VILLAGE OF GREENDALE Regular Board of Trustees Meeting Minutes July 21, 2021 President Cyborowski called the meeting to order at 7:00 p.m. at the Greendale Village Board Room. Roll Call Present: Trustee Sell, Trustee Unger, Trustee Fechtmeyer, Trustee McFaul, Trustee Ouellette, President Cyborowski Absent: Trustee Barbian Also Present: Todd Michaels, Village Manager Sarah Weishar, Assistant Village Manager Ryan Rosenow, Police Chief Rod Damask, Director of Public Works Melanie Pietruszka, Clerk Kristin Jastroch, Event Coordinator Committee Reports A) Finance Committee-Trustee Barbian 1. Discussion and necessary action regarding beverage operator licenses. (FC 21-16) Trustee Ouellette moved to approve the beverage operator licenses as presented, seconded by President Cyborowski. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried 2. Finance Committee Internal Audit Review of Bills Presented for payment No Action Taken 3. Approval of Accounts Payable checks for payment. Trustee Ouellette moved to approve accounts payable checks number 57617 to 57703 in the amount of $416,675.28 ACH payments in the amount of $450,803.70 and P-Card purchases in the amount of $123,794.70 for a total of $991,273.68, seconded by Trustee Sell. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried 4. Status of Accounts – May 31, 2021 No Action Taken B) Plan Commission-Trustee Sell – 1. BOT 21-60 Special Use/building permit application request from the Greendale Historical Society for the property at 5597 Apple Court, tax parcel #663-0002-000 for the construction of a fence and storage shed. (PC 21-03) Action taken during public hearing 2. BOT 21-61 Special use/sign permit request from Midwest Diners, LLC (Milk Can Diner) for approval of illuminated signage at 5632/36 Broad Street (PC 21-04) Action taken during public hearing Regular Board Meeting July 21, 2021 Page 14667 C) Library Board-Trustee Unger- discussed summer being busy so far, strategic planning, and addressing the noise level in the library. Looking into sound absorbing panels. D) Public Works Committee-Trustee McFaul – No meeting E) Board of Health-Trustee Cyborowski- No meeting F) Public Health, Welfare & Safety-Trustee Cyborowski- No meeting G) Park & Recreation-Trustee McFaul- No meeting H) Public Celebrations-Trustee Ouellette- discussed the parade and fireworks, increasing the budget for parade and fireworks next year, spirit of Greendale, Haydaze and Circus was approved. Old Business A) Board and Committee Appointments & Resignations None New Business A) BOT 21-62 Discussion and necessary action pertaining to the use of remaining funds from the State Trust Fund Loan for Equipment Replacement and Street Rehabilitation Director of Public works discussed the streets that need patching and the cost, which could be covered by the remaining State Trust Fund Loan. The Board discussed the different roads, and what the use of the remaining balance of the Loan should be used for. President Cyborowski moved to approve the use of the remaining funds to cover the street rehabilitation as presented, seconded by Trustee Fechtmeyer. Ayes: Fechtmeyer, Cyborowski Nays: Sell, Unger, McFaul, Ouellette Motion to approve: Failed Trustee Unger moved to approve the use of the funds to fix Grange Avenue and the remaining of the funds to pay back the loan, seconded by Trustee Sell. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried B) BOT 21-63 Discussion and necessary action pertaining to conducting a salary study of Village positions. Village Manager discussed the need for the study and how the Village would be conducting the salary study. Trustee Sell moved to approve the Village Staff conducting the salary study for Village positions, seconded by President Cyborowski. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried C) BOT 21-67 Discussion and necessary action pertaining to installing a Pedestrian sidewalk from 76th and Parkview to 76th and Root River Director of Public Works presented the plan on where they would be installing a sidewalk on 76th street to create a safer crossing for pedestrians. Regular Board Meeting July 21, 2021 Page 14668 President Cyborowski moved to deny the installing of a pedestrian sidewalk from 76th and Parkview to 76th and Root River, seconded by Trustee Sell. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried D) BOT 21-68 Discussion and necessary action regarding a special event permit request from the Public Celebrations Committee for Hay Daze and declaring September 25th a Public Celebrations Day President Cyborowski moved to approve the special event permit for Hay Daze and to declare September 25th a Public Celebrations Day, seconded by Trustee Ouellette Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried E) BOT 21-69 Discussion and necessary action regarding a special event permit request for Cirque Italia at Southridge Mall President Cyborowski moved to approve the special event permit for Cirque Italia at Southridge Mall, seconded by Trustee Ouellette Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried F) BOT 21-65 Discussion and necessary action regarding the water meter replacement project Trustee Sell moved to approve including water meter replacement in the current rate case that is to be submitted to the Public Service Commission, seconded by President Cyborowski. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried G) BOT 21-66 Discussion and necessary action regarding a leak credit policy for the water utility. The Board discussed what the leak credit policy is and the need for the policy. And with the new software that the Village will be using if it was necessary or not to have a policy. Trustee Sell moved to not implement a leak credit policy, seconded by President Cyborowski. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried H) BOT 21-64 Discussion and necessary action regarding the Village’s rate structure for the Water Utility. Finance Director presented the different options that are available for the rate structure for the Water Utility. The Board discussed the rate options and where the declining rate should start. Finance Director gave examples of the cost of a bill with the different structure rates. Trustee Ouellette moved to keep the current rate structure, seconded by Trustee McFaul Ayes: Unger, McFaul, Ouellette, Cyborowski Nays: Sell, Fechtmeyer, Motion to approve: Carried Regular Board Meeting July 21, 2021 Page 14669 Officers Reports: Police Department Monthly Activity Report Fire Department Monthly Activity Report Public Works Monthly Activity Report Water & Sewer Utility Monthly Activity Report Health Department Monthly Activity Report Library Monthly Activity Report Village Manager’s Report – No report Village President’s Report – Just wanted to say that the parade was amazing Citizen Comments Joe Russ of Shadow Drive in New Berlin representing 5597-99 Basswood Drive, addressed the Board regarding the road conditions and the Bike race will need roads in good condition. Adjournment Trustee Sell moved to adjourn at 8:23 p.m., seconded by President Cyborowski. Ayes: Sell, Unger, Fechtmeyer, McFaul, Ouellette, Cyborowski Nays: NONE Motion to approve: Carried Respectfully submitted, Melanie Van Kauwenberg Village Clerk Regular Board Meeting July 21, 2021 Page 14670 .