President Vice President Board Member Salim Patel Peter T. Rosario Maryann Capursi

Board Member Board Member Board Member Horacio Ray Carrera Craig B. Miller L. Daniel Rodriguez

Board Member Board Member Board Member Christina Schratz Arthur G. Soto Ronald Van Rensalier

REGULAR PUBLIC MEETING - DECEMBER 18, 2017

1. Call to Order...... 1 2. Invocation ………………………………………………………………………………………………… 1 3. Pledge of Allegiance...... 1 4. Roll Call …………………………………………………………………………………………………… 1 5. Comprehensive Annual Financial Report (CAFR) at June 30, 2017 By Lerch, Vinci & Higgins 6. Recognition of: Marching Band Passaic High School 7. Student Representative Report ………………………………………………………………………..1 8. Public Participation……………………………………………………………………………………….1 9. Executive Session .…………………………………………………………………………………...…. 1 10. Report of the Board President...... 1 11. Report of the Superintendent…………………………………………………………………………..1 12. Committee Reports……………………………………………………………………………………..…1 13. Agenda Items A. Approval of Minutes ...... A-1 B. Personnel……………… ...... B-1–B- C. Tuitions ...... C-1–C-2 D. Authorizations ...... D-1–D-13 E. Board Secretary/Treasurer of Moneys Reports ...... E-1 F. Payment of Bills ...... F-1 G. Finance and Accounting Reports ...... G-1–G-5 H. Award of Contracts ...... H-1–H-8

14. NEW AND UNFINISHED BUSINESS ...... I-1

15. ADJOURNMENT ...... I-1

1

ORDER OF BUSINESS

1. Call to Order This meeting is being held in accordance with the “Open Public Meetings Act”, Chapter 231, Laws of 1975. The notice of this meeting was mailed to The and The Record, and to the presidents of the five employee groups. A copy of the meeting notice was delivered to the Office of Municipal Clerk and posted on the bulletin board at City Hall. A copy was also posted on the bulletin board at the Board of Education Administration Building. Annual notice was filed in accordance with N.J.S.A. 10:4-8(d). Adequate notice has been provided in accordance with the law.

2. Invocation God, guide us in the decisions to be deliberated this evening and help us to work together in the best interest of the children and the parents of the City of Passaic.

3. Pledge of Allegiance

4. Roll Call

5. Comprehensive Annual Financial Report (CAFR)

6. Recognition of:

Passaic High School Marching Band Passaic High School Quarterback

7. Student Representative Report

8. Public Participation At this portion of the meeting, members of the public will be able to question and comment on any item on the published agenda or on items/topics not on the agenda. Members of the public are requested to sign the register with their names and addresses. Please wait to be recognized by the President of the Board. Approach the microphone and give your name and address for the record.

Please be advised that the Board of Education will not entertain any comments from persons who communicate obscene material, make statements which are considered bias intimidation in which a person intends to intimidate any individual or group because of race, color, religion, gender, handicap, sexual orientation or ethnicity or makes comments intending to harass or speak any offensive language. The person who makes these statements will relinquish his/her allotted five (5) minutes for public discussion.

The Board asks that members of the public be courteous and mindful of the rights of other individuals when speaking. Please bear in mind that students and employees have specific legal rights afforded by the laws of . Members of the public should consider their comments in light of the legal rights of those affected or identified in their comments.

All comments and questions are to be directed through the President.

Members of the public will have five (5) minutes to comment or question any or all items on or off the agenda.

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9. Executive Session Recommends that the Passaic Board of Education meets in Executive Session on December 18, 2017 at 101 Passaic Avenue, Passaic, NJ to discuss personnel matters, legal update and HIB Report.

10. Report of the Board President 11. Report of the Superintendent 12. Committee Reports 13. Agenda Items A. Approval of Minutes B. Personnel C. Tuitions D. Authorizations E. Board Secretary/Treasurer of Moneys Reports F. Payment of Bills G. Finance and Accounting Reports H. Award of Contracts

14. New and Unfinished Business

15. Adjournment

The next Regular Public Meeting of the Passaic Board of Education will be held on Monday, January 29, 2018 at 6:00 p.m. in the Board Room, 101 Passaic Avenue, Passaic, New Jersey, 3rd Floor.

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December 18, 2017

13. AGENDA ITEMS

A. APPROVAL OF MINUTES

Minutes – Regular Public Meeting - November 20, 2017 Executive Session Meeting - November 20, 2017

A- 1

December 18, 2017

C. TUITIONS

1. Approval of Pupils for Special Instruction – 2017-2018 School Year

Recommends that the following pupils, identified by Local ID, be given approval to attend the following schools during the 2017-2018 school year. All contracts are prorated if students are admitted after September 1, 2017.

Local ID School Tuition Account 8232 Chancellor Academy $47,747.00 11-000-100-566-27-0000 Pompton Plains, NJ

312541 Clifton High School $19,293.70 11-000-100-562-27-0000

Clifton, NJ

3346 Eastwick College $9,900.00 11-000-100-566-27-0000

31383 Hackensack, NJ $7,040.00 11-000-100-566-27-0000 7261 $9,900.00 11-000-100-566-27-0000 304924 Essex Campus Academy $35,376.44 11-000-100-562-27-0000 Fairfield, NJ 27512 Essex Valley School $50,423.80 11-000-100-566-27-0000 25725 West Caldwell, NJ $48,622.95 11-000-100-566-27-0000

4189 High Point School $43,479.48 11-000-100-566-27-0000 4194 Lodi, NJ $43,150.09 11-000-100-566-27-0000 9036 Hohokus School of Trades $9,900.00 11-000-100-566-27-0000 6928 Paterson, NJ $8,030.00 11-000-100-566-27-0000 27046 $7,260.00 11-000-100-566-27-0000 312664 New Alliance Academy $58,058.00 11-000-100-566-27-0000 Paramus, NJ 20979 North Jersey Elks Development $50,594.44 11-000-100-566-27-0000 Disabilities Agency

Clifton, NJ

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

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December 18, 2017

2. Approval of Regular School Year Tuition Contract for Educational Services for the 2017-2018 School Year

Recommends that the Passaic Board of Education approves the following tuition contract for the Regular School Year educational services within September 1, 2017 through June 30, 2018. The estimated tuition costs listed below are not reflective of extraordinary services and related services. The contract is prorated based on the student’s start date during the 2017-2018 School Year.

Estimated # of Total Location Tuition Cost Students Estimated Per Pupil Cost New Haven Residential Treatment Center Spanish Fork, UT 84660 $105,000.00 1 $105,000.00 Account Number: 11-000-100-567-27-0000

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

3. Approval of Tuition Contract

Recommends that Passaic Board of Education approves a tuition contract with the Garfield Public Schools, 34 Outwater Lane, Garfield, New Jersey 07026 to provide educational services during the 2017-2018 school year for one displaced student. The term of contract will be from September 6, 2017 through June 30, 2018, prorated based on the start date.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $15,121.00 Account Number: 11-000-100-561-23-0000

End of Tuition Section

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December 18, 2017

D. AUTHORIZATIONS

1. Report of the Harassment, Intimidation and Bullying (HIB) Investigative Report for the Month of November 2017

Recommends that the Passaic Board of Education accepts the Harassment, Intimidation and Bullying (HIB) Investigative Report for the month of November 2017, pursuant to N.J.S.A. 18A:37-1 et seq.

