Chesham Town Council
Bill Richards Town Clerk
Tel: 01494 774842 Fax: 01494 582908 www.chesham.gov.uk Email: [email protected] 28th August 2015 Dear Councillor
I hereby give you notice that a meeting of the DEVELOPMENT CONTROL COMMITTEE will be held in the Council Chamber, The Town Hall, Chesham, on
MONDAY 7th SEPTEMBER 2015 AT 7.30 PM
when the business set out below is proposed to be transacted:
AGENDA
1. Apologies for absence. 2. Declarations of Interest. 3. To receive and confirm the Minutes of the meeting of the Committee held on 10th August 2015. 4. To receive and consider planning applications received from the Chiltern District Council since the last meeting of the Committee and any planning applications and comments delegated to the Ward Members and Chairman of the Committee and to note previous planning comments submitted. Plans are available for inspection on Chiltern District Council’s website www.chiltern.gov.uk. 5. To receive and consider decision notices received from Chiltern District Council since the last meeting of the Committee. 6. Chesham and Chiltern Villages Local Area Forum. 7. Core Strategy Working Party Notes of Meeting 8. Information Items.
Yours sincerely,
Bill Richards Town Clerk
To All Members of the Development Control Committee Publication Date: 28th August 2015.
Chesham Town Council, Town Hall, Chesham, Bucks HP5 1DS Twinned with Friedrichsdorf Germany; Houilles France; Archena Spain CHESHAM TOWN COUNCIL PLANNING APPLICATIONS 7 SEPTEMBER 2015
1) CH/2015/1298/FA Whitethorns Farm Ashley Green Road Chesham NEWTOWN
Description: Demolition of existing buildings and erection of an agricultural building (Retrospective).
2) CH/2015/1415/FA 115 Berkeley Avenue Chesham LOWNDES
Description: Single storey rear extension, woodburner flue to rear roof of main dwelling.
3) CH/2015/1423/FA 17 Vale Rise Chesham VALE
Description: First floor rear extension (Amendment to planning permission CH/2015/0289/FA).
4) CH/2015/1430/FA 18 Goose Acre Chesham TOWNSEND
Description: Single storey front extension.
5) CH/2015/1431/FA W J & M Mash 136 Lye Green Road Chesham HILLTOP
Description: Erection of detached bungalow.
6) CH/2015/1442/FA 142 Eskdale Avenue Chesham TOWNSEND
Description: Part two part single storey rear/side extension, new roof over existing garage, fenestration alterations (amendment to Planning Permission CH/2015/0934/FA).
7) CH/2015/1443/FA Rowan Lycrome Chesham NEWTOWN
Description: Hip to gable roof extension, rear dormer structure, front dormer window and single storey rear/side extension (amendment to Planning Permission CH/2015/0997/FA). CHESHAM TOWN COUNCIL PLANNING APPLICATIONS 7 SEPTEMBER 2015
8) CH/2015/1448/FA Waterside Heating & Plumbing 27-29 Glenister Road Chesham VALE
Description: Erection of new two storey dwelling attached to No. 27, part two storey part single storey rear extensions to Nos. 27 and 29, new parking area and widening of existing vehicular access, terraced steps and retaining walls.
9) CH/2015/1451/FA 21 Chartridge Lane Chesham LOWNDES
Description: Two storey rear extension incorporatiing two rear roof dormers and two front rooflights to facilitate habitable accommodation in the roofspace, rear single storey glazed extension, fenestration alterations.
10) CH/2015/1453/FA Propden Ltd 5 Broadway Court 80 - 82 The Broadway Chesham ST MARY'S
Description: Extension and renovation of front porch, fenestration alterations.
11) CH/2015/1455/SA 3 Prior Grove Chesham TOWNSEND
Description: Application for a Certificate of Lawfulness for a proposed operation relating to a replacement single storey side extension.
12) CH/2015/1468/FA 110 Berkeley Avenue Chesham LOWNDES
Description: Two storey side extension single storey rear extension.
13) CH/2015/1478/HB London Underground Chesham Station Station Road Chesham ST MARY'S
Description: Alterations to ticket office and ticket hall to include removal of two ticket office windows and payment equipment, communications and lightbox signage above the windows, one window opening to be blocked up, one window opening to be reformed to a bronze framed viewing window with integrated VTU, poster frames, leaflet racks and grab rails to be removed or relocated.
14) CH/2015/1492/FA 15 Vale Rise Chesham VALE
Description: First floor rear extension. CHESHAM TOWN COUNCIL PLANNING APPLICATIONS 7 SEPTEMBER 2015
15) CH/2015/1496/FA 4 Pulpit Close Chesham LOWNDES
Description: Part two storey/part single storey side extension.
16) CH/2015/1512/FA Nashleigh Farm Ashley Green Road Chesham NEWTOWN
Description: Demolition of existing single storey rear addition and erection of replacement single storey rear extension.
17) CH/2015/1513/HB Nashleigh Farm Ashley Green Road Chesham NEWTOWN
Description: External alteration to include demolition of existing single storey rear addition and erection of replacement single storey rear extension.
18) CH/2015/1514/FA 109 Nalders Road Chesham HILLTOP
Description: Single storey rear extension.
19) CH/2015/1516/FA 6 Hivings Park Chesham RIDGEWAY
Description: First floor side extension.
20) CH/2015/1517/FA The Meades 32 Germain Street Chesham ST MARY'S
Description: Conversion of barn into ancillary residential accommodation to The Meades with associated alterations to fenestration.
21) CH/2015/1518/HB The Meades 32 Germain Street Chesham ST MARY'S
Description: Conversion of barn into ancillary residential accommodation to The Meades with associated internal and external alterations.
