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Notice City of Traverse City and Charter Township of Garfield Recreational Authority Board of Directors Special Meeting

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Notice City of Traverse City and Charter Township of Garfield Recreational Authority Board of Directors Special Meeting Notice City of Traverse City and Charter Township of Garfield Recreational Authority Board of Directors Special Meeting 6:00 p.m. Wednesday, May 16, 2018 Second Floor County Training Room, Governmental Center 400 Boardman Avenue Traverse City, MI 49684 Posted: 5-11-18 The Authority does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Penny Hill, Acting City Manager, 400 Boardman Avenue, Traverse City, Michigan 49684, 922-4440, TDD: 922-4412, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. If you are planning to attend and you have a disability requiring any special assistance at the meeting and/or if you have any concerns, please immediately notify the ADA Coordinator. Recreational Authority Board of Directors Matthew Cowall, Executive Director 324 Munson Avenue Traverse City, MI 49686 (231) 929-3696 TDD: (231) 922-4412 http://www.traversecitymi.gov/recauthority.asp [email protected] Recreational Authority 2 May 16, 2018 Agenda Roll Call. 1. Public Visioning Process interviews. (Matt Cowall) 2. Public Comment. 3. Adjournment. k:\recreationalauthority\agenda20180516 The City of Traverse City and Charter Township of Garfield Communication to the Recreational Authority FOR THE MEETING OF MAY 16, 2018 DATE: FRIDAY, MAY 11, 2018 FROM: MATT COWALL, EXECUTIVE DIRECTOR SUBJECT: PUBLIC VISIONING PROCESS INTERVIEWS A special meeting has been scheduled to interview two applicants to conduct a public visioning process for the Authority: 6:00 p.m. – 6:45 p.m. Beckett & Raeder, Inc. 6:45 p.m. – 7:30 p.m. Parallel Solutions, LLC The allotted time includes approximately 15-20 minutes for each firm to describe its proposed approach and process to the Board, with the remaining time left open for questions and discussion with the Board. Following the interviews, the Board could identify the firm with which it intends to enter a contract, or the Board could elect to have further presentations or meet at a future date to discuss next steps (e.g., at the next meeting of the Board on June 6). If so desired, the following motion would identify the preferred firm: That the Board identifies ___________________ as its preferred choice to conduct a public visioning process. K:\recreationalauthority\packetcommunications\20180516.docx TABLE OF CONTENTS The City of Traverse City Cover Letter and Charter Township of Garfield Recreational SECTION I Company Background Authority RFP for Public • Business Organization • Services Visioning Process • Awards • Professional Affiliations • Bid Summary Sheet SECTION II Team Resumes and Roles Traverse City, Michigan • Roles and Responsibilities • John Iacoangeli, AICP, LEED AP, CNU-A, FBCI • Claire Karner, AICP, NCI • Michelle Bennett • Marisa Laderach Contact: John Iacoangeli SECTION III [email protected] Similar Project Experience • Selected Project Examples • References 734.663.2622 SECTION IV Proposal • Understanding of the Project and Work Plan • Proposed Budget • Proposed Timeline 04.25.2018 April 23, 2018 The City of Traverse City and Charter Township of Garfield Recreational Authority c/o LIAA 324 Munson Ave. Traverse City, MI 49686 Regarding: Public Visioning for the Recreational Authority Dear Mr. Cowall and the Selection Committee, initiative I am pleased to submit for your consideration a proposal for public visioning services for the City of Traverse City and Charter Township of Garfield Recreational Authority. We feel our team at Beckett & Raeder, Inc. is expertly equipped with the facilitation and engagement skills, knowledge of recreational related policies and best practices, and experience needed to successfully serve the Authority. Composed of certified community planners, landscape architects, and engineers, the firm has 51 years of experience working in communities throughout Michigan and the Great Lakes region. We endeavor to provide clients with state of the art community planning, civic engagement, and strategic visioning services, as demonstrated by our awards from the Michigan Chapter of the American Planning Association, the Michigan Society of Planning Officials, the Michigan Recreation and Parks Association, and the American Society of Landscape Architects. Our team has developed relationships with dozens of clients in Northern Michigan and we specialize in setting a clear and well-supported path toward actionable successes. We are well- versed leading community parks and recreation planning efforts, public engagement, and strategic planning/visioning efforts. We