CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, May 20, 2013
The City Council meeting convenes at 7:00 p.m.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Burrus
(II) Mayor Public Announcements and Proclamations Recognition of Tiara Scott, 2013 National USAW Girls Folkstyle Wrestling Champion Southeast Evanston Neighbors (SEA) Donation for Tree Planting Employee Recognition 25 Years of Service Public Works Week – May 20-27, 2013
(III) City Manager Public Announcements Recognition of Godwin Chen, Local Government Management Fellow
(IV) Communications: City Clerk
(V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen Comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Orders of Business
(VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
1 of 109 City Council Agenda May 20, 2013 Page 2 of 3
(VIII) Executive Session
(IX) Adjournment
SPECIAL ORDERS OF BUSINESS
(SP1) New Initiatives for Evanston Senior Programs and Services Staff requests that City Council receive a report about new initiatives for Evanston senior programs and services. A presentation will be given at the City Council meeting on May 20, 2013. For Action
(SP2) Public Works Special Pickup Program Staff seeks direction from City Council to determine how best to handle special pickups that have been categorized as fly dumps. For Action
(SP3) First Quarter Financial Report for Fiscal Year 2013 Staff recommends City Council accept and place the First Quarter Financial Report for FY 2013 on file. For Action
(SP4) Resolution 33-R-13 Authorizing 2013 Budget and Capital Improvement Plan Amendment Staff recommends approval of Resolution 33-R-13 which authorizes the City Manager to amend the FY 2013 Budget. The proposed amendment would increase FY 2013 budgeted expenditures by $6,575,379 from $247,359,877 to $253,935,256. For Action
(SP5) Ordinance 47-O-13; Amending the Zoning Ordinance to Allow Commercial Indoor Recreation as a Special Use in the I2 District Staff recommends approval of ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation,” as currently defined in Section 6-18-3 of the Zoning Ordinance. At the May 13, 2013 City Council meeting this agenda item was held for the May 20, 2013 meeting. For Action
(SP6) 79th City Council Planning and Goal Setting Staff recommends that: 1) the City Council receive report on issues and projects facing the City during the term of the 79th City Council; 2) select a date or dates for further discussion of these issues and to develop plans and goals for the future; and 3) provide other direction to the City Manager as appropriate. For Action
5/16/2013 4:53 PM 2 of 109 City Council Agenda May 20, 2013 Page 3 of 3
MEETINGS SCHEDULED THROUGH MAY 2013 Upcoming Aldermanic Committee Meetings
Tues, May 21 7:30 PM Housing & Community Dev Act Committee Wed, May 22 6:00 PM Transportation/Parking Committee Wed, May 22 7:30 PM Economic Development Committee Thur, May 23 5:30 PM Emergency Telephone Board Tues, May 28 5:45 PM A&PW, P&D, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.
5/16/2013 4:53 PM 3 of 109 For City Council meeting of May 20, 2013 Item SP1 Business of the City by Motion: Senior Programs and Services For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Douglas Gaynor, Director, Parks, Recreation and Community Services Christina Ferraro, Senior Services and Levy Center Manager
Subject: New Initiatives for Evanston Senior Programs and Services
Date: May 15, 2013
Recommended Action: Staff requests that City Council receive a report about new initiatives for Evanston senior programs and services. A presentation will be given at the City Council meeting on May 20, 2013.
4 of 109 For City Council meeting of May 20, 2013 Item SP2 Special Order of Business: Special Pickup Program For Action
Memorandum
To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee
From: Suzette Robinson, Director of Public Works Jim Maiworm, Assistant Director Operations and Maintenance
Subject: Special Pickup Program
Date: May 16, 2013
Recommended Action: Staff seeks direction from City Council to determine how best to handle special pickups that have been categorized as fly dumps.
Summary: Assistant Director Jim Maiworm will present a PowerPoint on the City’s special pickup program at the City Council meeting on Monday May 20, 2013. Staff will discuss with the City Council the special pickup program and how fly dumping affects operations, costs and customer service.
5 of 109 For City Council meeting of May 20, 2013 Item SP3 7ForFirst the Quarter City Council Financial Meeting Report of for September Fiscal Year 20, 201 20103 2ndFor Quarter Acceptance Financial and Report Placement on File
Memorandum
To: Honorable Mayor and Members of the City Council
From: Marty Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Manager
CC: Wally Bobkiewicz, City Manager
Subject: First Quarter Financial Report for Fiscal Year 2013
Date: May 20, 2013
Recommended Action: Staff recommends City Council accept and place the First Quarter Financial Report for FY 2013 on file.
Funding Source: N/A
Summary: The City ended the first quarter of the 2013 fiscal year in stable financial condition. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels.
March represents the third month of the City of Evanston’s 2013 fiscal year. As a result, it is too early to draw any meaningful conclusions or projections relative to the City’s financial performance in FY 2013. Staff will continue to monitor City revenues and expenditures/expenses throughout FY 2013 and will provide regular updates to the City Council.
Attached are summaries of the City’s funds for the first quarter of FY 2013. In reviewing these reports, please note the following:
A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc).
6 of 109 State revenue sources are delayed by one to three months based on the revenue source in question.
While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis.
Operating expenses, including payroll, are reported at the time they are incurred during the year. At year-end, the City often receives invoices after the close of the year, for services used or items purchased during the year. These expenses are recorded into the previous year for which they were incurred.
Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services.
General Fund Revenues: General Fund revenues through the March 31, 2013 were $22,279,326 or 26.4% of budget, or slightly above the 25% budget target. The first quarter performance of major General Fund revenue sources is summarized below:
Through March 31, 2013 property tax revenue was $6,304,164 or 50.5% of budget.
State income tax was recorded in the amount of $1,579,888 through March 31, 2013, achieving 24.9% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months.
Regular sales tax revenue in FY 2013 was $2,118,243 or 22.8% of budget. Home rule sales tax revenue in FY 2013 was $1,333,064 or 22.7% of budget.
Real estate transfer tax through March 31, 2013 totaled $345,934 achieving 16.1% of the budget target for this item. This includes large property sales.
Through March 31, 2013, licenses, permits, and fees were approximately 26.1% of budget. Permit revenue was $1,321,785 or 32.6% of budget. In comparison, license revenue is $747,510 or 12.8% of target budget.
- 2 - 7 of 109 General Fund Expenditures: Through March 31, 2013, General Fund expenditures were $18,552,127 or 21.9% of budget for FY 2013. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example:
Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. Police Department assigns additional patrol details during the summer months. While the previous winter was relatively mild, certain overtime wages in Public Works for services such as snow/ice removal may occur during the months of November and December.
Due to the uneven disbursements of many General Fund expenditures, it will be difficult to project FY 2013 expenditure totals until additional monthly financial data is available. Staff will continue to monitor expenditures throughout the year and will provide regular reports to the City Council and public.
Enterprise Funds: Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all below the 25% budget target. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. In addition, Water and Sewer Fund revenues are typically lowest during the winter months. As a result, it is difficult to project whether the enterprise funds will perform close to budgeted levels at this time. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2013.
Legislative History: N/A
Attachments March 31, 2013 Monthly Financial Report
- 3 - 8 of 109
Memorandum
To: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager Hitesh Desai, Accounting Manager
Subject: March 2013 Monthly Financial Report
Date: May 3, 2013
Please find attached the unaudited financial statements as of March 31, 2013. A summary by fund for total revenues, expenditures/expenses, fund balances, and cash balances is as follows: YTD YTD YTD 3/31/2013 3/31/2013 3/31/2013 3/31/2013 3/31/2013 Unreserved Cash Fund Name Fund # Revenue Expenses Net Fund Balance Balance* General 100$ 22,279,326 $ 18,552,127 $ 3,727,199 $ 21,774,085 $ 12,160,633 HPRP 190 - - - - - Neighborhood Stabilization 195 478,494 290,563 187,931 274,923 191,905 Motor Fuel 200 436,997 208,250 228,747 1,233,927 1,390,511 Emergency 911 205 204,306 215,655 (11,349) 1,269,645 1,126,073 SSA#4 210 190,334 92,500 97,834 275 (28,603) CDBG 215 185,126 238,481 (53,355) 727,241 47,112 CDBG Loan 220 16,481 29,606 (13,125) 2,091,090 (31,379) Economic Development 225 507,961 317,631 190,330 1,961,636 1,744,059 Neighborhood Improvement 235 - - - 129,915 129,915 Home 240 164,214 114,243 49,971 2,862,997 8,278 Affordable Housing 250 2,135 20,998 (18,863) 2,214,831 480,091 Washington National TIF 300 2,448,041 1,015,138 1,432,903 8,874,449 8,293,058 SSA#5 305 221,567 - 221,567 679,697 626,162 SW II TIF (Howard Hartrey) 310 708,832 36,100 672,732 4,919,872 4,918,371 Southwest TIF 315 255,912 7,375 248,537 561,274 553,476 Debt Service 320 6,561,955 337,563 6,224,392 9,162 ,029 7,537,183 Howard Ridge TIF 330 368,261 447,689 (79,428) 665,697 685,092 West Evanston TIF 335 45,514 15,000 30,514 373,177 898,469 Dempster-Dodge TIF 340 - - - - - Capital Improvement 415 5,559 415,047 (409,488) 4,332,938 7,885,472 Special Assessment 420 79,939 79,415 524 1,905,769 1,905,839 Parking 505 2,532,520 1,390,008 1,142,512 16,108,941 12,652,395 Water 510-513 3,222,767 2,647,794 574,973 9,497,987 9,759,457 Sewer 515 3,045,807 2,505,125 540,682 4,682,202 3,444,794 Solid Waste 520 1,189,569 656,251 533,318 (946,417) (1,256,475) Fleet 600 796,844 577,446 219,398 135,562 (442,336) Equipment Replacement 601 379,337 - 379,337 968,165 1,050,935 Insurance 605 4,077,563 4,392,239 (314,676) (7,664,809) (215,893) Library 185 2,293,142 900,950 1,392,192 1,721,851 1,879,530 Total** $ 52,698,503 $ 35,503,194 $ 17,195,309 $ 90,518,949 $ 77,394,124 *This is net of any interfund receivables/payables **This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
9 of1 of 10938 Beginning in 2013 the General Fund balance calculation includes both the undesignated and designated (IMRF and Compensated absence reserve of $5.4 million) fund balances.
Included above are the ending balances as of March 31, 2013 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which may be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses.
Since this financial report is for the third month of the fiscal year, many of the year-to- date tax revenues are estimated due to normal delays between the liability month (when the tax becomes obligated to us) and the month of collection. There is typically a one to three month delay in collection for income tax, sales tax, use tax and telecommunications tax.
Through March 31, 2013, the CDBG Loan Fund is showing a negative cash balance of $31,379. This negative cash balance is the result of a transfer of $205,000 in loan expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31, 2012.
Through March 31, 2013, the Solid Waste Fund is showing a negative fund balance of $946,417 and a negative cash balance of $1,256,475. The Solid Waste Fund has operated at a surplus of $533,318 through the end of the first quarter of FY 2013. This surplus has reduced the negative fund and cash balance in the Solid Waste Fund.
Through March 31, 2013, there is a negative cash balance of $442,336 in the Fleet Fund.
Through March 31, 2013, the Insurance Fund is showing a negative fund balance of $7,664,809 and a negative cash balance of $215,893. The negative cash balance in the fund is largely attributable to workers’ compensation payouts and a one-time annual insurance premium payment of $544,290, which occurred in January. Staff anticipates the monthly departmental contributions to the Insurance Fund will offset the annual premium payment in approximately two months. Staff will continue to monitor workers’ compensation awards in the future.
If there are any questions on the attached report, please contact me by phone at (847) 859-7816 or by email: [email protected].
Detailed fund summary reports can be found at the following link: http://www.cityofevanston.org/city-budget/financial-reports/
10 2of of 38109 CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the City of Evanston, hereby affirm that I have reviewed the March 31, 2013 year-to-date financial information and reports which to the best of my knowledge appear accurate and complete.
11 3of of 38109 City of Evanston Report of Budget-to-Actual Revenues and Expenditures As of March 31, 2013 (Target is 25% of FY 2013 Budget)
General Fund Parking Fund Water Fund Sewer Fund Solid Waste Fund % of % of % of % of % of Revenues Budget Actual Budget Budget Actual Budget Budget Actual Budget Budget Actual Budget Budget Actual Budget
Property Tax $ 12,481,386 $ 6,304,164 50.5% $ - $ - $ - $ - $ - $ - $ - $ - Sales Tax 15,152,800 3,451,307 22.8% ------State Income Tax 6,322,645 1,573,888 24.9% ------Utility Tax 8,514,306 2,167,402 25.5% ------Real Estate Transfer Tax 2,146,300 345,934 16.1% ------Liquor Tax 2,350,000 457,907 19.5% ------Other Taxes 5,961,146 1,024,544 17.2% ------Licenses, Permits, Fees 9,419,640 2,459,447 26.1% ------Charges for Services 7,904,198 800,058 10.1% 6,434,293 1,624,682 25.3% 13,157,500 3,100,986 23.6% 12,908,000 3,045,793 23.6% 3,624,033 874,873 24.1% Intergovernmental Revenues 786,798 881,826 112.1% ------140,000 3,204 2.3% Interfund Transfers 7,693,367 1,910,632 24.8% 3,631,350 907,838 25.0% - - - - 1,245,967 311,492 25.0% Other Non-Tax Revenue 5,790,465 902,217 15.6% 2,034,004 - 0.0% 3,771,800 121,781 3.2% 7,119,865 14 0.0% - -
Total Revenues $ 84,523,051 $ 22,279,326 26.4%$ 12,099,647 $ 2,532,520 20.9%$ 16,929,300 $ 3,222,767 19.0%$ 20,027,865 $ 3,045,807 15.2%$ 5,010,000 $ 1,189,569 23.7%
Expenditures Legislative $ 635,096 $ 148,838 23.4% $ - $ - $ - $ - $ - $ - $ - $ - City Administration 1,873,088 335,569 17.9% ------Law Department 989,154 207,402 21.0% ------Administrative Services Department 8,776,493 1,498,670 17.1% ------Community and Econ. Development 2,721,262 560,314 20.6% ------Police Department 25,552,038 6,236,893 24.4% ------Fire & Life Safety Services 13,741,148 3,262,550 23.7% ------Health Department 2,633,716 579,561 22.0% ------Public Works - Operating 9,660,554 2,461,401 25.5% 10,968,984 926,402 8.4% - - - - 5,264,222 656,251 12.5% Public Works - Capital Outlay - - 3,455,000 463,606 13.4% ------Parks, Recreation & Comm. Services 17,937,873 3,260,929 18.2% ------Utilities - Operating - - - - 12,927,979 2,618,064 20.3% 14,322,988 2,495,921 17.4% - -
Utilities - Capital Outlay - - - - 7,683,500 29,730 0.4% 4,120,600 9,204 0.2% - - Total Expenditures $ 84,520,422 $ 18,552,127 21.9%$ 14,423,984 $ 1,390,008 9.6%$ 20,611,479 $ 2,647,794 12.8%$ 18,443,588 $ 2,505,125 13.6%$ 5,264,222 $ 656,251 12.5%
12 4of of 38109 City of Evanston General Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Tax - Property $ 12,296,386 $ 12,420,307 $ 12,481,386 $ 6,304,164 Tax - State Use 1,091,215 1,073,739 1,176,879 306,462 Tax - Sales Tax - Basic 9,209,455 8,761,641 9,291,000 2,118,243 Tax - Sales Tax - Home Rule 5,997,020 5,561,629 5,861,800 1,333,064 Tax - Auto Rental 36,445 41,405 40,000 9,944 Tax - Athletic Contest 700,000 740,795 760,000 - Tax - State Income 5,853,839 6,476,173 6,322,645 1,573,888 Tax - Electric Utility 3,069,806 3,001,783 3,069,806 770,880 Tax - Natural Gas Utility 1,583,000 899,358 1,400,000 347,001 Tax - Natural Gas Use - Home Rule 869,000 676,312 800,000 262,674 Tax - Cigarette 485,000 205,249 485,000 - Tax - Evanston Motor Fuel 761,587 629,128 707,667 148,250 Tax - Liquor 2,070,063 2,262,396 2,350,000 457,907 Tax - Parking 2,160,000 2,352,581 2,200,000 559,888 Tax - Personal Property Replacement 626,300 586,273 591,600 - Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 345,934 Tax - Telecommunications 3,150,200 3,449,286 3,244,500 786,847 License Fees - Vehicles 2,598,341 2,562,972 2,600,000 400,835 License Fees - Other 1,045,382 1,120,833 1,030,502 346,675 Permit Fees - Building 2,500,000 3,546,648 3,020,000 931,590 Permit Fees - Other 1,184,788 1,937,601 1,209,788 390,195 Other Fees 1,324,350 1,306,308 1,559,350 390,152 Fines and Forfeiture Revenue 4,721,639 3,536,492 4,366,022 644,167 Charges for Services Revenue 7,853,023 8,064,606 7,904,198 800,058 Intergovernmental Revenue 669,897 862,151 786,798 881,826 Other Revenue 1,216,983 1,362,914 1,418,443 253,363 Interfund Transfers In (Other Funds) 7,890,068 7,708,590 7,693,367 1,910,632 Interest Income 12,000 7,169 6,000 4,687 Total Revenue 82,700,787 83,181,202 84,523,051 22,279,326
Legislative 616,033 628,543 635,096 148,838 City Administration 1,856,258 1,606,510 1,873,088 335,569 Law Department 999,107 978,867 989,154 207,402 Administrative Services Department 8,643,197 7,919,254 8,776,493 1,498,670 Community and Economic Development 3,148,339 3,093,549 2,721,262 560,314 Police Department 24,752,938 25,400,515 25,552,038 6,236,893 Fire & Life Safety Services Department 13,314,621 13,451,268 13,741,148 3,262,550 Health Department 2,413,969 2,231,646 2,633,716 579,561 Public Works Department 9,559,460 9,065,156 9,660,554 2,461,401 Parks, Recreation & Community Services 17,392,621 17,402,177 17,937,873 3,260,929 Transfer to Capital Improvement Fund 1,250,000 1,250,000 - - Transfer to Equipment Replacement Fund 500,000 500,000 - - Total Expenditures 84,446,543 83,527,485 84,520,422 18,552,127
Net Surplus (Deficit) $ (1,745,756) $ (346,283) $ 2,629 $ 3,727,199
Beginning Unrestricted Fund Balance (Note 1) 18,393,169 18,046,886
Total Ending Fund Balance $ 18,046,886 $ 21,774,085
Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF. 13 5of of 38109 City of Evanston Homelessness Prevention & Rapid Re-Housing Program As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Grant Proceeds $ 80,000 $ 83,648 $ -$ - Total Revenue 80,000 83,648 - -
Program Activities 80,000 83,648 - - Total Expenditures 80,000 83,648 - -
Net Surplus (Deficit) $ - $ - $ - $ -
Beginning Fund Balance - - Ending Fund Balance $ - $ -
* Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only.
