ST. EMILE PARISH Annual General Meeting June 3, 2021 Virtual
"Faith is to believe what you do not see; the reward of this faith is to see what you believe" St. Augustine
556 St. Anne’s Rd., Winnipeg, MB, R2M 3G4 Canada 204-253-4176 st-emile.org
St. Emile Parish Annual General Meeting 2021
PRAYER FOR OUR PARISH
Thank you, Jesus, for we have found a home in the parish of St. Emile. It is here that we hope to learn, to grow, to love, to share, and to renew our lives. Send your Holy Spirit as we discern the path that we must take, that will lead us closer to You. Help us to cherish and to appreciate our brothers and sisters, to offer our gifts and talents when needed, to pray, to look after the sick and the needy, and to welcome the stranger and the outcast. Teach us to be patient, humble, gentle and kind in the relationships that we build. Help us to take responsibility for the life of our parish and to labour for the holiness of its members. We ask this in the Name of the Father and the Son and of the Holy Spirit. Amen
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St. Emile Parish Annual General Meeting 2021
TABLE OF CONTENTS
Page St. Emile Parish Council (PPC) 4 Executive Committee ...... 4 Ministry Chairpersons ...... 5 Liaisons ...... 6 Administration/Finance Committee ...... 6
Reports 7 Pastor's Report ...... 8 Parish Pastoral Council (PPC) ...... 10 Ministries: Assisting Grieving Families ...... 13 Faith & Spiritual Growth Ministry ...... 14 Hospitality Ministry ...... 15 Liturgical Ministry (Lectors and Extraordinary Ministers of the Eucharist) ...... 17 Liturgical Hosting (Greeters; Collection; Offerings) ...... 19 Marriage, Life @ Family (MFL) ...... 21 Men's Faith Sharing Group ...... 23 Ministry of Altar Servers ...... 24 Ministry of Care ...... 24 Music Ministry ...... 25 Religious Education Ministry (Catechism) ...... 26 RCIA (Rite of Christian Initiation of Adults) ...... 26 Sacramental Preparation ...... 26 Sacristy Ministry ...... 27 Youth Ministry ...... 28 Liaisons: Catholic Women's League ...... 29 Couples for Christ ...... 29 Food Bank/Funeral ...... 30 Knights of Columbus ...... 30 Legion of Mary ...... 31 St. Emile School ...... 32 Syro-Malabar ...... 33 Administration/Finance Committee St. Emile Finance Committee ...... 34 Annual Report Year 2020 ...... 35 Facilities/Hall Rentals ...... 36 Maintenance...... 36 Ad Hoc Committee: Covid-19 37
Appendix
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St. Emile Parish Annual General Meeting 2021
St. Emile Parish Pastoral Council (PPC)
…aims to engage and enable the whole parish community to a fuller participation in the mission of the parish; …exists in co-responsibility with the pastor to foster pastoral activity in accordance with and which expresses the mission of the parish. (Guidelines for Parish Pastoral Councils, Archdiocese of Saint Boniface, Oct. 2019, p.9)
Executive Committee
Pastor/Parish Director Father Gerry Sembrano [email protected] 204-253-4176
Deacon Deacon Gilles Urquhart [email protected] 204-233-5114
Co-Chairperson Zorina Marzan Chang [email protected] 431-997-3882
Co-Chairperson Gilbert Vielfaure [email protected] 204-333-7115
Co Vice-Chairperson Claudette Dorge [email protected] 204-256-3525
Co Vice-Chairperson Bonnie Cornwell [email protected] 204-237-0540
Secretary Nora Kalaw (September 2020- March 2021) VACANT to be filled
Past PPC Chair Paulette Dupuis [email protected] 204-253-2912
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Ministry Chairpersons:
Assisting Grieving Families Ministry (New) Sister Mariette Rivard
Faith & Spiritual Growth Ministry Bonnie Cornwell
Hospitality Ministry Christy Nnadi
Liturgical Ministry (Lectors and Extraordinary Ministers of the Eucharist) Zorina Marzan Chang Joan Hutlet
Liturgical Hosting (Greeters; Collection; Offerings) Donna O'Toole
Marriage, Family & Life (MFL) Fernand Tumambing (marriage) Rhoda Tumambing (marriage) Lilibeth Cruz (family) Peter Christle (life)
Men's Faith Sharing Group Gilbert Vielfaure
Ministry of Altar Servers (New) Guido Faralli
Ministry of Care Geraldine Wilkinson
Music Ministry Meycee Kalaw
Religious Education Ministry (Catechism) Rachel Vielfaure
RCIA (Rite of Christian Initiation of Adults) Deacon Gilles Urquhart
Sacramental Preparation Jackie Kohut (Baptismal) First Communion (vacant) Confirmation (vacant)
Sacristy Ministry Tina Eruja
Youth Ministry Katrie Vielfaure
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Liaisons: Catholic Women's League Liaison Gladys Talaga
Couples for Christ Liaison Lilibeth Cruz
Food Bank/Funeral Liaison Rollande Flockton
Knights of Columbus Liaison Don Petsche, Grand Knight
Legion of Mary Liaison Liberty Bulalhog
St. Emile School Liaison Sylvester Oyamienlen
Syro-Malabar Liaison Father Tomy Chitinapilly
Members at Large: Gisele Evecsyn and Tunde Dada
Administration/Finance Committee Pastor: Fr. Gerry Sembrano
Chairperson: Rose Marie Couture
Secretary: Charina Umagat
Facilities/Hall Rentals: Myrna Mah
Maintenance: Gilbert Dupuis
Safe Environment: Marcel Matte (up to Sept.2020)
Social Activities: Vic McQueen
St. Emile School Liaison: Sylvester Oyamienlen
Receptionist/Accountant: Alexandra Franco
Members at large: Ed Claremont, Claudette Dorge
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R E P O R T S
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PASTOR/PARISH LIFE DIRECTOR Submitted by: Father Gerry Sembrano
The past year has proven most challenging to me as a parish priest. Together with our different parish ministers and volunteers, we found endless ways to learn new ways to reach our parishioners and to nurture their faith.
HOLY EUCHARIST Weekday Masses: Monday to Saturday 9:30 am Weekend Masses: Saturday 5pm and Sunday 9am, 11am, and 3pm (new) Every Mass is livestreamed in order to reach our parishioners who are unable to attend. With the ever-changing protocols of the government, our website, our facebook page, and youtube have all been useful in reaching out to our home-bound parishioners.
We have a team of videographers who take turns in recording our Masses, supervised by Nae Narine and our sound director Richard Cornwell.
Healing Mass Due to Covid Restriction of public touching, we have suspended our healing Masses. Healing oil is made available to parishioners upon request.
Confessions Every Friday from 10 until noon. People also call to make an appointment for Reconciliation. Some come from other parishes who cannot be accommodated by their own parish.
Baptisms Baptisms were held upon request either during the weekday or weekend. Last year, we had a total of 14 children who were baptized. Jackie Kohut conducts Baptismal Preparation Class every second Saturday of the month.
Adoration Every day, after daily Masses we have adoration of the Blessed Eucharist until noon. People may sign up if they want to stay longer or later in the afternoon.
Weddings Despite COVID restrictions we held 7 Weddings last year, with a few participants ranging from 10 to 50.
Outside Masses in Care homes / Retirement Homes have not resumed since the beginning of Covid in March 2020.
Anointing of the Sick There have been requests from different private homes and at times from care homes, especially when the patient is dying.
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Retreats We had our virtual Advent and Lenten retreats by different members of our parish. Their short talks were compiled to form a single theme for the two seasons. Seven, which was a meditation on the Seven Last Words of Jesus were presented by seven parishioners who shared about their experiences of a particular word of Jesus on the cross. This was done virtually.
First Reconciliation and Holy Communion Before the Pandemic, 7 children from the parish and 7 children from St. Emile School did their first Reconciliation. Unfortunately, because of COVID restrictions, we did not have First Communion and Confirmation last year.
R.C.I.A. Deacon Gilles Urquhart led a team to conduct a series of lessons on the Catholic faith which was attended by candidates for R.C.I.A. and some parishioners who just wanted to learn more about their Catholic faith. After the course, Jane Udoh received her First Communion and Confirmation, while Michael Wong, Karen Charnesky and Ryan Querel were baptized, received First Holy Communion and Confirmation. These were held after the celebration of Easter.
Funerals We had a total of 10 funerals during the year. It was most difficult for many because of the limited amount of people who could attend and say goodbye to their loved one.
