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2019 06 19-20 Board of Trustees Meeting Materials

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2019 06 19-20 Board of Trustees Meeting Materials CASTLETON UNIVERSITY OFFICE OF THE CHANCELLOR COMMUNITY COLLEGE OF VERMONT PO BOX 7 NORTHERN VERMONT UNIVERSITY MONTPELIER, VT 05601 VERMONT TECHNICAL COLLEGE P (802) 224-3000 June 13, 2019 MEMORANDUM TO: Board of Trustees, Vermont State Colleges FROM: J. Churchill Hindes, Chair Jeb Spaulding, Chancellor SUBJECT: Materials for Board of Trustees Meeting June 19-20, 2019 Attached are the agenda and supporting materials for the upcoming regular Board meeting, Wednesday and Thursday, June 19th and 20th. Wednesday will begin with arrival at 12:00 p.m. for those staying at Hoff Hall (for check in) or 12:30 p.m. to grab a light lunch at Campus Center and board the bus to the nearby CU Archaeological Dig site. The LRPC Committee Meeting will begin promptly at 3:00 p.m. followed by dinner. On Thursday breakfast will be served at 7:00 a.m. followed by assorted meetings and CU presentations sta,rting at 10:00 a.m. and going through lunch. The Board meeting will begin at 1:00 p.m. Materials for the Committee and Board meetings are available for viewing now. Meetings will take place at Castleton University in the 1787 Room at 62 Alumni Drive, Castleton, VT. Here is a link for directions: https://www.castleton.edu/admissions/visit/maps- directions/#campus Cc: AcademicVSC Board D ofeans Trustees BusinessCouncil of A Presidentsffairs Council Student Affairs Council WWW.VSC.EDU [email protected] Directions to Castleton University If you plan to locate the campus by GPS, use the following address for the Admissions Office & Main Entrance: 86 Seminary Street Castleton, VT 05735. Points East • Take I-93 North to I-89 North. Take exit 1, Rt. 4 West to Rutland. Follow Rt. 4 (approximately 55 miles on secondary road) to exit 5, Castleton. Follow signs to campus. Points West • Take NY State Thruway I-87 to the Northway. Follow to exit 20, Rt. 149. Follow Rt. 149 East to Rt. 4 North, to Rt. 4 East. Follow Rt. 4 East until exit 4, Castleton. Take Rt. 30 South, then turn left on Rt. 4A East to campus. Points South • Take I-91 North to exit 6 (Rt. 103). Follow Rt. 103 North to Rt. 7 North. Take Rt. 4 West to exit 5, Castleton. Follow signs to campus. Points North • From the Burlington area - Take Rt. 7 South to Rt. 30 South to Castleton Corners. Turn left onto RT. 4A East. Follow signs to campus. • From the St. Johnsbury area - Take I-91 South to I-89 North to exit 1, Rt. 4 West. Follow approximately 55 miles to exit 5, Castleton. Follow signs to campus. GUIDE TO THE CASTLETON CAMPUS 11. Greenhouse 20. Outdoor Classrooms PARKING 12. Public Safety 21. Castleton Pavilion 35. Chapel Lot 1. Wright House 5. Leavenworth Hall 13. Campus Center 22. Facilities Barn Admissions Communication 36. Fine Arts Center Lot Castleton Store 23. Tennis Courts 2. Old Chapel Languages 37. Admissions/Leavenworth Lot Fireside Café 24. Spartan Arena 3. Fine Arts Center Social Sciences 38. Woodruff Lot Admissions Office: Mailroom 25. Castleton Downtown Galleries Art 6. Moriarty House 39. Stafford Lot 86 Seminary Street, Castleton Student Government Assoc. Casella Theater Coffee Cottage (800)639-8521 (802)468-1213 Student Life RESIDENCE HALLS 40. Observatory Lot Christine Price Gallery International Student Office TDD