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Escribe Agenda Package TOWN OF ERIN Regular Council Meeting AGENDA August 8, 2017 3:00 PM Municipal Council Chamber Pages 1. Call to Order 1.1 Announcement of the Erin 150 Award Recipients 1 2. Approval of Agenda 3. Declaration Pecuniary Interest 4. Community Announcements 5. Adoption of Minutes 2 - 11 July 11, 2017 6. Business Arising from the Minutes 7. Delegations/Petitions/Presentations 7.1 Kari Simpson - East Wellington Community Services 12 8. Reports 8.1 Roads 8.1.1 Road Superintendent - Daniel Street Reconstruction 13 - 14 Status 8.1.2 Road Superintendent - LED Streetlight Conversion Review 15 - 16 8.1.3 Road Superintendent - Cancellation of Project 17 - 18 8.2 Fire and Emergency Services 8.2.1 Fire Chief - Monthly Fire Report for June 2017 19 8.3 Administration 8.3.1 Clerk - Establishing a Mayor’s Youth Advisory Committee 20 - 28 8.3.2 Clerk - Information Technology Acceptable Use Policy 29 - 35 8.3.3 Economic Development Officer - Community Improvement 36 - 38 Plan 8.4 Finance 8.4.1 Director of Finance - Approval of Accounts 39 - 40 8.4.2 Director of Finance - Second Quarter Financial Report 41 - 69 8.4.3 Director of Finance - Proposed 2018 Budget Guidelines 70 - 79 8.5 Mayor 8.5.1 Mayor's Report 8.6 Committees 8.6.1 Environment and Sustainability Advisory Committee - 80 - 81 Minutes from April 24, 2017 8.6.2 Erin Canada 150 Committee - Minutes from May 25, June 82 - 92 14, June 28 and July 24, 2017 8.6.3 Erin Economic Development Committee - Minutes from 93 - 94 June 14, 2017 8.6.4 Erin Rotary Riverwalk Committee - Minutes from June 22, 95 - 97 2017 8.6.5 Let's Get Hillsburgh Growing Committee - Minutes from 98 - 105 June 22 and July 13, 2017 8.6.6 Trails Advisory Committee - Minutes from June 28, 2017 106 - 108 8.6.7 Town of Erin Heritage Committee - Minutes from June 19, 109 - 110 2017 8.6.8 Town of Erin Heritage Committee - Resolution to donate 111 $500.00 to the expenses in creation of the Stompin' Tom Connors heritage plaque 8.6.9 Town of Erin Heritage Committee - Resolution to authorize 112 expenditure of up to $2,500.00 + HST for stonemason to repair Stanley Park Gates 9. Correspondence 9.1 Conservation Authorities Agendas and Minutes Grand River Conservation Authority: http://www.grandriver.ca/index/document.cfm?Sec=13& Sub1=71 Credit Valley Conservation Authority: http://www.creditvalleyca.ca/about-cvc/board-of-directors/board- meetings/ 9.2 Credit Valley Conservation - "Release of the Four Provincial Plan 113 - 119 Updates" 9.3 County Councillor Pierre Brianceau - Update Summer 2017 120 9.4 Resident Letter - Mandatory water hook-ups at no additional costs 121 - 123 to the Town of Erin 9.5 Ainley Group - Town of Erin Urban Centre Wastewater Servicing 124 - 125 Class EA Phase 3 and 4 Progress Report May 2017 9.6 Ainley Group - Town of Erin Urban Centre Wastewater Class 126 - 142 EA Public Information Centre Consultation Report and Public Liason Committee Meeting #3 Notes 9.7 IESO - Independent Electricity System Operator - 2016 Annual 143 Report "Reliability in a Changing Sector" 9.8 Owen Sound - Support Resolution - Request for Economic Impact 144 Analysis prior to Employment Standards Act reforms 9.9 Sylvia Jones MPP Dufferin-Caledon - Bill 141 - Sewage Bypass 145 - 148 Reporting Act, 2017 9.10 Resident letter - Request for Visual Impact and Air Quality 149 Assessment reports to be included in Halton Crushed Stone's Application Z16-04 10. Closed Session Matters under the following exemption in the Municipal Act S. 239 (2) : (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (OMB). 11. Return from Closed Session 11.1 Motion to Reconvene 11.2 Report Out 12. By-Laws 150 - 152 Appointment - Deputy Fire Chief Station 10 Confirming July 5 (special meeting) Confirming August 8 13. Notice of Motion 14. Adjournment 1 Erin 150 Contest Winners The Mayor, Council, Erin 150 Committee and Staff are pleased to announce the winners for the Canada 150 Celebrations as follows: Best Decorated House $50.00 Mary Warner and Jim Mundell Best Decorated Business $50.00 Community Living Centre East Wellington (ARC Industries East) Butter Tart Contest $100.00 Lynne Frasier, from the Royal Bank Hillsburgh Butter Tart Auction Winners Keith McKinnon from TimberMart and (winning tarts sold for $200 for community projects) Marvin McDougall from Butcher Furniture Parade Winners Best Decorated Bicycle $25.00 Abigail Cormack (gift certificate Subway) Best animal $25.00 BK Foundation – “Molson” (Baby Lamb) (gift certificate Budson’s) Best Float $50.00 Stewart’s Equipment Best Costumes $50.00 Rotary Club – Victorian Best Music – Singing $50.00 Wellington Lodge #271 Most Fun $50.00 Remax – Hippies Canada 150 Passports $150.00 Norma MacDonald (gift basket) Honourable Mentions: 1. Thomson-Switzer – Clan Red and White farming 2. Fire Department – old wheeled tank 2 Minutes of the Regular Town of Erin Council Meeting July 11, 2017 1:00 PM Municipal Council Chamber Present: Allan Alls Mayor John Brennan Councillor Matt Sammut Councillor Rob Smith Councillor Jeff Duncan Councillor Staff Present: Nathan Hyde CAO/Town Manager Dina Lundy Clerk Ursula D'Angelo Director of Finance Greg Delfosse Roads Superintendent Paul Evans Chief Building Official Graham Smith Facility Manager Joe Babin Water Superintendent Trish Crawford Clerk's Assistant 1. Call to Order Mayor Alls called the meeting to order. 