ENT00286D Submitted: March 29, 2012
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
FCOR-1
FIRE COORDINATOR EMERGENCYRESPONSE ACTIONS
5.4.12 Evacuation
a. Support evacuation· of area designated.
b. Request additional equipment to respond, as required,
5.4.13 Recovery/EquipmentMonitoring
a. Upon declaration that return into an evacuated area is permissible, inform fire companies with equipment at Relocation Areas. As the situation warrants, equiptnerttcanbe returned to station.
b. Ensure all equipment subjected to contamination is monitored and decontaminated prior to its return.
5.4.14 At the closeout of the event, collect all documentation generated and prepare a report of activities for submission to the Emergency.Coordinator..
5.5 Communications
5.5.1 Deputy Fire Coordinator or Fire Chief at the staging area will have direct contact With the EOC.
5.5.2 44-Control will dispatch by Quick Call.
5.5.3 Radio ID forEOC will be 44 EOC.
6.0 REFERENCES
6.1 OFES-1, "CDFES Emergency Response Actions"
7.0 ATTACHMENTS
1. Indian Point Emergency Response"':' Rockland County Fire Service
2. Fire Department Staging Areas and Assignments
3. Fire Department Relocation Sites
5 of 12 Rev: 09/07 (NOT USED)
60f 12 Rev. 09107 FCOR-1 Attachment 1 Page 1 of 1
Indian Point Emergency Response Rockland County Fire Service
6-Hillcrest ~9 - NewCity ~24 -WestNyack ~1 1 -Orangeburg 17- SpringValley ~20 - Tallman 1a-Stony Point J - Congers 2 -CentralNyack 1 - Blauve! 7 - Monsey 5 - Hillburn 23- WeslHavers traw 4 - Haverstraw 10- Nyack 13- Piermont a - Nanuet 15- Sloatsburg
26 - Thiel~ 14- Roc~andLake 22 -ValleyCottage 16- Spaooll 12- PeartRiver 19- Suffern 21- Tappan 25 So. SpringValley
7 of 12 Rev. 09107 (NOT USED)
. Sof 12 Rev. 09107 FCOR-1 Attachment 2 Page 1 of2
Fire Department Staging Areas and Assignments
Staging Areas
• Staging Area #1 will be located at the Hillcrest Fire Station on Thiells Mt. Ivy Road in Pomona. Radio CalilD is 6-101.
• Hillcrest Fire Chief will be in Command.
• Deputy Fire Coordinator will be an advisor.
• The following Fire Department will be assigned to 6-101: Hillcrest, Stony Point, West Haverstraw and Thiells.
Staging Area #2 will be located at the New City Fire Station on Maple Avenue in New City. Radio CalfilD is 9-100.
• New City Fire Chiefwill be in Command.
• Deputy Fire Coordinator will· be an advisor.
• . The following Fire Departments will be assigned to 9-100: New City, Congers, Haverstraw and Rockland Lake.
• Staging Area #3 will be located at the West Nyack Fire Station on Strawtown Road in West Nyack. Radio calilDwill be24-100.
• West Nyack Fire Chief will be in Command ..
• Deputy Fire Coordinator will be an advisor.
• The following Fire Departments will be assigned to 24-100: West Nyack, Central Nyack, Nyack and Valley Cottage. •
• Orangeburg Fire Chief will be in Command.
• Deputy Fire Coordinator will be an advisor.
• The following Fire Departments will be assigned to 11-100: Orangeburg, Blauvelt, Piermont, Sparkill and Tappan.
9 of 12 Rev. 09107 FCOR-1 Attachment 2 Page 20f2
Fire Department Staging Areas and Assignments (Conrd)
• Staging Area #5 will be located at the Spring Valley Fire Station on West Street in Spring Valley. Radio CalilD will be 17-100.
• Spring Valley Fire Chief will be in Command.
• Deputy Fire Coordinator will be an advisor.
• The following Fire Departments will be assigned to 17-1: Spring Valley, Monsey, Nanuet, Pearl River and South Spring Valley.
• Staging Area #6 will be located at the Tallman Fire Station on Route 59 in Tallman. Radio CalilD will be 20-100 ..
• Tallman Fire Chief will be in Command.
• Deputy Fire Coordinator will be an advisor.
• The following Fire Departments will be assigned to 20-100: Tallman, Hillburn, Sloatsburg and Suffern. .
