Hastings Citv Council Communication
Date: March 11, 2016
To: Honorable Mayor Pro-Tem Dave Tossava, Members of the Hastings City Council, City Attorney and Administrative Staff
From: Jeff Mansfield, City Manager
Subject: Information- March 14, 2016 Regular Meeting of the Hastings City Council
Items on the agenda for Monday night's regular meeting of the City Council include:
Formal Presentations and Requests
William Cruttenden has submitted a request to have the City Council consider eliminating on street parking along the route of parades held in Hastings. While there may be some benefit to prohibiting such parking, there are also some concerns that the Council should consider (such as the difficulty from a practical perspective in actually preventing folks from parking along the route, the loss of parking for downtown merchants, etc.). We will be prepared to discuss this request with you in more detail on Monday night.
The Culver Road Church of God Seventh Day has requested permission to hold a Vacation Bible School at Fish Hatchery Park this summer from June 27th through July 1st_ The Church is also requesting that the City Council waive the fees for reservation of the pavilion and clean-up of the site. Our staff has no questions or concerns related to this request.
Recommendations from Other Boards
The Hastings City I Barry County Airport Commission has requested the City Council's approval of award of the bid for construction of a new hangar at the Airport to Steadfast Construction in the amount of $153,375.00. The funds for this work will come from the fund balance in the
1 Airport Fund. This expenditure also requires an amendment to the Airport Fund Budget, which the Council may either consider on Monday night or in the coming weeks when that request comes before you "officially".
As you are also aware, an anonymous donor has offered to fund an additional extension of the primary runway at the Hastings City I Barry County Airport (the same donor paid for a 600 foot extension of the primary runway last year). This extension will be fully compliant with all FAA and MOOT regulations. FAA and MOOT are currently reviewing conditions at the Airport to make sure that the proposed extension of the runway would meet these requirements (primarily with respect to the topography of the airport and surrounding property). If the extension is approved by FAA/MOOT, the donor would like to use the Airport's long-term engineer (Mead & Hunt) for design and construction related services, but solicit bids from only pre-qualified contractors for construction work, rather than an open bid process for soliciting proposals for the work. We would ask that the City Council authorize the use of this process for bidding and award of the work. Please be aware that no tax revenues or other public funds will be expended for this project (the project and all related costs will be fully funded through private donations from the anonymous donor).
Citv Manager's Report
Lee Hays, Chief Caris and Laura Ortiz will present their monthly departmental reports on Monday evening.
Tom Emery will provide a recommendation for an alternate location for the City's polling place for the August and November, 2016 elections as necessary to accommodate construction at the Middle School (the normal polling place).
We would ask that the City Council consider setting public hearings to solicit comment on our proposed Urban Services and Economic Development Agreements (USEDAs) with Rutland Charter Township and Hastings Charter Township. These public hearings are required under PA 425 (the legislation under which the USEDAs have been drafted). The Townships also have to hold public hearings to solicit comment on these agreements. Hastings Charter Township intends to hold their public hearing to solicit comment on their USEDA at their next Township Board of Trustees meeting on March 15th. We would ask that the City Council consider setting the City's public hearing on the Hastings Township USEDA for March 28th. Rutland Charter Township intends to hold their public hearing on their USEDA on April 13th. We would ask that the City Council set the City's public hearing for this USEDA on April 25th. I hope to have the final drafts of the Hastings Township USEDA, the Hastings Township Property Purchase Agreement, and the Hastings Township Letter of Understanding for inclusion in the packet yet today. We are still working on final Exhibits to go with the agreements. If they are not ready for the packet, we will provide them to you on Monday. We will provide the final versions of the Rutland agreements in the next few weeks (well in advance of the April 25th public hearing).
See you Monday night!
2 City of Hastings COUNTY OF BARRY, STATE OF MICHIGAN
City Council Agenda March 14,2016
1. Regular meeting called to order at 7:00PM.
2. Roll Call.
3. Pledge to the flag.
4. Approval of the agenda. * 5. Approval of the minutes of the regular meeting of February 22, 2016. 6. Proclamations: (None). v 7. Public Hearings: (None). v 8. Formal presentations and requests: * A. Consider request from William Cruttenden to close two blocks of Jefferson Street during the St. Patricks' Day Parade. * B. Consider request from Culver Road Church of God Seventh Day to hold 5-day Vacation Bible School/Community Out-Reach Program June 27, 2016 to July 1, 2016 at Fish Hatchery Park from 4:30 - 8:00 PM and waive all fees.
9. Recommendations from other Boards: * Consider award of bid to Steadfast for $153,375.00 for construction of proposed hanger at the Hastings City/Barry County Airport as recommended by the Airport Commission. v 10. Ordinances: (None). v 11. Resolutions: (None). v 12. Appointments: (None). v 13. Bids, Contracts, Agreements, and Sales: (None).
14. City Manager's report: * A. Director of Public Services Hays monthly report. * B. Fire Chief Caris monthly report.
Council Agenda March 14, 2016 Page 1 of 3 * c. Interim Ubrary Director Ortiz monthly report. * D. Consider approval of polling place location for elections to be held in August and November 2016 as recommended by Clerk Emery.
E. Consider setting a public hearing at 7:00PM on March 28, 2016 to solicit comment regarding an Urban Services and Economic Development Agreement between the City of Hastings and Hastings Charter Township.
F. Consider setting a public hearing at 7:00PM on April 25, 2016 to solicit comment regarding an Urban Services and Economic Development Agreement between the City of Hastings and Rutland Charter Township. * 15. Consent items without individual discussion: * A. Invoices: GDK $6,987.37 (Brownfield reimbursement for Walgreens project). Compass Minerals $6,380.40 (road salt). Hometown Tree Service $8,5840 (tree removal and trimming). Spring City Electrical Mfg. Co. $10,506.00 (street and parking lot light poles). Compass Minerals $7,161.03 (road salt). Copperrock $12,927.25 (Construction Management Fee). Jordan Intercostal 21,478.40 (Riverside Cemetery improvements). Hallifax $7,350.00 (Riverside Cemetery operations). * B. Barry-Eaton District Health Department Community Outreach Highlights March 2016. * c. Minutes Barry County Board of Commissioners February 9, 2016. * D. Agenda for Barry County Board of Commissioners Committee of the Whole February 16, 2016. * E. Letter from WOW regarding change in payment process. * F. Draft Minutes M-179 Pure Michigan Byway Study February 29, 2016. * G. Events Calendar March 2016. * H. Minutes Barry County Board of Commissioners February 23, 2016. * I. Draft Minutes Barry County Board of Commissioners March 8, 2016. * J. First Amendment to North Tower Communications license Agreement with Sprint. * K. Election Results Presidential Primary March 8, 2016. * L. Draft Minutes Planning Commission March 7, 2016. * M. Green Gables Haven Report for February 2016. * N. WOW Programming Change letter March 8, 2016. 16. City Attorney's Report:
17. Legislative Director's Report:
18. Open Public Discussion from the Floor:
19. Mayor and Council comment:
Council Agenda March 14, 2016 Page 2 of 3 20. Adjourn.
* Items with enclosures . ..; Motion under agenda heading requires roll call vote.
Guidelines for Public Comment
Public comment is welcomed and appreciated. Please follow these simple guidelines to ensure all have an opportunity to be heard.
All comments and questions will be made through the chair. All comments will be made in a courteous and dvil manner; profanity and personal attacks will not be tolerated. Please limit the length of your comments to 3 minutes. If you are a member of a group, please appoint a spokesperson to speak on behalf of the group (those speaking on behalf of a group may be provided additional time). Please state your name before offering comment.
Council Agenda March 14, 2016 Page 3 of 3 3360
City of Hastings COUNTY OF BARRY, STATE OF MICHIGAN
CITY COUNCIL MINUTES February 22, 2016
1. Regular meeting called to order by Mayor Campbell at 7:00PM in Council Chambers at City Hall.
2. Present at roll call were members Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, and Campbell.
Motion by Redman, with support by Jarvis, to excuse Councilmember Jasperse. All ayes. Motion carried
City Staff and Appointees Present: Mansfield, Emery, Pratt, Hays, Klein, Ortiz, and Fekkes.
3. Pledge to the flag.
4. Approval of the agenda.
Motion by Jarvis, with support by Bowers, to approve as presented. All ayes. Motion carried.
5. Approval of the minutes of the closed session January 25, 2016 and regular meeting of February 8, 2016.
Motion by wood, with support by Tossava, to approve as presented. All ayes. Motion carried.
Police Chief Pratt introduced Officer Kendra Backing who recently joined the department.
6. Proclamations: (None).
7. Public Hearings: (None).
8. Formal presentations and requests:
A. Consider request from Hastings Farmers Market to hold hours on Saturday afternoons during the month of May and Wednesday and Saturday hours during June through October 2016.
Motion by Tossava, with support by Wood, to approve under the direction of City staff.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays:. None. Absent: Jasperse. Motion carried.
Council Minutes February 22, 2016 3361
B. Consider waiving fees for Bronson at Home request for the 3rd Annual Hospice Butterfly Release and Community Celebration at Fish Hatchery Park on August 20, 2016.
Motion by Wood, with support by Bowers, to approve as presented.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
C. Consider request from The Very Barry Committee to use Tyden Park June 11th for their Summer Event.
Shanon Everett presented the request.
Motion by Jarvis, with support by Redman, to approve under the direction of City staff.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
D. Consider request from SCMYB President Jason Markley to reserve Fish Hatchery Ballpark for Travel Baseball.
Corrected handout listing dates was distributed.
Motion by Tossava, with support by Smith, to approve under the direction of City Staff.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
E. Consider request from the American Cancer Society Relay for Life to hold events in May and July 2016.
The request for the July event was postponed by sponsor request.
Motion by Jarvis, with support by Redman, to approve under the direction of City Staff.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
Council Minutes February 22, 2016 3362
F. Lindsey Zion from Consumers Energy to discuss the gas main repairs occurring in the Second Ward.
Lindsey Zion with David Ford, Field Engineer, discussed repairs and upcoming infrastructure improvement.
9. Recommendations from other Boards: (None.)
10. Ordinances: (None).
11. Resolutions: (None).
Consider Resolution 2016-04 to amend the budget for fiscal year 2015/2016 (amendment #6).
Motion by Redman, with support by Wood, to adopt Resolution 2016-04 as presented.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
12. Appointments: (None).
13. Bids, Contracts, Agreements, and Sales:
A. Consider renewal and authorizing signature of contract for Emergency Shelter Services with Green Gables Haven for the 2015/2016 fiscal year.
Motion by Wood, with support by Tossava, to approve and authorize as presented.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
B. Consider approval and authorizing signature on the GVMC Distributed Antenna System (DAS) Tower Consortium Agreement.
Motion by McNabb-Stange, with support by Wood, to approve and authorize Mayor Campbell to sign as presented.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
Council Minutes February 22, 2016 3363
C. Consider City Attorney recommendation on termination process for the Sprint lease for equipment on the north water tower.
Fekkes discussed the contract's expiration on February 29, 2016 and suggested that, failing any later agreement to extension or a new agreement, that notice be sent to Sprint requiring that they remove all their equipment within 90 days.
Motion by Tossava, with support by Bowers, to implement Fekkes recommendation.
Ayes: Bowers, Jarvis, McNabb-Stange, Redman, Smith, Tossava, Wood, and Campbell. Nays: None. Absent: Jasperse. Motion carried.
14. City Manager's report:
A. Police Chief Pratt presented his monthly report.
B. Clerk/Treasurer Emery presented his monthly report.
C. Community Development Director Klein presented his monthly report.
D. Mansfield invited Council members to attend a joint workshop with the Boards of Rutland and Hastings Townships, the City and Township Planning Commissions, and the JPA and JPC, to review urban services and related agreements at 7:00PM on Monday, February 29, 2016 in the Hastings Public Library Community Room.
15. Consent items without individual discussion:
A. Invoices: Hometown Tree Service $8,360.00 (Street trees). Michigan Cat $17,202.10 (Repair of front-end loader). West Michigan International $143,957.18 (Plow truck). CDW-G $22,711.51 (cable Access U-Verse equipment). Mead & Hunt $8,926.67 (Professional Services January 1-31, 2016). Jordan Intercostal $47,815.20 (Riverwalk Phase 2). B. Minutes Barry County Board of Commissioners January 26, 2016. C. Minutes Barry County Board of Commissioners Committee of the Whole February 2, 2016. D. Draft Minutes Barry County Board of Commissioners February 9, 2016. E. Draft Minutes Barry County Board of Commissioners Committee of the Whole February 16, 2016. F. Draft Minutes cable Access Committee February 18, 2016.
Motion by McNabb-Stange, with support by Tossava, to receive and place on file Items 15.A. through 15.F. inclusive. All ayes. Motion carried.
16. City Attorney's Report: (None).
Council Minutes February 22, 2016 3364
17. Legislative Director's Report:
McNabb-Stange reported that she attended GVMC Meeting with US Senator Peters Chief of Staff regarding Federal budget development.
18. Open Public Discussion from the Floor:
Hoot Gibson reported on County Commissioner activity.
19. Mayor and Council comment:
Campbell thanked Wood for 21 years of service on the City Council.
Wood appreciated the recognition and encouraged Hastings membership on the EOA Board.
Bowers stated that he will be attending the MML Municipal Services Committee Meeting in March.
20. Adjourn.
Motion by Wood, with support by Bowers, to adjourn at 8:09PM.
Read and Approved:
Franklin L. Campbell, Mayor Thomas E. Emery, City Clerk
Coundl Minutes February 22, 2016 Rusty Dowling 8.A.
From: Jeff Mansfield Sent: Respectfully submitted: Thursday, February 25, 2016 6:00 PM To: Rusty Dowling Cc: [email protected]; Jeff Pratt; Frank Campbell; Tom Emery Subject:Jeff Mansfield FW: City Manager Rusty: *Denotes attachment This e-mail is addressed to the City Council. Please put it on the next agenda under Formal Requests. Thanks.
Jeff Mansfield "Making Hastings what you always wanted your hometown to be!" City Manager {269) 945-2468
This e-mail and any attachments are intended for the sole use of the addressee listed. It may confilin confidential and/or legally protected information exempt from disclosure. Ifyou are not the intended recipient please notify the sender by return e-mail and delete all copies of the messiJge and any attachments. Please note that e-mails are susceptible to change and we cannot be responsible or liable for the proper and complete transmission of the infonnation confilined in this e mail, any delay in its receipt, or damage to your systems. We cannot guarantee that the integrity of this e-mail has been mainfilined or that this e-mail is free of viroses, interception, or interference.
From: William Cruttenden [mailto:[email protected]] Sent: Thursday, February 25, 2016 5:39 PM To: Jeff Mansfield Subject:
To the City Council.: I posted this comment on the "You Know You're From Hastings If... " FaceBook page and got 34likes and 14 positive comments. I think the parade watchers ofHastings would greatly appreciate it if you could help us out.
