Agenda of Ordinary Meeting

ORDINARY MEETING NO. 12/20 WEDNESDAY, 16 DECEMBER 2020 OPEN AGENDA

Councillors George Seymour (Chairperson), James Hansen, Phil Truscott, Paul Truscott, Daniel Sanderson, Jade Wellings, David Lewis, Darren Everard, Denis Chapman, David Lee and Zane O'Keefe

Councillors are advised that an ORDINARY MEETING will be held in the Maryborough City Hall, Kent Street, Maryborough on WEDNESDAY, 16 DECEMBER 2020 at 10.00AM.

KEN DIEHM CHIEF EXECUTIVE OFFICER

Fraser Coast Regional Council acknowledges the traditional owners of the land upon which we meet today.

BUSINESS ITEM NO. PAGE NO.

ORD 1 OPENING PRAYER Pastor Kerry Shipp Tianana Christian Church

ORD 2 APOLOGIES AND LEAVE OF ABSENCE

ORD 3 DISCLOSURE OF INTERESTS In accordance with the provisions of the Local Government Act 2009, Councillors are required to declare a “Prescribed Conflict of Interest” or “Declarable Conflict of Interest” that may exist on any item on the agenda of the Council or Committee Meeting.

ITEM NO. PAGE NO.

ORD 4 MAYORAL MINUTES

ORD 5 CONFIRMATION OF MINUTES OF MEETINGS

ORD 5.1 Ordinary Meeting No. 11/20 – 25 November 2020 5

ORD 5.2 Special Meeting No.5/20 – 18 November 2020 25

ORD 6 ADDRESSES/PRESENTATIONS

ORD 6.1 Public Participation

ORD 7 DEPUTATIONS

ORD 8 PETITIONS

ORD 8.1 Receipt of Petitions

ORD 8.2 Petition Response - The Provision of a Family Fishing Boating Pontoon at 29 Toogoom

ORD 8.3 Request for Advertising Sign at the Senior Citizens Hall, Alice Street, 33 Maryborough

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS

ORD 9.1 Minutes of Heritage Advisory Committee November 2020 34

ORD 9.2 Informal Meetings - Record of Matters Discussed 38

ORD 10 OFFICERS’ REPORTS

ORD 10.1 Office of CEO

ORD 10.1.1 Open Resolutions Register - December 2020 61

ORD 10.2 Organisational Services

ORD 10.2.1 Request for New Lease - Burrum Recreation Reserve Association Inc. 89

ORD 10.2.2 Request for New Leases - Burrum Heads Progress Association Inc. 93

ORD 10.2.3 Amended Expenses Reimbursement and Provision of Facilities for Mayor 97 and Councillors Council Policy

ORD 10.2.4 Proposed Lease - Tiaro Chamber of Commerce 119

ORD 10.2.5 Proposed Lease - Tiaro Recreation Grounds 123

ORD 10.2.6 Councillor Meeting Attendance for January 2021 127

ORD 10.2.7 2019/2020 Audited Financial Statements of Fraser Coast Tourism and 130 Events

ITEM NO. PAGE NO.

ORD 10.3 Development and Community

ORD 10.3.1 Management of African Tulip Trees on Council Land 132

ORD 10.3.2 Proposed Expenditure of Available Environmental Levy Funds 136

ORD 10.3.3 Preliminary Approval That Includes A Variation Request - Material Change 145 Of Use To Allow Development In Accordance With The Medium Density Residential Zone; And Development Permit - Reconfiguring A Lot - One (1) Lot Into Fifty (50) Lots, Balance Lot And Drainage Reserve At 115 Beach Road, Urraween

ORD 10.4 Infrastructure Services

ORD 10.4.1 Road Closure/Road Opening - Nahrung Road 176

ORD 10.4.2 Traffic Related Issues at Main Street and McLiver Street Intersection 184

ORD 10.5 Water and Waste Services

ORD 10.5.1 Expanding the Waste Collection Area to include Owanyilla 192

ORD 10.5.2 Commercial Waste Schedule of Fees and Charges Amendment 232

ORD 10.5.3 Tender Award - CTWW018 - 19/20 - WBBROC Sewer Relining Program 236 20/21 to 22/23

ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

Nil

ORD 12 QUESTIONS ON NOTICE

Nil

ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR

Nil

ORD 14 GENERAL BUSINESS

ORD 15 CONFIDENTIAL

Council resolves that under the Local Government Regulation 2012 the Meeting be closed to the public.

ORD 15.1 Land Acquisition - Craignish Area -

Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967

ORD 15.2 Land Acquisition - Drainage Easement - Totness Street, Torquay -

ITEM NO. PAGE NO.

Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967

ORD 15.3 Land Acquisition - Stormwater Drainage Easement, Truro Street -

Section 254J(3) (h) – negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967

ORD 15.4 Write-off of Unrecoverable Debts -

Section 254J(3) (i) – a matter the local government is required to keep confidential under a law of, or formal arrangement with, the Commonwealth or a State

ORD 16 LATE ITEMS

ORD 16.1 Late Open Reports

ORD 16.2 Late Confidential Reports



ITEM NO: ORD 5.1

MINUTES OF THE ORDINARY MEETING NO. 11/20 HELD IN THE MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON WEDNESDAY, 25 NOVEMBER 2020 COMMENCING AT 10.00AM

PRESENT: Councillor George Seymour (Chairperson) Councillor James Hansen (via teleconference) Councillor Phil Truscott Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe

STAFF IN ATTENDANCE: Chief Executive Officer, Mr Ken Diehm Director Development and Community, Mr Gerard Carlyon Director Organisational Services, Mr Keith Parsons Director Infrastructure Services, Mr Davendra Naidu Director Wide Bay Water and Waste Services, Mr Mark Vanner Meeting Secretary, Ms Chloe Hansen Observer, Ms Colette Kloet Heritage Planning Officer, Ms Anita Garton

Mayor, George Seymour acknowledged the traditional owners of the land upon which we meet today, the Butchulla people and paid his respects to elders past, present and emerging.

ORD 1 OPENING PRAYER Rev Sue Wilson St Paul’s Anglican Church

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ORD 2 APOLOGIES Nil

ORD 3 DISCLOSURE OF INTERESTS Nil

ORD 4 MAYORAL MINUTES Nil

ORD 5 CONFIRMATION OF MINUTES OF MEETINGS

ORD 5.1 Ordinary Meeting No. 10/20 – 28 October 2020

RESOLUTION (David Lewis/Zane O'Keefe) That the minutes of the Ordinary Meeting No.10/20 held 28 October 2020 be confirmed with the following amendment:

That Councillor Zane O’Keefe’s name be removed as the mover of Item ORD 10.2.11 – Annual Report and Financial Statements for the Period 1 July 2019 to 30 June 2020, and replaced with, Councillor David Lee being the mover and Councillor Jade Wellings being the seconder.

Carried Unanimously

ORD 6 ADDRESSES/PRESENTATIONS

ORD 6.1 Public Participation

Graham Wode:

Graham Wode requested Council to establish an eco-subtropical forest park in Shultz Park Tinana. He also updated the meeting on a range of flooding issues including: - Damage to generator plugs at Granville Hall - Guava Street Flood Camera - Queens Park & Granville Park Flood Camera

Glen Ford (by proxy - Malcolm Campbell): Glen Ford raised concerns regarding the need for landscaping and beautification between the acoustic fence at the Augustus Estate and the Maryborough Hervey Bay Road to improve aesthetic amenity and to reduce the noise impact on residents from the road.

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Yolande Bromet: Yolande Bromet requested that Council consider to implement the Bauple Community Plan and to work with the Bauple Progress Association for the benefit of the Bauple community. She also requested a review of the Bauple recreation ground lease, to allow RV’s to park on that land.

RESOLUTION (Jade Wellings/Darren Everard) That Council note the verbal report provided by the Chief Executive Officer on the matters raised during public participation.

Carried Unanimously

ORD 7 DEPUTATIONS Nil

ORD 8 PETITIONS

ORD 8.1 Receipt of Petitions

8.1.1 Erection of New Fishing Benches on the Burrum River Walkway Councillor Phil Truscott tabled a petition from chief petitioner, Neville Heit, containing

324 signatures regarding, the erection of new fishing cleaning benches on the Burrum River Walkway area in front of the Beachfront Tourist Park.

RESOLUTION (Phil Truscott/Darren Everard) That the petition be received and referred to the Chief Executive Officer for action.

Carried Unanimously

ORD 8.2 Landscape Beautification Works, Maryborough/ Hervey Bay Road

RESOLUTION (Jade Wellings/Denis Chapman) That Council list for consideration in the Councils 2021/22 budget, landscape beautification works to improve the appearance of the brown fence on the Maryborough/Hervey Bay Road between Urraween Road and the United Service Station.

Carried Unanimously

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ORD 8.3 Request for Upgrade of Hoffmans Road, Netherby

RESOLUTION (Darren Everard/Paul Truscott) 1. That Council receive the report; 2. That the Chief Petitioner be advised of the following; a. Council has undertaken an assessment for Hoffmans Road. The assessment is based on a number of pre-set criteria including the total number of dwellings, traffic volumes, existing road geometry, drainage, community benefit and cost benefit. b. Hoffmans Road from Netherby Road to its end has been assessed as an “unsealed lower order road” and has not scored high enough to be considered on Council’s forward works list for upgrade and sealing at this time. c. Council will list the upgrade to cross-drainage on Hoffmans road, to improve all weather accessibility, for consideration for inclusion in the Councils 2021/22 Budget. d. Council will continue to undertake regular maintenance in accordance with is roads maintenance program. Carried (10/1) FOR: Councillor George Seymour

Councillor James Hansen Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe AGAINST: Councillor Phil Truscott

ORD 8.4 Request for Improvements - Parking Hazards Endeavour Way

RESOLUTION (David Lewis/David Lee) That: 1. Council receive the report 2. The Chief Petitioner be advised as follows: a. Xavier Catholic College acknowledges that it is experiencing difficulty meeting parking demands during peak periods but does provide access to parking on site for parents, staff and students. The College has also expanded their capacity by developing a new parking area that is specifically

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dedicated to student parking. b. Most of the area of concern in Endeavour Way already has yellow line marking (no stopping/no standing). Council’s Community Rangers regularly patrol the area and undertake enforcement action where required. c. Xavier Catholic College has indicated that they will be undertaking a traffic management study to assess whether any improvements can be made to their existing facilities. d. Council has developed two (2) concept plans (copies attached) to initiate discussion relating to potential areas that could be utilised for additional parking. Council will be seeking feedback through the College and surrounding residents. e. In view of the actions that have been undertaken additional line marking and signage is not proposed for installation at this point in time

Carried Unanimously

ORD 9 COMMITTEES’ AND DELEGATES’ REPORTS

ORD 9.1 Fraser Coast Regional Council Audit and Risk Committee Meeting Minutes

RESOLUTION (David Lee/Phil Truscott) That Council receive and note the Minutes of the Audit and Risk Committee held on 6 October, 2020 as per Attachment 1.

Carried Unanimously

ORD 9.2 Informal Meetings - Record of Matters Discussed

RESOLUTION (David Lewis/Darren Everard) That Council: 1. Amend the Record of Matters Discussed for the Council Workshop held Friday 30 October 2020 to remove Councillor James Hansen’s name from the attendance list. 2. Receive and note the amended Record of Matters Discussed for the Councillor Workshop held on 30 October 2020. 3. Receive and note the Record of Matters Discussed of Council Informal Meetings held between 7 October 2020 to 26 October 2020 as detailed in Attachments 1 – 6.

Carried Unanimously

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ORD 9.3 Wide Bay Water and Waste Services Advisory Committee Meeting Minutes - 23 October 2020

RESOLUTION (David Lee/Paul Truscott) That Council receive and note the Minutes of the Wide Bay Water and Waste Services Advisory Committee Meeting held on 23 October, 2020.

Carried Unanimously

ORD 10 OFFICERS’ REPORTS

ORD 10.1.1 Open Resolutions Register - November 2020

RESOLUTION (Darren Everard/Jade Wellings) That Council receive and note the Open Resolutions Register – November 2020 as per Attachment 1 (eDOCS #3752248).

Carried Unanimously

ORD 10.1.2 Hinkler Program Deliverables Update - Joint Venture Analysis

RESOLUTION (David Lee/Denis Chapman) That Council: 1. Receive and note the Joint Venture Analysis Report – Attachment 1 (eDocs #4183698); and 2. Direct the Chief Executive Officer to seek the advice and position of the Department of Infrastructure, Transport, Regional Development and Communications with respect to the Joint Venture Analysis Report.

Carried Unanimously

ORD 10.2.1 Councillor Meeting Attendance for December 2020

RESOLUTION (Phil Truscott/Denis Chapman) That Council: 1. Approve the following meetings for the period 1 December 2020 to 31 December 2020 as relevant meetings which require the attendance and meaningful participation of all Councillors as per the Councillor Code of Conduct and Councillor Attendance Policy:

Date of Meeting Time of Meeting Meeting 2 December 2020 10.00 am Concept Forum 7 December 2020 10.30 am Councillor Briefing Session

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9 December 2020 10.00 am Council Agenda Forum 14 December 2020 10:30 am Councillor Briefing Session 2. Note the requirement to attend the Ordinary Meeting scheduled for 16 December 2020. 3. Approve the Ordinary Meeting of Council on the 16 December 2020 to occur in the Maryborough City Hall.

Carried Unanimously

ORD 10.2.2 Council Ordinary Meeting Schedule for 2021

RESOLUTION (Darren Everard/Paul Truscott) That Council: 1. Approve the Ordinary Meeting of council to be held on the fourth Wednesday of every month, commencing at 10.00am unless otherwise determined by Council resolution. 2. Approve meetings to recommence back in the Maryborough or Hervey Bay Chambers unless CoVid-19 pandemic restrictions at the time prevent the use of these rooms. 3. Approve Public Participation session to be conducted prior to the Ordinary Meeting at 9.00am. 4. Approve the 24 March 2021 Ordinary Meeting to commence at 6:00pm with Public Participation commencing at 5:00pm. 5. Direct the Chief Executive Officer to liaise with the Mayor and Councillors and provide a report to Council recommending an appropriate location for holding the Ordinary Council Meeting on the 22 September 2021 and 26 May 2021 6. Adopt the schedule for Ordinary Meetings, as in the table below and advertise the schedule in accordance with section 254B of the Local Government Regulation 2012.