14 6of of 38109 City of Evanston Neighborhood Stabilization Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Grant Proceeds $ 5,699,363 $ 8,048,735 $ 4,011,917 $ 273,204 Program Income 1,750,000 93,235 - 205,290 Total Revenue 7,449,363 8,141,970 4,011,917 478,494
Development Activities 6,771,363 7,628,312 3,505,000 210,760 Administration 338,749 292,431 341,622 43,641 Transfer to Debt Service 3,616 3,616 3,905 976 Transfer to Insurance 15,635 15,635 16,390 4,097 Transfer to General Fund 320,000 114,984 145,000 31,089 Total Expenditures 7,449,363 8,054,978 4,011,917 290,563
Net Surplus (Deficit)$ - $ 86,992 $ -$ 187,931
Beginning Fund Balance - 86,992 Ending Fund Balance $ 86,992 $ 274,923
15 7of of 38109 City of Evanston Motor Fuel Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual State Allotment $ 1,900,000 $ 1,822,276 $ 2,125,000 $ 436,803 Investment Earnings 2,000 1,103 2,000 194 Miscellaneous Income - - - - Total Revenue 1,902,000 1,823,379 2,127,000 436,997
Street Resurfacing (2012) 1,400,000 1,181,453 1,400,000 - Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 33,250 Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 175,000 Total Expenditures 2,236,990 2,018,443 2,233,000 208,250
Net Surplus (Deficit) $ (334,990) $ (195,064) $ (106,000) $ 228,747
Beginning Fund Balance 1,200,244 1,005,180 Ending Fund Balance $ 1,005,180 $ 1,233,927
16 8of of 38109 City of Evanston E911 Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Landline Surcharge Revenue$ 617,400 $ 586,093 $ 617,400 $ 137,227 Wireless Surcharge Revenue 416,160 430,675 416,160 66,987 Interest Income 1,000 679 1,000 92 Miscellaneous Revenue - - - - Total Revenue 1,034,560 1,017,447 1,034,560 204,306
Operating Expense 847,415 778,225 891,122 156,615 Transfer to General Fund 125,950 125,950 125,950 31,488 Transfer to Insurance Fund 95,095 95,095 98,993 24,748 Transfer to Debt Service Fund 10,385 10,385 11,215 2,804 Capital Replacement 188,000 37,556 70,000 - Total Expenditures 1,266,845 1,047,211 1,197,280 215,655
Net Surplus (Deficit) $ (232,285) $ (29,764) $ (162,720) $ (11,349)
Beginning Fund Balance 1,310,758 1,280,994 Ending Fund Balance $ 1,280,994 $ 1,269,645
17 9of of 38109 City of Evanston Special Service Area #4 Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Property Tax Revenue $ 398,000 $ 361,466 $ 370,000 $ 190,334 Investment Income - 6 - - Total Revenues 398,000 361,472 370,000 190,334
Professional Fees (Evmark) 398,000 398,000 370,000 92,500 Total Expenditures 398,000 398,000 370,000 92,500
Net Surplus (Deficit) $ - $ (36,528) $ -$ 97,834
Beginning Fund Balance (61,031) (97,559) Ending Fund Balance $ (97,559) $ 275
1810 of of 10938 City of Evanston CDBG Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Intergovernmental/Entitlement $ 1,490,500 $ 1,963,086 $ 1,540,000 $ 176,635 Funds Reallocated from Prior Years 65,693 - 33,100 - Program Income 140,000 81,942 352,000 8,491 Miscellaneous - 50 - - Total Revenues 1,696,193 2,045,078 1,925,100 185,126
CDBG Administration/Planning 232,382 185,561 195,522 53,511 Development Activities 432,000 600,087 612,500 - Capital Projects 255,000 130,000 335,800 839 Transfers to General Fund 776,811 771,633 781,278 184,131 Total Expenditures 1,696,193 1,687,281 1,925,100 238,481
Net Surplus (Deficit) $ - $ 357,797 $ - $ (53,355)
Beginning Fund Balance 422,799 780,596 Ending Fund Balance $ 780,596 $ 727,241
1911 of of 10938 City of Evanston CDBG Loan Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Intergovernmental Revenue $ - $ 138,360 $ - $ - Program Income 9,000 119,567 9,000 16,454 Interest Income - 186 - 27 Total Revenues 9,000 258,113 9,000 16,481
Program Expenses 20,000 155,978 20,000 29,606 Total Expenditures 20,000 155,978 20,000 29,606
Net Surplus (Deficit) $ (11,000) $ 102,135 $ (11,000) $ (13,125)
Beginning Fund Balance 2,002,080 2,104,215 Ending Fund Balance $ 2,104,215 $ 2,091,090
2012 of of 10938 City of Evanston Economic Development Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Hotel Tax $ 1,600,000 $ 1,375,067 $ 1,600,000 $ 385,490 Amusement Tax 300,000 230,606 300,000 110,290 Howard-Ridge Loan Repayment 48,500 48,500 48,500 12,125 Investment Income 8,000 412 800 56 Total Revenues 1,956,500 1,654,585 1,949,300 507,961
Economic Development Activities 1,802,825 1,428,350 1,830,209 185,305 Capital Projects 160,000 101,745 3,500 - Transfer to Debt Service 12,752 12,752 13,771 2,295 Transfer to Insurance 75,334 75,334 67,416 16,854 Transfers to General Fund 452,707 452,707 452,707 113,177 Total Expenditures 2,503,618 2,070,888 2,367,603 317,631
Net Surplus (Deficit) $ (547,118) $ (416,303) $ (418,303) $ 190,330
Beginning Fund Balance 2,187,609 1,771,306 Ending Fund Balance $ 1,771,306 $ 1,961,636
2113 of of 10938 City of Evanston Neighborhood Improvement Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Taxes $ 20,000 $ 20,000 $ 20,000 $ - Interest Income - - - - Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - - - Transfers to Other Funds - - - - Total Expenditures 50,000 - - -
Net Surplus (Deficit) $ (30,000) $ 20,000 $ 20,000 $ -
Beginning Fund Balance 109,915 129,915 Ending Fund Balance $ 129,915 $ 129,915
2214 of of 10938 City of Evanston Home Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Intergovernmental /Entitlement$ 500,000 $ 651,104 $ 797,400 $ 164,214 Interest Income - - - - Program Income 10,000 54,486 - - Total Revenues 510,000 705,590 797,400 164,214
Home Administration/Planning - - 4,000 - Development Activities 604,000 570,222 765,000 103,503 Transfers to General Fund 59,958 42,960 28,400 10,740 Total Expenditures 663,958 613,182 797,400 114,243
Net Surplus (Deficit) $ (153,958) $ 92,408 $ -$ 49,971
Beginning Fund Balance 2,720,618 2,813,026 Ending Fund Balance $ 2,813,026 $ 2,862,997
2315 of of 10938 City of Evanston Affordable Housing Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Demolition Taxes $ - $ 50,000 $ - $ - Developer Contributions 125,000 - 155,000 - Rehab Repayments - 8,333 - 2,083 Interest Income 125 723 228 52 Miscellaneous - 11,551 - - Total Revenues 125,125 70,607 155,228 2,135
Housing - Land - - - - Housing - Buildings - - 227,800 - Down Payment Assistance 166,600 71,440 - - Transfers to General Fund 23,990 23,990 23,990 5,998 Miscellaneous 40,000 - 46,000 15,000 Total Expenditures 230,590 95,430 297,790 20,998
Net Surplus (Deficit) $ (105,465) $ (24,823) $ (142,562) $ (18,863)
Beginning Fund Balance 2,258,517 2,233,694 Ending Fund Balance $ 2,233,694 $ 2,214,831
2416 of of 10938 City of Evanston Washington National TIF Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ 5,073,000 $ 4,744,778 $ 4,600,000 $ 2,444,826 Interest Income 25,000 17,755 25,000 3,215 Total Revenue 5,098,000 4,762,533 4,625,000 2,448,041
Series 1997 Principal 405,000 405,000 425,000 - (refunded by 1999 & 2008D) Series 1997 Interest 100,650 100,650 78,376 - (refunded by 1999 and 2008D) Contributions to Other Agencies 800,000 - - - Economic Development Projects 500,000 185,285 1,250,000 24,550 Capital Improvements 2,536,000 622,674 2,886,000 - Contractual Services 35,000 - 145,000 - Transfer to Parking Fund (Sherman) 3,876,726 3,876,726 3,631,350 907,838 Transfer to General Fund 325,000 325,000 331,000 82,750 Total Expenditures 8,578,376 5,515,335 8,746,726 1,015,138
Net Surplus (Deficit) $ (3,480,376) $ (752,802) $ (4,121,726) $ 1,432,903
Beginning Fund Balance 8,194,348 7,441,546 Ending Fund Balance $ 7,441,546 $ 8,874,449
2517 of of 10938 City of Evanston Special Service Area #5 As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Taxes $ 428,756 $ 433,183 $ 448,875 $ 221,567 Interest Income - 9 - - Total Revenue 428,756 433,192 448,875 221,567
Series 2002C Bonds Principal 325,000 325,000 340,000 - Series 2002C Bonds Interest 98,232 98,231 78,816 - General Management Support - - - -
Total Expenditures 423,232 423,231 418,816 -
Net Surplus (Deficit) $ 5,524 $ 9,961 $ 30,059 $ 221,567
Beginning Fund Balance 448,169 458,130 Ending Fund Balance $ 458,130 $ 679,697
2618 of of 10938 City of Evanston SW II TIF (Howard Hartrey) As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ 1,073,000 $ 1,113,811 $ 1,100,000 $ 705,397 Interest Income 5,000 13,251 10,000 3,435 Total Revenue 1,078,000 1,127,062 1,110,000 708,832
1994 & 1996 Bonds Principal (refunded by 1999 and 2008D bonds) 605,000 605,000 645,000 - 1994 & 1996 Bonds Interest (refunded by 1999 and 2008D bonds) 109,603 109,602 75,611 - Surplus Distribution 1,300,000 1,000,000 1,000,000 - Capital Projects 1,500,000 22,185 1,400,000 - Other Expenses - 2,408 500,000 - Operating Transfer to General Fund 141,600 141,600 144,400 36,100 Total Expenditures 3,656,203 1,880,795 3,765,011 36,100
Net Surplus (Deficit) $ (2,578,203) $ (753,733) $ (2,655,011) $ 672,732
Beginning Fund Balance 5,000,873 4,247,140 Ending Fund Balance $ 4,247,140 $ 4,919,872
2719 of of 10938 City of Evanston Southwest TIF As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ 470,000 $ 456,403 $ 465,000 $ 255,912 Interest Income 500 7 100 - Total Revenue 470,500 456,410 465,100 255,912
Economic Development Activities - - - - Capital Improvement Projects 580,000 670 580,000 - Operating Transfer to General Fund 28,920 28,920 29,500 7,375 Total Expenditures 608,920 29,590 609,500 7,375
Net Surplus (Deficit) $ (138,420) $ 426,820 $ (144,400) $ 248,537
Beginning Fund Balance (114,083) 312,737 Ending Fund Balance $ 312,737 $ 561,274
2820 of of 10938 City of Evanston Debt Service Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax- Current $ 11,863,898 $ 12,225,668 $ 11,798,019 $ 6,210,361 Bond Proceeds/Premium/ Discounts - 3,572,986 - - Transfer from Other Funds - IMRF 755,846 755,846 783,004 191,001 Miscellaneous Revenue - 18,434 - 33,510 Interest Income 1,500 3,645 1,500 116 Transfer from Sewer Fund - 99,650 190,210 47,552 Transfer from Special Assessment Fund 317,660 317,660 317,660 79,415 Total Revenue 12,938,904 16,993,889 13,090,393 6,561,955
Series 2002 C- Principal 660,000 4,195,000 - - Series 2002 C- Interest 96,044 134,155 - - Series 2004- Principal 760,000 845,000 775,000 - Series 2004- Interest 506,250 525,850 478,400 - Series 2004 B- Principal 1,630,000 1,630,000 595,000 - Series 2004 B- Interest 195,640 195,638 130,439 - Series 2005- Principal 730,000 750,000 1,095,000 - Series 2005- Interest 700,500 719,000 664,000 - Series 2006- Principal 80,000 130,000 85,000 - Series 2006- Interest 451,582 462,158 448,302 - Series 2006 B Bonds- Principal 35,000 - 35,000 35,000 Series 2006 B Bonds- Interest 604,126 604,126 603,426 302,063 Series 2007 - Principal 1,150,000 1,185,000 965,000 - Series 2007 - Interest 598,958 634,277 684,458 - Series 2008A - Principal 195,000 195,000 300,000 - Series 2008A - Interest 132,313 132,313 125,975 - Series 2008C - Principal 351,440 369,840 362,900 - Series 2008C - Interest 387,730 408,030 376,308 - Series 2008D - Principal 425,000 425,000 1,410,000 - Series 2008D - Interest 93,554 93,554 36,690 - Series 2010 A - Principal DSF 300,000 300,000 305,000 - Series 2010 A - Interest DSF 185,337 185,338 179,338 - Series 2010 B - Principal DSF 613,946 613,946 647,358 - Series 2010 B - Interest DSF 141,648 141,648 135,508 - Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 - Series 2011 A - Interest DSF 630,961 630,959 451,586 - Series 2012 A - Interest DSF - - 955,000 - Series 2012 A - Principal DSF - - 357,706 - Series 2004- Principal SAF 85,000 - 95,000 - Series 2004- Interest SAF 19,600 - 13,650 - Series 2005- Principal SAF 20,000 - 20,000 - Series 2005- Interest SAF 18,500 - 17,500 - Series 2006- Principal SAF 50,000 - 50,000 - Series 2006- Interest SAF 10,576 - 8,526 - Series 2007 - Principal SAF 35,000 - 35,000 - Series 2007 - Interest SAF 35,320 - 33,920 - Series 2008C - Principal SAF 18,400 - 19,000 - Series 2008C - Interest SAF 20,300 - 19,702 - General Management and Support 5,000 60 5,000 - Bond Issuance Costs 60,000 23,686 60,000 - Net of Transfers - - - - Fiscal Agent Fees 8,000 74,016 10,000 500 Total Expenditures 13,122,403 16,685,272 13,824,528 337,563
Net Surplus (Deficit) $ (183,499) $ 308,617 $ (734,135) $ 6,224,392
Beginning Fund Balance 2,629,020 2,937,637 Ending Fund Balance $ 2,937,637 $ 9,162,029
2921 of of 10938 City of Evanston Howard Ridge TIF As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ 862,000 $ 471,098 $ 500,000 $ 368,241 Interest Income 400 164 400 20 Miscellaneous - 15,125 - - Total Revenue 862,400 486,387 500,400 368,261
Economic Dev. Projects 300,000 25,267 - - Capital Improvements 900,000 102,269 800,000 1,843 Developer Agreement Payments 668,836 545,579 610,000 403,621 Repayments to Econ. Dev. Fund 48,500 48,500 48,500 12,125 Transfers to General Fund 120,400 120,400 120,400 30,100 Total Expenditures 2,037,736 842,015 1,578,900 447,689
Net Surplus (Deficit) $ (1,175,336) $ (355,628) $ (1,078,500) $ (79,428)
Beginning Fund Balance 1,100,753 745,125 Ending Fund Balance $ 745,125 $ 665,697
3022 of of 10938 City of Evanston West Evanston TIF As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ 605,000 $ 96,387 $ 300,000 $ 45,442 Bond Proceeds 2,270,000 - 3,400,000 - Interest Income 1,000 714 1,000 72 Total Revenue 2,876,000 97,101 3,701,000 45,514
Economic Development Projects 1,200,000 - 650,000 - Other Charges 490,000 308,852 1,600,000 - Debt Service - Interest - - 40,000 - Transfers to General Fund 60,000 60,000 60,000 15,000 Capital Projects 2,270,000 881,179 1,285,000 - Total Expenditures 4,020,000 1,250,031 3,635,000 15,000