22) CH/2015/1522/FA 30 Pednormead End Chesham ST MARY'S
Description: Erection of entrance gates and piers (retrospective). CHESHAM TOWN COUNCIL PLANNING APPLICATIONS 7 SEPTEMBER 2015
23) CH/2015/1570/SA 7 Latimer Road Chesham WATERSIDE
Description: Application for a Certificate of Lawfulness for a proposed operation relating to the erection of a single storey rear extension and loft conversion with rear dormer.
24) CH/2015/1582/FA Somerville 178 Severalls Avenue Chesham NEWTOWN
Description: Single storey rear extension, hip to gable roof extension, rear dormer structure and front rooflight to facilitate a loft conversion. CHESHAM TOWN COUNCIL PLANNING DECISIONS 7 SEPTEMBER 2015
1) CH/2014/2194/FA 276 Asheridge Road Chesham ASHERIDGE VALE
Description: Conversion and extension of existing outbuilding to create residential annexe. Comments: The Committee has NO OBJECTIONS to this application on the understanding it complies with greenbelt policy. Decision: Conditional Permission. 2) CH/2015/0625/FA 29 Darvell Drive Chesham ASHERIDGE VALE
Description: Two storey side extension, single storey front and rear extension, construction of garage. Comments: The Committee raises its concern on the increase in bulk and the building to the plot line, leaving no access to the rear. It also queries whether the size of the proposed garage is suitable for a modern vehicle. Decision: Conditional Permission. 3) CH/2015/0736/EU 18 East Street Chesham ST MARY'S
Description: Application for a Certificate of Lawfulness for a proposed operation relating to use of the whole building as B1(a) offices. Comments: The Committee has no comments to make in respect to this application. Decision: Cert of Law issued. 4) CH/2015/0810/FA 111 Church Street Chesham ST MARY'S
Description: Re-cladding existing garage/store, replacement doors and windows, replacement roof from flat to pitched. Comments: The Committee raises its concern on possible loss of light to neighbouring properties and the size and bulk of the pitched roof in a conservation area. Decision: Conditional Permission. 5) CH/2015/0811/HB 111 Church Street Chesham ST MARY'S
Description: Re-cladding existing garage/store, replacement doors and windows, replacement roof from flat to pitched. Comments: The Committee raises its concern on possible loss of light to neighbouring properties and the size and bulk of the pitched roof in a conservation area. Decision: Conditional Permission. 6) CH/2015/0964/FA Iceford Trading Ltd Solar House Amersham Road Chesham ST MARY'S
Description: Redevelopment of site to include removal of single storey rear structure and second floor, replacement roof with six rear rooflights, first floor side extension and fenestration alterations. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. CHESHAM TOWN COUNCIL PLANNING DECISIONS 7 SEPTEMBER 2015
7) CH/2015/1070/SA 11 Ashfield Road Chesham HILLTOP
Description: Application for a Certificate of Lawfulness for a proposed operation relating to single storey rear extension. Comments: The Committee has no comments to make in respect of this application. Decision: Cert of Law Issued. 8) CH/2015/1078/FA 164 Broad Street Chesham TOWNSEND
Description: Change of use from retail (Use Class A1) to residential (Use Class C3), with retention of repair workshop to rear. Comments: The Committee recommends APPROVAL of this application. Decision: Refuse Permission. 9) CH/2015/1092/FA 444 Waterside Chesham WATERSIDE
Description: Single storey rear extension. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 10) CH/2015/1141/VRC Decco McMinn Weir House Mill Latimer Road Chesham WATERSIDE
Description: Variation of Condition 1 of planning permission CH/2014/1837/FA so as to allow an additional three years on the time limited period of the erection of temporary storage outbuilding. Comments: The Committee WELCOMES this application to ensure the continuing sustainability of an important employment site. Decision: Conditional Permission. 11) CH/2015/1171/FA 2 Tylers Hill Road Chesham TOWNSEND
Description: Single storey front extension, linked garage, replacement hanging tile to render. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 12) CH/2015/1172/FA 2 Tylers Hill Road Chesham TOWNSEND
Description: Two storey side/rear extension Comments: The Committee raises NO OBJECTIONS to this application, subject to there being no loss of privacy for the occupants of 126 Botley Road. Decision: Conditional Permission. CHESHAM TOWN COUNCIL PLANNING DECISIONS 7 SEPTEMBER 2015
13) CH/2015/1173/FA 13 Acacia Close Chesham LOWNDES
Description: Single storey side extension with mezzanine floor and rear dormer. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 14) CH/2015/1184/FA 188 White Hill Chesham TOWNSEND
Description: First floor side extension and roof alterations with dormer window to facilitate habitable accommodation in the roof. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 15) CH/2015/1200/FA 17 Latimer Road Chesham WATERSIDE
Description: Single storey rear extension, two front roof dormers, rear roof dormer structure to facilitate habitable accommodation in the roofspace, fenestration alterations. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 16) CH/2015/1210/FA 8 Pulpit Close Chesham LOWNDES
Description: Single storey front extension. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. 17) CH/2015/1211/FA 241 Bellingdon Road Chesham LOWNDES
Description: Single storey rear extension. Comments: The Committee raises its concern in respect to the apparent building up to the boundary line of 139 Bellingdon Road and problems of ambient lighting emanating from the roof space. Decision: Conditional Permission. 18) CH/2015/1216/FA 58 Ridgeway Road Chesham RIDGEWAY
Description: Single storey rear extension. Comments: The Committee raises NO OBJECTIONS to this application. Decision: Conditional Permission. CHESHAM TOWN COUNCIL PLANNING DECISIONS 7 SEPTEMBER 2015
19) CH/2015/1311/SA 9 Vale Rise Chesham VALE
Description: Application for a Certificate of Lawfulness for a proposed operation relating to the creation of a new vehicular access and shingle driveway. Comments: The Committee has no comments to make in respect to this application. Decision: Cert of Law Issued. Report of the Officers to a meeting of the DEVELOPMENT CONTROL Committee on Monday 7th September 2015
AGENDA ITEM NO 6 : – CHESHAM AND CHILTERN VILLAGES LOCAL AREA FORUM
Reporting Officer: Bill Richards (01494 583824)
Summary
1. To receive the Local Area Forum Minutes of 4th June 2015.
Background Information
2. It was agreed at the Development Control Committee meeting of the 13th September 2010 (Min no. 39), that Local Area Forum minutes would be brought to future Development Control Committee Meetings.
