AGENDA for VILLAGE of PINGREE GROVE BOARD of TRUSTEES MEETING Village Hall, 14N042 Reinking Rd, Pingree Grove, IL 60140

AGENDA FOR VILLAGE OF PINGREE GROVE BOARD OF TRUSTEES MEETING Village Hall, 14N042 Reinking Rd, Pingree Grove, IL 60140

Monday, May 20, 2019 7:00 p.m.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. PUBLIC COMMENTS- Please sign in at the meeting to address the Board

5. SPECIAL PRESENTATIONS / ITEMS

a. Hiring and Sworn Oath of Part Time Police Officer Mader

b. Hiring and Sworn Oath of Part Time Police Officer Kresch

6. CONSENT AGENDA

a. Approval of Minutes from Village Board Meeting May 6, 2019

b. Approval of Warrant List, May 20, 2019 in the Amount of $111,591.75

c. Approval of Appointment of Community Events Committee Members

7. ITEMS FOR SEPARATE ACTION

a. Approval of Ord 2019-O-15 Amending Village Code 9-3-2 Regarding Tenant Utility Billing

b. Approval of Resolution 2019-R-05 Authorizing a Reduction in Cambridge Lakes Bonds

c. Approval of Purchase of Wheel Loader 524L in an Amount Not to Exceed $162,000

1 of 78 d. Approval of Proactive Vehicle Maintenance on Public Works Vehicle 281 by Monroe Truck in an Amount Not to Exceed $18,000

e. Approval of Purchase of Used Forklift in an Amount Not to Exceed $15,000

f. Approval of Purchase of Mobile Databases for Police Patrol Vehicles in an Amount Not to Exceed $15,000

8. PRESIDENT’S REPORT

9. STAFF REPORTS AND DISCUSSION

a. Legal

i. Municipal Center Open House

b. Police

c. Finance

d. Public Works

e. Engineering

f. Planning

g. Clerk/Communications

10. OLD BUSINESS

11. NEW BUSINESS

12. EXECUTIVE SESSION—To Discuss Personnel Pursuant to 5 ILCS 120/2(c)(1)

13. ADJOURNMENT

2 of 78

Agenda Item No: 5.a.

Village Board Agenda Supplement ______

Village Board Meeting Date: May 20, 2019

Committee Meeting Date:

Item Title: Part Time Police Officer Hiring and Sworn Oath

Motion: No Motion Required

Staff Contact & Recommendation: Chief Beane

Background:

The police department is recommending that a part-time patrol officer, Anthony Mader, be hired to fill one of our vacancies. Officer Mader worked part-time for the Pingree Grove Police Department from June 2011 until February 2014 when he left to work as a full-time accountant. Since then, Officer Mader has found some free time to return and help with scheduling conflicts. Due to his previous knowledge with this department, Officer Mader is a qualified candidate to fill this vacancy.

Officer Mader also worked previously for the Sleepy Hollow Police Department and the Rockdale Police Department. He has multiple years of police experience and will be a much needed addition to our organization.

3 of 78 4 of 78

Agenda Item No: 5.b.

Village Board Agenda Supplement ______

Village Board Meeting Date: May 20, 2019

Committee Meeting Date:

Item Title: Part Time Police Officer Hiring and Sworn Oath

Motion: No Motion Required

Staff Contact & Recommendation: Chief Beane

Background:

The police department is recommending that a part-time patrol officer, Joseph Kresch, be hired to fill one of our vacancies. Officer Kresch currently works full-time for the Metra Police Department and holds the position of Patrol Sergeant. He has a total of 19 years of law enforcement experience

Officer Kresch has completed multiple training classes and is certified in breathalyzer usage, juvenile officer, homicide investigation, pepper spray instructor, and many crash reconstruction courses.

5 of 78 6 of 78 MINUTES FOR VILLAGE OF PINGREE GROVE BOARD OF TRUSTEES MEETING Village Hall, 14N042 Reinking Rd, Pingree Grove, IL 60140

Monday, May 6, 2019 7:00 p.m.

1. CALL TO ORDER President Wiedmeyer called the meeting to order at 7:00 pm.

2. PLEDGE OF ALLEGIANCE The Board recited the Pledge of Allegiance.

3. ROLL CALL The Roll was called; answering present were President Wiedmeyer and Trustees: Thomas, Spieker, Pearson, Kubiak, Dulkoski, and Hirschbein. Also present were: Police Chief Shawn Beane, Finance Director Karen Plaza, Public Works Director Pat Doherty, Village Attorney Dean Frieders, Village Engineer Mick Gronewold, Village Clerk Dawn Grivetti and newly elected trustees Luke Hall and Raúl Lemus.

4. PUBLIC COMMENTS Brad Bensley, 1162 Silverlake Court, spoke to the Board requesting permission to maintain the Village owned wetlands property behind his property and plant trees there as well. The Board engaged in a discussion about private property owners planting trees on Village owned property.

5. SPECIAL PRESENTATIONS / ITEMS a. 2019-P-05 A Proclamation Honoring Public Service Recognition Week, May 5 – 11, 2019 President Wiedmeyer read the proclamation in support of Public Service Recognition Week, May 5 – 11, 2019. All citizens are encouraged to recognize the accomplishments and contributions of government employees at all levels.

6. CONSENT AGENDA Trustee Kubiak made a motion, seconded by Trustee Thomas to approve the Consent Agenda consisting of the approval of minutes from Village Board Meeting April 15, 2019, and approval of the Warrant List for May 6, 2019 in the Amount of $603,978.70.

5/06/2019 14N042 Reinking Rd,. Pingree Grove, IL 60140 Page 1 Village Board Minutes Office 847-464-5533 fax 847-464-4036 7 of 78 Following questions to staff regarding payments to invoices, a Roll Call vote determined Trustees: Kubiak, Thomas, Spieker, Pearson, Dulkoski, and Hirschbein answered aye. Roll Call vote passed 6-0.

7. RECESS President Wiedmeyer declared a recess of the meeting at 7:18 pm.

8. CEREMONIAL PROCEEDINGS a. Presentation in Appreciation to Outgoing Elected Officials President Wiedmeyer thanked Trustees Spieker and Thomas for their service to the Village of Pingree Grove and presented them with plaques in recognition of their years of service to the community.

b. Swearing-In of Newly Elected Officials The following newly elected officials were sworn in:

Steve Wiedmeyer, Village President, 4 year term; Charles O. Pearson, Village Trustee, 4 year term; Raúl Lemus, Village Trustee, 4 year term; Luke Hall, Village Trustee, 4 year term.

The newly elected officials took their seats at the board table.

9. VILLAGE BOARD RECONVENED – CALL TO ORDER President Wiedmeyer called the meeting back to Order at 7:33pm.

10. ITEMS FOR SEPARATE ACTION a. Approval of PSA with Oxcart Permitting Systems for Oversize/Overweight Vehicle Permits The Board discussed the benefits of contracting with an outside permitting agency including: payment of fee at time of permitting and reduced demand on staff. Trustee Kubiak made a motion, seconded by Trustee Pearson to approve the professional service agreement with Oxcart Permitting Systems, LLC for oversize/overweight vehicle permitting. A Roll Call vote determined Trustees: Kubiak, Pearson, Dulkoski, Hall, Hirschbein, and Lemus answered aye. Roll Call vote passed 6-0.

b. Approval of an Intergovernmental Agreement with Kane County for Animal Control This is a renewal of an existing agreement with Kane County. The Board engaged in a discussion of local animal calls to the Police Department. Trustee Pearson made a motion, seconded by Trustee Hirschbein to approve the intergovernmental agreement for animal control. A Roll Call vote determined Trustees: Pearson, Hirschbein, Dulkoski, Hall, Kubiak, and Lemus answered aye. Roll Call vote passed 6-0.

c. Approval of Ordinance 2019-O-13 Amending Title 12, Chapter 4, Article A, Section 14 of Village Code Regarding Electronic Drawings This item was presented for the purpose of developing a computerized log of locations and depths of utilities throughout the Village. Staff is working on a proposal to acquire existing digital files from outside agencies.

5/06/2019 14N042 Reinking Rd,. Pingree Grove, IL 60140 Page 2 Village Board Minutes Office 847-464-5533 fax 847-464-4036 8 of 78 Trustee Dulkoski made a motion, seconded by Trustee Kubiak to approve the ordinance amending the Village Subdivision Code. A Roll Call vote determined Trustees: Dulkoski, Kubiak, Hall, Hirschbein, Lemus, and Pearson answered aye. Roll Call vote passed 6-0.

d. Approval of a Wireless Facilities License Solicitation Agreement with Wireless Bridge Partners, LLC Attorney Frieders stated this agency will solicit wireless facilities licensing agreements for placement on the Village’s water tower storage tank in an effort to optimize revenue sources. The Board engaged in a discussion regarding cellular towers and service in this area.