Date Location 27 January 2021 Hervey Bay 24 February 2021 Maryborough 24 March 2021 Hervey Bay 28 April 2021 Maryborough 26 May 2021 Remote Location (to be confirmed) 23 June 2021 Maryborough 28 July 2021 Hervey Bay

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25 August 2021 Maryborough 22 September 2021 Remote location (to be confirmed) 27 October 2021 Hervey Bay 24 November 2021 Maryborough 15 December 2021 Hervey Bay (third Wednesday of month)

Carried Unanimously

ORD 10.2.3 Telecommunications Lease - Tinana

RESOLUTION (David Lee/Paul Truscott) 1. That, pursuant to the Local Government Regulation 2012, Chapter 6, Division 4, Section 236 (1) (c) (vi) and (2) which permit Council to dispose of an interest in land (a valuable non-current asset) for telecommunications purposes without inviting tenders or conducting an auction, Council resolves to dispose of the interest in the land by entering into a lease for a term of twenty (20) years with Telstra Pty Ltd over part of the water tower on land described as Lot 1 on RP161067 in High Street, Tinana, subject to a. Market rent being determined by a registered valuer as required under Local Government Regulation 2012, Chapter 6, Division 4, Section 236 (3) and (5); and b. Telstra meeting all costs for the market rental valuation. 2. That Council delegates authority to the Chief Executive Officer to negotiate and execute a lease for a term of twenty (20) years with Telstra Pty Ltd over part of the water tower on land described as Lot 1 on RP161067 in High Street, Tinana.

Carried Unanimously

ORD 10.2.4 Proposed Amendments to Internal Audit Policy

RESOLUTION (David Lee/Darren Everard) That Council endorse the proposed amendments to the Internal Audit Policy as per Attachment.1

Carried Unanimously

1 The attachment referenced in the resolution was attached to the report as Attachment 1 - eDocs#407414.

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ORD 10.2.5 Proposed Amendments to Audit Committee Policy

RESOLUTION (Darren Everard/Phil Truscott) That Council endorse the proposed amendments to the Audit Committee Policy as per Attachment 1 (eDocs #4075332).

Carried Unanimously

ORD 10.3.1 Maryborough Showgrounds and Equestrian Park Strategic Plan 2020 - 2025

RESOLUTION (Denis Chapman/Paul Truscott) That Council: 1. Endorse the Maryborough Showgrounds and Equestrian Park Strategic Plan 2020 – 2025, as the guiding document for the future development of the facility. 2. Note that the actions within the Implementation Plan will be progressively implemented in accordance with the Operational Plan, staff resources and budget allocations.

Carried Unanimously

ORD 10.3.2 Planning for Walkable Neighbourhoods in Fraser Coast: Development Guideline

RESOLUTION (Jade Wellings/Paul Truscott) That Council: 1. Endorse the Development Guideline: Planning for Walkable Neighbourhoods for use as both a framework for considering the implementation of the Planning (Walkable Neighbourhoods) Amendment Regulation 2020 and as an external communication tool to provide clarity for the development industry and the community. 2. Note that the State Government’s Walkable Neighbourhoods supporting documents will be considered as part of the Planning Scheme Review.

Carried Unanimously Councillor James Hansen left the meeting, due to technical difficulties with the teleconference call at 10:54am.

ORD 10.3.3 Poona Community Infrastructure Plan

RESOLUTION (Daniel Sanderson/Darren Everard) That Council: 1. Endorse the Poona Community Infrastructure Plan as a guiding document for determining future levels of service within the Poona Community.

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2. Note that the priority projects included within the Poona Community Infrastructure Plan will be considered as part of future Council budget deliberation processes; 3. Note that Council Officers will continue to work collaboratively with the Poona Community Progress Association Inc to progress planning and implementation of the priority projects including the identification of external funding sources.

Carried (10/0)

ORD 10.3.4 2020/21 Regional Arts Development Fund Program

RESOLUTION (Darren Everard/Phil Truscott) That Council: 1. Appoint Mr Andre Carpenter, Mr Ian Slater, Ms Taylor Dunn, Ms Kym Latter, Mr Matthew Richers and Mr David Coleman, as members of the 2020/21 RADF Advisory Committee effective from 30 November 2020 until 30 September 2021. 2. Appoint Councillor Phil Truscott as Chair and Councillor James Hansen as member of the 2020/21 RADF Advisory Committee effective from 30 November 2020 until 30 September 2021. 3. Endorse the 2020/21 Regional Arts Development Fund Community Funding Program Guidelines. 4. Resolve to enter into a medium sized contractual agreement in accordance with Local Government Regulation 2012 s235(a), and award the $35,524 Collaborative Regions contract to Central Queensland University without first providing written quotes or tenders so that CQU may provide extended Regional Arts Services. The funding agreement with RADF prescribes CQU as the specialised and sole provider for this activity.

Carried (10/0) Councillor James Hansen returned to the meeting at 10:56am via teleconference. Councillor Jade Wellings left the Chamber at 11:01am. Councillor David Lee left the Chamber at 11:01am. Councillor David Lee returned to the Chamber at 11:02am. Councillor Jade Wellings returned to the Chamber at 11:02am.

ORD 10.3.5 Fumigation of Buildings A and B 311 Kent Street Maryborough and 164 Richmond Street Maryborough

RESOLUTION (Denis Chapman/Darren Everard) That Council: 1. Resolves to allocate $254,949 ex GST in Council’s 2020/21 Operational Budget for the fumigation of WIDT in Council owned facilities being; Building A & B at 311 Kent Street, Maryborough (Gatakers Artspace and Creative Space Building)

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and, 164 Richmond Street, Maryborough (Heritage Centre). 2. Resolves that it is satisfied that because of the specialised nature of the services that are sought and only one supplier being available in Australia to undertake the fumigation works that Council enters into a large sized contractual arrangement with Rentokil as per the fee proposals attached in accordance with the Local Government Regulation 2012 s235(b) procurement exemption.

Carried Unanimously

ORD 10.3.6 Fraser Coast Regional Council 2020-21 Round 1 Sport and Recreation Capital Assistance Grant - Assessment Panel Recommendations

RESOLUTION (Jade Wellings/David Lee) 1. That Council note the recommendations of the Assessment Panel and approve the following list of projects for a total funding amount of $197,472.15 from the 2020-21 Round 1 Sport and Recreation Capital Assistance Program: Table 1: Sport and Recreation Capital Assistance Program 2020-21 Applicant Project Details Total Project Grant Funding Cost Requested Hervey Bay Archers Supply and Plumbing of two $7,817.60 $5,900.00 Inc Rainwater Tanks Hervey Bay & District Upgrade Security Network at $8,896.36 $8,896.36 Tennis Association Inc Tennis Centre Granville Football Grandstand & Water Tank $10,871.40 $9,642.00 Club Installation Fraser Coast Cycling Club House Fit Out $19,407.00 $9,800.00 Incorporated Riding for Disabled Upgrade Shade Facilities $47,000.00 $10,000.00 Association Maryborough Inc Maryborough Purchase & Delivery of two $11,290.00 $10,000.00 Amateur Athletic Club Lighting Poles Inc Hervey Bay Cricket Sun Smart Shade Project $15,537.00 $10,000.00 Association Inc Tiaro & District Sports Security Lighting & Powered $11,418.00 $10,000.00 Club Incorporated Trench Branches Hervey Bay Motor Critical Safety Project - First $13,039.25 $10,000.00 Sports Association Inc Aid Room Fit Out Maryborough & Sewer Line & Associated $7,623.50 $6,800.00 District Junior Tennis Remedial Works Association Inc Hervey Bay Croquet & Upgrade Automatic Irrigation $11,836.00 $10,000.00 Mallet Sports Club Inc Watering Systems

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Granville Hockey Club Canteen Upgrade $9,637.25 $9,500.00 Hervey Bay Netball Canteen Upgrade $13,750.00 $10,000.00 Association Maryborough Clay Construct Shade Structure $9,750.00 $9,750.00 Target Club Fraser Coast Eightball Upgrade & Renovate Kitchen $16,947.00 $9,654.00 Association Inc Point Lookout Increased Shade Cover $9,137.70 $9,137.70 Croquet Club Inc Hervey Bay Sailing Boat Shed Roller Doors $7,800.00 $7,800.00 Club Inc Hervey Bay Athletics Sports Field Shade Project $10,520.00 $9,860.00 Club Inc 2020 Doon Villa Football Security Upgrade $8,276.89 $8,167.09 Club Inc Maryborough West Cement Pads for Water Tank $5,000.00 $5,000.00 Football Club Inc Installation and Signage Fraser Coast Electrical Upgrade, $8,004.00 $7,565.00 Outrigger Canoe Club Connection and Solar Inc Installation Maryborough Repairs to Timber Playing $15,092.00 $10,000.00 Amateur Basketball Surface Association TOTAL $278,650.95 $197,472.15 2. That Council delegate authority to the Chief Executive Officer to negotiate Funding Agreements with the organisations approved for funding.

Carried Unanimously

ORD 10.3.7 Brisbane Roar A League Team Camp Sponsorship Agreement

RESOLUTION (Darren Everard/Daniel Sanderson) That Council delegates authority to the Chief Executive Officer to negotiate and enter into a three-year sponsorship agreement with Brisbane Roar Football Club to host the A League Team Community Camp and Trial Game at a cost of $30,000 per annum commencing in 2021.

Carried Unanimously Councillor Phil Truscott left the Chamber at 11:08am. Councillor Phil Truscott returned to the Chamber at 11:10am.

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ORD 10.3.8 Heritage Grant Applications - Fraser Coast Heritage and Character Incentive Scheme - Round One 2020

RESOLUTION (David Lewis/Darren Everard) That Council: 1. Note the recommendations of the Heritage Advisory Committee panel assessment of grant applications for the Fraser Coast Heritage and Character Incentive Scheme – Round One 2020 (Attachment 1 – Docs#4173215); and 2. Approve the following list of projects (Table 1) for a total funding amount of $52,609.00 from the Fraser Coast Heritage and Character Incentive Scheme 2020/2021 budget: Table 1.

Address Proposed Total Grant Over HAC works Project funding all recommendation Cost requested score 1 9/355 Kent External $3,080 $1,540 93 Yes Street paint Maryborough 2 6/355 Kent External $9,900 $4,950 89 Yes Street paint Maryborough 3 Brooklyn House Replace $25,872 $10,000 90 Yes Howard boundary fence and gates 4 St Paul's Brick re- $20,540 $10,000 96 Yes Anglican pointing Church Maryborough 5 Café, Steley External $7,524 $2,508 69 No Street Howard paint 6 345-347 Kent External $17,600 $8,800 89 Yes Street paint Maryborough 7 St Matthew's Roof $22,455 $10,000 91 Yes Church and Hall replacement Howard 8 Former Francis External $9,622 $4,811 88 Yes Hotel paint Maryborough TOTAL $116,593 $52,609

3. Proceed to instigate Round Two of the Fraser Coast Heritage and Character

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Incentive Scheme, for December 2020/January 2021. 4. Delegate authority to the Chief Executive Officer to negotiate funding agreements with the successful applicants of the Fraser Coast Heritage and Character Incentive Scheme - Round One 2020.

Carried Unanimously

ORD 10.3.9 Fraser Coast Regional Council Community Grants - Rapid Response Grant Program

RESOLUTION (Jade Wellings/Paul Truscott) That Council: 1. Approve the creation of a Fraser Coast Regional Council Rapid Response Grant Program under Council’s Community Grants Scheme. 2. Direct the Chief Executive Officer to establish guidelines for the program consistent with this report.

Carried Unanimously

ORD 10.3.10 Fraser Coast Local Heritage Register - Proposed Nomination

RESOLUTION (Denis Chapman/David Lewis) That Council propose to enter the following place into the Local Heritage Register pursuant to section 116 of the Queensland Heritage Act 1992; and undertake public notification accordance with section 117 of the Queensland Heritage Act 1992: o Place ID 162 – Former Maryborough Baby Clinic as detailed in Attachment 1 (DOCS#4152454)

Carried Unanimously

ORD 10.3.11 Exemption under S235A Local Government Regulations 2012 of Procurement of Grant Calder Architect and Urban Design trading as Flexure

RESOLUTION (David Lee/Darren Everard) That Council resolves to enter into a medium sized contract with Grant Calder Architect and Urban Design (Flexure) as it is satisfied that, because of the specialised nature of the services that are sought, it would be disadvantageous by impacting on project delivery times to invite quotes or tenders from other possible providers and as such there is only one supplier reasonably available to undertake the design consultation and contract management services for the Main Hall Redevelopment Project in accordance with the Local Government Regulation 2012 s235(a).

Carried Unanimously

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ORD 10.3.12 Update on the 2017 Aquatic Facilities Operational Review

RESOLUTION (Paul Truscott/Darren Everard) That Council: 1. Resolve to continue the in-house management of the three Fraser Coast aquatic facilities for a further 12 months until December 2021. 2. Direct the Chief Executive Officer to undertake a review of the current Council in-house management of the Fraser Coast aquatic facilities by December 2021.

Carried Unanimously Councillor David Lee left the Chamber at 11:46am. Councillor David Lee returned to the Chamber at 11:48am.

ORD 10.3.13 Request for Council to Stop the Burnouts at Maryborough Speedway

RESOLUTION (Paul Truscott/Phil Truscott) That Council: 1. Inform the Maryborough Sporting Car Club Ltd that the conduct of burnouts must comply with the Environmental Protection Act 1994. 2. Direct the Chief Executive Officer to take any enforcement action necessary to ensure compliance with the Environmental Protection Act 1994. 3. Direct the Chief Executive Officer to arrange for relevant staff to meet with the chief petitioner and RV Homebase management to inform them of Council’s planned response to the burnouts at Maryborough Speedway. 4. Direct the Chief Executive Officer to work with the Maryborough Sporting Car Club Ltd and Wide Bay Motor Complex to collaboratively explore alternate locations to conduct burnout events, where nearby residents will not be impacted.

