Ordinary-Agenda-11-December-2017

Agenda

Monday, 11 December 2017

Ordinary Meeting of Council Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe

- Council Meeting commencing at 7.00pm

- Public Forum commencing at the conclusion of the Council Meeting Acknowledgement of the Traditional Owner, the Wurundjeri willam people

"Our Meeting is being held on the Traditional Land of the Wurundjeri willam people, and on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 20 November 2017 Special Meeting of Council held 22 November 2017

Disclosure of Interests

1. Urgent Business

REPORTS:

2. Petitions 2.1 Erskine Road, Macleod - Request for a Safe Pedestrian Crossing 5 3. People – Community Strengthening and Support 3.1 Recreation Plan 2017 - 2021 and Arts and Culture Strategic Plan 2017 - 2021 ...... 7 3.2 Art Collection Acquisition Submission ...... 12 4. Planet – Environmental Sustainability 4.1 North East Link - Announcement of Corridor A as Victorian Government's preferred option...... 15 5. Place – Sustainable Amenity and Built Environment 5.1 6 to 12 Wamba Road, 173 to 177A The Boulevard and 1, 3, 7, 9, 11 and 13 Wilfred Road, Ivanhoe East - application for a multi- dwelling integrated development (three, 3-level buildings comprising 107 apartments and 11 townhouses) (P996/2017) .... 21 5.2 60 St Helena Road, Greensborough - Three Dwelling Development (P985/2017) ...... 51 5.3 Alexandra Street, Greensborough - Traffic and Parking Investigation ...... 60 5.4 Rattray Road and Were Street, Montmorency - Zebra Crossing Concerns ...... 67 5.5 Path at Watsonia Library - From Ibbottson Street to Footpath towards Watsonia Train Station (Underneath Power Lines) ...... 74 5.6 Supervised Children's Crossing Locations & Subsidy for 2018/19...... 79 5.7 Public Open Space Amendment C124 and Omnibus Banyule Planning Scheme Amendment C114 ...... 98 5.8 Postcode 3081 Urban Design Framework and Amendment C120 ...... 102 5.9 Greensborough Transport Masterplan ...... 110 5.10 Heidelberg West Industrial Estate - High Speed Broadband Project ...... 118 5.11 Draft Ivanhoe Parking Plan for Public Consultation ...... 124 5.12 Sub Regional Indoor Sports Needs Analysis ...... 131

Ordinary Meeting of Council - 11 December 2017 Page 2 6. Participation – Community Involvement in Community Life Nil 7. Performance - Use Our Resources Wisely 7.1 Public Consultation - Banyule City Council's Draft Schedule of Fees and Charges 2018/19...... 137 7.2 Public Consultation - Banyule City Council's Draft Rating Strategy 2018/19...... 140 7.3 Awarding of Contract No 0931-2018 Painting Works on Council Facilities...... 152 7.4 Awarding of Contract TPAMS 2025 for Provision of Data, Voice, Mobile, Internet and Support Services ...... 157 7.5 Awarding of Contract No 0913-2017, 'Design, Supply, Install and Commissioning of PV Solar Panels for Council Buildings ...... 161 7.6 Items for Noting ...... 167 7.7 Assembly of Councillors ...... 170 8. Sealing of Documents 8.1 Sealing of Documents ...... 177 9. Notices of Motion Nil

10. General Business

Closure of Meeting

Audio Recording of Council Meetings Please note that all Council Meetings are audio recorded, with the exception of matters identified as confidential items on the Agenda. This includes public participation during the meeting. These recordings will be made available on Council’s website www.banyule.vic.gov.au.

The next Ordinary Meeting of Council will be held on Monday, 29 January 2018.

Ordinary Meeting of Council - 11 December 2017 Page 3

Petitions

2.1 ERSKINE ROAD, MACLEOD - REQUEST FOR A SAFE PEDESTRIAN CROSSING

Author: Sanjev Sivananthanayagam - Traffic & Transport Team Leader, City Development Ward: Ibbott

EXECUTIVE SUMMARY

A petition with 253 signatures was received on 23 November 2017 requesting Council to implement a safe pedestrian crossing in Erskine Road, Macleod, between Munro Street and Ferguson Street.

Investigation will be undertaken of the pedestrian safety concerns raised, with the outcome to be reported to Council at a future meeting.

RECOMMENDATION

That Council:

1. Receive and note the petition.

2. Investigate the pedestrian safety concerns raised in the petition and the request for a pedestrian crossing facility in Erskine Road, Macleod, between Munro Street and Ferguson Street. The outcome of the investigation is to be reported to Council at a future meeting.

3. Advise the primary petitioner of this resolution.

CURRENT SITUATION

A petition with 253 signatures was received from the general community, mainly from Macleod, on 23 November 2017.

The petition prayer is as follows:

We, the undersigned, petition or request Banyule Council to urgently implement a safe pedestrian crossing on Erskine Road, Macleod, between the intersections of Munro and Ferguson Streets.

The demographic changes of Macleod and the recent investment by the state government in the Rosanna Golf Links Primary School have resulted in a large increase in children needing to cross safely over Erskine Road. Rosanna Golf Links and St Martin of Tours Primary Schools currently have over 1000 students enrolled, and a substantial proportion travel across Erskine Road.

Ordinary Meeting of Council - 11 December 2017 Page 5 Petitions

ERSKINE ROAD, MACLEOD - REQUEST FOR A SAFE PEDESTRIAN CROSSING cont’d

Traffic congestion is a real problem for residents of Macleod, with entire sections of local streets having successfully petitioned to implement parking restrictions during school drop-off and pick-up times (e.g. Ferguson Street). This has only served to push the existing traffic congestion out towards surround streets.

For most students, it is not practical to cross at the traffic lights at the intersection of Greensborough Road: such a detour adds distance, time and steep hills to the trip to the school. Furthermore, Greensborough Road is an extremely busy intersection and not a safe crossing environment for young children, as they have to rely on peripheral vision to judge turning cars (which may have small children in blind spots). Consequently, many children cross at various places along Erskine Road, with and without parental guidance. This practice is very dangerous, given reduced visibility due to the crest of the hill, in conjunction with busy morning and afternoon traffic.

As with Banyule Council, we support VicHealth’s important Walk to School initiative, and are discouraged that safety concerns about crossing Erskine Road increase the reliance of the school community on cars to get to school, even over relatively short distances.

DISCUSSION

In order to assess the pedestrian safety concerns raised in Erskine Road and the request for a pedestrian crossing facility, an investigation is proposed to be undertaken. The investigation will include pedestrian crossing counts, sight visibility assessment, and observations of traffic and pedestrian movements.

ATTACHMENTS Nil

Ordinary Meeting of Council - 11 December 2017 Page 6 People – Community Strengthening and Support

3.1 RECREATION PLAN 2017 - 2021 AND ARTS AND CULTURE STRATEGIC PLAN 2017 - 2021

Author: Lucia Brennan - Recreation Planner, Community Programs

Previous Items Council on 18 September 2017 (Item 3.4 - Draft Recreation Plan 2017-2021 and Draft Arts & Culture Strategic Plan 2017-2021)

EXECUTIVE SUMMARY

In November 2016, the Leisure and Cultural Services Team commenced a review of the Recreation Plan 2013 - 2017 and Arts Plan 2013 - 2017 and preparatory work for the development of new four (4) year plans.

The purpose of these strategic plans is to guide Council’s work in relation to recreation and arts, reflective of current trends and community needs.

Between November 2016 and June 2017, extensive research and consultation occurred to develop the key themes and strategic intent of the plans.

The plans’ framework, goals, outcomes and action plans were developed and presented in draft form and were available for community consultation between 19 September and 16 October 2017.

Ten (10) submissions were received for the Recreation Plan and six (6) were received for the Arts and Culture Strategic Plan. Feedback on the draft plans related to a variety of elements and were more suggestive or comment-based rather than any consistent objections or major drive for change.

The Recreation Plan 2017 – 2021 and the Arts and Culture Strategic Plan 2017 – 2021 are now ready for adoption.

RECOMMENDATION

That Council:

1. Adopts the Recreation Plan 2017 – 2021 (Attachment One) and the Arts and Culture Strategic Plan 2017 – 2021 (Attachment Two).

2. Write to the Recreation Plan - Community Reference Group and the Banyule Arts and Culture Advisory Committee and thank them for their valued contribution to the process.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “promote and support health and wellbeing”.

Ordinary Meeting of Council - 11 December 2017 Page 7 People – Community Strengthening and Support

RECREATION PLAN 2017 - 2021 AND ARTS AND CULTURE STRATEGIC PLAN 2017 - 2021 cont’d

BACKGROUND

Participation in arts, culture and recreation enhance people’s quality of life. It contributes to people’s health and wellbeing, community cohesion, economic growth and jobs, and Banyule’s liveability.

Council’s strategic plans guide the focus of our work and help the community understand what Council does and why we do it. The Recreation Plan 2013 - 2017 and Arts Plan 2013 - 2017 have been guiding the work of the Leisure and Culture Department over the past four years and it is now time for new strategic plans to guide the department.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the programs and services identified in the action plans of the Recreation Plan and Arts and Culture Strategic Plan may enhance the following human rights:

• Right to freedom of thought, conscience, religion and belief • Right to freedom of expression • Right to protection of cultural rights

ADVOCACY

The thoughts and ideas of the community have been reflected within the plans and detailed within the Technical Reports.

CURRENT SITUATION

In preparing the new plans, consideration was given to strategic directions which supported Council plans, national and state strategic documents, industry trends, analysis of demographic data, our understanding of what is happening locally, and what our community told us during the consultation process.

The framework for the plans focuses on outcomes and provides line of sight to Banyule’s Council Plan. It is underpinned by Council’s vision and values, and identifies the goals and intended outcomes of each plan.

The plan’s framework encourages flexibility to respond to community priorities and industry challenges with annual action plans that will be reviewed annually to determine if they are achieving the intended outcome.

Ordinary Meeting of Council - 11 December 2017 Page 8 People – Community Strengthening and Support

RECREATION PLAN 2017 - 2021 AND ARTS AND CULTURE STRATEGIC PLAN 2017 - 2021 cont’d

Goals of each plan include:

Recreation Plan:

• Goal 1: Facilities – Our community has equitable access to multipurpose, inclusive, accessible and sustainable facilities

• Goal 2: Communication and Education – Our community knows and is aware of opportunities and feels supported in the delivery of recreation

• Goal 3: Informal Opportunities - Our community can access and participate in diverse activities that enhance their wellbeing.

• Goal 4: Participation and Partnerships - Our community is actively involved and has a strong and connected sense of belonging.

Arts and Culture Strategic Plan:

• Goal 1 – People are engaged in meaningful and culturally vital lives

• Goal 2 – A connected, inclusive and involved community

The Recreation Plan 2017 - 2021 is included in Attachment One and the Arts and Culture Strategic Plan 2017 - 2021 is included in Attachment Two.

FUNDING IMPLICATIONS

The strategic plans, including annual actions detailed in the Recreation Plan and Arts and Culture Strategic Plan will be funded through existing budgets and resources.

CONSULTATION

An extensive community engagement and consultation process was used to develop the strategic intent of the plans. Preliminary consultation commenced in November 2016 in line with the Council Plan engagement process, followed by broad consultation in March and April 2017 and further targeted sessions in May and June 2017.

Consultation included community forums, community reference group workshops, stakeholder workshops, internal consultation with other departments, online surveys, consultation at events, mail outs, and an ongoing presence on Council’s Shaping Banyule website.

The Draft Recreation Plan and Draft Arts and Culture Strategic Plan were released for community consultation 19 September – 16 October 2017. Members of the community were informed of and invited to provide feedback on the draft plans via:

 Leader Newspaper (Banyule in Brief)  Banyule Banner  Shaping Banyule  Direct email to clubs and organisations within Council’s Leisure, Recreation and Arts networks  Direct email to all Banyule schools

Ordinary Meeting of Council - 11 December 2017 Page 9 People – Community Strengthening and Support

RECREATION PLAN 2017 - 2021 AND ARTS AND CULTURE STRATEGIC PLAN 2017 - 2021 cont’d

 Correspondence to the Recreation Plan Community Reference Group and Banyule Arts and Culture Advisory Committee  1500 postcards to the service centres, leisure centres, libraries, neighbourhood houses, Hatch and Shop 48

Full details of the consultation conducted throughout the development of both plans is detailed in the Research and Technical Reports and due to the size of these documents, can be viewed through Shaping Banyule or a hard copy made available on request.

DISCUSSION

Ten (10) submissions were received for the Recreation Plan and six (6) were received for the Arts and Culture Strategic Plan. The relatively low response rate could be surmised that the community on a whole was very supportive of both plans. It could also be surmised that due to the significant level of engagement during the development of the plans that the community had already provided their voice and there was no further response required at this stage as their input had been reflected in the plans’ themes, goals, strategic focus and actions.

The feedback received related to a variety of elements and were more suggestive or comment-based rather than any consistent objections or major drive for change.

A summary of the Recreation Plan feedback grouped into key themes, with officer comments, is included in Attachment Three and a summary of the Arts and Culture Strategic Plan feedback grouped into key themes, with officer comments, is included in Attachment Four.

As a result of the feedback received, some minor adjustments have been made to both documents. There were no changes required to the goals or strategic intent of the plans.

TIMELINES

The goals of the Recreation Plan 2017 – 2021 and Arts & Culture Strategic Plan 2017 – 2021 will guide the strategic direction for recreation, arts and culture for the next four years. Action plans will be developed and reviewed annual.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Having a Recreation Plan and an Arts & Culture Strategic Plan that has been informed by our community, as well as by evidence and industry trends, validates their strategic direction.

Ordinary Meeting of Council - 11 December 2017 Page 10 People – Community Strengthening and Support

RECREATION PLAN 2017 - 2021 AND ARTS AND CULTURE STRATEGIC PLAN 2017 - 2021 cont’d

The plans will guide Council’s work in relation to recreation and arts & culture for the next four years.

ATTACHMENTS No. Title Page 1 Recreation Plan 2017 - 2021 2 Arts and Culture Strategic Plan 2017 - 2021 3 Recreation Plan - Summary of Submissions with Officer Comment 4 Arts and Culture Strategic Plan – Summary of Submissions with Officer Comment

Ordinary Meeting of Council - 11 December 2017 Page 11 People – Community Strengthening and Support

3.2 ART COLLECTION ACQUISITION SUBMISSION

Author: Colin James - Art & Cultural Team Leader, Community Programs

EXECUTIVE SUMMARY

The Banyule Art Collection was formed after the amalgamation of the Diamond Valley Art Collection and the Heidelberg Art Collection in 1994 following the amalgamations of the City of Heidelberg and the Shire of Diamond Valley.

The recently adopted Art Collection Policy 2017 – 2021 provides the strategic direction and selection process for new acquisitions. Council has a budget allocation of $15,000 for art acquisition within the 2017/18 year.

This report recommends the acquisition of five works from the recent Banyule Works on Paper Finalists with a total acquisition cost is $10,830. A further report to consider additional acquisitions for the remaining $4,170 will be presented in May 2018.

RECOMMENDATION

That Council:

1. Approve the total acquisition cost of $10,830 for the following art works from the recent Works on Paper exhibition: i. Slow Boat by David Frazer - $5,300 ii. Rising Sea Level by Siri Hayes - $2,800 iii. Fire and (River) Water by Mat Vaughan - $1,100 iv. Amphitheatre Falls by Wendy Black - $880 v. Ocean by Anna Madeleine - $750

2. Write to the Banyule Arts and Cultural Advisory Committee and thank them for their significant contribution to the acquisition process.

3. Receive a further report to consider additional acquisitions for the remaining $4,170 from the existing $15,000 art acquisition allocation in the 2017/18 Budget.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “Enhance quality of life and connection through arts and culture”.

BACKGROUND

Ordinary Meeting of Council - 11 December 2017 Page 12 People – Community Strengthening and Support

ART COLLECTION ACQUISITION SUBMISSION cont’d

Art acquisitions have been suspended since late 2013 whilst storage arrangements and other collection management issues were addressed.

With improved art storage at Petrie Park and the collection storage element at the proposed Ivanhoe Library and Cultural Hub, Banyule has the opportunity to acquire works again.

The Banyule Art Collection currently comprises 504 works, valued in 2016 at $1.5 million.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

FUNDING IMPLICATIONS

Council has a budget allocation of $15,000 for art acquisition within the 2017/18 year. The recommended acquisition will cost a total of $10,830. This report also recommends Council receive a further report to consider additional acquisitions for the remaining $4,170.

POLICY IMPLICATIONS

The recommended acquisitions have been identified as per section 7.2 Acquisition Process within the Art Collection Policy 2017 – 2021.

SELECTION PROCESS

The finalist exhibition for ‘Ebb and Flow’ comprised 38 works selected from 410 submissions by artists from across Australia.

The works recommended for acquisition have been selected after detailed discussion of individual ‘Submission for Acquisition’ reports with the Art Collection Working Group and subsequent presentation to the Banyule Arts and Cultural Advisory Committee (BACAC). The Proposals for Acquisition report is included in Attachment One.

The recommendation for the acquisition of the works was made at a special meeting of BACAC on 21 November 2017. Minutes of that meeting and the Art Collection Working Group are contained in Attachments Two and Three.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Ordinary Meeting of Council - 11 December 2017 Page 13 People – Community Strengthening and Support

ART COLLECTION ACQUISITION SUBMISSION cont’d

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The recent ‘Ebb and Flow’ exhibition provided an opportunity to purchase high quality works from across Australia which will raise the profile of both the Banyule Art collection and the Biannual Works on Paper exhibition.

The Banyule Arts and Culture Advisory Committee and its Art Collection working group were intimately engaged with the selection process of the recommended acquisitions and the proposed works will further enhance The Banyule Art Collection.

ATTACHMENTS No. Title Page 1 Proposals for Acquisition 2 BACAC Special Meeting Minutes 20171121 3 Banyule Art Collection Working Group Minutes 20171121

Ordinary Meeting of Council - 11 December 2017 Page 14 Planet – Environmental Sustainability

4.1 NORTH EAST LINK - ANNOUNCEMENT OF CORRIDOR A AS VICTORIAN GOVERNMENT'S PREFERRED OPTION.

Author: Michelle Herbert - Senior Transport Engineer, City Development

Previous Items Council on 16 October 2017 (Item 5.1 - North East Link - Council Response to the North East Link Technical Summary) Council on 28 August 2017 (Item 5.1 - North East Link Update) Council on 3 April 2017 (Item 5.2 - North East Link Project Action Plan) Council on 14 November 2016 (Item 5.5 - North East Link - Quarterly Update)

EXECUTIVE SUMMARY

On 24 November 2017, the Premier Daniel Andrews confirmed that Corridor A is the Victorian Government’s preferred option for the North East Link.

Corridor A is a link from the end of the M80 at Greensborough that runs directly south along the Greensborough Highway road reserve (on the east side of Greensborough Road) connecting to the Eastern Freeway at Bulleen. It is proposed to include:

• Three new interchanges in Banyule at Lower Plenty Road, Grimshaw Street and the M80 Ring Road. • A five kilometre, six lane tunnel beneath Banyule Flats, the Yarra River, and Lower Plenty Road. The tunnel will commence just north of Bulleen Road and emerge north of Lower Plenty Road. • A toll-free upgraded Eastern Freeway with a new Doncaster Busway system along the central reservation. • New and upgraded walking and cycling links from the M80 to the Eastern Freeway and Yarra Trail.

The North East Link Authority has released a Community Update Issue 03 November which gives an overarching view of Corridor A and its benefits (Attachment A).

RECOMMENDATION

That Council:

1. Reaffirms its position that Corridor C is the best option to meet Melbourne’s transport needs and the North East Link objectives, including meeting Melbourne’s freight needs, encourages public transport use and improved emergency access.

2. Considers that Corridor A represents a northern freeway into the City, discourages public transport use into the city, divides the Banyule community and impacts the Eastern Freeway.

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NORTH EAST LINK - ANNOUNCEMENT OF CORRIDOR A AS VICTORIAN GOVERNMENT'S PREFERRED OPTION. cont’d

3. Raises concern regarding issues with process including incomplete and inadequate analysis, insufficient data on options, inconsistent environmental assessment and does not meet stated objectives.

4. Notes the announcement of Corridor A as the Victorian Government’s preferred option and the information contained in the North East Link Community Update Issue 03 November 2017(Attachment 1).

5. Writes to the North East Link Authority requesting: a) Additional community drop-in sessions at Ivanhoe and Greensborough; b) More detailed information on the Corridor A alignment and the impacts on Banyule; and c) Resources and support to respond to the future work involved in assisting the Authority to get the best outcomes for Banyule residents associated with the Corridor A alignment.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “Support sustainable transport”.

BACKGROUND

Council’s long held position on the North East Link recognises the need to complete Melbourne’s Ring Road as a direct orbital link from the M80 Metropolitan Ring Road to EastLink at Ringwood. In August 2017 the Victorian Government announced four corridor options for the North East Link.

DISCUSSION

On 24 November 2017, the Premier Daniel Andrews confirmed that Corridor A is the Victorian Government’s preferred option for the North East Link.

A schematic of Corridor A, taken from the Community Update Issue 03 November 2017 is shown at Figure 1.

Ordinary Meeting of Council - 11 December 2017 Page 16 Planet – Environmental Sustainability

NORTH EAST LINK - ANNOUNCEMENT OF CORRIDOR A AS VICTORIAN GOVERNMENT'S PREFERRED OPTION. cont’d

Figure 1 – North East Link Alignment

Corridor A is a link from the end of the M80 at Greensborough that runs south along the Greensborough Highway road reserve (on the east side of Greensborough Road) connecting to the Eastern Freeway at Bulleen. It is proposed to include:

The North East Link Authority has released a Community Update Issue 03 November 2017 which gives an overarching view of Corridor A and its benefits (Attachment A).

Ordinary Meeting of Council - 11 December 2017 Page 17 Planet – Environmental Sustainability

NORTH EAST LINK - ANNOUNCEMENT OF CORRIDOR A AS VICTORIAN GOVERNMENT'S PREFERRED OPTION. cont’d

Early cost estimates of the North East Link project range up to $16.5 billion. It will be the biggest transport infrastructure investment in Victorian history.

It is anticipated that there will be substantial engagement required with the Authority to advocate for the best possible outcomes for Banyule residents. As such it is considered reasonable that the Authority support Council by providing appropriate resources to allow Council to service their needs.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is acknowledged that one of the fundamental rights in the Charter is Property Rights which stipulates that a person must not be deprived of his or her property other than in accordance with law.

The construction of the North East Link will impact significantly on this Right for a number of residents within Banyule, whose properties will be compulsorily acquired. The Right to property is, however, mitigated by compulsory acquisition laws available to the Authority.

CONSULTATION

The North East Link Community Update Issue 03 November 2017 notes that over the coming weeks, the North East Link Authority will conduct community drop-in sessions at Rosanna, Bulleen, Heidelberg and other locations.

The sessions will occur from 2pm to 7pm on Wednesdays and from 11am to 2pm on Saturdays. Dates, times and locations for upcoming community drop-in sessions will be posted on http://northeastlink.vic.gov.au/community and local media.

Ordinary Meeting of Council - 11 December 2017 Page 18 Planet – Environmental Sustainability

NORTH EAST LINK - ANNOUNCEMENT OF CORRIDOR A AS VICTORIAN GOVERNMENT'S PREFERRED OPTION. cont’d

TIMELINES

The North East Link Authority has released the following time line (Table 1).

Date Activity

Nov - 2017 Project Corridor Announced Conversations with communities about the project Early 2018 Early Design Asking communities to provide more input to help shape key areas of the project. Early-Mid 2018 Start Planning and Approvals Refine design further so that the planning and approval process can commence. Continue talking to communities. 2019 Select a preferred builder Release the project to market and select a preferred builder. Table 1 – NEL Project Timeline

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

On 24 November 2017, the Premier Daniel Andrews confirmed that Corridor A is the Victorian Government’s preferred option for the North East Link. Corridor A is a link from the end of the M80 at Greensborough that runs south along the Greensborough Highway road reserve (on the east side of Greensborough Road) connecting to the Eastern Freeway at Bulleen.

The North East Link Authority released its Community Update Issue 03 November 2017 which gives overarching information on the project.

Due to the nature of the development of such a big project it is considered reasonable to request the Authority to provide appropriate resources to allow Council to respond to its future requests.

ATTACHMENTS No. Title Page 1 North East Link Community Update Issue 03 November 2017

Ordinary Meeting of Council - 11 December 2017 Page 19

Place – Sustainable Amenity and Built Environment

5.1 6 TO 12 WAMBA ROAD, 173 TO 177A THE BOULEVARD AND 1, 3, 7, 9, 11 AND 13 WILFRED ROAD, IVANHOE EAST - APPLICATION FOR A MULTI-DWELLING INTEGRATED DEVELOPMENT (THREE, 3- LEVEL BUILDINGS COMPRISING 107 APARTMENTS AND 11 TOWNHOUSES) (P996/2017)

Author: Nick Helliwell - Major Developments Planner, City Development Ward: Griffin

EXECUTIVE SUMMARY

The proposal is for the construction of a large residential development in the form of three, three storey apartment style buildings providing 107 apartments fronting Wamba Road, The Boulevard and Wilfred Road and 11 townhouses fronting Cedric Street in Ivanhoe East. The proposed development will have a maximum height of 11.7 metres and provide the full complement of statutory car parking.

The site is considered to be a Strategic Redevelopment Site under Council’s Residential Areas Framework at Clause 21.06-2 of the Scheme. The site provides a good opportunity for a low rise apartment and town house development. The scale and design of the proposal is considered to be generally consistent with the landscape and neighbourhood character objectives for the area. There is opportunity to improve the design detailing of the built form fronting the surrounding road network and improve the landscape setting of the development. This can be achieved through conditions requiring the fine tuning of the submitted design.

The proposal is considered to be acceptable, subject to conditions.

RECOMMENDATION

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant a Planning Permit be issued in respect of Application No. P996/2017 for Multi-unit Development (107 apartments and 11 townhouses), easement variation, vegetation removal and works within a Special Building Overlay - Schedule 2 (overland flow) at 6, 10 & 12 Wamba Road, 173, 175, 177 & 177A The Boulevard, 1, 3, 7, 9, 11 & 13 Wilfred Road, 17 &19 Cedric Street IVANHOE EAST, subject to the following conditions:

Ordinary Meeting of Council - 11 December 2017 Page 21 Place – Sustainable Amenity and Built Environment

6 TO 12 WAMBA ROAD, 173 TO 177A THE BOULEVARD AND 1, 3, 7, 9, 11 AND 13 WILFRED ROAD, IVANHOE EAST - APPLICATION FOR A MULTI-DWELLING INTEGRATED DEVELOPMENT (THREE, 3-LEVEL BUILDINGS COMPRISING 107 APARTMENTS AND 11 TOWNHOUSES) (P996/2017) cont’d

Plans

(1) Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and be generally in accordance with the plans submitted with the application, but modified to show the following: (a) Overlooking in accordance with Standard B22 – Overlooking of Clause 55 of the Banyule Planning Scheme. (b) Landscaping as required by Condition 2 of this permit. (c) Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i) The use of an On-site Stormwater Detention (OSD) system; or Council’s infrastructure must be upgraded in order to take increased flows from the development for up to a 1 in 100 year storm event (ii) The connection to the Council nominated legal point of discharge; (iii) The outfall drainage works necessary to connect the subject site to the Council nominated Legal Point of Discharge; (iv) The finished floor level of habitable areas of any proposed development at this site should be at least 300mm above the post development flood level; (v) The development must not obstruct or alter any post development overland stormwater flow paths; (vi) The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report and include drainage details as a result of landscaping; (vii) All drainage plans must show for Trees #1, #2, #6, #23, #30, #32, #33, #34, #62, #63, #64, #93, #94, #117, #124, #125, #131, #141, #142, #143 and #144. The Tree Number; The Structural Root Zone (SRZ) radius; and the Tree Protection Zone (TPZ) radius, each as detailed and calculated within the arborist report submitted with the application and prepared by Simon Howe of Landscape Dept, 1 October 2017; (viii) A note confirming the permit holder’s acceptance that Banyule City Council does not acquire or maintain drains greater than 1500mm in diameter or drains in Melbourne Water’s catchment area; (ix) No change to existing ground levels of the rear of properties 15 and 19 Wilfred Road be allowed as part of drainage easement works.

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Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (d) Tree Preservation Fencing in accordance with the Tree Protection/Landscape conditions of this permit. (e) Landscape and tree zones clearly marked with hatching, colour coding or similar and distinguished from useable open space areas. (f) A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas. (g) A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples. (h) All sustainable design features indicated in the submitted Sustainable Management Plan (SMP) prepared by Wood and Grieves dated 17 October 2017. Where sustainable design features outlined in the SMP cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc). (i) The basement, ground, first and second floor level street setback of Building B increased from 5 metres to 9 metres from The Boulevard in two areas; one to the west of the main pedestrian access to Building B and one in the southern corner of Building B to the west of the park spine to facilitate the planting of two canopy trees. (j) Private open space terraces and balconies to be located at the south- western corner of Building B to form a detailed design feature on this visually prominent corner of the site. (k) The basement and ground floor levels of Building C increased from 5 metres to 7 metres from Wilfred Road from the eastern side of the main pedestrian entry to this building to provide deep soil planting areas for the planting of three medium sized canopy trees. (l) The street setback of Townhouse 2 facing Cedric Street increased to a minimum of 7.5 metres (to match that of Townhouse 1) and provision of an appropriate transition between the two existing dwellings either side of the site, and deletion of the deck areas that project within this front setback. (m) Trees A (hedge) (Figure 1) identified within the arborist report prepared by Simon Howe of Landscape Dept dated 1 October 2017 renumbered as Tree A or Tree #158. (n) Parking allocated for each dwelling, with appropriate numbering, in accordance with Clause 52.06-Car Parking of the Banyule Planning Scheme.