10 of 12 Rev. 09107 FCOR-1 Attachment 3 Page 1 of2
Fire Department Relocation Sites (Indoor)
Department Number of Relocation Site Vehicles
4 3 Pumpers Village of Spring Valley 1 Rescue Department of Public Works 1 Aerial . 200 North Main Street Spring Valley,. NY 10977 845-573-5800
18 3 Pumpers T oViln df Orangetbwn . .1 Rescue Department of Public Works 1 Aerial Route 303 Orangeburg, NY 10962 . 845-359-6500
23 4 Pumpers Norris Pontiac 1 Rescue 35 Route 304 1 Aerial Nanuet, NY 10954 845-356~7601
26 4 Pumpers Chestnut Ridge Transportation 1 Rescue 230 Red Schoolhouse Road 1 Aerial ChestnutRidge, NY 10977 845~ 7'35-2200
9 3 Pumpers West Nyack Fire Department Substation 1 Rescue P.O. Box352 1 Aerial Strawtown Road West Nyack, NY 10994 845-358-6377
3 4 Pumpers Clarkstown Highway 1 Aerial Town of Clarkstown 11 Maph3Avenue New City, NY 10956 845-623-7500 ,
11 of12 Rev. 09107· FCOR-1 Attachment 3 Page 2 of2 Fire Department Relocation Sites (Indoor) Cont'd
Department Number of ; Relocation Site Vehicles
22 2 Pumpers Schultz Ford 1 Rescue 80 Route 304 1 Aerial Nanuet; NY 10954 845-624:.:3600
ToWn of Clarkstown Transfer Station Route 303 . West Nyack, NY 10994·
14 2 Pumpers Clarkstown Highway Town of Clarkstown 11 Maple Avenue New: City, NY 10956
6 3 Pumpers Ramapo Highway 1 Aerial Town of Ramapo Pioneer Ave. Tallman, NY 10982 845-357-0903
12 of 12 Rev. 09107 HELP-l II
I I
I I APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OF ES: ____-I OFFICE OF FIRE AND EMERGENCY HELP-1 SERVICES HELP: ____-t
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
HELP-1
HELICOPTER EMERGENCY LIFT PROGRAM (HELP) EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this procedure is to provide the actions and responsibilities of the Rockland County Helicopter Emergency Lift Program (HELP) during a radiological event at the Indian Point Energy Center.
Rockland County has adopted the National Incident Management Systeml Incident Command System for EOC operations. The HELP staff are part of the operations section, public safety branch.
2.0 RESPONSIBILITY
It is the responsibility of the HELP Chief Pilot to implement this procedure and to represent the program in the EOC.
3.0 PRECAUTIONS
All safety and operation checks shall be conducted as normally required.
4.0 PREREQUISITES
An Alert or higher emergency classification has been declared by the Indian Point Energy Center.
5.0 ACTIONS
Summary
The Helicopter Emergency Lift Program is a contract organization to Rockland County. The HELP Helicopter will be used for, but not limited to:
1. Monitoring and evaluating evacuation traffic and road conditions
10F4 Rev. 07106 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
HELP-1
HELICOPTER EMERGENCY LIFT PROGRAM (HELP) EMERGENCY RESPONSE ACTIONS
2. Assist in public route alerting if needed 3. Delivery of personnel/equipment for field monitoring program, public information program, etc.
Instructions
When notified, the HELP Chief Pilot should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin.
5.1 Receive Initial Notification
Notification of Unusual Event
5.1.1 No response required unless otherwise directed.
Alert, Site Area Emergency and General Emergency
5.1.2 The HELP Chief Pilot will receive notification from the Sheriff's Communications Center (44 Control) for an Alert, Site Area Emergency or General Emergency or when the Communications Center (44 Control) is instructed otherwise by the County Director of Fire and Emergency Services (CDFES).
5.1.3 Upon notification from the Sheriff's Communications Center (44 Control), the HELP Chief Pilot will record time of initial notification and report to the EOC if required.
5.2 Set-Up EOC
1 EOC, readily available and check in through security.
5.2.2 Log in on sign-in sheet located at security desk in hall.
5.2.3 Obtain TLD from security after signing in.
5.2.4 The HELP Chief Pilot will:
20F4 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
HELP-1
HELICOPTER EMERGENCY LIFT PROGRAM (HELP) EMERGENCY RESPONSE ACTIONS
a. Make helicopter ready for flight (pre-flight check, warmup, etc.).
b. Pick up and don dosimetry from the EOC Resource Coordinator. Receive instructions on dosimetry use and exposure control from the Coordinator.
c. Standby and/or mobilize, as directed.
5.3 EOC Operations
5.3.1 Notify HELP emergency response personnel to standby and/or mobilize, as directed.
5.3.2 Interface with the Department of Highways EOC representative and offer assistance in checking traffic patterns.
5.3.3 Interface with the Sheriffs representative in the EOC and offer assistance in traffic control evacuation progress and police patrol surveillance.