Financial Implications
3. None pertaining to this report.
Strategic Objectives
4. Accords with the Council’s strategic objective 4b – ‘Consult with and respond to District Council, County Council and other Authorities on current services and planned changes, to ensure continuing improvement in services consistent with local needs.’
Equality Act Implications
5. Non applicable.
Detailed Consideration
6. Minutes of 4th June 2015 meeting are attached for Members’ consideration and observations.
Recommendation
That the Minutes be noted. ACTION NOTES
Chesham and Chiltern Villages Local Area MEETING: Forum DATE: 4 June 2015 7.00 pm to 9.00 pm LOCATION Old School, Ashley Green HP5 3PP
Alan Bacon (Chiltern District Council - Asheridge Vale & Lowndes), Chris Brown (Cholesbury-cum-St Leonards Parish Council), Noel Brown (Buckinghamshire Present: County Council) (Chairman), Jane MacBean (AV&L District Council and Lowndes Chesham Town Councillor.), Colin Sully (Lee Parish Council) and Fred Wilson (Chiltern District Council - Hilltop and Townsend) In Nichola Beagle, Zoe Dixon, David Gardner, Amy Moore, Jan Ship, Roger Watts, Attendance: Jackie Wesley and Kathleen Wilmshurst (Rusty) Apologies: Patricia Birchley, Joan Lherbier, Martin Parkes, Mark Shaw and Joe Walsh
Item ISSUES RAISED
1 CONFIRMATION OF CHAIRMAN
The Committee Agreed that Noel Brown was to remain as Chairman.
2 APPOINTMENT OF VICE CHAIRMAN
The Committee Agreed that Fred Wilson was to remain as Vice Chairman.
3 APOLOGIES FOR ABSENCE
Apologies were received from Joan Lherbier, Martin Parkes, Mark Shaw and Joe Walsh.
Following the meeting apologies were also received from Patricia Birchley, who had been unable to attend due to the overrunning of another meeting.
4 DECLARATIONS OF INTEREST
Interest was expressed by members around the Local Priorities Budget Report, to be discussed later on in the meeting.
5 NOTES OF THE MEETING HELD ON
It was agreed that the minutes from the previous meeting were a correct record.
A point was made regarding item 9, Devolution of Services, in the minutes: A Senior Project Officer (Donna Boardman) had been unable to attend and instead responded in writing to the concerns raised by the Parish Council. A Member said there were concerns from rural parishes in the area about the operation of the scheme. Having been invited to successive workshops, provided with illustrative budgets, and encouraged repeatedly to participate in the programme, rural parish representatives eventually found out from TfB that they were unable to participate as 'rural grass-cutting' parishes was excluded from devolved services. Given the admitted unsatisfactory performance of TfB in undertaking rural verge grass-cutting in 2014 and with much of the budget now devolved to urban parishes there was concern that the future provision of all those otherwise devolved services to rural parishes would be severely curtailed. The member requested that TfB be asked to provide clarification and reassurance to maintain the current level of service commitment to rural parishes going forwards.
The Chairman agreed a written response back to the Forum should be requested from the Devolution of Transportation Services Project Team.
ACTION: Zoe Dixon/Jackie Wesley to bring this item to the attention of Donna Boardman for feedback.
6 PETITIONS
None were received.
7 THAMES VALLEY POLICE VERBAL UPDATE
Representatives for TVP were not in attendance. (Likely due to a large car collision in the local area).
8 TRANSPORT FOR BUCKINGHAMSHIRE UPDATE (TFB)
An update was provided by John Lowe, with support from Rusty (Kathleen Wilmshurst) and Martin Heeley.
TfB Programme Positive feedback received so far.
Forward Plan for TfB Programme Collecting asset information from GPS placed on the vehicles, regarding Gulley areas. Recording findings. Producing Gulley cleaning programme Will be the 2nd year using the system, by the 3rd year aim to be in a better place to identify main problem areas relating to Gulley’s. A copy of this year’s programme to be circulated to LAF members. Slippage on programmes depends on weather conditions/ staff sickness levels, but currently on course and up to date with programme.
Pot Holes Jet patcher out on the network filling pot holes – with the correct weather conditions and correct roads can be very successful. Dates for this area are July. Sept and Oct
Capital Maintenance Programme Update Table of areas was discussed in detail. Proposed dates for work were advised in detail.
Member Questions/Comments
Question 1 A Member raised a question around the maintenance of “White Hill” road in Chesham. This road had received repairs twice already, at different ends of the road and now is planned for further works for the middle section. Is there a reason, would it not be productive to do the whole road at once? Each time it had not been clear which section of the road will be being worked on. John Lowe advised that due to the budget TfB had been unable to repair the entire road in one interval. John Lowe confirmed he would take this comment back for future reference to notify residents which part of the road will be being repaired (if will not be the whole road).
Question 2 A Member asked if temporary traffic lights would be required for the proposed works on “Chesham” road. John Lowe advised that it would most likely be that lights will be required.
Question 3 A Member raised a question around the work needed on the Gulley outside of the venue, when will this be completed? TfB confirmed that having today checked, the works are now complete.
