Press Rate Card Catalogue Olympic Games Games Time edition July 2016 Press Rate Card Catalogue Olympic Games Games Time edition July 2016 Introduction
Welcome to the Games Time edition of the Press Rate Card Catalogue for the Rio 2016 Olympic Games.
In this edition, you find the list of services and products available for purchase at Games Time, at the Rate Card Desk of the Service Centre, located at the Main Press Centre.
The services and products listed in the catalogue include:
• Private Offices
• Technology — telecom, systems, equipment, CATV
• Furniture, fixtures and equipment
• Vehicles
If you have any question don’t hesitate to get in touch with us at [email protected].
Lucia Montanarella Head of Press Operations Contents
Private office space...... NOT AVAILABLE 7
Internet access and information services...... 12
Dedicated internet access...... 17
VLAN services...... NOT AVAILABLE 19
Olympic Data Feed...... 20
Information services (myInfo+, Info+)...... 23
Fixed telephone services...... 25
ISDN services...... NOT AVAILABLE 28
Call rates for fixed telephones...... 30
Mobile telephone services...... 32
Computers (laptop, desktop)...... NOT AVAILABLE 38
Reprographics...... 39
Audiovisual services...... 43
Digital trunk radio services...... 45
Non-standard technology orders...... NOT AVAILABLE 46
Radio frequency – spectrum...... 47
Furniture, Fixtures and Equipment – FF&E...... 48
Vehicle rental...... 53
Photo positions for Rate Card RJ45 orders...... 55 Terms and conditions...... 77 General information...... 77 Overview...... 77 Note on Paralympic Games...... 77 Order periods...... 78 Contact information...... 79 Rental periods...... 79 Order confirmation...... 80 Deposits...... 80 Loss and damage deposits...... 80 Usage deposits...... 81 Prices and payment...... 82 Prices...... 82 Games-time period...... 82 Tax...... 83 Insurance...... 83 Liability...... 83 Invoicing and payment terms...... 84 Cancellations and amendments...... 85 Repairs and replacements...... 85 Check-in and check-out procedures...... 85 Arrival/check-in...... 85 Departure/check-out...... 86 Refunds...... 86 Bank charges...... 87 Product-specific terms and conditions...... 87 Guidelines for non-rights holders...... 87 Ownership...... 88 Governing law...... 88 Rio 2016 details...... 88 The images in this catalogue are shown for illustrative purposes only and do not necessarily display the product to be delivered, which will be as per the committee’s discretion.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 6 Private office space NOT AVAILABLE
Each office includes:
• External walls • Windows • Toilets • Carpet floor • Shutters • General lighting • General ventilation • Daily cleaning and waste removal services • External lockable door and two keys* • External letter box* • External nameplate* (*Per office, not per 242 m module – extra keys can be requested as a non- standard order)
The office space is not provided with any power supply, furniture or other equipment. These can be ordered separately through the Rate Card programme.
Internal partitions and doors can be requested as non- standard orders.
CATALOGUE PRICE
OS10101 MPC private office space – 24 m2 module NOT AVAILABLE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 7 POWER CIRCUITS (FOR PRIVATE OFFICE SPACE) Standard power will be supplied at nominal voltage of 220 V/60 Hz (single-phase) and 380 V/60 Hz (three-phase), with 20 A outlet Brazilian standard NBR 14136 (Type N) three-pin plug.
All electrical equipment supplied through the Press Rate Card Catalogue will include domestic Brazilian standard NBR 14136 (Type N) three-pin plugs.
STANDARD Up to 20 A BRAZILIAN 4,8 mm PLUGS diameter
Customers wishing to bring their own appliances may need adaptors and/or conversion equipment to conform to the standard power supply.
The price listed includes all consumption costs for the entire period of use of the private office space.
Supply may be used for equipment up to the maximum load indicated.
Regarding to the power circuits listed below, PW10102/3/4/5, the customer will be required to supply their equipment with a compatible Brazilian/IEC standard plug for direct connection into these supply circuits.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 8 Notes:
• The customer must identify the location of all outlets requested in the layout • Sub-distribution of these circuits is subject to inspection/ approval by the Rio 2016 Organising Committee for the Olympic and Paralympic Games and must comply with Brazilian standards
POWER CIRCUITS CATALOGUE PRICE
PW10101 220 V 16 A single-phase supply with 4 NBR NOT AVAILABLE 14136 sockets (max load 2,000W)
4x NBR 14136 three-pin socket outlets presented above the raised floor, with locations identified by the user. The layout shown below is just an illustrated example for the requirement.
This item includes a dedicated 220V 16 A single-phase radial power supply terminating at the four Brazilian standard single socket outlets.
16 A PRIVATE OFFICE Sockets position identified by end user
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 9 POWER CIRCUITS CATALOGUE PRICE
PW10102 220 V 16 A single-phase circuit NOT AVAILABLE supply (max load 2,000W)
Dedicated 220 V 16 A single-phase radial power supply presented above raised floor in the form of an “industrial type” three-pin (phase, neutral, earth) IEC 60309 connector, fixed to the wall at 450 mm height.
PW10103 220 V 32 A single-phase circuit NOT AVAILABLE supply (max load 4,000W)
Dedicated 220 V 32 A single-phase radial power supply presented above raised floor in the form of an “industrial type” three-pin (phase, neutral, earth) IEC 60309 connector, fixed to the wall at 450 mm height.
PW10104 220 V 16 A single-phase circuit NOT AVAILABLE supply (max load 2,000W)
1x NBR 14136 socket outlet presented above the raised floor, with locations identified by the user. This item includes a dedicated 220V 16A single-phase radial power supply.
PW10105 380 V 16 A three phase circuit NOT AVAILABLE supply (max load 8,000W)
Dedicated 380V 16 A three-phase radial power supply presented above floor in the form of an “industrial type” five-pin (three phases, neutral, earth) IEC 60309 connector, fixed to the wall at 450 mm height. Best suitable for those who need to power three-phase equipment. It is strongly recommended to use a qualified electrical expert for the connections to meet load availability.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 10 UNINTERRUPTED POWER SUPPLY UNITS CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
PW10106 3kVA single phase UPS NOT AVAILABLE R$ 674 US$ 210 General Electric VH (Vertical-Horizontal) Series UPS 3kVA single phase in/out with six-minute autonomy on full load, supplied with three-pin (two phases and earth) plug for connection into PW10102 circuit (PW10102 to be ordered separately).
UPS units with alternative specifications may be requested as a non-standard order.
Note: model and price may change, in accordance with GE.
As a guide for ordering power circuits, we have some examples of energy consumption below: • PW10101 – Two notebooks + one desktop printer + one 26” LCD TV or small fridge • PW10102 – Typically small IT rack • PW10103 – Typically medium IT rack • PW10104 – One microwave oven or one multi-function printer
Notwithstanding this guide, customers must ensure that the circuits selected for their private office have appropriate load capacity for the products they want to use.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 11 Internet access and information services
INTERNET ACCESS Rio 2016 provides access to the internet by connecting a user device (PC, laptop, etc.) to wired access points (RJ-45 sockets) and connecting wireless devices as well (tablets, smartphones) via wi-fi.
The internet access service is provided as a data communication service and is intended for data traffic only. The service uses shared bandwidth, and bandwidth for any specific user is not guaranteed.
Offering with contended bandwidth • Standard offering provides typical user experience associated with 15 Mbps broadband line (TI10201) • 1/25 contention ratio • Symmetrical access, i.e. same upload/download
Flexible service delivery – wired and wireless • Wired connection: access to the internet services, presented with RJ45 cable, on any of the workstations in venues such as MPC, VMCs, tribunes and photo filing areas in competition venues • Wireless connection: in areas where coverage has been made available, Rio 2016 will provide free best-effort wi-fi (no guaranteed bandwidth) in certain locations at the MPC and competition venues. In order to use this service the user shall authenticate into the wi-fi service with login and password provided by Rio 2016 (please check 'Access locations' section, on page 14, for details)
Security services, e.g. firewalls, port filtering, intrusion detection • Authentication into service required for access • Based on Rio 2016’s acceptable usage policy • The service provider reserves the right to restrict or terminate this service if it is used for illegal or malicious purposes, including the transfer of content that is not permitted under Brazilian law • The service does not support packet labelling/prioritisation
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 12 Dynamic private IP address • Authorised devices are dynamically assigned a private IP address to allow safe access to the internet access network and the internet
Unlimited data traffic of WLAN access and wireless internet usage subject to reasonable usage restrictions • The service is intended to be used only by the organisation ordering it, and is not to be shared with other parties. If at any time it is necessary to suspend the service to protect the integrity of the Games, such suspension will happen without prior notice, but will be followed up by communication with the ordering organisation’s contact person to discuss the reasons for the suspension, and available remedies
Internet accounts • The registered user of each account is responsible for the use of the account
Account duration and extension • The accounts listed provide internet access for 30 days • Users requiring access over a longer period may order one or more seven-day extension periods • Note: internet accounts cannot be extended in duration once activated
INTERNET ACCESS CATALOGUE PRICE
TI10201 Standard internet account R$ 562 US$ 175 15 Mbps internet access account used in wired locations with 1/25 contention ratio. Symmetrical access, i.e. same upload/download 15 Mbps speed. R$ 132* US$ 41*
*7-day extension period rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 13 ACCESS LOCATIONS You can access wired internet at the following areas: • Competition venues: photo work rooms, press work rooms, press tribunes, prime photo positions • MPC: photo work room, press work room
Free wi-fi (best-effort) will be available for press in • Competition venues: press conference rooms, photo work rooms, press work rooms, media lounges, tabled and non- tabled press tribunes and mixed zones • MPC: press conference rooms, photo work room, press work room and common areas (main lobby, lounges, food court) • Olympic/Paralympic Family Hotel: media work room • Media Villages: residential apartments (living room) • Olympic Village (Main Entry): press conference rooms and press work room
Important: the free wi-fi service is offered as a complementary service (to check your email, chat, Twitter, etc.), but if you need a reliable service to perform your duty (send articles, pictures, etc.), you should order the wired internet services.
