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CMS): Docket Management System (DMS) & Adjudication Functional Requirements Document (FRD

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CMS): Docket Management System (DMS) & Adjudication Functional Requirements Document (FRD Commanding Officer U.S. Coast Guard Operations Systems Center Kearneysville, WV 25430 CASE Management System (CMS): Docket Management System (DMS) & Adjudication Functional Requirements Document (FRD). Table of Contents 1. DOCUMENT PURPOSE ..................................................................................................2 2. INTRODUCTION..............................................................................................................3 3. METHODOLOGY ............................................................................................................4 4. PROJECT OVERVIEW ...................................................................................................5 4.1 Project Summary .............................................................................................................................. 5 4.2 Focus Areas ...................................................................................................................................... 6 4.3 Actors ............................................................................................................................................... 6 4.4 Stakeholders ..................................................................................................................................... 7 4.5 Assumptions and Constraints ........................................................................................................... 8 4.6 Key Terms and Definitions .............................................................................................................. 9 5. PROCESSES ....................................................................................................................11 5.1 CMS - Docket Management System (DMS) Process .................................................................... 11 5.2 CMS - Adjudication Process .......................................................................................................... 13 6. USE CASES ......................................................................................................................15 6.1 Use Case Model: Case Management System ................................................................................. 15 6.1.1 Use Case - 420: Search Docket 15 6.1.2 Use Case - 421: Review/Update Docket 23 6.1.3 Use Case - 422: Review Complaint 46 6.1.4 Use Case - 423: Review / Update Answer 55 6.1.5 Use Case - 424: Review / Update Case Assignment 69 6.1.6 Use Case - 425: Edit / Print DMS Templates 107 6.1.7 Use Case - 426: Review / Update CG Unit 180 6.1.8 Use Case - 427: Review / Update Respondent 190 6.1.9 Use Case - 428: Review / Update All Players Served 204 6.1.10 Use Case - 429: Review / Update Interested Persons 210 6.1.11 Use Case - 430: Review Default Dates 215 6.1.12 Use Case - 431: Review / Update Settlement 218 6.1.13 Use Case - 433: Review / Edit / Print Appeal 227 6.1.14 Use Case - 434: Review / Add / Edit Exhibits & Transcripts 240 6.1.15 Use Case - 435: Review / Add / Edit Findings 256 6.1.16 Use Case - 436: Review /Add / Edit Sanctions 270 6.1.17 Use Case - 437: Review / Add / Edit Hearings & Conferences 304 6.1.18 Use Case - 438: Edit / Print Order Templates 320 6.1.19 Use Case - 439: Review / Add / Edit Time Keeping 343 6.1.20 Use Case - 440: Review / Add / Edit Notes 362 CMS: Docket Management System and Adjudication FRD Page iii 6.1.21 Use Case - 453: Send Case Information 367 6.1.22 Use Case - 454: Receive Case Information 369 6.2 Picklist Values ............................................................................................................................. 371 6.2.1 Unit / Owning Unit / Originating Unit 371 6.2.2 Role 398 6.2.3 State 398 6.2.4 Enforcement Type 399 6.2.5 Docket Search Status 399 6.2.6 Other Specific Status 399 6.2.7 Finding 399 6.2.8 Imposed Sanction Type 399 6.2.9 ALJ Status 399 6.2.10 Docket Type 400 6.2.11 Document Functional Sub-Area 400 6.2.12 Document Type 400 6.2.13 Submitter 403 6.2.14 Proposed Order 403 6.2.15 Jurisdictional Allegation Response 403 6.2.16 Factual Allegation Response 403 6.2.17 Proposed Respondent Location State 403 6.2.18 State 403 6.2.19 Hearing Type 403 6.2.20 Hearing Method 404 6.2.21 Hearing Location 404 6.2.22 Primary Judge 404 6.2.23 Hearing State 404 6.2.24 Unit 404 6.2.25 Judges State 405 6.2.26 Law Clerk Name 405 6.2.27 Docket Status 405 6.2.28 Method of Service 406 6.2.29 Comdt Disposition 406 6.2.30 NTSB Disposition 406 CMS: Docket Management System and Adjudication FRD Page iv 6.2.31 ALJ Submitted By 406 6.2.32 serving as picklist1 406 6.2.33 serving as picklist2 406 6.2.34 serving as picklist3 406 6.2.35 jurisdictional picklist1 406 6.2.36 jurisdictional picklist2 406 6.2.37 jurisdictional picklist3 406 6.2.38 Time Keeping 406 6.2.39 Form Orders 407 7. REFERENCE MATERIAL ..........................................................................................407 7.1 USCG ALJ (Administrative Law Judge) Program comments on a COTS CMS......................... 407 8. ARTIFACTS ..................................................................................................................409 8.1 Sample DMS Templates: ............................................................................................................. 