PMI Madison/South Central Wisconsin

Chapter Winter Edition January 2012

www.pmi-madison.org

© PMI Madison/South Central Wisconsin Chapter 2012

IN THIS ISSUE President's Message by Kara Rose, PMP

President's Message 1-2 I hope everyone had a great Holiday Season and is looking forward to the New Year! This is the time Board of Directors 2 of year where people start talking about New Year’s resolution. If you are like me, you say this is the year I will do more of BLANK - you can probably fill in the blank with all kinds of resolutions. Chapter Calendar 2 PMI Certifications 3 This year, I would challenge all of you to have a New Year’s resolution to get involved more with the Madison PMI Chapter. What does getting involved mean? There are a lot of options and I would New Members 4-5 encourage you to determine what is best for you. Since we are in our 20th year I will give you what I New PMI Certifications 6 see are 20 ways to get involved:

Membership News 4-6 1. If you are not a member of the local chapter become one Congratulations on 20 Years! 7 2. If you don’t attend meetings, come to a meeting 3. If you attend meetings, maybe attend 2 additional meetings Professional Development News 8 4. Attend Professional Development Day PDD Announcements 9-10 5. Attend our professional development class on March 1 with Dr. Brown Program News 11-12 6. Become a mentor 7. Become a PMI prep class instructor Notices 12 8. Take pictures at meetings 9. Become certified by taking our PMP prep class 10. Work with our Outreach area to bring project management to our communities 11. Like us on Facebook 12. Become part of our Linked in group 13. Read Project Connections 14. Volunteer at PDD 15. Review our new website for updated information and project management articles 16. Complete surveys from our chapter so that we know what we can do more of

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President's Message, continued

by Kara Rose, PMP PMI Madison’s Mentor Program! 17. Talk to different board members to find out what we do 18. Attend networking events o Find a Mentor 19. Read our newsletter o Be a Mentor 20. If you are a member, bring a friend with you to the meetings o Gain Knowledge o Earn PDU’s I encourage you to look at the list and make it a goal to become more involved in the chapter. We are o Learn from other’s experience an amazing chapter; however we are not a chapter without our volunteers. I know that the best is yet o Share your knowledge to come for this chapter and I look forward to the New Year.

To get involved or learn more about the Mentor Program, please visit our Chapter Calendar website, www.pmi-madison.org, or for more details, contact Rose Date Event Location Gorrell, PMP, at Mentoring@pmi- Fluno Center madison.org. Wed, January 601 University Ave Jan 18, 2012 Chapter Meeting Madison, WI Thu, February TBD Feb 16, 2012 Chapter Meeting Keep Up-to-Date on PMI News American Family Insurance Thu, Workshop: Leadership Skills for 6000 American Parkway Mar 1, 2012 Project Managers PMI National Members can visit Madison, WI the communities of practice to Tue, March keep up with the latest PMI news: TBD Mar 13, 2012 Chapter Meeting http://www.pmi.org

Wed, April TBD Apr 18, 2012 Chapter Meeting

Exhibition Hall at PMI Thu, the Alliant Energy Center Professional Development Day May 17, 2012 1919 Alliant Energy Center Way (PDD) Madison WI

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What are PMI Certifications? 2011-2012 Board of Directors PMI offers a comprehensive certification program for project practitioners of all President: Kara Rose, PMP education and skill levels. Currently consisting of six credentials, the program Vice President: TBD demonstrates both your commitment to the profession and your expertise through Secretary: Shawn Brown, PMP certifying education, experience and competency. Rigorously developed by project managers, PMI certifications ensure that you and your projects excel. Finance Director: Dan Reilly, PMP, CPA