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(o) 10 car spaces in the lower ground level car park to Building A designated as ‘visitor’ spaces. (p) All visitor spaces signed/line marked appropriately. (q) Details for the intercom system to access apartment visitor spaces and basement gate and gate entry mechanism. (r) Light mechanism for basement ramps to alert of vehicles on the ramp of oncoming traffic. (s) Tandem spaces provided on the east side of the basement car park to Building C to provide 0.5m spacing between spaces. (t) Swept path for waste collection vehicles in the basement car park to Building C. (u) Basement ramp design for the car park to Building C in accordance with Clause 52.06-9 – Design standards for car parking of the Banyule Planning Scheme. (v) Location of service meter and mail boxes. (w) A minimum 50% of dwellings to meet Standard B41 – Accessibility of Clause 55 of the Banyule Planning Scheme and a minimum of 20% of dwellings to meet Council’s Liveable Housing Guidelines and clearly identified on the plans. (x) Details of the location of externally accessible storage in accordance with Standard B44 – Storage of the Banyule planning Scheme. (y) The two bed apartment layout Type 8 window snorkel depth to be reduced to a maximum of 1.5 metres in accordance with standard B48 – Windows of Clause 55 of the Banyule Planning Scheme. (z) Provision of additional windows to improve cross-ventilation for as many apartments as possible in accordance with Standard B49 – Natural Ventilation of Clause 55 of the Banyule Planning Scheme. (aa) For Townhouse 1 and Townhouse 2 facing Cedric Street, first floor level setbacks to the front and sides and incorporation of a pitched roof design, or similar, to reduce the visual bulk of these dwellings as they present to the street. (bb) For Townhouse 1 and Townhouse 2 facing Cedric Street, the relocation of the secluded private open space from the front to the side of the respective dwellings. (cc) For Building A and Building B, further details of the materials to be applied to the west facing balconies, to reduce the visual impact of the concrete balustrade treatment and the concrete side elevations of the apartment buildings. (dd) For Buildings A, B and C, details of the roof top plant and equipment screening height and finish, and the siting of the equipment for Building C relocated approximately 4 metres to the north to limit the visibility of it and potential visual impact from properties along The Boulevard and Wilfred Road.

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(ee) Deletion of all terrace/deck areas extending into the street setback of any building. (ff) A minimum 0.6 metre wide landscape strip along the eastern side of the driveway opposite Townhouses 3 to 8 or as otherwise agreed by the Responsible Authority.

(2) The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include (but not be limited to) the following: (a) Details of planting throughout the site; (b) Planting of two large canopy trees (capable of growing to a minimum height of 12 metres) within the front setback of Building B and three medium canopy trees (capable of growing to a minimum height of 10 metres) in front of Building C; (c) Screen planting (in-ground where practicable or trellis atop fencing) to all boundaries abutting an existing property. (d) The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site. (e) Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas (f) Planting adjacent to driveways and within landscaping zones to consist of varying heights and species. (g) A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas; (h) Provision of replacement planting for vegetation that is to be removed including a minimum of 32 large canopy trees (mature height of at least 12 m) planted at a semi-advanced state (minimum pot size 40 litre) throughout the site. (i) An indigenous and/or drought tolerant planting theme. (j) A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified. (k) Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill. (l) Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report, with reference to connection details on the engineering plans.

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(3) Before the development permitted by this permit starts, an amended Sustainable Design Assessment (SDA) to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the SDA will be endorsed to form part of the permit. The amended SDA must be generally in accordance with the SDA prepared by Wood and Grieves dated 17 October 2017 with the application, but modified to show: (a) Average 7 NatHERS rating for thermal energy efficiency. (b) One 36,000 litre rainwater tank and a 20,000 litre tank for irrigation only. (c) Reasonable shading and protection for summer solar gain. Sample NatHERS demonstrate that all cooling loads are 30MJ/m2 or lower. (d) Energy efficient hot water and lighting systems. (e) Water efficient tap and fixtures throughout. (f) A MUSIC model with at least a 70% reduction in total nitrogen to demonstrate best practice in Stormwater Management to pass BESS and to demonstrate compliance with Clause 22.05 of the Banyule Planning Scheme. (g) Ceiling fans to living areas of two bedroom dwelling types 3, 4 and 7. (h) All kitchen ranges with extraction fans, not re-circulating type. (i) Which windows are operable with operable windows to all habitable rooms. (j) Solar PV array to contribute to electricity consumption. (k) All timber certified as FSC sustainable timber. (l) Consideration of using a mix of concrete with recycled material components and recycled steel throughout the development. (m) Consideration of providing a compost system for organic waste. (n) Provision of outdoor clothes lines to Townhouses 1 and 2 and retractable clothes lines to balconies (or similar) for all apartments, designed and located so that they are not visible from the street. Where alternative initiatives are proposed to those specified, the Responsible Authority may vary the requirements of this condition at its discretion, subject to the development achieving equivalent (or greater) sustainable outcomes in association with the development.

(4) The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

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Offset Plan

(5) The development permitted by this permit must not be commenced until an Offset Plan has been submitted to and approved by the Responsible Authority. Three copies must be provided and must show the following: (a) Evidence of the purchase of appropriate offsets to compensate for the loss of habitat hectares of vegetation that meet a General Biodiversity Equivalence Score of 0.006 in the Port Phillip and Westernport Catchment Authority area, and have minimum Strategic Biodiversity Score of 0.080; (b) Include details of: (i) Means of calculating the offsets (ii) Locations where offsets will be provided (iii) Type of offsets to be provided for each location (iv) Details of revegetation including the number of trees, shrubs and other plants, species mix and density (v) Means of interim protection for the offsets (vi) Methods of permanent protection for the offsets (vii) Persons responsible for implementing and monitoring the offset plans (viii) Time frames for implementing the offset plans (ix) Details of any earthworks, drainage and other works (c) The plans may include: (i) A requirement for the owner to enter into a Section 173 Agreement in respect of specified land (ii) A requirement for the owner to enter a binding agreement with a specified person in order to implement aspects of the offset plan (iii) A requirement for the owner to provide a bond as security for completion of any part of the offset plan. (d) When approved, the offset plan must be implemented within 12 months of the commencement of works associated with the development unless otherwise specified in the offset plan. Maintenance and replanting of vegetation is to be undertaken if necessary until all the requisite numbers of plants are effectively established and have survived for at least 3 years.

General

(6) Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until:- (a) The tree protection measures required by the tree protection/landscape conditions of this permit are installed to the satisfaction of the Responsible Authority.

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(7) Unless otherwise agreed in writing by the Responsible Authority the proposed dwelling(s) permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

(8) Before the development permitted by this permit starts, all lots comprising the subject land must be consolidated into one lot under the Subdivision Act 1988.

Amenity

(9) Outdoor lighting must be designed, baffled and located to the satisfaction of the Responsible Authority such that no direct light is emitted outside the boundaries of the subject land.

(10) Outdoor lighting must not be used on the subject land other than that which is normal to a private dwelling.

(11) Noise emissions from any equipment required for refrigeration, air- conditioning, heating, ventilation and the like must comply with Environment Protection (Residential Noise) Regulations 1997 and/or Environmental Protection Authority Noise Control Guidelines Publication 1254 October 2008 whichever is deemed to be appropriate by the Responsible Authority.

Urban Design / External Appearance

(12) All external materials, finishes and paint colours are to be as per the endorsed plans and to the satisfaction of the Responsible Authority.

Car Parking / Access

(13) Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

(14) Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

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(15) Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

(16) The boundaries of all car spaces, access and egress lanes and the direction in which vehicles should proceed along the access lanes must at all times be clearly indicated on the ground to the satisfaction of the Responsible Authority.

Tree Protection / Landscaping

(17) All buildings and works for the demolition of the site and construction of the development (as shown on the endorsed plans) must not alter the existing ground level or topography of the land within greater than 10% of the TPZs of Trees #1, #23, #30, #32, #33, #34, #35, #62, #63, #64, #93, #94, #117, #124, #125, #131, #141, #142 and #143.

(18) All basement walls where within or adjacent to the TPZs of Trees #62, #125, #131, #141, #142 and #144 must be constructed using a contiguous piling wall design; the outer face of the wall must not encroach closer to the retained trees listed above than the setbacks shown on the plans. Any plant involved in basement wall construction must operate from inside the basement footprint and not within the TPZs of any retained trees.

(19) All works associated with the demolition of the site must not alter the existing ground level or topography of the land within greater than 10% of the TPZs of Trees #1, #2, #6, #23, #30, #32, #33, #34, #62, #63, #64, #93, #94, #117, #124, #125, #131, #141, #142, #143 and #144. In addition no roots greater than 40mm in diameter are to be cut or damaged.

(20) All works associated with the demolition of the site, where those works are undertaken within the calculated TPZs of trees shown to be retained on or adjoining the subject, must be undertaken under the supervision and direction of the project arborist.

(21) Any plant or equipment involved in demolition works must not operate from inside the TPZs of any trees shown to be retained on or adjoining the subject site, including street trees.

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Arborist supervision

(22) The Project Arborist must supervise any activity within the calculated TPZ of a retained tree on or adjoining the subject site. The arborist must ensure no roots greater than 40mm in diameter are cut or damaged during any part of the construction process. In addition, the arborist must ensure that approved buildings and works do not have an adverse impact the health or stability of any tree shown to be retained on or adjoining the subject site.

(23) All and any excavations within the TPZ of retained trees must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees, and must be undertaken outside the calculated structural root zone of any tree unless otherwise approved.

(24) Any root severance within a TPZ that is less than 40mm in diameter must be approved and undertaken by the project arborist to their satisfaction using a clean sharp and sterilised pruning saw.

Underground Services

(25) Any underground service installations within the calculated Tree Protection Zone of any retained tree must be bored to a depth of at least 600mm. Any excavation within the calculated TPZ of a retained tree required for the connection of services must be:

(a) Undertaken after written approval is received from the Responsible Authority; and, (b) Undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees under the supervision of the project arborist.

Standard Wording for Engineering Plan

(26) All underground service installations within a Tree Protection Zone will be bored to a depth of at least 600mm.

Decking

(27) The Decking where within the TPZs of Trees #2, #6 and #144 must be constructed on trees sensitive footings such as post footing or screw piles, and above the existing soil grade where within the calculated TPZs. All excavations for posts must be undertaken by hand under the supervision of the project arborist, and final post locations must be set away from any roots greater than 40mm in diameter. The decking must be constructed using the minimum number of piers necessary, and so that gaps between boards are no more or less than 6mm in width. There must be no grade change within greater than 10% of calculated TPZs.

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Modified Foundation Design

(28) All foundations proposed within the TPZs of Trees #2 and #6 must be designed and constructed using tree sensitive footings, such as pier and beam or similar non-destructive footing design(s), with no grade change within greater than 10% of the calculated TPZs. All excavations within the TPZs for the construction of Town House 2 foundations must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees under the supervision of the project arborist. All footing must be located away from any roots greater than 40mm in diameter.

Driveway and Crossover Removal and Construction

(29) The removal of any sections of existing driveways and / or crossovers must be undertaken under the supervision and direction of the project arborist where those sections occur within the calculated TPZ of the following trees #2, #64, #125, #131, #141, #142, #143 and #144. The exposed areas must then be mulched with a 75mm layer of coarse grade composted woodchips, which must be maintained until such time as the treatment approved for that section is installed. All sections of new driveway proposed within the TPZ of a retained tree must be:

(i) Constructed above the existing soil grade using tree sensitive porous surface treatments that must be to the satisfaction and agreed in writing with the Responsible Authority. (ii) There must be no grade change within greater than 10% into the TPZs of trees #2, #64, #125, #131, #141, #142, #143 and #144, and no roots greater than 40mm in diameter are to be cut of damaged during any part of the construction process

Footpath Construction

(30) The construction of the Footpaths where within the TPZs of Trees #2, #6 and #144 must be undertaken under the supervision and direction of the project arborist where those sections occur within the calculated TPZs. All sections of new footpaths where within the TPZs of Trees #2, #6 and #144 must be:

(i) Constructed above existing grade using tree sensitive porous surface treatments that must be to the satisfaction and agreed in writing with the Responsible Authority. (ii) There must be no grade change within greater than 10% into the TPZs of trees #2, #6 and #144 and no roots greater than 40mm in diameter are to be cut of damaged during any part of the construction process

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Tree Preservation Zones (31) Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of buildings and works on the site Tree Preservation Zones and associated fencing must be established around Trees #1, #2, #6, #23, #30, #32, #33, #34, #62, #63, #64, #93, #94, #117, #124, #125, #131, #141, #142, #143 and #144. At least 14 days prior to the commencement of works you must provide a ‘Statement of Compliance’ which must include photographic evidence of the below requirements. This correspondence must be sent to [email protected]. Once installed to the satisfaction below the Tree Preservation Zones must be maintained until the conclusion of works to the satisfaction of the Responsible Authority, and must meet the following requirements: (a) Extent Tree Preservation Zones must be provided to the extent of the calculated Tree Protection Zone (TPZ) where it occurs within the subject property of all trees indicated as being retained on the endorsed plan. The fencing can be realigned and suitable ground protection provided to allow the approved construction therein only to the satisfaction of the project arborist and only when approved by the Responsible Authority. Tree Preservation Zones shall be provided in the following locations: (i) Tree #1, #63, #64, #93, #94, #117, #124, #125, #131, #143 and #144: to the extent of the calculated Tree Protection Zone (TPZ) where it occurs within the Council Nature Strip and subject site, with the exception of the public footpath; (ii) The fencing can be realigned and suitable ground protection provided to allow any construction approved within a TPZ only to the satisfaction of the project arborist and only when approved by the Responsible Authority. (b) Management of works (i) The Project Arborist must supervise any activity within the calculated TPZ of a retained tree on or adjoining the subject site. The arborist must ensure no roots greater than 40mm in diameter are cut or damaged during any part of the construction process. In addition, the arborist must ensure that approved buildings and works do not have an adverse impact the health or stability of any tree shown to be retained on or adjoining the subject site.

(ii) All excavation works within the TPZ of retained trees must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees, and must be undertaken outside the calculated structural root zone of any tree unless otherwise approved.

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(iii) Any root severance within the TPZ must be approved by the Responsible Authority and undertaken by the project arborist to their satisfaction using a clean sharp and sterilised pruning saw. (c) Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips (d) Fencing (i) Protective fencing must consist of chain wire mesh panels with shade cloth attached, held in place with concrete feet. Fencing must comply with Australian Standard AS 4687-2007 Temporary fencing and hoardings. (ii) The fences must not be removed or relocated without the prior consent of the Responsible Authority. (iii) Canopy (Crown) Limb and Trunk protection must be provided for all trees where buildings and works are undertaken within a canopy drip line or calculated TPZ of any tree shown to be retained on or adjoining the subject. All canopy (crown) and Limb protection must in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites. (e) Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”. (f) Irrigation All trees shown to be retained on the subjects site, and those on adjoining properties where their TPZs extend into the subject site must be irrigated during the warmer months of the year and as directed by the project arborist with 10 litres of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a monthly basis during summer (or a percentage thereof equivalent to the percentage of TPZ area occurring within the subject site).

(g) Access to Tree Preservation Zone (i) No persons, vehicles or machinery are to enter the Tree Protection Zone except with the consent of the Responsible Authority; (ii) No fuel, oil dumps or chemicals are allowed to be used or stored within the Tree Preservation Zone and the servicing and re- fuelling of equipment and vehicles must be carried out away from the root zones; (iii) No storage of material, equipment or temporary building is to take place within the Tree Preservation Zone;

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(iv) Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree. (h) Ground Protection (i) Ground protection in the form of rumble boards strapped over mulch or aggregate must be utilised where the tree protection zone of trees where the calculated TPZ occurs outside the fenced area detailed in Condition (a). (i) Underground Services Any underground service installations transecting a Tree Protection Zone of any retained tree must be bored beneath the entire TPZ to a depth of at least 600mm. Any excavation within the calculated TPZ of a retained tree required for the connection of services must be: (i) Undertaken after written approval is received from the Responsible Authority; and, (ii) Undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees under the supervision of the project arborist.

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of further works within a Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: • Any further works that are approved are to be supervised by the project arborist, and a written component may be required also; • All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques; • Canopy and Limb protection is provided in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites. Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

Tree Pruning (32) Prior to the commencement of works, the project arborist must determine the canopy impact to trees shown on the plans to be retained in regards to any pruning required to enable a clearance from all proposed buildings and works and construction machinery (including any temporary scaffolding requirements), and advise council’s Development Planning Arborists via email to [email protected] marked “Attention - Development Planner” and including the planning application number. Following written approval from the Responsible Authority, all tree pruning must then be carried out by a qualified arborist in accordance with Australian Standard AS4373-2007 Pruning of Amenity Trees, and must be restricted to the removal of no greater than 15% of the total live canopy of individual trees unless otherwise agreed in writing by the Responsible Authority.

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NOTE: Any requirement for excessive pruning may trigger the need for a Section 72 Amendment application in regard to the design of built-form or the retention of a tree.

(33) Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

(34) Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.

(35) All tree pruning is to be carried out by a trained and competent arborist who has a thorough knowledge of tree physiology and pruning methods. Pruning must be carried out in accordance with Australian Standard AS4373 Pruning of Amenity Trees. Tree pruning is to be restricted to the removal of no greater than 15% of the total live canopy of individual trees.

Waste Management

(36) Concurrent with the endorsement of plans, a Waste Management Plan must be submitted to and approved by the Responsible Authority. The Waste Management Plan must include: (a) Dimensions of waste areas. (b) The number of bins to be provided and capacity. (c) Details on method and frequency of cleaning and maintenance of waste areas. (d) Details of ventilation. (e) Details of unwanted goods storage. (f) Method of waste and recyclables collection including the need to provide for private services. (g) Hours of waste and recyclables collection. (h) Measures to minimise impact upon local amenity. (i) Method of presentation of bins for waste collection. (j) Strategies for how the generation of waste and recyclables from the development will be minimised.

When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.

(37) No receptacles for any form of rubbish or refuse (other than public waste bins) may be placed or allowed to remain in view from a public road or thoroughfare and odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land.

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Drainage

(38) Prior to the commencement of the development approval must be obtained from the catchment authority for the drainage assets on and south of The Boulevard / Wilfred Road to the satisfaction of the Responsible Authority. (39) Prior to the commencement of the development, a drainage contribution must be made to Banyule City Council for any additional maintenance required, for the lifetime of any addition or upgrades to Councils stormwater assets to the satisfaction of the responsible Authority’

Construction Management Plan

(40) Before the development starts, a Construction Management Plan must be submitted to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. Unless otherwise agreed in writing the Plan must be consistent with the City of Banyule General Local Law No. 1, particularly in relation to:

• Containment of building sites • Dust control • Building site refuse • Building works hours and noise control • Construction, use and maintenance of vehicle crossings • Occupation of, and obstructions on, roads and Council land • Spoil on roads • Unsightly land • Stormwater and sediment control

The Plan must also include (but not be limited to) details of the following:

• Appropriate location of parking for all tradespersons, to ensure as far as practicable a design and measures for trades vehicles to park on-site where possible. • A sign to be displayed on site at all times advising tradesman to park on the site where practicable and if parking on-street, not to illegally park across any driveway. • A likely timeframe for construction (including demolition, commencement and any staging). • Access and egress points for all vehicles to the site.

Yarra Valley Water

(41) To be confirmed when referral comments received.

Public Transport Victoria

(42) To be confirmed when referral comments received.

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Time Limits

(43) In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies:

• The development is not commenced within two years of the date of this permit.

• The development is not completed within four years of the date of this permit. In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a) Before the permit expires, or (b) Within six months afterwards, or (c) Within 12 months afterwards if the development started lawfully before the permit expired.

Permit Notes

(1) Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(2) Building Permit Required

Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

(3) Building over Easements

No structure shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority.

(4) Tree Protection Zones

Requests for the consent or approval of tree protection measures pursuant to this permit should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: • Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

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• All root excavation be carried out by hand digging or with the use of ‘Air-Excavation’ techniques; • Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Planning Permit Application: P966/2017 Development Planner: Nick Helliwell Address: 6, 10 & 12 Wamba Road, 173, 175, 177 & 177A The Boulevard, 1, 3, 7, 9, 11 & 13 Wilfred Road, 17 &19 Cedric Street IVANHOE EAST Proposal: Multi-unit development (107 apartments and 11 townhouses), easement variation, vegetation removal and works within a Special Building Overlay – Schedule 2 (overland flow) Existing Use/Development: Residential/14 dwellings Applicant: JW Land Zoning: General Residential – Schedule 2 Overlays: Vegetation Protection – Schedule 3 Special Building – Schedule 2 Notification (Advertising): Four site notices on each of the four road frontages and letters to land owners/occupiers abutting and opposite the site and broader area Objections Received: 7 at the time of finalising this report at 4pm on 28 November 2017 Ward: Griffin

THE PROPOSAL

The application is for the construction of a residential development (three, three- storey apartment buildings fronting Wamba Road, The Boulvard and Wilfred Road) and eleven, three-storey townhouses fronting Cedric Street) on 15 separate land titles with the following addresses:

• 17 and 19 Cedric Street; • 6, 10 and 12 Wamba Road; • 173, 175, 177 and 177A The Boulevard; and • 1, 3, 7, 9, 11 and 13 Wilfred Road, Ivanhoe East.

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The proposal comprises:

• 107 apartments – 31 x 2 bed, 28 x 2 bed plus study, 34 x 3 bed, 13 x 3 bed plus study and 1 x 4 bed; and • 11 townhouses – 10 x 3 bed plus study and 1 x 4 bed.

The development of the site is laid out in four distinct building clusters with a publically accessible linear park extending into the site between these buildings and providing a link between Cedric Street and The Boulevard to the south and Wamba Road to the west.

The apartments are provided within three separate buildings:

• Building A located in the north-western corner of the site facing Wamba Road; • Building B located on the corner of Wamba Road and The Boulevard; and • Building C located on Wilfred Road.

The 11 townhouses are proposed in the northern part of the site. Two townhouses front Cedric Street and the balance are located in a row behind, accessed via a common driveway.

The development has minimum ground level street setbacks to Cedric Street of 6 to 7 metres, 5 to 25 metres to Wamba Road, 5 to 9 metres to The Boulevard and 5 to 10 metres to Wilfred Road.

The basement car parks for the apartment buildings are predominantly set back 5 metres from Wamba Road, The Boulevard and Wilfred Road boundaries and deep soil planting areas are provided within the building setbacks. First floor level street setbacks are predominantly the same as the ground floor with the top floor of Buildings B and C facing The Boulevard and Wilfred Road set back an additional 2.75 metres from the road. Building A is set 5.3 to 6.8 metres in from the northern site boundary on all levels with the eastern elevation of Building C set 4 metres off the boundary at ground and first floor level and 7 metres at second floor level. The townhouse development is set between 3 and 11.9 metres off the neighbouring property boundaries at ground and first floor level with the third floor levels set 6.3 to 15.4 metres in from the side boundaries.

The design response for the development is contemporary. The apartment building forms comprise a three-storey concrete frame and flat roof with elevations detailed with balcony balustrading and a range of contemporary materials and detailing including brick, timber panelling and concrete. The top floor of the apartment buildings facing The Boulevard and Wilfred Road are recessed where they wrap around the junction of these two roads.

The proposed townhouses continue this design theme with a pair of two-storey dwellings facing Cedric Street with the remaining townhouses to the rear of these being three storey. The third storey of these dwellings are set back from the main elevations of the dwellings between 1.8 and 3.5 metres. The built form of the development steps down the slope of the land and will have a maximum height of 11.7 metres.

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The three apartment buildings are served by two basement car parks providing a total of 254 car spaces (167 spaces under Buildings A and B comprising 152 resident spaces and 15 visitor spaces) and 63 spaces under Building C (comprising 57 resident spaces and 6 visitor spaces). Vehicle access to the basement car park serving Buildings A and B is from Wamba Road with the basement for Building C accessed from Wilfred Road. A total of 24 car spaces are provided to service the townhouses comprising 22 spaces for the dwellings and 2 spaces for visitors. Vehicle access for the townhouse development is from Cedric Street. The three vehicle accesses serving the site are independent and do not connect.

The total on-site car parking provision for the development exceeds the standard Banyule Planning Scheme requirement by 53 car parking spaces. A total of 36 bicycle spaces are also proposed although there is no requirement in the Banyule Planning Scheme (as the development is less than four storeys in height).

A total of 141 trees are located on the site. Five out of the six high value trees and a further three medium value trees are proposed to be retained and integrated into the development (i.e. a total of eight trees). The one high value tree proposed to be removed is to facilitate drainage mitigation works as part of the proposed development.

The site is affected by a number of sewerage and drainage easements and it is proposed to widen a drainage easement in favour of Council and Yarra Valley Water to undertake drainage mitigation works.

The site is in multiple ownership with caveats on titles held by MP Development No. 1 Pty Ltd. A Section 173 Legal Agreement exists on the Titles of 177 and 177A The Boulevard that restricts the form of development that can be undertaken on each lot and specifies tree protection requirements. A separate planning aplication to end this Agreement will ultimately need to be lodged with Council in due course. It should be noted that Clause 7 of this Agreement confirms that it does not fetter or restrict Council’s power or discretion to make any decision or impose any requirements or conditions in connection with the granting of any planning approval or certification of any plans of subdivision applicable to the land or relating to any use or development of the land.

A copy of the architectural plans, shadow diagrams and landscape concept plan submitted for the application form are provided as an Attachment to this report.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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BACKGROUND

Council has facilitated two community discussion meetings with the permit applicant over the three months leading up to the lodgement of the planning application with Council. The purpose of the meetings was to provide the applicant with the opportunity to present their initial assessment of the landholding to the community and to hear the community views of the proposal on the site and surrounding area. This assisted the applicant in informing the proposed content and designing the formal planning application to be lodged with Council.

Locality Plan

SUBJECT SITE AND SURROUNDING AREA

The subject site is located adjacent to Ivanhoe Park and has frontage to four local streets. The land holding comprises 15 lots located at 17-19 Cedric Street, 1-13 Wilfred Road, 173-177 (inclusive of 177A) The Boulevard and 6-12 Wamba Road in East Ivanhoe. The total site area is 1.591 hectares. The individual properties comprising the site are occupied by a combination of single and double storey brick houses and outbuildings with the exception of 177A The Boulevard which is a vacant lot. All lots currently have their own individual vehicle access from the surrounding road network.

The land has a fall of approximately 4.5 metres from Cedric Street to Wilfred Road. The landholding is well treed with a total of 141 trees or groups of trees on the subject land with a further 16 trees located immediately adjacent to the subject land on private land and within road reserves.

The site is affected by a number of sewerage and drainage easements.

The site currently has multiple owners with caveats on the respective titles held by MP Development No. 1 Pty Ltd. A Section 173 Legal Agreement exists on the Titles of 177 and 177A The Boulevard that restricts the form of development that can be undertaken on each lot.

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The surrounding area is characterised by single and double storey detached units and dwellings. Dwellings are faced in a variety of materials including brick, render and timber and covered with pitched tiled or flat roofs. Lot sizes range dependant on the form of development on the land although dwellings fronting the street generally have a deep frontage setback of at least 6.5 metres and are well vegetated.

The site is well located in relation to parks and reserves and is located approximately 400 metres from Ivanhoe East Neighbourhood Activity Centre and 900 metres from Ivanhoe Railway Station.

PUBLIC NOTIFICATION

Public notice of the application was given in accordance with the requirements at section 52 of the Planning and Environment Act 1987, by post to abutting land owners/occupiers and those in proximity to the site. A site notice was also placed on each of the four road frontages of the site.

As part of the public notification process, a public information session was held on 16 November 2017 which was attended by approximately 30 community members, the applicant and Council representatives. The public information session provided an overview of the proposal and provided an opportunity for the community to ask questions about the proposal and process.

The community have been given the opportunity to view the proposal on Council’s engagement and consultation platform ‘Shaping Banyule’.

At the time of writing this report, 44 objections have been received on the following grounds:

• Out of keeping with established neighbourhood character • Poor access to public transport • Precedent for three storey apartment buildings • Height/Visual impact • Overshadowing • Increased noise • Lack of building setback to The Boulevard • Impact on vegetated character of the area • Impact on the spacious character of the area • Impact on utility services and neighbourhood infrastructure • Increased traffic/ safety and pedestrian concerns on narrow residential streets • Devaluation of properties in the area • Impact of construction works

REFERRAL COMMENTS

External

The application was referred to Yarra Valley Water and at the time of writing this report referral comments had not been received.

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The application was referred to PTV and at the time of writing this report referral comments had not been received.

Internal

Council’s Property Services team raise no objection to the proposed development, subject to conditions included on any permit issued.

Council’s Arborist raises no objection to the proposed development, subject to conditions included on any permit issued relating to the protection of the retained trees.

Council’s Traffic and Transport team raise no objection to the proposed development, subject to conditions included on any permit issued relating to the detailed design and layout of the proposed car parking spaces and access arrangement.

Council’s Drainage and Development team raise no objection subject to conditions.

Council’s Environmental Sustainability team raise no objection to the proposed development, subject to a permit condition requiring off-set tree planting for the native vegetation proposed to be removed from the site.

Environmentally Sustainable Design raise no objection subject to conditions.