Incident No. Investigation Results Actions Taken 1718-4 HIB Alleged Parent Conference 1718-12 HIB Confirmed Parent Conference. Student Counseling 1718-14 HIB Alleged Student Conference 1718-15 HIB Alleged Parent Conference 1718-16 HIB Confirmed Parent Conference, Student Counseling 1718-17 HIB Confirmed Parent Conference 1718-18 HIB Confirmed Parent Conference 1718-19 HIB Alleged Parent Conference 1718-20 HIB Alleged Parent Conference 1718-21 HIB Confirmed Parent Conference, Student Counseling 1718-22 HIB Confirmed Parent Conference 1718-23 HIB Confirmed Parent Conference, Student Counseling 1718-24 HIB Confirmed Parent Conference, Student Counseling 1718-25 HIB Alleged Parent Conference 1718-26 HIB Confirmed Parent Conference, Student Counseling 1718-27 HIB Confirmed Parent Conference, Student Counseling 1718-28 HIB Alleged Parent Conference, Student Conference 1718-29 HIB Confirmed Parent Conference 1718-30 HIB Alleged Parent Conference 1718-31 HIB Confirmed Parent Conference, Student Counseling 1718-32 HIB Confirmed Parent Conference, Student Counseling

D - 1

December 18, 2017

2. Resolution Rescinding Strauss Esmay Policies, Regulations and Exhibits

Recommends that the Passaic Board of Education approves the rescinding of the following, policies, regulations, and exhibits:

Strauss Esmay Policies, Regulations and Exhibits

Number Title 2131 Educational Outcome Goals 2132.1 Educational Methods 2132.2 Educational Purposes 2240 Controversial Issues 2310 Pupil Grouping 2361 Acceptable Use of Computer Networked Services and Internet 2363 Pupil Use of Privately-Owned Technology 2414 Programs for Pupils at Risk 2415 No Child Left Behind Programs 2415.02 Title I – Fiscal Responsibilities 2415.04 District-wide Parental Involvement Policy 2415.04 Póliza de participación de los padres en todo el Distrito 2420 Parental Travel Reimbursement 2431 Athletic Competition 2431.3 Practice and Pre-Season Heat-Acclimation for Inter-Scholastic Athletics 2431.4 Prevention and Treatment of Sports-Related Concussions and Head Injuries (M) 2432 School Sponsored Publications 2451 Adult High School 2464 Gifted and Talented Pupils (M)* 2510 Adoption of Textbooks 3125.2 Employment of Substitute Teachers 3245 Research Projects by Staff Members 3282 Use of Social Networking Sites 3373 Tenure upon Transfer or Promotion 3374 Tenure upon Transfer to an Underperforming School 4360 Support Staff Member Tenure 5516 Remotely Activating Communication Devices - Pagers & Cellular Telephones 5550 Disaffected Pupils 5560 Disruptive Pupils 5721 Independent Publications 5751 Sexual Harassment 5810 Pupil Participation in School Governance 5820 Student Government 5841 Secret Societies 5850 Social Events and Class Trips 5880 Public Performances by Pupils 6361 Relations with Vendors (M)

D - 2

December 18, 2017

Resolution Rescinding Strauss Esmay Policies, Regulations and Exhibits (continued)

Number Title 6471 School District Travel (M) 6520 Payroll Deductions 7130 School Closing 7432 Eye Protection 7435 Alcoholic Beverages on School Premises 7436 Drug Free Workplace 7490 Animals on School Property 7610 Vandalism 8130 School Organization 8330 Pupil Records 8420.1 Active Shooter 8470 Response to Concerted Job Action 9200 Cooperation between Parents and School 9230 Parental Responsibilities 9240 Rights of Parents 9550 Educational Research Projects 2131R Educational Goals 2230R Course Guides 2310R Removing a Student from a Program 2414R At-Risk Students (M) 2431.1R Emergency Procedures for Athletic Practices and Competition (M) 2432R School Sponsored Publications (Regulation) 2460R Special Education (M) 2510R Adoption of Textbooks 3150R Discipline 3212R Professional Staff Attendance Review and Improvement Plan 3232R Tutorial Services 3240R Professional Development 3244R In-Service Training 3270R Lesson Plans and Plan Books 3270.1R Opening School 3280R Liability for Pupil Welfare 4150R Discipline 4211R Support Staff Attendance 4218R Substance Abuse 4240R Employee Training 5112.1R Admission Affidavit 5130R Withdrawal from School 5330R Administration of Medication 5420R Reporting Pupil Progress 5511R Dress Code

D - 3

December 18, 2017

Resolution Rescinding Strauss Esmay Policies, Regulations and Exhibits (continued)

Number Title 5550R Disaffected Pupils 5560R Disruptive Pupils 5721R Distribution of Independent Publications 5850R Social Events and Class Trips 6160R Grants from Private Sources 7410R Maintenance and Repair 7420R Handling and Disposal of Body Wastes and Fluids 7420.1R Blood borne Pathogen Exposure Control Plan 7420.2R Chemical Hygiene 7513R Rules for Playground Conduct 7610R Vandalism 8330R Pupil Records 8420.1R Active Shooter (Regulation) 8470R Strike Emergencies 9200R Parental Relations

3. Approval of Attendance at Conference

Recommends that the Passaic Board of Education grants approval for Rachel Goldberg to attend the following conference sponsored by the New Jersey Educational Computing Educational Cooperative (NJECC).

Conference Location Dates Montclair State University Tuesday, January 9, 2018 NJECC Annual Conference 1 Normal Ave. through Montclair, NJ Thursday, January 11, 2018

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $350.00 Account Number: 11-000-230-580-21-0000

4. Approval of Attendance

Recommends that the Passaic Board of Education grants approval for Joshua Blankenbeckler to attend the following workshop at no cost to the board.

Workshop Location Dates Monday, January 29, 2018 Strategic Data Project Omni Royal Orleans Through Workshop New Orleans, LA Wednesday, January 31, 2018

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December 18, 2017

5. Approval of Attendance

Recommends that the Passaic Board of Education grants approval for Erlinda R. Arellano to attend the following workshops in accordance with her Professional Growth Plan:

Workshop Location Dates (Fridays – p.m.) Fairleigh Dickinson University Human Resource February 23, 2018 Florham Campus Management Certificate March 2, 9, 16, 23, 30, 2018 Madison, NJ Program April 6, 13, 20, 27, 2018

May 4, 11, 18, 2018

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $1,600.00 Account Number: 11-000-251-580-05-0000

6. Approval of Attendance Recommends that the Passaic Board of Education grants approval for the following staff members to attend the Math with Application Workshop.

Names Location Dates Ramapo College of New Jersey Gallagher-Landi, Mary Anne Wednesday, January 3, 2018 School of Theoretical & Applied Science Pathak, Neil through 505 Ramapo Valley Road Friday, January 5, 2018 Tyler, Jason Mahwah, NJ 07430-1680

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $3,400.00 Account Number: 20-279-200-50-12-0000 (Career Pathway Grant)

7. Approval of Attendance Recommends that the Passaic Board of Education grants approval for the following staff members to attend the New Jersey Teachers of English to Speakers of Other Languages/ New Jersey Bilingual Educators (NJTESOL/NJBE) 2018 Spring Conference “Cross Curricular Conversations for ELLs”.

Names Location Dates Fernandez, Karolin - Supervisor Wednesday, May 30, 2018 Kahrar, Madelyn - Instructional Chair Hyatt Regency Hotel through Vargas, Gloria - Director New Brunswick, NJ Friday, June 1, 2018

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $1,700.00 Account Number: 11-000-221-580-13-0000

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December 18, 2017

8. Approval for Membership in the National Alliance of Concurrent Enrollment Partnerships (NACEP)

Recommends that the Passaic Board of Education authorizes Passaic High School to become a member of the National Alliance of Concurrent Enrollment Partnerships

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $150.00 Account Number: 15-190-100-800-12-0087

9. Approval for Student to Attend Pre-Admissions Summer Program

Recommends that the Passaic Board of Education grants approval for one (1) Passaic High School student to attend a Pre-Admission Summer Program.

Location Session Cost per session Stevens Institute of Technology ECOES Session 2 $3,400.00 Hoboken, NJ

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $3,400.00 Account Number: 15-190-100-500-12-0087

10. Approval of Creation of History Day Club

Recommends that the Passaic Board of Education approves the creation of a History Day Club at Passaic High School. This is a Type III Club with two (2) co-advisors.

11. Authorization to Enhance the Flexible Spending Account (FSA) Services

Recommends that the Passaic Board of Education authorizes enhancement of the Flexible Spending Account Services with Benefits Analysis Inc., to include Dependent Care Services and the use of BeneCard for approved health related purchases under the Health Care Flexible Spending Account, at no cost to the board.

Original Resolution: September 24, 2012

12. Authorization to Apply for the New Jersey Department of Agriculture Farm to School Mini Grant

Recommends that the Passaic Board of Education grants authorization to apply for the New Jersey Department of Agriculture Farm to School Mini Grant to increase students’ knowledge of US grown fresh fruits and vegetables. The following schools will be applying for the grant for the 2017-2018 school Year:

School No. 15 and School 15 Annex

D - 6

December 18, 2017

13. Approval for Students to Attend Passaic County Community College to obtain an EMT Career Certificate and College Credits at PCTI

Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education grants approval for six (6) Passaic High School students to attend the EMT Career Certificate Program at Passaic County Community College, Wayne Campus.

