Appendix 1: Engagement consultation results (Autumn 2013)

Extracts from HV Engagement Consultation Analysis. Full results available at https://haslemerevision.org.uk/downloads/evidence/ Appendix 1: Engagement consultation results (Autumn 2013) Appendix 4 – Flow chart of neighbourhood plan process

Phase 1 – Getting started Phase 2 – Engaging the community to identify issues and options

Build support for and Launch Event plan process for Town meeting “Which issues Seek views on issues Haslemere supports and and opportunities Neigbourhood Plan preparation of opportunities (HNP) a HNP are important for the town’s future?” Phase 3 – Consulting the Community to identify preferred options and trade-offs

Online survey Analyse survey results First Issues and Analyse and clarify and identify options Consultation options feedback and trade-offs

Phase 4 – Drafting the Policies and the Plan

Consult Policies guided by the Second Haslemere Town Identify housing preferred options, Consultation Council (HTC) options drafted for inclusion in and other first draft of plan stakeholders

Phase 5 – Regulation 14 Consultation

Regulation 14 Consultation with HTC and HV joint the community, Draft plan working party arrange Amend draft Plan stakeholders and adopted by HTC statutory consultation consultees

HNP amended to HNP submitted Refer to Appendix 5 for the activities account for to Waverley and timeline for phase 1-4 and consultation responses Borough Council Appendix 6 for the timeline for phase and approved by HTC 5 activities. Appendix 5: Neighbourhood planning activities timeline

Date Activity – Phase 1 Getting started A group of Haslemere residents propose a Neighbourhood Forum. HTC agree to August 2012 support. Public Meeting held at Haslemere Museum attended by over 100 residents. Proposal to 28th September 2012 form a Neighbourhood Forum is supported. Volunteer Organising Group (OG) and Work Groups (WG) formed. OG seek advice from October 2012 Locality and other NP groups on process and organisation. November 2012 HTC apply to WBC to designate the town boundary as the Neighbourhood Area. February 2013 Haslemere Vision Ltd, a community company limited by guarantee, formed. March 2013 HV agree Memorandum of Understanding (MOU) with HTC. Haslemere Vision launched at an all-day event in Haslemere Hall. Attended by 320 local April 2013 residents. New volunteers recruited and support for organisation and process. demonstrated by vote in favour. 22 February 2016 HV and HTC agree updated MOU.

Date Activity – Phase 2 Engaging the Community to identify issues and opportunities At the HV launch event the Localism Act and the concepts of neighbourhood planning April 2013 were explained to attendees who were invited to identify what they liked and disliked about Haslemere and indicate support for the formation of HV. HV takes a stand at Fringe May 2013 Festival event on Lion green Asking same questions as those at the launch.

Online questionnaire launched and widely advertised. Asks the same questions as at the July 2013 launch event. Afternoon workshop with elderly residents at Redwood Manor asking same questions as July 2013 launch/questionnaire. Volunteers invited to join the Steering Group. Five work groups formed including: − Transport, Traffic and Parking − Business and Economy August 2013 − Natural & Built Environment − Culture, Education & Leisure − Wellbeing, Health & Inclusion Organising Group is wound up to be replaced by the Steering Group. Steering Group and Work Groups convened and briefed. Workshops held: September 2013 − - Sept 14th Localism and neighbourhood planning − - Sept 28th Visioning. September 2013 Online survey closes. Drop in afternoon at Beacon 12th October 2013 Hill School for Beacon Hill and Hindhead residents. Appendix 5: Neighbourhood planning activities timeline (continued)

Date Activity – Phase 2 Engaging the Community to identify issues and opportunities Planning workshop for work group members to clarify what can and cannot be 30th November 2013 addressed in a Neighbourhood Plan.

November 2013 Work groups deliver their summary of issues and opportunities. March 2014 Housing Site Survey. 16th April 2014 Public Meeting at Georgian House Hotel. 25th April 2014 Article about the NP in Haslemere Herald newspaper. June 2014 HV manned stand at the Charter Fair. June 2014 Workshop to discuss potential housing sites. Public workshop at the Wey Centre to develop ideas for the future of the Wey Hill 21st June 2014 Fairground. 60 people attended.

Nov 2014 Workshop at Woolmer Hill School.

Date Activity – Phase 3 Consulting the Community to identify preferred options and trade-offs

July 2014 Stage 1 of two stage community consultation on options and trade-offs launched .