5.3.4 Interface with other members of the EOC staff which may require assistance from the HELP program.
5.3.5 At the close out of the event by the Emergency Coordinator, the HELP Chief Pilot will prepare a report of HELP activities for delivery to the Emergency Coordinator.
6.0 REFERENCES
None
7.0 ATTACHMENTS
None
30F4 Rev. 07/06 (NOT USED) MH-l
APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES:, ____~ OFFICE OF FIRE AND EMERGENCY MH-1 SERVICES MH:'------1
RADIOLOGICAL EMERGENCY RESi;>0NSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this procedure is to detail the activities of the Mental Health Coordinator (MHC) in the EOC during a radiological emergency at the Indian Point Energy Center.
Rockland County has adopted the National Incident Management Systemllncident Command System for EOC operations. The Mental Health Coordinator is part of the operations section, government services branch.
2.0 RESPONSIBILITY
The Mental Health Coordinator is responsible for implementing this procedure.
3.0 PRECAUTIONS
3.1 In a radiological emergency involving the sick or disabled, care must be taken that protective actions do not pose risks of a more severe nature than would be experienced from the emergency itself.
3.2 Prisons and lockups will be the responsibility of the County Sheriff and local police.
3.3 Parks and camp sites will be the responsibility of the Palisades Interstate
3.4 Schools will be the responsibility of the School Coordinator.
4.0 PREREQUISITES
Updated lists and telephone numbers of Mental Health Agencies (Attachments 1 and 2) are maintained by the Mental Health Coordinator.
10f12 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR J=MERGENCY RESPONSE ACTIONS
5.0 ACTIONS
Summary
The Mental Health Coordinator will direct the actions taken by the clinics and health care facilities within the EPZ to protect their patients, and will serve as liaison with the host facilities to which EPZ patients might be transferred.
Instructions
When notified, the Mental Health Coordinator should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin. :
5.1 Receive Initial Notification
Notification of an Unusual Event
5.1.1 No response required unless otherwise directed.
Alert, Site Area Emergency and General Emergency
5.1.2 The Mental Health Coordinator will receive notification from the Emergency Operation Center for an Alert, Site Area Emergency or General Emergency or when instructed otherwise by the County Director of Fire and Emergency Services (CDFES).
5.1.3 Upon notification, the Mental Health Operator will record time of initial notification and report to the EOC.
5.2 Set Up EOC
5.2.1 Upon arrival at EOC, have identification card readily available and check in through security.
5.2.2 Log in on sign-in sheet located at security desk in hall.
5.2.3 Obtain TLD from security after signing in.
2 of 12 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR EMERGENCY RESPONSE ACTIONS
5.2.4 Sign name and agency on EOC Staffing roster located in EOC.
5.2.5 Check Mental Health Inventory.
5.2.6 Set up Mental Health area (Floor plan provided).
5.2.7 Verify operability of phone.
5.2.8 Record time of initial notification here~ ______
5.2.9 Report to EOC Operations Manager.
5.2.10 Obtain briefing from Operations Manager.
5.3 EOC Operations
5.3.1 Notify Mental Health Facility at Pomona for personnel to standby and/or mobilize, as directed.
5.3.2 Notify the administrators of Mental Health within the EPZ (Attachment 1) of the status of the emergency. Commence gathering patient information data utilizing Attachment 1.
5.3.3 Request that administrators of Mental Health programs to suspend operations in the EPZ, if directed by the Emergency Coordinator.
5.3.4 When so instructed by the Emergency Coordinator, advise the administrators of the Mental Health Facilities within the EPZ to notify administrators of Host Facilities of this status of the emergency and to stand by.
5.3.5 Provide patient ambulatory and non-ambulatory information data for each special facility to the EMS Coordinator and DPT Coordinator.
5.3.6 If sheltering is ordered, advise the administrators of County Mental Health within the specified Areas to initiate sheltering and take precautions with food and water.
3 of 12 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR EMERGENCY RESPONSE ACTIONS
. 5.3.7 If evacuation is ordered:
a. Advise the administrators of County Mental Health within the specified Areas to commence evacuation.
b. Interface with the EMS Coordinator and DPT Coordinator to provide transportation assistance if required. See Appendix Q to determine transportation requirements and additional transportation provider assignments, if required, for institutionalized mobility-impaired individuals.
c. Advise the administrators of County Mental Health within the specified Areas to contact their Host Facilities and inform them that their patients are enroute. Request that they report back their safe arrival(s) to the Mental Health Coordinator.
d. Compile a census of relocated patients.
e. Notify Public Information staff of actions taken by Mental Health.