Remember after the Hastings Christmas Parade there was some discussion about how cars were allowed to park on the parade route and they blocked the view of the watchers and in some cases put children in danger? Well now we have a St. Patrick's Day Parade coming up and the same thing will happen again unless the City takes the necessary steps to close the 2 blocks of Jefferson St. where the parade takes place. How about it all you parade lovers - do you agree? 8.B.
Culver Road Church of God Seventh Day 2504 Culver Road Battle Creek, Ml49058
Hastings City Council 201 E. State Street Hastings, Ml 49058
To Whom It May Concern: February 18, 2016
Culver Road Church of God Seventh Day is seeking your permission to hold a five day Vacation Bible School/Community Out-Reach Program, for the Hastings (and surrounding areas) community. We would like to hold this event at the Fish Hatchery Park in Hastings. This would be a Monday through Friday event during the summer of 2016. We would like to reserve the pavilion for this event. In addition, because it's a community wide event, would the city be willing to waive the seventy dollar fee, plus the additional seventy dollar fee if we were to exceed fifty participants? This event would be free to anyone who wanted to participate. We are wanting to provide these kids with an exciting and high energy program where we sing fun, action-filled songs, provide arts and craft activities, and challenge them in exhilarating games that encourage team work and team building skills and act out Bible stories with a fresh and creative perspective. There will be someone on site, during the times we have requested with the parks and recreational office, that is CPR and First Aid trained in the event of an emergency. We will also have water readily available for all participants. At the end of our five day program, our church would like a chance to serve all of the people in and around the Hastings community with a cook out. Our church would provide and grill hot dogs (on site), make cotton candy (on site), chips, bottled water and soda. We have contacted the Health Department to learn what permits and/or licensing we would need to obtain in order to provide this opportunity to the Hastings area community.
Thank you for considering our requests to serve and make a positive impact on our community.
~;t.J3~ Terry Graham Pastor at Culver Road Church of God Seventh Day 269-209-7564 9. Hastings City I Barry County Airport Commission Draft Meeting Minutes January 27, 2016
1. Call to Order. The meeting was called to order by Chairman Holley at 4:30 p.m.
2. Pledge of Allegiance. Holley led those present in the recitation of the Pledge of Allegiance.
3. Roll Call. Roll was taken. Present: Conner, Bowers, Tossava, Smelker, Holley. Absent: None.
4. Approval of Agenda. Holley asked for any recommended additions to the agenda. Noteboom asked that consideration of the purchase of a single point fueling adapter and related equipment be added to the agenda under New Business. Noteboom asked that opening of the sealed bids for construction of a new hangar be added to the agenda under Old Business.
Motion by Smelker, second by Conner to approved the agenda for today's meeting as amended.
In favor: Tossava, Smelker, Bowers, Conner, Holley. Opposed: None. Absent: None.
Motion carried.
5. Limited Public Comment. Holley asked for limited public comment. No public comment was forwarded.
6. Approval of Minutes. Motion by Tossava, second by Conner to approve the minutes of the January 27, 2016 meeting of the Airport Commission as submitted.
In favor: Tossava, Smelker, Bowers, Conner, Holley. Opposed: None. Absent: None.
Motion carried.
7. Financial Reports. Holley introduced discussion regarding the December, 2015 and January, 2016 financial reports. Michael Brown stated that financial reports for December, 2015 and "Period 13", 2015 had been reviewed and approved at the January, 2016 meeting of the Airport Commission. Brown noted that the City's contribution to the Airport Fund appeared to have been recorded as a current revenue in both the December, 2015 financial report as well as in the January, 2016 financial report. Brown stated that he would check into this and correct as necessary. Brown stated that the revenues in the January, 2016 reports were otherwise standard revenues. Brown stated that expenditures in January, 2016 totaled $11,332 with the associated detail in the Accumulated Paid List.
1 Bidder Bid Amount
Journey Construction $170,866.85
Steadfast $153,375.00
Noteboom stated that his estimate for this work was $150,000. Noteboom stated that Steadfast had erected many of the hangars at the Airport.
Motion by Tossava, second by Smelker to tentatively approve award of the bid to Steadfast in the amount of $153,375.00, and to recommend final approval of the bid award to Steadfast to the Hastings City Council and Barry County Commission.
In favor: Tossava, Smelker, Bowers, Conner, Holley. Opposed: None. Absent: None.
Motion carried.
10. Airport Manager's Report. Noteboom presented and explained the Airport Manager's report for February, 2016. Noteboom stated that the clearing easement for the proposed runway extension would be secured tomorrow, and that the clearing work would begin on March 8th or gth.
11. Board Comments. Holley asked for comments from the Board. Tossava questioned the status of the purchase of the new tractor for use at the Airport. Noteboom stated that to date he had been unable to locate a tractor of the appropriate size for use at the Airport that met the "Buy American" requirements. Noteboom stated that large pieces of equipment could be found that met these requirements, but that such equipment would damage the asphalt surfaces at the Airport. Noteboom stated that he was attempting to get a waiver of the "Buy American" requirements since no such equipment was manufactured in the U.S., but that MOOT had been non-responsive to date.
Holley asked for additional comments from the Commission. No comments were forwarded.
12. Limited Public Comment. Holley asked for comment from the public. No public comment was forwarded.
13. Adjournment. Motion by Smelker, second by Tossava to adjourn at 5:38p.m.
Motion carried.
Submitted by: Jeff Mansfield, Recording Secretary
3 Smelker questioned if the problems with reporting and paying sales tax on fuel to the State of Michigan had been resolved. Noteboom and Brown stated that they had been resolved.
Motion by Smelker, second by Conner to approve the January, 2016 Financial Reports for the Airport Fund.
In favor: Tossava, Smelker, Bowers, Conner, Holley. Opposed: None. Absent: None.
Motion carried.
8. Old Business. Noteboom and Mansfield stated that the donor who had provided funds for a variety of projects at the airport wished to have a written policy adopted by the Airport Commission documenting the non-standard terms and conditions that had been agreed to as a concession for certain of his donations. Tossava stated that the Airport Commission had begun drafting such a policy some months back, but that work on the policy had not been completed. Noteboom stated that he had been advised that such a policy would need to treat all donors in a similar fashion. Noteboom stated that the policy could provide different levels of concessions based on the amount or other specifics of the donation. Noteboom offered to contact the donor to gain a better understanding of his desired concessions, and to work with an attorney to craft a policy on this matter. Bowers indicated that he would also work with Noteboom and an attorney on this policy.
9. New Business. Noteboom stated that a donor had contributed $27,000 to the County to pay for an easement for clearing of trees as required for the proposed runway extension, and for the actual work involved in the clearing of the trees as required for MOOT I FAA to evaluate the feasibility of extending the runway. Noteboom stated that the donor understood that extension of the runway would be conditioned upon final approval by MOOT I FAA after their evaluation.
Noteboom stated that the donor wished to have a single point fueling adapted placed on the fueling system for jet fuel. Noteboom stated that the donor was purchasing an aircraft that could use this single point fueling system. Connor noted that other aircraft could also use the adapter. Noteboom stated that the adapter would likely cost approximately $4,000 to $4,500 installed. Motion by Smelker, second by Tossava to approve the purchase and installation of the single point fueling adapted for an amount not to exceed $4,900.
In favor: Tossava, Smelker, Bowers, Conner, Holley. Opposed: None. Absent: None.
Motion carried.
Holley introduced consideration of the bids for construction of the proposed hangar to be erected at the Airport by the Airport Commission using funds from the Airport Fund fund balance. Noteboom stated that 5 sets of plans had been distributed to potential bidders, but that only two sealed bids had been received. Holley opened the sealed bids for the project. Bid results were as follows:
2 IL/.A. Hastings City Council Memorandum
Date: 9March2016 To: Mayor Campbell and the Members of the Hastings City Council From: Lee Hays, Director of Public Services Subject: February Activities in the Department of Public Services
February activities within the Department of Public Services include:
New DPS Staff
Two new Operator Two's started employment with the City of Hastings on Jan 22nd. Shaun Hollars is currently working at the DPS garage. Shaun has experience in construction and also in operating machinery and equipment. Shaun is a life-long Hastings resident, and lives in the area with his wife and children.
Robert Simons is currently working at the water and wastewater plants. Robert has a degree from Olivet in Visual Arts and Biological Illustrations. Robert also has experience operating machinery. Robert lives in the Hastings area with his wife and son.
Due to performance issues, a member of the staff from the water and wastewater plant had to pursue career options outside of employment with the City. Due to the fact that we had conducted interviews for the Operator Two positions recently, a third candidate was offered a position at the water and wastewater plants. Timothy Acker has accepted the position, and is scheduled to start his employment with the City on March 14th. Tim has a background in laboratory testing, and will be a good fit within the water department. Tim is a long time Hastings resident, and lives in the area with his wife and children.
All three of these individuals are great additions to our strong existing team. If you see any of these new members around the community, please welcome them to our organization.
Downtown Bench Repairs
Staff from the DPS has been working throughout the winter during the times when they are not out completing winter maintenance. All off the downtown benches were removed and transported to the garage for stripping and painting. All of the benches have been completed, and look great back in their permanent locations. Garbage Receptacle Improvements
In addition to painting the benches this winter, staff has also been stripping and painting the garbage receptacle cans that are in use throughout town. The newly refurbished cans look great.
We plan on re-painting the downtown garbage cans that are showing wear in the coming weeks. Thornapple Plaza
The masonry work is in the process of being cleaned. Final site and grading work is underway. The pine ceiling and metal siding should be wrapped up by March 11th. The project is on schedule for April completion in time for Jazz Fest!
Fish Hatchery Ponds
The ponds at Fish Hatchery Park are currently filled with up to 8' of sedimentation that requires removal. I am applying for a permit from the MDEQ to dredge the ponds to remove the deposited sedimentation. The removal should increase the overall health of the ponds and will hopefully decrease the number of geese.
Radio Communications at the Water Plant
Integrated Controls was awarded the contract to install radio communication equipment at the various water facilities and at the water treatment plant. These radios are used to communicate between the various facilities with information related to the performance and operation. Integrated Controls has been working on installing the cabling for the radios, as well as the radios and other pieces of equipment related to the project. The new system will be up and running by March 21st. This project will result in a significant cost savings from the current AT&T DSO lines that we are using. Reports
Water /Wastewater Water Plant Operator George Holzworth and Streets Superintendent James have provided reports for their monthly operations. Mead & Hunt, Inc.