Dates/Times: January 17, 2018 – April 30, 2018 Mondays and Wednesdays from 6:45 pm – 10:00 pm Saturdays from 8:00 am – 5:00 pm

Cost per student:

Tuition ($123.00 per credit) $984.00 Stethoscope $12.00 Uniform $7.00 Background Check $36.00 Book $417.00 TOTAL $1,456.00

Transportation Cost:

No. of Days Cost per Day Total 38 days $150.00 $5,700.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $14,436.00 Account Numbers: 15-190-100-500-12-0000 ($8,736.00) 15-000-270- 512-12-0000 ($5,700.00) Mr. Pablo Muñoz, Superintendent of Schools, recuses himself from this recommendation.

14. Acceptance of the 2016-2017 Comprehensive Annual Financial Report (CAFR)

Recommends that the Passaic Board of Education accepts the Comprehensive Annual Financial Report (CAFR) as of June 30, 2017 and the Single Audit Report for the fiscal year ended June 30, 2017 as audited by Lerch, Vinci and Higgins, LLP.

15. Acceptance of 2016-2017 Auditor’s Management Report (AMR) on Administrative Findings—Financial, Compliance and Performance for the Fiscal Year Ended June 30, 2017 Corrective Action Plan

Recommends that the Passaic Board of Education accepts the Corrective Action Plan that has been developed to address the audit recommendations as contained in the Auditor’s Management Report (AMR) on Administrative Findings—Financial, Compliance and Performance, for the fiscal year ended June 30, 2017, as a result of the Comprehensive Annual Financial Report and the Single Audit Report audit performed by Lerch, Vinci and Higgins, LLP for the fiscal year 2016-2017.

D - 7

December 18, 2017

Acceptance of 2016-2017 Auditor’s Management Report (AMR) on Administrative Findings—Financial, Compliance and Performance for the Fiscal Year Ended June 30, 2017 Corrective Action Plan (continued)

D - 8

December 18, 2017

16. Resolution Authorizing the Submission of Required Documents to the New Jersey Department of Education (NJDOE) for State Application

Recommends that the Passaic Board of Education authorizes and directs the architectural firm of USA Architects, Planners & Interior Designers and the School Administration, as applicable, prepare the Department of Education Submission Packages in connection with the projects as described below.

Also recommended that the Board authorizes the submission of documentation as required to the (NJDOE): for “other capital projects” generally consisting of various general renovations and related capital work at various schools, and as further defined as;

1. Passaic High School Wood Shop Renovation 2. Passaic High School General Renovations and Alterations 3. Lincoln Middle School Renovations and Alterations 4. K-8 Schools Renovations and Alterations at Various Schools a. School #1 - Renovations and Alterations b. School #3 - Renovations and Alterations c. School #5A - Renovations and Alterations d. School #6 - Renovations and Alterations e. School #8 - Renovations and Alterations f. School #9 - Renovations and Alterations g. School #10 - Renovations and Alterations h. School #19 - Renovations and Alterations

17. Approval for Distribution of Fundraiser Flyer

Recommends that the Passaic Board of Education, pursuant to Policy #1314, grants approval for the distribution of the Passaic Optimist Club Flyer announcing the Annual Scholarship Beefsteak and Tricky Tray Fundraiser for Passaic High School Students.

18. Authorization to Dispose of Personal Property

Recommends that the Passaic Board of Education authorizes the disposal of personal property listed below that is no longer needed by the school district due to condition or obsolescence:

Food Services School Type Quantity Condition LMS Sink/Counter 1 Damaged Beyond Repair

D - 9

December 18, 2017

19. Approval of Field Trip Destinations (Single Event)

Recommends that the Passaic Board of Education approves the single event field trip Destinations for the Passaic High School Choir in compliance with the N.J.A.C. 6A:23A-5.8.

Destination City State Requested by PHS Choir Carnie Bragg Sr. Park Passaic NJ Tree Lighting Ceremony Passaic City Hall Passaic NJ PHS Choir – Caroling

20. Approval of Additional Field Trip Destinations – 2017-2018 School Year

Recommends that the Passaic Board of Education approves the district’s field trip destinations in compliance with the N.J.A.C. 6A:23A-5.8.

Destination City State Mountain Creek Vernon NJ Windham Mountain Windham NY Mount Peter Ski Area Warwick NY Camelback Mountain Resort Tannersville PA

Original resolution: August 28, 2017, Item 21, Page D-6

21. Approval of Fundraising

Recommends that the Passaic Board of Education grants approval of the following fundraisers:

School Club/Activity Title Date(s) No. 7 Student Activity Cookie Sale February 1-28, 2018 No. 8 Picture Day November 14, 2018 Student Activity Scholastic Book Fair May 2, 2018 PHS Homecoming PEP Rally & Student Holiday Dance December 20, 2018 Activity Fund Environmental Poinsettia Sale November 13–22, 2018 Science Club Strive Club Dress Down Day January 26, 2018 Skills USA Club Clothing Sale December 2017 - February 2018 Softball Team Fan Clothing Sale December 2017 - January 2018 Ski & Board Clothing Sale January 3, 2018 – April 6, 2018 Club Dress Down Day January 8, 2018 No H8 Club Button Sale February 12–16, 2018 Concert – T-Shirt Sale, May 18, 2018 Bible Club Refreshments & CDs Nat’l Day of Prayer – Refreshments May 3, 2018

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December 18, 2017

22. Resolution Acknowledging School Emergency Exit Drills (Evacuation) from School Buses

Recommends that Passaic Board of Education in full accordance with N.J.A.C. 6A:27- 11.2(d), hereby acknowledges the School Emergency Exit Drills (Evacuation) from school buses held at the public and private schools as follows:

Time of Day Location of Date of Person Conducting School Name Route No. Drill the Drill Drill Drill Conducted Benway School Wayne 46BEN 11/21/17 9:00 am Donald M. Thomas Benway School Wayne 104BEN/LT 11/28/17 11:15 am Donald M. Thomas Celebrate the Children Denville 59CTC 10/16/17 9:00 am Paul Green Chancellor Academy Pompton Plains 78CA 10/20/17 7:55 am Rickey Redd Chancellor Academy Pompton Plains 79CA 10/19/17 7:45 am Rickey Redd Chancellor Academy Pompton Plains 117CA 10/18/17 7:55 am Rickey Redd David Gregory School Paramus 49DGS 10/20/17 9:04 am David Ruzich Deron II School Montclair 67D2 10/13/17 8:20 am Timothy Walsh Eastwick College Hackensack 29EAST 10/12/17 11:55 am Kathy Picciano Eastwick College Hackensack 30EAST 10/12/17 11:57 am Kathy Picciano Emerson High School Emerson 65EMER 10/11/17 3:10 pm Nina Hartman Empire Beauty School Paramus 146EMP 10/13/17 4:00 pm Shawn Calrow Essex Campus Academy Fairfield 89ECA 10/11/17 9:00 am John Sebastian Essex High School Cedar Grove 35EHS 11/20/17 8:20 am Joseph A. Selph Essex High School Cedar Grove 44EHS 11/20/17 8:35 am Joseph A. Selph Essex Junior Academy Cedar Grove 69EJA 11/20/17 8:20 am Abdulaleen Muhammad Essex Valley School W. Caldwell 56EV 10/20/17 8:30 am Ed Mathieson Essex Valley School W. Caldwell 57EV 10/23/17 8:45 am Ed Mathieson Essex Valley School W. Caldwell 58EV 10/20/17 8:30 am Ed Mathieson Felician School Lodi 48FS 10/19/17 8:55 am Edna Johansen Fort Lee Educational Center Fort Lee 71FORT 10/24/17 8:52 am Miako Booker Garden Academy W. Orange 24GAR 10/17/17 2:30 pm Debra Wolfel Gateway High School Hackensack 72GHS 10/18/17 9:00 am Carol L.Grisoni George Washington School Hackensack 90GW 10/12/17 2:15 pm Daniel Burrell Glenview Academy/Gramon Fairfield 113GS 11/14/17 9:00 am Tyjon Greer Gramon School Fairfield 60NB 11/14/17 9:00 am Tyjon Greer Hackensack 107HACK 10/20/17 7:52 am Gina G. Donatien High Point School Lodi 88HPS 10/10/17 2:18 pm Cindy Pulido High Point School Lodi 91HPS 10/10/17 2:25 pm Cindy Pulido HoHoKus School of Trade & Technical Sciences Paterson 83HOHOP 10/19/17 11:50 am Tamara Christmas HoHoKus School of Trade & Technical Sciences Paterson 84HOHOP 10/19/17 11:50 am Tamara Christmas HoHoKus School of Trade & Technical Sciences Paterson 85HOHOP 10/19/17 11:50 am Tamara Christmas Horizon School Livingston 74HORW 10/19/17 9:30 am Ryan Ryzuk Horizon School Livingston 139HORZ 10/12/17 2:00 pm Ryan Ryzuk Lakeview Learning Center Wayne 73LLC 10/11/17 8:30 am Todd Agresta Learning Center for Exceptional Children Clifton 100TLC 10/18/17 8:35 am Pedro M. Cruz Lincoln Technical Institute Mahwah 101LTECH 10/17/17 7:55 am Joe Begendorf Midland Park 98MPHS 10/11/17 3:01 pm Sarah Tanis