Overall, we are working very hard to accommodate our parishioners and their spiritual needs. We continue to invite volunteers to help in our Sacramental Preparation courses. We also need people who can help and volunteer in technical aspects such as computer, audiovisual, and networking. We are also grateful for all the efforts and contributions of our volunteers.
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St. Emile Parish Annual General Meeting 2021
PARISH PASTORAL COUNCIL (PPC) Submitted by: Zorina Marzan Chang (Co-Chairperson Reviewed and approved by Gilbert Vielfaure (Co-Chairperson)
Our Parish Pastoral Council (PPC) consists of:
Executive members: Pastor: Fr. Gerry Sembrano Deacon: Deacon Gilles Urquhart Co-Chairpersons: Zorina Marzan Chang and Gilbert Vielfaure Co Vice-Chairs: Claudette Dorge and Bonnie Cornwell Secretary: Nora Kalaw (September 2020- March 2021)
Past PPC Chair Paulette Dupuis (April 2020-August 2020 reporting term)
As agreed during the transfer of office meeting (September 10, 2020) between Fr. Sembrano, Past Chair (Paulette Dupuis), Past Co-chair (Gisele Evecsyn) and newly elected Co-Chairs and Co Vice-Chairs, the “Length of Terms” (page 9 PPC Guidelines), consensus was reached for the following: Term of Office for: Zorina Marzan Chang (Co-Chair): until March 2024 Gilbert Vielfaure (Co-Chair): until March 2025 Claudette Dorge (Co Vice-Chair): until March 2024 Bonnie Cornwell (Co Vice-Chair): until March 2025.
Membership: (see Individual Reports for details) Ministries: Ministries are formed in response to the needs of our Parish community. Each ministry is made up of chairperson(s) who sits in PPC and committee members.
1. Faith & Spiritual Growth Ministry 2. Hospitality Ministry 3. Liturgical Ministry 4. Liturgical Hosting Ministry 5. Marriage, Life & Family Ministry 6. Men's Faith Sharing Ministry 7. Ministry of Care 8. Music Ministry 9. Religious Education Ministry 10. RCIA (Rite of Christian Initiation of Adults) 11. Sacristy Ministry 12. Youth Ministry 13. Ministry of Altar Servers (New) 14. Assisting Grieving Families Ministry (New) 15. Sacramental Preparation (New)
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Liaisons: Liaisons are existing organizations in the Parish. A member attends the PPC meetings for the purpose of the exchange of information. 1. Catholic Women’s League (CWL) 2. Couples for Christ 3. Food Bank 4. Knights of Columbus 5. Legion of Mary 6. St. Emile School 7. Syro-Malabar
Parish Administrative/Finance Committee The Parish Administrative/Finance Committee has distinct responsibilities from those of the PPC and functions independently of it. The two bodies each have a representative who attend the meeting of the other, to facilitate ongoing communication and collaboration.
Parishioners at Large (2) Parishioners at large serve as liaison between the general parish membership and PPC. They do not have predetermined roles but may be defined according to the PPC needs to meet specific goals. The parishioners at large serve to get input, provide feedback, and become a spokesperson for the parish membership.
Ad Hoc Committee Ad Hoc Committee are normally assembled to address a specific issue/purpose. Membership is voluntary or solicited to meet the need of the committee. The Ad Hoc Committee which is formed within the PPC reports to PPC. It ceases to exist when the assigned task is completed or no longer required. • Ad Hoc Committee: Covid-19 (March 2020-present)- created to address needs of Parish in accordance to Covid-19 Pandemic Response.
General Report Co-Chair: April 2020-August 2020 under Past-Chair Paulette Dupuis • The first-third of fiscal year, the Past-chair focus was the formation of the Covid Ad Hoc Committee to respond to Provincial Orders and St. Boniface Archdiocese guidelines and provide recommendations to Fr. Sembrano and all affected individual ministries (e.g. Lectors, Greeters) for ongoing safe operations of St. Emile during restrictions. (See details on Covid Ad Hoc Committee report Part 1) • The second focus was with the election of new PPC Executive. ▪ Following Diocesan advice, a Nominations Committee was formed with the goal to hold elections for a new PPC Executive. ▪ Nominations were received from PPC members and accepted by Fr. Sembrano. ▪ The Elections Committee had expedited nominations and election necessitated by Archdiocese request for then current PPC Chair to fill a need and position in the Archdiocese.
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▪ Election took place in August 2020 and all positions of new PPC Executive committee were filled. (as outlined in current co-chair report). ▪ Past PPC Chair thanked everyone present during election and expressed availability to support and assist newly elected executive members as needed.
The new PPC executive committee came into office in the midst of Covid-19 Pandemic, in August 2020. Thus, PPC activities have been limited in accordance to constantly changing Provincial Orders in Pandemic response. The following activities have been fulfilled from August 2020 to March 2021. • The Co-chairs prepared agenda for first PPC meeting with newly elected executive committee in collaboration with Fr. Sembrano • Facilitated PPC meetings (1 in person in September 2020 and 1 virtual in November 2020) • Participated in the “Anticipation and Return of Pastoral Activities in Light of our New Reality”- Facilitated by Director of Pastoral Services- St. Boniface Archdiocese (September 29,2020- online via Teams) -Reflection and discussion of how parishes plan to continue to serve its community in light of new reality and how parishes envision resuming activities. • Attended first of the Archdiocese Diocesan Pastoral Council (DPC) meetings held twice a year (September-August Fiscal Year) November 24, 2020- online via Teams A. Presentation on “Marriage: How to Be a “First Responder” For Struggling Marriages” Discussion centered on: a) resources individual parishes have to support marriages; b) Who is the first point of contact in your parish for couples who are struggling or have questions; c) How can we support them? Would you see value in training additional people in your parish to become first responders? B. Family- Discussion Impact of the pandemic on families and how parish can reach out to them. • Facilitated Online via Zoom PPC meeting to address 1) Advent Preparation in light of church closure due to Covid Response measures, 2) impact on St. Emile Parish Community. 3) Brainstorm on how to collectively support each other and faithful community during pandemic and Advent. Resulted in plans for live-streaming and 2 initiatives to reach out to parishioners: a) phone -call initiative lead by Knights of Columbus, and b) mailing Initiative lead by Hospitality Ministry (see reports). • Ongoing communication between Co-chairs and Fr. Sembrano to help foster pastoral activity and facilitate full parish community engagement.
Next Steps for PPC: (June 2021-March 2022) • To complete the following ▪ Review Mission/Vision Statement- to Pass and Publish • To review the PPC Guidelines version 2 (Feb. 2020) to incorporate definition for Co-Chairs and Co Vice-Chairs, and recommendations to have wordings in better alignment with the Guidelines for Parish Pastoral Councils “From the ‘Upper Room’ to the ‘Ends of the Earth’” (Archdiocese of St. Boniface, Oct. 2019)
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• Fill vacant positions • Review and Finalize Organizational Chart to achieve recommendations in PPC Guideline (12 members). • Establish ongoing communication during Pandemic.
M I N I S T R I E S
ASSISTING GRIEVING FAMILIES MINISTRY (New) Submitted by: Sister Mariette Rivard
This ministry intervenes with those who are deeply suffering the loss of a loved one. The goal is to provide support and consolation to the bereaved in the hopes of facilitating acceptance and relief as they trust us and relate their story of loss.
This ministry reaches out to the bereaved and gently help them realize that eventually their loving God will turn their darkness into light.
In this ministry I have an important role to play in the way people go through the process of grieving.
I have only reached one person by phone. My primary role has been to listen to the bereaved as they expressed their grief.
Plans to the end of March 2022 • To determine how this ministry can identify for the bereaved a support network • To determine the ways that focus on supporting particular aspects of grieving. • Explore the different aspect of ministering such as a home visitor, liturgical helper, family support person, support group facilitator, funeral follow-up visitor, hospice care provider, and more. • Continue to work closely with Fr. Sembrano in supporting the bereaved.
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FAITH AND SPIRITUAL GROWTH MINISTRY A G M report 2020 – 2021 Submitted by: Bonnie Cornwell
This ministry seeks to reach out to parishioners wherever they may be in their spiritual journey, to offer varied forms of informative gatherings where they may encounter Christ more fully. We pray that by our endeavors, there will be a greater openness to the works of the Holy Spirit and a renewed desire to discover “the Word” leading to healing and wholeness.
This past year has been difficult for many Ministries throughout our parish and in the archdiocese, in fact there is no one who has been unscathed by the great pandemic that we are in at the present time. This storm has in fact lasted much longer than anyone could have imagined. It is a time for prayer. it is a time for faith. It is a time for spiritual growth. Although this ministry may seem to have been dormant, it has truly been alive. This is not our doing. It is the power of the Holy Spirit.
