The Honorable Mayor and Council Members, City Manager, Department Heads, and All Interested Parties

THE HONORABLE MAYOR AND COUNCIL MEMBERS, CITY MANAGER, DEPARTMENT HEADS, AND ALL INTERESTED PARTIES

This notice shall serve as your formal and official notification of the REGULAR CITY COUNCIL MEETING to be held on MONDAY, November 5, 2018, AT 7:00 PM, in the Council Chambers of the Municipal Civic Center, 6000 Middlebelt Road, Garden City, Michigan 48135; (734) 793-1600.

REGULAR CITY COUNCIL MEETING AGENDA 1. OPENING CEREMONIES 2. CALL TO ORDER 3. ROLL CALL 4. APPROVAL OF AGENDA 5. RECOGNITION A. Presentation 1. Sgt. Eric Kolke, WWSOT a. Eric Zimmer b. Robert Arnoske 2. Mayor Walker a. Alyse Madej, Miss Michigan USA 6. COMMUNITY EVENTS 7. COMMENTS FROM STATE AND COUNTY OFFICIALS 8. PETITIONS AND COMMUNICATIONS 9. PUBLIC HEARINGS 10. ITEMS FOR CONSIDERATION A. Consent Agenda 1. Approve Council Meeting Minutes of 10/8/18 2. Receive, note, and file: a. Parks & Recreation Commission Meeting Minutes i. February 27, 2018 ii. March 28, 2018 iii. April 24, 2018 iv. May 22, 2018 v. September 25, 2018 3. Service Credit Purchase — MERS a. Scott Marinkovich, 1 month and 2 months B. Action Items 1. National Fitness Campaign Fitness Court final payment 2. Contract with Garden City Public Schools for Community Engagement services and Supplemental Appropriation 3. Permission to be included in a twelve (12) Agency Regional Grant for new hand held, mobile, and base station radios. 4. Permission to write for 3 Lucas Devices (CPR compressions) in this Assistance to Firefighter Grant Application period 5. Supplemental Appropriation of $4,874 from PEG fund balance to current fiscal year 6. Contract for Early Fill Road Salt 7. Housing Rehabilitation Project #17-01-004 — CDBG funded project 8. All-Wheel Skid Steer Loader A770 Bobcat 9. Medical Marihuana Ordinance Amendment Garden City Council Meeting Agenda November 5, 2018 Page 2

11. PUBLIC COMMENT - GENERAL (non-agenda items only) 12. REPORT FROM CITY MANAGER 13. CITY COUNCIL COMMENTS 14. CLOSED SESSION 15. OTHER BUSINESS 16. ADJOURNMENT

Michelle Mastej Interim City Clerk-Treasurer

ADA Accommodation. The City of Garden City will provide necessary auxiliary aids and services (such as signers and audio tapes) to individuals with disabilities attending meetings or hearings. A two-week notice is required. For assistance, please contact the Administration office at (734) 793-1660.

Public Participation at Meetings. Members of the public shall speak only when recognized by the presiding officer. Members of the public shall have the opportunity to speak following city council discussion on each agenda item prior to a vote by the city council on that item (limited to three [31 minutes and during the "Public Comment — General" for issues not on the meeting agenda (limited to three [3] minutes). Prior to addressing the city council, members of the public shall register with the city clerk on a form provided by the clerk and shall identify themselves by name and city of residence at the podium prior to speaking. The city clerk shall record in the meeting minutes the name, city of residence, and/or organizational affiliation of persons addressing the city council and the topic. Each speaker shall observe the specified time limitation unless the rules are waived by a majority vote of the City Council. A person shall not be excluded from a meeting that is otherwise open to the public except for a breach of the peace actually committed at the meeting.

Disorderly Conduct at Meetings Prohibited. The presiding officer may call to order any person who is breaching the peace or being disorderly by speaking without recognition, engaging in booing or catcalls, applauding, failing to be germane to the topic or issue being considered, speaking longer than the allotted time, speaking vulgarities, name calling, personal attacks, or engaging in other conduct which is determined by the presiding officer to be disruptive to the meeting. Any person so disrupting a lawful public meeting of the city council may be removed or excluded from a meeting that is otherwise open to the public in accordance with the Michigan Open Meetings Act and shall be guilty of a misdemeanor pursuant to state statute, being MCI 750.170 et seq, and §131.03(B) of the city code of ordinances. The chief of police or his designate shall serve as the sergeant-at-arms at council meetings for purposes of enforcement of the rules under this section.

CITY OF GARDEN CITY REGULAR COUNCIL MEETING MINUTES October 8, 2018

The Mayor and Council of the City of Garden City met in Regular Session on Monday, October 8, 2018, at 7:OOp.m. in the Council Chambers of the Civic Center, 6000 Middlebelt, Gard City, Michigan.

REGULAR MEETING

Present were Mayor Walker, Cotmcilmembers Jacobs, Lynch, Sqt Ear e Karge and Kerwin.

Also present were City Manager Dougherty, Interim Treas Gibbons, Parks and Recreation Director Plamondon and

• Item #18-10-209 - Moved by Lynch; supported b q RESOLVED: To approve the meeting agenda, as revised

AYES: Unanimous ABSENT: None

The meeting agenda considered the following i ,yins.

_ 2. DD ' // if/ve Director Co 3. W, = Assess Contract Rene 4. ,,..,.4'/"0 lemental At ropriation — ne County Parks Millage 5. In e . vernmen Agreement — den City Park & Various Ball Fields ,'• /. ,- 6. Parks' :/j,` ecr-,.' 0 aster Plan All - ;4 ent y - jo7 Purchasve 1 's 0 ,o1 ehiet. ,, ),7 ;;;" 1':-,/,,/,?,;,- Pick- it ck Rep 9. 'at 5610 4%j i Work Mac me 10. Fire D- 1artment , 4ExpIorer XLT 11. Fire D- e., ent For7/ scapeW SE

ncements, Comments from State & County Officials, and Petitions &

• Kim Dold, IA wn Deveopment Authority Executive Director, reminded everyone about the upcoming annual Chili Cookoff a 0 , • ows event.

❖ Item #18-10-210 - M a ved by Lynch; supported by McKarge: RESOLVED: To approve the consent agenda, as follows: 1. Mayoral Appointment a. Commission on Aging i. Dawn Corey —completing the term of Michele Jarrait — term expiring 12/31/21 AYES: Unanimous ABSENT: None

City of Garden City Council Meeting Minutes October 8, 2018 Page 2 of 5

• Item #18-10-211 -Moved by Squires; supported by Kerwin: RESOLVED: To adopt a resolution observing the week of October 7-13, 2018 as Fire Prevention week in the City of Garden City and authorize the City Manager to execute all necessary documents related to this resolution.

Resolution Observing Fire Prevention Week

WHEREAS, the City of Garden City is committed to ensuring the safety and security of all

WHEREAS, fire is a serious public safety concern both locally and nationally, and h are the eAs where people are at greatest risk from fire; and

WHEREAS, fires killed more than 3,390 people in the United Stated in 2016, an erage of 9 lives per day, and fire dep •• -ats in the United States responded to more than 1,342.000 fires the same year; and

WHEREAS, residential structure fires accounted for 371,500 of those fires, and

WHEREAS, cooking is the leading cause of home fires trld ,associated injuries, and the

WHEREAS, heating, electrical equipment and smoking ma s.)0a." ed home fires; and "0 WHEREAS, home candle fires are responsible for 24 home fi ts per day, on

dying in reported Cne fires in half; and

WHEREAS, automatic fire sprink4-• terns )e. the k of dying in a ho ire by about 81%; and // ny

WHEREA G hter-Par. 'pare dedicat tg the occurrence of home fires and home fire injuries through education, . prevent , and emergency res 7 • 7 ,,,,,,/,,. / WiHE ''..w.'S Garden City's residents ‘,sponsive to—itib V ducation measures and are able to take personal steps to increase their safety ej from fire, p ally in their homes; and v . 17,e, 4••• WHEREAS, residdt ho have planned a."e- •practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and

4 O WHEREAS, the 2018 Fire eme "Look, Listen, Learn;" Look for places fire can start, Listen for the sound of the smoke alarm, Learn two ways out of each roo

THEREFORE, the Mayor and Council of the City of Garden do hereby proclaim October 7-13, 2018 as Fire Prevention Week in our community urging all citizens of Garden City to protect their homes and families by heeding the important safety messages of Fire Prevention Week 2018, and to thank all those attending the Garden City Fire Department Open House on October 13, 2018 from 1 lam-3pm.

AYES: Unanimous ABSENT: None City of Garden City Council Meeting Minutes October 8, 2018 Page 3 of 5

• Item #18-10-212 - Moved by Lynch; supported by McKarge: RESOLVED: To approve the contract for the DDA Executive Director, as approved by the DDA Board of Trustees. AYES: Unanimous ABSENT: None

• Item #18-10-213 - Moved by Squires; supported by Kerwin: RESOLVED: To approve the renewal of the Assessing Contract the City Manager to execute all necessary documents. AYES: Unanimous ABSENT: None

• Item #18-10-214 - Moved by Lynch; supported by //''' RESOLVED: To approve the supplemental appropria revenue and expenses totaling $15,726.00.

SUP TAL APPROPRIATIe' v9fafc o A18-012 / ‘41re/7 A,, 421' ' WHEREAS, the City Manager has certified that there is av ble fo ap,p Opriation, monies m < ess of those in the current budget, and

in various accounts rid /;/

WHEREAS, Section 5.03 of ity Charter‘ ompts/y' ordinances° aling with the kjget, appropriations, and the levy of taxes from the 1/4 requirements of other le enactments, And , 0 WHEREAS, these specific enac under S tion 6.09(A) are not p z-t nt in nature and need not be compiled in the City Code: Dial _ NOW, THEREE9RE',4W ORDAI py,eil of ity of Garden City hereby adopts the following form for this /, / • supplementakf - • d also f as Sof/4 ("lances exempt from the requirements of Section 5.03 of the City

COUNCIL OF GARDEN TY HEREB DRINS:

et is hereby suppl t nted by ppropriating the amount of $15,726.00 and authorizing the expenditure of that ing departments, of e't and agencies listed:

AMOUNT e„ , $15,726.00

Expenditure: 101-752-744.400 Salaries/Wages-P/T $15,726.00

AYES: Unanimous ABSENT: None City of Garden City Council Meeting Minutes October 8, 2018 Page 4 of 5

❖ Item #18-10-215 -Moved by Lynch; supported by Kerwin: RESOLVED: To approve the attached Intergovernmental Agreement between the Charger County of Wayne and the City of Garden City, authorizing the use of Wayne County Parks Millage dollars to be allocated towards the Fit Court Project at City Park and improvements to Moeller & City Park baseball fields, and to authorize the Parks and Recreation Director to authorize all necessary documents.

AYES: Unanimous ABSENT: None 4 V' / 7: • • V ❖ Item #18-10-216 -Moved by Kerwin; supported by McKarse: RESOLVED: To approve the attached proposal from M ARP41issociates4-Ar, administration and project oversight of the Parks and Recreation ster Ain, with an arftlint not to exceed $23,100.00, and to authorize the Parks and .,.,.reation Director to execute ' ecessary documents.

AYES: Unanimous ABSENT: None

• Item #18-10-217 -Moved by Jacobs; suppoly - RESOLVED: To authorize the purchase of 4 201'9 ,e P' - icel Vehicles at a State Bid price of $23,806.50 f aleandSVaitlyke gev'urclice,_ to rther authorize the City

Manager or his clef //execute any dp, ments req to complete this transaction.

AYES: Una , ABSENT: None

tof-4, ❖ Itemt d by 7, e,,supporte‘Birch: RESOLIfID: To appr , he pur 13' of four F250 pick-up trucks from Signature Ford-Lincoln and oekstra Truck pment a o o, Michigan in the amount of $140,478.00.