Carried Unanimously

ORD 10.5.1 Wide Bay Water and Fraser Coast Waste Services Quarter 1 Report (July - September 2020)

RESOLUTION (David Lee/Darren Everard) That Council receive and note the Wide Bay Water and Waste Services 2020/21 Quarter 1 Report as detailed in Attachment 1 (DOCS#4148075).

Carried Unanimously

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ORD 10.5.2 Tender Award - CTWW023 - 20/21 - Burgowan WTP to Takura Reservoir: Trunk Water Main - Supply of Pipework and Fittings

RESOLUTION (Darren Everard/David Lee) That Council: 1. Accepts the tender submitted by Iplex Pipelines Australia Pty Ltd for the CTWW023 - 20/21 - Burgowan WTP to Takura Reservoir: Trunk Water Main - Supply of Pipework and Fittings project for the $1,414,653.75 excluding GST. 2. Authorises the Chief Executive Officer or delegate to negotiate and enter into a contract with Iplex Pipelines Australia Pty Ltd for the tendered works. 3. Delegates authority to the Chief Executive Officer to approve variations to the tendered amount within the total project budget, subject to the variations being aligned with the specification advertised in the tender for the project.

Carried Unanimously

ORD 10.5.3 Tender Award - CTWW020 - 19/20 - Sewage Pumping Stations: SPS96 and SPS97 - Construction Works

RESOLUTION (Phil Truscott/Paul Truscott) That Council: 1. Accepts the tender submitted by Fewster Brothers Contracting Pty Ltd for the CTWW020 - 19/20 - Sewage Pumping Stations SPS96 and SPS97 - Construction Works project for the $3,995,526.00 excluding GST. 2. Authorises the Chief Executive Officer or delegate to negotiate and enter into a contract with Fewster Brothers Contracting Pty Ltd for the tendered works. 3. Delegates authority to the Chief Executive Officer to approve variations to the tendered amount within the total project budget, subject to the variations being aligned with the specification advertised in the tender for the project.

Carried Unanimously

ORD 10.5.4 Tender Award - WBW 213 19/20 - Aubinville STP: EIC&A - Design & Construct

RESOLUTION (Paul Truscott/David Lee) That Council: 1. Accepts the tender submitted by Pensar Utilities Pty Ltd for the WBW 213 19/20 – Aubinville STP: EIC&A – Design and Construct project for the $2,251,341.02 excluding GST. 2. Authorises the Chief Executive Officer or delegate to negotiate and enter into a contract with Pensar Utilities Pty Ltd for the tendered works. 3. Delegates authority to the Chief Executive Officer to approve variations to the tendered amount within the total project budget, subject to the variations being

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 17

aligned with the specification advertised in the tender for the project.

Carried Unanimously

ORD 10.5.5 Exemption under S235(A) Local Government Regulations 2012 - Sole Supplier - for Nikenbah STP: Bioreactor Membrane Replacement

RESOLUTION (Darren Everard/Denis Chapman) That Council resolve to enter into a large-sized contractual arrangement with Aquatec Maxcon without first inviting written quotes or tenders, pursuant to section 235(a) of the local government regulation 2012, because it is satisfied that they are the only supplier reasonably available to complete the Nikenbah STP: bioreactor membrane replacement with like for like equipment.

Carried Unanimously

PROCEDURAL MOTION (George Seymour) 12:00pm - That the meeting be adjourned for 20 Minutes to reconvene at 12:20pm

Carried Unanimously

PROCEDURAL MOTION (George Seymour) 12:20pm - That the meeting be reconvened.

Carried Unanimously

ORD 11 MATTERS/MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

ORD 11.1 Request to prepare a Full Time Equivalent by Employment Category Report

RESOLUTION (David Lee/Denis Chapman) That Council direct the Chief Executive Officer to prepare a full time equivalent (FTE) by employment category report for the last 5 years. Carried Unanimously

ORD 11.2 Request for Review of Lighting of Fires Regulation

RESOLUTION (Phil Truscott/Paul Truscott) That during the next Local Law review, the Local Law boundaries designating “Urban” areas be reviewed, to consider the permitting of lighting of fires for purposes other than cooking and heating on properties of a rural character. Carried Unanimously

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 18

ORD 11.3 Request for Development of a Rates Communications Strategy

RESOLUTION (David Lee/Jade Wellings) That Council direct the Chief Executive Officer to develop a Council Rates Communications Strategy

Carried Unanimously

ORD 11.4 Request for inclusion of a Multi-Purpose Indoor Sports Facility in proposed Fraser Coast Sports Precinct Master Plan Review

RESOLUTION (Denis Chapman/David Lee) That Council direct the Chief Executive Officer to consider the inclusion of a multi- purpose indoor sports facility, that could also serve as a disaster recovery centre, as part of the proposed Fraser Coast Sports Precinct master plan review.

Carried Unanimously

ORD 11.5 Request to the Minister of Local Government to review Section 254J of the Local Government Regulations 2012

RESOLUTION (Jade Wellings/David Lee)

That Council make representations to the Minister of Local Government to review section 254J of the Local Government Regulations 2012, to allow Councillors to consider and discuss tender evaluation reports and other commercially sensitive tender information in a closed meeting. Carried Unanimously

ORD 11.6 Request for the Design and Construction of a One Way Road

RESOLUTION (Paul Truscott/Jade Wellings) That Council list for consideration in the Council’s 2021/22 budget, the design and construction of a one-way road from Sydney Street, along the land designated as Ariadne Street through to Victory Street.

Carried Unanimously

Councillor George Seymour left the Chamber at 1:15pm. Councillor Darren Everard took over as Chair. Councillor George Seymour returned to the Chamber at 1:24pm and resumed the Chair.

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 19

ORD 11.7 Request to Ban the Distribution of Election Materials at Pre-Poll and Election Day

RESOLUTION (Paul Truscott/Jade Wellings) That Council make representations to the appropriate authorities, including the Attorney General, Local Government Minister, LGAQ and the Electoral Commission of Queensland, requesting: 1. A State-wide ban on distributing election material at voting booths, as was done for this year’s local government elections; or 2. An amendment to Section 36 of the Local Government Act 2009 to provide individual Councils with the power to create a local law to disallow the distribution of any election materials being distributed and the attendance of candidates and their assistants for future elections, at pre poll and on election day; and 3. That only static displays be provided inside the voting places with information supplied by candidates, as was done in the 2020 local government elections due to COVID-19. Carried (6/5)

FOR: Councillor James Hansen

Councillor Phil Truscott Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor Darren Everard AGAINST: Councillor George Seymour Councillor David Lewis Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe

Councillor Daniel Sanderson left the Chamber at 1:44pm. Councillor Daniel Sanderson returned to the Chamber at 1:46pm.

ORD 11.8 Review of Current Asset Ratio

MOTION (David Lee/Denis Chapman) That Council direct the Chief Executive Officer to review the suitability of Council’s current asset ratio and prepare a report to Council. Withdrawn

RESOLUTION (David Lee/George Seymour) That the motion in relation to Item ORD11.8 – Review of Current Asset Ratio be withdrawn. Carried Unanimously

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 20

QUESTION ON NOTICE – Councillor David Lee Councillor David Lee posed the following question to the Chief Executive Officer:- If an assessment can be done as to whether Council can include the relevant financial measures under the Local Government Regulation 2012 in future monthly financial reports.

ORD 16 LATE ITEMS

ORD 16.1 Late Open Reports

ORD 16.1.1 Organisational Performance Report - October 2020

RESOLUTION (Darren Everard/David Lewis) That Council receive and note the Organisational Performance Report for the period ended 31 October 2020. Carried Unanimously

ORD 12 QUESTIONS ON NOTICE Nil

ORD 13 CONSIDERATION OF ITEMS PLACED ON THE AGENDA WITH THE CONSENT OF THE MAYOR Nil

ORD 14 GENERAL BUSINESS

ORD 14.1 QUESTION ON NOTICE - Councillor Daniel Sanderson Councillor Daniel Sanderson posed the following question to the Chief Executive

Officer: If a report can be provided on the action taken and progress made with the Maryborough Administration Building Site.

ORD 15 CONFIDENTIAL Nil There being no further business, the Meeting closed at 2:14pm.

Confirmed at Ordinary Meeting No. 12/20 of the Fraser Coast Regional Council at Maryborough on 16 December 2020.

……………………………………. MAYOR

ITEM NO: ORD 5.2

MINUTES OF THE SPECIAL MEETING NO. 5/20 HELD IN THE MARYBOROUGH CITY HALL, KENT STREET, MARYBOROUGH ON WEDNESDAY, 18 NOVEMBER 2020 COMMENCING AT 9.00AM

PRESENT: Councillor George Seymour (Chairperson) Councillor James Hansen Councillor Phil Truscott Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe

SPEC 1 APOLOGIES Nil

SPEC 2 DISCLOSURE OF INTERESTS

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 22

1. Pursuant to Section 150EQ of the Local Government Act 2009 Councillor Daniel Sanderson informed the meeting of a declarable conflict of interest in Item SPEC 3.1 – Development Permit - Material Change Of Use - MCU20/0081 - Garden centre, Hardware and Trade supplies, Showroom and Operational Works – OPW20/0060 - Advertising Signage – New Bunnings Warehouse - McLiver Street PIALBA QLD 4655. a) The nature of the declarable conflict of interest is that his family friends, Tracey and Jenny Milzewski, live on McLiver Street across the road from where the development is proposed. Councillor Sanderson advised that they have also helped him during the past election campaigns by handing out election material. b) Councillor Sanderson said that he intended to remain in the Chamber during discussion and voting on the matter.

RESOLUTION (George Seymour/Darren Everard) That Councillor Sanderson does not have a declarable conflict of interest in the matter and is accordingly free to participate in the meeting while SPEC 3.1 – Development Permit - Material Change Of Use - MCU20/0081 - Garden centre, Hardware and Trade supplies, Showroom and Operational Works – OPW20/0060 - Advertising Signage – New Bunnings Warehouse - McLiver Street PIALBA QLD 4655 is discussed, including by voting on the matter.

Carried (8/0)

Councillors Zane O’Keefe and James Hansen were not in attendance during the voting on the above matter.

Councillor Daniel Sanderson was not entitled to vote on the above matter.

Councillor Zane O’Keefe joined the meeting at 9:05am Councillor James Hansen joined the meeting at 9:07am

SPEC 3 OFFICERS' REPORTS

SPEC 3.1 Development Permit - Material Change Of Use - MCU20/0081 - Garden centre, Hardware and Trade supplies, Showroom and Operational Works – OPW20/0060 - Advertising Signage – New Bunnings Warehouse - McLiver Street PIALBA QLD 4655

RESOLUTION (Denis Chapman/Jade Wellings) That the application by Bunnings Group Limited C/- Property Projects Australia for a Development Permit - Material Change Of Use - Garden centre, Hardware and Trade supplies, Showroom (Proposed new Bunnings) and Operational Works - Signage on land described as Lot 92 SP 166251 situated at McLiver Street, Pialba be approved generally as detailed in the submitted application material, subject to development conditions as detailed in attachment Nine(9). Carried (10/1)

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 23

FOR: Councillor James Hansen

Councillor Phil Truscott Councillor Paul Truscott Councillor Daniel Sanderson Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee Councillor Zane O'Keefe AGAINST: Councillor George Seymour

FORESHADOWED MOTION (George Seymour)

That the application by Bunnings Group Limited C/- Property Projects Australia for a Development Permit – Material Change of Use – Garden centre, Hardware and Trade Supplies, Showroom (Proposed new Bunnings) and operational works – Signage on land described as Lot 92 SP 166251 situated at McLiver Street, Pialba be refused on the following grounds:

GROUNDS FOR REFUSAL 1 Specialised centre zone code- Overall Outcome (g)-

The development proposal does not demonstrate that it will not adversely impact on the continued safe operation, viability and maintenance of existing infrastructure, nor has it demonstrated that the imposition of conditions warrant support. In this regard, the proposal will negatively impact on transport infrastructure.

2 Business uses code: The proposal does not satisfactorily achieve the benchmarks of the code relating to Building design, particularly the proposed Bunnings building does not: • Provide visual interest through form and design; and • Respond to the local character and streetscape

3 Transport and parking code- The proposal does not achieve the benchmarks by ensuring that: • the accesses and traffic management solutions are safe, legible, and convenient for all users; • the development does not interfere with the safety capacity and efficiency of the local network; and • no increase in conflict results with other users of the local network including the residents located opposite on McLiver street. It is concluded that these benchmarks are critical to a good outcome, and that the proposal has not demonstrated these are benchmarks that can be addressed by reasonable and relevant conditions and the application should therefore be refused.

Lapsed

Minutes of the FCRC Ordinary Meeting No. 11/20 held on Wednesday 25 November, 2020 Page 24

There being no further business, the Meeting closed at 9:50am.

Confirmed at Ordinary Meeting No. 12/20 of the Fraser Coast Regional Council at Maryborough on 16 December 2020.