George Holzworth Olgltollystvnodby gmrge.holrwotthome-dhunt Monthly Update / . _,/fZ ~ [..-<•"/" if 1)':;~--r-- ,..._-....adh February 2016 unt • Many thanks to Chuck Tefft, who has performed excellently during his time at the Water and Wastewater Depts. during our recent short-staffing. Thanks also to Jim James for his active promotion in cross-training personnel across our Departments so that each City DPS employee has, at a minimum, an appreciation for the duties and responsibilities within our respective Departments, with the ideal goal of identifying and developing the talents of each DPS employee to best serve the City's evolving needs. • Robert Simons began work in the Water & Wastewater Departments on February 22, 2016. He fills the open position created with Dave Gutchess' departure. Happily, on the day he formally accepted the position, he also welcomed Foster Ridgelynd Simons, his firstborn. He weighed in at a healthy Sibs, 3 oz.; mom and baby are doing well. • Due to events culminating on February 3, 2016, Cullen McKeough has been separated from employment with the City. The final determination of his separation terms are ongoing. • Since Cullen's departure follows so closely on the heels of our selection process for Robert Simon's hiring, and since there was one other candidate judged qualified to work in the Water/Wastewater Departments, we were able to forego the posting process and immediately fill this vacancy. I am pleased to announce that Timothy Ackers has accepted our offer. His first day will be March 14, 2016. With this addition, the Water and Wastewater Departments will be fully staffed. • Robert Simons has been performing admirably in his training. At this point his training is primarily focused on laboratory operations at both facilities, since I view laboratory data as the most critical first step in developing talent. As Robert becomes both accurate and consistent in these duties, he will transition to operations tasks while Tim trains in the labs. Our goal is to have at least one, but preferably both new operators trained in the labs prior to Matt's scheduled vacation at the end of March. • Integrated Controls, Inc. has delivered the telemetry equipment, and is in the process of installation. We expect the new telemetry to be fully operational in March. • Peerless Midwest was on site to perform minor warranty work on a pilot valve used to control the diaphragm valve to PHSP # 2. • Our second Well Head Protection program meeting was attended by Don DeGrand, Lee, Brad Carpenter, David Stephens and myself. WWTP • We are still awaiting approval of our Maximum Allowable Headworks Loading (MAHL) analysis from the DEQ. • It has been determined that centrifuge # 2 is not worth the cost of repairs. The repair shop has offered a fair scrap value for the materials in their possession; this cost will be deducted from their invoice for the inspection services previously rendered. • In order to replace the production capacity of this centrifuge, we are currently exploring the cost, funding sources and feasibility of installing a screw press. A screw press (or similar technology) would provide several advantages over centrifuging, among them; a) noise and vibration elimination, b) reduced maintenance costs, c) modern controls allowing more precise, automated operations. • The Influent sampler's rotating assembly has been replaced. The original assembly had become worn over time, which allowed too much 'play' to provide enough suction. Grab samples were used instead of composite samples during troubleshooting and repairs, and appropriate notations made in our reports to the State in accordance with NPDES requirements. • The Primary Effluent sampler also failed. A new sampler motor has been ordered. Grab samples are being used until this composite sampler is repaired. These samples are strictly for process control and not for NPDES reporting requirements. • We are in the process of fine-tuning the Project Plan for the next round of upgrades at the Wastewater Treatment Facility. While not inclusive, the following items describe our areas of focus; o New headworks building to house fine screening, grit removal, washing and compacting. o Improved sludge process handling, such as WAS/RAS pumping and controls, dewatering, and storage facilities. o SCADA controls, to be programmed using the same software as the Water Treatment system and using that system's telemetry hardware (which was intentionally designed for this eventuality). o Odor control measures o Administrative and document storage space. o Refits to the mechanisms on the south primary clarifier and the gravity sludge thickener. o New ultraviolet (UV) disinfection system. • Representatives from Neuros, the manufacturer of the turbo blower system installed in 2014, visited in order to introduce their new vendor rep. We discussed with them a concern, which they share, over the amount of t jmes the unit will blow off excess air: this is a safety measure the unit employs to ensure the unit operates within its power curve. They agreed to conduct some research into this issue and return an answer shortly. • On Friday, February 26 a leak was found at the Oxidation Facility, which accepts flow from the Carlton Twp. STEP systems and from CES landfill. Water was seeping up through the floor around the pipe from the landfill. We contracted with GVL Construction, who did the original work installing that system. Since the leak was minor, contained within the building (i.e., no spill to the ground) and the contractor was confident that excavations and repairs could be completed without incident, it was decided to wait until Monday morning to begin. Matt checked the leak over the weekend to make sure no changes to the leak occurred. The contractors found that fittings directly under the floor of the building on the line between the building and the aeration tank had pulled apart. These lines were not thrust blocked during construction. It was also noted that the piping inside the building had shifted upwards during this leak. Thrust blocking was installed on all exposed lines below the building. In addition, I added temporary thrust restraints on the piping above grade in the building. More permanent restraints will be installed soon. DPS Monthly Report- February 2016 Memorandum To: Lee Hays From: Jim James Date: February 2 2016 DPS Employee activity during the month of February 2016 includes the following: DPS crews have performed all necessary sewer inspections and routine maintenance. DPS crews continue to service and replace water meters and reading devices. DPS crews performed 39 miss digs and 14 emergency miss digs. Note*the miss digs have slowed down with Consumer Energy in relation to the gas work being done in the second ward. DPS crews responded proactively and conquered two major snow storms and five icy road events. The crew went beyond the call of duty during these events. DPS enjoys the positive feedback from the community. DPS crews performed an emergency clean up from sixty MPH winds in early February that left limbs and debris in the Streets. DPS crews completed our scheduled trimming and take down of dangerous trees. This ended with the take down of seventy trees we will continue to keep a watchful eye on future potential problem trees. DPS crews have continued to cold patch potholes weather permitting. DPS crews repaired one water Main break on North Boltwood St. DPS is keeping up with scheduled maintenance and breakdowns on equipment. DPS crews continue to take care of downtown maintenance keeping the sidewalks safe, light bulbs replaced and the trash cans empty. DPS crews have stayed on top of all contact reports. DPS crews responded to six emergency sewer reports, three of them being after hours. When we have a sewer emergency the Vactor is a crucial piece of heavy equipment. This allows us to check for any obstructions and hydro clean the sewer main. A camera is used when an obstruction is found. This gives the ability to exactly determine where the problem is in our sewer main if there is one. The saw on the Vactor has been working well on tree roots. In result the problem sewer mains are placed on camera inspection list. DPS crews removed and repainted our park benches downtown. They look great. We are continuing to paint park garbage barrels with our new blue and grey colors. DPS has formed new relationships with the State highway Dept, Hastings bus garage and Barry County Road Commission. This has been a huge plus that we are all communicating together during snow and ice events. The State Highway Dept has complimented us on our communication and performance. DPS crews continue to work with Hastings Police Department. They are a great Team! We love the extra set of eyes informing us of potential problems dealing with the safety of the streets. DPS crews continue to keep on top of keeping the river walk trail safe and clean. Our trail gets used a lot. The DPS Team is looking forward with a positive and energetic attitude towards the upcoming task for the rest of March. DPS will continue to serve this amazing community with a positive attitude. We have a great team and we are constantly moving forward. Jim James Superintendent of Streets and Construction February monthly maintenance report (2016) 2-3-16- Service #550 (8134 mi.}12 QTS 15/40W, 1 GALLON WASHER FLUID, PAINT SHOP SAFETY LINES 2-4-16-VAC DAY 2-5-16- VAC DAY 2-8-16-Service on #190 (4 wheel drive tractor for downtown sidewalks} 5qts. 15/40, 1- gallon washer fluid, 1 air filter-6489,1-oil filter-490 hrs. Washer fluid to #30- 1- gallon 2-9-16- Service #250(930k} Loader 1287 hrs. Put new shoes and cutting edge on snow blower for #300 (#302} replaced wiring on wing plow #70, replaced couplings on rear of #60 2-10-16-#43 safety inspection and rotate tires, Put new radiator in chipper #420 Finished service on #250 (930k} 20 qts. 15/40, added 1qt to #420, added 2 qts to #130 2-11-16- Fixed head light #80,greased #250,finished wiring and radiator for chipper 2-12-16- Put new broom on #300, safety inspection #41 2-15-16- Adjusted handle on #290(bucket truck} 2-16-16-0ffice work, left at 10:00 2-17-16-Service #220(930H} LOADER-18 QTS 15/40 OIL, 1 GALLON WASHER FLUID, 2-gallon hydraulic 4745 hours 2-18-16- Put on turbo return #220(930h loader}, greased 2-19-16-Put turbo pressure line on, clean shop, 1-gall hyd oil, order sweeper parts 2-22-16- Service #270(sweeper} 17 qts. rear, 19 qts. front 15/40, start replacing parts for spring/ summer operation 2-23-16- continue replacing parts on sweeper, tear apart root saw 2-24-16- Replace parts on suction nozzle of sweeper 2-25-16- Assist with plowing operations 2-26-16-Put wear shoe back on #60 wing and replaced flashing light on wing, new curb guard on wing #90, 2-29-16-Took loader to county for computer eval.(not running correctly}. Continue with sweeper nozzle. Change headlight on #50, put sweeper suction nozzle on sweeper, put on deflector rubbers on gutter broom and main broom. APPROXIAMTE FLUID USAGE IN FEBUARY: Antifreeze-S gallons 15/40= 73- QTS, or 18 gallons WINDSHEILD SOLVENT- 6 GALLON HYDRAULIC OIL-4-gall 5/20W-2-qts 4-18" wipers Filters used in February include: 1-oil filter #190{John Deere four wheel drive) 1-oil filter for #SSO(dodge 1 ton) l-air filter for #190-6489 Air-transmission and oil Filters for #250(930k loader)-348-1861, 353-5058, 365- 7606,339-1048,6489,7325,1455,9131,9132. Air, oil and fuel filters for #220 {930h loader), 273-5711, 299-8229, 326-1644, 341- 6643, tilt lock cylinder, 217-4154. Other filters used-#300 (lawn mower) 1365, 2985, and 6438 Filters for #270-2812, 9082, 7750s, 2330, 2331 Rob Neil Hastings Fire Department 14.B. ~------·110 E. MILL ST. • HASTINGS, Ml 49058 BUS. PH: 269-945-5384 FAX: 269-945-5425 Hastings Fire Department Monthly Update for February 2016 The Hastings Fire Department responded to a total of(44) runs for February 2016 (18) in the City and (26) in the Rural. The department installed (9) smoke detectors and (3) CO detector this month. We got our ISO report back and the City is still a 4 classification. This includes anything in the Rural Area that is within five (5) road miles of the fire station. (6) Firefighters died in the line of duty in the United States during the month of February 2016. None from Michigan died in the line of duty this month. 269-205-3208 is the new phone number for burning permits in our area. Training for the month: • Building Construction. • Stress Management for Medical First Responders Thank You, Roger Caris, Fire Chief Hastings Fire Department 110 E. MILL ST. • HASTINGS, Ml 49058 ------BUS. PH: 269-945-5384 FAX: 269-945-5425 HASTINGS FIRE DEPARTMENT FEBRUARY 2016 FIRE REPORT CITY RURAL 1 Structure Fire 5 Structure Fires 6 Medical First Responder Calls 1 Grass Fire 2 Assist Ambulance 1 Trash Fire 1 Downed Tree 1 Assist EMS 1 Carbon Monoxide Incidents 3 Medical First Responder Calls 1 Unauthorized Burn 2 Motor Vehicle with injuries 1 Downed Power Line 1 Motor Vehicle W/0 injuries 1 Downed Phone or TV Cable Wire 1 Carbon Monoxide Incidents 1 Malfunction of Smoke Detector 1 Dispatched and Canceled Enroute 2 Smoke Investigations 3 Smoke Investigations . 1 Authorized Burning Compliant 6 Downed Power Line 18 TOTAL 26 TOTAL City Rural Est. Value of Property involved in Incidents: $ 65,000 $ 849,000 Est. Value of Property loss in Incidents: $ 10,000 $ 667,000 Est. Value of Property save in Incidents: $ 5,000 $ 182,000 Est. Value of Contents involved in Incidents: $ 2,000 $1,441,000 Est. Value of Contents loss in Incidents: $ 2,000 $1,377,500 Est. Value of Contents save in Incidents: $ 000,000 $ 63,000 Runs per Ward Runs per Township !stWard = 7 Balitmore Twp = 0 2nd Ward =3 Carlton Twp. = 4 3rdWard =5 Hastings Twp = 10 4th Ward= 3 Irving Twp. = 2 Rutland Twp. = 8 Mutual Aid = 1 1 Exposure in Hastings Township Recived Mutal Aid = 5 On the Hurless Machine Shop we 7 fire departments and 45 fire personnel on scene. Freeport, Woodland, Lake Odessa, Sunfield, Nashville Delton and Johnstown. Thank You ;~~ Roger Caris, Chief 14.C. www.hastingspubliclibrary.org 227 EState St, Hastings, MI 49058 269-945-4263 FAX 269-948-3874 REPORT FOR MARCH 2016 STATISTICS: Feb '16 year to date 8 year total Items checked out: 4,656 43,634 920,882 Ebooks and Eaudios 707 5,822 39,954 Interlibrary Loans: To other libraries: 293 From other libraries: 396 Volunteer hours: 229 2,217 38,329 People entering building: 8519 72,996 1,283,276 Public computer use: #sessions year to date 8 year total Total: 848 7,881 221,139 Adults: 722 Children: 57 Michigan Room: 15 Teens 54 These sessions represent a utilization rate of 21% WiFi Users 1,031 8,043 24,893 Ancestry library edition 242 2,782 34,688 Web site unique visitors 2,094 32,263 194,369 City /Township report Pagel LIBRARY PROGRAMMING Adult winter reading continues through March Great Decisions group meets every Tuesday and will continue throughout March. Vita has had several busy days preparing taxes for patrons. Due to the library having to close early, Vita had to reschedule some patrons but were able to accommodate all who were affected. Vita has gotten many compliments and "Thank you" for the wonderful service they are providing for out county. The second round of the teen video game tournament played out on Friday February 12111 with 28 garners participating. And now, with a new month starting "Reading is Our Thing" begins. March is reading month and the library, to partner up with "March is reading" month in the schools, is offering students incentives to read, read, read. Students have the chance to sign up at the library and receive prizes for reading throughout the month. Our Dr. Seuss themed reading program is sure to make reading even more fun! LIBRARY BOARD Jim Jensen from T.H. Eifert {HVAC contractor) spoke with the board about issues relating to our HVAC system. Jim also spoke of the need to replace the current cooler in the server room. Our cooler is not designed to work when temperatures are below 17 degrees. The library has placed an order for 10 new computers. As these computers come in a team lead by our IT staff member Ed Englerth and Board President Gordon Replogle will assemble them and download new software. When these are completed 10 more will be ordered. This process will enable our patrons to have access to the computers sooner. The library is able to replace all our old computers thanks to the generous donation of the DeCamp Family Foundation and matching donations made by our patrons. The board once again discussed the remaining year's budget and opportunities to both save money for future projects and raise money to aid in the Library's needs. Submitted by: L.a~.