In addition, the following products are available, which allow you to request access at a specific location of your choice.
INTERNET ACCESS PORTS – EXCLUSIVE USE Exclusive internet access points (RJ45 sockets) can be wired to a specific location within designated venue areas for exclusive use. The RJ45 sockets can be ordered for the following locations: MPC private office spaces, press tribunes, press and photo workrooms, and prime photo positions.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 14 Please note that ordering these products will not guarantee a photo position or a position in the press tribunes. All orders must be validated by Press Operations. If the order is approved, the specific location will be assigned at the requested area. For the competition venues, timely arrival and holding a ticket for high-demand ticketed sessions are always necessary.
Please remember that a separate order needs to be placed for each location, each sport and in each venue. Please consider the sports that are held across multiple venues.
CATALOGUE PRICE
TI10205 Dedicated RJ45 Sockets R$ 1.210 US$ 377 Exclusive use of an internet access port (RJ45) wired to a specific location within designated venue areas. This product includes only the R$ 282* provision of an identified port and does not include internet access. US$ 88*
An internet account is required for this product to work Upon and must be ordered separately (TI10201). consultation
The desired location (private office space, press tribunes, press and photo workrooms and prime photo positions) and venue should be specified at the time of order; confirmation is subject to Rio 2016 approval.
TI10206 Main Press Centre Standard Internet at one R$ 1.717 unique location with fixed IP address US$ 535
Exclusive use of an internet access port (RJ45) wired at the private R$ 401* office in the MPC. This product uses a fixed private IP address and US$ 125* can be used to connect a LAN Router to create private network. Upon The network security, hardware, firewall and support would consultation all need to be provided by the press organisation.
This internet account runs at 15 Mbps symmetrical with 1/25 contention ratio.
This product does not allow intra/inter venue communication and port usage is limited to one MAC address. Please note that all wireless network will require a Spectrum license.
*7-day extension period rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 15 ACCOUNT DURATION The internet access accounts and products described above provide access for the 30 days from 24 July to 22 August 2016. Customers requiring access over a longer period may order one or more seven-day extension periods at the price indicated by an asterisk.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 16 Dedicated internet access
The dedicated internet access service provides a choice of four dedicated connection speeds of 5, 20, 50 or 100 Mbps, each with symmetric throughput and one static public IP address. Service is delivered via a dedicated port at the location indicated on the order.
This service is ideal for customer groups who wish to deploy their own LAN infrastructure within their dedicated workspace and want to connect devices on that LAN to the internet.
The desired location and venue should be specified at the time of order; confirmation is subject to Rio 2016 approval.
Features include:
• Dedicated internet – 5, 20, 50 or 100 Mbps with symmetric throughput • The service will be designed without contention ratio during Games time • Each dedicated internet access service will be provided with one static IP address • Delivered through an ethernet (RJ45) port to a location specified in the order • Includes five myInfo+ accounts for the 5 Mbps connection, ten accounts for the 20 Mbps connection, fifteen accounts for the 50 Mbps and twenty accounts for the 100 Mbps connection. Should the customer require more, an additional order for myInfo+ needs to be placed (TR17101)
Bandwidth throughput outside the Olympic infrastructure is outside the control of Rio 2016 and cannot be guaranteed.
It is the customer's responsibility to ensure that their equipment is configured correctly with their assigned address and IP configuration.
Additional static IP addresses may be requested separately and are subject to Rio 2016 approval.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 17 CATALOGUE PRICE
TI11101 Dedicated internet access 5 Mbps R$ 6.972 US$ 2,172 R$ 1.621* US$ 505* Upon consultation
TI11102 Dedicated internet access 20 Mbps R$ 13.941 US$ 4,343 R$ 3.242* US$ 1,010* Upon consultation
TI11103 Dedicated internet access 50 Mbps R$ 34.857 US$ 10,859 R$ 8.105* US$ 2,525* Upon consultation
TI11104 Dedicated internet access 100 Mbps R$ 69.712 US$ 21,717 R$ 16.214 US$ 5,051 Upon consultation
Optional feature:
TI11201 Additional static IP address R$ 58 US$ 18 Upon consultation
*7-day extension period rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 18 VLAN services NOT AVAILABLE
VLAN services provide a high-speed, virtual local area network with privacy, security and reliability, provided within an Olympic venue.
VLAN services provide connectivity only. Customers are responsible for providing the required computers, servers and other ethernet devices.
Any VLAN services may be requested as a non-standard order.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 19 Olympic Data Feed
The Olympic Data Feed (ODF) provides real-time access to Games results, competition schedules, medals, records, weather and statistics.
The feed is XML-based with messages pushed for all the Olympic disciplines from Games systems to the customer’s receiving system using HTTP POST. Customers are responsible for receiving, processing and using messages within their own systems. The customer may choose to receive data for one or more disciplines.
The feed is delivered to customers at the Main Press Centre through a network port installation.
Customers connecting from outside an Olympic Games venue to receive ODF may choose to do so via their own connection to the internet, and will be allowed to receive ODF to up to three different locations or IP addresses. In case a client requires to receive ODF in more than three locations, an additional order needs to be placed.
Customers requiring a physical connection from outside an Olympic Games venue to receive ODF should order the World Connect Service (non-standard order).
It is recommended that ODF customers order dedicated lines of 3 Mbps per queue to ensure timely reception of live messages.
Features include:
• Supporting documentation including descriptions of XML message content and data structures, sample messages and common codes • Support during testing and operational periods through a dedicated English-speaking service hotline • The cabling and the port will be provided by Rio 2016 and will be redundant, though the redundant cable port will not be active unless needed in the case of failure • Service may alternatively be delivered through the internet,
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 20 it being clearly understood that Rio 2016 cannot accept any responsibility for the performance of either the customer’s connection to the internet through their own service provider, or for the performance of the internet in general • Access to the Backup Internet Feed (BIF) to enable retrieval of messages already sent
Conditions of use:
• All customers will be required to participate in testing activities during 2015 and 2016, in order to qualify for receiving this service. Pre-Games testing will be done via the internet up to approximately one month before the Games. Further information will be sent in due course in the Rate Card portal. • Orders should be placed by 20 December 2015 • Cancellation charges will apply from this date and will be communicated at the time of order • Customers must be able to work with HTTP 1.1 or use the ODF client provided • If transmission to more than three IP addresses is required, a separate order is needed. The second line, where provided for redundancy, will not transmit data except in case of failure of the primary line • Rio 2016 will provide up to three IP addresses to customers, to allow receipt of the ODF live feed where the user is located in the MPC • To enable access to the ODF backup message store, customers must provide IP address details to Rio 2016, as the feed will only be permitted to pre-determined IP addresses • Redistribution of the messages and PDF reports in their original format is forbidden
CATALOGUE PRICE
TR16101 Olympic data feed NOT AVAILABLE Per additional feed
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 21 OLYMPIC RESULTS IN PDF This service allows customers to access the archive of competition results in PDF format over the internet. These results will be made available free of charge immediately after each competition for all events.
Conditions of use: • To enable access to the PDF archive, customers must provide IP address details to Rio 2016, as access to the archive will only be permitted to pre-determined IP addresses • Redistribution of PDF reports in their original format is forbidden
CATALOGUE PRICE
TR16201 Olympic results in PDF R$ 13.036 US$ 4,061 Upon consultation
BACKUP INTERNET DATA FEED (BIF) The BIF is a website that stores all ODF messages and makes them available for download over the internet.
Conditions of use: • To enable access to the XML messages, clients are responsible for providing IP address details to Rio 2016, as access to the archive will only be permitted to pre- determined IP addresses • Redistribution of ODF messages in their original format is forbidden
CATALOGUE PRICE
TR16201 Backup internet data feed NOT AVAILABLE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 22 Information services (myInfo+, Info+)
INFO+ Info+ is the Games information system that provides competition schedules, results reports, near real-time scoring and results, medals, records, biographies, news, historical results, weather forecasts, bulletin board services and transportation information.
The access to the Info+ system is done through the Info+ workstations (customised PCs connected to the Games network).
Features include: • Delivery, installation service and recovery
Conditions of use: • The desired installation location must be defined at the time of order • Info+ printers must be ordered separately
MYINFO+ The myInfo+ service provides a single user with an account to allow access to the Info+ system via a user’s personal computer, laptop, smartphone or tablet wherever the user has access to the internet, whether in a competition venue, non-competition venue, or in non-Olympic venues within the host city or at authorised organisation offices abroad. All accredited press will receive a free myInfo+ account. Additional information on logins and access will be provided in the next edition.