understand that the Authority has a history of successful collaboration and implementation of projects, and we are proposing a process that leverages and builds on your successes. With new innovations in technology and civic engagement, we are happy to offer a variety of public and stakeholder engagement opportunities to bring many perspectives and user groups to the table. We are appreciative of the opportunity to submit this proposal for your review, and we look forward to your favorable consideration. This offer will remain valid for no less than ninety days. Please do not hesitate to contact me if you have any additional questions. Regards, John R. Iacoangeli, AICP, LEED AP, CNU-A, Principal | Authorized to Negotiate Beckett & Raeder, Inc. Petoskey Office Traverse City Office Toledo 535 West William, Suite 101 113 Howard St. 921 West 11th St., Suite 2E 419.242.3428 ph Ann Arbor, MI 48103 Petoskey, MI 49770 Traverse City, MI 49684 734 663.2622 ph 231 347.2523 ph 231.649.1065 ph 734 663.6759 fx 231 347.2524 fx 231 944.1709 fx www.bria2.com i ORGANIZATION: Beckett & Raeder, Inc. is a Michigan Corporation headquartered in Ann Arbor with additional offices in Petoskey and Traverse City, Michigan. The firm includes landscape architects, planners, civil engineers, LEED accredited professionals and support staff maintaining registrations in the States of Michigan, Ohio, Indiana and Illinois and certification at the national level. HISTORY: Beckett & Raeder, Inc. was established as a Michigan corporation in 1966 with its corporate office in Ann Arbor, Michigan. SERVICES: Major areas of practice and scope of services include sustainable design, land use programming and analysis, master planning, campus planning, placemaking, site planning and civil engineering, site development, municipal engineering, storm water management, downtown revitalization and redevelopment, community planning and urban design, economic development, public/private development services, and environmental services. PHILOSOPHY: All commissions accepted by the firm are accomplished under the direct supervision of one of the firm's seven principals. Senior Associates, Associates, Project Landscape Architects, Planners, and Engineers are assigned to projects in accordance with their individual expertise and the requirements of the project. In keeping with the philosophy of the office, the project team is involved in all aspects of the work through its entire duration. The firm routinely engages other consultants, as the work plan requires. LOCATIONS: Ann Arbor, Michigan 535 W. William, Suite 101 Ann Arbor, MI 48103 734.663.2622 ph Traverse City, Michigan 921 West 11th Street Suite 2E Traverse City, MI 49684 231.649.1065 ph Petoskey, Michigan 113 Howard Street Petoskey, MI 49770 231.347.2523 ph Toledo, Ohio 419.242.3428 ph World Wide Web www.bria2.com Services MASTER PLANNING DOWNTOWN & ECONOMIC Campus Planning DEVELOPMENT Traditional Neighborhood & Brownfield Redevelopment Small Town Design Grant Writing Community Master Planning Downtown Management Watershed Planning Downtown Master Plans Recreation Master Planning Special Finance Districts Park Master Planning Adaptive Reuse Studies Rural Land Planning Services Retail Market Analysis Land Use Planning Strategic Planning/Visioning Workshops Physical Design Plans COMMUNITY PLANNING & ZONING Streetscape Design & Implementation Comprehensive Master Plans Wayfinding and Signage Brownfield Redevelopment Tax Increment Financing & Development Zoning Ordinance /Codes Plans Specialized Zoning Ordinance Provisions DDA Creation Development Standards and Guidelines Site Plan Review SITE DESIGN Strategic Planning Planting Design Expert Witness Zoning Testimony Irrigation Design Community Development Grading Plans Greenway Planning Utility Plans New Urbanism Pavement Design Lighting Design ENVIRONMENTAL SERVICES Site Design Guidelines Site Evaluation and Analysis Park Design Low Impact, Conservation Design URBAN DESIGN Wetland Delineation Constructed Wetland Design and Corridor Design & Planning Installation Streetscape Design Wetland Restoration Waterfront Design Storm Water Management FACILITY DESIGN ANALYSIS & EVALUATION Marina Design Site Analysis Playground Design Feasibility Studies Athletic Facility Design Site Selection Studies K-12 Site Development Buildout Analysis Subdivision Design Market Analysis Campgrounds Demographics Parks Design Natural Features Interpretive Studies Higher Education PROJECT CONSTRUCTION INFRASTRUCTURE Construction Administration Storm Water Management Field Inspection Water Distribution Systems Storm Water Operator Sanitary Sewer Systems Bridge Inspection Capacity Analysis Specification Writing Capital Improvement Program Project Cost Estimating Wellhead
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