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Penryn Town Council to Be Held on Monday 3 February 2020 at 7.00 P.M

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Penryn Town Council to Be Held on Monday 3 February 2020 at 7.00 P.M YOU ARE HEREBY SUMMONED TO A MEETING OF PENRYN TOWN COUNCIL TO BE HELD ON MONDAY 3 FEBRUARY 2020 AT 7.00 P.M. IN THE COUNCIL CHAMBER, TOWN HALL, PENRYN FOR THE TRANSACTION OF THE UNDERMENTIONED BUSINESS. Town Clerk 27 January 2020 COUNCIL AGENDA 1. APOLOGIES 2. DECLARATIONS OF INTEREST To receive declarations of interest in respect of any items on the agenda 3. DISPENSATIONS 4. PUBLIC PARTICIPATION An opportunity for members of the public to address the Town Council concerning matters on the agenda. Members of public who wish to speak should contact the Town Council by 4.00p.m. on Monday 3 February 2020 to register. For full details of procedures for public speaking at Council meetings, please visit the Town Council’s website, www.penryntowncouncil.co.uk, click on the link below, or visit the Town Council offices and request a copy: Protocol for Public Speaking at Council Meetings PLEASE NOTE: This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role. 5. PENRYN MUSEUM ACCREDITATION To approve the following documents for the accreditation of the museum: 1.2 Constitution 1.3 The Accreditation Mentor agreement with Verity Anthony 2.1 Forward Plan 4.2 Collections Development Policy 5.1 Collections Documentation Policy 6.1 Collections Care and Conservation Policy 7.1 Access Policy [Pages 4 to 27] 6. COUNCIL MINUTES To approve as a correct record minutes 156 to 173 of the meeting of the Council held on 6 January 2020 [Pages 28 to 31] Page 1 of 61 7. COMMITTEE AND WORKING GROUP MINUTES To note the minutes of the meeting of the Planning Committee held on 20 January 2020 [Pages 32 to 33] To note the minutes of the meeting of the Penryn Week Group held on 14 January 2020 [Pages 34 to 35] To note the minutes of the meeting of the Penryn Town Fair Group held on 14 January 2020 [Pages 36 to 37] 8. CORRESPONDENCE To receive items of correspondence relevant to the Council 9. MAYOR’S ANNOUNCEMENTS AND ENGAGEMENTS To note the Mayor’s announcements and engagements between 6 January 2020 and 2 February 2020 [Page 38] 10. REPRESENTATIONS BY CORNWALL COUNCIL MEMBERS AND REPORTS BY COUNCILLORS ATTENDING EXTERNAL MEETINGS 11. TOWN CLERK REPORT To receive an update report from the Town Clerk [Page 39] 12. ACCOUNTS – 1 DECEMBER TO 31 DECEMBER 2020 To approve a list of accounts paid and the monthly statement for the period 1 November to 31 December 2019 [Pages 40 to 52] 13. INVESTMENTS UPDATE To receive an update on the setting-up of the new investments [Page 53] 14. COMMUNITY GRANTS To consider requests for community grants [Pages 54 to 59] 15. TEETOTAL - TEMPERANCE HALL COVENANT To consider if the Council wants to proceed with lifting the teetotal covenant on the hall. [Verbal Town Clerk/Councillor M May] 16. COUNCIL PROJECTS UPDATE To receive an update on the current progress of Council’s Projects [Page 60] 17. SARACEN AWARD MEDALS To consider the number of medals issued to joint or organisation recipients [Page 61] 18. SELECTION OF TOWN MAYOR FOR THE 2019/2020 CIVIC YEAR To select a Town Mayor for the 2019/2020 civic year [verbal] 19. TRAFFIC REGULATION ORDER – LOVE LANE, GORRAN GORRAS, PENRYN To consider submitting a request for a traffic regulation order for Love Lane, Penryn [Verbal Councillor M May] 20. EXCLUSION OF PRESS AND PUBLIC To resolve that in accordance with Section 1 of the Public Bodies Admission to Meetings Act 1960 the public be excluded from the meeting during consideration of the following items by reason of the confidential nature of the items. Proceedings, apart from any resolutions passed, shall remain confidential. Page 2 of 61 21. TO APPOINT A CONTRACTOR TO DECORATE THE INTERIOR OF THE TEMPERANCE HALL To appoint a contractor to carry out the internal decoration of the Temperance Hall [to be tabled] 22. TO APPOINT A CONTRACTOR TO REPAIR THE WALL AT THE REAR OF THE LIBRARY To appoint a contractor to carry out the repair to the wall at the rear of the library [to be tabled] Membership: Councillor Wenmoth (Town Mayor) Councillor M May Councillor Tucker (Deputy Town Mayor) Councillor McSorley Councillor Bennett Councillor Mullins Councillor Cant Councillor Peters Councillor Edwards Councillor Rickard Councillor Garrett Councillor Ruby Councillor Langan Councillor Snowdon Councillor H May Councillor Widdon Page 3 of 61 COUNCIL 3 FEBRUARY 2020 Penryn Museum Accreditation Author: Helen Perry, Town Clerk 1. Background In 2014, Penryn Museum received Accreditation from the Arts Council, the accreditation is now up for review. 