $3.00 6/30/25 3.3 Escalation per CY 1/1/21 through 12/31/21 1 CY $3.00 6/30/25 3.4 Escalation per CY 1/1/22 through 12/31/22 1 CY $3.00 6/30/25 3.5 Escalation per CY 1/1/23 through 12/31/23 1 CY $3.00 6/30/25

DocuSign Envelope ID: 748C34CB-0C1A-4CB7-8BD3-80D32C890938 Tuesday, July 6, 2021 City Council Meeting Page No. 114

National Concrete Washout KIEWIT-PARSONS, A JV FOOTHILL EXTENSION PHASE 2B PROJECT SECTION 5 - ADDITIONAL PROVISIONS K-P, A JV JOB NO. 1036-104333-EA-02 PAGE 1 OF 2 Exhibit “B”

SCHEDULE OF VALUES/RATE SHEET: Concrete Washout Pricing Information • Drop or Swap or Pickup of concrete washout container (includes pump out of 4 inches or less (300 gal.) of water at time of swap or pick up) RAMP BIN ADDITIONAL $75.00 $500.00

• Drop or Swap or Pickup (same as above), 2 or more containers at one time (each) $450.00 • Drop or Swap or Pickup of Mini Bin Container $500.00

• Drop or Swap or Pickup of Mini Bin 2 or more only (each) $300.00

• Pump out of SLURRY from Bin: $1175

• Pump out of SLURRY from MINI BIN $775.00

• Pump out of Water from Bin $500.00

• Relocate of concrete washout container (if onsite for other rolloff service $150.00) $500.00 • Enviromental Service Fee per bin per service excluding Drops and Relocates $75.00 • Trash $650.00

• Same Day/Nights/Weekends Service Fee $350.00 • Dead Run Fee $500.00 • Stand By Time: Every 15 minutes our driver has to wait to perform service we will charge you $25.00. $25.00 • Monthly bin usage fee $95.00

• Fuel Surcharge: One way from our yard (55 miles) 9 miles from Pasadena to Azusa $1.25

* All invoices must include the Project Number and PO No. Seller shall submit invoices via email to: [email protected], and [email protected]. If Seller is required to submit a physical copy of invoices, please send to the following address: ATTN: Accounts Payable – 1036-104333-EA-01 10704 Shoemaker Ave Santa Fe Springs, CA 90670 Conditions: 1. When a bin is full, the Contractor may request one of three options: a) Pickup without replacement (Pick up) b) Pick up with replacement (Swap) c) Remove excess water to allow continued use of the current bin (Pump) 2. If container contains more than 4 inches of standing water in container at the time of a relocate, swap or pick up, NCW will need to send a pump truck to pump out the excess water before the bin is serviced. 3. Payment terms are net thirty (30) from receipt of approved invoice.

DocuSign Envelope ID: A7BD11D7-2903-478C-A838-089F2D864F0B Tuesday, July 6, 2021 City Council Meeting Page No. 115

H.D. Construction Equipment, Inc. KIEWIT-PARSONS, A JV FOOTHILL EXTENSION PHASE 2B PROJECT SECTION 5 - ADDITIONAL PROVISIONS K-P, A JV JOB NO. 1036-104333-EA-01 PAGE 1 OF 2 Exhibit “B”

SECTION 1: Further definition in terms of “The Work” is as follows: FURNISH FULLY OPERATED CONCRETE PUMPING EQUIPMENT AT CONTRACTORS DIRECTION.

PRICING: Subcontractor to provide proper invoice MONTHLY and Contractor to provide payment based upon the information provided below. ITEM DESCRIPTION QTY UOM PRICE # 1 Hard Rock Trailer Pump, Plus $2.00/CY 1 HR $50.00 2 23 Meter – 69’, Plus $1.45/CY 1 HR $45.00 3 28 Meter – 78’, Plus $1.45/CY 1 HR $45.00 4 32 Meter – 91’, Plus $1.45/CY 1 HR $55.00 5 36/38 Meter – 104/114’, Plus $1.45/CY 1 HR $60.00 6 43 Meter – 125’, Plus $1.50/CY 1 HR $100.00 7 46 Meter – 139’, Plus $1.55/CY 1 HR $110.00 8 52 Meter – 160’, $1.65/CY 1 HR $125.00 9 58 Meter – 175’, $1.70/CY 1 HR $130.00

LABOR STRAIGHT TIME OVERTIME DOUBLE TIME Operator $140.00 $197.00 $239.00 Oiler $134.00 $185.00 $225.00

Invoicing Instructions: Subcontractor to provide invoice with all supporting documentation to substantiate partial payment request on a monthly basis based upon the Schedule of Values. If Subcontractors Certified payroll is not current in LCP tracker, Contractor shall withhold payment until Subcontractor is current through invoice period.

Clarifications/Conditions: 1. Four (4) or Eight (8) hour minimum on labor, including set up and clean up on trailer pumps, 23m, 28m and 32m pumps. 2. Eight (8) hour minimum on labor, including set up and clean up on 36m, 42m, 52m and 58m pumps. 3. Labor for Saturday, Sunday and Holidays and Premium time pours shall be charged as per union agreement. (Premium time refers to any work done after 4:00pm until 3:00am.) 4. Set-up time is one (1) hour on all pumps, washout time is one (1) hours on all pumps. 5. Washout time starts when all perishable products (concrete) are out of the boom and machine is at the designated washout. 6. Contractor is to provide a safe area for the machines to set-up and operate from and provide water and washout tea that is environmentally acceptable to any appropriate agencies. 7. Customers are advised that concrete pumps are subject to occasional mechanical failure. (HDCE DOES NOT ACCEPT BACK CHARGES: if assured performance is required, standby pumps are available at above rates. 8. In the event of a mechanical failure, a one (1) hours grace period will be required. Any damages to HDCE equipment will be billed to the contractor. 9. ASME B30.27-2014 will be applicable 10. All rates will include all taxes and fees.

Tuesday, July 6, 2021 City Council Meeting Page No. 116

Tuesday, July 6, 2021 City Council Meeting Page No. 117

www.equipmentwatch.com

All prices shown in US dollars ($) Rental Rate Blue Book® February 15, 2021 Caterpillar TL1255C (disc. 2015) Telescoping Boom Rough Terrain Lift Trucks

Size Class: 5.0 MTons & Over Weight: N/A Configuration for TL1255C (disc. 2015)

Base Capacity 12000.0 lbs Horsepower 134.9 hp Maximum Lift Height 54.3' Maximum Reach 42.5' Power Mode Diesel Blue Book Rates ** FHWA Rate is equal to the monthly ownership cost divided by 176 plus the hourly estimated operating cost. Ownership Costs Estimated Operating FHWA Rate** Costs Monthly Weekly Daily Hourly Hourly Hourly Published Rates USD $8,370.00 USD $2,345.00 USD $585.00 USD $88.00 USD $42.68 USD $90.24 Adjustments Region ( 100%) - - - - Model Year (2015: 100%) - - - - Adjusted Hourly Ownership - - - - Cost (100%) Hourly Operating Cost (100%) - Total: USD $8,370.00 USD $2,345.00 USD $585.00 USD $88.00 USD $42.68 USD $90.24

Non-Active Use Rates Hourly Standby Rate USD $19.97 Idling Rate USD $57.14

Rate Element Allocation

Element Percentage Value Depreciation (ownership) 33% USD $2,762.10/mo Overhaul (ownership) 58% USD $4,854.60/mo CFC (ownership) 2% USD $167.40/mo Indirect (ownership) 7% USD $585.90/mo Fuel (operating) @ USD 2.53 22% USD $9.58/hr

Revised Date: 1st half 2021

These are the most accurate rates for the selected Revision Date(s). However, due to more frequent online updates, these rates may not match Rental Rate Blue Book Print. Visit the Cost Recovery Product Guide on our Help page for more information.