AYES: Unanimous ABSENT: tone

• Item #18-10-2 '0> owed by cobs; supported by Earle: RESOLVED: To app 'ye tW urchase of a Toolcat 5610 Utility Work Machine, with attachments, from Carleton Ei ment Company of Livonia, Michigan in the amount of $66,697.18. AYES: Unanimous ABSENT: None

• Item #18-10-220 -Moved by Lynch; supported by Kerwin: RESOLVED: To approve the purchase of a Ford Explorer XLT from North Brothers Ford of Westland, Michigan in the amount of $32,219.00. City of Garden City Council Meeting Minutes October 8, 2018 Page 5 of 5

AYES: Unanimous ABSENT: None

• Item #18-10-221 -Moved by Kerwin; supported by Jacobs: RESOLVED: To approve the purchase of a Ford Escape SE from North Brothers Ford of Westland, Michigan in the amount of $22,831.00.

AYES: Unanimous ABSENT: None

Mayor Walker announced it was time for public comment.

• Anthony Lietz, Westland, gave information on upcoming tockey ga 4 t film premier and Douglas Elementary Giving Tree

• Charles Murphy, on behalf of Garden City R ate Partnert% LC, discussed ating Medical Marijuana ordinance.

• Laura Ross, commented on previous pa lic comment.

%wry' ❖ Item #18-10-222 -Moved by Lynch; suppo 41$114,bs: RESOLVED: To go into Closed Session reg4 ing Me' Marijuana ievance, and City Manager Personnel Review.

• Item #18-10-223 -Move RESOLVED- turn to

AYES: Unanuri • t f ABS None

• Item‘f8z10-224 -Moved b cobs; sliz a orted by Squires: RESOLVr70 increase the ty Manager salary by $5,000 based upon a positive City Manager Persorm/, 'Review.

AYES: Una ABSENT: None

There being no fiirther business before Council, the meeting was then adjourned.

MICHELLE MASTEJ Interim City Clerk/Treasurer Garden City Parks & Recreation Commission Meeting Minutes Tuesday, February 27, 2018 @ 7:00pm

In Attendance: Dennis Kapelanski Sue McFadden Kathy Deron Kate Smith John Jones Rob Cox Robert Smith Mark Jacobs Dan Plamondon Tori Butler Saundra Halliwell Absent —Joe Bandy

Motion to Begin: Dennis, Seconded, Sue. Start time 7:05pm

Approval of Minutes: John, Seconded with discussion, Sue. Minutes from last meeting amended to reflect that Sue was absent with excuse.

Financial Reports: • Parks and Recreation programs at 50%, this will pick up with softball and dance express • Civic Arena under 50% budgeted amount 7 months into season. • Capital projects: Compressors 10% down, 40% additional before starting, 50% bill on completion • Moeller Field Bathroom: $131,000 completed project • Bacon Run: Payments on going, sponsorships proceeding.

Program Reports: • Charity Hockey raised appx $5,000 benefiting P.T.S.D. programs. • Hockey tournament raised $6,800 in revenue, concessions $1,800 • GCFCS program "Free Learn to Skate" during Open Skating was well attended • Birthday Party revenue up this year • Pavilion Rentals opened January 3. Most Saturday and Sundays already booked • Circuit Fitness Room @ Maplewood Center received new treadmill • Fun to Fit Classes summary shows programs well attended and going well

Old Business: • Ice Arena Compressor Project: Change order required to include second pump added to original submittals. • Preparations handled by different departments: DPS removing netting, Contracting Boards removal, and Parks & Recreation glass removal. • Cement bids not out yet • Master Plan meeting set up with McKenna, City Manager, Allyson, and Dan for March 21. Last master plan done on 2010. Outdated information will be addressed. New Business: • Rob Cox new member to the Commission. Replacing leaving member Dawn Frey. • Jay Jackson has resigned from commission leaving an opening. • Planning on recognition for Dawn Frey at future council meeting for her 20+ years of service to the recreation commission • Proposed budget has F/T position for FY 18/19 "Recreation Supervisor/Arena Manager". • This position will concentrate on offering new programs to the community. Needs council approval.

Open Discussion: • Ice Arena Revenue Discussion: Adult Programs vs. Children's Programs. • Addressing the revenue reduction with less Adult Softball Teams so fields can be given to GCYAA. GCYAA took over all children programs with their volunteers. This left Parks & Recreation to run all Adult Programs with an emphasis on profitability . There are not enough fields for all the youth teams and Adult Teams. Until new fields can be created, moving forward, what can be done to please everyone involved? • The topic of grants came up, and commission discussed the challenges that are involved with application and management of grants. Parks & Rec will continue to optimize dollars through the Wayne County Parks Millage, and pursue grants through the DNR. Dennis recommended "ribbon cutting" opportunities. • August 11 Bacon Run — Hoping everyone on commission can volunteer for this event. Encouraging conversation with JB Smokehouse to be our Title Sponsor. Route approval hasn't be submitted yet. Will travel route with new Police Chief so that he can see route firsthand. Mailing scheduled for June to affected homes and another mailing the week of run. • Rob Cox would like to see Summer Programs return to parks, with neighborhood-type programming available at all 8 parks through the City during the summer months. With the new floor after compressor project, this could be an option in the future. Would need more staffing for this type of program, but would be something to look at in the future.

Upcoming Events: See February 27 2018 Agenda.

Adjournment: Dennis, Seconded John Garden City Parks & Recreation Commission Meeting Minutes Wednesday, March 28, 2018 @ 7:00pm

In Attendance: Dennis Kapelanski Sue McFadden Kathy Deron Kate Smith John Jones Rob Cox Robert Smith Mark Jacobs Dan Plamondon Tori Butler Saundra Halliwell Pat McKarge Dale "Doc" Dougherty

Motion to Begin: Robert, Seconded by John. Start time 7:03pm

Approval of Minutes: February Minutes tabled for editing. Will be voted on at April mtg.

Financial Reports: • Financials are projected to come in under budget in Department 756 and 759, and could be slightly higher in Department 752 (P/R Admin). This is due in part to additional part-time wages needed for Park Attendant hours in late-Fall and Winter Months • Bacon Run budget starting to pick up with sponsorships and registrations coming in. • Compressor Project underway for planning and engineering expenditures. • Ice Arena Revenues projected to be strong in all areas, with a reduction in concession revenues. This is due in part to more adult league taking place in the building, versus youth hockey, which typically visits concession more than adults.

Program Reports: • Hockey Tournament held Feb 16-19 with "Hocketime Productions." Tournament generated over $8,000 in ice time revenue. Overall tournament was a big success with no reported problems. • GC Over 30 All-Star & Alumni games took place on Sunday, February 4. A good time was had by all. • Adult Softball registration continued through April with a targeted start-date in early April. • Bacon Run Sign-Ups are slowly coming along. As of April 20 we have 50 official registrants. Our sponsors of $500 and $1000 for the run are entitled to "comp registrations" as part of their package. With over $10,000.00 committed in race sponsorship, this entails 70 potential "comp" registrations.

Old Business: • A meeting was held on Wednesday, March 21 to discuss the Parks & Recreation Master Plan. Attendees included Dan Plamondon, Allyson Bettis, Dale "Doc" Dougherty and McKenna representatives, Sarah Traxler and Patrick Sloan. Discussion included a suggested "re-boot" of the plan by Plamondon, and supported by Bettis, Traxler and Sloan. Future plans for the department including budgetary direction from City Administration, Staffing Levels, and new programming and events will be discussed at a Parks & Recreation Workshop on Monday, June 25th. • Compressor Project was discussed, all plans are moving forward and on-schedule for a April 22 kick- off with ice-removal and dasher-board removal. New Business: • Councilwoman & Kiwanis Rep, Patricia McKarge, spoke on the Kiwanis Kids Day in Garden City Park, which is scheduled for Saturday, August 11th, from 12-4pm. This will take place the same day as the Great Bacon Run, which will be held in the morning. Discussion included the possible need for DPS assistance with barricades and restricting park access at key times. Both Parks & Rec and Kiwanis will work closely on coordinating event details to ensure a smooth operation. • New City Manager, Dale "Doc" Dougherty was in attendance and spoke to the Commission. Doc shared his background, discussed his vision for the City, Parks & Rec, and took questions from the commissioners. • The Parks & Recreation Forum/Workshop was discussed. A commissioner survey was scheduled to go out for the April commission mtg, but will be sent out for the May mtg instead. The workshop was planned for June 4, has now shifted to June 25, for 6pm at the City Hall council chambers.

Open Discussion (Need info from Commissioners to edit): • • • • • • •

Upcoming Events: • Spring Adult Softball Leagues Opening Day: April 13 • Last Day of Spring Ice Time: April 15 • Garden City Figure Skating Club Ice Show: April 20-22 • Compressor Project Kick-Off Week: April 23-29 • GCYAA Kerwin Classic Baseball Tourney: April 27-29 • GCYAA Opening Day: May 5

Adjournment: Robert, Seconded John Garden City Parks & Recreation Commission Meeting Minutes

Tuesday, April 24, 2018 @ 7:00pm

In Attendance

Dennis Kapelanski Sue McFadden Kate Smith

John Jones Joe Bandy Mark Jacobs

Dan Plamondon Tori Butler Saundra Halliwell

Absent - Robert Smith, Rob Cox, and Kathy Deron

Motion to Begin: Kate, Seconded, Sue. Start time 7:05pm

Approval of Minutes: Dennis, Seconded , John. Minutes from last meeting approved with amended version upon reading.

Financial Reports:

• Questioned by Mark Jacobs regarding Ice Rink Advertising. Dan clarified Gordon Chevrolet billing paid in full for three years. This is why budget 320% of budget used. • Softball Revenue will be lower this year with giving more fields to GCYAA. This will be addressed at the Forum on June 25, Monday • Salaries PIT: There is a mistake with allocation of funds. Dan will have this corrected before next meeting. • Moeller Field: DPS has repaired flooding area at fields. Fall project will be needed to complete the repairs. • Bacon Run: Current sponsorship has basically paid for most expenses. Participant sign ups moving forward. Volunteer signups almost complete.

Program Reports:

• New this summer: Yoga in the Park on Saturdays. Have given a small pavilion for this activity in the morning. Will still have pavilion available for rental for afternoon if necessary. • Dance Express will be offering Dance and Tumbling classes this summer. • Ice Show that past weekend was well attended. Parks & Rec Staff, GCFSC, and DPS worked very hard to bring this event together. • Adult Spring Softball has begun with a Rain Out and Snow Out in the same week, but still completed games on well-groomed diamonds thanks to DPS. • Pavilion Rentals opened January 3. Most Saturday and Sundays already booked • Preparation for Dance Express Dance Recital has begun. Will be in June.

Old Business

• Ice Arena Compressor Project: Has begun. Board removal in one day, ice removal ongoing, and contractor on site getting ready to break ground on project. • FIT Position Proposal: Has been tabled at this time. Will readdress this issue after Forum on June 25. • Master Plan meeting: Discussions regarding Master Plan is that they need to create a completely new plan instead of amending and/or editing existing plan.

New Business

• Grant Writing: Still looking for someone on commission to volunteer and/or investigate new and possible funding. • Planning on recognition for Dawn Frey at future council meeting for her 20+ years of service to the recreation commission (This wasn't addressed at April 24 meeting, left on minutes) • FY 18-19 Budget Direction: Hoping the entire commission will attend Open Forum on Monday, June 25 to address the direction of Parks and Recreation in the upcoming year. Reducing revenue in favor of more children's programs.

Open Discussion

• GCYAA Tournament Weekend April 27-29. Joe Bandy invited everyone to attend games at City Park and Moeller Field. • Open Day on May 5th: Pancake breakfast at Henry Ruff starting at gam and then opening day ceremonies at Moeller Field to follow. • Kate Smith invited everyone to help with Fire Hydrant Painting Saturday, April 28 • August 11. Bacon Run: Route approved, mailing labels and postcards will be ordered in the next month.

