Clackamas Fire District #1
Board Meeting Briefing Packet
November 19, 2018
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To safely protect and preserve life and property
Board of Directors’ Meeting Monday, November 19, 2018 Meeting Location: Mt. Scott Fire Station 6:00 pm
AGENDA
REGULAR SESSION
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
II. CHANGES TO AGENDA
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 15, 2018 (p. 5) AND THE BOARD WORK SESSION ON OCTOBER 30, 2018 (p. 13)
IV. PUBLIC COMMENT (The President will call for statements from citizens regarding District business, not to exceed three minutes per person.)
V. BUSINESS – Action required B-1 Request Board Approval of Christina Day as Budget Officer for 2019-2020 – Verbal - Chief Charlton
B-2 Request Board Approval of Resolution 18-04 – A Resolution Authorizing the Execution and Delivery of a Full Faith and Credit Financing Agreement in a Principal Amount Not to Exceed $10,000,000; Designating an Authorized Representative and Special Counsel; and Related Matters – Finance Director Day (pg. 15)
B-3 Request Board Discussion and Direction Regarding the Intergovernmental Agreement with Estacada Fire District #69 – Chief Charlton/President Syring (p. 23)
B-4 Request Board Approval to Surplus UASI Apparatus – DC Hari
VI. OTHER BUSINESS – No action required. (These items will be presented individually by staff or other appropriate individuals. A synopsis of each item together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)
OB-1 Legislative Update – Lobbyist Genoa Ingram
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OB-2 Board Discussion of Work Session Summary of Special Districts Insurance Services Assessment – Chief Charlton
OB-3 Bond Update – Division Chief Corless
OB-4 Board Committee/Liaison Reports EMS Committee – Director Cross/Director Joseph Interagency Committee – Director Joseph/President Syring Foundation Liaison – Director Trotter Metro Policy Advisory Committee (MPAC) – Director Trotter
OB-5 Board Informational Updates/Comments Oregon Fire Service Conference
VII. INFORMATIONAL ONLY A. Divisional Reports R-1a. Chief’s Report – Verbal - Chief Fred Charlton
R-1b Business Services Division – Deputy Chief Doug Whiteley (p. 26) R-1b.1 Fire Prevention – Battalion Chief Burke Slater (p. 32)
R-1c Emergency Services Division – Deputy Chief Ryan Hari (p. 45) R-1c.1 Emergency Medical Services/Training – Division Chief Bill Conway (p. 49) R-1c.2 Operations – Division Chief Mike Corless (p. 64) R-1c.3 Volunteer Services – Volunteer Services Chief Steve Deters (p. 84) R-1c.4 Volunteer Services President’s Report – Verbal – President Ryan Kragero
R-1d Financial Services Division – Finance Director Christina Day (p. 87)
B. Correspondence (p. 89)
C. Informational Items (p. 93)
D. Next Meeting The next Board of Directors’ meeting will be on Monday, December 17, 2018 at 6:00 pm at Mt. Scott Station 5.
VIII. ADJOURNMENT
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UPCOMING EVENTS: November 24 – December 16 – Operation Santa Claus December 12 – District Family Night at Operation Santa Warehouse December 17 – Regular Board of Directors’ Meeting – 6:00 pm
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Clackamas Fire District #1
REGULAR BOARD OF DIRECTORS MEETING (This meeting was recorded.) October 15, 2018
I. CALL TO ORDER PER ORS 192.610 TO 192.690 ORS 192.650 – The meeting is being recorded.
President Syring called the meeting to order at 6:00 pm.
Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, and Don Trotter; Chief Fred Charlton; Deputy Chief Doug Whiteley; Division Chief Bill Conway; Public Information Officer Brandon Paxton; Battalion Chief Josh Santos; Battalion Chief John Hopkins; Battalion Chief Scott Carmony; Finance Director Christina Day; Facility Maintenance Manager Scott Vallance; Volunteer Services Chief Steve Deters; Volunteer Association President Ryan Kragero; Volunteer Association Vice President Joey Danna; Volunteer Association Treasurer Aaron Franchuk; Volunteer Association Secretary Jerry Kearney; Estacada Fire District #69 Chief Jason Crowe and Director John Bresko; Genoa Ingram from Court Street Consulting; Citizen John Kihlstrum; and Executive Assistant Karen Strejc. Director Marilyn Wall was absent.
II. CHANGES TO AGENDA There were no changes to the agenda.
Chief Charlton noted that DC Hari and Division Chief Corless weren’t in attendance.
III. APPROVAL OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 17, 2018 Director Trotter noted a correction to B-3, page eight should be “presented” and not “resented.”
Director Trotter moved and Director Joseph seconded the motion to approve the minutes as written and with the correction of “presented” on page eight for the regular board meeting on September 17, 2018. The motion passed unanimously by the Directors in attendance. Director Wall was absent.
IV. PUBLIC COMMENT None.
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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
V. PRESENTATION – RECOGNITION OF 2018 INTERNATIONAL ASSOCIATION OF FIRE CHIEFS (IAFC) BEN FRANKLIN AWARD FOR VALOR A video was presented of the Heavy Rescue 305 rescue of a patient from a residential fire on September 6, 2017, which earned the IAFC Ben Franklin Award for Valor. The video presentation was created by Lt. Ryan Patrick.
VI. PRESENTATION – OPERATION SANTA CLAUS PREPARATION Volunteer Services Chief Deters gave a PowerPoint presentation regarding Operation Santa Claus. The 2017 season hosted 15 community parades, 34 businesses as collection sites, and collected a total of 57,000 pounds of food.
The 2018 season was in need of a warehouse location. Staff was looking into Toys R’ Us and the Milwaukie Albertson’s buildings that were vacant. At a minimum, the warehouse location needed to be 10,000 square feet.
15 community parades – begin on November 24. Fire District budgeted for warehouse manager – 180-200 hours. The candidate usually came from the Volunteer Association. Family Night at the warehouse would be December 12. Parade candy canes were purchased this past February from Fred Meyers. Will have meals on weeknight parades for volunteers and snacks on weekend parades. Purchased approximately 1,500 food boxes, parade signage, portable restroom rentals, and possibly pay for warehouse utilities. Op Santa information was available on the Fire District’s website. People in need of assistance could now apply for Op Santa via an online form on the website. Op Santa phone message line was available. Deliveries would be available to applicants who weren’t able to pick up their toys and food boxes on the weekend.
VII. BUSINESS B-1 Request Board Approval of Revised Board Policy Manual Chief Charlton noted that last month there were two edits to the manual regarding full-time employees, which was been updated in Appendix A.
Discussion followed.
Director Syring shared that he had discussed the committee assignments with each Board member. He chose to retain current committee assignments for an additional year.
Director Trotter moved and Director Cross seconded the motion to approve the revised Board Policy Manual. The motion passed unanimously by the Directors in attendance. Director Wall was absent.
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B-2 Request Board Approval of Funding for Remodeling of Lake Road Fire Station #4 and Mt. Scott Fire Station #5 Facility Maintenance Manager Scott Vallance shared that the request proposed the division of three dorm rooms into six smaller dormer rooms at Lake Road Station 4 and Mt. Scott Station 5. The remodel would allow for one bed per dorm or six dorms per building.
It was noted that both stations have separate male and female locker rooms. The remodel would be to the sleeping quarters and to allow for storage.
The goal for completion would be approximately two months.
Chief Charlton noted that in the interim during construction, the sleeping quarters at Station 5 would be in the weight room and in the community meeting room at Station 4. The community organizations utilizing the meeting room at Station 4 would be relocated during the two months of construction.
Director Joseph moved and Director Trotter seconded the motion to approve the funding for remodeling of Lake Road Station 4 and Mt. Scott Station 5. The motion passed unanimously by the Directors in attendance. Director Wall was absent.
B-3 Request Board Discussion and Direction Regarding the Intergovernmental Agreement with Estacada Fire District #69 President Syring introduced Estacada Fire District #69 Board President Bresko and Chief Jason Crowe.
Chief Charlton explained that he had met with Estacada Fire on September 27, 2018, to extend the Intergovernmental Agreement (IGA) between the two agencies. Estacada Fire District was asked to present the request in writing to extend the services. The letter was included in the board packet. It was the intent of staff to invite Board discussion and direction.
Director Joseph attended the IGA meeting and learned of the recall effort. It was suggested that the Fire District step back until Estacada Fire’s issues were resolved.
President Syring thanked Estacada Fire for their letter. He shared that due to the election process in place, it would be difficult for the Fire District to consider their request. In which case, the request to extend the IGA would be considered after the citizen process was resolved. He was open to conducting a full feasibility study.
Director Cross commented that a feasibility study would support a business decision regarding what would be best for each agency. It was noted that without a feasibility study, the Fire District should move forward with not extending the IGA.
There were 611 signatures gathered in 90 days and filed on Sept. 25, 2018 to recall four Estacada Fire directors. Director Trotter was of the opinion that Estacada Fire should have their own
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feasibility study prior to conducting a study between Estacada and Clackamas Fire. It may be possible to conduct a joint feasibility study in January 2019.
Estacada Fire Board President Bresko noted their consultant would begin an individual study on Thursday, October18, 2018. Estacada Fire’s Interagency Committee didn’t bring back the information discussed at the Interagency Committee meetings to their full Board of Directors. What was communicated to the full Board wasn’t accurate.
Director Trotter suggested that the Fire District extend IGA services to June 2019, pending the internal audit of Estacada Fire. If an extension for June 2019 was approved, additional language would need to be added to the IGA.
Director Trotter suggested a postponement on a decision until all Board members read the article in the Estacada News and review the options. Director Trotter’s opinion was that the audit and recall had no bearing to the Fire District’s consideration in extending the IGA.
President Syring was in support of postponing the IGA discussion for one month.
Director Bresko shared that an internal audit would determine if Estacada Fire could stand alone without any help.
President Syring offered to attend their board meeting on Thursday, October 18, with Chief Charlton. They would convey what the Board decided to do.
No action was taken tonight. This discussion would be placed on the agenda for next month’s board meeting.
VIII. OTHER BUSINESS
OB-1 Legislative Update Lobbyist Ingram encouraged staff and attendees to vote on Tuesday, November. 6, 2018.
OB-2 Bond Update Chief Charlton noted that Division Chief Corless prepared a video of the construction progress on Hilltop Station 16 and Damascus Station 19.
Currently, Hilltop Station 16 had solar tubes installed to bring in the natural light in the station. It’s anticipated that Hilltop Station 16 will open in December 2018.
Damascus Station 19 will be six to eight weeks behind the opening of Hilltop Station 16. The ribbon cutting would take place mid-February 2019.
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OB-3 Board Committee/Liaison Reports Interagency Committee The Interagency Committee meeting was previously discussed. The last meeting was held on September 27, 2018.
The Quarterly Joint Fire Service Agencies’ meeting met on October 3. There were five agencies who attended. It was noted that Clackamas County Emergency Manager, Nancy Bush, provided information on how to sign up for the county public alert notification system. The public alert notification system information was available on the Fire District’s website as well.
An update was provided on the C800 radio system from John Hartsock.
Director Joseph commented that there were 16 locations and the radio replacement bond funded the construction of new radio sites. Chief Charlton noted there was a cellphone app that would act as a portable radio.
There was a record amount spent on wildland conflagrations. The next Quarterly Joint Fire Service Agencies’ meeting is scheduled for January 2, 2019 at Sandy Fire District 72’s main station.
Foundation Liaison Director Trotter shared that the meeting was held on September 25, 2018. The following items were discussed at the meeting: 1. Marketing plan 2. New Strategic Business Plan 3. Nominating committee was working on obtaining new trustees to be on the Board.
MPAC Director Trotter shared that the following items were discussed: 1. SW corridor planning in regards to light rail project to expand from Bridgeport to SW Portland, which would be approximately12 miles long. The light rail would provide a range of jobs, areas to walk, and access to housing. 2. 2030 Waste Plant would be worked on over the next three months and the development of debris collection. 3. Proposed recommendation to adopt 2018 Regional Transportation Plan for freight, etc. Last updated in July 2014.
EMS The next EMS meeting was scheduled for October 22, 2018.
OB-4 Board Informational Items President Syring noted the title of this section was changed in order to include any other updates, good of the order, community events that weren’t listed in the agenda, etc.
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President Syring commented on a committee that was assigned to east Happy Valley or the old area of Damascus, which covers 2,705 acres and 625 properties. A comprehensive study would be completed in regards to urban zoning, facilities plan, and future growth of the Fire District.
Director Joseph complimented Chief Charlton in supporting employee participation with various organizations, such as IT Director Hicks who, recently, became a member of the Sunrise Rotary. It was noted that Chief Charlton was involved with the North Clackamas Chamber of Commerce, Division Chief Conway was active in the Milwaukie Rotary and DC Whiteley in the Oregon City Rotary.
IX. INFORMATIONAL ONLY R-1a Chief’s Report Chief Charlton noted that the backyard or open burn season hadn’t opened and was still delayed. The Fire District remained in a fire danger level of high.
The State initiated a conflagration for the Klondike West Fire in the southern part of Oregon. One Battalion Chief from the Fire District has responded on the incident management team.
A residential alarm monitoring company, ADT, monitored a fire off of 82nd Dr. The company was very impressed with the response of the Fire District to the fire. On October 24, 2018, ADT chose to award the Fire District $5,000, which was given to the Clackamas Emergency Services Foundation to purchase smoke alarms.
The Fire District will be hosting the Northwest Regional Diversity Council meeting tomorrow.
The Fire District is working with various EMS partners in the county and looking at additional ways of partnering.
Director Cross asked agriculture burning. DC Whiteley explained that it can’t be regulated by fire districts. If it’s allowed at the state level, districts can’t regulate it for their area. Fire districts can provide agricultural permits to help monitor who is doing it or not. DC Whiteley shared that there was no ban on recreational burning.
R-1b Business Services Division DC Whiteley noted the Fire District would be moving forward with the construction of a new Admin Building. The Fire District was waiting for the survey reports, which should be received within a few weeks. The Geo Tech reports would be obtained soon as well.
EM Gregg Ramirez received an award in regards to getting emergency preparedness messages out to the public. Each year, he has new innovative ways to disseminate information to the public for the month of September, which is Emergency Preparedness Month.
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BC Slater was introduced, as he would be the temporary chief officer for the Fire Prevention Division. DC Whiteley thanked BC Stewart for his work over the last six to eight months in Fire Prevention.
R-1b.1 Fire Prevention BC Slater noted that Fire Prevention staff were moved from Boring Station 14 back to the Fire Prevention Office at Oak Grove Station 3. Staff was working on establishing goals for inspections and other duties related to Fire Prevention.
It was noted that a satellite office would be established to provide Fire Prevention coverage to the areas of Boring and Estacada. Additionally, mobile work stations would be created. There would be physical presence at Boring Station 14 on peak days.
R-1c Emergency Services Division As submitted.
Director Cross commented that according to the data included in the board packet, run volumes were down over the last two months.
R-1c.1 Emergency Medical Services/Training As submitted.
R-1c.2 Operations As submitted.
R-1c.3 Volunteer Services EMS training, drills, and station coverage was reported for the month of Sept., which was included in the board report contained within the board packet.
R-1c.4 Volunteer Services President’s Report The September events and training were reported. Volunteers attended the Fire District’s Hilltop Health and Safety Fair and supported with handing out life jackets for Meg’s Moments for Life Jackets.
Volunteers would be honoring Vietnam veterans at a memorial service in Boring.
R-1d Financial Services Division Finance Director Day reported that the financial report was received for July 1, 2018 to September 30, 2018.
There were $747,000 conflagration expenses submitted thus far.
The bar graph contained within the Financial Services report noted a fund balance of $12 million. With that said, the Fire District would most likely not have to acquire interfund loans from current to November 15, 2018.
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B. Correspondence Noted.
There was a nice letter from the Milwaukie Police Department regarding the Fire District’s response.
Director Cross commented on the response from the Clackamas Sheriff’s Officer to an infant who suffered a cardiac arrest at the Clackamas Town Center. Deputies were able to use their AED from the patrol vehicle. The deputy response made a huge difference before Fire District crews arrived.
