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Old Windsor Neighbourhood Plan 2018-2033 Consultation Statement

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Old Windsor Neighbourhood Plan 2018-2033 Consultation Statement Old Windsor Parish Council Old Windsor Neighbourhood Plan 2018-2033 Consultation Statement June 2018 Old Windsor Neighbourhood Plan Consultation Statement CONTENTS 1 INTRODUCTION ................................................................................. 2 2 SUMMARY OF ENGAGEMENT ACTIVITIES .......................................... 3 3 KEY MESSAGES FROM THE CONSULTATION....................................... 7 4 REGULATION 14 CONSULTATION .................................................... 10 Appendix A Summary of Comments and Responses to Pre-Submission Consultation 1 Old Windsor Neighbourhood Plan Consultation Statement 1 INTRODUCTION 1.1. The policies contained in the Old Windsor Neighbourhood Plan (OWNP) have been developed as a result of extensive interaction and consultation with residents, businesses, and others, which has taken place over more than 2 years and has included surveys, public exhibitions and face-to-face activity. 1.2. This Consultation Statement has been prepared to fulfil the legal obligations of the Neighbourhood Planning Regulations 2012 in respect of the OWNP. 1.3. The legal basis of this Consultation Statement is provided by Section 15(2) of Part 5 of the 2012 Neighbourhood Planning Regulations (as amended), which requires that a Consultation Statement should: contain details of the persons and bodies who were consulted about the proposed neighbourhood development plan; explain how they were consulted; summarise the main issues and concerns raised by the persons consulted; and describe how those issues and concerns have been considered and, where relevant, addressed in the proposed neighbourhood development plan. Establishing the Neighbourhood Area and Steering Group 1.4. In October 2012, Old Windsor Parish Council applied to the Royal Borough of Windsor and Maidenhead for the area covered by the parish to become a Neighbourhood Area. This application was accepted and the Old Windsor Neighbourhood Area was formally designated on 28th January 2013. The area is shown in Figure 1.1. 1.5. A steering group, was established to lead the development of the Plan. This is referred to as the OWNP group. Figure 1.1: Old Windsor Neighbourhood Area 2 Old Windsor Neighbourhood Plan Consultation Statement 2 SUMMARY OF ENGAGEMENT ACTIVITIES 2.1. From the beginning, the OWNP group felt it essential to gain input from the community. A structured yet varied approach was taken to engage with as wide a range of people as possible, the output from which was collated and analysed so that it could form the basis of the vision, objective and emerging policies. 2.2. The following summary provides a timeline of the main engagement activities undertaken throughout the planning process following the establishment of the neighbourhood area: Gathering initial information and publicising the Plan 2.3. Parish website – a set of pages were set up on the existing parish website to provide information about the emerging Plan. 2.4. Facebook – the group pushed messages out about the Plan using the ‘we LOVE Old Windsor’ Facebook group, which has over 4,200 members. 2.5. Focus groups - an initial series of focus groups were put together comprising members from a range of village organisations including the school PTA, the football club and the guides. These aimed to seek views on the future of the parish including what was important to local people and what could be improved. 2.6. Community group feedback - in parallel to this activity, representatives of the many community groups and other local facilities were approached directly for their views and also to encourage their involvement in the emerging Plan. 51 people were approached at this stage and all proactively engaged. This included groups such as the Allotment and Horticultural Association and also King’s Court First School PTA, the latter being a helpful way of garnering the views of younger residents. 2.7. Estate agents - the two local estate agents were contacted with a view to obtaining their opinion on the housing needs of both existing residents and those looking to move to the village. In particular they shared information about the kind of housing – type, price, location and tenure – that was being sought in the area. Seeking views from the community on a series of topics 2.8. Parish survey - using the information gleaned so far, a parish-wide questionnaire was constructed around a set of local topics and delivered to all 2,000 households, including those in the more remote areas of the parish. This sought information on community priorities, needs and wants and 95 were completed for analysis. The survey was also available to complete online. 2.9. Drop in day exhibitions - a series of public engagement events was carried out with displays about the area, key information and statistics and opportunities for people to input their views into specific topics, for instance history and heritage, housing and economy. These were advertised locally via the local newspaper, village noticeboards, the newsletter, via local businesses and the parish website. Over 150 people attended a two day exhibition at the day centre and a further 90 attended an interactive exhibition on the ‘History of Windsor and its future’ held in the Youth Club. 3 Old Windsor Neighbourhood Plan Consultation Statement 2.10. Wishing wall – the drop in events invited local people to submit their thoughts using post-it notes. This had the added benefit of sharing ideas among the community as people could read what others had written. 4 Old Windsor Neighbourhood Plan Consultation Statement 2.11. Hard to reach audiences – one of the challenges that the group faced was how to encourage the ‘harder to reach groups’ to get involved. In particular, young people and families as well as those working outside the parish, were not necessarily compelled to visit drop in days and were felt less likely to complete surveys and questionnaires. The OWNP group decided to take a stall at the annual Carnival, a popular local event which attracts approximately 300 residents from a cross section of the community. This proved successful at raising awareness of the Plan and ensuring that as many people as possible knew how to input into the work. Establishing a draft vision, objectives and policies 2.12. The wealth of information gained through the activities described above enabled the OWNP group set out a draft Vision for Old Windsor and set of Objectives that the Plan would seek to deliver. During this time, the group also consolidated the hard evidence and data it had collected in order to begin to set out potential policies to address the objectives. 2.13. Local events - a further stall at the 2015 Carnival was undertaken to inform local people on progress to date and gain feedback on the emerging vision and objectives. Over 250 people attended. 2.14. Regular updates – throughout this time, the group utilised the village newsletter to issue regular updates about the Plan and seek feedback. In addition, leaflets about the Plan were available in local shops and eateries, and updates were regularly posted on the village notice boards. The Facebook page and local press also provided a space to advertise local events and exhibitions. Focussed engagement on specific issues 2.15. Ham Island consultation – a micro-consultation was carried out with stakeholders on Ham Island. This was felt necessary because of the special nature of the island and the complex set of issues – including the sewage works, local heritage and flooding - that needed to be understood in readiness for the Plan. 2.16. Archaeology report – the group also commissioned two specialist studies, one on archaeology from Oxford Archaeology, and another on the environment from Acorn Consultants. This was felt to be appropriate given the unique nature of the village; being historically rich, sited within the greenbelt and also within a flood zone. 5 Old Windsor Neighbourhood Plan Consultation Statement 6 Old Windsor Neighbourhood Plan Consultation Statement 3 KEY MESSAGES FROM THE CONSULTATION 3.1. The following main points were raised during the local engagement: Housing A need to provide smaller more affordable homes. Provide housing that allows existing and future generations to remain in the village. To have sustainable high quality design. Discourage high density development. Development must be appropriate and sympathetic to the village character. Neighbourhood amenity must be protected Flooding and Drainage Grave concerns were recorded regarding fluvial, surface and groundwater. In addition capacity at the Ham Island sewerage works operated by Thames water would be unable to cope with any significant increase in development in the area including Windsor as it is within the catchment area therefore the OWNP group instructed a survey into capacity issues by the Stilwell partnership. Developments would in the future need to demonstrate how they would reduce flood risk overall. Provision must be made using sustainable urban drainage systems. Conditions should be in place within development to mitigate drainage and other flooding problems. Building in a high risk flood zone should be discouraged and relevant national and local policies adhered to. Extensions which add extra bathrooms or bedrooms should be subject to the same conditions. Developments should not exacerbate known existing problems. Development should only be permitted if the sewer network can accommodate the additional demands and Thames water should be consulted. People and property
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