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Holcombe Parish Council NORTON ST PHILIP PARISH COUNCIL www.nortonstphilipparishcouncil.co.uk Chair Clive Abbott, Hassage House, Faulkland, Radstock, BA3 5XG [email protected] Clerk Nicola Duke, 6 Shetland Close, Westbury, Wiltshire, BA13 2GN, [email protected] Minutes of a meeting of the Parish Council held on Wednesday 12th December 2018 at The Palairet Hall, Norton St Philip at 7.00 pm. Present: Cllr Abbott (Chair), Cllr Hitchins, Cllr Walker and Cllr Eastment. In attendance: Nicola Duke (Parish Clerk) and 2 members of the public. Public Participation Caroline Balch – attended to speak to Council in respect of the change of use application relating to Orchard Cottage. She reported on the history of the property as firstly a family home (residential property) before it became a holiday let. She informed members that the Planning Authority had been informed in 2012 that the property was then being rented out as a residential letting. This arrangement continued, and she asked the Council to note that there had been no intention to break any planning regulations. The Chair stated his understanding that there had been many years of connection with the village but noted that this was not, in fact, a planning matter. Members felt that it would be useful for Mrs Balch to provide a copy of the response letter from Mendip District Council to the Balch’s letter of 2012, referred to above. Mrs Balch confirmed that she would email a copy to the Parish Clerk. Cllr Walker drew attention to the option to apply under a Certificate of Lawful Usefulness. AGENDA ITEM 8098 Apologies for Absence Cllr Lund due to ill health, accepted. Cllr Scarrow due to holiday, accepted. 8099 Declarations of Interest and Dispensations to Participate None. 8100 Minutes a) The minutes of previous meetings of the Council held on 14th November and 3rd December 2018 were approved for accuracy and adopted (proposed Cllr Walker, seconded Cllr Eastment – 14 November) (proposed Cllr Hitchins , seconded Cllr Eastment – 3 December 2018, with one amendment). b) To consider any matters arising from the above meeting: a. Cllr Eastment reported an update on the water runoff issue at Brownshutters Airfield, informing members that the landowner had agreed he would be minded to clear the ditch out but had fallen foul of the principal authority in respect of such work in the past. Liaison was therefore taking place with SCC’s Highways Department and it was hoped authorisation would be given for the work to be done. b. Cllr Eastment asked whether there had been response in respect of correspondence sent to Wellington Pubs regarding the Hungerford Arms and the Clerk confirmed none had been received. This would be chased. 8101 Council Reports Chair’s announcements – highlighted the need for the PC to make representation to Bloor Homes and SCC regarding proposed road works/closures in the village. It was agreed that it would be useful for members to address this under the auspices of the Planning Group, when it met to consider the response to the Orchard Cottage planning application (minute reference 8102 below refers). District and County Councillor, Linda Oliver – had presented apologies and provided an email update, the main points of which are appended to the minutes. Parish Clerk – none. Parish Path Liaison Officer – Ms Bolton was absent. Members noted that the PPLO was dealing with the current SCC survey of footpaths. Sustainable Norton St Philip –Cllr Lund was absent. Church Mead Committee –Cllr Scarrow was absent. Palairet Hall –Cllr Eastment had provided a report, which is appended to the minutes. It was noted that a meeting between the management committee and the trustees was planned for the New Year. The Chair outlined that the hall hire charges for the Neighbourhood Plan consultation event on 10/11 November had been kindly waived but that he had felt it right that the PC would make a payment of £50 towards the utility costs involved in opening the hall. This had been welcomed by the management committee and was supported by the PC members (item to be paid under agenda item 8104 below). Traffic Action Group –Cllr Eastment had provided a report, which is appended to the minutes. 8102 Planning applications Members resolved the Council’s comments on applications received and not previously responded to : 2018/2878/TCA - The Barton The Barton Norton St Philip Frome BA2 7NE -Works to trees within a Conservation Area: T1 - Willow - Re-pollard tree / T2 - Willow - Section fell / T3 - Sycamore x3 and Field Maple - Crown clean and crown reduce by 3.5m / T4 - Willow and Ash - Crown clean and crown reduce by 3.5 m / T5 - Crack Willow x2 - Re- pollard back to previous pollard points to reduce in size by 4 m / T6 - Ash - Section Fell – Support (proposed Cllr Walker, seconded Cllr Eastment). 