The equipment represented in this report has been exclusively prepared for WES WEGNER ([email protected])www.equipmentwatch.com

www.equipmentwatch.com

All prices shown in US dollars ($) Rental Rate Blue Book® February 15, 2021 Caterpillar 325F L Crawler Mounted Hydraulic Excavators

Size Class: 24.1 - 28.0 MTons Weight: N/A Configuration for 325F L

Operating Weight 57100 lbs Power Mode Diesel Blue Book Rates ** FHWA Rate is equal to the monthly ownership cost divided by 176 plus the hourly estimated operating cost. Ownership Costs Estimated Operating FHWA Rate** Costs Monthly Weekly Daily Hourly Hourly Hourly Published Rates USD $11,725.00 USD $3,285.00 USD $820.00 USD $125.00 USD $53.53 USD $120.15 Adjustments Region ( 100%) - - - - Model Year (2021: 100%) - - - - Adjusted Hourly Ownership - - - - Cost (100%) Hourly Operating Cost (100%) - Total: USD $11,725.00 USD $3,285.00 USD $820.00 USD $125.00 USD $53.53 USD $120.15

Non-Active Use Rates Hourly Standby Rate USD $34.64 Idling Rate USD $83.70

Rate Element Allocation

Element Percentage Value Depreciation (ownership) 42% USD $4,924.50/mo Overhaul (ownership) 48% USD $5,628.00/mo CFC (ownership) 3% USD $351.75/mo Indirect (ownership) 7% USD $820.75/mo Fuel (operating) @ USD 2.53 32% USD $17.08/hr

Revised Date: 1st half 2021

The equipment represented in this report has been exclusively prepared for WES WEGNER ([email protected]) www.equipmentwatch.com

Memorandum CIryOF LAVERNE

DATE: July 6,2021

Mayor and City Council

EtLl-J/I Lawrence Waterhouse, lnterim Fire Chief

SUBJECT: Approval of a Standards of Cover Analysis/Community Risk Assessment

A request for quote of a standards of coverage Analysis and community Risk Assessment *ii ient to three reputable firms- ihis document is necessary to provide the C1v iio-ilCnni e-xisting service lnO b"p"rir"nt cunent objectiie data which will be used to compare our ;;ilr"ry-ilili io tne inau'stry standard and the future fire service needs for the city of La Verne.

an.agreement It is recommended that the city council authorize the city Manager to glecu!9 La.Verne with a a quatified anO'JxperienceO consulting firmio provide the Gity of *iii niiiit"", their Fire and gi.ni"rA, of borir (SOC) anJ 6ommunity Risk Aslessment (CRA) Analysis of Emergency Medical service operations'

lnearly2o2o,theCityengagedathird.party^consultant;MessinaandAssociatestoevaluateaVeme t"".iuititv 6tuai c|nauaio ui LA'county Fire vs continuation of service by La rii" ."ri,i." of the "Citv ii;-D"p;d;.t. r"ne reiort'Oy r,l"siinl ano Associates culminated in the release The fundamental findings of this of La Verne Fire Departmeni6;[; Deployment Revie#. Should the City move to LA review surfaced two key qr""tiont ioi the'Coincil's consideration' or should the City b;,,;ty Fili;utting in a'n in#"."J services b.ut turnkey service), "o.t"for funds to improv.e staffing levels maintain local control ot tne niJservicei ana speno additional inay of ."*g"r""t issues. That review recommended these studies to information to be utilized in "ni""iOr"*determine the "n needs or tne llminunity while providing important developing effec{ive service deployment plans' with a Community Risk objective-based phased study beginning . The SOC/CRA is an with iorio*ia ui a stanJaros-ot corer"ge and D"ployment Analysis consistent n"r"""r"ni - 'follow methodologies and state and National oest pia;ices. The study will the prUii" E-xcellence (CPSE)' The final report will recommendations from the C,JnGi'iJi S"t"ty future deployment of fire based servic,es inctude an in depth anatysis;il;;."rffieations ftr to the community.

108 Tuesday, July 6, 2021 City Council Meeting Page No. 120 Staff Report re Standard of Cover Analysis/Community Risk Assessment, page 2, July 6,2021

A request for quote was sent to three reputable vendors. A brief history of the department and City, along with a copy of the Messina & Associates report was included. Two proposals were submitted. Based on the collective analysis of internal stakeholders, including Messina & Associates, the interim chief and perspective permanent chief have chosen AP Triton as the preferred service provider. Their decision was based on a number of factors including AP Triton's extensive experience of conducting similar Fire and EMS studies throughout California, the price, their outline of approach to the project, and their deliverable end product.

The overall project will take five months to complete. The following is a summary of work that will be conducted and tentative schedule of each component: lnformation collection (month 1), community risk assessment (months 1-3), standards of coverage (months 24), outline of plan for maintaining and improving response (month 4), and compilation and delivery of final report including a presentation to City Council (months 4-5).

The cost for the outlined scope of work is estimated at t42,400. The CRA/SOC fiscal impact was included in the fire department's21122 operational budget.

109 Tuesday, July 6, 2021 City Council Meeting Page No. 121 Tuesday, July 6, 2021 City Council Meeting Page No. 122

La Verne Fire Department La Verne, California

Proposal to conduct a Community Risk Assessment Standards of Cover

June 2021

VISION  INNOVATION  SOLUTIONS Tuesday, July 6, 2021 City Council Meeting Page No. 123 CRA-SOC Study Proposal La Verne Fire Department

Contents Project Understanding ...... 2 Project Scope of Work ...... 3 Section One—Project Initiation & Information Acquisition ...... 3 Section Three—Standards of Cover & Deployment Analysis ...... 7 Section Four—Plan for Maintaining & Improving Response Capabilities ...... 11 Section Five—Development, Review, & Delivery of Final Report ...... 12 Estimated Project Timeline & Fee Proposal ...... 13 Project Completion Timeline ...... 13 Project Fee Proposal ...... 13 About AP Triton ...... 15 Contact Information ...... 15 About AP Triton ...... 15 Triton’s Approach to Projects ...... 15 Best Practices & National Standards ...... 16 Conflict of Interest Statement ...... 16 Appendix A: Qualifications of the Project Team ...... 17 Appendix B: Projects & Experience ...... 23 Appendix C: Client References ...... 25 Appendix D: Triton Certificates of Insurance & Litigation ...... 28

Tuesday, July 6, 2021 City Council Meeting Page No. 124 CRA-SOC Study Proposal La Verne Fire Department Project Understanding

AP Triton, LLC (Triton) recognizes that the La Verne Fire Department (LVFD) desires to retain a qualified and experienced consulting firm with the goal of providing the Department with a Community Risk Assessment (CRA) and Standards of Cover (SOC) Analysis. Triton has developed this proposal consistent with the Department’s Request for Qualifications and is proposing to review the services provided by LVFD and formulate recommendations for the appropriate staffing and deployment of firefighting and emergency medical service resources.

The evaluation is an objective-based phased study beginning with a Community Risk Assessment followed by a Standards of Coverage and Deployment Analysis consistent with state and national best practices. The study will also follow the methodologies and recommendations from the Center for Public Safety Excellence (CPSE). The SOC will include an analysis and recommendations for future improvements of services to the LVFD community.

The study will review automatic aid services and identify benefits from partner responses. The evaluation will analyze data based on LVFD’s adopted metrics and nationally recognized guidelines and criteria, including National Fire Protection Association (NFPA) Standard 1300 on Community Risk Assessment & Community Risk Reduction, Community Risk Assessment Standards of Cover, 6th Edition, published by the CPSE, Insurance Services Office (ISO) standards, industry best practices, and any relevant federal and state mandates and generally accepted industry best practices.

