2019 Undergraduate/Graduate Schools Academic Affairs Handbook
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2019 Undergraduate/Graduate Schools Academic Affairs Handbook Center for Academic Affairs Bureau of Academic Affairs, Sophia University When the Public Transportation is shutdown When the university decides that is it not possible to hold regular classes or final exams due to the shutdown of transport services caused by natural disasters such as typhoons, heavy rainfall, accidents or strikes, classes may be canceled and exams rescheduled to another day. Such cancellation and changes will be announced on the university’s official website, Loyola, official Facebook, or Twitter. Offices Related to Academic Affairs The phone numbers listed are extension numbers. Dial 03-3238-刊刊刊刊 (extension number) when calling from an external line. Office Main work handled Location Ext. Affairs related to classes, class cancellations, make-up 1st floor, Bldg. 2 3515 Center for classes, examinations, grading, etc. Academic Affairs Teacher's Lounge 2nd floor, Bldg. 2 3164 Office of Mejiro Mejiro Seibo Campus, 6151 Regarding Mejiro Seibo Campus Seibo Campus 1st floor,Bldg.1 03-3950-6151 Center for Teaching and Affairs related to subjects for the teaching license course and 2nd floor, Bldg. 2 3520 Curator curator license course Credentials Affairs related to loaning of equipment and articles, lost and Office of found, application for use of meeting rooms, etc. 1st floor, Bldg. 2 3112 Property Management of Supply Room (Service hours 8:15䡚19:40) Supply Room Service hours 8:15䡚17:50 1st floor, Bldg. 11 4195 ICT Office Use of COM/CALL rooms, SI room and consultation related 3rd floor, Bldg. 2 3101 (Media Center) to the use of computers Reading and loaning 3510 Library Academic information (Reserve book system) 1st floor, Bldg. L 3504 Information service (Lectures/sessions) 3055 2nd floor, Health Center First aid, etc. 3394 Hoffmann Hall Consultation regarding student-related concerns, Counseling Counseling Center 3rd floor, Bldg. 10 3559 for students Others Main gate guard At the main 3000 station gate Basement 1, Bookstore 3013 Bldg. 2 Office service hours (for Students) 䚷䚷䚷䚷䚷(for Faculties) April 1 䡚 August 3 䠖10:00䡚11:30 / 12:30䡚15:30 䡚 䠖 䡚 August 4 September 20 12:30 15:30 9:00䡚11:30 / 12:30䡚17:00 September 21 䡚January 29 䠖10:00䡚11:30 / 12:30䡚15:30 January 30 䡚 March 31 䠖12:30䡚15:30 * Service is