PLANNING CONTROLS

The planning controls applicable to the site are outlined in Table 1 below:

Table 1: Applicable Planning Controls Control Clause Permit Triggered General Residential Zone – Schedule 2 32.08 Yes Special Building Overlay - Schedule 2 44.05 Yes Vegetation Protection Overlay - Schedule 3 42.02 Yes Easements, Restrictions and Reserves 52.02 Yes Car Parking 52.06 No Native Vegetation 52.17 Yes Bicycle facilities 52.34 No Integrated Pubic Transport Planning 52.36 Yes Two or more Dwellings on a Lot and Residential 55.00 Yes Buildings

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POLICIES CONSIDERED

The relevant Planning Scheme Policies are outlined in Table 2 below:

Table 2: Relevant Planning Scheme Policy Policy Clause SPPF Plan Melbourne 9 Settlement 11 Biodiversity 12 Environmental Risk 13 Built Environment and Heritage (including sub clauses) 15 Housing (including sub clauses) 16 Economic Development 17 Transport 18 Infrastructure 19 LPPF Vision and Strategic Framework 21.02 Land Use 21.04 Natural Environment 21.05 Built Environment (Diversity area) 21.06 Transport and Infrastructure 21.07 Local Places 21.08 Residential Neighbourhood Character Policy 22.02 Safer Design Policy 22.03 Environmentally Sustainable Development 22.05

TECHNICAL CONSIDERATION

In assessing the proposal, the following specific considerations require discussion:

• Suitability of the land for the development format proposed • Height, form, setback, detailed design and internal amenity of the buildings • Landscaping • Traffic and parking • Drainage • Environmentally Sustainable Design

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Suitability of the land for the development format proposed

The site is located within an Incremental Area as identified in Council’s Residential Area Framework. Incremental change areas are typically located further away from Activity Centres and the Principal Public Transport Network, where there is less convenient pedestrian access. They will provide for well-designed single dwellings and medium density dwellings. As an exception, there will be limited opportunities for higher density housing at well located, large strategic redevelopment sites only. Typical attributes of a strategic redevelopment site in this area are:

• Fronting an arterial road that forms part of the Principal Public Transport Network that is in operation.

• Within 5 minute walking distance (approximately 400 metres) to a Supermarket.

• Within 5 minute walking distance (approximately 400 metres) of a regional employment or education facility, such as a large public hospital, technology park, university or TAFE.

• Large enough to make a significant contribution to the provision of a diversity of housing types in the area and space for the following:

o Buildings and open spaces that provide a transition between abutting dwellings and any taller on-site building component. o Landscaping, including the planting of substantial trees, at streetscapes, boundaries and between buildings.

Development must make a positive contribution to the desired future neighbourhood character, including opportunities for tree protection and planting.

The development of the site with three storey apartments and townhouses of two to three stories in height, is considered to be consistent with Council’s Residential Area Framework.

Height, form, setback, detailed design and internal amenity of the buildings

In assessing the acceptability of the more detailed design elements of the proposal, including whether or not the front setbacks are appropriate and the design detailing as the development presents to the street is acceptable for the site context, the proposal has been appropriately assessed under Clause 55 of the Banyule Planning Scheme (Two or more Dwellings on a Lot and Residential Buildings).

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Overall, the proposed development is considered to generally meet the requirements set out under Clause 55 of the Banyule Planning Scheme. While there are some identified issues it is considered that these can be easily addressed by way of design changes required by permit conditions. Subject to design changes to provide improved design detailing in relation to the following design standards, the proposal is supported:

• Standard B22 - Design changes will be required to limit overlooking in accordance with the policy objective and limit overlooking within a 9 metre radius of the development. • Standard B34 – A condition will require details for all service meters and mail boxes to ensure that they are integrated into the design of the development.

A detailed assessment against Clause 55 of the Banyule Planning Scheme is included as an Attachment to this report.

Landscaping

A landscape concept plan has been lodged with Council in support of the application to demonstrate the extent of additional landscape planting on the site. Key elements of the landscape design include:

• Total landscape area covers 53% of the site • Approximately 23% of this area comprises deep soil planting areas • Retention of five of six high value trees identified on the site • A public linear park through the site linking Cedric Street with The Boulevard/Wilfred Street • A public village green within the core of the site including the drainage easement

Whilst one of the high value trees (a 25 metre high River Red Gum) is to be removed, this is required to facilitate drainage mitigation works. This tree comprises part of a group of three remnant trees that are proposed to be removed from the site. Council’s Environmental Sustainability team have reviewed the ecological assessment of the site by Biosis and agrees with the recommendation that off set planting should be undertaken to compensate for this removal and that this be required as a condition of permit.

Increased building setbacks and deep soil planting areas to The Boulevard and Wamba Road are required to soften the setting of apartment buildings B and C as they present to these roads. This will provide for the planting of two large canopy trees in front of Building B and three medium canopy trees in front of Building C. This can be required as a condition of permit.

The proposal is considered to generally meet the requirements of the Garden Suburban 3 Neighbourhood Character Precinct. As discussed above, some additional deep soil planting areas will be required to be provided along The Boulevard and Wilfred Road site frontages to improve the landscape presentation of the development to these streets and enhance the well vegetated character of the area.

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This is discussed in detail in the Neighbourhood Character Assessment attached at Appendix 3.

Traffic, car and bicycle parking

A total of 254 car parking spaces are proposed, comprising 230 spaces for the apartment development and 24 spaces for the townhouses.

The proposed development incudes:

• 107 apartments – 31 x 2 bed, 28 x 2 bed plus study, 34 x 3 bed, 13 x 3 bed plus study and 1 x 4 bed; and • 11 townhouses – 10 x 3 bed plus study and 1 x 4 bed.

For this number of dwellings the car parking rates under Clause 52.06 of the Banyule Planning Scheme generate a requirement for 201 car parking spaces, including 178 spaces for residents and 23 spaces for visitors.

In providing 254 car parking spaces the proposal therefore exceeds the Scheme requirement and generates an oversupply of 53 car parking spaces.

The design of the car parking within the basements and for the townhouses is considered acceptable, subject to conditions.

In terms of traffic generation and distribution in the surrounding road network, Council’s traffic engineers support the proposed development and are satisfied that the existing road network can accommodate the increase in vehicle movement associated with the proposal.

The development provides 36 bicycle parking spaces at ground and basement level. No bicycle parking is required under Clause 52.34 of the Banyule Planning Scheme as the buildings do not exceed four stories in height. Nevertheless, the proposed on- site provision of bicycle parking that can be utilised by residents and visitors, is supported.

Drainage

Council’s drainage engineers in consultation with Council’s drainage consultant Engeny have assessed the preliminary Stormwater Management Plan prepared to accompany the application by Wood and Grieves Engineers. Council’s drainage engineers are satisfied that the proposed drainage design will not only manage the stormwater associated with the development but will also assist in upstream stormwater management and improvement of water quality. Conditions have been required to address stormwater requirements. A copy of Council’s drainage consultant advice is attached at Appendix 4.

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Environmentally Sustainable Design

Clause 22.05 of the Banyule Planning Scheme requires that developments achieve best practice in environmentally sustainable design. The applicant has provided a Sustainability Management Plan however a range of modifications are considered necessary in order to achieve a satisfactory environmentally sustainable design outcome. This includes shading and protection for solar gain, energy efficient hot water and lighting systems and ceiling fans for single aspect apartments with deep floor plans without inset balconies. These requirements can be required as a condition of permit.

Objector concerns

The majority of the objector concerns have been addressed in this report and attachments, however further discussion is provided on the following material planning considerations:

Overshadowing

The proposed development, albeit three-storeys in height and of a different typology to the existing dwellings on the site and taller than the current surrounding context, will not unreasonably overshadow any neighbouring property. Due to the orientation of the site and surrounding properties, shadows cast by the development will be largely contained within the site. Shadows cast to adjoining lots will be within the limits prescribed under the standard at Clause 55 of the Banyule Planning Scheme.

Increased noise from future use and development of the site

An acoustic assessment was submitted and focussed on the internal acoustic treatment for the buildings but also refers to noise associated with the future use of the land and the construction stage of the project. Noting that any potential adverse impact from the occupation of the development would impact those dwellings on the site before affecting land and users further afield, conditions to control the potential amenity impacts of the development both during and post construction will be required as a condition of permit. This will consider building services such as ventilation and cooling/heating.

In relation to the potential noise impact from having more dwellings or residents on the land, it is a well-established planning principle that possible noise from residents is not a proper planning basis to refuse a proposal. The use of the land is a legitimate and proper use of the land which is envisaged under the zone. This is supported by State and Local Planning Policy. Consequently, excessive resident noise and poor behaviours are regulated through other jurisdictions such as Council’s Local Laws or the Victoria Police.

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Traffic and car parking impacts during construction (Construction Management Plan)

A preliminary Construction Management Plan has been submitted with the application addressing the following matters:

• Hours of operation • Noise management • Vehicle parking • Traffic management • Street cleaning

A more detailed plan will be required to address other matters such as air quality and dust control, stormwater and sediment control. These are relevant concerns and are matters which will be controlled through Council’s General Local Law No.1 (2015) and Construction Management Plan approved for the development. Due to the scale of the proposal and its sensitive residential context, a Construction Management Plan will be required to be submitted for approval as a condition of permit.

Poor access to public transport

The site has good access to local bus services on Lower Heidelberg Road ie. Routes 546 and 548 and is within 1km of Ivanhoe train station to the north.

Precedent for three storey apartment buildings

Council is required to consider each application on its merits. Precedent is not a material planning consideration.

Devaluation of properties in the area

Impact on property value, whether actual or perceived, is also not a material planning consideration.

CONCLUSION

For the reasons outlined in this report and subject to the permit conditions proposed, the proposal is considered to be consistent with the design response sought for the site under the Banyule Planning Scheme and should be supported.

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ATTACHMENTS No. Title Page 1 Assessment against Neighbourhood Character 2 Assessment against Clause 55 3 Advertised plans 4 Council’s analysis of applicant's preliminary stormwater management plan

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5.2 60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017)

Author: Joel Elbourne - Manager of Urban Planning & Building, City Development Ward: Beale

EXECUTIVE SUMMARY

It is proposed to construct three dwellings on the land, with associated site works and modification of access to St Helena Road. The site is steep which represents a significant constraint on development. The site has a history of Planning Enforcement regarding tree removal.

A previous permit (P1242/2016) for two dwellings was approved by Council on 5 June 2017. The approval was issued with extensive conditions requiring changes to the built form and retaining walls in order to limit impact on trees. It is considered that the proposal for an additional dwelling should not be supported as:

• There is a greater site cover and upper level mass and bulk now proposed. • Concern remains in relation to the impact on tree 1 despite a ‘second opinion’ being sought further to the initial assessment by Council’s Development Planning Arborist. • No separation is achieved between dwellings 1 and 2. • An aspect of dwelling 3 is now prohibited under the new Neighbourhood Residential Zone provisions.

The current proposal was placed on public notice and no objections have been received.

RECOMMENDATION

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, issue a Refusal to Grant a Planning Permit in respect of Application No. P985/2017 for Multi dwelling development (3 dwellings), associated works beneath the dripline of native vegetation, construction of a retaining wall within 10m of the street frontage and modification of access to a Road Zone Category 1 at 60 St Helena Road GREENSBOROUGH on the following grounds:

Siting, design and neighbouring residential amenity

1. The siting and design of the proposed development will have an overbearing physical impact upon neighbouring property and will have an adverse impact upon local residential amenity contrary to Clauses 15.01-1 – Urban Design and 21.04-1 – Housing of the Banyule Planning Scheme.

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60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017) cont’d

Mass, bulk, scale and neighbourhood character

2. The height of dwelling 3 in part, cannot be considered under the two storey maximum height set out in the Neighbourhood Residential Zone (Schedule 3).

3. The mass, bulk and scale of the built form of the proposal is contrary to both the existing and preferred character of the neighbourhood and would erode the spacious and well landscaped character contrary to Clauses 15.01-1 – Urban Design, 21.04-1 – Housing, 22.02 - Residential Neighbourhood Character Policy and Standards B1 – Neighbourhood Character and B31 – Design detail of Clause 55 (ResCode) of the Banyule Planning Scheme.

Open space/landscaping

4. No space has been provided between dwelling 1 and dwelling 2 or along the eastern boundary to provide canopy tree planting and landscaping to adequately soften views of the development from neighbouring land and enhance the landscape character of the area contrary to Clauses 21.04-1 – Housing, 21.06 – Built Environment, and 22.02 – Residential Neighbourhood Character Policy, of the Banyule Planning Scheme.

Impact on existing trees

5. The proposed development has an unacceptable encroachment on the Tree Protection Zone of Tree #1 due to the combined intrusion of dwelling 3, excavation and retaining walls, and the proposed driveway. This intrusion is likely to result in impact to a substantial indigenous tree that is protected under the Vegetation Protection Overlay-schedule 1 and Design and Development Overlay-schedule 8.

ResCode

6. The proposal is contrary to the following objectives of Clause 55 of the Banyule Planning Scheme: a) Neighbourhood Character b) Integration with the street c) Building height d) Landscaping e) Walls on boundaries f) Private open space

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60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017) cont’d

Planning Permit Application: P985/2017 Development Planner: Joel Elbourne Address: 60 St Helena Road GREENSBOROUGH Proposal: Multi dwelling development (3 dwellings), associated works beneath the dripline of native vegetation, construction of a retaining wall within 10m of the street frontage and modification of access to a Road Zone Category 1 Existing Use/Development: Single dwelling Applicant: Mr William Barden Zoning: Neighbourhood Residential Zone – schedule 3 Overlays: Vegetation Protection Overlay- schedule 1 Design and Development Overlay – schedule 8 Notification (Advertising): Sign on site Notices to surrounding properties Objections Received: Nil Ward: Beale

The current application was received on 4 September 2017.

Dwelling 1 has a ‘ground’ (entrance) level with two bedrooms, bathroom and family room that opens onto a small area of Secluded Private Open Space that is excavated by up to approximately 4m deep below natural ground level. The excavation is also necessary to provide light to bedroom 2. Level 1 has a further bedroom and open plan kitchen/living/meals opening on to an 18sqm balcony that sits above the garage. This is the principal SPOS for this dwelling. The north east side of the balcony is located on the side boundary of the site. Level 1 of this dwelling is setback by only 2.0m from the north-east side boundary for most of the length, with a short section setback by 2.44m.

Dwelling 2 has a ground level entrance that is 3.7m higher than the ground floor level of dwelling 1. The ground level contains one bedroom with ensuite and laundry. Excavation of approximately 2m is needed to create light access to the bedroom. Level 1 is in effect double storey where attached to dwelling 1, and single storey further towards the rear of the site. It contains two bedrooms, bathroom and an open plan kitchen/living/meals area opening on the rear facing SPOS at ground level. A section of this dwelling sits above dwelling 1 and has a side setback of 2.0m. Where single storey, the side setback is reduced to 1.35m. The rear wall of dwelling 2 is separated from the garage wall of dwelling 3 by 7.3m. The steeply sloping NGL is proposed to be retained between dwellings with the only flat area of SPOS provided on the 5.3m x 1.8m rear terrace. Dwelling 2 is attached to dwelling 1.

The entrance to dwelling 3 is set approximately 1.7m above the garage level. This dwelling is split level with a lounge, bedroom 1, ensuite and laundry at entry level and the kitchen/dining/living area 1.7m higher. Side setbacks of ground levels vary between 1-2.1 m (northern boundary) and between 5.5m-7.96m (southern boundary).

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60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017) cont’d

Level 1 is also split level to the same extent and comprises 3 bedrooms, rumpus room and bathroom. Side setbacks of level 1 vary between 2.0m-4.03m. The rear setback is 9.48m to the covered alfresco. To create a flat rear yard, the site is cut by 3.0m into the sloping land on all three sides in a U shape.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

BACKGROUND

Details of previous planning applications for this site are as follows:

• Planning application P556/2014 sought approval for the construction of four dwellings on the land. Following an initial assessment and feedback on the proposal the application was withdrawn. • Planning application P1319/2014 sought approval for the construction of two dwellings on the land. The dwellings each incorporated construction over three levels, but were substantially double storey in form, with a site coverage of 32.2%. The application was refused on 17 September 2015. No appeal was lodged. • Planning Permit P19/2016 was issued on 11 January 2016 and authorised the removal of a Eucalyptus leucoxylon (Yellow Box) from the site. The tree had been located to the north of the remaining tree on site, and has been removed. Condition 2 of the permit requires the provision of five native trees of specific species to be planted within 6 months of the removal of the tree, with the replacement trees located within a landscaped ‘green space’ comprised of vegetation and/or mulch which totalled 340m2, or 23% of the site. • Planning application P232/2016 sought approval for a four lot subdivision of the site. The application was refused on 31 August 2016. No appeal was lodged. • Planning application P1242/2016 for two dwellings was approved on 5 June 2017. The approval was issued with extensive conditions requiring changes to the built form and retaining walls in order to limit impact on trees.

PLANNING ENFORCEMENT Unlawful native tree removal took place in late 2015 resulting in the lodgement of planning application P19/2016.

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60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017) cont’d

SUBJECT SITE AND SURROUNDING AREA

Figure 1: Locality Plan – Site is outlined in orange. North is to top of page

PUBLIC NOTIFICATION

It was considered that the proposal may cause material detriment to surrounding properties, and as such public notification was conducted by means of erecting a sign on the site and posting notices to the owners and occupiers of surrounding properties. To date no objections have been received.

REFERRAL COMMENTS

The referral comments in relation to the previous proposal (P1242/2016) remain relevant. These are:

• VicRoads have advised of no objection to the proposal.

• There is still concern in relation to the impact on tree 1 despite a ‘second opinion’ being sought further to the initial assessment by Council’s Development Planning Arborist. • If the application is supported conditions will be required to ensure that driveway gradients are acceptable.

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60 ST HELENA ROAD, GREENSBOROUGH - THREE DWELLING DEVELOPMENT (P985/2017) cont’d

PLANNING CONTROLS

A permit is required for:

• The proposed construction of three dwellings; • Site works beneath the canopy of Trees 1, 2, 6 and 8; • Any actions that lop or destroy native vegetation, including the proposed removal of native ground covers, and works within proximity of existing trees if these works are deemed to destroy the trees; • Modification to the layout and intensity of use of the St Helena Road vehicle crossing; • The construction of retaining walls within 10m of the street frontage.

The tree protection and associated works controls applying to the site seek to emphasise the importance of the vegetation from both an environmental and neighbourhood character perspective.

It is noted that the previous provisions of the Neighbourhood Residential Zone have changed between the last application considered by Council and this new proposal being lodged. The following comments are made:

• Under the former Planning Scheme provisions, only two dwellings could be considered on the site (with any more than this prohibited). • The new provisions include a 2 storey height limit. • There is a requirement for a minimum ‘garden area’.

TECHNICAL CONSIDERATION

A detailed assessment of the proposal against the relevant requirements of the Planning Scheme are contained in Attachments 2, 3 and 4 to this report, however This assessment indicates that the key aspects for consideration in this application are:

The additional dwelling now proposed results in a greater intensity of development on the site which raises a number of concerns as follows:

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Dwelling separation

• An important requirement for the Bush Garden Character Precinct and the Neighbourhood Residential Zone is to for spacing to be provided between dwellings. This was achieved in the previous proposal but the new proposal will result in dwelling 1 sitting directly against dwelling 2 (see diagram 1 below)

Diagram 1 – Side elevation of dwellings 1 and 2

Additional Bulk and Mass

• The slope and narrow width of this site means that the appropriate approach to any unit development on this site will be challenging. The previous two dwelling application on this site was supported with extensive conditions and this is considered to represent the limit for an appropriate outcome for this site. The provision of an additional dwelling results in greater site cover and more upper storey bulk and mass than previously supported.

Three storeys above ground level prohibited

• While dwelling 3 is largely unchanged from the previous proposal, it is likely that an aspect of this dwelling is three storeys (see diagram 2 below). This is now prohibited under the new Neighbourhood Residential Zone provisions

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Diagram 2 – side elevation of dwelling 3.

Reliance on balcony for secluded private open space

• A reliance on a balcony for primary secluded private open space for dwelling 1 is contrary to character of the area.

Impact on tree 1

• The assessment of the previous application raised concern in relation to the impact on tree 1. Independent advice was sought in relation to this tree which suggests that dwelling 3 and associated retaining walls should be setback 5.5 metres form the tree (as opposed to 6.6 metres previously outlined). The new proposal is still problematic in relation to the adequacy of setback from tree 1 which is of a high retention value.

CONCLUSION

The slope of the site represents a significant constraint on development.

An appropriate response to the slope of the site is of critical importance to the success of a design for its future residents and for the character of the area. The current proposal fails to work within this constraint, resulting in an overlay large building containing dwelling 1 and dwelling 2 that leaves insufficient ground area around it for tree planting that would soften the prominent built form. Additionally, there is still concern in relation to the impact on tree 1.

While conditions could be used to manage some of the shortcomings of the proposal (including an aspect that is not likely to be prohibited) it is not possible to use conditions to adequately reduce the visual bulk of the building containing dwelling 1 and dwelling 2.

It is therefore considered that the application should be refused.

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ATTACHMENTS No. Title Page 1 Neighbourhood Character Assessment 2 ResCode Assessment

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5.3 ALEXANDRA STREET, GREENSBOROUGH - TRAFFIC AND PARKING INVESTIGATION

Author: Bumeke Jayasinghe - Project/Transport Engineer, City Development Ward: Bakewell

Previous Items Council on 28 August 2017 (Item 2.2 - Alexandra Street, Greensborough - Petition against 'No Parking' restrictions)

EXECUTIVE SUMMARY

This report has been written in response to a Council resolution from 28 August 2017, to explore options to address the traffic and parking issues on Alexandra Street, Greensborough.

A workshop consultation meeting with residents was conducted and possible options to address concerns were discussed.

A follow up survey was sent to gauge resident’s views on the installation of line marked parking bays on the footpath and pavement to provide adequate space for emergency vehicles and the introduction of a ‘2P, 8AM-6PM, MON-FRI’ parking zone in the split level section. The response rate of the survey was 43% with a majority of the respondents supporting the proposal.

RECOMMENDATION

That Council:

1. Install 18 line marked bays to delineate the allowed parking area on footpath and pavement on Alexandra Street, Greensborough, between Grimshaw Street and property No 22 Alexandra Street.

2. Install ‘2P, 8AM-6PM, MON-FRI’ parking restrictions in the split level section of Alexandra Street, Greensborough, between Grimshaw Street and property No 22 Alexandra Street.

3. Notify the residents on Alexandra Street, Greensborough, between Grimshaw Street and property No 22 Alexandra Street, of this Council resolution.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “maintain and improve Banyule as a great place to live”.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

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HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

BACKGROUND

Alexandra Street, Greensborough, is approximately one kilometre long and can be accessed via Henry Street, Natimuk Street, Gibcoe Street, Stowe Street, Hart Avenue and Echuca Road. There is a left out only exit point on to Grimshaw Street from Alexandra Street. A locality plan is provided in Figure 1.

Figure 1: Locality Plan

In the subject location between Grimshaw Street and property No 22, the street has a split level arrangement and the traffic lanes are separated by a central median (Figure 2). The lane widths are approximately 4.3 metres on both carriageways.

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Figure 2: Split Level Section of Alexandra Street

Early in 2017 a complaint was received raising concerns in relation to emergency vehicles not being able to drive through Alexandra Street due to its narrow width and vehicles parking on the carriageway.

Site inspections confirmed that the width of Alexandra Street (between Grimshaw Street and property No.22 Alexandra Street) does not allow for on-street parking and through traffic, as the minimum three metre clearance between parked cars and the centre median cannot be maintained.

A letter was sent to residents notifying them of a proposal to introduce ‘No Parking’ restrictions on both sides of Alexandra Street between property No.22 Alexandra Street and Grimshaw Street. In response to the notification letter, a petition with 25 signatures from 12 properties on Alexandra Street was received on 09 August 2017, requesting Council to allow for residential parking in the area.

Council at its meeting on 28 August 2017 considered a report in regards to the petition and resolved:

“That Council:

1. Receive and note the petition.

2. Conduct a workshop consultation meeting including the ward Councillor and relevant staff with residents of Alexandra Street between No.22 and Grimshaw Street, Greensborough to explore options to address the concerns.

3. Receives a report detailing the outcome of the workshop and possible options.

4. Advise the primary petitioner of the Council resolution regarding this matter.”

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As per item 2 of the resolution, a workshop consultation session was organised on 18 October 2017 with 15 residents from seven properties participated. This report responds to item 3 of the resolution.

DISCUSSION

Workshop Consultation Meeting

Residents who attended the workshop meeting strongly objected to the initial proposal to install “No Parking” restrictions and requested to consider options to allow on-street parking. They also raised concerns regarding long term commuter parking, which is further amplifying the access issues on the street.

At the workshop meeting, two possible options were discussed with residents to allow parking on Alexandra Street.

Option 1- Widen Carriageways

This option considers widening the carriageways to 5.1 metres by widening the road towards the existing central median on both sides. To address the potential for vehicle falling, a retaining wall structure and guardrail would need to be constructed in the split level section.

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A cross section showing the changes associated with this option is shown in Figure 3.

Figure 3: Cross section for widening option

Widening of the carriageways in this manner would provide 30 on-street parking spaces in the split level section of Alexandra Street. Estimated cost for the detailed design and construction is expected to be approximately $500,000.

Option 2- Allowing parking to occur partially on footpath and nature strip in the split level section of Alexandra Street

This option considers installation of parking bays on footpath and pavement to provide the required three metre clearance.

When allowing parking to occur on nature-strip and footpath, pedestrian access and existing services needs to be taken into consideration. Therefore, the vehicles need to park in a manner which provides adequate space for pedestrians and it is also critical that vehicles do not park over existing services.

This type of treatment is used by City of Yarra and other Councils, and the feedback received from Yarra City Council Traffic Engineers indicates that there are no reported safety or access issues for pedestrians and motorists. An example is shown in Figure 4.

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Figure 4: Line marked Parking Bays, City of Yarra

Estimated cost for this option is expected to be approximately $5,000 and can be installed immediately.

It was clear at the meeting that option 2 is the preferred option as it does not involve any civil works and can achieve similar traffic, safety and parking objectives as widening carriageways.

Proposed Parking Arrangement

A parking arrangement proposal was prepared and sent for consultation to all affected residents.

The proposal included:

• Installation of line 18 marked bays to delineate the parking area on the footpath and pavement to achieve the required three metre clearance for through traffic. • A minimum of 1.2 metre footpath space to be reserved for pedestrians. • “PARK IN BAYS ONLY” signs proposed to notify the drivers to park in the allocated bays. • Install ‘2P, 8AM-6PM, MON-FRI’ parking restrictions in the split level section to address issues surrounding long term commuter parking.

The attached plan provides details (Attachment 1).

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A total of 30 surveys were sent to the occupiers of properties in the split level section of Alexandra Street with 12 responses received equating to a 43% response rate. The results of the survey are as follows:

• 10 (77%) respondents supported parking arrangement proposal • 3 (23%) respondendts did not support the parking arrangement proposal

Residents who did not support the proposal had concerns in regards to vehicles parking close to crossovers, causing access issues. When developing the parking arrangement, potential access issues were considered. The line marked spaces will be installed at least one metre from crossovers and the installation of “PARK IN BAYS ONLY” signs will encourage the motorists to park in the allocated areas. Furthermore, the proposed arrangement will provide additional carriageway space for through traffic and this will provide more manoeuvrable space compared to existing, for the vehicles that ingress/egress properties.

CONCLUSION

A workshop consultation meeting was conducted following Council’s resolution for the petition against ‘No Parking’ restrictions in Alexandra Street, Greensborough. Opportunities to allow on-street parking were discussed with the residents.

Following the meeting, a community consultation was conducted to gauge the views for installation of line marked bays and parking restrictions in the split level section of Alexandra Street.

Given that majority of the respondents supported the proposal, it is considered appropriate to proceed with the implementation of the proposed parking arrangement and restrictions.

ATTACHMENTS No. Title Page 1 Alexandra Street, Greensborough - Proposed Parking restrictions and arrangement-concept layout

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5.4 RATTRAY ROAD AND WERE STREET, MONTMORENCY - ZEBRA CROSSING CONCERNS

Author: Sanjev Sivananthanayagam - Traffic & Transport Team Leader, City Development Ward: Hawdon Ward

Previous Items Council on 30 October 2017 (Item 2.1 - Pedestrian Safety Concerns at Zebra Crossings in Montmorency)

EXECUTIVE SUMMARY

At its meeting on 30 October 2017, Council considered a petition with 161 signatures requesting safety improvements to four zebra crossings in Rattray Road and Were Street in Montmorency.

This report focuses on the investigation undertaken at all four crossings.

Recommendations are provided in this report to improve the safety at these zebra crossings.

RECOMMENDATION

That Council:

1. Note that the zebra crossing in Rattray Road, Montmorency, has had a crossing supervisor since its construction in June 2011.

2. Note that Victoria Police has been notified to enforce the zebra crossing locations in Rattray Road and Were Street, Montmorency, for illegal and dangerous driver behaviour, and their presence has been observed.

3. As an immediate response to safety concerns this financial year:

a. Install zig zag line marking on both approaches to the zebra crossing in Rattray Road, Montmorency, and all three zebra crossings in Were Street, Montmorency, at the centre of the traffic lanes to increase drivers’ awareness of the crossings.

b. Install ‘road cushions’, on both the approaches to the zebra crossing in Rattray Road, Montmorency, as an interim measure to reduce the speed at which vehicles approach the crossing.

c. Write to VicRoads requesting the speed limit in Were Street, Montmorency, to be reduced to 40km/h.

4. Consider allocating $50,000 in the 2018/19 budget process for the design and construction of a raised pavement in Rattray Road, Montmorency, to accommodate the zebra crossing on top of the raised pavement.

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5. As a programmed response to further improve safety, consider allocating the following funds in future capital works budgets:

a. $100,000 for the installation of raised pavements in Were Street, Montmorency, as part of the future streetscape works planned for the Montmorency Neighbourhood Centre.

b. $160,000 for the installation of flashing lights at the zebra crossing in Rattray Road, Montmorency, and at the middle zebra crossing in Were Street, Montmorency.

6. Advise the primary petitioner of this resolution.

BACKGROUND

At its meeting on 30 October 2017, Council considered a petition with 161 signatures requesting safety improvements to four zebra crossings in Rattray Road and Were Street in Montmorency.

A locality plan is provided in Figure 1.

Figure 1 - Location of zebra crossings in Rattray Road and Were Street, Montmorency

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At the meeting it was resolved:

“That Council:

1. Receive and note the petition.

2. Investigate the concerns raised in the petition, at the zebra crossing in Rattray Road and the three zebra crossings in Were Street, Montmorency. The outcome of the investigation is to be reported to Council at a future meeting.