Accomplishments
We ended last year with the cancellation I have a two-day retreat that was scheduled for the Lenten season. We had hoped that we might reschedule but it was not to be.
With the support of Adrian Sul and the prayer support from Caridad Reno and other parishioners, Announcements/ Invitations were sent out by email to some parishioners, keeping in mind, not to use contact information without permission. This was to advise those persons of upcoming presentations that may have been of interest to those who were seeking information, prayer support, spiritual teachings, etc... We had hoped that these messages would make their way to others who might be interested.
Under the heading of Faith and Spiritual Growth, I placed regular messages of encouragement into the weekly bulletin.
An announcement was placed in the bulletin before Lent to invite parishioners to join in a Lenten scripture study by way of Zoom. A few of us were able to meet and share our understanding and meditation on the upcoming Sunday readings.
Plans
In response to Archbishop LeGatt’s recent comments, we will try to establish an informal Zoom meeting for those interested in sharing with each other some part of their journey in these times as well as perhaps a reflection on the Book of Acts. This is only in the first stages of consideration.
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We hope to begin a series (in the bulletin) that will explain briefly and invite any and all to take part in the healing journey called Healing the Family Tree. Perhaps this is a great undertaking but we have been called to go out to deeper water. With the help of the Holy Spirit, this ministry will work to bring every fish, every soul into a deeper relationship with Jesus Christ.
We are thankful for the support of Father Gerry Sembrano and members of the parish, brothers and sisters in their varied ministries who have so strongly supported Saint Emile Parish in these difficult days.
HOSPITALITY MINISTRY April 1,2020 to March 31,2021 Submitted by Christy Nnadi
Membership: Christy Nnadi (Chairperson) Nancy St-Hilaire Milly O’Toole Paulette Dupuis Sharon Gregoire Adrian Sul Vangie Cordova Aurora Fissette.
Mission: • To present opportunities for interaction between parishioners. • To welcome new parishioners and visitors and help them to mingle. • To encourage all parishioners to get involved in all Parish activities.
Activities in 2020 • The scourge of COVID-19 hit the whole world in February-March 2020, thereby bringing almost all our hospitality activities to a halt. • However, the Ministry continued to send St. Emile Parish condolence cards, get-well cards, congratulatory cards (for weddings, baptisms, first-communion and confirmation, etc.) with appropriate prayer card inserts, to Parishioners affected. • All Parish shut-ins continued to receive greeting/ prayer cards through the Hospitality Ministry.
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2020 CHRISTMAS CARDS At a PPC zoomed meeting in November, it was decided that Hospitality Ministry, in collaboration with the Legion of Mary and other volunteers, would facilitate the writing and mailing out of Christmas cards to all parishioners to keep the Parish community spirit alive despite Corvid-19. Here are the names of members of our team:
• From the Hospitality Ministry: Paulette Dupuis, Nancy St-Hilaire, Milly O’Toole, Adrian Sul. • From the PPC: Geraldine Wilkinson, Rosemary Couteau, Bonnie Cornwell, Donna O’Toole. • From the Legion of Mary: Liberty Bulalhog, Caridad Rino, Nelly Trinidad, Myrna Mah, Remy De Guzman, Yvette La Fleche, Sandra Guitche, Ronnie Fuentes, Amalia De Jesus, Gloria David, Linda McQueen, Thelma Legade and Fr. Gerry Sembrano. • Others: Sister Mariette Rivard, SMS, Joanna KimjinKyung Kim and Joan Hutlet. Joan donated 12 cards which she made. Fr. Gerry and many other parishioners also donated generously. What a collective Parish effort! • Alexandra, the office administrator and her family stamped all the cards (approximately 400 cards) and posted them. Feedback: • Incredibly positive. Many were surprised and commended the Parish for being so sensitive and taking steps to cheer its members up during the lockdown. • Two visitors from another Parish thought it would be nice to introduce to their home Parish at Christmas,” pandemic or no pandemic.” • Geraldine, our team leader in the Ministry of care heard from our shut-ins who were delighted to receive the Parish cards, especially when families could not visit.
Challenges: • Few cards came back because people moved but did not inform the Parish. While some are not in the Parish Registry. • We had just enough people to maintain Covid 19 protocol given by the chair Zorina Chang. • More people wanted to help but cards were already distributed to the first group of volunteers.
Recommendation: That a card be sent to every family/member of the Parish at Christmas time, making it a St- Emile tradition.
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LITURGICAL MINISTRY (April 1, 2020- March 31, 2021) Submitted by Joan Hutlet, Reviewed and edited by Zorina Marzan Chang
Liturgical Ministry
The Liturgical Ministry is comprised of parishioners who have been called to serve God’s people as Lectors and/or Extraordinary Ministers of the Eucharist. The Ministry strives to strengthen, enrich, and nurture a positive culture of ministers who are engaging as Lectors or Extraordinary Ministers of the Eucharist, in order to enhance the experience of the people of God as they come together to pray, to reflect, to learn, and celebrate. Liturgical Ministry is comprised of: 1. Lectors and/or 2. Extraordinary Ministers of the Eucharist
Committee Members:
• Fr. Gerry Sembrano • Liturgical Ministry Co-Chairs- Zorina Marzan Chang [email protected] 431-997-3882 Joan Hutlet [email protected] 204-261-1374 • Liturgical Ministry Scheduler: Joan Hutlet • Orientation Coordinator: Tina Eruja and Zorina Marzan Chang • Combined Liturgical and Hosting Ministry Scheduler, and special mass scheduler- Shirley Gillespie
Ministers:
Total of 73 Ministers (Lectors n= 31 and /or Extraordinary Ministers of the Eucharist n=42) • 5 new lectors • currently there are only 22 available lectors. This is making the scheduling of lectors for the 3 Sunday masses increasingly difficult. • Prior to reopening of churches in the fall, families were encouraged and assigned to assist Fr. Sembrano with all liturgical duties at the 3 pm Sunday mass.
Changes affecting Liturgical Ministry due to Covid. • Self-screening the morning of scheduled attendance. Any positive response to the screening requires that the scheduled lector do not attend mass and must find replacement. • Workbook for Lectors are still available for signing out but are now individually bagged, labelled clean, and must be returned in a return box where it remains for at least 7 days prior to being available for sign out again.
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• Extraordinary Ministers of the Eucharist have not been scheduled. Only the Priest or Deacon distribute communion. Only the presider consumes from the chalice. • When the number of people attending a service is greatly limited due to Covid pandemic response, only one Lector is scheduled to do both Readings, Psalm (if no cantor), and Prayer intentions (if Deacon in not present). • Mass a) no entrance procession b) scheduled lector read the pre-mass announcements about Covid protocols or any additional announcements asked by Father. c) Use of face mask in accordance to Provincial order. Mandatory use of face mask when moving about and hand hygiene when taking off or putting on mask. o mask on when you go up to the altar o hand sanitize (unless you already did when you left your seat) o take off mask o do the reading o hand sanitize o put back mask o hand sanitize (unless you plan to do at your seat) o return to seat d) no recessional
Ongoing Activities: (all online) 1. Articulate the role and responsibilities of the ministries (twice a year). 2. Create a schedule of Lectors and Eucharistic Ministers (every two months). Scheduling: for the 4 mass times (Sat. 5 pm, Sun. 9,11 am, and 3 pm). Lectors signed up for extra masses at Christmas and during Holy Week. 3. Provide educational and training opportunities (online) - Revised Lector and Eucharistic Ministers’ Guide (developed in 2013) with updates last November 2019. Addendum: Covid Protocol - 6 “Workbook for Lectors” - follow book lending Covid protocol 4. Promote theological reflection, learning, and appreciation of the liturgy. 5. Increase membership by recruiting parishioners for service opportunities that draw upon their interest and gifts 6. Inform ministers about the work of the Committee. 7. Invite and encourage ministers to participate in the Committee. 8. Collaborate with other committees of the Parish Pastoral Council. 9. Report to the Parish Pastoral Council. 10. Annual reporting for St. Emile Parish Annual General Meeting Proposed Projects/Action Plan: 1. Continue with ongoing membership drive by having a standing invitation to the Liturgical Ministry placed on the Parish Bulletin published every first Sunday of the month. 2. Explore virtual Orientation offering during Pandemic Restrictions.
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3. Explore feasibility of regularly scheduled virtual meetings, update with Covid protocols and reconnecting as opportunity to support each other during the pandemic, or allow for conversations to promote theological reflection, learning, and appreciation of the liturgy. 4. Continue to explore workshop offerings (online).