Question 4 A Member wanted to know the proposed plans for the high street improvements. TfB advised that the footway areas, from the Thai Restaurant to the Red Lion, will be being looked at. A report detailing the exact plan will shortly be sent to the Chairman for approval.
Comment 1 A Member commented that for several years prioritising rural roads for repair had taken a back seat. Vale Road in particular had been raised by the parish council on a number of occasions with TfB, with no success. However, since the ‘Women’s Cycle Race” event had been planned for the 21st June 2015, and part of the route will be Vale Road, suddenly work is being done. Any reason for delays previously as the parish council have been raising the problem for some time. The Chairman advised that the reason for more rural roads receiving repairs is due to an increase in funding, with £3million being received for rural road repairs. Funding for roads in general is £25million. The split for this funding is £20million for major roads and £5million for members to choose (rural roads etc.).
Question 5 A Member asked TfB for the overall view on the roads, whether they are gradually improving, keeping up with improvements or falling behind. Martin Heeley advised that working on last year’s budget, taking every part of the network into account, it would take roughly 60 years with the current funding to improve all roads. We are part of a very large network, with insufficient funding. At present the focus is on safety repairs. The Chairman advised that the plan is to try and look at the main roads within the town centre, the routes around the town centre and then the rural areas. He advised progress was being made, albeit slowly. The Vice Chairman confirmed that pot holes in the area have significantly reduced and TfB have been very good in managing defects. He thanked TfB and in particular Rusty for their hard work.
Question 6 A Member raised a question regarding grass cutting. Last year it was advised that there would only be 2 cuts throughout the year, with general agreement being that this approach was not very successful. Will the programme revert back to the 3 cuts this year? Martin Heeley advised that 2 cuts had been planned, with a 3rd cut available on those areas affected by visibility only. The Chairman advised also that they had proposed to have the 2 cuts earlier in the year than usual, which should avoid any problems.
Question 7 The Chairman raised a question about “Germain Street”, with safety issues and redesigning of the line around the narrowing. Safety officer needs to be involved. TfB confirmed they would look into this issue and would contact Sue Brown to discuss. Due to a limited budget, cannot guarantee but will look into.
The Chairman thanked TfB for attending and providing valid feedback, TfB representatives then left the meeting.
9 INFORMATION SLOT/ GUEST SPEAKERS: i Active Bucks Project Launch Information Flyer
Zoe Dixon gave an update on the Active Bucks scheme.
Sarah Mills from Public Health attended a previous LAF meeting The approach is to map existing capacity and encourage local communities to have a say in what further provision they think there could be and what activities could be provided. A budget of £11,200 has been awarded to Chesham, to span a 2 year period of the project, allowing £5,600 per year. The team want to map current activities that are going on to establish what is missing or where the money could be spent. There is an online survey, which can be accessed via the Active Bucks website www.buckscc.gov.uk/activebucks - for residents to provide feedback and have their say. Flyers were handed out to all attendees to take details back to their area and promote the survey amongst their residents. MK Dons have confirmed will undertake the research, then once the research stage has been completed the findings will be taken back to Bucks County Council for discussion on how to spend the money in each area.
Members Questions / Comments
Question 1 A Member asked how this initiative would be being promoted amongst residents. Zoe Dixon confirmed that the team would be visiting various gyms/ carnivals and local agencies to get the message out and to obtain as much feedback from residents as possible. They would also be attending Local Area Forums to pass the details on and to ask local parish councillors to promote the initiatives within their areas.
Comments Amy Moore confirmed that they too have met up with Public Health regarding the Active Bucks scheme and they are looking to pool their resources and link up the initiatives. Zoe Dixon confirmed that the research stage should run between May to September 2015 (the consultation formally ends 31st August). Will also feed into the “open spaces” and “green spaces” initiatives. Zoe Dixon requested that any members with specific events coming up that they would like the Active Bucks team to attend to promote their services, please contact the team directly. Zoe Dixon clarified that the research stage of the project aims to get as much feedback from all areas, including rural. Therefore, should any parishes have feedback to provide please contact MK Dons and The Active Bucks team to ensure the comments are taken into account. ii Armed Forces Day
Zoe Dixon provided details, Flyer circulated in agenda papers.
The Council is part of the “Armed Forces Community Covenant” scheme, which aims to integrate armed forces with the local community. Event being held 27th June, Aylesbury Rugby Club, 1pm – 7pm. Tickets are available online, via local libraries or can be obtained at the event on the day. Volunteers are still required to help run the event; anyone interested can contact the team to discuss using the email address on the flyer. iii Broadband Project Update
A written report was provided by Chris Rawson to be discussed. This was presented by Zoe Dixon.
The rollout of Fibre Optic Broadband is going well. So far to date, 122 cabinets have been fibre enables in Buckinghamshire, covering over 30,000 homes and businesses, 60% complete. The LAF areas to be connected to fibre broadband by the end of the Connected Counties rollout (March 2016) including Ashley Green, Bellingdon, Braziers End, Buckland Common, Cholesbury, Latimer and St Leonards. Take up so far is strong and better than the national average.
Members Questions / Comments
Question 1 A Member enquired as to when we likely to expect the rollout to be and whether the extension plan will stretch to Lee Common?
Question 2 Is there another roll out planned following 2016 completion and if so what is the plan for this phase? Residents have been very vocal on this topic. Zoe Dixon advised that unfortunately she did not have all the details, and advised Councillor Colin Sully and the Vice Chairman to approach Chris Rawson with their question’s direct. iv BCC's Bucks Online Digital Campaign
Ann-Marie Poulton attended the meeting on behalf of BCC Communications Team to promote the online services of BCC.