5.3.8 Upon declaration by the Emergency Coordinator that the RESPONSE phase of the emergency is ended, and RETURN has commenced:
a. Contact facilities who have sheltered patients and determine their ability to continue to do so identifying staffing problems; supply problems; current radiation levels; extent of food/water contamination (if any); medication needs, etc. Interface with appropriate agencies in the EOC to obtain and arrange necessary support resources.
b. Conduct a census of patients relocated to Host Facilities and evaluate ability of those facilities to continue to care for those clinics. Arrange for any necessary support resources.
4 of 12 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR EMERGENCY RESPONSE ACTIONS
c. Arrange for surveys of evacuated facilities to evaluate habitability for returning patients. Interface with Health Department desk.
d. Contact administrator of such evacuated facility where radiation levels are low enough to consider return of patients and arrange for determination of adequacy of light, power, staff, etc. Assist in arranging to supply needs.
e. Interface with the EMS Coordinator and OPT Coordinator to provide transport from the Host Facility back to the evacuated Area Facility.
f.. Remain in contact with the administrators of all affected Mental Health Facilities to arrange needed support for them until restored to normal operation.
g. Advise the administrators of the Mental Health Facilities to notify all unused Host Facilities to return to normal operations.
h. Collect all message and other forms and deliver to the CDES. Prepare an activity report for submission to the Emergency Coordinator.
6.0 REFERENCES
6.1 EMS-1, " Emergency Medical Services Response Actions"
6.2 DPT-1, "Department of Public Transportation Emergency Response Actions"
6.3 Appendix Q, "Specialized Vehicle Assignments for Mobility-Impaired Individuals"
6.4 Admin. 7, Section 6.9
5 of 12 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
MH-1
MENTAL HEALTH COORDINATOR EMERGENCY RESPONSE ACTIONS
7.0 ATTACHMENTS
1. Health Care Host Facilities Notification List
2. Patient Data Form
6 of 12 Rev. 07/08 MH-1 Attachment 1 Page 1 of3
HEALTH CARE HOST FACILITES NOTIFICATION LIST
Facility Patients Host Facility To Be Evacuated Nyack Manor N.H. 160 Rockville Residence Manor 50 Maine Avenue Rockville Center, NY 11570 516-536-8000
Brookhaven Beach HRF 250 Beach 17th St. Far Rockaway, NY 11691 718-471-7500
Nyack Hospital 160 North Midland Avenue Nyack, NY 10960 845-348-2000
Friedwald House HRF 180 Northern MetrOpolitan NH 225 Maple Avenue Monsey, NY 10952 845-352-9000
Hudson View Nursing Home 65 Ashburton Avenue Yonkers, NY 10701 845-963-4000
Sarah Neuman Nursing Home 845 Palmer Avenue Mamaroneck, NY 10543 845-698-6005
Corp. 676 Pelham Road New Rochelle, NY 10805 845-632-9600
Fort Tryon Nursing Home 801 W. 190th St. New York, NY 10040 212-923-2530
7 of 12 Rev. 07108 MH-1 Attachment 1 . Page 2 of3
HEALTH CARE HOST FACILITES NOTIFICATION LIST (continued)
Facility Number of Patients Host Facility To Be Evacuated
Northern Riverview 125 Nyack Hospital Home 160 North Midland Avenue Nyack, NY 10960 845-348-2000
Sprainbrook Manor NH 77 Jackson Avenue Scarsdale, NY 10583 914-472~3200
Tolstoy Foundation 96 Northern Manor Geriatrics Center NH 199 North Middletown Road Nanuet, NY 10954 845-623-3904
Nyack Hospital North Midland Avenue Nyack, NY 845-348-2000
Hillcrest Nursing 170 Bergen Regional Medical Center Home 230 East Ridgewood Avenue Paramus, NJ 07652 201-967-4000
Nyack Hospital 160 North Midland Avenue Nyack, NY 10920 845-348-2000
Tarrytown Hall NH Wood Court Tarrytown, NY 10591 914-631-2600
8 of 12 Rev. 07108 MH-1 Attachment 1 Page 3 of3
HEALTH CARE HOSTFACILITES NOTIFICATION LIST (continued)
Facility Number of Patients Host Facility To Be Evacuated
Summit Park Hospital 377 Good Samaritan Hospital (Host facilities are 255 Lafayette Ave. listed if sheltering is not Suffern, NY 10901 preferred option) 845-368-5000
(Mental) Rockland Psychiatric Center Orangeburg Road Orangeburg, NY 10962 845-359-1000
Summit Park Hospital! Nyack Hospital Rockland County Infirmary 160 North Midland Avenue NH Nyack, NY 10960 (Host facilities are listed 845-348-2000 if sheltering is not preferred option)
Northern Hospital RHCF 225 Maple Avenue Monsey, NY 10952 845-352-9000
Ramapo Manor Nursing Home 30 Cragmere Road Suffern, NY 10901 845-357-1230