Future Meeting: May 22 (No June, July, or August Meetings) All meetings @ 7pm @ GC Ice Arena

Adjournment: Dennis, Seconded: John Garden City Parks & Recreation Commission Meeting Minutes

Tuesday, May 22, 2018 @ 7:00pm

In Attendance

Dennis Ka pelanski Sue McFadden Kate Smith Robert Smith

John Jones Joe Bandy Kathy Deron Rob Cox

Dan Plamondon Tori Butler Saundra Halliwell

Absent - Mark Jacobs

Motion to Begin: John, Seconded,Robert . Start time 7:00pm

Approval of Minutes: Robert, Seconded , John

Financial Reports:

• All the sponsorship money has been turned in. We were looking for $10,000, we have received $12,000. • Cost of event will be appx $10,000. We have start up costs this year that will not be part of the cost for future Bacon Runs. Buying sandwich boards, cones, flags for downtown area, lawn signs, and banners. Renting barricades, radios, and internet expenses for signups and volunteer page. • Correction to Financial Report regarding PT salaries has not been corrected. Will be adjusted. • Expenditures and Revenues are in line. All Ice fees have been paid.

Program Reports:

• Monthly reports requested by City Manager to be given to City Council will now be included in the Monthly Recreation Commission Packets. This is an outline for what's going on and what's being worked on. • Slack and Google Keep were explained to the Commission regarding how it is used by the staff. Old Business

• Farmer's Market: Kate would still like to have a farmers market here at the City Park. The real need for a market was discussed, and perhaps different vendors would make a difference. Perhaps piggy back on another event like summer programs going on. • The playgrounds all over the city will be getting built up with Brinkwood engineered Wood Fiber safety surfacing material. Two truckloads will be distributed by the DPS to all parks. Maintenance is required at Manor Park (per Kathy Deron). Sharp edges and burnt playground equipment.

New Business

• Certified Playground Inspection is not available currently. Dan will be looking into certification classes this year. • Presented shirt design for Great Bacon Run. • Dance Express Summer Program will start after July 4th. • Tickets were given to everyone on Commission to attend the Dance Express Dance Recital. • Adult Softball: We have made changes to our program. After a meeting with the umpire staff, we have changed home run rules and reduced league fee to bring in more teams. • Patronicity Campaign is ongoing for the Fitness Court until July 17th. Goal of $50,000 will be reached by donations from businesses, individuals, and city funds. John suggested that someone talk to Monica regarding "donation" days for Sports Venue.

Open Discussion

• Bacon Run Road Closure Map with barricades available. They will be dropped off nearby their road closure location. We will have to have volunteers to push them in place. June 4th council meeting will adopt the road closures for the August 11th event. • Barb @ Key Nutrition will be responsible for appx 45 volunteers and will be hosting Package Pickup at her location. • Old Compressor out, cement pad and new compressor coming in the next couple weeks. We will have Jeff, at no added cost, rebuild the walls, glass, and netting. • Change order will be needed for electrical work. Original bid $40,000. Money back from the Freon removal will off set the extra expense. • Joe Bandy has used profits from the tournament to purchase and install steel boxes at Moeller Field.

Future Meeting: September 25 (Unless special meeting is needed during the summer months)

Adjournment: Dennis, Seconded, Robert Smith Garden City Parks & Recreation Commission Meeting Minutes

Tuesday, September 25, 2018 @ 7:00pm

In Attendance

Joe Bandy Sue McFadden Kathy Deron Kate Smith

John Jones Robert Smith Mark Jacobs Paul Matthews

Dan Plamondon Lisa Durden

Absent — Dennis Kapelanski, Rob Cox

Motion to Begin: John, Seconded, Robert. Start time 7:05pm

Approval of Minutes: John, Seconded with discussion, Robert.

Financial Reports:

• Financials for 2017-2018 fiscal year comes in under budget in Department 752, 756 and 759. • Ice Arena Revenues at 15% with the arena not being into 1 month of season. This will increase throughout the budget year. • Dance Express Revenues — About 50% of revenue collected due to majority of programs and registration take place in August. • Ice Rink Advertising - Gordon Chevrolet billing paid in full for three years. This is why 320% of budget used budget.

Program Reports:

• Dance Express - Yoga in the Park program summary showed it was well attended - program will continue summer 2019 • Bacon Run: reached goal of 500 people discussed and reviewed improvements for 2019 run including feedback from runners. Est. date for 2019 run by December.

Old Business

• Ice Arena Compressor Project has been completed. Receiving positive feedback on ice quality. Still getting familiar with new system. • Fit Court Project: Received 50K from MEDC. Cement Pad installed and bid for rubber surface has been awarded. DPS will be installing all equipment. • Bacon Run: Presentation of checks total of 4K to the Youth Sports Groups took place on September 24th.

New Business

• Paul Matthews new member to the Commission. Replacing leaving member Jay Jackson. • Lisa Durden new member of Parks & Recreation Department, replacing Tori Butler. Tori will still remain on staff to oversee Adult Hockey. • Parks Millage: Two projects (Fit Court and Re-crowning of Moeller Diamonds and City Park fields 1 and 3) with 2 years of millage money. RFP for Diamond work will be sent on Oct 1st will include rain conditioner for fields. Bids open Octl2th. Bid award on Oct 22nd. • Master Plan meeting set up with McKenna for planning edits. Reviewed and provided schedule of meetings for Master Plan. Surveys open Oct 5th. • Dawn Frey is interested in coming back on the commission. Three commission members have expirations coming up. Policies and adding members or alternates were discussed.

Open Discussion

• Moeller Diamonds — St. Thomas Carnival about 100 cars were parked on diamonds at Moeller Park. Diamonds were not ruined just had a lot of tire marks on fields. • Hockey For Heroes Game — Times were still being finalized but should know within a couple weeks. • Manor Park - Commission requesting a new sign for the Park • Park Sponsors —John Jones mentioned looking into park sponsor contracts and requesting they maintain their end of the contract (yearly donation and maintenance on parks).

Upcoming Events: • October 30 (Open to public for input on Master Plan ideas) • Drop-In Broomball - October 29th • Halloween Skate — Saturday, October 27th • Learn —To-Skate Session 2 Starts — Oct30, Nov 1&3

Adjournment: John, Seconded Robert Smith

Municipal Employees Retirement System V( ilvoldpel Ernplowei @Orem& Sysiem

Application for Additional Service Credit Purchase

Section 1: Service Credit Purchase Cost Estimate With the approval of the employer and the local governing body, participants can purchase additional service credit to help meet an early retirement eligibility provision or to increase their pension benefit. Unlike MERS-to-MERS or Act 88 time, purchased service credit generally cannot be used to reach vesting.

This estimate is only valid for two months after November 1, 2018, the effective date of this calculation.

The cost to purchase service credit for each individual is based on many factors. Below is the information that MERS used to prepare this estimate. Please review the following information for accuracy. If any is incorrect, this estimate may not be correct.

Participant Information Employer Information Scott N. Garden City, City of Ma rinkovich 8255 / 05 Date of Birth: Age: Benefit Program Spouse's Date of Birth: 2.50% Mult. for Svc <25 yrs, 1% for Svc>25 yrs (no max) FAC as of calculation date: Benefit F55 (With 10 Years of Service) Early Reduced (.5%) at Age 50 with 25 Years or Age 55 with 15 Years Disability Program D-2 Service Credit Benefit FAC-3 (3 Year Final Average Compensation) Earned service credit as of calculation date: 24 years, 10 months Annuity Withdrawal rate 1.76% Vesting Only Service: 10 Year Vesting Other Governmental Service used for 25 Years & Out Eligibility (MERS or Act 88): E2 2% Comp COLA for future retirees (01/01/2012) Type of Credited Service to be Purchased: Generic Defined Benefit Normal Retirement Age - 60 Amount of additional service requested: 0 years, 1 month

Benefit Impact

Earliest Eligibility Projected Service Retirement Date Retirement Age FAC Credit Annual Benefit Before Proposed 25 years 1/1/2019 Purchase 0 months

After Proposed 25 years 12/1/2018 Purchase 0 months

*See "Special Conditions Applicable to this Calculation" for details about your annual benefit calculation Estimated Cost of This Service Credit Purchase: $2,955.00

The total cost is due in full at the time of purchase and may be paid by either the participant or employer. You may be eligible to transfer assets from other accounts to make a payment for the purchase, such as: 457 Deferred Compensation Plans; 401 plans; 403(b) plans; and some IRAs (traditional and SIMPLE). To initiate this transfer complete the form Certification of Qualified Fund Rollover to MERS (form number F-38). Send signed, approved Application for Additional Service Credit to MERS prior to sending any payment.

NOTE: Special Conditions Applicable to this Calculation can be found at the end of this application

1134 Municipal Way I Lansing, MI 409171www.rnersofmich.com 517.708.90301800.767.MERS (6377) 10/25/2018 - 08:53:32 - scp_additional_credited_service.xs1- Id: 30765 1 of 3

MunicIpal Erriployeas' Retirement System rmployme

Application for Additional Service Credit Purchase

This estimate is only valid for two months after November 1, 2018, the effective date of this calculation.

Participant Information Employer Information Scott N. Garden City, City of Marinkovich 8255 / 05 Date of Birth: Age: Benefit Program Spouse's Date of Birth: 2.50% Mult. for Svc <25 yrs, 1% for Svc>25 yrs (no max) FAC as of calculation date: Benefit F55 (With 10 Years of Service) Early Reduced (.5%) at Age SO with 25 Years or Age 55 with 15 Years Disability Program D-2 Service Credit Benefit FAC-3 (3 Year Final Average Compensation) Earned service credit as of calculation date: 24 years, 10 months Annuity Withdrawal -T-Bill rate 1.76% Vesting Only Service: 10 Year Vesting Other Governmental Service used for 25 Years & Out Eligibility (MERS or Act 88): E2 2% Comp COLA for future retirees (01/01/2012) Type of Credited Service to be Purchased: Generic Defined Benefit Normal Retirement Age - 60 Amount of additional service requested: 0 years, 2 months

Benefit Impact

Earliest Eligibility Projected Service Retirement Date Retirement Age FAC Credit Annual Benefit Before Proposed 1/1/2019 Purchase

After Proposed 11/1/2018 Purchase

*See "Special Conditions Applicable to this Calculation" for details about your annua benefit calculation Estimated Cost of This Service Credit Purchase: $5,883.00

The total cost is due in full at the time of purchase and may be paid by either the participant or employer. You may be eligible to transfer assets from other accounts to make a payment for the purchase, such as: 457 Deferred Compensation Plans; 401 plans; 403(b) plans; and some IRAs (traditional and SIMPLE). To initiate this transfer complete the form Certification of Qualified Fund Rollover to MERS (form number F-38}. Send signed, approved Application for Additional Service Credit to MERS prior to sending any payment.

NOTE: Special Conditions Applicable to this Calculation can be found at the end of this application

1134 Municipal Way }Lansing, MI 48917 I www.mersofmich.corn 1517.703.9030 i 800.767.MERS (6377)

10/25/2018 - 08:54:54 - scp_additional_cred ited_se rvIce.xs1 - id: 30766 1 of 3

CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Dale Dougherty, City Manager Date: 10/30/18 OFFICE USE ONLY Submitted By: Monica Fulton, Director ITEM # C Council Meeting of DATE: t 1/571.

ACTION REQUESTED BID/CONTRACT PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER X PUB HEARING REQUIRED

TITLE / DESCRIPTION OF ITEM (if ORDINANCE, CITE TITLE/CHAPTER/SECTION(S)) National Fitness Campaign Fitness Court final payment

PROPOSED RESOLUTION To approve the final payment for the National Fitness Campaign Fitness Court in the amount of $40,525.

