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General Body Minutes 28-06-2018

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General Body Minutes 28-06-2018 MINUTES OF THE GENERAL BODY MEETING OF THE BOARD CONVENED ON 28/06/2018 AT 10.00 A.M. IN THE CONFERENCE HALL OF THE DIRECTORATE OF EDUCATION, PORVORIM- GOA The following Members attended the meeting:- 1. Shri. Ramkrishna Samant – Chairman 15. Shri. Hemant Madhusudan Kamat 2. Dr. Uday Gaunkar- Vice Chairman 16. Shri. Conrad C. Mendes 3. Director of Skill Development & 17. Shri. Shashikant K. Punaji Entrepreneurship 18. Shri. Pandurang J. Prabhudessai 4. Director, State Council of Educational 19. Shri. Sanjay Naik Research & Training. 20. Shri. Oscar A. A. Da Costa 5. Dr. Satish Hari Prabhu Keluskar 21. Shri. Mahesh Pandhari Bhagat 6. Prof. Vrushali Mandrekar 22. Smt. Miriam Ann Duarte 7. Dr. Nandkumar M. Kamat 23. Shri. Gopal Prabhu 8. Shri. Ramdas V. Kelkar 24. Shri. Parshuram N Gawade 9. Shri. Walter A. S. Cabral 25. Shri. Devanand S. Satarkar 10. Dr. Celsa Pinto 26. Shri. Dilesh Gadekar 11. Shri. Damodar Guna Phadte 27. Smt. Maria B. D. A. Pereira 12. Shri. Sudan Fati Naik Gaonkar 28. Shri. Nagendra D. Kore 13. Smt. Maria Gorette Alphonso Shri. Bhagirath G. Shetye - 14. Shri. Joseph J. V. R. Coutinho Secretary Leave of absence was granted to following Members as per their request:- 1. Hon. MLA Shri. Nilesh Cabral 2. Director of School Education 3. Dr. Allan Abreo Joseph 4. Dr. Sadanand Hinde 5. Shri. Mahesh Vengurlekar The following members did not attend the meeting:- 1. Hon. MLA. Shri. Dayanand Sopte 2. Director of Higher Education 3. Director of Technical Education 4. Director of Sports & Youth Affairs 5. Director of Art and Culture 6. Shri. Guruprasad Pawaskar 7. Shri. Vishwas V Kurade 1 Item No.01 : To confirm the minutes of the last Meeting held on 31/08/2017, 05/12/2017 &29/12/2017. Resolution : Minutes of the last meetings held on 31/08/2017, 05/12/2017 & 29/12/2017 were confirmedwith corrections and observations as below:- 1. In Minutes dated 29/12/2017 underItem No.(ii), Annexure – I regardingRecognition Committee, the name inSeconded by:shall be read as “Shri. Guruprasad Pawaskar”in place of Dr. Nandkumar Kamat. 2. In view of Resolution (a.) under Item No.(iii): It was informed by Hon’ble Member Dr. Nandkumar Kamat that one day workshop for Biology Teachers teaching at Higher Secondary Schools was successfully conducted. The workshop was conducted by Goa Board jointly with Goa University. 61 teachers among the Higher Secondary Schools in Goa participated in the workshop. Observations: 1. The Minutes of Executive Council, General Body meeting, syllabus, design of question papers in PDF formatshall be uploaded on Goa Board’s website.Also the Annual Programme of the Board shall be prepared and uploaded on Board’s website. (Action to be taken by All Sections/IT Section) 2. Concern was raised by some members about shortage of staff of the Board and to take appropriate steps. 3. It was also observed that amendment of Board’s Act and rule shall be taken up on war footing by constituting appropriate committee. (Action to be taken by Establishment Section) 4. It was brought to the notice of the house to convene meeting of all Heads of SSC & HSSC to make them aware about Syllabus, Title of the question Papers, Passing criteria, Circulars related to the Examination, Scheme of CWSN, before commencement of First Mid Term exam. 5. It was observed that some of the well-established Schools have been granted recognition for limited period of 3 to 5 years. A policy may be prepared to grant lifetime recognition to these institutions. A report shall be prepared by Recognition Committee and may be placed before next Board meeting. (Action to be taken by Academic Section) 2 ITEM NO.02 : EXAMINATION MATTERS Item No.02.01 : To discuss improvement scheme for SSC/HSSC Examination Rule - 79. : Resolution It is resolved to approve the recommendation of Executive Council Meeting to grant approval to consider only two chances for improvement of marks for SSC & HSSC Exam under improvement scheme within a period of two years from his/her passing the SSC/HSSC Exam w.e.f. March 2017 onwards.It is resolved to amend the Rule 79(iv) in respect of Improvement Scheme. Further it is resolved to grant post fact approval to Ishan Desai, students of G.V.M’s Adarsh Higher Secondary School,Farmagudi, Ponda-Goa, to appear for 02nd and final chance to improve his marks at HSSC Exam under Improvement scheme. Proposed by: Dr. Uday Gaunkar Seconded by: Dr. Nandkumar Kamat (Action to be taken by Examination Section) Item No.02.02 : To revise the rates of norms for penalties pertaining to Examination work. Resolution : Approval is accorded for revised rates for penalties pertaining to Examination Work as shown below. Sr. NORMS FOR PENALTIES Existing Proposed No Rates Rates . (1) Mistake in question paper setting, 