409 8.2 Sample Order Templates: ............................................................................................................ 409 9. APPROVAL ...................................................................................................................410 List of Tables Table 1-1 Document Terms 2 Table 3-1 Authoritative Sources 4 Table 4-1 Actors 6 Table 4-2 Stakeholders 7 Table 4-3 Assumptions and Constraints 8 Table 4-4 Key Terms and Definitions 9 Table 5-1CMS - Docket Management System (DMS) Process Area Framework Table 11 Table 5-2CMS - Adjudication Process Area Framework Table 13 Table 6-1 Search Docket Functional Requirements 17 Table 6-2 Docket Search Data Elements 19 Table 6-3 Docket Search Results List Data Elements 21 Table 6-4 Review/Update Docket Functional Requirements 25 Table 6-5 The Docket Summary Results List Data Elements 37 Table 6-6 The Docket - Docket Item Details - Full Data Elements 38 Table 6-7 The Docket - Notice of Deficient Filing Letter Data Elements 39 Table 6-8 Add Docket Documentation - Full Data Elements 41 Table 6-9 The Docket - Docket Documentation & Documentation List - Read Only Data Elements 41 Table 6-10 The Docket - Docket Item Details - Ready Only Data Elements 42 Table 6-11 Add Docket Documentation - Read Only Data Elements 42 CMS: Docket Management System and Adjudication FRD Page v Table 6-12 Adjudication General Information/Transfer Data Elements 42 Table 6-13 The Docket - Docket Document Information Data Elements 44 Table 6-14 Review Complaint Functional Requirements 47 Table 6-15 Complaint - Read Only Data Elements 51 Table 6-16 Adjudication General Information/Transfer Data Elements 53 Table 6-17 Review / Update Answer Functional Requirements 57 Table 6-18 Answer On Effective Complaint - Full Data Elements 63 Table 6-19 Answer - Sch Hearing Dates and Locations - List Data Elements 63 Table 6-20 Answer On Effective Complaint - Read Only Data Elements 64 Table 6-21 Answer Allegations - Full Data Elements 64 Table 6-22 Answer Allegations - Read Only Data Elements 65 Table 6-23 Answer Proposed Hearing Dates & Location - Read Only Data Elements 65 Table 6-24 Answer Proposed Hearing Dates & Location - Full Data Elements 66 Table 6-25 Adjudication General Information/Transfer Data Elements 66 Table 6-26 Review / Update Case Assignment Functional Requirements 71 Table 6-27 Case Assignment - Full Data Elements 99 Table 6-28 Case Assignment - Read Only Data Elements 102 Table 6-29 Case Assignment - Notice of Assignment Letter Data Elements 104 Table 6-30 Case Assignment - Notice of RE-Assignment Letter Data Elements 104 Table 6-31 Case Assignment - Docket Activity Log Data Elements 105 Table 6-32 Case Assignment - Add Manual Activity Action Log Entry Data Elements 105 Table 6-33 Case Assignment - Add Manual Activity Action Log Entry Data Elements 106 Table 6-34 Edit / Print DMS Templates Functional Requirements 109 Table 6-35 DMS Templates - Certificate Of Service (COS) Data Elements 157 Table 6-36 DMS Templates - Notice of Extension Data Elements 158 Table 6-37 DMS Templates - Contested Notice of Reassignment Data Elements 160 Table 6-38 DMS Templates - Uncontested Case Reassignment Data Elements 162 Table 6-39 DMS Templates - Uncontested Case Assignment Data Elements 164 Table 6-40 DMS Templates - Contested Notice of Assignment Data Elements 166 Table 6-41 DMS Templates - Administrative Withdrawal Data Elements 168 Table 6-42 DMS Templates - Amended COS Data Elements 169 Table 6-43 DMS Templates - Withdrawal Confirmation Data Elements 171 Table 6-44 DMS Templates - Temporary Suspension Data Elements 174 Table 6-45 DMS Templates - Notice of Deficient Filing Letter Data Elements 175 Table 6-46 Review / Update CG Unit Functional Requirements 182 Table 6-47 CG Unit - Read Only - ALJ Users Data Elements 185 Table 6-48 CG Unit - Full Data Elements 186 Table 6-49 CG Unit - Read Only - DMS Users Data Elements 187 Table 6-50 Adjudication General Information/Transfer Data Elements 187 Table 6-51 Review / Update Respondent Functional Requirements 192 Table 6-52 Respondent - Read Only - ALJ Users Data Elements 198 Table 6-53 Respondent - Full - Users Data Elements 199 Table 6-54 Respondent - Read Only - DMS Users Data Elements 201 Table 6-55 Adjudication General
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