Features include:
myInfo+ provides some notable additional features not available at the dedicated workstations. These include: • Hyperlinking to other key websites, such as IOC and IFs, for news, articles and historical results, as well as social network profiles for the athletes • Ability to copy and paste information from results and news reports • MySchedule to define favourite events and follow them from a single screen
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 23 • MyAlerts to visualise all alerts of interest (SMS/email alerts) in a single place (e.g. OR/WR broken, ONS editorial and press conference schedule changes) • Preferred NOC allowing user to easily find news, biographies and schedules of the selected NOC being followed during Games
The myInfo+ service is optimised for use on personal computers (PC, Mac, tablet) with a screen resolution of 1024 x 768 and also for devices from 7” upwards, as well as for a range of commonly used browsers, including Internet Explorer, Firefox, Chrome and Safari.
CATALOGUE PRICE LOSS AND DAMAGE DEPOSIT
+ TR17201 Info workstation NOT AVAILABLE R$ 1.445 US$ 450 The Info+ workstation is a standalone computer terminal that allows access to Info+. TR17101 myInfo+ FREE n/a
This service provides a single user account to allow access to myInfo+.
Please note all accredited press will automatically be granted one free myInfo+ login
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 24 Fixed telephone services
Telephone service provided over the dedicated Olympic IP network, with short-code dialling.
Features include:
• Standard handset • Free-call service • Access to Olympic short-code dialling, emergency and 0800/ freephone numbers • Call display, call waiting, call forwarding and call transfer • Three-way conferencing • Call barring based on Rio 2016’s appropriate usage policy including blocking reverse-charge calls
Options:
• Domestic and international long-distance service (see page 30 for call charges) • Voicemail • Executive handset • Hunt groups: feature allowing a call to be forwarded to a sequence of pre-determined numbers until answered • Group pickup: feature allowing any phone within an office to answer a call, regardless of the number actually receiving the call • Ring down: direct connection of two pre-determined numbers to avoid dial-up and speed up the response time • Silent ring: activation of a flashing light instead of the ring tone to silently notify of incoming calls. The customer will be presented with this option when the venue requires it.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 25 CATALOGUE LOSS AND USAGE PRICE DAMAGE DEPOSIT DEPOSIT
TF13101 Olympic network telephone with R$ 2.189 R$ 437 n/a standard handset US$ 682 US$ 136
This service is free R$ 510* of call charges but US$ 159* can only be used for Upon making and receiving consultation calls within the Olympic telephone IP network or for calling emergency and other free phone numbers (toll free number in Brazil).
TF13102 Olympic network telephone with R$ 2.189 R$ 437 R$ 1.002 standard handset with Brazilian access US$ 682 US$ 136 US$ 312
This service allows making calls to/from the R$ 510* Olympic and domestic fixed and mobile telephone US$ 159* networks. Calling costs are subject to the tariff Upon plan (check page 30) and a usage deposit will consultation be taken to cover Games-time call charges.
TF13103 Olympic network telephone with R$ 2.189 R$ 437 R$ 2.507 standard handset with Brazilian US$ 682 US$ 136 US$ 781 and international access R$ 510* US$ 159* This service allows making and receiving calls with no restrictions. Calling costs are subject to Upon the tariff plan (check page 30) and a usage deposit consultation will be taken to cover Games-time call charges.
OPTIONAL FEATURES TF13104 Voicemail R$ 270 US$ 84 R$ 64 US$ 20 Upon consultation
TF13105 Executive handset R$ 3.001 R$ 600 n/a US$ 935 US$ 187 R$ 700 US$ 218 Upon consultation
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 26 CATALOGUE LOSS AND USAGE PRICE DAMAGE DEPOSIT DEPOSIT
TF13106 Hunt groups Upon n/a n/a consultation
TF13107 Group pickup Upon n/a n/a consultation
TF13108 Silent ring Upon n/a n/a consultation
TF13109 Ring down Upon n/a n/a consultation
*7-day extension period rental price
Any optional features should be requested at the time of order.
CATALOGUE PRICE
TF13110 Pre-Paid Landline Telephony/Calling Card R$ 96 US$ 30 Pre-Paid Landline Telephony, which is a Calling Card, is an easy way for you to make a call from any landline phone, inside or not of a Rio2016 venue, to a local, national or international number
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 27 ISDN services NOT AVAILABLE
ISDN services provide traditional ISDN 2e or ISDN 30e circuits delivered over a copper pair, allowing access for customer devices to connect to the public network. The client interface will be an RJ45, delivered to the desired installation location specified at the time of order. Confirmation is subject to Rio 2016 approval. Customers are responsible for providing necessary ISDN end devices.
Calling costs are subject to a tariff plan (see page 31) and a usage deposit will be taken to cover Games-time call charges.
Olympic network telephone system and Greater Rio free calls are not available with this service.
BASIC RATE ISDN (ISDN BRI 2E) Provides a basic rate ISDN (2e) circuit with two digital channels supporting excellent speech clarity.
Features include: Digital lines • High-speed connections for clear voice transmission and fast data transfer supporting the transmission of voice, data and text • Provides two separate data channels of 64 kbps and one signalling channel of 16 kbps • Installation, delivery and recovery (terminal equipment not included)
Public dialed service • Pay as you use, multi-site high-speed communications with national call rates and to any national ISDN or PSTN site
International ISDN access • International access is provided to a wide range of countries (see page 31)
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 28 CATALOGUE USAGE PRICE DEPOSIT
TN14101 Basic rate ISDN (ISDN BRI 2e) NOT AVAILABLE R$ 11.556 US$ 3,600
PRIMARY RATE ISDN (ISDN PRI 30E) Provides a primary rate ISDN (30e) circuit supporting 30 independent 64 kbps digital channels for either voice or data purposes. Within the Games network, this is typically expected to be used only where organisations have installed their own PBX.
Any requirement for more than the 30 x 64 kbps channels provided as standard may be requested as a non-standard order.
Features include: Number of channels • 30 x 64 kbps channels Service • Installation, delivery and recovery (terminal equipment not included) Public dialled service • Pay as you use, multi-site high-speed communications with national call rates and to any national ISDN or PSTN site International ISDN access • International access provided to a wide range of countries, listed on page 31 Interface • E1, 75 ohms (coaxial), BNC male connector (TX/RX)
CATALOGUE USAGE PRICE DEPOSIT
TN14201 Primary rate ISDN (ISDN PRI 30e) NOT AVAILABLE R$ 11.556 US$ 3,600
*Fixed extension rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 29 Call rates for fixed telephones
Brazil landline numbers usually have the following 11-digit format: +55 (0) XX XXXX-XXXX. The leading zero is replaced by 55 when the number is dialled from abroad.
+55 is Brazil’s international code and is not part of the standard 11 digits.
Call rates are subject to change; for more updated rates please check the Rate Card portal.
The following call rates for fixed telephone services are for guidance only.
Bill calculations are rounded up to the next whole second.
FIXED TELEPHONE SERVICES – CALL RATES FOR LOCAL AND INTERNATIONAL CALLS All calls from a fixed telephone service will be calculated based on the tariff plan below.
CATALOGUE PRICE
Calls to Brazilian landlines Cents/min Local calls to Rio de Janeiro landline numbers (excluding advanced services, etc.) US$ 0.01 Long-distance calls to Braziianl landline numbers (excluding advanced services, etc.) US$ 0.03 Calls to Brazilian mobiles Cents/min Local calls to Rio de Janeiro mobile numbers (excluding advanced services, etc.) US$ 0.20 Long-distance calls to Brazilian mobile numbers (excluding advanced services, etc.) US$ 0.21 International calls (fixed/mobile) Cents/min Americas (South, North and Central) US$ 0.53 Europe US$ 0.44 Asia US$ 0.70 Africa US$ 0.85
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 30 ISDN SERVICES – CALL RATES (LIST OF COUNTRIES THAT HAVE AGREEMENTS WITH BRAZIL)
CATALOGUE PRICE
Country Per minute
Argentina, Chile and Uruguay US$ 0.97
USA (including Guam, Mariana Islands and Hawaii) US$ 0.65
Canada US$ 0.65
Colombia, Mexico and Peru US$ 1.87
Other countries in the Americas and Caribbean US$ 1.87
Germany, Spain, France, Italy, United Kingdom, Switzerland and Portugal US$ 0.97
Austria, Belgium, Denmark, Finland, Netherlands, Norway and Sweden US$ 1.82
Other European countries and Israel US$ 2.18
Middle Eastern countries US$ 2.18
Australia US$ 1.08
Japan US$ 0.97
African countries US$ 3.52
Other countries in Asia, Oceania and Pacific Islands US$ 3.52
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 31 Mobile telephone services
The Olympic family mobile telephone service will provide enhanced voice coverage throughout the Games venues and surrounding locations. This service supports enhanced levels of voice and, in specific locations, data capabilities with access to high-speed wi-fi data connections for supported Samsung handsets. The facility offers access to voicemail and international calling services as standard.
The mobile service is teamed with high-quality Samsung handsets on an open operating platform. The handset features differ through the basic and premium models, but include SMS text messaging, MMS multi-media messaging mobile browsing, internet access, camera, video and MP3 with long-life battery. Data availability is based on your call plan.
Data connectivity service levels are not guaranteed and network service terms and conditions apply.
Top-ups from pre-paid services can be purchased at the Rate Card desk at the MPC.