5% per 10 % per translating, moderating, proof reading mistake mistake as etc. as before before deduction in deduction in remuneration remuneration (2) Mistake on part of functionaries during conduct of examination such as not reporting of (i) erasures in seat numbers in answer–books Rs. 25/- Rs. 50/- (ii) discrepancies in numbers of supplements Rs. 25/- Rs. 50/- (iii) variation in handwriting Rs. 25/- Rs. 50/- (iv) missing pages of answer books Rs. 25/- Rs. 50/- (v) wide variation Rs. 25/- Rs. 50/- (vi) other mistakes of similar nature Rs. 25/- Rs. 50/- (3) Mistakes identified in assessment during verification (i) during verification of marks in theory like totalling Rs. 35/- Rs. 70/- /transferring/un-assessed etc. (ii) parts of answer left un-assessed/ wide variation in marks/ totalling/ transferring etc identified during Rs. 50/- Rs.100/- Re-evaluation. 3 Further, it is resolved that:- i. The major mistakes/serious lapses identified shall be placed before the Executive Council for decision which shall be confirmed by the Board. ii. The mistakes covered under Malpractice shall be dealt with by the Executive Council for decision which shall be confirmed by the board. iii. The show cause notice(s) shall be issued to the teacher(s) committing gross error in evaluation and be summoned to appear before Chairman/Secretary of the Board or committee constituted for the same. iv. Appropriate action may be recommended to the Management of the School and copy may be sent to the Director of Education for information. Proposed by: Mr. Mahesh P. Bhagat Seconded by: Mr. Parshuram N. Gawade (Action to be taken by Examination Section) Item No.02.03 : To consider two (2) chances of Improvement of Marks for SSC and HSSC Exam under Improvement Scheme. Resolution : The decision is as per Item 02.01 above. Proposed by: Dr. Uday Gaunkar Seconded by: Dr. Nandkumar Kamat (Action to be taken by Examination Section) Item No.02.04 : To re-visit circular No.14, dated 03/05/2016 in view of issue of Eligibility Certificate. Resolution : Approval is granted to the Recommendation of Executive Council to declare result of XI Class and if passed to keep terms at Class XII to avoid academic loss of students subject to submission of relevant documents required for eligibility certificate in respect of circular No.14, dated 03/05/2016.It is also decided to ask forAadhaar Card of the candidates applying for eligibility cases in future. Further, it is also resolved not to issue School Leaving Certificate to the Students till the clearance of Eligibility Certificate.The circular shall be amended accordingly. Proposed by: Shri.Sudan Fati Naik Gaonkar Seconded by: Shri. Damodar G. Phadte (Action to be taken by Certificate cell) 4 ITEM NO.03 : FINANCE MATTERS Item No.03.01 : To accord approval for the Action Taken Report on Account of CAG Audit Report of the Board for the Financial Year 2015 – 2016. Resolution : Approval is accorded for the Action Taken Report on Account of CAG Audit Report of the Board for the Financial Year 2015 – 2016 with suggestion to insert Endowment Fund Head under Revenue Sector. Proposed by: Prof. Vrushali Mandrekar Seconded by: Shri. Pandurang J. Prabhudessai (Action to be taken by Accounts Section) Item No.03.02 : To consider the Revised Budget Estimates for the Financial Year 2017-18 and Budget Estimates for the Financial Year 2018-19. : Resolution It is resolved to approve revised Budget Estimates for the Financial Year 2017-18 and Budget Estimates for the Financial Year 2018-19 provided Finance Committee recommends it, i.e. deemed approved by Finance Committee. Further, it is resolved to approach Director of Accounts for appointment of fulltime Accountant in view of increase inwork in the Accounts Section. Proposed by: Shri. Pandurang J. Prabhudessai Seconded by: Shri. Hemant M. Kamat (Action to be taken by Accounts Section) Item No.03.03 : To consider appointment of new Internal Auditor as per CAG Audit Comments. Resolution : Approval is accorded for appointment of new Internal Auditor as per CAG Audit observations other than Statutory Auditor. It is also suggested to refer to the panel of Auditors approved by MHRD. Proposed by: Shri. Mahesh P. Bhagat Seconded by: Shri. Shashikant K. Punaji (Action to be taken by Accounts Section) Item No.03.04 : To consider the revised rates of Daily Allowance from Rs.84/- to Rs.100/- as food allowance for meeting. Resolution : Approval is accorded for revised rates of Daily allowance from Rs.84/- to Rs.100/- as food allowance for meetings other than confidential work till further revision. Proposed by: Shri. Gopal Prabhu Seconded by: Shri. Devanand S. Satarkar (Action to be taken by Accounts Section) 5 ITEM NO.04 : RECOGNITION MATTERS Item No.04.01 : To consider continuation of recognition in respect of following Higher Secondary Schools for the Academic Year 2018-2019.
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