Tuesday, July 6, 2021 City Council Meeting Page No. 125 CRA-SOC Study Proposal La Verne Fire Department Project Scope of Work

The following represents the Scope of Work (SOW) prepared by Triton based on the requirements of your organization’s request for proposal. The various sections and tasks have been developed specifically for this project.

Section One—Project Initiation & Information Acquisition Task 1-A: Project Initiation & Development of a Work Plan Triton will meet with the La Verne Fire Department project team and/or liaisons. The purpose will be to develop a complete understanding of the organization’s background, goals, and expectations for the project.

Triton’s Senior Project Manager will develop and refine a proposed work plan that will guide the Project Team. This work plan will be developed identifying:

▪ Project team members responsible for each task

▪ Major tasks to be performed

▪ Resources to be utilized

▪ Methods for evaluating study results

▪ Any potential constraints or issues related to accomplishing specific tasks The benefits of this process will be to develop working relationships between the Triton Project Team and client representative(s), determine communications processes, and identify logistical needs for the project.

Task 1-B: Procurement of Information & Data Triton will request pertinent information and data from LVFD and any other agencies or jurisdictions as necessary. This information is critical and will be used extensively in the various analyses and development of the report. Thoroughly researched and relevant studies will be included during Triton’s review. The documents and information relevant to this project will include, but not be limited to, the following:

▪ City and Community Comprehensive Plans, current and future land use documents, and Economic Development Annual Reports

▪ Previous or current LVFD studies or research

▪ Local census and demographic data for LVFD

▪ Zoning maps and zoning codes

Tuesday, July 6, 2021 City Council Meeting Page No. 126 CRA-SOC Study Proposal La Verne Fire Department

▪ LVFD administrative policies and procedures

▪ LVFD Standard Operating Guidelines (SOGs) and service delivery practices

▪ Current LVFD service delivery objectives and targets

▪ LVFD facilities (fire stations) and apparatus and vehicle inventories

▪ Any interlocal agreements for fire protection and EMS with other jurisdictions, including mutual and automatic (“instant aid”) aid agreements

▪ Local collective bargaining agreement(s) for LVFD

▪ List of all management positions, administrative support staff positions, operations positions, including ranks and titles (not to include names of individuals)

▪ Latest Insurance Services Office (ISO) report and Public Protection Classification (PPC®)

▪ Dataset of local target hazards, multistory buildings, large structures, etc.

▪ Assorted shapefiles and other available Geographic Information System (GIS) files (specific requirements to be defined later)

▪ Current and historical Records Management data, including National Fire Incident Reporting System (NFIRS) incident data (3-5 years)

▪ Current and historical Computer-Aided Dispatch (CAD) incident records (3-5 years)

▪ Current and historical budgets including revenue and expenditures, recurring and non- recurring

▪ LVFD financial data, including debt information, long range financial plans, and projections

▪ Cost recovery fee schedules

▪ Any other documents and records necessary for the successful completion of the project

The Triton Project Team will conduct on-site interviews and gather information from key personnel and stakeholders (taking into account current allowable social distancing protocols*). Some information may be acquired through the use of electronic forms and/or telephone interviews. Individuals and groups who will interviewed will include, but not be limited to:

▪ LVFD Fire Chief, command staff, and administrative support personnel

▪ City of La Verne management staff

▪ Representatives of the LVFD’s labor leadership

Tuesday, July 6, 2021 City Council Meeting Page No. 127 CRA-SOC Study Proposal La Verne Fire Department

▪ Assorted firefighters and company officers

▪ Relevant external fire and EMS agencies within the region

▪ Members of the business community, citizens, and other special interest groups

▪ Partner organizations

▪ Any other necessary representatives that may contribute to the success of this project

From these interviews, Triton will obtain additional information and perspective on the operational, economic, and policy issues facing the organization.

Section Two—Community Risk Assessment Triton will conduct an all-hazards analysis of the city and the community served by LVFD, based on the elements included in the following tasks. The purpose of this evaluation is to initially assess the Department’s hazards, threats, vulnerabilities, and risks and the entire coverage area as a whole, in comparison to recognized standards and best practices, to include consideration of benchmarks against which to compare future improvement.

Task 2-A: Description of Communities Served An overview of the service area of LVFD will include:

▪ Community characteristics, including general location, history, geography, topography, climate, local government type, jurisdictional area, and surrounding jurisdictions ▪ Demographic characteristics ▪ Physical assets protected ▪ Transportation networks ▪ Planning zones or fire management (response) zones

An interpretation of available census and community development data will be provided:

▪ Population history ▪ Census-based population and demographic information ▪ Community planning-based population information ▪ Transient population and demographic information (to the extent data is available) ▪ Population density ▪ Community land use regulations ▪ Occupancy types by land use designation ▪ Hazardous substances and processes ▪ Non-structural risk categorization

Tuesday, July 6, 2021 City Council Meeting Page No. 128 CRA-SOC Study Proposal La Verne Fire Department

Task 2-B: Review of Community Expectations & Performance Goals Triton will examine and document the levels of service historically provided to the community. Within this analysis, the service area will be evaluated based on population density, fire management zones, and risks. This analysis will be used in the development of future performance objective recommendations.

Task 2-C: All Hazards Community Risk Assessment Triton will conduct an analysis of community risks and land use and interpret their impact on emergency services planning and delivery. Land use, zoning classifications, parcel data, ISO fire flow data, economic value, building footprint densities, occupancy data, and demographic information may be used, along with specific target hazard information.

Triton will provide particular emphasis on seismic and wildfire hazards. This analysis will include, but not be limited to:

▪ Identification of community risks to include fire, emergency medical services demand, technical rescue, hazardous materials, transportation, and natural hazards

▪ Establishment of an occupancy vulnerability risk profile for buildings in the response area

▪ Population age, density, and daytime population estimates

▪ Projection of population growth estimates and the corresponding demographic changes in population

▪ Impact or consequences (economic, social, historic, cultural, and environmental) ▪ Speed of onset, duration, and effect on Department response capabilities

Task 2-D: Spatial Visualization of Data & Information Triton will use local planning/zoning data combined with available GIS data from the City of La Verne, Los Angeles County, and other sources to evaluate the physical risks of the community to include:

▪ Overall geospatial characteristics including political and growth boundaries, construction, and infrastructure limitations

▪ Topography including response barriers, elevation extremes, and open space/interface areas

▪ Transportation networks including roads, rail lines, airports, and waterways

▪ Evaluation of physical assets protected

▪ Risk assessment methodology

Tuesday, July 6, 2021 City Council Meeting Page No. 129 CRA-SOC Study Proposal La Verne Fire Department

▪ Community-wide hazards, treats, vulnerabilities, and risks—including seismic and wildfire hazards

▪ Risk assessment matrix

▪ Community safety and remediation programs

▪ Community fire protection and detection systems

▪ Community loss and save information

▪ Risk by response category: fire, emergency medical, and other incidents

▪ Risk by planning/demand zone

▪ Utilize three-axis or bar data visualization to include probability, consequence, and organizational and community impacts (resiliency)

Section Three—Standards of Cover & Deployment Analysis Triton will conduct an organizational analysis of LVFD based on the elements included in the following objectives. The purpose of this evaluation is to assess the Fire Department’s operations in comparison to industry standards and best practices, as well as to create benchmarks against which to compare future improvement.