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TM20101 Samsung basic model handset R$ 196 R$ 321 US$ 61 US$ 100
TM20102 Samsung premium handset R$ 841 R$ 963 US$ 262 US$ 300
The SIM card is not included and can be ordered separately. For types and prices, please check page 34.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 32 SIM-ONLY SERVICE The SIM-only service allows customers to continue using their own mobile device (which must be previously unblocked). It is offered as both a post-paid and pre-paid option. You will be required to identify yourself with your passport or, if you have it, a Brazilian identification document (RG/CPF) when you pick up the SIM card at the Rate Card desk. The pre-paid option will require the purchase of additional minutes once the initial minutes (TM20207/8/9) have been used. The post-paid option will lead to subsequent billing for additional internet access once the initial data plan (TM20201/2/3/4/5/6) has been used. Additional data plans will be available for purchase during the Games period at the Rate Card desk. There is a risk that the SIM-only option will not be compatible with the customer’s own device. It is the customer's responsibility to ensure their mobile handset is compatible with the SIM-only service (Brazil’s frequencies are: 2G – 900/1800 MHz; 3G – 850/2100 MHz; 4G – 2600 MHz).
Additional information:
• Voice plan calls are charged on a cent-per-minute basis • Data plan includes limited Brazil-based data use, subject to fair usage policy • All SIM cards are for sale and available in mini, micro and nano formats • Handset is not included and can be ordered separately • Current call rates are available (see page 35-36) • Unused usage allowances (pre-paid) are non-refundable
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 33 CATALOGUE USAGE PRICE DEPOSIT
TM20201 Post-paid SIM-only service on NOT AVAILABLE R$ 3.008 voice and data plan (5 GB) US$ 937 TM20202 Post-paid Micro SIM-only service on NOT AVAILABLE voice and data plan (5 GB)
TM20203 Post-paid Nano SIM-only service on NOT AVAILABLE voice and data plan (5 GB)
TM20204 Post-paid SIM-only service on NOT AVAILABLE R$ 3.008 voice and data plan (10 GB) US$ 937
TM20205 Post-paid Micro SIM-only service on NOT AVAILABLE voice and data plan (10 GB)
TM20206 Post-paid Nano SIM-only service on NOT AVAILABLE voice and data plan (10 GB) TM20207 Pre-paid SIM-only service on R$ 83 voice and data plan US$ 26
TM20208 Pre-paid Micro SIM-only service NOT AVAILABLE on voice and data plan
TM20209 Pre-paid Nano SIM-only service NOT AVAILABLE on voice and data plan TM20210 2 GB post-paid data plan R$ 106 US$ 33
PRE-PAID MOBILE SERVICES A pre-paid mobile plan with access to voice and data services.
All product prices include:
• 21 voice minutes for local calls • 21 voice minutes for national or international calls • Unlimited SMS text messages among Rate Card pre-paid users • 40 international + 40 national SMS text messages • 300 MB of mobile internet access (plans TM20207/8/9)
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 34 All products are pre-loaded packages. After the use of the entire package, or the offer has come to an end, the client can make any top-up and continue to use the pre-paid SIM card with the current offers.
Any usage beyond the free allocation will be charged at the given rate and will be redeemed against the top-up. Unused minutes are non-refundable.
Additional top-ups are available for purchase at the time of order or during the Games at the Rate Card desk.
MOBILE TELEPHONE - CALL RATES - PRE-PAID PLAN All calls from a pre-paid mobile plan will be calculated based on the tariff plan below.
SERVICE DESCRIPTION CATALOGUE PRICE
Mobile internet access For each 10 MB or fraction US$ 0.22 access to internet SMS 1 SMS US$ 0.22
MMS 1 MMS US$ 0.45
Voice
To local numbers – fixed per minute US$ 0.22
To local numbers – mobile per minute US$ 0.40
To national numbers – fixed per minute US$ 0.46
To national numbers – mobile per minute US$ 0.64
To international numbers per minute US$ 0.70
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 35 MOBILE TELEPHONE - CALL RATES - POST-PAID PLAN All international calls from a Brazil-based post-paid mobile phone will be calculated based on the following tariff plan.
SERVICE DESCRIPTION CATALOGUE PRICE
Mobile internet access (5 or 10 GB) For purchase after initial See TM20201 data plan is fully consumed – TM20206 SMS 1 SMS US$ 0.17
MMS 1 MMS US$ 0.33
Voice
To local numbers per minute US$ 0.10
To national numbers – fixed telephone per minute US$ 0.40
To national numbers – mobile telephone per minute US$ 0.55
To international numbers per minute US$ 0.70
Call rates are subject to change; for more updated rates please check the Rate Card portal.
Data and voice international roaming will be charged based on the tariff plan. Please check the Rate Card portal for more details.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 36 ADDITIONAL SERVICES FOR MOBILE CATALOGUE LOSS AND USB MODEM – DESCRIPTION PRICE DAMAGE DEPOSIT
TM20301 USB modem for portable connectivity R$ 167 R$ 161 US$ 52 US$ 50 • Mini SIM card included • 5 GB data plan included • GSM/GPRS/EDGE 850/900/1800/1900 Mhz • GSM/HSDPA+/LTE • UMTS/HSPA 850/2100 Mhz • LTE 2600 Mhz • Data receiving up to 100 Mbps, data transmission rate 50 Mbps • Supports SMS balance enquiry • Supports Windows Vista, Windows 7, Windows 8, Mac OS, Linux • Supports MicroSD memory cards
Additional data plans
TM20401 1 GB data plan NOT AVAILABLE
TM20402 5 GB USB data plan R$ 106 US$ 33
TM20403 10 GB data plan NOT AVAILABLE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 37 Computers NOT AVAILABLE (laptop, desktop)
The specifications for the laptop and desktop represent the minimum configuration. The actual configuration may be changed to reflect hardware and/or software advances.
The service also includes delivery, installation, 24/7 helpdesk support during the Games, and removal/disposal.
Desired installation location must be defined at the time of order.
Internet access and printers must be ordered separately.
Important: if you order a computer you will be able to install your own software, but please note that customers installing any additional software on these computers do so entirely at their own risk. Rio 2016 shall not be liable for malfunctions, errors or other interruptions arising as a result of the installation of such software and shall not provide any customer support or similar type of service.
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TY18101 Desktop computer NOT AVAILABLE R$ 623 US$ 194 Desktop computer indicative specification: Intel® processor CPU, 4 GB RAM, 320 GB hard drive, integrated graphics, gigabit ethernet port. Includes a 19” monitor, ABNT2 Brazilian standard Keyboard/QWERTY (US keyboard to be confirmed) and USB mouse.
TY18201 Laptop computer NOT AVAILABLE R$ 610 US$ 190 Laptop computer indicative specification: Intel® processor CPU, 8 GB RAM, 250 GB hard drive, 15.4” widescreen, 1680 X 1050 resolution screen, wi-fi, integrated graphics, multi-in-1 card reader, ABNT2 Brazilian standard keyboard/QWERTY (US keyboard to be confirmed).
TY18301 Tablet PC NOT AVAILABLE R$ 536 US$ 167 High performance tablet with 10.1” screen, 32 GB memory, Google AndroidTM 4.1, wi-fi, Bluetooth, front-facing camera, GPRS, Edge and 3G connectivity. *Fixed extension rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 38 Reprographics
All printers/copiers are delivered with initial toner and 1,000 sheets of A4 (210 x 297 mm) paper. Additional paper is available for purchase during Games time from the Rate Card help desk. Prices are provided below.
All equipment is ENERGY STAR® certified, which means lower energy consumption.
The multi-function printer can be connected to a fax line that may be requested as a non-standard order.
Customers connecting standalone printers to their network do so at their own risk. Rio 2016 shall not be liable for malfunctions, errors or other interruptions arising as a result of customer configuration and shall not provide any customer support or similar type of service.
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TY19101 Black and white printer, NOT AVAILABLE R$ 453 A4 30 ppm, standalone US$ 141
Initial toner included
Paper capacity: up to 800 sheets
Resolution: Fine 1,200 dpi
Print speed: up to 35 ppm
Interface: USB 2.0
Dimensions (w x d x h): 375 x 393 x 267 mm
TY19102 Colour printer, desktop, NOT AVAILABLE R$ 513 A4 30 ppm, standalone US$ 160
Initial toner included
Paper capacity: 150 sheets
Resolution: 600 x 600 dpi
Print speed: up to 30 ppm
Interface: USB 2.0
Dimensions (w x d x h): 345 x 518 x 480 mm
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 39 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TY19103 Colour printer, desktop, NOT AVAILABLE R$ 584 A4 30 ppm, networked US$ 182
Initial toner included
Paper capacity: 150 sheets
Resolution: 600 x 600 dpi
Print speed: up to 30 ppm
Interface: USB 2.0, ethernet 10/100 Base TX
Dimensions (w x d x h): 345 x 518 x 480 mm
TY19201 Black and white multi-function A4 NOT AVAILABLE R$ 584 printer – standalone 35 ppm US$ 182
Initial toner included
Functions: copy, print, scan, fax
Paper capacity: over 200 sheets
Automatic document feeder
Resolution: 1200 x 600 dpi
Print speed: 35 ppm
Interface: USB 2.0
Dimensions (w x d x h): TBD
This printer provides fax capabilities. If required, the fax line should be requested as a non-standard order.
TY19202 Colour multi-function A3/A4 printer NOT AVAILABLE R$ 700 – standalone 55 ppm US$ 218
Initial toner included
Functions: copy, print, scan, fax
Paper capacity: over 2,000 sheets
Automatic document feeder
Resolution: 1200 x 2400 dpi
Print speed: 55 ppm
Interface: USB 2.0
Dimensions (w x d x h): TBD
This printer provides fax capabilities. If required, the fax line should be requested as a non-standard order.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 40 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TY19203 Colour multi-function A3/A4 NOT AVAILABLE R$ 841 printer – networked 55 ppm US$ 262
Initial toner included
Functions: copy, print, scan, fax
Paper capacity: over 2,000 sheets
Automatic document feeder
Resolution: 1200 x 2400 dpi
Print speed: 55 ppm
Interface: USB 2.0, ethernet 10/100 Base TX
Dimensions (w x d x h): TBD
This printer provides fax capabilities. If required, the fax line should be requested as a non-standard order.