<.Y£1 orti.z IV\ttrL~ J:)(.yeetoY City /Township report Page2 4.D. City of Hastings Office of the Clerk/Treasurer/Director of Finance Memo To: The Honorable Mayor and City Council Members Cc: Jeff Mansfield, City Manager From: Tom Emery Date: March 14, 2016 Re: Approval of Polling Place for August and November 2016 Elections As we previously reported, the Hastings Schools construction project will make the Middle School multi-purpose room unavailable as the polling place for elections this August and November. Clerk staff has investigated alternative locations, with particular attention to the requirements of Michigan law. The only publicly owned or controlled space we identified is the Library Community Room. This room is not sufficiently large for all 4 precincts; to use it we would have to split locations. It is also upstairs. While there is an elevator for access, this is less advantageous than a ground floor space. We did consider space owned or controlled by non-profrt organizations. We considered the amount of space available, access {stairs vs elevator), parking and location. After careful consideration, I am recommending Council approval of the Hastings Baptist Church on Woodlawn Avenue as the polling location. They have a large room which would accommodate all four precincts, ample, close parking, and excellent accessibility to a main floor location. Tina Maurer and I met with the pastoral and facility staff at the Church and they are willing to make the space available. We would pay the Church the same fee we previously paid to the schools for the use of the facility. TE/s /!;A~ 1 ~.28 City of Hastings 201 East State Street • Hastings, Michigan 49058 269.945.2468 • FAX 269.948.9544 FEIN 38-6004562 PURCHASE ORDER DATE Vendor Name _6_:;z...... ::D~K_;:a.. ____ Department __M-=._____;;;....w,_rl_/_ 1 _b_u_6_ Ship To Address Vendor Number ------Project Received Item Description Account Number Price Number YorN Requested by Department HeadApprov....._~"""'-'~~,__ ___ OtyManager Approval >~'--=~ I (IFOVER$300) ~ DATE City Council Approval ______(IF OVER$ 5000) MEETING DATE J City of Hastings Brownfield Redevelopment Authority Geenen DeKock Walgreens Project Reimbursement I Petition for Reimbursement I Date Reed Date Aog_rvcl Amount 1/1512015 311812015 $386,921.92 I Reimbursement Payments to GDK I Interest Calculation I Tax Disb Date Pavment Date Amount Prlncig_le Balance End Date #Days Amount Pvbl Balance $386,921.92 3131/2015 13 $413.42 $387,335.34 $386,921.92 4/30/2015 30 $954.05 $388,289.39 $386,921.92 5/31/2015 31 $985.86 $389,275.25 $386,921.92 6/30/2015 30 $954.05 $390,229.30 $3,307.38 $386,921.92 7/31/2015 31 $985.86 $391 ,215.16 $985.86 $386,921.92 8/31/2015 31 $985.86 $392,201.02 $985.86 $386,921.92 9/23/2015 23 $731.44 $392,932.46 812412015 912412015 $5,487.81 $381,434.11 9/30/2015 7 $219.46 $387,664.11 $950.90 $381,434.11 10/31/2015 31 $971.87 $388,635.98 $971.87 $381,434.11 11/30/2015 30 $940.52 $389,576.50 $940.52 $381,434.11 12131/2015 31 $971.87 $390,548.37 $971.87 $381,434.11 1/31/2016 31 $971.87 $391,520.24 $971.87 " 1119/2016 2/1812016 $374,446.74 2/18/2016 18 $553.98 $392,074.22 Gifj!) $374,446.74 2129/2016 11 $338.54 $392,412.76 $892.52 $374,446.74 3/31/2016 31 $954.07 $393,366.83 $954.07 $374,446.74 4/30/2016 30 $923.29 $394,290.12 $923.29 $374,446.74 5131/2016 31 $954.07 $395,244.19 $954.07 $374,446.74 6/30/2016 30 $923.29 $396,167.48 $923.29 .·· <§' ,<2 . .· '\ ~ ,e. .. ~Comp_ass - Minerals INVOICE Page -1 of 1 PLEASE REMIT TO/SELLER: FEDERAL 10 II: PAYMENT TERMS INVOICE DATE INVOICE NUMBER COMPASS MINERALS AMERICA P 0 BOX 277043 48-"1047632 NET30 DAYS 2/5/2016 ATlANTA, GA 30384-T043 71450364 SOLD TO: 304991/CH809238 CITY OF HASTINGS -BARRY CO 201 ESTATE ST SHIP TO: 423471/CSH809239 CITY OF HASTINGS -BARRY CO HASTINGS, Ml 49058 301 E. COURT ST HASTINGS, Ml 49058 UNITED STATES SHIPPED FROM DATE SHIPPED CUSTOMER PO BILL OF LADING ORDER NUMBER ORDER TYPE 20684 -SAGINAWSEASONAL SEE BELOW SEE BELOW SEE BELOW SEE BELOW SH CARRIER RAIL OR TRUCK EQUIPMENT TYPE F.O.B. FREIGHT TERMS TERRITORY SEE BELOW SEE BELOW SEE BELOW SEE BELOW SM2 TAX STATUS TAXIDII SALES REP EXEMPT USN PRODUCT DESCRIPTION FHC TAX I EQUIPMENT I QUANTITY JUOM 1 UNIT PRICE I EXTENDED PRICE 6615U BULK HIGHWAY COARSE WIYPS DLT y I 1'* 1oo.86oo I TNI 63.26 1 ~ 6,380.40 SCALE TICKET# I QUANTITY' SHIPPED I ORDER# l CARRIER l TRUCK I RAIL# I CUSTOMER PO# RELEASE# ~~2995 "' 50.1600' 02/05/16 '9589258 531747 F305 50733 12999 '50.7000 '02105116 " 9589258 531747 F309 50733 SUMMARY: PRODUCT 6,380.40 FREIGHT & FUEL SUBTOTAL 6,380.40 STATE TAX COUNTY TAX CITY TAX MESSAGES: SUBTOTAL • ' ' TOTAL WEIGHT ••• 201,720.0000 Gross Pounds FOR BILLING INQUIRIES CALL 1~00~23-1641 THANK YOU FOR YOUR ORDER PLEASE PAY>>> 6,380.40 WE APPRECIATE YOUR BUSINESS IN US DOLLARS This Sale of Goods is subject to the Terms and Cond~ions of Sale on the reverse side of this Invoice CREDIT NOTE > > > (Terms and Conditions of Sale are also eveiJable at www.nasalt.oom). IN US DOLLARS j 2000 Whitney Rd. FREE Hastings, Ml 49058 ESTIMATES ~0 ""~~ "'"' 269·945·4687 FULLY iNSURED or _. 721-TREE CUSTIJMEP. ~/ ¥ ~~RVICE 32 ~@;?~t7 ~~ cf'$ j Customer Copy INVOICE Spring C1ty Electncal Manufactunng Company WWW.SPRINGCITY.COM " Sales Order Customer PO No. REMIT TO: P.O. Box 19 015711 51761 Spring City. PA 19475 PHONE: (610) 948-4000 FAX: (610) 948-5577 Date Page Invoice Number 2/4/2016 1 OF 1 IN/4780 Shipped To: City of Hastings - Ml City of Hastings 201 East State Street ATTN : Lee Hays Hastings, Ml49058 301 E Court Street Hastings, M149058 Description ••·!~' , ..,. Comments Unit ·- Qty DPSWSH-17-12.00-TN3.50/3.00-DC-GFWI-CB Washington Villa 12P- Ductile Iron 3.00 Each Tenon: 3 1/2" Dia x 3" High Receptacle: GFCI w/ Weatherproof In- Use Cover Finish: S/W Acrolon - Classic Black Anchor bolts by other ~~·A,'~ 0.· CI~:Fz:~3 \lotes: REF: City of Hastings, Ml, Mark: P.0.#51761 Totals Sales Total; 10,506.00 F.O.B. Point Customer f Ship Via 10 Freight& Handling; 0.00 Origin Elite HA7 Sub Total; 10,506.00 : Order Date Terms Salesperson Total Tax; 0 .00 11/19/2015 Net 30 Days 513/032A Dynamic Group - Southern Michi! Total; 10,506.00 j ~Comp_ass - Minerals INVOICE ill Page -1 of 1 Ill= ~ PLEASE REMIT TO/SELLER: FEDERALID t : PAYMENT TERMS INVOICE DATE INVOICE NUMBER COMPASS MINERALS AMERICA - P 0 BOX 277043 48-1047632 NET30DAYS 2/1512016 71455051 ATLANTA, GA 30384-7043 - SOLD TO: 304991/CH809238 CITY 'OF HASTINGS -BARRY CO 201 ESTATE ST SHIP TO: 423471/CSH809239 CITY OF HASTINGS -BARRY CO HASTINGS, Ml 49058 301 E. COURT ST HASTINGS, Ml 49058 UNITED STATES SHIPPED FROM DATE SHIPPED CUSTOMER PO Bill OF LADING ORDER NUMBER ORD£RTYPE 20684 -SAGINAWSEASONAL SEE BELOW SEE BELOW SEE BELOW SEE BELOW SH - CARRIER RAIL OR TRUCK EQUIPMENT TYPE F.O.B. FREIGHT TERMS TERRITORY SEE BELOW SEE BELOW SEE BELOW SEE BELOW SM2 TAX STATUS TAXID t SALES REP EXEMPT USN PRODUCT DESCRIPTION I FHC I TAX I EQUIPMENT I QUANTITY IUOM I UNIT PRICE L~EXTENDED PRICE 6615U BULK HIGHWAY COARSE WIYPS I DLT I y I I"" 113.2000 I TNI "63.26 I 'v 7,161.03 I sCALE ncKET # ,I QUANTITY J SHIPPED I ORDER# I CARRIER I TRUCK I RAIL# J CUSTOMER PO# ·RELEASE# ~ 684~13184 "\/ 56.3500 ~I02115/16 9589258 531747 B29 50733 ~ 6~13186 "" 56.8500 "02115/16 9589258 531747 B09 50733 SUMMARY: PRODUCT 7,161.03 FREIGHT & FUEL SUBTOTAL 7,161 .03 STATE TAX COUNTY TAX CITY TAX MESSAGES: SUBTOTAL I ' TOTAL WEIGHT ••• 226,400.0000 Gross Pounds FOR BILLING INQUIRIES CALL 1-800-823-1641 THANK YOU FOR YOUR ORDER PLEASE PAY>>> 7,161.03 WE APPRECIATE YOUR BUSINESS IN US DOLLARS This Sale of Goods is subject to the Terms and Conditions of Sale on the rev&nl8 aide of lhis Invoice CREDIT NOTE > > > (Tenns and CondKions of Sale are also available at www.naaalt.com). IN US DOLLARS I -@ COPPER ROCK INVOICE CONSTRUCTION Due date: 2/29/2016 Bill To: Project: CITY OF HASTINGS Thornapple Plaza Project 201 E. State St. Boltwood and State Streets Hastings, Ml 49058 Hastings, Ml 49058 Invoice number: 0000238 Invoice date: 1/31/2016 OurJobiD: 1544 P.O.Number: 51351 Terms: Net Due Upon Receipt unless prior Arrangements have been made Qty Units Description . Price Amount Progress Billing for Project Described Above per Contract .Construction Management Fee 11,534.00 Reimburseables Portable Restroom- 2/1/16-2/19/16 78.00 Driesenga & Associates- Material Testing 1,315.25 Please Remit to: P.O. Box 1763, Grand Rapids, M149501-1763 Total due: 12,927.25 P.O. BOX 1763 GRAND RAPIDS. Ml 49501-1763 616.920.1655 [email protected] WWW.COPPERROCKCONSTRUCTION.COM Application and Certification for Payment AlA Document G702 To Owner: City Of Hastings Project: Hastings Cemetary Application NO: 3 ___,Distribution to: General Contractor Architect/Engineer From Contractor: Jordan Intercoastal Sub-Contractor 1100 Plainfield Ave Suite A VIA Architect: VIRIDIS Period to: 7/16/2015-1/22/2016 Grand Rapids, Ml 49503 Contract for: Hastings Contract Date: 7/16/2015-9/30/2015 Contractor's Application for Payment The underslaned Contractor certifies that to the best of the Contractor's knowledse, Application Is made for payment, as showm below, In connnectlon with the Contract. Information and belief the Work covered by this Application for Payment has been Continuation Sheet, AlA G703, Is attached completed In accordance with the Contract Documents, that all amounts have been paid by the contractor for work for which previous Certlfcates for Payment were issued and payments reteive from the Owner, and that current payment shown herein Is now due. 1. Orginal Contract sum: $438,422.40 2. Net change by Change Orders: $15,265.00 Contractor: ~c.-r-//_' \.).')..-'~\~ 3. Contract sum to Date: $453,687.40 4. Total completed & stored to date: $453,687.40 By: Chris Meyer, Project Manager Date: 1/22/2016 5. Retalnage: -i&%12.2% 55,%8.7'? 54§,36ff.14 Jv. Total in column I 1'¢-b~ l/~:rJib Jf9111¥'1:-£i~ 6. Total Earned less retainage J -sqa "2.JitJ,{_ '49&,318:66· ,..,~18 7.Lessf.revious certificates for payment ..,_--~ &,., ..... 8. Cur ent Payment Due ~I,J{'lfJ, lfO $31,:478.48 Architect·s Certificate tor Payment 9. Bal nee to finish, including retainage 5.!5, ?JhB;Jf( • $45,368.7:4 1-..t In accordance with the Contract Documents, based on on-site observations and the date comprisln& the application, the Architect certifies to the Owner that to the best of the Change Order Summary Additions Deductions Architect's knowledae, Information and belief of Work has p~ogressed as indicated, Total chanses approved $ 17,140.00 $ 1,875.00 the quality of the Work Is in accordance with the Contract Documents, and the Contractor in previous month) by Owner I Is entitled to payment of the AMOUNT CERTIFIED. ~ Total apprOYed this month tlll/11e.l(O Total Amount Certified ...... · $ 31,4i8:4Q Net Changes by Change order $ 15,265.00 -- (Attached explanation If amount terifled dlffe~ from the amount applied, lntlal all figures on this Application and o are chansed to conform with the amount certifled) Architect: ~ 'If• 64.- By: I • ~ Date: ~Jnhi7- , This Certificate is not neaotiable~he AMOUNT CERTIFIED is payable to the Contractor named herein. Issuance, @« .. ~ V\~ .. -········· ~ STAT~MENT HALLIFAX Mike Halllfax - Owner • Snow Removal • Landscaping • Janitorial 4710 GUN LAKE ROAD, HABnNGS, Ml49058 PHONE: (269) ...... a • ALL TYPES OF JANrroRIAl SERVICES- WEEKLY -1o10N1111.Y NO JOB TOO 1110 OR TOO 11MALL CITY OF HASTINGS RIVERSIDE CEMETERY OPERATIONS TERMS PLEASE DETACH AND RETURN WITH YOUR REMITTANCe $ ------...... • . .. .. •••• aaez •• a "eo N f L • 1. :;g.AT~ ~ .INVOtPE'N\:IM9!('l,ipe!cR · .~. J "", 'CH~~ · ~ ·~-T•.... ~ , • ~"'~;;;.!,I,~ J~C . ' t; - i 4 FEB 202 RIVERSIDE CEMETER¥ALANCE FORWARD~ FEB RIVERSIDE CEMETERY OPERATI PNS 6600.00 BURIALS: L' r=... 2/24 WILCOX l&..n- ~ 750.00 \~ .; 13.5"6.01'0 ./"' / n ~~~" -l_ > ';" ~~ /G \ ! I ~ \ r-~ ...... n,._, t ..