Task 3-A: Description of the Department An overview of the organization will be developed evaluating:

▪ History, formation, and general description of the Fire Department

▪ Governance and lines of authority

▪ Organizational design

Task 3-B: Description & Review of Services Provided The services currently provided by the LVFD will be reviewed and compared to industry benchmarks. This will include services provided to both the communities within and other areas external to the Department boundaries. Areas to be considered include:

▪ Description of the current service delivery infrastructure

▪ Deployment considerations  Apparatus and unit types and staffing  Firefighter/EMT and Firefighter/Paramedic staff distribution  Computer-aided dispatch system ▪ Review of emergency response services by type

Tuesday, July 6, 2021 City Council Meeting Page No. 130 CRA-SOC Study Proposal La Verne Fire Department

▪ Critical task analysis: fire suppression, EMS, and other incident types

▪ Review and evaluate operational and administrative support staffing levels, distribution, and assignment  Review staff allocation to various emergency functions  Review staff scheduling methodology

Task 3-C: Financial Analysis Triton will review LVFD financial data to include, but not limited to:

▪ Current and historical operating budgets

▪ Historical recurring and non-recurring expenditures and revenue sources, fees, and taxation

▪ Ambulance transport fee structure, collection rates, payor mix, revenues, and expenses

▪ Any other fiscal issues relevant to this project

Task 3-D: Capital Facilities & Equipment During this component, a review of current major capital assets (facilities and apparatus) will be completed relative to the existing condition of capital assets and their viability for continued use in future service delivery. This evaluation will include:

Fire Station Facility—Tour and make observations in areas critical of the current fire station location. This will entail a cursory review of the facility only and is not intended to be a detailed or comprehensive engineering analysis. Items to be contained in the report include:

▪ Design ▪ Code compliance ▪ Future viability ▪ Construction ▪ Staff facilities ▪ Safety ▪ Efficiency

Apparatus & Vehicles—Review and make recommendations regarding inventory of apparatus, and other vehicles and equipment. Items to be reviewed include:

▪ Age, condition, and serviceability ▪ Distribution and deployment

Tuesday, July 6, 2021 City Council Meeting Page No. 131 CRA-SOC Study Proposal La Verne Fire Department

Task 3-E: Review of Historical System Performance To the extent data is available, Triton will review and observe areas affecting service levels and operational performance. These will include, but not necessarily be limited to:

▪ Resource Distribution Study  Overview of the current facility and apparatus deployment strategy, analyzed through GIS software, with identification of service gaps and redundancies in initial unit arrival

▪ Resource Concentration Study  Analysis of company and staff distribution as related to effective response force (ERF) assembly  Analysis of response-time performance capability to achieve full ERF ▪ Response Reliability Study  Current workload, including unit hour utilization (UHU)  Analysis of call concurrency and impact on ERF assembly (resource drawdown)  Analysis of call concurrency and impact on resource exhaustion  Review of actual or estimated failure rates of individual companies ▪ Other analyses necessary to determine operational performance

▪ Historical Performance Summary  Analysis of actual system reflex time performance, analyzed by individual components  Ambulance response time performance, transport times, and hospital turnaround times ▪ Impact of mutual and automatic aid systems

Triton will evaluate the current workload of the LVFD and the system as a whole and relate that analysis to the previously described community risk. An analysis will be completed and a matrix developed for the communities’ common and predictable risk types identifying staffing and resource needs. The matrix will be developed with consideration to:

▪ A service demand study that will analyze and geographically display current service demand by incident type and temporal variation

▪ Risk-specific staffing levels to meet the critical tasking analysis for the identified risks

▪ Apparatus assignments to accommodate the anticipated fire flows and other critical functions of the identified risks

▪ Time standards that will provide for effective initiation of critical tasks and functions

▪ Summary of current available resources in matrix format

Tuesday, July 6, 2021 City Council Meeting Page No. 132 CRA-SOC Study Proposal La Verne Fire Department

Task 3-F: Establishment of Performance Objectives The establishment of fire and EMS response time standards and targets is a primary responsibility of policymakers, based on community risk, citizen expectations, and LVFD’s capabilities. Triton will provide data analyses and comparisons against industry standards and will recommend response performance goals.

Triton will identify the current level of emergency services provided by LVFD and compare the Department’s performance against industry standards and best practices, such as the benchmarks described by the Insurance Services Office (ISO), consensus standards from the National Fire Protection Association (NFPA), recommended practices from the Center for Public Safety Excellence (CPSE), and other pertinent resources including:

▪ All programs

▪ Fire suppression services

▪ Emergency medical services and transport

▪ Hazardous materials services

▪ Technical rescue services

▪ Analysis of false alarms, mutual/auto aid, and civilian and firefighter injuries A review and discussion of existing response-performance goals (if in place) or a discussion of existing response performance (if goals are not in place) will be provided matching the nature and type of risks identified in the previous report sections. Triton will then recommend response performance goals as follows:

▪ Evaluation of performance  Benchmark objective tables  Evaluation methodology  Factors to consider ▪ Evaluation findings  Response Time Performance—each timed element of the response system, from receipt of call to first unit arrival  Resource Distribution—initial attack (first due) resources for risk-specific intervention  Resource Concentration—effective response force assembly (apparatus and personnel) of the initial resources necessary to stop the escalation of the emergency for each risk type Triton will also review and consider any current or draft performance goals, objectives, and measures in place by the agency to determine recommended levels of service.

Tuesday, July 6, 2021 City Council Meeting Page No. 133 CRA-SOC Study Proposal La Verne Fire Department

Section Four—Plan for Maintaining & Improving Response Capabilities Task 4-A: Plan Overview Triton will work with LVFD’s management team to develop a methodology that will allow the Department to continually measure future performance for the purpose of maintaining and improving response capabilities. This methodology will include, but not necessarily limited to:

▪ Records Management Systems (RMS) usage policies

▪ Assignment of oversight responsibilities

▪ Schedule of assessments

▪ Review requirements

Task 4-B: Overall Evaluation, Conclusions, & Recommendations to Policymakers Triton will develop and analyze various operational models for providing emergency services, with the specific intent of identifying those options that can deliver the optimum levels of service identified in the previous tasks at the most efficient cost. Recommendations will be provided identifying the best short-term, mid-term, and long-term strategies for service delivery and the impact of initiating such a strategy.

Triton will develop options consistent with the identified recommendations for resource deployment that will improve the Department’s level of service towards the identified performance objectives and targets. This may include, but is not necessarily limited to, specific recommendations regarding:

▪ Any relocation or staffing of an existing fire station or the potential for adding an additional station based on community growth

▪ Potential workload based on current and projected utilization rates compared with expected community growth

▪ Selection and deployment of apparatus by type, including ambulances

▪ Deployment of operations personnel, special units, or resources

▪ Summary of the benefits gained through implementation of the recommendations

Triton will evaluate and present in graphical and descriptive format for the deployment option(s):

▪ Degree of benefit to be gained through its implementation

▪ Extent to which it achieves established performance targets

▪ Potential negative consequences

Tuesday, July 6, 2021 City Council Meeting Page No. 134 CRA-SOC Study Proposal La Verne Fire Department

Section Five—Development, Review, & Delivery of Final Report Task 5-A: Development & Review of the Draft Report Triton will develop and produce an electronic version of the draft written report for technical review by representatives of LVFD. This feedback is a very important aspect of this project, and Triton will provide adequate opportunities for review and discussion of the draft report before finalization. The report will include:

▪ Clearly designated recommendations

▪ Detailed narrative analysis of each report element written and presented in sections with explanatory support to ensure an understanding by all readers

▪ Charts, graphs, GIS maps and analyses, and diagrams, where appropriate

Task 5-B: Publication of the Final Report Following a final technical review and approval by LVFD, Triton will provide a total of three printed and bound copies and an electronic version (PDF format) of the report.