1.1 Recognition of Years of Service - Ken Keeler Mayor Alls presented a Certificate of Recognition to Ken Keeler for his 31 years of dedicated service to the Town of Erin in his capacity as Volunteer Firefighter and more recently as Deputy Fire Chief for Station #10. 2. Approval of Agenda Resolution #17-223 Moved By Councillor Brennan Seconded By Councillor Smith Be it resolved that the agenda be approved as amended to add the following item to section 13 - Notice of Motion. Councillor Duncan, motion to install two speed activated digital signs on CR 124 in the vicinity of Brisbane Public School. Carried 3. Declaration Pecuniary Interest Councillor Duncan declared a pecuniary interest with item 9.2.1 Report from Road Superintendent - Station Street Reconstruction Status due to the vicinity of his residence to the subject lands. 4. Community Announcements Wellington County - The Wellington County Library has received an American Library Association (ALA) Presidential Citation for Innovative International Library Projects for their Rural Internet Hot spot lending Program. Page 1 of 10 3 Minutes of the Regular Council Meeting July 11, 2017 Find out more at: www.southwesternontario.ca/news-story/7403658-wellington- county-library-receives-american-library-association-award-for-rural-internet-hot- spot-program/ and at the County of Wellington's website - www.wellington.ca June 30-Sept 29 - Erin Farmers Market July 5-15 - Canadian Scout Jamboree - Local Scouts and volunteers in Nova Scotia via assistance from the Town's Community Fund July 12 - "Glorious 12th" - Remembering the Battle of the Boyne 327th Anniversary July 13 - East Wellington Community Services - 15th Annual Golf Tournament July 15 - Erin Legion - Great Musical Summer July 24 - Maker Fun Factory VBS 2017 Details on these and more at www.erin.ca/whats-on/ 5. Closed Session Resolution #17-224 Moved By Councillor Smith Seconded By Councillor Brennan Be it resolved that Council adjourns the meeting to proceed into a closed session at the hour of 1:10 PM to discuss the matter(s) under the following exemptions in the Municipal Act S. 239 (2) pertaining to: (b) personal matters about an identifiable individual, including municipal or local board employees (HR Matter); (c) a proposed or pending acquisition or disposition of land by the municipality or local board(Municipal Property Disposition) Carried 6. Return from Closed Session 6.1 Motion to Reconvene Resolution #17-225 Moved By Councillor Smith Seconded By Councillor Duncan Be it resolved that the meeting be reconvened at the hour of 2:28 PM. Carried 6.2 Report Out Resolution #17-226 Moved By Councillor Smith Seconded By Councillor Brennan Be it resolved that Council directs the CAO to proceed as recommended. Carried 2 4 Minutes of the Regular Council Meeting July 11, 2017 7. Adoption of Minutes Resolution #17-227 Moved By Councillor Brennan Seconded By Councillor Sammut Be it resolved that Council hereby adopts the following meeting minutes as circulated; June 20, 2017 Regular Council Meeting July 5, 2017 Special Council Meeting Carried 8. Business Arising from the Minutes 8.1 Councillor Brennan - Notice of Motion from June 20, 2017 - Impact of Federal Budget Provision Resolution #17-228 Moved By Councillor Brennan Seconded By Councillor Smith Whereas the Federal Budget has provided for the elimination of the one- third tax free portion of elected officials' salaries beginning with the next term of municipal government and each Council has traditionally specified salary levels for the incoming Council prior to the end of its term; Now therefore be it resolved that Council hereby directs staff to prepare a report to cover the implications of this federal budget provision, its impact on current Council salaries and the anticipated costs to keep Council earnings at their current levels, so as to provide Council with a factual basis on which to make decisions regarding salaries and costs for the next term of government. Carried 8.2 Councillor Sammut - Notice of Motion from June 20, 2017 - Seasonal Drop Off Stations for Yard Waste Resolution #17-229 Moved By Councillor Sammut Seconded By Councillor Brennan Be it resolved that Council hereby directs the Mayor and/or CAO to send a letter to the Wellington County CAO, Warden, Solid Waste Services committee and department head to strongly consider approving a drop off location in Erin during the fall and spring for yard waste, given the challenge for many residents to get to the Bellwood station due to distance and available hours.
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