Programs Director: Lisa Geissler As project management is one of the top skillsets demanded by organizations around Membership Director: Letha King, PMP the world, this is more important now than ever before. One-fifth of the world’s GDP, or Community Outreach Mark Walsh, PMP more than $12 trillion, is spent on projects. And with many skilled practitioners leaving Director: or scheduled to leave the workforce due to retirement — a trend the Society of Human Marketing/Communications Joyce Dieter, PMP Resources (SHRM) identifies as having a major strategic impact for 64% of Director: organizations worldwide — there is a great demand for knowledgeable project Professional Development Paula Riesch, PMP managers. Director: When these opportunities arise, certification helps make sure that you’ll be ready. Non-elected/Non-voting Positions There are already more than 460,000 PMI credential holders around the world and in

every industry, from healthcare, telecommunications and finance to IT and Webmaster: Don Perrin construction. Newsletter Editor: Carol Cichocki, PMP Cvent Administrator: Selvaa Sivasankaran The 2010 PMI Pulse of the Profession study found that organizations with more than Social Media Dawn Mortimer 35% PMP certified project managers had better project performance. And according to Administrator: a 2007 PricewaterhouseCoopers survey, 80% of high-performing projects use a PDD PM: Lynn Schmidt, PMP credentialed project manager. Make sure you’re one of them by earning a PMI Mentorship Professional Rose Gorrell, PMP certification. Development Assistant: Educational Events: Greg Martin, PMP The six PMI credentials are: Programs Assistants: Cindy Reinke Kris Williams, PMP  Certified Associate in Project Management (CAPM) Membership Assistant: Connie Wilhelm, PMP  Project Management Professional (PMP)  Program Management Professional (PgMP)  PMI Agile Certified Practitioner (PMI-ACP)

 PMI Risk Management Professional (PMI-RMP) Click here for contact information  PMI Scheduling Professional (PMI-SP) and job descriptions To learn more, visit the PMI Global website!

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Page 3 of 12 Membership Team News by Letha King, PMP

Did you know…

W elc o m e That your membership fee pays for itself by the time you have attended 2.5 chapter meetings! That an New Members! additional highlight of being a member is access to Project Connections. Well in case you didn’t know, we partnered with ProjectConnections to present you the top 20 (it is all about the number 20) things Eric Bontz you didn’t know about them. So here goes….. Atul Tomar Mrs. Christie-Lee Wallace, PMP 20 Awesome Things You Didn't Know about ProjectConnections Ms. Starla B Cook, PMP Prof Scott Wright, PMP 1. ProjectConnections was founded in 1999 with a team of practicing project managers who had Mrs. Diana R. Gettinger, PMP worked together for several years at a variety of different companies on a wide variety of Scott A Hagen projects. That means that ProjectConnections pre-dates iPods, Facebook, and World of Amie Macejkovic Warcraft, none of which we could even imagine in 1999. (Cue nostalgic 8-bit soundtrack.) Wendy Vysoky 2. Well over 300,000 people have turned to ProjectConnections for their project questions over Mr. Christopher Noel Arenz, PMP the last 12 years. By the time you read this article, more than 330,000 people will be registered Tammie Harvey on the site. Drew Williams 3. ProjectConnections members live and work in every corner of the globe, from Argentina to Shannon Stendel Zimbabwe. (Did you know there are at least 110 working project managers in Nepal?) One of Subba Rao Yarlagadda, PMP our favorite customer letters ever came from a project manager in Ghana, who was using our Mr. Timothy M Last, PMP templates to plan his wedding. It's true: Everything is a project! Mary Moore-Simmons 4. The vast majority of ProjectConnections subscribers self-identify as Project Managers, many J Prochaska, PMP from the IT industry in a variety of industries, others from non-IT technology projects, and the Jonathan LaChance rest on everything from marketing projects to training and development. Members come from a Nathan Drach huge range of industry backgrounds including agriculture, computers, construction, Craig Hintz government, and non-profits. Bet you never thought much about project management in the Melissa Szkil Sports & Recreation industry! Jay Weiss 5. On average, ProjectConnections members download over 18,000 templates, answers, papers, Cathy Carlson and case studies a month. Mr. Todd Allen Schei 6. ProjectConnections resources cover every project phase from concept to lessons learned, but

we also have www.projectconnections.com/knowhow/fasttrack/pmo.html ~ PMO and portfolio resources, as well as www.projectconnections.com/knowhow/kb_contents/organizational/career.html ~ career advice and www.projectconnections.com/interviews/index.html ~ case studies from real projects.

