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Haryana State Warehousing Corporation

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Haryana State Warehousing Corporation HARYANA STATE WAREHOUSING CORPORATION E-Tender Document for Outsourcing of Security Service Name of work/ : Outsourcing of Notice/Tender Security Services Opening date : 08-05-2020 (10:00AM) Closing date/ Last Date : 21-05-2020 for online submission of (5:00 PM) Tender Date of opening of : 22-05-2020 Technical Bid BAYS NO.15-18, SECTOR-2, PANCHKULA HARYANA – 134112 HARYANA STATE WAREHOUSING CORPORATION BAY NO. 15 - 18, SECTOR - 2, PANCHKULA - 134112 EPABX : 0172 –2578830-32 FAX : 2586900 E-mail: [email protected] Notice Inviting E-Tender E-Tender Notice Haryana State Warehousing Corporation invites online e-tenders under two bid system from professionally competent and financially sound interested Securities Agencies for providing security services:- Sr. Name of Work EMD to be Tender Downloading ofOpening Tender of Document and on line Bid No. deposited Document Fee preparation/ Technical Bid (Date & Time) and hash submission E-Services (Date & Time) fees 1. Outsourcing Rs. 1.00 Lakh Rs. 5,000+ 08-05-2020 22-05-2020 (10:00 AM) of Security (Rs. One Lakh only) Rs. 1,180 to Services For each Circle Rs. 6,180/- For each Circle 21-05-2020 (5:00 PM) The Tender forms (non-transferable) containing terms & conditions and specifications/Job description of the above mentioned terms and conditions may be downloaded from Website: https://etenders.hry.nic.in For further details and e-tendering schedule visit website https://etenders.hry.nic.in Possession of Digital Signature Certificate (DSC) and registration of the Security Agency on the portal i.e. https://etenders.hry.nic.in is a prerequisite for e-tendering. ELIGIBILITY CRITERIA Bidders are requested to see clause No. 3 of the tender document for eligibility criteria and documents required therein. OTHER DETAILS:- E- tender is invited for below mentioned work in single stage two cover system i.e. Request for Pre-Qualification/Technical Bid (online Bid under PQQ/ Technical Envelop) and Request for Financial Bid (comprising of price bid Proposal under online available Commercial Envelop) Sr. Name of EMD to be Tender Start Date & Expiry Date & No. Work deposited Document Time of Bid Time of Bid Fee and Preparation Preparation & E-services & Submission fees Submission 1. Outsourcing Rs.1.00 Lakh Rs. 5,000+ 08-05-2020 22-05-2020 of Security (Rs. One Lakh Rs. 1,180 (10:00 AM) Services only) Rs. 6,180/- to For each For each 21-05-2020 Circle Circle (5:00 PM) Under this process, the Pre-qualification/Technical online bid Application as well as online Price Bid shall be invited at single stage under two covers i.e. PQQ/ Technical & Commercial Envelop. Eligibility and qualification of the Applicant will be first examined based on the details submitted online under first cover (PQQ or Technical) with respect to eligibility and qualification criteria prescribed in this Tender document. The Price Bid under the second cover shall be opened for only those Applicant whose PQQ/Technical Applications are responsive to eligibility and qualifications requirements as per Tender document. 1. The payment for Tender Document Fee and e-Service Fee shall be made by eligible bidders online directly through RTGS/NEFT & Internet Banking Accounts and the payment for EMD can be made online directly through RTGS/NEFT or OTC Please refer to ‘Online Payment Guideline’ available at the Single e-Procurement portal of GoH (Govt. of Haryana) and also mentioned under the Tender Document. 2. SUBMISSION OF TENDER:- Tender shall submit their offer in electronic format on the above mentioned website on or before the schedule date and time as mentioned above. No offer in physical form will be accepted and any such offer, if received by Haryana State Warehousing Corporation will be out rightly rejected. 3. Intending tenderers are advised to visit the place of operations for acquainting themselves with the nature of work, infrastructure facilities and functioning of all operations at the site in their own interest before submitting the tender. 4. No definite volume of work to be performed during the currency of the contract can be guaranteed by Haryana State Warehousing Corporation. No claim shall lie against corporation on this court. 5. The Haryana State Warehousing Corporation reserves the right to accept/ reject the tenders without assigning any reason; the decision of the Corporation shall be final and binding on tenderer. 6. NIT is the part of Tender Document and therefore bidders are requested to read the complete tender document and comply all the conditions mentioned therein. 