closed on Saturdays, Sundays, and national holidays. * Information on service hours during summer and winter vacations and on special occasions will be provided separately. * Service hours of Teachers' Lounge are different from the office service hours. Loyola: the web-support system for teachers and students By using Loyola, the web-support system for teachers and students, you can input or retrieve various data online. For details, see the online Loyola Handbook. 㻨㻲㼡㼚㼏㼠㼕㼛㼚㼟㻌㼠㼔㼍㼠㻌㼠㼑㼍㼏㼔㼑㼞㼟㻌㼏㼍㼚㻌㼛㼜㼑㼞㼍㼠㼑㻌㼐㼕㼞㼑㼏㼠㼘㼥㻪 䞉 㻯㼛㼚㼒㼕㼞㼙㼍㼠㼕㼛㼚㻌㼛㼒㻌㼠㼔㼑㻌㼚㼡㼙㼎㼑㼞㻌㼛㼒㻌㼟㼠㼡㼐㼑㼚㼠㼟㻌㼠㼍㼗㼕㼚㼓㻌㼔㼕㼟㻛㼔㼑㼞㻌㼏㼘㼍㼟㼟㻔㼑㼟㻕㻘㻌㼍㼚㼐㻌㼐㼛㼣㼚㼘㼛㼍㼐㻌㼍㼚㼐㻌㼜㼞㼕㼚㼠㼕㼚㼓㻙㼛㼡㼠㻌㼛㼒㻌㼏㼛㼡㼞㼟㼑㻌㼟㼠㼡㼐㼑㼚㼠㻌㼘㼕㼟㼠㼟 䞉 㻼㼞㼑㼜㼍㼞㼍㼠㼕㼛㼚㻌㼛㼒㻌㼙㼑㼟㼟㼍㼓㼑㼟㻌㼠㼛㻌㼔㼕㼟㻛㼔㼑㼞㻌㼏㼘㼍㼟㼟㻔㼑㼟㻕㻌㻔㼕㼠㻌㼕㼟㻌㼚㼛㼠㻌㼜㼛㼟㼟㼕㼎㼘㼑㻌㼠㼛㻌㼟㼑㼚㼐㻌㼍㻌㼙㼑㼟㼟㼍㼓㼑㻌㼠㼛㻌㼍㼚㼥㻌㼕㼚㼐㼕㼢㼕㼐㼡㼍㼘㻌㼟㼠㼡㼐㼑㼚㼠㻚㻕 䞉 㻭㼚㼚㼛㼡㼚㼏㼑㼙㼑㼚㼠㻌㼛㼒㻌㼕㼚㻙㼏㼘㼍㼟㼟㻌㼑㼤㼍㼙㼕㼚㼍㼠㼕㼛㼚㼟㻌㼍㼚㼐㻌㼞㼑㼜㼛㼞㼠㻌㼞㼑㼝㼡㼕㼞㼑㼙㼑㼚㼠㼟䛆㻲㼕㼚㼍㼘㻌㻱㼤㼍㼙㼟㻌㻿㼏㼔㼑㼐㼡㼘㼑㻌㻵㼚㼝㼡㼕㼞㼥䛇 䞉 㻾㼑㼟㼜㼛㼚㼟㼑㻌㼠㼛㻌㼕㼚㼝㼡㼕㼞㼕㼑㼟㻌㼛㼚㻌㼟㼑㼙㼑㼟㼠㼑㼞㻙㼒㼕㼚㼍㼘㻌㼑㼤㼍㼙㼕㼚㼍㼠㼕㼛㼚㼟䛆㻲㼕㼚㼍㼘㻌㻱㼤㼍㼙䛇 䞉 㻽㼡㼑㼟㼠㼕㼛㼚㼚㼍㼕㼞㼑㻌㻾㼑㼟㼜㼛㼚㼟㼑㻌㼛㼚㻌㼀㻭㻌㻭㼜㼜㼘㼕㼏㼍㼠㼕㼛㼚 䞉 㻵㼚㼜㼡㼠㻌㼛㼒㻌㼓㼞㼍㼐㼑㼟䛆㻾㼑㼓㼕㼟㼠㼑㼞㻌㻳㼞㼍㼐㼑㼟䛇 䞉 㻾㼑㼒㼑㼞㼑㼚㼏㼑㻌㼠㼛㻌㼓㼞㼍㼐㼑㼟㻌㼛㼒㻌㼔㼕㼟㻛㼔㼑㼞㻌㼏㼘㼍㼟㼟㻔㼑㼟㻕䛆㻳㼞㼍㼐㼑㼟㻌㻰㼕㼟㼠㼞㼕㼎㼡㼠㼕㼛㼚䛇 䞉 㻾㼑㼒㼑㼞㼑㼚㼏㼑㻌㼍㼚㼐㻌㼕㼚㼜㼡㼠㻌㼛㼒㻌㼟㼥㼘㼘㼍㼎㼡㼟 㻨㻲㼡㼚㼏㼠㼕㼛㼚㼟㻌㼍㼢㼍㼕㼘㼍㼎㼘㼑㻌㼢㼕㼍㻌㼠㼔㼑㻌㻯㼑㼚㼠㼑㼞㻌㼒㼛㼞㻌㻭㼏㼍㼐㼑㼙㼕㼏㻌㻭㼒㼒㼍㼕㼞㼟㻪 䞉 㻵㼚㼒㼛㼞㼙㼍㼠㼕㼛㼚㻌㼛㼚㻌㼏㼘㼍㼟㼟㻌㼏㼍㼚㼏㼑㼘㼘㼍㼠㼕㼛㼚㼟㻘㻌㼙㼍㼗㼑㻙㼡㼜㻌㼏㼘㼍㼟㼟㼑㼟㻘㻌㼍㼚㼐㻌㼠㼑㼙㼜㼛㼞㼍㼞㼥㻌㼏㼔㼍㼚㼓㼑㼟㻌㼛㼒㻌㼏㼘㼍㼟㼟㼞㼛㼛㼙㼟 䞉 㻿㼑㼚㼐㼕㼚㼓㻌㼙㼑㼟㼟㼍㼓㼑㼟㻌㼠㼛㻌㼕㼚㼐㼕㼢㼕㼐㼡㼍㼘㻌㼟㼠㼡㼐㼑㼚㼠㼟㻌㼠㼍㼗㼕㼚㼓㻌㼔㼕㼟㻛㼔㼑㼞㻌㼏㼛㼡㼞㼟㼑㻔㼟㻕 㼀㼛㻌㼘㼛㼓㻌㼕㼚㻌㼠㼛㻌㻸㼛㼥㼛㼘㼍㻘㻌㼥㼛㼡㻌㼚㼑㼑㼐㻌㼥㼛㼡㼞㻌㻵㻰㻌㼍㼚㼐㻌㼜㼍㼟㼟㼣㼛㼞㼐㻌㼣㼔㼕㼏㼔㻌㼣㼑㼞㼑㻌㼓㼕㼢㼑㼚㻌㼟㼑㼜㼍㼞㼍㼠㼑㼘㼥㻚㻌㻵㼒㻌㼥㼛㼡㻌㼒㼛㼞㼓㼑㼠㻌㼥㼛㼡㼞㻌㻵㻰㻌㼍㼚㼐㻛㼛㼞㻌㼜㼍㼟㼟㼣㼛㼞㼐㻘㻌㼜㼘㼑㼍㼟㼑 㼢㼕㼟㼕㼠㻌㼠㼔㼑㻌㻯㼑㼚㼠㼑㼞㻌 㼒㼛㼞㻌㻭㼏㼍㼐㼑㼙㼕㼏㻌㻭㼒㼒㼍㼕㼞㼟㻌㼣㼕㼠㼔㻌㼥㼛㼡㼞㻌㼒㼍㼏㼡㼘㼠㼥㻌㻵㻰㻌㼏㼍㼞㼐㻚 About personal information protection Visit the URL below for information on the University’s approach to personal information protection: https://www.sophia.ac.jp/eng/info/privacypolicy/privacypolicy.html Table of Contents 2. Academic Records 1 9 General 1) Leave of absence and resuming studies 2) Withdrawal from the University Ⅰ Classes 3) Suspension from the University 1. About classes 2 4) Study abroad 1) Number of classes 3. Transfer 2 3 2) Course duration 1) Transfer of credits 3) Virtual days 2) Reminders 4) Class hours 4. Transfer of faculty/department, second degree, re-admission 2 4 5) Class cancellations 1) Transfer of faculty/department 6) Make-up classes 2) Second degree 7) Teaching Assistants (TA) 3) Re-admission 2. About classrooms and other facilities 3 5. Transfer of credits earned before entering 2 5 1) Locations and names of classrooms Ⅲ Certification Programs 2) List of classrooms (capacity, equipment, etc.) 