TOWN of HARDISTY AGENDA September 9, 2014
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TOWN OF HARDISTY AGENDA September 9, 2014 The regular meeting of the Council for the Town of Hardisty will be held on September 9, 2014 in the Council Chambers, Municipal Office, Hardisty, Alberta, commencing at 7:00 PM. Page 1 CALL TO ORDER & RELATED BUSINESS 1.1 Call to Order 1.2 Adoption of Consent Agenda a) Adoption of Minutes 4 - 8 i. August 12, 2014 Regular Council Minutes. 9 - 10 ii. August 22, 2014 Council Minutes. 11 iii. August 28, 2014 Special Council Meeting Minutes. b) Reports 12 - 13 i. Mayor Miller- Town Hall Meeting. 14 - 100 ii. Councillor Beringer 101 - 103 iii. CAO Report c) Financial Reports 104 - 127 i. Financial Reports d) Correspondence 128 - 129 i. Letter to the RCMP. Page 1 of 177 130 - 131 ii. Letter to FIP 132 iii. Letter to FIP 133 iv. Appointment of Interim CAO 134 - 135 v. Letter to Village of Lougheed- with regards to Shared Administration 1.3 Adoption of Regular Agenda 1.4 Adoption of Minutes 2 ITEMS FOR DISCUSSION & RELATED BUSINESS 2.1 Public Hearings a) Bylaw 1202/14 - Amendment to Bylaw 1139/09.TABLED 2.2 Presentations (Delegations) a) Hardisty Cemetery Committee 2.3 Requests for Decision 136 - 137 a) RFD 14-09-64 Annual Organizational Meeting. 138 - 145 b) RFD 14-09-65 New Policy #1922 Job Description Policy. 146 - 150 c) RFD 14-09-66 Policy #6902 Community Volunteer Recognition Program. 151 - 154 d) RFD 14-09-67 Re-Schedule Bylaw 1202-14 Land Use Bylaw Amendment Public Hearing. 155 - 163 e) RFD 14-09-68 Municipal Development Plan Amendment Bylaw 1203-14_Proposed. 164 - 177 f) RFD 14-09-69 Request for clarification for development on a lot zoned Direct Control Park. 2.4 Public Question Period 3 REPORTS 3.1 Mayor Miller 3.2 Deputy Mayor Lefebvre 3.3 Councillor Beringer 3.4 Councillor Buelow 3.5 Councillor Lane Page 2 of 177 3.6 Councillor Lesmeister 3.7 Councillor Gaetzman 3.8 Chief Administrative Officer 4 CORRESPONDENCE 5 CLOSED SESSION 5.1 Labour 5.2 Legal 5.3 Land 6 ADJOURNMENT Page 3 of 177 a) i. August 12, 2014 Town of Hardisty Regular Council Meeting A Regular Council meeting was held in Council Chambers at 7:00 PM on Tuesday, August 12, 2014. MEMBERS Mayor Miller, Deputy Mayor Lefebvre, Councillor Buelow, Councillor Beringer, PRESENT: Councillor Lesmeister, and Councillor Gaetzman. REGRETS: Councillor Lane. OTHERS PRESENT: Finance Officer Sandy Otto, Tamara Wannechko and Landon Miller- Borden Ladner Gervais LLP. CALL TO ORDER: Mayor Miller called the meeting to order at 7:01pm. ADOPTION OF The Consent Agenda for the August 12, 2014 Council Meeting was presented CONSENT AGENDA: to Council for approval. 136/14 MOVED by Councillor Beringer THAT Council accept the consent agenda as presented. CARRIED ADOPTION OF The Regular Agenda for the August 12, 2014 meeting was presented to REGULAR AGENDA: Council for approval. Additions: 5.3 (a) Rezoning request 5.3 (b) Road plan development. 137/14 MOVED by Councillor Gaetzman THAT Council accept the regular agenda with additions. CARRIED ADOPTION OF MINUTES: Minutes accepted as part of the consent agenda. PUBLIC HEARINGS: Bylaw 1200/14 Municipal Development Plan- Amendment. Mayor Miller opened the Public Hearing at 7:05 pm. Finance Officer Sandy Otto informed Council there were no written submissions. No members of the public in attendance. Council discussed the amendment to the Municipal Development Plan. Mayor Miller closed the Public Hearing at 7:21 pm. Councillor Lane joined meeting via telephone. Page 4 of 177 a) i. Town of Hardisty Regular Council Meeting - August 12, 2014 RFD 14-08-55 - Bylaw 1200-14 MDP Amendment. 138/14 MOVED by Councillor Lesmeister THAT Council give SECOND reading to Bylaw #1200/14, an amendment to the Town of Hardisty Municipal Development Plan. CARRIED 139/14 MOVED by Deputy Mayor Lefebvre THAT Council gives THIRD AND FINAL reading to Bylaw #1200/14, an amendment to the Town of Hardisty Municipal Development Plan. CARRIED PRESENTATIONS Landon Miller- Borden Ladner Gervais LLP gave a presentation to Council with (DELEGATIONS): regards to the Appeal of a Business License to Fluent Homes LTD. REQUESTS FOR RFD 14-08-58 - Appeal of Business License Refusal. DECISION: 140/14 MOVED by Councillor Gaetzman THAT Council finds for Fluent Homes Ltd. in their appeal and instructs Administration to process the Business License for Fluent Homes Ltd. CARRIED RFD 14-08-56 - Bylaw 1201-14 Town of Hardisty Litter Bylaw. 141/14 MOVED by Councillor Lane THAT Council give SECOND reading to Bylaw #1201/14, the Town of Hardisty Litter Bylaw. CARRIED 142/14 MOVED by Councillor Beringer THAT Council give THIRD and FINAL reading to Bylaw #1201/14, the Town of Hardisty Litter Bylaw. CARRIED RFD 14-08-57 Bylaw 1202-14 Land Use Bylaw Amendment. 