Task 5-C: Presentation of the Final Report Triton will conduct a final presentation of the report to the City Council and any other individuals or groups as requested. The presentation will include:

▪ A summary of the nature of the report, methods of analysis, primary findings, and critical recommendations

▪ An audio-visual presentation of the study

▪ A review and explanation of charts, graphs, diagrams, and maps, where appropriate

▪ Opportunity for questions and answers, as needed

▪ All presentation materials, files, graphics, and written material will be provided to the LVFD at the conclusion of the presentation(s)

Tuesday, July 6, 2021 City Council Meeting Page No. 135 CRA-SOC Study Proposal La Verne Fire Department Estimated Project Timeline & Fee Proposal

Project Completion Timeline Triton offers the following project timeline, which is subject to change based upon the mutual agreement of LVFD and AP Triton. The timeline will not begin until Triton has been provided with all information and data necessary for the successful completion of the project. Triton will make every effort to complete the project in less time than anticipated.

Estimated Time to Complete the Project: The following represents an estimated timeline to complete the project within five months.

Project Phase 1 2 3 4 5 Section 1: Project Initiation & Information Acquisition

Section 2: Community Risk Assessment

Section 3: Standards of Cover Development

Section 4: Plan for Maintaining & Improving Response

Section 5: Development, Review, & Delivery of Final Report

Project Fee Proposal AP Triton, LLC presents the following formal cost proposal for the project outlined in the Scope of Work. The fee is inclusive of expenses:

Project Section Fees & Expenses Section 1: Project Initiation & Information Acquisition $18,128

Section 2: Community Risk Assessment $5,925

Section 3: Standards of Cover Development $5,950

Section 4: Plan for Maintaining & Improving Response $2,575

Section 5: Development, Review & Delivery of the Report $9,823

Proposed Project Fee (will not exceed): $42,400

Tuesday, July 6, 2021 City Council Meeting Page No. 136 CRA-SOC Study Proposal La Verne Fire Department

Payment Schedule & Invoicing ▪ 10% payment due upon signing of the contract

▪ Monthly invoicing thereafter as work progresses

▪ Additional hours will be billed at a rate of $160/hour for the Senior Project Manager and $120/hour for consultants plus any additional travel expenses

Cost Quotation Information ▪ The bid quotation is valid for 90 days

▪ Triton Federal Employer Identification Number: 47-2170685

Tuesday, July 6, 2021 City Council Meeting Page No. 137 CRA-SOC Study Proposal La Verne Fire Department About AP Triton

Contact Information The headquarters of AP Triton, LLC is located in Sacramento, California. Consultants and other subject matter experts (SMEs) are located throughout the United States.

▪ Address: 1851 Heritage Lane, Suite 138, Sacramento, CA 95815

▪ Phone: (916) 692-5510

▪ E-Mail: [email protected]

▪ Website: www.aptriton.com

About AP Triton Established in 2014, AP Triton has a wide range of experience in the fire service, emergency medical services, special events and filming, fire prevention, and life-safety programs. Our consultants have conducted numerous studies involving Master Plans, Community Risk Assessments/Standards of Cover, Strategic Plans, Fire Department Consolidation Studies, EMS Systems Analyses, Staffing Studies, Agency Evaluations, Fire Station Location, and Engineering Studies, as well as other unique Fire Service and EMS studies.

We have extensive experience in valuing fire protection and EMS delivery systems, as well as accessing both revenue and federal cost recovery programs, such as Ground Emergency Medical Transport (GEMT) and Inter-Governmental Transfer (IGT).

AP Triton has helped agencies across the country capture over $1.2 billion in additional revenue over the last six years, which in turn has been reinvested back into the communities in the form of improved services, decreased response times, and increased safety measures.

Triton’s Approach to Projects Triton’s approach to projects represents our complete understanding of your expectations. Our experience in working with fire departments, fire districts, and EMS organizations, as well as other emergency services agencies, includes a wide variety of communities throughout the United States. Key elements of Triton’s methodology include:

▪ A complete understanding of the project background, goals, and objectives, as well as the complex issues that must be addressed.

▪ A comprehensive, well-designed, and practical scope of work (SOW) and workplan that enables substantial input from the key stakeholders, leadership, and other relevant individuals.

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▪ Use of state-of-the-art GIS mapping, computer modeling, and data analysis tools, web- based communications technology, and many other sophisticated tools and technologies.

▪ Triton’s project methodology is augmented by the utilization of web-based and other communication technologies. We will utilize the Dropbox application to create a secure online project site that enables the client and project team members to collaborate and communicate throughout every phase of the project. In addition, Triton utilizes GoToMeeting conferencing software to assist with client communications and various presentations.

▪ Utilization of experienced SMEs in the fire service, EMS, and other related emergency services disciplines, as well as individuals with expertise in GIS and data analysis.

▪ Commitment to successfully complete our projects and deliverables within the time requested and in a manner that would meet or exceed expectations.

▪ High-quality printed and bound reports, with contents and recommendations that will easily enable the client, key stakeholders, and community members to understand.

Best Practices & National Standards Based on the type of project and study requirements, Triton will refer to and utilize current industry best practices, along with relevant national standards promulgated by a wide variety of associations and organizations that develop consensus standards for the fire service, EMS, communications, and other related services. These may include the National Fire Protection Association (NFPA), Center for Public Safety Excellence (CPSE), Commission on Accreditation of Ambulance Services (CAAS), and other organizations.

Conflict of Interest Statement Triton has neither directly nor indirectly entered into any agreement, participated in any collusion or collusion activity, or otherwise taken any action which in any way restricts or restrains the competitive nature of this solicitation including, but not limited to, the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.

Triton is not presently suspended or otherwise prohibited by any government from participation in this solicitation or any other contracting to follow thereafter. Neither Triton nor anyone associated with Triton has any potential conflict of interest because of or due to any other clients, contracts, or property interests in this solicitation or the resulting project. If a conflict of interest is identified in the provision of services, Triton will immediately notify the client in writing.

Tuesday, July 6, 2021 City Council Meeting Page No. 139 CRA-SOC Study Proposal La Verne Fire Department Appendix A: Qualifications of the Project Team

Kurt Latipow Senior Project Manager

Summary of Qualifications Mr. Latipow has enjoyed 40 years in Public Safety with over 27 years of Public Administration in Fire Chief and Chief Officer positions. He has developed and implemented numerous comprehensive fire and emergency services related plans. Mr. Latipow has facilitated the adoption of those plans via a variety of governing bodies. Mr. Latipow offers extensive experience in developing and implementing emergency, strategic, master plans, and succession plans/management processes as well as developing and implementing Standards of Cover Analysis, Fees for Service Cost Recovery Programs, and ALS Program Development and Implementation for both transport and engine company-based organizations.

Work Experience  City of Lompoc, CA - Fire Chief  Washoe County, NV - County Fire Services Coordinator  City of Ukiah, CA - Fire Chief  State of California, Governor's Office of Emergency Services – Deputy Chief, Fire and Rescue Branch  Stanislaus Consolidated Fire Protection District, CA - Fire Chief/Chief Executive Officer  Hesperia Fire Protection District, CA - Fire Chief  City of Arroyo Grande, CA - Fire Chief/Director of Building and Fire  City of Monterey Park Fire Department, CA - Battalion Chief/Fire Marshal Education  National Fire Academy–Accredited Executive Fire Officer  California Fire Marshal Training and Education System Publications and Instructor Experience  IAFC/Volunteer Combination Officers 2017 Symposium in the West—Building Leaders from Within  IAFC and League of California Cities 2016 - "The Achilles Heel of Local Government"  California Fire Chiefs 2016 - "The Why and How of Succession Planning and Implementation"  League of California Cities 2015 - "Contracting for Fire Services; the Trials, Tribulations, Landmines and Political Challenges"  League of California Cities 2014 - "Leading Change in the New Reality"  California Fire Chiefs Association 2012 - "Re-engineering Fire Service-Based Service Delivery"  IAFC/ICMA 2012 - Success & Sustainability Professional Affiliations  California Fire Chiefs Association  League of California Cities Fire Department – Past President  League of California Cities Public Safety Policy – Past Committee Chair  International Association of Fire Chiefs – Life Member

Note: This is a brief summary of Mr. Latipow’s CV. A complete version can be made available on request.