D - 11

December 18, 2017

Resolution Acknowledging School Emergency Exit Drills (Evacuation) from School Buses (continued):

Time of Location of Date of Person Conducting School Name Route No. Day Drill the Drill Drill Drill Conducted Mountain Lakes High School Mountain Lakes 23MLHS/BMS 10/20/17 7:30 am Deanna Perry New Alliance Academy Paramus 93NEW 10/25/17 3:02 pm David Leigh New Beginnings Fairfield 63NB 10/25/17 9:00 am Karen Hagopian New Beginnings Fairfield 64NB 10/25/17 8:47 am Karen Hagopian New Bridges Middle/High School Paramus 140NEWBR 11/22/17 8:45 am Carol Kerr North Hudson Academy North Bergen 62NHA 10/23/17 8:29 am Lauren McCarthy North Jersey Elks Development Disabilities Agency – High School Clifton 32CPW 10/12/17 8:40 am Deborah Lavery North Jersey Elks Development Disabilities Agency – High School Clifton 34CPW 10/12/17 8:45 am Deborah Lavery North Jersey Elks Development Disabilities Agency – Elementary Clifton 61CPHW 10/12/17 2:15 pm Nancy Fegan North Jersey Elks Development Disabilities Agency – High School Clifton 76CPHW 10/12/17 2:40 pm Nancy Fegan North Jersey Elks Development Disabilities Agency – Elementary Clifton 77CPHW 10/12/17 2:30 pm Nancy Fegan North Jersey Elks Development Disabilities Agency – Elementary Clifton 27NJEDDAW-E 10/12/17 8:40 am Deborah Lavery North Jersey Elks Development Disabilities Agency – High School Clifton 28NJEDDAW-E 10/12/17 8:50 am Sandra Pinero North Jersey Elks Development Disabilities Agency – High School Clifton 31NJEDDAW-E 10/12/17 8:35 am Sandra Pinero North Jersey Elks Development Disabilities Agency – Elementary Clifton 33NJEDDA-E 10/12/17 8:50 am Renata Oldziej North Jersey Elks Development Disabilities Agency – Elementary Clifton 75NJEDDAW-H 10/12/17 2:23 pm Nancy Fegan North Street School Teterboro 106NSS 11/30/17 9:00 am Greg Janz Northwest Essex Community Healthcare Network Belleville 108NECHN 12/5/17 8:15 am Susan Wilson Phoenix Center Nutley 143PC 10/11/17 8:15 am Jose Granades Ridgefield Memorial HS Ridgefield 80RMHW 11/21/17 8:10 am Paul Brodsky Ridgefield Memorial HS Ridgefield 81RMHS 11/21/17 8:00 am Paul Brodsky Sage Day HS Rochelle Park 175SAGE-R 11/20/17 2:42 pm John Milon Sawtelle Learning Center Montclair 122VSL 11/21/17 8:45 am Laura Duncan Union Street School Hackensack 87USS 10/16/17 8:08 am Mariela Larret Washington Academy Belleville 137WASH 10/20/17 8:08 am Joseph Korneqay Washington Elem. School Paramus 47WES 10/20/17 9:29 am Patricia Tango Trotter Westbridge Academy Bloomfield 110WBRID 10/11/17 8:55 am Tracy Coston Windsor Learning Center Pompton Lakes 177WLC 11/6/17 8:30 am Eric Lynch Windsor Prep High School Paramus 105WIND/LT 11/29/17 11:00 am Sherrif Upton Windsor Prep High School Paramus 116WPHS 11/3/17 9:20 am Sherrif Upton Windsor School Pompton Lakes 82WS 11/6/17 8:20 am Eric Lynch Wood-Ridge Transition Center Wood-Ridge 94WOOD 10/11/17 9:15 am Melissa Ortiz School No. 1 Passaic 01-01 10/17/17 8:34 am Karen Fragale School No. 1 Passaic 02-01 10/16/17 8:30 am Daren Khalifa School No. 1 Passaic 03-01 10/17/17 8:27 am Barbara Schuller School No. 1 Passaic 04-01 10/17/17 8:30 am Daren Khalifa School No. 1 Passaic 05-01 10/17/17 8:26: am Daren Khalifa School No. 1 Passaic 45-01 10/17/17 8:25 am Osvaldo Matos School No. 3 Passaic 36-03 10/13/17 8:26 am Elise A. Genao

D - 12

December 18, 2017

Resolution Acknowledging School Emergency Exit Drills (Evacuation) from School Buses (continued):

Time of Day Location of Date of Person Conducting School Name Route No. Drill the Drill Drill Drill Conducted School No. 3 Passaic 37-03 10/13/17 8:25 am Elise A. Genao School No. 3 Passaic 38-03 10/13/17 8:28 am Elise A. Genao School No. 3 Passaic 39-03 10/13/17 8:10 am Yvonne Echols School No. 3 Passaic 40-03 10/13/17 8:20 am Yvonne Echols School No. 3 Passaic 41-03 10/13/17 8:26 am Yvonne Echols School No. 5 Passaic 06-05 10/14/17 8:25 am Anissa Jones School No. 5 Passaic 07-05 10/11/17 8:31 am Anissa Jones School No. 6 Passaic 08-06 10/16/17 8:25 am Miguel Frias School No. 6 Passaic 09-06 10/16/17 8:30 am Miguel Frias School No. 6 Passaic 13-06 10/31/17 8:30 am Miguel Frias School No. 6 Passaic 14-06 10/16/17 8:30 am Miguel Frias School No. 6 Passaic 15-06 10/31/17 8:30 am Miguel Frias School No. 6 Passaic 16-06 10/16/17 8:35 am Miguel Frias School No. 6 Passaic 22-06W 10/16/17 8:40 am Miguel Frias School No. 9 Passaic 17-09 10/11/17 8:29 am Carly Kleinfeld School No. 9 Passaic 18-09 10/16/17 8:31 am Carly Kleinfeld School No. 9 Passaic 68-09/DCP 10/16/17 3:31 pm Carly Kleinfeld School No. 10 Passaic 102-10 10/6/17 3:10 pm John I. Ciuppa School No. 10 Passaic 103-10 10/6/17 3:05 pm John I. Ciuppa School No. 11 Passaic 139-11 10/17/17 8:20 am Ronnie Estrict School No. 11 Passaic 141-11 10/14/17 7:52 am Ronnie Estrict School No. 11 Passaic 142-11 10/16/17 8:12 am Ronnie Estrict School No. 11 Passaic 143-11 10/17/17 3:00 pm Ronnie Estrict School No. 11 Passaic 144-11 10/16/17 8:00 am Ronnie Estrict School No. 11 Passaic 145-11 10/18/17 8:15 am Ronnie Estrict School No. 15 Annex Passaic 19-15A 10/11/17 8:27 am Annemarie Weiner School No. 15 Annex Passaic 20-15A 10/13/17 8:25 am Annemarie Weiner School No. 15 Annex Passaic 25-15A 10/13/17 8:30 am Annemarie Weiner School No. 15 Annex Passaic 26-15A 10/11/17 8:32 am Annemarie Weiner School No. 19 Passaic 123-19 11/17/17 3:02 pm Allison Ariemma School No. 19 Passaic 124-19 11/17/17 3:10 pm Allison Ariemma School No. 19 Passaic 125-19 11/17/17 3:00 pm Maria Guerrero School No. 19 Passaic 126-19 11/17/17 3:05 pm Jason Lokitz School No. 19 Passaic 129-19 11/17/17 3:07 pm Jenise McKinney School No. 19 Passaic 130-19 11/17/17 3:00 pm Michelle Simmons School No. 19 Passaic 131-19 11/17/17 2:55 pm Hilary Beirne School No. 19 Passaic 133-19 11/17/17 3:03 pm Maria Guerrero School No. 19 Passaic 134-19 11/17/17 3:00 pm Jason Lokitz School No. 20 Passaic 21-20 10/11/17 7:51 am Odalis Almonte Lincoln Middle School Passaic 10LMS 10/11/17 3:20 pm Antonio Garcia Lincoln Middle School Passaic 11LMS 10/11/17 3:15 pm Antonio Garcia Lincoln Middle School Passaic 12LMS 10/11/17 3:18 pm Antonio Garcia Lincoln Middle School Passaic 95LMS 10/12/17 3:15 pm Antonio Garcia