3. Note that Victoria Police has been notified to enforce the zebra crossings in Rattray Road and Were Street, Montmorency, for illegal and dangerous driver behaviour, with their presence being observable.

4. Advise the primary petitioner of this resolution.”

This report responds to item 2 of the above resolution.

EXISTING CONDITIONS AND INVESTIGATION

Rattray Road

Rattray Road, Montmorency, is classified as a distributor road and carries about 5,200 vehicles each day. It provides access to Para Road to the west and Sherbourne Road to the east. Major trip generators in Montmorency include Montmorency Neighbourhood Centre, Montmorency Railway Station, Montmorency Primary School, St Francis Xavier School, Petrie Park and RSL, which are all accessed via Rattray Road.

Prior to 2011, there was a children’s crossing in Rattray Road, east of Were Street. Given the high number of pedestrians in the area, Council allocated funding as part of the 2010/11 capital works program for the upgrade of the children’s crossing, to a zebra crossing. The works for the construction of the zebra crossing were completed in June 2011, which now gives pedestrians priority over vehicles at all times.

The crossing provides access to Montmorency Neighbourhood Centre and railway station on the north side, and Montmorency Primary School on the south side. The peak use of the crossing is generally in the morning and afternoon school starting and finishing times, and around noon. The crossing is located in a 40km/h school speed zone and a crossing supervisor assists managing the traffic while students of Montmorency Primary School cross the road.

Nonetheless, concerns in relation to vehicles not giving way to pedestrians shortly after the installation of the zebra crossing were received. Consequently additional “Crossing Ahead” warning signs, “Changed traffic conditions” ahead signs and one- way hazard marker signs were installed.

In June this year, Montmorency Primary School contacted Council in relation to similar concerns. Subsequently, a further investigation was undertaken, including a pedestrian count in July.

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The count results indicated that this location meets the warrants for the installation of flashing lights. It has been added to the list of projects being considered in Council’s 4-year capital works program. Victoria Police were requested to undertake enforcement at times of peak usage of the crossing and have attended the site.

Were Street

Were Street, Montmorency, is classified as a residential street and carries 3,600 vehicles per day. It connects into Station Road to the north and Rattray Road to the south. Were Street provides access to the majority of the businesses in Montmorency Neighbourhood Centre and provides access to the railway station towards the north and Montmorency Primary School towards the south.

Short-term parking for visitors is located on either side of Were Street. There are three zebra crossings located in Were Street to assist pedestrians accessing businesses on either side of the street. The crossing at the north end of Were Street is a raised crossing. The other two crossings have extended kerbs to minimise the crossing distance and improve sight visibility.

The Montmorency Traders’ Association contacted Council requesting possibilities of raising the two southernmost zebra crossings to improve the awareness of the crossings and force motorists to slow down on the approaches. The investigation undertaken at that time indicated that the sight visibility was not of concern and the traffic speed and volume survey results indicated that the 85th percentile speed (the speed at which the 85 percent of the motorists are travelling at or below) was 29km/h and the average daily volume was approximately 3,650 vpd. As such, the level of safety was considered satisfactory, and immediate changes were not warranted. Notwithstanding, there were opportunities to further improve the crossing facility.

It was identified that the installation of raised pavement at the two southernmost zebra crossings require the reduction of car parking by seven spaces. The Traders’ Association was consulted in relation to this, however, they did not support the proposal.

Following the receipt of the petition, a further investigation was undertaken, with site observations and pedestrian crossing counts at all three crossings. Out of the three crossings, the crossing in the middle met the warrants for the installation of flashing lights. Hesitation from motorists in whether to give way to pedestrians or drive through was observed at the two southernmost crossings. No particular concerns were observed at the raised zebra crossing at the northern end.

OPTIONS

Addressing the concerns at the Rattray Road crossing is considered to be a higher priority than those in Were Street due to the higher volume and speed of traffic as well as its role in supporting access to the Montmorency Primary School.

Rattray Road

The concerns raised in Rattray Road have been investigated, and the following approach is recommended:

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• Installation of zig zag line marking on the approaches to the crossing (in the centre of each lane) to further improve the conspicuity of the crossing.

• Continue to have ongoing communication with Victoria Police, in relation to the ongoing enforcement of this matter.

• Raise the height of the zebra crossing in Rattray Road, given the on-going concerns and the significant number of vulnerable pedestrians crossing at this location. This will physically force the drivers to slow down on the approaches to the crossing and give way, thus significantly improving the safety of pedestrians.

• Installation of flashing lights at the zebra crossing in Rattray Road to warn motorists of the crossing. As this location meets the warrants for the installation of flashing lights, an application was lodged with VicRoads and the approval for its installation has been granted.

Were Street

The concerns raised in Were Street have been investigated, and the following approach is recommended:

• Installation of zig zag line marking on the approaches to all three crossings (in the centre of each lane) to further improve the conspicuity of the crossings.

• Continue to have ongoing communication with Victoria Police, in relation to the ongoing enforcement of this matter.

• Write to VicRoads requesting that the speed limit in Were Street be reduced to 40km/h. This is consistent with lowering of speed limits within Watsonia, Heidelberg and Ivanhoe shopping precincts. Given that Were Street is in a shopping precinct and a high pedestrian activity area with three zebra crossings located in the street, it is deemed appropriate to lower the speed limit to 40km/h.

• Raise the height of the two southernmost zebra crossings in Were Street, given the on-going concerns and the significant number of vulnerable pedestrians crossing at these locations. This will physically force the drivers to slow down on the approaches to the crossings and give way, and significantly improve the safety of the pedestrians.

The Montmorency Neighbourhood centre is nominated for streetscape redesign works as part of the 4-year capital works program to improve access and aesthetics, and enhance the shopping strip area. As part of the above works, there is an opportunity for investigating the potential of rearranging the parking in Were Street while providing the raised crossings. Consultation with the traders can be undertaken during this process.

• Installation of flashing lights at the crossing in the middle in Were Street is to warn motorists of the crossing. As this location meets the warrants for the installation of flashing lights, consent for its installation has been granted by VicRoads.

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FINANCIAL IMPLICATIONS

Rattray Road

The estimated total cost for the installation at this location is expected to be around $130,000: $50,000 for the installation of the raised crossing and $80,000 for the installation of flashing lights. There is currently no allocation for funds in this year’s capital works program to undertake these works.

The installation of road cushions on both sides of the crossing in Rattray Road is considered appropriate as an interim measure to reduce the speed at which vehicles approach the crossing. The cost of the installation of the ‘road cushions’ will be around $25,000, which can be covered within this year’s operating budget. Engagement with stakeholders will be required to fine tune design elements of the projects.

Were Street

The installation of flashing lights (at one crossing) and construction of two raised zebra crossings will require significant funds. The estimated total cost for the installation at this location is expected to be around $180,000: $100,000 for the installation of two raised crossings and $80,000 for the installation of flashing lights. The construction of the two raised pavements at the southernmost zebra crossings can be considered to be added to the streetscape redesign works for Montmorency Neighbourhood Centre.

The summary of the proposals are provided in Table 1.

Table 1: Proposed actions for Rattray Road and Were Street, Montmorency Cost Proposed Plan Implemented By Estimate Rattray Road • Zig zag line marking $2,000 2017/18 2017/18 • Road cushions $25,000 (Subject to consultation and construction timeframes) Pending consultation and • Raised zebra crossing $50,000 budget allocation Pending consultation and • Flashing lights $80,000 budget allocation Were Street • Application and installation $3,000 2017/18 of 40km/h speed limit • Zig zag line marking $5,000 2017/18 Pending consultation and • Raised zebra crossings $100,000 budget allocation Pending consultation and • Flashing lights $80,000 budget allocation TOTAL $345,000

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CONCLUSION

A number of concerns have been raised in relation to vehicles not giving way at the zebra crossing in Rattray Road and the three zebra crossings in Were Street, Montmorency, including by the school and the Traders’ Association. These concerns were supported with a petition from the community received on the 10 October 2017.

With the investigation into the concerns raised completed recently, the following conclusions are made:

• Addressing pedestrian safety at Rattray Road is a priority with road cushions and zig zag line marking proposed to be installed this financial year. • Consideration be given in future capital works programs for raising the zebra crossing in Rattray Rod and installing flashing lights at an estimated cost of $130,000. • While not an immediate priority, pedestrian safety in Were Street can be improved by installing zig zag line marking and reducing the speed limit to 40km/h. • There is opportunity to further improve safety by raising the crossings in Were Street, as part of the streetscape review.

ATTACHMENTS No. Title Page 1 Attachment 1: Proposed Actions

Ordinary Meeting of Council - 11 December 2017 Page 73 Place – Sustainable Amenity and Built Environment

5.5 PATH AT WATSONIA LIBRARY - FROM IBBOTTSON STREET TO FOOTPATH TOWARDS WATSONIA TRAIN STATION (UNDERNEATH POWER LINES)

Author: Pat Gardiner - Infrastructure Maintenance/Asset Protection Coordinator, Assets & City Services Ward: Grimshaw

EXECUTIVE SUMMARY

At its meeting on 16 October 2017, Council resolved to investigate and report back on establishing a properly paved path for the current heavily utilised "unofficial” dirt path that cuts across from the pedestrian crossing at Watsonia Road through to the concrete areas next to the Watsonia Library.

Council has also received requests from local residents and rail commuters to formalise an unconstructed walkway leading from Ibbottson Street to Watsonia train station, Watsonia.

The proposed path is located in vacant land and is in the proximity of high voltage electric towers and a high pressure gas main. Due to these issues consultation was required with the relative utility companies to ensure any footpath construction did not impact on these services or create any risk to Council.

An agreement has been reached enabling Council to construct an asphalt footpath at ground level that has no impact on any of the existing utility services, thus minimising any potential risk to Council and the utility’s infrastructure.

The estimated construction cost for the footpath is $4,500 and will be funded through expected savings in the 2017/18 capital works footpath budget.

RECOMMENDATION

That Council construct, at an estimated cost of $4,500, an asphalt footpath at the site of the "unofficial” dirt path between Ibbottson Street and Watsonia train station, Watsonia.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “enhance Banyule’s public and open spaces”.

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BACKGROUND

Council received requests from local residents and rail commuters to formalise an unconstructed walkway leading from Ibbottson Street to Watsonia train station. (see locality plan below).

The proposed path is located in vacant land and is in the proximity of high voltage electric towers above ground and a high pressure gas main. Due to these issues, consultation was required with the utility companies to ensure any footpath construction did not impact on these services or create any risk to Council.

Agreement has been reached enabling Council to construct an asphalt footpath at ground level that has no impact on any of the existing utility services, thus minimising any potential risk to Council and the utility’s infrastructure. The parameters of the footpath construction within the agreement is listed below:

• The footpath must be located no closer than 5 metres to the transmission tower steelwork. This condition alone would stop the pathway being constructed therefore in order to receive permission the material type was changed from concrete to asphalt. This would limit excavation around the service authority’s assets. • The service authorities accept no responsibility if the path is damaged when general maintenance work is carried out on the transmission lines and transmission towers.

The proposed asphalt path is approximately 25 meters long and 1.5m wide with an estimated construction cost of $4,500

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LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

Locality Plan

A site view and aerial view of the proposed pathway is shown below.

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FUNDING IMPLICATIONS

The estimated construction cost for the footpath is $4,500 and will be funded through expected savings in the 2017/18 capital works footpath budget.

TIMELINES

An estimated time frame for the construction of the proposed works would be during the month of February 2018.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

After consultation with service authorities the construction of the path type was changed from concrete to asphalt in order to meet the authorities guidelines. The estimated cost supplied by Road Safe Asphalt is $4,500.

Council has also received requests from local residents and rail commuters to formalise an unconstructed walkway leading from Ibbottson Street to Watsonia train station, Watsonia.

The estimated construction cost for the footpath is $4,500 and will be funded through expected savings in the 2017/18 capital works footpath budget and is expected to be constructed in February 2018.

ATTACHMENTS Nil

Ordinary Meeting of Council - 11 December 2017 Page 78 Place – Sustainable Amenity and Built Environment

5.6 SUPERVISED CHILDREN'S CROSSING LOCATIONS & SUBSIDY FOR 2018/19

Author: Walter Yew - Transport Engineer, City Development

Previous Items Council on 19 September 2016 (Item 4.7 - Supervised Children's Crossings) Council on 22 June 2015 (Item 4.1 - Marshall Street, Ivanhoe - Proposed Children's Crossing)

EXECUTIVE SUMMARY

The draft submission to request subsidy from VicRoads for the employment of crossing supervisors for the 2018/2019 financial year is presented in this report.

The subsidy for supervisors is considered at locations where the number of children crossing and the volume of traffic meet the required warrants, or where conditions on the road suggest that safety risk for children crossing is high.

This year, nine crossings were identified as not meeting the numerical (number of children crossing and the volume of traffic) warrants for ongoing crossing supervision. The actions to be undertaken for the nine sites are discussed within the report.

Two new locations, Cape Street, Heidelberg and Para Road, Montmorency, have been identified as meeting the required warrants and have been included onto the list. The Cape Street location will also require the relevant School Crossing infrastructure to be installed.

RECOMMENDATION

That Council:

1. Approves the list of supervised children’s crossing locations and applies to VicRoads for subsidy of the employment of 61 school crossing supervisors during the 2018/19 financial year, as per Attachment 1.

2. Write to: a. Olympic Village Primary School, to inform that: i. the Alamein Street crossing did not meet the numerical warrants to grant supervison; ii. every year, counts will be done to monitor the use of the crossing; iii. council will continue to fund the supervision of the crossing for three years; and iv. if the warrants are not met in the next three years, supervision at the crossing will be removed.

b. Sherbourne Primary School, to inform that: i. the Sherbourne Road and Fernside Avenue crossings did not meet the numerical warrants to grant supervison; ii. Sherbourne Road crossing will be retained in the VicRoads’ subsidy on safety ground;

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iii. Fernside Avenue crossing will require yearly counts to be done to monitor the use of the crossing; iv. council will continue to fund the supervision of the Fernside Avenue crossing for three years; and v. if the warrants are not met in the next three years, at Fernside Avenue crossing supervision will be removed.

c. Macleod College, to inform that: i. the Wungan Street crossing did not meet the numerical warrants to grant supervison; ii. every year, counts will be done to monitor the use of the crossing; iii. council will continue to fund the supervision of the crossing for three years; and iv. if the warrants are not met in the next three years, supervision at the crossing will be removed.

d. St Pius X Primary School, to inform that: i. the Altona Street crossing did not meet the numerical warrants to grant supervison; and ii. a 50% contribution from the school will be required to retain a supervisor.

e. Watsonia Primary School, Watsonia North Primary School, Bundoora Primary School and Bundoora Secondary College, to inform that their crossing did not meet the numerical warrants, but will be retained in the VicRoads’ subsidy on safety grounds.

f. Heidelberg Primary School and Montmorency Secondary College, to inform that their new crossing sites will be included in the 2018/19 application to VicRoads for crossing supervisor subsidy.

3. Continue to support and fully fund the provision of the school crossing supervisor at Alamein Road, Heidelberg West, (between Southern Road and Morobe Street) for the 2018/19 financial year. An annual review of the volume of children crossing and traffic volume is to be conducted at the Alamein Road crossing for a period of up to three years.

4. Relocate the crossing supervisor from the raised crossing at Altona Street, Heidelberg West, between Waterdale Road and Kokoda Street to the traffic signals at the intersection of Waterdale Road and Altona Street.

5. Once confirmation from St Pius X Primary School is received in relation to sharing the funding (50% each) for the employment of the crossing supervisor at the new relocated crossing site at the intersection of Waterdale Road and Altona Street, Heidelberg West, continue to employ a crossing supervisor at this location.

6. Install a school crossing on Cape Street, Heidelberg, north of Darebin Street close to the roundabout from the operational budget this financial year.

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7. Request VicRoads to consider the installation of 40km/h school zone timed restriction on Sherbourne Road, at the crossing site between Baldwin Avenue and Outlook Crescent.

8. Consideration be given in the annual operating budget for the employment and management of children’s crossing in accordance to the above resolution.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “develop and promote safety and resilience in our community”.

BACKGROUND

Council is responsible for the ongoing review and installation of school crossings throughout the municipality. This includes the operation of 62 supervised school crossing throughout the municipality. Each year the State Government provides a subsidy to Council to offset some of the costs of supervision at sites that meet specific warrants in accordance with the VicRoads’ Crossing Supervisor Subsidies.

The State subsidises the employment of crossing supervisors for sites that serve primary and secondary schools. Table 1 specifies the VicRoads warrants.

Table 1: VicRoads numerical warrants for supervised school crossing subsidy VicRoads Warrants Description Pedestrians (P) Vehicles (V) Multiple (PxV) Standard School Crossing 20 100 5,000 – Primary School Standard School Crossing 20 250 25,000 – Secondary School Pedestrians Operated 20 - - Signals – Primary School

The employment of a school crossing supervisor costs approximately $14,000 per year. Despite the recent State Government announcement that it would cover 50% of school crossing supervisor costs, the VicRoads subsidy has only covers around 33% of the costs with the remaining 67% has been borne by Council. The costs include staffing, training and equipment costs. This issue is being taken up separately by the MAV.

For the 2018 calendar year Council must submit an application for this subsidy to VicRoads by 15 December 2017.

The employment of supervisors at children’s crossings that fail to secure funds through the VicRoads’ scheme is managed in accordance to Council’s School Crossing and Supervisor Policy. This Policy provides guidelines for a consistent and balanced approach to the management and decision making for new and existing school crossings and supervisors.

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At locations where warrants are not met, the Policy states that Council may agree to continue funding up to 50% of the supervisor costs for three years when an agreement has been reached to fund the balance through non-Council sources.

During the review process a request from Heidelberg Primary School was received for the provision of a supervised crossing facility in Cape Street, Heidelberg, north of Darebin Street. Furthermore a request was received from Montmorency Secondary College for a crossing supervisor at the existing pedestrian operated signals in Para Road, Montmorency, north of Station Road. Investigations were undertaken to determine if the sites meet VicRoads’ warrants.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

CURRENT SITUATION

This year, an application for the 2018/19 children’s crossing supervisor subsidy to VicRoads must be submitted by 15 December 2017. Of the 62 supervised crossing locations, 53 sites have met the warrants and nine sites have not met the numerical warrants for the subsidy of ongoing crossing supervision.

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Table 2 below summarises the sites that did not meet the VicRoads warrant. The highlighted section of the table indicates which numerical warrant the site did not meet.

Table 2: Sites not meeting the numerical warrants for subsidy Name of Pedestrians Vehicles Multiple Crossing Location School (P) (V) (PxV) Olympic Alamein Road Village b/w Southern Road and 29 118 3,422 Morobe Street Primary School Altona Street St Pius b/w Waterdale Road and Primary 8 178 1,424 Kokoda Street School Dundee Street Watsonia b/w Dallas Crescent and North Primary 113 86 9,718 Busst Drive School Macorna Street Watsonia b/w Busst Drive and Elwers North Primary 14 445 6,230 Street School Bundoora Primary Greenwood Drive School & b/w Maple Grove and 9 431 3,879 Noorong Avenue Bundoora Secondary College Sherbourne Road Sherbourne b/w Baldwin Avenue and Primary 10 998 9,980 Outlook Crescent School Fernside Avenue Sherbourne b/w Hyancith Street and Primary 43 59 2,537 Outlook Crescent School Watsonia Road b/w Princes Street and Nell Loyola College 8 1,248 9,984 Street West

Wungan Street Macleod b/w Portree Street and 3 945 2,835 Highview Crescent College

A list of all the sites to be submitted for VicRoads’ school crossing supervisor subsidy is provided in Attachment 1.

SITES NOT MEETING THE NUMERICAL WARRANTS FOR SUBSIDY

Supervision at the nine crossings which did not meet numerical warrants is currently funded through to 30 June 2018, seven with VicRoads subsidy and two 100% by Council. As such, funding in future years cannot be guaranteed.

VicRoads crash statistics database has indicated that there have been no pedestrian related crashes in the vicinity of these school crossings in the past five years.

The most recent pedestrian and vehicle counts for the nine crossing sites’ is provided in Attachment 3.

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Alamein Road, Heidelberg West

The school crossing is located on Alamein Road, Heidelberg West, between Southern Road and Morobe Street. The site serves students from Olympic Village Primary School, which is located adjacent to the crossing. A locality plan is provided in Figure 1.

Figure 1: School Crossing – Alamein Road, between Southern Road and Morobe Street

The results indicate that the ‘multiple value’ falls below the numerical warrants for the provision of a school crossing supervisor.

In accordance with Council’s School Crossing and Supervisor Policy; if only the multiple value warrant is not met, Council should continue to support and fully fund the provision of the school crossing supervisor for a period of up to three years.

As such, it is recommended that supervision be retained and be fully funded by Council for this crossing.

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Altona Street, Heidelberg West

The school crossing is located on a raised pavement, midblock of Altona Street, Heidelberg West, between Waterdale Road and Kokoda Street. The site serves students from St Pius X Primary School, which is located adjacent to the crossing. A locality plan is provided in Figure 2.

Figure 2: School Crossing – Altona Street, between Kokoda Street and Waterdale Road

The results at the crossing site indicate that it did not meet the numerical warrants for the provision of a school crossing supervisor.

A letter from St Pius X Primary School was received on 20 November 2017 notifying that the school has closed its gate access from Altona Street since the start of 2017. The school is requesting to relocate the school crossing supervisor from the existing location on Altona Street (between Waterdale Road and Kokoda Street) to the traffic signals at Waterdale Road and Altona Street intersection.

VicRoads have advised that should the new site meet VicRoads’ warrants for a school crossing supervisor, there will be no issues with the relocation, providing appropriate notification. It should be noted that this section of Waterdale Road is an arterial road, with higher traffic volumes and higher percentage of heavy vehicles utilising the road during school starting and finishing times.

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As such, Council conducted three children crossing and traffic volume counts at the traffic signals at the intersection of Waterdale Road and Altona Street. The results of the counts are provided in Table 3.

Table 3: School Crossing Counts Results at the pedestrian operated signals of Altona Street and Waterdale Road, Heidelberg West Date Pedestrians Vehicles Multiple Monday, 20 November 2017 (PM) 13 229 2,977 Monday, 20 November 2017 (AM) 10 201 2,010 Friday, 17 November 2017 8 202 1,616

The proposed site also did not meet the warrants for a school crossing supervisor at the traffic signals on three separate occasions.

However, in accordance with Council policy the provision of supervision could be considered for this site should an alternate non-Council funding of up to 50% of the cost of the supervision is secured.

St Pius X Primary School principal raised concerns with the increasing number of developments surrounding the school and potential increase in traffic volumes. Furthermore, Waterdale Road is a designated heavy vehicle route travelling from Bell Street to the Heidelberg West’s industrial site.

The school principal believes that safety is a concern for their students crossing Altona Street and Waterdale Road. As such, to retain the crossing supervisor they wish to assist and provide Council funding of 50% of the crossing supervisor cost.

As such, it is recommended that the supervisor be relocated to the signalised intersection, and Council fund 50% of the cost. The existing school crossing facility on Altona Street, between Kokoda Street and Waterdale Road, will be removed.

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Dundee Street, Watsonia North

The school crossing is located mid-block along Dundee Street, Watsonia North. The site serves students from Watsonia Primary School, which is located adjacent to the crossing. A locality plan is provided in Figure 3.

Figure 3: School Crossing – Dundee Street, between Dallas Crescent and Busst Drive

The results indicate that both the number of vehicles and the ‘multiple value’ falls below the numerical warrants for the provision of a school crossing supervisor.

Council promotes walking as a sustainable means of transport to and from schools as it reduces the traffic congestions in the surrounding area. The count results indicates that a high number of students are walking to Watsonia North Primary School.

As such, it is recommended that supervision be maintained at this crossing to maximise safety and awareness at the school crossing, and to continue to promote walking. It is recommended that Council request VicRoads to subsidise the supervision of the crossing on safety ground.

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Greenwood Drive, Bundoora

This pedestrian operated signal is located midblock along Greenwood Drive, Bundoora, between Maple Grove and Noorong Avenue. This crossing is used by students from Bundoora Primary School and Bundoora Secondary College, which are located 180 metres south of the crossing. A locality plan is provided in Figure 4.

Figure 4: School Crossing – Greenwood Drive, Bundoora, between Maple Grove and Noorong Avenue

The results indicate the number of pedestrians and the ‘multiple value’ fall below the numerical warrants for the provision of a school crossing supervisor.

In accordance with the Banyule School Crossing and Supervisor Policy (adopted 2011), supervision at pedestrian operated signals located midblock (i.e. not at an intersection) are not supported by Council. Pedestrian operated signals that were supervised at the time of the policy introduction will only continue to be supported by Council should the pedestrian warrants continue to be met.

Greenwood Drive is a collector road, with speed limit up of 50km/h at all times. The site also experiences high traffic volumes during school starting and finishing times.

Past investigations have shown a high 85th percentile speed of 57.6km/h (the speed at which 85 percent of the motorists are travelling at or below) in the street, with daily traffic volume of 3,400 and a heavy vehicle percentage of 4.3%.

As such, it is recommended that supervision be maintained at this crossing to maintain safety and awareness at the school crossing. It is recommended that Council request VicRoads to subsidise the supervision of the crossing on safety round.

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Macorna Street, Watsonia North

This school crossing is located on Macorna Street, Watsonia North, between Busst Drive and Elwers Street. The site serves students directly from Watsonia North Primary School, which is located 250 metres west of the crossing. A locality plan is provided in Figure 5.

Figure 5: School Crossing – Macorna Street, Watsonia North, between Busst Drive and Elwers Street

The results indicate that the number of pedestrians is below the VicRoads numerical warrants for the provision of a school crossing supervisor.

Macorna Street is a collector road, with speed limit of 50km/h at all times. The site also experiences significantly high traffic volumes during school starting and finishing times.

Council promotes walking as a sustainable means of transport to and from schools as it reduces the traffic congestion in the surrounding area. The count results indicates that a moderate level of students are crossing Macorna Street against high traffic volumes to and from Watsonia North Primary School.

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Sherbourne Road, Montmorency

This school crossing is located midblock along Sherbourne Road, Montmorency, between Maple Grove and Noorong Avenue. The site serves students directly from Sherbourne Primary School, which is located 180 metres north of the crossing. A locality plan is provided in Figure 6.

Figure 6: School Crossing – Sherbourne Road, between Baldwin Avenue and Outlook Crescent

The results indicate that the number of pedestrians and the multiple value fall below the numerical warrants for the provision of a school crossing supervisor.

Sherbourne Road is a collector road, with speed limit of 60km/h at all times. This speed limit is considered too high for a school crossing site. The site also experiences high traffic volumes during school starting and finishing times.

Although the site did not meet VicRoads’ warrants for subsidy, it is considered that the high traffic volumes on Sherbourne Road is a safety concern for students crossing at the pedestrian operated signal, particularly with high number of heavy vehicles. The provision of a crossing supervisor can maximise safety for students and increase awareness at the crossing.

As such, it is recommended that supervision be maintained at this crossing to maintain safety and awareness at the school crossing, and Council request VicRoads to subsidise the supervision of the crossing on safety ground. It is further recommended a 40km/h school zone timed restrictions be installed at this crossing site.

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Fernside Avenue, Briar Hill

The school crossing is located on Fernside Avenue, Briar Hill, between Hyacinth Street and Outlook Crescent. The site serves students from Sherbourne Primary School, which is located adjacent to the crossing. A locality plan is provided in Figure 7.

Figure 7: School Crossing – Fernside Avenue, between Hyancith Street and Outlook Crescent

The results indicate that both the number of vehicles and the ‘multiple value’ falls below the numerical warrants for the provision of a school crossing supervisor.

Given, Council fully funded the crossing supervisor last year, only one count was undertaken.

As such, it is recommended that supervision be maintained at this crossing to maximise safety and awareness at the school crossing, and to continue to promote walking. It is recommended that supervision be retained and be fully funded by Council for this crossing.

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Watsonia Road, Watsonia

The school crossing is located on Watsonia Road, Watsonia, between Princes Street and Nell Street West. The site serves students from Watsonia Primary School, which is located 260 metres east of the crossing. A locality plan is provided in Figure 8.

Figure 8: School Crossing – Watsonia Road, between Princes Street and Nell Street West

The results indicate that the number of pedestrians fall below the numerical warrants for the provision of a school crossing supervisor.

Given, this location was subsidised by VicRoads for supervision on safety ground last year, only one count was undertaken.

Watsonia Road is a collector road, with speed limit of 50km/h at all times. Past investigations have shown that a daily traffic volume of 13,544 and a heavy vehicle percentage of 4.6%. The site also experiences high traffic volumes during school starting (1,059 vehicles) and finishing times (1,272 vehicles).

Although the site did not meet VicRoads’ warrants for subsidy, it is considered that the high traffic volumes on Watsonia Road is a safety concern for students crossing at the pedestrian operated signal, particularly with high number of heavy vehicles. The provision of a crossing supervisor can maximise safety for students and increase awareness at the crossing.

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Wungan Street, Macleod

The school crossing is located mid-block along Wungan Street, Macleod, between Portree Street and Highview Crescent. The site serves students from Macleod College, which is located 400 metres adjacent to the crossing. A locality plan is provided in Figure 9.

Figure 9: School Crossing – Wungan Street, between Portree Street and Highview Crescent

The results indicate that the number of pedestrians and the ‘multiple value’ fall below the numerical warrants for the provision of a school crossing supervisor.

Given, Council fully funded the crossing supervisor last year, only one count was undertaken.

Wungan Street is a collector road, with speed limit of 50km/h at all times. Past investigations have shown that a daily traffic volume of 8,814 pass through Wungan Street. The site also experiences high traffic volumes during school starting (908 vehicles) and finishing times (1,022 vehicles).

Although the site did not meet VicRoads’ warrants for subsidy, it is considered that the high traffic volumes on Wungan Street is a safety concern for students crossing at the site, particularly with high number of traffic. The provision of a crossing supervisor can maximise safety for students and increase awareness at the crossing.