C. Informational Items Noted.
D. Next Meeting The next meeting will be on Monday, November 19, 2018 at 6:00 pm at Mt. Scott Station 5.
X. REGULAR BOARD MEETING RECESSED The regular board meeting was recessed at 7:38 pm.
President Syring announced there would be a 10 minute break before beginning the Executive Session.
XI. EXECUTIVE SESSION REGARDING EXEMPT PUBLIC RECORDS PURSUANT TO ORS 192.660(2)(f) AND CORRESPONDENCE FROM DISTRICT’S LEGAL COUNSEL President Syring called the Executive Session to order at 7:53 pm.
The Executive Session adjourned at 8:55 pm.
XII. REGULAR BOARD MEETING RECONVENED President Syring reconvened the regular board meeting at 8:56 pm.
XIII. ADJOURNMENT President Syring adjourned the regular board meeting at 8:56 pm.
Karen Strejc Executive Assistant
______President Jim Syring Secretary Jay Cross
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Clackamas Fire District #1
BOARD OF DIRECTORS WORK SESSION MEETING (This meeting was recorded.) OCTOBER 30, 2018
1. CALL TO ORDER PER ORS 192.610 TO 192.710 ORS 192.650 – The meeting is being recorded.
President Syring called the meeting to order at 6:00 pm.
Present: Board of Directors Jay Cross, Thomas Joseph, Jim Syring, Don Trotter, and Marilyn Wall; Chief Fred Charlton; Deputy Chief Doug Whiteley; IT Director Oscar Hicks; and Executive Assistant Karen Strejc.
2. Self-Assessment of Board Rob Mills from Special Districts Insurance Services was the facilitator for the Board’s self- assessment work session. He provided the Board with six key performance areas that were discussed. These included:
Board Duties and Responsibilities o Adherence to standards of good stewardship o Demonstration of good governance practices Operational Compliance o Overall regulatory compliance o Timeliness of compliance reporting o Potential compliance challenges Budget and Finance o Consistency in budgeting to meet needs o Soundness of financial practices Customer Relations o Management of service problems o Improvements to customer service Personal Administration o Staff morale and work climate o Management of employee performance o Alignment of positions with work assignments
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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
Policies and Procedures o Soundness of administrative policies o Consistency between work practices and policies o Efficiency of staff and work systems
Rob will be compiling his impressions and recommendations of the basic key performance areas into a summary that will be distributed to the Board. This summary will be discussed at the next board meeting. The Fire District will receive a 4% credit on its insurance rate due to the Board conducting this assessment. Rob will follow-up with the Board within 60 days to see how it is doing with any suggestions or changes that would develop during the discussion of each area.
3. Public Comment None
4. Miscellaneous None
5. Adjournment President Syring adjourned the work session at 7:35 pm.
Karen Strejc Executive Assistant
______President Jim Syring Secretary Jay Cross
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11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com B-2
Clackamas Fire District #1
Memo
TO: Board of Directors Chief Charlton Chief Whiteley
FROM: Finance Director Christina Day
DATE: November 19, 2018 RE: Authorization to Secure Financing
Action Requested Approval of Resolution 18-04, which will authorize the execution and delivery of a full faith and credit financing agreement not to exceed $10,000,000 in order to finance construction of an Administration building, renovation of the Training Center and completion of bond-funded projects.
Background Several factors are making the consideration of a direct loan necessary. First, In FY2014-15, the Fire District received $2.5 million from the Clackamas Town Center Urban Renewal District for construction of an Administration building. Knowing that wouldn’t be enough for the building, staff has been setting more funds aside, and has grown this balance to approximately $3.5-$4.0 million. With an estimated cost of $7.5 million, it is still necessary to acquire more funding for this project.
In 2015 and 2017, the Fire District issued General Obligation Bonds for completion of multiple capital construction projects. Several of the projects originally proposed as part of the Bond funding had to be postponed, including renovation of the Training Center, due to unforeseen events making it necessary to replace two fire stations. Renovation of the Training Center is still a high priority in order to keep the facility up to date with the growing and changing needs of the suppression staff.
With the rise in construction costs and construction delays, the costs to replace Station 16 and Station 19 has been greater than anticipated. Bond funds redirected for these projects are expected to be fully expended by December 31, 2018. Construction is still underway on the two fire stations, and additional funding will be needed to complete those projects as well as bond funds will be fully depleted.
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1 Known Facts Policy Implications Staff has engaged legal counsel at Mersereau Shannon LLP to review the proposed loan agreement and prepare the attached resolution. Both staff and legal counsel are confident that a loan can be structured in accordance with the policies currently in place.
Budget Implications In the FY2018-19 Adopted Budget, staff planned for a transfer of $500,000 from the General Fund to the Capital Projects Fund in anticipation of a debt service payment to complete capital projects. Staff is confident that a loan agreement can be structured within these budgetary constraints.
Potential Issues A direct bank loan carries many of the same risks as General Obligation Bonds, including the potential of a reduction in property tax revenues to meet these new debt service requirements and complex disclosure requirements. Higher debt levels could impact the Fire District’s credit rating and ability to obtain credit in the future.
Recommendation and Why Staff recommends approval of Resolution 18-04 - A Resolution Authorizing the Execution and Delivery of a Full Faith and Credit Financing Agreement in a Principal Amount Not to Exceed $10,000,000; Designating an Authorized Representative and Special Counsel; and Related Matters.
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CLACKAMAS FIRE DISTRICT #1 RESOLUTION #18-04
A Resolution Authorizing the Execution and Delivery of a Full Faith and Credit Financing Agreement in a Principal Amount Not to Exceed $10,000,000; Designating an Authorized Representative and Special Counsel; and Related Matters.
WHEREAS, Clackamas Fire District #1, Clackamas County, Oregon (the “District”) is authorized pursuant to the Constitution and laws of the State of Oregon, specifically Oregon Revised Statutes (“ORS”) Section 271.390 and 287A.315 to enter into financing agreements to finance the cost of real and personal property the District determines is needed and pledge its full faith and credit; and
WHEREAS, ORS 478.410 provides, in part, that (i) except for agreements to rent, lease or acquire real property, an agreement may not run for more than 10 years or be subject to renewal, and (ii) total outstanding general obligation bonds, together with liabilities outstanding incurred under rental or lease-purchase agreements, and like agreements, may not exceed one and one- fourth percent (1.25%) of the real market value of all taxable property within the District;
WHEREAS, the District has determined that the construction, equipping and furnishing of an administrative facility and a training facility, and other capital projects of the District (the “Project”) are needed; and
WHEREAS, the District desires to authorize the execution and delivery of one or more financing agreements in an aggregate principal amount not to exceed $10,000,000 (the “Financing Agreement”) to finance the Project;
WHEREAS, pursuant to the District’s Debt Management Policy (i) the Financing Agreement and the Project have been included in the Capital Projects & Replacement Plans, (ii) an analysis has been performed to evaluate the risks to the District’s resources from repayment of the Financing Agreement and such risk has been determined to be at a level acceptable to the Board of Directors, and (iii) annual aggregate debt service for outstanding limited-tax obligations, including the Financing Agreement, shall not exceed three and one half percent (3.5%) of the District’s budgeted General Fund expenditures in the year the Financing Agreement is to be incurred;
WHEREAS, the District anticipates incurring expenditures (the “Expenditures”) to finance the costs of the Project and wishes to declare its official intent to reimburse itself for any
11300 SE Fuller Road · Milwaukie, OR 97222 · 503-742-2600 · www.clackamasfire.com
3 Expenditures it may make from its available funds on the Project from the proceeds of the Financing Agreement, the interest on which is excluded from gross income under Section 103 of the Internal Revenue code of 1986, as amended (the “Code”).
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE BOARD OF CLACKAMAS COUNTY FIRE DISTRICT NO. 1, CLACKAMAS COUNTY, OREGON AS FOLLOWS:
Section 1. Authorization.
A. Financing Agreement. The District authorizes the execution and delivery of a full faith and credit financing agreement (the “Financing Agreement”) in a form satisfactory to the Authorized Representative (defined below). The aggregate principal amount of the Financing Agreement may not exceed $10,000,000 and the proceeds shall be used to finance the Project and costs of issuance of the Financing Agreement. The Financing Agreement may consist of one or more financing agreements. The Financing Agreement may be issued as taxable and/or tax-exempt obligations at a true effective rate as determined by the Authorized Representative and shall mature on date(s) set by the Authorized Representative. The estimated weighted average life of the Financing Agreement will not exceed the dollar weighted average life of the Project being financed with the proceeds of the Financing Agreement, as required by ORS 271.390.
B. Method of Sale. The Financing Agreement may be entered into directly with a lender (a “Private Placement”) or obligations representing the principal amount payable under the Financing Agreement may be sold to an underwriter by negotiated or competitive sale (a “Public Offering”), as determined by the Authorized Representative.
C. Private Placement. The Financing Agreement may include a note and shall be issued at a true effective rate(s) as determined by the Authorized Representative and shall mature on a date(s) set by the Authorized Representative. The Financing Agreement may be entered into with lenders as determined by the Authorized Representative.
D. Public Offering. The District authorizes the issuance and sale of Full Faith and Credit Obligations (the “Obligations”) in one or more series to be issued by the escrow agent, for and on behalf of the District, representing the principal amount payable under the Financing Agreement. The Obligations may be issued in one or more series, shall be issued at a true effective rate(s) as determined by the Authorized Representative and shall mature on dates set by the Authorized Representative. The District authorizes the execution and delivery of an escrow agreement between the District and the escrow agent (the “Escrow Agreement”), in a form satisfactory to the Authorized Representative, pursuant to which the escrow agent shall execute the Obligations representing the principal amount payable under the Financing Agreement, and evidencing the right of the escrow agent to receive the District’s Financing Payments under the Financing Agreement.
Section 2. Security.
The Financing Agreement shall be payable from the general, non-restricted funds of the District and other funds which may be available for that purpose, including taxes levied within the
4 restrictions of Sections 11 and 11b, Article XI of the Constitution of State of Oregon. The District hereby pledges its full faith and credit and taxing power within the limits of Sections 11 and 11b of Article XI of the Oregon Constitution to pay the amounts due under the Financing Agreement pursuant to ORS 287.315. The Financing Agreement will not be secured by any lien or security interest on any property, real or personal.
Section 3. Designation of Authorized Representative.
The District hereby authorizes the Fire Chief or Deputy Chief or the designee of any one of them (the “Authorized Representative”) to act as the authorized representative on behalf of the District and determine the remaining terms of the Financing Agreement.
Section 4. Delegation of Final Terms and Additional Documents.
The Authorized Representative is authorized, on behalf of the District, to:
A. determine the method of sale, determine the provisions of the notice of sale if sold at a competitive sale, act upon bids received, negotiate the terms of, and execute and deliver a purchase agreement if sold at a negotiated sale, and negotiate the terms of, and execute and deliver documents if privately placed with a lender;
B. establish the maturity and interest payment dates, dated date, principal amounts, optional and/or mandatory redemption provisions, interest rates, denominations, financial reporting requirements, fees, whether to obtain bond insurance or other form of guaranty or security for the payment of the Financing Agreement, whether to obtain ratings, and all other terms under which the Financing Agreement and Obligations shall be issued, sold, executed and delivered;
C. negotiate the terms and approve of the Financing Agreement and the Escrow Agreement, if applicable, as the Authorized Representative determines to be in the best interest of the District, and to execute and deliver the Financing Agreement and Escrow Agreement;
D. deem final, approve of and authorize the distribution of preliminary and final official statements to prospective purchasers of the Obligations and approve, execute and deliver a continuing disclosure certificate pursuant to SEC Rule 15c2-12, as amended (CFR Part 240, Section 240.15c2-12);
E. determine whether the Obligations shall be book-entry certificates and to take such actions necessary to qualify the Obligations for the book-entry system;
F. approve, execute and deliver a Tax Certificate;
G. select and appoint an escrow agent and any other professionals that the Authorized Representative determines are necessary or desirable for the Financing Agreement and Obligations;
H. execute and deliver a certificate specifying the action taken pursuant to this Resolution and any other documents, agreements or certificates that the Authorized Representative determines are necessary and desirable to enter into the Financing Agreement in accordance with this Resolution and take any other actions that the Authorized Representative determines are
Page 3 5 necessary or desirable to finance the Project with the Financing Agreement in accordance with this Resolution;
Section 5. Compliance with Internal Revenue Code.
The District hereby covenants for the benefit of the owners to use the Financing Agreement proceeds and the Project financed with the Financing Agreement proceeds in the manner required, and to otherwise comply with all provisions of the Code, so that interest paid on the Financing Agreement will not be includable in gross income of the owners for federal income tax purposes. The District makes the following specific covenants with respect to the Code:
A. The District will not take any action or omit any action if it would cause the Financing Agreement to become an arbitrage bond under Section 148 of the Code.
B. The District shall operate the Project so that the Financing Agreement does not become a “private activity bond” within the meaning of Section 141 of the Code.
C. The District shall comply with appropriate Code reporting requirements.
D. The District shall pay, when due, all rebates and penalties with respect to the Financing Agreement that are required by Section 148(f) of the Code.
The covenants contained in this Section 5 and any covenants in the closing documents for the Financing Agreement shall constitute a contract with the owners, and shall be enforceable by it. The Authorized Representative may enter into covenants on behalf of the District to protect the tax- exempt status of the Financing Agreement.
Section 6. Appointment of Special Counsel.
The District appoints Mersereau Shannon LLP as special counsel to the District for the issuance of the Financing Agreement.
Section 7. Continuing Disclosure.
The District covenants and agrees to comply with and carry out all of the provisions of the Continuing Disclosure Agreement to be negotiated with the underwriter. Notwithstanding any other provision of this Resolution, failure by the District to comply with the Continuing Disclosure Agreement will not constitute an event of default; however, any Registered Owner may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the District to comply with its obligations under this Section and the Continuing Disclosure Certificate.
Section 8. Preliminary and Final Official Statement.
The District may prepare or cause to be prepared a preliminary official statement for the Obligations which shall be available for distribution to prospective purchasers. In addition, an official statement may be prepared and shall be ready for delivery to the purchasers of the Obligations no later than the seventh (7th) business day after the sale of the Obligations. When the
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District determines that the final official statement does not contain any untrue statement of a material fact or omit to state any material fact necessary to make the statements contained in the official statement not misleading in the light of the circumstances under which they are made, the Authorized Representative is authorized to certify the accuracy of the official statement on behalf of the District.
Section 9. Closing of the Financing Agreement.
The Authorized Representative is authorized to negotiate the terms and conditions of a commitment letter in the case of a Private Placement or a purchase agreement in the case of a Public Offering. The Authorized Representative is authorized to execute the commitment letter or the purchase agreement, as the case may be, for and on behalf of the District and to execute such additional documents and to perform any and all other things or acts necessary for the sale and delivery of the Financing Agreement or Obligations as herein authorized. Such acts of the Authorized Representative are for and on behalf of and are authorized by the Board of Directors of the District.
Section 10. Resolution to Constitute Contract.
In consideration of the purchase and acceptance of any or all of the Financing Agreement or Obligations by those who shall own the same from time to time (the “Owners”), the provisions of this Resolution shall be part of the contract of the District with the Owners and shall be deemed to be and shall constitute a contract between the District and the Owners. The covenants, pledges, representations and warranties contained in this Resolution or in the closing documents executed in connection with the Financing Agreement or Obligations and the other covenants and agreements herein set forth to be performed by or on behalf of the District shall be contracts for the equal benefit, protection and security of the Owners, all of which shall be of equal rank without preference, priority or distinction of any of such Financing Agreement and Obligations over any other thereof, except as expressly provided in or pursuant to this Resolution.
Section 11. Bank Designation.
For purposes of paragraph (3) of Section 265(b) of the Code, the Authorized Representative is authorized to designate the Financing Agreement or the Obligations, as the case may be, as a “qualified tax-exempt obligation” provided the Financing Agreement or the Obligations, as the case may be, does not constitute a private activity bond as defined in Section 141 of the Code and not more than $10,000,000 aggregate principal amount of obligations, the interest on which is excludable under Section 103(a) of the Code from gross income for federal income tax purposes including the Financing Agreement, or the Obligations, as the case may be, have been or shall be issued by the District, including all subordinate entities of the District, if any, during the current calendar year in which the Financing Agreement is entered into.