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James E. Syring Senior Associate Summary of Qualifications James Syring has served with Clackamas County Fire District #1 in Clackamas, Oregon for 30 years, retiring as Deputy Fire Chief in 2015. He is now an elected Board of Director for Clackamas Fire and was recently re-elected for a second term. James progressed through the ranks from Volunteer Firefighter to Chief Officer and has an extensive educational and fire service back ground including time served as a peer assessor for the Commission on Fire Accreditation International (CFAI). Mr. Syring brings strong administrative and management skills to AP Triton, cultivated by strong education and experience, with strength in organizational development, human resources management, and expertise in legal integration opportunities and methods. Mr. Syring has helped facilitate, support, and execute numerous consolidations & mergers that resulted in eleven separate Fire Departments in Clackamas County legally integrating into one and contracting for services.

Educational Background  Fire Service Administrator’s Institute, Eastern Oregon University, LaGrande, OR  Fire Service Advanced Administrator’s Institute, Eastern Oregon University, La Grande, OR  Portland Community College, Associates of Fire Science, Portland, OR  Eastern Oregon University, Bachelor of Science, Fire Administration, LaGrande, OR  National Registered EMT – EMT Basic, 1983 – Current  National Fire Academy (NFA), Executive Fire Officer Graduate, Emmitsburg, MD Professional Experience  36 continuous years of diverse experience in fire and emergency medical services  Deputy Fire Chief and EMT Basic, Clackamas County Fire District #1, Oregon  Accreditation Peer Assessor, Commission on Fire Accreditation International (CFAI), Virginia  Accreditation Program Manager, Clackamas County Fire District #1, Oregon  NFPA Certified Fire Officer IV, Fire Protection Executive, and Fire Protection Administrator. Relevant Experience  Member, Oregon Fire Chiefs Association, 2004 – 2015  Member, North Clackamas County Chamber of Commerce, 2006-Present  Chair, Boring Fire-Clackamas Fire Volunteer Program Consolidation Project, 2012  Director of the Board of Directors, Clackamas County Fire District #1, 2015-Present  Committee Member, Interagency Committee, Clackamas County Fire District #1  Citizen’s Advisory Committee, Happy Valley Comp Plan Citizen’s Advisory Committee Associated Professional Accomplishments  Extensive experience in facilitating, supporting, and executing numerous fire department legal integration processes in Clackamas County over a 30-year time frame.  Implemented a regionally recognized Volunteer Firefighter Compensation program.  Authored NFA Applied Research papers on Succession Planning, Developing Pandemic Plans, Improving Community Risk Assessments, and Volunteer Compensation.

Note: This is a summary of Mr. Syring’s CV. A complete version can be made available on request.

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Greg Rogers, MSML, CFO, FM Senior Associate

Summary of Qualifications Greg Rogers has been in the fire service for 28 years, starting as an instructor in 1992 at the Oklahoma State Fire Service Training Center in Stillwater, Oklahoma. Chief Rogers has a Bachelor of Science Degree in Engineering Technology - Fire Protection and Safety, and his Master’s Degree in Management and Leadership. He has testified in front of the State Legislator regarding fire service issues. He currently serves as a board member and Vice-Chair of the Fire and Life Safety Section for IAFC. Chief Rogers is a proven industry leader in developing strategic partnerships for sustainable community outcomes and designing and leading organizational change. He has also assisted 15 local jurisdictions in the state of Washington with developing and implementing CRR programs. He has developed and taught several courses in Washington, Oregon, Montana, and Colorado.

Professional Development & Education  Master of Science – Management and Leadership, WGU, WA  B.S., Engineering Technology – Fire Protection and Safety, Oklahoma State University, OK  Basic Fire Administration and Technology, OSU, OK  350 hours fire service-related education at the National Emergency Training Center Experience  Division Chief of Fire Prevention, Spokane Valley Fire Department, Washington  Fire Marshal, South Kitsap Fire and Rescue, Washington  Fire Safety Engineer, North Metro Fire Rescue Authority, Colorado  Fire Instructor, Oklahoma State Fire Service Training Center  Technical Advisor, Cedar Rapids Fire Department  28 years of diverse experience in fire and Community Risk Reduction Relevant Experience  Executive Fire Officer Program redevelopment workgroup as SME  Center for Public Safety Excellence - Commission on Professional Credentialing  International Association of Fire Chiefs Fire and Life Safety Section, Vice Chair  International Fire Code Development Committee, committee member  IAFC – Community Risk Reduction Leadership Conference, Planning Committee Chair  Washington State Youth Soccer Association, board member Associated Professional Accomplishments  Produced and developed the reimagining project for the Center for Public Safety Excellence for the 9th and 10th edition of the Fire and Emergency Service Self-Assessment Manual  Spearheaded and implemented the Community Risk Reduction Leadership Conference with the International Fire Chiefs Association, which had the largest attendance for an inaugural conference.  Developed and launched a curriculum and training program for public fire safety training using virtual reality. The development of this also created a new company called SIMSAFE.  Participated as a representative of the International Association of Fire Chiefs in the inaugural International Community Risk Reduction Symposium in Birmingham, U.K., National Fire Chiefs Council.  Authored the IFC chapters on Marines in 2008 and Plant Extraction in 2021.

Note: This is a summary of Mr. Rogers’ CV. A complete version can be made available on request.

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Randy Parr Senior Associate/Certified Public Accountant

Summary of Qualifications Chief Parr has over 40 years of experience in the fire service, including 20 years as a chief officer. He has served in four fire departments in Texas and Missouri. The agencies for which he has worked range from a mid-sized Houston area combination fire district serving a population of 100,000 to a small municipal department as they transitioned from a volunteer-based delivery system to a career- based delivery system. He has served the past 16 years as the career Fire Chief for the City of Tomball, a Houston Texas suburb with a population of 35,000.

He is a Certified Public Accountant and during his career has served as the chief financial officer of large national and regional real estate developers and as the City of Tomball interim finance officer. Chief Parr’s diverse skills have provided regional leadership in inter-agency collaboration, strategic planning, master and financial planning, and organizational evaluation. He has advised policymakers on fire service delivery options, created financial models, and has made presentations to large workshop audience on such topics as regional collaboration and legislative initiatives.

Educational Background  Bachelor’s in Business, Accounting Major, Indiana University, Bloomington, IN  Master’s in Public Administration, Sam Houston State University, Huntsville, TX  Executive Fire Officer Graduate – National Fire Academy  Emergency Management Executive Academy Graduate – Emergency Management Institute  Chief Fire Officer Designee – Center for Public Safety Excellence  Extensive training in leadership, financial management, and planning Professional Experience  Associate Consultant, Emergency Consulting International (ESCI) (2017 – 2020)  Fire Chief/Emergency Management Coordinator – City of Tomball, TX (2004 – present)  Fire Chief, Cypress Creek Fire Department, Houston, TX (1999 – 2004)  Controller/Financial Officer, Trammel Crow Residential/Gables Residential Trust (1986 – 1994) Relevant Experience  Past President, Board of Directors, IAFC, Southwest Division  Southeast Region Director, Texas Fire Chiefs Association  Facilitator, Northwest Harris County Fire Chiefs Association  Treasurer, Institution of Fire Engineers, USA Branch  Peer Assessor I, Center for Public Safety Excellence Accreditation Site Team  Board of Directors, Sam Houston State University Alumni Association Associated Professional Accomplishments  2009 recipient of IAFC-VCOS John M. Buckman III Leadership Award  Developed UASI grant to equip 90 departments in a three-county area, including the City of Houston, with the same electronic accountability system  Developed UASI grant to link multiple dispatch centers in Harris and Montgomery counties  Developed UASI grant to hire six full-time firefighter positions for the City of Tomball

Note: This is a brief summary of Chief Parr’s CV. A complete version can be made available on request.