2018/2812/VRC - Orchard Cottage Mackley Lane Norton St Philip - Application to remove conditions 5 use holiday accommodation, 6 occupation on planning permission 109395/002 – it was agreed to defer the decision until members had had sight of the letter referred to in the public consultation period. The Clerk was given the necessary delegated authority to submit a response to the planning authority (proposed Cllr Abbott, seconded Cllr Walker). To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained) – None. 8103 Planning decisions, appeals and enforcements a) Members noted planning and enforcement decisions, notices and updates as circulated with the agenda. b) Parish Enforcement Issues – members had received a report from the Planning Group following its a review of the current schedule of enforcement issues, which was endorsed (proposed Cllr Hitchins, seconded Cllr Walker). It was noted that the outstanding enforcement issue relating to Norton Farm, Farleigh Road would be raised with the planning authority. It was agreed the report would now be submitted to the enforcement team at MDC requesting a meeting with members of the team to discuss the issues recorded and appropriate actions required. c) Proposed Public Path Diversion Order, NSP FR 11/15 Part, Land south of Longmead Close – members received and considered the diversion order (previously circulated) and it was noted that members had been unable to open the attachment. It was therefore agreed to obtain another copy, circulate to members and delegated the authority to make any response to the Clerk (proposed Cllr Abbott, seconded Cllr Eastment). 8104 Financials Council expenditure - approved as listed (proposed Cllr Eastment, seconded Cllr Hitchins): Payee Detail and statutory power Amount Chq no N Duke WFHA and expenses November £23.73 1804 LGA 1972 s 112 HMRC PAYE November 2018 £231.27 1805 LGA 1972 s 112 Ian Hasell Printing costs NP £46.92 1806 Localism Act 2011 Sch 9 LB Planning Planning consultancy NP £3040.00 1807 Localism Act 2011 Sch 9 Cllr Hitchins Reimburse Survey Monkey £35.00 1809 costs Localism Act 2011 Sch 9 Cllr Hitchins Re-issue of cheque £51.65 1809 Localism Act 2011 Sch 9 Cllr Hitchins Website – annual costs £36.00 1809 LGA 1972 s 111 Hardington Vale PC Photocopying – N Plan £197.90 1810 Localism Act 2011 Sch 9 Palairet Hall Contrib towards hall hire NP £50.00 1811 Localism Act 2011 Sch 9 Financial Position Report (FPR) as at 5 December 2018 – to follow on receipt of bank statement. The clerk would issue the November FPR in the meantime. Online banking arrangements – the Clerk confirmed the forms had been submitted but no correspondence had yet been received from the bank. 8105 Neighbourhood Plan Cllr Hitchins confirmed that he would prepare an update on the Neighbourhood Plan (currently subject to ‘Regulation 14’ consultation) and circulate to members. Post meeting note – Cllr Hitchins’ report appears at Appendix D below. Members considered a further application to Locality for grant funding in support of the Neighbourhood Plan for Norton St Philip with Cllr Hitchins reporting that further consultancy support would be required post regulation 14. The Steering Group would consider the detail of this and any required grant application in the New Year. The costs to date for the Neighbourhood Plan were confirmed at £5,700 (including expenditure detailed under agenda item 8104 above) and it was noted that approximately £3,790 remained (£1,290 Locality funding) for the 2018/19 financial year. 8106 Winter Maintenance 2018/19 – Updates from Somerset County Council Members received and noted the following documents, previously circulated: a) Gritting letter from SCC b) Salt bin locations, Mendip District Members agreed to purchase up to 20 bags of salt from SCC and the Clerk would ascertain the weight and cost of the bags and arrange for Cllr Walker to collect. Members also agreed to inform SCC that the bin location map was missing the following: Springfield, just past number 16 on the right Hassage Manor, Hassage Knoll crossroads, 200 yds north west of Tuckers Grave pub SCC would also be asked to note the installation of the following new bins: Westwood Hill, Westwood Lane, Farleigh Hungerford 2 on Harris Hill, Tellisford Lane – one at the top and one at the bottom Church Farm Lane, Norton St Philip Tellisford Lane junction with Town End, Norton St Philip 8107 Correspondence Somerset Association of Local Councils (SALC) - The Public Sector Bodies (Websites and mobile applications) Accessibility Regulations 2018 – the Clerk confirmed that she had arranged for the necessary adjustments to be made to the Council website and updated the office software to allow for documents to be checked and altered for accessibility prior to issue. The Chair mentioned that he had received two emails from Mr Linegar regarding the road works and road closures in the village, to which he had responded (the second round of correspondence on 5 December had been circulated to members).
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