Section 12. Intent to Reimburse.
It is the reasonable official intent of the District to reimburse itself for the capital expenditures associated with the Project with the proceeds of the Financing Agreement in the principal amount not to exceed $10,000,000. This declaration of official intent is given pursuant to United States Treasury Regulations Section 1.150-2.
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Section 13. Effective Date.
This resolution shall take effect immediately upon its adoption by the Board of Directors.
ADOPTED this __ day of ______2018 by the Clackamas Fire District # 1 Board of Directors.
______President, Board of Directors Secretary, Board of Directors
Page 6 8 B-3
Clackamas Fire District #1
Memo To: Board of Directors From: Chief Charlton CC: Date: November 19, 2018 Re: Estacada Fire District #69 Intergovernmental Agreement (IGA) Extension Request
At the October 15, 2018 Board of Directors’ meeting, the Board reviewed a letter from the Estacada Fire District #69 Board of Directors that had been received on October 4, 2018. This letter is a request to extend the current IGA regarding services that are provided between Estacada Fire and Clackamas Fire District #1. After much discussion, the Board chose to table the discussion until the November 19, 2018 board meeting. Attached is a copy of the letter that will be referred to in the discussion that will be revisited at the board meeting.
1 2 3 R-1b
Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Doug Whiteley Re: Business Services Division Monthly Report – October 2018
• Attended the Oregon City Chamber Board meeting. • Attended the North Clackamas Chamber WILMA luncheon. • Attended Board Executive Committee meeting. • Met with Clackamas River Water regarding collaborations. • Attended the Bullard Law Annual Briefing and Training. • Attended Labor Management Committee meeting. • Prepared for November Civil Service meeting. • Attended the ADT presentation at the Training Center. • Met with Civil Service Commission Chair. • Attended the Northwest Diversity Council meeting. • Attended Administration and Training Center design meeting. • Developed and updated job descriptions and testing documents. • Met with staff regarding Lieutenant promotional process. • Attended the North Clackamas Chamber government and economics presentation. • Participated in a Northwest Accreditation Consortium kickoff meeting. • Attended various divisional staff meetings. • Met with Local 1159 on various matters. • Attended the OFDDA conference in Bend, OR. • Met with several recently promoted Lieutenants. • Attended the Fire Defense Board meeting. • Worked with Legal Counsel. • Worked with SDAO on several matters. • Helped coordinate the Fire District’s Winter Warming Drive. • Helped coordinate and attended the quarterly SOPS meeting.
1 • Attended the Women in Leadership and Management Recognition Luncheon. • Coordinated and attended the Board Work Session.
Respectfully submitted,
Deputy Chief Doug Whiteley
**Clackamas Emergency Services Foundation Board of Trustees' Meeting Minutes for September 25, 2018
2 C L A C K A M A S E M E RG E N C Y S E RV I C E S F O U N D A T I O N 11300 Southeast Fuller Road ∙ Milwaukie, Oregon 97222 ∙ tel: 503.742.2600 fax: 503.742.2800
EXECUTIVE COMMITTEE Meeting Minutes OFFICERS Kyle Gorman September 25, 2018 President Jerry Kearney President Gorman called the meeting to order at 12:05 pm. Vice President Sherie Rosenbaum Secretary/Treasurer President Gorman thanked Jerry Kearney for providing lunch. Fred Charlton Ex-Officio Present: Trustees Fred Charlton, Ron Gladney, Kyle Gorman, John Higgins, Jerry Kearney, Frank Magdlen, Sherri Magdlen, James Rhodes, Sherie Rosenbaum, Don Trotter, Craig Van Valkenburg; and Clackamas BOARD MEMBERS Fire District #1 staff Christina Day, Steve Deters, Brandon Paxton and Fred Charlton Karen Strejc. CFD1 Angela Fox Clackamas Review/Oregon City News INTRODUCTIONS Ron Gladney Retired Hotelier Andrew Gordian MINUTES IAFF Local 1159 Jerry Kearney moved and Sherie Rosenbaum seconded the motion to Kyle Gorman approve the May 22, 2018 minutes. The motion passed unanimously. Retired CFD1 John Higgins Higgins Signs Jerry Kearney moved and Craig Valkenburg seconded the motion to Jerry Kearney approve the July 24, 2018 minutes. The motion passed unanimously. Volunteer Association Frank Magdlen Retired CORRESPONDENCE Sherri Magdlen Noted. Director of Dev. for Search & Rescue Ed Mura Retired - Clackamas Co. Sheriff’s OfficeINFORMATIONAL ITEMS James Rhodes The next Foundation meeting is scheduled for Tuesday, November 27, Clackamas Co. Sheriff’s Office Sherie Rosenbaum 2018. Stone Cliff Inn Alex Roth PRESENTATION – Operation Santa Claus Funding Update BPG Wealth Management Don Trotter Clackamas Fire District #1’s Volunteer Services Chief Deters provided a Retired Architect history of the Operation Santa Claus program. Op Santa will be from Nov. Scott Vallance 24 through Dec. 16. There will be 15 community parades and collection Liaison - PEN’AN, Inc./CFD1 Craig Van Valkenburg barrels at all fire stations and various businesses. Willamette View, Inc. The participating businesses are listed on the Fire District’s website, under HONORARY TRUSTEES the Op Santa page, and announced at board meetings. Any donations made John Blanton to Op Santa are tax deductible and donation receipts are available upon Rob Carnahan request. Mark Cauthorn Gordon Day Bob Gross Ed Kirchhofer Jim Osterman Harvey Platt M I S I O N S T A T E M E N T “To provide humanitarian assistance to those who have been adversely affected by disaster, tragedy, injury or other misfortune, and to work towards preventing such misfortunes in our community.”
The Clackamas Emergency Services3 Foundation is a nonprofit organization, a subsidiary corporation of Clackamas County Fire District #1. The Foundation is a tax-exempt organization formed in 1998 under IRC 501(C)(3), tax ID # 93-1233605. For the last several years, the Fire District has provided funding for a Warehouse Manager. The temporary position is made available to Volunteer members to apply.
The budgeted Op Santa funds are used for the warehouse rental, utilities, candy canes to disperse during each of the parades, provide meals and snacks to people who’ve volunteered to help at a parade, warehouse manager, and miscellaneous supplies.
President Gorman asked what the total expenditures that were being requested. Volunteer Services Chief Deters noted that he would have a hard number in November, and it was noted there would be purchases made prior to November.
President Gorman suggested tracking the cash or check donations that are received.
OLD BUSINESS Finances Each apparatus and vehicle received an additional $100 towards their community assistance funds for a total of $200. There was one scholarship payment that was made.
President Gorman explained that each patrol shift vehicle for the Clackamas County Sheriff’s Office, also, received an additional $100 for a total of $200 towards their community assistance funds to give to people in need.
It was noted in the financial report that the professional fees were higher than anticipated. Finance Director Day noted this was due in part for the tax filing and audit.
President Gorman noted a dinner/auction discrepancy. Don reported that an update would be provided at the November meeting.
Sherie shared that another banking institution could do better than the nearly 0% interest from Clackamas Federal Credit Union. Merrill Lynch was a prospect for a money marketing account, which would allow direct transfers from the credit union account. Merrill Lynch interest is 1.25%.
Community Assistance Fund Usage Radio cab – four times $20 worth of gas was purchased for a family that ran out $160 was spent on replacing belongings for a family that was involved in a motor vehicle accident – (Clothing, toys, shoes, and a car seat)
Auction/Dinner Committee Update Don shared the auction/dinner would be held on March 16, 2019 at Gray Gables, 3009 SE Chestnut St., Milwaukie, 97267 beginning at 5:00 pm.
It was noted that all trustees would receive a “save the date” email regarding the noted auction/dinner details. Additionally, Trustees will be asked for business names for possible table sponsors. Krystle Clear Events would be the event planning agency, which is the same agency as last year. 2
4 Marketing Plan Update Ron noted the marketing plan was finalized and would be sent to the new trustees. Currently, a request for proposal (RFP) process is being conducted to host a website and social media. Proposals are being accepted. Interested parties were asked to contact Ron.
President Gorman noted that as part of the marketing plan, the logo would be updated. Angela was asked if any of her staff could support with changing the logo.
Nominating Committee Update Sherri asked how many people the Trustees would want on Board. Skill sets would be desired from each candidate. She suggested adding 3 or 4 people at a time and to bring in people with different skill sets. She was relying on Trustees to help provide names of people to contact.
President Gorman explained the process of adding people as trustees. He would like to see a broad representation of the community.
NEW BUSINESS Request for Funds Clackamas Fire District #1’s Winter Warming Drive Karen shared that Clackamas Fire District #1 would be conducting their annual Winter Warming Drive. Gently used coats, blankets and new hats, scarves, gloves, socks, tarps, ponchos and personal hygiene items would be collected for Feed the Hungry, Inc. and the Clackamas Service Center. Purchase of these items would need to be made to fill the request from these agencies.
Karen requested $1,500 to enable the purchase of some of these items.
Ron Gladney moved and Sherie Rosenbaum seconded the motion to approve funding for Clackamas Fire District #1’s Winter Warming Drive for $1,500. The motion passed.
Discussion of Strategic Plan President Gorman noted that as the marketing plan was being developed, he felt the need to have a strategic plan that would look at the direction of the Foundation. He had asked an Honorary Trustee to be the coordinator of this project, but was unable to do so. It would take approximately one-half day for the Trustees to meet and discuss a plan. President Gorman suggested looking to the community to see who might help facilitate the process. Any suggestions could be given to Karen. The marketing plan may need to be altered once the strategic plan is developed.
Miscellaneous/Good of the Order President Gorman gave a reminder that the flu season was approaching and to get a flu shot.
The next Feed the Hungry event would be in December and Trustees were encouraged to volunteer.
The Foundation sponsored a table for the upcoming Clackamas Service Center’s Harvesting Hope fundraiser/luncheon. 3
5 Jerry shared that a chaplain reached out with baby furniture to donate. Jerry asked to be contacted directly and he would reach out to the chaplain.
NEXT MEETING The next Foundation meeting is scheduled for Tuesday, November 27, 2018 at noon at the Mt. Scott Fire Station. President Gorman will be providing lunch.
ADJOURNMENT The meeting adjourned at 1:26 pm.
Karen Strejc Executive Assistant
4
6 R-1b.1 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief Burke Slater Re: Fire Prevention Division Monthly Report – October 2018
Engineering Fire Prevention staff reviewed 93 buildings and land use projects in the month of October 2018. In addition, 7 tenant remodel inspections were conducted, as well as 14 new construction inspections.
Enforcement A total of 500 inspections were carried out in the month of October 2018. These include fire and life safety inspections, special inspections completed by the Fire Prevention staff, and the business inspections completed by the fire companies.
Public Education Fire Prevention staff and companies conducted or participated in a number of community activities:
Oct 4 FMO Fire and Life Safety Class Adult Foster Home Managers Oct 5 FMO Hands Only CPR at Clackamas High School Oct 6 Station 15 Station Open House Oct 6 Station 6 Luke's Fire Safety Block Party Birthday Oct 6 Vols/Sta 5/BC302 Family Fun and Food Truck Rally - New Hope Church Oct 9 Station 17 Komaba Program / Japanese High School Station Tour Oct 10 Station 2 / FMO Station Tour Milwaukie Lutheran Preschool Day 1 Oct 11 Station 2 Station Tour Milwaukie Lutheran Preschool Day 2 Oct 11 Station 15 / FMO Eastham Preschool - Fire Safety Talk & Engine Tour Oct 11 FMO Hands Only CPR Clackamas High School Oct 13 Station 6 Station Open House Oct 15 Station 4 / FMO Bilquist Elementary School - Fire Safety Presentations (5 classes) Oct 16 Sta 3/FMO/EM301 Fire Prevention and Earthquake Safety at Oak Grove Elementary Oct 16 FMO Milwaukie Rotary Group Fire Safety Oct 16 Station 3 / FMO Fire Safety and Community Helpers at CC Children's Commission Oct 17 Station 11 / FMO Station Tour - Redland Learning Center Preschool Oct 18 Station 17 / FMO First Circle of Friends Preschool Engine Tour & Safety Talk AM Class Oct 18 Station 15 / FMO First Circle of Friends Preschool Engine Tour & Safety Talk PM Class Oct 19 Station 14 / FMO Barton Preschool Visit Oct 20 Station 15 Johnson Birthday Station Tour Oct 20 Station 3 Station Open House Oct 20 Station 6 Harvest Fest at Happy Valley Park Oct 20 Station 6 / FMO Sunnyside Grange Community Drive
7 Oct 22 FMO CCJD Insight Fire Intervention Group Oct 22 Station 3 / FMO Fire Safety Talk at Clackamas County Children's Commission Oct 23 Station 1 Station Tour American Heritage Girls Oct 23 FMO Hands Only CPR Rex Putnam High School Day 1 Oct 24 FMO Hands Only CPR Rex Putnam High School Day 2 Oct 24 Station 3 Maggie's Happy Hearts Preschool & Child Care Engine Appearance Oct 24 FMO / Vols Side by Side Burn Demo Oct 26 FMO Career Day Summit Charter School Oct 26 Station 9 / FMO Holcomb Elementary Harvest Festival Oct 27 Station 19 Station Open House Oct 28 FMO Hoodview JR Academy Harvest Fest Oct 29 FMO CCJD Insight Fire Intervention Group Oct 30 FMO Clackamas River Elementary Oct 30 Station 6 / FMO Sunnyside Elementary School K-3rd Classes Oct 30 Station 1 Station Tour Oct 31 Station 18 Station Open House Oct 31 FMO Harvest Fest at Damascus Christian Oct 31 Station 15 Trunk or Treat Rattle Kans 4x4 Oct 31 Station 2 Trunk or Treat Event Grace Pointe
Note: The following are areas of interest on specific topics or items that have received additional staff time beyond what is noted above.
FMO
October was a very busy and successful Fire Prevention month. Our staff has been out in our community with fire sprinkler demonstrations, smoke detector installs, public education presentations and school visits. We hosted neighborhood fire station open houses in five fire stations and received great support from the citizens. The Fire Prevention staff worked hard to staff many public events for Fire Prevention Month.
Backyard burning opened on October 25th, 2018. Normally, the season opens on October 1st, but as ODF determined we were still in fire season, the decision was made to delay the opening of burning to ensure a safe backyard burn season.
Staff has completed the consolidation of our Fire Prevention division. A coverage rotation for East County will include an inspector on Wednesdays and varying other days of the week that will depend on work load in the east county.
BC Slater is working on succession planning documents that include supervision and documentation training, Performance Improvement Planning, and an education planning document.