FINANCIAL IMPACT Fiscal Year G/L Acct. Number Amount PO# (if existing ) 18/19 700.000.255.294 $40,525

REVIEW CHECKLIST

DEPARTMENT(S): Monica Fulton-9r 44L.- DATE: 10/30/18 FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: City .6 ....le ler INTEROFFICE MEMORANDUM

it. Grear

Date: 10.30.18 File Name: Monica Fulton (-77/1 1-14_,e4..„.__ From: Community Resources Director xc: Dale Dougherty To: City Manager National Fitness Campaign Fitness Court purchase Subject:

I am requesting Council approve the final payment for the National Campaign Fitness Court in the amount of $40,525.

This payment includes the remaining balance as well as packing and freight charges. National Fitness Campaign is the sole source for its Outdoor Fitness Court.

Funds for this purchase are made possible by the sponsorships and Patronicity campaign contributions. Invoice Date National Fitness Campaign INVOICE Sep 17, 2018 PO Box 2367 Invoice Number SAN FRANCISCO CA City of Garden City INV-0089 94126 600 Middlebelt USA GARDEN CITY MICHIGAN 48135 Reference QU-0017 USA

Description Quantity Unit Price Tax Amount USD

Fitness Court and National Campaign Resources, 50% 1.00 37,500.00 Tax Exempt 37,500.00 final payment

Packing and Freight for shipment of Fitness Court 1.00 3,025.00 Tax Exempt 3,025.00

Subtotal 40,525.00

TOTAL USD 40,525.00

Due Date: Oct 19, 2018 1.PAYMENT TERMS Purchaser will pay Seller 50% of the Purchase Price at least 30 days prior to the Shipping Date. Purchaser will pay the remaining 50% of the Purchase Price within 30 days of the Shipping Date. These payment terms will apply unless other approved payment terms have been agreed to by both parties.

2. SHIPPING AND DELIVERY Shipping costs are estimates based on final delivery location. FOB Munford, AL. Purchaser is responsible for shipping costs, including packing, insurance and freight.

PAYMENT ADVICE Wire Routing number: 026009593 (Domestic) Swift Code BOFAUS3N: (International) Account Title: NATIONAL FITNESS CAMPAIGN LLC Account Number 007474141203 Bank of America 110 Santa Rosa Ave 1 Santa Rosa, CA 95404

Registered Office: PO Box 2367, San Francisco, CA, 94126, USA, CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Dale Dougherty, City Manager Date: 10.31.18 OFFICE USE ONLY Submitted By: Monica Fulton, Community Resources ITEM /I lc Director Council Meeting of DATE: 1 11'

ACTION REQUESTED BID/CONTRACT X PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION X OTHER PUB HEARING REQUIRED

TITLE / DESCRIPTION OF ITEM (IF ORDINANCE, CITE TITLE/CHAPTER/SECTIONS)) Contract with Garden City Public Schools for Community Engagement services and Supplemental Appropriation

PROPOSED RESOLUTION To approve the 1-year contract between Garden City Public Schools and the City of Garden City-Community Resources Department for Community Engagement services in the amount of $30,000, as well as the Supplemental Appropriation of funds, and authorize the Community Resources Director and City Manager to execute all necessary documents.

FINANCIAL IMPACT Fiscal Year G/L Acct. Number Amount PO# (if existing)

REVIEW CHECKLIST

DEPARTMENT(S): lea9getaa DATE: 10.31.18 FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: INTEROFFICE MEMORANDUM

Gr6-a ,171.r.e.r1

Date: . 10.31.18 File Name: Monica Fulton 4-(J-iLu''''' From: Community Resources Director xc: Dale Dougherty To: City Manager Contract with GC Public School & Supplemental Appropriation Subject:

I am requesting Council approve the contract between Garden City Public Schools and the City of Garden City-Community Resources Department in the amount of $30,000.

GCPS is contracting with the CRD to provide community engagement services in the school buildings, connecting school families with services and programs in the community.

The contract period is October 1, 2018-September 30, 2019 and will span two of our fiscal years. The majority of the funding will be received in FY18/19 ($22,500) while the remaining $7,500 will be received in FY 19/20. CONTRACT FOR SERVICES

This Contract for Services is made effective as of October 1, 2018 by and between Garden City Public Schools (GCPS) of 1333 W. Radcliff, Garden City, Michigan 48135 and Garden City Community Resources Department (GCCRD) of 31735 Maplewood, Garden City, Michigan 48135.

1. DESCRIPTION OF SERVICES. Beginning on October 1, 2018, GCCRD will provide the following services (collectively, the "Services") at a time(s), place(s), and frequency as determined by GCCRD in its sole discretion:

Programs and services in GCPS to connect students and parents with multiple programs such as Strengthening Families Program, financial wellness programming including financial literacy classes & workshops, Children's Savings Account program, Healthy Kids-Happy Families program, Life Skills Management, Families and Schools Together program, Our HOME Pantry and the Emergency Assistance Food Program.

1 PAYMENT. Payment shall be made to Garden City Community Resources Department, Garden City, Michigan 48135 in the amount of $30,000 on a quarterly basis according to the following schedule: $7,500 on or before December 15, 2018; $7,500 on or before March 15, 2019, $7,500 on or before June 15, 2019 and $7,500 on or before September 15, 2019.

3. TERM. This contract shall terminate automatically on September 30, 2019.

4. CONFIDENTIALITY. GCCRD, and its employees, agents or representatives will not at any time or in any manner, intentionally use for the personal benefit of GCCRD, or divulge, disclose, or communicate in any manner, any information that is proprietary to GCPS. GCCRD, and its employees, agents or representatives will protect such information and treat it as strictly confidential. This provision will continue to be effective after the termination of this Contract. Any oral or written waiver by GCPS of these confidentiality obligations which allows GCCRD to disclose GCPS's confidential information to a third party will be limited to a single occurrence tied to the specific information disclosed to the specific third party, and the confidentiality clause will continue to be in effect for all other occurrences.

5. DEFAULT. The occurrence of any of the following shall constitute a material default of this Contract: a. The failure to make a required payment when due; b. The failure to make available or deliver the Services in the time and manner provided for in this contract.

6. REMEDIES. In addition to any and all rights a party may have available according to law, if a party defaults by failing to substantially perform any provision, term or condition of this Contract (including without limitation the failure to make a monetary payment when due), the other party may terminate the Contract by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default and provide a reasonable time period within which to cure the default. Unless waived in writing by a party providing notice, the failure to cure the default(s) within time period set forth in the written notice shall result in the automatic termination of this Contract.

7. ENTIRE AGREEMENT. This Contract contains the entire agreement of the parties, and there are no promises or conditions in any other agreement whether oral or written concerning the subject matter of this Contract. This Contract supersedes any prior written or oral agreement between the parties.

8. SEVERABILITY. If any provision of this Contract will be held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Contract is valid or unenforceable, but that by limiting such provision it would be come valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited.

9. AMENDMENT. This Contract may be modified or amended in writing by mutual agreement between the parties, if the writing is signed by the party obligated under the amendment.

10. GOVERNING LAW. This Contract shall be construed in accordance with the laws of the State of Michigan.

11. NOTICE. Any notice or communication required or permitted shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing.

12. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Contract shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Contract.

13. CONSTRUCTION AND INTERPRETATION. The rule requiring construction or interpretation against the drafter is waived. The document shall be deemed as if it were drafted by both parties in a mutual effort. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. Derek Fisher, Superintendent for Garden City Public Schools and Monica Fulton, Director for Garden City Community Resources Department, effective as of the date first above written.

Service Recipient: Garden City Public Schools

By: Derek Fisher

Service Provider: Garden City Community Resource Department

By: Monica Fulton SUPPLEMENTAL APPROPRIATION Ordinance No. A19-

WHEREAS, the City Manager has certified that there is available for appropriation, monies in excess of those in the current budget, and

WHEREAS, additional monies are needed in various accounts, and

WHEREAS, Section 5.03 of the City Charter exempts ordinances dealing with the budget, appropriations, and the levy of taxes from the requirements of other legislative enactments, and

WHEREAS, these specific enactments under Section 6.09(A) are not permanent in nature and need not be compiled in the City Code:

NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Garden City hereby adopts the following form for this supplemental appropriation and also for the passage of those ordinances exempt from the requirements of Section 5.03 of the City Charter:

THE CITY COUNCIL OF GARDEN CITY HEREBY ORDAINS:

The FY18/19 budget is hereby supplemented by appropriating the amount of $22,500 and authorizing the expenditure of that money in the following departments, office and agencies listed:

ACCOUNT# ACCOUNT NAME AMOUNT Revenue:

101-660-161.800 Miscellaneous Revenue $ 22,500

Expenditure:

101-778-702.400 Salaries/Wages- P/T $ 13,273 101-778-715.000 Social Security $1,016 101-778-721.000 Worker's comp $211 101-778-801.400 Contractual $8,000

Randy Walker Michelle Mastej Mayor Interim Treasurer/City Clerk

ADOPTED:

Resolution#: CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Doc Dougherty, City Manager Date: 1 0/3 0/20 1 8 OFFICE USE ONLY Submitted By: Catherine M. Harman, Fire Chief ITEM # 102,3 Council Meeting of DATE: 11/05/201S Coos.RousTrp BID/CONTRACT PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER X PUB HEARING REQUIRED

E:41Pa01:11:1110NicOciatkly01wINA*.(*, CitglaaktageW/0014.N0: Permission to be included in a 12 Agency Regional Grant for new hand held, mobile, and base station radios

ROPCP,SEID RESOLUTIO To grant permission to the Fire Department to be included in a 12 agency Regional grant for hand held, mobile, and base units with a 10% match (up to $8,000), and to authorize the City Manager to execute all necessary documents.

ANCUL IMP Fiscal Year G/L Acct. Number Amount PO# (if existing)

tVIEWieft

DEPARTMENT(S): Fire DATE: 10/30/2018 FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: A Great Place to Call Home! 30 October 2018

Fire Department To: Doc Dougherty, City Manager 6000 Middlebelt Road From: Catherine Harman, Fire Chief Garden City, Michigan 48135 Phone: 734-793-1780 Fax: 734-793-1781 www.gardencitymi.org

Catherine Harman, Fire Chief Doc,

The Fire Department would like permission to participate in a 12 agency Regional Radio Grant to purchase hand held, mobile, and base station radios. This would require a 10% match of the $80,000 if awarded.

Thank you for your consideration,

Catherine M. Harman Fire Chief

Mayor & City Council

Randy Walker, Mayor Mark Jacobs, Mayor Pro-Tem Brian Earle, Council Member Kelly Kerwin, Council Member Jaylee Lynch, Council Member Patricia McKarge, Council Member Pat Squires, Council Member

Doc Dougherty, Ch y iVianager CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Doc Dougherty, City Manager Date: 10/30/2018 OFFICE USE ONLY Submitted By: Catherine M. Harman, Fire Chief ITEM # 6,/ Council Meeting of DATE: 11/05/2018

ACTION REQUESTS] BID/CONTRACT PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER X PUB HEARING REQUIRED

itITit$cRIPTION OF ITEM IT,POINANPC:Pag.YULE/CHAPTER/,SECTION(S); Permission to write for 3 Lucas Devices (CPR compressions) in this Assistance to Firefighter Grant Application period.

0:09,gp.:ggs0:LvTio To grant permission to the Fire Department to write for 3 Lucas Devices (CPR compressions). A 10% match of the total $56,500 is required, and to authorize the City Manager to execute all necessary documents related to this grant.