As such, it is recommended that supervision be maintained at this crossing to maintain safety and awareness at the school crossing, and the supervision be retained and be fully funded by Council for this crossing on safety ground.

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NEW SCHOOL CROSSING AND SUPERVISION REQUESTS

During the review process Council investigated other requests for new school crossing facility and supervision.

In accordance with Council’s School Crossing and Supervisor Policy, where a site meets the requirements for supervision, the site should be included in Council’s application to VicRoads for subsidy.

Cape Street, Heidelberg

A request was received from Heidelberg Primary School for a new crossing facility with supervision in Cape Street, north of Darebin Street roundabout.

The existing pedestrian ramps are positioned to align with the pedestrian crossing desire lines, and assists pedestrians crossing Cape Street. However, this location is considered to be too close to the roundabout for a school crossing site. The school crossing site will need to be installed at least 5 metres from the intersection to create a separation between the crossing facility and the roundabout.

Though there is a school crossing on the south side of the intersection, some students from Heidelberg Primary School utilise this crossing point to cross Cape Street. A locality plan is provided in Figure 10 and Table 4 details the result of the most recent children crossing and volume of traffic count at this location.

Figure 10: School Crossing – Cape Street, Heidelberg, North of Darebin Street

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Table 4: School Crossing Counts Results at Cape Street, Heidelberg Pedestrians Vehicles Multiple Dates (per hour) (per hour) Value Thursday, 7 September 2017 32 750 24,000 VicRoads Warrants Supervised Crossing 20 100 5,000 (Primary School)

As the warrants are met for the installation of a supervised crossing, it is recommended that Council funds the construction of a standard school crossing facility through Council’s operations budget (estimated to be $9,000) and include it in the submission to VicRoads for supervisor subsidy. The school has been advised accordingly.

Para Road, Montmorency

A request was received from Montmorency Secondary College for a crossing supervisor to be employed at the pedestrian operated signals on Para Road, Montmorency, north of Station Road. This crossing primarily serves students attending Montmorency Secondary College. It was also noted there are currently no supervised crossings on the roads directly abutting the college.

A locality plan is provided in Figure 11 and Table 5 details the result of the most recent children crossing and volume of traffic count at this location.

Figure 11: School Crossing – Para Road, Montmorency, North of Station Road

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Table 5: School Crossing Counts Results at Para Road, Montmorency Pedestrians Vehicles Multiple Dates (per hour) (per hour) Value Para Road, Montmorency – Montmorency Secondary College Tuesday, 27 June 2017 135 1582 213,570 3pm - 4pm VicRoads Warrants Pedestrian Operated Signals 20 - - Supervised Crossing 20 250 25,000 (Secondary School)

The children crossing and traffic volume counts have found a high number of students get off at the bus stop 20 metres north of the site and the students use the pedestrian operated signals to cross Para Road to enter the school.

Para Road is an arterial road, with a school zone time restricted 40km/h speed limit. The site also experience significantly more vehicles per hour during school starting and finishing times, particularly high heavy vehicle usage.

Given the pedestrian operated signals are present, it is considered appropriate for the provision of a supervisor and it is recommended that Council request VicRoads to subsidise its employment based on safety grounds.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

On a yearly basis, the State Government provides a subsidy to Council to offset part of the cost associated with the employment of supervisors at children’s crossings. The State subsidies the employment of crossing supervisors for sites when a certain number of children crossing and a minimum number of vehicles use the crossing. Pedestrian and vehicle volumes are collected at every crossing at least every three years.

This year, nine crossings did not meet the warrants established by VicRoads for the subsidy of the employment of supervisors.

It is considered that five of the nine can be retained for VicRoads subsidy on safety grounds. These crossings are:

1. Dundee Street, Watsonia North, between Dallas Crescent and Busst Drive (Watsonia North Primary School); 2. Macorna Street, Watsonia North, between Busst Drive and Elwers Street (Watsonia North Primary School); 3. Greenwood Drive, Bundoora, between Maple Grove and Noorong Avenue (Bundoora Primary School and Bundoora Secondary College);

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4. Sherbourne Road, Montmorency, between Baldwin Avenue and Outlook Crescent (Sherbourne Primary School); and 5. Watsonia Road, Watsonia, between Princes Street and Nell Street West (Loyola College).

In line with Council’s School Crossing and Supervisor Policy, the supervisor for the following crossings should be retained and fully funded by Council for three more years:

1. Alamein Road, Heidelberg West, between Southern Road and Morobe Street (Olympic Village Primary School); 2. Fernside Avenue, Briar Hill, between Hyacinth Street and Outlook Crescent (Sherbourne Primary School); and 3. Wungan Street, Macleod, between Portree Street and Highview Crescent (Macleod College).

St Pius X Primary School requested the relocation of the supervisor from the crossing in Altona Street, Heidelberg West, between Waterdale Road and Kokoda Street to the traffic signals at Waterdale Road and Altona Street intersection. The school has indicated that it is willing to assist Council in funding 50% to cover the crossing supervision cost, in order to retain crossing supervisor for three more years. As such it is recommended to support their request.

A request was received from Heidelberg Primary School for a new crossing facility with supervision in Cape Street, north of Darebin Street roundabout. As the warrants are met for the installation of a supervised crossing, it is recommended that a school crossing be installed and its costs covered by current operating budget and include it in the submission to VicRoads for supervisor subsidy.

Furthermore, a request was received from Montmorency Secondary College for a crossing supervisor to be employed at the pedestrian operated signals on Para Road, Montmorency, north of Station Road. The provision of a supervisor is considered appropriate and it is recommended that Council include it in the submission to VicRoads for supervisor subsidy.

As such, a list of 61 children’s crossing for supervisor subsidy application 2018/19 should be submitted to VicRoads.

ATTACHMENTS No. Title Page 1 List of Children's Crossing for Supervisor Subsidy Application 2018/19 to VicRoads 2 School Crossing Supervisor fully/partially funded by Council for 2018/19 3 Count results for sites not meeting the numerical warrants

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5.7 PUBLIC OPEN SPACE AMENDMENT C124 AND OMNIBUS BANYULE PLANNING SCHEME AMENDMENT C114

Author: Fae Ballingall - Strategic Planner, City Development

EXECUTIVE SUMMARY

This report informs Council of the Public Open Space Analysis and preparation of two Planning Scheme Amendments.

In response to the Council resolution (CO2016/360), on 28 November 2016, a review has been completed of Council owned properties that serve an open space function. The completed analysis found 150 properties that can be rezoned to reflect an open space land use. There are 7 properties to be rezoned from an open space zone. The next step is to progress these changes through a Public Open Space Amendment C124.

The fix-up Omnibus Planning Scheme Amendment C114 will progress ‘fix up’ items that were not included in the previous C71 fix up Amendment, as well as recently identified mapping and overlay revisions.

RECOMMENDATION

That Council:

1. Write to the Minister for Planning to seek authorisation to commence the: 1.1 Fix-up Omnibus Planning Scheme Amendment C114 to the Banyule Planning Scheme, under Section 20 (2) of the Planning and Environment Act 1987. 1.2 Public Open Space Amendment C124 to the Banyule Planning Scheme for public exhibition.

2 For any items the Minister advises cannot be progressed under Section 20 (2) of the Planning and Environment Act 1987 for Planning Scheme Amendment C114, that these items will be progressed under delegation as part of a separate planning scheme amendment in the future.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “maintain and improve Banyule as a great place to live”, and pursue a key initiative to “review the planning scheme to improve the efficiency of decision making that is aligned with Council policies, strategies and plans for land use and development.

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PUBLIC OPEN SPACE AMENDMENT C124 AND OMNIBUS BANYULE PLANNING SCHEME AMENDMENT C114 cont’d

BACKGROUND

At its meeting on 28 November 2016, Council resolved to do a review of Council owned land which is either:

• Currently serving a public open space function and not zoned for this purpose; or • Has a public open space zoning but is not serving this purpose.

Council also resolved to pursue rezoning for Barclay Park, 1-3 McKenzie Court, Greensborough to a Public Park and Recreation Zone (PPRZ).

At its meeting on 20 November 2017, Council resolved to rezone and sell the section of land at 9 Pedersen Way, Montmorency (CO2017/273). This land is currently occupied by the owners of 8 Pedersen Way, Montmorency. Council determined that this is surplus to Council’s and the community’s needs. A survey will be done to determine the exact extent of land to be rezoned and sold. The rezoning can be progressed through Amendment C124.

Separately to the open space zoning review, there is a further need to address various other fix ups and policy neutral improvements to the Banyule Planning Scheme. This includes additional fix ups to the Banyule Planning Scheme that could not be achieved by the general fix up Amendment C71 in 2014, where the Ministerial the Department of Environment, Land, Water, Land and Planning (DELWP) advised that various items required notification and should be included in a future Section 20 (2) Amendment. This will be through Amendment C114.

LEGAL CONSIDERATION

The Minister for Planning’s authorisation is required to start a Planning Scheme Amendment (PSA) process to introduce the proposal described in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

DISCUSSION

Public Open Space Amendment C124

A public open space analysis has been prepared and is in Attachment 1. This includes a table of every property assessed. In summary:

• 150 properties serve a public open space function but not zoned, or only partly zoned, for this purpose.

• This equates to approximately 377 342m2 of land to be fully or partly rezoned to reflect an open space purpose. An indicative location map of these properties is given in Attachment 2. • 7 properties have a public open space zoning but not serving this purpose.

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PUBLIC OPEN SPACE AMENDMENT C124 AND OMNIBUS BANYULE PLANNING SCHEME AMENDMENT C114 cont’d

• The subject of Council resolution (CO2016/360) Barclay Park, 1-3 McKenzie Court, Greensborough, can be rezoned to a PPRZ. • The subject of Council resolution (C2017/273) 9 Pedersen Way, Montmorency can be rezoned to NRZ3.

Amendment C124 will be prepared to implement the open space analysis. The recommended properties will be rezoned from a residential, commercial or industrial zone to a PPRZ or PCRZ. The notice requirements for exhibition will include:

• Notifying every potentially impacted property owner or manager. • Notifying every Minister, Public Authority and other Municipal Council that may be affected. • Publish a notice of the preparation of the amendment in the Government Gazette. • Publish a notice of any amendment it prepares in the Diamond Valley and Heidelberg Leader newspaper.

Omnibus Amendment C114

The Omnibus Amendment can resolve various outstanding items from C71 and additional fix ups to the Banyule Planning Scheme. The Amendment would include general notice under Section 20 (2) of the Planning and Environment Act 1987 and includes:

• Finalising corrections and updates to the Municipal Strategic Statement that were recommended in C71. • Rezoning various properties or parcels of land throughout the municipality to reflect land ownership and use. • Updating Overlays for the purposes of: o Improving consistency and clarity across decision guidelines in vegetation overlays o Correcting schedules to the Heritage Overlay and Environmental Significance Overlay o Removing redundant provisions

A list of items to be progressed under Amendment C114 is in Attachment 3.

The Planning and Environment Act 1987 sets out the General Notice requirements for C114. These include:

• Sending a letter to every Minister, Public Authority and other Municipal Council that may be affected. • Publish a notice of the preparation of the amendment in the Government Gazette. • Publish a notice of any amendment it prepares in the Diamond Valley and Heidelberg Leader newspaper.

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PUBLIC OPEN SPACE AMENDMENT C124 AND OMNIBUS BANYULE PLANNING SCHEME AMENDMENT C114 cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Public Open Space Amendment C124 is the next step to progress the findings of the Public Open Space Zone Analysis.

The Omnibus Amendment C114 will progress the various fix-ups and improvements to the Banyule Planning Scheme.

Council is well placed to seek authorisation from the Minister for Planning to concurrently exhibit Planning Scheme Amendment C114 and C124.

Should Council seek authorisation from the Minister for Planning, it is anticipated that DELWP will review the content before authorisation is considered by the Minister.

ATTACHMENTS No. Title Page 1 Attachment 1 - Analysis of Council Owned Public Open Space 2 Attachment 2 - Location of PPRZ and PCRZ Rezonings 3 Attachment 3 - C114 List of Items

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5.8 POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120

Author: Alison Fowler - Senior Strategic Planner, City Development Ward: Olympia

EXECUTIVE SUMMARY

Council received an $80,000 grant from the Victorian Planning Authority (VPA) to support the preparation of a residential Urban Design Framework (UDF) and associated Planning Scheme provisions for Postcode 3081.

The UDF provides a framework to help guide the appropriate built and landscape form outcomes to achieve greater residential growth and improved housing diversity and inform the future identity of the Postcode 3081 study area.

Preliminary consultation to help prepare and refine the draft UDF was undertaken in May/June and October 2017.

Moving forward, the next step is for Council to seek the Minister for Planning’s authorisation to progress a Planning Scheme Amendment to introduce planning scheme changes to include the UDF in the Banyule Planning Scheme after consultation is done.

Once authorisation has been granted, public exhibition of a Planning Scheme Amendment and the updated draft UDF will start in early 2018 after the January school holidays. Final timing of exhibition will be informed by the Minister’s response to Council’s authorisation request.

RECOMMENDATION

That Council:

1. Note the submissions and comments made during the October 2017 preliminary consultation phase as described in Attachment 1.

2. Support the proposed changes to the draft Urban Design Framework for public exhibition as described in Attachment 1.

3. Support the proposed outline of Planning Scheme changes to inform how the UDF can be translated into planning scheme provisions as described in Attachment 2.

4. Write to the Minister for Planning to seek authorisation to publically exhibit Amendment C120 to the Banyule Planning Scheme.

5. Support the exhibition of Amendment C120 and the draft Urban Design Framework in 2018 once authorisation has been received.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

6. Be updated after exhibition of Amendment C120 and the draft Urban Design Framework on submissions.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to preserve and improve Banyule as a great place to live, work and play. A key initiative is to continue planning for housing renewal and diversity for Heidelberg West.

BACKGROUND

Plan Melbourne has identified Heidelberg West as part of the Latrobe National Employment and Innovation Cluster, where housing renewal and improved diversity is also needed to support expanded job opportunities and employment growth.

The preparation of an Urban Design Framework (UDF) for the Postcode 3081 area will help guide the appropriate built and landscape form outcomes for housing change and the area’s future identity.

Council’s existing housing framework in the Banyule Planning Scheme supports urban renewal across the suburb with more change along major roads, around centres and at interfaces with parks. The existing Residential Areas Framework at Clause 21.06 identifies Heidelberg West as an area for urban renewal. The inclusion of the Residential Areas Framework in the planning scheme happened after consultation for the Banyule Housing Strategy and Neighbourhood Character Strategy.

The first phase of consultation to prepare the Postcode 3081 UDF was done in May/June 2017 and included a mix of online information and collection of comments through Council’s website (Shaping Banyule), pop-up and drop-in engagement activities in the study area, as well as notices in the local paper. An Engagement report summarising community feedback was prepared. This consultation shaped the first draft UDF.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

Council approved a first draft UDF, so more public consultation could be done, at the Council meeting on 18 September 2017. The second phase of consultation was done from 9 October to 3 November 2017 and included:

• Notification to key stakeholders, groups and people on Council’s mailing list. • Information and ability to leave feedback on Shaping Banyule on Council’s website. • Notice in the local paper. • Discussions with key community groups and others. • Information made available at Council’s customer service centres, the Harmony Centre and Banyule Community Health. • Postcards handed out to businesses at the Mall, the Harmony Centre and Banyule Community Health to raise awareness of the project and opportunities for consultation.

A summary of submissions and comments with a response to matters raised is at Attachment 1. Key issues raised were about future service and infrastructure provision, co-housing, building heights at sensitive interfaces and building design.

LEGAL CONSIDERATION

The Minister for Planning’s authorisation is required to start a Planning Scheme Amendment (PSA) process to introduce the UDF into the Banyule Planning Scheme. It is anticipated that future Planning Scheme changes would include rezoning some land, introducing a Design and Development Overlay, updating the Municipal Strategic Statement and a reviewed local policy for residential neighbourhood character. The final UDF would be included as a reference document in the planning scheme. Further detail and explanation of the proposed PSA are in Attachment 2.

After public exhibition of the UDF and PSA has been done, submissions are then considered by Council and unresolved submissions are referred to an independent Planning Panel. Following a Panel Hearing and receipt of the Panel’s Report, Council can then consider adopting the final UDF and PSA, before asking the Minister for Planning to approve changes to the Banyule Planning Scheme.

HUMAN RIGHTS CHARTER

In developing this report, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

DISCUSSION

Postcode 3081 Urban Design Framework

The boundary of the UDF is shown in Figure 1 (dark red line) on the following page. The five character areas within this boundary are:

Area 1 - Bell Street (shown in dark brown) Area 2 - Main Roads (shown in dark blue) Area 3 - Creekside (shown in light blue) Area 4 - Local Park Interfaces (shown in light red) Area 5 - Hinterland (shown in light brown)

A high resolution version of this plan and others for each character area are available from Council’s Shaping Banyule website at: https://shaping.banyule.vic.gov.au/3081udf

The character areas inform preferred locations for future development, and inform guidelines for preferred building heights, setbacks, upper storey treatments, locations for tree protection and planting and appropriate use of colours and materials - when future development is proposed.

The draft UDF supports apartments being built on properties along arterial roads. This outcome, which improves housing diversity, includes guidelines for building heights along Bell Street (Area 1) and other main roads (Area 2). In comparison, lower building heights for apartments and increased building setbacks are anticipated for properties close to Darebin Creek (Area 3) and at interfaces with local parks (Area 4). This approach for housing diversity anticipates that some lot consolidation will be required before heights for apartments can be achieved. This will be reinforced with guidelines for side-boundary setbacks for buildings as well.

Character Areas 1 to 4 will have a focus on incrementally improving housing diversity, whilst Area 5 [Hinterland] will have a focus on single dwellings and townhouses within treed neighbourhoods.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

Figure 1: 3081 Study Area Boundary and Character Areas (north up the page)

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

Moving Forward

Further progress will include:

1. Updating the draft Urban Design Framework

To address matters raised in submissions and comments received during the preliminary consultation phases it is proposed to make further changes to produce an updated draft UDF. The changes proposed are in Attachment 1. The main changes relate to including height ranges in the Main Roads and Creekside character areas, removal of properties in Wimpole Crescent and Webb Court directly adjoining the Darebin Creek from the Creekside area to protect highly environmentally significant areas, additional wording to the Co- housing section of the framework, further objectives relating to colours and materials and mapping improvements to highlight the areas where neighbourhood protection is paramount.

The updated draft framework will be exhibited for consultation as part of the planning scheme amendment. This will give an opportunity for all affected landowners and occupiers to consider the update so further changes can be made before Council considers adopting a final version after unresolved submissions have been considered by an independent planning panel.

2. Preparing a planning scheme amendment

It is proposed to prepare a planning scheme amendment to include the UDF in the Planning Scheme. This would include the Mixed Use Zone and Residential Growth Zone for areas where higher densities are preferred, coupled with a Design and Development Overlay to guide preferred urban design outcomes. The existing General Residential Zone will be retained over the Hinterland areas. The MSS and Clause 22.02 Residential Neighbourhood Character Policy will be amended to further recognise future renewal within the study area. Further detail and explanation of the proposed planning scheme changes are in Attachment 2.

Council will need to seek authorisation from the Minister for Planning before it can start any planning scheme amendment process (Amendment C120).

3. Preparing an Implementation Plan for the final UDF

An Implementation Plan is required to deliver the framework. The plan will include actions about planning scheme implementation, parking requirements as well as service and infrastructure provision. A draft Implementation Plan will be included in the updated draft UDF that is prepared for public exhibition is 2018. This will give the community an opportunity to comment on the UDF’s proposed actions before they are considered by Council.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

Proposed Consultation and Community Engagement

It is proposed that the planning scheme amendment and an updated draft UDF will be publically exhibited for six weeks in early 2018, after the January school holidays. The consultation period is the formal and substantial consultation process for the project. The consultation proposed will include:

• Direct written notice to all affected landowners and occupiers inside the UDF study area shown in Figure 1, and landowners in the wider postcode 3081 area. • Direct written notice to stakeholders and other interest groups, including but not limited to those on Council’s mailing list for the UDF. • Direct written notice to public authorities, prescribed Ministers, State and Federal members. • Information on Council’s website and on Shaping Banyule with an ability for online submissions to be made. • Notice on Council’s Facebook page with links to Shaping Banyule. • Focus group meetings with interested groups and people who express an interest to attend. • Notice in the local paper and Government Gazette. • Information at Council’s customer service centres and other key locations, including the Banyule Community Health centre and the Harmony Centre.

Doing concurrent consultation for the updated draft UDF and proposed planning scheme controls will enable a transparent approach for the community to see how a final UDF can inform and sit alongside planning scheme changes. This approach puts future submitters in a better position to describe their issues and ideas before Council considers adopting a final UDF and its planning scheme changes.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Council is now placed to seek the Minister for Planning’s authorisation to begin a PSA for planning scheme changes in 2018 to include a final UDF into the Banyule Planning Scheme, after more consultation is done.

Once authorisation has been granted, public exhibition of a planning scheme amendment and the updated draft UDF is anticipated for early 2018 after the January school holidays. Final timing of exhibition will be informed by the Minister’s response to Council’s authorisation request.

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POSTCODE 3081 URBAN DESIGN FRAMEWORK AND AMENDMENT C120 cont’d

ATTACHMENTS No. Title Page 1 Summary of Submissions 2 Proposed Planning Scheme Changes

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5.9 GREENSBOROUGH TRANSPORT MASTERPLAN

Author: Kathleen Petras - Team Leader Transport Planning, City Development

EXECUTIVE SUMMARY

The Greensborough Transport Masterplan has been developed to respond to the opportunities afforded by State government investment in transport infrastructure in the Greensborough vicinity. These projects, including the M80 upgrade, duplication of the Hurstbridge Rail Line from Greensborough to Eltham and construction of the North East Link, provide opportunities to improve local transport systems to and within the Greensborough Activity Centre.

The Greensborough Transport Masterplan provides a strong transport advocacy basis for Council and delivers a plan for improvements to Greensborough’s transport and movement network which envisions the future Greensborough Activity Centre as a vibrant local community that is enhanced by its role as a highly functional public transport hub for the northeast region of metropolitan Melbourne.

RECOMMENDATION

That Council: 1. Adopt the Greensborough Transport Masterplan to guide transport planning for Greensborough and the surrounding area;

2. Use the Greensborough Transport Masterplan to advocate for transport solutions that will benefit our local communities.

COUNCIL PLAN

This report is in line with Banyule’s City Plan key direction to “Support sustainable transport”.

BACKGROUND

The Greensborough Transport Masterplan (GTMP) has been developed to respond to the opportunities afforded by State Government investment in transport infrastructure in the Greensborough vicinity, taking into consideration Council transport and planning policy including the Greensborough Structure Plan, The Banyule Integrated Transport Plan (BITP) and the Northern Regional Trails Strategy.

There is potential to gain improvements in the management of through traffic in the Activity Centre, along with improvements to the connectivity and operation of the public transport network, bicycle network improvements and pedestrian amenity. Given that the State Government projects are currently in planning it is essential that Council act quickly to seize these opportunities.

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

Three Victorian Government projects, including the M80 upgrade, duplication of the Hurstbridge Rail Line from Greensborough to Eltham and construction of the North East Link, provide opportunities to improve local transport systems to and within the Greensborough Activity Centre. The three State Government transport projects are currently in development. They are outlined below with indicative timing shown in Table 1.

Table 1. State Government Transport Infrastructure Project Timing State Government Project Business Case Construction M80 Upgrade Complete 2019-2021 Hurstbridge Line Duplication – Stage 2 End 2017 2019-2022 North East Link End 2017 2020-2026

M80 Upgrade The Victorian and Federal Governments have committed funding over the next five years to upgrade the M80 Ring Road. Part of this upgrade includes the 2.4 kilometre section between Plenty Road and Greensborough Highway. This will be impacted by the recently announced North East Link alignment decision (see North east Link section below).

Hurstbridge Railway Line Duplication Stage two of the Hurstbridge Railway Line Duplication will duplicate the section of railway line between Greensborough and Eltham from the current single track to double track. The full details of the project have not been announced but it is likely to include some upgrading of the Greensborough Railway Station and a review of bus connections to the station.

North East Link The North East Link (NEL) will provide a direct road link from the end of the M80 Ring Road in Greensborough to Eastlink at Ringwood. In August 2017 the Victorian Government announced four corridor options for the NEL. Recently, on 24 November 2017, a further announcement confirmed that Corridor A is the Victorian Government’s preferred option.

Corridor A is a link from the end of the M80 at Greensborough that runs directly south along the Greensborough Highway road reserve (on the east side of Greensborough Road) to meet the Eastern Freeway in Bulleen. It is proposed to include: • Three new interchanges in Banyule at Lower Plenty Road, Grimshaw Street and the M80 Ring Road. • A five kilometre, six lane tunnel beneath Banyule Flats, the Yarra River, and Lower Plenty Road to emerge north of Lower Plenty Road. • New and upgraded walking and cycling links from the M80 to the Eastern Freeway and Yarra Trail.

VISION

The GTMP provides a strong transport advocacy basis for Council and delivers a plan for improvements to Greensborough’s transport and movement network which envisions the future Greensborough Activity Centre as a vibrant local community that is enhanced by its role as a highly functional public transport hub for the northeast region of metropolitan Melbourne.

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

OBJECTIVES

A set of objectives have been developed to guide transport advocacy in Greensborough. These are based on the strategic objectives a set out in the BITP.

The GTMP objectives are to:

1. Improve public transport including: an integrated Greensborough Transport Interchange; improved bus routes; stop locations; frequency and services within and to Greensborough; duplication of the Hurstbridge Railway Line between Greensborough and Eltham; and a 10 minute rail service frequency to Greensborough. 2. Manage through traffic to facilitate pedestrian, cycling, and public transport priority in the Greensborough Activity Centre. 3. Improve pedestrian access within the Activity Centre. 4. Improve cyclist access to and within the Activity Centre.

STUDY AREA

The study area includes the Greensborough Activity Centre and the surrounding major arterial road network (Figure 1).

Figure 1 – Greensborough Transport Masterplan - Study Area

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

CURRENT TRANPORT ISSUES

Within the Greensborough activity Centre there are a number of transport issues that need addressing. These are outlined in table 2 below.

Table 2: Transport Issues in Greensborough Activity Centre Mode Issue Pedestrian Lack of road crossing priority Facilities Poor/ narrow footpath provision Lack of wayfinding signage Lack of walking amenity including lack of rest areas and street landscaping lack of connectivity to open space Cycling Lack of safe cycling facilities on and off road within the activity centre Facilities Lack of connection to the Northern Regional Trail Network Lack of connection to the Principle Bicycle Network Public Poor mobility impaired access to Greensborough Railway Station Transport Lack of frequency of trains from Greensborough to Eltham Poor bus connectivity to Greensborough Railway Station Poor bus to bus connectivity Poor connectivity from rail to cycle and walking facilities. Lack of bus priority/ poor bus movement Improvements needed to bus routes and operations including frequency of services Traffic High levels of through traffic Management High speed environment in activity centre

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

TRANSPORT OPPORTUNITES

Many local transport issues could be addressed through the opportunities presented by State Government transport infrastructure projects as outlined in Table 3 below.

Table 3: Transport Opportunities for Greensborough Activity Centre Project Opportunities M80 • Reducing through traffic using Grimshaw Street. Upgrade • An improvement of bus movement. • An improvement to pedestrian and cycling safety and amenity. Hurstbridge • Provision of a high standard Greensborough Transport Railway Interchange with full access for pedestrians and cyclists Line including those with mobility impairments. Duplication – Stage 2 • A full bus review including routes, stop locations and services to Greensborough. • Provision of adjacent rail cycle trail and connections to the wider bicycle network. North East • Reviewing the function of arterial roads around Link Greensborough. • Improvements to bus operations including new bus routes and improvements to existing bus routes and services. • Provision of cycling infrastructure including improvements to the trail network and completion of the Principal Bicycle Network access. • Provision of pedestrian, cycling and bus movement and priority across the North East Link corridor.

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

PROPOSED ACTIONS AND TIMING

The following table summarises the actions of the GTMP. These actions, as shown in Table 4 below, will guide the implementation of transport infrastructure and facilities in and around the Greensborough Activity Centre over the next ten years.

Table 4. Actions and Implementation Timing Action Short Med Long Term Term Term Year 20 1 1 1 2 2 2 2 2 2 2 7 8 9 0 1 2 3 4 5 6 1 Advocate to State Government agencies to include the actions of the Greensborough Transport Masterplan in the scope of works for the upcoming M80 upgrade, the Hurstbridge Railway line Duplication and the North East Link projects. 2 Manage through traffic impact on the Greensborough Activity Centre. 3 Design and construct a fully accessible Greensborough Transport Interchange to facilitate bus to rail and bus to bus connectivity and provide a major hub for public transport in the North East region. 4 Complete the Principal Bicycle Network including Strategic Cycling Corridors to provide safe and direct cycling access into the Greensborough Activity Centre from surrounding areas. 5 Conduct a comprehensive review of bus routes and services to the Greensborough Activity Centre. 6 Conduct a Movement and Place investigation in the Greensborough Activity Centre. 7 Develop and deliver local projects to facilitate bus, cyclist and pedestrian movement within and to the Greensborough Activity Centre as set out below. 7. Improvements to Para Rd and the Para Rd/ Flintoff Street 1 intersection, to facilitate bus, pedestrian and cycling movement to the proposed Greensborough Transport Interchange. 7. Main Street – The Circuit – Hailes Street – intersection 2 reconfiguration to facilitate traffic movement between Para Rd and Grimshaw Street via the Circuit. 7. Grimshaw Street – Para Road intersection improvements to 3 facilitate pedestrian crossing movement. 7. Grimshaw Street – Treatments to improve bus priority between 4 The Circuit and Para Road along with walking and cycling amenity. 7. Grimshaw Street – Main Street Intersection improvements to 5 facilitate pedestrian crossing movement. 7. Main Street bus stop reconfiguration to facilitate passenger 6 access to buses. 7. A Greensborough Activity Centre pedestrian wayfinding 7 strategy.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

CONSULTATION

Council has undertaken consultation with the Greensborough local community on transport issues a number of times as outlined below.