Relay: 800-253-0191 Wellness Center 26. Hoff Hall 41. Jeffords Lot - Charging Station Music 7. Calvin Coolidge Library [email protected] Radio Station Conferences & Events 42. Hope Lot Theater Arts 8. President’s Home 14. Huden Dining Hall 27. Castleton Hall 43. Hoff Lot Conference and Events Office: Soundings Office 9. Stafford Academic Center 15. Spartan Athletic Complex 28. Ellis Hall 44. South Street Lot 802-468-6039 3a. Art Annex Information Technology Athletic Training 29. Wheeler Hall 45. Athletic Complex Lot 4. Woodruff Hall Education [email protected] Glenbrook Gymnasium 30. Morrill Hall Academic Deans’ Office Mathematics 46. Campus Center Lot castleton.edu/conferences Physical Education 31. Haskell Hall Alumni/Development Office Media Services 47. Castleton Lot 16. Fitness Center 32. Adams Hall Business Administration Nursing 17. Running/Fitness Trail 33. Babcock Hall Marketing/Communications 10. Jeffords Center 18. Athletic Fields 34. North, Audet, South Houses Parking President’s Office Psychology 19. Dave Wolk Stadium Financial and Registration Services Sciences Residence Halls 22 Accessible parking spaces 23 19 44 21 18 43 17 40 26 20 28 42 29 8 30 45 41 9 12 14 15 39 31 32 7 16 11 10 33 13 38 4 27 3a 5 6 3 20 46 36 47 34 1 2 35 37 South Street Elm Street Seminary Street 24, 25 Spartan Arena, Castleton Galleries (Rutland, 12 miles) Main Street, Castleton Vermont State Colleges Board of Trustees Meeting June 19-20, 2019 Castleton University Castleton, VT BOARD OF TRUSTEES J. Churchill Hindes, Chair (2/28/21) Janette Bombardier Karen Luneau, Secretary (2/28/21) (2/28/21) Megan Cluver Jim Masland (3/1/23) (2/28/22) Rep. Eileen “Lynn” Dickinson, Vice Chair Linda Milne, Treasurer (2/28/20) (2/28/21) Margaret “Peg” Flory Michael Pieciak (3/1/23) (2/28/21) Rep. Dylan Giambatista David Silverman (3/1/22) (2/23/22) Adam Grinold Governor Phil Scott (3/1/23) (ex officio) Rep. Bill Lippert, Jr. Jesse Streeter (2/28/20) (5/30/19) Board Committees Education, Personnel Audit & Student Life Executive Linda Milne, Chair Jim Masland, Chair Church Hindes, Chair Lynn Dickinson, Vice-Chair Karen Luneau, Vice Chair Lynn Dickinson, VC Megan Cluver Janette Bombardier Karen Luneau Karen Luneau Megan Cluver Linda Milne David Silverman Peg Flory Jesse Streeter Finance & Facilities Long Range Planning Church Hindes, Chair Michael Pieciak, Chair David Silverman, Vice Chair Janette Bombardier, Vice Chair Lynn Dickinson Megan Cluver Peg Flory Lynn Dickinson Adam Grinold Dylan Giambatista Linda Milne Adam Grinold Michael Pieciak Bill Lippert Board Meeting Dates June 19-20, 2019 Castleton University September 17-18, 2019 Lake Morey Resort December 2, 2019 Northern Vermont University-Lyndon VSC Chancellor’s Office Jeb Spaulding, Chancellor Director of External and Governmental Affairs Tricia Coates Chief Information Officer Kevin Conroy Associate General Counsel Todd Daloz System Controller/Senior Director of Financial Operations Sheilah Evans Administrative Director Jen Porrier Chief Financial Officer Steve Wisloski General Counsel Sophie Zdatny Chief Academic Officer Yasmine Ziesler May 23,, 2019 Vermont State Colleges System Board of Trustees June 19-20, 2019 Castleton University, Castleton, Vermont SCHEDULE Day 1: Wednesday, June 19 – Campus Center 12:00-12:45 Arrival, light lunch, prep for 1:00 p.m. departure to Archaeological Site 1:00 – 2:45 Travel to and tour of Buckner Preserve 