D - 13

December 18, 2017

Resolution Acknowledging School Emergency Exit Drills (Evacuation) from School Buses (continued):

Time of Day Location of Date of Person School Name Route No. Drill the Drill Drill Conducting Drill Conducted Lincoln Middle School Passaic 96LMS 10/11/17 8:22 am Antonio Garcia Lincoln Middle School Passaic 97LMS 10/11/17 3:25 pm Antonio Garcia Passaic High School Passaic 50PHS 10/18/17 7:24 am Graciella Romero Passaic High School Passaic 51PHS 10/18/17 7:20 am Graciella Romero Passaic High School Passaic 52PHS 10/18/17 7:30 am Graciella Romero Passaic High School Passaic 53PHS 10/18/17 7:15 am Graciella Romero Passaic High School Passaic 54PHS 10/18/17 7:07 am Graciella Romero

End of Authorizations

D - 14

December 18, 2017

E. BOARD SECRETARY/TREASURER OF MONEYS REPORT

1. Secretary’s Report--Acceptance and Certification – October 2017

Recommends that the Passaic Board of Education accepts the Board Secretary’s financial report for the month of October 2017, based upon the certification of the Board Secretary, pursuant to N.J.A.C. 6A:23A-16.10(c) (3), N.J.S.A. 18A:17-10 and N.J.S.A. 18A:17-36, that no line item account or program category account has been overexpended, and that no account or fund has been overexpended and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

2. Report of the Treasurer of School Moneys for the Month of October 2017

Recommends that the Passaic Board of Education acknowledges and accepts the Report of the Treasurer of School Moneys for the month ended October 2017, which report is in agreement with the Preliminary Secretary’s Report.

End of Board Secretary/Treasurer of Moneys Reports

E- 1

December 18, 2017

F. PAYMENT OF BILLS

1. Payment of Bills for the Month of December 2017

Recommends that the Passaic Board of Education approves payment of bills for the month of December 2017, as follows:

SUMMARY OF BILLS

FOR THE PERIOD OF:

November 15, 2017 - December 12, 2017 Check and Wire Disbursements Document

REGULAR CHECK NUMBERS 214361*214850 ENTERPRISE FOOD SERVICE CHECKS 016544-016598 VOI DED CHECK N UMBER 213729; 214090; 214200; 214390; 214570

Amount Disbursed 10 GENERAL CURRENT EXPENSE $ 5,061.39 11 GENERAL CURRENT EXPENSE $ 6,103,882.61 12 CAPITAL OUTLAY $ 58,580.62 13 SPECIAL SCHOOLS $ - 15 WHOLE SCHOOL REFORM $ 912,991.21 20 SPECIAL REVENUE FUNDS $ 1,409,300.75 30 CAPITAL PROJECTS FUNDS $ 332,030.95 60 ENTERPRISE FUND $ 652,228.37 Total Check Disbursements $ 9,474,075.90 Total Wire Disbursements $ 3,639,700.36

TOTAL FOR CHECK AND WIRE DISBURSEMENTS: $13,113,776.26

Audited by: Kevin Lomski Prepared By: Carmen Colon

Comptroller Accounts Payable Manager

Certified by Erlinda Arellano School Business Administrator

End of Payment of Bills

F - 1

December 18, 2017

G. FINANCE AND ACCOUNTING REPORTS

1. Approval of 2017-2018 Budget Transfers

Recommends that the Passaic Board of Education approves the budget transfers for the month of December 2017.

Account Number Amount Account Number Amount From: To: 11-000-270-511-55-0000$ (15,000.00) 11-000-270-504-55-0000 $ 15,000.00 11-000-291-290-56-0075$ (35,000.00) 11-000-262-610-56-0000 $ 35,000.00 11-190-100-800-05-0327 $ 443.75 11-190-100-610-05-0327$ (812.69) 11-000-270-512-05-0327 $ 368.94 11-000-251-592-53-0000 $ (6,000.00) 11-000-251-100-53-0074 $ 6,000.00 11-190-100-610-15-0000 $ (3,465.00) 11-190-100-500-15-0000 $ 3,465.00 11-000-223-580-19-0000 $ (144.00) 11-000-251-592-19-0000 $ 144.00 15-000-240-600-10-0000 $ (524.51) 15-000-240-105-10-0074 $ 649.26 15-000-240-500-10-0000$ (124.75) 15-190-100-640-28-0000$ (6,058.89) 15-190-100-610-28-0000 $ 6,058.89 15-240-100-640-28-0000$ (533.24) 15-240-100-610-28-0000 $ 533.24 20-218-200-420-52-0000$ (194.94) 20-218-100-600-52-0000 $ 194.94 11-204-100-610-59-0000$ (10,000.00) 11-000-219-600-59-0000 $ 10,000.00 15-190-100-610-03-0000$ (2,017.21) 15-000-240-105-03-0074 $ 2,017.21

11-120-100-101-16-0070 $ (30,000.00) 11-140-100-101-16-0070 $ 30,000.00

11-000-100-561-23-0000 $ (46,643.80) 11-150-100-320-23-0000 $ 46,643.80

$ (2,000.00) 11-000-270-512-23-0000 11-000-213-580-23-0000$ (2,000.00) 11-000-213-300-23-0000 $ 6,000.00 11-000-213-600-23-0000$ (2,000.00) 15-422-100-106-12-0087 $ (4,500.00) 15-401-100-100-12-0075 $ 4,500.00 15-000-270-512-01-0000 $ (1,000.00) 15-190-100-800-01-0000 $ 1,000.00 15-190-100-610-03-0000 $ (5,112.50) 15-000-226-600-03-0000 $ 5,112.50 60-910-310-420-25-0000 $ (2,600.00) 60-910-310-500-25-0000 $ 2,600.00 60-910-310-610-25-0610 $ (1,000.00) 60-910-310-500-25-0000 $ 1,000.00 11-000-213-600-23-0000 $ (5,130.52) 11-000-218-600-23-0000 $ 5,130.52 11-000-221-800-13-0000 $ (1,500.00) 11-000-221-580-13-0000 $ 1,500.00 20-218-200-330-08-0000 $ (2,205.00) 20-218-100-600-08-0000 $ 3,205.00 20-218-200-420-08-0000 $ (1,000.00)

15-213-100-610-06-0000 $ (1,000.00) 15-000-221-600-06-0000 $ 1,000.00

$ (6,000.00) 11-000-100-562-27-0000 $ 6,000.00 11-000-100-566-27-0000

TOTAL$ (193,567.05) TOTAL$ 193,567.05

G - 1

December 18, 2017

2. Requisition for Local Tax Levy Payment from the City of Passaic – 2017-2018

Recommends that the Passaic Board of Education approves the amount of district taxes for current expense and capital outlay required to meet obligations of the Board of Education for the period extending to the next Board of Education meeting, with the City of Passaic, (Passaic City Council), being hereby requested to place in the hands of the Custodian of School Moneys on the dates indicated in accordance with the statutes relating thereto.