Recently a ‘Greensborough Transport Opportunities’ consultation was undertaken over two weeks from the 14 to 28 November 2017. Local business owners, the local community and the wider community were provided with information about the advocacy aims of the GTMP and an opportunity to give feedback.

The consultation included the use of a questionnaire on the Shaping Banyule website, Council representation at a meeting of the Greensborough Traders group and provision of a drop in feedback session. The questionnaire was also taken into the streets of Greensborough Activity Centre where people provided on the spot responses. Over 70 responses have been obtained.

The feedback provided general support to the objectives of the Greensborough Transport Masterplan with 90% of respondents supportive or strongly supportive.

Council also undertook a quick snap-shot street level community consultation in the Greensborough Activity Centre in August 2017 where 26 people were asked about their transport experience in Greensborough. Key concerns related to: inconvenient and unreliable public transport services; poor integration and interchange between bus and rail; the impact of traffic on the enjoyment of the activity centre; and the poor wayfinding and navigation for those on foot or arriving by public transport.

Council held extensive consultation including two large community transport forum events in May and September 2017 to give Banyule residents the opportunity to have their say on the North East Link. In particular every household in Banyule was offered the opportunity to respond to a survey on the proposed alignment of the North East Link following the State Government announcement of four Corridor options. Out of the around 9000 responses, 16% were from residents of Greensborough and a further 24% from the immediate surrounding suburbs of Watsonia, Watsonia North, Bundoora, St Helena, and Montmorency.

The response to this large transport infrastructure project shows that the residents of Greensborough and surrounds have a strong interest in transport issues that affect them. These respondents were found to have concerns around traffic congestion on main arterial roads and wanted the North East Link to be built as quickly as possible while also having significant concerns regarding protecting the environment. They also expressed a desire for improved public transport and cycling facilities.

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GREENSBOROUGH TRANSPORT MASTERPLAN cont’d

Consultation on transport issues was also done in 2015 in the development of the Banyule Integrated Transport Plan. Over 4000 responses were obtained at both public forums and via an online survey. Responses were obtained on a wide variety of transport issues but a strong desire for public transport service provision was evident with 94% of responders agreeing that Council needs to work closely with State Government agencies to ensure the provision of an accessible and reliable public transport network. Easing congestion on arterial roads, and safe walking and cycling routes and facilities were also common themes.

The objectives of the Greensborough Transport Masterplan have been developed in line with the needs and wishes of members of the local community and traders that have been expressed consistently across all recent consultation on transport issues.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Greensborough Transport Masterplan has been developed to guide the transport network development in and around the Greensborough Activity Centre.

Adopting the GTM will allow Council to start the implementation of a set of actions to get the best advantage from the State Government transport infrastructure projects planned for the area. It will also allow the further development of a set of local infrastructure projects to directly improve public transport, cycling and walking facilities in the Greensborough Activity Centre.

ATTACHMENTS No. Title Page 1 27 Nov 2017 - Greensborough Transport Masterplan - draft

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5.10 HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT

Author: Joseph Tabacco - Manager Property & Economic Development, City Development Ward: Olympia

EXECUTIVE SUMMARY

The Heidelberg West Industrial Estate is home to approximately 600 businesses. Following a recent survey of businesses operating within the estate, it has been revealed that most cannot access acceptable internet services due to the delayed rollout of the National Broadband Network (NBN) and an ageing exchange which is apparently at capacity.

Some businesses unable to wait for the rollout have at their own expense of up $10,000 arranged to have fibre installed to their premises however the majority are not in a financial position to access what is considered a core community service, vital for fundamental business operation.

In response to the survey, Council, together with regional economic development agency NorthLink and the Northern Melbourne Regional Development Australia (RDA) committee, have undertaken a pilot project to quantify the number of local businesses prepared to contribute toward a mass rollout of fibre to the premises within the estate, therefore creating economies of scale and removing financial barriers to access future proofed high speed broadband services.

The pilot project has identified almost 100 local businesses prepared to commit to the initiative which is now reliant on Council putting forward a $60,000 bond to secure a telecommunications carrier to tender for the rollout of Fibre to the Curb (FTTC) or Fibre to the Premises (FTTP) which is a superior solution to the planned NBN rollout. Whilst the NBN rollout is slowly progressing in neighbouring municipalities, the rollout within the estate has been rescheduled many times over the last three years with many businesses not prepared to wait any longer.

The absence of high speed broadband services within the estate is considered a major barrier to economic growth and productivity and for this reason the allocation of up to $60,000 in the form of a refundable bond is considered appropriate.

RECOMMENDATION

That Council allocate a $60,000 bond for the implementation of Heidelberg West Industrial Estate High Speed Broadband initiative for the purposes of securing a telecommunications partner to deliver the required infrastructure upgrade that results in a fibre to the curb (or better) technology solution for up to 100 local businesses.

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HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT cont’d

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “Stimulate business, employment and investment opportunities”.

BACKGROUND

The Heidelberg West Industrial Estate is home to approximately 600 local businesses providing employment for local people. The estate is strategically located in the most northern extent of Heidelberg West and is bound by Dougharty Road, Bamfield Road, Crisane Road and Darebin Creek with La Trobe University sitting immediately to the North of the estate.

The estate also sits in the heart of the Victorian Government’s La Trobe National Employment and Innovation Cluster which will accommodate significant population and jobs growth in the coming years. To fulfil this vision, it is essential that the estate is well serviced by infrastructure.

Heidelberg West Industrial Estate Business Monitor (HWIEBM)

Consistent with Council’s Economic Development Plan Action Plan, in 2016 Council commissioned a ‘Business Monitor’ project which sought to elicit through a survey business sentiment and feedback from local businesses. The survey had a particular emphasis on barriers to growth, amenity and service issues within the precinct.

Businesses within the precinct responded to the survey highlighting, amongst many things, a lack of suitable telecommunications infrastructure within the estate which curtailed productivity and economic growth prospects.

As a result of the survey findings, Council in partnership with NorthLink secured $30,000 funding from the Northern Melbourne RDA committee to progress a High Speed Broadband Pilot Project (HSBPP) that would explore opportunities for telecommunication improvements within the estate.

High Speed Broadband Pilot Project (HSBPP)

The aim of this project was to establish if there were a sufficient number of businesses interested in banding together to attract a carrier who will construct FTTC or FTTP infrastructure to each business. A FTTP solution is considered the current fastest, most future-proof technology available today.

Benefits of high speed broadband include:

 Significantly faster upload and download speeds  Increased reliability  Live chat and video calls  E-commerce opportunities  Cloud services

A letter introducing the project was sent to all businesses within the estate requesting that they complete a further survey to help target businesses that would likely benefit from the initiative.

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HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT cont’d

A total of 238 businesses were visited by a Council representative to discuss the project in fine detail and to establish the suitability of the business against the intent of the project.

Of the 238 businesses visited, 97 expressed that they had a high interest in the project. At the time of writing this report 83 businesses have submitted a detailed summary of their requirements and commitment to support the initiative.

Surprisingly and giving weight to the merit of this initiative, several businesses responded that under current circumstances they have been relegated to operating with dial-up services. Others reported being denied access to new telephone connections because the exchange was at capacity and unlikely to be upgraded due to the rollout of the National Broadband Network (NBN) – in some instances they were told that a 4G service would be their best option notwithstanding cost implications.

Rollout of the National Broadband Network

The rollout of the NBN is proceeding to connect, predominantly residential premises with high speed broadband. Unfortunately, many commercial and industrial areas, Heidelberg West included, are being bypassed and will be serviced by the NBN at the end of the rollout timetable.

The current proposal as listed on the NBN Co. website suggests planning is underway and services are proposed to become available between July and December 2018. It should be noted however that rollout schedules are subject to change, as has been the case for Heidelberg West a number of times over the last three years along with changes in the proposed technology mix.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

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HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT cont’d

Locality Plan

ADVOCACY

Council has advocated for an escalated rollout of the NBN in a number of ways. This includes:

1. Working with the Victorian Government through its emerging La Trobe Employment and Innovation Cluster and identifying the need for improved infrastructure as a priority. 2. Listing the matter as a priority within the Victorian Government’s Metropolitan Partnerships forum. 3. Meeting with NBN Co. regularly. 4. Working in partnership with NorthLink, Northern Melbourne RDA and neighbouring councils to pilot the program which is likely to be rolled out across Melbourne’s North.

CURRENT SITUATION

Banyule, NorthLink and the Northern Melbourne RDA are looking for opportunities to assist in creating a favourable business case for carriers to invest in brownfield infrastructure upgrades.

As evidenced in this initiative, councils can measure the underserved needs of businesses and aggregate demand into a package within a defined spatial location which provides a more attractive and less risky proposition for carriers to build a business case for upgrading the infrastructure.

It is aimed to package approximately 100 businesses with underserved needs that are seeking improved broadband infrastructure including data and telephony requirements and current spend within a constrained geographic area as an incentive for carriers to invest.

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HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT cont’d

Next Steps - Expression of Interest (EOI) Process

As a key project partner, Northlink is seeking to facilitate an EOI process to identify new models of brownfield infrastructure provision that involves minimal or no subsidy to be paid by Council to the carrier but that involve upgrading the broadband infrastructure to provide significant improvements to the services required by businesses in these underserved areas.

The EOI process is envisaged to identify suitable models that will then be made available to interested councils to tender for their specific areas of underserved businesses. If a suitable model/s is/are found, then interested councils will proceed to selective tender via NorthLink and establish contracts with the selected carrier/s for the upgrade of infrastructure in business estates within their municipalities.

FUNDING IMPLICATIONS

In order to secure a carrier, similar initiatives delivered elsewhere in Melbourne suggest that a bond of $60,000 would be sufficient for a carrier to lessen their commercial risk and deliver the required infrastructure upgrade for up to 100 businesses.

For each business subscribing to the initiative, Council would then be refunded $600 from its bond.

Based on current response rates, Council would need to secure a further 17 businesses for this exercise to become cost neutral. Therefore the current risk to Council as it stands at the time of writing this report is approximately $10,000 which is marginal to the economic benefit generated by improved productivity through the delivery of high speed broadband services to approximately 100 businesses and its commitment to supporting the local economy.

CONSULTATION

Council has comprehensively promoted the initiative through the following means:

- Surveys using Survey Monkey. - Letters sent out to all business located in the Heidelberg West Industrial Estate, introducing the project and inviting them to complete the survey. - Project web page developed on Business Banyule website. - Project fact sheet developed, designed, printed and circulated. - Survey designed, printed and circulated. - Devised a means for easy of communication between project partners. - Setting up and maintaining a database of business located in the Industrial estate.

TIMELINE

It is anticipated that the Expression of Interest will advertised by NorthLink prior to Christmas 2017 and responses assessed in late January 2018. A tender process would then be initiated in early February 2018.

Assuming the responses yield suitably qualified carriers to deliver the infrastructure, the rollout could commence shortly after the tender process is concluded.

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HEIDELBERG WEST INDUSTRIAL ESTATE - HIGH SPEED BROADBAND PROJECT cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Access to High Speed Broadband (HSB) is considered a mandatory tool for local businesses to operate, innovate and grow.

The absence of affordable and accessible HSB services within the estate is contrary to the aspirations of the Victorian Government’s La Trobe National Employment and Innovation Cluster and for this reason Council should continue to support this initiative by allocating $60,000 toward a refundable bond.

ATTACHMENTS Nil

Ordinary Meeting of Council - 11 December 2017 Page 123 Place – Sustainable Amenity and Built Environment

5.11 DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION

Author: Kathleen Petras - Team Leader Transport Planning, City Development Ward: Griffin and Olympia

EXECUTIVE SUMMARY

The draft Ivanhoe Parking Plan (IPP) considers parking trends and provides strategies to manage parking in the Ivanhoe Activity Centre and the immediate surrounds. The draft IPP is now proposed for public consultation.

Responses to the draft will help inform a final IPP. A final document is planned to be presented to Council for adoption early in 2018.

The development of the draft IPP follows on from the adoption of a Heidelberg and Bell Street Mall Parking Plan in April 2016. A Greensborough Parking Plan is currently in development.

RECOMMENDATION

That Council:

1. Invite community feedback on the draft Ivanhoe Parking Plan during a six week public consultation period from 22 January to 5 March 2018.

2. Write to all land owners, tenants and traders within the study area to invite them to provide feedback on the draft Ivanhoe Parking Plan.

3. Receive a report on community feedback obtained during the consultation period.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “support sustainable transport”.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

BACKGROUND

Car parking provision plays an important role in the development of Activity Centres. It needs to be carefully managed to ensure a centre is economically strong as well as having good social and environmental amenity. Parking plans set out strategies to manage existing and future car parking demand and are also required to vary the standard Victorian car parking provisions for new developments.

The draft Ivanhoe Parking Plan (IPP) has been developed to ensure that the current and future parking demands of the Ivanhoe Activity Centre and surrounds are optimally managed. This is the second Activity Centre parking plan to be developed after the Heidelberg and Bell Street Mall Parking Plan which was adopted by Council in April 2016. A Greensborough Parking Plan is currently in development.

The development of parking plans for Banyule’s Activity Centres is supported by a range of Council policy documents including: the Council Plan, the Banyule Integrated Transport Plan, and the Banyule Activity Centre Car Parking Policy and Strategy. The development of the IPP is supported by the Ivanhoe Structure Plan.

The draft IPP was informed by a review of these Council policy documents along with the Banyule Residential Parking Permit Policy and the Ivanhoe Civic Precinct Masterplan. State Government policy was also taken into consideration including Plan Melbourne along with the Victorian Planning Provisions.

The draft IPP includes a review of current parking practices in metropolitan Melbourne, including consideration of financial contribution schemes and car parking rates for new developments. Methods to encourage the use of sustainable transport modes are also considered.

The main objectives of the IPP are to:

• Provide an insight into car parking trends and issues within the Activity Centre. • Provide a range of management strategies to manage on-street and off-street parking and travel demand in Ivanhoe both currently and into the future. • Support a future car parking overlay within the Banyule Planning Scheme.

STUDY AREA

The study area used for the IPP was based on core precincts used in the Ivanhoe Structure Plan with the addition of a 400 metre peripheral zone. This peripheral zone is used to represent a 5 minute walk from a parked vehicle to the core area of the Activity Centre.

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

The seven core precincts have been defined and numbered as 1, 2, 3, 4, 5A, 5B and 6. The peripheral zone is separated into four peripheral precincts labelled P1, P2, P3 and P4. Table 1 below describes the location of the core (commercial) precincts. The entire study area is shown in Figure 1 below. Note that core precincts are shown in blue.

Table 1: Core Precincts of the Ivanhoe Parking Plan Study Area

Precinct Description 1 Darebin Railway Station 2 Livingston Street/ Ivanhoe Plaza 3 East Ivanhoe Village 4 Ivanhoe Railway Station 5A Upper Heidelberg Road - South 5B Upper Heidelberg Road - Central 6 Civic Precinct

Figure 1: Ivanhoe Parking Plan - Study Area

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

DATA COLLECTION

Parking demand and duration of stay surveys (parking surveys) were conducted to inform the IPP. The parking surveys were conducted on Thursday 19, Thursday 26, and Saturday 28 November 2015 and included:

• On and off-street publically available parking. • Hourly parking demand spot counts across the study area. • 15 minute duration of stay surveys within core precincts.

Other data used to inform the IPP included: existing Council floor space and land use data, future floor space estimates from the Banyule Economic Base Report 2017, and parking infringements and revenue data. Census data was also used to consider car ownership rates and journey to work patterns.

KEY FINDINGS

Car Parking Supply Around 6,400 car parking spaces are contained within the study area of which 90% are publically available. This includes around 1,900 spaces in the core precincts and 4,100 spaces in the peripheral precincts of publically available parking.

In the core precincts, 30% of spaces are long stay including around 140 paid parking spaces. Around 20% of spaces have medium stay restrictions (3P or 4P) and another 30% have short stay restrictions (1P or 2P). There are only six very short stay spaces (15min or 30min).

In the peripheral precincts the majority of parking was unrestricted at the time of the survey.

Car Parking Demand The overall peak occupancy demand for the core precincts is around 1,600 spaces (75% of supply). The demand varies across the core precincts with the highest demand of 90% occurring in both core precincts 4 and 5B. The peak demand for the core precincts is shown in Table 2 below.

Table 2. Parking supply and peak parking demand - core precincts Precinct Description Supply Peak Demand 1 Darebin Railway Station 141 39% 2 Livingston Street/ Ivanhoe Plaza 392 71% 3 East Ivanhoe Village 45 58% 4 Ivanhoe Railway Station 454 90% 5A Upper Heidelberg Road - South 312 44% 5B Upper Heidelberg Road - Central 548 90% 6 Civic Precinct 331 69% Average 73%

The demand for the parking in the peripheral precincts is low with a peak occupancy of 1,440 spaces (35% of parking supply).

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

Duration of Stay Duration of stay surveys were done in the core precincts where it was found that the majority of parking events (67%) occur for less than one hour. Only 6% of parking events are for four hours or longer. The remaining 27% of parking events are between one and four hours.

Future Car Parking Demand Future car parking demand has been estimated from future land use growth data. It is estimated that by 2036 an additional 1,100 vehicles will be demanding car parking spaces in Ivanhoe.

PARKING MANAGEMENT STRATEGY RECOMMENDATIONS

The IPP identifies a number of strategies to manage parking within the Ivanhoe Activity Centre for the current and future parking needs.

Parking Restrictions The findings of the parking demand survey showed that the core precincts of the Activity Centre are at 73% capacity overall. A theoretical capacity of 85% is used to determine if the parking supply is adequate. This represents the maximum occupancy at which car parking is reasonably available.

Overall at 73% capacity, Ivanhoe Activity Centre is considered to currently have a sufficient car parking supply however there is a need to redistribute parking to even out demand. There are a set of recommendations around adjusting parking restrictions to better distribute the current parking demand and to ensure parking turnover where parking demand is highest. It is expected that the existing spaces, managed in a more efficient manner will be able to accommodate future demand within the centre. The recommendations include:

• Reconfiguring all long stay parking (4P or longer) within precinct 5B to medium and/or short term parking spaces. • Introducing more very short stay (15 or 30min) car parking spaces within precinct 5B along Upper Heidelberg Road. • Converting all Council controlled 4P on-street and off-street parking within the Activity Centre commercial precincts to 3P or less. • Revising current 3P parking restrictions within the Waterdale Road off-street parking station to a maximum of 2P to deter long stay events.

New Developments Future car parking demands associated with new development should be accommodated through a mix of provision of car parking on individual development sites, along with utilising existing car parking vacancies available in the study area.

Minimum car parking rates have been recommended for application to new residential developments within the central commercial area of Ivanhoe. These are:

• 0.8 spaces to each 1 and 2 bedroom dwelling. • 2 spaces to each 3 or more bedroom dwelling. • 0 spaces to each dwelling for visitors.

For non-residential developments within the central areas the adoption of parking rates as per column B of Table 1 to Clause 52.06-5 of the Victorian Planning Provisions are recommended.

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

To minimise the need for parking the IPP also recommends that:

• Green Travel Plans be required for new developments to facilitate access to alternate transport modes. • Bicycle parking be provided for each residential dwelling without a parking space and encouraged for all residential developments

Sustainable Transport Encouraging sustainable transport use is a key consideration of the IPP which in addition to the new development recommendations, recommends that: • A minimum of 1 motorcycle or scooter parking space to be provided for every 50 car parking spaces within all car parks. • Encourage the setting up of a car share scheme in Ivanhoe.

Other recommendations Other recommendations to assist in parking management in Ivanhoe include recommendations to:

• Liaise with VicTrack to explore opportunities to improve parking availability for the Ivanhoe Railway Station and cater for future demand. • Prepare a wayfinding strategy to assist people visiting the activity centre to find car parking to deter vehicle circulation and fully utilise available parking.

CONSULTATION

Consultation on the draft IPP is planned to be held over six weeks from the 22 January to the 5 March 2018. Traders, businesses, residents and the wider community will be invited to provide feedback. Consultation will consist of:

• Notification of land owners, tenants, and traders within the study area by letter. • Information provision on the Shaping Banyule website, including links to the draft IPP and a consultation survey to allow community feedback to be collected.

TIMELINES

The community response is expected to be considered along with consideration of the adoption of the IPP by Council at a meeting in early 2018.

Preparation of a Parking Overlay to incorporate the Ivanhoe Parking Plan recommendations into the Banyule Planning Scheme is expected to be completed in 2018.

CONCLUSION

The draft Ivanhoe Parking Plan been prepared in response to Council’s policies including a key initiative in the Council Plan. The document provides an insight into car parking trends and issues within the Ivanhoe Activity Centre and immediate surrounds.

The Plan provides an evidence-based analysis of current parking demand in the area, and identifies strategies to better manage parking demand into the future. Consultation is now proposed to inform the final document.

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DRAFT IVANHOE PARKING PLAN FOR PUBLIC CONSULTATION cont’d

ATTACHMENTS No. Title Page 1 Draft Ivanhoe Car Parking Plan

Ordinary Meeting of Council - 11 December 2017 Page 130 Place – Sustainable Amenity and Built Environment

5.12 SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS

Author: Tom Zappulla - Leisure Facilities, Place & Partnership Co-Ordinator, Community Programs

Previous Items Council on 5 June 2017 (Item 6.3 - Sub Regional Indoor Sports Needs Analysis)

EXECUTIVE SUMMARY

The draft report was initially made available for public comment and included on Shaping Banyule between 12 April and 12 May 2017. Following this first round of consultation, the report was updated and a further consultation period was held from 5 June 2017 to 17 August 2017. Nillumbik Shire Council requested additional time to undertake further targeted consultation with its community which has now concluded.

Council received a total of nine (9) submissions which generally support the direction of the draft report.

Following the final round of consultation and after considering the feedback received from submissions, some minor updates and a section detailing the consultation processes have been included in the final report. It is important to note that both Basketball Victoria and Netball Victoria are supportive of the plan and its strategic direction.

Council has also been recently contacted by the Banyule Districts Netball Association (BDNA) requesting an investigation into the use and availability of two existing outdoor courts located on the eastern side of NETS Stadium.

This report recommends relining and minor maintenance works to the existing outdoor courts with a view to making them available for use in early 2018. It also considers the full feasibility and precinct master planning of the Nets site be included in the 2018/19 capital works budget.

RECOMMENDATION

That Council:

1. Adopt the Sub Regional Indoor Sport Needs Analysis Report (Attachment Two).

2. Reline and undertake minor maintenance works to the existing courts and manage the booking and preparation of the outdoor courts to ensure availability for use in early 2018.

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SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS cont’d

3. Consider an allocation of $80,000 in the 2018/19 capital works budget to investigate the opportunities to develop two new indoor courts and four outdoor courts at Banyule NETS to support increased participation.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “Provide great public and open spaces”.

BACKGROUND

The Sub Regional Indoor Sport Needs Analysis Draft Report (SRISA) has been completed by Otium Sport and Leisure Planning Group and funded in partnership with Nillumbik and Darebin Councils, Basketball Victoria and Netball Victoria. The purpose of the report was to review the need for indoor sports court in the sub region and identify the potential impact of the proposed La Trobe University Sporting Precinct.

The report confirms the sub region currently has 41 indoors sports facilities providing 62 courts. Within Banyule there are 21 facilities comprising of 29 courts. 14 facilities (19 courts) are located on school grounds (3 independent and 11 DET owned). The report also confirms Banyule’s existing facilities are at capacity during peak times with the limited access to courts is impacting sports participation levels. A significant percentage of Banyule residents are travelling outside of the municipality to access quality programs and facilities.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

CONSULTATION

The draft report was initially made available for public comment and included on Shaping Banyule between 12 April and 12 May 2017. During this period officers held further discussions with neighbouring municipalities and facilitated targeted workshops with State Sporting Associations and local Basketball and Netball Associations.

Following this first round of consultation, the report was updated, the revised draft report was include on Shaping Banyule and written submission were invited from 5 June 2017 to 17 August 2017.

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SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS cont’d

Council received a total of nine (9) submissions which generally support the direction of the draft report. A summary is available in Attachment One.

Councils Shaping Banyule website received 91 visitors viewing the report, for a total of 117 sessions and an engagement time of 3h 12 Minutes.

Following the 17 August submission close date, Nillumbik Shire Council requested additional time to undertake further targeted consultation with its community. This consultation has now concluded and the SRISA is now ready for final consideration.

CURRENT SITUATION

Following the final round of consultation and after considering the feedback received from submissions, some minor updates and a section detailing the consultation processes have been included in the final report (Attachment Two). It is important to note that both Basketball Victoria and Netball Victoria are supportive of the plan and its strategic direction.

The Banyule specific strategic directions include the following:

• That Council support the development of the facility proposed as part of the La Trobe University sports precinct development. • That Council negotiate access to the La Trobe University indoor courts to support Banyule based clubs/associations access to the sports courts. • That Council negotiate community access to proposed new courts at Ivanhoe Grammar School • That Council continue to investigate the opportunities to develop 2 new indoor courts and 4 outdoor courts at Banyule NETS to support increased netball participation. • That Council continue to work with the Department of Education and Training and St Helena Secondary School on stage two of the Master Plan including the development and funding strategy for the provision of upgraded and one additional indoor court. • Continue to review the indoor sport usage and participation against population growth.

Council has finalised a Development Agreement with La Trobe University for the development of an indoor stadium at La Trobe University’s Sports Park Precincts and is currently negotiating the User Agreement which will regulate the entitlements of Council’s nominated clubs to use the indoor stadium over a term of 20 years following completion of construction.

Council has also been contacted by the Banyule Districts Netball Association (BDNA) requesting an investigation into the use and availability of existing two outdoor courts located on the eastern side of NETS Stadium to accommodate its expanding Saturday competition.

Council has previously managed these courts on behalf of the Macleod Secondary College however demand for the outdoor courts had subsided and they have not been booked for several years.

Access to these additional courts will assist BDNA’s immediate court access issues and will assist in catering for increasing junior participation in the short term.

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SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS cont’d

Council has undertaken a preliminary assessment on the existing outdoor courts and the following options have been considered.

Option: Description: Comments: One Reline and minor This option can be delivered within existing budgets maintenance works however the court dimensions would not meet to existing outdoor contemporary standards in relation to run off. courts for immediate use Two Reline and resurfacing The cost estimate for this options is $30,000. This of the current foot option would improve the current surface however the print. court dimensions would not meet contemporary standards in relation to run off. Three Increase the playing While this options would deliver supply fully compliant surface area, courts, the cost of this options is unknown and is high resurface the courts risk given the site conditions (the existing courts are in and realign the goals. a low area). Further investigation is recommended prior to any excavation work taking place.

While the current court dimensions do not meet contemporary standards in relation to run off Netball Victoria’s initial advice was to proceed with option one given the SRISA is being considered and there is potential to gain a commitment from Council for the feasibility study and potential detailed design of courts at NETS that do meet contemporary standards.

BDNA’s preference is option two and have offered $15,000 toward the delivery of this option. While this looks like an attractive proposition and would improve the current surface, the court dimensions would not meet contemporary standards in relation to run off. There is also a possibility that the further investigation will identify an alternative location for additional outdoor courts at NETS therefore the investment in resurfacing may only have short term outcomes.

A recent meeting was held on site with Netball Victoria to consider the options. Netball Victoria maintains ‘in principle’ support for option one and focus on delivering compliant courts as soon as possible. This ‘in principle’ support is subject to an independent risk assessment being conducted by Netball Victoria’s preferred supplier to ensure the existing courts are safe for play. At the time of writing this report, the independent risk assessment had not been finalised.

The recommended allocation of $80,000 in the 2018/19 capital works budget to investigate the opportunities to develop additional courts at Banyule NETS to support increased participation is aligned with Netball Victoria’s advice.

It is being recommended that Council reline and undertake minor maintenance work to the existing courts with a view to making them available for use in early 2018. The relining and maintenance can be accommodated within existing maintenance budgets.

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SUB REGIONAL INDOOR SPORTS NEEDS ANALYSIS cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Sub Regional Indoor Sport Needs Analysis Draft Report provides a comprehensive analysis of Stadium supply and demand across the sub-region and identifies the need for additional courts within the region.

The report provides a long term planning perspective and the priority action plan will assist Council in planning and guiding investment across the sub-region to ensure the community has access to high quality Stadiums in the future.

ATTACHMENTS No. Title Page 1 Sub Regional Indoor Sport Study - Consultation Submission Summary - Council Report - 2017/9/4 2 Sub Regional Indoor Sports Needs Analysis - Final Report - 2017/11/2

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Performance - Use Our Resources Wisely

7.1 PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT SCHEDULE OF FEES AND CHARGES 2018/19

Author: Daniel Soo - Management Accountant, Corporate Services

EXECUTIVE SUMMARY

The Draft Fees and Charges Schedule for 2018/19 is a key component in the development of Banyule City Council’s Proposed Budget 2018/19.

Prior to the development of the Proposed Budget 2018/19 Council is seeking feedback and comment from the Community on the proposed fees and charges 2018/19. This can be done via:

• the Banyule City Council website Shaping Banyule; • in writing to PO Box 94, Greensborough; or • email: [email protected].

The consultation period will be open from Tuesday, 12 December 2017 to Friday, 2 February 2018.

Notification of the public consultation period will be advertised in the local paper Heidelberg Leader and Diamond Valley Leader.

At the close of the consultation period feedback will be presented to Councillors for consideration to then be incorporated into the Proposed Budget 2018/19 as applicable.

The Proposed Budget 2018/19 will then be submitted to Council for approval (including the schedule of fees and charges 2018/19) and made available to the public in accordance with section 223 of the Local Government Act 1989 before final adoption.

Council endeavours to have its Budget adopted by 30 June each year in order to have all its financial resources in place for the ensuing year of work for the community.