Net Surplus (Deficit) $ (1,144,000) $ (1,152,930) $ 66,000 $ 30,514
Beginning Fund Balance 1,495,593 342,663 Ending Fund Balance $ 342,663 $ 373,177
3123 of of 10938 City of Evanston Dempster-Dodge TIF As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Net Property Tax Increment $ - $ - $ 100,000 $ - Bond Proceeds - - 650,000 - Interest Income - - - - Total Revenue - - 750,000 -
Economic Development Projects - - 650,000 - Total Expenditures - - 650,000 -
Net Surplus (Deficit) $ - $ -$ 100,000 $ -
Beginning Fund Balance - - Ending Fund Balance $ - $ -
3224 of of 10938 City of Evanston Capital Improvement Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Bond Proceeds $ 3,900,000 $ 4,349,651 $ 5,872,000 $ - Grants 3,168,000 317,034 2,851,000 - Private Contributions 1,301,200 - 510,000 - General Fund Allocation 1,250,000 1,250,000 - - Miscellaneous - 11,849 - - Interest Income - 19,073 10,000 5,559 Total Revenue 9,619,200 5,947,607 9,243,000 5,559
Capital Outlay (includes prior year 14,175,358 6,476,841 10,794,172 296,297 rollovers) Interfund Transfers Out 475,000 475,000 475,000 118,750
Total Expenditures 14,650,358 6,951,841 11,269,172 415,047
Net Surplus (Deficit) $ (5,031,158) $ (1,004,234) $ (2,026,172) $ (409,488)
Beginning Fund Balance 5,746,660 4,742,426 Ending Fund Balance $ 4,742,426 $ 4,332,938
3325 of of 10938 City of Evanston Special Assessment Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Special Assessments Collected $ 300,000 $ 292,877 $ 300,000 $ 79,202 Bond Proceeds - - 250,000 - Investment Income 10,000 5,532 10,000 737 Total Revenue 310,000 298,409 560,000 79,939
Transfer to Debt Service Fund 317,660 317,660 317,660 79,415 Capital Outlay 1,155,000 1,020,393 500,000 - Total Expenditures 1,472,660 1,338,053 817,660 79,415
Net Surplus (Deficit) $ (1,162,660) $ (1,039,644) $ (257,660) $ 524
Beginning Fund Balance 2,944,889 1,905,245 Ending Fund Balance $ 1,905,245 $ 1,905,769
3426 of of 10938 City of Evanston Parking Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Parking Lots & Meters Operations $ 2,870,000 $ 3,054,412 $ 3,070,000 $ 754,566 Church Street Garage Operations 767,092 557,258 716,348 143,751 Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 314,420 Sherman Avenue Garage Operations 1,356,275 1,460,452 1,417,275 408,437 Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 907,838 Interest Income 15,070 15,818 15,070 837 Miscellaneous Revenue 11,400 10,100 11,400 2,671 Reserve for Future Repairs (Contra Depreciation) 2,034,004 - 2,034,004 - Total Revenue 12,082,367 10,542,765 12,099,647 2,532,520
7005 - Parking System Administration 655,747 825,321 784,607 106,810 7015 - Parking Lots and Meters 1,584,510 701,415 829,052 118,880 7025 - Church Street Self Park 608,255 395,831 607,955 66,512 7030 - Church Street Debt Payments 173,126 173,126 171,250 - 7036 - Sherman Avenue Garage 5,772,432 4,775,635 5,750,270 183,993 7037 - Maple Avenue Garage 1,736,960 840,539 1,611,920 153,590 7039 - Parking Debt - 26,504 27,461 - Transfer to Insurance Fund 503,877 503,878 490,236 122,559 Transfer to General Fund 644,242 644,242 644,242 161,060 Transfer to Fleet 21,991 21,992 21,991 5,498 Transfer to Equipment Replacement 30,000 30,000 30,000 7,500 Capital Outlay 120,000 - - - Capital Improvements 3,400,000 1,834,294 3,455,000 463,606 Total Expenditures 15,251,140 10,772,777 14,423,984 1,390,008
Net Surplus (Deficit) $ (3,168,773) $ (230,012) $ (2,324,337) $ 1,142,512
Further Operating Expense Breakdown: 7015 Parking Meter Activities 762,846 701,415 792,400 118,880 7015 Parking Meter Depreciation 36,652 - 36,652 - SUBTOTAL 799,498 701,415 829,052 118,880
7025- Church Garage Activities 494,156 395,831 428,027 66,512 7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 395,831 607,955 66,512
7036 Sherman Garage Activities 1,199,756 1,525,635 1,172,020 183,993 7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 - 7036 Reserve (Depreciation) 874,650 - 874,650 - SUBTOTAL 5,324,706 4,775,635 5,750,270 183,993
7037 Maple Garage Activities 1,013,991 840,539 945,722 153,590 7037 Debt Service Payments - - - - 7037 Reserve (Depreciation) 666,198 - 666,198 -
SUBTOTAL 1,680,189 840,539 1,611,920 153,590
Beginning Unrestricted Fund Balance 15,196,441 14,966,429 Ending Unrestricted Fund Balance $ 14,966,429 $ 16,108,941
3527 of of 10938 City of Evanston Water Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Evanston $ 5,600,000 $ 6,162,618 $ 5,684,000 $ 1,336,494 Skokie 2,800,000 2,989,109 2,856,000 625,956 Northwest Commission 4,414,000 5,033,996 4,517,000 1,138,536 Cross Connection Control Fees 91,000 98,805 100,500 - Investment Earnings 2,500 15,025 2,500 4,414 Debt Proceeds 4,800,000 4,448,704 2,000,000 - Debt Proceeds (zero interest) - - 1,370,000 - Fees and Merchandise Sales 35,000 111,459 40,000 1,184 Fees and Outside Work 80,000 228,159 80,000 14,328 Grants 262,500 262,500 - - Insurance Reimbursements 420,000 - - - Phosphate Sales 60,000 49,754 66,000 11,188 Property Sales and Rentals 203,057 200,951 213,300 20,477 Misc Revenue - 5,387 - 70,190 Total Revenue 18,768,057 19,606,467 16,929,300 3,222,767
General Support 832,838 911,966 990,583 166,715 Pumping 2,368,467 2,274,005 2,333,247 428,431 Filtration 2,563,022 2,980,398 2,635,539 425,612 Distribution 1,464,106 1,153,470 1,424,324 265,720 Meter Maintenance 313,840 282,913 309,163 54,383 Other Operating Expenses 285,530 227,063 478,592 17,988 Debt Service 944,157 944,157 864,233 303,017 Debt Service - IEPA Loan 3382 67,506 67,506 67,506 - Capital Outlay 162,500 81,237 248,500 2,223 Capital Improvements 7,837,000 6,182,933 7,435,000 27,507 Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 839,075 Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 117,123 Total Expense 20,663,758 18,930,441 20,611,479 2,647,794
Net Surplus (Deficit) $ (1,895,701) $ 676,026 $ (3,682,179) $ 574,973
Beginning Unrestricted Fund Balance 8,246,988 8,923,014 Ending Unrestricted Fund Balance $ 8,923,014 $ 9,497,987
3628 of of 10938 City of Evanston Sewer Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Operations $ 12,908,000 $ 14,087,803 $ 12,908,000 $ 3,045,793 Debt Proceeds 5,000,000 4,045,823 4,000,000 - Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 - Investment Earnings 1,000 2,962 1,000 - Miscellaneous 91,236 - 18,865 14 Total Revenue 22,000,236 18,136,588 20,027,865 3,045,807
Sewer Operations 1,869,650 2,037,201 2,134,549 393,313 Other Operating Expenses 48,100 48,098 43,300 - Interfund Transfers Out - General Fund 142,200 142,200 142,200 35,550 Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 67,497 Transfer to Debt Service - - 190,211 47,553 Capital Outlay 18,000 14,885 20,600 9,204 Capital Improvement Account 4,753,000 752,977 4,100,000 - Debt Service 14,360,205 14,242,990 11,542,740 1,952,008 Total Expenses 21,461,143 17,508,339 18,443,588 2,505,125
Net Surplus (Deficit) $ 539,093 $ 628,249 $ 1,584,277 $ 540,682
Beginning Unrestricted Fund Balance 3,513,271 4,141,520 Ending Unrestricted Fund Balance $ 4,141,520 $ 4,682,202
3729 of of 10938 City of Evanston Solid Waste As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Transfer from General Fund $ 1,245,967 $ 1,245,967 $ 1,245,967 $ 311,492 Solid Waste Franchise Fees 175,000 129,387 175,000 78,907 SWANCC Recycling Incentive 140,000 52,486 140,000 3,204 Recycling Service Charge 2,954,033 2,958,350 2,954,033 751,064 Sanitation Service Charge Penalty 30,000 52,865 30,000 9,364 Special Pickup Fees 100,000 51,413 100,000 11,165 State Recycling Grant - 1,500 - - Trash Cart Sales 15,000 32,247 15,000 625 Investment Income - - - 20 Yard Waste Fees 350,000 190,957 350,000 23,728 Total Revenue 5,010,000 4,715,172 5,010,000 1,189,569
Refuse Collection & Disposal 3,077,218 2,881,849 3,259,574 404,869 Residential Recycling Collection 1,360,393 1,129,376 1,254,398 251,382 Yard Waste Collection 750,250 611,971 750,250 - Total Expense 5,187,861 4,623,196 5,264,222 656,251
Net Surplus (Deficit) $ (177,861) $ 91,976 $ (254,222) 533,318
Beginning Unrestricted Fund Balance (1,571,711) (1,479,735) Ending Unrestricted Fund Balance $ (1,479,735) (946,417)
3830 of of 10938 City of Evanston Fleet Maintenance Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual General Fund $ 2,457,356 $ 2,457,356 $ 2,507,356 $ 626,840 Library Fund 2,381 2,381 2,381 595 Parking Fund 21,992 21,992 21,992 5,498 Water Fund 122,751 122,751 122,751 30,688 Sewer Fund 177,729 177,729 177,729 44,432 Solid Waste Fund 298,071 298,071 298,071 74,518 Sale of Surplus Property 75,000 76,115 - - Damage to City Property 24,789 - 24,789 - Miscellaneous Revenue 20,000 48,014 10,000 14,273 Interest Income 4,165 409 1,000 - Total Revenues 3,204,234 3,204,818 3,166,069 796,844
General Support 284,571 240,361 292,007 61,098 Major Maintenance 3,211,873 3,203,629 3,217,058 516,348 Transfer to Equipment Repl. Fund 2,222,069 1,481,379 - - Capital Outlay - 2,896 - - Total Expenditures 5,718,513 4,928,265 3,509,065 577,446
Net Surplus (Deficit) $ (2,514,279) $ (1,723,447) $ (342,996) $ 219,398
Beginning Fund Balance 1,639,611 (83,836) Ending Fund Balance $ (83,836) $ 135,562
3931 of of 10938 City of Evanston Equipment Replacement Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual General Fund $ 1,742,590 $ 1,742,590 $ 1,242,590 $ 310,647 Library Fund 1,700 1,700 1,700 425 Parking Fund 30,000 30,000 30,000 7,500 Water Fund 72,275 - - - Sewer Fund 127,650 - - - Solid Waste Fund 177,131 177,131 177,131 44,283 Miscellaneous Revenue - 10,904 - 834 Sale of Surplus Property 210,217 253,156 210,217 15,648 Transfer from Fleet Fund 2,222,069 1,481,379 - - Total Revenues 4,583,632 3,696,860 1,661,638 379,337
Capital Outlay 3,500,000 3,073,683 2,400,000 - Capital Leases 50,000 34,349 50,000 - Total Expenditures 3,550,000 3,108,032 2,450,000 -
Net Surplus (Deficit) $ 1,033,632 $ 588,828 $ (788,362) $ 379,337
Beginning Fund Balance $ - $ 588,828 Ending Fund Balance $ 588,828 $ 968,165
4032 of of 10938 City of Evanston Insurance Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual General Admin Contribution- General 121,207 $ 121,207 $ 121,204 $ 30,301 General Admin Contribution- E911 930 930 930 233 General Admin Contribution- CDBG 930 930 930 233 General Admin Contribution- E.D. 930 930 930 233 General Admin Contribution- Parking 17,032 17,032 17,032 4,258 General Admin Contribution- Water Fund 24,962 24,962 24,962 6,241 General Admin Contribution- Sewer Fund 14,385 14,385 14,385 3,596 Liability/Property Contribution- General 909,150 909,150 909,150 227,288 Liability/Property Contribution- E911 6,972 6,972 6,972 1,743 Liability/Property Contribution- CDBG 6,972 6,972 6,972 1,743 Liability/Property Contribution- E.D. 6,972 6,972 6,972 1,743 Liability/Property Contribution- Parking 127,731 127,731 127,731 31,933 Liability/Property Contribution- Water Fund 187,209 187,209 187,209 46,802 Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 26,972 Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 311,215 Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 1,475 Workers' Comp Contribution- E911 9,546 9,546 9,546 2,387 Workers' Comp Contribution- CDBG 9,546 9,546 9,546 2,387 Workers' Comp Contribution- E.D. 9,546 9,546 9,546 2,387 Workers' Comp Contribution- Parking 174,886 174,886 174,886 43,721 Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 64,081 Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 36,929 Subrogation Proceeds 83,300 121,316 83,300 37,025 Transfer from General Fund - Veolia Liability - 200,000 - 20,000 Investment Income 41,650 550 41,650 - Workers Comp & Liability - Subtotal 3,516,536 3,713,455 3,516,536 904,926
Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 2,065,727 Health Insurance Chargebacks - Library 308,920 308,920 318,681 - Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 4,097 Health Insurance Chargebacks- E911 77,647 77,647 81,545 20,386 Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 3,147 Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 12,492 Health Insurance Chargebacks- Parking 184,229 184,229 170,588 42,647 Health Insurance Chargebacks- Water 561,211 561,211 596,392 149,098 Health Insurance Chargebacks- Sewer 140,199 140,199 168,030 42,007 Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 28,555 Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 45,854 Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 351,876 Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 331,751 One Time IPBC Distribution 200,000 200,000 300,000 75,000 Health & Life insurance - Subtotal 12,626,849 12,471,135 13,695,447 3,172,637
Total Revenues 16,143,385 16,184,590 17,211,983 4,077,563
4133 of of 10938 City of Evanston Insurance Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual General Administration & Support 354,104 404,380 294,093 76,950 Auditing - - 25,000 - Liability/Property Insurance Premiums 470,000 417,853 470,000 448,853 Liability Legal Fees 350,000 483,384 350,000 86,913 Liability Settlement Payments 400,000 1,065,006 400,000 73,040 Transfer - to ERI Debt Service - - 8,325 1,388 Workers' Comp Insurance Premiums 114,400 108,284 114,400 95,437 Workers' Comp Legal Fees 60,000 56,776 80,500 6,264 Workers' Comp Medical Payments 850,000 510,510 800,000 57,363 Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 312,303 Workers' Comp TPA Pymts (non specific) 145,000 121,542 145,000 - Workers' Comp TTD Pymts (non sworn) 140,000 1,417 - 2,041 Workers' Comp & Liability - Subtotal 3,583,504 4,172,178 3,787,318 1,160,552