Respectfully Submitted,
Battalion Chief Burke Slater
8 2018 Inspections January - October Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 1459 1107 76.29% 2 YEAR PREVENTION OFFICE 765 653 85.47% HAZ MAT INSPECTION 31 15 48.39% ANNUAL SELF INSPECTION 95 38 40.00% APARTMENT PROGRAM 1 YEAR 377 337 90.84% 4 YEAR PREVENTION OFFICE 117 110 94.02% Division, Fire Marshal Office Grand Total 2829 2260 79.89% Station, Station 1 COMPANY 2 YEAR INSPECTION 10 10 100.00% COMPANY 4 YEAR INSPECTION 35 34 97.14% Lock Box 21 6 28.57% TARGET HAZARD WALK THRU 13 5 38.46% Station, Station 1 Total 79 55 69.62% Station, Station 10 COMPANY 2 YEAR INSPECTION 6 6 100.00% Lock Box 7 6 85.71% TARGET HAZARD WALK THRU 6 5 83.33% Station, Station 10 Total 19 17 89.47% Station, Station 11 Lock Box 5 3 60.00% TARGET HAZARD WALK THRU 3 2 66.67% Station, Station 11 Total 8 5 62.50% Station, Station 14 Lock Box 3 0 0.00% TARGET HAZARD WALK THRU 18 12 66.67% Station, Station 14 Total 21 12 57.14% Station, Station 15 COMPANY 2 YEAR INSPECTION 33 31 93.94% COMPANY 4 YEAR INSPECTION 3 3 100.00% Lock Box 8 6 75.00% TARGET HAZARD WALK THRU 10 6 60.00% Station, Station 15 Total 54 46 85.19% Station, Station 16 COMPANY 2 YEAR INSPECTION 65 64 98.46% COMPANY 4 YEAR INSPECTION 6 6 100.00% Lock Box 4 1 25.00% TARGET HAZARD WALK THRU 12 4 33.33% Station, Station 16 Total 87 75 86.21% Station, Station 17 COMPANY 2 YEAR INSPECTION 43 38 88.37% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 3 3 100.00% TARGET HAZARD WALK THRU 6 5 83.33% Station, Station 17 Total 54 48 88.89% Station, Station 18 Lock Box 1 0 0.00% TARGET HAZARD WALK THRU 4 0 0.00% Station, Station 18 Total 5 0 0.00%
9 Station, Station 19 TARGET HAZARD WALK THRU 1 0 0.00% Station, Station 19 Total 1 0 0.00% Station, Station 2 COMPANY 2 YEAR INSPECTION 24 22 91.67% COMPANY 4 YEAR INSPECTION 36 35 97.22% Lock Box 13 9 69.23% TARGET HAZARD WALK THRU 12 9 75.00% Station, Station 2 Total 85 75 88.24% Station, Station 3 COMPANY 2 YEAR INSPECTION 64 62 96.88% COMPANY 4 YEAR INSPECTION 35 32 91.43% Lock Box 9 3 33.33% TARGET HAZARD WALK THRU 18 7 38.89% Station, Station 3 Total 126 104 82.54% Station, Station 4 COMPANY 2 YEAR INSPECTION 8 8 100.00% COMPANY 4 YEAR INSPECTION 46 34 73.91% Lock Box 5 3 60.00% TARGET HAZARD WALK THRU 14 10 71.43% Station, Station 4 Total 73 55 75.34% Station, Station 5 COMPANY 2 YEAR INSPECTION 48 48 100.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 2 2 100.00% TARGET HAZARD WALK THRU 1 0 0.00% Station, Station 5 Total 53 52 98.11% Station, Station 6 COMPANY 2 YEAR INSPECTION 19 19 100.00% Lock Box 1 1 100.00% TARGET HAZARD WALK THRU 4 4 100.00% Station, Station 6 Total 24 24 100.00% Station, Station 7 COMPANY 2 YEAR INSPECTION 20 13 65.00% COMPANY 4 YEAR INSPECTION 2 2 100.00% Lock Box 5 1 20.00% TARGET HAZARD WALK THRU 2 1 50.00% Station, Station 7 Total 29 17 58.62% Station, Station 8 COMPANY 2 YEAR INSPECTION 62 55 88.71% COMPANY 4 YEAR INSPECTION 13 13 100.00% Lock Box 16 3 18.75% TARGET HAZARD WALK THRU 15 0 0.00% Station, Station 8 Total 106 71 66.98% Station, Station 9 COMPANY 2 YEAR INSPECTION 4 4 100.00% COMPANY 4 YEAR INSPECTION 1 1 100.00% Lock Box 9 9 100.00% TARGET HAZARD WALK THRU 7 6 85.71% Station, Station 9 Total 21 20 95.24% Grand Total 845 676 80.00%
10 2018 Special Inspections October Assigned To Actions # Done Division, Fire Marshal Office FIRST REINSPECT 28 NEW BUSINESS INSPECT 2 NEW CONSTRUCTION INSPECTION 14 OPEN BURNING 5 PLAN REVIEW 91 SPECIAL INSPECTION 20 TENANT IMPROVEMENT 7 THIRD REINSPECT 1 Division, Fire Marshal Office Total 168 Grand Total 168
11 2018 Estacada Inspections January - October Assigned To Actions Scheduled # Done % Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 102 83 81.37% 2 YEAR PREVENTION OFFICE 33 31 93.94% APARTMENT PROGRAM 1 YEAR 3 3 100.00% Division, Fire Marshal Office Total 138 117 84.78% Grand Total 138 117 84.78%
2018 Estacada Inspections October Assigned To Actions # Done Division, Fire Marshal Office 1 YEAR PREVENTION OFFICE 6 Division, Fire Marshal Office Total 6 Grand Total 6
2018 Estacada Special Inspections October Assigned To Actions # Done Division, Fire Marshal Office NEW BUSINESS INSPECT 1 NEW CONSTRUCTION INSPECTION 1 PLAN REVIEW 10 Division, Fire Marshal Office Total 12 Grand Total 12
12 False Fire and Medical Alarm Responses Information within this category will be used for the purpose of cost recovery pursuant to Ordinance 09-01
160
140
120
100
80
60
40
20
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2015 87 72 95 100 117 110 82 83 89 106 105 89 2016 78 78 86 87 73 104 65 107 107 126 93 88 2017 132 92 86 126 116 84 113 143 111 144 118 117 2018 94 96 100 102 101 115 130 129 108 143
Monthly Average
2015 95 Incidents 2016 91 Incidents 2017 115 Incidents 2018 112 Incidents
13 Clackamas Fire District #1 2018 Structure Fire Cause of Ignition
Cause under investigation 1 1%
Cause undetermined after investigation 22 22%
Unintentional Cause, other 46 5 45% 5%
Failure of equipment or heat source 22 22%
Act of Nature Intentional 0 6 0% 6%
Year Fire Cause of Ignition Incidents % 2015 Cause under investigation 0 1.98% Cause undetermined after investigation 11 12.79% Cause, other 1 1.16% Failure of equipment or heat source 15 17.44% Intentional 5 5.81% Unintentional 54 62.80% 2015 Total 86 100.00% 2016 Act of Nature 2 2.56% Cause under investigation 1 1.28% Cause undetermined after investigation 11 14.10% Cause, other 2 2.56% Failure of equipment or heat source 9 11.54% Intentional 4 5.13% Unintentional 49 62.80% 2016 Total 78 100.00% 2017 Act of Nature 2 1.96% Cause undetermined after investigation 17 16.67% Cause, other 1 0.98% Failure of equipment or heat source 18 17.65% Intentional 8 7.84% Unintentional 47 46.08% 2017 Total 93 100.00% Data on 111-Building Fire's only within Clackamas Fire Dist. FMZ's Data Excludes: Cooking and Chimney Fires
14 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Emergency Manager Gregg Ramirez Re: Emergency Management Monthly Report – October 2018
• Spoke at the Oregon Emergency Manager’s Association conference
o Received award for innovation in the field of Emergency Management • Conducted earthquake safety presentation for Oak Grove Preschool • Attended the Milwaukie Natural Hazard Mitigation Plan meeting • Met with Clackamas River Water to discuss capabilities of limitations of our Boat and HazMat Team • Continued planning for the May 2019 Portland Area Capabilities Exercise (PACE). This exercise will be a medical countermeasure event. This exercise will test our ability to safely and appropriately respond to a dangerous biological contagion. Details below: o Dates – April 30, May 1, 2 o Agent – Plague o Participants in “our” exercise o Clackamas Fire o AMR o Kaiser Permanente Sunnyside
Respectfully submitted,
Emergency Manager Gregg Ramirez
15 R-1b.2 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: HR Manager Trish Noble Re: Human Resources Division Monthly Report – October 2018
• Completed quarterly Callboard Reset
• Assisted with Apparatus Operator interviews
• Completed roster moves in TeleStaff
• Attended the NEOGOV conference October 10-12
• Assisted with exam results review for Entry Level Firefighter
• Attended Administrative Building planning meeting
• Created new employee files/forms and sent related documentation to staff
• Updated employee files with certifications, change of address, assignment changes, etc.
• Continued work on comp time accruals
• Met regarding upcoming record retention project changes
• Made Civil Service packet preparations
• SOPS meeting participation
• Munis SSRS training
• Oregon Pay Equity Job Profiling training
• Bullard Law Annual Briefing
• NW Diversity Council meeting
• SDAO termination case review
• Processed tuition reimbursement requests
• Temp hire processing
• ODOT Random Drug notification and Testing
• Worker’s Comp claims and return to work
16 • Co-meeting with Training for upcoming testing processes
• Insurance Benefits
. LBG and I continue to get phone calls from members who are receiving $750 penalty invoices for not getting the proper pre-authorizations for procedures that are being done outside of a regular doctor’s office visit. We are currently working on seven right now by having the member go back and ask the facility to provide them with a “Post” pre-authorization.
. Quarterly Insurance meeting with LBG. We reviewed last fiscal 2017-18 plan year. Here is what they showed in a snapshot…
Medical claims increased by 21.83% from the previous year
Membership increased by 4.37%
Office visit claims were above the commercial benchmark
In and Outpatient claims were below the commercial benchmark
. Completed the PCORI fee report and payment was mailed in.
• Retirees
. Met with 12 employees at a Retirement Workshop organized by BC Keith Smith. This was a great way to get everyone together to hear all the details of the Health Trust Insurance Premium Offset (TIPO), supplemental insurance, medical premium rates, and all forms that will need to be completed before leaving the district.
. Working on a District Retiree Contact list, with all of the pertinent information to use for communicating more efficiently to the retiree group.
• Health Trust Insurance Premium Offset
. Attended the quarterly TIPO meeting. HYAS presented the Quarterly Performance Report. Reports did not make it to the District prior to our meeting, so will be going out to the committee members in the next couple of days. Will be moving our next meeting from December 26 to December 19 at 10:00 am at Station 5.
17 R-1b.3 Business Services
Business Services Division
To: Chief Fred Charlton and the Board of Directors From: Information Technology Director Oscar Hicks Re: Information Technology Services Division Monthly Report – October 2018
Initiated
• ITS Optimization/Audit Survey (defining business requirements) • Sophos XG – centralized security platform
In Progress/On-going
• MS SQL/SharePoint design • Unitrends/Veeam – Data Backup and DR platform • Information Security Awareness (October – National Security Awareness Month) • Enterprise Information Security (InfoSec) Management • E-Mail Archive upgrade (MailStore) • Setting up Exchange 2016 with cluster topology • Continuous work with the CMT MAJCS configuring Inform Mobile and troubleshoot issues, testing new version of mobile CAD for deployment next month. • Updating Remote Virtual Desktop Image to Windows 10 • MS Windows 10 migration • MS Office 2016 migration • Planning station 16 fiber • Zoom
Completed
• Email routing troubleshooting with overhead garage doors. • SNMP configuration. Station 4 line error • SRST testing at Station 8 swap out old switch at Station 14 Annex building. • ESRi software fix/update • MDC setup and Configuration for Ready Reserve apparatus • Intercom Station 19
18 • Meraki device testing • VMware vCenter reconfiguration complete to scale our infrastructure • Cradle Point Mobile Network upgrades • AVIDs workstations all redeployed for phase 2 • Inform Mobile CAD installed on AVIDS workstations (Nuc’s)
Respectfully submitted,
IT Director Oscar Hicks
19 R-1c Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Deputy Chief Ryan Hari Re: Emergency Services Division Monthly Report – October, 2018
.
• Continued work on the Station 16 and 19 construction projects.
• Attended weekly Owner/Architect/Contractor meetings for all construction projects.
• Participated in the monthly operations meeting.
• Participated in the quarterly SOPS meeting.
• Attended an ALS Consortium meeting at Lake Oswego Fire.
• Attended a Fire Services Committee meeting at CCOM.
• Participated in the District update webinar.
• Participated in a Labor Management Committee meeting with Local 1159.
• Participated in the monthly Clackamas Water Rescue Consortium meeting.
• Participated in Administration Building design process.
• Chaired the monthly C800 Meeting.
• Interviewed by a consultant as part of an internal study for Estacada Fire.
Respectfully submitted,
Deputy Chief Ryan Hari
1 • Everything has been submitted and/or taken care of to meet the requirements for final occupancy of new building. The final certificate should be very close.
Respectfully submitted,
Fleet Director Bill Bischoff
2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Fleet Director Bill Bischoff Re: Fleet Services Division Monthly Report – October 2018
During the month of October, the following are some of the major items that fleet maintenance personnel addressed:
Engines • 2-112 E321- PM and other write ups • 2-122 E307- Remove and upgrade Cradle point to new version and wire properly. • 2-117 E309- PM and write ups • 2-123 E317- PM and write ups • 2-121 Old E328- Strip apparatus and remove from service- Sold to Chemeketa
Trucks/ Heavy Rescue • 2-200 T328- PM and several write ups. • 2-208 T316- PM and several write ups. Warranty work completed
Brush Rigs/ Water Tenders/ Boats • 2-306 IE309- Several write ups, Install Cradle Point and repair 800 radio. • 2-334 WT324- Radiator leaking- Replaced
Staff Vehicles/ Medic • 2-582 LOGS- Engine knock- Lower engine. Replaced engine long block • 2-443 M301- PM and write ups • 2-571 Conway- PM and write up • 2-705 BC302- Charging issues, Aux battery
Other Items • We continue to perform set up items in the Fleet area as well as the Logistics area of the new building. We also set up the old building for storing tires and other seasonal palletized items and additional stock items for logistics. • Fleet assisted with the AO interview and testing process as well as the AO Academy to where we had the group in for some shop time. • A lot of work was completed on Canby Fire as well as several items for Lake Oswego.
3 Emergency Services Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Logistics Manager DeAnn Cordes Re: Logistics Division Monthly Report – October 2018
The following summary of work includes those activities completed within Logistics.
• Logistics filled and delivered 357 orders entered into Munis. This is up 25.7% from October of last year.
• Filled and delivered 25 controlled medication orders; which is up down 35.9% from October of last year. Logistics continues to perform deliveries on Tuesdays and Fridays or as needed.
• Staff attended and represented Logistics at the EMS Committee meeting this month.
• Staff assisted with delivery of the Winter Warming Drive barrels to Admin, FMO and Station 14’s Admin Office.
• Attended a three-day Go to Meeting for Munis SSRS reporting. We learned how to create custom reports through the SSRS reporting module in Munis. Some of the report examples we built were of budget to actual year-to-date spent reporting and retiree statements. This will allow staff the ability to create custom reports in Munis through the SQL database.
• Met with two firefighters that missed my presentation at the Fire Office I class.
• Attended a Munis Work Flow Group meeting to talk about the Munis work flows in place and if any needed to be added.
• Met with Chief Corless about products Oregon Corrections Enterprises can supply. They make many furniture items that could be utilized in our upcoming Training Center remodel and/or our new Administration facility. A meeting in November will be set up to see their showroom in Salem.