+ TY19301 Info black and white printer, NOT AVAILABLE R$ 453 A4 30 ppm, standalone US$ 141
Initial toner included Paper capacity: over 200 sheets Resolution: 1200 x 600 dpi Print speed: 30 ppm Interface: USB 2.0 Dimensions (w x d x h): TBD
+ TY19302 Info black and white printer, NOT AVAILABLE R$ 738 A4 30 ppm, networked US$ 230
Initial toner included Paper capacity: over 200 sheets Resolution: 1200 x 600 dpi Print speed: 30 ppm Interface: ethernet 10/100 Base TX, USB 2.0 Dimensions (w x d x h): TBD
*Fixed extension rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 41 CONSUMABLES CATALOGUE PRICE
TY19401 Toner for black and white printer A4 30 ppm, standalone R$ 305 US$ 95 Upon consultation TY19402 Black and white toner for colour R$ 305 printer A4 25 ppm, standalone US$ 95 Upon consultation TY19403 Colour toner for colour printer A4 25 ppm, standalone R$ 404 US$ 126 Upon consultation TY19404 Toner for low-volume black and white copier/ R$ 305 multi-function printer, standalone 30 ppm US$ 95 Upon consultation TY19405 Black and white toner for colour multi- R$ 305 function printer, A4, 55 ppm, standalone US$ 95 Upon consultation TY19406 Colour toner for colour multi-function R$ 404 printer, A4/A3, 55 ppm, standalone US$ 126 Upon consultation TY19407 White A4 paper, 500 sheets R$ 26 US$ 8 TY19408 White A3 paper, 500 sheets R$ 55 US$ 17
These products are not available for residential apartments.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 42 Audiovisual services
The CATV service at the Main Press Centre will comprise of 45 Olympic ‘live sports’ feeds produced in the Olympic venues where available. It also includes public and commercial television channels, showing at least 30 TV and radio stations covering news, sport, entertainment and music.
Channels will typically broadcast in high definition (HD).
The CATV service is designed for use with the designated televisions; customers who wish to bring their own should check with Rio 2016 if they are compatible with the CATV service.
The service can be configured to support multiple televisions in a private office. This should be requested as a non-standard order.
NOTES: • The CATV service is provided as a private television signal distribution service for use exclusively within the Rio 2016 Games venues. Purchasing this service does not grant the user the right to store, copy or redistribute the service or its contents, nor does it imply any content rights beyond the right to view • Examples of prohibited use would include, but are not limited to: connecting the service to signal-splitting equipment or a rebroadcasting facility for local or remote distribution; converting the content of the service for retransmission through alternate mediums such as the internet; or connecting the service to incompatible equipment that causes service degradation for other users • Copyright and creative control is held by the content owners; this service serves only as a distribution service and the service provider is not responsible for its content
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 43 TELEVISION AND CATV SERVICE CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
TY71101 Small: 24" Panasonic LCD NOT AVAILABLE R$ 398 television with CATV service US$ 124
TY71102 Medium: 32" Panasonic LCD NOT AVAILABLE R$ 610 television with CATV service US$ 190
TY71103 Large: 42" Panasonic LCD NOT AVAILABLE R$ 812 television with CATV service US$ 253
TY72101 CATV connection only – for R$ 510 n/a use with single TV US$ 159
Service availability is as outlined above, and R$ 119 your TV must support standard HDMI input. US$ 37
Specification sheet available on request. Upon consultation
TY73101 Blu-ray player NOT AVAILABLE R$ 125 US$ 39 Panasonic Blu-ray player, designed for playing DVD and Blu-ray.
*Fixed extension rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 44 Digital trunk radio services
The digital radio rental service is ideal for users who require short-range communication within a Games venue.
Features include:
• Group calls on all territory within Olympic borders • Digital voice quality • No programming required • No application required with the Rio 2016 spectrum management team • Each quantity of handsets ordered will be programmed to the same group
Coverage:
All territory within Olympic borders without limitation on the distance between subscribers
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT TV23101 Digital trunk radio handset R$ 931 R$ 186 US$ 290 US$ 58 The handset with display and keyboard comes with a battery, belt clip, single rapid charger and hands free kit. Upon consultation
TV23102 Radio spare battery R$ 321 R$ 64 US$ 100 US$ 20 Upon consultation
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 45 Non-standard NOT AVAILABLE technology orders
Non-standard requests are the mechanism by which Rate Card customers obtain products and services which are not fully covered by the published catalogue items. Each non-standard request will be subject to a feasibility assessment by Rio 2016. If the non-standard request is possible, then a formal quotation will be issued, otherwise the request will be turned down.
Examples of valid non-standard technology orders are:
• Products and services delivered to locations requiring specialised cabling • Products and services that require additional dialogue, such as: -- Conference handset -- World connect (dedicated international circuit) -- VLAN connect between two or more venues
Customers can quickly and easily register non-standard technology requests via the Rate Card portal.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 46 Radio frequency – spectrum
Users planning to use wireless devices (for example, walkie- talkies) during the Rio 2016 Olympic Games were strongly encouraged to submit their requirements to Rio 2016 in the period between 1 March and 31 July 2015 via the spectrum order portal.
After the period shown above, requests can still be made, but users are strongly encouraged to apply early due to limited availability of radio resources within the Olympic venues. Once the request has been reviewed and approved, a radio authorisation (licence) will be issued outlining the specification of the assigned radio frequencies.
Upon arrival in Rio de Janeiro, on a date yet to be defined, customers are required to have their wireless equipment validated (test and tag) at one of the spectrum desks. These will be located in the MPC, IBC, Olympic and Paralympic Village, Fort Copacabana, Maracanã Stadium, Olympic Stadium, Marina da Glória, Pontal, Lagoa Rodrigo de Freitas and Deodoro Aquatics Centre, as well as offices in each of the football host cities. The “test and tag” team will examine the wireless equipment to ensure that it matches the specifications outlined in the radio authorisation. All wireless equipment must be programmed ahead of time with the frequency assigned. Once validation is completed, the wireless equipment will have a colour-coded label affixed to indicate it is permitted to operate in a particular venue. Failure to apply for radio frequency coordination and absence of a label will deny entry of that wireless equipment to the venue.
Individuals who wish to use mobile phones, laptops, PDAs or smart phones do not need to register their equipment via this process.
For more information and support, please contact the Press Operations team at [email protected].
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 47 Furniture, Fixtures and Equipment – FF&E
The rental price for all FF&E items includes the delivery and assembly of the item prior to your arrival, and removal of the item upon your departure.
Product finish, colour, material or detail may vary depending on availability. Exact specifications will be provided at a later date.
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
FU10101 Office chair with arms R$ 180 R$ 35 US$ 56 US$ 11 Steel structure and base with flexible foam, wheels, adjustable seat, back and arms. Dimensions: 670 (w) x 670 (l) x 1050 (h) mm.
FU10102 Folding chair NOT AVAILABLE R$ 6 US$ 2 Steel tube structure with electrostatic painting. Dimensions: 460 (w) x 510 (l) x 845 (h) mm.
FU10103 Folding padded chair NOT AVAILABLE R$ 10 US$ 3 Seat and back coated in foam and polyester, electrostatic painting. Dimensions: 480 (w) x 550 (l) x 840 (h) mm.
FU20101 Office desk NOT AVAILABLE R$ 58 US$ 18 Rectangular, MDP wood, cable routing duct, plain table top. Dimensions: 500 (w) x 1000 (l) x 600 (h) mm.
FU20102 Folding table – rectangular NOT AVAILABLE R$ 48 – medium US$ 15
Steel frame with electrostatic painting, plain table top in injected polyethylene. Dimensions: 750 (w) x 1800 (l) x 740 (h) mm.
FU20103 Folding table – rectangular – large NOT AVAILABLE R$ 55 US$ 17 Steel frame with electrostatic painting, plain table top in injected polyethylene. Dimensions: 760 (w) x 2100 (l) x 740 (h) mm.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 48 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
FU20104 Coffee table NOT AVAILABLE R$ 58 US$ 18 MDF wood, round edges. Dimensions: 600 (w) x 1100 (l) x 380 (h) mm.
FU30101 One-seat sofa chair NOT AVAILABLE R$ 116 US$ 36 Aluminum structure, coated in rattan, cushions in polyurethane foam (seat/ back/arms) and waterproof fabric. Dimensions: 750 (w) x 850 (l) x 750 (h) mm.
FU30102 Sofa module – right R$ 238 R$ 48 US$ 74 US$ 15 Wood structure, coated by polyurethane foam in fake leather. Dimensions: 750 (w) x 750 (l) x 700 (h) mm.
FU30103 Sofa module – left R$ 238 R$ 48 US$ 74 US$ 15 Wood structure, coated by polyurethane foam in fake leather. Dimensions: 750 (w) x 750 (l) x 700 (h) mm.
FU30104 Sofa module – middle NOT AVAILABLE R$ 48 US$ 15 Wood structure, coated by polyurethane foam in fake leather. Dimensions: 600 (w) x 750 (l) x 700 (h) mm.