General Administration & Support 98,878 9,002 94,093 15,122 Health Insurance Premiums 13,005,609 13,178,021 13,458,615 3,201,330 Health Insurance Opt Out Payments 78,000 50,750 84,000 15,235 Health & Life Insurance - Subtotal 13,182,487 13,237,773 13,636,708 3,231,687
Total Expenditures 16,765,991 17,409,951 17,424,026 4,392,239
Net Surplus (Deficit) $ (622,605) $ (1,225,361) $ (212,043) $ (314,676)
Beginning Unrestricted Fund Balance (6,124,772) (7,350,133) Ending Unrestricted Fund Balance $ (7,350,133) $ (7,664,809)
4234 of of 10938 City of Evanston Fire Pension Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Property Taxes $ 6,119,393 $ 6,246,212 $ 6,061,575 $ 3,189,246 Personal Property Repl Tax 282,000 282,000 280,000 - Interest on Investment 600,000 753,329 800,000 575 Participant Contributions 900,000 848,912 922,500 203,150 Unrealized Gain - - - 134 Miscellaneous - 184 - 50 Total Revenue 7,901,393 8,130,637 8,064,075 3,393,155
Administrative Expenses 154,000 289,018 154,000 17,734 Legal Fees 50,000 - 50,000 - Retiree Pensions 4,700,000 4,771,894 4,841,000 1,204,848 Widows' Pensions 1,070,000 1,068,600 1,090,000 255,569 Disability Pensions 1,060,000 1,261,223 1,350,000 335,142 QUILDRO 75,000 79,831 75,000 22,603 Reserve for Future Payments - - - - Total Expenditures 7,109,000 7,470,566 7,560,000 1,835,896
Net Surplus (Deficit) $ 792,393 $ 660,071 $ 504,075 $ 1,557,259
Beg Net Assets held in Trust 54,893,621 54,893,621 55,553,692 55,553,692 End Net Assets held in Trust 55,686,014 $ 55,553,692 $ 56,057,767 $ 57,110,951
4335 of of 10938 City of Evanston Police Pension Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Property Taxes $ 8,196,751 $ 8,359,742 $ 8,069,325 $ 4,278,369 Personal Property Repl Tax 325,000 325,000 325,000 - Interest Income 1,600,000 2,343,610 2,625,000 92 Participant Contributions 1,385,000 1,599,434 1,383,750 377,903 Miscellaneous - 125 - - Unrealized Gain / (Loss) - - - - Total Revenue 11,506,751 12,627,911 12,403,075 4,656,364
Administrative Expenses 186,000 270,571 250,000 775 Retiree Pensions 7,250,000 7,299,098 7,500,769 1,928,278 Widow Pensions 818,000 868,955 868,000 215,005 Disability Pensions 625,000 652,875 700,000 175,240 Separation Refunds - 116,538 150,000 - QUILDRO 12,000 17,886 18,000 5,270 Reserve for Future Payments - - - - Total Expenditures 8,891,000 9,225,923 9,486,769 2,324,568
Net Surplus (Deficit) $ 2,615,751 $ 3,401,988 $ 2,916,306 $ 2,331,796
Beg Net Assets held in Trust 72,596,264 72,596,264 75,998,252 75,998,252 End Net Assets held in Trust$ 75,212,015 $ 75,998,252 $ 78,914,558 $ 78,330,048
4436 of of 10938 City of Evanston Library Fund As of March 31, 2013
FY 2012 FY 2012 FY 2013 FY 2013 Budget Unaudited Budget YTD Amended Actual Adopted Actual Revenue By Source Allocation - Property Taxes 4,253,214 4,087,402 $ 4,253,214 $ 2,183,020 Library Fines & Fees $ 150,000 $ 148,074 185,000 43,612 Library Material Replacement 12,500 12,495 12,500 3,449 Copy Machine Charges 20,000 20,131 20,000 5,139 Meeting Room Fees 10,000 8,986 10,000 3,630 Non-resident Cards 2,460 989 1,690 260 North Branch Rental Income 47,325 58,606 59,660 15,207 State Per Capita Grant 75,900 76,385 76,300 - Personal Property Repl. Tax 50,200 50,200 50,200 - Video Rentals 28,000 25,016 - - Transfer from General Fund - 521,920 - - Book Sales - - 60,000 4,570 Fund for Excellence - - 245,000 34,255 Transfer from Endowment - - 131,250 - Total Revenues 4,649,599 5,010,204 5,104,814 2,293,142
Expenditures Youth Services 800,390 836,256 891,720 164,728 Adult Services 1,579,231 1,558,086 1,535,224 295,032 Circulation 589,769 618,770 612,892 127,767 Neighborhood Services 203,336 195,587 360,757 55,822 Technical Services 473,306 484,877 503,433 66,799 Maintenance 491,375 476,783 507,517 77,853 Administration 512,192 510,186 669,377 112,949 Total Expenditures 4,649,599 4,680,545 5,080,920 900,950
Net Surplus (Deficit) - 329,659 23,894 $ 1,392,192
Beginning Fund Balance - 329,659 Ending Fund Balance 329,659 1,721,851
4537 of of 10938 City of Evanston General Fund Comparison of Fund and Cash Balances Fiscal Year 2013 vs Fiscal Year 2012
$25,000,000
$20,000,000 FY 2013 Unreserved Fund Balance
FY 2012 Unreserved Fund Balance
$15,000,000 FY 2013 Cash Balance
FY 2012 Cash Balance
$10,000,000
$5,000,000
$-
January February March April May June July August September October November December FY 2013 Unreserved Fund Balance $ 17,412,530 $ 18,091,096 $ 21,774,085 FY 2012 Unreserved Fund Balance $ 14,685,117 $ 16,337,797 $ 19,881,970 FY 2013 Cash Balance $ 6,624,063 $ 7,811,937 $ 12,160,633 FY 2012 Cash Balance $ 8,894,526 $ 8,902,327 $ 13,603,167
4638 of of 10938 For City Council meeting of May 20, 2013 Item SP4 Resolution 33-R-13: Amending the FY 2013 Budget For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 33-R-13 Amending the FY 2013 Budget
Date: May 20, 2013
Recommended Action: Staff recommends approval of Resolution 33-R-13 authorizing the City Manager to amend the FY 2013 Budget. The proposed amendment would increase FY 2013 budgeted expenditures by $6,575,379 from $247,359,877 to $253,935,256.
Funding Source: The funding adjustments associated with the proposed FY 2013 Budget Amendment are summarized in the table below: Capital Total Improvement Amendment Funding Description Fund Request Emergency Telephone (E911) Fund (Reserves) $ 50,000 CDBG Fund (Reserves) 159,000 Washington National TIF Fund (Reduction) (50,000) Capital Improvement Fund (Detail Below) 2,306,179 New World Financial System 596,000 General Obligation (GO) Bond Issue 2,467,988 Prior Year Debt 18,191 Grants - Davis Street Grant Denial (776,000) Special Assessment Fund (Reduction) (139,000) Parking Fund - Noyes Center Renovation Loan 2,200,000 Parking Fund - Loan to Capital Fund for New World 596,000 Water Fund (GO Debt) 630,700 Sewer Fund (MWRD) Grant 822,500 Total Appropriation Amendment Requested: $ 2,306,179 $ 6,575,379 Summary: Staff recommends approval of Resolution 33-R-13 – Authorization to amend the FY 2013 Budget. The proposed amendment would increase FY 2013 budgeted
47 of 109 expenditures by $6,575,379 from $247,359,877 to $253,935,256. An explanation of the proposed FY 2013 Budget Amendment is provided below:
Emergency Telephone (E911) Fund – The proposed FY 2013 Budget Amendment would increase expenditures in the E911 Fund by $50,000. The proposed increase is due to higher than anticipated bids for the Emergency Alert System project. The proposed amendment would increase the budget for the project by $50,000, from $70,000 to $120,000. The unaudited FY 2012 year-end fund balance in the E911 Fund was $1,280,994.
It should be noted that $70,000 budget for this project was previously included in the FY 2013 Adopted Budget for the E911 Fund. However, the project budget was not previously listed in the Adopted FY 2013 Capital Improvement Plan. As a result, the entire project budget of $120,000 is reflected in the amended 2013 CIP project list. However, the amended E911 budget will only show an increase of $50,000.
Community Development Block Grant (CDBG) Fund – As part of the FY 2013 Budget Amendment, staff proposes increasing the CDBG Fund budget by a total of $125,000. All proposed amendments to the CDBG Fund were previously approved by the Housing and Community Development Act Committee. The proposed amendment includes the following adjustments to the CDBG Fund: o Carryover of $35,000 of unspent FY 2012 CDBG Funds for the Firemen’s Park Renovations project. o Carryover of $90,000 of unspent FY 2012 CDBG Funds for the Alley Paving project o Carryover of $30,000 of unspent FY 2012 CDBG funds and carryover of $4,000 of unspent FY 2011 CDBG funds for the SNAP Lighting project.
Washington National TIF Fund – As part of the FY 2013 Budget Amendment, staff proposes reducing the Washington National TIF Fund budget by $50,000 due to favorable bids received for the Davis Street Sewer project.
Capital Improvement Fund – As part of the FY 2013 Budget Amendment, staff proposes increasing the Capital Improvement Fund budget by a total of $2,306,179. The proposed amendment includes several increases and decreases to individual project budgets due to several factors including higher than anticipated bid pricing, project deferrals and grant funding adjustments.
Several new projects are also proposed.
In addition, the proposed FY 2013 amendment for the Capital Improvement Fund includes $596,000 for implementation and licensing costs associated with the New World Financial Software System. The purchase of the New World finance system was approved by the City Council on December 10, 2012, after adoption of the FY 2013 Budget. As a result, this item was not previously included in the FY 2013 Budget. Funding for software and implementation costs associated with
48 of 109 the New World finance system will be provided by a five year loan from the Parking Fund. Maintenance costs for the current financial system (JD Edwards) will be used to repay the Parking Fund loan at an annual interest rate of 2%. The JD Edwards maintenance costs are currently allocated in the Information Technology Division budget in the General Fund.
The table below provides a summary of the proposed amendments to the Capital
Improvement Fund:
A D Q T AD AE 162 Funding Adopted Amended Amendment 163 Project Description Description FY 13 FY 13 Change Explanation 164 Ecology Center Greenhouse Reconstruction GO Debt - 71,988 71,988 Bid Price 165 Penny Park Renovations GO Debt 50,000 100,000 50,000 Bid Price 166 Police 1st Floor Conference Room Renovation GO Debt - 62,000 62,000 New 167 Ladd Arboretum Bike Path Renovations GO Debt - 22,000 22,000 City Match for Grant 168 Noyes Center Roof GO Debt - 434,000 434,000 City Match for Grant 169 Fire Station #2 Renovations - Design Only GO Debt - 53,000 53,000 New 170 50 / 50 Sidewalk Replacement Program GO Debt 100,000 125,000 25,000 Bid Price 171 Church Street Streetlights - Darrow to Pitner GO Debt - 85,000 85,000 New 172 McDaniel Diagonal Parking (Crain St. to Cul-De-Sac) GO Debt - 75,000 75,000 New 173 Street Resurfacing - CIP GO Debt 1,700,000 2,700,000 1,000,000 Additional Request 174 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey GO Debt 97,000 1,197,000 1,100,000 Grant Not Received 175 Dempster Signal Phase II Engineering GO Debt 110,000 - (110,000) Deferred 176 Pedestrian Safety Improvements GO Debt 200,000 275,000 75,000 Bid Price 177 Central Street Sidewalk - Eastwood to Hartrey Design GO Debt 350,000 175,000 (175,000) Deferred 178 Bridge Rehab Isabella Phase II - Design GO Debt 150,000 50,000 (100,000) Deferred 179 Bridge Street Bridge Phase III - Construction GO Debt 300,000 100,000 (200,000) Deferred 180 Animal Shelter Renovations Prior Debt 98,102 - (98,102) Deferred 181 Fire Station #4 Renovations Prior Debt 60,000 86,293 26,293 Bid Price 182 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Prior Debt - 190,000 190,000 Carryover Added 183 City Works Sign, Signal & Street Light Inventory and Upgrade Prior Debt 155,000 55,000 (100,000) Deferred 184 New World Financial Software Licensing and Implementation Parking Loan - 596,000 596,000 Approved & Added 185 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Grant 776,000 - (776,000) Grant Not Received 187 TOTAL $ 4,146,102 $ 6,452,281 $ 2,306,179
Special Assessment Fund – The proposed FY 2013 Budget Amendment would reduce capital expenditures for the Special Assessment Fund by a total of $139,000. The proposed reduction includes additional carryover of $125,000 of FY 2012 Special Assessment funding for the Alley Maintenance project and a reduction of $264,000 for the Alley Paving project. Funding for the Alley Paving project will be provided by general obligation (GO) debt.
Parking Fund – The proposed FY 2013 Budget Amendment would increase expenses in the Parking Fund by a total of $2,596,000. The proposed increase would account for two items: o Noyes Cultural Arts Center – The proposed budget amendment includes a loan to the Piven Theatre Group for the build out of the Noyes Cultural Arts Center. The total amount of the loan is anticipated to be
49 of 109 approximately $2.2 million. The loan will be repaid to the City over a twenty year period at an annual interest rate of 2%. o New World Financial System – The proposed amendment also includes a Parking Fund loan of $596,000 to the Capital Improvement Fund for licensing and implementation costs associated with the New World financial software system. As mentioned above, the purchase of the New World finance system was approved by the City Council on December 10, 2012, after adoption of the FY 2013 Budget. As a result, this item was not previously included in the FY 2013 Budget. Maintenance costs for the current financial system (JD Edwards) will be used to repay the Parking Fund loan at an annual interest rate of 2%. The JD Edwards maintenance costs are currently allocated in the Information Technology Division budget in the General Fund.