3:00-5:00 Long Range Planning Committee 6:00 Cocktails and Dinner 9:00 Star gazing Day 2: Thursday, June 20th -Campus Center 1787 Room & Fireside Cafe 7:00 - 8:00 Breakfast 8:00-10:00 Board of Trustees Executive Session for the purpose of discussing public officials 10:00 - 11:00 The Value of International Recruitment, President Karen Scolforo 11:00 - 12:00 Castleton University Fundraising Strategies: Scholarships for Spartans, Courtney Widli ’13, Director of Alumni and University Relations 12:00 - 12:45 Lunch 1:00 – 3:00 Board of Trustees Business Meeting Vermont State Colleges System Board of Trustees Business Meeting June 20, 2019 at 1:00 pm Castleton University, Castleton, Vermont AGENDA 1. Approval of Meeting Minutes a. March 23, 2019 b. May 29, 2019 2. Discussion: Human Crisis/Disaster Response Planning at our Campuses 3. Report of the Finance & Facilities Committee a. Approval of Annual Banking and Investment Resolution b. Approval of FY 2020 System Annual Operating Budget c. Approval of amendments to Policies 408, 423, 424, and 503, and new Policy 435 d. Approval of waiver of Policy 410 for FY2019 4. Report of the Long Range Planning Committee a. Approval of Amendments to the LRPC Committee Charge b. Securing the Future of the Vermont State Colleges System Initiative 5. Report of the EPSL Committee a. Approval of proposed new A.A. in Psychology program at NVU b. Approval of Policy 102 revision c. Approval of new Chosen Name Policy 315 d. Approval of administrative revisions to FERPA Compliance Policy 312 6. Report of the Audit Committee a. Election of fifth member to Audit Committee 7. Legislative Report and Planning 8. Probable Executive Session for the purpose of discussing the appointment of public officials 9. Report of the Executive Committee a. Reappointment recommendations for presidents and chancellor b. Hall of Fame review and recommendation; approval of 2020 event c. Approval of proposed Board of Trustee 2019-2020 meeting schedule and committee meeting schedule 10. Report of the VSCSA 11. Presidents’ Updates 12. Chancellor’s Updates 13. Comments from the Public 14. Date of Next Meeting: Board of Trustees Annual Retreat Tuesday & Wednesday, September 17-18, 2019 Lake Morey Resort, Fairlee, VT MATERIALS Item 1: March 23, 2019 Meeting Minutes May 29, 2019 Meeting Minutes Item 2: Annual Banking and Investment Resolution FY2020 System Annual Operating Budget Resolution Policies 408, 423, 424, 435, 503 Resolution Waiving Policy 410 Item 3: Amendments to LRPC Committee Charge Securing the Future of the Vermont State Colleges System Item 4: A.A. in Psychology program proposal at NVU Policy 102 revisions Policy 315 Chosen Name Policy 312 FERPA Compliance revisions Item 5: Article: The Audit Committee’s role in Disaster Recovery, Crisis Management and Resilience Information Technology and Business Continuity: Disaster Recovery Plan Goals and Objectives Item 6: 2019-2020 proposed meeting schedule VSCS Board of Trustees Meeting June 19-20, 2019 Item 1a: Minutes of the March 23, 2019 Meeting 10 VSCS Board of Trustees Meeting June 19-20, 2019 Minutes of the VSCS Board of Trustees Meeting held Saturday, March 23, 2019 at The Stearns Performance Center, Northern Vermont University-Johnson, Johnson, VT- UNAPPROVED Note: These are unapproved minutes, subject to amendment and/or approval at the subsequent meeting.
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