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Draft Report of Final Evaluation of FARM Africa WCBP

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Draft Report of Final Evaluation of FARM Africa WCBP EUROPEAN UNION WOREDA CAPACITY BUILDING PROGRAMME in Five Special Woredas of the SNNPR FINAL EVALUATION REPORT Project Ref: ONG-PVD/2003/064-438 Co-Financed By: EU, CordAid and FARM Africa Prepared By: Solomon Gebre-Tsadik (Team Leader) Berhanu Worku Rural and Pastoral Consultant November 2009 Addis Ababa, Ethiopia TABLE OF CONTENTS TABLE OF CONTENTS ..................................................................................... i LIST OF TABLES ............................................................................................ iii LIST OF FIGURES .......................................................................................... iii LIST OF ACRONYMS ..................................................................................... iv EXECUTIVE SUMMARY ................................................................................... v 1. INTRODUCTION ....................................................................................... 1 1.1 OVERVIEW OF THE PROJECT ........................................................................................... 1 1.2 PURPOSE OF THE FINAL EVALUATION ................................................................................ 3 1.3 EVALUATION METHODOLOGY ......................................................................................... 4 1.4 COMPOSITION OF THE EVALUATION TEAM ........................................................................ 5 2. Project Design ........................................................................................... 6 3. Relevance of the Project .............................................................................. 7 4. Project Efficiency ...................................................................................... 9 4.1 BENEFICIARY TARGETING PROCEDURE AND APPLIED CRITERIA ............................................. 9 4.2 RESOURCE ALLOCATION AND SPATIAL ASPECTS ................................................................11 4.3 PROJECT MANAGEMENT ................................................................................................13 4.3.1 Project Inputs ...................................................................................................13 4.3.2 Internal Project Cycle Management and Working Relation with Other Actors ...............................................................................................................15 4.3.3 Support/Inputs to Project Management from Country Office and External Bodies ..............................................................................................................17 4.4 TIMELINESS OF THE PROJECT INTERVENTION .....................................................................19 4.5 COST-EFFECTIVENESS OF THE PROJECT ...........................................................................20 4.6 CONSIDERATION ON GENDER ASPECTS ...........................................................................21 4.7 OVERALL EVALUATION OF EFFICIENCY OF THE PROJECT ....................................................22 5. Effectiveness of the Project Outputs/Results .................................................. 22 5.1 SUMMARY OF ACHIEVEMENTS OF THE PROJECT ACTIVITIES .................................................22 5.1.1 Output 1: Five Strong, Sustainable and Locally Accountable WDAs Built that are able to Implement a Process of Locally Initiated Participatory Development ....................................................................................................23 5.1.2 Output I1: The Capacity of Relevant Woreda Government Offices, WDAs, KDCs and VDCs Built to Develop, Implement, Monitor and Evaluate a Participatory Planning System ..........................................................................25 5.1.3 Output II1: Increase the Livelihood Base of the Local Community and Most Vulnerable Households in each of the Five Woredas .........................................26 5.1.4 Output IV: Write up Lessons Learnt from the WCBP and Disseminate to Donors, Government, NGOs and Regional Networks .........................................27 5.2 ASSESSMENT OF QUANTITY OF PROJECT OUTPUTS/RESULTS ................................................27 5.3 ASSESSMENT OF QUALITY OF PROJECT OUTPUTS/RESULTS ..................................................29 5.4 USE OF THE OUTPUTS/RESULTS BY THE PROJECT BENEFICIARIES ..........................................30 5.5 EXTENT TO WHICH THE PROJECT ACHIEVED ITS OUTPUTS AND REINFORCING ITS OBJECTIVE ....31 5.6 OVERALL ASSESSMENT OF EFFECTIVENESS OF THE PROJECT ...............................................34 6. Assessment of Outcomes and/or Impact-Trends of the Project .......................... 35 6.1 OUTCOMES AND/OR IMPACT-TRENDS OF THE PROJECT AT HOUSEHOLD LEVEL.......................35 6.2 OUTCOMES AND/OR IMPACT-TRENDS OF THE PROJECT AT COMMUNITY LEVEL ......................37 6.3 OUTCOMES AND/OR IMPACT-TRENDS OF THE PROJECT AT INSTITUTIONAL LEVEL ...................38 6.4 OUTCOMES AND/OR IMPACT-TRENDS OF THE PROJECT ON CROSSCUTTING ISSUES .................40 6.5 OVERALL ASSESSMENT OF OUTCOMES AND IMPACT-TRENDS OF THE PROJECT .......................41 ___________________________________________________________________________ i Report on Final Evaluation of EU Funded FARM Africa’s Woreda Capacity Building Project in Five Special Woredas of SNNPR 7. Sustainability of the Project ........................................................................ 41 7.1 FINANCIAL/ECONOMIC SUSTAINABILITY ..........................................................................41 7.2 TECHNICAL AND SOCIAL SUSTAINABILITY .........................................................................43 7.3 INSTITUTIONAL AND MANAGERIAL SUSTAINABILITY ............................................................45 7.4 OVERALL ASSESSMENT OF SUSTAINABILITY OF THE PROJECT ................................................46 8. Summary of Strengths, Weaknesses, Opportunities and Threats of WCBP ........... 46 8.1 MAJOR STRENGTHS OF THE PROJECT ...............................................................................46 8.2 MAJOR WEAKNESSES OF THE PROJECT .............................................................................47 8.3 OPPORTUNITIES FOR SUSTAINABILITY OF PROJECT OUTPUTS ................................................49 8.4 THREATS TO SUSTAINABILITY OF PROJECT OUTPUTS ...........................................................50 9. Traceability and EC Visibility ..................................................................... 50 10. Best Practices and Lessons Learnt ............................................................... 51 10.1 BEST PRACTICES .......................................................................................................51 10.2 LESSONS DRAWN .......................................................................................................51 11. Major Challenges/Constraints/Problems ..................................................... 52 12. Conclusions, Recommendations and the Way Forward .................................... 52 12.1 CONCLUSIONS ..........................................................................................................52 12.2 RECOMMENDATIONS ..................................................................................................54 12.3 THE WAY FORWARD ..................................................................................................54 Annexes ....................................................................................................... 56 LIST OF CONTACTS ............................................................................................................56 ITINERARY OF EVALUATION TEAM.........................................................................................57 CHECKLIST FOR EVALUATION ..............................................................................................62 SUMMARY OF RATINGS BASED ON MAJOR EVALUATION INDICATORS (BY EVALUATION TEAM) ........67 SUMMARY OF PROJECT BUDGET AND UTILIZATION ...................................................................76 UPDATED LOCAL STAFF OF WCBP .......................................................................................83 MINUTES OF WCBP FINAL EVALUATION WORKSHOP ...............................................................84 TERMS OF REFERENCE FOR THE FINAL EVALUATION ................................................................94 ___________________________________________________________________________ ii Report on Final Evaluation of EU Funded FARM Africa’s Woreda Capacity Building Project in Five Special Woredas of SNNPR LIST OF TABLES Table 1: Resource Allocation for Saving and Credit Associations in Burji Special Woreda ................................................................................................................. 12 Table 2: Assessment of Project Inputs in the Intervention Woredas ..................................... 13 Table 3: Assessment of Quantity of Results Achieved so far ................................................. 28 Table 4: Overall Assessment of Quality of Outputs of the Project ......................................... 30 Table 5: Overall Assessment of Use of the Outputs by the Project Beneficiaries .................. 31 Table 6: Assessment of the Extent of Achievement of the Project Outputs & Reinforcing its Objective ........................................................................................31 Table
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