July 2014 Drop-in event at High Lane Community Centre to promote the Consultation.

23rd September 2014 Results of Stage 1 Consultation presented at public meeting at Georgian House Hotel.

5th March 2015 Update to HTC Councillors.

Series of 3 press releases on housing related topics. 4 articles run in Haslemere Herald August - October 2015 (3/9/15, 11/9/15, 26/9/15, 28/10/15). September -November 2015 Stage 2 Housing Consultation. 20th December 2015 Article in Haslemere Herald - Over 900 responses to consultation Results of Stage 2 Consultation presented at public meeting at the Georgian House January 2016 Hotel. January- February 2016 Station Transport survey. April 2016 Beacon Hill and Hindhead Consultation. Meeting with other community organisations to discuss the community project December 2016 opportunities identified by our consultations. Appendix 5: Neighbourhood planning activities timeline (continued)

Date Activity – Phase 4 Drafting the Policies and the Plan Five Policy Drafting Groups formed to review consultation feedback and commence drafting policies on: Housing, Economy, Community action*, Environment, Access 7th March 2014 (Transport).

*The Community action Work Group was subsequently disbanded because it was concluded that “community action” was not, in itself, a planning policy issue.

20th Oct 2015 Policy Drafting Workshop. June 2016 Comments on NP received from WBC Planning Officers. September 2016 NP draft shared with HTC. September 2016 – April Policy redrafting based on HTC comments. 2017 15th June 2017 Meeting with WBC Planning Officers to discuss draft NP policies. 15th August 2017 WBC housing allocation increased. Haslemere target increased from 830 to 990 homes. LPP2 will be delayed as a result. 16th August 2017 Meeting with WBC Planning Officers to discuss NP and LPP2 timing. Policies reviewed by Tony Burton, independent planning consultant. (Initial health August 2017 check). September 2017 – Policies redrafted based on the initial health check review. March 2018

11th November 2017 Meetings of policy drafting groups and project leadership team to refine policy wording.

March 2018 Meeting with WBC to discuss NP draft.

March – June 2018 NP redrafting continues.

July 2018 HTC NP Working party provides comments on the draft NP. November 2018 Summary NP document drafted. NP redrafting continues and plan document layout and content improved and images July – February 2019 added. 21st March 2019 Draft Neighbourhood Plan approved by Haslemere Town Council. 3rd June 2019 followed New NP Joint working party meet (HTC councillors and HV volunteers) to plan by regular monthly consultation. meetings 26th June 2019 Request for Sustainability Screening Opinion submitted. NP Joint working party propose redrafting settlement boundary. Guidance sought from October 2019 independent planning consultant. Amended Draft Neighbourhood Plan (settlement boundary altered slightly) adopted by 28th November 2019 Haslemere Town Council and put forward for public consultation. 10th January 2020 and NP Joint working party meet to plan and run Regulation 14 consultation. weekly thereafter Appendix 5: Neighbourhood planning activities timeline (continued)

Date Activity – Other consultation and engagement activities HV convenes a public meeting to discuss the formation of a Community Land Trust. A 29th June 2016 group of volunteers form a steering group to take the idea forward. HTC link councillors with responsibility for the NP attend HV steering group 14th September 2016 meeting and report on first meeting of HTC NP Working Group. Meeting with WBC to discuss the Sustainability Assessment, Habitat 9th January 2017 Regulations Assessment and Strategic Environmental Assessment. Presentation by HV Chair, Stewart Brown on key aspects of the plan to January 2017 U3A+Contemporary Issues group. 17th March 2017 Meeting with WBC Head of Planning to discuss LPP2 content and timing. Advise sought from Tony Burton, planning consultant on the impact of site allocation on April 2017 the NP. Meeting of HTC, HV and WBC to discuss the allocation of housing sites. HTC determine 27th April 2017 at full council meeting that WBC should allocate sites in Local Plan part 2 which is expected to be issued in mid-summer 2018. May 2017 CLT incorporated as a Community Benefit Society. 31st July 2017 Public drop-in at High Lane Community Centre to update public on plan progress. Email sent to all HV supporters providing an update on the timing for the completion of September 2017 the NP. HV mounted stall at Charter Fair to update community on progress of neighbourhood 7th May 2018 plan HV holds workshop at Our Lady of Lourdes church hall with HV volunteers 9th February 2019 and supporters to seek their views on draft neighbourhood plan and summary.