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Robert McNally Senior Associate/Technical Specialist

Summary of Qualifications Mr. McNally brings 20 years of public safety experience as a paramedic, firefighter, manager, and instructor. He was awarded twice for his service to the communities that he served. Since 2005, he has participated in over 200 fire service studies for fire and EMS agencies of various sizes and has helped communities with a range of projects including master planning, service level evaluation, fire/EMS consolidation, station location, response time analysis, and analyzing community risks using the CFAI Standards of Cover methodology.

He serves as an instructor in emergency response as well as geographic information sciences. He has delivered several presentations at national and regional conferences and has been published on the subject of public safety and homeland security. His experience includes serving as an adjunct faculty at FEMA's National Training Center for both the Emergency Management Institute (EMI) and the National Fire Academy (NFA). Along with using ESRI's GIS platform and several extension software modules, Robert is also adept at using GIS for natural disaster damage loss and estimation.

Professional Development & Education  Master’s Degree, Geography specializing in Urban and Regional Planning, University of North Carolina Charlotte  Bachelor’s Degree, magna cum laude, Public Administration, Kean University, New Jersey  Former Paramedic & Firefighter, Metro Newark, NJ; Charlotte, NC Skills & Certifications  ESRI: ArcGIS, Spatial Analyst, Network Analyst, Model Builder, Online, Webapps  FEMA HAZUS Professional Certificate  CAMEO, ALOHA, MARPLOT  Self-Assessment and Standards of Cover Certification – Commission on Fire Accreditation (CFAI) Experience  GIS mapping and analysis  Incident data analysis & reporting  Fire & EMS Organization and Deployment  CFAI Self-Assessment and Accreditation  Fire station location, staffing, and deployment Associated Professional Accomplishments  Contract Instructor & SME, FEMA Emergency Management Institute and National Fire Academy  Contributing Member, NFPA Fire Service Analysts Standards Committee

Note: This is a brief summary of Mr. McNally’s CV. A complete version can be made available on request

Tuesday, July 6, 2021 City Council Meeting Page No. 144 CRA-SOC Study Proposal La Verne Fire Department

John A. Stouffer Senior Project Manager

Summary of Qualifications Mr. Stouffer began his career in public safety in 1976 as a firefighter/EMT with Yakima County (WA) Fire District #10, where he established the first EMS program in the department. In 1980, he attended the Paramedic Program at Central Washington University and obtained a position with Yakima (WA) Medic One becoming a field paramedic and the organization’s first Training Officer. In 1988, he was offered the position of the Director of the Yakima County (WA) Department of Emergency Medical Services. After holding that position for nine years, he took a position with Gresham (OR) Fire & Emergency Services as the EMS Coordinator, occasionally serving as the acting Chief of the Training Division, until his retirement in 2009. Since 1992, in addition to his other employment, he has been providing a wide variety of public safety consulting services to clients throughout the U.S. and Canada.

Professional Experience  Western Region Manager, Emergency Services Consulting International (ESCI) (2018–2020)  Project Manager/Associate Consultant, ESCI  Technical Advisor/Program Developer, Vision 20/20 & Institution of Fire Engineers  EMS Research Investigator/Coordinator, Oregon Health & Science University  EMS Coordinator (Captain), Gresham Fire & Emergency Services  Managing Partner/Senior Consultant, Pacific Northwest Associates, LLC  Director, Yakima County Department of Emergency Medical Services  Training Officer/Paramedic, Yakima Medic One  Firefighter/EMT-Paramedic/Medical Services Officer | Yakima County Fire District #10  More than 40 years diverse experience in fire and emergency medical services Educational Background & Certifications  Central Washington University  Yakima Valley Community College  Western Oregon University  National Fire Academy Incident Command for EMS  Seattle/King County Resuscitation Academy Fellowship  Multiple instructor certifications (NFPA I & II, ACLS, PHTLS, WSFST Instructor II, EZ-IO Instructor)  Numerous advanced-level EMS certifications  More than 250 hours fire service education, Washington State Fire Service Training Associated Professional Accomplishments  Project Manager and consultant on a number of fire and EMS projects around the U.S. and Canada  Co-authored and published a number of international prehospital studies (available on request)  Authored two guides on Community Risk Reduction for Vision 20/20 (available on request)  Project Co-Director, King LT Airway Implementation Project for Multnomah County (OR)  Author, Phases I & II of the Yakima County EMS Master Plan  Earned fourteen professional awards during his career (available on request)

Note: This is a brief summary of Mr. Stouffer’s CV. A complete version can be made available on request.

Tuesday, July 6, 2021 City Council Meeting Page No. 145 CRA-SOC Study Proposal La Verne Fire Department Appendix B: Projects & Experience

The following is a partial list of Triton’s current and former clients. An expanded list can be provided upon request.

 Aberdeen Fire Department (WA)  City of Fresno Fire Department (CA)  City of Alameda Fire Department (CA)  Eureka Fire Protection District (MO)  Alameda County FPD (CA)  Fort Myers Fire Department (FL)  Alaska Fire Chiefs Association (AK)  City of Fresno Fire Department (CA)  Albany Fire Department (OR)  Fullerton Fire Department (CA)  Anaheim Fire and Rescue (CA)  Gig Harbor/Pierce FD #5 (WA)  Berkeley Fire Department (CA)  Grand River Regional Ambulance (MO)  Bethel Fire Department (AK)  Gray’s Harbor #4/L. Quinault VFD (WA)  Bodega Bay Fire Department (CA)  Gray’s Harbor Fire District #5 (WA)  Brea Fire Department (CA)  Hawaii Fire Chiefs Association (HI)  Burbank Fire Department (CA)  Hermosa Beach Fire Department (CA)  California Fire Chiefs Association (CA)  Huntington Beach Fire Department (CA)  California Metro Chiefs Association (CA)  Idaho Fire Chiefs Association (ID)  Carlsbad Fire Department (CA)  Kennewick Fire & Ambulance (WA)  Carroll County Ambulance District (MO)  Kern County Fire Department (CA)  Central Jackson County FPD (MO)  Lake Ozark FPD (MO)  Central Pierce Fire Protection (WA)  Lincoln Fire & Rescue (NE)  Chariton County Ambulance District (MO)  Milwaukee Fire Department (WI)  Chico Fire Department (CA)  Pierce County Fire Districts (WA)  Chula Vista Fire Department (CA)  Sonoma County Fire District (CA)  Central Kitsap Fire & Rescue (WA)  Sonoma Valley Fire Department (CA)  City of Colton/Loma Linda FD (CA)  Stockton Fire Department (CA)  City of Costa Mesa Fire Department (CA)  Sunnyside Fire Department (WA)  Coalinga Fire Department (CA)  Tacoma Fire Department (WA)  Contra Costa County FPD (CA)  Tualatin Valley Fire & Rescue (OR)  Cosumnes Fire Department (CA)  Ukiah Valley Fire Authority (CA)  Cowlitz 2 Fire & Rescue (WA)  Umatilla Fire Department (OR)  DeKalb County Fire Rescue (GA)  Utah Fire Chiefs Association (UT)  City of Downey Fire Department (CA)  Vacaville Fire Department (CA)  Dixon Fire Department (CA)  Valley Center Fire Protection District (CA)  Douglas Okanogan County FD 15 (WA)  Ventura County Fire Department (CA)  El Dorado Hills Fire Department (CA)  Washington Fire Chiefs Association (WA)  Fort Myers Fire Department (FL)  Watsonville Fire Department (CA)  Eugene/Springfield Fire Department (OR)  Aspen Fire Protection District (CO)

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Project Types The following is a partial list of projects in which the members of the Project Team for this study have either served as the Project Manager or participated in. Our team has participated in dozens of studies throughout the United States and Canada.