~~~~~~~ C1'fl II:Uio HALLIFAX SERVICES oq PAYLA~MOUNT U fl/:ti1RJ ~l:TuJ IN THIS C~i 15.B. BarrY-Eaton COMMUNITY OUTREACH HIGHLIGHTS Distnct March2016 Health Department Emergency Preparedness: Sheltering In a disaster you may be asked to either evacuate or shelter-in-place. In the excitement of an emergency, it can be difficult to focus on what you are doing. Know what to do to keep your family safe. Practice your tornado and fire safety plans. If your family has practiced, they will be more comfortable doing it when the emergency actually happens. For information about preparing yourself for an emergency, visit http:Udo1thing.com. Kindergarten Round-Up is just around the corner! Students entering kindergarten are required to show proof of these vaccinations: 4 doses of DTaP (Diphtheria, Tetanus, Pertussis); 4 doses of Polio; 2 doses of MMR (Measles, Mumps, Rubella); 2 doses of Varicella (Chickenpox); and 3 doses of Hepatitis B. Keep your children healthy by protecting them from vaccine preventable diseases. Contact your health care provider or call the BEDHD Immunization Clinic at: Barry County (269) 945-9516 or Eaton County (517) 541-2630. Building Bridges for Health BEDHD received a grant through the Michigan Department of Health and Human Services on Sun Safety and Skin Cancer. One of the objectives within the grant includes working with schools on incorporating a sun safety curriculum. Maple Valley Junior High and Hastings High School have adopted this pilot program! Students will now receive education on sun safety that also includes tanning beds, skin cancer and policy changes. Savor the Flavor of Eating Right National Nutrition Month• is a nutrition education and information campaign created annually in March by the Academy of Nutrition and Dietetics. The campaign focuses attention on the importance of making informed food choices and developing sound eating and physical activity habits. For more information visit http:Ubit.lvi1PPaODx. In-Home Help for Chronic Health Problems Pathways to Better Health is a FREE in-home visiting program for Medicaid, Medicare, or Healthy Michigan enrollees in Barry and Eaton County. A Community Health Worker assists clients in finding primary care and preventative health care services as well as linking clients with needed community services. For more information about Pathways to Better Health, please call (866) 291-8691 or visit www.carehubihp.org. Women, Infants and Children (WIC} This program is available to women who are pregnant, breastfeeding, or who recently had a baby; infants; and children until their 5th birthday. The program provides electronic benefits to purchase healthy foods, nutrition education, and individual counseling with a Registered Dietitian, breastfeeding education and support, and referrals to other health and social services. To see if you qualify, call Eaton County 517-541-2630 or Barry County 269-945-9516. Visit Our Website at www.barrveatonhealth.org or like Us On Facebook www.facebook.com/barryeatonhealth Are You Up-to-Date on Adult Immunizations? Ensuring adults are up-to-date on recommended vaccines is essential to health and well-being. Did you know that the Barry-Eaton District Health Department carries a limited number of publicly-funded vaccines for adults? Adults without insurance coverage may qualify for reduced cost Shingles, Tdap, and Hepatitis vaccines. Contact the Immunization Clinic for more information at 269-945-9516 ext. 134 or 517-541-2630. Planning on Getting Baby Animals tor Easter? Here are a few steps to protect yourself and your family from germs that animals can carry: Wash your hands thoroughly with soap and water right after touching animals, their food, water dishes or other equipment. Use hand sanitizer with at least 60% alcohol if soap and water is not available. Don't snuggle, kiss, or touch your mouth to chicks or ducklings. Children under 5 years of age should avoid touching baby chicks and ducklings completely; if allowed to do so it should be under strict supervision. Don't give live baby chicks and ducklings to young children as gifts. Pregnant women, immune compromised persons, and persons with HIV/AIDS should take extra precautions when choosing and handling pets. For more information on poultry visit http:Ul.usa.gov/1D21qDC and for small mammals http:Ul.usa.gov/1Vkliyl. You're Invited to Attend: March 16th is Kick Butts Day, which is a day of • ECSAAG-Tobacco Reduction Coalition, March 12th, activism that empowers youth to stand out, 8:30-9:30 am, Eaton RESA, Charlotte speak up and seize control against Big Tobacco. • Eaton Good Food, March 16th, 4:00-5:30 pm, MSUE Join Barry County youth and community Basement Conference Room, Charlotte members of all ages at the skate park in • Barry County Tobacco Reduction Coalition, March 17th, Hastings from 4:00-6:00 pm to check out the 12:30-1:30 pm, BEDHD, Hastings graffiti wall mural, chat about tobacco, take • Grand Ledge Building Healthy Communities Coalition, pictures, and eat hot dogs! If you're in Charlotte March 22"d, 9:00-10:00 am, Rm 107, Sawdon Building, on March 16th, be sure to check out the stickers Grand Ledge that will be on the cups at the local Biggby! Visit • B. Healthy Coalition, March 23rd, 1:00-2:30 pm, http://www.kickbuttsday.org/ for more Pennock Board Room - 2nd Floor Medical Arts Building information. 1009 W. Green Street, Hastings American Diabetes Association Alert! Day March 22nd Diabetes is the 7th leading cause of death in the United States, with 29.1 million Americans (9.3% of the population) currently afflicted with diabetes. You can be part of the movement to Stop Diabetes by taking the Diabetes Risk Test to find out your risk for developing type 2 diabetes. See more at: http:Ubit.ly/1U8oh3x. Looking tor Outdoor Winter Activities? Check Out These Websites 1. Eaton County Parks and Recreation Commission- http:ljbit.lvllQaETbG 2. Barry County Parks and Recreation- http:Ubit.lvl20qRBC7 3. Paul Henry Thornapple Trail- http:ljbit.lvllmuThgp For more information, contact Jill Sambaer, Community Health Promotion Specialist 517-541-2610 or [email protected]. Visit Our Website at www.barryeatonhealth.org or like Us On Facebook www.facebook.com/barryeatonhealth 15.C. Barry County Board of Commissioners February 9, 2016; 9:00a.m.; Commission Chambers Minutes 1. Chair Stolsonburg called the regular session of the Barry County Board of Commissioners to Order at 9:00 a.m. in the Barry County Commission Chambers. 2. Moment of Silence/Invocation by Commissioner Stolsonburg. 3. Those present stood and said the Pledge of Allegiance to the Flag of the United States of America. 4. Roll Call was taken. The following members were present: Vivian Conner, James Dull, Howard Gibson, Jon Smelker, David Jackson and Craig Stolsonburg. Also present: Clerk Pam Palmer. Absent: Ben Geiger. 5. APPROVAL OF WRITTEN AGENDA: (including consent items & items for discussion) Moved by Gibson, seconded by Dull to approve the written agenda. All ayes. Motion carried. 6. LIMITED PUBLIC COMMENT: (3 minutes per person) Sharon Zebrowski commented on all of the planning involved for the Charlton Park events. 7. VARIOUS CORRESPONDENCE: None. 8. CONSENT ITEMS (voted upon at one time by roll call vote): a. Approval of January 26, 2016 Board of Commissioners meeting minutes. b. Approval of February 2, 2016 Committee of the Whole meeting minutes. c. Approval to authorize Landmark Design Group, PC to move forward into the contractor bidding phase for the Community Room building, Initiative Two of the Master Facilities Plan, and issue the attached drawings for competitive contractor bids in accordance with Robert VanPutten's February 2, 20161etter to the Board of Commissioners. d. Approval to appoint James French, 171 Hunters Trail Court, Middleville, Michigan to serve on the Barry County Jury Board for the remainder of the term beginning on May 1, 2013 and ending on April 30, 2019, pursuant to the recommendation of Judge Amy McDowell. e. Approval of the attached quote from Michigan Office Solutions in the amount of $34,648 for scanning and conversion of images from microfilm to indexed Tiff or PDF. with funds to be paid from the Register of Deeds Automation Fund. f. Approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program application (more commonly known as PA 116), 15-4 for Lockshore LLC in Section 20 of Barry Township. (roll call vote) Barry County Board of Commissioners Minutes of February 9, 2016 Page 1 of3 Moved by Gibson, seconded by Smelker to approve consent items as listed above. Roll call vote. Ayes: Conner, Dull, Gibson, Jackson, Smelker & Stolsonburg. Absent: Geiger. Motion carried. 9. PRESENTATIONS: Sheryl Lewis Blake, President, Spectrum Health Pennock- Update on Strategic Master Facility Plan for Pennock Hospital 10. PUBLIC HEARINGS: None 11. ITEMS FOR CONSIDERATION (roll call vote indicated) a. Approval of transfers and disbursements: Approval of pre-paid invoices in the amount of$ 2,849,830.83 b. Approval of claims in the amount of $198,185.13 c. Approval of Commissioner Reimbursements (mileage) in the amount of$ 567.70 (roll call vote) Moved by Conner, seconded by Dull for approval of pre-paid invoices in the amount of $2,849,830.83, approval of claims in the amount of $198,185.13 and approval of Commissioner Reimbursements (mileage) in the amount of $567.70. Discussion. Roll call vote. Ayes: Conner, Dull, Gibson, Jackson, Smelker & Stolsonburg. Absent: Geiger. Motion carried. 12. UNFINISHED BUSINESS: None. 13. NEW BUSINESS: None. 14. LEGISLATIVE UPDATE: None. 15. COUNTY ADMINISTRATOR'S REPORT: None. 16. CHAIRPERSON'S REPORT: Commissioner Stolsonburg reported that Sheriff Dar Leafs father passed away yesterday. He also reported that he attended the posse dinner, the Woodland breakfast this past weekend and the Board of Health meeting. 17. VICE CHAIRPERSON'S REPORT: Commissioner Conner attended the Airport Board, Judicial Council & Local Emergency Planning Committees. Dept. of Health & Human Services reported that Barry County outperforms 72% of other counties overall & 94.49% of timely payment processing. Thomapple Manor had a. 95.7% census in December, HIPAA issue without fines with regard to care guides for residents, & MIOSHA inspection w/no violations. She attended the Yankee Springs State Park meeting regarding prioritizing projects of importance. She attended the Orangeville Twp. meeting and announced that the Gun Lake Winterfest is scheduled this weekend. 18. COMMISSIONER REPORTS (FOR ITEMS NOT ON THE AGENDA): Each commissioner reported on their various boards, meetings and events. Barry County Board of Commissioners Minutes of February 9, 2016 Page2 of3 19. LIMITED PUBLIC COMMENT (3 MINUTES PER PERSON): Bob Vanderboegh commented on September 17 of each year being designated Constitutional Day and September 17 - September 23 of each year is designated Constitutional Week. He encouraged the board to schedule educational program events during the week. Elden Shellenbarger commented on the bill that Rick Jones has drafted regarding animal abuse and neglect. 20. OTHER BUSINESS: Commissioner Dull asked for clarification regarding the jury board. 21. ADJOURNMENT: Motion by Dull, seconded by Smelker to adjourn at 9:22 am. Craig Stolsonburg, Chair Barry County Board of Commissioners Pamela A. Palmer Barry County Clerk Approved: 2/23/2016 PPalmer Date & Initial when approved Barry County Board of Commissioners Minutes of February 9, 2016 Page 3 of3 15.D. AGENDA for Barry County Board of Commissioners - Committee of the Whole February 16, 2016; 9:00a.m.; Commission Chambers Minutes Members Present: Commissioners Vivian Conner, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, David Jackson, and Craig Stolsonburg. Clerk Pam Palmer was also present. Others present: Michael Brown, Luella Dennison, Brian Smith, Dep. Tim Allen, John Resseguie, Sharon Zebrowski, Don Hunt, Rick Moore, Bob Vanderboegh, Dave Shinavier, Larry Bass, Mike Snyder, lnes Straube, Billie Jo Hartwell, Jack Miner, Tammy Dickinson, Matt Houchlei, Paul Wing, Joan Bosserd Schroeder, Cynthia Dill, Kara Andrews, Leeland C. Bass, Robert Garrett, Karen Morgan, Maggie Pierson, Barbara Scott, Frank Fiala, Brad Lamberg, Doris Lee Hale, William Dubbs, David Solmes, and Rose Anger. Chair Stolsonburg called the meeting to order at 9:00 am. Those present stood and said the Pledge of Allegiance. PUBLIC COMMENT: None. INTERVIEWS FOR AGRICULTURE PROMOTION BOARD <1 Agriculture Interest & 1 Natural Resource conservation): Joan Bosserd-Schroeder interviewed from 9:00am to 9:10am Cynthia Dill interviewed from 9:1 0 am to 9:22 am The decision for this board appointment is deferred until bylaws can be amended. ANIMAL SHELTER ADVISORY BOARD <2 Citizen at Large & 1 Rescue Shelter Operator. partial term>: Kara Andrews interviewed from 9:22 am to 9:29 am Leeland C. Bass interviewed from 9:30am to 9:37am Robert Garrett interviewed from 9:38 am to 9:44 am Recess at 9:44am. Resume meeting with all commissioners present at 10:00 am Karen Morgan interviewed from 10:00 am to 10:06 am Maggie Pierson interviewed from 10:07 am to 10:12 am Barbara Scott interviewed from 10:12 am to 10:17 am Barry County Board of Commissioners Committee of the Whole- February 16, 2016 Page 1 of3 Moved by Jackson, seconded by Smelker to recommend to the Board of Commissioners approval to appoint Barbara Scott to serve on the Barry County Animal Shelter Advisory Board in the Citizen at Large position for a one-year term that began on 1/1/16 and expires on 12/31/16. Discussion. All ayes. Motion carried. Moved by Jackson, seconded by Conner to recommend to the Board of Commissioners approval to appoint Maggie Pierson to serve on the Barry County Animal Shelter Advisory Board in the Citizen at Large position for a one-year term that began on 1/1/16 and expires on 12/31/16. Discussion. Ayes: Conner, Geiger, Gibson, Smelker, Jackson & Stolsonburg. Nay: Dull. Motion carried. CHARLTON PARK c1 Citizen at Large. partial term>: Doris Lee Hale interviewed from 10:28 am to 10:37 am William Dubbs interviewed from 10:37 am to 10:41 am Moved by Gibson, seconded by Smelker to recommend to the Board of Commissioners approval to appoint Doris Hale to serve on the Charlton Park Village & Museum Board, in Citizen at Large position for the remainder of a three-year term that began on 1/1114 and expires on 12/31/16. Discussion. Roll call vote. Ayes: Geiger, Gibson, Smelker, Jackson & Stolsonburg. Nays: Conner & Dull. Motion carried. BRAD LAMBERG- Update on Act 143 Funding for Summer 2016 Road Work Brad Lamberg informed the Board of Commissioners of summer road work planned by the Barry County Road Commission due to extra revenue created by the Michigan legislature. The Road Commission plans on borrowing 4.5 million dollars on a ten year note. The Barry County Commissioners will need to approve a resolution to authorize the Road Commission to borrow funds for this project. They plan on spending approximately $280,000 per township. INES STRAUBE- Letter of Agreement Regarding On-Call Pay for Juvenile Court Caseworkers Moved by Geiger, seconded by Dull to recommend to the Board of Commissioners approval of the attached Letter of Agreement between Barry County Unified Trial Court and County of Barry and Barry County Courthouse Employees' Association regarding on-call pay for the Court's juvenile programs. Discussion. Ayes: Dull, Geiger, Gibson, Smelker, Jackson & Stolsonburg. Nay: Conner. Motion carried. Recess at 11:15. Resume meeting with all parties present at 11 :25. Barry County Board of Commissioners Committee ofthe Whole- February 6, 2016 Page 2 of3 ROSE ANGER- Remonumentation: Peer Review Board Appointments & Agreements and Monumentation Surveyor Agreements Moved by Smelker, seconded by Jackson to recommend to the Board of Commissioners approval to appoint Robert Carr, David Lohr, Michael Pratt, Ken Vierzen, Steven Koerber, Randall Jonker and John Bueche to the Barry County Remonumentation Peer Review Board and to authorize the Chairperson to sign the attached peer review agreements for state reimbursements, and to approve the Monumentation Surveyor Agreements between the County of Barry and Brian Reynolds (dba: Reynolds Land Surveying & Mapping PC), Arrow Land Survey, Pathfinder Engineering Inc., Crane Land Survey, Carr & Associates LLC, Exxel Engineering, David Lohr, PS and Jonker Land Surveys PC for the 2016 year. Discussion. All ayes. Motion carried. PUBLIC COMMENT: None. ADJOURNMENT: at 11 :30 am. Craig Stolsonburg, Chair Barry County Board of Commissioners Pamela A. Palmer Barry County Clerk Approved: 2/23/16 PPalmer Date & Initial when approved Barry County Board of Commissioners Committee of the Whole- February 16, 2016 Page 3 of3 15.E. It's that kind of experience. February 19, 2016 Jeff Mansfield City of Hastings 201 E. State St. Hastings, MI 49058-1431 Dear Jeff, As part of our ongoing efforts to keep you informed of changes that impact WOW! customers, I want to share an upcoming change in our payment processes. Effective April 5, 2016, WOW! will impose a Missed Appointment charge of $50.00 if customer is not at home for a scheduled WOW! appointment and fails to contact WOW! to cancel the appointment at least one (1) hour in advance of the scheduled appointment start time. Also effective April 5, 2016, the fee for a Wall Fish will be $75.00 and will include the installation of one outlet. Customers impacted by these changes will receive a notice in their March billing statement. Notices will also be placed in the newspaper beginning March 6th and on our website at wowway.com and wowforbusiness.com. Thank you for your continued support and cooperation. If you have any questions, please contact me at 517-319-3150. Sincerely, Dominic Silvio lumpMaster, Dog Lover, Family Man System Manager of WOW! Mid-Michigan WOW! Intemet, cable and Phone 206 15.F. Draft Minutes M-179 Pure Michigan Byway Study February 29, 2016 10:00 a.m. Luella Collins Community Center 419 126th Avenue Shelbyville, Michigan 49344 1. Welcome and Introductions - Monte Davis welcomed everyone to the kickoff meeting at 10:10 a.m. Those present included: • Dave Bee, West Michigan Regional Planning Commission • Monte Davis Sr., Gun Lake Tribe • Tom Doyle, Michigan Department of Transportation • Mark Englerth, Yankee Springs Township • Frank Fiala, Yankee Springs Township • Ben Geiger, Barry County • Alan Klein, City of Hastings • Stuart Lindsay, Michigan Department of Transportation • Steve Redmond, Michigan Department of Transportation • John Shagowaby, Gun Lake Casino • Dave Tossava, City of Hastings • Cindy Viyea, Barry County Economic Development Alliance Roger V anvolkinburg informed Dave Bee that he could not attend the meeting. 