Communications: on going through emails, as needs arise
With deepest gratitude to all the ministers for the continued support, flexibility, understanding, and commitment to the Liturgical Ministry and St. Emile Parish especially during these times of uncertainties.
LITURGICAL HOSTING MINISTRY April 1 2020-March 31 2021 Submitted by Donna O’Toole
This ministry strives to invite parishioners to take an active part in the celebration of the Mass serving as Greeters, Collectors, and Presenters of the Offertory Gifts.
Liturgical Hosting Membership: Donna O'Toole - Coordinator of Ministry Shirley Gillespie - Hosting Ministry Scheduler
There are actually two lists of Greeters: the “regular list” of greeters pre-Covid which hasn't been used for over a year and the Covid list of greeters in the Ministry. Member of Covid Greeters ’23”. (For 4 Masses)
I like to make note that a number of the greeters on the “Covid list” are from other ministries that have stepped in to cover the shortage of ministers for the Masses.
Ongoing: • Coordinator attends and reports to PPC. • Coordinator takes part in the Covid committee meetings. • Coordinator updates and conveys to the greeters Covid protocol and guidelines. (As of March 26/21: See Appendix A) • Coordinator articulates the role and responsibilities to the Greeters through email. • Coordinator, with help of the ministry, recruits parishioners for the Ministry. • Coordinator welcomes new greeters through emails and provides greeters with orientation information and Covid protocol and guidelines. • Scheduler keeps in close communication with coordinator of Liturgical Hosting and the co- chair of Liturgical Ministry. • Scheduler posts monthly Schedule on Bulletin Board and in weekly bulletin for members.
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Challenges: • Offertory basket (Due to Covid Collectors and presenter of Offertory Gifts on hold.). • How to keep Greeters feeling safe and empowered to carry out Covid protocol. (Greeters being challenged on Covid protocol. i.e. keep to maximum capacity, maintaining distance, hand hygiene entering a public space.) • Maintain sufficient number of Greeters.
Future plans: • Recruit a coordinator for the ministry. Donna O’Toole has resigned as of April 2021. • Recruit a Scheduler for the ministry. Shirley Gillespie will be relocating by end of June 2021. • Bulletins to be handed out after Mass. (after Covid) • Orientation (after Covid) • New name tags. A Generic Name tags. i.e. Greeter • Paper Resource for Hosting Ministry with frequently or not so frequently asked questions in the church. • Continue communication with members of the ministry regarding changes, provide reminders of hosting procedures through the bulletin, email and web site. • Invite parish Family members to be part of Ministry. • Continue close communication with our Liturgical Ministry Chairperson
Very special THANK YOU to Shirley Gillespie our Scheduler who is sending out emails to our hosting members and scheduling our dates so efficiently for this Ministry as well as integrating Hosting Ministers schedule with Liturgy Ministers schedule for the Bulletin each week. Blessings to all Hosting Ministers for making the commitment to Serve in the Holy Mass especially through the trying times of Covid.
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MARRIAGE, FAMILY & LIFE MINISTRY (MFL)
Members - Beth & Edgar Cruz Fernand & Rhoda Tumambing Raymond & Len Sabio Peter Christle
The main goal of MFL ministry is to support and strengthen couples & families through programs and services that foster catholic vision of marriage, family and dignity of life.
MARRIAGE AND FAMILY - submitted by Lilibeth Cruz
1. Last March 2021 we have 3 couples that went on training as Sponsor Couple for the parish. Now St Emile has its own Sponsor Couple to help those couples intending to get married. 2. We are still seeking other parishioners who are interested in joining the ministry. 3. We like to welcome couple Raymond & Len Sabio for volunteering and saying “yes” as Sponsored Couple. 4. As of now, all meetings and trainings are done via zoom.
LIFE- submitted by Peter Christle
Challenges:
• As a brand-new ministry at St. Emile Parish we are challenged with growing our team, and developing a Christ centered program that will lead, educate and encourage parishioners to strengthen our culture of life at St. Emile.
Mission:
• To support the parish ministry leadership in promoting the right to life from conception to natural death.
Vision:
• To lead and support the various pro-life ministries across the city, province & country in their efforts to bring pro life issues to the public consciousness. • To lead, educate and encourage parishioners to choose “life” through visible public support of the pro-life cause. • To partner with the Knights of Columbus (K of C) in strengthening and continuing to build a culture of life at St. Emile Parish.
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Accomplishments:
• K of C hosted the Silver Rose prayer service with Fr Gerry presiding on Mar 18/21 at St. Emile. “Through [the Silver Rose Program] we honor not only Our Lady of Guadalupe and express the unity of the [the Knights of Columbus], but we also reaffirm [our] dedication to the sanctity of human life. It is to the Blessed Mother that we turn in prayer as we work to end the Culture of Death that grips our society. As we think in terms of ‘One Life, One Rose,’ it is most appropriate that we turn to Our Lady of Guadalupe who made known her will through Juan Diego and the miracle of the roses.” – Supreme Knight Carl A. Anderson Approx. 20 people physically attended and I suspect many more through live streaming. Proposed Activities (subject to any COVID health restrictions):
• Screening of pro-life movie(s) in the Parish Hall available to all parishioners for free. A free- will offering to support various pro-life ministries would be encouraged. Streaming could possibly be used as a work-around in the event of COVID restrictions. • Make available to parishioners a CCRB small group study series at St. Emile entitled “A Christian’s Guide to Defending Life in the Womb”. Could be delivered virtually if there are prohibitive COVID restrictions. • Explore possibility of St. Emile hosting Life Vision’s Manitoba Walk for Life on Sept/21 in conjunction with the Knights of Columbus and Catholic Women’s League (CWL).
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ST. EMILE MEN’S FAITH SHARING GROUP Submitted by Gilbert Vielfaure
Mission: To hearten and empower men to grow in their relationship with Christ, family, Church, and community by living their Catholic faith in everyday life
Vision: Every Catholic man alive and vibrant in his faith
The St. Émile men’s faith sharing group continued to meet once a week until the spring / early summer of 2020. On average about eight men attended the meetings that offered its participants an opportunity to share about faith in a confidential and honest setting. We saw many men open up about their personal challenges and blessings which inspired those present to share as well. We feel the meetings helped foster healing and growth while finding strength through the fellowship provided.
During the summer of 2020 the faith sharing group’s core team had meetings with the core team from the parish of Holy Cross to discuss the possibility of a collaborative effort starting in the Fall of 2020. It was agreed that both groups would present the program “That Man is You” based out of the U.S.A. And so, in September of 2020 both groups began to offer the TMIY program in their respective parishes. About 140 men registered to attend the meetings being offered at both parishes. Unfortunately, following the initial first few meetings, Covid restrictions brought about severe constraints that ended the Holy Cross meetings altogether and eventually forced the St. Émile group to migrate to a virtual meeting program with reduced numbers. In March of 2020 the men from both groups were invited to participate in an act of consecration to St. Joseph, about 20 men participated. We are prayerfully discerning what to undertake for the Fall of 2021.
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St. Emile Parish Annual General Meeting 2021
MINISTRY OF ALTAR SERVERS (New) Chairperson: Guido Faralli
Altar servers are lay assistants to a member of the clergy during a Christian Liturgy by attending to supporting tasks at the altar such as retrieving and carrying, ringing the altar bell, helps bring up the gifts, among other things.
Due to Provincial Covid 19 Pandemic Response, there has been no activity to report on for this Ministry. Will reorganize with safe opening of churches and resume activities.
MINISTRY OF CARE (formerly Communion to the Sick and Shut-Ins) Submitted by Geraldine Wilkinson
This ministry is based on identifying and meeting the needs of the sick, shut-ins, and the lonely of our parish. Our aim is to bring the Eucharist, prayer, loving care, and joy into their lives by sharing our Faith
Members of our Ministry: Chairperson: Geraldine Wilkinson Fred Fillion Gilbert Dupuis Sylvester Oyamienlen Christine Nnadi Laura Dacquay Mary-Louise Regan
We are still unable to visit the Meadowood Nursing and private homes due to "Covid" which is quite sad.
Unfortunately four of our residents at the nursing home passed away in 2020 (not from Covid) but various health issues.
I keep in touch with our shut-ins in the private homes and they always ask me when are you coming to visit with us I tell them when it's safe to do so.
Ongoing Projects: • Continue to invite new members • Train new members to the ministry • Ensure that members are aware of the protocols for safety and confidentiality and assist them in providing the necessary documents.