15th January 2020 Presentation by Stewart Brown on draft plan to U3A+Contemporary Issues group.

Regulation 14 consultation launched. (refer to Appendix 6 Regulation 14 consultation 7 March 2020 communications timeline) Appendix 6: Regulation 14 communications timeline

Date (all 2020) Activity – Phase 5 Regulation 14 consultation Regulation 14 notice and article about consultation in Haslemere Herald Newspaper 24th February (http://www.farnhamherald.com/article.cfm?id=139475) Banners put up across the shopping area in Wey Hill and across Haslemere High Street. 28th February Road side banners put out in Grayswood, Beacon Hill, Hindhead and outside Tesco. Consultation launches online, letters and emails sent directly to statutory consultees and local organisations Haslemere Town Council (HTC) post about consultation launch Neighbourhood Plan Summary document mailed to all homes in the Plan area 2rd March Consultation notice and Have your say flyer appear in The Haslemere Guide, Vantagepoint and Round & About Magazines. The Haslemere Guide, Vantagepoint and Round and About are magazines delivered to homes in the Neighbourhood Plan Area. Flyers go out in school book bags (to parents) and into shops and local businesses 4th March HTC Facebook post about drop-in events 5th March Consultation launch article – Haslemere Herald 6th March Haslemere Vision (HV) Facebook post with link to Haslemere Herald article 7th March Town Hall Drop-in event (11am-12.30pm) 9th March HTC Facebook post about Station Hub drop-in event Article about first drop-in event in Haslemere Herald 14th March HV Facebook post with link to Haslemere Herald article 16th March Station Hub Drop-in event (4.30 – 7.30pm) 24th March HV Facebook post about Vantage Point article and link to survey 1 25th March HTC Facebook post about cancelled drop-in events. HTC Facebook post about Vantage Point article and link to survey 1 : retweeted by HV and various Councillors 30th March Economy article Round & About April Edition Land scarcity article Vantagepoint April Edition HTC Facebook post with links to all surveys 3rd April HTC tweet about surveys : retweeted by HV and various Councillors HTC Facebook post about Round and About article and link to Survey 4 Email sent to local organisations requesting them to forward Information about the 4th April consultation including links to the surveys to their members HV Facebook post about Vantage Point article and link to survey 1 7th April HV Facebook post about cancelled drop-in events 15th April HV Facebook post about April webinars with links to all surveys 16th April HTC tweet about April webinars : retweeted by HV and various Councillors Appendix 6: Regulation 14 communications timeline (continued)

Date (all 2020) Activity Paid for Facebook advert of webinar event notice with a reach of 12K+ facebook users with 16th April connections to the local area

HTC Facebook post with links to all surveys

17th April Emails sent to members of local organisations about webinars and including links to surveys. Article about cancellation of drop-in events and providing dates of April webinars – Haslemere Herald 20th April Webinar 7pm 21st April Webinar 10 am HTC tweet about May 14th & 16th webinars. HTC posts a tweet about each of the surveys

24th April HTC Facebook post re: consultation extended to end of May, dates of next 2 webinars and links to all surveys. HTC email about consultation extension emailed to local organisations with a request to forward to members. Message includes survey links. HV posted the Extension notice image to: • Facebook HV Page • Haslemere Community Group • Haslemere Information Group • Haslemere Events Group • Haslemere Huggle Group 29th April • • • Nextdoor • Pinterest • Google My Business • Linkedin

w/c 4th May Letter about consultation extension delivered to all homes in Neighbourhood Plan area

w/c 4th to w/c 18th May Radio advertisements about consultation (25 per week). 4th May HV twitter post about webinars: retweeted by and various Councillors Paid for Facebook advert of webinar event notice with a reach of 12K+ facebook users with 12th May connections to the local area HV Facebook post re: webinars. Haslemere TC post shared to Haslemere community board 12th May (12.5K members with differing forms of local connection incl. local businesses) on Facebook

w/c 11th May Article on Sustainable Transport published in the Herald.

Webinar (7pm) 14th May HV Facebook post and tweet about Webinar on 16th May: retweeted by various Councillors 16th May Webinar (10 am) HTC Facebook post about the final day for consultation comments 31st May Consultation ends