•NAN Imp.A Fiscal Year G/L Acct. Number Amount PO# (if existing)

CHECKLIST

DEPARTMENT(S): Fire DATE: 10/30/2018 FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: A Great Place to Call Home! 30 October 2018

Fire Department To: Doc Dougherty, City Manager 6000 Middlebelt Road From: Catherine Harman, Fire Chief Garden City, Michigan 48135 Phone: 734-7934780 Fax: 734-793-1781 www.gardencitymi.org

Catherine Harman, Fire Chief Doc,

The Fire Department would like permission to write for 3 Lucas devices in this Assistance to Firefighter Grant (AFG) application period. These devices deliver chest compressions to patients. These devices are used routinely throughout the USA in resuscitation efforts. When applied during CPR, this device will allow the medic normally performing chest compressions to engage in other life saving efforts while the device delivers compressions.

We're asking for three devices to place on 3 of our 4 licensed ALS vehicles. The total grant is $56,500 and would require a 10% match from the City if awarded.

Thank you for your consideration,

Mayor & City Council Catherine M. Harman Fire Chief Randy Walker, Mayor Mark Jacobs, Mayor Pro-Tern Brian Earle, Council Member Kelly Kerwin, Council Member Jaylee Lynch, Council Member Patricia McKarge, Council Member Pat Squires, Council Member

Doc Dougherty, City Manager CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Mayor and Council Date: 10/29/2018 OFFICE USE ONLY Submitted By: Dan York ITEM # 10B5 Council Meeting of DATE: 11/5/2018

TITLE / DESCRIPTION OF ITEM IF. ORDINANCE, ME TITLE/CHAPTER/SECTION(S)) Supplemental Appropriation of $4,874 from PEG fund balance to current fiscal year.

PROPOSED RESOLUTION To approve the following Supplemental Appropriation for the Cable PEG fund, increasing revenues and expenditures in the amount of $4,874.00

FINANCIAL IMPACT Fiscal Year G/L Acct. Number Amount PO# (if existing) 18-19 235.235.337.000 $4,874.00 18-19 235.235.190.000 ($4,874.00)

REVIEW CHECKLIST_

DEPARTMENT(S): DATE: 10/29/2018 FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: INTEROFFICE MEMORANDUM

10/29/2018 File Name:

Dan York, Communications Director

Doc Dougherty, City Manager

Supplemental Appropriation

Attached, please find a cover sheet and ordinance for a supplemental appropriation from the fund balance of the Cable Television/Communications account (235-235-190.000) to the expenditure account (235.235.337.000)

The activity is a planned transfer to pay for a utility trailer that has been ordered to be used as a mobile press box for events like the Santaland Parade, GCHS and GCYAA baseball/softball and other events where announcers need shelter from sun or rain and a controlled environment. The trailer has large "concession style" windows on each side so the trailer can also be used for other events where the City has personnel on-site dealing with the public like the Flea Circus or Community Shred day.

The purchase is being made through DR Trailer or Milan, Michigan. Since this purchase is below the threshold for Mayor and Council approval, the actual purchase is being made pursuant to the Purchasing Policy for items between $4,000 and $10,000. SUPPLEMENTAL APPROPRIATION Ordinance No.

WHEREAS, the City Manager has certified that there is available for appropriation, monies in excess of those in the current budget, and

WHEREAS, additional monies are needed in various accounts, and

WHEREAS, Section 5.03 of the City Charter exempts ordinances dealing with the budget, appropriations, and the levy of taxes from the requirements of other legislative enactments, and

WHEREAS, these specific enactments under Section 6.09(A) are not permanent in nature and need not be compiled in the City Code:

THE CITY COUNCIL OF GARDEN CITY HEREBY ORDAINS:

The FYIS(/ 1_ budget is hereby supplemented by appropriating the amount of $15,000 and authorizing the expenditure of that money in the following departments, office and agencies listed:

ACCOUNT# ACCOUNT NAME AMOUNT Revenue: 235.235.190.000 Use of Fund Balance $ 4,875

Expenditure 235.235.337.000 Expenditures $ 4,875

Randy Walker Michelle Mastej Mayor Interim Treasurer/City Clerk

ADOPTED: Resolution#:

CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Doc Dougherty, City Manager Date: 10/24/18 OFFICE USE. ONLY Submitted By: Brad Ohman, DPS Supervisor ITEM icy/:. Council Meeting of DATE: it /5-7/g

N:RE usrED BID/CONTRACT X PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER PUB HEARING REQUIRED

4.*Em ITITE/04ArtiliiSbTiOA:6)) Contract for Early Fill Road Salt

Award Early Fill Road Salt Contract to Compass Minerals in Compliance with Michigan State Bid, in the amount of $73,200.00 For the 2018/2019 Winter Season.

: 1 ,A( - 1 :4 Fiscal Year G/L Acct. Number, Amount PO# (if existing) 18/19 202-202-778.000 $14,640.00 18/19 203-203-778.000 $58,560.00

&TN-ILAN CI-KC-M.

DEPARTMENT(S): DATE: FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: October 25, 2018

A Great Place to Call Home Doc Dougherty, City Manager:

Attached please find the agenda sheet for Road Salt Contract for the 2018/2019 winter season.

Department of In accordance with our commitment with the MiDeal contract, Garden City has Public Services obtained a contract with Compass Materials for our Road Salt needs. The contract 31800 Beachwood Street commitment, arranged online on March 15, 2018, calls for delivery of 1200 tons of Garden City, Michigan 48135 salt @ $61.00 per ton. Phone: 734-793-1800 Fax: 734-793-1801 The cost for the salt will be split 80/20 between the Major and Local road funds as www.gardencitymi.org follows:

Bract Ohman,Supervisor 202-202-778.000 $14,640.00 203-203-778.000 $58,560.00

Recommendation: Award Early Fill Road Salt contract to Compass Minerals In Compliance with Michigan State Bid, in the Amount of $73,200.00 for the 2018/2019 Winter Season.

Brad Ohman, Supervisor Department of Public Service Garden City

Mayor & City Council

Randy Walker, Mayor

Mark Jacobs, Mayor Pro- Tern Brian Earle, Council Member Kelly Kerwin, Council Member Jaylee Lynch, Council Member Patricia McKarge, Council Member Pat Squires, Council Member

Doc Dougherty', City Manager Request Form Print Page 1 of 2

Close Form

TO: MiDEAL Members DATE: 2018/2019 FROM: Genevieve Hayes and Mary Hanses Procurement/MIDEAL

DTMB Procurement is compiling usage figures to include with the 2018/ 2019 road salt solicitation. If you intend to buy road salt for ice control through MIDEAL, please complete the information on this form.

Completion and submission of this form is a COMMITMENT of the part of the MiDEAL Member/State Agency to participate in the State of Michigan Road Salt Solicitation for the 2018/ 2019 winter season

Please Note: Your order is a commitment to purchase - you cannot cancel your order, regardless of final price.

The person placing the order is presumed to have the authority to do so. All necessary governmental authorizations are presumed at the time of the order. You man not cancel your commitment to purchase even if your organization failed to obtain all necessary authorization prior to placing your order.

Failure to accept receipt of your order may be deemed a breach of contract.

Early Delivery Total "Early Delivery" requirements: 1200 j tons This quantity must be expressed in 50-ton increments. You must have storage capacity for the total quantity indicated.

Seasonal Backup Total Seasonal Backup - Greater than 50 tons 0 tons This quantity must be expressed in 50-ton increments

AND I OR

Total Seasonal Backup - Less than 50 tons 0 tons This should only be requested if the quantity is Less than 50 tons. Due to delivery costs of ordering in less than a truck load, the prices in this category may be higher than those quoted in the same county that are greater than 50 tons

TOTAL 2018! 2019 Requirements 1200 tons The sum of Early Delivery PLUS all Seasonal Backup

Please list each delivery location below, along with the tonnage required for each location: Drop Address City Drop County Early Delivery Tonnage Seasonal Backup Tonnage>50 Seasonal Backup Tonnage<50 Agree 31800 Beechwood Garden City Wayne 1200 0 0

CONVEYER REQUIREMENTS: The State of Michigan will not be accepting conveyor requirements for the 2018/ 2019 road salt season

STATE AGENCIES: All State Agencies participating in the road salt program must complete a Purchase Request Form (PRF) and submit it along with this document

THIS IS AN ORDER: All quantities indicated on this requisition represent a commitment to participate in the State of Michigan Road Salt Solicitation, with the following stipulations: The Early Delivery quantity indicated is the exact quantity (100%) that will be delivered to the location specified. On both Seasonal Backup programs, MiDEAL members must agree to purchase a minimum of 80% of the Seasonal Backup quantity indicated, and the contractor will agree to furnish up to a maximum of 30% more than the Seasonal Backup quantity indicated

By participating in this bid, you agree not to take independent bids on this commodity for the requirements indicated en this form. You also agree not to resell the salt to non-members, including private companies

The awarded contractor will contact you to arrange the early delivery shipment. Early delivery occurs during the months of August, September, and October

DTMB Procurement will provide each participating MIDEAL member with the name of the contractor from which their Seasonal Backup salt will be ordered. Orders for Seasonal Backup salt will not be arranged by DTMB Procurement. MiDEAL members contact the contractor directly

Your Agency will receive a copy of all contract information upon approval

Please dick Submit to send in this requisition by April 15, 2018 to:

Department of Technology, Management and Budget Procurement/MiDEAL Attn: Mary Hanses Constitution Hall, 1st Floor NE P.O. Box 30028 Lansing, Michigan 48909 OR, you may fax a signed copy to: (517) 335-0048 ATTN: MARY HANSES

REQUISITIONS MUST BE SUBMITTED NO LATER THAN April 12, 2018 2018 IN ORDER TO BE INCLUDED IN THE STATE OF MICHIGAN ROAD SALT SOLICITATION

http://cfmbinternet.state.mi.us/DMB/DTMB_RSR/Admin/RequestFormPrintAdmin.aspx 10/22/2018 Request Form Print Page 2 of 2

f you have any questions, please call Mary Hanses at (517) 388-4558

ORGANIZATION NAME AUTHORIZED AGENT NAME GARDEN CITY, CITY OF Kevin Roney

ADDRESS AUTHORIZED AGENT TITLE 8000 Middlebelt Rd Director, DPS CITY / STATE / ZIP Garden city! MI / 48135 COUNT),

PHONE EMAIL (734)793-1805 kevinr@gardencityrnbarg

http://chnbinternet.state.mi.us/DMB/DTMB_RSR/Admin/RequestFormPrintAdmin.aspx 10/22/2018 STATE OF MICHIGAN ENTERPRISE PROCUREMENT Department of Technology, Management and Budget 525 W, Allegan Street, Lansing, MI 48913 PC, Box 30026, Lansing, MI 48909 NOTICE OF CONTRACT NOTICE OF CONTRACT NO. 171-180000000787 between THE STATE OF MICHIGAN and

Compass Minerals America, Inc. Melissa Longworth, P.E MOOT

CC 9900 West 10th Street, Suite 600 0 w . LongworthM@ .k hi•an.gov 1— Overland, KS 66210 I-- / u iiabri, g Doug Dyer Lyman C. H DTMB 517-249-04 7 oz 913-344-9346 0 [email protected] HunterL©michigan.gov CV0058576

DESCRIPTION: Bulk Salt, Earl Fill & Seasonal Back-U' Statewide & MiDEAL

k„W.L37.1niaMIETTI.Waiite;j:,41,:tzt; h 4.;jr arn

THIS IS NOT AN ORDER: This contract agreement is awarded on the basis of our inquiry bearing ITN 180000000039. Orders for delivery will be issued directly by Departments and through the issuance of a Delivery Order.