…………………………………. MAYOR

ITEM NO: ORD 8.2

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

PETITION RESPONSE REPORT

SUBJECT: PETITION RESPONSE - THE PROVISION OF A FAMILY FISHING BOATING PONTOON AT TOOGOOM DIRECTORATE: INFRASTRUCTURE SERVICES

RESPONSIBLE OFFICER: DIRECTOR INFRASTRUCTURE SERVICES, Davendra Naidu

AUTHOR: EXECUTIVE MANAGER INFRASTRUCTURE PLANNING, Rosalyn Acworth

1. BACKGROUND At Council’s Ordinary Meeting on Wednesday, 23 September 2020, Councillor Jade Wellings tabled a petition from chief petitioner, Darrell Wilson, containing 189 signatures regarding the need for a family fishing and boating pontoon at Toogoom. The petition requests a family fishing and boating pontoon to be used by local fishermen, families and tourists as the current situation is unsafe. Council resolved: “That the petition be received and referred to the Chief Executive Officer for consideration and a report to Council”. More specifically, the petition states: “The petition of residents of the Fraser Coast draws to the attention of the Council the need for a Family fishing and boating Pontoon at 54 Moreton St Toogoom (Goodies). This area is highly utilised, by local fisherman, families and tourists. The current boat is unsafe to launch, retrieve or fish from. 1. Families who fish in and around boat ramp are unsafe from launching and retrieving vessels. 2. Families who fish the area only have rocks to fish from making it very unsafe. 3. Tidal flow makes the launch and retrieval of boats unsafe. 4. Tidal Swell makes the launch and retrieval of boats unsafe. 5. While retrieving the boat trailers the vessels are left unattended and un-moored without any place to secure vessels. Your petitioners therefore urge Council to consider possible actions to calm and correct this unsafe situation. Your petitioners therefore request the Council to investigate options for an L shaped Pontoon to be installed for the safety of all concerned.” Subsequently, Council has also received a separate suggestion from a Toogoom resident requesting the construction of an alternate structure to tie boats to whilst retrieving their

16 DECEMBER 2020

trailers before and boat. It has been suggested that the jetty structure would adjoin the north- western side of the boat ramp and run perpendicular to it, across the adjacent beach area. The provision of a floating walkway is consistent with the Department of Transport and Main Roads’ design standards and would therefore be more likely to secure funding for same. Additionally, given tidal restrictions on the boat ramp, it is considered that a floating walkway that runs parallel to the boat ramp (as opposed to perpendicular, as suggested by one of the residents) would also achieve longer operating timeframes; it would also provide a safe pedestrian connection point back to the adjoining foreshore too, rather than onto the ramp itself.

2. OFFICER’S RECOMMENDATION That Council: 1. Receive and note the response to the petition. 2. Advise the Department of Transport and Main Roads of Fraser Coast Regional Council’s support for the petition requesting provision of a floating pontoon on the Toogoom Boat Ramp and to seek a funding commitment from the State Government for construction on the basis of safety and amenity. 3. Direct the Chief Executive Officer to inform the chief petitioner of this response.

3. RESPONSE Pursuant to the Transport Infrastructure Act 1994 and the Transport Infrastructure (Public Marine Facilities) Regulation 2011, Council is the appointed Facility Manager of the Toogoom Boat Ramp, which is owned by the Department of Transport and Main Roads (TMR). TMR previously commissioned consultants to prepare the Queensland Recreational Boating Facilities Demand Forecasting Study 2017 – Fraser Coast Regional Council Assessment to inform future demand. The study sets out the current and future demand for publicly accessible recreational boating facilities within the Fraser Coast Regional Council area, with a planning horizon of 20 years. The assessment considered facilities for vessels, such as boat ramps and floating walkways, as well as landings for deep-draught vessels. Although the study did not specifically recommend an upgrade to Toogoom Road Boating Facility from a demand aspect, it is acknowledged that the facility offers partial tide assess for the locality community and is currently only serviced by a beach queuing area. It is considered that both the safety and functionality of the boating facility could be improved by the installation of a floating walking, as requested within the petition. Accordingly, it is considered appropriate that Council advocate for the provision of a floating walkway at the Toogoom Boat Ramp by TMR, who are responsible for the capital delivery and upgrade of water-based infrastructure and that the State Government be requested to commit funding for construction (refer Attachment 2 for draft letter).

4. ATTACHMENTS 1. Draft Letter to Minister requesting funding commitment - Docs ref #4189451 ⇩

16 DECEMBER 2020

Item ORD 8.2 – Attachment 1 16 DECEMBER 2020

ITEM NO: ORD 8.3

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

PETITION RESPONSE REPORT

SUBJECT: REQUEST FOR ADVERTISING SIGN AT THE SENIOR CITIZENS HALL, ALICE STREET, MARYBOROUGH DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: EXECUTIVE MANAGER PROPERTY & COMMERCIAL SERVICES, Janet Campbell

1. BACKGROUND At Council’s Ordinary Meeting on Wednesday, 26 August 2020, Councillor Sanderson tabled a petition from chief petitioner, E Duffill, requesting advertising for the Country Music Association be erected at the Senior Citizens Hall in Alice Street, Maryborough.

2. OFFICER’S RECOMMENDATION That Council: 1. Receives and notes this report; and 2. Directs the Chief Executive Officer to write to the chief petitioner to advise that the request for advertising cannot be approved as Council has no ownership or tenure over the Senior Citizens Hall in Alice Street, Maryborough, which is owned by Queensland Rail and leased to the Maryborough & District Committee for the Ageing.

3. RESPONSE A title search of the property has confirmed that the land upon which the Senior Citizens Hall is located is owned by Queensland Rail which leases the hall to the Maryborough & District Committee for the Ageing. As Council has no tenure over the property, it has no authority to approve or erect an advertising sign as requested in the petition presented by E Duffil on behalf of the Country Music Association.

4. ATTACHMENTS Nil

16 DECEMBER 2020

ITEM NO: ORD 9.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: MINUTES OF HERITAGE ADVISORY COMMITTEE NOVEMBER 2020 DIRECTORATE: DEVELOPMENT & COMMUNITY

RESPONSIBLE OFFICER: DIRECTOR DEVELOPMENT & COMMUNITY, Gerard Carlyon

AUTHOR: HERITAGE PLANNING OFFICER, Nita Garton

1. PURPOSE The purpose of this report is to present the minutes of the Fraser Coast Heritage Advisory Committee meeting held on 12 November 2020 (Attachment 1 - #3628194).

2. RECOMMENDATION That the Minutes of the Heritage Advisory Committee held on 12 November 2020 be received and noted (Attachment 1 - #3628194).

3. ATTACHMENTS 1. Heritage Advisory Committee Minutes Nov 2020 - #3628194 ⇩

16 DECEMBER 2020

Item ORD 9.1 – Attachment 1 16 DECEMBER 2020

ITEM NO: ORD 9.2

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: INFORMAL MEETINGS - RECORD OF MATTERS DISCUSSED DIRECTORATE: OFFICE OF THE CEO

RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER, Ken Diehm

AUTHOR: SENIOR EXECUTIVE OFFICER, Peter McDonnell

1. PURPOSE The purpose of this report is to present Council with the record of matters discussed for Council Informal Meetings held between 2 November 2020 to 30 November 2020.

2. EXECUTIVE SUMMARY That Council note the following records of matters discussed for the following Informal Meetings: 1. Councillor and Executive Briefing held on 2 November 2020. 2. Council Concept Forum held on 4 November 2020. 3. Councillor and Executive Briefing held on 9 November 2020. 4. Council Concept Forum held on 11 November 2020. 5. Councillor and Executive Briefing held on 16 November 2020. 6. Council Agenda Forum held on 18 November 2020. 7. Councillor and Executive Briefing held on 23 November 2020. 8. Councillor and Executive Briefing held on 30 November 2020.

3. RECOMMENDATION That Council receive and note the record of matters discussed of Council Informal meetings held between 2 November, 2020 to 30 November, 2020 as detailed in attachments.

4. ATTACHMENTS 1. Record of Matters Discussed - Councillor and Executive Briefing held on 2 November 2020 ⇩ 2. Record of Matters Discussed - Council Concept Forum held on 4 November 2020 ⇩ 3. Record of Matters Discussed - Councillor and Executive Briefing held on 9 November 2020 ⇩

16 DECEMBER 2020

4. Record of Matters Discussed - Council Concept Forum held on 11 November 2020. ⇩ 5. Record of Matters Discussed - Councillor and Executive Briefing held on 16 November 2020 ⇩ 6. Council Agenda Forum held 18 November 2020 ⇩ 7. Record of Matters Discussed - Councillor and Executive Briefing held on 23 November 2020 ⇩ 8. Record of Matters Discussed - Councillor and Executive Briefing held on 30 November 2020 ⇩

16 DECEMBER 2020

Item ORD 9.2 – Attachment 1 16 DECEMBER 2020

Item ORD 9.2 – Attachment 2 16 DECEMBER 2020

Item ORD 9.2 – Attachment 3 16 DECEMBER 2020

Item ORD 9.2 – Attachment 4 16 DECEMBER 2020

Item ORD 9.2 – Attachment 5 16 DECEMBER 2020

Item ORD 9.2 – Attachment 6 16 DECEMBER 2020

Item ORD 9.2 – Attachment 7 16 DECEMBER 2020

Item ORD 9.2 – Attachment 8 16 DECEMBER 2020

ITEM NO: ORD 10.1.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: OPEN RESOLUTIONS REGISTER - DECEMBER 2020 DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: ACTING MEETING AND POLICY OFFICER, Chloe Hansen

LINK TO CORPORATE N/A PLAN:

1. PURPOSE The purpose of this report is to provide Council with an update on the status of outstanding Council Resolutions and matters that have been left to “lie on the table”.

2. EXECUTIVE SUMMARY N/A

3. OFFICER’S RECOMMENDATION That Council receive and note the Open Resolutions Register – December 2020 as per Attachment 1 (eDocs#3752248).

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION N/A

5. PROPOSAL Attachment 1 provides details of the status of outstanding Council Resolutions and matters that have been left to “lie on the table” as at the reporting date.

6. FINANCIAL & RESOURCE IMPLICATIONS N/A

7. POLICY & LEGAL IMPLICATIONS N/A

16 DECEMBER 2020

8. RISK IMPLICATIONS N/A

9. CRITICAL DATES & IMPLEMENTATION N/A

10. CONSULTATION N/A

11. CONCLUSION N/A

12. ATTACHMENTS 1. Open Resolutions Register - December 2020 eDocs#3752248 ⇩

16 DECEMBER 2020

Directorate Reference Resolution Details Target Date Status Ordinary Meeting #1/18 – 24 January 2018 (Minutes Docs #3460476)

D & C Cp0902337 ORD 11.5 - Fraser Coast Tree Planting Revised (Dec 20) Councillor briefing to be held on Greening Fraser Mar 2021 Coast consultation proposals in December. RESOLUTION (Truscott/Light) Revised (Nov 20) No change to current status. That a report be prepared on how Council can Dec 2020 roll out stages of planting suitable street trees (Oct 20) Briefing report being prepared for Nov 2020 seeking throughout main streets and highly trafficked Revised Council feedback on commencing community consultation on areas of the Fraser Coast. Oct 2020 project planting discussed at Concept forum. Carried Unanimously Initial (Sep 20) Concept Forum with Councillors held September 9. Apr 2018 (Aug 20) Greening Fraser Coast Streetscape Strategy will be workshopped with Councillors at a September Concept Forum.

(Jul 20) Target date amended to September. Greening Fraser Coast Streetscape Strategy will be workshopped with Council in August and presented to Council for adoption for September Meeting. Currently the strategy is 95% completed with FCRC officer consultation completed. It is also anticipated that an Open Space planner will be appointed to commence in August following which further areas for implementation will be identified for staged rollout.

(Jun 20) The Pilot tree planting project contract is underway and consultants have completed the initial draft proposals and site layouts. Work will continue prior to subsequently presenting a Council report when the project outline has been finalised.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

(May 20) No change to current status.

(Apr 20) Greening Fraser Coast report was adopted at by Council at February 19 Ordinary meeting. Pilot tree planting project contract has subsequently been awarded and consultants have completed first round of internal consultations. Draft street tree planting plans and options have been provided for Maryborough and work will continue prior to subsequently presenting a Council report when the project outline has been finalised.

(Mar 20) Greening Fraser Coast report presented to Council for adoption at February 19 ordinary meeting. Report recommends award of tree planting Pilot Project contract.

(Feb 20) Councillor briefing note is being prepared and contract is ready to be let for the pilot projects.

(Jan 20) The Cool Streets Pilot programme contract award report will be briefed to Council in January followed by a subsequent report. Council Officers will continue to work on a holistic municipality wide Fraser Coast Tree Planting Strategy/Plan - Greening Fraser Coast. Covered under Ordinary Meeting #1/19 – 23 January 2019 Minutes (Docs #3722521).

(Dec 19) No change to current status.

(Nov 19) New Executive Manager of Open Space and Environment commenced in November 2019 and will progress tree planting initiatives over coming months, commencing with the Cool Streets program which will come to Council in December 2019 or January 2020.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

(Oct 19) Meeting held with Cr’s Sanderson, Truscott, CEO and Director Development and Community to clarify intent of resolution and planned approach for dealing with the matter going forward.

(Sep 19) Project listed for discussion at Roundtable Meeting.

(Aug 19) Report listed on current Agenda titled “Tree Planting and Other Environmental and Planning Matters”.

(Jul 19) Gallagher Studios has been engaged to undertake a site orientation, meet with EMT and Councillors as well as key Council staff to further develop a brief for a long term “Cool Streets Program” that can be rolled out across the region. The process to commence recruitment of the Open Space Planner has been initiated. A 100,000 trees planting page has been established https://www.frasercoast.qld.gov.au/web/guest%20/100-000- trees.

(Jun 19) Teleconference scheduled with Gallagher Studios to assess applicability of the Cool Streets methodology to Fraser Coast. This combined with a review of Toowoomba Regional Council Street Scape Master Plan, will inform an options report to a future Ordinary Meeting of Council.

(Feb 19 - May 19) Matter is combined with Greener Fraser Coast project.

(Dec 18 - Jan 19) Matter listed for discussion at January roundtable meeting.

(Nov 18) Further development continuing to finalise options

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

and to be presented to a future roundtable meeting.

(Oct 18) Further internal stakeholder engagement is being completed including meeting with Councillors to finalise options to present to Council. To be considered by the Roundtable.

(Aug 18 - Sep 18) Further internal stakeholder engagement is being completed to finalise options to present to Council.

(Jul 18) Report is expected to be submitted to the Ordinary Meeting of 22 August 2018.

(Jun 18) Report has been commenced and is expected to be submitted to the Ordinary Meeting of 25 July 2018.

