Proliance Earned Value

Brant Carter Director Product Management, Meridian Systems Agenda

• Introductions • Proliance Functional Review • Proliance Budget & Cost • Proliance Scheduling • Earned Value Basics • Earned Value Challenges • Proliance Earned Value Earned Value Basics

Earned Value: (definition) A project management technique for measuring project performance and progress in an objective manner

Earned Value allows more insight into project performance Earned Value Basics

1. Setup a Plan 2. Measure Actuals 3. Measure Progress

Planned Value : What you expect the project to cost –at various points in time. Actual Costs: What you have actually spent to date –at various points in time. Earned Value: Your project performance (both Cost and Schedule) Earned Value Basics

Actual Cost is greater than Earned Value  Over Budget. Planned Value is greater than Earned Value  Behind Schedule. Earned Value Details

Earned Value Components

Component Formula Source Planned Work Current Budget Proliance Cost System Actual Work Invoiced To Date Proliance Cost System Earned %Complete * Planned Work Proliance Schedule Forecast EAC – Invoiced To Date Calculated

*Proliance has all the data required to calculate earned value Earned Value Metrics

Alternate Terminology

Term Alternate Planned Budgeted Cost of Work Scheduled (BCWS) Actual Actual Cost of Work Performed (ACWP) Earned Budgeted Cost of Work Performed (BCWP) Forecast Estimate at Completion (EAC) Proliance Cost Control

• Budgeting • Commitments • Anticipated Cost Report Proliance Scheduling

• Manage Tasks • Schedule Progress • Flexible Coding Earned Value Metrics

How to use EV metrics?

Schedule Performance & Cost Performance

SPI < 1 : Behind schedule

CPI < 1 : Over budget

*Use these metrics to identify projects / tasks that need attention Earned Value Challenges

Why do many people struggle with Earned Value?

 Misalignment of Cost System and Schedule System  Keeping multiple systems synchronized  Capturing accurate data is difficult

Result: Many organizations want to do Earned Value but find it cumbersome and difficult to maintain. Proliance Earned Value

Proliance Earned Value Benefits

 Simple and Flexible  Solves the Alignment Issue . Flexibility in aligning cost and schedule data . Allows control over the calculations  Easy to Use . Work directly in Excel . Leverage Proliance Data Sources Proliance Office Apps

• Flexibility of Excel • Secure • Structured • Interactive • Easy to Use Proliance Earned Value

Demonstration Earned Value Process

Project Planning 1. Setup Budgets 2. Issue Contracts

Project Execution 1. Process Invoices 2. Status Schedules 3. Perform EV Analysis

EV Analysis is typically done once per month. 1. Open the EV Worksheet 2. Review the Progress for the Period 3. Make adjustments as needed 4. Save & Submit Earned Value Configuration

Configuration ‐ DocUDFString2 : Current Period ‐ DocUDFString3 : CPI ‐ DocUDFString4 : SPI ‐ Line Item / Custom 1 : Planned ‐ Line Item / Custom 2 : Actual ‐ Line Item / Custom 3 : Forecast ‐ Line Item / Custom 4 : Earned ‐ Line Item / UDFText2 : TaskName ‐ Line Item / UDFText3 : Curve Type ‐ Line Item / UDFNumeric1 : Percent Complete ‐ Line Item / UDFDate1 : Start Date ‐ Line Item / UDFDate2 : Finish Date Earned Value v.Next

Features targeted for next release.

1. Dashboard 2. Saving Historical Data 3. Custom Curves 4. Performance Improvements 5. Schedules : Update Existing 6. Cost Account Searching 7. Cashflow only mode Earned Value v.Next Earned Value v.Next Earned Value v.Next

Fun with Curves

S‐Curve Earned Value v.Next

Fun with Curves

Front End Loaded Curve Earned Value v.Next

Fun with Curves

User Defined Curve Earned Value v.Next

Cost Account Searching Earned Value v.Next

Schedule Import App

Scenario: 1. User creates a new EV based on Schedule #1 2. User links all their Cost Accounts to various tasks 3. Next month, user imports an update of the Schedule, it creates Schedule #2 4. Doh!

Schedule Import App 5.5 ‐ Allows you to update existing Schedules Proliance Earned Value

Conclusions

1. Earned Value is a powerful method for measuring project performance 2. Earned Value doesn’t need to be complicated 3. Start small, and add more process as you need it 4. Proliance has all the data to make Earned Value Easy.