3) Changing classrooms 1. Teaching license course 2 7 4) Application for temporary use or change of classrooms Dispatch of teachers to demonstration classes taught 5) Technical support for AV equipment during class hours by students in a teaching license course 6) In-class use of the Internet 2. Curator license course 2 7 7) Offices related to classrooms 3. Library Services for classes 5 Graduate School 1) Reserve Book system Ⅰ Student Guidance on Registration 2) Library workshops (reservation required) 4. Services for Classes by the ICT Office (Media Center) 5 1. Registration 2 8 1) Use of COM Rooms, CALL Rooms, AV room 1) Course registration 2) Account 2) Course withdrawal 3) Use of Internet in general classrooms 2. Course student list 2 9 4) e-Learning 3. Grading 2 9 5) Preparation of teaching materials 1) Grading 5. Provision of information on academic affairs 6 2) Grade registration 6. Provision of student contact information to teachers 6 3) Grade Change 7. Inquiries from Students with Course-related Questions 6 4. Personal dossier 3 0 8. Teaching (reference) materials distributed to students 7 Ⅱ Thesis for Degree 9. Interview or filming on campus 7 10. Use of teachers' lounge and services 7 1. Master's thesis 3 0 1) Master's thesis registration Ⅱ Programs for Non-matriculated Students and Auditing Students 2) Receipt of master's thesis 1. Program for non-matriculated students 8 3) Grade sheet for master's thesis 2. Program for auditing students 8 4) Withdrawal (cancellation) of master's thesis 5) Collection of master's thesis for the Library Ⅲ Domestic Student Exchange Programs and Auditing Student under Auditing Agreement 2. Doctoral dissertation 3 2 1. Domestic Student Exchange Programs 9 1) Conferral of (doctoral) degrees and review procedures 2. Auditing Student Under Auditing Agreement 9 2) Reminders about doctoral dissertations Undergraduate Faculty Ⅲ Student Registry Ⅰ Guide to Students' Enrollment 1. Leave of absence and resuming studies 3 5 1) Request for leave of absence 1. Registration Procedure 10 2) Period of leave of absence 1) Course registration 3) Changes to resuming studies and the period of leave of absence 2) Course withdrawal 4) Course registration for students taking a leave of absence 3) Maximum credits per year 2. Withdrawal, and withdrawal by completion 3 5 2. Course student list and student ID number 11 3. Study abroad 3 6 1) Course student list 1) Types