Trustee Hirschbein made a motion, seconded by Trustee Lemus to approve the agreement with Wireless Bridge Partners. A Roll Call vote determined Trustees: Hirschbein, Lemus, Dulkoski, Hall, Kubiak, and Pearson answered aye. Roll Call vote passed 6-0.

e. Approval of Ordinance 2019-O-14 Amending Revised Plats, Address Maps and PIN Lists in DR Horton Cambridge Homes Units A6, N29, N31 and N32 This item formally approves of revisions in address maps for several DR Horton/Cambridge neighborhoods. Proposed revisions were made to street names in these neighborhoods.

Trustee Kubiak made a motion, seconded by Trustee Pearson to approve the revised plats. A Roll Call vote determined Trustees: Kubiak, Pearson, Dulkoski, Hall, Hirschbein, and Lemus answered aye. Roll Call vote passed 6-0.

f. Approval of a Service Agreement with Comcast for the Municipal Center This item authorizes the execution of a service agreement with Comcast for initial internet and telephone service for the Municipal Center with the potential to upgrade to fiber optic connections between all buildings within the municipal campus; thereby improving phone communication between departments and residents.

Trustee Kubiak made a motion, seconded by Trustee Hirschbein to authorize a 36 month service agreement with Comcast for internet and SIP services to the Municipal Center. A Roll Call vote determined Trustees: Kubiak, Hirschbein, Dulkoski, Hall, Lemus, and Pearson answered aye. Roll Call vote passed 6-0.

g. Ratification of Appointment of Village Manager/Attorney President Wiedmeyer stated the Board approved of the appointment in February, 2019. This item ratifies that appointment. Mr. Frieders will begin employment with the Village as the Village Manager/Attorney June 1, 2019.

Trustee Dulkoski made a motion, seconded by Trustee Pearson to ratify the appointment of Dean Frieders as Village Manager/Attorney. A Roll Call vote determined Trustees: Dulkoski, Pearson, Hall, Hirschbein, Kubiak, and Lemus answered aye. Roll Call vote passed 6-0.

5/06/2019 14N042 Reinking Rd,. Pingree Grove, IL 60140 Page 3 Village Board Minutes Office 847-464-5533 fax 847-464-4036 9 of 78 11. PRESIDENT’S REPORT President Wiedmeyer reported on a recent meeting he and Staff had with the Carillon HOA Board. He talked about hosting another series of Town Hall meetings with residents later this year.

12. STAFF REPORTS AND DISCUSSION a. Legal i. Transit Update – Attorney Frieders consulted with other communities regarding transit funding and provided the Board with three options: Ride in Kane, Pace bus lease in cooperation with another agency, or a Village initiated and managed system. Given the cost and responsibility of such a program, the most likely options are 1 and 2. A consensus of the Board recommended consulting with Rutland Township.

Attorney Frieders further reported on the costs associated with the construction of the new Municipal Center; a Staff meeting with DR Horton Cambridge regarding the acceptance of various neighborhoods; and the Richard J Brown/Rt 72 intersection and its impact on DR Horton Cambridge.

b. Police Chief Beane reported on a large gas main break in the Village today.

c. Finance Director Plaza reported the department has begun new fiscal year processes.

d. Public Works Director Doherty reported the department has moved a majority of equipment from the current Public Works building to the new Municipal Center. He further reported on the timeline for painting the outside of the new building, and other final items to complete the project. There was some discussion regarding the timing of an open house and the continued maintenance of the building.

e. Engineering i. Update on Richard J Brown Blvd / Rt 72 Intersection Status – Engineer Gronewold discussed the timeline for IDOT review of design plans and scheduling of bidding and construction.

He further addressed the release of surety bonds with DR Horton Cambridge.

f. Planning There was no planning report.

g. Clerk/Communications Clerk Grivetti reported garage sale permits can now be purchased online through the Village website as well as in person at Village Hall. The Community Wide Garage sale event will be June 13-15, 2019.

13. OLD BUSINESS

5/06/2019 14N042 Reinking Rd,. Pingree Grove, IL 60140 Page 4 Village Board Minutes Office 847-464-5533 fax 847-464-4036 10 of 78 14. NEW BUSINESS There was no new business discussed.

15. EXECUTIVE SESSION There was no executive session.

16. ADJOURNMENT Trustee Lemus made a motion to adjourn the meeting, seconded by Trustee Hall. President Wiedmeyer directed that a voice vote be taken. All present answered aye, and President Wiedmeyer declared the motion passed; the meeting adjourned at 8:58pm.

5/06/2019 14N042 Reinking Rd,. Pingree Grove, IL 60140 Page 5 Village Board Minutes Office 847-464-5533 fax 847-464-4036 11 of 78 12 of 78 13 of 78 14 of 78 15 of 78 16 of 78 17 of 78 18 of 78 Village Board Agenda Supplement Agenda Item No: 6.c. ______

Meeting Date: May 20, 2019

Item: Community Events Committee Appointments

Motion: I move to approve the President’s appointments of residents to the Village of Pingree Grove Community Events Committee, as presented.

Staff Contact: Dawn Grivetti, Village Clerk ______Purpose: This item authorizes the appointment of members to the Village of Pingree Grove Community Events Committee.

Background: At a previous Village Board meeting, the Board passed an ordinance amending membership on the Community Events Committee allowing for a flexible number of members. Under current Village Code, the members shall be appointed by the Village President, with the advice and consent of the Board; and shall serve revolving three-year terms of office with a similar number of terms expiring each year.

The following is a list of Committee members to be appointed or re-appointed and their terms of office. This item would constitute the Board’s granting of its advice and consent for these appointments.

Resident 3-year Term Expires Karen Weeks April 30, 2022 Melissa Hirschbein April 30, 2022 Frank Lech (replacing Grant Wylie) April 30, 2021 Candace Lech (replacing Kim Wylie) April 30, 2021

Financial Impact: There is no financial impact to this appointment.

Alternatives: 1) Approve the suggested appointments. 2) Do not approve the appointments.

Recommendation: Approval is recommended. 19 of 78 20 of 78 Village Board Agenda Supplement Agenda Item No: 7.a.

______

Meeting Date: May 20th, 2019

Item: Tenant Utility Billing Ordinance Amendment.

Motion: I move to Approve an Ordinance Amending Village Code Section 9-3-2.

Staff Contact: Dean Frieders, Village Attorney ______

Purpose: This item authorizes an amendment to the Village Code relating to tenants and utility billing accounts.

Background: Under current Village Code, while owners and occupants of properties are jointly and severally liable for utility billing charges, accounts may only be maintained in the name of the owner. This proposed ordinance amendment allows the tenant, with the consent of the owner, to establish a utility billing account in the tenant’s name and to have primary responsibility for payment of the utility bill (although the owner remains jointly and severally liable for the utility bills, and would remain tracked in the Village’s utility billing software as the property owner). This process would also allow the tenant to obtain a final reading and pay a final bill where the tenant is moving from the property.

The ordinance indicates that the Village can refuse to permit a tenant to be the primary account holder where the tenant fails to maintain the account in good standing or fails to pay the bill. This is intended to permit the Village to have greater control in circumstances where a difficult tenant fails to properly maintain the account. Overall, however, this code amendment is intended to increase the efficacy of utility billing and to enable tenants to be directly responsible for utility bill payments where they and the owner consent to such an arrangement. It is believed that this will enhance the effectiveness of utility billing and reduce the need for some utility shutoffs.

Financial Impact: This item does not have any cost associated with it, and may enhance utility billing collections.

Recommendation: Approval is recommended. 21 of 78 VILLAGE OF PINGREE GROVE

ORDINANCE NO. 2019-O-15

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AN ORDINANCE AMENDING TITLE 9, CHAPTER 3, SECTION 2 OF THE VILLAGE CODE FOR THE VILLAGE OF PINGREE GROVE KANE COUNTY, ILLINOIS

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PASSED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS THIS _____ DAY OF ______, 2019.

PUBLISHED IN PAMPHLET FORM BY AUTHORITY OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS THIS _____ DAY OF ______, 2019.