.':r.)77-0-tsr.,1-11ct4Wd-nst--4 FOR THE CONTRACTOR:

Compass Minerals America, inc. Company Name

Authorized Agent Signature

Anthony J. Senich Authorized Agent Mint or Type)

Col l I tit, tom,

Dan Stevens, Category Manager, Commodities

Central Procurenumi

Dote

1 STATE OF MICHIGAN

Contract No. 171-180000000787 Bulk Sall, Early Fill & Seasonal Back-Up

SCHEDULE A STATEMENT OF WORK CONTRACT ACTIVITIES

This exhibit identities the anticipated requirements. Initially this Contract will serve the Michigan Department of Transportation (MOOT}. The State reserves the right to consolidate other State of Michigan purchases for Bulk Salt, Early Fill & Seasonal Back-Up under this Contract.

The State reserves the right to modify Contract items to meet the Slate of Michigan's needs as wail as MIDEAL members.

Requirement

1. Specifications 1.1 The Contractor must provide the following: See Schedules B & C,

1,2 Quality Assurance The gradation shall be in accordance with the MDOT Specification for Sodium Chloride (See Schedule B). The material shall also meet the requirements as referenced in the MOOT Materials Quality Assurance Procedures Manual. htlp://vnvw.michigen.govimdot/0.4816,7-151- 9622_1 1 04 4:11367-207080--.00.htm I

1.3 Delivery and Acceptance 1.3.1 Time Frames EMERGENCY PREPAREDNESS In instances of extreme weather conditions, the State of Michigan. then MEAL members must be serviced first, before other customers. EARLY FILL St SEASONAL BACK-UP DELIVERIES a. The contractor is responsible for making sure the trucking Is performed properly and in a timely manner. This Includes shipping salt In trucks that are clean and dry. Failure to meet all delivery requirements may result in a fine andtor cancellation of the Contract andlor restriction of future bidding privileges with the Slate of Michigan. b. MOOT deliveries will be accepted during delivery hours, as listed on the annual bidding document, unless alternate times have been mutually agreed to. All drop points must be contacted approximately 48 hours prior to delivery. All delivery dates must be approved by each drop point so proper staffing, equipment, and certification tests can be arranged. (See Deductions 1.3.7)

D. If a particular salt storage facility is capable of accepting inside delivery (minimum inside

15 clearance height of 28 feet), appropriate delivery trucks shalt be used In order to allow for self-unloading inside the facility. (See Deductions 1.3.7) pArILY FILL TIMEFRAMES d. All early fill salt deliveries to MDOT end MiDEAL members must be made by October 31" of each contract year. MDOT early fill road salt can be delivered starting October 1". Exception; Select MDOT drop paints may request early fill road salt be delivered starling September 1". MI DEAL members early fill road salt can be delivered starling September 14. MOOT and MiDEAL members reserves the right to impose a penalty on the Contractor for salt not delivered by October 31' of each contract year. If delivery orders do not occur by October 1", the October 314 delivery deadline will be extended accordingly to guarantee a minimum 30 calendar day delivery window. (Sae Deductions 1.3.7) e. Once early lie salt deliveries begin for a drop point, deliveries must continue until that particular drop point has received the entire quantity specified on the delivery order, prier to moving to another drop point. Delivery of a drop point's total quantity must be completed within 10 business days of the date the delivery began. (See Deductions 1.3.7)

SEASONAL BACK-UP TIMEFRAMES f. Seasonal back-up delivery orders will be placed periodically (as needed) throughout the contract period, and all orders will be for minimum of 50 ton deliveries. Exception; unless a smaller amount is indicated on the annual bidding document. g. MDOT agrees to purchase a minimum of 80% of the quantifies given In the annual bidding document. The contractor shall agree to furnish up to a maximum of 30% more than the quantities given In the annual bidding document. These percentages apply to the MOOT Region total awarded to the contractor, not each individual MOOT drop point within a MDOT Region that is awarded to the contractor. These percentages al the MOOT Region total awarded to the contractor may be distributed to any MOOT drop points within a certain MOOT Region that are awarded to the contractor. MOOT is not limited to these percentages per drop point. MOOT Raglans am displayed In Schedule C, MOOT Regional Map. These percentages also apply to MEAL members, however, they apply to each individual drop point. h. All deliveries shall begin within three business days and must be completed within five business days after the request for shipment or order. The deliveries will occur between October 1st through August 31st of each Contract year. The day count begins on the first business day after the order is placed. Delivery shall be made by the following formula 30% must be delivered by close of business on business day three, a total of 00% must be delivered by close of business on business day four and the entire 100% must be delivered by close of business on business day five. (See Deductions 1.3.7)

1.3.2 Delivery Tickets All salt to be delivered must be weighed on codified scales; the contractor shall, at their expense, have their scales certified and inspected, prior to beginning shipments, and an a monthly basis thereafter until all salt has been delivered. The certification and inspection shall be conducted by the speak scale manufacturer authorized service dealer. For Early FYI, the scales must be Inspected and certified between August 15" and September 30' of every year. Copies of scale certification must be sent to the Program Manager or designee by October 15'h of every year. For Seasonal flack Up. the scales must be inspected and certified between January 1" and February 15" at every year. Copies of scale certification must be sent to the Program Manager or designee by, March 1" of every year. The State can require re-certificalion of the scale, if a particular salt shipment is found to be +1- 1% off. in addition, all delivery tickets must be legible, computer generated, printed from a computerized scale, and in English units. All trucks shall be weighed empty, then weighed loaded, and the differential shall be the net weight recorded on the delivery

16 ticket. Scale operators shall not pre-enter estimated empty truck tare weights. Hand written tickets are unacceptable. Scales must be cleaned on a regular basis, i.e., daily or weekly if appropriate. Also, the dock shell be maintained on a regular Interval, i.e., weekly/biweekly. Violation of any of the above requirements can be grounds for rejection of salt shipment pee Deductions 1.3.7)

1.3.3 inconsistent Deliveries The state reserves the right to disallow the use of any dock, weigh elation, trucking company, etc. that is used by the Contractor li it Is discovered that there are inconsistencies regarding the quantity Indicated on a delivery ticket end the actual amount received or verified by the re- weighing of a truck. MOOT has made arrangements with the appropriate enforcement authorities to increase the frequency of 'spot checks' on trucks hauling salt to various delivery locations. if It is discovered that a particular delivery ticket exceeds the actual amount verified by re-weighing a truck, MOOT or the MIDEAL member will be Instructed to pay based on the re-weigh quantity. The state will also seek the possible prosecution of companies that are found to be Involved in a 'short shipping' scheme designed to lake advantage of the Slate of Michigan or any MIDEAL member Included in this Contract.

1.3.4 conveyor Deliveries Please note certain locations may require conveyor delivery, as listed on the annual bidding document

1.3.5 Delivery Term Prices shall be "Free on Board (F.O.B.) Delivered and Unloaded'. All costs associated with delivering salt to these drop points is included in each 'Price per Ton.' Other F.O.B. terms will not be accepted. Where the location allows, salt shall be unloaded Inside the storage facility.

1.3.6 Trucking All loads of regular salt must be covered by an industry standard mesh tarp. If a load is delivered uncovered, or with the incorrect covering the load may be rejected.

1.3.7 Deductions EARLY FILL & SEASONAL BACK-UP DEDUCTIONS a. For any salt delivered after delivery hours, as listed on the annual bidding document, unless alternate limes have been mutually agreed to, there will be a 25% deduction penalty. b. Failure to contact drop points approximately 48 hours prior to delivery will result in a 25% deduction penalty. If the Contractor can reasonably establish that it has made one or more unsuccessful attempts to contact the drop point at least 43 hours prior to delivery, the 25% deduction will be waived. c. No salt orders will be accepted outside of the drop point's delivery hours, when the receiving location Is not staffed. If the Contractor ships outside delivery hours, It will be their responsibility to pick up the salt and redeliver during delivery hours at the Contractors expense. d. All delvery tickets must be legible, generated and printed from a computerized scale. Exception; receiving locations will allow a written ticket in emergency situations, Following the emergency situation contractor must provide a computer generated ticket with tars

17 weight. Failure to present a computer-generated ticket will result In a 100% deduction penalty.

s. If a particular salt storage facility Is capable of accepting inside delivery (minimum Inside clearance height of 26 feet), and appropriate delivery trucks are not utilized in order to allow for sell-unloading Inside the facility there will be a 50% deduction penalty. Alternatively, the receiving location can opt to have the salt picked up at the Contractor's expense. f. Any of the above or below penalties can be rendered void If mutually agreed upon by the Contractor and the receiving location.

EARLY FILL ONLY DEDUCTIONS g. For each drop point that does not receive their total early fill salt quantity by October 31" of each contract year, the contractor will be charged $1,000 per business day late. h. For salt not delivered within 10 business days of the dale the delivery began, for the undelivered portion of the salt that is late, there will be a 25% deduction penally with Increments of 5% per business day, not to exceed 50% overall.

SEASONAL SACK-UP ONLY DEDUCTIONS L For any salt not delivered by the dose of business of the third business day atter the order Is placed (30% required of the total ordered), there will be a 25% deduction penalty with increments of 5% per business day, not to exceed 50% of the total ordered. For any salt not received by the close of business of the fourth business day after the order is placed (60% required of the total ordered), the receiving location may notify the Contractor that they will purchase the undelivered balance of the total ordered from an pltemate source. The Contractor shall be responsible for any excess cost associated with this purchase as compared to the contract price for that location. The volume of salt purchased from the alternate source shall count toward the receiving location's 80% minimum order requirement. The day count shall follow the example provided below. This deduction for seasonal back-up deliveries shall not be assessed for deliveries ordered after April 15111'

Example: At the close of business, as listed on the annual bidding document, unless an alternate delivery tree has been mutually agreed to, on the third business day no salt, or less than 30% of the total ordered Is delivered, a 25% deduction of the total ordered will be taken, On the fourth business day less than 60% of the total order has been delivered, an additional 5% deduction will be taken, on the fifth business day less than 100% of the total ordered has been delivered, and additional 5% deduction will be taken. For any subsequent business day that 100% of the salt ordered is not delivered an additional 5% deduction will be taken.

1.4 Proposal Pricing 1.4.1 Pricing Contractors selected for the Pre — Qualified Vendor Program will be asked to provide pricing once a year throughout the course of the program. Prices quoted during the bid process will be firm for that particular year. EARLY FILL & SEASONAL SACK-UP The Slate expects that the unit prices of salt will be the same for all drop points In the same County. Exception; Seasonal Back-up In Wayne County can be bid by drop point_ MOST FAVORED CUSTOMER The Slate, or any participating WEAL member expects to be considered the Most Favored Customer" regarding salt purchased in the State. In other words, since the total quantity

18 expected to be purchased as a result of this Pre — Qualified Vendor Program far exceeds the quantity that may be purchased by any other government entity in the State, the State expects 10 receive the 'bast price* during the Contract period for all locations. 1.4.2 Tax Excluded from Price a. Sales Tax The State Is exempt from sales lax for direct purchases. The Contractor's prices must not include sales tax. DTMB•Cenhal Procurement will furnish exemption certificates for sales tax upon request. b. Federal Excise Tax The State may be exempt horn Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for the State's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax- free, or tax-reimbursable sale wilt be sent upon request. if a sale is tax exempt or tax reimbursable under the Internal Revenue Code, the Contractor's prices must not include the Federal Excise Tax.

2.0 Packaging Packaging and containers, etc., shall be in accordance with supplier's commercial practice and shall meet the requirements of the Stale and rail and motor carrier !might classifications in effect at time of shipment, which will permit application of the lowest freight rate,

2.1 Training The Contractor shall provide training on the proper use of their product. This includes but not limited to the unloading and loading, storage requirements, handling, field testing (if any), and proper application (quantity, rate, weather conditions, and temperatures to be used at). Training wilt be held In each Region.