FU40101 Lockable safe – small R$ 212 R$ 42 US$ 66 US$ 13 Hotel-style electronic safe with steel plate and electronic access keypad. Safe is not secured to a wall/floor and should be positioned in a lockable room. Dimensions: 400 (w) x 300 (l) x 200 (h) mm.
FU40102 Lockable safe – medium NOT AVAILABLE R$ 103 US$ 32 Electronic lock with three-number combination and keys, internal drawer. Dimensions: 360 (w) x 400 (l) x 600 (h) mm.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 49 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
FU50101 Filing cabinet – mobile pedestal R$ 347 R$ 70 US$ 108 US$ 22 Three drawers, one for filing suspended folders, lockable. Dimensions: 500 (w) x 450 (l) x 610 (h) mm.
FU50102 Utility cabinet – full height NOT AVAILABLE R$ 96 US$ 30 Four shelves, adjustable. Dimensions: 500 (w) x 800 (l) x 2000 (h) mm.
FU50103 Utility cabinet – small R$ 411 R$ 83 US$ 128 US$ 26 One fixed shelf, carbon-steel structure. Dimensions: 390 (w) x 850 (l) x 1200 (h) mm.
FU50104 Office shelving NOT AVAILABLE R$ 83 US$ 26 Modular, heavy duty plastic shelving, adjustable height.
FU60101 Coat stand NOT AVAILABLE R$ 26 US$ 8 Metal, with nine stands.
FF10101 Desk lamp NOT AVAILABLE R$ 10 US$ 3 Adjustable, for use with fluorescent bulb (10W). Dimensions: 11 (w) x 75 (l) x 580 (h) mm.
FF10102 Freestanding lamp NOT AVAILABLE R$ 22 US$ 7 Wired structure dome, for use with incadescent bulb (max. 60 W) or fluorescent bulb (max. 20 W). Dimensions: 350 (w) x 350 (l) x 1600 (h) mm.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 50 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
FE10101 Thermos flask NOT AVAILABLE R$ 13 US$ 4 1 liter, plastic.
FE10102 Refrigerator – half-size NOT AVAILABLE R$ 189 US$ 59 Capacity: 121 liters. Steel, white, external temperature control. Dimensions: 620 (l) x 483 (w) x 1298 mm (h).
FE10103 Dry-erase board – freestanding NOT AVAILABLE R$ 35 US$ 11 Metal frame, double-sided, shelf for eraser and pens, safety lock for wheels, base: 600 mm. Dimensions: 1800 (l) x 1200 mm (h).
FE10104 Notice board – freestanding NOT AVAILABLE R$ 35 US$ 11 Metal frame, double-sided, cork board, safety lock for wheels, base: 60 cm. Dimensions: 1800 (l) x 1200 (h) mm.
FE10105 Clock – analogue NOT AVAILABLE R$ 6 US$ 2 Wall clock, plastic frame, uses AA batteries.
FE10106 Clock – digital R$ 39 R$ 6 US$ 12 US$ 2 Wall clock, uses AA batteries.
FE10107 Flipchart stand R$ 112 R$ 22 US$ 35 US$ 7 Metal frame, shelf for pens. Dimensions: 1800 (h) x 600 (l) mm.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 51 CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
FE10108 Pack of flipchart paper R$ 22 n/a US$ 7 Contains 40 perforated A1 sheets Upon consultation
FE10109 Rubbish bin NOT AVAILABLE R$ 3 US$ 1 Bin for selective garbage collection, 20 liters each compartment (recycling/ compostable/paper). Dimensions: 290 (w) x 490 (l) x 500 (h) mm
FE10110 Freestanding fan NOT AVAILABLE R$ 35 US$ 11 Oscillating, adjustable height, tilt back. Dimensions: 430 (w) x 430 (l) x 1300 (h) mm.
FE10111 Electric kettle NOT AVAILABLE R$ 16 US$ 5 Inox steel structure, capacity 1.7 liters, bivolt.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 52 Vehicle rental
Vehicles are available for rent for the Standard Period, the 30 days from 24 July to 22 August 2016. Vehicle rental may be extended for additional seven-day periods either side of the Standard Period, subject to availability.
Rio 2016 will make every reasonable effort to provide the specified vehicle type, but reserves the right to substitute it for a similar vehicle. The manufacturer’s supplied specifications are intended as a general guide.
• Vehicles will be provided with a half a tank of fuel, and are not subject to any mileage restrictions • A vehicle breakdown and recovery service is included in the price of the vehicle • In case of an accident, fully comprehensive insurance is included in the price of the vehicle • It is the customer organisation’s responsibility to ensure that all drivers of a Rate Card vehicle are 21 years of age or over, with a valid full driving licence for driving in Brazil, and must not have had any drink- or drug-related driving convictions in the past five years. All drivers will need to be registered and approved to drive a Rio 2016 vehicle. An international permit is required to act as a translation if the licence cannot be read in English or Portuguese. • All fines or charges incurred through use of the Rate Card vehicle are the responsibility of the customer organisation • Any damage to vehicles outside of the vehicle return standards and noted on the return inspection will be deducted from the loss and damage deposit as appropriate • A global positioning system (GPS)/satellite navigation system will be included with each vehicle
Vehicle access and parking permits (VAPPs) are not included with the vehicle rental and must be ordered separately. The only VAPP available at Games time is the MPC P6 VAPP, giving access and parking at the Main Press Centre (MPC) car park only.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 53 Customers with specific accessibility requirements should contact the Press Operations team.
Events beyond the control of the customer, like changes in vehicles/VAPP allocation made by Rio 2016 which may lead to cancellation requests and/or amendments will be studied on a case-by-case basis.
CATALOGUE LOSS AND PRICE DAMAGE DEPOSIT
VE10001 Nissan Versa 1.0 Flex, 77 cv R$ 7.344 R$ 3.586 US$ 2,288 US$ 1,117 5 seats, manual shift, AC, two air-bags, ABS brakes, 460 L trunk R$ 1.708* US$ 522*
VE10002 Nissan Versa 1.6 Flex, 111 cv NOT AVAILABLE R$ 3.586 US$ 1,117 5 seats, manual shift, AC, two air-bags, ABS brakes, 460 L trunk
VE10003 Nissan Frontier 2.5 S TurboDiesel, NOT AVAILABLE R$ 3.656 163 cv US$ 1,139
5 seats, manual shift, 16 V, AC, two air-bags, ABS brakes, 1000 kg trunk
VE10004 Renault Kangoo 1.6 Flex, 95 cv NOT AVAILABLE R$ 2.796 US$ 871 Cargo compact van, 2 seats, 3 doors, manual shift, AC, two air-bags, ABS brakes, 800 kg trunk
*7-day extension period rental price
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 54 Photo positions for Rate Card RJ45 orders
SPORT VENUE PHOTO POSITIONS AVAILABLE FOR DEDICATED RJ45 SOCKET Aquatics - diving Maria Lenk Aquatics Centre A - Field of play
B - Seating bowl elevated photo position Aquatics - swimming Olympic Aquatics Stadium A - Start/Finish photo platform
B - Photo platform opposite to start/finish Aquatics - synchronised swimming Maria Lenk Aquatics Centre Seating bowl elevated photo position
Aquatics - water polo (finals) Olympic Aquatics Stadium A - Field of play
B - Field of play Archery (finals) Sambódromo Field of play
Athletics – marathon Sambódromo Head-on platform
Athletics – race walk TBD TBD
Athletics – track and field Olympic Stadium A - Head-on platform
B - Head-on moat
C - Moat by first bend
D - Moat by long jump Badminton Riocentro – Pavilion 4 Seating bowl elevated photo position on court 1
Basketball (finals) Carioca Arena 1 A - Field of play
B - Field of play
C - Field of play
D - Field of play Basketball (preliminaries) Youth Arena Not available
Beach volleyball Beach Volleyball Arena A- Field of Play
B - Field of play
C - Field of play Boxing Riocentro – Pavilion 6 Seating bowl elevated position
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 55 SPORT VENUE PHOTO POSITIONS AVAILABLE FOR DEDICATED RJ45 SOCKET Canoe slalom Whitewater Stadium Field of play (photo file area)
Canoe sprint Lagoa Stadium A - Finish line platform
B - Head-on to finish line photo position Ceremonies – opening and closing Maracanã Seating bowl elevated photo position
Cycling – BMX Olympic BMX Centre Field of play
Cycling – mountain bike Mountain Bike Track Not available
Cycling – road Fort Copacabana A - Finish line platform
B - Field of play (photo file area) Cycling – time trial Pontal TBD
Cycling – track Rio Olympic Velodrome A - Head-on to finish line photo position
B - Head-on back straight photo position Equestrian – dressage and jumping Olympic Equestrian Centre A - Field of play
B - Field of play Equestrian –eventing Olympic Equestrian Centre Field of play (photo file area)
Fencing Carioca Arena 3 A - Field of play
B - Field of play Football All stadia A - Field of play
B - Field of play
C - Field of play Golf Olympic Golf Course A - Stand near 18th green
B - Field of play (photo file area) Gymnastics - artistic, rhythmic Rio Olympic Arena C - Field of play and trampoline D - Field of play Handball Future Arena A - Field of play
B - Field of play
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 56 SPORT VENUE PHOTO POSITIONS AVAILABLE FOR DEDICATED RJ45 SOCKET Hockey Olympic Hockey Centre A - Field of play of pitch 1
B - Field of play of pitch 1 Judo Carioca Arena 2 Field of play
Modern pentathlon – riding Deodoro Stadium Field of play & combined event
Modern pentathlon – fencing Youth Arena Not available
Modern pentathlon – swimming Deodoro Aquatics Centre Not available
Rowing Lagoa Stadium Finish line platform
Rugby Deodoro Stadium A - Field of play
B - Field of play Sailing Marina da Glória Not available
Shooting (finals) Olympic Shooting Centre A - Field of play of pistols and rifle final's hall
B - Field of play of pistols and rifle final's hall Swimming Marathon Fort Copacabana Not available
Table tennis Riocentro- Pavilion 3 B - Field of play of court 1
C - Field of play of court 2 Taekwondo Carioca Arena 3 A - Field of play
B - Field of play Tennis Olympic Tennis Centre Field of play of centre court
Triathlon Fort Copacabana A - Head-on platform
B - Field of play (photo file area) Volleyball Maracanãzinho B - Field of play
