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Town of Eckville – Regular Meeting

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Town of Eckville – Regular Meeting TOWN OF ECKVILLE – COUNCIL MINUTES Monday, July 14, 2014 Council Chambers 1. Call to Order 1.1 Mayor Posti called the meeting to order at 6:00 p.m. Present: Mayor Helen Posti Deputy Mayor Scott Kinley Councillor Stuart Carde Councillor Colleen Ebden Councillor Sandra Hallgren Councillor Dwayne Meyers Councillor Kevin See CAO Jack Ramsden Temporary Recording Secretary Diana Hendrie Absent: Recording Secretary Susan Norberg Press: Stuart Fullarton 2. Delegation Request 2.1 Mayor Posti noted that members of the Recreation Board had requested to meet with Council as a delegation and as they were not on the agenda, a separate motion would be required to permit the delegation. Res.160/14 Moved by Councillor Hallgren that Members of the Eckville Recreation Board be welcomed as a delegation at this meeting. Carried. 3. Agenda 3.1 Additional Agenda Items: 2.0 – Delegates – Recreation Board Members 5.9 – Proposed Advertising Policy for Digital Sign 5.10 – Website Contract Award Res.161/14 Moved by Councillor Ebden that the agenda be adopted with the additions. Carried. 11. In Camera - Legal 11.1 Moved by Councillor Ebden that meeting move into closed session excluding all Res.162/14 persons except Council members, CAO Jack Ramsden and Temporary Recording Secretary Diana Hendrie to discuss legal matters. Time: 6:03 p.m. Carried. Res.163/14 Moved by Councillor Hallgren that meeting reverts back to open session. Time: 6:20 p.m. Carried. Deputy Mayor Kinley entered meeting. Time: 6:21 p.m. Minutes - Council 140714.doc 1 Res.164/14 Moved by Councillor Hallgren that the meeting move into closed session excluding all persons except Council members, CAO Jack Ramsden and Temporary Recording Secretary Diana Hendrie to discuss legal matters. Time: 6:21 p.m. Carried. Res.165/14 Moved by Councillor Hallgren that the meeting reverts back to open session. Time: 6:37 p.m. Carried. 2. Delegations 2.1 Recreation Board Members, Camille Box, Kari Faber, Wayne Hazell Recreation Board Members Kari Faber, Camille Box and Wayne Hazell entered meeting. Time: 6:38 p.m. Press entered meeting. Time: 6:38 p.m. Wayne Hazell exited meeting. Time: 7:02 p.m. Kari Faber and Camille Box exited meeting. Time: 7:15 p.m. 4. Minutes 4.1 Regular Council Meeting June 9, 2014 Regular Council Meeting June 9, 2014 Res.166/14 Moved by Councillor Carde that the Minutes of the Regular Council Meeting of June 9, 2014 be adopted as presented. Carried. 5. Action Items 5.1 Moved by Councillor Ebden that Councillor See and Councillor Ebden attend Plan Eckville Municipal of Services for the Eckville Municipal Library as representatives for Town. Carried. Library –Appoint Representative for Plan of Service Res.167/14 LREMP – Red Cross 5.2 Moved by Councillor Hallgren that the Town of Eckville agrees to participate with Disaster Relief Services other willing members of the Lacombe Regional Emergency Management Agreement Partnership by entering into an agreement with the Canadian Red Cross Society Res.168/14 for the provision of Disaster Relief Services at a rate not to exceed $0.35 per capita. Carried. Request to Cancel Tax 5.3 Moved by Councillor Kinley that the late payment penalty of $438.23 that was Penalty – Roll #057600 levied on September 1, 2013 on tax roll #057600 be cancelled, and, that the late Res.169/14 payment penalty of $409.02 that was levied on January 1, 2014 on tax roll #057600 be cancelled. Further that administration is directed to produce reminder notices for late penalties. Carried. Appoint Assessor 5.4 Moved by Councillor Ebden that Council appoints Kevin Bohlken of Wild Rose Res.170/14 Assessment Services Inc. as Assessor for the Town of Eckville. Carried. LRFS Survey 5.5 Moved by Councillor Carde that the LRFS Survey be brought back to August 11, Res.171/14 2014 Council meeting. Carried. Minutes - Council 140714.doc 2 Award Contract – 49 5.6 Moved by Councillor Hallgren that the Contract for the paving of 49th Avenue – Avenue Paving West of Highway 766 be awarded to Border Paving Ltd. of Red Deer for their Res.172/14 tendered amount of $364,041.14 and further that the Mayor and CAO be authorized to sign the required contracts. Carried. Access to McDonald 5.7 Moved by Councillor Kinley that this discussion item be brought back to August Farmland (south of CN 11, 2014 Council meeting. Carried. Line) – Item for Discussion Res.173/14 WCB Workers 5.8 Moved by Councillor Kinley that the 2013 Workers’ Compensation Board surplus Compensation Board distribution be applied to a Health and Safety initiative that Administration will 2013 Surplus work on and bring back to a Council meeting at a future date. Carried. Distribution Res.174/14 Proposed Advertising 5.9 Moved by Councillor Ebden that Administration brings the Proposed Advertising Policy for Digital Sign Policy for the Digital Sign back to a Council meeting at a future date. Carried. Res.175/14 Website Contract Award 5.10 Moved by Councillor See that Administration makes the decision with regard to Res.176/14 the Website Contract Award and advise Council accordingly. Carried. 