December 11, 2017 $1,401,548.00 Received - December 11 , 2017

3. Every Student Succeeds Act (ESSA)/ Elementary Secondary Education Act (ESEA) 2017-2018 Budget Accounts Including Carryover

Recommends that the Passaic Board of Education approves the ESSA/ESEA Basic Program Operated by Local Education Agencies and School Improvement Programs FY 2017-2018 budget accounts, including carryover.

Description Account 2017-2018 2016-2017 Total Allocation Carry Over Salaries 20-231-100-100 $ 247,487.00 $ 31,500.00 $ 278,987.00 Purchased Services Public 20-231-100-300 - - - Purchased Services 20-231-100-300 $ 253,992.00 $ 30,000.00 $ 283,992.00 Nonpublic Other Purchased Services 20-231-100-500 $ 111,120.00 - $ 111,120.00 Instructional Supplies 20-231-100-600 $ 36,661.00 $ (9,983.00) $ 26,678.00 Instructional Supplies 20-231-100-600 $ 19,604.00 $ 10,716.00 $ 30,320.00 Nonpublic Other Object 20-231-100-800 $ 10,000.00 - $ 10,000.00 Salaries 20-231-200-100 $ 49,214.00 $ 15,736.00 $ 64,950.00 Benefits 20-231-200-200 $ 59,810.00 $ 3,614.00 $ 63,424.00 Prof and Tech Services 20-231-200-300 $ 30,000.00 - $ 30,000.00 Prof and Tech Services 20-231-200-300 $ 49,156.00 $ 25,190.00 $ 74,346.00 Nonpublic Other Purchased Services 20-231-200-500 $ 3,142.00 $ 5,398.00 $ 8,540.00 Other Purchased Serv 20-231-200-500 $ 40,000.00 $ (4,693.00) $ 35,307.00 Nonpublic Supplies & Materials 20-231-200-600 $ 22,323.00 $ 15,258.00 $ 37,581.00 Supplies & Materials 20-231-200-600 $ 24,270.00 $ (3,070.00) $ 21,200.00 Nonpublic Schoolwide 20-231-520-930 $ 8,022,840.00 $ 1,229,373.00 $ 9,252,213.00 TOTAL ESSA/ESEA BUDGET $ 8,979,619.00 $ 8,979,619.00 $ 1,349,039.00

G - 2

December 18, 2017

4. Authorization to Approve the Revision of the IDEA-Basic and IDEA Preschool Program for the FY 2017-2018

Recommends that the Passaic Board of Education approves the revision to IDEA Basic and IDEA Preschool program for FY 2017-2018. Budget Accounts Including Carryover reflecting Amendment 1.

IDEA BUDGET ORIGINAL 2017-2018 BUDGET CARRY OVER TOTAL BUDGET 2017-2018 BUDGET 2017-2018 IDEA REGULAR 20-250-100-100-27-0000 $ 290,051.00 $ 485,650.00 $ 775,701.00 20-250-100-500-27-0000 $ 2,172,924.00 $ 2,172,924.00

$ 26,783.00 $ 26,783.00 20-250-100-600-27-0000 - 20-250-200-200-27-0000 $ 22,189.00 $ 37,152.00 $ 59,341.00

$ 3,338.00 $ 3,338.00 20-250-200-500-27-0000 - $ 2,485,164.00 $ 552,923.00 $ 3,038,087.00 CEIS 20-250-100-100-27-0100 $ 471,628.00 $ 471,628.00 20-250-100-600-27-0100 $ 25,088.00 $ 25,088.00 20-250-200-200-27-0100 $ 155,343.00 $ 171,623.00 $ 326,966.00 20-250-200-500-27-0100 $ 1,375.00 $ 925.00 $ 2,300.00 $ 628,346.00 $ 197,636.00 $ 825,982.00 NONPUBLIC

$ 50,000.00 $ 50,000.00 20-250-100-600-27-0200 - 20-250-200-300-27-0200 $ 934,741.00 $ 183,895.00 $ 1,118,636.00 20-250-200-500-27-0200 $ 6,000.00 $ 14,000.00 $ 20,000.00 $ 940,741.00 $ 247,895.00 $ 1,188,636.00

TOTAL IDEA GRANT $ 4,054,251.00 $ 998,454.00 $ 5,052,705.00

IDEA PRE SCHOOL 20‐254‐100‐500‐27‐0000 $ 127,076.00 $ 3,996.00 $ 131,072.00 NONPUBLIC 20‐254‐200‐300‐27‐0200 $ 7,644.00 $ 7,644.00 TOTAL IDEA PS GRANT $ 134,720.00 $ 3,996.00 $ 138,716.00

G - 3

December 18, 2017

5. Approval of the Every Student Succeeds Act (ESSA) Title III and Title III Immigrant 2017-2018 Budget Accounts Including Carryover

Recommends that the Passaic Board of Education approves the ESSA Title III (English Language Acquisition and Language Enhancement) and Title III Immigrant (supporting immigrant students) Basic Programs Operated by Local Education Agencies and School Improvement Programs FY 2017-2018 budget accounts, including carryover.

2017-2018 2016-2017 Description Account Allocation Carry Over Total Budget Salaries/Stipends 20-241-100-100-13-0000 $ 182,897.00 $ 12,923.00 $ 195,820.00 Other Purchased Services 20-241-100-500-13-0000 $ 84,240.00 $ 84,240.00 Instructional Supplies & Materials 20-241-100-600-13-0000 $ - $ 45,879.00 $ 45,879.00 Supplies & Materials 20-241-100-600-XX-0000 $ 6,946.00 $ 2,218.00 $ 9,164.00 Nonpublic Benefits 20-241-200-200-13-0000 $ 60,930.00 $ 989.00 $ 61,919.00 Professional & Tech 20-241-200-300-13-0000 $ 40,500.00 $ 54,500.00 $ 95,000.00 Services Other Purchased Service 20-241-200-500-13-0000 $ 18,150.00 $ 18,150.00 Non Instructional Supplies & Materials Non 20-241-200-600-13-0000 $ 3,198.00 $ 3,198.00 Instructional Schoolwide 20-241-520-930-xx-0000 $ 350,000.00 $ 122,000.00 $ 472,000.00 TOTAL BUDGET TITLE III $ 746,861.00 $ 238,509.00 $ 985,370.00

2017-2018 2016-2017 Description Account Allocation Carry Over Total Budget Salaries/Stipends 20-441-100-100-13-0000 $ 22,058.00 $ 22,058.00 Supplies & Materials 20-441-100-600-XX-0000 $ 3,460.00 $ 6,790.00 $ 10,250.00 Nonpublic Benefits 20-441-200-200-13-0000 $ 1,687.00 $ 1,687.00 Professional & Tech 20-441-200-300-13-0000 $ 46,500.00 $ 9,000.00 $ 55,500.00 Services Supplies & Materials Non 20-441-200-600-13-0000 $ 391.00 $ 391.00 Instructional TOTAL BUDGET TITLE III $ 74,096.00 $ 15,790.00 $ 89,886.00 IMMIGRANT

G - 4

December 18, 2017

6. Authorization to Accept the NJ Child Assault Prevention (NJCAP) Grant

Recommends that the Passaic Board of Education approves acceptance of the NJ CAP Grant to Theodore Roosevelt Elementary School No. 10 for a project amount of $4,802.00 to provide child assault prevention programming workshops to teachers and staff, parents and students, for the 2017-2018 school year. The grant requires a 30% match contribution in the sum of $2,162.00.

Cost Not to Exceed: $2,162.00 Account Number: 15-190-100-320-10-0000

7. Approval of Revision for the Designation of Bank Authorized Signatures for the 2017-2018 School Year

Recommends that the Passaic Board of Education approves the revision of the bank designation authorized signatures for the Capital One Bank Agency Account to include the Board President.