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7. As of this writing, ProjectConnections has over 230 templates, checklists, and guidelines available on the site. Many files contain multiple examples and a mix of guidelines, checklists, W elc o m e and forms, so the number of helpful resources in this section of the site is actually much higher. New Members! It's a lot to sort through, so if you're looking for a quick toolkit in a specific area, like scheduling or lessons learned, you can also get www.projectconnections.com/bundles/index.html ~ Apurv Raveshia, PMP template bundles for several subjects. Bruce Barchus 8. ProjectConnections templates aren't just templates. We include information on what the item is, Ryan Hartberg why it's useful, and how to go about folding it into your project work -- not just the Mrs. Christina Nicole Calbert, PMP implementation, but also the typical pitfalls. This What/Why/How approach is unique in the Victoria Andrews, PMP marketplace, and we have a lot of feedback that it's one of our most valuable contributions. Carrie Hafele 9. The most popular ProjectConnections template in 2011: Mr. John R Baird, III, PMP www.projectconnections.com/templates/detail/plan-development-work-breakdown.html ~ Plan Mr. James H. Padley, PMP Development: Identify Tasks and Create the Schedule. Monika Wingate 10. Incidentally, the most popular search term on the site is, and has always been, "WBS." Dr. Theodore Nelson Savides 11. Scheduling is important, but it can't happen without planning. We don't recommend searching Jason Jeans on that term by itself, though. You'll turn up 1267 documents. (For more on the difference Farhan Khatri between project planning and project scheduling, we recommend Laurine Martin http://blog.projectconnections.com/pm_perspectives/2009/04/when-its-time-to-plan-and- Khader Abu Al-Eis schedule-a-project-what-matters-most.html. J Baumann 12. ProjectConnections has compiled answers to over 200 common project problems in our Sandra Slatter Burning Questions database. The most frequently accessed question: How do I balance Mr. Patrick Dennis Beyer, PMP features with time-to-market? www.projectconnections.com/knowhow/burning- Laurence Cutforth questions/balance-features-with-time-to-market.html Take heart: you're not the only ones being Mr. Justin William Kraft asked to do too much too quickly with too little.

13. ProjectConnections founder Cinda Voegtli has over 20 years of project management experience, ranging from small start-up companies to massive corporate environments, and is a Past President of the IEEE Engineering Management Society. 14. ProjectConnections bloggers have experience on a wide variety of industries and project types, including construction, IT, agile, software development, engineering, medical devices, and more, with titles ranging from Project Manager to C-level execs. Our most prominent contributors have published several major titles, covering topics from risk management to agile development to being just plain scrappy about your projects. . You can find them, along with dozens of other titles, in the www.projectconnections.com/knowhow/book_list/index.html ~ Marketplace. 15. ProjectConnections was approved for a PMI® Registered Education Provider designation in 2009. Since receiving R.E.P. status, ProjectConnections has awarded over 1,000 PDUs to hundreds of different PMP® certificate holders.

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16. ProjectConnections subscribers get free access to a different recorded mini-course every month, Congratulations each one qualified for Category A PDUs. Public webinars are held regularly, too. We get great New Certifications! compliments on the value of these sessions, which focus, in the words of one happy member, "not only on the theoretical, but the reality of projects and people. It makes them different from so Ms. Connie Marie Nihles, PMP much of the material out there pertaining to projects." (Thanks, Joseph. We like to think so too.) Indu Nair Padavanalil, PMP 17. ProjectConnections keeps in touch with members through a variety of venues, including Mr. Sanjay Bhatia, PMP twitter.com/#!/ProjConnections, www.facebook.com/ProjectConnections and LinkedIn, not to J Prochaska, PMP mention good old-fashioned phone and email. (888-722-5235 or Mr. Jonathan D Cyrus, PMP [email protected], featuring real people! Try it!) Victoria Andrews, PMP 18. ProjectConnections representatives answer customer inquiries each month on topics ranging Mr. Patrick W McGuine, PMP from issue management to project documentation, and anything else you can imagine. The most Mr. Brett Holinbeck, PMP unusual member request we ever received was from someone who wanted help locating plans Mr. Steven A Sullivan, PMP for a nuclear defense facility. (We assume it was a homework assignment.) Coolest real project Ms. Gloria K Green, PMP we've corresponded on recently: a hydroelectric project in southern Africa.