Respectfully submitted,
Logistics Manager DeAnn Cordes
4 R-1c.1 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Bill Conway Re: Emergency Medical Services and Training Division Monthly Reports – October 2018
The following summary of work includes those activities completed within the EMS and Training Divisions. Additional reports are included from the Training Chief, Medical Services Chief, EMS Training Officer, Community Paramedic, as well as the monthly community CPR report from Cascade Training. • Attended District Board meeting
• Attended Training Division weekly staff meetings
• Attended Training Center remodel meeting
• Attended EMS planning meeting with TVFR and Lake Oswego Fire
• Attended Sunrise Rotary meeting and induction of IT Director Oscar Hicks
• Participated in ASA strategic planning meeting with AMR and Chief Santos
• Attended AVIDS Phase 3 meeting
• Attended Clackamas County EMS System Enhancement meeting
• Met with Philip Mason-Joyner, Clackamas County Public Health, to discuss EMS
• Attended the Oregon State Ambulance Association meeting in Lebanon, OR
• Attended several internal ASA planning meetings
• Attended District Board EMS Committee meeting
• Chaired the quarterly Clackamas County EMS Council meeting
• Attended two Training Center remodel meetings with architect and contractor
• Attended cost recovery planning meeting regarding crew training for obtaining data for cost recovery purposes
Respectfully submitted,
Division Chief Bill Conway
5 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Medical Services Chief Josh Santos Re: Emergency Medical Services Division Monthly Report – October 2018
• Facilitated three medical director and resident ride alongs • Facilitating student intern working on senior project in fire and EMS • Attended monthly board meeting • Attended Board of Directors’ EMS Committee Meeting • Attended Quarterly SOPS meeting • Attended ALS Consortium meeting • Attended strategic planning meeting with county EMS stakeholders • Continued work on Community Paramedic CAD/RMS/data collection process • Facilitated ePCR/ASA refresher and update to crews in roadshow fashion throughout month • Attended Bullard Law Annual Briefing • Attended ASA strategic planning session with medical directors • Attended EMS Council meeting • Spoke to Clackamas Community College EMT Basic students • Initiated medic unit tablet charting R&D • Worked with county stakeholders on electronic protocol testing
Respectfully submitted,
Medical Services Chief Josh Santos
6 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Community Paramedic AmyJo Cook Re: Emergency Medical Services Division Monthly Report – October 2018
• Presented Community Paramedicine at National Association of State Emergency Services Officials(NASEMSO) in Boise Idaho • Assisted three community members with connection of continuation of care outside the 911 system • Final meeting and acquisition of 60 flu vaccines for mobile flu shot clinics/administration to Clackamas County’s most vulnerable populations • Conducted 20 home visits for crew referred patients • Attended taskforce workgroup for Naloxone utilization/distribution in Clackamas County • Conducted 10 Project Hope contacts • Attended High ED/911 use Tri County meeting • Attended Tri county/Riverstone/Clackamas Community Paramedic high 911 user meeting • Assisted client with family connections • Accepted $7,000.00 grant award from Clackamas County Small Grants Program • Submitted grant request to Blueprint Support Funding Opportunity in Clackamas County • Attended 3rd annual chili cook-off at Riverstone as a guest judge • Attended data/infectious disease meeting for the administration of Hepatitis A/B vaccinations to the underserved of Clackamas County • Attended Project Hope check-in/data meeting
Respectfully submitted,
Community Paramedic AmyJo Cook
7 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: EMS Training Officer Mike Verkest Re: Emergency Medical Services Division Monthly Report – October 2018
• Participated in East Clackamas County EMS Association Meeting- Timberline 2019
• Participated in October EMS Committee Meeting
• Attended DPSST NFPA 3000 Active Shooter Meeting
• Continued planning for regional PACE Exercise for May 2019
• Continued work with Clackamas County Strangulation Workgroup
• Coordinated and delivered two weeks of fall 2018 MAT- Cardiac Arrest
• Performed multiple ADORE Training and FTO Training sessions
• Recorded two EMS Training quickies
• VA 18-01 CPR certification and HPCPR Training
• Attended the monthly and weekly Training Division Staff meetings
• Coordinating Volunteer EMS Workgroup with ATO Webster and VFF Thiele.
• Participated in Electronic Protocol Testing and Selection with Clackamas County
• Provided two sessions of remedial and updated EMS training for probationary firefighters
• Attended Scientific Review Committee- Looking at potentially two Studies for 2019
Respectfully submitted,
EMS Training Officer Mike Verkest
8 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Number of Classes Offered at Each Location Oct-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 2 2 HS FA, CPR & AED 1 1 HS CPR & AED 1 1 HS FA 1 1 ACLS Renewal 1 PALS Renewal 1 1 1
Clackamas Fire Station Enrollment by Location Oct-18 Class Type Station 2 Station 3 Station 4 Station 5 Station 7 Station 10 Station 14 Station 15 BLS HCP 22 21 30 HS FA, CPR & AED 7 12 5 HS CPR & AED 4 2 3 HS FA 1 ACLS Renewal 8 9 PALS Renewal 8 8
Clackamas Fire Student Evaluation Summary -- October 2018 1 (Strongly Disagree) 2 (Disagree) 3 (Neutral) 4 (Agree) 5 (Strongly Agree) 1 2 3 4 5 Overall this course met my expectations: 1 10 129 The program was relative to my work and extended my knowledge: 2 9 129 Adequate supply of equipment that was clean and in good working order: 9 131 Method of presentation enhanced my learning experience: 7 133 Classroom environment was conducive to learning: 9 131 Instructor(s) provided adequate and helpful feedback: 1 5 134 Student's rating of the instructor's overall effectiveness: Poor Fair Satisfactory Good Excellent 1 4 135 Student would refer a friend/colleague to take the same course: Yes No 140
9 Cascade Healthcare Services, LLC. Clackamas Fire District #1 Community CPR and First Aid Programs Student Enrollment and Course Evaluation Summary
Comments from Clackamas Fire Student Evaluations --October 2018
Thanks for filling in when the instructor didn't show. Matt showed up as a late replacement. He was professional, helpful, he was a champ to help at a moments notice. Thank you!
I thought matt did a great job! Was very fast paced and that kept me on my toes but as a non-professional could have been a bit slower. Very good, clear instructor. I just wish there was coffee, otherwise well done. Thanks! Very encouraging, thank you! Instructor was incredible and answered all questions. Thank you! Great class! Great class and instructor. Victoria was professional and on track with her presentation of the material.
Amazing job, very friendly. Denise was great! Lovely class. I appreciate the relaxed atmosphere - easy to ask any question. How you set up the megacode was more realistic/similar to the real world. Thank you. It made learning and performing the codes much better!
She was great! Wpuld recommend her highly! Verly calming & reassuring- much appreciated. Great class! Bubba was very knowledgable & friendly. Thank you! Loved the 2 hour lunch break. Well done. Had a great time. Bubba is great. Thank you for providing this important class. Very professional. All material was well presented. Very helpful on megacodes. Great instructor. Good at setting students at ease!
10 Thank you.
Very good. Thanks. He was wonderful!
Great class, Thanks! Very clear. Loved the "Heart Sandwich" image for AED Placement.
Best CPR class I've taken. Informative with out being boring. Grood structure. Thank you. Thank you. I was nervous with our the right book. I hope I did okay. Excellent! Thank you!
Very good instructor!! I want to take the pet (dog) CPR Class, but I could not find an avialable class. Please offer this class again. Great instructor. Great understanding and real life examples.
The 2nd best class ever. I really appreciate presenting the material for all and allowing extra time after for those who had questions or are unfamiliar. P.S. Great job laying the smack down on interruptiosn at the beginning of the class with people not taking it seriously there.
11 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Training Chief Keith Smith Re: Training Division Monthly Report – October 2018
Training Chief Keith Smith • Apparatus Operator Promotional Exam (40 hrs.)
• HR Testing Meeting. Prep for Lt and FF retest
• Senior staff meetings
• Ops Meeting
• Training Staff Meetings. Planning upcoming testing and training
• Schools and Conferences Management
• HR Testing Management: Finalizing Lieutenant test (6 hrs.)
• Captain Test: Planning Meeting
• TC Remodel planning (4 hrs.)
South Battalion Training Officer Sean Brown • Weekly Training Staff meetings
• Volunteer Drills
• Apparatus Operator Exam
• Probationary Apparatus Operator Task Book Revamp
North Battalion Training Officer Scott Walker • Assisted the instructors with the “Driver” class during Volunteer Academy
• Taught Fire Service, ropes, knots and hoisting to the Volunteer Academy
• Assisted with final preparation of the Lieutenant testing process.
• Finalized items for the Fire Officer 2 Academy
• Completed Target Solutions IMCT Training
12 • Attended the Safety Committee meeting
• Facilitated the Go to webinar with Chief Charlton and Staff
East Battalion Training Officer Mark Webster
• Continued AVIDS and Digital Signage development.
• Senior FF Academy
• Volunteer Drills
• Target Solutions management
Academy Coordinator Steve Sakaguchi
• Training
o Weekly ATO meetings, developing systems to track budget items and discussed future needs of the Training Division.
o Assisted with initial set up of the Lieutenant promotional process. o Met with Logistics Manager Cordes to collaborate on the use of logistics areas for the 19- 01 Firefighter Academy due to the remodel of the training center.
o Working on long-range academy timeline. o Coordinating with Cadre Leads to prepare lesson plans for current Volunteer Academy.
• Volunteers
o Volunteer Academy (VA) 18-01 trained on SCBA confidence and performing firefighting skills while wearing the SCHA (Forcible Entry, ladders).
o VA18-01 completed NFPA Driver training with AO Meyer, AO Stevenson, FF Stalker, Edwards, VFF Steinberg, VFF Harlan, VFF Helper, VFF Thiele, VFF Genskay and several others.
o Lt. Sam McCullough instructed High Performance CPR to VA18-01. o Spoke with Volunteer Association President Kragero to solicit feedback on additional approaches I could take to encourage more involvement from the volunteer group with the academy.
o Received over 20 applications for the 2019 Explorer Program, highest number in recent years. VFF Steinberg has been leading weekly drills and assisted with other volunteers.
o 23 applicants attended 2019 Explorer Program information night. I received the following feedback from one of the parent/guardians regarding VFF Steinburg:
13 “His intentionality to speak with each candidate was impressive as well as his inviting each explorer to introduce themselves and share what they enjoy most and a tip for program success.”
o Scheduled to participate in a round table dialogue with the volunteer Senior Firefighter Academy in November.
Respectfully submitted,
Training Chief Keith Smith
14 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Health and Wellness Manager Heather Goodrich Re: Wellness Division Monthly Report – October 2018
The following summary of work includes those activities completed by Clackamas Fire Wellness Staff: • Annual career firefighter pre-physical testing. (64 people) • Annual volunteer firefighter pre-physical testing. (1 person) • Make-up testing spirometry, labs and hearing testing for career firefighters. (7 people) • Annual OSHA required hearing conservation training for career firefighters. (64 people) • Immunizations were provided to career firefighters, volunteer firefighters, staff and retirees. (59 people) • Medical testing performed (labs, TB, etc.) outside the baseline and annual testing. (9 people) • Coordinated annual NFPA 1582 physicals for 1 volunteer firefighter. • “Cancer and Firefighters” presentation onsite for 18 career firefighter crews. (67 people) • “Health Insurance 101” presentation onsite at Fire Prevention. (2 participants) • Coordinated weekend morning workouts for volunteer firefighter recruits. • Injury consultations and on-site treatment by the Athletic Trainer. (64 visits) • Processed and provided follow-up for on-the-job injury reports and for Safety Committee. Five injury reports were submitted with two of the five turning into a workers’ compensation claim. • One of the five injury reports was a musculoskeletal injury and it was followed up with by the District Athletic Trainer. • Coordinated volunteer injuries and return to work program. One volunteer returned to full duty. • Organized the quarterly Peer Support Meeting with continuing education from Tim Dietz.(12 attendees) • Provided requested health information and consultations to 8 firefighters and staff. • The Health and Wellness Manager, Wellness Assistant and Medical Assistant received their NIOSH Spirometry recertification after attending a two day class and taking a written and practical test. Recertification is required every five years. • The Medical Assistant received her Certified Occupational Hearing Conservationist recertification after attending a one day class and taking a written and practical test. Recertification is required every five years. • Provided requested information about our program to Canby Fire and Portland Fire via email. • Created and sent out monthly Wellness Update and Health Insurance Newsletter. • Distributed EAP Employee Newsletter and EAP Supervisor Newsletter by email. • Attended the quarterly Strategic Planning meeting, Peer Support meeting and Health Insurance Committee meeting with our broker. • Attended the weekly Senior Staff meetings.
Respectfully submitted,
Health and Wellness Manager Heather Goodrich 15 Clackamas Fire District #1 Wellness Update
Efforts to Fight Cancer in Fire Service P
Q: When you lose weight, where does the lost body fat go?
A: To understand the answer, remember that fat is basically stored energy. Your body converts fat to usable energy for your muscles and other tissues While October is Breast Cancer Awareness Month, Clackamas Fire wants to not only acknowledge breast through a series of complex cancer, but also other efforts underway nationally aimed to curtail the firefighter cancer epidemic. metabolic processes. This “I’ve never seen change happen as fast on anything in the fire service as it has on the cancer issue the causes your fat cells to last couple of years,” said Pat Morrison, the assistant to the General President on Health, Safety, and shrink. Medicine at The International Association of Firefighters. These metabolic activities Ongoing work includes: also generate heat, which helps maintain your body Firefighter Cancer Support Network (FCSN) temperature, and waste https://firefightercancersupport.org/ products. These waste Founded in 2005, the FCSN provides one-on-one support and counseling to thousands of cancer-stricken products—water and firefighters and their families. The organization also distributes educational materials and offers extensive carbon dioxide—are firefighter cancer awareness and prevention training across the U.S. excreted in your urine and Firefighter Cancer Registry sweat, or exhaled from your A bill that establishes a firefighter cancer registry was signed into law by the President in July. This allows the lungs. U.S. Centers for Disease Control and Prevention to develop and maintain a voluntary registry to track firefighters with cancer, and also to collect specific information on the number and type of fire incidents cancer-stricken firefighters worked. The hope is this data will help researchers better determine the extent and causes of the firefighter cancer epidemic. Occupational Health Fire Protection Research Foundation study on PPE cleaning Testing continues this https://www.nfpa.org/ppecleaning month. Heather will be In 2015, the Fire Protection Research Foundation (FPRF) embarked on a three-year project to validate methods sending paperwork for adequately cleaning personal protective equipment (PPE). Although the central question seems simple and information about enough, embedded within it are dozens of trickier questions: How clean does PPE have to be for it to no longer the appointment the pose a health risk? What types of PPE and PPE materials should be evaluated? What types of chemical and week prior to your biological hazards should be tested? testing. The project summary, a 7-minute video, and a like to the Fire Engineering Magazine article titled “PPE: How Congratulations to Clean is Clean?” is available at the above listed website. Information gleaned from this project will be applied Koryn Galego (and directly to NFPA’s main cleaning standard, giving fire departments a better sense of how to effectively clean their husband, Chris!) on equipment to minimize members’ exposure to potentially harmful substances. (Continued on page 3. . . ) the birth of their new baby girl, Emma! 16 Wearable Heart Rate It’s increasingly looking like the reported health benefits Trackers: Which Works of drinking alcohol is Best? another case of something How accurate are the latest wearable heart rate too good to be true. A large trackers? That is an important question amid the flourishing demand for wearable fitness devices and international investigation wrist-worn heart rate monitors. Approximately 1 in 6 published in The Lancet in consumers in the U.S. uses some type of wearable technology, such as a fitness band or smartwatch. April studied data from Historically, the most precise consumer heart rate monitors have used chest straps and electrode nearly 600,000 current attachments. Today’s most popular health and fitness trackers, however, use optical-sensing technology drinkers in 19 countries. that goes beyond heart rate—potentially measuring changes in an organ or even the entire body. The technology is unlocking potential to monitor a range of health analytics data, including heart rate, body Researchers found that temperature, perspiration, oxygen saturation, physical activity and electrical activity of the skin. drinking about 100g of Despite all these innovations, however, accuracy remains a paramount concern for exercise enthusiasts, alcohol (around five pints of athletes tracking personal progress and physicians measuring heart rate for specific patient issues. A study last year explored this question, comparing the accuracy of five wearable heart rate trackers that beer or five glasses of wine) use optical sensors. per week is the safe upper The scientists used a specialized correlational approach to compare the accuracy of the devices to that of limit. an ECG. An ECG correlation above 0.80 was considered acceptably accurate. The Polar chest strap had the highest ECG correlation, averaging 0.99 on each modality. A comparison of Consuming more than that the average correlations of the optical devices found that the Apple Watch performed best (average: 0.88), followed by the TomTom (0.74), Garmin (0.67), Scosche Rhythm+ (0.61) and Fitbit (0.56). raises the risk of early death from cardiovascular diseases, including stroke and heart failure. The report’s most worrisome finding is the effect on life expectancy at age 40: It shrinks by 6 months for drinkers who consume 100- 200g of alcohol per week, by 1-2 years for those consuming 200-350g per week, and by 4-5 years when alcohol intake tops The first-rate accuracy of the Polar chest strap monitor reflects decades of research and development spent refining this device. The chest strap is used because of its proximity to the heart. However, while 350g weekly. chest straps are highly accurate, they are inconvenient for many consumers. The newer heart rate monitors tested in this study use an optical technology known as PPG. These Source: IDEA Fitness Journal, devices emit light signals on the skin and perform an optical scan that measures changes in the size of Sept. 2018 the blood vessels just below the skin’s surface. Software interprets these signals to estimate a user’s heart rate. A PPG signal can be read pretty much anywhere on the body, including an earlobe, a wrist, or even a finger. As the researchers found, optical-based monitors have limitations. They’re prone to errors caused by physical movements, misalignments between skin and sensor, variations in skin color/tone, and poor tissue perfusion. Bottom Line: Optical-based wrist-worn heart rate monitors vary in accuracy and perform differently based on the exercise modality. In this study, the Apple Watch came closest to matching the ECG for different modalities at light, moderate and vigorous intensities. Source: IDEA Fitness Journal, Sept. 2018
17 Blood Pressure:
Firefighter Cancer Cohort Study Getting it Right https://www.ffccs.org/ Here are six common errors Last summer, researchers from several institutions, including the University of Arizona and University of Miami, that can lead to inaccurately embarked on a 30-year study to closely track hundreds of new firefighter recruits from Boston, Arizona, and elevated blood pressure Florida. The study will provide researchers with detailed histories of each firefighter’s career occupational readings, according to the exposures and lifestyle choices and will be able to make the most meaningful correlations yet between fire- American Heart Association: fighting and cancer. All previous fire service cancer studies have been retrospective, guessing at participants’ past exposure levels. Poor sitting posture: Slouching, crossing your FPRF Campaign for Fire Service Contamination Control legs, or having unsupported feet can https://www.nfpa.org/contamination add 6 to 10 points to This one-year project led by FPRF seeks to identify, clarify, and promote best practice information for your reading. You should contamination control, not just at the fireground but for all that firefighters do. Controlling harmful contaminants sit in a chair with your requires clear best-practice actions and a rethinking of equipment, apparatus, and stations. The FPRF hosted a back supported and feet two-day fire service summit in July with 50 leading experts to review and enhance the educational materials flat on the floor or a foot- being developed on fireground contamination control, and identify gaps requiring further attention. The project stool. will promote important educational campaign materials in support of a comprehensive mindset to reduce firefighter contaminant exposures. Unsupported arm: If your arm is hanging or The International Association of Firefighters (IAFF) you have to hold it up, https://client.prod.iaff.org/ your numbers may rise The IAFF has had a robust campaign underway for years to educate its members on how to best protect as much as 10 points. themselves. The union has a free online awareness program that teaches firefighters about fireground Your forearm should be supported by the carcinogens, reviews routes of exposure, and informs firefighters on how they can reduce their cancer risks. practitioner (or a table, The cancer topic is now widely discussed at every IAFF conference and meeting, and educational materials are counter, etc.) at heart sent out frequently. level.