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St. Emile Parish Annual General Meeting 2021
MUSIC MINISTRY April 1, 2020 to March 31, 2021 Written by Meycee Kalaw-Crevier
Introduction The Music Ministry consists of parishioners who wish to enhance each Mass using their various musical talents. All elements of the Mass, including music, form a complete and organic harmony, clearly expressive of the unity of the body of Christ (The Church). The Music Ministry fosters devotion by leading the congregation in Hymns, praise and worship further illustrating the beauty of the Mass and the holiness of the mysteries being celebrated.
Accomplishments ● Provide ongoing musical support for various services (Mondays to Saturdays 9:30 a.m., Saturday 5 p.m., Sunday 9 a.m., Sunday 11 a.m., Sunday 3 p.m.) ● Online platform (Google Sheets) for volunteer registration/scheduling ● Provide musical support for the special masses (i.e. Christ the King, Christmas, New Year, Holy Week) ● Consistent reporting of all music in ONE LICENSE and other platforms
Ongoing Projects/Activities ● Liaise with all volunteers to ensure that all of their requirements are met. ● Continue to build and improve our ministry to better serve the parish through: o Liaise with the Parish Priest to ensure music and volunteers are provided for all parish activities as needed. o Attend PPC Meetings and update the Parish/Parishioners on all Music Ministry activities.
Challenges: ● Active participation and commitment of parishioners as music volunteers ● Ongoing compliance with evolving guidelines from provincial government, archdiocese, and parish
Future Plans: ● Continue active membership recruitment ● Continue the development of mass music leaders
Our sincerest gratitude to all of our volunteers (musicians, singers, and technical experts)!
Thank you very much for making St. Emile a better parish through your commitment to Music Ministry especially during these unprecedented times.
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RELIGIOUS EDUCATION MINISTRY (Catechism) Submitted by: Rachel Vielfaure (Catechism Coordinator)
The catechism program at St. Emile parish ran from September 13 to April 18. We had 27 participants in groups of grade 1 & 2, grade 3 & 4, grade 5 & 6 and grade 7 & 8. We started out with regular classes but had to present an online version from November 11 until February 14. Regular classes at the parish resumed on February 21 with a very smooth transition from the online classes. We ended the program a little earlier than usual due to the Covid restrictions, but we will be working at extending the program next year since parents and children appreciate having these faith sessions. We had a good participation of the teachers. Nine were present throughout the year as either the primary teachers and/or helpers.
Our goal is to teach the catholic faith to the children and help them live out their faith. Catechism also prepares them for the sacraments which are such a gift to them when they reach the time to receive them. This year, because of the restrictions, and because families have missed a good part of Mass attendance, we decided to offer an online family catechism. This email was sent to the families every week on Thursdays with the readings, the gospel, a reflection, a video, the saint of the week and a closing prayer to share with their family. The response was very positive. We will certainly try to offer this again next year.
RCIA (Rite of Christian Initiation of Adults) Submitted by: Deacon Gilles Urquhart
Only one candidate this reporting term. All went well.
SACRAMENTAL PREPARATION See report under Pastor by Fr. Sembrano
Jackie Kohut (Baptismal) First Communion (vacant) Confirmation (vacant)
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SACRISTY MINISTRY Submitted by Tina Eruja
Members: Tina Eruja (Chairperson), Asuncion Telaquen, Nora Kalaw, Myrna Mah, Nelly Trinidad, Apollo Kalaw, Christy Nnadi, Pablito Lacebal, and Evelyn Lacebal
The Sacristan arranges the liturgical books, the vestments, and other items that are necessary for the celebration of Mass.
Activities: • I officially became Chairperson of the Sacristy Ministry in October 2018. • The church and chapel sacristies have since undergoing transformation with the support of members mentioned above. • The chapel has since undergone a smoother coordination in terms of lectors, servers and prayer leaders, with the introduction of a weekly schedule. • Members ensures the church and chapel are ready for daily and weekly masses • Members change linens for the different liturgical season • Members wash and iron vestments, purificators, and corporal towels. • Sacristy is cleaned by members of the sacristy ministry.
Work in progress: • With the introduction of a weekly schedule, the Chapel has undergone a smoother coordination in term of Lectors, Servers and Prayer leaders, with the introduction of a weekly schedule and daily morning prayers. Mass is more organized with less movements and interference by attendees. This couldn’t have been possible without the help of our Pastor and PPC Chair. • Ensuring that the church and Chapel is ready for Mass on a daily and weekly basis • Changing of the Linens for the different Liturgical season as when deemed for change. • Washing and ironing vestments, purificators, corporal towels. • The cleaning of the Chapel and Church is done weekly by scheduled volunteers whilst the inside of Sacristy is done by members. • Father’s and the altar boys' vestments are washed when needed by a member • The church sacristy is better organized with weekly cleaning and re-organizing • Preparation for the Easter season has all been put in place. • We are still endeavoring to get our Sacristies to where it is supposed to be before Covid. I really want to thank members for understanding our work schedule whenever they are called upon. • Recruitment of new members is through the bulletin and word of mouth. • With new members, a schedule will be put in place for Masses at Knights Villa, River Park garden, Lions Manor and Funeral services.
A heartfelt "Thank You" to members for their dedication and hard work
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Report update since Covid:
The church has witnessed a new way of worship since the pandemic. The Sacristy was also affected by this but the church of God has never seized to operate. The Archdiocese set guidelines that the church must adhere to church in accordance with the provincial regulations. • The Sacristy operated on a schedule between Tina, Nelly, and Asuncion as Mass recording could only accommodate 5 members. • The cleaning of vestment and the sacristy was done by Tina Eruja. • The purificators and Corporal was and still is washed by Christy Nnadi. • Parishioners who were present at daily Mass have been taking turns to read with no concerns.
We pray that the pandemic be over, so that we can resume normal Mass and reunite with our friends and family.
YOUTH MINISTRY Submitted by: Katrie Vielfaure
Committee Members: Katrie Vielfaure (Coordinator) Fr. Gerry Sembrano. Gilbert & Rachel Vielfaure Remi & Diane Morissette
The St. Emile youth ministry continued to be guided by the youth ministry committee in 2020. In the spring/summer of 2020 the committee confirmed the hiring of a part time youth ministry coordinator, Katrie Vielfaure, who began her role with the youth in the fall of 2020. Working with her core team, she has been busy organizing youth evenings for grades 6 to 8 while assisting in presenting gatherings for grades 9 to 12 as well. These youth evenings have not only helped the youth deepen their relationship with Christ but have also provided formative opportunities for the leaders involved. The grades 6 to 8 group had 4 Zoom meetings online during the months of November to February, discussing faith, playing games, hosting small group discussions and having prayer times. Since March, middle school and high school youth nights have been in person, permitting fellowship to take place face-to-face.
In both groups four core team members helped organize and lead the gatherings. Attendance at the meetings has been between 8 to 25 youth. Though some activities had to be modified due to the ongoing pandemic, the faith of all involved has only deepened. The St. Emile Youth ministry is not only eager but ready to take on the necessary challenges in order to ensure the complete well-being of the youth in our parish.
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L I A I S O N S
CATHOLIC WOMEN'S LEAGUE Submitted by: Gladys Talaga
St. Emile Catholic Women’s League (CWL) has 12 members who are involved in a varied range of activities. • Several members volunteer in the parish office and as Eucharistic Ministers and Lectors. • Members are part of the Parish Pastoral Council and the Diocesan CWL council. • New members are invited to join to help the council accomplish even more. • CWL have not had any meetings for the past year due to the pandemic. We have not had any virtual meetings because many of our older members are not comfortable with the use of computers.
We continue to pray for an end to this pandemic and the beginning of a loving and peaceful world.
COUPLES FOR CHRIST Submitted by: Lilibeth Cruz
Mission: We are Couples for Christ (CFC). We are committed to live in God’s righteousness and holiness, evangelizing people through a life of love and service. We shall work for the renewal of families that will serve God and build generations of Christian leaders. We shall pursue Total Christian Liberation through social justice, respect for life, and work with the poor.
Vision: Moved by the Holy Spirit, one with the Catholic Church, blessed to witness to Christ’s love and service. Couples for Christ is a united global community of family evangelizers that sets the world on fire with the fullness of God’s transforming love.
We have the following activities via zoom. Some of the activities are published in the St Emile website. Everyone is welcome to attend whether members or non-members.