22 of 78 Ordinance NO. 2019-O-15

AN ORDINANCE AMENDING TITLE 9, CHAPTER 3, SECTION 2 OF THE VILLAGE CODE FOR THE VILLAGE OF PINGREE GROVE KANE COUNTY, ILLINOIS

WHEREAS, the Village of Pingree Grove is not a home rule municipality within Article VII, Section 6A of the Illinois Constitution and, pursuant to the powers granted to it under 65 ILCS 5/1-1 et seq.; and,

WHEREAS, the Village of Pingree Grove hereby wishes to adopt revisions to its utility billing regulations as contained in Title 9 of the Village Code; and,

WHEREAS, the Village of Pingree Grove Board of Trustees have determined that this amendment is necessary and advantageous and support the public health, welfare, safety and morals of the public;

NOW, THEREFORE, BE IT ORDAINED by the corporate authorities of the Village of Pingree Grove:

SECTION ONE: TITLE 9, CHAPTER 3, SECTION 2 AMENDED:

Title 9, Chapter 3, Section 2 shall be amended with the revision of subsection (E) as follows:

E. Billing to Customer: Each user of water shall be required to provide the Village with the name and contact information for the owner of the property served by Village water service. The Village’s default shall be to bill the owner of the property, and the owner shall be responsible for arranging for payments of all charges imposed. Upon the owner’s request, an account may be established in the tenant’s name and bills sent to the tenant, but the owner and tenant shall be jointly and severally liable pursuant to subsection (D) above. In the event that the tenant is listed on the account, the tenant may obtain a final read, pay the final bill and be removed from the account. Alternatively, the Village reserves the right to refuse to permit a tenant to be listed on the account, or the right to only invoice the owner of the property, in conditions where the tenant fails to maintain current service, pay outstanding invoices, or otherwise fails to maintain the account in good standing.

SECTION TWO: GENERAL PROVISIONS:

REPEALER: All ordinances or portions thereof in conflict with this ordinance are hereby repealed, amended to be consistent with this requirement, or superseded by this requirement.

SEVERABILITY: Should any provision of this Ordinance be declared invalid by a court of competent jurisdiction, the remaining provisions will remain in full force and effect the same as if the invalid provision had not been a part of this Ordinance.

23 of 78 EFFECTIVE DATE: This Ordinance shall take effect as provided for under Illinois law.

PASSED AND APPROVED by the President and Board of Trustees of the Village of Pingree Grove, Kane County, Illinois, on the ______day of ______, 2019.

______Steve Wiedmeyer, President of the Board of Trustees of the Village of Pingree Grove

ATTEST:

______Dawn Grivetti, Clerk of the Village of Pingree Grove

Aye Nay Absent Abstain President Steve Wiedmeyer Trustee Patricia Dulkoski Trustee Joseph Hirschbein Trustee Amber Kubiak Trustee Charles Pearson Trustee Luke Hall Trustee Raúl Lemus

24 of 78 Village Board Agenda Supplement Agenda Item No: 7.b.

______

Meeting Date: May 20th, 2019

Item: Reduction of Cambridge Bonds.

Motion: I move to approve the Resolution Authorizing a Reduction in Cambridge Bonds.

Staff Contact: Dean Frieders, Village Attorney Mick Gronewold, Village Engineer Pat Doherty, Director of Public Works ______

Purpose: This item authorizes a reduction in various bonds associated with the development of Cambridge Lakes

Background: During the course of real property development, developers are responsible for constructing certain public and private improvements. For example, in the construction of a new residential subdivision, the developer is responsible for building the public roads, sidewalks, storm sewers, water mains and sewer mains, along with street signs, street lights and similar items. In many instances, those improvements are phased in construction, where the developer starts building in one area with preliminary road improvements and utility connections, and expands that system over time. In order to ensure that the improvements are all built and finished (e.g. the final lift of asphalt installed), the Village requires that developers provide the Village with a performance bond.

When the developer’s engineering final plans are approved, the Village and developer review an Engineer’s Estimate of Probable Cost (EOPC) for the total costs of constructing the improvements. The developer then provides a performance bond, usually in an amount equivalent to 110-120% of the EOPC. The performance bond is from an independent surety, and essentially acts as an insurance policy to ensure that the improvements are constructed. If the developer failed to build the improvements, the Village has the right to “call” the bond and require the surety to complete the improvements. 25 of 78 Over time, as improvements are completed, they are inspected by the developer and Village, and a punchlist of any correction items is identified. Once the punchlist items are corrected, the parties can discuss acceptance of the public improvements and initiation of a maintenance period. Once the improvements are approved by the Village, the developer is responsible for maintaining the improvements for a twelve-month period. “Maintenance” during that period should be considered to be along the lines of a warranty; if a sewer main sags because it was improperly constructed, the developer would be responsible to repair it. However, if a car hits a street sign, that is not necessarily the developer’s responsibility to fix. At the end of the maintenance period, another punchlist is generated, repairs are completed, and the maintenance bonds are released.

DR Horton has a long list of bonds outstanding, some of which go back to the very first neighborhoods built in the Village. They have been working with the Village for over two years to wrap up a bond review. Part of that process was initiated with the former Village Engineers, and there were delays in the process that are inexplicable. Fehr- Graham has been working expeditiously with DR Horton to complete the process, and to review the outstanding bonds. As detailed in the attached memorandum from the Village Engineer, their review has shown that there are several bonds which are duplicated and thus redundant. There are also bonds that are subject to release after completion of the maintenance period. The Village Engineer recommends release of the bonds identified, and upon staff review, Village staff concurs. Approval of that release is requested, and is technically required under the applicable development agreement.

It should be noted that there will be a series of bond releases and cleanups proposed in the next few months. In some instances, delay on the Village’s side has resulted in DR Horton maintaining security in place longer than they are obligated to do so. As an accommodation in such instances, there may be recommendations to reduce the maintenance periods or otherwise make deviations from normal bond practices in recognition of the substantial additional undertakings that DR Horton has made. In this instance, there are no deviations required; these releases follow the normal process.

The Village Engineer will be prepared to address any questions the Board may have.

Financial Impact: This item does not have any financial impact on the Village.

Recommendation: Approval is recommended.

26 of 78 VILLAGE OF PINGREE GROVE

RESOLUTION NO. 2019-R-05

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A RESOLUTION AUTHORIZING CERTAIN BOND REDUCTIONS FOR CAMBRIDGE LAKES AND CARILLON FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS

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PASSED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS THIS _____ DAY OF ______, 2019.

PUBLISHED IN PAMPHLET FORM BY AUTHORITY OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS THIS _____ DAY OF ______, 2019.

27 of 78 RESOLUTION NO. 2019-R-05

A RESOLUTION AUTHORIZING CERTAIN BOND REDUCTIONS FOR CAMBRIDGE LAKES AND CARILLON FOR THE VILLAGE OF PINGREE GROVE, KANE COUNTY, ILLINOIS

WHEREAS, the Village of Pingree Grove is an Illinois non-home rule Municipal Corporation with the powers and authority granted to it pursuant to the provisions of the Village Code of Ordinances, the Illinois Constitution of 1970, and the Illinois Municipal Code, 65 ILCS 5/1-1-1, et. seq., and,

WHEREAS, the Village of Pingree Grove (“the Village”) wishes to authorize the reduction of certain bonds and sureties; and,

WHEREAS, the Village Board finds that this Resolution protects and promotes the public welfare, safety, health and morals;

NOW, THEREFORE, be it resolved by the President and Village Board of Trustees as follows:

SECTION 1: BOND REDUCTIONS / RELEASES APPROVED. The Village Board hereby approves of the recommendations made in the Village Engineer’s Correspondence dated May 14, 2019 and attached hereto as Exhibit A, which is incorporated herein by reference, and authorizes and directs the reduction or release of security as outlined therein. Village staff are and shall be authorized to take all such actions as shall be necessary to effectuate such release.

SECTION 2: GENERAL PROVISIONS:

SEVERABILITY: Should any provision of this Resolution be declared invalid by a court of competent jurisdiction, the remaining provisions will remain in full force and affect the same as if the invalid provision had not been a part of this Resolution.

EFFECTIVE DATE: This Resolution shall be in full force and effect on and after its approval, as provided by law.

PASSED AND APPROVED by the President and Board of Trustees of the Village of Pingree Grove, Kane County, Illinois, on the ____th day of ______, 2019.

______Steve Wiedmeyer, President of the Board of Trustees of the Village of Pingree Grove

28 of 78 ATTEST:

______Dawn Grivetti, Clerk of the Village of Pingree Grove

Aye Nay Absent Abstain President Steve Wiedmeyer Trustee Patricia Dulkoski Trustee Joseph Hirschbein Trustee Amber Kubiak Trustee Charles Pearson Trustee Luke Hall Trustee Raúl Lemus

29 of 78 May 14, 2019

Mr. Steve Wiedmeyer Village President Village of Pingree Grove 14N042 Reinking Road Pingree Grove, Illinois 60140

Re: DR Horton Bond Release Recommendation Bond No. 504737(NH1-6,8,15,16A,22), 800013194(NH A12), 929470381 (NH19), 929470382 (NH20)

Dear Mr. Wiedmeyer,

DR Horton is requesting the release of the above-referenced bonds related to multiple developments throughout Pingree Grove. Backup documentation has been provided as requested by DR Horton and their consultants to justify the release of these bonds.