of study abroad 2) Student ID number 2) Eligibility for study abroad 3) Class attendance 3) Period of study abroad 3. Examinations and grading 13 4) Documents to be submitted for study abroad 1) Examinations 5) Course registration by students on study abroad 2) Grading 6) Transfer of credits 4. Graduation thesis 16 4. Re-admission 3 8 5. Registration for courses offered by the Faculty of Liberal Arts and 5. Transfer of credits earned before entering 3 9 English-taught programs in the Faculty of Science and Technology 6. September completion 3 9 by students in other departments or faculties 17 6. Personal dossier 17 Ⅳ Research Student System 4 0 7. Special circumstances, and what is to be done about them 17 1) When a student has acquired an infectious disease About Mejiro Seibo Campus 41 2) Class attendance of a student selected as a citizen judge (juror) 3) Arrangement when public transportation services are shut down List of Classrooms etc.(Capacity/Facilities) 42 Ⅱ Graduation and Student Registry Event Calendar of Academic Affairs 50 1. Graduation 18 1) Graduation 2) Dates of graduation 3) Approval of graduation candidates and students subject to Article 40 of the University Regulations ※ For Course of Midwifery, please refer to “Course of Midwifery Academic Affairs Handbook”. General Ⅰ Classes 1. About classes 1) Number of classes In principle, the number of classes for one year covers 35 weeks; this includes the days required for semester-final examinations etc., as stipulated in the university establishment standards. 2) Course duration In principle, the university adopts a Semester/Quarter system-i.e., spring and autumn-with 14 weeks as one unit 1st quarter to 4th quarter-with 7 weeks as one unit. Refer to “Event Calendar for Academic Affairs” (p.50). 3) Virtual days To ensure that each course is held a sufficient number of hours to fulfill the regulations set by the MEXT, make-up class days offset holidays may be scheduled during each term. Refer to “Event Calendar for Academic Affairs” (p.49) for virtual days scheduled during the Academic year 2019. 4) Class hours Class hours are as shown below: Class period Hours 0 8:00-8:50 1 9:00 10:40 2 10:55 12:35 3 13:30 15:10 4 15:25 17:05 5 17:20 19:00 6 19:10 20:50 5) Class cancellations If you must cancel a class, be sure to report, in advance, to the Center for Academic Affairs, using a designated form (Report of Class Cancellation).