2. MDOT Update- Tom Doyle began the update by informing the Committee that the Heritage Route program has been rebranded at the Pure Michigan Byway Program. The state is developing a driving guide that will identify all of the byways. The original program began in 1993 as a grassroots initiative. 3. West Michigan Regional Planning Commission Update -Dave Bee informed the committee of the roles the West Michigan Regional Planning Commission (WMRPC) fulfills including several MDOT programs, and the U.S. Economic Development Administration. He also provided a summary of the governing structure of the WMRPC and a brief description of Michigan's Regional Prosperity Initiative, which includes a new set of regional boundaries that includes Barry County. 4. Byway Committee Participants/Identify Chair & Byway Sponsor- The Committee discussed sponsors for the program. Tom Doyle said it is not limited to one sponsor. Most likely sponsors will be the two counties and the Gun Lake Tribe. Monte Davis will serve as Chair for the study and the WMRPC/Dave Bee will serve as Secretary and administrator for the study. 1 5. Round Table/Corridor Issues- Several topics were discussed throughout the meeting by participants including: • There are 1.5 million visitors to the State Park and Game Area annually. • Tom Doyle informed the group that there is not a plan currently in-place, but there is information from an application that was made years ago, and there are four of the old signs in-place that will be replaced by the end of March. • The importance of historic and cultural features should be emphasized instead of one more "carnival" feature to attract tourists. • A proposed bill was discussed that could add to the effort. • Interpretive signs were discussed. • The need for a website in the future (not currently funded) will be helpful. 6. Future Meeting Dates/Project Timeline -The following schedule was set: • February 29, 2016 • April25, 2016 • June 27, 2016 • August 29, 2016 • October 31,2016 All meetings will be at 10:00 a.m. at the Luella Collins Community Center. The following timeline was also set: • February 29, 2016- Kickoff • April25, 2016- Inventory & Assessment • June 27, 2016- Inventory & Assessment, Traffic and Safety Analysis, Corridor Analysis • August 29, 2016- Begin Site Evaluation & Ranking • (New Fiscal Year) October 31,2016 -Approve Site Evaluation & Ranking • The remainder of 2017 will be used to develop the Byway Management Strategy There was some concern that taking so long will negatively impact the study. Dave Bee informed everyone that this study is only a small part of what the WMRPC does and that it will take some time to complete the study. 7. Future Agenda Items- No future agenda items were discussed. 8. Resource Inventory Worksheet - Dave Bee distributed a Resource Inventory Worksheet and told everyone it will be used to gather information about the various resources along the Byway. He will also send out an e-mail to the Committee to solicit potential sites for inclusion in the inventory. Several existing resources were discussed such as master plans. 9. Other Business - There was no other business. 10. Adjournment -The meeting adjourned at 11 :30 a.m. 2 /5 .. (; I March 2016 I March Reading Club "Reading Is Our Thing with Dr. Seuss" See the City of Hastings, "March" Newsletter for further details I Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 ' 6 7 8 9 10 11 12 Library Board 4:30 PM Cemetery Board 3:00PM PC 7:00PM ' 13 14 15 16 17 18 19 Council 7:00 PM ZBA 7:00PM JPC 5:30 PM@Rutland DDA8:00AM Cable Committee 7:00 PM St Patty's Day Parade 4:00PM 20 21 22 23 24 25 26 JPA 5:30PM@Rutland MML Capital Conference Airport 4:30 PM LDFA/ BRA 8:00AM City Hall Closed YMCA Board 5:30@Camp MML Capital Conference Good Friday 27 28 29 30 31 Council 7:00 PM 15.H. AGENDA Barry County Board of Commissioners February 23, 2016; 9:00a.m.; Commission Chambers MINUTES 1. Chair Stolsonburg called the regular session of the Barry County Board of Commissioners to Order at 9:02a.m. in the Barry County Commission Chambers. 2. Moment of Silence/Invocation by Commissioner Jackson. 3. Those present stood and said the Pledge of Allegiance to the Flag of the United States of America. 4. Roll Call was taken. The following members were present: Vivian Conner, James Dull, Ben Geiger, Howard Gibson, Jon Smelker, David Jackson and Craig Stolsonburg. Also present: Clerk Pam Palmer. 5. APPROVAL OF WRITTEN AGENDA: (including consent items & items for discussion) Commissioner Stolsonburg amended the agenda to add a presentation by Sheriff Dar Leaf. Moved by Smelker, seconded by Gibson to approve the written agenda as amended. All ayes. Motion carried. 6. LIMITED PUBLIC COMMENT: (3 minutes per person) John Resseguie commented on the ice rink at Tyden Park which was built by himself and Bill Redman and also announced his candidacy for City Council - 2"d Ward. Sharon Zebrowski commented on a plan to bring more people to Charlton Park. 7. VARIOUS CORRESPONDENCE: Commissioner Stolsonburg shared two resolutions received from Antrim County Board of Commissioners with the rest of the board. 8. CONSENT ITEMS (voted upon at one time by roll call vote): a. Approval of February 9, 2016 Board of Commissioners meeting minutes. b. Approval of February 16, 2016 Committee of the Whole meeting minutes. c. Approval to appoint Barbara Scott to serve on the Barry County Animal Shelter Advisory Board in a Citizen at Large position for a one-year term that began on 111/16 and expires on 12/31/16. d. Approval to appoint Robert Carr, David Lohr, Michael Pratt, Ken Vierzen, Steven Koerber, Randall Jonker and John Bueche to the Barry County Remonumentation Peer Review Board and to authorize the Chairperson to sign the attached peer review agreements for state reimbursements. e. Approval of the Monumentation Surveyor Agreements between the County of Barry and Brian Reynolds (dba: Reynolds Land Surveying & Mapping P.C.), Arrow Land Survey, Pathfinder Engineering Inc., Crane Land Survey, Carr & Associates LLC, Exxel Engineering, David Lohr, PS and Jonker Land Surveys PC for the 2016 year. (roll call vote) Barry County Board of Commissioners Minutes of February 23, 2016 Page 1 of3 Moved by Conner, seconded by Dull to approve consent items as listed above. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. 9. PRESENTATIONS: Sheriff Dar Leaf presented photos of the successful ice rescue at Gun Lake which took place yesterday. 10. PUBLIC HEARINGS: None. 11. ITEMS FOR CONSIDERATION (roll call vote indicated) a. Approval of transfers and disbursements: Approval of claims in the amount of $100,450.11 (roll call vote) Moved by Geiger, seconded by Gibson for approval of claims in the amount of $100,450.11. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. b. Approval to appoint Maggie Pierson to serve on the Barry County Animal Shelter Advisory Board in a Citizen at Large position for a one-year term that began on 1/1/16 and expires on 12/31/16. (roll call vote) Moved by Smelker, seconded by Conner to approve to appoint Maggie Pierson to serve on the Barry County Animal Shelter Advisory Board in a Citizen at Large position for a one-year term that began on 1/1/16 and expires on 12/31/16. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. c. Approval to appoint Doris Lee Hale to serve on the Charlton Park Village & Museum Board, in a Citizen at Large position for the remainder of a three-year term that began on 1/1/14 and expires on 12/31116. (roll call vote) Moved by Gibson, seconded by Dull for approval to appoint Doris Lee Hale to serve on the Charlton Park Village & museum Board, in a Citizen at Large position for the remainder of a three-year term that began on 1/1/14 and expires on 12/31/16. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. d. Approval of the attached Letter of Agreement between the Barry County Unified Trial Court and County of Barry and Barry County Courthouse Employees' Association regarding on-call pay for the Court's juvenile programs. (roll call vote) Moved by Geiger, seconded by Smelker for approval of the attached Letter of Agreement between the Barry County Unified Trial Court and County of Barry and Barry County Courthouse Employees' Association regarding on-call pay for the Court's juvenile programs. Discussion. Roll call vote. Ayes: Geiger, Gibson, Jackson, Smelker & Stolsonburg. Nays: Conner & Dull. Motion carried. Barry County Board of Commissioners Minutes of February 23, 2016 Page2 of3 e. Approval of Resolution #16-2 to Authorize the Board of County Road Commissioners of the County of Barry to Borrow Money and Issue Notes. (roll call vote) Moved by Conner, seconded by Geiger for approval of Resolution #16-2 to Authorize the Board of County Road Commissioners of the County of Barry to Borrow Money and Issue Notes. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. 12. UNFINISHED BUSINESS: None. 13. NEW BUSINESS: None. 14. LEGISLATIVE UPDATE: None. 15. COUNTY ADMINISTRATOR'S REPORT: None. 16. CHAIRPERSON'S REPORT: Commissioner Stolsonburg reported that there will not be a Committee of the Whole meeting on March 1, 2016 due the MAC Conference scheduled in Lansing. He announced that he and Julie Calley were recently elected as Chair and Vice Chair to the West Michigan Works Board. Planning and Zoning addressed an issue at a recent meeting concerning Barry Township. 17. VICE CHAIRPERSON'S REPORT: Commissioner Conner reported on attending her township meetings, the Parks & Rec meeting, judging at the Gun Lake Winter Festival, Commission on Aging Matter of Balance class and Seats & Treats fundraiser. 18. COMMISSIONER REPORTS (FOR ITEMS NOT ON THE AGENDA): Each commissioner commented on their various committees, boards & meetings recently attended. 19. LIMITED PUBLIC COMMENT (3 MINUTES PER PERSON): Bob Vanderboegh inquired of Commissioner Geiger regarding the Flint water situation. 20. OTHER BUSINESS: None. 21. ADJOURNMENT: Motion by Geiger, seconded by Jackson to adjourn at 9:42 am. Craig Stolsonburg, Chair Barry County Board of Commissioners Pamela A. Palmer Barry County Clerk Approved: 3/8/2016 PPalmer Date & Initial when approved Barry County Board of Commissioners Minutes of February 23, 2016 Page 3 of3 15.1. AGENDA Barry County Board of Commissioners March 8, 2016; 9:00a.m.; Commission Chambers MINUTES 1. Chair Stolsonburg called the regular session of the Barry County Board of Commissioners to Order at 9:00 a.m. in the Barry County Commission Chambers. 2. Moment of Silence/Invocation by Commissioner Stolsonburg. 3. Those present stood and said the Pledge of Allegiance to the Flag of the United States of America. 4. Roll Call was taken. The following members were present: Vivian Conner, James Dull, Howard Gibson, Ben Geiger, Jon Smelker, David Jackson and Craig Stolsonburg. Also present: Clerk Pam Palmer. 5. APPROVAL OF WRITTEN AGENDA: (including consent items & items for discussion) Moved by Gibson, seconded by Smelker to approve the written agenda. All ayes. Motion carried. 6. LIMITED PUBLIC COMMENT: (3 minutes per person)- Dar Leaf commented on the Posse Shoot at the Conservation Club on April2, 2016. Sharon Zebrowski commented on the three events that generate the most revenue at Charlton Park being the Father's Day Car Show- $11 ,000; Gas & Steam Engine Show $1 ,000; and Parks of Christmas Past- $6,000; Total profits to Charlton Park in 2015 was $29,941.00; 7. VARIOUS CORRESPONDENCE: None. 8. CONSENT ITEMS: (voted upon at one time by roll call vote): a. Approval of February 23, 2016 Board of Commissioners meeting minutes. (Roll call vote) Moved by Gibson, seconded by Dull to approve the consent item listed above. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. 9. PRESENTATIONS: None 10. PUBLIC HEARINGS: None 11 . ITEMS FOR CONSIDERATION: (roll call vote indicated) a. Approval of transfers and disbursements: Approval of pre-paid invoices in the amount of $2,201,753.83 Moved by Geiger, seconded by Dull for approval of transfer and disbursements and pre-paid invoices in the amount of $2,201, 753.83. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. b. Approval of claims in the amount of$ 80,462.65. Moved by Geiger, seconded by Smelker for approval of claims in the amount of $80,462.65. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. c. Approval of Commissioner Reimbursements (mileage) in the amount of $423.20 (roll call vote) Moved by Smelker, seconded by Dull for approval of Commissioner Reimbursements (mileage) in the amount of $423.20. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. d. Approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program application (more commonly known as PA 116) #16-1 for Brook View Dairy LLC in Section 5 of Carlton Township. Moved by Smelker, seconded by Gibson for approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program application (more commonly known as PA 116) #16-1 for Brook Vtew Dairy LLC in Section 5 of Carlton Township. All Ayes. Motion carried. e. Approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program applications (more commonly known as PA 116) #16-2, #16-3, and #16-4 for Norm Hammond in Sections 25, 27 and 36 of Baltimore Township. Moved by Dull, seconded by Smelker for approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program applications (more commonly known as PA 116) #16-2, #16-3, and #16-4 for Norm Hammond in Sections 25, 27 and 36 of Baltimore Township. All Ayes. Motion carried. f. Approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program application (more commonly known as PA 116) #16-5 for Norm Hammond in Section 31 of Maple Grove Township. Moved by Dull, seconded by Geiger for approval of the Michigan Department of Agriculture Farmland and Open Space Preservation Program applications (more commonly known as PA 116) #16-5 for Norm Hammond in Sections 31 of Maple Grove Township. All Ayes. Motion carried. g. Approval to award the bid for purchase of a 2016 Lund 1400 Fury SS marine boat, with motor, trailer and cover to Matteson Marine in the amount of $10,609.00 with funds to be paid from the Vehicle Fund. (roll call vote) Moved by Smelker, seconded by Conner for approval to award the bid for purchase of a 2016 Lund 1400 Fury SS marine boat, with motor, trailer and cover to Matteson Marine in the amount of $10,609.00 with funds to be paid from the Vehicle Fund. Roll call vote: Ayes. Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. h. To approve, in accordance with the Airport Commission Joint Operating Agreement, the bid from Steadfast in the amount of $153,375.00, to erect a hangar at the Hastings City/Barry County Airport. (roll call vote) Moved by Conner, seconded by Smelker to approve, in accordance with the Airport Commission Joint Operating Agreement, the bid from Steadfast in the amount of $153,375.00, to erect a hangar at the Hastings City/Barry County Airport. Roll call vote. Ayes: Conner, Dull, Geiger, Gibson, Jackson, Smelker & Stolsonburg. Motion carried. 12. UNFINISHED BUSINESS: None. 13. NEW BUSINESS: None. 14. LEGISLATIVE UPDATE: Commissioner Geiger commented on the MAC Conference. 15. COUNTY ADMINISTRATOR'S REPORT: Michael Brown commented on the audit that is currently taking place and that the bids are due on the Community Room Project this Thursday @ 2:00 pm. 16. CHAIRPERSON'S REPORT: Commissioner Stolsonburg commented on the MAC Conference. 17. VICE CHAIRPERSON'S REPORT: Commissioner Conner commented on the MAC Conference, Airport Board Meeting, and the DHS Board meeting. 18. COMMISSIONER REPORTS (FOR ITEMS NOT ON THE AGENDA): Each commissioner commented on their various boards, committees and meetings recently attended. 19. LIMITED PUBLIC COMMENT (3 MINUTES PER PERSON): None. 20. OTHER BUSINESS: None. 21. ADJOURNMENT: Moved by Smelker, seconded by Dull to adjourn at 9:27 am. Craig Stolsonburg, Chair Barry County Board of Commissioners Pamela A. Palmer Barry County Clerk Approved: ------ Date & Initial when approved 15.J. Site Name: II'CS-DE331P704 Site ID // : DE3311'704-/\ FIRST AMENI>MENT TO NOI~TII TOWER COMMUNICATIONS LICENSE AGI~EEMENT This First Amendment ("Amendment"), eflct:tive as of the date last signed below ("Effective Date"), amends a certain Nm1h Tower Communications License Agreement between iPCS Wireless, Inc., a Delaware corporation ("Licensee"), and the City of Hastings, a Michigan municipal corporation ("Licensor"), dated February 13, 200 I (the "Agreement"). BACKGROUND The Agreement will expire on February 29, 2016. Licensee and Licensor desire to extend the term of the Agreement, as set forth herein. AGREEMENT In consideration of the mutual promises between the parties and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, Licensor and Licensee agrees as follows: l. The following is added as Paragraph 4(c) of the Agreement: The current renewal term of the Agreement expires on February 29, 2016. Commencing on March l, 2016, the term of the Agreement will be extended for five (5) additional renewal terms of five (5) years each ("Additional Renewal Terms"), under the sam~ terms and conditions as are set forth herein. The Agreement will automatically be extended for each successive Additional Renewal Term, unless Licensee notifies Licensor, in writing, of its intention not to renew, no later than one hundred eighty ( 180) days before the automatic renewal of any of the Additional Renewal Term. 2. The existing Paragraph 5 of the Agreement is renamed Paragraph 5(a). The following is added as Paragraph 5(b) of the Agreement: As consideration for signing the Amendment, Licensee agrees to pay Licensor a one-time payment of $5,000.00 within thirty (30) business days after the Effective Date of the First Amendment. In addition, commencing on March 1, 2016, the monthly fee payable under the Agreement shall be $2,341.23. Commencing on March 1, 2017 and on each March 1 thereafter, the monthly fee shall increase by 4% over the monthly fee in effect for the previous year. 3. Paragraph 20( d) of the Agreement is deleted and replaced by the following: All notkl:s, rl:qul:sts, dl:mands or othl:r l:ommunkations with rl:spl:ct to thl: Agrl:ement. whether or not herein expressly provided for, must he in writing and will he deemed to have been deliveretlupon receipt or refusal to accept delivery after being either mailed by United States first-class certified or registeretl mail, postage prepaid, return receipt requested or deposited with an overnight courier service for next-d l.icensor: The City of llastings 20 I East State Street llastings, Ml 4905S Attn: City Clerk/Treasurer with a copy to: The City of llastings 20 I East State Street Hastings, Ml 49058 Attn: City Manager Licensee: Sprint Property Services Site ID: DE331P704-A Mail stop KSOPHTO 101-22650 6391 Sprint Parkway Overland Park, KS 66251-2650 Tel No. 800-357-7641 Fax No. 913-523-9735 with a copy to: Sprint Law Department Attn: Real Estate Attorney Site ID: DE331P704-A Mailstop KSOPHTO 101-22020 6391 Sprint Parkway Overland Park, KS 66251-2020 4. Exhibit B is deleted and replaced by the attached Revised Exhibit B. 5. Exhibit C is deleted and replaced by the attached Revised Exhibit C. 6. General Terms and Conditions. (a) All capitalized terms used in this Amendment, unless otherwise defined herein, will have the same meaning as the terms contained in the Agreement. (b) In case of any inconsistencies between the terms and conditions contained in the Agreement and the terms and conditions contained in this Amendment, the terms and conditions herein will control. Except as set forth herein, all provisions of the Agreement are ratified and remain unchanged and in full force and effect. 2 (~.:) This Amendment may he cxc~.:utcd in duplicate counterparts, cadt of whidt will be deemed an original. (d) Each of the parties represent and warrant that they have the right, power, legal capacity and authority to enter into and perform their respective obligations under this Amendment. (c) Licensor agrees to execute and deliver to Licensee a Memorandum of Agreement in the l(mn annexed to the Agreement as Exhibit D, as moditied to show the Additional Renewal Terms, ami acknowledges that Li~.:cnsec may record the Memorandum of Agreement in the ofti~.:ial records of the County where the Site is located. The p;utics have cxc~.:utcd this Amendment as of the Effixtivc Date. Licensor: Licensee: City of llastings, a Michigan muni~.:ipal iPCS Wireless, Inc., a Delaware corporation corporation By~~ 13y: Name~S~ Name: Michael Mizzell Title: (A e.~ lv /'It~ s~ i~ Title: Manager - Vendor Management Date: Date: d -2_b --?_ \.J ~ lCJ 3 REVISED EXIIIIUT 8 Sec attached. 4 ------ i ~,!a= -~ I ~ al J ~~ I I' , • t=l!!~~ 1 ,H ill n ! ' 'I r I - • • ~~~~ II .. Iii!' j!.l i , 11 ····~~·~·r . !If. I I: · .! .I1 ••Iii' ~ li·al ••I ,C 'I B i s • i~~~; !1 lwl ,.. • q a~ !I J I II II ; ~ i wdli~--~- iZ= • • • DE331P704 •' ~ HASTINGS WATER TOWER 2 UTILITY EASEMENT EXHIBIT _,-- COLFAX STREET 0 60 120 (BIMAINOUS) llorizonlol Sca le in Feel •I - 1 0- ·t... -· ·r \. t/ 'r ' ·,, J WORIQNG DAYS 1 ~ ) BEFORE YOU DIG ( -~;":;.v 1 CALL MISS DIG I ~ .::"~) 1-BOG-482•7111 OR 811 N28"28' 44"E 25.00' ~ ~ N00"32'Jl"W 12.00' I FENCED COMPOUND j_ ·- *~ • I I ,') ;... , .. :: .7) •'...... ;. I ,;~~{! '•' l LEGEND s - MONUMENT T +QII' - XCUT 0 - FOUND IRON STAKE ... - UTILITY POLE ~ - U.G. UTILITY MARKER P.O.C. rn - TELEPHONE RISER BLAIR STREET {BilUIIINOUS) (rJ - ELECTRIC METER 13 - CABLE TV RISER .- § - CATCH BASIN TELEPHONE UTILITY LINE - ELECTRIC UTILITY LINE - GAS UTILITY LINE ~£~ -- X -- X -- X -- X -- - FENCE LINE RANDY J. KOLE_l(jOUSE P.S. 25854 THE TOPOGRAPHICAL SURVEY FOR THIS MAP WAS PERFORMED ON NOVEMBER 7, 2013. the are tho onl wtlliUet In tho oreo. BASIS OF BEARINGS w•tt• ~'l"l T ks BEARINGS ARE BASED ON TRUE NORTH AS l laffiS VVQr DETERMINED BY HARN (HIGH ACCURACY REFERENCE engineers . ptanners . surveyors atradltlonofsemt:e NETWORK) NA083 (CORS 96) 616.224.1500 phone . 616.224.1501 facsimile SHEET 1 0 ' 2 W.B.M. 213074 092 549 Ottawa Ave NW . Grand Rapids, Ml 49503 DE331P704 HASTINGS WATER TOWER UTILITY EASEMENT EXHIBIT PARENT PARCEL LOTS 1-2 BLK 2, R.J. GRANTS ADD. (700 JEFFERSON ST.) W 1/2 LOTS 3- 4 BLK 2 R.J. GRANTS ADO . (1 00 BLAIR ST.) PART OF THE SW 1/4 OF SECTION 8, T3N, RBW, VILLAGE OF HASTINGS, BARRY COUNTY, MICHIGAN . 8.00' WIDE UTlLITY EASEMENT An 8.00 foot wide easement for utilities in that port of Lots 1 & 2, Block 2, & the West 1/2 of Lots 3 & 4, Block 2 of R.J. Grants Addition, Section 8, Town 3 North, Range 8 West, as recorded in Barry County Records, Village of Hastings, Sorry County, Michigan, the centerline of wh ich is described os; Commencing ot the Southwest corner of said Lot 4; thence North 00'04'13" East 174.7 3 feet along the West line of said Lots; thence South 88'55' 47" East 76.61 feet; thence South 58'00'27" East 4. 74 feet TO THE PLACE OF BEGINNING OF THIS CENTERLINE DESCRIPTION; thence North 00'32'31" West 12.00 feet; thence North 28'26' 44" East 25.00 feet; thence North 61'51 '35" West 33.14 feet thence North 68'15'52" West 38.00 feet to the place of ending of this centerline description. Sidelines should be lengthened or shortened to intersect the northeasterly line of on 1B'x23' lease area. ...... • I • r I ' ,( : : ,.'~· - ...... \ ~ 616.224.1500 616.224.1501 facsimile SHEET 2 Of 2 phone . W.B.M 213074.092 549 Ottawa Ave NW . Grand Rapids, MJ 49503 I~EVISEll EXHIBIT C Sec ~•tt~tchcd. 5 lolllt .... ,,,C'",.,':" '1"'111011h•('ll 411l1CC'".•C• uu.,n~'"' •I llo( .,., otoO...,o\l _. Offll!')lo'(.t)-~o IOrvt crw•.-,.-t!J1' ....,", ,,,.. ~~t l!Jl(I.S r rc-r• \1 .. .-"T...... , -•'"./'\ ,, ea~c ,,..,c•h•lll r OI ..I•S VWN: "l~M ,~.,.. ,,....!OLVf>Ooo \>~ '"'•" sram """._,,.c. .. uA•rct.-.c:• coo .. OI""'"""U11~-"'"00' A~\ln,., .. , J CC.,I'-'OVOiol("-""o\41U.IQIIII'fO~tJ"'n;-t.ll "<00'o01"\~ \l.ft.,lf(I'OO'W'"o(IIN'I'•O'o... I lt{llll 101IIIUCf\;.-. -"'-'11/I'IOt IWI"""U'otD tl'loU. tf'I'!WIID CNU .-.....cr""l.off. CC)OfiW!I>' 1""U."""';I .. ~ ,,.,.0 CAII!.L ~,.._"' ~~~~ o.. rao.1o-< t.1111~n,.,. l"t .cauL..U!"t..ftJ.LJ t.N'CIN'.C WC~OPOt.J:: •,!~llU1 liUL twoJoO.,C, ,r.,._•IU. UUol"·"" -=~.., ...... ~..,. ,.,., ~uu ''"'· U•H ~ IL...... UMfOIIhlflll.,_ .,....,..a ..._ .. ..ut-.. ,...,,.-o e..h.n Oo\l.t,U,l:l .. •.~,;r .. ~s.o...uot Wll'f'QI:C)-· ""'Ill( em: .... li.J!'OooS tt0!1f\OC CHI M.ln' 100· "I" Cl'O•IIl :e.l. CIO•IIl·OO' rM"*W.-.,.DIO'"""a.ht: Gl/'1{0 • V\7 ,,.,,...c '""'"" v ...... _,...... CC.O.. UVCl.-.. c;lt \\WI"Vol.. \~ SC:lF SU~Itt IUIMIC~~~\>""ti~ll."'"'~'"'""''""~~·; .. .. ,..,Joc...ctJrltlll'!.ltUooiiJto'$~1 ... 1.111-lll.,.,f'to(;OA,I~·. ...to i ~Jo\11!04. ...,., Gil en.[Jt "'\:,,IICIII. [t~IIN~ !l'tCHoO WlE \.II' 'oNAIER 14!'.~ L£C ~ROUTE rROU GROWTi-1 CA9lli£.I 0 EXHIBIT D Memorandum of Agreement- Not for Execution 6 Sprint Site IL): DE3311'704-A RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Sprint Property Services Mail stop KSOPHTO I 0 1-Z2650 639 I Sprint Parkway Overland Park, Kansas 66251-2650 [space above this line tor Recorder's usc] MEMORANDUM OF SITE AGREEMENT This Memorandum of Agreement ("Memorandum") dated ------, 2016, evidences that a First Amendment to North Tower Communications License Agreement, as amended (the "Agreement") dated February 13, 2001 (the "Effective Date"), was made and entered into between the City of Hastings, a Michigan municipal corporation ("Licensor"), and iPCS Wireless, Inc., a Delaware corporation ("Licensee"). The Agreement provides in part that Licensee has the right to enter upon certain real property controlled by Licensor and located in the City of Hastings, County of Barry, State of Michigan, commonly known as a parcel located off W Blair Street, as further described in the Agreement (the "Site"), for the purpose of perfonning investigations and tests and, upon finding the Site appropriate, to lease the Site tor the purpose of installing, operating and maintaining a communications facility and other improvements. The Site is fut1her described in Exhibit A attached hereto. The tenn of Licensee's lease and tenancy under the Agreement commenced February 29, 2001, and extended for a period of three (3) years, subject to tour (4) renewal terms ofthree (3) years each, and five (5) additional renewal tenns of five (5) years each ("Additional Renewal Tenns"). The parties have executed this Memorandum as of the day and year first above written. LICENSOR: LICENSEE: City of Hastings, iPCS Wireless, Inc., a Michigan municipal corporation a Delaware corporation By: ______By: ______Printed Name:------Printed Name: Michael Mizzell Title: ______Title: Manager- Vendor Management Owner initials: Tenant initials: Sprint Site IV: OE3311'704-A LICENSOR NOTARY BLOCK STATE OF ------)ss. COUNTY OF The fi..lregoing instrument was (choose one) Oattested or Oacknowledged bctore me this _ day of ______, 201 _ , by (choose one) as an individual. ~~------as of corporation, on ------' a behalf of the corporation . ..__, ______,partner or agent on behalf of ------' a partnership. In witness whereof I hereunto set my hand and official seal. NOTARY PUBLIC LICENSEE NOTARY BLOCK STATE OF KANSAS ) ) ss. COUNTY OF JOHNSON ) Acknowledgment by Corporation Pursuant to Unifonn Acknowledgment Act The foregoing instrument was acknowledged before me this ____ day of ______, 201_, by Michael Mizzell, Manager-Vendor Management, on behalfofiPCS Wireless, Inc., a Delaware corporation. In witness whereof I hereunto set my hand and official seal. Owner initials: Tenant initials: 2 Sprint Site 10: IJEJJII'704-A EXIIIBIT A TO MEMORANDUM OF SITE AGREEMENT Site Description Agreement by and between City of Hastings, a Michigan municipal corporation ("Licensor"), and iPCS Wireless, Inc., a Delaware corporation ("Licensee"), the Land is described and/or depicted as f(>llows : See a/lac/zed Owner initials: Tenant initials: 3 ISaK. City of Hastings Election Results March 8, 2016 Presidential Primary 1st Ward 2nd Ward 3rdWard 4th Ward TOTAL Republicans Jeb Bush 1 2 3 4 10 1.10% · Ben Carson 7 5 4 6 22 2.43% Chris Christie 0 0 0 0 0 0.00% Ted Cruz 95 56 41 76 268 29.61% Carly Fiorina 0 0 0 0 0 0.00% Lindsey Graham 0 0 0 0 0 0.00% Mike Huckabee 3 0 0 0 3 0.33% John R Kasich 73 32 49 107 261 28.84% George Pataki 0 0 0 0 0 0.00% Rand Paul 5 0 0 0 5 0.55% Marco Rubio 32 11 12 32 87 9.61% Rick Santorum 2 0 0 2 4 0.44% Donald J Trump 66 51 55 71 243 26.85% Uncommitted 0 1 0 1 2 0.22% Write-Ins 0 0 0 0 0 0.00% Democrats Hillary Clinton 66 42 38 52 198 31.78% Rocky De La Fuente 0 0 0 0 0 0.00% Martin J O'Malley 1 0 1 0 2 0.32% Bernie Sanders 102 93 105 121 421 67.58% Uncommitted 1 0 1 0 2 0.32% Write-Ins 0 0 0 0 0 0.00% Voters at this election 455 293 309 473 1530 Registered 1377 1287 1330 1441 5435 %Participation 33.04% 22.77% 23.23% 32.82% 28.15% City of Hastings Election Participation as Percent of Registered Voters 80% ~------~~------~ 70% +--=------; 60% +-~------.