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City of Evanston, Illinois Lorraine H CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 20, 2013 The City Council meeting convenes at 7:00 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Burrus (II) Mayor Public Announcements and Proclamations Recognition of Tiara Scott, 2013 National USAW Girls Folkstyle Wrestling Champion Southeast Evanston Neighbors (SEA) Donation for Tree Planting Employee Recognition 25 Years of Service Public Works Week – May 20-27, 2013 (III) City Manager Public Announcements Recognition of Godwin Chen, Local Government Management Fellow (IV) Communications: City Clerk (V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 1 of 109 City Council Agenda May 20, 2013 Page 2 of 3 (VIII) Executive Session (IX) Adjournment SPECIAL ORDERS OF BUSINESS (SP1) New Initiatives for Evanston Senior Programs and Services Staff requests that City Council receive a report about new initiatives for Evanston senior programs and services. A presentation will be given at the City Council meeting on May 20, 2013. For Action (SP2) Public Works Special Pickup Program Staff seeks direction from City Council to determine how best to handle special pickups that have been categorized as fly dumps. For Action (SP3) First Quarter Financial Report for Fiscal Year 2013 Staff recommends City Council accept and place the First Quarter Financial Report for FY 2013 on file. For Action (SP4) Resolution 33-R-13 Authorizing 2013 Budget and Capital Improvement Plan Amendment Staff recommends approval of Resolution 33-R-13 which authorizes the City Manager to amend the FY 2013 Budget. The proposed amendment would increase FY 2013 budgeted expenditures by $6,575,379 from $247,359,877 to $253,935,256. For Action (SP5) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At the May 13, 2013 City Council meeting this agenda item was held for the May 20, 2013 meeting. For Action (SP6) 79th City Council Planning and Goal Setting Staff recommends that: 1) the City Council receive report on issues and projects facing the City during the term of the 79th City Council; 2) select a date or dates for further discussion of these issues and to develop plans and goals for the future; and 3) provide other direction to the City Manager as appropriate. For Action 5/16/2013 4:53 PM 2 of 109 City Council Agenda May 20, 2013 Page 3 of 3 MEETINGS SCHEDULED THROUGH MAY 2013 Upcoming Aldermanic Committee Meetings Tues, May 21 7:30 PM Housing & Community Dev Act Committee Wed, May 22 6:00 PM Transportation/Parking Committee Wed, May 22 7:30 PM Economic Development Committee Thur, May 23 5:30 PM Emergency Telephone Board Tues, May 28 5:45 PM A&PW, P&D, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 5/16/2013 4:53 PM 3 of 109 For City Council meeting of May 20, 2013 Item SP1 Business of the City by Motion: Senior Programs and Services For Action Memorandum To: Honorable Mayor and Members of the City Council From: Douglas Gaynor, Director, Parks, Recreation and Community Services Christina Ferraro, Senior Services and Levy Center Manager Subject: New Initiatives for Evanston Senior Programs and Services Date: May 15, 2013 Recommended Action: Staff requests that City Council receive a report about new initiatives for Evanston senior programs and services. A presentation will be given at the City Council meeting on May 20, 2013. 4 of 109 For City Council meeting of May 20, 2013 Item SP2 Special Order of Business: Special Pickup Program For Action Memorandum To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Suzette Robinson, Director of Public Works Jim Maiworm, Assistant Director Operations and Maintenance Subject: Special Pickup Program Date: May 16, 2013 Recommended Action: Staff seeks direction from City Council to determine how best to handle special pickups that have been categorized as fly dumps. Summary: Assistant Director Jim Maiworm will present a PowerPoint on the City’s special pickup program at the City Council meeting on Monday May 20, 2013. Staff will discuss with the City Council the special pickup program and how fly dumping affects operations, costs and customer service. 5 of 109 For City Council meeting of May 20, 2013 Item SP3 7ForFirst the Quarter City Council Financial Meeting Report of for September Fiscal Year 20, 201 20103 2ndFor Quarter Acceptance Financial and Report Placement on File Memorandum To: Honorable Mayor and Members of the City Council From: Marty Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Manager CC: Wally Bobkiewicz, City Manager Subject: First Quarter Financial Report for Fiscal Year 2013 Date: May 20, 2013 Recommended Action: Staff recommends City Council accept and place the First Quarter Financial Report for FY 2013 on file. Funding Source: N/A Summary: The City ended the first quarter of the 2013 fiscal year in stable financial condition. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels. March represents the third month of the City of Evanston’s 2013 fiscal year. As a result, it is too early to draw any meaningful conclusions or projections relative to the City’s financial performance in FY 2013. Staff will continue to monitor City revenues and expenditures/expenses throughout FY 2013 and will provide regular updates to the City Council. Attached are summaries of the City’s funds for the first quarter of FY 2013. In reviewing these reports, please note the following: A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). 6 of 109 State revenue sources are delayed by one to three months based on the revenue source in question. While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. Operating expenses, including payroll, are reported at the time they are incurred during the year. At year-end, the City often receives invoices after the close of the year, for services used or items purchased during the year. These expenses are recorded into the previous year for which they were incurred. Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. General Fund Revenues: General Fund revenues through the March 31, 2013 were $22,279,326 or 26.4% of budget, or slightly above the 25% budget target. The first quarter performance of major General Fund revenue sources is summarized below: Through March 31, 2013 property tax revenue was $6,304,164 or 50.5% of budget. State income tax was recorded in the amount of $1,579,888 through March 31, 2013, achieving 24.9% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. Regular sales tax revenue in FY 2013 was $2,118,243 or 22.8% of budget. Home rule sales tax revenue in FY 2013 was $1,333,064 or 22.7% of budget. Real estate transfer tax through March 31, 2013 totaled $345,934 achieving 16.1% of the budget target for this item.
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