2.2 Reporting The Contractor shall submit to the Program Manager a Of-weekly summary of delivery's Including quantities for each location and the quantity accumulation for tracking and testing purposes, or as agreed between Contractor and Program Manager,

2.3 Meetings The Contractor must attend the following meetings: a. MOOT pre-season kick-off meeting each year. A one-time pre-contract hick-off meeting as deemed necessary. The State may cancel the pre-season meeting or request other meetings as it deems appropriate. b. In the event there are Issues with the deliverables under this Contract, the Program Manager or designee, and the Contractor shall be afforded the opportunity to meet within three business days of request.

3. Staffing 3.1 Contractor Representative Doug Dyer. [email protected], 913-344-9346

Written: Doug Dyer 9900 West 10th Street. Suite 600 Overland, KS 66210

The Contractor must notify the Contract Administrator at least seven business days bolero removing or assigning a new Contractor Representative.

19 3.2 Customer Service Toll-Free Number The Contractor must confirm whether It Is able to receive orders by any of the following methods: e-mad, facsimile transmission, or by written order, If not, the Contractor must explain its ordering capabilities. The Contractor must have internal controls, to: (a) ensure that only authorized Individuals place orders; and (b) verify any orders that appear to be abnormal The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST. 24F7 emergency contact number: 913-344-9345

3.3 Disclosure of Subcontractors The Contractor will utilize the following State of Michigan approved subcontractors: Contractor must complete the folloWing If applicable: The legal business name; address; telephone number; a description of subcontractors organization and the services it will provide; and information concerning subcontractor's ability to provide the Contract Activities. The relationship of the subcontractor to the Contractor. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship. A complete description of the Contract Activities that will be performed or provided by the subcontractor.

4. Pricing 4.1 Price Tenn Pricing is firm for a 365 day period ('Pricing Perlocr). The first pricing period begins on the Effective Date. Adjustments may be requested, In writing, by either party end will take effect no earlier than the next Pricing Period.

4.2 Electronic Catalog To enable catalog management functionality, the Contractor must supply the Slate with product and pricing Information as identified in this contract. The Contractor must supply the State with updated product and pricing information over the duration of the Contract using the then- current catalog template provided by the State. Product and price changes provided In this manner will not take effect until the catalog is updated in the State's procurement system.

5. Ordering 5.1 Authorizing Document The appropriate authorizing document for the Contract will be Delivery Orders.

6. Invoice and Payment 6.1 Invoice Requirements

All Invoices submitted to the State must Include: (a) date; IN delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (I) shipping cost (II any); (g) total price; (h) product type, and (i) location delivered.

7.0 Payment Methods The Stale will make payment for Contract Activities by Electronic Funds Transfer (EFT) as described in Standard Contract Terms, Section 20.

Undisputed invoices will be due and payable by the State, In accordance with the State's standard payment procedure as specified in 1984 PA 279, MCL 17.51 et seq., within 45 days after receipt.

20 Schedule B I Page

MICHIGAN DEPARTMENT OF TRANSPORTATIO N SPECIFICATIONS FOR SODIUM CHLORIDE

Description:

These specifications cover salt, bulk rock, sodium chloride to be used for Ice and snow removal and control. General Requirements;

The material shall be in accordance with the current specifications for Sodium Chloride, ASTM 0 632, except as modified below. Chemical Composition:

Sodium Chloride (NaCI), Minimum. percent 95.00 % Gradation:

Sieve size Percent onstIng

112 inch 100 % 379 inch 95.100 %

No. 4 90% maximum

No. 8 60 % maximum

No. 30 15 %maximum

Malarial passing the No. 30 sieve in excess of 15% will be deducted From the delivered weight of the salt. Material remaining on the ' sieve will be deducted from the delivered weight of the salt.

Moisture Content:

Material with moisture content In excess of 1.5% will be deducted from the delivered weight of the salt.

Acceptance of Material: The Contractor shall provide material certification, as defined in the Michigan Department of Transportation (MDOT) Materials Quality Assurance Procedures Manual,

htlp://www.mIchIps.govitittloti0.4616,1- 151 -9622_1104-4,1 f 367-207981)—.01).him

that the material furnished meets the requirements of these specifications for sodium chloride. MOOT reserves the right to sample and test the material on a random basis at the point of final delivery. Material contamination Irom foreign debris or frozen lumps of salt may be cause for Immediate refection at the paint of delivery. These tests shall be Mr the purpose of determining acceptance, rejection, endfor adjustment in delivered weight. SCHEDULE C

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CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To Mayor and City Council Date: 10/31/18 OFFICE USE ONLY Submitted By: Patrick Sloan, McKenna ITEM # IC 13 Council Meeting of DATE: I

•-•ACTION. RVATESTgP BID/CONTRACT XXX PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER PUB HEARING REQUIRED

TITLE imiscRulio0E.TTEm:OF CITE Tyrixci314pTFkisFcTiON(S)).:' Housing Rehabilitation Project #17-01-004 — CDBG -Funded Project

To award the contract for the Housing Rehabilitation project #17-01-004 to Absolute Waterproofing Solutions in accordance with the posted Bid Packet using CDBG funds, and to authorize the City Manager to enter into a contract with Absolute Waterproofing Solutions in the amount of $15,155.00.

FINANCIAL IMPACT , , Fiscal Year GIL Acct. Number Amount PO# (if existing) 2018-2019 248-248-337.150 $15,155.00

REVIEW CI-IFCKLIST

DEPARTMENT(S): Community Development DATE: 10/31/18 FINANCIAL: DATE: COMMISSIONS): DATE: CITY ATTORNEY: DATE: CITY MANAGER: DATE: TO: City Council, City of Garden City

CC: Doc Dougherty, City Manager

FROM: Patrick Sloan, AICP, McKenna, CDBG Consultant Vidya Krishnan, McKenna CDBG Housing Rehabilitation Coordinator

DATE: October 31, 2018

SUBJECT: Housing Rehabilitation for Project #17-01-004 (on Barton St.) — CDBG- Funded Project — Award Contract for Housing Rehabilitation

The City of Garden City administers a federal grant program as a sub-recipient of Wayne Community Development County called "Community Development Block Grant" (CDBG). At its core, CDBG is meant 6000 Middlebelt Road to improve the lives and neighborhoods of persons of low- to moderate-income or Garden City, Michigan 48135 disabled status. There are a number of activities the City has undertaken over the years, Phone: 784-793-1663 including Housing Rehabilitation. Fax: 734-793-1651 This project will be funded with CDBG Housing Rehabilitation Funds. Garden City www.gardencitymi.org currently has Program Year 2017 Housing Rehabilitation funds in the amount of approximately $30,000, and Garden City recently received authorization to spend its Program Year 2018 Housing Rehabilitation funds in the amount of $77,648. We currently have several Housing Rehabilitation projects in the pipeline, including this project. In the coming months, we will have more Housing Rehabilitation bids for City Council review and approval.

A bid was issued by the City of Garden City and posted on MITN, with a due date of September 28, 2017 at 10:00 a.m. There were no bids received. We believe there were no bids received because it would be difficult for one company to do all three repairs (basement waterproofing, bathroom flooring repair, and interim control of lead hazards. As a result, we contacted basement waterproofing companies and obtained 2 quotes. The lowest qualified bid was from Absolute Waterproofing Solutions at a price of $15,155.00. Therefore, we recommend approval of Absolute Waterproofing Solutions bid in the amount of $15,155.00, subject to interim control or abatement of the lead hazards. Absolute Waterproofing Solutions' quote is dated 11/30/17 and they have informed us that the quote price is still valid. We have a quote from a different company to do interim control of the lead hazards in the amount of $1,200, and we will also obtain a quote for the flooring repair. Both the interim control of lead hazards and flooring repair will be far below $10,000, so those quotes can be approved by the City Manager if they are reasonable.

Mayor & City Council The construction cost excludes project delivery costs incurred by the City, including environmental clearance, project approval, bidding, project oversight and monitoring, and Randy Walker, Mayor project close-out. Project delivery costs of up to 20% of the CDBG Housing Rehabilitation Mark Jacobs, Mayor Pro-Tern Brian Earle, Council Member allocation are eligible expenses that will be paid from the Housing Rehabilitation CDBG Kelly Kerwin, Council Member account and reimbursed to the City by Wayne County as Housing Rehabilitation projects Jaylee Lynch, Council Member are completed and closed out. Patricia McKarge, Council Member Pat Squires, Council Member Once the contractor's invoice has been paid and all of the conditions are satisfied, we will Doc Dougherty, City Manager be eligible to submit a voucher for reimbursement to Wayne County.

Please contact us at [email protected] or [email protected] with any questions. Thank you. C.) CS N 00 GA N :40 "

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Any alteration or deviation from above specs involving extra costs will be executed only upon written orders and Will become an extra charge over and above the proposed price. Our workers are fully covered by worker compensation Insurance. Homeowner assumes all responsibility for damage due to breakage of any hidden fuel/utility service •. lines, though we will do our bast to avoid such damage. Proposal Is based primarily on homeowners description of problem. I fully understand and accept the transferable warranty which covers only the areas of the basement addressed, Sump pumps are covered under a separate manufacturers warranty. Battery Back Up Pumps are

strongly recommended to protect from pump failure and/or power loss. Even with a Battery Back Up Pump we • recommend a generator to protect from extended power outages. Installation of a Perimeter Baseboard system covers only the wall/floor perimeter. Installation DOES NOT Include painting, finished carpentry, electrical work, or replacing tiles or carpeting unless specified. Contractor is not responsible for condensation, window wail flooding, water once pumped from the house. Proper rain gutters and downspouts must be maintained by homeowners. Downspout extensions must be adequate enough to keep water away form the structure. Homeowner responsible for moving objects 4 feet away from the wails and back. Some dust should be expected from work. Payment In Full Lifetime Transferable Warranty Upon completion of work Absolute Basement and Crawlspace Solutions A Family Owned Business , We Propose to furnish material and labor-complete in accordance with the above specifications, for the sum of:

- - dollars. $ ,..N.... kri -- *Deposit Required $ / 4-- 'Deposit Paid $ Ck# . Balance Due Upon Installation $

(*see back of form) Proposed price is good for 30 days. Authorized Signature: t1:41-t-:.:,..1%..:. i..,,---. Acceptance of proposal-The above prices, specs, conditions and separate warranty are satisfactory and hereby accepted.

You are authorized to do the work. Signature: Date: - Signature: CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Mayor and City Council Date: 10/31/2018 OFFICE USE ONLY Submitted By: Doc Dougherty, City Manager ITEM # iv 7' Council Meeting of DATE: 11/5/2018

000 AtQ.(lwrg BID/CONTRACT X PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER PUB HEARING REQUIRED

LVDESCRIPTION F OftliINANcE-;:'CITRTITLE/CiarttRitiE0ficiSi($ All-Wheel Skid Steer Loader A770 Bobcat

:OPOS J To approve the purchase of an All-Wheel Skid Steer Loader A770 Bobcat from Carleton Equipment Company of Livonia, Michigan in the amount of $82,777.57.

Fiscal Year G/L Acct. Number Amount 2018-2019 202-202-977.000 $16,555.51 2018-2019 203-203-977.000 $66,222.06

DEPARTMENT(S): DATE: FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: Doc Dougherty DATE: 10/31/2018 10/31/2018

Mayor and Council,

Below, please find the bid tabulation for the purchase of an all-wheel skid steer loader for the DPS Department. The vehicle will be used throughout the year in a variety of capacities.

Of the three bid, the lowest bidder offered a product that is 20 horsepower less than what was requested in the advertised bid. This would immediately make the bid non-compliant.

The decision to choose the higher bid of the second and third bidder City Administration is at least two-fold; the difference in turning ability and the matching 6000 Middlebelt Road attachments. The A770 Bobcat has the ability to turn its wheels, Garden City, Michigan 48135 similar to a car, called all-wheel steering. The CAT Skid Steer can Phone: 734-793-1660 only turn within its own radius, thereby allowing for more damage to Fax: 734-793-1661 the ground. The additional benefit in the purchase of the Bobcat over www.gardencitymi.org the CAT skid steer is the opportunity to use the same attachments of the Toolcat that was purchased last month. All attachments would be Doc Dougherty, City _Manager universal between the two machines that would be used in two different roles.