Original Agenda: May 11, 2017, Item#7; Page G-4

End of Finance and Accounting Reports

G - 5

December 18, 2017

H. AWARD OF CONTRACTS

1. Approval of Contract for Education Inc. to Provide Bedside Instruction for the 2017- 2018 School Year to Nonpublic Students

Recommends that the Passaic Board of Education approves Education Inc., to provide bedside educational instruction services to nonpublic students referred by the Division of Special Education. Education Inc. will be compensated at the rate of $52.50 per hour, not to exceed a maximum of ten (10) hours of instruction per week.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $4,000.00 Account Number: 20-250-200-300-27-0200 (IDEA B)

2. Approval to Enter into Agreement with William Paterson University

Recommends that the Passaic Board of Education approves entering into an Agreement with William Paterson University for the participation of Vincent Capuana School #15/15A in the Professor in Residency Year 2.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $2,000.00 Account Number: 20-218-200-330-52-0000

3. Approval of an Increase in Vendor Contract for Occupational Therapy & Evaluation Services (As Needed) CC 03-18

Recommends that the Passaic Board of Education approves an increase in the vendor contract for Greenhouse Therapy Services in order to provide Occupational Therapy & Evaluation Services CC 03-18.

From: $60,000.00 To: Cost Not to Exceed $100,000.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 11-000-216-320-59-0000 Original Resolution: June 6, 2017, Item 21, page H-10

H - 1

December 18, 2017

4. Approval of an Increase in Vendor Contract for District Physician for Employee Services – RFP 12-18

Recommends that the Passaic Board of Education approves an increase in the vendor contract for Immedicenter in order to provide District Physician for Employee Services, RFP 17-18, through June 30, 2018.

From: $18,000.00 To: Cost Not to Exceed $28,000.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 11-000-251-330-58-0000 Original Resolution: June 28, 2017, Item 29, page H-25

5. Approval of an Increase in Vendor Contract for Up the Bar Consulting – CC 14-15

Recommends that the Passaic Board of Education approves an increase in the vendor contract for Up the Bar Consulting in order to provide Professional Staff Development Services through June 30, 2018.

From: $37,500.00 To: Cost Not to Exceed $54,000.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 20-440-200-300-13-0000 Original Resolution: August 29, 2016; Item #11, page H-3

6. Approval of an Increase in Vendor Contract for Staff Development Workshops – CC 14-15

Recommends that the Passaic Board of Education approves an increase in the vendor contract for Staff Development Workshops in order to provide Professional Staff Development Services through June 30, 2018.

From: $40,500.00 To: Cost Not to Exceed $78,000.00

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Account Number: 20-241-200-300-13-0000 Original Resolution: July 31, 2017; Item #14, page H-5

H - 2

December 18, 2017

7. Approval of Payment to Epic Healthcare Services, Inc. for Nursing Services Provided During the 2015-2016 and 2016-2017 School Year

Recommends that the Passaic Board of Education approves the payment for nursing services to Epic Healthcare Services during the 2015-2016 and 2016-2017 school year.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $14,836.65 Account Number: 11-000-216-320-59-0000

8. Approval of Payment for –Maintenance Support for the District Cafeteria’s Computer Software

Recommends, pursuant to N.J.S.A. 18A:18A-5(a)(19) & N.J.A.C. 5:34-9.1(a)(2)(i), that the Passaic Board of Education approves payment to Horizon Software International, 2915 Premiere Parkway #300, Duluth, GA 30097 for maintenance support for proprietary computer software for the months of July 1, 2017 to August 31, 2017.

Cost Not to Exceed: $2,026.33 Account Number: 60-910-310-500-25-0000

9. Approval of Extension of Contract – Leased Fiber – Bid No. 01-15

Recommends that the Passaic Board of Education approves the extension of contract with Sunesys, LLC, 185 Titus Avenue, Warrington, PA 18976 to provide leased fiber (10Gbps PTP) for up the three (3) months at a cost of $1,750.00 per month. Term of contract is from November 15, 2017 through February 15, 2018.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $5,250.00 Account Number: 11-190-100-500-57-0000

10. Approval of Sublease and Second Amendment to Lease

Recommends that the Passaic Board of Education grants approval of the Sublease and Second Amendment to Lease with 663 Main Urban Renewal, LLC.

11. Acceptance of Notification of Business Name Change

Recommends that the Passaic Board of Education accepts the notification of the name change for the following business, the location of the business remains the same:

From: Jersey Paper Plus To: Imperial Bag & Paper Co LLC

H - 3

December 18, 2017

12. Approval of Opening of Bids and Award of Contracts – PHS TV Studio Equipment- Perkins Funded – Bid No. 31-18

Recommends that the Passaic Board of Education awards the contract for PHS TV Studio Equipment-Perkins Funded – Bid No. 31-18, (opened on Friday, November 3, 2017), to the company listed below based upon their lowest responsible bids.

1. Troxell Communications, Inc., 576 Valley Rd. #241, Wayne, NJ 07470

Control Price per Item Qty. Total Price # Unit 23" LED Monitor with 3G SDI, HDMI, DVI, analog inputs, protective plexi-glass - Boland 1 1 $1,901.65 $1,901.65 LVB23GLASS 2 Steadicam Solo Stabilizer & Monopod 1 $301.87 $301.87 3 VariZoom VZMEDIARIG DV Media Rig - Part # VZDVMEDIARIG 6 $349.16 $2,094.96 4 Manfrotto MVH500A Fluid Drag Video Head with MVT502AM Tripod and Carry Bag 8 $320.53 $2,564.24 5 RODE VideoMic Studio Boom Kit with windmuff- VM, windmuff, Boom Stand, Adapter, 25' Cable 1 $273.33 $273.33 6 Edirol / Roland R-44 Solid-State SD Card Recorder Kit with Porta Brace Case - Part # R44E 6 $747.23 $4,483.38 7 Rode Boompole for Rode NTG1, NTG2 and Video Mic (10') 6 $126.98 $761.88 8 AKG K 240 Studio Professional Semi-Open Stereo Headphones 36 $55.15 $1,985.40 9 Newtek Tricaster Mini HD-4 SDI Educational BNDL - Part # MINIHD4EDBNDLE 1 $11,995.00 $11,995.00 10 Newtek Live Text to TLB Upgrade 1 $1,020.43 $1,020.43 11 Newtek Advanced Edition Educational Software - Part # AEESB 1 $903.52 $903.52 12 Newtek Connect Spark SDI - Part # NCSS 3 $789.24 $2,367.72 13 PortaCom PRO-570S 7-User ProLink Single-Ear Wireless Beltpack Intercom System 1 $5,677.25 $5,677.25 14 PortaCom HC-ARMOR24-PC Anchor Armor Hard Case - Part # HCARMOR24 1 $330.46 $330.46 15 Exterity w/VOD Avediastream C1101 Chasis 1 Slot US AC 1 $279.91 $279.91 16 Exterity Avediastream C1103 Chasis 3 Slot US AC 1 $665.93 $665.93 17 Avediastream E3655 Encoder Blade Single SDI/3G/HDSDI 1080I 1 $4,783.77 $4,783.77 18 Avediastream R9350 Receiver Blade Single SDI/3G/HD-SDI Out 1 $2,081.02 $2,081.02 19 Exterity Avediaserver V1600 Virtual Platform VM License 1 $1,317.23 $1,317.23 20 Exterity Avediaserver M7300 Software Module IPTV Creator VOD 1 $2,864.98 $2,864.98 21 Exterity Avediaserver Bandwidth Option 220MBPS - Part # BW220 1 $3,161.36 $3,161.36 22 Exterity Artioportal Desktop Client License Quantity 100-499 FLT - Part # DK0499 200 $32.11 $6,422.00 23 Exterity Avediaplayer M9325 Receiver Single HD 32GB POE+ 10 $522.78 $5,227.80 24 Exterity Artioportal Client License Signage Software 10-99 - Part # FLO099 10 $304.61 $3,046.10 25 Exterity Receiver Floating Single User License for Display - Part # VLBKT 10 $37.45 $374.50 26 Commissioning Support Day Rate Includes All Travel 3 $4,744.07 $14,232.21 27 Bretford Mobility MiX Cart 30 - Part # HKPX2BGZ 1 $2,189.90 $2,189.90 28 Sekonic L-308S-U Flashmate Light Meter - Part # 401307 1 $196.28 $196.28 29 Dracast Silver Series LED500 Bi-Color LED 3-Light Kit - Part # DRSPLK3X500 2 $767.84 $1,535.68 30 Impact 32" 5-in-1 Reflector with Lightstand and Holder Kit - Part # CRK32K 2 $107.57 $215.14 31 LG - 49" Class (49" Diag.) - LED - 1080p - HDTV - Part # 49LJ5100 1 $392.97 $392.97 32 JVC Sports Production Streaming Camcorder - Part # GYHM620U 10 $2,687.57 $26,875.70 33 Pelican Case/Shipping- 1510-with Foam- Black - Part # 15100000 10 $189.76 $1,897.60 34 Sandisk 32GB Extreme SDHC UHS-I 90/60MB/S - Part # SDSDXVE032GA 100 $21.32 $2,132.00 35 JVC 7.2V Battery with LED Power Indicator - Part # BNS8150 10 $152.10 $1,521.00 36 Two Position Simultaneous Battery Charger with LED - Dolgin TC200 5 $567.54 $2,837.70 37 Sony Handheld Mic TX and Portable RX Wireless - Sony UWPD1214 10 $543.55 $5,435.50