• Bond No. 504737, a maintenance bond for NH 1-6, 8, 15, 16A and 22, is being requested for release as it has expired its one-year cycle. Additionally, this bond was intended to be recommended for release per the attached letter from EEI on February 1, 2017, in which the incorrect bond number was referenced (No. 504733). It is our recommendation that Bond No. 504737 be released as it appears it was EEI’s original intent to release this maintenance bond. • Bond No. 800013194, a maintenance bond related to remaining sidewalk work in NH A12, is being requested for release. The sidewalk surrounding 7 lots (Lots 1133, 1123, 1113, 1103, 1093, 1083 and 1073) had not been installed or inspected by EEI at the time of their attached January 31, 2017 letter. Based on an inspection on May 9, 2019, by both Fehr Graham and DR Horton, the sidewalk has been deemed acceptable and thus Bond No. 800013194 is recommended for release. • Bond No. 929470381, a performance bond related to the original scope of work for NH19, is being requested for release. There are currently multiple performance bonds in place for NH 19 as the original design was bonded in 2009, but based on a redesign in 2017, this neighborhood was subsequently re-bonded by Bond No. SU1143731 in the amount of $426,631.13. Due to the fact that the current improvements in NH19 are bonded by Bond No. SU1143731, there is no need for Bond No. 929470381 to remain in place. We recommend the release of Bond No. 929470381. • Bond No. 929470382, a performance bond related to the original scope of work for NH20, is being requested for release. There are currently multiple performance bonds in place for NH20 as the original design was bonded in 2009, but based on a redesign in 2017, this neighborhood was subsequently re-bonded by Bond No. 208015 in the amount of $1,194,687.18. Due to the fact that the current improvements in NH20 are bonded by Bond No. 208015, there is no need for Bond No. 929470382 to remain in place. We recommend the release of Bond No. 929470382.

30 of 78 Please let me know if additional information is needed or if there are follow up questions.

Respectfully Submitted,

Michael W. Gronewold, PE Principal

MWG:cld

Attachments

O:\Pingree Grove, Village of\18-920 Municipal Engineering Services\PA Final\A20 - Cambridge Unit A12\18-920-A20 & A23 - Pingree 2019-05-14 Bond Release Recommendation Letter NH 1-6,8,15,16A,22,A12,19,20 .docx

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Bond No. 504737 Documentation

32 of 78 33 of 78

Bond No. 800013194 Documentation

34 of 78 35 of 78 36 of 78 37 of 78 38 of 78 39 of 78

4/8/19

Mr. Dean Frieders (via email only) Village Administrator Village of Pingree Grove 14N042 Reinking Rd. Pingree Grove, IL 60140

RE: Release of Bond #800013194 – Maintenance for Neighborhood A12

Mr. Frieders,

DR Horton, Inc. – Midwest (DRH) respectfully requests the release of the above mentioned bond for the maintenance of the public improvements to NH A12. Attached is a copy of the executed bond. As the bond states, the subdivision was approved on 2/6/17, and the maintenance bond was executed on 2/10/17 for a period of one year. This one year period expired over a year ago. DRH has not been notified of any defects of material or workmanship related to this subdivision, therefore, under the terms of the Annexation Agreement, DRH should be considered released from its obligations with respect to the improvements in this subdivision.

We respectfully request confirmation of this release in writing to provide the bond company positive verification of the release of the bond. Additionally, we request the return of the original bond. If this bond cannot be found, a statement from the Village indicting that the bond is released but cannot be returned due to whereabouts unknown would suffice.

I await your response.

Respectfully,

Bruce A. Mellen Land Development Manager DR Horton, Inc. – Midwest

Cc: Pat Doherty, VofPG, via email only Maureen Egan, Manhard Consulting, via email only Derrick Hoffman, DRH, via email only Chris Lester, DRH, via email only Mick Gronewold, Fehr Graham, via email only

D.R. HORTON • EXPRESS • EMERALD • FREEDOM 750 E. Bunker Ct. Suite 500 • Vernon Hills, IL 60061 • O 847-362-9100 • drhorton.com

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Bond No. 929470381 Documentation

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4/1/19

Mr. Dean Frieders Village Administrator Village of Pingree Grove 14N042 Reinking Rd. Pingree Grove, IL 60140

RE: Release of Bond 929470381 (Public Improvements for NH 19) Release of Bond 929470382 (Public Improvements for NH 20)

Mr. Frieders,

DR Horton, Inc. – Midwest (DRH) respectfully requests to be release the above mentioned bonds for NH 19 and NH 20. Copies of these two bonds are attached for your reference. Please see the attached copies of the bonds and riders for the original bonds.

These bonds were instated in 2009 and reductions were approved by the Village of Pingree Grove in 2010. While the cost spreadsheet for each of these projects includes work remaining, it should be noted that both of the subdivisions have subsequently been redesigned and new bonds have been put into place for these neighborhoods. In 2017, Neighborhood 19B was redesigned, approved, and bond #SU1143731 in the amount of $462,631.13 was put into place. In 2017, Neighborhood 20 was redesigned, approved, and bond #208015 in the amount of $1,194,687.18.

Despite the fact that the Village rejected turnover of these and other neighborhoods in December 2018, there is no reason that these two particular bonds that were executed in 2009 (the original bonds were enacted well before 2009) cannot be retired and returned to DRH. Given the fact that a) these bonds are over 10 years old and b) the bonds are no longer necessary due to the redesign and c) new bonds have been put into place for the improvements that were redesigned in 2017, I believe the Village has no exposure by approving the release of these bonds as soon as possible.

Please advise with your disposition. If the original, physical bond cannot be found or returned, we respectfully request that the Village prepare a memo on Village letterhead providing for full release of these bonds.

I await your approval.

Respectfully,

Bruce A. Mellen Land Development Manager DR Horton, Inc. – Midwest

Cc: Derrick Hoffman, DRH Chris Lester, DRH Steve Wiedmeyer, V of PG Mick Gronewold, Fehr Graham

D.R. HORTON • EXPRESS • EMERALD • FREEDOM 750 E. Bunker Ct. Suite 500 • Vernon Hills, IL 60061 • O 847-362-9100 • drhorton.com

42 of 78 May 9, 2019

Mr. Dean Frieders Village of Pingree Grove 14N042 Reinking Road Pingree Grove, IL 60140

Re: CAMBRIDGE LAKES – NEIGHBORHOOD 19 PINGREE GROVE, ILLINOIS SUBSTANTIAL COMPLETION

Dear Mr. Frieders:

Manhard Consulting has completed a review of the Cambridge Lakes Neighborhood 19 improvements and record drawings and have determined the improvements have been substantially completed in substantial accordance with the Plans. It is my professional opinion that the Record Drawings dated March 23, 2007 (Original Neighborhood 19 plans) and May 26, 2017 (Neighborhood 19 Redevelopment) adequately depict the Record Drawing information as required by the Village of Pingree Grove and substantiate that the improvements constructed as part of this project will function in substantial conformance to the design intent of the approved engineering plans

Neighborhood 19 has two bonds in place:

· Bond #929470381 Performance Bond for $200,201.80 dated August 2, 2010 · Bond #SU1143731 Performance Bond for $462,631.13 dated April 5, 2017

Performance Bond #929470381 was originally established for the original Neighborhood 19 improvements completed in 2006/2007. Performance Bond #SU1143731 was established in 2017 for the remaining Neighborhood 19 Redevelopment Improvements and overwrote Bond #929470381.

We support and respectfully request per DR Horton for the Village to fully release Bond #929470381. If you have any questions you can contact me at [email protected] or 630.925.1118.

Thank you,

______Maureen C. Egan, P.E. Project Manager

CC: Mick Gronewold, P.E. – Fehr-Graham Seth Gronewold – Fehr-Graham Bruce Mellen – DR Horton

43 of 78 44 of 78 45 of 78 46 of 78 47 of 78 48 of 78

Bond No. 929470382 Documentation

49 of 78

4/1/19

Mr. Dean Frieders Village Administrator Village of Pingree Grove 14N042 Reinking Rd. Pingree Grove, IL 60140

RE: Release of Bond 929470381 (Public Improvements for NH 19) Release of Bond 929470382 (Public Improvements for NH 20)

Mr. Frieders,

I await your approval.

Respectfully,

Bruce A. Mellen Land Development Manager DR Horton, Inc. – Midwest

Cc: Derrick Hoffman, DRH Chris Lester, DRH Steve Wiedmeyer, V of PG Mick Gronewold, Fehr Graham

D.R. HORTON • EXPRESS • EMERALD • FREEDOM 750 E. Bunker Ct. Suite 500 • Vernon Hills, IL 60061 • O 847-362-9100 • drhorton.com

50 of 78 May 9, 2019

Mr. Dean Frieders Village of Pingree Grove 14N042 Reinking Road Pingree Grove, IL 60140

Re: CAMBRIDGE LAKES – NEIGHBORHOOD 20 PINGREE GROVE, ILLINOIS SUBSTANTIAL COMPLETION

Dear Mr. Frieders:

Manhard Consulting has completed a review of the Cambridge Lakes Neighborhood 20 improvements and record drawings and have determined the improvements have been substantially completed in substantial accordance with the Plans. It is my professional opinion that the Record Drawings dated April 25, 2018 adequately depict the Record Drawing information as required by the Village of Pingree Grove and substantiate that the improvements constructed as part of this project will function in substantial conformance to the design intent of the approved engineering plans

Neighborhood 20 has two bonds in place:

· Bond #929470382 Performance Bond for $487,421.30 dated May 11, 2009 · Bond #208015 Performance Bond for $1,194,687.18 dated May 10, 2017

Performance Bond #929470382 was originally established for the original Neighborhood 20 improvements that was were partially constructed in 2009. Performance Bond #208015 was established in 2017 when Neighborhood 20 was redesigned and constructed. Performance Bond #208015 overwrote Bond #929470382.