7. If the day fixed for opening of tender is subsequently declared a holiday, the tenders will be opened on the next working day following the Holiday but there will be no change in the time for opening indicated above. 8. Tenders to remain open for acceptance for 90 days inclusive of date of tender opening (technical bid). 9. Intending bidders will be mandatorily required to online sign-up (create user account) on the website https://etenders.hry.nic.in to be eligible to participate in the e-Tender. The outsourcing agency will be required to make online payment of Rs. 1,00,000/- (Rs. One lakh Only) For Each Circle towards EMD fee in due course of time. The intended bidder who fails to pay EMD fee under the stipulated time frame shall not be allowed to submit its bids for the respective event/Tenders. 10. The interested bidders shall have to pay mandatorily E-Service fee (under document fee-Non refundable) of Rs. 1,180/- (Rupee One Thousand One Hundred Eighty Only) online by using the service of secure electronic payments gateway is an online interface between bidders and online payment authorization networks. The Payment for document fee/ E-Service fee can be made by eligible bidders online directly through RTGS/NEFT & Internet Banking. The interested bidders must remit the funds at least T + 1 working day (Transaction + One working Day) in advance before the expiry date & time of the respective events. And make payment via RTGS/NEFT to the beneficiary account number specified under the online generated challan. The intended bidder/ Agency thereafter will be able to successfully verify their payment online, and submit their bids on or before the expiry date & time of the respective events/Tenders at https://etenders.hry.nic.in. The Bidders can submit their tender documents (Online) as per the dates mentioned in the key dates:- KEY DATES Sr. HSWC Stage Bidder’s Stage Start date and Closing date and No. time time 1 Release of - 08-05-2020 21-05-2020 Tender (10:00 AM) (5:00 PM) 2 - Downloading of Tender 08-05-2020 _ Document/Online Bid (10:00 AM) Preparation/Submission to 21-05-2020 (5:00 PM) 3 Opening of - 22-05-2020 _ Technical Bid (10.00 AM Envelope Onward) Important Note:- 1. The Applicants/bidders have to complete ‘Application/Bid Preparation & Submission’ stage on scheduled time as mentioned above. If any Applicant / bidder failed to complete his / her aforesaid stage in the stipulated online time schedule for this stage, his / her Application/ bid status will be considered as ‘Applications /bids not submitted’. 2. Applicant/Bidder must confirm & check his/her Application/bid status after completion of his/her all activities for e-bidding. 3. Applicant/Bidder can rework on his/her bids even after completion of ‘Application/Bid Preparation & submission stage’ (Application/Bidder Stage), subject to the condition that the rework must take place during the stipulated time frame of the Applicant/Bidder Stage. MANAGING DIRECTOR Instructions to bidder on Electronic Tendering System These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable. 1. Registration of bidders on e-Procurement Portal:- All the bidders intending to participate in the tenders process online are required to get registered on the centralized E-Procurement Portal i.e. https://etenders.hry.nic.in. Please visit the website for more details. 2. Obtaining a Digital Certificate:- 2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to establish the identity of the bidder bidding online. These Digital Certificate are issued by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India. 2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For more details please visit the website – https://etenders.hry.nic.in. 2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority of Sub-certifying Authority authorized by the controller of Certifying Authorities or may obtain information and application format and documents required for the issue of digital certificate from. 2.4 The bidder must ensure that he/she comply by the online available important guidelines at the portal https://etenders.hry.nic.in for Digital Signature Certificate 2.5 Bid for a particular tender must be submitted online using the digital certificate (Signing), which is used sign the data during the stage of bid preparation. In case, during the process of a particular tender, the user loses his digital certificate (due to virus attack, hardware problem, operating system or any other problem) he will not be able to submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at safe place under proper security (for its use in case of emergencies). 2.6 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for signing and submitting a bid, it will be considered equivalent to a no-objection certificate/power of attorney / lawful authorization to that User.
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