RECOMMENDATION

That Council endorse the draft Fees and Charges schedule 2018/19 for public consultation from Tuesday, 12 December 2017 to Friday, 2 February 2018.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “develop and deliver best value services and facilities”.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT SCHEDULE OF FEES AND CHARGES 2018/19 cont’d

BACKGROUND

The draft Fees and Charges schedule of 2018/19 is presented as a key component of the Banyule City Council’s Proposed Budget 2018/19, and each year is presented as a schedule within the appendix of the budget document.

The schedule presents the proposed fees and charges of a statutory and non- statutory nature which will be charged in respect to various goods and services provided during the 2018/19 year.

The proposed Fees and Charges schedule 2018/19 will be presented for public consultation from Tuesday 12 December 2017 to Friday 2 February 2018 for 52 days and can be communicated through:

• the Banyule City Council website Shaping Banyule; • in writing to PO Box 94, Greensborough; or • email: [email protected].

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

FUNDING IMPLICATIONS

Essential in the planning and allocation of Council’s resources is the critical link to the community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community and uses detailed demographics and industry benchmark information to stay informed about the needs of the community.

The proposed Fees and Charges schedule of 2018/19 outlines what Council will charge for services across the municipality.

The proposed Fees and Charges schedule assist Council in its financial management, staffing, physical resources and community services to be maintained in a way that meets the community’s current and future needs. This includes developing sustainable income streams and financial independence.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT SCHEDULE OF FEES AND CHARGES 2018/19 cont’d

CONSULTATION

Community feedback will be sought in writing on the proposed Fees and Charges schedule of 2018/19 from Tuesday, 12 December 2017.

Public notice advising of the consultation period will be provided in the Heidelberg Leader and the Diamond Valley Leader. There will be a period of 52 days available for public feedback on the proposed Fees and Charges schedule 2018/19. The closing date for all feedback to be received by Council is Friday, 2 February 2018.

Feedback from the consultation will be used to refine the proposed Fees and Charges schedule 2018/19 and to ensure it can be used in the development of the Proposed Budget 2018/19.

There will be a public notice and exhibition of the Proposed Budget 2017/2018 which enables any person affected by the Proposed Budget 2017/2018 to make a formal submission to Council. Submissions received by Council will be in accordance with section 223 of the Local Government Act 1989.

TIMELINES

The final Fees and Charges schedule 2018/19 will be adopted with the Budget 2018/19 prior to 30 June 2018.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The purpose of this report is to seek endorsement from Council to release the draft Fees and Charges schedule 2018/19 for community consultation and feedback.

ATTACHMENTS No. Title Page 1 Draft Schedule Of Fees and Charges 2018/19

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7.2 PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19

Author: Stephen Coulthard - Financial Accounting Co-ordinator, Corporate Services

EXECUTIVE SUMMARY

Council’s Rating Strategy is reviewed regularly to ensure that Council supports the rating principles used to levy rates and charges, in collaboration with determining the financial budget for the coming financial year.

It is the recommendation of the Victorian Auditor General’s Office and internal audits that Council develop, adopt and continually review the rating strategy.

In developing the draft Rating Strategy 2018/19, Council considered the various options available in levying differential rates & charges across all ratepayers in the municipality. Specific items raised during the year for consideration during the updating of the draft Rating Strategy 2018/19 are:

1) Early payment incentives 2) Differential rates for retirement villages 3) Differential rates for vacant properties 4) Cultural and recreational land charges in lieu of rates 5) The consolidation of the municipal charge back into general rates 6) Separation of waste charges from general rates.

It is important to note that there will be no change in the overall amount of revenue generated by Banyule City Council by the issues raised above, other than from the change to the cultural and recreational lands methodology (as adopted by Council at its meeting on 18 September 2017).

Prior to the development of the Proposed Budget 2018/19, Council is seeking written feedback from the Community on the draft Rating Strategy 2018/19.

The consultation period will be open from Tuesday 12 December 2017 to Friday, 2 February 2018. Notification of the public consultation period will be advertised in the local paper Heidelberg Leader and Diamond Valley Leader.

At the close of the consultation period feedback will be presented to Councillors for consideration and incorporation into the updated draft Rating Strategy 2018/19 for Council’s adoption.

RECOMMENDATION

That Council endorse the draft Rating Strategy 2018/19 for community consultation from Tuesday 12 December 2017 to Friday 2 February 2018.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “provide responsible financial management and business planning processes”.

BACKGROUND

The attached draft Rating Strategy 2018/19 is to ensure that the Local Government Act 1989 rating objectives of equity and efficiency are achieved.

It is important that Banyule City Council has a Rating Strategy in place that is transparent to the community and reviewed annually as part of the budget process.

The draft Rating Strategy 2018/19 attached has been developed with the aim of achieving these equity and efficiency objectives. In addition Council aims to continue to reduce the amount of vacant land within the municipality. This is to encourage affordable living via an increase in housing stock along with the economic benefits to the community that come from appropriate land developments. In addition, to minimise the fire risk of unattended growth and garbage dumping on these sites.

This draft Rating Strategy 2018/19 incorporates three recommended changes affecting how Council Rates are applied, being:

1) An increase in the rates charged against vacant properties to encourage appropriate development 2) A greater discount in rates for cultural and recreational zoned properties depending on the benefit they provide to the wider community, and 3) The removal of municipal charges with the associated income being consolidated back into general rates.

It is important to note that none of these three recommended changes will increase Council’s overall revenue. The result of these changes will be a redistribution of rates income across all the rateable properties.

LOCAL GOVERNMENT ACT REVIEW

The Local Government Act 1989 is currently being reviewed with the intention of introducing a Bill to parliament to replace it with an updated Act to take effect in 2018.

A draft of the Bill has not yet been made available for comment by councils but it has been indicated that there will be little substantive change in the current legislative framework under which Council will levy rates.

THE DRAFT RATING STRATEGY 2018/19

In line with section 155 of the Act, Banyule City Council recommends as part of the adoption of the Proposed Budget 2018/19, the following rates and charges on rateable land:

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

Table 1: Proposed Banyule Rating Structure

Rating option Description Proposed Banyule rating structure

General rate A general rate is applied to all Banyule applies the differential properties and can be set as either a rates listed below. uniform rate or a number of differential rates.

Differential Differential rates are different rates The following differential rates are Rates in the dollar that are applied to levied: different classes of properties and • Residential Improved are permitted if the Council uses Capital Improved Value as the • Commercial/Industrial Improved rating valuation base. (set at 1.25 times the residential improved rate) The Act allows the use of differential rates if the Council • Residential Vacant Land (set at 1.5 times the residential improved rate) considers that this will contribute to the equitable and efficient carrying • Commercial/Industrial Vacant out of its functions. Land (set at 2 times the residential improved rate) Municipal A municipal charge to cover some Banyule does not levy a municipal Charge of the administrative costs of the charge. Council. This is a flat-rate charge applied to all properties excluding cultural and recreational properties. Service rates Service rates or annual service Banyule does not levy any annual and charges charges (or a combination of both) service charges to rateable can be levied for provision of a properties for a standard service. water supply, collection and disposal or waste, and sewerage Banyule does charge for the services as outlined in The Act. collection and disposal of refuse from non-rateable properties and for the collection of non-standard refuse from rateable properties. These charges are declared in the Schedule of Fees and Charges.

Special Rates A special rate or charge may be Banyule levies special rates and and charges declared for purposes of: charges for promotional and • Defraying any expenses or marketing activities to assist Retail Associations and for street and • Repaying with interest any drainage construction. advance made or debt incurred or loan raised by Council. Cultural and In accordance with the Cultural Banyule does levy an amount in Recreational and Recreational Lands Act 1963 lieu of rates for cultural & Lands Council may levy an amount in recreational using the following lieu of rates on properties that methodology: meet the definition of cultural and recreational lands. In Use Value X (Residential Improved rate X Questionnaire Weighting) X 65% (Council Services available to the entity).

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

Items that have been considered as part of the draft Rating Strategy 2018/19 are:

1) Early payment incentives

Of the seventy nine Councils in Victoria 8% offer early payment incentives.

Banyule City Council receives approximately 17% ($15 million) of levied rates in full by the 30 September each year and additional income received earlier than scheduled could be invested and earn interest at market rates. The net return could then be applied to support Council operations or the capital and initiatives programs.

A discount for early payment, however, may be seen as unfair for people experiencing hardship or who have limited funds. Effectively, Council would be providing a lower rate for people who have considerable available funds, discriminating against ratepayers who are not as wealthy.

When researching the success with other Councils the take up of earlier payments were not sustained into future years, thus reducing the initial benefits. Council, with rate capping, need to fund the incentives provided within the overall rate charged and the administration of an early payment waiver is prohibitive.

For the reasons noted above Banyule City Council propose not to provide an incentive for early payment of rates for the 2018/19 financial year.

2) Differential Rates on retirement villages

Differential rating for retirement villages was considered in the development of Council’s draft rating strategy 2018/19. While application of differential rates would benefit some groups of ratepayers (in this scenario those in retirement villages) this would result in a higher rate burden for all other rate payers.

General rates are by nature a property value based charge. They are not a fee for service, but a general charge and, as such, provide funding for all community services and infrastructure. Council acknowledges that retirement villages provide some services to their residents; however, in many cases these services are in addition to the existing services provided by Council. Like all Banyule residents, those residents that reside in a retirement village are entitled to use many Council services and facilities including roads, parks, street lighting, libraries and festivals.

When assessing whether to apply a differential rate for retirement villages as part of the draft Rating Strategy 2018/19, the following information was taken into account:

• Retirement village residents (where they qualify) receive a concession on municipal rates and the fire services property levy • The average valuation (CIV) of a retirement village unit is lower in value than a similar private unit, producing a lower general rate

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

• All of Council’s ratepayers are entitled to use the services provided if they choose or have the need to do so, it is not a user-pays system • The infrastructure and services provided by Council is paid for over a life cycle of each ratepayer • Not all pensioners live in retirement villages and therefore many pensioners would not receive this additional discount, and would instead be subsidising it.

For the reasons noted above Banyule City Council propose to not introduce a differential rate for retirement villages for the 2018/19 financial year.

3) Differential rates on vacant properties

The following differential rates are currently levied in Banyule, as outlined in the adopted 2017/18 budget:

• Residential Improved • Residential Vacant (set at 1.35 times the residential improved rate) • Commercial Improved (set at 1.25 times the residential improved rate) • Commercial Vacant (set at 1.75 times the residential improved rate) • Industrial Improved (set at 1.25 times the residential improved rate) • Industrial Vacant (set at 1.75 times the residential improved rate)

The following differential rates are recommended to be levied in Banyule, as part of the 2018/19 budget:

• Residential Improved • Residential Vacant (set at 1.50 times the residential improved rate) • Commercial Improved (set at 1.25 times the residential improved rate) • Commercial Vacant (set at 2.0 times the residential improved rate) • Industrial Improved (set at 1.25 times the residential improved rate) • Industrial Vacant (set at 2.0 times the residential improved rate)

In reviewing the method of distributing rates the following factors are taken into account:

• The equity of how rates are distributed • The preference of Council to see the development of vacant properties to encourage affordable living combined with the economic benefits of appropriate land development. • The impact on business in the area, given that they provide local employment. • The additional services provided to businesses in terms of shopping centre infrastructure, increased cleansing frequency and other support.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

Banyule City Council uses the below classifications to determine the rate to be applied to each differential property type:

• Residential Improved Land - Any rateable land on which a habitable dwelling is erected. • Commercial/Industrial Improved Land - Any rateable land which is used, or designed or adapted to be used, primarily for commercial or industrial purposes. • Vacant Residential Land - Any rateable land on which no dwelling is erected but which, by reason of zoning under the Banyule Planning Scheme, would, if developed, be or be likely to be used primarily for residential purposes. • Vacant Commercial/Industrial Land - Any rateable land on which no dwelling is erected but which, by reason of its zoning under the Banyule Planning Scheme, would, if developed, be or be likely to be used primarily for commercial or industrial purposes.

Note: The classifications used by Banyule are representative of those used by the majority of other councils. Some councils will have minor variations in terminology.

3) Differential rates on vacant properties (cont.)

Under the Fair Go Rates system, total rate income rises are capped. Adjusting the differential rates for vacant properties, simply re-distributes the rates contributions from one class of land to other classes of land.

Where properties are classified as vacant Council can charge up to four times the residential improved rate. This is the maximum charge allowed under section 161 of the Local Government Act 1989. Councils have different objectives and different strategies to achieve these objectives and as such, there is no consistent approach to differential rating within the sector.

At the time of adoption of the 2017/18 budget there were 34 properties that were classified as Commercial Vacant (includes Industrial Vacant) and 422 properties that were classified as Residential Vacant.

To encourage the appropriate development of vacant properties within the municipality, the draft Rating Strategy 2018/19 includes a recommended increase in the rate for all vacant properties (Residential to one and a half times the residential improved rate; Commercial and Industrial to two times the residential improved rate).

If the ratio used to calculate the vacant property rates is increased as recommended, the rate income raised from vacant properties would increase and would conversely reduce the other differential property category rate charges (mainly residential improved).

- A higher ‘vacant’ rate would encourage occupation of unoccupied properties, generating employment and economic activity within the municipality.

- The increased rate would slightly reduce the proportion of rates payable by residential property owners and commercial and industrial ratepayers.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

Table 2: Differential Rate Ratio Comparisons

Type of Rate Current Banyule Ratio Proposed Banyule Ratio Residential Improved 1.00 1.00 Residential Vacant 1.35 1.50 Commercial/Industrial Improved 1.25 1.25 Commercial/Industrial Vacant 1.75 2.00

3) Differential rates on vacant properties (cont.)

Table 3: Increasing the Vacant Ratio

Recommended new ratio for Current Ratio vacant properties

Residential Residential Commercial Commercial Residential Commercial Improved Vacant Improved Vacant Vacant Vacant

Ratio 1.0x 1.35x 1.25x 1.75x 1.50x 2.0x

Property Value Rates incorporating the current Municipal Charge

$300,000 $797 $1,028 $962 $1,292 $1,127 $1,458 $400,000 $1,017 $1,326 $1,237 $1,678 $1,458 $1,898 $500,000 $1,237 $1,623 $1,513 $2,064 $1,788 $2,339 $600,000 $1,458 $1,920 $1,788 $2,449 $2,119 $2,779 $700,000 $1,678 $2,218 $2,064 $2,835 $2,449 $3,220 $800,000 $1,898 $2,515 $2,339 $3,220 $2,779 $3,661 $900,000 $2,119 $2,813 $2,614 $3,606 $3,110 $4,101 $1,000,000 $2,339 $3,110 $2,890 $3,991 $3,440 $4,542 $1,500,000 $3,440 $4,597 $4,266 $5,919 $5,093 $6,745 $2,000,000 $4,542 $6,084 $5,643 $7,846 $6,745 $8,948

Notes:

• In the above table the ‘Commercial’ property class includes properties classed as ‘Industrial’. • The value of properties used to calculate the apportionment of rates uses values as at 1 January 2016. These values were used to calculate rates for the 2017/18 year. • A general revaluation will take place as at 1 January 2018 and this will alter the apportionment of rates across the municipality in the 2018/19 year. • The amounts calculated above are based on budgeted rate income for the 2017/18 year. • Applying an increased ratio to all vacant land may impact on some ratepayers who own vacant residential properties and are in the preparatory stages of developing that property, including obtaining plans and constructing a dwelling.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

4) Cultural and Recreational Land Charges in Lieu of Rates

The Cultural and Recreational Lands Act 1963 permits Councils to levy a charge in lieu of rates for properties that meet the listed criteria in the act. The properties must be sporting or recreation facilities, must be rateable and must provide benefit to the community.

Council is able to change and review the charge it calculates in lieu of rates, but only in years when General Revaluations are effective. A recent change has been made to the methodology and this was back-dated to 1 July 2016. Any further change made to Council’s calculation can only be implemented in the 2018/19 year in alignment with the 2018 General Revaluation. The effective date will be 1 July 2018 (a valuation year).

The purpose of the Act is to ensure that recreational and cultural properties are contributors to Council’s rate income, whilst still considering that these properties have inherently high values due to the physical area needed to provide such outdoor sporting facilities. For example, an 18-hole golf course requires a very large tract of land, however the purpose of the land is distinctly different from land of comparable size that is being developed for residential or commercial purposes.

These properties are commercial enterprises, yet rating these properties as commercial premises would result in prohibitively high rates and charges, possibly inhibiting the ability of the clubs to function successfully within the municipality.

As part of the initial annual assessment of the draft Rating Strategy 2018/19, the charges for cultural and recreational properties in Banyule City Council have been reviewed and amended.

Council is now using a cultural and recreational land charge methodology which applies:

• an “In Use” valuation for all culture and recreational lands, • applies a multiplier to determine the ₋ benefits provided to the community by the club, and - Council services used by or influenced by the club.

5) Consolidation of the Municipal Charge into General Rates

As part of the draft Rating Strategy 2018/19, it is recommended that the Municipal Charge be removed, and the revenue previously generated by the Municipal Charge is to be incorporated in to the general rates levied.

Proposed changes to the Local Government Act 1989 will mean that Council can only levy a Municipal Charge up to 10% of their total rate income. The current cap is 20% of their total rate income. This does not require Council to take any action as Council’s Municipal Charge makes up 8% of Council’s total rate income and will remain within the rate cap each year.

Abolishing the Municipal Charge would result in the following net impacts to ratepayers, compared to Council’s current strategy of levying a separate, flat Municipal Charge.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

Table 4: Impact of the Municipal Charge incorporated into general rates

Variance in the Residential Improved - Residential Improved - Property Differential Maintaining Council’s Incorporating the Municipal Value Rate Separate Municipal Charge Charge in to General Rates $ $300,000 $797 $717 ($80) $400,000 $1,017 $956 ($61) $500,000 $1,237 $1,194 ($43) $600,000 $1,458 $1,433 ($24) $700,000 $1,678 $1,672 ($6) $800,000 $1,898 $1,911 $13 $900,000 $2,119 $2,150 $32 $1,000,000 $2,339 $2,389 $50 $1,500,000 $3,440 $3,583 $143 $2,000,000 $4,542 $4,778 $236

5) Consolidation of the Municipal Charge into General Rates (cont.)

Advantages:

• A simpler to understand method of calculating rates for ratepayers.

• A less regressive method of calculating rates with properties with a higher CIV paying a higher amount of rates, although with a standard rate in the dollar.

Disadvantages:

• A change from the current method of apportioning rates may confuse some ratepayers.

• Ratepayers who have higher valued properties but less disposable income, would be subjected to higher rates than they are under the current arrangement.

The option proposed and which has been included in the draft Rating Strategy 2018/19, is that the Municipal Charge be removed. With the revenue previously generated by the Municipal Charge to be incorporated into the general rates levied.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

6) Separation of Waste Charges from General Rates

Currently, Banyule City Council’s rates and charges do not separately list a charge for waste service removal.

Under the Local Government Act 1989, Councils may separately charge service charges and/or service rates. There are two main factors to be considered in reviewing whether it is appropriate to separate the waste service charge from the general rates. Those factors are equity of rates and charges and the increasing costs of waste service delivery.

Equity of Rates and Charges. - Multi-storey apartment blocks have limited kerb space. The number of units within the apartment blocks and the size of kerbside collection bins means that providing a kerbside collection service for apartment blocks is not feasible in most circumstances. - With Banyule City Council’s growth in apartment blocks and medium density housing, more and more properties are unable to access Council’s kerbside waste collection service due to insufficient kerb space and street space for bins. These properties pay for private waste collection under their body corporate regulations. - Banyule City Council currently incorporates all waste service costs into the general rates.

6) Separation of Waste Charges from General Rates (Cont.)

Increasing Costs of Waste Service Delivery

- The costs to deliver Council’s waste services are currently growing faster than CPI (e.g. landfill levies and tipping fees). These costs are currently funded by Council’s general rates. Within the rate capping environment our capacity to ensure the yearly income matches the costs is therefore restricted. - Service charges such as waste collection are excluded from the rate cap and allow the income to keep pace with related cost increases.

- The separating of the waste service charges from the general rates must be reasonable and supported by waste collection costs faced by Council.

Banyule City Council propose not to introduce a separate waste charge for the 2018/19 financial year but will continue to be assessed in conjunction with the review of the budget each year.

LEGAL CONSIDERATION

• Under the provisions of the Local Government Act 1989 Councils may only levy a differential rate where the basis of calculation is on the Capital Improved Value of the property. Banyule uses Capital Improved Value as the basis for calculation of rates and is therefore able to levy a differential rate under Local Government Act 1989.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

• Under section 161 of the Local Government Act 1989, the maximum differential rate that can be levied must be no more than 4 times the lowest differential rate in the municipal district.

• The Cultural and Recreational Lands Act 1963 permits Councils to levy a charge in lieu of rates for properties that meet the listed criteria in the act. The properties must be sporting or recreation facilities, must be rateable and must provide benefit to the community.

• The Cultural and Recreational Lands Act 1963 permits Council to change and review the charge it calculates in lieu of rates but only in years when General Revaluations are effective. Any change made to Council’s calculation can only be implemented in the 2018/19 year in alignment with the 2018 General Revaluation.

• The Local Government Act (1989) Section 162 permits the separate charging of service charges and/or service rates.

HUMAN RIGHTS CHARTER

CONSULTATION

Community feedback will be sought in writing on the draft Rating Strategy 2018/19 from Tuesday, 12 December 2017.

Public notice advising of the consultation period will be provided in the Heidelberg Leader and the Diamond Valley Leader. There will be a period of 52 days available for public feedback on the draft Rating Strategy 2018/19. The closing date for all feedback to be received by Council is Friday, 2 February 2018.

Feedback from the consultation will be used to refine the draft Rating Strategy 2018/19 and to ensure it can be used in the development of the Proposed Budget 2018/19. Feedback will be obtained from the Community via:

• the Banyule City Council website Shaping Banyule • in writing to PO Box 94, Greensborough • Email: [email protected].

TIMELINES

Following release of the draft Rating Strategy 2018/19 community feedback will be received from 12 December 2017 until 2 February 2018. Responses will be collated and the updated draft Rating Strategy 2018/19 prepared for Council’s consideration following the close of the community feedback period.

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PUBLIC CONSULTATION - BANYULE CITY COUNCIL'S DRAFT RATING STRATEGY 2018/19 cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report may have properties within the municipality.

CONCLUSION

The proposed recommendations have been included in the draft Rating Strategy 2018/19 as attached.

Each recommendation if implemented, will reallocate the revenue among ratepayers to achieve a more equitable distribution of the rates burden, and to ensure that Council’s objectives are more aligned.

The draft Rating Strategy 2018/19 has been developed to meet the objectives of achieving equity and efficiency in the apportionment of rates & charges across all properties within Council.

ATTACHMENTS No. Title Page 1 Draft Rating Strategy 2018/19

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7.3 AWARDING OF CONTRACT NO 0931-2018 PAINTING WORKS ON COUNCIL FACILITIES

Author: Phil Eames - Building Maintenance Co-ordinator, Assets & City Services

EXECUTIVE SUMMARY

This report is to consider the award of Contract No 0931-2018 for a panel of contractors for painting works on Council facilities. Council delivers a range of building maintenance, capital works projects and building renovation projects which require services of painting contractors to undertake these works. Given the nature of the works, appointment of a panel of contractors under this contract will aid to facilitate maintenance of buildings, delivery of capital projects and provide Council with better value for money.

The contract term is one (1) year initially with extension options of further three years at Council’s discretion and satisfactory performance of the contractor/s. The total value of this Contract (over four years) will be approximately $1.75 million.

A Request For Tender was advertised in the local government tender section of The Age newspaper on Saturday, 9th September 2017 and tenders closed on Tuesday,10th October 2017 and thirteen submissions were received.

The Tender Evaluation Panel (TEP) has recommended awarding the contract to five contractors on a schedule or rates basis in accordance with the tender.

RECOMMENDATION

That:

1. Contract No. 0931-2018 for Painting Works on Council Facilities be awarded to the following panel of contractors on a schedule of rates basis for a period of one year:

1. Petrolo Asset Maintenance Pty Ltd 2. Hue Painting and Decorating Pty Ltd 3. Independent Trade Services Pty Ltd 4. Grange Banks Commercial Coatings 5. Programmed Property Services

2. Council Officers be authorised to extend the contract for a further three years on a year by year basis subject to successful performance of the contractor/s.

3. The Common Seal of the Banyule City Council be affixed to the contract.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “maintain and improve Banyule as a great place to live”.

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AWARDING OF CONTRACT NO 0931-2018 PAINTING WORKS ON COUNCIL FACILITIES cont’d

BACKGROUND

Council delivers a range of painting maintenance on various facilities including capital works and building renovation upgrades. These projects are allocated to a contractor based on hourly rates or lump sum basis based on specific briefs developed for individual projects and prices obtained based on the brief.

Tenders were advertised in local government tender section of The Age newspaper on Saturday the 9th September 2017 and on Council’s web site. During the period that the tenders were open, twenty five companies downloaded the tender documents. Tenders closed at 3.00pm on Tuesday the 10th of October 2017 and thirteen submissions were received by the closing time.

LEGAL CONSIDERATION

Section 186 of the Local Government Act 1989 (Act) requires Councils to undertake a competitive process to test the market by giving public notice and invite tenders before entering into a contract when the value of the contract is equal to or greater than:

• $150,000 (including GST) for contracts for the purchases of goods or services; or • $200,000 (including GST) for contracts for the carrying of works.

These thresholds have been set in alignment with the thresholds that apply to State Government and are reviewed from time to time. The threshold for the ‘carrying out of works’ was set by Ministerial Direction by order in Council dated 5 August 2008.

The awarding of this contract complies with the tendering provisions of Section 186 of the Local Government Act 1989.

Additional confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments. This is in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council's decision making. There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

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AWARDING OF CONTRACT NO 0931-2018 PAINTING WORKS ON COUNCIL FACILITIES cont’d

TENDER EVALUATION CRITERIA

A Tender Evaluation Panel (TEP) evaluated each tender submission using a weighted matrix based on the evaluation criteria.

All tenders were evaluated using the following evaluation criteria, which was listed in the tender document:

• Tendered price; • Previous performance, experience and reliability in the provision of similar types of projects; • Qualifications and experience of nominated staff including experience of nominated sub-contractors; • Capacity and capability of the tenderer to undertake the services as specified; • Existence of an accredited management system and procedures covering quality, OH&S and environmental performance; • Locally based company.

An evaluation matrix was prepared detailing the weightings and scores for each criteria.

Price score was calculated using the schedule of rates quoted by each tenderer for works undertaken during normal hours and out of hours on a notional number of hours of work.

The TEP members individually scored the conforming tenders and then a TEP meeting was held to agree on the consensus scores. Following this, the scores were input into the weighted matrix with the top five scoring contractors selected to be on the Panel.

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AWARDING OF CONTRACT NO 0931-2018 PAINTING WORKS ON COUNCIL FACILITIES cont’d

The following table shows the weighted score of each tenderer:

Weighted scores

Contractor Weighted Score AE Smith Pty Ltd 58.03

Aesthetic Painting Services 69.65

Enterprise Services Pty Ltd 71.64

Grange Banks Commercial Coatings 77.73

GL and MO Little Pty Ltd 75.63

Harris HMC Maintenance 66.01

Higgins Coatings Pty Ltd 60.11

Hue Painting & Decorating 79.05

Petrolo Asset Maintenance Pty Ltd 86.00

Independent Trade Services Pty Ltd 77.77

Programmed Property Services 77.53

Quickdry Pty Ltd 74.30

Skope Group Pty Ltd 50.34

In undertaking the assessment, all members of the TEP completed and signed the Conflict of Interest and confidentiality declaration.

Reference checks have not been conducted as all contractors being recommended have previously worked for Council for similar services on various projects and maintenance tasks, their performance in the past has been satisfactory.

The TEP recommends that the following five contractors that have obtained the highest weighted score be awarded contract No 0931-2018 for plumbing works on Council facilities on a schedule of rates basis for a period of one year initially with extension options of further three years on one plus one (1+1+1) year’s basis at Council’s discretion and satisfactory performance of the contractor.

1. Petrolo Asset Maintenance Pty Ltd 2. Hue Painting and Decorating Pty Ltd 3. Independent Trade Services Pty Ltd 4. Grange Banks Commercial Coatings 5. Programmed Property Services

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AWARDING OF CONTRACT NO 0931-2018 PAINTING WORKS ON COUNCIL FACILITIES cont’d

The proposed panel of five contractors will provide Council Officers with the flexibility to allocate projects of varying size and scope in accordance to the capabilities and pricing structures of the contractors.

FUNDING IMPLICATIONS

Funding for the works will be via the operating budgets of Building Maintenance, Leisure & Recreation, Operations and Parks & Gardens units and Capital Works program for an approximate value of $1.75 million over the four year duration of the contract.

CONTRACT DURATIONS

The contract term is one (1) year initially with extension options for a further three years on one plus one (1+1+1) year’s basis at Council’s discretion and satisfactory performance of the contractor.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

As a result of the tender evaluation, the Tender Evaluation Panel recommends that Council award Contract No. 0931-2018 for Painting Works on Council Facilities to the following panel of contractors on a schedule of rates basis for a period of one year with extension options for a further three years on one plus one (1+1+1) year’s basis at Council’s discretion and satisfactory performance of the contractor:

1. Petrolo Asset Maintenance Pty Ltd 2. Hue Painting and Decorating Pty Ltd 3. Independent Trade Services Pty Ltd 4. Grange Banks Commercial Coatings 5. Programmed Property Services

ATTACHMENTS No. Title Page 1 Tender Evaluation - Contract 0931-2018 (Under Separate Cover) - CONFIDENTIAL

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7.4 AWARDING OF CONTRACT TPAMS 2025 FOR PROVISION OF DATA, VOICE, MOBILE, INTERNET AND SUPPORT SERVICES

Author: Dan Chow Ten - IT Infrastructure Coordinator, Corporate Services

EXECUTIVE SUMMARY

This report is to consider the awarding of Contract No TPAMS 2025 for the Provision of Data, Voice, Mobile, Internet and Support Services.

