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COUNCIL 13 NOVEMBER 2003 the Council of the International Sailing Federation Met at 14:30 Hrs on Thursday 13Th Novem

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COUNCIL 13 NOVEMBER 2003 the Council of the International Sailing Federation Met at 14:30 Hrs on Thursday 13Th Novem MINUTES – COUNCIL 13 NOVEMBER 2003 The Council of the International Sailing Federation met at 14:30 hrs on Thursday 13th November 2003 at Palacio de Congresos, Barcelona, Spain. Contents A REPORT FROM THE EXECUTIVE COMMITTEE CONTENTS 1 ( ) 4 (B) REPORT ON ‘CONNECT TO SAILING’ 4 PRESENT: 1 (C) REPORT ON ICE SAILING 5 ALSO IN ATTENDANCE 2 (D) REPORT ON RADIO CONTROLLED SAILING 5 MINUTES 2 (E) REPORT ON WORLD SPEED SAILING RECORDS 6 1. CALL TO ORDER 2 (F) REPORT FROM THE INTERNATIONAL FOUNDATION FOR (A) PREAMBLE FROM THE CHAIRMAN 2 DISABLED SAILING (IFDS) 6 (B) ATTENDEES, ALTERNATES AND APOLOGIES 2 (G) REPORT FROM ATHOC 7 I. APOLOGIES 3 (H) REPORT FROM BOCOG 7 II. ALTERNATES 3 I. CITY OF QINGDAO 7 II. PREPARATION FOR THE SAILING EVENT 7 2. MINUTES OF PREVIOUS MEETINGS 3 III. FUTURE WORK 7 (A) MINUTES OF THE COUNCIL MEETING, MAY 2003 3 (I) REPORT ON THE OLYMPIC ORGANISATIONS 8 I. MATTERS ARISING 3 (B) MINUTES OF THE ANNUAL MEETING OF THE 5. ANNOUNCEMENTS 8 INTERNATIONAL SAILING FEDERATION (IOM) LTD 3 (A) ISAF RACE OFFICIALS 8 (C) MINUTES OF THE EXECUTIVE COMMITTEE MEETINGS3 (B) 2004 GENERAL ASSEMBLY 8 I. 21-23 MAY 2003 3 (C) ELECTION COMMITTEE 8 II. 7-9 SEPTEMBER 2003 3 6. ANY OTHER BUSINESS 8 (D) MINUTES OF THE EVENTS COMMITTEE MEETING, MAY (A) PROCESS FOR RECEIVING SUBMISSIONS AND 2003 3 RECOMMENDATIONS 8 3. FINANCE 4 (B) MOVE OF VENUE FROM SINGAPORE TO BARCELONA8 (A) MANAGEMENT ACCOUNTS 4 APPENDIX A – BUDGET FOR 2004 10 (B) SUBSCRIPTIONS AND OTHER FEES 4 APPENDIX B – LIST OF RACE OFFICIALS FOR THE OLYMPIC (C) BUDGETS 4 REGATTA 2004 13 4. REPORTS 4 Present: Paul Henderson President - Chairman HM King Constantine President of Honour (ex officio non voting) George Andreadis Vice President Fernando Bolin Vice President Nucci Novi Ceppellini Vice President David Kellett Vice President Göran Petersson Vice President Kenneth Ryan Vice President James Schoonmaker Vice President Fiona Barron (GBR) Representatives of Group A - United Kingdom & Ireland Ken Ellis (GBR) Dierk Thomsen (GER) Representatives of Group B - Central Europe George Wossala (HUN) Kamen Fillyov (BUL) Representatives of Group C - East Europe Tomasz Holc (POL) Giorgio Lauro (ITA) Jean Pierre Champion (FRA) Representatives of Group D - South Europe Zvi Ziblat (ISR) Arturo Delgado (ESP) Representative of Group E - Iberian Peninsula The word ‘Federation’ used throughout this document refers to the ‘International Sailing Federation (IOM) Ltd’ and, where necessary, its subsidiary companies and the successors of the same. Page 1 of 13 Last Updated: 23-Jan-04 COUNCIL – 13 NOVEMBER 2003 (CONT.) Sadi Claeys (BEL) Representative of Group F - Low Countries Kim Andersen (DEN) Representatives of Group G - Scandinavia Bjorn Unger (SWE) Oleg Ilyin (RUS) Representative of Group H - Euro-Asian Barrie Harmsworth (UAE) Representative of Group I - Africa and Middle East Yasuo Hozumi (JPN) Representatives of Group J - East Asia Jang Yeon-Moon (KOR) Teo Ping Low (SIN) Representative of Group K - South and Central Asia Joe Butterfield (NZL) Representatives of Group L - South West Pacific David Tillett (AUS) Maximo Riveiro Kelly (ARG) Representative of Group M - South & West South America Harry Adler (BRA) Representative of Group N - Central & East South America Jane Moon (CAY) Representative of Group O - North South America, Central America Eric Tulla (PUR) and Caribbean Charles Cook (USA) David Irish (USA) Representatives of Group P - North America Stephen Tupper (CAN) Ross Robson (RSA) Representative of Group Q - Africa – South of the Sahara Jeff Martin (GBR) Representative for the ISAF Classes Teresa Whelan (GBR) Representative for women’s sailing Hans Zuiderbaan (NED) Representative for offshore sailing Arve Sundheim Secretary General (ex officio non voting) Brian Southcott Treasurer (ex officio non voting) Also in Attendance Simon Forbes Technical Manager Craig Mitchell Events & IT Coordinator Jerome Pels Director of Sailing Luissa Smith Development & Information Manager NB: The Council session was an open meeting. The list of observers is not recorded. Minutes 1. CALL TO ORDER At the outset of the meeting, Council held a minutes silence for all the friends of the Federation that have recently passed away. Council noted in particular the passing of Council member Alexander Sobolev (RUS). (a) Preamble from the Chairman Council received introductory comments from the chairman on the items of business on the agenda for the meeting. (b) Attendees, Alternates and Apologies The President noted the apologies from those members unable to be at the meetings and read out the list of alternates representing permanent members: Page 2 of 13 Last Updated: 23-Jan-04 COUNCIL – 13 NOVEMBER 2003 (CONT.) i. Apologies Council received apologies as follows: King Harald V of Norway - President of Honour Saeed Hareb (representative of group I) Heebum Kwon (representative of