(Feb 18) Report expected to be submitted to Ordinary Meeting of 26 April 2018 Ordinary Meeting #1/19 – 23 January 2019 Minutes (Docs #3722521)

D&C Act ID3578 ORD 11.1 – Greener Fraser Coast Revised (Dec 20) Councillor briefing to be held on Greening Fraser Mar 2021 Coast consultation proposals in December. RESOLUTION (Paul Truscott/Denis Chapman) Revised (Nov 20) No change to current status. That the Chief Executive Officer be requested Dec 2020 to prepare a report on the development of a (Oct 20) Briefing report being prepared for Nov 2020 seeking tree strategy which can be considered by Revised Council feedback on commencing community consultation on Council in the development of the 2019/20 Oct 2020 project planting approved at Concept Forum and to detail how Operational Plan and Budget that provides for: the planting of 100,000 trees will progress. Initial Sep 2019 (Sep 20) Concept Forum with Councillors held September 9. 1. The planting of 100,000 trees within the

Fraser Coast region by 2030; (Aug 20) Greening Fraser Coast Streetscape Strategy will be

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

workshopped with Councillors at a September Concept Forum. 2. The identification of priority areas for

street tree planting; (Jul 20) Target date amended to September. Greening Fraser 3. The identification of suitable species for Coast Streetscape Strategy will be workshopped with Council in street planting; August and presented to Council for adoption for September 4. The engagement of community Meeting. Currently the strategy is 95% completed with FCRC members and groups in tree planting officer consultation completed. It is also anticipated that an activities; and Open Space planner will be appointed to commence in August following which further area’s for implementation will be 5. The provision of free trees to identified for staged rollout. community members and groups. Carried Unanimously (May - Jun 20) No change to current status.

(Apr 20) Greening Fraser Coast report was adopted at by Council at February 19 Ordinary meeting. Item 1 - is ongoing Item 2,3,4 - Pilot tree planting project contract has subsequently been awarded. Species and street tree planting priority areas are being identified. Item 5 - Community nursery plant donation policy was adopted by Council at February 2019 Ordinary Meeting.

(Mar 20) Greening Fraser Coast report presented to Council for adoption at February 19 2020 Ordinary Meeting. Report recommends award of tree planting Pilot Project contract.

The Community Nursery Plant Donation Policy report was presented to Council for adoption at February 19 2020 Ordinary Meeting.

(Feb 20) Councillor briefing note is being prepared and contract is ready to be let for the pilot projects. The outcome will be tabled at a future Council meeting.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

(Jan 20) Council Officers will continue to work on a holistic municipality wide Fraser Coast Tree Planting Strategy/Plan Greening Fraser Coast that addresses items 1-5. This will be reported to Council later in the year (April). Tree planting to meet the 100,000 trees target continues with new trees being planted when weather conditions allow and suitable construction/park enhancement projects are being completed.

(Dec 19) No change to current status.

(Oct 19) Meeting held with Crs Sanderson, Truscott, CEO and Director Development and Community to clarify intent of resolution and planned approach for dealing with the matter going forward.

(Sep 19) Listed for discussion at Roundtable Meeting.

(Aug 19) Report listed on the Agenda titled “Tree Planting and Other Environmental and Planning Matters”.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

established https://www.frasercoast.qld.gov.au/web/guest%20/100-000- trees.

(May 19) Report being prepared including budget considerations. In the meantime, Executive Manager Open Space & Environment has held discussions with Cool Streets about providing an information session to Council (see below): https://www.coolstreets.com.au/blacktown-pilot-project Executive Manager Open Space & Environment has met with Toowoomba Regional Council and scoped out significant tree register and other tools for application.

(Feb 19 - Apr 19) Report being prepared including budget considerations.

Ordinary Meeting #7/19 – 24 July 2019 Minutes (Docs #3855874) D&C ActID3847 ORD 16.1.1 – Assistance from Fraser Coast Revised (Dec 20) Legal Opinion has been received. Meeting of internal Regional Council to prospective buyers and Feb 2021 stakeholders occurring late November, following which Briefing sellers of property will be finalised. Revised RESOLUTION (Anne Maddern/Denis Chapman) Nov 2020 (Nov 20) Awaiting below legal opinion. Councillor briefing note & policy in draft format. No further action can be taken until That the Chief Executive Officer provide a Initial opinion received. report which details the assistance that Fraser Sep 2019 Coast Regional Council can provide to (Oct 20) Awaiting legal opinion re: requisition vs note criteria

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

prospective buyers and sellers of property which may address the majority of concerns raised by local which includes: industry and community members. Matter has been discussed with FCPIA in recent meeting with support for possible change a) The types of searches available to to using notes instead of requisitions. purchasers; (Sep 20) No change to current status. b) The different rules which apply to property built during different (Aug 20) Councillor Briefing being prepared for distribution. legislative periods; Review of draft policy on hold due to resourcing constraints (2 x Development Compliance Officer positions vacant). c) The number of searches conducted as a result of property transactions in the (Jul 20) No change to current status. Fraser Coast over the past 12 months; d) Any business improvement measures (May 20 - Jun 20) No change to current status. which can be implemented to improve processes. (Apr 20) Review of draft policy on hold due to resourcing Carried Unanimously constraints (Senior position vacant and two DCO’s on extended leave). Recruitment on-hold due to COVID-19.

(Mar 20) Draft policy is being refined following further engagement with Development Compliance Team. A legal review will be conducted following finalisation of the draft.

(Oct 19 - Feb 20) No change to current status.

(Sep 19) Statistics and supporting information has been provided to Councillor Maddern and Policy has been drafted. Report to be presented October/November.

(Aug 19) Report preparation currently underway.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Ordinary Meeting #11/19 27 November 2019 Minutes (Docs #3946270)

WBWWS ActID4249 ORD 10.5.2 - Fraser Coast Drought Revised (Dec 20) No change to current status. Management Apr 2021 (Nov 20) The Consultant, has developed a technical memo of RESOLUTION (Anne Maddern/Darren Everard) Revised understanding for the project, which has been revised and Dec 2020 accepted. Work has commenced on the modelling and That Council: community engagement for the project is in the planning Initial phase. The revised completion date to account for delays and 1. Adopt water restriction trigger levels Oct 2020 increase in scope is currently April 2021. and categories as outlined in this report.

2. Delegate authority to the Chief (Oct 20) The Consultant has continued to work through the Executive Office, in consultation with delivery of scope of works for the WBW - C00300 19/20 - the Mayor, to implement water Fraser Coast Water Supply Security Study. All outstanding restrictions as and when required. information has been provided to the consultant. 3. Commence Level 2 water restrictions on the Fraser Coast on Monday 9 (Sep 20) The proposal submitted by Cardno (QLD) Pty Ltd for December 2019. WBW - C00300 19/20 - Fraser Coast Water Supply Security Study was accepted on 12 August 2020 with a 21-week 4. Note that the Drought Management programme. A project inception meeting was held on 2 Plan will be brought back to Council for September 2020. adoption once reviewed as part of the Operational Plan Project assessing the (Aug 20) The submission closure was extended until the 16 July Water Security Level of Service 2020 and two proposals were received. The tender assessment Objectives. panel will be considering the submissions at the meeting Carried Unanimously scheduled for the 30 July 2020.

(Jul 20) In June, three suitably experienced consultants were invited to submit a proposal to undertake the works outlined in the finalised consulting brief. Proposals are to be submitted by Thursday, 9 July 2020 for consideration and appointment

(Jun 20) The Project Management Plan for the Fraser Coast

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Water Supply Level of Security Assessment project has been completed as have the tender documentation. Procurement has commenced with Local Buy.

(May 20) Fraser Coast Water Security study brief has been drafted. The revised project completion date is expected to be December 2020. The trigger levels for restrictions will be a deliverable from this project. (Mar 20 - Apr 20) No change to current status.

(Feb 20) The Project Management Plan has been revised to accommodate the inclusion of the trigger levels. The preparation of a Consultants brief has commenced. October 2020 timeframe is still current.

(Jan 20) The revised Fraser Coast Drought Management Plan is being incorporated into the scope of works for the existing OPEX project to determine water security level of service objectives. The project brief to engage a consultant is currently being prepared by Wide Bay Water’s Manager of Planning with proposals to undertake the works to be invited once finalised.

(Dec 19) Water restrictions will commence Monday 9 December 2019. Restriction water hours have been amended to 6pm-8am. The target date to present a revised Drought Management Plan to Council is October 2020.

Ordinary Meeting #12/19 18 December 2019 Minutes (Docs #3957660) WBWWS ActID4352 ORD 10.5.1 - Major Sewage Treatment Plant Revised (Dec 20) Presentation at the WBW&WS Roundtable is now Capacity Increase for Hervey Bay - Site Jul 2021 scheduled for January/February 2021, to allow time to finalise Selection - Community Consultation the position paper and evaluation of community engagement Engagement Initial responses. Dec 2020

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

RESOLUTION (Anne Maddern/Darren Everard) (Nov 20) Phase One of Community Engagement complete, and outcomes to be included in the report, which will be included That Council: in the draft position paper being tabled at the WBW&WS Roundtable meeting for discussion on the 11 December 2020. 1. Receive the Stakeholder Engagement

Report November 2019 The revised Strategy is likely to be finalised in July 2021 due to (eDOCS#3915299) and note the the significant amount of work and resources to complete the conclusions of the report and the project. suggestions offered by Engagement

Plus. (Oct 20) A briefing note circulated on Wednesday 14 2. Approve the Major Sewage Treatment September by the Director of WBW&WS updating Councillors Plant Capacity Increase Project to on the Community Engagement phase of the Fraser Coast proceed to concept design on Option 3 Recycled Water Strategy. Community Engagement as taken to the community, which commenced on 14 September 2020 and is due to conclude on includes upgrading the Pulgul Sewage 6 November 2020. Treatment Plant and replacing the existing ocean outfall, which is in line (Sep 20) No change to current status. with the recommended Option 5 of the KBR site selection study (Docs (Aug 20) No change to current status. #3603534). 3. Directs the Chief Executive Officer to (Jul 20) Consultant engaged to develop position paper to allow develop a Fraser Coast Recycled Water strategic objectives to be determined. Strategy taking into consideration: • Community engagement indicated (Jun 20) No change to status. Procurement to commence July that the ocean outfall is recognised 2020. as a necessary contingency for wet weather. Beneficial reuse remains (May 20) The project remains in 2020/21 operational budget the most desirable option for for delivery in accordance with the Operational Plan. Terms of treated effluent. Reference being reviewed following advice from the Governance team. • The Corporate Plan 2018-2023

outcome 5.3.2 to maximise (Apr 20) No change still last update. Project plan proposed as beneficial reuse of wastewater by- an Operational Plan Project for 20/21.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

products Carried Unanimously (Mar 20) Draft Terms of Reference completed for distribution which will outline timelines for development of the strategy.

(Feb 20) Internal stakeholder engagement has commenced in preparation for developing the Fraser Coast Recycled Water Strategy.

(Jan 20) The development of the Fraser Coast Recycled Water Strategy has been identified in the draft 20/21 Fraser Coast Regional Council Operational Plan.

Ordinary Meeting No #5/20 – 27 May 2020 (Docs#4062907)

D&C ActID4535 ORD 11.1 – Construction of a BMX pump track Initial (Dec 20) No change to current status. RESOLUTION (Jade Wellings/David Lewis) Feb 2021 (Nov 20) No change to current status. That Council directs the Chief Executive Officer to prepare a report on the cost of constructing (Oct 20) Consultant continuing site identification and concept a pump track, and advise the best possible preparation. locations for this in the north and south regions of the Fraser Coast, taking into (Sep 20) Design and feasibility work underway. Council was consideration the existing BMX track at briefed on 31 August 2020. Petersen Park. Carried Unanimously (Aug 20) Quotations have been received for the design of this track and a preferred tenderer has been identified. Work will continue on community engagement to determine the location for this track and on the track design.

(Jul 20) No change to current status.

(Jun 20) Initial report regarding potential sites and feasibility to be provided to Council in September 2020.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Ordinary Meeting No. #6/20 – 24 June 2020 (Docs#4088113 ) IS ActID4686 ORD 11.2 - Request for Report on Plans to Revised (Dec 20) Report to be presented to Council in March 2021 Improve Traffic Flow at the Intersection of Mar 2021 Main Street and McLiver Street (Nov 20) Report to be presented to Council in March 2021. Initial RESOLUTION (David Lee/Denis Chapman) Oct 2020 (Oct 20) Report to be presented to a future Council Meeting due to proposed construction of new Bunnings development That Council direct the Chief Executive Officer which will result in additional traffic flow impacts to the to prepare a report on plans to improve the intersection of Main Street and McLiver Streets traffic flow at the intersection of Main Street and McLiver Streets adjacent to the Aldi Store (Sep 20) Report to be presented to a future Council Meeting and Stockland Shopping Centre. due to proposed construction of new Bunnings development Carried Unanimously which will result in additional traffic flow impacts to the intersection of Main Street and McLiver Streets.

(Aug 20) Report expected to be presented to Council in October 2020

(Jul 20) Report expected to be presented to Council in October 2020. Ordinary Meeting No. #7/20 – 22 July 2020 (Docs#4110754) WBWWS ActID4779 ORD 8.1.1 - Need for a refuse & Recycle bin Initial (Dec 20) Refer to Report titled “Expanding the Waste Collection pick-up service in the Owanyilla area Dec 2020 area to Include Owanyilla” on current Agenda.

Councillor Phil Truscott tabled a petition from (Nov 20) The Community and Engagement team are in the final chief petitioner, Samantha Macklin, containing stages of finalising the engagement report from the survey 24 signatures, requesting that Council provide responses. The Waste Services team will then review the the Owanyilla area with a Refuse and Recycle survey outcomes and prepare a Council report for the Bin pick-up service. December meeting for consideration.

RESOLUTION (Phil Truscott/David Lewis) (Oct 20) The Owanyilla Waste Service survey closed on Sunday That the petition be received and referred to 27th September, a total number of 41 responses were

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

the Chief Executive Officer for action and a received. The Waste Service’s team in conjunction with report to Council. Community Engagement team are generating a Council report Carried Unanimously with the outcome of the survey; and officer recommendations based on the feedback received from the property owners that responded.

(Sep 20) Briefing note circulated on Tuesday 1 September by the Director of WBW&WS informing Councillors on the process and method undertaken for the survey. It is expected that the survey letters will be distributed on Monday 7 September 2020, with survey responses closing Sunday 27 September 2020 to allow sufficient time for responses to be submitted. It is anticipated that a final report will be presented to Council at the December 2020 Ordinary Council meeting.