Water Fund – The proposed FY 2013 Budget Amendment would increase expenses in the Water Fund by a total of $630,700. The proposed amendment includes the issuance of Water Fund general obligation debt for the water main portion of the Davis Street Water Main and Sewer Replacement Project, which was approved by the City Council on May 13, 2013. The contract cost for the Davis Street Project is $2,648,200 and the funding sources for the project are as follows:
Funding Source Amount Washington National TIF Fund $ 1,025,000.00 Water Fund Reserves $ 170,000.00 Water Fund - General Obligation Debt $ 630,702.50 Sewer Fund - MWRD Grant $ 822,497.50 TOTAL $ 2,648,200.00
Sewer Fund – The proposed FY 2013 Budget Amendment would increase expenses in the Sewer Fund by a total of $822,500. The proposed amendment includes grant funds from the Metropolitan Water Reclamation District (MWRD) for Sewer Replacement related to the Davis Street Water Main and Sewer Replacement Project. Additional funding information for the Davis Street Project is provided in the table above.
Legislative History: N/A ------
Attachments: Resolution 33-R-13 – Budget Amendment Emergency Telephone (E911) Fund Summary Community Development Block Grant (CDBG) Fund Summary Washington National TIF Fund Summary
50 of 109 Capital Improvement Fund Summary Special Assessment Fund Summary Parking Fund Summary Water Fund Summary Sewer Fund Summary Proposed FY 2012 Capital Improvement Plan Amendment
51 of 109 05/20/2013
33-R-13
A RESOLUTION
Authorizing the City of Evanston City Manager to Increase the Total Fiscal Year 2013 Budget $6,575,379.00, to a New Total of $253,935,256.00
WHEREAS, a total budget amendment for six million, five hundred and seventy-five thousand, three hundred and seventy-nine dollars
($6,575,379.00) is required due to the following items: a) Emergency Telephone (E911) Fund $ 50,000.00 b) Community Development Block Grant (CDBG) Fund 159,000.00 c) Washington National TIF Fund (50,000.00) d) Capital Improvement Fund 2,306,179.00 e) Special Assessment Fund (139,000.00) f) Parking Fund 2,796,000.00 g) Water Fund 630,700.00 h) Sewer Fund 822,500.00 Total Budget Amendment Requested: $ 6,575,379.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact
and made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2013
budget be increased from two hundred and forty-seven million, three hundred
and fifty-nine thousand, eight hundred and seventy-seven dollars
52 of 109 33-R-13
($248,359,877.00) to two hundred fifty-three million, nine hundred and thirty-five
thousand, two-hundred and fifty-six dollars ($253,935,256.00), as summarized in
the document attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this resolution shall authorize the
City Manager to expend and/or encumber up to two hundred fifty-three million, nine hundred and thirty-five thousand, two-hundred and fifty-six dollars
($253,935,256.00) for Fiscal Year 2013 for all Funds.
SECTION 4: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law.
______Elizabeth B. Tisdahl, Mayor Attest:
______Rodney Greene, City Clerk
Adopted: ______, 2013
~2~ 53 of 109 33-R-13
City of Evanston- Fiscal Year 2013 - Amended Budget Summary City of Evanston Budget Summary of All Funds Fiscal Year 2013
2013 Amended Fund Name Fund # Budget
General 100 $ 84,520,422 Library Fund 185 5,080,920 Homelessness Prev. & Rapid Re-Housing Program 190 - Neighborhood Stabilization Program 195 4,011,917 Motor Fuel 200 2,233,000 Emergency Telephone 205 1,247,280 Special Service Area # 4 210 370,000 CDBG 215 2,084,100 CDBG Loan 220 20,000 Economic Development 225 2,367,603 Neighborhood Improvement 235 50,000 HOME 240 797,400 Affordable Housing Fund 250 297,790 Washington National TIF 300 8,696,726 Special Service Area # 5 305 418,816 Southwest II TIF 310 3,765,011 Southwest TIF 315 609,500 Debt Service (G.O. Bonds) 320 13,824,528 Howard-Ridge TIF 330 1,578,900 West Evanston TIF 335 3,635,000 Dempster-Dodge TIF 340 650,000 Capital Improvement 415 13,575,351 Special Assessment 420 678,660 Parking 505 17,219,983 Water 510 21,242,179 Sewer 515 19,266,088 Solid Waste 520 5,264,222 Fleet 600 3,509,065 Equipment Replacement 601 2,450,000 Insurance 605 17,424,026 Fire Pension 700 7,560,000 Police Pension 705 9,486,769
Total All Funds $ 253,935,256
~3~ 54 of 109 City of Evanston Emergency Telephone System Fund Summary (Fund #205)
Total Full-Time Equivalent Positions FY 2013 Employee Status Description Position Description Position FTE Full-Time Regular Assistant Communications Coordinator 2.00 Full-Time Regular Communications Coordinator 1.00 Full-Time Regular Telecommunicator 2.00 5150 Total 5.00 Emergency Telephone System Fund Total 5.00
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget
Landline Surcharge Revenue 511,586 617,400 600,000 617,400 Wireless Surcharge Revenue 383,844 416,160 400,000 416,160 Interest 296 1,000 800 1,000 Total Revenue 895,726 1,034,560 1,000,800 1,034,560
Expenditures Operating Expense 689,784 847,415 775,518 891,122 Transfer to General Fund 125,868 125,950 125,950 125,950 Transfer to Insurance Fund - 95,095 106,208 98,993 Transfer to Debt Service - 10,385 10,385 11,215 Capital Replacement 164,146 188,000 195,056 120,000 Total Expenditures 979,798 1,266,845 1,213,117 1,247,280
Net Surplus (Deficit) (84,072) (232,285) (212,317) (212,720)
Beginning Fund Balance 1,394,832 1,310,760 1,098,443 Ending Fund Balance 1,310,760 1,098,443 935,723
Description of Major Activities
In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance 133-O-90 by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per the legislature, an Emergency Telephone Systems Board (ETSB) was established. The stated function of the ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the system once in place.
55 of 109 City of Evanston Community Development Block Grant (Fund #215)
Total Full-Time Equivalent Positions FY 2013 Employee Status Description Position Description Position FTE Full-Time Regular Housing and Grant Administrator 0.50 Full-Time Regular Financial Analyst 0.25 Full-Time Regular Neighborhood Planner 0.75 5170 Total 1.50 Community Development Block Grant Fund Total 1.50
Financial Summary 2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Funds Provided Annual Entitlement 1,754,755 1,490,500 1,587,062 1,540,000 Funds reallocated from prior years - 65,693 65,693 33,100 Miscellaneous 5,302 - - - Program Income - 140,000 134,500 352,000 Total Funds Provided 1,760,057 1,696,193 1,787,255 1,925,100
Expenditures CDBG Administration/Planning 341,962 232,382 316,000 195,522 Development Activities 1,418,095 432,000 432,000 612,500 Capital Projects - 255,000 255,000 494,800 Transfers to General Fund - 776,811 737,432 781,278 Total Expenditures 1,760,057 1,696,193 1,740,432 2,084,100
NET SURPLUS (DEFICIT) - - 46,823 46,823
Beginning Fund Balance 422,799 422,799 469,622 Ending Fund Balance 422,799 469,622 516,445
2013 budget and allocations are estimates based on prior year and will be updated following receipt of the City's 2013 CDBG grant. The City's 2012 CDBG grant was larger than estimated and accounts for the 2012 surplus.
Performance Report on FY2012 Major Program Objectives
Thirty-two programs and projects were funded in FY 2012 and four projects/programs funded in prior years continue to be implemented. Staff submitted the 2011 CAPER (Consolidated Plan Annual Performance and Evaluation Report) covering Evanston's use of CDBG, HOME and ESG funds, the Contractor-Subcontractor Reports and Semi-Annual Labor Reports and Section 3 Report to HUD by due dates.
56 of 109 City of Evanston Community Development Block Grant (Fund #215)
Planning & Zoning staff continued the implementation of two Neighborhood Revitalization Strategy Area plans, part of the 2010-2014 Consolidated Plan, that focus resources on neighborhoods in west and south Evanston that have been hardest hit by foreclosures and unemployment.
2013 Department Initiatives
1. Work with residents, businesses, and community groups/nonprofits, as well as cross- departmental staff team to implement CDBG Neighborhood Revitalization Strategy Areas (NRSAs) in west and south Evanston to focus CDBG and other resources on key community needs.
2. Continue to refine measures and assessments for CDBG-funded programs to further improve outcomes and reporting to HUD, with a focus on activities in the NRSAs.
3. Continue to provide technical assistance to CDBG sub-recipients, particularly relating to reporting and financial management shortcomings identified by monitoring visits.
4. Provide staff support to the Housing & Community Development Act Committee (14 meetings a year). Expand staff input to the Committee on the effectiveness of CDBG sub-recipients in achieving City goals as outlined in the Consolidated Plan.
5. Monitor and assess all new and ongoing CDBG-funded activities for compliance with program plans and contractual obligations, including Davis-Bacon prevailing wage requirements.
6. Work with other funding sources, including the City's Mental Health Board, the Evanston Community Foundation, and the United Way to improve efficiencies for organizations applying for funds from multiple sources, as well as effectiveness of outcome reporting in order to better assess the impact on a communitywide basis.
7. Continue to seek training opportunities to ensure effective program management that complies with HUD requirements and addresses the goals of the City's Consolidated Plan.
8. Continue to expand publicity about the CDBG program and seek input from low- and moderate- income residents, including those for whom English is a second language, as part of the public involvement plan.
57 of 109 City of Evanston Washington National Special Tax Allocation Fund Summary (Fund #300)
Financial Summary
2012 2013 2011 2012 Estimated Amended Revenues: Actual Budget Actual Budget Net Property Tax Increment 3,326,012 5,073,000 4,600,000 4,600,000 Interest Income 6,708 25,000 25,000 25,000 Total Revenue 3,332,720 5,098,000 4,625,000 4,625,000
Expenditures: Series 1997 (refunded by 1999 & 2008D) Principal 325,000 405,000 405,000 425,000 Series 1997 (refunded by 1999 & 2008D) Interest 118,200 100,650 100,650 78,376 Contributions to Other Agencies - 800,000 - - Economic Development Projects - 500,000 250,000 1,250,000 Capital Improvements - 2,536,000 1,974,000 2,836,000 Contractual Services 113,212 35,000 35,000 145,000 Transfer to Parking Fund (for Sherman Garage debt) 3,419,636 3,876,726 3,876,726 3,631,350 Transfer to General Fund 325,000 325,000 325,000 331,000 Total Expenditures 4,301,048 8,578,376 6,966,376 8,696,726
Net Surplus (Deficit) (968,328) (3,480,376) (2,341,376) (4,071,726)
Beginning Fund Balance 9,162,676 8,194,348 5,852,972 Ending Fund Balance 8,194,348 5,852,972 1,781,246
Description of Major Activities
The City Council adopted the Washington National Tax Increment Financing District (TIF) on September 15, 1994. The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis Street on the south and Chicago Avenue on the east) located in the downtown business area of the City.
This Fund is responsible for the receipt of all debt proceeds issued and allocated to the TIF, as well as principal and interest payments on outstanding debt. The Washington National TIF typically transfers funds to the Parking Garage Fund and Parking Fund to assist with debt payments related to the Sherman Avenue Garage.
In FY2012, approximately $2,500,000 worth of infrastructure projects were approved as outlined in the FY2012 CIP (amended 6/11/12) and approximately $500,000 was reserved for Economic Development Projects (general, unspecified). In addition, in FY 2013, $2,886,000 of infrastructure projects are included in the CIP and approximately $1,250,000 is reserved for Economic Development projects.
58 of 109 City of Evanston Capital Improvement Fund (Fund #415)
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Revenue By Source Bond Proceeds 5,177,539 3,900,000 4,349,650 8,339,988 Grants 216,225 3,168,000 1,996,500 1,675,000 Private Contributions - 1,301,200 - 510,000 General Fund Allocation - 1,250,000 1,250,000 - Parking Fund Loan for Financial System - - - 596,000 Miscellaneous 547,000 - - - Interest Income 17,546 - 16,000 10,000 Total Revenue $ 5,958,310 $ 9,619,200 $ 7,612,150 $ 11,130,988
Expenditures Administration 723,428 - - - Other Equipment - Financial System - - - 596,000 Capital Outlay 5,091,436 14,175,358 10,100,000 12,504,351 Interfund Transfers Out 302,130 475,000 475,000 475,000 Total Expenditures $ 6,116,994 $ 14,650,358 $ 10,575,000 $ 13,575,351
Net Surplus (Deficit) $ (158,684) $ (5,031,158) $ (2,962,850) $ (2,444,363)
Beginning Fund Balance 5,905,344 5,746,660 2,783,810 Ending Fund Balance 5,746,660 2,783,810 339,447
Description of Major Activities
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed Capital Improvement Plan.
59 of 109 City of Evanston Special Assessment (Fund #420)
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Revenue By Source Special Assessments Collected 235,028 300,000 300,000 300,000 Bond Proceeds - - - 250,000 Grant Proceeds - - - - Investment Income 7,687 10,000 10,000 10,000 Miscellaneous - - - - Total Revenue 242,715 310,000 310,000 560,000
Expenditures Transfer to Debt Service Fund 317,659 317,660 317,660 317,660 Capital Outlay 740,122 1,155,000 700,000 361,000 General Management Support - - - - Other Costs - - - - Total Expenditures 1,057,781 1,472,660 1,017,660 678,660
Net Surplus (Deficit) (815,066) (1,162,660) (707,660) (118,660)
Beginning Fund Balance 3,759,955 2,944,889 2,237,229 Ending Fund Balance 2,944,889 2,237,229 2,118,569
Description of Major Activities
This fund serves as a collection center for special assessments by residential homeowners for their share of the cost for alley paving. Beginning in FY10-11, 100% of alley paving costs (homeowner and City share) were paid out of this Fund.
60 of 109 City of Evanston Parking Fund Summary (Fund #505)
Total Full-Time Equivalent Positions FY 2013 Employee Status Description Position Description Position FTE Parking System Management Full-Time Regular Parking Division Manager 1.00 Full-Time Regular Parking Facilities Supervisor 1.00 Full-Time Regular Finance Operations Coordinator 1.00 Full-Time Regular Customer Service Representatives 3.00 Full-Time Regular Traffic Engineering Technician 0.50 7005 Total 6.50 Parking Lots & Meters Full-Time Regular Parking Repair Worker 3.00 Full-Time Regular Public Works Operations Coordinator 1.00 Full-Time Regular Public Works Maint. Worker II 4.00 7015 Total 8.00 Maple Garage Full-Time Regular Public Works Maint. Worker II 1.00 7037 Total 1.00 Parking Fund Total 15.50
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Operating Revenue Parking Lots & Meters Operations 2,317,592 2,870,000 3,065,000 3,070,000 Church Street Garage Operations 539,895 767,092 704,000 716,348 Maple Avenue Garage Operations 898,492 1,151,800 1,203,400 1,204,200 Sherman Avenue Garage Operations 1,162,225 1,356,275 1,415,000 1,417,275 Transfer In- Washington National TIF 3,419,636 3,876,726 3,876,726 3,631,350 Interest Income 7,432 15,070 15,000 15,070 Miscellaneous Revenue 128,966 11,400 11,400 11,400 Reserve for Future Repairs/Replacement - 2,034,004 2,034,004 2,034,004 Total Revenue $ 8,474,238 $ 12,082,367 $ 12,324,530 $ 12,099,647
Operating Expenses 7005 - Parking System Administration 811,324 655,747 959,212 784,607 7015 - Parking Lots and Meters 701,477 1,584,510 754,332 829,052 7025 - Church Street Self Park 360,574 608,255 595,152 607,955 7030 - Church Street Debt Payments 169,336 173,126 173,126 171,250 7035 - Church / Chicago Garage Debt Payments (124,573) - - - 7036 - Sherman Avenue Garage 2,617,785 5,772,432 5,628,828 5,750,270 7037 - Maple Avenue Garage 1,446,950 1,736,960 1,555,292 1,611,920 7039 - Parking Debt 3,000 - 2,484 27,461 Transfer to General Fund - 644,242 644,242 644,242 Transfer to Fleet - 21,991 21,992 21,991 Transfer to Equipment Replacement - 30,000 30,000 30,000 Transfer to Insurance Fund - 503,877 503,277 490,236 7050 - Interfund Transfers Out 803,241 - - - Noyes Cultural Arts Center Loan - - - 2,200,000 New World Finance System Loan to CIF - - - 596,000 Capital Outlay - 120,000 118,962 -
61 of 109 City of Evanston Parking Fund Summary (Fund #505)
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Capital Improvements - 3,400,000 957,638 3,455,000 Total Expenditures $ 6,789,114 $ 15,251,140 $ 11,944,537 $ 17,219,983
Net Surplus (Deficit) $ 1,685,124 $ (3,168,773) $ 379,993 $ (5,120,337)
Beginning Fund Balance 22,046,297 15,196,441 15,576,434 Reclassification from Fund Balance to Capital (8,534,980) Assets Ending Fund Balance 15,196,441 15,576,434 10,456,097
Notes for Financial Summary
The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10.