19. Our guiding star at ProjectConnections isn't process. It's practicality. This is real world project management, not textbook stuff. That means that we not only have information on how to write

project requirements, for instance, but also what to do when you're having trouble prying them out of your stakeholders, or when your execs insist that you don't actually need to do requirements because "nothing's changing." (If wishing made it so!) 20. ProjectConnections knows that sometimes it's not just what you need; it's what your organization needs (which will invariably make your project life easier too). That's why we also provide corporate support -- process advice, "state of your project management" assessments, foundational PM workshops, deep-dive skills training courses and sessions, coaching to develop and support PMs and teams, and more.

Chapter Guest Pass Program

PMI has developed a new program, the Chapter Guest Pass Program. The program is meant to introduce PMI members, who are not chapter members, with an opportunity to join a chapter for the remainder of their PMI membership. In order to participate in the program, the following criterion must be met:

1. The chapter must be in good standing with PMI. – which we are! 2. The prospective chapter member must be a PMI member in good standing (PMI members in good standing have paid their PMI membership dues.) 3. The Chapter Guest Pass is valid for one time use from the point of initiation through the end of the member’s current PMI membership cycle.

If you are interested in participating in the Chapter Guest Pass Program please contact the Director of Membership.

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Congratulations on 20 years!

Membership FAQs At the October 2011 chapter meeting, part of the agenda How do I update my contact included a brief recognition of Vicki Schmieding as the information such as company and most tenured member of the PMI – Madison/South email address? Central WI Chapter. Letha King, Director of Membership, presented her with a gift to recognize her many PMI Madison pulls member data from contributions to and participation in the chapter over the the national PMI database at the last 20 years. In addition, Vicki answered some beginning of every month. The data questions regarding her past 20 years as a project from the national PMI database manager and active member of our chapter. overwrites the data in our local Background. Vicki started at CUNA Mutual Group as a database. market analyst and progressed to product development. To update your information, please She started work with a tracking tool (Timeline) and sign in to the national PMI website quickly discovered its other features. She currently works (www.pmi.org) and update your in a PMO in a consultant role and is now at QBE. Vicki profile. Email addresses can be was instrumental in starting the chapter, along with some changed in the Contact section. other CUNA co-workers at that time. Throughout the years the chapter gained traction, reaching out to Milwaukee and other neighboring areas. Please note that it is the primary email address that populates our Chapter changes over the years. The chapter was very small at first, maybe 10 people, mostly from local database. Company information can be changed in the Professional CUNA, and they took turns on board positions. Soon they were able to recruit others from Milwaukee section. and Green Bay and then the group took turns hosting meetings. They started to grow and began reaching out to companies and universities to promote the chapter. One noticeable change is that the focus of the chapter moved from business services to information technology.

Project management changes over the years. Vicki has observed that over the years she has seen more contractors and consultants in the business. Project management has come to the forefront and is widely recognized in many industries. She has also seen the transition of several types of methodologies, the most recent one being Agile.

Congratulations, Vicki and PMI Madison Chapter!

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Professional Development News by Paula Riesch, PMP

PMP Classes have completed for the fall semester. A HUGE thank you goes to the many Madison area PMPs who volunteered their time to instruct a PMP Prep session. We had sufficient demand to run two classes this semester, one on the East side at American Family Insurance and another class on the west side at Thermo-Fisher. A special thanks to Greg Martin, who coordinates the prep classes for our chapter. Good luck to all participants who will be taking the PMP test.

Some quotes from attendees:  Great energy level – excellent instructor!  She did a very good job and obviously applied the skills presented on a regular basis.  She did an excellent job! She really helped the team understand why they are doing the equation.  His sense of humor made for a light atmosphere which was appreciated. Glad it was interactive.

Experienced Project Managers – We need you! Serving as a mentor is a great way to give back to the PM community while earning PDUs. Past mentors report that they get as much as they give, making this a true win-win situation.

Mark your calendars for March 1, 2012 for a one day workshop on Leadership, which will be conducted by Dr. James Brown – the speaker at our November chapter meeting. If you attended November’s meeting, you know this is sure to be a great workshop – combining Dr. Brown’s wisdom and humorous presentation style. Congratulations to Amy Krumenauer, who won a drawing at November’s meeting for a free seat in the workshop. Registration is now open for this event.

PD Volunteer Opportunities: We continue to seek experienced PMs who can mentor a less experienced member. Please contact Paula Riesch or Rose Gorrell if you are willing to donate a few hours a month while earning PDUs and giving back to the profession. If you would like to volunteer as a mentor, help with PDD, or help with the various administrative duties that it takes to offer Professional Development opportunities, please send me an email: at [email protected].