C - Field of play Weightlifting Riocentro – Pavilion 2 Seating bowl elevated photo position
Wrestling Carioca Arena 2 Field of play
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 57 Aquatics - Diving
B ACCREDITED TRIBUNE
A
Aquatics - Swimming
A FINISH LINE
B
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 58 Aquatics - Synchronised swimming
ACCREDITED TRIBUNE
Aquatics - Water polo (finals)
A
B
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 59 Archery (finals) TARGET
Athletics - marathon FINISH LINE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 60 Athletics - track and field LINE FINISH B A
C
D
Badminton
ACCREDITED TRIBUNE
COURT 3 COURT 1 COURT 2
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 61 Basketball (finals)
PLAYERS' BENCHES
A D
B C
Beach volleyball
PLAYERS' BENCHES
A B
C
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 62 Boxing
ACCREDITED TRIBUNE
Canoe slalom
FINISH LINE
Photo file area
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 63 Canoe sprint
A
B FINISH LINE
Ceremonies - opening and closing
ACCREDITED TRIBUNE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 64 Cycling - BMX
FINISH LINE
Cycling - road
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 65 Cycling - track FINISH LINE
A
B
Equestrian - dressage and jumping
ACCREDITED TRIBUNE
A
B
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 66 Equestrian - eventing
FINISH LINE
P
Fencing
ACCREDITED TRIBUNE
A B
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 67 Football
PLAYERS' BENCHES
A C
B
Golf
17 A 18
1 16
7
9
2 6
10
5 11 15 12 B 14 3
13
Photo file area
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 68 Gymnastics - artistics, rhythmic and trampoline
D
C
Handball
B A
PLAYERS' BENCHES
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 69 Hockey
PITCH 2
PITCH 1
A PL AY ER S’ B ENCH ES
B
Judo
ACCREDITED TRIBUNE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 70 Modern Pentathlon - riding & combined event
FINISH LINE
Rowing FINISH LIN E
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 71 Rugby
PLAYERS' BENCHES
A B
Shooting (finals)
B TARGET
A
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 72 Table tennis
C B
COURT 4 COURT 2 COURT 1 COURT 3
Taekwondo
ACCREDITED TRIBUNE
A
B
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 73 Tennis (centre court)
B CHAIR UMPIRE
Triathlon
F
I
N
I
S
H
A L
I
N
E
B
P
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 74 Volleyball
PLAYERS’ BENCHES
B
C
Weightlifting
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 75 Wrestling
ACCREDITED TRIBUNE
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 76 Terms and conditions
The Rio 2016 Organising Committee for the Olympic and Paralympic Games (Rio 2016), aiming to optimise provision of goods and/or services as listed in this Press Rate Card catalogue, has instituted, by means of this document, rules to be observed by entities requiring such goods and services.
These terms and conditions are bound between Rio 2016 and press members and therefore apply to all supplies of goods and/ or services listed in this Press Rate Card catalogue.
The provisions of these terms and conditions, being prior knowledge of the companies wishing to enter into contract with Rio 2016, will be deemed to have been accepted by them at the moment purchase and service orders are submitted to Rio 2016.
GENERAL INFORMATION Overview The Rio 2016 Press Rate Card catalogue offers a detailed list of products and services that press organisations (“customers”) may order from Rio 2016 to assist their operations during the Rio 2016 Olympic Games.
The Rate Card team will provide a complete end-to-end service to customers: ordering, invoicing, payment, procurement, delivery, installation, commissioning, on-site maintenance and service, collection and removal.
This catalogue details our products and all aspects of our services.
Note on Paralympic Games This catalogue covers the supply of products and services for the Rio 2016 Olympic Games. A separate Paralympic Press Rate Card catalogue will be released in early 2015.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 77 Order periods
OLYMPIC GAMES FROM UNTIL PRICES PAYMENT ORDER PERIODS
Normal 9 February 2015 20 December 2015 As per catalogue Invoice issued in January 2016
Late 1 February 2016 30 May 2016 Most will Invoice issued increase 25% after acceptance
Games-time 5 July 2016 18 September 2016 As per Late period Immediate
Intent to Rent 9 February 2015 30 April 2015 As per catalogue Invoice issued in (MPC Offices) January 2016
Each period ends at midnight (Brasilia time) on the date in question.
Rio 2016 staff is available to discuss customer requirements, since 9 February 2015. Customers could submit orders to Rio 2016 via the Rate Card portal (https://ratecard.rio2016.com) between 9 February 2015 and 30 May 2016 (Normal and Late order periods).
Items ordered after the Normal order period may be subject to a higher price to cover additional sourcing, administrative and installation costs (see 'Prices and payment' section on page 82).
Cancellations or amendments after the Normal order period may also incur fees (see 'Cancellations and amendments' section on page 85).
All late or amended orders submitted after the Normal order period will be processed in order of receipt, but products may not be available.
Rio 2016 will allocate all products and services based on available inventory. The ability to fulfil Late and Games-time orders may be limited.
Note about Games-time order period: the MPC is scheduled to open in 5 July, 2016, but the Rate Card system will not generate
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 78 invoices for orders placed after 30 May 2016. As a result, orders during this period will not be accepted at the time, but can be placed after 5 July 2016, requiring immediate payment (cash/ Visa) at the Rate Card desk at the MPC. Rio 2016 will send or give a receipt to the customer right away.
Contact information If you require any assistance, please contact [email protected].
RENTAL PERIODS Unless stated otherwise, the Standard Olympic Games rental period for all items in the Press Rate Card catalogue covers the 30 days from 24 July to 22 August 2016 (inclusive).
Should an item be used for less than the 30-day standard period, for whatever reason, no discount will be given to the catalogue price.
Items may be available to rent outside the standard period, but not before the opening of the MPC. Extended rental for some items may incur additional charges as shown:
• Vehicle rental may be extended outside the standard period, with a charge for each additional seven days, or part thereof • Internet services, dedicated internet access and analogue radio rental may be extended outside the standard period, with a charge for each additional seven days, or part thereof • All other technology items rented for any length of time outside the standard period will incur an extension charge as shown, with a fixed price regardless of the length of extension. Any rental request for use prior to 24 July 2016 should be discussed with Press Operations team and will be priced upon application
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 79 ORDER CONFIRMATION All Rate Card orders will be reviewed by Rio 2016’s Rate Card team, as well as Press the Operations team.
Rio 2016 will confirm acceptance or non-acceptance of orders via email.
Rio 2016 will fulfil orders only once full payment has been received, and subject to the other provisions of these terms.
Rio 2016 reserves the right to amend the catalogue or provide reasonable substitutions after an order has been accepted. Customers will be notified of any such circumstances. In these circumstances, the customer has the right not to accept the substitution and cancel the order, incurring no cancellation charges. This applies during all order periods.
In the case of unforseen events such as changes in allocation made by Rio 2016, customers will not be liable for fees in regards to cancellation or amendment of requests. Only changes (amendments/cancellations) made by the customer after Normal order period will be charged. Please check 'Cancellations and amendments' section on page 85 for further details.
DEPOSITS Loss and damage deposits Loss and damage (L&D) deposits, where applicable, are listed next to the items in this Press Rate Card Catalogue. This is the maximum amount that Rio 2016 will deduct in the event of any loss or damage to the item.
The total L&D deposit payable will be the sum of the individual loss and damage deposits for each item ordered, capped as follows:
TOTAL L&D DEPOSIT L&D DEPOSIT PAYABLE FOR ITEMS ORDERED
Up to US$ 25,000 100% calculated L&D deposit
US$ 25,000 and over US$ 25,000
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 80 One deposit invoice, covering all L&D and usage deposits and covering all orders placed during the Normal and Late order periods, was issued in June 2016 (see 'Invoicing and payment terms' section in page 84).
Rio 2016 will make every reasonable effort to refund the L&D deposit, less amounts compensating Rio 2016 for loss, theft or damage, no later than 30 November 2016.
If total damages exceed the L&D deposit paid, the customer agrees to pay the difference by 30 November 2016, otherwise Rio 2016 may offset other monies it holds in respect of the customer.
If the check-out procedure is not completed, Rio 2016 reserves the right to retain all deposits (see ‘Check-in and check-out procedures'on page 85).
Usage deposits Usage deposits, where applicable, are listed next to the telecommunication services in the Press Rate Card Catalogue.