“We are trying to get the message out through every kind of medium we have,” Morrison said. Wrapping the cuff over Source: www.nfpa.org clothing: This can add Wellness Specialist, Alicia McVicker, is currently giving a wellness talk to crews titled “Firefighters anywhere from 5 to 50 points to your reading. and Cancer.” This talk covers statistics, routes of exposure, cancer development, and prevention. The cuff should be October is Breast Cancer Awareness Month. CFD#1 will be recognizing breast cancer placed on a bare arm. awareness throughout the month by wearing District issued breast cancer awareness t-shirts. A cuff that’s too small for your arm: This can add 2 to 10 points.
BREAKDANCERS Talking: This can also add as much as 10 Stability moves like the plank are a great way to strengthen the core points. Stay silent and and prevent low back pain. This exercise kicks things up a notch still. because your core has to fight to stay stable against the fast-paced motion of your legs. Plus your arms, shoulders, upper back and Having a full bladder: This can add 10 to 15 obliques get a good workout. points to your reading. . Start in a push-up position. Empty your bladder beforehand. . Keeping your core braced, drive one knee towards your chest and then rotate Other pointers: Don’t your body and extend your leg out exercise, consume across your body without touching the caffeine, or smoke ground. during the 30 minutes prior to testing. Ideally, . Return to the start position. you should wait five minutes in a quite room beforehand. Source: UC Berkeley Wellness Letter, Aug 2018 18 INGREDIENTS:
1 cup old-fashioned rolled oats 1 3/4 cups milk (your choice-almond suggested) 1/4 cup pumpkin puree 1/2 tsp vanilla extract 1/2 tsp ground cinnamon 16170 SE 130 Ave 1/4 tsp ground nutmeg Clackamas, OR 97015 1/2 cup chopped pecans Fax: 503-742-2886 1/4 cup maple syrup
Health & Wellness Manager Heather Goodrich Office: 503-742-2686 COOKING INSTRUCTIONS: Cell: 971-806-1835 [email protected] 1. Combine oats and milk in a small saucepan over medium heat. 2. Bring to a boil; reduce heat and simmer, stirring occasionally, until desired Wellness Specialist consistency is reached, about 3-5 minutes. Stir in pumpkin, vanilla, cinnamon and Alicia McVicker nutmeg until heated through, about 1 minute. Office: 503-742-2690 3. Serve immediately, garnished with pecans and maple syrup. Cell: 971-275-3981 [email protected]
Medical Assistant Koryn Galego Office: 503-742-2689 Cell: 971-284-3343 [email protected]
Nutrition Facts: Athletic Trainers Servings: 4 Jennifer Adams Amount Per Serving: Cell: 503-706-4041 Calories: 288 [email protected] Total Fat : 13.6g (1.4g sat) Carbohydrate: 38.5g Matt Alvarez Fiber: 5.1g Office: 503-742-2687 Protein: 5.6g Cell: 909-782-5524 Sodium: 74mg [email protected] Source: www.damndelicious.net
Washing your hands with soap and water for at least 20 seconds is the best way to reduce the number of germs on them in most situations. If soap and water are not available, use an alcohol-based hand sanitizer that contains at least 60% alcohol. Hand sanitizers are not as effective when hand are visibly dirty or greasy.
Clackamas Fire Wellness Update Issue 218 October 2018
19 R-1c.2 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Division Chief Mike Corless Re: Operations Division Monthly Report – October 2018
The following summary of work includes those activities completed within the Operations Division.
• Meetings Attended: o Staff Meetings o Monthly OPS o Board Meeting o Fleet/Logistics final walk through o Station 16/19 building updates o Bargaining o CCOM Fire Users o Budget monitoring o Promotional Testing development o Personnel issue • 10/2 Quarterly SOPS meeting • 10/3 County-wide Interagency meeting at ST 14 • 10/9 Communications Committee meeting • 10/10 C800 meeting • 10/10 Munis workflow discussion • 10/11 Fire Defense Board • 10/15 Meeting regarding testing and succession planning • 10/17 continued work on CAD to Zoll interface; meeting with all parties involved • 10/22 LMC • 10/24 CCOM bargaining meeting • 10/29 Meeting with OCE (Oregon Corrections Enterprises) to discuss furnishing in our new facilities • 10/30 Meeting with Emerick management ongoing discussion on projects
Respectfully submitted,
Division Chief Mike Corless
20 North Battalion- A Shift Battalion Chief Brian Stewart • Significant Incidents o No significant incidents in the month of October.
• Projects/Events/Meetings/Training o 10/15-10/16 - Rosecrance Florian Symposium (first responder mental/emotional health and peer support) o 10/26 - Submitted three Assistance to Firefighter Grants (AFG) requests . Training – instructor and attendee payroll costs to bring all officers (and soon to be promoted individuals) to engine boss level. Provides needed classroom training to make individuals eligible to complete task book. . Wellness – pay for IAFF to bring peer support certification training for up to 30 peer supporters. This enhances current training and provides consistency across region (Portland Fire and TVFR have moved to the same training program). . Equipment – to purchase two powered, gurney-loading systems for our front line ambulances. These will support and load the gurneys into the ambulances reducing the likelihood of cumulative back trauma. o 10/29 - Northwest accreditation and professional credentialing consortium kickoff meeting. Agencies from Oregon, Washington, and Montana attended the meeting at Station 5 or joined in by GoToMeeting.
North Battalion-B Shift Battalion Chief Josh Gehrke • Significant Incidents o Christopher ct. Residential fire the morning of 10/18/2018 o MVA with BC301 on Highway 212
• Projects/Events/Meetings/Training o 10/05 Meeting with BC Rooney to discuss iPad addition to BC PLL. o 10/08 Discussed tactical considerations for ordinary structures both commercial and residential with crews. o 10/14-17 Attended Rosecrance Florian Symposium in Raleigh NC o 10/18 Peer Support meeting and shared findings from symposium o 10/20 Attended the highline drill and Happy Valley Harvest Festival o 10/23 Senior staff and Administration building meeting in OC. o Policy review throughout month . Reviewed Heavy Rail/Light Rail FRP
North Battalion-C Shift Battalion Chief David Scheirman • Significant Incidents o October 17– Assisted BC 303 on a house fire on Jennings Ave. Was assigned Safety. Assessed the scene and assisted with Firefighter who was transported to the hospital. o October 24- BC 302 responded with E301, HR305, T302 and AMR to a crash with a person trapped following a police pursuit. The accident occurred in a curve on
21 84th Ave. next to Costco. One person self-extricated and another required heavy extrication. Both were transported to OHSU.
• Projects/Events/Meetings/Training o Attended quarterly Multi-Agency Training, focusing on Cardiac Arrest at the Clackamas Fire Training Center.
East Battalion- A Shift Battalion Chief Jason Ellison • Significant Incidents o No significant incidents in the month of October.
• Projects/Events/Meetings/Training o My son Duke William Ellison was born 10-9-18. o Lt. test tactical prep. o Technical rescue meeting at Station 5. o Water Rescue program management. o Rope Rescue program management.
East Battalion- B Shift Battalion Chief Brian Rooney • Significant Incidents o October 14- Residential Fire- A task force was sent to the area of Sunshine Valley Rd and SE Velda St. The task force was upgraded based on witness reports of trees and the home on fire. Crews arrived to find a well involved structure fire in an approximately 1800 sq. ft. home with basement. Strategy was mostly defensive due to a partial collapse and electrical concerns with the house drop and water supply issues. E314, E319, HR305, T308, BR318, WT311, and Gresham E72 and E76 worked the fire. CFD Fire Investigator Hambleton was on scene to begin the investigation. o October 17- Residential Structure Fire- Jennings Ave. Provided for Fire District coverage, responded to Kaiser Sunnyside hospital for employee medical event from the fire. o October 20- MVA with Life Flight Activation- E314 and BC301 provided mutual aid for Sandy Fire MVA and Life Flight.
• Projects/Events/Meetings/Training o Monthly Training- Cardiac and code management, MAT training, PEER support, Mapping, Water Supply. o FRP program work. o Estacada- Met with Estacada crews to answer questions regarding Fire and EMS response. o October 2- Senior Staff Meeting. o October 2- Quarterly SOPS meeting. o October 4- Suicide Prevention Coalition- I, along with other CFD Peer members and providers took part in a Suicide Prevention Coalition work group. The coalition is administered by Clackamas County and has been formed to address the high suicide rates in Oregon and especially Clackamas County. The coalition has met with several community groups in Clackamas County. As First Responders and PEER members we were able to offer unique perspective and share ideas for treatment, prevention, messaging specific groups of people; expanding PEER programs to other work groups and educational programs.
22 o October 11- Attended Good Morning Damascus; several local politicians were able to speak about their campaigns. o October 11- Eagle Creek CPO meeting. o October 23- Probationary Firefighter A. Baker quarterly evaluation.
East Battalion- C Shift Battalion Chief Scott Carmony • Significant Incidents o October 6, 2018 at 0918 hours – House Fire mutual Aid to Sandy at 17655 Bluff Rd. Assisted Sandy Fire as a safety officer.
• Projects/Events/Meetings/Training o Instruct Tactics and Strategy at the Senior Volunteer Academy o Assisted in planning and development for Tactical assessment testing for Lieutenant’s exam o Prepared class for Major Emergency Strategy and Tactics for the Fire Officer II academy in November
South Battalion- A Shift Battalion Chief Brian Burke • Significant Incidents o October 1- Garage Fire – S Fisher’s Mill Rd – Fire an attached garage. Fire confined to garage and attic. o October 1 – Rope Rescue – Oregon City – Pt initially fell 10 feet but then stood up, lost his balance and fell another 100 feet, with a 30-40 foot vertical drop. o October 7 – Structure Fire – Hwy 99E – Fire in an abandoned structure. Fire was challenging due to being partially over the Willamette River. Assistance from Boat 59. o October 17 – Structure Fire – SE Jennings Ave – Fire in house, with damage to 2 cars and a boat.
• Projects/Events/Meetings/Training o Facility Inspection – Fire Station 17. o Create and deliver a table top drill on House Fires.
South Battalion- B Shift Battalion Chief Jonathan Scheirman • Significant Incidents o October 15-20 I responded to the Klondike West Fire located 30 miles East of Gold Beach, Oregon. I functioned as a Line Safety Officer for the Oregon State Fire Marshal’s Red Team. The night of October 14th, the region experienced an East Wind event that caused the fire to grow by 5000 acers and make a run towards the small community of Agnes, Oregon. No structures were lost due to this event. th o Commercial Fire @ 12855 SE 97 Ave. A roof fire was quickly extinguished by crews at the Sunnyside Inn. o Pin In Accident @ 26372 S Hwy 170 Canby. T316, E317, and BC303 assisted Canby crews on a vehicle accident with entrapment. The single vehicle crashed into a power pole causing significant intrusion into the passenger compartment. Crews from four different agencies worked together well on this scene to extricate the patient.
23 o Commercial Fire @ 927 Molalla Ave. Oregon City. Crews quickly controlled a dryer fire at the laundry mat. There was no further fire damage, but the entire building had a large amount of smoke that had to be removed.
• Projects/Events/Meetings/Training o Attended MAT EMS training.
South Battalion- C Shift Battalion Chief Oscar Ramos • Significant Incidents o No significant incidents in the month of October.
• Projects/Events/Meetings/Training o Attended meeting with OPS, regarding transfer of specialty programs for succession planning. o Met with BC’s taking over specialty projects. o Attended Station 15’s Open House for the community. o Attended Senior Staff meeting. o Assisted in set up of Tiller Operator course instructed by Captain Mulick. o Swapped out M316 with an electrical problem. o Attended monthly board meeting. o Attended MAT training at TC. o Attended two retirement preparation meetings with staff.
24 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Battalion Chief John Hopkins Re: Emergency Services Division Monthly Report – October 2018
• Significant Incidents
o October 13- BC 303 House Fire in Oak Lodge area o October 17- BC 303 House Fire in Oak Lodge area o October 19- BC 301 House Fire in Sandy o October 28- BC 302 Fatal House Fire on Clatsop St.
• Projects/Events/Meetings/Training
o Completed the station security infrastructure project. o Various meetings related to station security. o Worked with Facility Manager Vallance, Logistics Manager Cordes and AO Fisher regarding Sonitrol systems and use. o Implemented a remote access process with Ccom and Sonitrol created by AO Fisher. o Investigating a new crew management product. o Attended Communications Committee meeting. o Conducted CFD1 Safety committee meeting. o Attended Crew Sense webinar. o Attended owners meeting with DC Corless regarding Station 16. o Attended CFD1 board meeting. o Attended state corrections furnishings meeting with DC’s Corless and Hari. o Conducted webinar with Chief Charlton – station security. o Attended Estacada Fire District #69’s board meeting. o Continued development of district action plan for a new tone out systems. o Met with CCOM on various items. o Assisted with Callboard/Telestaff questions and concerns provided direction. o Attended the Interagency meeting with Estacada. o Various station visits. o Attended Senior staff meetings. o Made contact with citizens concerning questions received via website. o Reviewed several Policies, making revisions as needed. o Attended/participated in MAT (Multi-agency Training).
