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Expression of Interest

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Expression of Interest BIHAR STATE EDUCATIONAL INFRASTRUCTURE DEVELOPMENT CORPORATION LTD (A GOVT. OF BIHAR UNDERTAKING) REQUEST FOR PROPOSAL (RFP) FOR PROVIDING SUPERVISION CONSULTANCY SERVICES FOR PROPOSED CONSTRUCTION OF SENIOR SECONDARY SCHOOLS/HIGHER SECONDARY SCHOOLS/ SENIOR SECONDARY SCHOOLS (MULTI SECTORAL DEVELOPMENT PROGRAMME)/UPGRADED SENIOR SECONDARY SCHOOLS IN THE STATE OF BIHAR. Shiksha Bhawan, Bihar Rastrabhasha Parishad Campus, Acharya Shiv Pujan Sahai Path, Saidpur, Patna-800004 Ph: 0612-2910314 Request For Proposal Page 1 LETTER OF INVITATION The Bihar State Educational Infrastructure Development Corporation Ltd. Patna (BSEIDC), invites Financial Proposal for providing Supervision Consultancy Services for construction of SENIOR SECONDARY SCHOOLS/HIGHER SECONDARY SCHOOLS/ SENIOR SECONDARY SCHOOLS (MULTI SECTORAL DEVELOPMENT PROGRAMME) /UPGRADED SENIOR SECONDARY SCHOOLS in the State of Bihar. 1. PROJECT BACKGROUND: Bihar State Educational Infrastructure Development Corporation Ltd., Patna is in the process of construction of various Educational Institutional buildings (Residential & Non- Residential) at various location in the State of Bihar. Administrative and Technical approval of some of the Project have already been granted while some other Project are under various stages of process. However tender process has already been started for construction of Senior Secondary schools/Higher secondary schools/ Senior Secondary schools (MSDP)/Upgraded Senior Secondary schools in various groups distributed in 9 divisions total nos. of projects division / district wise list attached Appendix-F. Amounting to total cost of Rs. 1917 Crore approx. Construction of 1000 Nos. of additional schools are expected in every coming year. BSEIDC Ltd., Patna proposes to engage Consultants for providing Supervision Consultancy Services relating to Project Supervision and Quality Assurance for proposed construction of above projects, More than one division Supervision Consultancy work may be allotted to one bidder. 2. SUBMISSION OF PROPOSAL: The Consultants are required to submit Financial Proposal in prescribed proforma as at Appendix-A on website:- www.eproc.bihar.gov.in. The broad scope of work and other parameters including terms and conditions for carrying out the work are mentioned in the “Terms of Reference” at Appendix-B. Any information in this regard may be had from Mr. Ramashankar Prasad, A.E (Mob no.09431492761) 3. VALIDITY OF PROPOSAL: The Financial Proposal submitted by the Consultants shall be valid for a period of 120 days from the last date of submission of proposal. 4. OPENING OF FINANCIAL BID: The Financial Bids received from the Consultants shall be opened on 20.08.2014, at 15:30 hours on website:- www.eproc.bihar.gov.in. 5. AWARD OF CONTRACT: The work may be awarded to one or more consultants. 6. Terms of Reference: The scope of work and other terms of reference are attached at Appendix-B 7. General Conditions of Contract: As per Appendix-C 8. Special Conditions of Contract: As per Appendix-D 9. Format for Contract Agreement: As per Appendix-E 10. List of School (Division / District wise): As per Appendix-F Request For Proposal Page 2 Appendix -A FINANCIAL PROPOSAL Name of Work – Providing Supervision Consultancy Services for the Proposed Construction of " Senior Secondary schools/Higher secondary schools/ Senior Secondary schools(MSDP)/Upgraded Senior Secondary schools " building projects in the State of Bihar. To, The Managing Director Bihar State Educational Infrastructure Development Corporation Ltd., Patna. Dear Sir, I/ We have carefully gone through the Terms of Reference, General and Special Condition of Contract including Payment Schedule for the work of providing Supervision Consultancy Services for proposed Construction of Upgraded Secondary School building projects in the State of Bihar and quote our Consultancy fees as follows: Details of Services Quoted Rate (in % of Project cost)* In Figure In Words Supervision Consultancy Services (Project supervision and Quality Assurance, etc.) *(exclusive of Service Tax which will be reimbursed separately) Signature of the Consultant Name & Full Address:- ……………………………… ……………………………… ……………………………… ……………………………… Request For Proposal Page 3 Appendix-B TERMS OF REFERENCE 12. Scope of Work: Services to be rendered by the Supervision Consultancy Firms will be as under: (A) CONSTRUCTION STAGE: During construction stage the consultants act as Supervision Consultant (SC) of the 'contract' (to be signed between the Employer and the Contractor). They shall ensure that the contract is followed and work is executed as per the design and drawings. The Consultant shall (i) physically verify all dimensions of work done at site and ensure that they are as per drawing and specifications. If any discrepancy is noticed it shall be notified to BSEIDC or Engineer In charge immediately. They shall also be responsible to maintain the dimension at site as per the drawing and also ensure that the work is being done as per the tender specifications in accordance with the