Performance Report on FY 2012 Major Program Objectives
This year’s focus was on the continuing development of a preventive maintenance program for the three parking garages. There were increases in meter rates in outlying and downtown business areas. To date, the City has five multi-space metering devices servicing Lot #60, a meter in Lot #14, two meters in Lot #10, and an on-street solar powered installation in the 600 block of Clark. At the Sherman Garage the upper deck lights were replaced and an inspection of the facade was completed. An Automated License Plate Recognition system was installed in two parking enforcement jeeps. The system is designed to improve efficiency in parking enforcement, immobilization (boot), two-hour regulation, and City sticker and permit regulating.
Staff implemented a reduced monthly rate plan for the top floor of the Sherman Avenue Self Park at $50 per month in 2010 and added the Maple Garage top floor to the program at the end of FY 10/11. Forty-one (41) IPS single-space on-street meters were purchased in February 2011 and are currently being used in the downtown business district. The technology accepts credit cards as well as coin. A RFP was developed to replace the current meter technology with meters and pay stations that accept both coin and credit cards. Staff worked with Community and Economic Development in the selection of a firm to create a Comprehensive Signage Design manual that will be used as a template for future city wide directional sign initiatives.
FY 2013 Department Initiatives
Continue to develop strategies to provide adequate and reasonable parking for business and employees in partnership with Community and Economic Development in an effort to bring business opportunities to the City. This will be an continuing initiative in every fiscal year.
Evaluate a long-term funding mechanism for parking structure replacement. The current accumulated depreciation in the fund per the 2009-10 audit was $13.7 million. This means that a substantial portion of the projected fund balance at the end of 2011 could be reserved for future capital replacement.
The completion of the a citywide upgrade of parking meter technology that will include a combination of pay by space, pay and display, and single-head meters that accept coin and credit cards.
In partnership with Community and Economic Development, a Comprehensive Signage design RFP was developed last year to ask for design and implementation strategies involving new directional signage throughout the City. A firm was selected FY2012 with partial implementation of new signs expected toward the end of FY 2013. This will be a multi-year project.
62 of 109 City of Evanston Water Fund Financial Summary (Fund #510 - 513)
Total Full-Time Equivalent Positions FY 2013 Employee Status Description Position Description Position FTE Water General Support Full-Time Regular Utilities Director 1.00 Full-Time Regular Exec Secretary (non-Dept Head) 1.00 Full-Time Regular Superintendent, Const & Fld Svcs 1.00 Full-Time Regular Superintendent, Water Production 1.00 Full-Time Regular Management Analyst 1.00 7100 Total 5.00 Pumping Full-Time Regular Division Chief, Pumping 1.00 Full-Time Regular Water/Sewer Mechanic 3.00 Full-Time Regular Water Maintenance Supervisor 1.00 Full-Time Regular Water Worker II 1.00 Full-Time Regular Water Plant Operator 5.00 7105 Total 11.00 Filtration Full-Time Regular Chemist 1.00 Full-Time Regular Division Chief, Filtration 1.00 Full-Time Regular Water/Sewer Mechanic 3.00 Full-Time Regular Microbiologist 1.00 Full-Time Regular Water Maintenance Supervisor 1.00 Full-Time Regular Water Worker I 1.00 Full-Time Regular Water Worker II 1.00 Full-Time Regular Water Plant Operator 5.00 7110 Total 14.00 Distribution Full-Time Regular Civil Engineer III 1.00 Full-Time Regular Division Chief, Distribution 0.50 Full-Time Regular GIS Analyst 0.50 Part-Time Regular Plumbing Inspector 0.50 Full-Time Regular Water Worker I 2.00 Full-Time Regular Water Worker III 2.00 Full-Time Regular Water/Sewer Crew Leader 3.00 Full-Time Regular Water Distribution Supervisor 1.00 7115 Total 10.50 Water Meter Maintenance Full-Time Regular Facilities Maintenance Worker/Custodian I 1.00 Full-Time Regular Meter Service Coordinator 1.00 7120 Total 2.00 Water Fund Total 42.50
63 of 109 City of Evanston Water Fund Financial Summary (Fund #510 - 513)
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Operating Revenues Evanston 4,751,615 5,600,000 6,100,000 5,684,000 Skokie 2,304,066 2,800,000 3,030,000 2,856,000 Northwest Commission 3,710,581 4,414,000 4,658,000 4,517,000 Cross Connection Control Fees 91,480 91,000 97,406 100,500 Investment Earnings 6,569 2,500 2,500 2,500 Debt Proceeds - 4,800,000 4,400,000 2,630,700 IEPA Loan - - - 1,370,000 Fees and Merchandise Sales 61,526 35,000 40,000 40,000 Fees and Outside Work 94,184 80,000 80,000 80,000 Grants 580,995 262,500 262,500 - Insurance Reimbursement - 420,000 79,000 - Phosphate Sales 43,655 60,000 60,000 66,000 Property Sales and Rentals 657,329 203,057 203,100 213,300 Misc Revenue 73,102 - - - Total Revenue 12,375,102 18,768,057 19,012,506 17,560,000
Operating Expenses 7100 - General Support 2,011,130 832,838 832,831 990,583 7105 - Pumping 1,978,311 2,368,467 2,364,465 2,333,247 7110 - Filtration 1,923,780 2,563,022 2,902,021 2,635,539 7115 - Distribution 988,315 1,464,106 1,441,374 1,424,324 7120 - Meter Maintenance 269,115 313,840 313,841 309,163 7125 - Other Operating Expenses 162,344 285,530 270,530 478,592 7130 - Capital Outlay 37,736 162,500 76,300 248,500 7131 - Capital Improvement - 7,837,000 7,107,062 8,065,700 7133 - Debt Service 100,087 944,157 944,157 864,233 7133 - Debt Service - IEPA Loan 3382 - 67,506 67,506 67,506 Interfund Transfers Out- General Fund 2,737,748 3,356,300 3,356,300 3,356,300 Interfund Transfers Out- Insurance Fund 390,410 468,492 468,492 468,492 Total Expense 10,598,976 20,663,758 20,144,879 21,242,179
Net Surplus (Deficit) 1,776,126 (1,895,701) (1,132,373) (3,682,179)
Beginning Unrestricted Fund Balance 6,133,887 8,246,988 7,114,615 Reclassification from Fund Balance to 336,975 Capital Assets Ending Unrestricted Fund Balance 8,246,988 7,114,615 3,432,436
Notes for Financial Summary
Revenues from the sale of water are projected to be slightly higher than budget estimates due to drought during the summer of 2012.
64 of 109 City of Evanston Water Fund Financial Summary (Fund #510 - 513)
Performance Report on FY2012 Major Program Objectives
During FY2012, the Water Division continued to work on a number of capital improvement projects, as well as the continued maintenance and operations of the facilities.
The Administration Section continued implementation and management of the workforce development program. One Evanston resident graduated from the two-year job training program, while an additional resident began working under this initiative. Interns were hired to work with the maintenance staff, as well as on the Water & Sewer Division’s GIS/CityWorks application. The Administration staff also continued providing oversight on several capital improvement projects including the expansion of the wholesale customer base.
The Pumping Section worked closely with contractors responsible for replacing the electric switchgear destroyed by fire in May of 2011 and the contractor installing the new Supervisory Control and Data Acquisition (SCADA) system. In addition, section staff designed and installed sprinkler systems in the areas where all petroleum products are stored. The upgrade of the fire alarm system at the plant was also accomplished in 2012. Both Pumping and Filtration staff were used to upgrade the starters for the filter backwash pumps in order to prolong the life and increase the efficiency of these pumps.
The Filtration Section assisted the contractor in the remediation of the 1964 filters which included installation of new undertrains and filter media. The project was completed ahead of schedule and under budget. In addition, staff completed the installation of 24 filter turbidimeters. These units measure turbidity (suspended material) throughout the treatment process and turbidity is a primary regulatory compliance parameter for the facility. The section was also responsible for performing extensive testing of the 1948 and 1964 filters related to increasing the IEPA approved capacity of these filters. Filtration staff continued to work closely with the SCADA contractor and helped complete the chemical and chlorine control systems implementation.
Distribution Section staff has been focused on making the needed repairs and replacements in advance of FY2012 and FY2013 street resurfacing programs. Summer 2012 saw a higher than average number of needed water main break repairs due to the dry soil and increased flows. Staff has also been engaged in the regular maintenance and repairs associated with the operation of the City's distribution system.
The Meter Section is working with 311 and the Finance Division to make improvements to customer service during billing and revenue collection operations. In addition, the Automatic Meter Reading (AMR) system, which was originally installed in 2001-2002, is seeing increased Meter Transmission Unit (MTU) failures. Staff will begin implementation of the replacement AMR system in FY 2013.
FY2013 Department Initiatives
1. The Water Division continues to strive to be a leader in the public drinking water industry by providing high quality water to over 350,000 customers. The number one objective is to continue vigilantly monitoring the quality and quantity of water provided to our customers.
2. To assure the quality of the potable water supply by completing major treatment plant improvements, including the upgrade of the flowmeter system and improvements to the 48" raw water intake.
3. Continue to develop and implement a strategy to expand Evanston’s wholesale water customer base.
4. To work with the Public Works divisions to coordinate capital improvement projects.
65 of 109 City of Evanston Sewer Fund Summary (Fund #515)
Total Full-Time Equivalent Positions FY 2013 Position Employee Status Description Position Description FTE Sewer Fund Full-Time Regular Division Chief, Distribution 0.50 Full-Time Regular Engineering Associate II 2.00 Full-Time Regular Plumbing Inspector 0.50 Full-Time Regular Water Worker I 2.00 Full-Time Regular Water Worker II 1.00 Full-Time Regular Water Worker III 2.00 Full-Time Regular Water/Sewer Crew Leader 4.00 Full-Time Regular Sewer Supervisor 1.00 7400 Total 13.00 Sewer Fund Total 13.00
Financial Summary
2012 2013 2011 2012 Estimated Amended Actual Budget Actual Budget Operating Revenues Operations 11,339,113 12,908,000 14,063,000 12,908,000 Debt Proceeds 8,099,352 5,000,000 4,000,000 4,000,000 Debt Proceeds - 2012 IEPA Loan - 4,000,000 - 3,100,000 Investment Earnings 2,094 1,000 1,000 1,000 Grants - MWRD - - - 822,500 Miscellaneous 37,488 91,236 14,700 18,865 Total Revenue 19,478,047 22,000,236 18,078,700 20,850,365
Operating Expenses 7400 - Sewer Operations 4,252,569 1,869,650 1,866,650 2,134,549 7410 - Other Operating Expenses 23,305 48,100 48,100 43,300 7411 - Interfund Transfers Out (excluding 446,658 529,403 529,403 602,399 Fleet) 7415 - Capital Outlay 10,973 18,000 18,000 20,600 7420 - Capital Improvement Account 24,218 4,753,000 753,000 4,922,500 7500 - Debt Service 2,362,727 14,242,990 14,242,252 11,542,740 Total Expenses 7,120,450 21,461,143 17,457,405 19,266,088
Net Surplus (Deficit) 12,357,597 539,093 621,295 1,584,277
Beginning Unrestricted Fund Balance (889,063) 3,513,271 4,134,566 Reclassification from Fund Balance to (7,955,263) Capital Assets Ending Unrestricted Fund Balance 3,513,271 4,134,566 5,718,843
Fixed Assets - Net of Debt 108,690,722 Total Net Assets 112,203,993
66 of 109 City of Evanston Sewer Fund Summary (Fund #515) Notes for Financial Summary
1. Estimated actual operating revenue for FY 2012 is higher than budgeted revenue due to drought conditions, which resulted in abnormally high water usage in summer months (sewer billings are based on metered water usage). 2. Debt service is reduced in the FY 2013 budget due to retirement of several outstanding loans/bonds. 3. A large diameter sewer rehab project was budgeted at $4.0 million in FY 2012. Due to the timeline needed to secure IEPA loan funding, this capital improvement project was moved to FY 2013. The FY 2013 budget is based on the low bid received for this project.
Performance Report on FY 2012 Major Program Objectives
During FY 2012, capital improvements included rehabilitating sewers through CIPP lining, repairing sewers and drainage structures on streets being resurfaced, and emergency sewer repairs. The Sewer Division crews continued performing the preventative maintenance of cleaning the sewer system in one-third of the City on an annual basis, as well as contracting out the application of root treatments in one-third of the sewer system to prevent sewer blockages due to tree root intrusion. During FY 2012 the crews cleaned over 2,800 drainage structures and flushed over 25,000 feet of sewer pipe. The Division continues to replace or repair deteriorated drainage structures and manholes, as well as collapsing sewer mains. The crews also performed all of the closed circuit TV inspections of the sewers under streets to be resurfaced in 2013, in order to determine the repairs needed prior to the paving of the street.
Comprehensive Performance Measures
FY 2012 FY 2012 FY 2013 Description Mid-Year Total Year-End Target Target Sewer Complaints (seepage, backups, 89 200 200 overflows, etc) Employee Health & Safety (days lost from 2.6 3.6 3.6 work due to illness or injury) Regulatory Compliance (EPA) 0 0 0
FY 2013 Department Initiatives
1. Continue to coordinate the inspection and repair of sewer mains in advance of the street resurfacing program. 2. Continue to repair/replace combined sewer structures on streets being resurfaced. 3. Continue preventing cleaning and inspection of sewer mains and drainage structures. 4. Continue to perform inspection of combined and storm sewer outfalls in accordance with IEPA requirements. 5. Continue the annual CIPP sewer lining program (small diameter sewers). 6. Conduct CIPP lining of approximately 6,900 feet of large diameter sewers using IEPA loan funding.