We support and respectfully request per DR Horton for the Village to fully release Bond #929470382. If you have any questions you can contact me at [email protected] or 630.925.1118.

Thank you,

______Maureen C. Egan, P.E. Project Manager

CC: Mick Gronewold, P.E. – Fehr-Graham Seth Gronewold – Fehr-Graham Bruce Mellen – DR Horton

51 of 78 52 of 78 53 of 78 54 of 78 Village Board Agenda Supplement Agenda Item No: 7.c.

______

Meeting Date: May 20th, 2019

Item: Purchase of Wheel Loader

Motion: I move to allow the purchase of a 2019 John Deere 524L in an amount not to exceed $162,000

Staff Contact: Pat Doherty, Director of Public Works ______

Purpose: This item approves of the purchase of a new wheel loader, as contemplated by the Village’s approved Fiscal Year 2020 Capital Plan.

Background: Public Works has been utilizing a combination backhoe loader to move material around the plant and throughout the Village for the last 10 years. The unit was purchased used at an auction in 2008 and currently has about 3500 hours on the clock. Because the department does not have a wheel loader, the backhoe loader has been relegated to tasks that it really was not designed to perform efficiently. This piece of equipment has many limitations:  Low lifting capacity only about 2000lbs.  Bucket changes are not possible without modifications to the equipment.  Cannot install forks on the machine with safe lifting capacity.  Lower than required lifting height needed to effectively load salt into plow trucks  Overall low ground clearance makes stacking sludge difficult and requires time consuming extensive cleaning of machine after task is complete.  Due to age of equipment and that it has sat outside since it was purchased many of the greaseable parts now require extra work to keep them moving freely.

A new wheel loader would extend the usable lifespan of the backhoe for several more years as it would be utilized mostly for future water and sewer main repairs. The construction of the new Municipal Center will enable the backhoe to be stored inside. The Village is presently forecasting replacement of the backhoe in 2025.

The proposed wheel loader will come with 2 bucket sizes (one bucket for lighter, high- volume items such as snow or mulch and a second bucket for denser items such as dirt or 55 of 78 rock), as well as a pair of forks for lifting. It is equipped with a quick attach mechanism that allow bucket swaps with the touch of a button. The Purchase price of this piece of equipment comes with a substantial government unit discount and is purchased through a government bid price that satisfies competitive bidding requirements.

The retail price of the bare machine is over $230,000. With the government bid price, the $162,000 purchase cost includes the 2 buckets, forks and quick-tach setup described above. This will be a critical piece of equipment that will not have any backup, which is one reason that a new purchase is recommended. The other reason that a new purchase is recommended (in lieu of a used wheel loader) is because of the governmental pricing discount. In looking for similar used equipment, the same purchase price (with 2 buckets and forks) would place the Village into an older model of wheel loader with over 5,000 hours of operating time on it (see attached used loader listing). A used wheel loader would also incur transportation costs (from wherever purchased) and would not have a warranty. A new wheel loader could be procured from the local John Deere dealer, and would be serviced there as well. This particular wheel loader meets all of the Village’s needs, will enable safer operations, and can be locally purchased/serviced. The local purchase/service is a significant reason for recommending this loader over other competitive brands.

The FY20 Capital Plan listing for the Wheel Loader is as follows:

Wheel Loader with 2-3 Yard Bucket:

Amount: $163,000 Timeline: FY20 Purpose: As noted above, the largest loader that the Village presently has is a loader-backhoe, which is substantially smaller than a wheel loader. A wheel loader has a number of critical capabilities that the Village presently lacks. First, a wheel loader has the ability to handle the Village’s bulk salt and to pile it more efficiently than the loader can, reducing the amount of time spent on that task. Second, a loader can lift high enough to dump materials (such as salt) into the Village’s larger dump trucks. At present, the Village uses a partial “ramp” setup that a loader is driven up on to dump salt into dump trucks. This setup56 does of not78 have any guard rails or protection and is not a safe operational practice. The configuration also poses the potential for damage to Village equipment. A wheel loader also has the ability to engage in significant bulk materials handling, such as gravel or other materials necessary in addressing street repairs, utility breaks and related tasks. The wheel loader would be equipped with a smaller bucket (for handling heavy materials) and a larger bucket for handling bulk materials (such as mulch); the bulk bucket would increase Village efficiency in handling such items. Additionally, the Capital Plan does not presently include a snow blower in the list of projected equipment purchases, based on revision of priorities. While it may seem surprising, in the event of a large snowfall, the Village may encounter conditions that the Village’s dump trucks cannot plow, or drifting that they are not capable of breaking through. In such conditions, a wheel loader is an invaluable piece of equipment that has the ability to address areas of drifting and deep snow, on a limited basis, with the buckets that it would be equipped with. The Village has no other equipment that has this capability. Wheel loaders can also be used to pile or remove snow from critical areas much more efficiently than smaller loader equipment. The pricing included herein is based on actual price quotes received for proposed equipment. The Village is able to take advantage of governmental purchasing authorization that reduces the cost of acquisition by roughly 43% compared to commercial pricing. Based on that advantageous pricing and the functionality and utility of a wheel loader, a new loader is recommended to be purchased, as a used loader of comparable cost to the Village’s ‘new’ purchase price would not represent a good value. Alternatives: The Village could evaluate purchasing the wheel loader with a snowplow as a third attachment, which would enable it to be used on a more regular basis for snow removal. A snow plow is safer for the operator, the roads and the equipment, as compared to snow removal with a loader bucket, as the snowplow is designed for snow removal and has a spring-loaded “trip” blade that will not catch on or damage the road, manhole covers or similar obstructions. There is no other equipment available that has the same capabilities as a wheel loader.

Staff has evaluated the potential for additional attachments (such as the above-referenced snow plow, or such as a snowblower). At this time, additional attachments are not recommended.

Financial Impact: This item is specifically budgeted in the FY20 Capital Plan, and is within budgeted amounts.

Recommendation: Authorization to purchase is recommended. This item will have a multiple-month lead time to procure after ordering.

57 of 78 5/13/2019 524L | Wheel Loader | John Deere US

524L Build Your Own Wheel Loader Request a Quote Net Power: 113 kW (152 hp) Operating Weight: 13 123–14 105 Compare to Competitors  kg (28,931–31,097 lb.) Find Your Dealer  Bucket Capacity: 1.9–3.1 m3 (2.5– Download Brochure  4.0 cu. yd.)

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DRIVELINE

Engine Manufacturer John Deere

Engine Model PowerTech PVS 6068

Emission Rating Tier 4

Displacement, ltr (Inches³) 6.8 (414)

Rated Speed, rpm 1800

Engine Output - Net, kW (hp) 113 (152)

Torque, Nm (lbf / ft) 713 (526)

Transmission Type Powershift

Front Differential Type Locking

Rear Differential Type Open

Tire size - Standard 20.5 R25

Service Brake - Type Wet Disc

Service Brake - Location Axle Inboard

59 of 78 https://www.deere.com/en/loaders/wheel-loaders/524l-wheel-loader/ 2/4 5/13/2019 524L | Wheel Loader | John Deere US

Service Brake - Actuation Hydraulic

Parking Brake - Type Wet Multi Disc - Driveline

DIMENSIONS

Height - Over Cab, mm 3330 (10 ft 11 in) (ft/in) Wheelbase, mm (ft/in) 2930 (9 ft 7 in)

Length - Including Bucket, 7370 (24 ft 2 in) mm (ft/in) Ground clearance, mm 400 (15.7) (inches) Width Over tires - Std, mm 2546 (8 ft 4 in) (ft/in) Height - Pivot Pin, mm 3810 (12 ft 6 in) (ft/in) Reach - At 2130mm 45° 1440 (4 ft 9 in) Dump, mm (ft/in) Turning Circle - Maximum, 11800 (38 ft 9 in) (ft/i )

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John Deere John Deere Financing WorkSight Ultimate You need a Technology Uptime finance team that gets in the Turn data into Ultimate Uptime trenches to learn insights to is a dealer- 60 of 78 https://www.deere.com/en/loaders/wheel-loaders/524l-wheel-loader/ 3/4 5/13/2019 524L | Wheel Loader | John Deere US optimize your delivered support about your entire machines, solution operation – not uptime, jobsites, designed, based just your credit and ultimately on the needs of score. your bottom line. your business, to Loan Explore WorkSigh maximize your Information  t  uptime. More About Upti me 

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Features and specifications are based on published information at the time of publication. Features and specifications are subject to change without notice.