prevailing norms and procedures prescribed by the BSEIDC/Government of Bihar. (ii) be responsible for overall monitoring of the construction and shall be available at site for supervision and co-ordination of site work with the Employer/Engineer In charge and the contractors. (iii) deploy adequate number of qualified and experienced engineers (as detailed in para-3) at site on full time basis to supervise the day to day works and also shall be responsible for monitoring of the progress of work as per approved drawings, construction procedures and practices and to ensure quality in day to day work. (iv) be responsible for checking the levels, steel reinforcement, centering, shuttering and scaffolding, etc. and maintain register for approval of shuttering and for laying of steel reinforcement. These registers are be signed by the responsible engineer of the Supervision Consultant and the Contractor's representative before laying the RCC. (v) The consultant's representative shall prepare and check all the measurements recorded in the bill with respect to actual work done at site and as per the approved drawings, and to certify the accuracy within reasonable period approved by the Employer/Engineer In Charge. (vi)The SC shall take measurements and prepare bills at least once in a month. But as per the specification and volume of works preparation of bill may be twice or thrice in a month. The SC shall certify each of the bills which will be certified by the BSEIDC for Payment. Hidden measurements, which cannot be recorded in future, shall be recorded before covering of the work. (vii) If contractor's representative fails to attend the Final measurements or contractor fails to countersign final bills, then after giving reasonable notice to the contractor, SC shall take Final measurements and prepare bills and recommend for payment. (viii) Minimum 10%(Ten Percent) of measurements will be checked by the BSEIDC's Engineer In Charge. (ix) On completion of work, the SC shall have the responsibility to finalize bills for the work as per the actual execution at site. (x) Obtain Employer's approval for any material deviation in designs or cost due to changes in working drawings, schedule and specifications from the approved scheme. (xi)The Consultant shall be required to get videography of the works being executed at the following stages: (a) Foundation (b) Plinth (c) Lintel and (d) Roof level. The videography should cover the reinforcement details before casting of concrete and also of concrete works during and after casting in presence of concerned in-charge of the works. Any other digital record as required by BSEIDC shall be provided by the consultant. Request For Proposal Page 4 (xii) Advise Employer on the progress of the work and its conformity with drawings issued for the work. (xiii) Advise Employer on changes, if necessary for technical reasons. (xiv) Check and certify completion drawings including elevations and section and structural details indicating details of building and all services and submit completion certificate drawings to the Employer as per reporting schedule and two soft copies in CD after the completion of the work. (xv) Supervision Consultants have to send photographs by his own android mobile regularly as per BSEIDC instruction. (xvi) The supervision consultant and quality control consultant shall be fully responsible for quality and quantity of work/execution of work. (xvii) Submit monthly Progress report to Chief Engineer in prescribed Performa up to 5th day of next month. (xviii) In the case of any deficiency and shortage of Nos of key person mention in para-3, Additional fine Up to 10% of agreement value may be imposed. (xix) For quoting the financial rate an estimate shall be enclosed with bid for justification of quoted rate. (xx) Division wise office set up shall be mandatory. (B) COMPLETION STAGE 1. It will be the responsibility of Consultancy Firm to get the various NOC certificates essential for start and its completion of the project and the same are to be submitted to the Authorities as per reporting scheduled necessary. Fees/taxes required to be deposited with the statutory bodies for obtaining the same will be borne by the BSEIDC. Such approvals shall include approvals from any local bodies/statutory bodies constituted by State or Central Govt. 2. TIME PERIOD FOR THE SERVICES: The durations of the services under this contract is 15 months or till completion of the building whichever is later. Eligibility Criteria 3. The following would be the requirement of technical and managerial manpower, which will be deployed by SC for project management and supervision work: Manpower to be Additional man deployed for power for additional Type of Required Qualification and S.No. different size of school personnel Experience Projects (100 to 200 school) 1. Team Leader Degree in Civil Engg. +20 Year 1 of exp / or retired S.E 2. Project Manager Degree in Civil Engg.+15 Year of 2 ( @1 for 100 school ) exp / or retired Ex. Engg Sr. Project ( @1 for 50 school ) 3. Degree in Civil Engg.+ 10 Years 4 Engineer of exp / or retired Asst. Engg. Request For Proposal Page 5 4.
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