67 of 109 A C D F H Q T
1 City of Evanston 2 Amended Capital Improvement Plan 3 Sorted by Fund & Funding Source 4 Fiscal Year 2013 8 Adopted Amended 9 Funding Fund Carryover Total Total 10 Description Department Source Responsible Y/N FY13 FY13 11 CIP SUMMARY ALL FUNDS 12 13 MFT Fund Funding N/A N/A N/A 1,400,000 1,400,000 14 Emergency Telephone (E911) Funding N/A N/A N/A - 120,000 15 CDBG Fund Funding N/A N/A N/A 335,800 494,800 17 Washington National TIF Fund Funding N/A N/A N/A 2,886,000 2,836,000 18 Howard-Hartrey TIF Fund Funding N/A N/A N/A 1,900,000 1,900,000 19 Southwest TIF Fund Funding N/A N/A N/A 580,000 580,000 20 Howard-Ridge TIF Fund Funding N/A N/A N/A 800,000 800,000 21 West Evanston TIF Fund Funding N/A N/A N/A 1,285,000 1,285,000 24 CIP Fund - General Obligation (GO) Debt N/A N/A N/A 5,872,000 8,339,988 25 CIP Fund - Prior Year Debt N/A N/A N/A 2,036,172 2,054,363 26 CIP Fund - Parking Fund Loan N/A N/A N/A - 596,000 27 CIP Fund - Grants N/A N/A N/A 2,451,000 1,675,000 28 CIP Fund - IDNR Grant Funding N/A N/A N/A 400,000 400,000 29 CIP Fund - Private Donations N/A N/A N/A 510,000 510,000 30 Special Assessment Fund Funding N/A N/A N/A 500,000 361,000 31 Parking Fund Funding N/A N/A N/A 3,455,000 3,455,000 32 Water Fund - General Obligation (GO) Debt N/A N/A N/A - 630,700 33 Water Fund Funding N/A N/A N/A 6,065,000 6,065,000 36 Water Fund IEPA Loan Funding N/A N/A N/A 1,370,000 1,370,000 37 Sewer Fund Funding N/A N/A N/A 1,000,000 1,000,000 38 Sewer Fund IEPA Funding N/A N/A N/A 3,100,000 3,100,000 39 Sewer Fund Grant Funding (MWRD) N/A N/A N/A - 822,500 40 TOTAL - ALL FUNDS 35,945,972 39,795,351 41 42 43 EXPENDITURES 44 45 Street Resurfacing - MFT Public Works MFT MFT No 1,400,000 1,400,000 46 SUBTOTAL 1,400,000 1,400,000 47 48 49 Emergency Alert System Fire E911 E911 No - 120,000 50 SUBTOTAL - 120,000 51 52 54 Penny Park Renovations PRCS Grant CDBG CDBG No 30,000 30,000 55 Block Curb & ADA Ramps Public Works Grant CDBG CDBG No 85,800 85,800 56 Firemen's Park Renovations PRCS Grant CDBG CDBG Yes 40,000 75,000 57 Alley Paving Public Works Grant CDBG CDBG No 155,000 245,000 59 SNAP Lighting Public Works Grant CDBG CDBG No 25,000 59,000
68 Pageof 1 of109 5 A C D F H Q T
1 City of Evanston 2 Amended Capital Improvement Plan 3 Sorted by Fund & Funding Source 4 Fiscal Year 2013 8 Adopted Amended 9 Funding Fund Carryover Total Total 10 Description Department Source Responsible Y/N FY13 FY13 60 SUBTOTAL 335,800 494,800 65 66 67 Comprehensive Sign Package CED TIF Increment Washington TIF No 125,000 125,000 69 Sherman Avenue Public Art PRCS TIF Increment Washington TIF Yes 81,000 81,000 72 Davis Street Streetscape - Benson to Chicago - Utility Improvements Public Works TIF Increment Washington TIF No 1,025,000 1,025,000 73 Davis Street Streetscape - Benson to Chicago - Repaving Public Works TIF Increment Washington TIF No 1,300,000 1,300,000 76 Pedestrian Lighting Public Works TIF Increment Washington TIF No 175,000 175,000 83 Davis Street Sewer (If No IEPA Loan) Utilities TIF Increment Washington TIF No 180,000 130,000 89 SUBTOTAL 2,886,000 2,836,000 90 91 92 Economic Development - Outlot Development CED TIF Increment Howard-Hartrey TIF No 500,000 500,000 93 Access Drive Sidewalk & Pedestrian Lighting Installation Public Works TIF Increment Howard-Hartrey TIF Yes 350,000 350,000 94 Hartrey Streetscape Improvement from Howard to Dead End Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 250,000 95 Howard Street & Jewel Osco Driveway Reconfiguration Public Works TIF Increment Howard-Hartrey TIF Yes 550,000 550,000 96 New Bus Shelter at Howard Street Including Bump Out Public Works TIF Increment Howard-Hartrey TIF Yes 250,000 250,000 97 SUBTOTAL 1,900,000 1,900,000 98 99 100 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Utilities TIF Increment Southwest TIF No 580,000 580,000 101 SUBTOTAL 580,000 580,000 102 103 105 Economic Development - CIP for City-Owned Building at 727 Howard St. CED TIF Increment Howard-Ridge TIF Yes 600,000 600,000 106 Economic Development - CIP for City-Owned Building at 623 Howard St. CED TIF Increment Howard-Ridge TIF Yes 200,000 200,000 109 SUBTOTAL 800,000 800,000 110 111 112 Church and Darrow Parking Lot - Mini Park CED TIF Increment West Evanston TIF No 440,000 440,000 113 Church and Dodge Development CED TIF Increment West Evanston TIF No 350,000 350,000 114 Economic Development - CIP for City-Owned Building at 727 Howard St. CED TIF Increment West Evanston TIF No - - 115 Comprehensive Sign Package CED TIF Increment West Evanston TIF No 125,000 125,000 125 Dempster Traffic Signal Phase I Engineering Public Works TIF Increment West Evanston TIF No 10,000 10,000 126 Dodge Ave Streetscape - Dempster to Lake (West Side Only) Public Works TIF Increment West Evanston TIF No 360,000 360,000 128 SUBTOTAL 1,285,000 1,285,000 140 141 148 Engineering Services Admin Serv GO Debt Capital Improvement No 475,000 475,000 149 Street Lights - Chicago Avenue / Kedzie / AMLI CED GO Debt Capital Improvement No 50,000 50,000 155 Crown Center Renovations PRCS GO Debt Capital Improvement No 50,000 50,000 156 Lakefront - Boat Ramp Renovations PRCS GO Debt Capital Improvement No 350,000 350,000 157 Levy Center Renovations PRCS GO Debt Capital Improvement No 270,000 270,000
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1 City of Evanston 2 Amended Capital Improvement Plan 3 Sorted by Fund & Funding Source 4 Fiscal Year 2013 8 Adopted Amended 9 Funding Fund Carryover Total Total 10 Description Department Source Responsible Y/N FY13 FY13 158 Fleetwood-Jourdain Center Renovations PRCS GO Debt Capital Improvement No 85,000 85,000 159 Noyes Center Seat Replacements PRCS GO Debt Capital Improvement No 160,000 160,000 160 Civic Center Renovations PRCS GO Debt Capital Improvement No 145,000 145,000 161 Lakefront - Lagoon Area Improvements PRCS GO Debt Capital Improvement No 250,000 250,000 162 Police - Fire Headquarters Renovations PRCS GO Debt Capital Improvement Yes 175,000 175,000 163 Firemen's Park Renovations PRCS GO Debt Capital Improvement No 235,000 235,000 164 Grey Park PRCS GO Debt Capital Improvement No 60,000 60,000 165 Ecology Center Greenhouse Reconstruction (Additional) PRCS GO Debt Capital Improvement No - 71,988 166 Penny Park Renovations PRCS GO Debt Capital Improvement No 50,000 100,000 167 Police 1st Floor Conference Room Renovation PRCS GO Debt Capital Improvement No - 62,000 168 Ladd Arboretum Bike Path Renovations PRCS GO Debt Capital Improvement No - 22,000 169 Noyes Center Roof PRCS GO Debt Capital Improvement No - 434,000 170 Fire Station #2 Renovations - Design Only PRCS GO Debt Capital Improvement No - 53,000 171 50 / 50 Sidewalk Replacement Program Public Works GO Debt Capital Improvement No 100,000 125,000 172 Church Street Streetlights - Darrow to Pitner Public Works GO Debt Capital Improvement No - 85,000 173 McDaniel Diagonal Parking (Crain St. to Cul-De-Sac) Public Works GO Debt Capital Improvement No - 75,000 174 Street Resurfacing - CIP Public Works GO Debt Capital Improvement No 1,700,000 2,700,000 175 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Public Works GO Debt Capital Improvement No 97,000 1,197,000 176 Dempster Signal Phase II Engineering Public Works GO Debt Capital Improvement No 110,000 - 177 Pedestrian Safety Improvements Public Works GO Debt Capital Improvement No 200,000 275,000 178 Central Street Sidewalk - Eastwood to Hartrey Design Public Works GO Debt Capital Improvement No 350,000 175,000 179 Bridge Rehab Isabella Phase II - Design Public Works GO Debt Capital Improvement No 150,000 50,000 180 Bridge Street Bridge Phase III - Construction Engineering Public Works GO Debt Capital Improvement No 200,000 200,000 181 Bridge Street Bridge Phase III - Construction Public Works GO Debt Capital Improvement No 300,000 100,000 182 Dempster Signal Phase I Engineering Public Works GO Debt Capital Improvement No 60,000 60,000 183 Ridge/Emerson/Green Bay Intersection Phase I Engineering Public Works GO Debt Capital Improvement No 250,000 250,000 227 SUBTOTAL 5,872,000 8,339,988 228 229 230 12/01/13 Unabated GO Debt Principal Payment = $8,175,536 231 232 259 Civic Center Parking Lot Lighting PRCS Prior Year Debt Capital Improvement Yes 130,000 130,000 260 Service Center Parking Deck Structural and Waterproofing Repairs PRCS Prior Year Debt Capital Improvement Yes 75,000 75,000 283 Civic Center Renovations PRCS Prior Year Debt Capital Improvement Yes 270,000 270,000 284 Ecology Center Greenhouse Reconstructions PRCS Prior Year Debt Capital Improvement Yes 115,000 115,000 285 Lakefront - Lagoon Area Improvements PRCS Prior Year Debt Capital Improvement Yes 20,000 20,000 286 Crown Center Partnership Study PRCS Prior Year Debt Capital Improvement Yes 73,070 73,070 287 Animal Shelter Renovations PRCS Prior Year Debt Capital Improvement Yes 98,102 - 288 Fire Station #4 Renovations PRCS Prior Year Debt Capital Improvement Yes 60,000 86,293 289 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Public Works Prior Year Debt Capital Improvement Yes - 190,000 290 City Works Sign, Signal & Street Light Inventory and Upgrade Public Works Prior Year Debt Capital Improvement Yes 155,000 55,000 291 New Salt Dome Public Works Prior Year Debt Capital Improvement Yes 410,000 410,000
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1 City of Evanston 2 Amended Capital Improvement Plan 3 Sorted by Fund & Funding Source 4 Fiscal Year 2013 8 Adopted Amended 9 Funding Fund Carryover Total Total 10 Description Department Source Responsible Y/N FY13 FY13 292 Central Street Resurfacing Public Works Prior Year Debt Capital Improvement Yes 630,000 630,000 296 SUBTOTAL 2,036,172 2,054,363 297 298 299 New World Financial Software Licensing and Implementation Admin Serv Parking Loan Capital Improvement No - 596,000 300 - 596,000 301 302 309 Ladd Arboretum Bike Path Renovations PRCS Grant Capital Improvement No 580,000 580,000 310 Main Library Renovations PRCS Grant Capital Improvement No 200,000 200,000 311 Noyes Center Roof PRCS Grant Capital Improvement Yes 820,000 820,000 312 Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Public Works Grant Capital Improvement No 776,000 - 314 Dempster Signal Phase I Engineering Public Works Grant Capital Improvement No 24,000 24,000 315 Dempster Signal Phase II Engineering Public Works Grant Capital Improvement No 51,000 51,000 316 SUBTOTAL 2,451,000 1,675,000 317 318 323 Lakefront - Lagoon Area Improvements PRCS IDNR Grant Capital Improvement No 400,000 400,000 325 SUBTOTAL 400,000 400,000 326 327 332 Lakefront - Lagoon Area Improvements PRCS Private Donation Capital Improvement No 500,000 500,000 333 Metra Station Heating Control Replacements PRCS Private Donation Capital Improvement No 10,000 10,000 334 SUBTOTAL 510,000 510,000 335 336 340 Alley Maintenance Public Works SA Reserves Special Assessment Yes - 125,000 341 Alley Paving Public Works GO Debt Special Assessment No 500,000 236,000 342 SUBTOTAL 500,000 361,000 343 344 345 Citywide Parking Meter Upgrades Admin Serv Parking Parking Yes 1,000,000 1,000,000 346 Comprehensive Signage Program Admin Serv Parking Parking Yes 210,000 210,000 347 Parking Lot 4 Improvements Public Works Parking Parking Yes 540,000 540,000 349 Resurfacing of City Owned Surface Lots Public Works Parking Parking Yes 420,000 420,000 350 Collector's / Clerk's Office Rehab PRCS Parking Parking No 75,000 75,000 351 Parking Garages - Capital Maintenance - Maple PRCS Parking Parking No 330,000 330,000 352 Parking Garages - Capital Maintenance - Sherman PRCS Parking Parking No 200,000 200,000 353 Parking Garages - Capital Maintenance - Church PRCS Parking Parking Yes 680,000 680,000 354 SUBTOTAL 3,455,000 3,455,000 356 357 358 Davis Street Watermain Replacement Utilities GO Debt Water No - 630,700
71 Pageof 4 of109 5 A C D F H Q T
1 City of Evanston 2 Amended Capital Improvement Plan 3 Sorted by Fund & Funding Source 4 Fiscal Year 2013 8 Adopted Amended 9 Funding Fund Carryover Total Total 10 Description Department Source Responsible Y/N FY13 FY13 359 SUBTOTAL - 630,700 360 361 362 Water Main Replacement Utilities Water Water No 3,100,000 3,100,000 365 Roof Improvement Projects Utilities Water Water No 175,000 175,000 367 Master Meter and Chemical Feed Improvements Utilities Water Water Yes 575,000 575,000 368 Security Equipment Utilities Water Water No 50,000 50,000 373 AMR Radio Transmitter Replacement Utilities Water Water No 1,800,000 1,800,000 374 Chlorination Equipment Replacement Utilities Water Water No 250,000 250,000 381 Rate of Flow and Loss of Head Transmitters Utilities Water Water No 85,000 85,000 382 Masonry Evaluation and Tuckpointing Utilities Water Water No 30,000 30,000 383 SUBTOTAL 6,065,000 6,065,000 385 394 48" Intake Improvements and Zebra Mussel Control Utilities IEPA Loan Water No 1,370,000 1,370,000 396 SUBTOTAL 1,370,000 1,370,000 398 399 CIPP Sewer Rehabilitation Utilities Sewer Sewer No 500,000 500,000 400 Emergency Sewer Repairs Utilities Sewer Sewer No 75,000 75,000 401 Relief Sewer Extensions Utilities Sewer Sewer No 250,000 250,000 402 Sewer Repairs on Street Improvements Utilities Sewer Sewer No 175,000 175,000 403 SUBTOTAL 1,000,000 1,000,000 405 406 Large Diameter Sewer Rehabilitation Phase 1 Utilities IEPA Loan Sewer Yes 3,100,000 3,100,000 407 SUBTOTAL 3,100,000 3,100,000 409 410 411 Davis Street Sewer Improvements - MWRD Utilities Grant Sewer No - 822,500 412 SUBTOTAL - 822,500 413 414 415 TOTAL - ALL FUNDS 35,945,972 39,795,351 416 417 CIP AMENDMENT SUMMARY: 418 E911 Funding Change - 120,000 419 CDBG Funding Change - 159,000 420 Washington National TIF Funding Change - (50,000) 421 CIP Fund Change - 2,306,179 422 Special Assessment Fund Change - (139,000) 423 Water Fund Change - 630,700 424 Sewer Fund Change - 822,500 425 TOTAL 2013 CIP ADJUSTMENT - 3,849,379 426 Emergency Alert Project Amount Already Budgeted in E911 Fund (70,000) 427 TOTAL FY 2013 BUDGET AMENDMENT FOR CIP 3,779,379
72 Pageof 5 of109 5 For City Council meeting of May 20, 2013 Item SP5 Ordinance 47-O-13: Commercial Indoor Recreation For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District
Date: May 16, 2013
Recommended Action Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. A response to questions from the May 13, 2013 City Council meeting is included in the following memo from the Corporation Counsel and Assistant City Manager. A preliminary search of properties east of Ridge on Howard Street shows all properties paying some level of property tax, with the exception of City owned property. Additional information may be available for presentation at the Council meeting on May 20, 2013.
Attachments Memo from Corporation Counsel and Assistant City Manager P&D Packet – May 13, 2013 including proposed Ordinance 47-O-13
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Memorandum
To: Honorable Mayor and Members of the City Council
From: W. Grant Farrar, Corporation Counsel Martin Lyons, Assistant City Manager/CFO
Subject: 47-O-13, “Commercial Indoor Recreation” Zoning Text Amendment
Date: May 16, 2013
Following the discussion on May 13, 2013, please find information responsive to the questions that were asked.