61 of 78 https://www.deere.com/en/loaders/wheel-loaders/524l-wheel-loader/ 4/4 5/13/2019 2016 DEERE 524K For Sale In ULYSSES, Kansas | MachineryTrader.com

2016 DEERE 524K For Sale In ULYSSES, Kansas For Sale Price:

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Description

4WD LOADERS Tires: 20.5 Tires, Radials Camera

Specifications

General Year 2016 Manufa DEERE cturer Model 524K 62 of 78 https://www.machinerytrader.com/listings/construction-equipment/for-sale/19999847/2016-deere-524k 1/2 5/13/2019 2016 DEERE 524K For Sale In ULYSSES, Kansas | MachineryTrader.com Serial 1DW524KHVGF673870 Numbe r Conditi Used Hours 5161 on Stock 137479 Numbe r

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*Commercial Financing provided by Currency Capital, LLC and loans made or arranged pursuant to California Finance Lenders Law license number 60DBO-56173. Loans are subject to credit approval and monthly payments illustrated above are based on terms available to highest qualified candidates and subject to additional terms and conditions. Currency Capital, LLC is an independent finance company and is not the manufacturer or supplier of any equipment. Currency Capital, LLC is not a consumer lender and any consumer financing will be referred to a consumer lender.

63 of 78 https://www.machinerytrader.com/listings/construction-equipment/for-sale/19999847/2016-deere-524k 2/2 64 of 78 Village Board Agenda Supplement Agenda Item No: 7.d. ______

th Meeting Date: May 20 , 2019

Item: Proactive Vehicle Maintenance on Hydraulic System for Truck 281.

Motion: I move to authorize the repair of Truck 281 utilizing Monroe Truck to perform the work in the amount not to exceed $18,000.

Staff Contact: Pat Doherty, Director of Public Works ______

Purpose: The purpose of this memo is to seek authorization to replace the failing hydraulic valve assembly on Truck 281 and recondition the dump body at the same time.

Background: The Village employs two larger, single-axle International snow plow trucks (Trucks 281 and 282), as well as the large tandem-axle snow plow truck and a fleet of smaller equipment. Trucks 281 and 282 were placed into service roughly 10 years ago. Truck 281 was purchased new in 2008 for $130,000 (as a multi-year lease-purchase). It has a current replacement cost of roughly $170,000 in today’s dollars.

During the 2018-19 snow season, Truck 282 suffered a significant hydraulic leak. Both Trucks 281 and 282 are similarly built, and were originally constructed with an aluminum master hydraulic control unit. Hydraulic pressure from the truck’s hydraulic pump is sent to the master control unit, and the in-cab controls are then utilized to engage valves in the control unit to activate hydraulic functions on the Truck such as the dump body, belly- plow and front snowplow. That master control unit suffered corrosion on Truck 282 to the extent that it had to be taken out of service for emergency repair. Because the aluminum control unit is susceptible to corrosion, it was replaced with a stainless steel control unit. In addition, while it was out of service, Truck 282 received additional repairs to extend its useful service life.

At the time that Truck 282 was taken out of service, the Public Works Director advised the Board that the Village would plan and budget for a similar repair to Truck 281 for the present Fiscal Year 2020 budget. The repair consists of replacing the aluminum master control unit (which is corroded and has begun leaking on Truck 281), along with

65 of 78 reconditioning the dump body to extend its life. As the dump body is used to contain corrosive road salt, the reconditioning is necessary to optimize the longevity of the Truck.

The total Hydraulic repair on Truck 282 (the first unit that was repaired) was invoiced was $10,812.54 and $4,298 for the reconditioning of the dump body. The Village has used a variety of providers to service its Public Works fleet. In this instance, there are a limited number of shops that provide heavy equipment service of the nature required for Truck 281. Monroe Equipment out of Monroe, Wisconsin has an excellent reputation for this type of work and is an original equipment seller, upfitter and repair vendor for the vehicle manufacturer. Based on their familiarization with the vehicle, it is recommended to conduct the repair through their shop. During the warm weather season, Monroe builds and upfits many new trucks, and hence it is critical to get Truck 281 to the shop for inclusion in their repair queue, to be completed prior to the first snowfall of this coming fall/winter. There are only a limited number of vendors that provide this service, and Monroe has specific knowledge of the conditions on Truck 281, having just completed the identical repair to Truck 282 last year. For another vendor to quote a bid for this service, it would be necessary for them to evaluate and partially dismantle the Truck. It is not believed that a better price will be obtained, and Monroe is highly qualified to perform this work.

Monroe has agreed to hold a price of $13,034.54 for the hydraulic repair (including $2,222.00 for hose replacement if necessary). They have also provided a preliminary quote of $4,298.00 for the truck painting and reconditioning. Collectively, those costs total $17,332.54. Because of the potential for unanticipated conditions once the repairs are initiated, authorization for a not-to-exceed cost of $18,000 is requested.

Financial Impact The Village’s budget was prepared specifically contemplating this repair, and the costs are accounted for in line items 10-17-5-0200, 90-11-5-0200, and 99-11-5-0200.

Recommendation The Village Board may approve this expenditure, may direct that staff seek additional prices for repair, or may direct that the repair be deferred. Seeking additional prices is impractical under the circumstances, and is not likely to produce a better result. Deferring the repair will likely result in the aluminum control unit failing during a high- intensity use, such as a major snowfall. For those reasons, approval is recommended.

Enclosures  Copy of estimates from Monroe Truck.

66 of 78 Monroe Truck Equipment Quote

DATE January 15, 2019 1051 W 7th St Estimate # LCE0000501 Monroe, Wi. 53566 Customer ID Phone 608-329-8432

Estimate Prepared For: Quotation valid until: February 14, 2018 Village of Pingree Grove Prepared by: Dan Christopher

Comments or special instructions: Estimate subject to change in case of damage not found during initial inspection Approval required before any additional work is performed, other than that listed below. Description AMOUNT New Force America V40/20 valve and mild steel enclosure $8,110.82 New Force America V40/20 valve with stainless steel enclosure $8,512.54 Labor to remove and replace current valve with new valve and enclosure $2,300.00 Remove and replace hydraulic hoses if necessary parts and labor $2,222.00

Shipping not included in this estimate

TOTAL $13,034.54

If you have questions concerning this Estimate, contact Dan Christopher Low $10,812.54 Dan Christopher Hydraulic Controls Service Representative

Monroe Truck Equipment 1051 W 7th St Monroe, Wi. 53566 Direct 608-329-8432 USA 800-356-8134 ext 432 Fax 608-328-4278 [email protected]

Inside Sales THANK YOU FOR YOUR BUSINESS!

67 of 78 QUOTATION # 9TRR001975

Job Order #: Quote Date: 4/15/2019 Monroe Truck Equipment Quote valid until: 5/15/2019 1051 W 7th Street #080114-MTE Terms: NET 30 Monroe, WI 53566 Salesperson: SZYMCZAK, STEVE (MUNI) Ph./Fax: 608-329-8383/608-329-8521 Quoted by: Tim Reynolds www.MonroeTruck.com Email: [email protected]

Customer: PINGREE GROVE, VILLAGE OF Contact: Dealer Code: 14N042 REINKING RD Phone: 847-464-5533 Fax: 847-464-4036 Sourcewell Member #: PINGREE GROVE, IL 60140 Email: P.O. Number:

Re-Assign (Required for all pool units): Fleet Retail

MSO/MCO (ONLY check if legally required): MSO MCO

Accepted by: Date: Customer must fill out all information above before the order can be processed.