Respectfully submitted,
Battalion Chief John Hopkins
25 Clackamas Fire Dist. #1 Emergency Services Report October 2018
Pub Asst Other Rupt/Exp/Other 11% Hazard 0% 0% Cond. Incident Type Data 4% EMS 1326 False 88
Good Int Fire 37 10% Fire Good Int 190 2% Hazard Cond. EMS 85 68% Other 1 False 5% Pub Asst 213 Rupt/Exp/Weather 1 Grand Total 1941
Year to Date
Incident Type 2016 2017 2018
EMS 15339 15775 13142 False 801 913 734 Fire 479 603 521 Good Int 2011 2186 1715 Hazard Cond. 1459 1472 857 Other 678 Pub Asst 2332 2619 1943 Rupt/Exp/Weather 4112 Grand Total 22431 23586 18922 Mutual Aid Given Incident Not Included
Total Incidents by Month 2500
2000
1500
1000
500
0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CFD 2018 1923 1692 1744 1752 1906 1960 2096 2074 1834 1941 CFD 2017 2268 1760 1855 1953 2015 1877 2039 2153 1989 1892 1821 1964
26 October 2018 Incident Summary EMS Total: 1326
EMS/Rescue (Full Chart) 603 Medical assist, assist EMS crew 463 EMS (emergency medical call),Rescue, other 161 Emergency medical service, other 67 Vehicle accident with injuries 21 Emergency medical service (EMS) 3 High angle rescue 2 Removal of victim(s) from stalled elevator 2 Motor vehicle/pedestrian accident (MV Ped) 2 Extrication, rescue, other 1 MARINE Swift‐water rescue 1
False Alarm Total: 88
False Fire/Medical Alarm, other 19 False Alarm, Testing/Malfunction of System, other 11 Medical alarm ‐ False alarm ‐ unintentional 10 Alarm system sounded, no fire ‐ unintentional 8 Smoke detector activation due to malfunction 8 CO detector activation due to malfunction 8 Alarm system sounded due to malfunction 7 Carbon monoxide detector activation, no CO 6 Smoke detector activation, no fire ‐ unintentional 4 Malicious, mischievous false call, other 2 Sprinkler activation due to malfunction or failure 2 Sprinkler activation, no fire ‐ unintentional 1 Unintentional transmission of alarm, other 1 Detector activation, no fire ‐ unintentional 1
Weather/Rupture/Explosion/Other Total: 2 Overpressure rupture of steam pipe or pipeline 1 Citizen complaint 1
Fire Total: 37 Building Fire 11 Passenger vehicle fire 7 OUTSIDE rubbish, trash or waste fire 6 Barkdust fire 5 Grass fire 2 Special outside fire, other 2 Cooking Fire, Confined to Container 2 Fence fire 1 Mobile property (vehicle) fire, other 1 27 Good Intent Total: 190
False Alarm Incident Dispatched & Canceled En Route 55 EMS Incident Dispatched & Canceled En Route 44 No incident found on arrival at dispatch address 43 Smoke scare, odor of smoke, not steam (652) 13 Authorized controlled burning 8 Other Type Incident Dispatched & Canceled En Route 6 Hazmat release investigation w/ no hazmat condition… 4 Prescribed fire 4 Good intent call, other 4 Fire Incident Dispatched & Canceled En Route 4 Wrong location 2 Hazardous Cond. Incident Dispatched & Canceled En Route 1 EMS call, party transported by non‐fire agency 1 Steam, other gas mistaken for smoke, other 1
Hazardous Condition Total: 85
Accident, potential accident, other (NON‐Inj. MVA) 69
Vehicle accident, general cleanup 6
Power line down 4
Gas leak (natural gas or LPG) 2
Electrical wiring/equipment problem, other 2
Attempted burning, illegal action, other 1
Oil or other combustible liquid spill (Class II or III) 1
Public Assists Total: 213
Assist invalid 62 Unauthorized burning 46 Police matter 19 Smoke or odor problem/removal 16 Public service assistance, other 15 Community Paramedicine 14 Assist police or other governmental agency 12 Public service 8 Lock‐out 7 Person in distress, other 6 Water problem, other 3 Water or steam leak 2 Service Call, other 2 Ring or jewelry removal 1 28 Mutual Aid Given to Mutual Aid Received by Agency *Does not include: canceled en-route, canceled on-scene or did not respond. 75 53
53 52
2018 YEAR TO DATE 39
Given, Given, Given, Received, 25
23
25 24
Received,
22
16
7 7 6
Given, Received, 2 9 Given, 1 1 1
Received,
Given, 4
1 Given, 0
Given, Received, Received, Received, Given, Received, Received, Received, Received, Given, Given,
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE OSWEGO MOLALLA PORTLAND SANDY TVFR 9 6 7
5 OCTOBER 2018 5
Given, 4
Received, Received, 2 2 2
3 3
Received, Given, 1 1
Given, 0 0 0
1 1
Given, Given, 0 0 0 0
Received, Received, Received, Received, Received, Given, Given, Received, Received, Received, Given, Given, Given, Given,
CANBY COLTON ESTACADA GLADSTONE GRESHAM HOODLAND LAKE MOLALLA PORTLAND SANDY TVFR OSWEGO
October 10 10 Apparatus Provided Manpower
5 55 5 6 5 4 2 2 1 1 2 2 0 00000
0 Canby Colton Estacada Gladstone Gresham Hoodland Lake Oswego Molalla Portland Sandy TVFR
29 Mutual Aid Given - Apparatus Overview October 2018
Agency Apparatus Apparatus Action Responses Canby BC303 Safety Officer 1 T316 Extricate, disentangle 1 E317 Check smoke detector 1 Extricate, disentangle 1 E310 Salvage & Overhaul 1 Canby Total 5 Estacada E311 Provide advanced life support (ALS) 1 E318 Investigate 1 Provide advanced life support (ALS) 1 BR318 Assistance, other 1 Estacada Total 4 Gladstone M303 Assistance, other 1 Provide advanced life support (ALS) 1 Transport person 1 M316 Provide advanced life support (ALS) 1 Transport person 1 Gladstone Total 5 Molalla BC303 Provide manpower 1 BR310 Fire Attack 1 Molalla Total 2 Portland HR305 Assistance, other 1 E306 Provide manpower 1 T302 (blank) 1 E301 Assistance, other 1 BC302 Assistance, other 1 Portland Total 5 Sandy E314 Assistance, other 2 Investigate 1 Provide advanced life support (ALS) 2 Provide apparatus 1 (blank) 1 BC301 Assistance, other 1 BR318 Assistance, other 2 Sandy Total 10 TVFR E315 Investigate 1 TVFR Total 1 Grand Total 32
30 Incident Types by FMZ October 2018
Incident Incident Incident Incident Type Total Incident Type Total Incident Type Total Station Station Station S1 EMS 161 S8 EMS 73 S16 EMS 112 False 9 False 10 False 11 Fire 3 Good Int 20 Fire 2 Good Int 22 Hazard Condition 5 Good Int 13 Hazard Condition 12 Pub Asst 10 Hazard Condition 4 Pub Asst 22 S8 Total 118 Pub Asst 15 S1 Total 229 S9 EMS 27 Rupt/Exp 1 S2 EMS 97 False 1 S16 Total 158 False 13 Fire 2 S17 EMS 47 Good Int 15 Good Int 7 False 3 Hazard Condition 7 Hazard Condition 1 Fire 2 Pub Asst 22 Pub Asst 4 Good Int 4 S2 Total 154 S9 Total 42 Pub Asst 10 S3 EMS 234 S10 EMS 27 S17 Total 66 False 11 False 1 S18 EMS 10 Fire 6 Fire 0 False 1 Good Int 19 Good Int 6 Good Int 4 Hazard Condition 9 Hazard Condition 2 Hazard Condition 3 Pub Asst 27 Pub Asst 8 Pub Asst 5 S3 Total 306 S10 Total 44 S18 Total 23 S4 EMS 106 S11 EMS 27 S19 EMS 36 False 3 Fire 1 False 3 Fire 3 Good Int 7 Good Int 8 Good Int 21 Hazard Condition 4 Hazard Condition 5 Hazard Condition 5 Other 1 Pub Asst 9 Pub Asst 13 Pub Asst 5 S19 Total 61 S4 Total 151 S11 Total 45 S20 EMS 1 S5 EMS 99 S12 EMS 1 Pub Asst 1 False 5 Hazard Condition 1 S20 Total 2 Fire 4 S12 Total 2 Grand Total 1927 Good Int 9 S13 EMS 1 Hazard Condition 8 S13 Total 1 Pub Asst 4 S14 EMS 30 S5 Total 129 False 4 S6 EMS 64 Fire 1 False 3 Good Int 10 Fire 5 Hazard Condition 7 Good Int 7 Pub Asst 13 Hazard Condition 1 S14 Total 65 Pub Asst 14 S15 EMS 142 S6 Total 94 False 8 S7 EMS 31 Fire 7 False 2 Good Int 15 Fire 1 Hazard Condition 8 Good Int 3 Pub Asst 14 Hazard Condition 3 S15 Total 194 Pub Asst 3 S7 Total 43
31 Incident Count by FMZ October 2018
250 229
194 200 151 154 158 150 129 118 94 100 61 65 66 42 43 44 45 50 23 1 22 0 S13 S12 S20 S18 S9 S7 S10 S11 S19 S14 S17 S6 S8 S5 S4 S2 S16 S15 S1
Year to Date
3500 3142 3000 2489 2500
2000 1607 1652 1477 1578 1500 1267 980 1094 1000 614 642 457 490 338 353 408 500 199 22 29 43 0 S13 S20 S12 S18 S11 S7 S9 S10 S19 S14 S17 S6 S8 S5 S4 S2 S16 S15 S1 S3
32 Apparatus Response by Station and Incident Type (Including Mutual Aid Given) October 2018
Unit Station Unit ID Incident Type Total
BC1 BC301 EMS 1 Good Int 1 Pub Asst 1 Fire 7 HazMat 5 BC301 Total 15 BC1 Total 15 BC2 BC302 EMS 5 False 2 Good Int 6 Fire 13 HazMat 6 BC302 Total 32 BC2 Total 32 BC3 BC303 EMS 7 False 1 Good Int 3 Pub Asst 1 Fire 11 HazMat 4 Other 1 BC303 Total 28 BC3 Total 28 S1 M301 EMS 1 M301 Total 1 E301 EMS 163 False 10 Good Int 20 Pub Asst 25 Fire 10 HazMat 11 E301 Total 239 S1 Total 240 S2 T302 EMS 113 False 14 Good Int 25 Pub Asst 23 Fire 7 HazMat 6 T302 Total 188 RH302 Fire 2 RH302 Total 2 S2 Total 190
33 Unit Station Unit ID Incident Type Total
S3 M303 EMS 220 False 4 Good Int 9 Pub Asst 16 Fire 7 HazMat 8 M303 Total 264 E303 EMS 72 False 7 Good Int 13 Pub Asst 20 Fire 6 HazMat 9 E303 Total 127 HM303 EMS 1 Good Int 1 Pub Asst 1 Fire 1 HazMat 1 HM303 Total 5 S3 Total 396 S4 E304 EMS 116 False 8 Good Int 32 Pub Asst 13 Fire 10 HazMat 8 E304 Total 187 S4 Total 187 S5 HR305 EMS 121 False 7 Good Int 15 Pub Asst 6 Fire 18 HazMat 18 HR305 Total 185 S5 Total 185 S6 E306 EMS 66 False 3 Good Int 9 Pub Asst 15 Fire 7 HazMat 2 E306 Total 102 S6 Total 102 S7 E307 EMS 42 False 4 Good Int 5 Pub Asst 8 Fire 3 HazMat 3 E307 Total 65 S7 Total 65
34 Unit Station Unit ID Incident Type Total
S8 T308 EMS 63 False 6 Good Int 16 Pub Asst 9 Fire 7 HazMat 7 T308 Total 108 WR308 EMS 2 WR308 Total 2 S8 Total 110 S9 E309 EMS 27 False 2 Good Int 9 Pub Asst 4 Fire 6 HazMat 1 E309 Total 49 S9 Total 49 S10 E310 EMS 37 False 1 Good Int 7 Pub Asst 7 Fire 2 HazMat 5 E310 Total 59 WT310 Fire 1 WT310 Total 1 BR310 EMS 1 Fire 1 BR310 Total 2 S10 Total 62 S11 E311 EMS 31 Good Int 8 Pub Asst 6 Fire 1 HazMat 5 Other 1 E311 Total 52 WT311 Fire 2 WT311 Total 2 BR311 Good Int 1 BR311 Total 1 S11 Total 55 S12 WT312 Fire 1 WT312 Total 1 BR312 EMS 4 Good Int 2 Pub Asst 1 HazMat 1 BR312 Total 8 S12 Total 9
35 Unit Station Unit ID Incident Type Total
S13 BR313 EMS 6 Pub Asst 2 HazMat 1 BR313 Total 9 S13 Total 9 S14 E314 EMS 40 False 4 Good Int 11 Pub Asst 16 Fire 3 HazMat 11 E314 Total 85 S14 Total 85 S15 E315 EMS 96 False 14 Good Int 13 Pub Asst 13 Fire 12 HazMat 8 E315 Total 156 S15 Total 156 S16 M316 EMS 125 False 1 Good Int 5 Pub Asst 6 Fire 1 HazMat 4 M316 Total 142 T316 EMS 101 False 11 Good Int 13 Pub Asst 18 Fire 6 HazMat 8 Rupt/Exp 1 T316 Total 158 S16 Total 300 S17 E317 EMS 51 False 6 Good Int 4 Pub Asst 10 Fire 5 HazMat 1 E317 Total 77 S17 Total 77
36 Unit Station Unit ID Incident Type Total
S18 WT318 Fire 1 WT318 Total 1 E318 EMS 8 False 2 Good Int 4 Pub Asst 3 HazMat 1 E318 Total 18 BR318 EMS 10 False 1 Good Int 3 Pub Asst 1 Fire 4 HazMat 2 BR318 Total 21 S18 Total 40 S19 E319 EMS 45 False 5 Good Int 11 Pub Asst 11 Fire 3 HazMat 10 E319 Total 85 S19 Total 85 (blank) FM303 Good Int 1 Fire 4 HazMat 1 FM303 Total 6 FM311 Fire 2 FM311 Total 2 RH308 Fire 5 RH308 Total 5 FM305 Good Int 1 Fire 2 FM305 Total 3 FM310 Good Int 1 Fire 1 FM310 Total 2 C306 Fire 1 C306 Total 1 C303 Fire 1 C303 Total 1 FM307 Fire 2 FM307 Total 2 TRN303 HazMat 1 TRN303 Total 1 C301 EMS 1 C301 Total 1 C314 Good Int 1 C314 Total 1 (blank) Total 25 EMS EMS303 Pub Asst 13 EMS303 Total 13 C316 EMS 2 HazMat 1 C316 Total 3 EMS Total 16 Grand Total 2518 37 Incident Response by Apparatus (Including Mutual Aid Given) October 2018
300 264 250 239
200 185 187 188 157 158 142 150 127 102 109 100 77 85 85 59 65 49 52 50 28 32 14 15 18 21 0
10 9 9 8 8
7 6 6 55 5
4 33 3 2222222 2 1111111111 1
0
38 Incident Response by Apparatus (Including Mutual Aid Given) Year to Date 2018
3000 2608 2500 2338 2000 1726 1767 1794 1548 1551 1500 1256 1047 1119 842 901 1000 705 805 451 478 529 530 554 317 319 500 137 173 1 21 26 43 66 79 0
250 214 200
150
100 68 37 50 24 26 32 13 15 18 22 11113 5 6 8 9 0 CH306 WT313 WT324 CH302 RH314 E312 WT318 WT314 WT311 RH302 WT312 E313 RH308 WT310 BR310 BR311 BR312 BR313 BR318
45 42 20 17 18 16 16 33 15 30 9910 10 10 7 6 15 44 8 5 11111122 1 2 0 0 PIO301 TRN303 C301 TRN305 EMS302 C314 EMS301 TRN301 FM304 C303 FM302 FM307 FM310 C306 FM306 FM305 C316 FM309 FM311 FM303
39 R-1c.3
Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Volunteer Services Chief Steve Deters Re: Volunteer Services Division Monthly Report – October 2018
The following report is a breakdown of Volunteer activity in training and scheduled public events.