Promote the online services of the council – which is being backed by a national drive. The online scheme saves money (face to face interaction costs £14 at the council, a phone interaction costs £5 and a web interaction costs £0.17p.) Appreciate there are barriers and not everyone in the community has access to the online services, but making aware to those that do. We are also working to improve our online offer in order to make it as easy as possible to use so that those who are capable of going online, use it as their preferred option for interacting with us. Developed a digital strategy – Ann-Marie talked through a slide presentation (which had been included in the meeting pack.) There will be 5 Key Principles: 1. It will be easier to do business with us 2. We will enable self-service 3. We will have a digital first approach 4. We will use data effectively to meet the demand for public services 5. We will be innovative and agile Make use of emerging technology. Trying to promote how to get free online services (via libraries etc). Courses available. Currently 64 different services available on line, which include renewing and paying fines for library books, applying for school places and an App where residents can report pot holes to TfB. Introduced a “web chat” system, for residents to talk to council staff, e.g. if finding the system hard to navigate or have a particular query on school admissions etc. Also shows links to ticket events. Going forward will be developing a “My Account” service, which will be personally tailored to the user. Due to go live in August 2015. Users can register for information alerts e.g. TfB road closures etc. Regarding staff at the council, working towards making all digital ambassadors. Holding digital surgeries and workshops. Spreading the word about the initiative. Tagging on to the Broadband roll out, promoting our services with theirs throughout the community. 24hours a day service. Asked attendees of the LAF to spread the word within their areas.
Member Questions/ Comments
Question/Comment 1 A Member praised the work being done improving the delivery of our services to our customers. The Member also suggested that the ideal scenario would be for the county and district councils to work together and in theory work with the 1 same system in the future. This would make it clear from all perspectives of the process that needs to be followed. All attendees agreed that this would be a good initiative but need confidence from the users and to also ensure that the service has a back up to instil the public’s confidence. At present there had been feedback from residents that when they raised a query they did not get an update on the issue, which would be useful in the future. Ann-Marie confirmed that although the council had encouraged the use of the online system, they are aware that there are many of the residents who do not have access to the online system and therefore they will still be able to make contact by phone.
Comment 2 A Member agreed that the overall aim should be to have one central process that is being used by all council bodies in the area, to streamline the process. If a good service is provided this could be rolled out to local libraries and town councils also.
Comment 3 A Member advised that presently the automatic responses that are generated as a reply, in particular relating to TfB queries, the response does not include the original email query. It would be helpful if this could be amended, so it is clear exactly what the email is referring to.
Comment 4 A Member advised that in the past residents had expressed difficulty in dealing with the TfB process. This had led them to instead use the “Fix My Street” forum to provide information on pot holes etc. as they had found the system simpler – all details go through the same call centre as TFB. Perhaps another area to look into for improvement with the online campaign.
ACTION: Ann-Marie confirmed she would take all comments on board and report back to her team.
The Chairman thanked Ann-Marie for attending the meeting. v "Walk To" Project in Chesham and Amersham
Amy Moore and Sharon Lander attended from Living Streets to provide an update on the current project “Walk To”, which encourages walking to school, work and the community. Walking to school has been the key theme for the last 3 years – now expanding to workplaces and community groups. Working with the community in general as well as specific groups. Projects that can be delivered include: community street audits – for example in other areas audits have been carried out with vulnerable people (e.g. the elderly) assessing how easy it is for them to access their local amenities i.e. if in walking distance, dropped curbs, wheelchair access. Living Streets champions’ 20mph zones and campaigns for this regularly. Other LS campaigns include: Time to Cross – extending the time given at a crossing by a further 3 seconds. Active Travel Bill, e.g. walking to school. The team are already working with some areas in the county, but are now looking for projects in Marlow, Chesham and Amersham. The key aims are to reduce congestion and to improve the air quality of the area.
School Projects 75 schools have taken the scheme on board already, with children across the county walking to schools on a regular basis. Would like to recruit further schools to the scheme – 9 spaces left for primary in Chesham and Amersham and 1 for secondary. Members mentioned that “Newtown” school and “Brushwood” would be ideal candidates for this scheme.
Jane MacBean agreed to liaise with Sharon Lander outside of the meeting regarding involving local schools. ACTION: Jane MacBean Workplace Schemes Looking to recruit 5 workplaces for the Chesham and Amersham area. The team help the company to devise a plan on how to introduce more walking for its employees – walking to work, walking at lunch and walking meetings Staff are given access to online challenges Selected teams are provided with pedometers, flying discs and challenge cards Hold Walk Doctor sessions to encourage staff to set ‘pledges’ to walk more as part of daily/weekly routine
Community Projects Looking to recruit champions for the local areas or work with community groups who would benefit from walking more Will be planning to talk to community groups individually around ideas, but these may include: I. signposting to simply walk or other physical activity
II. walking pledges
III. campaigns such as ‘time to cross’, 20mph, snow angels or any new Living Streets’ campaigns
IV. projects devised by community group to encourage walking in their area
Aim of today Amy and Sharon advised that their main reason for attending the Local Area Forum today was to raise the awareness of the schemes and also ask for help from members in terms of recruitment. Any schools / workplaces or particular community groups who would be interested in speaking to and working with the Living Streets team
Comment / Feedback The members were supportive of the initiative. Ideas were discussed such as “Walk to the Pictures” and “Walk to the Luncheon Club”. Members also suggested that the Living Streets team may find it productive to attend public facing events to raise the profile of the scheme The “Women’s Cycling Tour” – cycling event that is coming through Chesham. The team would like any info on events surrounding this they can attend.
Sharon Lander will follow this up with contacts at Chiltern District Council and look into attending the event and organising a stall. ACTION: Sharon Lander
A member also advised that the “Schools of Chesham” Carnival being held on 13th June would be a good event to attend, the Active Bucks team are having a stall, could possibly join forces?