Chassis Information Year: 2009 Make: INTERNATIONAL Model: WORK STAR Chassis Color: Cab Type: REGULAR Single/Dual: DRW CA: 85.0 CT: -1.0 Wheelbase: 160.0 Engine: DIESEL F.O. Number #: Vin:

Comments:

Monroe Truck Equipment, Inc. is pleased to offer the following quote for your review: Description Amount SINGLE AXLE 10' RDS - BLAST OUTSIDE OF DUMP BODY, CABSHIELD, TOPRAIL AND JUST INSIDE EDGE OF BED AREA. - DUST BLAST UNDERSIDE OF BODY, FRAME, PLOW HITCH, AND REAR PINTLE PLATE. - DUST BLAST FUEL TANK IF APPLICABLE. - BLAST OUTSIDE OF WHEELS - PRIME AND PAINT OUTSIDE OF DUMP BODY, CABSHIELD, TOP RAIL, AND JUST INSIDE EDGE OF BED AREA ONE COLOR. - NON-METALLIC ACRYLIC URETHANE MATERIAL. - PAINT FRAME, PLOW HITCH, PINTLE HITCH, PINTLE PLATE, AND FUEL TANK BLACK. - PAINT WHEELS ONE COLOR. - UNDERCOAT DUMP BODY. - BLASTED, PRIMED AND PAINTED ONE COLOR. DOES NOT INCLUDE DISASSEMBLY OR REASSEMBLY OF THE PRODUCT. - QUOTE DOES NOT INCLUDE REPAIR OF BODY OR OPTIONS. - DOES NOT INCLUDE PICKUP AND DELIVERY OF TRUCK OR ALLIED EQUIPMENT

SCRAPER, BLASTED AND WET SPRAYED Quote Total: $4,298.00

Additional Options: Description Amount Add to quote? Yes / No

Notes:

 Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order.  Please note if chassis is furnished, it is as a convenience and terms are Net Due on Receipt of Chassis.  State and Federal taxes will be added where applicable. Out-of-state municipal entities may be subject to Wisconsin sales tax.  Restocking fees may be applicable for cancelled orders.  MTE is not responsible or liable for equipment that does not meet local/state regulations if those laws are not made known at time of order.

68 of 78 Village Board Agenda Supplement Agenda Item No: 7.e.

______

Meeting Date: May 20th, 2019

Item: Purchase of Used Forklift.

Motion: I move to authorize the purchase of a used forklift in an amount not to exceed $15,000.

Staff Contact: Pat Doherty, Director of Public Works ______

Purpose: This item authorizes staff to undertake a search for the purchase of a used forklift.

Background: As outlined in the FY20 Capital Plan, it is recommended to undertake the purchase of a used forklift during the current fiscal year. Currently, staff uses a skid steer equipped with forks to move large/bulky items. The Village receives palletized items at the Water Plant, Wastewater Plant, and at the former Public Works Garage. With the Municipal Center construction, both vertical pallet rack shelving and the mezzanine storage area are only safely accessible with a forklift. During move-in operations, Public Works rented a forklift for use at the Municipal Center.

When using a skid steer with forks, movement of the vehicle is very rough, based on the nature of the controls and the skidding turning movement. Skid steers also have a very limited lift capacity, and a limited lifting height. A forklift enables slower, more controlled, safer lifting. It also enables lifting of heavier objects to higher heights (such as the mezzanine, or upper tier of pallet racking).

During initial preparation of the FY20 Capital Plan, it was discussed to include $27,000 of funding for the purchase of a new forklift. However, upon undertaking further research, the FY20 Capital Plan was revised to reduce the funding to $15,000, based upon the purchase of a used forklift. The forklift is not a time-critical piece of equipment where uptime is a major consideration. After review of used forklifts available on the market, it is believed that purchase of a used piece of equipment will be a more effective use of Village funds. This purchase is contemplated to be a 3-4 stage forklift with side- shifting capacity, to permit precise loading and unloading. 69 of 78 Staff has not identified a single forklift to purchase at this point. With used equipment, the recommended approach is to authorize staff to undertake the purchase with specified spending authority, allowing staff to shop for the right piece of equipment and then be able to purchase it. Staff will evaluate available used forklifts, auction equipment and other methods of purchase, and complete a purchase within budgeted amounts. Past experience has shown that finding a single piece of used equipment and bringing it to the Board for approval can result in the equipment being sold prior to Board authorization being obtained.

The FY20 Capital Plan listing was as follows:

Fork Lift:

Amount: $7,500 (50% of $15,000 projected total) Timeline: FY20. Purpose: The Village presently moves bulk commodities via forks mounted on a skidsteer, or with the backhoe tractor. Both of these vehicles are limited in how much they can lift and how high they can lift. They also have significantly limited mobility compared to a forklift, and they are not capable of reaching the mezzanine in the new Municipal Center. Most importantly, neither piece of equipment is designed to be able to safely lift or move bulk commodities or palletized items. A forklift offers greater safety, greater capacity, higher lifting, and more maneuverability. It is also useful in moving snowplows and other equipment, and will have great utility around the Municipal Campus (on hard surfaces). Based on a number of estimates, it is believed that a quality, used forklift will be available for roughly $15,000. Based on the need to move palletized items and bulk chemicals for the Village’s utility functions, as well as water mains, hydrants and other items, the forklift will have application in both Public Works and water/sewer. It is proposed to be split between both funds. Because of how frequently it is anticipated to be used and the difficulty in moving forklifts any significant distance, a rental is not viewed as a viable option.

70 of 78 Alternatives: 1) The Village could purchase a new forklift. However, while it will be used frequently, it will not be used for such long periods as to raise a concern about useful life. A used forklift should be a good value and a flexible piece of equipment for the Village.

Financial Impact: This item is budgeted in the FY20 Capital Plan in an amount not to exceed $15,000.

Recommendation: As noted above, it is recommended to authorize the purchase of a used forklift in an amount not to exceed $15,000. Other alternatives include evaluating the purchase of a new forklift (which is not recommended due to cost), deferring the purchase (which is not recommended due to the safety and utility concerns outlined above) or waiting to identify a specific forklift to bring to the Board for consideration (which is not recommended based on the timeliness of Board approval).

71 of 78 72 of 78 Village Board Agenda Supplement Agenda Item No: 7.f.

______

Meeting Date: May 20th, 2019

Item: Purchase of Police Department Mobile Databases.

Motion: I move to authorize the purchase of Police Department Mobile Databases in an amount not to exceed $15,000.

Staff Contact: Shawn Beane, Chief of Police ______

Purpose: This item authorizes the purchase of new Mobile Databases (MDB) or laptops for Village Police patrol vehicles.

Background: The Pingree Grove Police Department has utilized the services of the KaneComm Dispatch Center since the start of the agency for emergency telecommunications and dispatch. Along with the yearly paid service of the dispatch center, KaneComm Dispatch also provides a Computer Aided Dispatch (CAD) software program called “New Word Public Safety Solutions” through Tyler Technologies. This is the primary software that tracks dispatched calls, provides up to date status on events, allows Global Positioning Services (GPS) tracking of patrol vehicles, and allows other sensitive information to be transmitted over a wireless internet connection to mobile units. The technology that is currently available to police officers is essential for their day to day operations as well as their safety. As the Village’s radio communications are not encrypted, the CAD software allows secure transmission of sensitive data. For example, dispatch can transmit offender information and safety warnings to officers, officers can view photographs of offenders or suspects, officers can review past call history by specific location, and can generate some components of their report electronically in the car. With increasing legal mandates to track certain types of law enforcement records more carefully, the MDBs permit legal compliance in a more efficient fashion.

In 2007, the Department started with three (3) patrol vehicles that were equipped with the most recent technology at that time. Those computers were used around the clock by officers working their patrol shifts. With little to no down time for the computers, the 73 of 78 wear and tear required replacing these originals with newer computers. In 2010, the Pingree Grove Police Department was able to acquire refurbished laptops from another agency that was upgrading their computers. This was done at no cost to the village; the three original laptops were replaced and the Village acquired several spares for future cars. Since then, this agency has not only replaced the original police vehicles, but have doubled their police fleet now having six (6) patrol vehicles equipped with laptops which can communicate with our dispatch center. The same used, donated laptops from 2010 are still in use 9 years later.

Over the past three years, technology has again advanced as well as the software used by KaneComm Dispatch. The new versions of the CAD software require upgraded hardware that the current laptops cannot support. Separate from the existing laptops being over a decade old, they simply lack the technical capacity for further CAD upgrades and can no longer continue in their current role.

Roughly 18 months ago, the Police Department began investigation of the options for MDB replacement. The Department currently runs Panasonic Toughbooks which cost roughly $5,000 per unit. The Department was able to find other agencies using GTech laptops, which cost 60% less (roughly $2,000 per laptop) with good results. Accordingly, it is recommended to purchase GTech laptops in lieu of Panasonics. Note that the GTech laptops are hardened laptops similar to the Toughbooks. Ordinary laptops are not constructed in a fashion that will survive 24 hour use in a mobile police car environment. The GTechs have been successful where deployed in other agencies.

The Department searched extensively for potential grant funding opportunities for the laptops, to no avail. The FY 20 Capital Plan was prepared to accommodate an $18,000 purchase for the laptops, based on cost estimates and installation cost. The Department has been able to secure a price of $14,100 for the laptops and new mounting bases (as the bases are different from Panasonic mounts), and has been able to arrange for a local representative of one of the technology companies involved to assist with the installation of the bases at no additional cost. Accordingly, the estimated cost for the project is $14,100. However, because a series of different vehicles of varying ages are involved, a not-to-exceed authorization of $15,000 is requested to accommodate unforeseen circumstances.