While the Toolcat will be used for less demanding jobs such as snow removal, salting, and street brushing, the Bobcat will be for concrete breaking, auger usage, and tree log grappling. Such usage is the reason that a lower horsepower is unacceptable. In an effort to work smarter, not harder, the Bobcat will save man-power time and physical work by allowing our staff to work more efficiently.

In review of the attached bid tabulation, it appears that Carleton Equipment Company of Livonia, Michigan was the best bidder. Besides being advertised for two weeks on the City's website and the State-wide MITN Bid Network, the full bid specs were also mailed to the following companies:

Carleton Equipment Company Carleton Equipment Bobcat Fleet/Sales Department Bobcat Fleet/Sales Department 31231 Schoolcraft Road 3380 Mack Road Livonia, MI 48150 Saginaw, MI 48601 Mayor & City Council Diuble Equipment Inc Bobcat of Lansing Randy Walker, Mayor Attn: Fleet/Sales Department Attn: Fleet/Sales Department Mark Jacobs, Mayor Pro-Tern 4365 South Parker Road 3237 West Miller Road Brian Earle, Council Member Ann Arbor, MI 48103 Lansing, MI 48911 Kelly Kerwin, Council Member Jaylee Lynch, Council Member Bobcat of Motor City East Bobcat of Toledo Patricia McKarge, Council Member Attn: Fleet/Sales Department Attn: Fleet/Sales Department Pat Squires, Council Member 48135 Gratiot Ave 6763 Commodore Drive Chesterfield, MI 48051 Walbridge, OH 43465 The cost for an all-wheel skid steer loader A770 Bobcat is $82,777.57. The cost will be spit 80/20 in the following manner:

$16,555.51 from 202-202-977.000 (Major Streets — Cap Outlay Equip.) $66,222.06 from 203-203-977.000 (Local Streets — Cap Outlay — Equip.)

Skid Steer $77,597.53 All-wheel turning and Lack of requested No all-wheel turning use of other horsepower by 20hp attachments

Recommended Action:

To approve the purchase of an All-Wheel Skid Steer Loader A770 Bobcat from Carleton Equipment Company of Livonia, Michigan in the amount of $82,777.57.

Thank you for the consideration,

Doc Dougherty BID PRICE SHEET

TOTAL PRICE, FOB DESTINATION, DELIVERED TO: City of Garden City City Hall 6000 Middlebelt Road Garden City, MI 48135

Please list the final price, including delivery and all accessories described above.

Bids must include: a) The Bid Price Sheet for bid vehicle b) Descriptive literature for bid vehicle c) Time-line for vehicle delivery

Unit price for One (1) All-Wheel Skid-Steer Loader A770 Bobcat or Equivalent

The Unit Price = $ £2, 777,

Company Name: Car/elf/7, Spa yohle4S 6' 0 • Date: /10,47/267/fr

Address: 3/?3 / Sc 4 00764:0 Z-/Ift;n1 A4T Y/s-6

Contact Name: R &eret

Signature:

Telephone: 7-64/* Fax:

Email Address: /74,r■• ha r ra (4,-/per. ?gip ni eagi con

Delivery Date: 6- e&kc Y R/6 Federal Tax ID number: 172

6 Product Quotation *rft Quotation Number: HMM-11845 -77‘ Bobcat Date: 2018-10-19 11:04:23

Customer Name/Address: ORDERS TO BE PLACED WITH: Bobcat Dealer Contract Holder/Manufacturer CITY OF GARDEN CITY Ryan Clark Equipment Company dba Carleton Equipment Company Bobcat Company GARDEN CITY, MI 48136 Bobcat of Motor City, L PO Box 6000, 250 E Beaton Dr 31231 SCHOOLCRAFT ROAD West Fargo, ND 58078 LIVONIA MI 48150 Phone: 701-241-8719 Fax: 701-280-7860 Phone: 734-421-9999 Contact: Heather Messmer Fax: 734-261-9567 [email protected] Description Part No Qty Price Ea. Total A770 T4 Bobcat All-Wheel Steer Loader M0287 1 $55,476.20 $55,476.20 92 HP Turbo Tier 4 Diesel Engine Instrumentation: Hourmeter, Engine 2-Speed Travel Temperature & Fuel Gauges, Warning Lights Air Intake Heater (Automatically Activated) Lift Arm Support Auxiliary Hydraulics: Variable Flow Lift Path: Vertical Backup Alarm Lights, Front & Rear Bob-Tach Operator Cab Bobcat Interlock Control System (BICS) • Includes: Adjustable Suspension Seat, Dome Controls: Joystick Style with Hand Lever and Foot Light, Electrical Power Port, Top & Rear Pedal for Engine Speed Control Windows, Seat Bar, 3-Point Seat Belt Dual Steering Modes: • Roll Over Protective Structure (ROPS) meets • All-Wheel Steer Mode SAE-11040 & ISO 3471 • Skid-Steer Mode • Falling Object Protective Structure (FOPS) Enclosed Cab with Air Conditioning & Heat meets SAE-11043 & ISO 3449, Level. I; (Level II Engine/Hydraulic Systems Shutdown is available through Bobcat Parts) Horn Parking Brake: Spring Applied, Pressure Released (SAPR) Power Bob-Tach Tires: 12-16.5, 12 PR, Bobcat Heavy Duty Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty

A91 Option Package M0287.P01-A91 'I $2,741.32 $2,741.32 High Flow Hydraulics Deluxe Instrument Panel Sound Reduction Keyless Start Hydraulic Bucket Positioning Attachment Control Kit Cab Accessories Package

Radio M0287-R26-0O2 I $316.92 $316.92 Reversing Fan M0287-R32-0O2 1 $376.20 $376.20 Automatic Ride Control M0287-R33-0O2 I $452.20 $452.20 Telematics US M0287-R51-0O2 1 $0.00 $0.00 3 pt. Hitch, Category I & II 7110394 1 $986.68 $986.68 96" Dozer Blade, 6-Way 7105781 1 $5,139.12 $5,139.12 80" Industrial Bucket Grapple 7168339 1 $3,170.72 $3,170.72 30C Auger Drive Unit 6809445 1 $1,659.84 $1,659.84 --- Auger 15C/H, 30C/H Mounting Frame 6812980 1 $304.00 $304.00 Bumper Kit 7172609 1 $154.93 $154.93 Standard Duty Bit, 9" 6666892 1 $359.00 $359.00 --- Standard Duty Bit, 15" 6666894 1 $539.00 $539.00 Standard Duty Bit, 24" 6666896 1 $789.00 $789.00 80" CII Bucket 6731412 1 $892.24 $892.24 Bolt-On Cutting Edge, 80" 6718008 1 $204.00 $204.00

HB1180 Hydraulic Breaker with Nail Point 7116139:1 1 $7,854.60 $7,854.60 Loader Mounting Frame, HB11801HB2380 7115937 1 $581.40 $581.40 Hose Kit - Breakers - Ldr 7114764 1 $155.80 $155.80 Total for this Machine $82,153.17 Description Part No Qty Price Ea. Total 4K Heavy Duty Pallet Fork Frame 7294305 1 $300.20 $300.20 --- 48" 4K Heavy Duty Pallet Fork Teeth 6540182 1 $224.20 $224.20 Total for these items $524.40

Total of Items Quoted $82,677.57 Dealer Assembly Charges $100.00 Quote Total - US dollars $82,777.57

Notes:

*Prices off Michigan State Contract# 071B7700088. Contract Period: 01/13/17 THROUGH 01/12/21 *MUST Be a Member of the Ml Deal State Coop *Terms Net 30 Days. Credit cards accepted. *FOB: Destination within the 48 Contiguous States. *Delivery: 60 to 90 days from ARO. *State Sales Taxes apply. IF Tax Exempt, please include Tax Exempt Certificate with order. *TID# 38-0425350 *Orders Must be Placed With: Clark Equipment Company dba Bobcat Company, Govt Sales, 250 E Beaton Drive, PO Box 6000, West Fargo, ND 58078.

Prices & Specifications are subject to change. Please call before placing an order. Applies to factory ordered units only.

ORDER ACCEPTED BY:

SIGNATURE DATED

PRINT NAME AND TITLE PURCHASE ORDER #

SHIP TO ADDRESS:

BILL TO ADDRESS (if different than Ship To):

El All-Wheel Steer Innovation Bobcat is famous for giving you more ways to get the job done. When you want maneuverability or turf-friendly performance on demand, only Bobcat delivers. Two steering modes by simply pressing a switch The powerful A770 is the only compact loader in the industry that offers both all-wheel steer and skid- steer capabilities. This revolutionary loader operates with smooth, all-wheel steering that rolls through a turn without tearing up finished turf or leaving marks on driveways. When you need the unmatched maneuverability of a skid- steer loader, just press a switch and your loader can turn within its own length.

CITY OF GARDEN CITY CITY COUNCIL AGENDA ITEM REQUEST FORM

Submitted To: Mayor and City Council Date: 10/31/2018 OFFICE USE ONLY Submitted By: Doc Dougherty, City Manager ITEM # Council Meeting of DATE: 11/5/2018

cTIOMUQuESTED. BID/CONTRACT PERMIT BOARD APPOINTMENT PD CHANGE OF USE CEREMONIAL PD SITE PLAN EXECUTE AGREEMENT PRESENTATION FEE WAIVER PROCLAMATION LIQUOR LICENSE RESOLUTION NEW/AMENDED ORDINANCE X REZONING ON-STREET SALES SUPP/TRF APPROPRIATION OTHER PUB HEARING REQUIRED X

/ DESCRiPTION.OFITgM (0 Fs (wpiNANcE;,CriETITII/tIjikPIER/StC1100)) Medical Marihuana Ordinance Amendment

PROPOSED RESOLUTIO To amend the Medical Marihuana Ordinance of the City of Garden City, providing for a distance clarification, hours of operation, and compliance with Michigan building design, and to call for a public hearing for Monday, December 3, 2018.

NCIALI PA Fiscal Year G/L Acct. Number Amount

FAY. CHECKLIST

DEPARTMENT(S): DATE: FINANCIAL: DATE: COMMISSION(S): DATE: CITY ATTORNEY: DATE: CITY MANAGER: Doc Dougherty DATE: 10/31/2018 10/31/18

Mayor and Council,

In reference to the passage of the Medical Marihuana Ordinance, there are a few issues that we may need to revisit.

First, we need to clarify how distance is defined; whether it is door to City Administration door or by zones. Also, should hours of operation of provisioning centers be established? And finally, we would like to insert some 6000 Middlebelt Road language that confirms the State of Michigan's language on the Garden City, Michigan 4813.5 building design of a medical marihuana facility. While this may be Phone: 734-793-1660 redundant, it would always be useful to remind our vendors the need Fax: 734-793-1661 www.gardencityini.org to specifically design their facilities in compliance with the State.

Doc Dougherty, City Manager Therefore, it is requested that the City Council call for a public hearing for Monday, December 3, 2018, to discuss the Ordinance amendments.

Recommended Action:

To amend the Medical Marihuana Ordinance of the City of Garden City, providing for a distance clarification, hours of operation, and compliance with Michigan building design, and to call for a public hearing for Monday, December 3, 2018.

Thank you for the consideration,

Doc Dougherty

Mayor & City Council

Randy Walker, Mayor Mark Jacobs, Mayor .8 u-Tern Brian Earle, Council Member Kelly Kerwin, Council Member Jaylee Lynch, Council Member Patricia McKarge, Council Member Pat Squires, Council Member