Jane MacBean will pass the event organisers contact details on to Sharon Lander. ACTION: Jane MacBean
ACTION: Further to the “Walk To” scheme, Sharon Lander, Jane MacBean and David Gardner will meet outside of this meeting.
Question 1 A Member enquired as to how the projects would be measured and therefore how it was possible to recognise improvements. Amy Moore confirmed that baseline surveys would be carried out before the projects begin, 5 weeks later, 1 year later and 2 years later by independent evaluators, to establish if the projects have been successful.
The Chairman thanked Amy More and Sharon Lander for attending the LAF. He also suggested that Paradigm housing may also be a good avenue for them to explore.
10 LOCAL PRIORITIES BUDGET
The Local Priorities Budget information, which had been circulated in the agenda papers was discussed in detail.
The budget for the Chesham and Chiltern Villages area will be £44,200 A number of applications for funding were received in particular relating to transport, which were discussed in depth with the Chairman for prioritisation. The table outlining the summary of eligible and recommended proposals was discussed.
I. Chiltern Rangers: volunteering and conservation work recommended funding : £3,900 II. Cholesbury and St Leonards: village halls and hubs recommended funding: £7,500 III. Chesham parking formal consultation recommended funding: £14,000 IV. Chiltern Hills Academy flashing school sign recommended funding: £7,500 V. Grasscreting of Blackhorse Avenue recommended funding £11,100 (original quotes from TfB had been £4,500, but this item was later re-costed.) The cost for the work undertaken in this year; the Chesham formal parking scheme is not yet known, but £14,000 had been assumed as an accurate figure. If this is not the case and not all the monies can be allocated to this project in this financial year (we would expect to be advised the likely allocation by September), then some works could be undertaken on the Chartridge footpath, as identified by the LAT/Parish, ahead of this scheme being prioritised next year. Before prioritisation, the Parish and LAT need to meet to identify which areas are to be priority as the LAF cannot afford the anticipated total figure for all the works. The Chairman noted his frustration regarding the pricing provided by TfB- as when changes are made to the price of initiatives at such a stage that additional funds cannot be sought or changes made to the scheme, as this has meant that projects have been cancelled after funding has been agreed with the LAF due to the inflation of costs. Jackie Wesley advised that when TfB put “quotes” to the forum, these are subject to change. Work is going forward with TfB regarding the Local Priorities budget and LAF schemes, in particular to ensure the costings are accurate and to reduce the likelihood of price adjustments impacting on the projects.
Members Questions / Comments
Question 1 A Member asked, regarding the Chesham Parking Formal Consultation, which roads in particular would be prioritised. Jackie confirmed that once the informal consultation had been undertaken, discussions would take place regarding the prioritisation of roads; this is needed as it is likely to be too expensive for the LAF to undertake the consultation and implementation in one year. Question 2 A Member queried the reasoning behind the grasscreting of Blackhorse Avenue and what this will achieve? Jackie Wesley advised at present due to the congestion and cars parking on the roadside, Lorries are taking to mounting curbs to avoid cars, which is a serious safety issue as there is a school nearby. By grasscreting, the cars will be able to park on that area of the pavement, which should avoid the Lorries needing to mount the curbs to find their way around the parked cars on the road, therefore avoiding the risk of potentially hitting the school children nearby. Comment 1 A Member suggested that the sum in excess of £25,000 allocated so far to the Chesham parking project is an outrageous figure. The Chairman agreed however, advised that these are the figures that had been provided and therefore the LAF needed to work with them. Jackie Wesley also advised that the County has so many parking schemes that are going on currently that we would have to go out to external contractor, which comes with an additional cost. Question 3 A Member asked whether all the parking reviews are being funded by the LAFs. Jackie Wesley advised not all, some parking reviews are part funded by the LAF along with other organisations, e.g. Little Chalfont’s parking scheme had agreed additional funding from London Underground (due to a case where a child had been knocked down on one of their roads and London Underground were keen to have its parking issues addressed too). Also Parish/Town Councils had been involved in part-funding parking schemes in areas where it is a priority for the Parish.
DECISION: All agreed the sign off for the proposed projects under the Local Priorities Budget.
11 PARISH/ TOWN COUNCIL UPDATE
A Member confirmed the Ashley Green Fair was being held this Saturday 6th June. A Member advised the Chesham Fair was being held next Saturday 13th June. A Member wanted to draw to the attention to all attendee’s problems being experienced within the parish around planning permission applications. There appeared to have been a rise in the number of people pressing ahead with building alterations without planning permission, therefore the planners are playing catch up retrospectively. There is a man power issue in that there are only 3 staff to enforce the planning permission.
ACTION: Other Members agreed to take the issue back and to look at whether is becoming an issue within their parish (many believe at present it is not an issue).
The Chairman advised that unfortunately not much can be done to avoid this, as those residents taking on this approach do so at their own risk. However, it will affect people in the long run as when they come to sell their property proof of planning permission for any works carried out is required.
12 DATE OF NEXT MEETING
Date of next meeting The date of the next meeting was agreed to be 30 September 2015. All attendees expressed a change in venue due to lack of parking space. This will be explored and a new venue (or date if needed) will be sent out in due course. ACTION: Nichola Beagle
The Chairman thanked all for attending the meeting and contributing the discussions. The meeting ended at 9pm.
Report of the Officers to a meeting of the DEVELOPMENT CONTROL Committee on Monday 7th September 2015
AGENDA ITEM NO 7: – CORE STRATEGY WORKING PARTY NOTES OF MEETING
Reporting Officer: Bill Richards (01494 583824)
Summary
1. To consider the notes of the Core Strategy Working Party meeting of the 12th August 2015.
Background Information
2. At the Development Control Committee meeting of the 17th December 2012, it was resolved ‘That the Neighbourhood Plan Working Party draft response to the latest Chiltern District Council letter, as presented, be agreed as the official Council response.’ (Min no. 79)
3. At the Development Control Committee meeting of the 20th May 2013, it was resolved ‘that the recommendations submitted by the Neighbourhood Plan Working Party, as amended, be forwarded to Chiltern District Council as the Council’s response to the Delivery Development Plan Document public participation document.’ (Min no. 7).