These new laptops listed on the quote will have up to date technology that will support the KaneComm Dispatch software (used for the other nine agencies it serves). This quote also included new laptop bases which the computers need to secure into for power and the installation of all the equipment. Not only was this the lowest quote obtained for these computers, they are the same computers used by the majority of the departments in Kane County as well as the Kane County Sheriff’s Office. The Kane County Sheriff’s Office Informational Technology Department currently assists with the servicing of these computers at no additional cost to the purchaser which will save money for software patches and security issues.

With the purchase of these new six (6) laptops, the current refurbished laptops (and their bases) that the department is using will be reallocated to the Village of Pingree Grove Public Works Department. These laptops are still functional and can still be used so long as the software requirements meet the specifications of the hardware. The Public Works Department is anticipating using the laptops in certain vehicles for field reporting, utility locates and mapping, utility billing and similar projects.

74 of 78 The narrative from the FY20 Capital Plan is as follows:

Laptops for Squad Cars: Amount: $18,000 Timeline: FY20. Purpose: The Village currently runs Panasonic Toughbooks, which have a per-unit cost of roughly $5,000. With seven patrol vehicles equipped with laptops, the replacement cost would be $35,000 for laptops alone. The Village’s current laptops are outdated and cannot support the current dispatch software used by the Village’s dispatch provider, Kanecomm. They also lack the ability to receive hardware upgrades to meet current needs. In lieu of utilizing Toughbooks, it is recommended to adopt GTech laptops. GTech are similarly hardened, military-grade laptops, but come at a cost of roughly $2,000 per unit, rather than $5,000 per unit. Because of the change in laptops, revised docking stations would be required. This item was previously budgeted at $15,000 for FY20. The change in this item is increasing the cost from $15,000 to $18,000, to account for installation costs associated with changing out the docking stations in the squad cars. Note that because of the severe conditions and in-car use, traditional laptops are not reliable enough to perform this function. The use of in-car laptops is a critical tool for officers, both in terms of officer safety (being able to quickly receive information on vehicles or offenders that they interact with), public safety (rapidly receiving accurate and updated dispatch information on emergency responses), and efficiently (permitting in-car activities and reporting). Providing one laptop per primary response vehicle allows deploying all of the vehicles during large events or public safety emergencies, and allows for some limited redundancy during normal staffing, to ensure that operational computers are available for all cars. This is an increase of $3,000 for FY20. As a one-time cost, this is a capital expenditure. Future replacements are anticipated to be handled on a 1:1 basis (or when new squads are acquired), to eliminate the single-year budget impact, and to retain a newer fleet of laptops. This cost is based on actual quotes. Alternatives: 1) The Village could retain Panasonic Toughbooks. However, this would generate a significant price increase, without any identified benefit. This option is not recommended.

Financial Impact: This item is budgeted in the FY20 Capital Plan in an amount not to exceed $18,000. This project will be completed for a not-to-exceed price of $15,000 or less.

Recommendation: Approval is recommended. As the current MDBs cannot meet current CAD standards, replacement is required. It is not recommended to utilize alternate, more expensive MDBs for this purpose.

75 of 78 QUOTE CONFIRMATION

DEAR CHRIS HARRIS,

Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order.

QUOTE# QUOTEDATE QUOTEREFERENCE CUSTOMER# GRAND TOTAL

KPPF585 5/2/2019 KPPF585 12843302 $14,100.00

QUOTE DETAILS

ITEM QTY CDW# UNITPRICE EXT.PRICE

GETAC S410G2 I5-8250U 500/8 W10 6 5554871 $1,950.00 $11,700.00 Mfg. Part#: SH1DZ5DASHXX Contract: MARKET

LIND Vehicle Adapter - power adapter - car 6 4151437 $100.00 $600.00 Mfg. Part#: GAD1L1 UNSPSC: 39121006 Contract: MARKET

GETAC S410 HAVIS VEHICLE CRADLE 6 5554938 $300.00 $1,800.00 Mfg. Part#: OHHGTC613 Contract: MARKET

PURCHASER BILLING INFO SUBTOTAL $14,100.00

Billing Address: SHIPPING $0.00 PINGREE GROVE POLICE DEPARTMENT ACCOUNTS PAYABLE SALES TAX $0.00 1 POLICE PLAZA PINGREE GROVE, IL 60140 GRAND TOTAL $14,100.00 Phone: (847) 464-4600 Payment Terms: Request Terms

DELIVER TO Please remit payments to:

Shipping Address: CDW Government PINGREE GROVE POLICE DEPARTMENT 75 Remittance Drive CHRIS HARRIS Suite 1515 1 POLICE PLAZA Chicago, IL 60675-1515 PINGREE GROVE, IL 60140 Phone: (847) 464-4600 Shipping Method: DROP SHIP-COMMON CARRIER

Need Assistance? CDW•G SALES CONTACT INFORMATION

Stephen Rooney | (877) 863-3197 | [email protected]

This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager

76 of 78 Page 1 of 1

Village of Pingree Grove Village Engineer Report

Village Board Meeting May 20, 2019

THE FOLLOWING REPORT OF ACTIVITIES IS PROVIDED TO THE VILLAGE BOARD FOR INFORMATIONAL PURPOSES:

Current Activity:

 Working with Manhard and DR Horton to clean-up various surety bond issues.  Structural engineering related to box culvert extension needed for RJ Brown intersection improvements design ongoing.  Working with Village Clerk Dawn Grivetti and the police department to complete reviews on the overweight truck permits as they are submitted.  Wastewater Treatment Plan (WWTP) Facility Plan and the Water Treatment Plant (WTP) Project Plan: Meetings with council members to present finding to be scheduled by advancing Fiscal Year 2020 MFT pavement patching program with Public Works.  Thurnau Road sidewalk layout discussion with Manhard and DR Horton.  Review of Daniel Boulevard Park Site Plan resubmission by Manhard.  Review of Pavement Management Plan from June 2014 and analysis for how it can be updated.  Working to complete walk-throughs and gather proper documentation from DR Horton for acceptance of public improvements in various neighborhoods and address surety bonding accordingly.

Completed Activities:

 Neighborhood 19 and 20 water main connection plan review.  Submission of FY 2012 - FY 2017 paperwork for IDOT section review.  Final address/street map to Village.  IDOT Bridge Program Manager designation switchover.  Proof roll inspection at municipal center parking lot.  Passage of address ordinance and coordination of recording.  Assisted Public Works with solution to WWTP discharge flow issue through utilization of Fehr Graham licensed operators.  Neighborhood walk throughs with Public Works Department for neighborhoods A7, A6, A13, 29, and 30. Punch list letters to follow.

77 of 78 May 20, 2019 Village of Pingree Grove Village Engineer Report Page 2

Cambridge Lake Development Updates:  Cambridge neighborhood 33: Construction is currently suspended on all public right-of- way. Home construction continues. Private utilities are being installed. 100 feet of sidewalk was constructed.  Cambridge neighborhood 32: Public utility installation has been suspended. Home construction has been suspended due to the fact that water main is not installed and fire protection for new homes cannot be provided.  IL Route 72 water main crossing anticipated to begin within the next month.  Neighborhoods 19 and 20 water main connection is anticipated to begin in the next month.

Upcoming Activities:  Completion of the Facility Plan and Project Plan.  Acceptance of Cambridge neighborhoods 12, 18, 19A, 19B, 20, 23, 24, 25, 26 and 27.  Development walk throughs for neighborhood A5, Daniel Boulevard Phase I, and RJB.  Village map updates.  FY 2020 MFT Project preparation.  Bond release requests from DR Horton.  Bridge inspections.  Structural engineering for RJ Brown box culvert extension.

Respectfully Submitted,

Mick Gronewold, PE Village Engineer

O:\Pingree Grove, Village of\18-920 Municipal Engineering Services\PA Final\Village Engineer Reports\18-920 - Pingree Grove - 2019-5-20 - May Engineers Report v2.docx

INVOICE SUMMARY - April 2019 Billing backup detail included on invoices as submitted

Project Invoice Number Total 18-920 General Municipal - Monthly Fixed Fee 88501 $5,300.00

Project Invoice Number Total 18-920 Phase A07 Cambridge Neighborhood 32 88494 $279.50 Phase A11 Cambridge Lakes AT&T Permit Review $67.00 Phase A13 Thurnau Road Improvements $115.00 Phase A14 Daniel Boulevard Park Site $634.50 Phase A16 Cambridge Neighborhood 29 $614.00 Phase A17 Cambridge Neighborhood 30 $518.50 Phase A18 Cambridge Neighborhood A5 $53.25 Phase A19 Cambridge Neighborhood A6 $814.00 Phase A20 Cambridge Neighborhood A12 $17.75 Phase A21 Cambridge Neighborhood A13 $438.25 Phase A22 Cambridge Neighborhood A7 $239.00 Sub-total: $3,790.75

April Total to Date $9,090.75 78 of 78 O:\Pingree Grove, Village of\18-920 Municipal Engineering Services\PA Final\Village Engineer Reports