In accordance with Section 186 of the Local Government Act 1989, Council opted into a TPAMS Agreement in 2009 via the Department of Premier & Cabinet (DPC) for Optus to supply Landline & Mobile services.

The original TPAMS Agreement due to expire in 2014, was extended for a number of years enabling Government organisations to re-sign for additional periods of 12 – 24 months at a time, taking advantage of new rate offerings from their existing telecommunication providers.

In late 2016 the DPC advised that all existing TPAMS agreements were to be superseded by a TPAMS 2025 contract agreement and that all customers needed to execute new contracts.

The proposed contract period that Council intends signing will be for a period of three (3) years with an option for a further two (2) years. TPAMS 2025 expires in 2025, however, in signing a 3 +2 contract it allows Council the opportunity to review any new offerings both in service and pricing and then make an informed decision on whether to exercise the 2 year option.

The TPAMS 2025 offering has five ‘Service Towers’ being Data Services, Voice Services, Mobile Services, Internet Services & Unified Communications Services. Council requires services from four of the five towers, with Unified Communication Services not required as Council has already implemented a unified communication platform with Microsoft Skype for Business.

Each Service Tower has at least two suppliers available for evaluation and all suppliers have undergone a thorough review process to ensure they provide expertise in the provision of telecommunication services at market leading rates.

RECOMMENDATION

That:

1. Optus Networks Ltd is appointed as the preferred supplier for a period of three (3) years with an option for a further two (2) years.

2. Council officers be authorised to sign a contract agreement with Optus Networks Ltd

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3. The Common Seal of Banyule City Council be affixed to the contract agreement.

4. Council authorise the Chief Executive Officer or delegate to approve future extensions under the contract subject to continued satisfactory performance of the contractor.

COUNCIL PLAN

This report is in line with Banyule’s Council Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”

BACKGROUND

To supply Data, Voice, Mobile and Internet Services under the TPAMS 2025 Agreement via the Department of Premier & Cabinet for a period of three (3) years with an option for a further two (2) years.

The services can be summarised as:

Data Services - Reliable and secure transition and receipt of data between the Purchaser’s network, network connected equipment and locations - Managed Services & Carriage-Only Services provided

Voice Services - Reliable and secure incoming and outgoing call services and other traffic. This included the design, installation and management of network infrastructure - Types of Fixed Services: local; interstate; international; calls to mobiles; calls to satellite services & calls to inbound services

Mobile Services - Reliable, secure and scalable connectivity with the flexibility to utilise the latest devices and network technologies as they become available.

Internet Services - Reliable and secure access to the internet and internet-based services, including the ability to upload and download data to and from the Purchasers locations. The scope of these services extends to malware protection, Distributed Denial of Service (DDoS) protection, email spam filtering and anti- virus gateway services.

Each of the four services towers detailed above also include in their scope of service:-

- Service Reporting Requirements: Reports detailing the suppliers performance, including but not limited to service availability, adherence to contracted service levels and project management - Service Installation: Moves, adds and changes of services. - Service Availability – minimum standards for incident & change management, availability and restoration of services

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- Abatements: Contracted abatements apply to suppliers who fail to meet the service levels set out in the agreement

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

FUNDING IMPLICATIONS

The contract is awarded on a schedule of rates basis. For contract value purposes the following is an estimation based on historical volumes:

Total Estimated Value of this Contract (over 5 years) $1,500,000 ($900,000 +$600,000)

The anticipated expenditure on this contact is:

Initial 3 years

• Financial Year 2017/18 (6 months) $150,000 • Financial Year 2018/19 $300,000 • Financial Year 2019/20 $300,000 • Financial Year 2020/21 (6 months) $150,000

Optional 2 years

• Financial Year 2021/22 $300,000 • Financial Year 2022/23 $300,000

Estimated Completion Date (if applicable) 31/12/2022.

Funding: Current budget available for voice, internet, mobile and data charges total $350,000 p.a. This represents an estimated $50,000 savings p.a. based on current and historical usage.

OFFICER DECLARATION OF CONFLICT OF INTEREST

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Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Of the seven suppliers available on the TPAMS 2025 panel only two suppliers – Optus and Telstra - offered all services under the five towers. As a result, we evaluated the two suppliers who could meet our total requirements.

Detailed analysis of the schedule of rates provided by both Telstra and Optus was undertaken based on average Council volumes for voice, data, mobile and internet services.

Optus rates were considerably lower (an average of 30% across the voice, data, mobile and internet services) than those provided by Telstra, making their rates offering the most attractive of the two. As Optus is the current incumbent there is no disruption in services expected as part of the transition to the new contract.

Based on the analysis undertaken of the rates offered by Optus Networks Ltd, it is estimated that the ongoing costs under the new TPAMS 2025 will be approximately $300,000 per annum. This is an estimated savings of approximately $50,000 per annum on current budget.

ATTACHMENTS No. Title Page 1 Cost Comparison (Under Separate Cover) - CONFIDENTIAL

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7.5 AWARDING OF CONTRACT NO 0913-2017, 'DESIGN, SUPPLY, INSTALL AND COMMISSIONING OF PV SOLAR PANELS FOR COUNCIL BUILDINGS

Author: Krishen Soobrayen - Capital Works Co-Ordinator, Assets & City Services

EXECUTIVE SUMMARY

This report is to consider the awarding of Contract No 0913 -2017 for ‘Design, Supply, Install & Commissioning of PV Solar Panels for Council Buildings’.

Banyule City Council, through its current Energy Plan (2013-2017) has implemented a series of large and medium solar PV (Photovoltaic) installations on Council Buildings, with the aim to future-proof Council against escalating energy price increases and reduce greenhouse gas emissions. Solar PV produces clean, green electricity with no greenhouse gas emissions and provides some cost independence from grid supplied electricity.

Council officers sought Public Tenders for the design, supply, installation and commissioning of solar panels on various council buildings. Tenders were advertised in the local government tender section of The Age newspaper on Saturday the 15h of April 2017 and closed on Tuesday the 23rd of May 2017. Fifty three (53) contractors downloaded the tender document from Council’s website and five (5) contractors submitted tenders by the closing date.

Council has allocated $210,000 in its 2017/18 capital works budget for the supply and installation of solar panels on various council buildings. In order to deliver the project, Council will required to invest an additional $150,000 to cover the cost of the contract and known risks.

Through analysis of consumption and charges data, council officers have ascertained that should council make an investment of circa $360,000 in solar panel installation, they should expect a payback period of 7 years based on 50% usage or 11 years if usage was lower than anticipated. It is recommended that an additional $150,000 funded from the Strategic Property reserves be allocated to the project.

As a result of the tender evaluation, the Tender Evaluation Panel recommends that Council award Contract No. 0913-2017-‘Design, Supply, Install & Commissioning of PV Solar Panels for Council Buildings’ , to True Value Solar Pty Ltd, for the lump sum price of $351,268.50 (including. GST).

RECOMMENDATION

That:

1. Contract No. ‘0913-2017 for ‘Design, Supply, Install & Commissioning of PV Solar Panels for Council Buildings’ be awarded to True Value Solar Pty Ltd for $351,268.50 (including. GST).

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2. Council officers be authorised to sign a contract agreement with True Value Solar Pty Ltd.

3. The Common Seal of the Banyule City Council be affixed to the contract agreement.

4. An additional $150,000 be allocated to the project from the Strategic Properties Reserves in order to fund the shortfall in the 2017/18 Capital Works Programme.

CITY PLAN

This report is in line with Banyule’s City Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”.

BACKGROUND

Council installed PV solar panels on several buildings as part of the 2016-17 capital works programme. Additional sites have been identified in the 2017-18 Capital Works programme and in line with Councils procurement policy and the Local Government Act, Council officers sought Public Tenders for the design, supply, installation and commissioning of solar panels on various council buildings.

Tenders were advertised in the local government tender section of The Age newspaper on Saturday the 15h of April 2017 and closed on Tuesday the 23rd of May 2017.

Fifty three (53) contractors downloaded the tender document from Council’s website and five (5) contractors submitted their tenders by the closing date.

LEGAL CONSIDERATION

• $150,000 (including GST) for contracts for the purchases of goods or services; or • $200,000 (including GST) for contracts for the carrying of works.

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AWARDING OF CONTRACT NO 0913-2017, 'DESIGN, SUPPLY, INSTALL AND COMMISSIONING OF PV SOLAR PANELS FOR COUNCIL BUILDINGS cont’d

The awarding of this contract complies with the tendering provisions of Section 186 of the Local Government Act 1989.

BANYULE PROCUREMENT POLICY

Councils Procurement Policy is made under Section 186A of the Local Government Act 1989.

The purpose of this Policy is to:

• provide policy and guidance to the Council to allow consistency and control over procurement activities; • demonstrate accountability to ratepayers; • provide guidance on ethical behaviour in public sector purchasing; • demonstrate the application of elements of best practice in purchasing; and • increase the probability of obtaining the right outcome when purchasing goods and services.

The Act and the Procurement Policy of Council are the primary reference points for how all procurement should be performed.

The process for inviting quotations and evaluation was undertaken in accordance with the Policy.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

TENDER/QUOTATION EVALUATION

Tender Evaluation Criteria

Tenderers were asked to provide two separate proposals as part of their tender:

• Proposal 1 - Provide Solar Panels to meet a specified kW output based on energy usage of the building.

• Proposal 2 – Provide the maximum kW output based on available roof space on each building.

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All tenders were evaluated using the following evaluation criteria, which was listed in the tender document:

• Tendered price; • Quality, value for money and viability of the contractor’s proposal. • Previous performance, experience and reliability in completing similar projects; • Capacity and capability of the tenderer to undertake projects as specified; • Existence of an accredited management system and procedures covering Quality, OH&S and Environmental performance; • Local firm.

Tender Evaluation

The tenders were evaluated by the Tender Evaluation Panel (TEP) comprising officers from Capital Projects, Engineering and Procurement Units.

Prior to the opening of the tenders, the tender evaluation panel convened to set the weightings for each of the evaluation criteria and establish how the tenders would be evaluated using a weighted evaluation matrix.

The TEP reviewed the two proposals extensively and sought a series of clarifications to ensure best value for council by confirming which proposal:

• Best met Council’s vision for energy efficiency. • Met the specific quality requirements for the product and installation. • Offered best combination of quality and dollar per kW output.

Following the clarification process the TEP confirmed that Proposal 2, offering the maximum capacity in accordance with available roof space, offered best value for council as it provided the shortest payback period which is compatible to the technical requirements.

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The weighted score for each tender was:

Tenderers name Weighted Score Comments 1. Tenergy Australia 50.38 - 2. True Value Solar 94.50 -

3. Euro Solar NA Proposal not considered further because products proposed by tenderer did not meet the requirements of the tender specification as the inverters were not battery ready. 4. RT Projects NA Tenderer did not provide a proposal for this option. 5. Solar Lord NA Proposal not considered further because products proposed by tenderer did not meet the requirements of the tender specification as the inverters were not battery ready.

In undertaking the assessment, all members of the TEP completed and signed the conflict of interest and confidentiality declaration.

Reference checks have been conducted for the preferred contractor to confirm their capability and past performance.

FUNDING IMPLICATIONS

Council has allocated $210,000 in its 2017/18 capital works budget for the supply and installation of solar panels on various council buildings.

The overall required budget to award this contract is $360,000 which consists of circa:

• $320,000 for Contract cost. • $40,000 for known contract risks and contingency such as, asbestos treatment and STC rebates.

Council officers therefore recommend that an additional $150,000 be allocated to the 2017-18 Capital Works programme for the installation of solar panels on various council buildings, to be funded from the Strategic Property reserves.

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OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

ATTACHMENTS No. Title Page 1 Tender evaluation Matric (Under Separate Cover) - CONFIDENTIAL

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7.6 ITEMS FOR NOTING

Author: Michael Uniacke - Community & Social Planner, Community Programs

RECOMMENDATION

That Council note the following minutes/reports:

a) Disability and Inclusion Advisory Committee Meeting on 18 October 2017; b) LGBTI Advisory Committee Meeting on 19 October 2017; c) Multicultural Advisory Committee Meeting on 16 October 2017; d) Age Friendly City Advisory Committee Meeting on 23 October 2017; e) Banyule Environmental Advisory Committee Meeting on 11 October 2017; and f) Aboriginal and Torres Strait Islander Advisory Committee meeting on 12 October 2017.

The following Minutes or Reports are presented for noting:

1. Report/Committee Name: Disability and Inclusion Advisory Committee Officer: Michael Uniacke Brief explanation: The Disability and Inclusion Advisory Committee held its fifth meeting for the year on Wednesday, 18 October 2017 in the Greensborough Council offices. The minutes from the meeting are in Attachment 1.

The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities, and on the development and implementation of Council’s Disability Action Plan.

This meeting was chaired by Cr Langdon, standing in for Cr Melican. Seven committee members attended the meeting. There were no recommendations arising.

At this meeting, members discussed the draft Disability Action Plan; the Inclusion Access and Equity Framework; and the funding submissions lodged for the installation of Changing Places facilities in the Ivanhoe Community Hub and a joint submission with Whittlesea Council for the construction of a portable Changing Places facility called a Marveloo.

2. Report/Committee Name: LGBTI Advisory Committee Officer: Gemma Boucher Brief explanation: The LGBTI Advisory Committee held its sixth meeting for the year on Thursday, 19 October 2017 in Council Chambers. The minutes from the meeting are in Attachment 2.

The aim of the LGBTI Advisory Committee is to provide Council with advice and information on issues facing the LGBTI community and on the development and implementation of Council’s LGBTI Plan.

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ITEMS FOR NOTING cont’d

Councillor Langdon chaired the meeting. Seven committee members attended the meeting. There were no recommendations arising from this meeting.

3. Report/Committee Name: Multicultural Advisory Committee Meeting Officer: Gemma Boucher Brief explanation: The Multicultural Advisory Committee held its fifth meeting on Monday 16 October in the Nellie Ibbott room. The minutes from the meeting are in Attachment 3.

The aim of the Multicultural Advisory Committee is to provide Council with advice and information on issues facing the Multicultural community and on the development and implementation of Council’s Multicultural Plan.

Cr Melican chaired the meeting; Crs Di Pasquale and Langdon also attended. Seven committee members attended the meeting.

The committee recommended that a letter of condolence from Council be sent to the Somali Consulate regarding the recent devastating bomb blast.

4. Report/Committee Name: Age Friendly City Advisory Committee Officer: Catherine Simcox Brief explanation: The Age-friendly Advisory Committee met on Monday 23 October 2017 at the Council Chambers, The Centre Ivanhoe. The minutes from the meeting are in Attachment 4.

The aim of the Age-friendly City Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Committee will oversee Council’s involvement in the World Health Organisations Global Network of Age-friendly Cities.

Councillor Zandegu chaired the meeting with Cr Langdon in attendance. Thirteen committee members attended the meeting.

The key items to note from the meeting: • Older Adults Strategic Plan 2017 – 2021 presented to Committee. It will be presented to Council for adoption at the 30th October Council meeting. • Seniors Festival: The Committee thanked Council staff for the successful running of the Senior’s morning teas. The Committee discussed the festival and provided Council staff with a variety of ideas for the 2018 Seniors festival. • Age-friendly Champions have been involved in the following activities: o Electronic directory of activities for older adults o Think Tank on End of Life – Let’s Start the Conversation. o Age in Focus Newsletter Australian Age-friendly Forum - This national forum brings together Australian councils who are members of the World Health Organisation Global Age Friendly Network. It provides an opportunity for the members to share experiences, challenges and learn from one another on their age- friendly journeys. The 2017 forum took place in City of Clarence, Tasmania. Banyule City Council will be hosting the 2018 forum.

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ITEMS FOR NOTING cont’d

5. Report/Committee Name: Banyule Environment Advisory Committee (BEAC) Officer: John Milkins Brief explanation: The Banyule Environment Advisory Committee (BEAC) met on Wednesday 11 October at Council’s Greensborough offices. The minutes from the meeting are at Attachment 5.

Penny Grose chaired the meeting. Five committee members attended, and Cr Castaldo was in attendance.

There was one recommendation from this meeting:

Recommendation: Replace the non- environment related Waste statistics (e.g. missed bins, cost) with the environmental waste data (e.g. volume and trends of waste types) to be supplied by Manager Operations.

6. Report/Committee Name: Aboriginal and Torres Strait Islander Advisory Committee Officer: Theonie Tacticos Brief explanation: The Aboriginal and Torres Strait Islander Advisory Committee met on Thursday 12 October at the Nellie Ibbott room at Heidelberg Town Hall. The minutes from the meeting are at Attachment 6.

The aim of the Aboriginal and Torres Strait Islander Advisory Committee is to provide Council with advice and information on issues facing the ATSIC community and on the development and implementation of Council’s Reconciliation Action Plan.

Cr Castaldo chaired the meeting. Five committee members attended. Crs Melican and Langdon were also in attendance.

At the meeting, committee members were brought up to date on the appointment of an Aboriginal Contact Officer, on Barrbunin Beek, and on the Malahang Festival. There was a detailed update on consultation on the Banyule ATSI Plan, and a discussion on the media comments around Australia Day.

There were no recommendations arising from this meeting.

ATTACHMENTS No. Title Page 1 BDIAC - Fifth Meeting - Minutes - October 2017 2 LGBTI Advisory Committee- Minutes 19 October 2017 3 Multicultural Advisory Committee - Minutes - 16 October 2017 4 Age friendly City Advisory Committee - 2017 - October - Minutes 5 BEAC meeting notes October 2017 6 Aboriginal and Torres Strait Islander Advisory Group minutes 12 October 2017

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7.7 ASSEMBLY OF COUNCILLORS

Author: Ellen Kavanagh - Governance Officer, Corporate Services

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1 Date of Assembly: 13 November 2017 Type of Meeting: Councillor Briefing Matters Considered: • Lease and Licence Framework • Advisory Committees Update • Graffiti Management • Solar Panel Project Update • Bellfield Master Plan • Quarterly Financial Management Report – September 2017 • Vision Super Define Benefit Plan • CEO Employment Matters Committee Meeting Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Vivien Ferlaino – Governance Coordinator Amanda Allen – Property Coordinator Theonie Tacticos – Community and Social Planning Coordinator

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ASSEMBLY OF COUNCILLORS cont’d

James Kelly – Manager Delivery & Assets Tania O’Reilly – Manager Finance & Procurement Alison Fowler – Senior Strategic Planner Lisa Raywood – Acting Director Community Programs Phil Eames – Building Maintenance Coordinator John Milkins – Environmental Sustainability Coordinator James Stirton – Manager Major Properties Tania O’Reilly – Manager Finance & Procurement Michael Fan – Senior Accountant Joseph Tabacco – Manager Property & Economic Development Others Present: Ms Katherine Sundermann and Mr Simon Wollan – MGS Architects Conflict of Interest: Nil

2 Date of Assembly: 20 November 2017 Type of Meeting: Councillor Briefing Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 20 November 2017 (excluding confidential items) as listed below: 3.1 Banyule Art Collection Policy Renewal 4.1 Greening Banyule 5.1 9 Pederson Way, Montmorency - Encroachment onto Pedersen Way Reserve and potential land sale 5.2. 63-65 Bungay Street, Watsonia - Child Care Centre - P480/2017 5.3 Burgundy and Powlett Street Reserves Masterplan 5.4 Reforming the Victoria Planning Provisions Discussion Paper 5.5 Mobile Survelliance Camera 5.6 73 Devon Street, Eaglemont - Proposed Vegetation Removal P646/2017) 5.7 Interim Mandatory Heights Approved for the Ivanhoe Activity Centre 5.8 Sub Regional Indoor Sports Needs Analysis 6.1 294 Bell Street, Heidelberg West - Proposed Discontinuance of a Section of Road and Sale/Exchange of Land 7.1 56 Jacqueline Road, Bundoora - Proposed Sale of Land to Abutting Owner 7.2 72 Mayona Road, Montmorency - Notice of Intention to Lease - Hearing of Submissions 7.3 253 Greensborough Road, Macleod - Notice of Intention to Lease - Hearing of Submissions

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ASSEMBLY OF COUNCILLORS cont’d

7.4 Quarterly Financial Management Report for Period Ended 30 September 2017 7.5 Award of Contract 0898-2016 Provision of GPS and Camera Technology in Council Fleet 7.6 Contract No 0926-2018 Plumbing Works on Council Facilities 7.7 Assembly of Councillors 8.1 Shopping Centre Funding Agreements - Sealing of Documents 20 November 2017 General Business: • Malahang Festival • Ivahhoe Primary School Festival • Same Sex Marriage Survey • Citizenship Ceremonies Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communications Ellen Kavanagh – Governance Officer Jeff Parkes – Open Space Planning Coordinator Russell Darling – Manager Operations James Stirton – Manager Major Properties Joseph Tabacco – Manager Property & Economic Development Sarah Griffiths – Development Planning Coordinator Jorine Bothma – Team Leader Development Planning Hajinder Singh – Development Planner Joel Elbourne – Manager Urban Planning & Building David Moon – Development Planning Team Leader Others Present: Nil Conflict of Interest: Nil

3 Date of Assembly: 22 November 2017 Type of Meeting: Councillor Briefing Matters Considered: Items on the Mayoral Election Agenda of 22 November 2017:

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ASSEMBLY OF COUNCILLORS cont’d

6.5 Appointment of Councillors on Committees Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communications Emily Outlaw – Governance Team Leader James Stirton – Manager Major Properties Vivien Ferlaino – Governance Coordinator Shawn Neilson – Communications Coordinator Others Present: Nil Conflict of Interest: Nil

4 Date of Assembly: 24 November 2017 Type of Meeting: North East Link Briefing Matters Considered: North East Link briefing on preferred option Councillors Present: Alison Zandegu Mark Di Pasquale Tom Melican Peter Castaldo Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Marc Giglio – Director Corporate Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws David Bailey - Transport Advocacy Manager Shawn Neilson – Communications Coordinator Others Present: Duncan Elliott, Tallis Richmond Conflict of Interest: Nil

5 Date of Assembly: 27 November 2017 Type of Meeting: Councillor Briefing Matters Considered: Homefront Project Aged Care Reforms Customer Focus Paid Parking Transport – NorthEast Link

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ASSEMBLY OF COUNCILLORS cont’d

Capital Works Projects Long Term Financial Plan Councillor Portfolios Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communications Emily Outlaw – Governance Team Leader

Vivien Ferlaino – Governance Coordinator Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Ana Cacaido – Engineering Services Coordinator David Bailey - Transport Advocacy Manager Colin James – Cultural Services Team Leader Darren Bennett – Manager Leisure, Recreation & Culture Services Lisa Raywood – Manager Health, Aged & Community Services Karly Maurer – Health Services Coordinator Catherine Simcox – Senior Community Services development Officer Angela Brophy – Commonwealth Home Support Program, Team Leader Tania O’Reilly – Manager Finance & Procurement James Kelly – Manager, Delivery & Assets Others Present: Nil Conflict of Interest: Nil

6 Date of Assembly: 27 November 2017 Type of Meeting: Confidential Councillor Briefing Matters Considered: Property Discussion Councillors Present: Peter Castaldo Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Wayne Phillips Alison Zandegu

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ASSEMBLY OF COUNCILLORS cont’d

Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Emily Outlaw – Governance Team Leader James Stirton – Manager, Major Projects Others Present: Nil Conflict of Interest: Nil

7 Date of Assembly: 28 November 2017 Type of Meeting: Heidelberg School Art Foundation Matters Considered: Impressionist Lab & Gallery – project update Councillors Present: Peter Castaldo Mark Di Pasquale Craig Langdon Tom Melican Alison Zandegu Staff Present: Allison Beckwith – Director Community Programs Others Present: Professor Geoffrey Blainey AC Tom Payne Doug Owens Max Chester Tony Bowlen Lou Guzzardi Brian Chambers Geoff Cook Gordon Chan Conflict of Interest: Nil

RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS Nil

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Sealing of Documents

8.1 SEALING OF DOCUMENTS

Author: Arun Chopra – Manager Capital Projects, Assets & City Services and Andrea Turville - Property Officer, City Development Ward: Bakewell & Griffin

RECOMMENDATION

That the Common Seal of the Banyule City Council be affixed to the following documents:

1. Deed of Release for Contract No. 669-2010 for Construction of Regional Aquatic and Leisure Centre and associated works, Greensborough.

2. Deeds of Variation of Lease, to vary the existing leases to include further options, between Banyule City Council and the following Commercial Tenants:

Tenant Premises Further Option United Industries Tenancy 1 226 Upper 1 x 3 years (Aust.) P/L Heidelberg Rd, Ivanhoe Ivanhoe Endoscopy Tenancy 2 & 3 226 3 x 3 years Centre P/L Upper Heidelberg Rd, Ivanhoe Paul & Myrto Recinella Tenancy 4 226 Upper 3 x 5 years Heidelberg Rd, Ivanhoe Progression Group Tenancy 3 460 Lower 2 x 5 years Services Pty Ltd and Heidelberg Rd, Banksia Partners Pty Heidelberg Ltd

The following documents require the affixing of the Common Seal of Council:

1 PARTY\PARTIES: Banyule City Council & ADCO Construction (VIC) Pty Ltd, ABN 15 094 531 272

OFFICER: Arun Chopra FILE NUMBER: F2014/276 DOCUMENT: Deed of Release ADDRESS: WaterMarc, 1 Flintoff Street, Greensborough WARD: Bakewell

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SEALING OF DOCUMENTS cont’d

BRIEF Pursuant to Contract clause 42.8A a Deed of Release is to EXPLANATION: be signed by both parties for finalisation of Contract 0669- 2010 for construction of Regional aquatic and leisure centre and associated works, Greensborough.

The project was completed in September 2012, the defects liability period under the contract finished in August 2017, after which a final completion certificate was issued on 21st September 2017. This deed will release both parties of any future claims and finalises the contract and the contract sum.

The Deed of Release requires execution and the affixing of Council’s Common Seal.

2 PARTY\PARTIES: Banyule City Council and United Industries (Aust.) Pty Ltd OFFICER: Andrea Turville FILE NUMBER: F2013/969-02 DOCUMENT: Deed of Variation of Lease ADDRESS: Tenancy 1, 226 Upper Heidelberg Road, Ivanhoe WARD: Griffin BRIEF At its Ordinary Meeting of 31 January 2017 (Item 8.1 EXPLANATION: CO2017/13) Council ratified the renewal of the lease for the commercial premises at Tenancy 1, 226 Upper Heidelberg Road, Ivanhoe, for a three-year term with no further options (the existing lease).

The tenant now seeks to vary the existing lease to provide for an additional three-year term at the expiration of the existing lease.

Public notice of the proposed variation to the existing lease was given in accordance with s190 of the Local Government Act 1989 in the Tuesday 3 October, 2017 edition of the “Heidelberg Leader”. No submissions on the proposal were received.

Ratification of the proposal to vary the existing Lease, to include a further option period of three years at the expiration of the existing lease, is required by the affixing of Council’s seal to the Deed of Variation of Lease.

PARTY\PARTIES: Banyule City Council and Ivanhoe Endoscopy Centre Pty Ltd OFFICER: Andrea Turville FILE NUMBER: F2013/970 DOCUMENT: Deed of Variation of Lease ADDRESS: Tenancy 2 & 3, 226 Upper Heidelberg Road, Ivanhoe WARD: Griffin

Ordinary Meeting of Council - 11 December 2017 Page 178 Sealing of Documents

SEALING OF DOCUMENTS cont’d

BRIEF At its Ordinary Meeting of 31 January 2017 (Item 8.1 EXPLANATION: CO2017/13) Council ratified the renewal of the lease for the commercial premises at Tenancy 2, 226 Upper Heidelberg Road, Ivanhoe, for a three-year term with no further options (the existing lease).

The tenant now seeks to vary the existing lease to provide for further 3 x three-year terms at the expiration of the existing lease.

Ratification of the proposal to vary the existing Lease, to include further option period of 3 x three years at the expiration of the existing lease, is required by the affixing of Council’s seal to the Deed of Variation of Lease.

PARTY\PARTIES: Banyule City Council and Paul and Myrto Recinella OFFICER: Andrea Turville FILE NUMBER: F2013/972 DOCUMENT: Deed of Variation of Lease ADDRESS: Tenancy 4 226 Upper Heidelberg Road, Ivanhoe WARD: Griffin BRIEF At its Ordinary Meeting of 20 February 2017 (Item 8.1 EXPLANATION: CO2017/27) Council ratified the renewal of the lease for the commercial premises at Tenancy 4, 226 Upper Heidelberg Road, Ivanhoe, for a five-year term with no further options (the existing lease).

The tenant now seeks to vary the existing lease to provide for additional 3 x five-year terms at the expiration of the existing lease.

Public notice of the proposed variation to existing lease was given in accordance with s190 of the Local Government Act 1989 in the Tuesday 3 October, 2017 edition of the “Heidelberg Leader”. No submissions on the proposal were received.

Ratification of the proposal to vary the existing Lease, to include further option periods of 3 x five years at the expiration of the existing lease, is required by the affixing of Council’s seal to the Deed of Variation of Lease.

PARTY\PARTIES: Banyule City Council and Progression Group Services Pty Ltd and Banksia Partners Pty Ltd OFFICER: Andrea Turville FILE NUMBER: F2013/976 DOCUMENT: Deed of Variation of Lease ADDRESS: Tenancy 3 460 Lower Heidelberg Road, Heidelberg

Ordinary Meeting of Council - 11 December 2017 Page 179 Sealing of Documents

SEALING OF DOCUMENTS cont’d

WARD: Griffin BRIEF At its Ordinary Meeting of 19 September 2016 (Item 7.1 EXPLANATION: CO2016/323) Council ratified the renewal of the lease for the commercial premises at Tenancy 3, 460 Lower Heidelberg Road, Heidelberg, for a five year term with no further options (the existing lease).

The tenant now seeks to vary the existing lease to provide for additional 2 x five-year terms at the expiration of the existing lease.

ATTACHMENTS Nil

Ordinary Meeting of Council - 11 December 2017 Page 180