4. At the Development Control Committee meeting of the 31st March 2014, it was resolved ‘that the Committee endorses the draft response to the DDPD Submission Document consultation and that officers be authorised to send a covering letter seeking assurances there will be no loss of public car-parking at the Station car-park and to query whether Chiltern District Council was adequately adhering to its general infrastructure responsibilities required for new development.’ (Min no.123).
5. At the Development Control Committee meeting of the 26th January 2015, it was resolved ‘that the Mayor be requested to call a Public Open Meeting in respect to the Initial Consultation on the Local Plan and officers, in liaison with the Chairman of the Development Control Committee, draw up questions for a joint questionnaire on the subject, in partnership with the Chesham Society.’ (Min no.92).
6. At the Development Control Committee meeting of the 16th February 2015, it was resolved that the Council delegates to the DDPD Working Party, in liaison with the Chesham Society and with reference to the comments made at the Public Open Meeting, the responsibility to devise a draft response to the Emerging Local Plan consultation and this response to be considered and ratified at the Development Control Committee meeting on the 9th March. (Min no. 98)
7. At the Development Control Committee meeting of the 9th March 2015, it was resolved that the final draft response to the Local Plan consultation be ratified and the Committee also supports and endorses the replies submitted by the River Chess Association. (Min no. 109) Detailed Consideration
8. Members may recall that at the Council Meeting of the 29th June 2015, members of the Chesham Society asked at Public Question Time asked what the Council was proposing in respect to involvement with the continuing consultation on the Local Plan. Following this, Councillor Brown, as Chairman of the Development Control Committee, suggested that a meeting be held with the Core Strategy Working Party; representatives of the Chesham Society and the District Council’s Planning Policy Officer before the next official consultation period to be proactive in the matter.
9. Notes of the meeting are attached. Regrettably, due possibly to electronic communication problems and confusion over the date of the meeting, only two Members attended. Nonetheless it was agreed another meeting be held in mid-September and therefore comments are welcomed from the Committee before this takes place in respect to the issues raised within the notes.
Recommendation
That the Notes of the Core Strategy Working Party be considered and any comments submitted be fed back to the next Working Party meeting.
Bill Richards Town Clerk Core Strategy Working Party Meeting – 12th August 2015 Held at Chesham Town Council Offices at 7.00pm
Present:
Cllrs Jane MacBean (JM) and Roderick McCulloch (RM), Chesham Town Council; Bill Richards (BR); Town Clerk
An apology for absence was received from Cllr Noel Brown (NB)
In attendance: Graham Winwright – Planning Policy Officer, Chiltern District Council Tony Molesworth (TM) - Chairman, The Chesham Society
1. Purpose of Meeting
In welcoming GW, BR explained that the meeting had been called, and GW invited, to consider the next stage of this Council’s response, working in partnership with the Chesham Society to the Chiltern District Council’s Local Plan Document.
2. Update on Core Strategy – Graham Winwright
GW reminded all that every local planning authority has to have a Local Plan. The last Local Plan was rejected by the Inspector so a new one had to be devised and put out for consultation again. GW opined that the Council and the Chesham Society had already been proactive and successful with initial consultation at its excellent Public Meeting on the Plan, held back in February, and the views expressed had been duly fed in.
Since this Public Meeting, (and the timescales for the next round on consultation mentioned then), GW advised that the Government had now dictated to planning authorities that Local Plans needed to be speeded up and the burden of evidence reduced. Accordingly, the results from the Initial Consultation, Call for Sites and emerging evidence base, due to form the basis for an 'Issues and Options' Consultation (designed to give residents and other interested stakeholders the opportunity to comment on potential issues to be addressed by the plan and potential options the plan could adopt in meeting the needs for the District) may have to be considerably advanced and/or streamlined and a revised timetable could be considered by Chiltern District Council’s Cabinet on the 20th October.
In respect to housing and economic development provision, GW advised that the two key documents next to be produced would be the Central Buckinghamshire Housing and Economic Land Availability Assessment (HELAA) and the Central Buckinghamshire Housing & Economic Development Needs Assessment (HEDNA). GW was firmly of the view that the latter’s ‘demand’ was clearly going to exceed the former’s ‘supply’ and the HEDNA would probably state the need for around 7,000 new dwellings up to 2036 as opposed to the figure of 2,900 originally proposed. Within this, such dwellings needed to be broken down into specialised housing need for groups such as older persons, Travellers etc.
One piece of positive news was that a ‘Strategic Housing Market Area/Functional
1 Economic Market Area Duty to Cooperate Memorandum of Understanding’ had been agreed between Aylesbury Vale District Council, Chiltern District Council and Wycombe District Council. Ultimately this Memorandum of Understanding would mean that AVDC would provide additional land for new sites to cover the need of the other two authorities but only, GW emphasised, if it could be proved categorically by CDC and WDC that there was no available land in their respective Districts. JM enquired whether such an agreement had been attempted with Dacorum Borough Council, bearing in mind its proximity. GW replied that certainly there had been a dialogue between the authorities but as it was not part of the ‘central Buckinghamshire’ belt, there was no formal agreement. JM opined that it would be ideal if Bovingdon airfield could be developed but GW said for historical reasons this was unlikely and, moreover, DBC was likely to develop parts of Hemel Hempstead.