2012 Professional Development Day (PDD) will be Thursday, May 17, 2012. This event is shaping up to be a fabulous not-to-be-missed opportunity! PDD offers an unparalleled opportunity to network with other project managers, vendors and to hear many excellent presentations on a wide variety of project management topics.

The planning committee for the 2012 Professional Development Day is hard at work under the leadership of Lynn Schmidt, this year’s Professional Development Day project manager. Team leads working with Lynn are:  Annemarie Foundling (Speaker team lead)  Saraswathy Parthasarathy (Vendor team lead)  Sue Harvey (Facilities team lead)  Carol Martin (marketing team lead) The teams are now fully staffed with volunteers, interviewing speakers, coordinating facilities and putting together marketing material. More details to follow!

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Announcing PDD 2012 Key Note Speakers

Commander Kirk Lippold

Commander Kirk Lippold, USN (Ret.) was the Commanding Officer of the USS Cole when it came under a suicide terrorist attack by Al Qaeda in the port of Aden, . During his command, he and his crew distinguished themselves by saving the American war ship from sinking. This event is widely recognized as one of the most brazen acts of terrorism by al Qaeda prior to September 11, 2001. With this unique and invaluable experience, Commander Lippold has briefed over 4,000 military officers and given over 200 presentations on this seminal event in the war on terrorism. Available April 10, 2012, his book, Front Burner: The Attack on the USS Cole recounts the story of Al Qaeda's bombing of his ship on October 12, 2000, and the continuing ramifications for the war on terror. “Front Burner” is the code the Navy uses to indicate it has been attacked, and therefore becomes the highest priority.

Commander Kirk Lippold's assignments prior to the USS Cole included Executive Officer of USS SHILOH, an Aegis-class guided missile cruiser. His department head tour was unique in his assignment to the crew that commissioned USS Arleigh Burke, the Navy's first Aegis guided missile destroyer. He served as the Operations Officer responsible for the training and operation of a next generation $1 billion warship with a crew of over 300 Sailors. He had two division officer assignments, which included a tour on USS Yorktown, an Aegis class guided missile cruiser. There, he completed a lengthy seven and a half month deployment to the Mediterranean, where he participated in the Achille Lauro aircraft seizure, Black Sea Freedom of Navigation operations against the Soviet Union, and Attain III combat operations in the Gulf of Sidra off Libya that followed several Libyan sponsored terrorist attacks in Europe.

His initial division officer tour was in USS Fairfax County, a tank landing ship, where he completed a deployment to Beirut, Lebanon, in support of the US Marine Corps and the Multinational Peacekeeping Force when terrorists attacked the American Embassy and severely damaged it.

Commander Kirk Lippold is a graduate of the US Naval Academy, and received his commission in the Navy in 1981. He attended the Navy Postgraduate School from 1987 to 1989 where he received a Master’s of Science in Systems Engineering (Joint Command, Control and Communications). He is a 1994 graduate of the Army Command and General Staff College and is also a 2001 graduate of the Joint Forces Staff College. He has also served as the Administrative Aide to the Secretary of the Navy. He recently served on the Joint Chiefs of Staff, Directorate for Strategic Plans and Policy (J-5), where he was instrumental in crafting detainee policy for the war on terrorism during its initial stages following the 9/11 attacks. His last assignment was in the International Strategy Division in the Office of the Chief of Naval Operations (N5IS). Following retirement, Commander Lippold served as the Senior Military Fellow for Military Families United, the nation’s premier military family advocacy group.

Commander Kirk Lippold's personal awards include the Defense Superior Service Medal, Legion of Merit (three awards), Meritorious Service Medal (three awards), Combat Action Ribbon, Navy Commendation Medal (two awards), Joint Service Achievement Medal, Navy Achievement Medal (two awards), in addition to various campaign and service ribbons. Currently, Commander Lippold is the president of Base to Peak, LLC, a consulting firm specializing in long-range strategic planning, training programs, and crisis management.

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Bill Rancic

Several years after his introduction to America as Donald Trump’s original Apprentice, Bill Rancic continues his commitment to entrepreneurship throughout the country. Today, he is building businesses, seizing opportunities and sharing his views on how to succeed in business and in life.