1. Deepening our Prayer- Lenten Retreat - March 24-27, 2021 2. Led the Way if the Cross - March 26, 2021 3. Prayer Assembly/Worship - April 16, 2021 4. Christian Life Program - April 24-June 12, 2021. Time to be announced 5. Spiritual Gifts Teaching - April 30, 2021
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St. Emile Parish Annual General Meeting 2021
FOOD BANK / FUNERALS Submitted by: Rollande Flockton
This committee strives to serve our brothers and sisters who need a helping hand. • The St. Emile Parish Food Bank provides service from the Parish Centre and operates in association with Harvest Manitoba • It is open every 2 weeks on Tuesdays from 10:30 am to 12:30 pm and has 6 volunteers who provide service (3 to unload truck and 3 to pack and distribute) • During Covid, in order to observe social distancing, clients can come in to receive their hamper only 1 at a time. • Approximately 50 families are served monthy. • Food items are provided by Harvest Manitoba and donations from parishioners. • Donated none perishable goods are wiped down before packed and distributed. • Additional food supplies are purchased with donated monies. • Volunteer pool is available should the need arise. • Food bank dates are published in the church bulletin. • Approximately 225 people received Christmas hampers, which included turkeys, chickens, toys and candy for children. • Providing lunches at funerals and others occasions by Rollande and her team is on hold while Provincial Restrictions are in place due to Covid.
Thank you to all the volunteers for without them, this would not be possible. Thank you also to parishioners for all the donations and to Knights of Columbus for their continued support.
KNIGHTS OF COLUMBUS Submitted by: Don Petsche, Grand Knight St. Emile Council 8221
The Knights of Columbus is the world’s largest Catholic fraternal service organization. It was founded by Fr. Michael J. McGivney in New Haven, Connecticut in 1880. Today, there are over 2 million members in 17 countries making up 15,900 councils.
Our St. Emile Knights of Columbus council #8221 now have 122 members. The majority are St. Emile parishioners who meet every 2nd Wednesday at St. Emile Parish.
This past year has indeed been a very challenging year due to COVID and that has limited the number of events and get-togethers that we have been able to make or attend and many had to be cancelled. For instance, the following activities were cancelled: • The annual Basketball Free throw tournament, in March 2020 and again in March 2021. • In person activities, for the Festival du Voyageur, a major fundraiser for our council. • Planned Pro-Life walk last March and again this March.
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• A Planned Pro-Life walk, sponsored by our council for last September. However, despite the challenges, we continued and rather than meeting in person, all but one of our council meetings were held via online tools such as Microsoft Teams. However, without a lot of fundraising activities, without major group activities and with a lot of “Social Distancing” awareness, our council continued to be busy: 1) As part of the Knights of Columbus “Leave No Neighbour behind” program we: a. Organized and took part in “Wellness” phoning committees, 3 times during the 20/21 Columbian year, once for our Brothers and twice for our St. Emile Parishioners; b. We organized three Food drives, one within the council and two within local apartment complexes, all supporting Local Food Banks, for both non-perishable foods and financial donations; c. Increased our financial support, in 2020, for local charities due to COVID; and d. Participated in the Christmas Float “Keep Christ In Christmas” program on Boxing Day. 2) In support of our Parish and School we: a. Initiated a Grade 8 Scholarship award program for graduating Grade 8 students at St. Emile, who are planning on attending one of the 4 Catholic High Schools here in Winnipeg; b. Established a “Video Recording” team to record masses and events at St. Emile for all to view through the Internet; c. Held a Silver Rose Prayer Service in St. Emile church; d. Helping our Parish through COVID restricted Lenten activities – Stations of the Cross and Reconciliation evening; and e. Although we are limited in what we can do, we continue to be involved in Parish activities such as lectors, maintenance programs, renovations projects, finance, and being members of the PPC.
St. Emile Knights of Columbus continue to be the driving force in our parish through volunteering just over 4,200 hours and raising over $8,600.00 for its charities.
LEGION OF MARY Submitted by: Liberty Bulalhog
Membership:
Our Spiritual Director is Reverend Fr. Gerry Sembrano Active Members: 10 members
With the existing Manitoba Provincial Response Level Critical (red) since Nov.12 ,2020 our Curia in the legion of Mary was able to organize a virtual Advent Mini-Retreat last Dec. 14,2020 through the permission and approval of Toronto Senatus council in the legion of Mary in using their registered Zoom account. A talk about “Faith in the Time of COVID” was given by our beloved Curia Spiritual Director, Fr. Gerry Sembrano.
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This pandemic really affects our normal life but our service, the intention and commitments to our neighbors should stay the same. As per handbook passage says, “Suffering is always a grace. When it is not to bestow healing, it is to confer power. It is never merely a punishment for sin.” “Understand”, says St. Augustine, “that the affliction of mankind is no penal law, for Suffering is medicinal in its character.”
While our praesidium weekly meeting every Tuesday are still on-hold, we still using the Messenger in our phone weekly and daily virtual prayer meetings and our presidium praying together.
Parish Based Works: 1. Sacristy work. - one member 2. Washing the purificator one member 3. Help/Assist in cleaning and disinfecting the church. -3 members 4. Food bank. -one member 5. Lectors, leading the Rosary before the Mass and leading the divine mercy prayer after the mass. 6. March 2, 2021- Station of the cross (Assigned by Fr. Gerry) 7. Good Friday 2021. - 7 members
Highlights:
Meeting virtually is something very new to most of our members but to continuously keep the communication and relation with our members with the use of the Messenger we were able to hold our prayer every Tuesday. But with the efforts in trying hard with this new means of communication, we are happy to share with you the positive outcome of our Virtual Legion Prayer of our 100% of our praesidia in attendance.
ST. EMILE SCHOOL Submitted by: Sylvester Oyamienlen
The St Emile School continue to grow in numbers and as always priority is always given to parishioners. This growth has necessitated the need for the school expansion which is currently delayed.
For the next school session, the school is looking at 370 pupils and plans to do the following; 1. Keep and continue to use some spaces in the church 2. Rent an outside building down the road for their use.
The school board appreciates Fr. Gerry for his prayers and spiritual direction to the school.
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St. Emile Parish Annual General Meeting 2021
Submitted by: Father Tomy Chitinapilly
PARISH REPORT: KEY HIGHLIGHTS 1. Regular Qurbana Via Zoom with limited in-person (Holy Mass, Syro-Malabar Catholic Rite in Malayalam Language)
† Weekday’s Holy Qurbana is offered on Tuesday and Fridays at 7:00 pm starting with holy Rosary. † Every first Friday of the month, Holy Qurbana is offered starting with one-hour worship and adoration of the Holy Eucharist. † Daily Rosary and Covid Prayer offered online at 7 pm via Zoom † Sunday Holy Qurbana is offered on every Sunday at 5 pm starting with Holy rosary at 4:30 pm. † St Jude Parish has now 90+ families within Winnipeg and two mission stations serving in Portage La Prairie and Brandon respectively.
2. Catechism Ministry † Online Catechism classes for the kids every Sunday at 2:30 pm † ST Jude Catechism School has 67 kids with, 12 full-time teachers and 3 part-time teachers. † St. Jude Catechism Ministry is organizing this year Faith-Fest online via Zoom for all catechism students on May 22 2021 (long weekend). † This year 3 kids received their first holy communion and 2 kids received their confirmation
3. Family Prayer Units: Events and Celebrations † Parish families of St. Jude Syro-Malabar Parish are part of Four Family Prayer units which constitutes the St. Jude parish members i.e. i. St. Stephen Family Prayer Unit. ii. St. Alphonsa Family Prayer Unit iii. St. Marys Family Prayer Unit iv. St. Thomas Family Prayer Unit † All prayer units came together for 10 days to hold holy rosary online via zoom in October 2020 to celebrate month of October as Holy Rosary Month. † All Family Prayer Units meet at least once every month online via zoom to hold a prayer meeting and fellowship time.
4. Lent Season † Way of the cross at home is held during the Family Prayer Unit gatherings via zoom. † Solemn Way of the cross and Easter Vigil/Mass was held at church in-person (with limited people attendance) and online zoom.
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† Online Lent retreat was held for the parish members online this year via zoom conducted by the Eparchy of Mississauga.
5. Other Updates † Fr. Tomy is continuing the daily and on-call Spiritual care at St Boniface Hospital during this pandemic time for the residents of the hospital † Fr. Tomy’s Father passed away last year on Dec 19, 2020. Bishop Ephrem offered requiem Holy Qurbana for the repose of the soul.