143/14 MOVED by Deputy Mayor Lefebvre THAT Council give FIRST reading to Bylaw #1202/14, an amendment to the Town of Hardisty Land Use Bylaw 1139/09 as amended & consolidated to rezone parcels of land within NE-36- 42-10-W4 from R1c – Large Lot Residential to R1 – Single Detached Residential. CARRIED 144/14 MOVED by Councillor Beringer THAT Council schedule a Public Hearing for Bylaw #1202/14 for Tuesday September 9th, 2014 at 7:00 pm in the Town of Hardisty Council Chambers. CARRIED RFD 14-08-59 - FIP Protocol for Regional Collaboration. 146/14 MOVED by Deputy Mayor Lefebvre THAT Council approve the Flagstaff Intermunicipal Partnership Protocol for Regional Collaboration as presented. CARRIED Page 5 of 177 a) i. Town of Hardisty Regular Council Meeting - August 12, 2014 RFD 14-08-60 - FIP Regional Governance Study. 147/14 MOVED by Councillor Gaetzman THAT Council approve participation in the Regional Governance Study as part of the Flagstaff Intermunicipal Partnership work program. CARRIED RFD 14-08-62 Hardisty Water & Wastewater System – Contracted Services. 148/14 MOVED by Mayor Miller THAT Council move into closed session at 8:17 pm. Pursuant to Section 18 Subsection (1d) Meeting in absence of the public as per the Freedom of Information and Protection of Privacy Regulation (Alberta Regulation 186/2008) to discuss (1) labour issue. CARRIED Sandy Otto and Tamara Wannechko left Council Chambers. 149/14 MOVED by Mayor Miller That Council come out of Closed Session at 8:37 pm. CARRIED 150/14 MOVED by Mayor Miller THAT Council take a 5 minute recess at 8:37 pm. CARRIED Councillor Lane left the meeting, Council returned to session at 8:40 pm. 151/14 MOVED by Councillor Lesmeister THAT Council directs CAO to explore a collaboration of Public Works between the Town of Hardisty and the Town of Killam. CARRIED RFD 14-08-61 - Village of Lougheed Shared Administrative Agreement. 152/14 MOVED by Councillor Beringer THAT Council Direct the CAO to write a letter to the Village of Lougheed explaining why the Town of Hardisty will not be continuing administrative services as of October 31, 2014. CARRIED PUBLIC QUESTION No public in attendance PERIOD: REPORTS: MAYOR MILLER: Hardisty Town Hall meeting scheduled for August 14, 2014. DEPUTY MAYOR No report. LEFEBVRE: COUNCILLOR BERINGER: No report. COUNCILLOR BUELOW: Councillor Buelow brought forth concerns in regards to trees that may need trimming, a light on the golf course road is staying on all day and that the Town should consider buying a trailer for transporting lawnmowers to the cemetery. Page 6 of 177 a) i. Town of Hardisty Regular Council Meeting - August 12, 2014 COUNCILLOR LANE: No report. COUNCILLOR LESMEISTER: Councillor Lesmeister questioned a development that is occurring at the lake, and commented on RV trailers in the Town of Hardisty. COUNCILLOR GAETZMAN: No report. CHIEF ADMINISTRATIVE No report. OFFICER: CORRESPONDENCE: 153/14 MOVED by Mayor Miller THAT Council move into closed session at 9:55 pm. Pursuant to Section 18 Subsection (1d) Meeting in absence of the public as per the Freedom of Information and Protection of Privacy Regulation (Alberta Regulation 186/2008) to discuss (2) land issues. CARRIED Tamara Wannechko left the meeting. CLOSED SESSION: LABOUR: No issues for discussion. LEGAL: No issues for discussion. LAND: 154/14 MOVED by Mayor Miller THAT Council come out of Closed Session at 11:00 pm. CARRIED 155/14 MOVED by Deputy Mayor Lefebvre THAT Council accept the proposed Road Plan Survey for Battleview Developments within: Block 1, Registered Plan 8621941 and NW 1/4 section 36-42-10 W4 and SW 1/4 Section 36-42-10-W4 CARRIED ADJOURNMENT: 156/14 MOVED by Mayor Miller THAT Council adjourn the meeting at 11:10 pm. CARRIED CEO Anita Miller Page 7 of 177 a) i. Town of Hardisty Regular Council Meeting - August 12, 2014 Interim CAO Sandy Otto Page 8 of 177 a) ii. August 22, 2014 Town of Hardisty Special Council Meeting A Special Council meeting was held in Council Chambers at 3:00 pm. on Friday, August 22, 2014. MEMBERS PRESENT: Mayor Miller, Deputy Mayor Lefebvre, Councillor Beringer, Councillor Lesmeister and Councillor Gaetzman. REGRETS: Councillor Lane and Councillor Buelow. CALL TO ORDER:: Mayor Miller called the meeting to order at 3:10 pm. 157/14 MOVED by Councillor Lesmeister THAT Council appoint Sandy Otto as Acting Chief Administrative Officer for the Town of Hardisty commencing August 22, 2014. CARRIED 158/14 MOVED by Mayor Miller THAT Council move into closed session at 3:12 pm. Pursuant to Section 18 Subsection (1d) Meeting in absence of the public as per the Freedom of Information and Protection of Privacy Regulation (Alberta Regulation 186/2008) to discuss (1) labour issue. CARRIED CLOSED SESSION: LABOUR: One item for discussion LEGAL: No items for discussion LAND: No items for discussion 159/14 MOVED by Mayor Miller THAT Council move out of closed session at 3:42 pm.