Ordinance 47-O-13 It permits an owner or lessee of property in the I2 District to apply for a Special Use Permit for a Commercial Indoor Recreation facility. This procedure is the same as for other Special uses, such as Type 2 Restaurants:
Notice of the application is mailed to owners of properties within 500’ of the subject property and published 15-30 days prior to the ZBA meeting (6-3-5-7-(B)) ZBA considers the application (6-3-5-7-(A)) based on 9 standards (6-3-5-10) ZBA recommends that the P&D Committee and Council deny, approve, or approve with conditions (6-3-5-7-(C)) P&D Committee makes its own recommendation to the full City Council (6-3-5-8) City Council issues a final legislative determination (6-3-5-8) A special use process from application to Council approval can take 90-120 days.
The Zoning Ordinance does not define the word “commercial,” but defines “commercial purpose” as follows:
An occupation, employment or enterprise that is carried on for profit by the owner, lessee or licensee, except for activities carried on by a not for profit organization that utilizes the proceeds of such activities solely for the purposes for which it is organized.
An applicant for a Special use Permit for a Commercial Indoor Recreation facility that uses the proceeds from the activities therein to fund itself, even if it is a not-for-profit entity, would still be using the property for a “commercial purpose.” A not-for-profit could operate if Council approved the Special use.
74 of 109
Property Taxes If a not-for-profit entity were to lease a City-owned facility and operate a Commercial Indoor Recreation facility, it may be subject to property taxes, as determined by the Cook County Assessor’s Office and Board of Review. The ultimate responsibility for paying any such taxes should be a negotiated term of any such lease.
In the case of a privately owned property leased to a non-profit, we reviewed the Cook County Board of Review (“CCBR”) policies for information concerning tax payments. Confirming our initial view, an exempt tenant may apply for the property tax exemption, subject to certain restrictions. A church or charity may apply for the exemption if it agrees in writing to be responsible for paying the property tax on the area it leases. The organization must prove to the CCBR that the organization is charitable and religious. If an exemption is received, it must be renewed annually. A church is not required to own the property outright to possibly receive an exemption. It must show to the CCBR’s satisfaction that it is using the property exclusively for non-profit religious purposes. An entity must pay taxes unless and until it receives an exemption. Pending receipt of an exemption, an entity must pay under protest and then get a Certificate of Error for reimbursement of taxes previously paid out.
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For City Council meeting of May 13, 2013 Item P7
Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the I2 District
For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Commercial Indoor Recreation as a Special Use in the I2 District
Date: April 29, 2013
Recommended Action Staff recommends approval of Ordinance 47-O-13 as amended and introduced by City Council on April 22, 2013. The ordinance as amended retains the term “Commercial” in the zoning use and definition for “Commercial Indoor Recreation.” “Commercial Purpose” is currently defined in Section 6-18-3 of the Zoning Ordinance as:
Commercial Purpose – An occupation, employment or enterprise that is carried on for profit by the owner, lessee, or licensee, except for activities carried on by a not for profit organization that utilizes the proceeds of such activities solely for the purposes for which it is organized.
Attachments Proposed Ordinance 47-O-13 P&D Packet – April 22, 2013
76 of 109
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L L 79 of 109 For City Council meeting of April 22, 2013 Item Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District For Introduction
Memorandum
To: Honorable Mayor and Members of the City Council Planning and Development Committee
From: Steve Griffin, Director, Community and Economic Development Department Dennis Marino, Manager, Planning and Zoning Division Melissa Klotz, Zoning Planner, Planning and Zoning Division
Subject: Proposed Ordinance 47-O-13 Amending the Zoning Ordinance to allow Indoor Recreation as a Special Use in the I2 District
Date: April 11, 2013
Recommended Action The Plan Commission and City staff recommend amending the Zoning Ordinance to allow indoor recreation facilities as special uses in the I2 District, as well as modification to remove the term “commercial” from the zoning definition so that non-commercial entities may establish such use. There are currently two interested parties, one of which is a non- commercial entity, that hope to establish indoor recreation facilities in I2 Districts.
Summary The Zoning Ordinance currently regulates commercial indoor recreation facilities as permitted uses in all C and D Districts as well as the B3 and RP Districts, and as special uses in the B1a, B2, and M Districts. Commercial indoor recreation is currently defined as:
Commercial Indoor Recreation – Public or private recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings and are operated on a commercial or membership basis primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Commercial indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory use, such as snack bars, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Commercial indoor recreation shall not include cultural facilities, community, and recreation centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use.
80 of 109 There are currently two parties interested in establishing such use in I2 Districts. One potential user plans to establish a facility in an existing warehouse-style building that is located on Dempster Street between Dodge and Hartrey Avenues. The facility would be utilized by the Evanston Soccer Association, which is a non-commercial entity, for practices and matches. The second interested party plans to construct a “bubble” facility on Oakton Street on the far west side of the city near Gordon Food Service. The “bubble” facility would feature multiple indoor sports fields, including soccer, lacrosse, and baseball, which could be rented out to athletic groups for practices and games/matches. The proposed text amendment would allow the interested parties to apply for special use permits for the proposed I2 sites.
With special use approval required, the City would look at such applications on a case by case basis and determine if each proposed indoor recreation facility fits well with the surrounding land use. Most I2 properties do not feature prime retail spaces, so the proposed text amendment would allow indoor recreation facilities to establish in I2 Districts that currently feature vacant spaces or undeveloped land. The special use process would also give the City the opportunity to condition each use on issues such as hours of operation and parking.
Along with the proposed land use change to allow indoor recreation as a special use in the I2 District, the zoning definition should be amended to remove the term “commercial” and to clarify the remainder of the definition. The proposed amended definition is:
Indoor Recreation – Public or private, non-governmental recreation facilities, tennis ball, racquet or other courts, swimming pools, bowling alleys, skating rinks, or similar uses that are enclosed in buildings primarily for the use of persons who do not reside on the same lot as that on which the recreational use is located. “Indoor recreation” shall include, but not be limited to, health and fitness establishments or any accessory such, such as snack bars that sell pre-packaged food items, pro shops, and locker rooms that are designed and intended primarily for the use of patrons of the principal recreational use. “Indoor recreation” shall not include Cultural Facilities, Community Centers, and Recreation Centers, or any use that is otherwise listed specifically in a zoning district as a permitted or special use.
The proposed text amendment clarifies that non-commercial uses such as community centers are not categorized by the modified definition.
The addition of indoor recreation as a special use in the I2 District fits well with the goals and objectives of the Comprehensive Plan, which include:
Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity.
81 of 109 Objective: Promote the growth and redevelopment of business, commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen Evanston’s economic base.
The proposed changes will allow the two currently interested parties to apply for special use approval, and may encourage development of other such facilities throughout the I2 District where appropriate through the special use process.
Attachments Proposed Ordinance 47-O-13 I2 District Zoning Regulations Plan Commission Draft Meeting Minutes 04.10.13 Zoning Committee of the Plan Commission Draft Meeting Minutes 03.27.13
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MEETING MINUTES PLAN COMMISSION Wednesday, April 10, 2013 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Scott Peters (Chair), Jim Ford, Stuart Opdycke (Associate), Seth Freeman, Patricia Ledesma, Barbara Putta, Melanie Johnson
Members Absent: Richard Shure, David Galloway (Associate), Kwesi Steele, Lenny Asaro
Staff Present: Susan Guderley, Melissa Klotz, Dennis Marino
Presiding Member: Scott Peters, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
With a quorum present, Chairman Peters called the meeting to order at 7:05 P.M.
2. APPROVAL OF MARCH 13, 2013 MEETING MINUTES
Commissioner Ledesma motioned for approval of the March 13, 2013 meeting minutes. Commissioner Freeman seconded the motion.
A voice vote was taken and the minutes were approved 6-0.
3. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0015 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations for landscape waste recycling transfer facilities as special uses in the I3 General Industrial District.
Melissa Klotz, Zoning Planner, explained the proposed text amendments and summarized the Zoning Committee’s deliberations related to the addition of a definition for landscape waste recycling transfer facilities and their introduction as a special use within the I3 General Industrial District. Should the text amendments be approved, applicants Jim Secklmann and Scott Scholler, J&S LLC, intend to pursue a special use permit to establish and operate a landscape waste recycling transfer facility and landscape material sales operation at 2535 Oakton Avenue. The applicants and their consultant Jeramiah Yeksavich, Rolf C. Campbell & Associates, described the nature of landscape waste recycling transfer facilities and their regulation by the IEPA, which does permit local zoning review.
Commissioner Ford asked if the recycling function needed to be conducted on a pad or foundation. Mr. Scholler said that the IEPA requires these operations to be enclosed. Commissioner Freeman asked if there were any existing landscape waste recycling
Page 1 of 3 91 of 109 Plan Commission Minutes DRAFT NOT APPROVED transfer facilities within the City. Dennis Marino, Manager of Planning & Zoning Division, stated that staff had examined other landscaping facilities and found that the most similar one had a long history of various operations and was now primarily a landscape material sales business. Any other activity on that site was an incidental use and not of the nature or scale proposed by either this text amendment or governed by state regulations. Commissioner Putta asked how the City of Evanston currently disposes of the materials generated by its forestry operations and whether the location of this facility will be of benefit to the city. Mr. Secklmann stated that his company currently operates a wood collection and chipping facility for the City by Mount Trashmore. The City uses some of the resulting wood chips; the remainder is trucked offsite. He also noted that the IEPA regulations do not apply to woody landscape wastes, only to compostable plant materials like grass clippings. Consequently, there is no State-mandated time limit for the removal of woody waste from a processing site; typically, his operations remove these on a weekly basis.
Chair Peters observed that the proposed definition incorporates the EPA statutory language which only applies yard waste and noted that it needed to be amended to add reference to woody waste. He also recommended that any reference to time limits be deleted from the definition as they only apply to the compostable component of the waste stream (Section 2 of the proposed Ordinance) and referenced in the Special Use citation (Section 3 of the proposed Ordinance).
Chair Peters asked if there were any members of the public wishing to comment. Debbie Hillman, 1118 Sherman Avenue, stated that she supports the general topic of composting but also wanted to alert the Commission that State Representative Robyn Gabel is currently sponsoring a bill on urban composting that would eliminate permitting for defined, smaller operations.
Commissioner Ford motioned for approval of the text amendment, revised to reflect Chairman Peters recommendation to insert a reference to woody waste in Section 2 of the proposed text and to move the reference to state regulations pertaining to time limits to Section 3, Special Uses. The motion was seconded by Commissioner Freeman. The motion was approved 6-0.
4. TEXT AMENDMENT TO THE ZONING ORDINANCE 13PLND-0018 Consider a text amendment, pursuant to City Code Title 6, Zoning, to discuss the zoning regulations of indoor recreation facilities as permitted and special uses.
Ms. Klotz explained the proposed text amendment. She noted that there are two parties who are considering establishing indoor recreational facilities on properties zoned I2, General Industrial, pursuant to approval of the text amendment. One proposes to convert an existing industrial building on Dempster Street, between Dodge and Hartrey Avenues, into an indoor soccer practice and game facility. The second is a proposal to establish a ‘bubble dome’ type structure on Oakton Street for use on a rental basis for multiple sports.
Commissioner Ford motioned for approval of the text amendment, and was seconded by Commissioner Freeman. The motion was approved 6-0.
5. COMMITTEE REPORTS Page 2 of 3 92 of 109 Plan Commission Minutes DRAFT NOT APPROVED There were no committee reports.
6. OTHER BUSINESS
Mr. Marino invited Plan Commission members to attend the first public meeting for the Main Street Transit Oriented Development Study on April 11, 2013, 7:00-9:00 P.M.
7. ADJOURNMENT
Commissioner Freeman motioned for adjournment. Commissioner Ford seconded the motion.
The meeting adjourned at 7:55 P.M.
Respectfully Submitted, Susan Guderley Neighborhood Planner, Community and Economic Development Department
The next regular Plan Commission meeting is scheduled for WEDNESDAY, MAY 8, 2013 at 7:00PM in COUNCIL CHAMBERS of the Lorraine H. Morton Civic Center.
Page 3 of 3 93 of 109 Plan Commission Minutes 94 of 109 95 of 109 For City Council meeting of May 20, 2013 Item SP6 79th City Council Planning and Goal Setting For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Subject: 79th City Council Planning and Goal Setting
Date: May 15, 2013
Recommended Action: Staff recommends that: 1) the City Council receive report on issues and projects facing the City during the term of the 79th City Council; 2) select a date or dates for further discussion of these issues and to develop plans and goals for the future; and 3) provide other direction to the City Manager as appropriate.
Summary: At the beginning of the new City Council term, I am proposing that the Mayor and City Council consider issues facing the City of Evanston and begin discussions for plans and initiatives to be undertaken during the next four years.
At this evening’s meeting, I will make a presentation regarding issues I believe warrant consideration and discussion by the City Council. An initial listing of these issues is included in Attachment 1. In addition, I will review the results of an evaluation of strengths, weaknesses, opportunities and threats facing the City of Evanston that was conducted by senior staff over the past several months. These results are included in Attachment 2. The City’s 2006 Strategic Plan and 2013 City Council Goals are also attached for your reference (Attachments 3 and 4).
I am recommending this evening that the City Council begin discussion of these issues and projects. In addition, I am asking that the City Council consider setting a special meeting for Saturday June 15 or Saturday June 29 to continue these discussions with the use of a facilitator.
96 of 109 Attachments Attachment 1 – 79th City Council Issues and Projects Attachment 2 – Senior Staff Strengths, Weaknesses, Opportunities and Threats Analysis Attachment 3 – 2006 Strategic Plan Attachment 4 – 2013 City Council Goals
Page 2 of 2 97 of 109 79th City Council Issues and Projects
Long Range Planning Citywide Strategic Plan Four Year Capital Improvement Program Neighborhood Planning Innovation
Current Major Initiatives Robert Crown Center Main/Chicago Office Building Harley Clarke Mansion Noyes Cultural Arts Center Recycling Center
Public Safety Technology and Equipment Outreach Staffing
Economic Development Workforce Development How We Spend City/TIF Funds and Staff Resources Business Districts
Planning and Zoning Permit Review Design Review Nature of Residential Neighborhoods / Affordable Housing
Youth and Young Adult Issues
At Risk Individuals and Families
Partnerships
Sustainability Environmental Larger Focus (Transportation, Economic Development. Etc.)
Northwestern University
Budget and Finance Pension Debt Capital Improvement Debt Shared Services
98 of 109 Community Services Recreation Use of the Lakefront Senior Programs Visual and Performing Arts Libraries Latino Community
Infrastructure Existing Buildings New Buildings Streets Parks Trees Water/Sewer
99 of 109 City of Evanston Strengths, Weaknesses, Opportunities, Threats City Management Team – May, 2013
Strengths Location Northwestern University Livable Community Diverse and Engaged Residents Quality and Variety of Housing
Weaknesses Taxes and Affordability Aging Infrastructure Lack of Integration of Community Services (City, All Schools, Private and Non-Profit Organizations) Safety and Crime Concerns Suitability of Evanston for National Retailers
Opportunities Vibrant Economic Development Water Sales to Other Communities Engage Community Connections Partnerships (NU, Chicago, Regional) Senior Services
Threats Perception of Safety and Crime in the Community Adapting Successfully to Changing Demographics Aging Infrastructure and Obsolete Services Government Regulation, Debt and Taxation Available Jobs Matching Available Workers
100 of 109 101 of 109 102 of 109 103 of 109 104 of 109 105 of 109 106 of 109 107 of 109 108 of 109 2013 City Council Goals
At-risk and At-need Families Capital Improvement Program Planning Climate Action Plan Development Services and Design Review Economic Development Innovation Northwestern University Police and Fire Pension Funding Issues Robert Crown Center Improvements Safety Issues Senior Programs Services to the Latino Population Visual & Performing Arts Youth Services
109 of 109