ADMINISTRATION AND FINANCE COMMITTEE Submitted by: Rose Marie Couture
Pastor: Fr. Gerry Sembrano Chairperson: Rose Marie Couture Secretary: Charina Umagat Facilities/Hall Rentals: Myrna Mah Maintenance: Gilbert Dupuis
Safe Environment: Marcel Matte (up to Sept.2020) Social Activities: Vic McQueen St. Emile School Liaison: Darren Witzany Receptionist/Accountant: Alexandra Franco Members at large: Ed Claremont, Claudette Dorge
ST. EMILE FINANCE COMMITTEE Submitted by: Rose Marie Couture
This has been a different year for everyone. We have managed to keep the office going, gather and collect funds, maintain our properties and start on the Bathroom Renew project. We have had one zoom meeting and another by reporting on all activities. The yearend Finance report shows our main expenditures and the balance of our two accounts on December 31,2020: Assiniboine Credit Union and La Caisse Although Wilf has decided not to participate in the Finance Committee any longer he has generously offered to fill all the reports so we could obtain the Federal Government benefits for wages. I am retiring from being chair but I intend to continue on the Finance Committee.
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St. Emile Parish Annual General Meeting 2021
Annual Report for St Emile Finance Committee Year 2020 Finance December 31 2020 Balance La Caisse $ 57,993.86 Assiniboine CU 36,938.85 Diocesan savings account 208,570.56 Government of Canada Wage Subsidies $13,925.00 Debits for Projects:
• General maintenance on Church, parking lot, hall and Fourplex. • Need to improve yard security with cameras Future projects: (for consideration)
• Church air conditioning Estimates $45000 to $50000 • New furnace for hall ($7000 x 4) $28,000 Report on: A. Bathroom project Special Collection $28,000 City of Winnipeg Grant (through Brian Mayes) $10,000 Expenses for bathroom remodel includes: Engineer and Architect costs, asbestos abatement and Permit. We will need to take $40,000 from our Diocese savings to cover all costs. B. School Addition: We are part of the initial project meetings because they are on St Emile Parish land. The School Board has secured all financing and have projected schedule of payments. The Diocese is supportive of this project and has been involved in the financing. At the present the school is using three rooms in our hall addition as classrooms.
C. Fourplex: We are responsible for the upkeep and maintenance of the Fourplex. One suite was completely remodeled in September 2020. The entranceway will need a remodel next. We have incurred extra expenses with all sanitizing supplies and the purchase of a Storm Sanitizer backpack. We have had no hall rental for the past 14 months. As Chair of the St Emile Finance Committee I will be retiring as of March 2021. My very competent replacement will be Charina Umagat.
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St. Emile Parish Annual General Meeting 2021
FACILITIES REPORT Submitted by: Myrna Mah
• Hall Rental (March 2020-February 2021) Hall Rental Agreement Fees remain the same Due to Covid 19 Regular Hall and Rooms usage has been cancelled • The St. Emile School is still using 2 rooms for classes and sometimes the Hall • Food Bank still ongoing every 2nd Tuesday following Covid 19 Protocol
I have stepdown as of March 1,2021 Gesile Balcaen and Nelly Trinidad are now taking my place.
MAINTENANCE REPORT Submitted by: Gilbert Dupuis
Thanks to all our dedicated volunteers who help with various maintenance projects at St. Emile Parish: sanitizing of pews/ refilling bottles for sanitizing pews / vacuuming of the church & chapel / care of the flower beds/ cleaning of the parish center / cleaning of sacristy, etc.…. Maintenance projects completed:
• redoing suite 3 of four plex: new laminate floor throughout, new counter tops, new faucets, new baseboards, new plugs, new fans, freshly repainted ceilings and walls. • creating a new classroom/ meeting room in the parish center: addition of wall to close in the open area across from the chapel. • update to the Wi-Fi system in both the church and the chapel for better quality live stream of masses / seasonal celebrations. • Repainting the outside / front of St. Emile Church, trim and overhang Projects for 2021:
• Addition of bathrooms to our church, projects starting April 6th, 2021. Thank you to Bob Rezansoff and his planning committee • Update the security system for the rectory / the four-plex building: quotes ready for such • Addition of air conditioning to St. Emile Church / carryover from 2020. • Redo the flat roof of main entrance to St. Emile Church / minor repairs in 2020 • Update our St. Emile Parish outside mass information sign/ consider electronic sign • Repairs to outside brick work. • Review the possible necessity of replacing the 4 furnaces in the Parish Centre in three to five years/ budget for such • Continue monitoring the 3 air conditioners for the Parish Centre. • Offer another Red Cross course for parishioners on the use of the AED (Defibrillator) and CPR. (The AED machine is installed in the hallway, next to the chapel doors.) *** New pads and batteries were added to our existing AED defibrillator (February 2021)/ training session for interested volunteers (February 2021).
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Work in progress:
• Revisiting security systems for the rectory, four plex building/ garage • Revisit air conditioning for St. Emile Church / review last year’s quotes Thank you to all volunteers. New volunteers welcomed!
AD HOC COMMITTEE: COVID-19
Report for March 2020- September 2020 Submitted by: Rose Marie Couture, Gisele Evecsyn and Paulette Dupuis (Co-Chairs)
Members: Fr. Gerry, Rose Marie Couture (Co-Chair), Gisele Evecsyn (Co-Chair), Paulette Dupuis (Co-Chair), Claudette Dorge (up- keep of pews), Tunde Dada (up-keep of pews), Myrna Mah (disinfectant), Gilbert Dupuis (disinfectant), Donna O’Toole (Greeters), Charina Umagat (Greeters), Zorina Marzan Chang (Lectors & Health advisor) Don Petsche (Knights),
• Committee put together March (beginning of Covid 19) • All decisions have been based on Mb. Health and Diocesan Directives. (“Liturgical Protocol No. IV”) • St. Emile’s allowed attendance is now 90. (30% of our maximum). This number will remain as long as physical distance is at 2 meters. • Co-Chairs and members communicated regularly as Directives changed & particular issues arose. • Fr. Gerry and Paulette attended an on-line Diocesan Regional Mtg. addressing latest Protocols and ways that Parishes have addressed the Covid 19 issues. • Mtg. with Fr. Gerry (Rose Marie & Paulette) held on May 19. • Zoom mtg. with all members held on May 25th.
Issues addressed throughout: ▪ Adjusting pews to allow for Physical Distancing ▪ Disinfectants and Hand sanitizers obtained ▪ Method of disinfecting ▪ Volunteers for disinfecting ▪ Posters put out re: Self Screening, Hand Sanitizing, & disinfecting of pews ▪ Greeters & Lectors required ▪ Specific Directives for Greeters & Lectors were formulated & communicated ▪ Communication to parishioners as information changed (Bulletin, announcements before Mass, Website, word of mouth) ▪ Pre-registration for attending Masses was organized until final decision for “First Come, First Served” at 90 parishioners allowed ▪ Indicators for Physical distancing (green tape) were put on side walk & down center aisle
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• The Ad Hoc Committee members have responded to a request for feedback and recommendations concerning a new method of disinfecting that would be more cost effective, efficient, and user friendly. This feedback & recommendations were presented at the Finance committee meeting on Sept. 17th and approved. • Members still remain vigilant and communicate and respond to issues/needs that arise. • This committee will remain in place until no longer needed.
Report for September 2020-March 2021 Submitted by Zorina Marzan Chang (Co-Chair), reviewed and approved by Rose Marie Couture (Co-Chair)
Sept. 2020: both past PPC Chair, Paulette Dupuis and Past Vice-Chair Gisele Evecsyn, left their position as co-chairs to the Ad Hoc Committee leaving Rose Marie Couture in the position as Chair.
Oct. 1, 2020: present PPC Co-Chair, Zorina Marzan Chang, with recommendation from Fr. Sembrano and present Executive Committee, stepped into the vacant position as Co-Chair for the Ad Hoc Committee.
Oct. 13, 2020: restructuring of the Committee- involving reduction of membership to key people (involved in consultation and decision making but responsible for contacting key individuals who will carry out decisions and plans).
