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City of Evanston, Illinois Lorraine H CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 14, 2016 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene after conclusion of the P&D meeting. ORDER OF BUSINESS Roll Call: Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Miller Presiding: Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:15pm. Mayor Public Announcements and Proclamations: Mayor Tisdahl proclaimed Monday, March 14, 2016 Monarch Butterfly Day in the City of Evanston. She presented the proclamations the Monarch Butterfly supporters and vows to help save the Monarch Butterfly by providing a habitat at public parks, community gardens and municipal buildings that serve as community hubs, such as the Civic Center, Levy Center, Ecology Center, Ladd Arboretum, and the Evanston Public Library. City Manager Public Announcements: • Lawrence Hemingway, Director of Parks, Recreation & Community Services, introduced Ann Louise Hawk, Executive Director of First Slice, updated the Council on their move into the Gibbs-Morrison Center. Business hours will be Monday-Saturday starting in April 2016. • Lawrence Hemingway, Director of Parks, Recreation & Community Services, gave the Council an update on the Youth Job Fair that was held at ETHS this past Saturday. Mr. Hemingway stated that this as the largest turn out to date and they were able to help over 600 youths found employment for the summer. City Clerk Communications: Deputy City Clerk Blackman reported that the Early Voting total for the Civic Center is 6,097. Election Day for the Presidential Primary is tomorrow and each City Council Agenda March 14, 2016 Page 2 of 8 polling location will conduct Election Day Registration for residents who still need to register to vote. Public Comment: The following residents spoke on the Rental Licensing Ordinance and Neighborhood Integrity Ordinance: Eric Paset Michael Movand Albert Gibbs Dianne Schuyler Dan Schermerhorn Jeff Smith Michael Filipek Joshua Brown Valarie Gherold Don Flaton Amy Meck Frankie Malone Alice Chang Ron Ruby Lisa Pildes Albert H. Brown Carlis B. Sutton The following residents regarding Northwestern University Parking Lot Project: Yuvi Russell Laurence Byrae Harry Gottlieb Michael Morand Mike Vasilko – Spoke regarding item A3.4 Approval of Funding for Business District Tree Replacement. Peggy Tarr – Spoke regarding the February 23rd Town Hall meeting presented by Dr. Logan and the lack of diversity from City staff. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting February 22, 2016 For Action Approved on the consent agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through February 21, 2016 $2,949,094.30 (A2) FY2016 City of Evanston Bills – March 15, 2016 $3,484,443.30 $3,480,393.30 Credit Card Activity – Period Ending January 31, 2016 $ 134,738.43 For Action Approved on the consent agenda (A3.1) Approval of Contract with Mid-American Water of Wauconda for 2016 Water Distribution System Materials (Bid 16-15) Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2016 Water Distribution System Materials City Council Agenda March 14, 2016 Page 3 of 8 (including brass valves, fittings and couplings) with Mid-American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of $49,646.06. Funding is provided by the Water Fund, Account 510.40.4540.65055, which has a budget of $155,000. For Action Approved on the consent agenda (A3.2) Approval of Sole Source Water Treatment Facility Chlorine Scrubber Media Replacement Purchase from LAI Ltd Staff recommends City Council authorize the City Manager to execute a sole source purchase agreement for chlorine scrubber replacement media in the amount not to exceed $75,714 from LAI Ltd (5400 Newport Dr, Rolling Meadows, IL), which is the sole and exclusive authorized representative for these chemical filtration media. Funding is provided by the Water Fund, Account 513.71.7330.65515-716001, which has a budget of $100,000. For Action Approved on the consent agenda (A3.3) Approval of Contract Extension with Landscape Concepts Management, Inc. for Green Bay Road Embankment Landscaping (Bid 15-10) Staff recommends City Council authorize the City Manager execute a one-year extension of the Green Bay Road Railroad Embankment Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL) in the amount of $20,195. Funding is included in the FY 2016 General Fund budget, Account 100.40.4330.62195, which has a total allocation of $120,000. For Action Approved on the consent agenda (A3.4) Approval of Funding for Business District Tree Replacement Staff recommends City Council authorize issuance of a request for proposals for the removal and replacement of trees in the business districts. The total estimated cost is $92,775. Staff recommends funding business district tree replacement using the Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662. For Action Approved on the consent agenda (A3.5) Approval of One Replacement Vehicle Purchase from Rush Truck Center of Northern Illinois Staff recommends City Council approval for the purchase of one (1) replacement vehicle for the Public Works Agency in the amount of $205,210 from Rush Truck Center of Northern Illinois (4655 S. Central Avenue, Chicago, IL), which is the authorized State Bid provider. Funding for this International Harvester 7400 Hook City Council Agenda March 14, 2016 Page 4 of 8 Lift truck is provided by the FY2016 Equipment Replacement Fund, Account 601.19.7780.65550, with a FY2016 Budget of $1,455,422.00 For Action Approved on the consent agenda (A3.6) Approval of Extension of Janitorial Services Contract for Multiple City Facilities with Smith Maintenance Company Staff recommends City Council authorize the City Manager to execute a single year, extension of the service agreement for Janitorial Services at multiple City facilities with Smith Maintenance Company (205 West Randolph Street, Suite 1645, Chicago, IL) in the amount of $114,384.17 for FYI 2016. Funding is provided by the Facilities Maintenance accounts of the buildings to be serviced. For Action Approved on the consent agenda (A4) Fourth Quarter Financial Report for Fiscal Year 2015 Staff recommends City Council accept and place the Fourth Quarter Financial Report for FY 2015 on file. For Action Approved on the consent agenda (A5) Resolution 15-R-16 Intergovernmental Agreement with the Regional Transportation Authority for Installation of Bike Parking at Main Street Stations Staff recommends City Council adoption of Resolution 15-R-16 authorizing the City Manager to execute an Intergovernmental Agreement with the Regional Transportation Authority (RTA) to coordinate installation of 40 bike parking facilities around the Metra and CTA Main Street stations. The City received a grant of $70,000 ($56,000 from CMAQ funding and $14,000 from the RTA) for the project. For Action Approved on the consent agenda (A6) Resolution 11-R-16, Intergovernmental Agreement with Village of Skokie for Howard Street Improvement Project Staff recommends adoption of Resolution 11-R-16 authorizing the City Manager to execute an Intergovernmental Agreement (IGA) with the Village of Skokie for the Howard Street Resurfacing Project from the east side of the North Shore Channel bridge to the Evanston / Skokie border. The IGA will obligate the Village of Skokie to pay its share of the resurfacing cost. For Action Approved on the consent agenda City Council Agenda March 14, 2016 Page 5 of 8 (A7) Ordinance 23-O-16, Amending City Code Section 7-12-14-2, “Restrictions on Lawn Sprinkling and Other Water Uses” Staff recommends City Council adoption of Ordinance 23-O-16 amending the City Code related to restrictions on lawn sprinkling and other water uses. Proposed Ordinance 23-O-16 includes the requirement to prohibit lawn sprinkling on consecutive days and will bring the Evanston code into compliance with the new Lake Michigan Water Allocation Rules and Regulations. For Introduction Approved on the consent agenda (A8) Ordinance 34-O-16, Increasing the Number of Class D Liquor Licenses for Red Robin Express, LLC d/b/a Red Robin Burger Works, 1700 Maple Street Local Liquor Commissioner recommends City Council adoption of Ordinance 34- O-16, which amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty- one (51) to fifty-two (52), and permit issuance of a Class D license to Red Robin Express, LLC d/b/a Red Robin Burger Works (“Company”), 1700 Maple Street. Suspension of the rules is requested for Introduction and Action by City Council on March 14, 2016. For Introduction and Action Rules suspended Approved on consent agenda (A9) Ordinance 8-O-16, Repeal of Prior Waste Transfer Station Fee Ordinances and Enacting Host Community Agreement and Fee with Advanced Disposal Staff recommends City Council adoption of Ordinance 8-O-16 regarding a proposed Host Community Agreement (“HCA”) with Advanced Disposal for the Waste Transfer Station (“WTS”). Following community input and ongoing negotiations with Advanced, the Host Community
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