The total usage deposit will be the sum of the individual usage deposits for each telecommunication service ordered, and the total usage deposit will be capped as follows:
TOTAL L&D DEPOSIT FOR ITEMS L&D DEPOSIT PAYABLE ORDERED
Up to US$ 25,000 100% calculated usage deposit
US$ 25,000 and over US$ 25,000 plus 25% of the amount over US$ 25,000
One deposit invoice, covering all L&D and usage deposits and covering all orders placed during the Normal and Late order periods, was issued in June 2016 (see ‘Invoicing and payment terms’ section on page 84).
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 81 Rio 2016 will claim any or all of the usage deposit against the actual telecommunication service charges incurred by the customer for all telephone lines and/or mobile phones services ordered.
If the total of the actual usage does not exceed the usage deposit paid, Rio 2016 will calculate the refund using the difference between the usage deposit paid and the actual usage. Rio 2016 will make every reasonable effort to send this refund no later than 30 November 2016.
If total usage exceeds the total usage deposit paid, the customer agrees to pay the difference by 30 November 2016, otherwise Rio 2016 may offset other monies it holds in respect of the customer.
If the check-out procedure is not completed, Rio 2016 reserves the right to retain all deposits (see ‘Check-in and check-out procedures’ section on page 85).
PRICES AND PAYMENT Prices All prices, deposits and fees in the Rate Card programme are quoted in American dollars (USD/US$) and are only valid for orders submitted before the deadline of the Normal order period. During Late and Games-time order periods the prices for most items will be 25 per cent higher.
Rio 2016 reserves the right to amend any price in this catalogue, subject to approval by the International Olympic Committee and OBS. The Rate Card Portal will be updated accordingly and any such amendments will be communicated promptly to customers.
Games-time period During the Games-time period, all payments made at the Rate Card desks should be made in Brazilian reais (BRL/R$) or Visa credit cards. The exchange rate of the American dollar was frozen in 1 July 2016 (PTAX sell rate of June 30th 2016, defined by Banco Central – Central Bank of Brazil), until the end of the Paralympic Games, in order to avoid daily exchange rate fluctuation.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 82 Organisations domiciled in Brazil must also make their payments in Brazilian reais using the American dollar exchange rate shown above.
Organisations domiciled outside Brazil must make payments in US dollars in accordance with the provisions of Decree-Law no. 857, Article 2, paragraph IV, of 11 September 1969, respecting the form and payment deadline established in this catalogue, and purchasing foreign currency with a financial institution licensed by the Central Bank of Brazil.
Tax In line with Brazilian legislation, Rio 2016 does not pay tax on services it provides, therefore all amounts in the Press Rate Card Catalogue are exempt from tax. However, some items/services are not excluded and such items/services are indicated in the catalogue. The published prices are the prices that have to be paid.
All prices listed in the Press Rate Card Catalogue may change to reflect changes in applicable Brazilian tax laws. In such cases Rio 2016 will first confirm the change in price with the IOC and then communicate the fact to customers.
Insurance Insurance is included in the price for all vehicles rented from Rio 2016.
All other prices quoted do not include insurance. All risk of loss, theft, misuse of or damage to products and misuse of services from acceptance on arrival to return to Rio 2016 will be the responsibility of the customer, and is not limited to the amount of the L&D deposits.
Liability The customer shall indemnify Rio 2016, without any limitation of liability, on demand against any losses, damages, costs, liabilities, expenses or claims incurred or suffered by Rio 2016 in connection with these terms and conditions.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 83 Invoicing and payment terms Any orders submitted during the Normal order period and accepted by Rio 2016 were invoiced in January 2016.
Any orders submitted during the Late order period were invoiced following acceptance of the order by Rio 2016, and no later than 15 June 2016.
One separate deposit invoice, covering all L&D and usage deposits and covering all orders placed during the Normal and Late order periods, was issued between 1 June and 15 June 2016.
Rio 2016 may invoice the customer on the basis of the Rate Card order alone, in the absence of a formal purchase order from the customer.
All invoices must be paid within 30 days of the invoice date. Rio 2016 will fulfil orders only upon receipt of full payment.
Payment must be made by electronic transfer. Detailed instructions were provided with the invoice. The customer is responsible for payment of all bank charges related to payments made to Rio 2016 (see ‘Bank charges’ section on page 87).
Games-time orders (and any associated deposits) must be paid at the time of order. Games-time orders must be paid by Visa or in cash. Receipts will be issued for all Games-time payments received.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 84 CANCELLATIONS AND AMENDMENTS Should the customer cancel or amend an order, the following fees will apply:
CANCELLATION OR FEE AMENDMENT DATE
1 January 2016 to 30 April 2016 50% of item price
1 May 2016 or later 100% of item price
Should Rio 2016 reject or cancel all or any part of a customer’s order, Rio 2016 will refund any amounts already paid by the customer in respect of such parts of that order rejected or cancelled. Refunded amounts will either be applied to future orders made, or refunded along with excess deposits after the Games.
REPAIRS AND REPLACEMENTS Rio 2016 will promptly repair (if feasible) or replace products ordered from the Rate Card which Rio 2016 agrees are defective, as long as the customer has not adjusted, serviced or made any repairs (other than modifications in line with manufacturers’ instructions). The customer must notify Rio 2016 at the MPC Rate Card desk, and the Rate Card team will create a work order for repair or replacement.
CHECK-IN AND CHECK-OUT PROCEDURES Arrival/check-in Upon arrival, an authorised person from each customer will be required to confirm acceptance of all Rate Card products and services. This confirmation, a countersigned copy of which will be given to the customer, will indicate the customer’s acceptance of the respective delivery and acknowledgment of the correct installation, setup and working condition of all listed products. Thereafter, all risk of loss, theft or damage to the items will be the customer’s responsibility.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 85 During the Games, additional deliveries of Rate Card products or services will involve a similar confirmation procedure. This condition applies to new orders placed during the Games, as well as maintenance, servicing, repair or replacement of products.
If Rio 2016 delays delivery of any item, there will be a prorated reduction on the payment due by the customer.
Departure/check-out Prior to departure, an authorised person from each customer will be required to confirm the return of all rented products to Rio 2016. During this check-out process Rio 2016 will confirm whether products have been returned in a satisfactory condition.
Rio 2016 will provide written confirmation that the process has been satisfactorily completed and note any lost or damaged items (other than fair wear and tear) as part of the check-out process.
In the event of this check-out procedure not being completed by the customer, Rio 2016 reserves the right to retain all deposits.
Rio 2016 reserves the right to offset any deposits it holds in respect of a customer against any other amount owed to Rio 2016 by that customer.
REFUNDS Rio 2016 will e-mail customers a confirmation of the total deposits paid by customer, less the charges due for lost or damaged items and/or insufficient usage deposits, if any. Rio 2016 will inform the customer of the amount to be refunded no later than 30 November 2016.
Rio 2016 will make every reasonable effort to pay all refunds or other monies related to Rate Card owed to customers no later than 30 November 2016. All refunds will be paid in American dollars. Rio 2016 is responsible for payment of all bank charges related to refunds made to customers (see ‘Bank charges’ section, below).
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 86 BANK CHARGES All sums due to either party shall be payable in full without deduction for bank charges or withholding of any kind. If customers and Rio 2016 are required by law to share bank charges, the customer shall pay a sufficient amount to cover all monies due to Rio 2016 as well as Rio 2016’s share of the bank charges; likewise, Rio 2016 shall pay a sufficient amount to cover all refund monies due to customer as well as the customer’s share of the bank charges.
PRODUCT-SPECIFIC TERMS AND CONDITIONS Certain products and services may be subject to further terms and conditions (for example, a fair usage policy for internet access). Further details are published alongside the relevant item in this Press Rate Card Catalogue.
GUIDELINES FOR NON-RIGHTS HOLDERS The International Olympic Committee allocates accreditation to the non-rights holding broadcasters (ENR) who must abide by the IOC news access rules. Accordingly, the Rate Card portal will reflect the ENR’s rights to order products and services.
Only rights holders are permitted to film within Olympic Games venues and to broadcast Olympic material. All E-category and ENR accredited media are strictly forbidden from taking professional video equipment into Olympic Games venues or from filming within Olympic venues. The broadcast of Olympic Games material by E-category and ENR accredited media through the internet, mobile platform or other interactive media or electronic medium and radio is strictly prohibited.
E-category and ENR accredited media are permitted to take and use professional video equipment into the Main Press Centre and may broadcast, including via the internet, all or portions of press conferences that take place in the MPC provided there is a delay of at least 30 minutes from the conclusion of the press conference.
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 87 OWNERSHIP All products ordered from the Press Rate Card Catalogue will remain Rio 2016 or its supplier's property, unless otherwise specified in the Press Rate Card Catalogue.
Customers must keep products free from any claims and must return the products to Rio 2016 prior to their departure.
GOVERNING LAW It is agreed and accepted by the parties that any disputes arising from this Press Rate Card Catalogue 'Terms and conditions' shall be governed by Brazilian law and shall be settled in the Central Court of the Judicial District of the city of Rio de Janeiro, to the exclusion of all other jurisdiction, however privileged they may be.
RIO 2016 DETAILS Rio 2016 Organising Committee for the Olympic and Paralympic Games Ltd.
Rua Ulysses Guimarães, 2016 – Cidade Nova – Rio de Janeiro RJ – CEP: 20211-225 – Brazil
PRESS RATE CARD CATALOGUE - GAMES TIME EDITION - JULY 2016 88
07.2016
This material shall not be duplicated by any means, except with prior and express consent (in writing) from the Rio 2016 Organising Committee for the Olympic and Paralympic Games. Authorisations for copy should be submitted by email to [email protected]
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