New committee composition:
Pastor/Parish Director/President of PPC: Fr. G. Sembrano Co-Chair: Rose Marie Couture (Administration/Finance) Co-Chair: Zorina Marzan Chang (PPC co-chair/ Liturgical Ministry/WRHA- Winnipeg Regional Health Authority, primary care) Member: Donna O’Toole (Greeters- work closely with Shirley Gillespie) Member: Gilbert Dupuis (Environmental measures- disinfecting/sanitizing) Member: Don Petsche (Administrative measures- social distancing/upkeep of pews/facility organization/signage) Member: Remi Morissette (Youth Ministry/ Music Ministry/WRHA- Community Area Manager) Communications: Shirley Gillespie- Liturgical/Hosting Ministry; bulletin announcements/website maintenance
Ongoing Communication/correspondence in response to: • Issues requested to be addressed by parishioners, Fr. Sembrano, and PPC Co-Chair Gilbert Vielfaure • Changes in Provincial Orders- Pandemic Response and St. Boniface Archdiocese Clarification documents ▪ September 17 & 28, 2020
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St. Emile Parish Annual General Meeting 2021
▪ October 17 & 19, 2020 ▪ November 2,12,19 & 22, 2020 ▪ December 9 & 22, 2020 ▪ January 8,21 & 28, 2021 ▪ February 11, 2021 ▪ March 4,12 & 25, 2021 • Zoom Meetings: ▪ October 25, 2020 o Provincial Order Restriction resulting in the Memo “Provincial Restriction on Religious Gatherings” Oct. 27,2020 distributed to PPC Members. o Entrance/Exit/Communion Process o Screening process and poster o Mandatory use of mask and poster o Music Ministry- management of congregational singing and move to the loft. o Announcements: bulletin and pre-mass ▪ March 4, 2021 o Focus of discussions- Covid Protocol (Follow-up to meeting with Fr. Sembrano and Gilbert Vielfaure - Communication- clarity and consistency/ non-distracting (bulletin/website/pre-mass/signage/greeters) *decision on 3 key posters on mandatory mask/self-screening questions/transmission prevention “Basic Measures”) - Covid 19- St. Emile Guidelines/Protocol (binder for Parish office) o Planning for increased capacity o Planning for construction and renovation o Ad Hoc Committee Terms of Reference- reviewed, unanimous acceptance by committee, with minor corrections (See Appendix B). For PPC review (sent to PPC Executive Committee- April 5, 2021) o Live-streaming from church to chapel discussion led to: a) need to acquire Occupancy Permit to identify Maximum Capacity Load for church, chapel and parish hall; b) communication with Covid Liaison for St. Boniface Archdiocese re: clarification on maximum capacity of premise.
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St. Emile Parish Annual General Meeting 2021
A P P E N D I X
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St. Emile Parish Annual General Meeting 2021
Appendix A: INFORMATION FOR GREETERS
Covid Protocol & Fundamentals The Archdiocese ask that parishes enact these directives in a compassionate and understanding manner. All should be made welcome in our churches.” important Information for Greeters can be found on Archdiocese web site or St. Emile web site and bulletin.
The PPC has reviewed the Covid guidelines for St. Émile. It is on the web site and published in the bulletin.
*New Greeters- starting March 6 & 7 current limit of attendees is “75” • *Please be at the church 60 minutes before Mass starts.
• If church is locked when you arrive, go to the office door and press the priest's doorbell button. Fr. Gerry will let you in. • Open two single front doors 30 minutes before Mass or at Greeters discretion, i.e. when you arrive. • Masks to be worn greeting people and moving around the church.
Before Mass • Unlock front church single doors. Key is in the office behind the office door on a ring with a big white hockey stick. The key resembles an allen key. • Collection basket to be on the podium beside the baptismal font. • You may find the collection baskets in the sacristy.
*New • *The check-in sheets will contain names of people who are ministers. There will be 75 spaces for walk in parishioners but if Father Gerry has a baptism he may have entered some names in the count of 75.
*New • *Both greeters have same list. Maximum 75 capacity this does not include the top of the sign in sheet of lay ministries. When the numbered lines are full, we have reached capacity.
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St. Emile Parish Annual General Meeting 2021
*New as of March 13 & 14 First come first serve • name and phone number are required in a blank numbered line of each family member and verify self-screening by checking box.
• Note, greeter minister is on the check-in sheet. Any family members with you must be entered in numbered area below and verify each have self-screened by putting a checkmark in the right-hand column. • Fr. Sembrano, Deacon Gilles, the videographer, sacristan, lectors and greeters are listed on top of sign in sheet. • If Deacon Gilles is not at your Mass cross out his name. Greeters seat - last two pews for you and your family. They are marked “Greeters”
*New *Greeter supply room keep door closed and lights off.
• Kindly Point out Hand sanitizing stations for people’s use in church. • People can sit in pews marked with green tape • Lock doors as Mass starts or 5 minutes after. This gives the greeters opportunity to focus on the Sunday Mass vs door activity. • At end of Mass the Collection basket placed near Baptismal font please hand to Father G. in the sacristy and put back for the next Mass. • At end of Mass, greeters are asked to disinfect microphone, lectern (ambo), door handles, pencils,…. (Gloves are available)
*New *After each Mass place clipboards in the Greeters room. Except 3p.m. Mass, take it to the office. Leave the door locked if there will be no Eucharistic Adoration. If you're not sure, just ask Fr. Gerry. Important! Don't forget to hang the church key behind the door in the office.
Greeters sign-up post- a binder with blank sheets is on the shelf in the entrance for anyone wishing to sign up as a Greeter. Greeters work together as a team and follow guidelines. If one of the greeters did not show up and you need help please see if someone coming in to Mass can help you. Any person you are soliciting to help must follow the Greeters guidelines and Covid protocol as outlined by the PPC of St Emile. If someone at the entrance has not been solicited by the greeter kindly ask them to take a seat.
God Bless your service to St. Emile Donna at dm.otoole76@gmail
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St. Emile Parish Annual General Meeting 2021
Appendix B: Ad Hoc Committee: Covid-19 TERMS OF REFERENCE St. Emile Parish
This ad hoc committee was authorized by the Parish Pastoral Council (PPC) on Thursday May 28, 2020 in response to Covid19 Pandemic and will carry on its work until the committee is dissolved by the PPC.
Committee Purpose:
The Committee will keep up to date on all government and public health and St. Boniface Archdiocese directives and guidelines.
Will review the ongoing Covid-19 pandemic circumstances and make sound and health and safety-oriented recommendations, facilitate timely decisions on various phases of the pandemic and address them with and through PPC for their review and implementation when feasible.
Where there is conflicting directions between government and Archdiocese directives, provincial government shall supersede that of the Archdiocese.
The Committee shall make a report and associated recommendations to PPC when feasible. The committee is required to make a report at each PPC meeting and Annual General Meeting (AGM).
Will facilitate decisions and implementations of various communications strategies/activities related to Covid protocols.
Committee Members:
The Committee will be composed of members solicited by the current PPC and shall consist of a maximum of seven (7) members as follows:
Chairs: responsible for coordinating agendas; the principal point of contact for PPC and AdHoc Committee members.
Members: Recommended by the PPC members, solicited and volunteers based on their current pastoral roles and subject related expertise. Have agreed to participate. Will be responsible for contacting key individuals to assist in implementing any decisions made by the committee.
Additional members may be solicited as necessary to meet the needs of the committee.
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St. Emile Parish Annual General Meeting 2021
October 2020-Present Membership:
Co-Chair: Rose Marie Couture (administration/finance) Co-Chair: Zorina Marzan Chang (PPC co-chair/ Liturgical Ministry/WRHA-Winnipeg Regional Health Authority, primary care) Pastor: Father Gerry Sembrano (Parish Life Director/ the president of the PPC) Member: Donna O’Toole (Greeters- work closely with Shirley Gillespie) Member: Gilbert Dupuis (Environmental measures- disinfecting/sanitizing) Member: Don Petsche (Administrative measures- social distancing/upkeep of pews/facility organization/signage) Member: Remi Morissette (Parishioner/ WRHA- Community Manager) Communications: Shirley Gillespie- bulletin announcements/website maintenance
Original 12 Members (2020) Fr. Gerry, Rose Marie Couture (Co-Chair), Gisele Evecsyn (Co-Chair), Paulette Dupuis (Co-Chair), Claudette Dorge (up- keep of pews), Tunde Dada (up-keep of pews), Myrna Mah (disinfectant), Gilbert Dupuis (disinfectant), Donna O’Toole (Greeters), Charina Umagat (Greeters), Zorina Marzan Chang (Lectors & Health advisor) Don Petsche (Knights),
The PPC Chair will be the chief spokesperson on matters of public interest. Where necessary and practical, the PPC Chair and Ad Hoc Committee Chair will confer to determine the most appropriate representative to speak.
Meetings:
A quorum of 50% plus one of the Committee members is required to conduct business.
Notice: Notice of the meeting shall be no less than 48 hours. The Chair may call a meeting with less notice provided there is consent of the majority of the members. When a formal meeting is not feasible, consultations and communication amongst members may be conducted via email.
Minutes: Minutes of all meetings of the Committee shall be recorded and retained. All email should be retained for record.
Voting/Decisions:
By Majority- defined as more than half of the votes cast by those present and voting. Urgent decisions may be made via email responses meeting the deadline provided with the request.
Document: Accepted by Ad Hoc Committee, March 4, 2021 Submitted to PPC Executive Committee April 5, 2021
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