(Aug 20) The Waste Team have started to map out the respective properties that may be affected by the resolution and discussed the kerbside servicing potential with the waste collection contractor. Discussions have also commenced with the Community engagement team to determine the most appropriate approach to the survey.

It is anticipated a report on the outcomes of the survey and recommendations will be presented to Council for consideration at the February 2021 Ordinary Council meeting.

In the interim the Director, of WBW&WS will circulate a briefing note on the process and method undertaken for the survey once it has been finalised to be circulated in mid- September 2020.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

WBWWS ActID4771 ORD 16.1.3 - Request for Report on Expanding Revised (Dec 20) Refer to Report titled “Expanding the Waste Collection the Waste Collection Area in Owanyilla Dec 2020 area to Include Owanyilla” on current Agenda.

RESOLUTION (Phil Truscott/Paul Truscott) Initial (Nov 20) The Community and Engagement team are in the final Feb 2021 stages of finalising the engagement report from the survey That Council direct the Chief Executive Officer responses. The Waste Services team will then review the to: survey outcomes and prepare a Council report for the December meeting for consideration. 1. Undertake a survey of residents in the

Owanyilla area to determine the level of (Oct 20) The Owanyilla Waste Service survey closed on Sunday support for a paid waste and recycling 27th September, a total number of 41 responses were collection service. received. The Waste Service’s team in conjunction with 2. Provide a report to the Council on the Community Engagement team are generating a Council report outcome of the survey. with the outcome of the survey; and officer recommendations Carried Unanimously based on the feedback received from the property owners that responded.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

It is anticipated a report on the outcomes of the survey and recommendations will be presented to Council for consideration at the February 2021 Ordinary Council meeting.

In the interim the Director, of WBW&WS will circulate a briefing note on the process and method undertaken for the survey once it has been finalised to be circulated in mid- September 2020.

OS ActID4772 ORD 16.1.4 – Dog Friendly Caravan Park Revised (Dec 20) This matter has been included in the Caravan Park Jan 2021 Master Planning community consultation process which is RESOLUTION (Jade Wellings/David Lee) about to commence. The outcome of the community Initial consultation will be included in the consultant’s report on the 1. That Council supports in principle making at Sep 2020 feasibility of making at least one of Council’s Caravan Parks dog least one of the Council owned caravan parks friendly. dog friendly.

2.That the Chief Executive Officer be directed (Nov 20) Currently working with Consultants for the inclusion to provide a report on the feasibility of making of this matter in the Caravan Park Master Planning community at least one of the Council owned caravan consultation. Still on track to provide to Council in 2021. parks dog friendly and the most suitable caravan park for this. (Oct 20) Consultants are presenting at the Councillor and 3.That the caravan park master plans consider Executive Briefing Meeting 12 October 2020 Council’s desire to make one caravan park dog friendly. (Sep 20) The scope of the master planning consultancy has been varied to include consideration of a dog friendly caravan Carried (8/2) park. FOR: Councillor George Seymour Councillor Phil Truscott (Aug 20) Master Planning consultant advised of Council Councillor Paul Truscott resolution. Investigation to be undertaken including Councillor Daniel Sanderson consultation with Caravan Park management company, Councillor Jade Wellings community, DNRME and & relevant staff. Councillor Denis Chapman Councillor David Lee

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Councillor Zane O'Keefe

AGAINST: Councillor David Lewis Councillor Darren Everard

Ordinary Meeting No.8/20 – 26 August 2020 (Docs# 4151088) D&C ActID4961 ORD 8.1.1 – Bauhinia Drive Park Kawungan Revised (Dec 20) No change to current status. Awaiting results of Open Jun 2021 Space Strategy review April/ May 2021 Councillor David Lee tabled a petition containing 62 signatures and 8 letters of Revised (Nov 20) No change to current status. objection. The petition opposed the proposed Mar 2021 construction of toilet facilities in the park. (Oct 20) Work on all enhancement plans being consulted on Initial including Bauhinia Drive has been suspended pending RESOLUTION (David Lee/Phil Truscott) Dec 2020 completion of the Open Space Strategy and Parks hierarchy review. Report will be completed at this stage. That the petition be received and referred to the Chief Executive Officer for consideration (Sep 20) Report to be drafted. Note Enhancement plans put and a report to Council. on hold pending delivery of the Open Space Strategy review.

Carried Unanimously D&C ActcID4937 ORD 10.3.3 – Mant Street Illegal Vegetation Initial (Dec 20) Item 1 - Completed Damage - Community Engagement Response Sep 2021 Item 2 - Completed Item 3 - Ongoing RESOLUTION (David Lewis/Paul Truscott) Item 4 - Report proposed September 2021 That Council: (Nov 20) No change to current status. 1. Note the outcomes of the Community

Engagement process in relation to the Illegal (Oct 20) Temporary fence will be installed and in situ by 1 Vegetation Damage in Mant St, Point Vernon. November 2020. Minor delays on engineering the fence for 2. Install a temporary site protection fence wind loading. covered with printed mesh panels around the damaged vegetation in Mant St, with the fence (Sep 20) Fencing to be installed and monitored over the 12

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

remaining in situ until the vegetation reaches month period. the same height of the fence, 2.1 metres or unless otherwise determined by Council. 3. Progressively rehabilitate the vegetation on the Mant St site until the vegetation reaches the same height as the temporary fencing. 4. Direct the Chief Executive Officer to provide a report to Council, on the effectiveness of the protection and enhancement works, within twelve months. Carried (6/5)

FOR: Councillor George Seymour Councillor Paul Truscott Councillor Daniel Sanderson Councillor David Lewis Councillor Darren Everard Councillor Zane O'Keefe

AGAINST: Councillor James Hansen Councillor Phil Truscott Councillor Jade Wellings Councillor Denis Chapman Councillor David Lee

D&C ActID47945 ORD 10.3.9 - Preliminary Approval that Revised (Dec 20) Refer to report titled “Preliminary Approval That includes a variation request - Material Change Dec 2020 Includes A Variation Request - Material Change Of Use To Of Use to allow development in accordance Allow Development In Accordance With The Medium Density with the Medium density residential zone; Initial Residential Zone; And Development Permit - Reconfiguring A and Development Permit - Reconfiguring A Nov 2020 Lot - One (1) Lot Into Fifty (50) Lots, Balance Lot And Drainage Lot - One (1) lot into Fifty-seven (57) lots, Reserve At 115 Beach Road, Urraween” listed on current balance lot and drainage reserve at 115 Beach Agenda.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Road, Urraween (Nov 20) Proponents consultant contacted and has advised RESOLUTION (David Lewis/David Lee) that the matter remains under review.

1. That the Chief Executive Officer be directed (Oct 20) Council officers met with a representative of the RSL to negotiate with the proponent to achieve a and their consultant on 4 September to discuss Councils better outcome with respect to additional concerns. The proponents were intending on reviewing their green space and improved amenity by way of options and taking further advice. To date no further advice on variation of lot size and related matters. the proponent’s intent regarding the application has been 2. That the matter be referred to the Chief received. Executive Officer to provide a further report back to Council. (Sep 20) Report to be presented back to Council following negotiations with the proponent. Carried Unanimously IS ActID4949 ORD 11.1 – Motorised Pathway Sweeper Initial (Dec 20) A report to be presented to the January 2021 Jan 2021 meeting. RESOLUTION (Zane O'Keefe/David Lee) (Nov 20) A report to be presented to the January 2021 That the Chief Executive Officer be requested meeting. to provide a report on the purchase of a motorised sweeper to remove obstructions (Oct 20) A report to be presented to the January 2021 from the Charlton Esplanade pathways on a meeting. daily basis. (Sep 20) Report to be presented to the January 2021 meeting. Carried (9/2) FOR: Councillor George Seymour Councillor James Hansen Councillor Phil Truscott Councillor Jade Wellings Councillor David Lewis Councillor Darren Everard Councillor Denis Chapman Councillor David Lee

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

Councillor Zane O'Keefe

AGAINST: Councillor Paul Truscott Councillor Daniel Sanderson

Ordinary Meeting No.9/20 – 23 September 2020 (Docs# 4152710) OS ActID 4910 ORD 8.1.2 - A Sign for the Senior Citizen’s Hall Revised (Dec 20) Refer to report titled “Request for Advertising Sign at at Alice Street in Maryborough Dec 2020 the Senior Citizens Hall, Alice Street, Maryborough” listed on current agenda. Councillor Daniel Sanderson tabled a petition Initial from chief petitioner, E Duffill containing 25 Jan 2021 (Nov 20) No change, matter under investigation signatures regarding the request for the

erection of a sign for the Senior Citizen’s Hall (Oct 20) A report to be presented to the January 2021 at Alice Street in Maryborough. Ordinary Meeting. The petition requests that an advertising sign be erected at the Senior Citizen’s Hall at Alice Street in Maryborough to advertise upcoming events.

RESOLUTION (Daniel Sanderson/Paul Truscott) That the petition be received and referred to the Chief Executive Officer for consideration and report to Council. Carried Unanimously IS ActID 4914 ORD 8.1.6 The Provision of a Family Fishing Initial (Dec 20) A report to be presented to the March 2021 Ordinary Boating Pontoon at Toogoom. March 2021 Meeting.

Councillor Jade Wellings tabled a petition from (Nov 20) A report to be presented to the March 2021 chief petitioner Darrell Wilson containing 189 Ordinary Meeting. signatures regarding the need for a family

fishing and boating pontoon at Toogoom. (Oct 20) A report to be presented to the March 2021 Ordinary The petition requests a family fishing and

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

boating pontoon to be used by local Meeting. fishermen, families and tourists as the current situation is unsafe. RESOLUTION (Jade Wellings/James Hansen) That the petition be received and referred to the Chief Executive Officer for consideration and a report to Council. Carried Unanimously D&C ActID 4929 ORD 11.2 African Tulip Tree Initial (Dec 20) Refer to report titled “Management of African Tulip Dec 2020 Trees on Council Land” listed on Current Agenda. RESOLUTION (George Seymour/David Lee)

That Council direct the Chief Executive Officer (Nov 20) No change to current status, however, a large stand of to provide a report on the general biosecurity trees have been scheduled for removal. obligations related to the incidence of the African Tulip Tree (Spathodea campanulata) in (Oct 20) A report will be presented to the December 2020 the Fraser Coast region and how Council may Council meeting and preparations are underway for the be able to reduce the impacts of this tree on removal of known African Tulip trees. the local environment. Carried unanimously D&C ActID 4930 ORD 11.3 Request for the Development of a Initial (Dec 20) No change to current status. Public Art Policy Jun 2021 (Nov 20) No change to current status. RESOLUTION (Daniel Sanderson/Paul Truscott) (Oct 20) Development of policy to be scoped and discussed at a That council direct the Chief Executive Officer future Councillor Concept Forum early 2021. to develop a Public Art Policy. Carried Unanimously

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

D&C ActID 4931 ORD 11.4 Request for Development of a Revised (Dec 20) Policy in draft form after being amended as a result of Graffiti Management Policy and Feb 2020 Concept Forum feedback. To be presented to a Councillor Implementation Strategy Briefing in early 2021. Initial RESOLUTION (David Lee/Phil Truscott) Dec 2020 (Nov 20) Councillor Concept forum held November 2020.

That council direct the Chief Executive Officer (Oct 20) Draft policy undergoing internal consultation. To be to prepare a Graffiti Management Policy and presented to Nov/Dec 2020 Council meeting. This is to be Implementation Strategy for consideration in considered at the Council Concept Forum in November. the mid-year budget review. Carried Unanimously Ordinary Meeting No.10/20 – 28 October 2020 (Docs# 4181700) IS ActID 5261 8.1.2 - Beelbi Creek Road - Seal the Road, Initial (Dec 20) A report to be presented to the January 2021 Save a Life Jan 2021 meeting.

Councillor James Hansen tabled an on-line (Nov 20) Awaiting further information from QPS; once petition from chief petitioner, Kylie Brown received, a report will be prepared for the January 2021 containing approximately 700 signatures Council meeting. regarding sealing Beelbi Creek Road for safety reasons.

RESOLUTION (James Hansen/David Lee) That the petition be received and referred to the Chief Executive Officer for action and a report to Council. Carried Unanimously D&C ActID 5238 ORD 11.1 - Rescue of injured wildlife Initial (Dec 20) No change to current status. responsibilities Feb 2021 (Nov 20) Report to be prepared for February Council meeting. RESOLUTION (Paul Truscott/David Lee)

That Council direct the Chief Executive Officer

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

to provide a report on the powers and responsibilities of Council and the State Government regarding the rescue of injured wildlife and options to better assist wildlife and wildlife carers. Carried Unanimously OS ActID 5240 ORD 11.3 - Online Petitions Initial (Dec 20) Preliminary discussions held with LGAQ. Two Councils, Jan 2021 namely Brisbane and Townsville have purchased software for RESOLUTION (Paul Truscott/David Lee) petitions, awaiting further advice from LGAQ.

That Council direct the Chief Executive Officer (Nov 20) Currently liaising with LGAQ re the existence of to provide a report articulating options for software to perform this task. Council to provide petition services through its website, similar to how the Queensland Parliament conduct online petitions.

Carried Unanimously D&C ActID 5241 ORD 11.4 - Maryborough Residential Growth Initial (Dec 20) No change to current status. Feb 2021 RESOLUTION (Paul Truscott/Daniel Sanderson) (Nov 20) Council officers are considering the resolution and aiming for a report early in the 2021 calendar year. That Council direct the Chief Executive Officer to provide a report on options to extend trunk infrastructure for future residential growth in St Helens and for Council to note the project for future funding, such as Works for Queensland or any other opportunities. Carried Unanimously IS ActID 5246 ORD 11.7 - Update on Granville Bridge to Revised (Dec 20) A report to be presented to the January 2021 Ordinary Brolga Theatre Boardwalk Feasibility Study Jan 2021 Meeting.