Fire Training Drills in the month of October focused on the following: • 10/03/18 - Fire Ground Evolutions Blitz Attack and Water Supply • 10/04/18 - Fire Ground Evolutions Blitz Attack and Water Supply • 10/10/18 - Fire Ground Evolutions Large water Operations 2.5 inch hose ops, Water Supply • 10/11/18 - Fire Ground Evolutions Large water Operations 2.5 inch hose ops, Water Supply • 10/24/18 - Fire Ground Evolutions: Rural Water Supply, Drafting, and Initial fire attack • 10/25/18 - Fire Ground Evolutions: Rural Water Supply, Drafting, and Initial fire attack
EMS Training • 10/17/18 - EMS Patient Care Scenarios, Death and Dying, Trauma and General Medical • 10/18/18 - EMS Patient Care Scenarios, Death and Dying, Trauma and General Medical
In October the Volunteer group participated in the following Events/Meetings • 10/01/18 Volunteer Board retreat • 10/06/18 New Hope Church Family Event • 10/24/18 Live Fire Demo • 10/31/18 ST18 Open House/Halloween Event
Recruitment • VA18-01 trained on SCBA confidence and performing firefighting skills while wearing the SCBA (Forcible Entry, ladders). • VA18-01 completed NFPA Driver training with AO Meyer, AO Stevenson, FF Stalker, VA/O Edwards, VFF Steinberg, VFF Harlan, VFF Helper, VFF Thiele, VFF Genskay and others. • Lt. Sam McCullough instructed High Performance CPR to VA18-01.
Explorers Drill focused on: • 10/1/18 Search and Rescue • 10/8/18 Search and Rescue • 10/8/18 2 person Ladders
40 • 10/25/18 2 person Ladders • 10/29/18 Informational night for explorer applicants
Public-Relations: • Not reported
Station Coverage The following is a breakdown of nights per station that had a Duty Shift: • Stn.12 – 21/31 • Stn.13 – 1731 • Stn.18 – 29/31 • Rehab/Water Tender Group – 27/31
Personnel Changes VFF, James Bray – Resigned; Hired at CCOM
Respectfully submitted,
Volunteer Services Chief Steve Deters
41 Emergency Services
Emergency Services Division
To: Chief Fred Charlton and the Board of Directors From: Facility Maintenance Manager Scott Vallance Re: Facility Maintenance Division Monthly Report – October 2018
• Major activity in the Facility Division included: o Stations 4 and 5 dorm remodel – preliminary meetings with contractor, Castle Construction. Prepared and presented Staff Report for this project. Construction began week of October 15. o Worked with Sonitrol to complete the conversion of the last five doors for electronic monitoring. Finished what we hope is the last of the remaining “Exit Only” conversions. o Facility tech Dinsmore rewired and reprogrammed all District extractors to accommodate large and small wash loads, to improve efficiency and effectiveness. o ITS – removed some landscaping that was both troublesome and an eyesore. Repaired and improved exterior lighting at this building. o Had outlets and data ports added to various locations for AVIDS TVs. o Finished plumbing, electrical and sheetrock for stair remodel in Station 8’s bay. Station three/FMO – completed locker room addition. Added additional washing machine to accommodate additional staffing to FMO. o District-wide backflow testing completed.
Respectfully submitted,
Facility Maintenance Manager Scott Vallance
42 R-1d
Clackamas Fire District #1
Financial Services Summary To: Board of Directors From: Finance Director Christina Day Date: November 19, 2018 Re: Finance Division Report
NOTE: The audit report for the prior year ending June 30, 2018 will be available at the December 2018 meeting. The current-year financial report for FY2018-19 will be included in this report.
Below are a few highlights of activities in Financial Services for the months of October and November 2018.
Year-end/Audit – Staff continues working to finalize and close FY2017-18 for the audit. The auditor is on-site this week for field work and expects to have the report complete for the December Board meeting.
Banking and Investments – The remote deposit system is now operational at Administration, and staff is processing checks as they are received. The lockbox has been deactivated as of November 1, so all payments must now be sent directly to Clackamas Fire at 11300 SE Fuller Rd, Milwaukie, OR 97222. Finance Director Day continues to research longer-term investment opportunities for greater returns as well.
Accounts Payable – Accounts Payable processing times have been steadily improving and the majority of vendor payments are made on time. Staff has transitioned the entry/management of the Munis Contracts module and vendor list to Logistics to improve internal controls and better align functions. During the month of September, Accounts Payable processed 436 invoices and prepared 229 disbursement checks.
Munis – o Payroll Administrator Burns continued her hard work in Phase III of Munis...implementing the new Munis Payroll module and bringing payroll processing in-house. The development has been completed in Munis, and we continue to parallel test the process against our current system with successful results. We are still on schedule to go-live with this system on January 1, 2019. Burns is working with ADP to cancel the current payroll processing contract.
Page 1
1 o The Purchase Card reconciliation process has been implemented in Munis, which enables staff to import all card transactions directly into Munis from the bank. To make the transition easier for cardholders, Finance staff created a training video and compiled detailed instructions, along with making presentations at several meetings. The implementation has been successful, with cardholders now reconciling charges and attaching receipts directly in Munis. This functionality will save hours of time for the A/P staff each month.
Payroll – Payroll Administrator Burns has completed implementing the new pay scales resulting from labor negotiations, including calculating the retroactive pay for suppression staff back to July 1, 2018.
Budget – o Finance Director Day is developing a supplemental budget to be presented to the Board in December, making budgetary adjustments for the impacts of labor negotiations, conflagrations and other activities. o The budget process for the 2019-20 Fiscal Year will also begin in December, with departmental entry starting around January 1 as well. This will be the first year using Munis for development, which will require more training and discussion than last year. o Finance Director Day will be working to estimate property tax collections and anticipated cost increases in order to update the Long-Range Financial Forecast for use in budget development as well.
Looking ahead:
Audit – The FY2017-18 audit is underway the week of November 5, 2018. A final report is expected to be presented at the December 2018 Board meeting.
Insurance – The SDIS General Property/Liability insurance renewal will be reviewed in November, adjusting values on assets and adding/removing as needed.
FY2019-20 Budget – Revenue and Long-range Financial Forecast updates will be developed. The Requested Budget development process begins in December with departmental training in Munis and entry in January.
December Board meeting – Finance Director Day will not be at the December Board meeting. Chief Hari and Senior Accountant Le will present the staff report and supplemental budget request.
Munis HR/Payroll Implementation – This project is still on schedule for Go-live on January 1, 2019 with continued parallel testing over the next two months.
Page 2
2 CORRESPONDENCE
C-1 Thank you Re: Izak Hamilton helping with a re-inspection of McLoughlin Place. Izak helped when it was Alex McGladrey’s day off. Also thanked Oregon City stations for their service.
C-2 Thank you Re: Clackamas Fire sent five members: Battalion Chief Brian Stewart, Captain Brent Olson, Lieutenant Brian Baker, Apparatus Operator Ryan McDonald, and Firefighter Bryce Weigel to make up part of the strike team for the Camp Fire in California.
C-3 Thank you Re: The hard work and sacrifice of the Clackamas Fire crew helping with the fire in Paradise, California. C-1
Subject: FW: CFD1 Website Contact Form Submission
From: [ ] Sent: Friday, October 26, 2018 10:58 AM Subject: CFD1 Website Contact Form Submission
Name
Randy Dodgson
Email Address:
Phone Number:
Do you know the division you wish to contact?
No
Subject:
General/Other
Question/Comment: I just wanted to say thank you to Izak Hamilton for going above and beyond and doing are re-inspection at McLoughlin Place today, as It was Alex McGladrey’s day off and we needed it ASAP for State License. Also a special thanks to all Oregon City stations that come a serve and keep our Residents safe and well. Thank you, Randy Dodgson Maintenance Director
1 C-2
Clackamas County mobilized and deployed a Strike Team of firefighting resources to the Camp Fire in Chico, California. A compliment of Type 3 apparatus from Clackamas Fire, Canby Fire, Hoodland Fire and TVFR left at 12:45 pm on Friday, November 9, 2018. The Strike Team leader is Clackamas Fire Battalion Chief Brian Stewart assisted by Captain Brent Olson. There are currently 15 counties and 16 Strike Teams from Oregon responding to the California fires. C-3 INFORMATIONAL ITEMS
I-1 Clackamas Fire prepares for annual increase in home fires-Clackamas Review/Oregon City News
I-2 Clackamas Fire District 1 says firefighters had trouble entering the burning house because of 'excessive debris.' – Portland Tribune/KOIN 6
I-3 Fire destroys home of Oak Lodge utility official- Clackamas Review/Oregon City News I-1
Clackamas Review Clackamas Fire prepares for annual increase in home fires
Ceremony, donation anticipate more accidental burns over upcoming holiday season
Raymond Rendleman Monday, October 29, 2018 In honor of National Fire Prevention Month, ADT presented the Clackamas Emergency Services Foundation with a $5,000 check on Oct. 24 as a recognition to firefighters who responded to Happy Valley resident Lisa Macias' fire the month before. While the fire was small in nature and extinguished prior to arrival of Clackamas firefighters, the presentation from ADT emphasized the importance of having a working smoke alarm in every home. Clackamas Emergency Services Foundation President Kyle Gorman said the $5,000 will go to buy smoke alarms for people in need in the community. At the time of the fire, around 3 p.m. on Sept. 26, Macias was working from her home. "I was at home working just typing away working and the dogs were snoring when an alarm went off," she said. She looked out her home office window and didn't see anything that could have caused the alarm. So she went to the laundry room, since the dryer was on, and saw that the towels on top of the dryer were on fire. She said she started yelling at her dogs to "get out, and for once they listened." Macias used her fire extinguisher on the fire, emptying its entire contents. She then grabbed her phone and went outside to answer a call from ADT. The ADT operator assured her that Clackamas Fire was on their way. After firefighters arrived, they found the fire was out and checked the attic to ensure there wasn't anything smoldering. "If you can take anything away from the story today, it's get a fire extinguisher and get an alarm," she told the crowd at the Oct. 24 event. As part of the presentation, Clackamas Fire used its side-by-side burn trailer to demonstrate the importance of a working smoke alarm and the effectiveness of home fire sprinklers. This demonstration showed fire simultaneously ignited in two identical rooms, one outfitted with safety devices, the other not protected. October's Fire Prevention Month anticipates the increased likelihood of kitchen and candle fires in the coming months during the holidays.
Source: https://pamplinmedia.com/cr/24-news/410541-309866-clackamas-fire-prepares-for-annual- increase-in-home-fires I-2
Portland Tribune/KOIN 6
Clackamas Fire District 1 says firefighters had trouble entering the burning house because of 'excessive debris.'
KOIN 6 Sunday, October 28, 2018
One man died in a fire in a house filled with debris in Clackamas County early Sunday morning.
The name of the victim was not immediately released.
According to Clackamas Fire District #1, firefighters found heavy fire at the house at 6922 SE Clatsop Street along with "excessive debris in the yard and in the house." The man died before firefighters could get inside, they said.
In a Tweet on Oct. 28, CFD said, "Early this morning we responded to a residential fire off of Clatsop. Crews found heavy fire involvement on arrival and excessive debris in the yard and in the house which made access difficult. Sadly one occupant died before FF's could make access. Fire is under investigation."
KOIN 6 News is a news partner of the Portland Tribune.
Source: https://pamplinmedia.com/pt/9-news/410440-310345-fire-in-overcrowded-house-kills-man I-3
Clackamas Review Fire destroys home of Oak Lodge utility official
Nancy Gibson, chair of local water-services district, forced by blaze to move to rental house
Raymond Rendleman Monday, October 29, 2018
Jennings Lodge resident Nancy Gibson, chair of Oak Lodge Water Services District Board, and her husband suffered the complete loss of their house in a mysterious fire this month.
Two cars, their sailboat and their entire 1,242-square-foot house at 5884 S.E. Jennings Ave. were destroyed in the blaze. The couple said they had good homeowners' insurance for the 1961 house valued by Zillow at $345,000 that they've owned since 1990, but a fund has been created to help them with immediate needs and expenses that won't be covered by insurance.
Gibson, who works in the technology department at the Fred Meyer headquarters, serves as the top elected official for the utility district with a $47 million annual budget providing drinking water, sewer service and watershed protection for about 30,000 people in Oak Grove and Jennings Lodge.
Clackamas County provides police, planning, code enforcement, library, road maintenance and other traditional city services to the unincorporated area.
Gibson's husband, Terry, also is active as a community volunteer. A state-registered landscape architect, he is founding board president and on the board of directors for Schoolyard Farms, a nonprofit educational organization that grows food on more than an acre of property next to Oak Lodge's Candy Lane Elementary and New Urban High School.
He chairs Clackamas County's MAP-IT community visioning implementation team, which currently is implementing a $180,000 Metro planning and development grant for McLoughlin Boulevard near the Park Avenue light-rail station.
A member of the board for the North Clackamas Urban Watersheds Council, Terry Gibson was president of the Oak Lodge Sanitary District Board of Directors before it merged with Oak Lodge Water last year.
By 11:30 p.m. on Oct. 16, the couple went to bed, but by 1 a.m. "there was a need to run for our lives." They said they woke a few minutes before 1 a.m. Oct. 17 by what seemed to be a weird light coming from their driveway area that turned out to be the fire.
Although the Gibsons made it out of their house without injury, except for scratches from crawling through raspberries to get to their neighbor's house, their cat died from smoke inhalation. Redd, 10, was a stray female domesticated calico-type cat that showed up at their back door with a lot of long red hair. Redd would get lion cuts and prance about the place like she was saying "look how pretty I am" after grooming, Gibson said. Unlike most cats, she was a big fan of bear hugs.
"The only two times I've broken down into a puddle was over the cat," Gibson said.
Clackamas firefighters told the Gibsons that Redd was found dead near a sliding glass door that was cracked, but not wide enough for her to escape. The second time Gibson broke down was when Greg Philo of a Gladstone fire-restoration firm personally delivered Redd's ashes and she received the cat's paw prints and nose print on the death certificate.
Potential combustibles included cedar shake siding, landscaping materials and a sailboat, but Clackamas Fire hasn't yet identified the cause of the fire. Gibson said firefighters told her that on the breezy evening there could have been an ember from someone's nearby chimney.
"I've found lit cigarettes coming out to my car in the morning," Gibson said. "It's just human and an accident, so I just have to go with that, or I'd go crazy."
Clackamas Fire spokesman Brandon Paxton said investigators are awaiting a final statement from the homeowners' insurance company before making a determination.
"It could very well go undetermined," Paxton said.
At 4:30 a.m. Oct. 17, the Gibsons were able to get a few hours' more sleep at a neighbor's house. The nights of Oct. 18-22 they stayed at the Holiday Inn Express in Gladstone until they found a rental house in Jennings Lodge. Although the insurance company will pay for accommodations, it will not cover the cost of the food that was in their refrigerator or their large pantry stock (including a lot of home-preserved goods) that were lost in the fire.
"This is a huge loss of income for us because Terry's not going to be working, and they don't cover lost wages," Nancy Gibson said. "We're continuing in all of our official capacities because that helps us stay sane."
Terry Gibson added, "I was writing a bunch of grants for Schoolyard Farms, but lost my phone and computer [in the fire], so I'm and so have been desperately trying to get in there to finish up a grant that's due."
The Gibsons say their car insurance only covered seven days of rental car, and Terry Gibson's car was worth a whole lot more to them intact than what the insurance company will give them for its estimated Blue Book value.
"The community has come through for us, and I've only had to buy two meals so far," Gibson said.
Donations can be made to the Gibsons' account by asking any teller at OnPoint Community Credit Union to enter in the "Nancy and Terry Gibson support fund" in the memo line of checks along with their address, 5884 S.E. Jennings Ave. OnPoint is located at the Clackamas Town Center, in Oregon City and at 2915 S.E. Oak Grove Blvd.
Source: https://pamplinmedia.com/cr/24-news/410539-310288-fire-destroys-home-of-oak-lodge-utility- official