H - 4

December 18, 2017

Approval of Opening of Bids and Award of Contracts – PHS TV Studio Equipment- Perkins Funded – Bid No. 31-18 (continued)

Control Price per Item Qty. Total Price # Unit 38 Sony Mic LAV-Bodypack TX-Portable RX WL SYS - Sony UWPD1130 10 $543.55 $5,435.50 39 RODE Shotgun Mic Kit - Rode NTG2SM3MIT 10 $292.23 $2,922.30 40 AA Batteries - ACDelco AC060 45 $0.01 $0.45

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $134,705.71 Account Numbers: 20-366-400-731-26-0000 ($73,861.19) 20-366-100-600-26-0000 ($60,844.52)

13. Approval of Proprietary Purchase – Educational Impact

Recommends, pursuant to N.J.S.A. 18A:18A-2(r) & N.J.A.C. 5:34-9.1(a)(1)(ii), that the Passaic Board of Education enters into a contract with Educational Impact, 270 Pennbrook Parkway, Lansdale, PA 19446 to provide online professional development services to the Passaic Public Schools.

Term of contract will be from December 19, 2017 – June 30, 2018.

Cost Not to Exceed: $28,000.00 Account Numbers: 15-000-223-500-12-0019

14. Contract with Northern Region Educational Services Commission of Wayne, NJ for Temporary Personnel (Financial Clerk)

Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education enters into a contract with Northern Region Educational Services Commission of Wayne, New Jersey to contract a part time financial clerk beginning January 2, 2018 through June 30, 2018. Services will be paid at the hourly rate of $23.75.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Cost Not to Exceed: $17,400.00 Account Number: 11-000-230-590-05-0000

Mr. Pablo Muñoz, Superintendent of Schools, recuses himself from this recommendation.

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December 18, 2017

15. Award of Contracts – Cooperative Pricing System Recommends, in accordance with N.J.A.C. 5:34-7.11(c), that the Passaic Board of Education authorizes purchases with the following vendors that have been awarded contracts through the Hunterdon County Educational Services Commission (HCESC). The following vendors agree to sell goods and services to the Board of Education in accordance with all conditions of the individual contract that has exceeded the bid threshold in the aggregate. All purchase orders are to contain the system identifier “34HUNCCP”. The duration of the contracts between the Passaic Board of Education and the referenced HCESC vendor shall be for the 2017-2018 school year as amended from time-to-time by HCESC.

Bid Name Bid Number Vendor Athletic Supplies & Equipment Catalog HCESC-CAT-16-03 Metuchen Center, Inc.

16. Resolution Authorizing Contracts with Certain Approved State Contract Vendors Pursuant to N.J.S.A. 18A:18A-10(a) 2017-2018

Recommends that the Passaic Board of Education authorizes purchases with the following State Contract vendors who agree to sell goods and services to the Board of Education in accordance with all conditions of the individual state contract that may or may not exceed the bid threshold in the aggregate.

The duration of the contracts between the Passaic Board of Education and the referenced State Contract Vendor shall be for the 2017 – 2018 School Year as amended from time to time by the Division of Purchase and Property in the Department of the Treasury, Cooperative Purchasing Program.

Vendor State Contract Contract # Pitney Bowes, Inc. Mailroom Equipment & Maintenance A41259 Van Dines Four Wheel Drive Snow Plow Parts & Grader & Loader Blades A88270 Center, Inc.

All contracts are listed under the State of New Jersey, Division of Purchase and Property, Cooperative Purchasing Program.

Each administrator/supervisor who recommends purchases through the referenced State Contract vendors has certified by signing the purchase order that sufficient funds exist to purchase the goods or services.

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December 18, 2017

17. Award of Contracts – Cooperative Pricing System Recommends, in accordance with N.J.A.C. 5:34-7.11(c), that the Passaic Board of Education authorizes purchases with the following vendors that have been awarded contracts through the Educational Data Services, Inc. (Ed-Data). The following vendors agree to sell goods and services to the Board of Education in accordance with all conditions of the individual contract that has exceeded the bid threshold in the aggregate. All purchase orders are to contain the system identifier “26EDCPS”. The duration of the contracts between the Passaic Board of Education and the referenced Ed-Data vendor shall be for the 2017-2018 school year as amended from time-to-time by Ed-Data.

Bid Name Bid Number Vendor Elevator Service, Inspection, & Repair 8411 Kencor, Inc. Fencing Repair & Replacement 6874 Absolute Fencing Services Macadam (Repaving) Service & Repair 6887 Crossroads Pavement Maintenance LLC

18. Approval of Use of School Facilities—Coaches Association of Passaic

Recommends that the Passaic Board of Education grants permission to the Coaches Association of Passaic to hold a youth basketball program as follows:

Locations Dates/Times January 3, 2018 – March 30, 2018 Passaic High School Monday, Wednesday, Friday 7:00 p.m. – 10:00 p.m.

The Board waives all fees. District programs take precedence in the use of the gymnasiums.

19. Revision of Use of School Facilities — Yeshiva Ktana of Passaic

Recommends that the Passaic Board of Education approves the revision Yeshiva Ktana of Passaic for the use of facilities for rehearsals (4:00 p.m. to 10:00 p.m.) as follows:

From: Friday, February 16, 2018 To: Thursday, February 15, 2018

Original Resolution: October 30, 2017, Item #13, Page H-7

20. Approval of Award of On-Call Transportation Contract – Bid 02T-18 – Held on Tuesday, November 28, 2017

Recommends that Passaic Board of Education in full accordance with N.J.S.A. 18:A39 et seq. and N.J.A.C. 6A:27-9 et seq., awards the On-Call Transportation Contract to the following company:

Vendor Route Destination Amount Per Hour Joshua Tours On-Call Various Destinations $43.00

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December 18, 2017

Approval of Award of On-Call Transportation Contract – Bid 02T-18 – Held on Tuesday, November 28, 2017 (continued)

The Board requires a transportation carrier to be “on call” Monday through Friday to provide transportation to authorized passengers for appointments scheduled by the Division of Special Education, extracurricular activities for out-of-district students, and emergency transportation. There may be occasions when on-call transportation may be required on a Saturday or Sunday. There may also be occasions that on-call transportation may be required before 8:00 am and after 6:00 pm.

Other bid received for this route was:

Name of Company Amount Per Hour Trans-Ed $58.90

The term of the contract will be from December 1, 2017 through June 30, 2018.

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

All details of the contract terms and conditions are on file in the Department of Transportation.

21. Addendum to Contract – 1:1 Personal Aide added to Route176ACAD

Ms. Rachel Goldberg, Assistant Superintendent of Curriculum & Instruction, recommends that the Passaic Board of Education approves the addendum to the contract with Northern Region Educational Services Commission Formerly Passaic County Educational Services Commission 45 Reinhardt Road Wayne, NJ 07470

to provide student transportation 1:1 personal aide for the following route.

The term of contract is from October 25, 2017 – December 22, 2017.

Route # Schools Contractor Route Cost Surcharge 176ACAD Academy 360 1:1 Personal Aide Joshua Tours $2,050.00 $61.50

Total Cost $2,111.50

Erlinda R. Arellano, School Business Administrator/Board Secretary, certifies the availability of funds.

Mr. Pablo Muñoz, Superintendent of Schools, recuses himself from this recommendation. Original resolution: October 30, 2017, Item 17, Page H-9

End of Award of Contracts

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14. New and Unfinished Business

15. Adjournment

The next Regular Public Meeting of the Passaic Board of Education will be held on Monday, January 29, 2018 at 6:00 p.m. in the Board Room, 101 Passaic Avenue, Passaic, New Jersey, 3rd Floor.

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