RESOLUTION (Daniel Sanderson/Paul Truscott) Initial (Nov 20) Report to be prepared for the March 2021 Ordinary Mar 2021 Meeting.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

That Council direct the Chief Executive Officer to provide a report updating the Council on the status of the Granville Bridge to Brolga Theatre boardwalk feasibility study. Carried Unanimously IS ActID 5247 ORD 11.8 - Beelbi Creek Road Safety Initial (Dec 20) A report to be presented to the January 2021 Jan 2021 meeting. RESOLUTION (James Hansen/Phil Truscott) (Nov 20) Awaiting further information from QPS; once That Council direct the Chief Executive Officer received, a report will be submitted to the January 2021 to provide a report on vehicle crashes on Council meeting. Beelbi Creek Road over the last five years, including possible works that could be undertaken to improve safety. Carried Unanimously

Ordinary Meeting No.11/20 – 25 November 2020 (Docs#4196131) OS ActID5327 ORD 10.2.2 - Council Ordinary Meeting Initial (Dec 20) Report to be provided to the January 2021 Council Schedule for 2021 Jan 2021 Meeting

That Council: 1. Approve the Ordinary Meeting of council to be held on the fourth Wednesday of every month, commencing at 10.00am unless otherwise determined by Council resolution. 2. Approve meetings to recommence back in the Maryborough or Hervey Bay Chambers unless CoVid-19 pandemic restrictions at the time prevent the use of these rooms.

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

3. Approve Public Participation session to be conducted prior to the Ordinary Meeting at 9.00am. 4. Approve the 24 March 2021 Ordinary Meeting to commence at 6:00pm with Public Participation commencing at 5:00pm. 5. Direct the Chief Executive Officer to liaise with the Mayor and Councillors and provide a report to Council recommending an appropriate location for holding the Ordinary Council Meeting on the 22 September 2021 and 26 May 2021 6. Adopt the schedule for Ordinary Meetings, as in the table below and advertise the schedule in accordance with section 254B of the Local Government Regulation 2012. Carried Unanimously

OS ActID 5315 ORD 11.1 - Request to Prepare a Full Time Initial (Dec 20) Report preparation underway. Equivalent by Employment Category Report Feb 2021

MOTION That Council direct the Chief Executive Officer to prepare a full time equivalent (FTE) by employment category report for the last 5 years. Carried Unanimously

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

OS ActID5322 ORD 11.8 - QUESTION ON NOTICE – Councillor Initial (Dec 20) A draft of the presentation of the relevant financial David Lee Jan 2021 measures in the monthly Organisational Performance Report has been prepared and is under review by the Director

Organisational Services and the Chief Executive Officer. The Councillor David Lee posed the following draft will be presented to a future Councillor briefing before question to the Chief Executive Officer:- inclusion in the January 2021 Organisational Performance

Report. If an assessment can be done as to whether Council can include the relevant financial measures under the Local Government Regulation 2012 in future monthly financial reports.

OS ActID 5348 ORD 14.1 – QUESTION ON NOTICE –Councillor Initial (Dec 20) Report preparation underway Daniel Sanderson Jan 2021

Councillor Daniel Sanderson posed the following question to the Chief Executive Officer:

If a report can be provided on the action taken and progress made with the Maryborough Administration Building Site.

MATTERS THAT HAVE BEEN LEFT TO “LIE ON THE TABLE” Directorate Reference Resolution Details Target Date Status

Item ORD 10.1.1 – Attachment 1 16 DECEMBER 2020

ITEM NO: ORD 10.2.1

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: REQUEST FOR NEW LEASE - BURRUM RECREATION RESERVE ASSOCIATION INC. DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: ADMINISTRATION OFFICER - COMMERCIAL & PROPERTY LEASING, Karen Connor

LINK TO CORPORATE Built Environment PLAN: Integrated planning to support current and future needs of the region and growth Deliver community venue facilities to support regional growth

1. PURPOSE The purpose of this report is to recommend a new Trustee lease be entered into with the Burrum Recreation Reserve Association Inc. over the whole of Lot 178 on CP859379.

2. EXECUTIVE SUMMARY The Burrum Recreation Reserve Association Inc. has occupied Lot 178 on CP859379, under a Trustee lease for the past ten (10) years and is now seeking a new ten (10) year lease. The Association, with assistance from Council officers, is also progressing its application to the Department Natural Resources, Mines & Energy (DNRME) for camping to be approved on the Reserve, however, this matter should not hold up the approval of the new lease, which is required to allow continued use of the Reserve for sporting purposes.

3. OFFICER’S RECOMMENDATION 1. That pursuant to Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4), which permits Council to dispose of an interest in land (a valuable non-current asset) to a community organisation without inviting tenders or conducting an auction, Council resolves to dispose of the interest in the land by entering into a lease for a term of ten (10) years with the Burrum Recreation Reserve Association Inc., over the whole of Lot 178 on CP859379. 2. That Council delegates authority to the Chief Executive Officer to negotiate and execute a Trustee lease for a term of up to ten (10) years with the Burrum Recreation Reserve Association Inc., over the whole of Lot 178 on CP859379.

16 DECEMBER 2020

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION The Burrum Recreation Reserve Association Inc. has occupied the land under a Trustee lease agreement for the past ten (10) years, and a new Trustee lease has been formally requested. The Association, with assistance from Council officers, is also progressing its application to the DNRME for camping to be approved on the Reserve, however, this matter should not hold up the approval of the new lease, which is required to allow continued use of the Reserve for sporting purposes.

5. PROPOSAL That Council enters into a Trustee lease for a period of ten (10) years with the Burrum Recreation Reserve Association Inc., over the whole of Lot 178 on CP859379, as shown in Attachment 1.

6. FINANCIAL & RESOURCE IMPLICATIONS Under Section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Not For Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy, costs associated with the preparation of the lease agreement is the responsibility of the Lessees, including but not limited to legal, surveying and registration fees. The lease fee applied for community group leases under this policy is $1 per annum.

7. POLICY & LEGAL IMPLICATIONS Local Government Regulation 2012, Chapter 6, Section 236 (1) (b) (ii), (2) and (4), permits Council to dispose of an interest in land (a valuable non-current asset) to a community organisation without inviting tenders or conducting an auction provided approval is granted via a Council resolution. The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Cultural and Community). The Association, with assistance from Council officers, is also progressing its application to the DNRME for camping to be approved on the Reserve. Upon receipt of the specific information required, the Association’s application will be assessed by the Department. If approval is granted by the Department, the Association will also be required to obtain Development Approval from Council for the camping activities. The lease with Council covers this matter by requiring the lessee to obtain all relevant approvals associated with any proposed use of the leased land.

8. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new Trustee lease will be prepared in accordance with Council’s Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy.

9. CONSULTATION Consultation has occurred with Council’s Executive Managers, or their delegates, and with the Burrum Recreation Reserve Association Inc.

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10. CONCLUSION The Burrum Recreation Reserve Association Inc. has provided copies of its Certificate of Incorporation and Public Liability Insurance Certificate of Currency, which are current and satisfactory. Funds raised are used towards maintaining the facilities and to provide sporting activities to the local community.

11. ATTACHMENTS 1. Locality Map ⇩

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Item ORD 10.2.1 – Attachment 1 16 DECEMBER 2020

ITEM NO: ORD 10.2.2

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: REQUEST FOR NEW LEASES - BURRUM HEADS PROGRESS ASSOCIATION INC. DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: ADMINISTRATION OFFICER - COMMERCIAL & PROPERTY LEASING, Karen Connor

LINK TO CORPORATE Built Environment PLAN: Integrated planning to support current and future needs of the region and growth Deliver community venue facilities to support regional growth

1. PURPOSE The purpose of this report is to recommend a new freehold lease be entered into with the Burrum Heads Progress Association Inc over the whole of Lot 1 on CK1980 and the whole of Lot 2 on RP91815.

2. EXECUTIVE SUMMARY The Burrum Heads Progress Association Inc has occupied the whole of Lot 1 on CK1980 and the whole of Lot 2 on RP91815 under separate leases for the past ten (10) years. One of the leases is located within the Burrum Heads library building, and the other is on the adjoining lot, as shown in Attachment 1. Accordingly, the Burrum Heads Progress Association Inc has requested new leases and has met its obligations within the existing leases.

3. OFFICER’S RECOMMENDATION 1. That pursuant to Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4), which permits Council to dispose of an interest in land (a valuable non-current asset) to a community organisation without inviting tenders or conducting an auction, Council resolves to dispose of the interest in the land by entering into separate leases for terms of ten (10) years each with the Burrum Heads Progress Association Inc, over the whole of Lot 1 on CK1980 and the whole of Lot 2 on RP91815. 2. That Council delegates authority to the Chief Executive Officer to negotiate and execute a lease for a term of ten (10) years with the Burrum Heads Progress Association Inc, over the whole of Lot 1 on CK1980.

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3. That Council delegates authority to the Chief Executive Officer to negotiate and execute a lease for a term of ten (10) years with the Burrum Heads Progress Association Inc, over the whole of Lot 2 on RP91815.

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION The Burrum Heads Progress Association Inc has occupied the land under lease agreements for the past ten (10) years, and new leases have been requested. The Association has complied with the governance requirements within its lease and has submitted its Certificate of Incorporation, Certificate of Currency, copies of its Committee Meeting Minutes, and independent audited financial statements.

5. PROPOSAL That Council enters into leases for ten (10) years each with the Burrum Heads Progress Association Inc, over the whole of Lot 1 on CK1980 and the whole of Lot 2 on RP91815, as shown in Attachment 1.

6. FINANCIAL & RESOURCE IMPLICATIONS Under the Fraser Coast Regional Council Land/Lease Assistance for Not For Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy, costs associated with the preparation of the lease agreement is the responsibility of the Lessees, including but not limited to legal, surveying and registration fees. The lease fee applied for community group leases under this policy is $1 per annum.

8. CRITICAL DATES & IMPLEMENTATION If approved by Council, the new leases will be prepared in accordance with Council’s Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy.

9. CONSULTATION Consultation has occurred with Council’s Commercial & Leasing Officers and Council’s Executive Manager Community & Culture and with the Burrum Heads Progress Association Inc.

10. CONCLUSION The Burrum Heads Progress Association Inc has provided its Certificate of Incorporation, Certificate of Currency, copies of its Committee Meeting Minutes and independent audited

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financial statements as part of the lease preparation. Funds raised by the Association are used for maintaining the facilities and to meet the operational costs for providing a variety of services to the local community.

11. ATTACHMENTS 1. Locality Map ⇩

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Item ORD 10.2.2 – Attachment 1 16 DECEMBER 2020

ITEM NO: ORD 10.2.3

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: AMENDED EXPENSES REIMBURSEMENT AND PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS COUNCIL POLICY DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: EXECUTIVE MANAGER GOVERNANCE & CUSTOMER SERVICE, Sydney Shang

LINK TO CORPORATE Governance PLAN: Strong governance of council activities

1. PURPOSE The purpose of this report is to approve the amended Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy.

2. EXECUTIVE SUMMARY Policy has been amended for IT equipment to be provided to Councillors for a home office setup.

3. OFFICER’S RECOMMENDATION That Council approve the amended Expenses and Reimbursement and Provision of Facilities for Mayor and Councillors Policy (eDOCS #4187243) as per Attachment 1.

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION The Policy was last amended in May 2020.

5. PROPOSAL It is proposed to provide Councillors will a home office setup which includes monitors, docking stations and keyboard. Appendix 2 identifies the changes that have been made.

6. FINANCIAL & RESOURCE IMPLICATIONS To equip a Councillor with the proposed IT equipment will cost up to $900 each depending on the individual requirement.

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7. POLICY & LEGAL IMPLICATIONS Head of Power is the Local Government Act 2009

8. RISK IMPLICATIONS N/A

9. CRITICAL DATES & IMPLEMENTATION N/A

10. CONSULTATION Consultation has occurred with Councillors.

11. CONCLUSION The adoption of the Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy will provide clarity to Councillors.

12. ATTACHMENTS 1. Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy ⇩ 2. Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy marked up version ⇩

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Item ORD 10.2.3 – Attachment 2 16 DECEMBER 2020

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Item ORD 10.2.3 – Attachment 2 16 DECEMBER 2020

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Item ORD 10.2.3 – Attachment 2 16 DECEMBER 2020

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Item ORD 10.2.3 – Attachment 2 16 DECEMBER 2020

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ITEM NO: ORD 10.2.4

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: PROPOSED LEASE - TIARO CHAMBER OF COMMERCE DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: EXECUTIVE MANAGER PROPERTY & COMMERCIAL SERVICES, Janet Campbell

LINK TO CORPORATE Governance PLAN: Strong governance of council activities

1. PURPOSE The purpose of this report is to seek approval from Council to enter into a lease with the Tiaro Chamber of Commerce over part of the lower floor of the former Tiaro Council building.

2. EXECUTIVE SUMMARY The Tiaro Chamber of Commerce had requested a lease over office space on the lower floor of the former Tiaro Council Chambers building. A report was presented to Council in September 2019 in which it was resolved that further discussions be held with the Chamber of Commerce to seek clarification on its intended use of the lease area. Discussions with the Chamber of Commerce have now confirmed that the proposed use of the lease area is for office accommodation, which can provide support to the local economy as a business hub. Part of the lower floor of the building is currently leased to Landcare Australia, and the upper floor is leased for Medical Services. The proposed lease to the Tiaro Chamber of Commerce is considered an appropriate use of the building.

3. OFFICER’S RECOMMENDATION 1. That, pursuant to the Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4), which permits Council to dispose of an interest in land (a valuable non- current asset) to a community organisation without inviting tenders or conducting an auction, Council resolves to dispose of the interest in the land by entering into a Trustee Lease for a term of 3 years, with 2 x 3 year options to be mutually agreed, with the Tiaro Chamber of Commerce over office space on the lower floor of the former Tiaro Council Chambers building on land described as Lot 1 SP 248792, Mayne Street, Tiaro. 2. That Council delegates authority to the Chief Executive Officer to negotiate and execute a Lease for a term of 3 years, with 2 x 3 year options to be mutually agreed, with the Tiaro

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Chamber of Commerce over office space on the lower floor of the former Tiaro Council Chambers building on land described as Lot 1 SP 248792, Mayne Street, Tiaro.