GW alerted the working party to the current Greenbelt Assessment taking place. He advised that, while the general view from the public had been for increased density rather than Greenbelt development, the response had not been large and development of some Greenbelt areas was quite possible, particularly of those areas and settlements covered by policies GB4 and GB5 which allows for limited infilling.
In order to be proactive and to be ready for the publications of the HEDNA and HELAA, GW stated it would be sensible for this working party to try and identify peripheral sites for development on the outskirts of town which may help prevent large scale development of the Greenbelt. The working party discussed the need to ensure that there remained a healthy balance between housing sites and employment sites. However RM highlighted that there was already a trend from employment sites to residential sites and there was a need to be realistic about the sustainability of some of the older employment sites within town.
With this challenge set by GW, it was agreed that the working party should meet again in mid-September with suggestions and proposals for development opportunities on the periphery of Chesham.
3. Community Infrastructure Levy (CIL).
BR asked whether CDC has thought further about the implementation of a Community Infrastructure Levy. GW replied that the infrastructure needs would need to be analysed first before consideration of such a levy. However he warned that a CIL could potentially weaken the provision of affordable housing due to its criteria base.
4. Neighbourhood Plan
GW enquired as to whether the Council was thinking of developing a Neighbourhood Plan. BR replied that costs for such plans were extremely high (Henley’s was apparently close to £80k) unless there were consultants/residents in the town willing to provide specialised services at little or no cost. Moreover it was hoped that the Local Plan would be an effective plan for Chesham. BR also highlighted a CIL was an incentive for a town council to undertake one. According to the CIL Regulations
2 (as amended), for areas where there is no neighbourhood plan in place, a sum will equate to some 15% of CIL receipts from development within their administrative area up to a maximum of £100 per Council tax dwelling per annum. This rises to 25% where a neighbourhood plan is in place.
5. Drainage Strategy
BR referred to the Thames Water Drainage Strategy (attached) and suggested that it be responded to since infrastructure concerns were integral to the Local Plan. BR also alluded to the excellent comments made by the Policy and Projects Officer (attached) which, BR suggested, would help the working party to focus on key issues.
It was agreed that the working party circulate thoughts on this by e-mail as the Council was listed as a key stakeholder.
6. Date of Next Meeting
In mid-September – date to be confirmed.
Bill Richards Town Clerk
3 CHESHAM TOWN COUNCIL
INFORMATION SHEET FOR COUNCILLORS TO THE DEVELOPMENT CONTROL MEETING OF THE 7th SEPTEMBER 2015
List 5 of 2015/16
16. Permitted Development Application - CH/2015/1472/PNO – The Studio Barn, Bury Farm Courtyard, Chesham, Buckinghamshire, HP5 3AJ.
Prior Notification under Class O of Part 3, Schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 - Change of Use from Office (use Class B1(a)) to three residential units (Use Class C3).
17. Permitted Development Application - CH/2015/1475/PNDS – Rear of 118 Broadway, The Broadway, Chesham, Buckinghamshire.
Prior Notification under Class P of Part 3, Schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 - Change of Use from Storage or Distribution Buildings (use Class B8) to two residential units (Use Class C3).
18. Permitted Development Application - CH/2015/1473/PNDS – Ground Floor, Buck House, Sunnyside Road, Chesham, Buckinghamshire, HP5 2AR
Prior Notification under Class P of Part 3, Schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 - Change of Use from Storage or Distribution Buildings (use Class B8) to three residential units (Use Class C3).
19. Permitted Development Planning Procedures
At the Development Control Committee meeting, it was Minuted that: ‘Disappointment was expressed at what appeared to be a number of large developments being classified as ‘Permitted Development’. The change of use for Victoria House was raised as a particular concern by Members due to the lack of parking provision. While it was accepted that planning officers were guided by legislation, questions were raised as to how rigorously applications were vetted before being determined as ‘Permitted Development’ and it was agreed that the Clerk should express the Committee’s disquiet on this matter.’
Bill Richards – 583824; Steve Pearson – 583825; Adrian Bignell – 582907; Kathryn Graves – 583798; Bob Ayres – 775593 and 0797 739 8750 (mobile); Maria McGwynn - 774842 Your Clerk raised this matter with the Chiltern District Council’s Portfolio Holder for Sustainable Development, Councillor Peter Martin. Councillor Martin replied as follows:
‘Thank you for your email of 17 August regarding permitted development rights. As you will be aware the permitted development rights introduced by the Government are very extensive. Details of these are set out in schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 which you will find at: http://www.legislation.gov.uk/uksi/2015/596/pdfs/uksi_20150596_en.pdf . As you can see these give extensive rights.
You refer in particular to Victoria House. The application (CH/2015/1302/PNDS) this is a "Prior notification under class P of Part 3, Schedule 2 of the Town and Country Planning (General Permitted Development) (England) Order 2015 – for a change of use from storage or distribution buildings (use class B8) to 27 residential units (use class C3)". You will find the relevant part of the Order beginning on page 39 of the attached link. You will note that paragraph P1 lists development which is not permitted by the Order, and paragraph P2 sets out certain conditions which must be complied with by the developer. Further information regarding the prior approval process is set out in paragraph W on page 47, and an interpretation of class P on page 40. If prior approval is required then the Council can only consider those matters listed in paragraph P2 (b) on page 40, and I am afraid no other matters whatsoever. So you can see the limit to our powers. I note also that the Highway Authority raised no objection.
Hopefully from all this you can see that where development falls under the Order, the local planning authorities do not have the same level of powers that they have in relation to dealing with ordinary planning applications.’
Bill Richards – 583824; Steve Pearson – 583825; Adrian Bignell – 582907; Kathryn Graves – 583798; Bob Ayres – 775593 and 0797 739 8750 (mobile); Maria McGwynn - 774842