------~ 50% I I I • I I R I 40% I I I I I I I A I I I 20% I I A I I w T I T I .._ I ~ I 10% I I I t. I II ~ "W A II y • I 0% v v ll) ll) ll) co co co ,.._ ,.._ City of Hastings Average Participation (2004-2016) by Election Type Primary (August Governor Year) General (Governor Year) Primary (Presidential Nominating) Primary (August Presidential Year) General (Presidential Year) 0% 10% 20% 30% 40% 50% 60% 70% 15.L. CITY OF HASTINGS DRAFT PLANNING COMMISSION MEETING MINUTES March 7, 2016 Members present: Brehm, Bowers, Cusack, Mansfield, Maurer, Benner, Hatfield. Members absent: Jasperse, Campbell. Other staff present: Klein, Johnson. The meeting was called to order at 7:00 p.m. by Chairman Hatfield. Roll call was taken by Chairman Hatfield. Those present recited the Pledge of Allegiance. Hatfield asked for comment regarding the draft minutes of the February 1 , 2016 meeting of the Hastings Planning Commission, the draft minutes of the February 18, 2016 meeting of the Downtown Development Authority, the communication regarding the February 16, 2016 meeting of the Zoning Board of Appeals, the draft minutes of the February 25, 2016 meeting of the Local Development Finance Authority, and the draft minutes of the February 3, 2016 meeting of the Rutland Township Planning Commission. No comment was forwarded. Motion by Bowers, second by Brehm to approve the minutes of the February 1, 2016 meeting of the Hastings Planning Commission, and to receive and place on file the draft minutes of the February 18, 2016 meeting of the Downtown Development Authority, the communication regarding the February 16, 2016 meeting of the Zoning Board of Appeals, the draft minutes of the February 25, 2016 meeting of the Local Development Finance Authority, and the draft minutes of the February 3, 2016 meeting of the Rutland Township Planning Commission. Motion carried. Hatfield asked for comments regarding the draft agenda for tonight's meeting. No comments were forwarded. Motion by Bowers, second by Cusack, to approve the agenda for tonight's meeting as submitted. Motion carried. Hatfield introduced consideration of a request from Takytha Sybesma for site plan approval and a special land use permit to allow a Child day care home for more than six but not more than 12 1 children at her residence located at 819 E. Mill Street. Hatfield opened the public hearing to solicit comment regarding this request, and asked for comment from the public. John Resseguie, 819 East Thorn Street, stated that he lived in the neighborhood with Sybesma. Resseguie stated that those living in the area took pride in getting to know their neighbors. Resseguie stated that the day care was an asset in the neighborhood, and that those living in the area were glad to have it. Vicki Butler, 723 East Mill Street, stated that she and her husband enjoyed the day care facility. Butler stated that they enjoyed watching the children, and looked forward to the proposed expansion of the facility. Hatfield asked for additional public comment. No comment was forwarded. Hatfield asked Johnson to explain the comments contained in his staff report on this matter dated February 24, 2016. Johnson explained the comments in his report. Johnson noted that the Planning Commission could request a copy of the license issued by the State of Michigan for the expanded facility. Johnson stated that the site plan depicted a fenced in play area meeting the requirements in the City's Code, but noted that Sybesma had requested that the requirement for the fence be eliminated by the Planning Commission. Johnson stated that only the Zoning Board of Appeals could eliminate this requirement. Johnson stated that it appeared that the applicant could provide more than the required amount of parking, but that the Planning Commission could ask the applicant to describe the number of non-family employees that would work at the facility. Johnson stated that the proposed facility appeared to meet the requirements in the Code as necessary for the issuance of a special use permit. Sybesma stated that she now intended to construct the fence around the play area as required by the Code. Sybesma stated that she expected to employ one neighbor to assist with the operation of the day care facility. Bowers questioned if Sybesma intended to provide day care for 12 children in her 1500 square foot home. Sybesma stated that she did. Motion by Cusack, second by Brehm, that the Planning Commission finds that the request from Takytha Sybesma for approval of the site plan dated 08 Feb. 2016 and the special land use permit to allow a Child day care home for more than six but not more than 12 children at her residence located at 819 E. Mill Street meets the requirements in the Code (with the fence around the play area to be provided), and is therefore approved. In favor: Brehm, Bowers, Cusack, Mansfield, Maurer, Benner, Hatfield. Opposed: None. Absent: Jasperse, Campbell. 2 Motion carried. Hatfield asked Mansfield to provide a report on the recent activities of the Joint Planning Alliance (JPA) and Joint Planning Commission (JPC). Mansfield reported that neither the JPC nor the JPA had met in February due to light agendas. Mansfield stated that both the JPC and JPA had been attended to join the Planning Commission and City Council at the Joint Workshop on the Urban Services and Economic Development Agreements and related documents held on February 29th. Mansfield reported that the Joint Workshop had gone very well, and that the City, Hastings Township and Rutland Township were now working on finishing up the USEDAs and related documents. Hatfield asked for comment regarding the list of work tasks to be accomplished by the Planning Commission in 2016. Klein stated that the staff would report on the previous development plans for the Court Street PUD at the next Planning Commission meeting. Klein stated that the City had been awarded funding through the MOOT Safe Routes to Schools program, and that construction would begin in 2017. Klein stated that the evaluation criteria for the Promoting Active Communities (PAC) program were being revised, and that the City would conduct a PAC evaluation next year. Klein stated that the last three bullet points under the PAC program on the work task list would be discussed later tonight. Hatfield introduced discussion related to amendment of the sign ordinance to bring the ordinance into compliance with the recent decision by the U.S. Supreme Court. Johnson led discussion related to a revised series of ordinance amendments to bring the City's sign code into compliance with the latest requirements. Johnson stated that he and the City's attorney had developed a different approach to gain compliance. Johnson led discussion related to his Draft #2 of the proposed sign ordinance amendments dated March 7, 2016. Johnson to revise the ordinance based on comments at tonight's meeting, and present to the City Attorney for review. Hatfield introduced discussion regarding setback requirements for structures in the B-4 Zoning District. Johnson noted that the staff had expressed concern with the current terms in the code, noting that the code did not specify how setbacks were to be established in the B-2 and B-4 zoning districts other than at the time of site plan review. Johnson stated that the proposed draft ordinance amendment allowed the zoning administrator to set appropriate setback requirements in the case of administrative approval of site plans. Consensus of the Planning Commission was to find the proposed ordinance acceptable, but to delay further processing of the amendment so that it could be included in a larger packet of ordinance amendments in the future. Hatfield introduced discussion regarding a request for site plan approval for an addition and renovations of the Barry County Community Building at 121 S. Church St. Bob Van Putten of 3 Landmark Design Group introduced himself as the architect for the project. Van Putten also introduced County Administrator Michael Brown. Van Putten stated that Barry County had recently identified six initiatives to be completed as part of a facilities master plan for improvements. Van Putten stated that initiative one included a number of improvements at the County Courthouse, and initiative two included improvements to the County Community Building (former library building). Van Putten stated that the County intended to move MSU Extension and the County's Information Technology Department into the Community Building following the improvements. VanPutten explained that initiative two therefore had to be completed first, to provide space in the Courts and Law building for temporary housing of Court staff during completion of initiative one. Van Putten explained that the site plan for the Community Building was the focus of discussion tonight. Van Putten stated that Barry County intended to begin work on the Community Building in April, with a 4 to 6 month completion period. Van Putten explained that the improvements at the Community Building included a small addition on the east side of the building that would house a handicap entry and a small elevator. Van Putten stated that the stairway on Church Street would remain. Van Putten stated that most of the remodeling of the building would be on the main floor. Van Putten stated that the design of the addition would be consistent with the existing architecture of the building. Van Putten stated that the water service for the building would be upgraded from a 1 inch service to a 2 inch service. Hatfield asked for questions or comments from the members of the Planning Commission related to the Barry County Community Building site plan. Mansfield noted that since the addition to the building would not increase the intensity of use of the building or result in the need for additional parking, the staff could have reviewed and administratively approved the site plan. Mansfield stated that because of the importance of the building in the community, the staff had recommended that the County seek site plan approval from the Planning Commission. Mansfield stated that the County had readily agreed to do so, and that he thanked them for doing so. Motion by Cusack, second by Benner, to approve the site plan dated 02-15-2016 for the improvements to the Barry County Community Building. In favor: Brehm, Bowers, Cusack, Mansfield, Maurer, Benner, Hatfield. Opposed: None. Absent: Jasperse, Campbell. Motion carried. Van Putten asked if the Planning Commission wished to hear a brief explanation of the proposed exterior improvements to the Barry County Courthouse that would be completed as initiative one. Hatfield asked Van Putten to provide the explanation. Van Putten presented a preliminary site plan 4 and briefly described the proposed improvements. Van Putten stated that this work would likely occur this coming fall. Hatfield thanked Van Putten and Brown, and noted that the proposed improvements would be a welcome improvement to the area. Hatfield introduced discussion regarding the maximum number of dwellings, minimum number of off-street parking spaces, and minimum front yard setbacks required in lowest and highest density residential zones. Klein stated that these topics were a result of the most recent PAC evaluation. Klein distributed a summary tabulation of the current requirements in the Code related to these topics. Discuss ensued regarding possible amendments to the requirements in the Code. Hatfield thanked Klein for his work, and noted that this information may be useful as discussion regarding possible amendments to the Code occurred in the future. Hatfield asked for additional comments from the public. No additional comments were forwarded. Hatfield asked for comments from the Planning Commission. Hatfield stated that he had received several complaints that John Hurless was working on vehicles owned by others at his facility on Woodlawn Avenue. Hatfield stated that Hurless had agreed that he would not do so as a condition of the special use permit granted to him for the subject facility by the Planning Commission. Klein noted that Hurless had also failed to complete several other improvements indentified on his site plan related to the special use permit. Klein stated that he would contact Hurless and work to gain compliance. Johnson stated that until the improvements included on the site plan related to the special use permit were complete, the special use permit would not be effective and the use of the facility for automobile sales would not be legal. Hatfield asked for additional comments from the Planning Commission. No additional comments were forwarded. Motion by Bowers, second by Benner, to adjourn at 8:03 p.m. Motion carried. Submitted by: Jeff Mansfield Secretary 5 Green Gables Haven February, 2016 15.M. DV-B Domestic Violence Barry Co. Resident ncep1tl on t o oate cr1en t s H-B Homeless Barry Co. Aoril1 2004- February, 2016 DV-0 Domestic Violence Out of County Resident Total 1565 NR Non-Resident Adults 864 Children 701 Served This Month Ave. Age Range Adults I 20 37 19-61 Children I 6 6 1 -9 I New Clients DV-B H-B NR DV-0 Total YTD Clients DV-B H-B NR DV-0 Total Adult 4 2 13 1 20 Adults 8 2 27 3 40 Children 4 2 0 0 6 Children 10 2 0 2 14 Total 8 4 13 1 26 Total 18 4 27 5 54 YTD Clients Served by ZipCode DV·B Homeless Non-R Clients Served bv Township Lk Odessa 48849 1 YTD Residents Non-R Woodland 48897 1 2 Assyria Battle Creek 49017 Baltimore 1 Bellevue 49021 2 1 Barry Delton 49046 2 3 Carlton 1 Dowling 49050 1 Castleton 2 3 Hastings 49058 9 1 15 City- Has 10 6 Hickory Cm 49060 Hastings 2 Nashville 49073 1 3 Hooe 3 3 Plainwell 49080 Irving 1 Freeport 49325 2 Johnstown 2 2 Middleville 49333 3 2 Maple Gr. Shelbwille 49344 Orangeville Wayland 49348 Prairieville IONIA 48851 Rutland 2 Totals 18 4 27 Thomapple 6 2 Woodland 2 1 Yan . So. Unable to Shelter IONIA Month YTD Totals 25 24 Full 1 Male Out of County 0/Co. 2 OTTAWA 49404 1 Phone Calls Total 5 Month YTD Crisis 7 53 Referrals 2 19 Information 17 86 Business 75 391 Other 43 282 Total 144 831 15.N. It's that kind of experience. wowway.com 380 Wright Industrial Parkway Potterville, Michigan 48876 March 8, 2016 To all Grand Rapids lineup franchises: Effective March 1, 2016 WOW! has launched the following programming in the Grand Rapids lineups: • Get TV (WOTV D2) on the Small Package (formerly Limited Basic) on channel165 • WGN America HD on the Medium Package (formerly Expanded Basic) on channel427 Regards, Dominick Silvio System Manager [email protected] Phone(517)319-3150