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Council sought Expressions of Interest from community groups for a lease of an area of approximately 100m2 on the lower floor of the former Tiaro Council Chambers building in Mayne Street, Tiaro, an extract from the Expression of Interest document, showing the proposed lease area, is provided at Attachment 1. The Tiaro Chamber of Commerce submitted its interest for a lease, and outlined several proposals for use of the space. Its submission required further discussion and, in September 2019, Council resolved as follows:- “That the Chief Executive Officer undertake further negotiations with the Tiaro & District Chamber of Commerce about the proposal contained in their Expression of Interest.” Discussions with the Chamber of Commerce have now confirmed that the proposed use of the lease area is for office accommodation, which can provide support to the local economy as a business hub. Part of the lower floor of the building is currently leased to Landcare Australia, and the upper floor is leased for Medical Services. The proposed lease to the Tiaro Chamber of Commerce for office accommodation is considered an appropriate use of the building.

5. PROPOSAL It is proposed that a lease is entered into for a period of 3 years, with 2 x 3 year options to be mutually agreed, with the Tiaro Chamber of Commerce over part of the lower floor of the former Tiaro Council Chambers building for use as office space.

6. FINANCIAL & RESOURCE IMPLICATIONS Under Section 1.5 Fraser Coast Regional Council Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) policy, costs associated with the preparation of the lease agreement are the responsibility of the Lessees. Lease fees are set at $1 per annum.

7. POLICY & LEGAL IMPLICATIONS Local Government Regulation 2012, Chapter 6, Section 236 (1) (b) (ii), (2) and (4) permits Council to dispose of an interest in land (a valuable non-current asset) to a community organisation without inviting tenders or conducting an auction, provided approval is granted via a Council resolution. The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Cultural and Community).

8. RISK IMPLICATIONS Nil

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9. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new lease will be prepared in accordance with Council’s Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy.

10. CONSULTATION The proposed lease has been discussed with the Tiaro Chamber of Commerce in an onsite meeting attended by staff from Council’s Property & Commercial Services department and the Chief Executive Officer.

11. CONCLUSION The Tiaro Chamber of Commerce has submitted its insurance and financial documentation and advised that it proposes to use the lease area for office space which will act as a business hub for local operators. The proposed use is considered appropriate for the building.

12. ATTACHMENTS 1. Extract from Expression of Interest document ⇩

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Attachment 1 – Extract from Expression of Interest document

Item ORD 10.2.4 – Attachment 1 16 DECEMBER 2020

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ITEM NO: ORD 10.2.5

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: PROPOSED LEASE - TIARO RECREATION GROUNDS DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: EXECUTIVE MANAGER PROPERTY & COMMERCIAL SERVICES, Janet Campbell

LINK TO CORPORATE Lifestyle PLAN: A safe, active and healthy community Manage an appropriate number of recreational facilities

1. PURPOSE The purpose of this report is to seek approval to enter into a new Trustee lease with the Tiaro Pony Club Inc over the Tiaro Recreation Grounds, described as Lot 1 on MCH4893.

2. EXECUTIVE SUMMARY Expressions of Interest were invited from community organisations for a Trustee lease over the Tiaro Recreational Grounds and submissions were received from the Tiaro Pony Club Inc and the Tiaro Chamber of Commerce. As the Tiaro Pony Club Inc currently occupies the land on a holding over basis under its existing Trustee lease, and as its submission satisfactorily addressed the criteria within the Expression of Interest documents, including details regarding shared use arrangements, and a commitment to payment of rates and other lease costs, and undertaking maintenance, this report recommends approval of a new Trustee lease with the Tiaro Pony Club Inc, with the lease being conditioned to allow the land to be made available for other community groups and events.

3. OFFICER’S RECOMMENDATION 1. That pursuant to Local Government Regulation 2012, Chapter 6, Sections 236 (1) (b) (ii), (2) and (4), which permits Council to dispose of an interest in land (a valuable non-current asset) to a community organisation without inviting tenders or conducting an auction, Council resolves to dispose of the interest in the land by entering into a lease for a term of ten (10) years with the Tiaro Pony Club Inc. over the whole of Lot 1 on MCH4893. 2. That Council delegates authority to the Chief Executive Officer to negotiate and execute a lease for a term of ten (10) years with the Tiaro Pony Club Inc. over the whole of Lot 1 on MCH4893. 3. That the lease with the Tiaro Pony Club Inc contains conditions allowing for shared use arrangements with other community organisations and for community events in consultation with Council as Trustee of the land.

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4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Expressions of Interest were invited from community organisations for a Trustee lease over the Tiaro Recreational Grounds. Submissions were received from the Tiaro Pony Club Inc and from the Tiaro Chamber of Commerce. The Tiaro Pony Club Inc currently occupies the land on a holding over basis under an existing lease, which includes conditions to allow for shared use of part of the land by other community groups or for community events, in consultation with Council. In its submission, the Pony Club advised that it conducts rides on the first and third weekend of each month, three (3) annual school holiday camps, four (4) annual competitions, eight (8) annual training days, rallies twice a month, and selected training clinics and camps. It also included details on the shared use of the grounds by other community organisations and/or for other community events, which had been specifically listed to address any concerns raised in this regard. Details included use by Tiaro Land Care, Tiaro Lions, Tiaro Field Day Committee, yearly Cattle & Dog Show, Quantum Savy Horseman Group and Regional Pony Clubs, Judges' clinics, and instructor training and certificate schools. The Pony Club further advised that the grounds are also used by exercise groups and members of the local community for weddings, field days, Christmas fair, Australia Day Celebrations, cattle shows, dogs shows, horsemanship groups and photography shoots. The Pony Club also acknowledged that the level of service for maintenance at the grounds, currently undertaken by Council, could change, and committed to undertaking the maintenance required. The Club accepted the requirement for payment of rates and other charges, and advised that funds are used to hold regular competitions, attracting riders from as far as Brisbane, Toowoomba, Dalby, Rockhampton, Wowan and local competitors from 13 clubs, noting the support from visitors to the local businesses. While the Tiaro Chamber of Commerce provided some detail on proposed use, it was unable to commit to payment of rates and other charges, nor to undertaking maintenance at the grounds, due to limited funding. The Chamber’s submission also advised that it would encourage commercial use of the grounds, however, as the land is a Reserve for Park and Recreation purposes, commercial use would not be permitted.

5. PROPOSAL That Council enters into a Trustee lease for a period of ten (10) years with the Tiaro Pony Club Inc. over the whole of Lot 1 on MCH48931, and that the lease contains conditions similar to those within the existing lease which allow for shared use arrangements with other community groups and for community events.

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organisation without inviting tenders or conducting an auction provided approval is granted via a Council resolution. The policy relating to this matter is the Fraser Coast Regional Council Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Cultural and Community).

8. RISK IMPLICATIONS As the Chamber of Commerce had also expressed interest in a lease, it may be disappointed in the recommendation. This will be mitigated through communication with the group and assurance that its concerns regarding shared use of the Recreational Grounds will be addressed as a condition of the lease. If the lease with the Pony Club is not approved, it will leave the Club without the facilities it requires to continue to conduct its riding activities, events and competitions. This will affect its membership and its ability to attract visitors from as far as Brisbane, Toowoomba, Rockhampton and other regional towns and cities, as well as the corresponding support that its visitors provide to the local businesses.

9. CRITICAL DATES & IMPLEMENTATION If approved by Council, a new Trustee lease will be prepared in accordance with Council’s Land/Lease Assistance for Not for Profit Incorporated Community Groups (Sport, Recreation, Arts and Culture and Community) Policy.

10. CONSULTATION Consultation in response to the Expressions of Interest received has been undertaken with Tiaro Pony Club Inc and the Tiaro Chamber of Commerce. Consultation has also been undertaken with Council’s Executive Manager Open Space & Environment, Adrian Burns, regarding the current and future maintenance of the grounds.

11. CONCLUSION The Tiaro Pony Club Inc. provided relevant documents, including its Certificate of Incorporation and Public Liability Insurance Certificate of Currency, and satisfactorily addressed the listed criteria in its Expression of Interest. As it currently occupies the land, and has committed to ongoing shared use arrangements, meeting relevant costs and undertaking maintenance, a new Trustee lease is recommended for approval.

12. ATTACHMENTS 1. Lease location plan ⇩

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Attachment 1 – Lease location plan

Item ORD 10.2.5 – Attachment 1 16 DECEMBER 2020

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ITEM NO: ORD 10.2.6

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: COUNCILLOR MEETING ATTENDANCE FOR JANUARY 2021 DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: ACTING GOVERNANCE SYSTEMS OFFICER, Rachel Miron

LINK TO CORPORATE Governance PLAN: Strong governance of council activities

1. PURPOSE To approve the relevant meetings as per the Councillor Code of Conduct and Councillor Attendance Policy

2. EXECUTIVE SUMMARY This report will outline Councillor’s responsibility to meet the standards set out in the Code of Conduct for Councillors in Queensland by listing meetings, briefings, workshops and training opportunities each month.

3. OFFICER’S RECOMMENDATION That Council: 1. Approve the following meetings for the period 1 January 2021 to 31 January 2021 as relevant meetings which require the attendance and meaningful participation of all Councillors as per the Councillor Code of Conduct and Councillor Attendance Policy:

Date of Meeting Time of Meeting Meeting 11 January 2021 10.30 am Councillor Briefing Session 13 January 2021 10.00 am Concept Forum 18 January 2021 10.30 am Councillor Briefing Session 19 January 2021 10.00 am Planning Scheme Review Workshop 20 January 2021 10.00 am Council Agenda Forum 25 January 2021 10:30 am Councillor Briefing Session

2. Note the requirement to attend the Ordinary Meeting scheduled for 27 January 2021.

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4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION Council adopted the Councillor Attendance Policy on the 27 March 2019 which sets out the Council’s expectation of a Councillor to carry out their responsibilities as described in the Code of Conduct for Councillors in Queensland relating to meetings, briefings, relevant workshops and training opportunities. The policy requires Council to approve at each Ordinary Meeting of Council a list of meetings that are considered to be relevant for Councillors to attend for the following month.

5. PROPOSAL It is proposed that the following meetings are considered relevant for all Councillors to attend:

6. FINANCIAL & RESOURCE IMPLICATIONS N/A

7. POLICY & LEGAL IMPLICATIONS Head of Power is the Local Government Act 2009 and the Councillor Attendance Policy.

8. RISK IMPLICATIONS N/A

9. CRITICAL DATES & IMPLEMENTATION N/A

10. CONSULTATION Consultation has taken place with relevant Directors and Councillors.

11. CONCLUSION The report details the meetings for the following month that Councillors are expected to attend.

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12. ATTACHMENTS Nil

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ITEM NO: ORD 10.2.7

FRASER COAST REGIONAL COUNCIL ORDINARY MEETING NO. 12/20

WEDNESDAY, 16 DECEMBER 2020

SUBJECT: 2019/2020 AUDITED FINANCIAL STATEMENTS OF FRASER COAST TOURISM AND EVENTS DIRECTORATE: ORGANISATIONAL SERVICES

RESPONSIBLE OFFICER: DIRECTOR ORGANISATIONAL SERVICES, Keith Parsons

AUTHOR: MANAGER FINANCIAL COMPLIANCE & REPORTING, Peter Dart

LINK TO CORPORATE Governance PLAN: Strong financial management Focus on long term financial sustainability

1. PURPOSE The purpose of this report is to present a copy of the 2019/2020 audited financial statements of Council’s controlled entity, Fraser Coast Tourism & Events Ltd to Council.

2. EXECUTIVE SUMMARY Following recent changes to the Local Government Regulation 2012, the audited financial statements of local government controlled entities are required to be tabled at a local government meeting and published on the council’s website.

3. OFFICER’S RECOMMENDATION That Council receives the 2019/2020 audited financial statements of Council’s controlled entity, Fraser Coast Tourism & Events Ltd.

4. BACKGROUND & PREVIOUS COUNCIL CONSIDERATION On 1 October 2020, the Local Government Legislation Amendment Regulation (No. 1) 2020 was made by the Governor in Council. The regulation contained amendments for some matters as part of the broader local government reforms agenda including amendments in response to the COVID-19 public health emergency and other emerging needs. Included in the amendments was certain reporting requirements for local government controlled entities, to improve transparency, accountability and integrity of Queensland local governments. One requirement is that the audited financial statements of local government controlled entities is to be tabled at a local government meeting and published on the council’s website. The Annual General Meeting of Fraser Coast Tourism & Events was held on Monday 14th December 2020 where the board received the audited financial statements of the entity, and a copy was provided to Council.

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5. PROPOSAL It is proposed that Council receive the 2019/2020 audited financial statements of Council’s controlled entity, Fraser Coast Tourism & Events Ltd and publish the statements on council’s website within 14 days of being presented at the meeting of Council.

6. FINANCIAL & RESOURCE IMPLICATIONS N/A

7. POLICY & LEGAL IMPLICATIONS Section 213B (3) of the Local Government Regulation 2012 states that the mayor must present a copy of the audited financial statements of the controlled entity at the next ordinary meeting of the local government once the local government has obtained a copy of the statements from the controlled entity. In accordance with section 213B (4) of the Regulation, the local government must ensure that within 14 days of the audited financial statements of the controlled entity is presented to the meeting that a copy is published on the local government’s website.

8. RISK IMPLICATIONS N/A

9. CRITICAL DATES & IMPLEMENTATION Once a copy of Fraser Coast Tourism & Events Ltd audited financial statements has been obtained by Council, the mayor must present a copy to the next ordinary meeting of the local government; and that within 14 days a copy is published on the Fraser Coast Regional Council’s website.

10. CONSULTATION Consultation has occurred with Council’s management in implementing the requirements of the Local Government Regulation 2012.

11. CONCLUSION The audited financial statements of Council’s controlled entity, Fraser Coast Tourism & Events Ltd has been provided to Council in accordance with the Local Government Regulation 2012.

12. ATTACHMENTS 1. Fraser Coast Tourism & Events Ltd Financial Statements for the Year Ended 30 June 2020 - To be tabled at the meeting

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