Project Description Organization  EMS Service Delivery Study: Burbank Fire Department (CA)  Annexation Study (3 districts): Contra Costa County FPD (CA)  Fire Station & CRA/SOC Study: Montecito FPD (CA)  Fire Department Cooperative Services Study: Mountain View Fire, et al (CO)  Fire District Consolidation Study: Clackamas Fire District 1 (OR)  Fire Departments Consolidation Study: Multiple Departments (MO)  EMS System Analysis & Cooperative Services: Summit County Fire Agencies (CO)  Fire Departments Consolidation Study: Walla Walla Fire Agencies (WA)  Fire Department Master Plan: Evans Fire Protection District (CO)  Master Plan: Palmer Lake FD (CO)  Staffing Study: Telluride Fire District (CO)  CRA-Standards of Cover: Vail Fire & Emergency Services (CO)  Fire Department Master Plan: Platte Valley FPD (CO)  Consolidation Feasibility Study & Service Review: Central and Aptos FPDs (CA)  Fire Department Master Plan: Wasatch County Fire (UT)  Standards of Coverage & Deployment Plan: Tahoe Douglas FPD (NV)  Organizational Assessment: Yreka Fire Department (CA)  Regional Fire Service Study: Pinole (CA)  EMS Cooperative Services/Integration Study: Henry & Jefferson Counties (IA)  Operational Analysis: Strathcona Fire (Canada)  Fire Protection & Life-Safety Feasibility Study: San Benito County (CA)  Fire Department Staffing Study: Shawnee Fire Department (KS)  Fire Department Master Plan: North Whatcom Fire & Rescue (WA)  Community Risk Assessment-Standards of Cover: Idaho Falls Fire Department (ID)

Tuesday, July 6, 2021 City Council Meeting Page No. 147 CRA-SOC Study Proposal La Verne Fire Department Appendix C: Client References

The following are several references and projects out of the hundreds of projects and studies previously completed by Triton. Additional references can be provided.

Montecito FPD & Carpinteria-Summerland FPD (California) Project Title & Description: Fire Station Location Study & Community Risk/SOC AP Triton was engaged to develop a comprehensive fire station location study with the intent of determining if a shared facility is feasible. In addition, the study includes a variety of elements that entail community risk assessments and a standards of cover analysis. After completion, Triton was contracted to facilitate a Strategic Plan for each. Contact Name/Title: MFPD Chief Kevin Taylor/CSFPD Chief Greg Fish Year: 2021 Client Phone: 805.969.7762/805.566.2450 Client E-Mail: [email protected]/[email protected] Project Manager: Kurt Latipow Status: Completed

Coalinga Fire Department (California) Project Title & Description: Community Risk Assessment/Standard of Cover AP Triton was awarded the bid to conduct a Community Risk Assessment/Standards of Cover (CRA/SOC), consistent with the methodologies contained in the Center for Public Safety Excellence (CPSE) Community Risk Assessment/Standards of Cover, 6th edition. inclusive of Strategic Planning assistance. Contact Name/Title: Greg DuPuis Fire Chief Year: 2021 Primary Phone: 559.935.1652 E-Mail: [email protected] Project Manager: Kurt Latipow Status: Completed

Templeton Fire & Emergency Services (California) Project Title & Description: Long-Range Fire Department Master Plan AP Triton prepared a Fire and Emergency Services Master Plan, inclusive of a Community Risk Assessment and a review of all current fire services and programs.

Contact Name/Title: Tom Peterson Fire Chief Year: 2021 Client Phone: 805 434-4911 Client E-Mail: [email protected] Project Manager: Kurt Latipow Status: Completed

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Contra Costa County FPD & Other Districts (California) Project Title & Description: Phase Two: Fire District Annexation Feasibility Study This project is two-phase study for a potential annexation of the East Contra Costa Fire Protection District (ECCFPD)and the Rodeo-Hercules Fire District (RHFPD). Phase One was fiscal projections and current budget information as it relates to the conceptual annexation of East Contra Costa FPD (ECFPD) by Contra Costa County FPD. Additionally, a review will be conducted of the organizational and operational structure that is developed to coincide with the conceptional annexation. Phase Two was a comprehensive feasibility analysis of the annexation of the East Contra Costa Fire Protection District. Additionally, if approved by CCCFPD and RHFPD, Triton will move forward with a comprehensive feasibility analysis of the annexation of the Rodeo- Hercules Fire District into the Contra Costa County FPD. Contact Name/Title: Lewis Broschard, Fire Chief Year: 2021 Client Primary Phone: 925.941.3300 Client E-Mail: [email protected] Project Manager: Kurt Latipow Status: Completed

Contra Costa County FPD/East Contra Costa FPD (California) Project Title & Description: Phase One: Annexation Financial Feasibility Study Triton was retained by the fire districts to conduct an analysis and determine the financial efficacy of CCCFPD annexing ECCFPD, and to make recommendations accordingly. Triton’s analysis demonstrated that annexation was fiscally possible and made recommendations to move forward with Phase Two: Annexation Feasibility Study. Contact Name/Title: Lewis Broschard, Fire Chief Year: 2020 Client Phone: 925.941.3300 Client E-Mail: [email protected] Project Manager: Kurt Latipow Status: Completed

Lincoln Fire & Rescue Department (Nebraska) Project Title & Description: EMS Billing Rate Study AP Triton conducted a thorough billing rate analysis and provided recommendations to the City of Lincoln Fire & Rescue Department for use in evaluation of current and future billing rates and billing and collection processes. The study additionally included evaluations of the contracts with rural agencies providing ambulance services in the surrounding counties. Contact Name/Title: David Engler, Fire Chief Year: 2019 Client Phone: 402.441.7363 E-Mail: [email protected] Project Manager: Scott Clough Status: Completed

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Missouri Fire Chiefs Association (Missouri) Project Title & Description: Ground Emergency Medical Transport (GEMT) AP Triton was contracted to write enabling legislation for federal Medicaid reimbursement for public agency ambulance providers in Missouri and to assist with implementation of the program. Upon enactment of the legislation, AP Triton then developed the cost reports for the Missouri fire departments to use when requesting federal reimbursement, following all rules and guidelines from the Centers for Medicare and Medicaid Services (CMS). The cost reports take into account a department’s total annual costs for providing prehospital EMS and ambulance services. Contact Name/Title: Paul Berardi, President, Missouri Fire Chiefs Year: 2018 Client Phone: 573.348.1221 E-Mail: [email protected] Project Manager Kurt Henke Status: Completed

Tuesday, July 6, 2021 City Council Meeting Page No. 150 CRA-SOC Study Proposal La Verne Fire Department Appendix D: Triton Certificates of Insurance & Litigation

AP Triton, LLC maintains liability insurance as shown in the following pages. Triton has no past and/or pending litigation or unresolved lawsuits.

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