Currently, Bill is developing real estate in Chicago, producing and appearing in several television programs and speaking to businesses and organizations on motivational and business topics.

Bill also regularly appears in The Board Room on NBC’s primetime show The Apprentice, Style Network’s reality series Giuliana and Bill and is the executive producer of Airplane Repo on Discovery Channel. He makes regular appearances on numerous daytime broadcast and cable television programs such as Today, The Tonight Show, The View, Rachael Ray and various CNBC programs to talk to viewers about business and entrepreneurship. He also regularly appears in many major national, regional and local print outlets throughout the country.

A published author, he wrote Beyond the Lemonade Stand to help educate and motivate young people worldwide about the value of money and how to leverage skills, talents and abilities at an early age. All proceeds from the sale of this book have gone to charity. Beyond the Lemonade Stand is the follow up to the New York Times best-selling book, You're Hired: How To Succeed In Business And Life From The Winner Of The Apprentice, which chronicled Bill's successful life, experience and proven advice.

A budding entrepreneur at a young age, Bill got his first taste of success by founding Cigars Around the World in a 400 square foot studio apartment in Chicago.

Highly engaged in charitable activities, Bill was recently named national spokesperson for Gradiant Gives Back – a program awarding financial makeovers to deserving families during today’s challenging economic climate. He is also an active board member for the Mercy Home for Boys and Girls.

Registration Now Open! Group Discounts Available!

Free Parking!

Click here for details on this year's PDD and to register for the event!

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Program News by Cindy Reinke

On November 16, 2011 our chapter meeting featured Dr. James T. Brown PH.D. of Seba Solutions (www.sebasolutions.com). Dr. Brown's topic was change management. Here are a couple of the many takeaways from the presentation:

• There are lots of change models out there. Understanding them enriches your perspective. None are correct for all situations. Nothing beats knowledge and judgment! • Stakeholder communication surrounding change should be regular, planned, and defined upfront. It should not be just about bad news. Take every opportunity to communicate success. When communicating good vs. bad news, communicating good news via email is okay. Communicating bad news via email is NOT okay.

We received so many positive comments from you that it was tough to pick which comments to include in this newsletter! Here are a few:

 “Dr. Brown was a very good speaker. I liked how he was straightforward and to the point. He used examples that I could easily relate to and seemed to be part of everyday life. Also, his message was clear and helped me to see and think about things that I haven't in the past.”  “You really know how to hold and engage an audience! Great skills as a speaker, great information, I took away several very helpful things. I have recommended you to my boss, should we ever consider bringing classes like yours in for our PM group.”  “Dr. Brown did a great job of presenting the material so it was easy to understand. Providing a hardcopy of his presentation was a big plus.”

Prior to that evening’s event, James graciously volunteered to conduct his “Team Building in a Project Management Environment” session to one of our chapter board member's companies. My employer, Bethesda Lutheran Communities in Watertown, WI, was fortunate to have James at our Corporate Center to provide this one hour session. James presented to about 30 people with varying roles including professionals in Finance, Marketing & Communications, Creative Solutions, IT, Training, Development, and some of our VP’s. Some of the key takeaways include:

• The project manager’s team-building role: As project managers we need to recruit the best skill set for the project, obtain team “buy in” of the project vision, and inspire our teams by waving flags, beating drums, not just at the start of the project but throughout the life of the project. Don’t forget to celebrate completion! • Kindergarten social skills for effective teams: o I work and play well with others. o I follow rules. o I practice good manners. o I take part readily in group activities. o I assume responsibility. o I show initiative and effort.

Attendees at the session commented there were some great takeaway’s from the session and were eager to attend additional training sessions James has to offer. Some additional comments include:  The presentation was engaging to everyone in the room. Whatever our roles - we could relate. I honestly came away excited to proceed as a better manager with concrete ideas for success! D. Rothe

Page 11 of 12  The session was very eye opening to things that should be very obvious yet they are always overlooked. I would have never thought it was as simple as going back to the core kindergarten lessons. M. Meir

Thank you, Dr. Brown!

Share, Network and Connect

Connecting with other PMI members and those who manage projects is a great way to learn from others' experience and gain insight into the latest trends in how projects are bringing value to businesses in our region. Try it!

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