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Agenda of Ordinary Meeting

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Agenda of Ordinary Meeting ORDINARY MEETING NO. 12/20 WEDNESDAY, 16 DECEMBER 2020 OPEN AGENDA Councillors George Seymour (Chairperson), James Hansen, Phil Truscott, Paul Truscott, Daniel Sanderson, Jade Wellings, David Lewis, Darren Everard, Denis Chapman, David Lee and Zane O'Keefe Councillors are advised that an ORDINARY MEETING will be held in the Maryborough City Hall, Kent Street, Maryborough on WEDNESDAY, 16 DECEMBER 2020 at 10.00AM. KEN DIEHM CHIEF EXECUTIVE OFFICER Fraser Coast Regional Council acknowledges the traditional owners of the land upon which we meet today. BUSINESS ITEM NO. PAGE NO. ORD 1 OPENING PRAYER Pastor Kerry Shipp Tianana Christian Church ORD 2 APOLOGIES AND LEAVE OF ABSENCE ORD 3 DISCLOSURE OF INTERESTS In accordance with the provisions of the Local Government Act 2009, Councillors are required to declare a “Prescribed Conflict of Interest” or “Declarable Conflict of Interest” that may exist on any item on the agenda of the Council or Committee Meeting. ITEM NO. PAGE NO. ORD 4 MAYORAL MINUTES ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 11/20 – 25 November 2020 5 ORD 5.2 Special Meeting No.5/20 – 18 November 2020 25 ORD 6 ADDRESSES/PRESENTATIONS ORD 6.1 Public Participation ORD 7 DEPUTATIONS ORD 8 PETITIONS ORD 8.1 Receipt of Petitions ORD 8.2 Petition Response - The Provision of a Family Fishing Boating Pontoon at 29 Toogoom ORD 8.3 Request for Advertising Sign at the Senior Citizens Hall, Alice Street, 33 Maryborough ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS ORD 9.1 Minutes of Heritage Advisory Committee November 2020 34 ORD 9.2 Informal Meetings - Record of Matters Discussed 38 ORD 10 OFFICERS’ REPORTS ORD 10.1 Office of CEO ORD 10.1.1 Open Resolutions Register - December 2020 61 ORD 10.2 Organisational Services ORD 10.2.1 Request for New Lease - Burrum Recreation Reserve Association Inc. 89 ORD 10.2.2 Request for New Leases - Burrum Heads Progress Association Inc. 93 ORD 10.2.3 Amended Expenses Reimbursement and Provision of Facilities for Mayor 97 and Councillors Council Policy ORD 10.2.4 Proposed Lease - Tiaro Chamber of Commerce 119 ORD 10.2.5 Proposed Lease - Tiaro Recreation Grounds 123 ORD 10.2.6 Councillor Meeting Attendance for January 2021 127 ORD 10.2.7 2019/2020 Audited Financial Statements of Fraser Coast Tourism and 130 Events ITEM NO. PAGE NO. ORD 10.3 Development and Community ORD 10.3.1 Management of African Tulip Trees on Council Land 132 ORD 10.3.2 Proposed Expenditure of Available Environmental Levy Funds 136 ORD 10.3.3 Preliminary Approval That Includes A Variation Request - Material Change 145 Of Use To Allow Development In Accordance With The Medium Density Residential Zone; And Development Permit - Reconfiguring A Lot - One (1) Lot Into Fifty (50) Lots, Balance Lot And Drainage Reserve At 115 Beach Road, Urraween ORD 10.4 Infrastructure Services ORD 10.4.1 Road Closure/Road Opening - Nahrung Road 176 ORD 10.4.2 Traffic Related Issues at Main Street and McLiver Street Intersection 184 ORD 10.5 Water and Waste Services ORD 10.5.1 Expanding the Waste Collection Area to include Owanyilla 192 ORD 10.5.2 Commercial Waste Schedule of Fees and Charges Amendment 232 ORD 10.5.3 Tender Award - CTWW018 - 19/20 - WBBROC Sewer Relining Program 236 20/21 to 22/23 ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil ORD 12 QUESTIONS ON NOTICE Nil ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR Nil ORD 14 GENERAL BUSINESS ORD 15 CONFIDENTIAL Council resolves that under the Local Government Regulation 2012 the Meeting be closed to the public. ORD 15.1 Land Acquisition - Craignish Area - Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967 ORD 15.2 Land Acquisition - Drainage Easement - Totness Street, Torquay - ITEM NO. PAGE NO. Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967 ORD 15.3 Land Acquisition - Stormwater Drainage Easement, Truro Street - Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967 ORD 15.4 Write-off of Unrecoverable Debts - Section 254J(3) (i) – a matter the local government is required to keep confidential under a law of, or formal arrangement with, the Commonwealth or a State ORD 16 LATE ITEMS ORD 16.1 Late Open Reports ORD 16.2 Late Confidential Reports 5 ITEM NO: ORD 5.1 MINUTES OF THE ORDINARY MEETING NO. 11/20 HELD IN THE MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON WEDNESDAY, 25 NOVEMBER 2020 COMMENCING AT 10.00AM PRESENT: Councillor George Seymour (Chairperson) Councillor James Hansen (via teleconference) Councillor Phil Truscott Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe STAFF IN ATTENDANCE: Chief Executive Officer, Mr Ken Diehm Director Development and Community, Mr Gerard Carlyon Director Organisational Services, Mr Keith Parsons Director Infrastructure Services, Mr Davendra Naidu Director Wide Bay Water and Waste Services, Mr Mark Vanner Meeting Secretary, Ms Chloe Hansen Observer, Ms Colette Kloet Heritage Planning Officer, Ms Anita Garton Mayor, George Seymour acknowledged the traditional owners of the land upon which we meet today, the Butchulla people and paid his respects to elders past, present and emerging. ORD 1 OPENING PRAYER Rev Sue Wilson St Paul’s Anglican Church 6 Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 2 ORD 2 APOLOGIES Nil ORD 3 DISCLOSURE OF INTERESTS Nil ORD 4 MAYORAL MINUTES Nil ORD 5 CONFIRMATION OF MINUTES OF MEETINGS ORD 5.1 Ordinary Meeting No. 10/20 – 28 October 2020 RESOLUTION (David Lewis/Zane O'Keefe) That the minutes of the Ordinary Meeting No.10/20 held 28 October 2020 be confirmed with the following amendment: That Councillor Zane O’Keefe’s name be removed as the mover of Item ORD 10.2.11 – Annual Report and Financial Statements for the Period 1 July 2019 to 30 June 2020, and replaced with, Councillor David Lee being the mover and Councillor Jade Wellings being the seconder. Carried Unanimously ORD 6 ADDRESSES/PRESENTATIONS ORD 6.1 Public Participation Graham Wode: Graham Wode requested Council to establish an eco-subtropical forest park in Shultz Park Tinana. He also updated the meeting on a range of flooding issues including: - Damage to generator plugs at Granville Hall - Guava Street Flood Camera - Queens Park & Granville Park Flood Camera Glen Ford (by proxy - Malcolm Campbell): Glen Ford raised concerns regarding the need for landscaping and beautification between the acoustic fence at the Augustus Estate and the Maryborough Hervey Bay Road to improve aesthetic amenity and to reduce the noise impact on residents from the road. 7 Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 3 Yolande Bromet: Yolande Bromet requested that Council consider to implement the Bauple Community Plan and to work with the Bauple Progress Association for the benefit of the Bauple community. She also requested a review of the Bauple recreation ground lease, to allow RV’s to park on that land. RESOLUTION (Jade Wellings/Darren Everard) That Council note the verbal report provided by the Chief Executive Officer on the matters raised during public participation. Carried Unanimously ORD 7 DEPUTATIONS Nil ORD 8 PETITIONS ORD 8.1 Receipt of Petitions 8.1.1 Erection of New Fishing Benches on the Burrum River Walkway Councillor Phil Truscott tabled a petition from chief petitioner, Neville Heit, containing 324 signatures regarding, the erection of new fishing cleaning benches on the Burrum River Walkway area in front of the Beachfront Tourist Park. RESOLUTION (Phil Truscott/Darren Everard) That the petition be received and referred to the Chief Executive Officer for action. Carried Unanimously ORD 8.2 Landscape Beautification Works, Maryborough/ Hervey Bay Road RESOLUTION (Jade Wellings/Denis Chapman) That Council list for consideration in the Councils 2021/22 budget, landscape beautification works to improve the appearance of the brown fence on the Maryborough/Hervey Bay Road between Urraween Road and the United Service Station. Carried Unanimously 8 Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 4 ORD 8.3 Request for Upgrade of Hoffmans Road, Netherby RESOLUTION (Darren Everard/Paul Truscott) 1. That Council receive the report; 2. That the Chief Petitioner be advised of the following; a. Council has undertaken an assessment for Hoffmans Road. The assessment is based on a number of pre-set criteria including the total number of dwellings, traffic volumes, existing road geometry, drainage, community benefit and cost benefit. b. Hoffmans Road from Netherby Road to its end has been assessed as an “unsealed lower order road” and has not scored high enough to be considered on Council’s forward works list for upgrade and sealing at this time. c. Council will list the upgrade to cross-drainage on Hoffmans road, to improve all weather accessibility, for consideration for inclusion in the Councils 2021/22 Budget. d. Council will continue to undertake regular maintenance in accordance with is roads maintenance program. Carried (10/1) FOR: Councillor George Seymour Councillor James Hansen Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe AGAINST: Councillor Phil Truscott ORD 8.4 Request for Improvements - Parking Hazards Endeavour Way RESOLUTION (David Lewis/David Lee) That: 1.
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