2. Discussion The Chairman of the Penryn Museum Society, Gill Grant has updated the Museum’s documents to comply with the current guidance issued by the Arts Council, England (ACE). As part of the accreditation process, the documents must be approved by the ‘Governing Body’ which is the Town Council. The Town Council previously approved the Memorandum of Understanding between the Council and Museum Society (3 July 2017) and this document is still current 3. Recommendation That the seven documents listed as appendices to the report are approved. 4. Appendices 1.2 Constitution 1.3 The Accreditation Mentor Agreement with Verity Anthony 2.1 Forward Plan 4.2 Collections Development Policy 5.1 Collections Documentation Policy 6.1 Collections Care and Conservation Policy 7.1 Access Policy Page 4 of 61 1.2 PENRYN MUSEUM/PENRYN MUSEUM SOCIETY Penryn Town Hall, Higher Market Street, Penryn. Approved by Penryn Town Council: ................................ CONSTITUTION 1. NAME OF GROUP: Penryn Museum Society 2. NAME OF GOVERNING BODY: Penryn Town Council 3. OBJECTIVES OF THE GROUP: To exhibit, record and conserve already collected artefacts belonging to Penryn. To raise funds and acquire artefacts which add to our knowledge of the history of Penryn. Members will staff the museum on a daily basis 5 days a week to make the collection fully available to local schools, the universities, groups and members of the public. The museum will close from December until March for deep cleaning etc. Members will organise talks, exhibitions, and displays and will help with research on family and local history. 4. COMMITTEE: The chairman, secretary and treasurer will be elected every 2 years by the members of the society. 5. MEMBERSHIP: Anyone over the age of 18 with a vested interest in the history of Penryn or wishes to work in the museum. Membership is on a fully voluntary basis. 6. DISSOLUTION: In the event of Penryn Museum Society being dissolved, any funds would be handed over to Penryn Town Council. These funds would be used in the continuation of the care, preservation and display of the collection. No property or funds of the Penryn Museum will be given to members during its lifetime. 7. This constitution was formally adopted by Penryn Museum Society members on 18th August 2004 and readopted 11th February 2014. Page 5 of 61 Page 6 of 61 Page 7 of 61 Having studied Archaeology (BA) and Museum Studies (MA) at university, I have since gained 10 years experience working in museums and archaeology, particularly with museum collections. Having initially forworked Museum of London Archaeology-2011) , as an archivist, specialising in finds archiving, I then went on work(2008 for the Museum of London-2013) on to a digitisation project, working with archaeology From(2011 -2016 I was Collections Assistantcollections. The Roman Baths, Bath. This gave me further experience of with2013 archaeologyworking collections, as well as wider social history and furniture collections. During this time, I partwas of a team carried out an HLF project related to a hoard of Roman coins, with engaging with new and audienceslocal being key to this, including carrying out a number of roadshows. During this time, I also worked alongside the Collections Manager on the museum Accreditation return. In 2016, I became Visitor andExperience Collections Manager at ’s Regimental Museum. This role sees me responsible for the museums Cornwall Page 8 of 61 collections, as well as retail, front of house, volunteer and some staff management. I completed the accreditation return for the Museum, which saw us gaining full accreditation in July 2018. I also have experience in retail, front of house and engagement and education through my current role. Key Skills Collections Holding and developing collections Collections documentation Collections care and conservation Users and their experiences Museum access Learning, public engagement and communications Page 9 of 61 2.1 PENRYN MUSEUM Accreditation No T226 FORWARD PLAN 2019-2022 Date reviewed: May 2019 Next review: May 2022 Adopted: 30th July 2019 by Penryn Museum Society Approved by Town Council: STATEMENT OF PURPOSE MAKING THE LONG HISTORY OF PENRYN COME ALIVE To maintain and develop a local history museum for the benefit of the people of Penryn and visitors to the Town. To increase public awareness and educational opportunities by collecting and interpreting materials related to Penryn’s heritage. PENRYN MUSEUM VISION Penryn Museum to be a much-valued part of the local community and enviable tourist attraction. The museum to be accessible to all and play a key role in the interpretation of the Town’s history. Page 10 of 61 ACTION PLAN KEY AIM 1: To be an effective and well-managed organisation Actions Lead persons Estimated cost & Volunteer time source of funding 1. To complete Gill Grant, None 100 hours Accreditation Review Chaz Wenmoth M.Whibley 2.
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