group J Cory Sertl (representative for women’s sailing) ii. Alternates Oleg Ilyin (RUS) representing group H Barrie Harmsworth (UAE) representing group I for Saeed Hareb Jang Yeon Moon (KOR) representing group J for Heebum Kwon Teresa Whelan (GBR) representing women’s sailing for Cory Sertl 2. MINUTES OF PREVIOUS MEETINGS (a) Minutes of the Council Meeting, May 2003 Council noted the minutes of the Council meeting, 24-25 May 2003. i. Matters Arising Council noted that the Secretariat have started to register absent Council members when they are not present for a vote during the meetings. One member of staff will take note of Council members entering and leaving the room so that the minutes can record the votes cast accurately. The offshore representative raised a matter under item 10(a) (iii) of the minutes about the working party for a new Grand Prix rating rule. Council noted that, whilst the minutes were a true record of the recommendations received by Council in November 2002, the Grand Prix Rule is an initiative of ORC, RORC and US Sailing. The group will report to these stakeholders and the Chairman of the Offshore Committee will inform Council of any developments. (b) Minutes of the Annual Meeting of the International Sailing Federation (IOM) Ltd Council noted the minutes of the annual meeting of the International Sailing Federation (IOM) Ltd, 25 May 2003. There were no matters arising. (c) Minutes of the Executive Committee Meetings Council noted the minutes of the Executive Committee meetings: i. 21-23 May 2003 There were no matters arising ii. 7-9 September 2003 Council noted that because the International Olympic Committee, the Association of Summer Olympic Sports, Association of Winter Olympic Sports and the General Assembly of International Federations had scheduled their meetings for the same period in May, the Executive Committee had approved a change of date for the 2004 ISAF Mid Year Meetings to 3-6 June. A Council member noted that Secretariat had recorded the change of dates in the minutes of the Executive Committee meetings, September 2003 and on the website. The Secretary General confirmed that, in addition, he would advise any future changes to dates by e-mail. Council member Charles Cook (USA) also advised Council that US Sailing will assist delegates to receive the necessary visas to the US by sending out individual invitations, and asked that delegates request the invitations as soon as possible so that the necessary procedures for entry can be followed in due time. (d) Minutes of the Events Committee meeting, May 2003 Council noted the minutes of the Events Committee meeting, 22-23 May 2003. There were no matters arising. Page 3 of 13 Last Updated: 23-Jan-04 COUNCIL – 13 NOVEMBER 2003 (CONT.) 3. FINANCE (a) Management Accounts Council received a report from the Secretary General on the income and expenditure statement for the period 1 January to 30 September 2003. On the subject of income, at the end of the third quarter the Federation had used £400,000 of the budgeted £947,000 from the Olympic monies. The Secretary General advised that the Federation would probably need to use the rest before the end of 2003 and therefore there would be no surplus to the budgeted figures as in earlier years. On the subject of expenditure, the Secretary General advised that the original prediction that the cost of the annual conference in Barcelona would be consistent with the budget approved for the meetings in Singapore were too optimistic and the arrangements at the venue will cost more than expected. In summary, the Secretary General advised that the estimated income and expenditure to the end of 2003 would be consistent with the budget figures. (b) Subscriptions and Other Fees Council noted the unpaid Member National Authority (MNA) and Class subscriptions as at 30 September 2003: Federacion Algerienne de Voile £ 546 2003 Subscription Federated States of Micronesia £ 50 2003 Subscription Associacion Navigacion a Vela Guatemala £ 546 2003 Subscription Philippine Sailing Association £ 1,036 2003 Subscription Council noted that the number of unpaid subscriptions is an improvement on earlier years. (c) Budgets Council received a recommendation from the Executive Committee on a budget for 2004 and noted that they had not included the financial implications of any decisions taken by Council at their meetings 14-15 November 2003. Council noted that, compared to the circulated budget, the Executive Committee had agreed to increase the proposed budget for Connect to Sailing to £20,000. Council also noted that the expected draw down from the Olympic monies would be higher than the last three years. This is mainly because of the high costs of securing suitable accommodation for the ITOs at the Olympic Regatta in Athens 2004. The Secretary General advised that the Federation should still hold reserves of about £1.5 million at the end of 2004. Decision (i) On a proposal by Maximo Riveiro-Kelly (representative of Group M), seconded by Kamen Fillyov (representative of Group C), Council unanimously approved the proposed budget for 2004 in principle (attached as appendix A).
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