6. Bylaws, Projects 6.1 Moved by Councillor Hallgren that Bylaw No. 718/14 “Electric Distribution System Bylaw #718/14 (Bylaw Franchise Agreement” be given its third and final reading. Carried. related to the Electric Distribution System Franchise Agreement) Res.177/14 Press exited meeting. Time: 8:09 p.m. 7. Reports 7.1 Management Report – written Management Reports with comments from CAO Jack Ramsden and Finance were presented. 7.2 Financial Reports – the June 23rd, 2014 and July 14th, 2014 Accounts Payable Reports were reviewed by Council. 7.3 Alberta Animal Services Report 7.4 Website Statistics Report Res.178/14 Moved by Councillor Ebden to accept the reports for information. Carried. Mayor Posti declared recess. Time: 8:25 p.m. Res.179/14 Moved by Councillor Hallgren that meeting be reconvened. Carried. 8. Committee, Board 8.1 Mayor Posti reported on the Best Western – Camrose, President’s Summit, David Reports Thompson Advisory meeting, Emergency Advisory Committee meeting and on Minutes - Council 140714.doc 3 her attendance at the Ponoka Rodeo, Eckville Spray Park Grand Opening, Canada Day Celebrations and Rimbey Rodeo. Councillor Ebden reported on the LRSWA meeting she attended and on the Tagish Golf Tournament that she and Councillor Hallgren participated in. Res.180/14 Moved by Councillor Ebden to accept the Committee and Board Reports for information. Carried. 9. Correspondence, 9.1 LREMP Resignation of Don Huestis, Emergency Management Coordinator Information Items 9.2 Calkins…Currently Newsletter (June 30, 2014 9.3 Lacombe County – Media Release 9.4 Lacombe County – Council Highlights (June 12, 2014) 9.5 Lacombe County – Media Release 9.6 Lacombe County – Council Highlights (June 26, 2014) 9.7 Medicine River Watershed Society – Thank You 9.8 University of Alberta 9.9 United Steel Workers – Support for Proactive Action to Protect Workers 9.10 World Elder Abuse Awareness Day 9.11 Lacombe County – 2013 Schedule of Revenues & Expenses (Eckville Shared Fire) 9.12 Stantec – Alberta Community Resilience Program 9.13 Premier of Alberta – New Building Canada Fund 9.14 United Way Central Alberta – 211 Service Res.181/14 Moved by Councillor Meyers that the correspondence and information items be received for information. Carried. 10. Seminars, Meetings, 10.1 Town of Penhold – 2014 Penhold Fall Festival (Parade – Sept. 13, 2014.) Special Events 10.2 Sylvan Lake and District Victim Services Association – Annual Golf Tournament (August 6, 2014) 10.3 Alberta Recreation & Parks Association – Conference and Energize Workshop (October 23-25, 2014) 10.4 Alberta Congress Board – Annual Workplace Conference (October 16-19, 2014) 10.5 Village of Alix – Parade (August 16, 2014) Res.182/14 Moved by Councillor Meyers that the Seminars, Meetings and Special Events items be received for information. Carried. 11. In Camera - Legal 11.2 Moved by Councillor Ebden that the meeting move into closed session excluding Res.183/14 all persons except Council members, CAO Jack Ramsden and Temporary Recording Secretary Diana Hendrie to discuss legal matters. Time: 9:06 p.m. Carried. Res.184/14 Moved by Councillor Ebden that the meeting reverts back to open session. Time: 9:57 p.m. Carried. Res.185/14 Moved by Deputy Mayor Kinley that Administration and Mayor meet immediately (July 15) with Recreation Board to discuss naming and sponsorship recognition of Eckville Spray Park. Further Council gives Administration permission to approve the supply of one only 4’x8’ sign to be placed at entrance at southeast corner of park. Carried. Minutes - Council 140714.doc 4 13. Committee of the 13.1 None Whole 14. Adjournment 14.1 Mayor Posti adjourned the meeting at 10:00 p.m. Res.186/14 ___________________________________ _____________________________________ Mayor CAO Minutes - Council 140714.doc 5.
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