Middletown Psychiatric Center 122 Dor Thaga Dix Dr. Middletown, NY 10940 845-342-5511
9 of 12 Rev. 07108 (NOT USED)
10 of 12 Rev. 07108 MH-1 Attachment 2 Page 1 of 1
PATIENT DATA FORM
Completed by:. ______
Facility:. ______------Area:,------
Contact Person: ______----"-,.. ______---.,;. ______
Datemme Called: ______
.REQUIRED INFORMATION
. 1.Present Patient Census______
Transportation by Facility EMSIDPT
2.Number of patients totally ambulatory
3.Number of wheelchair patients capable of bus transportation
4.Number of patients requiring wheelchair vehicle transportation
5.Number of staff to be transported with patients
6.Number of patients incapable of transfer and requiring sheltering, ______
UPDATE AND CHANGES
Datemme Document Changes Below
RECOMMENDED ACTION (BY EMERGENCY COORDINATOR)
AS OF TIME
CIRCLE ONE: SHELTER EVACUATE
11 of 12 Rev. 07108 (NOT USED)
12 of 12 Rev. 07108 NYSP-l II
II
I I
I I APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES: ____--t OFFICE OF FIRE AND EMERGENCY NYSP-1 SERVICES NYSP: ____--t
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
NYSP-1
NEW YORK STATE POLICE EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
This pr.ocedure pr.ovides the acti.ons and resp.onsibilities of the New York State Police during a radiological emergency at the Indian Point Energy Center.
Rockland C.ounty has adopted the National Incident Management Systemllncident C.ommand System for the EOC operati.ons. The New Y.ork State Police/staff are part .of the operations section, public safety branch.
2.0 RESPONSIBILITY
The New York State Police Troop F Liaison officer is responsible fer implementing this procedure.
3.0 PRECAUTIONS
All local, municipal and state traffic laws and codes shall be .observed unless specifically altered by this procedure .or the orders .of the Rockland County Sheriff and/or the Majer of NYSP Tro.op Fer T.
In the event that command and c.ontr.ol of the emergency is assumed by the State of NY by .order of the Governor, the responsibilities of police personnel de not change, only the line of auth.ority will change.
4.0
An Alert .or higher emergency classificati.on has been declared at the Indian Point Energy Center.
10F6 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
NYSP-1
NEW YORK STATE POLICE EMERGENCY RESPONSE ACTIONS
5.0 ACTIONS
Summary
The New York State Police playa major role in a radiological emergency response. Their duties and responsibilities include, but are not limited to, control and command of the New York State Thruway and the Palisades Interstate Parkway. A major factor in the Rockland County Evacuation Plan is early control of the Palisades Interstate Parkway and designated sections of the New York State Thruway/Garden State Parkway. Rockland County Police Agencies will support and assist in controlling these limited access highways under the authority of the County Sheriff.
Instructions
When notified, the Desk Officer at Troop F headquarters, should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin.
5.1 Receive Initial Notification
Notification of an Unusual Event
5.1.1 The State Police will receive notification of an Unusual Event via the RECS line at the Alternate State Warning Point, NYSP Communications, 1st Floor, State Office Campus Building #22, Albany, New York.
Alert, Site Area Emergency and General·Emergency
5.1.2 The State Police will receive notification of an Alert, Site Area Emergency or General Emergency via the RECS line at the Alternate State Warning Point, NYSP Communications, 1st Floor, State Office Campus Building #22, Albany, New York.
5.1.3 The Desk Officer at Troop F headquarters will receive notification from the Sheriff's Communications Center (44 Control) for an Alert, Site Area Emergency or General Emergency or when the Communications Center is
20F6 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
NYSP-1
NEW YORK STATE POLICE EMERGENCY RESPONSE ACTIONS
instructed otherwise by the County Director of Fire and Emergency Services (CDFES).
5.1.4 Upon notification from the Sheriffs Communications Center (44 Control), the Desk Officer at Troop F will notify their Troop F substation and instruct a liaison officer to report to the EOC.
5.1.5 The liaison Officer will record time of initial notification and report to the EOC.
5.1.6 The Desk Officer at Troop F headquarters will notify Troop T.
5.2 Set Up EOC
5.2.1 Upon arrival at the EOC, have identification card readily available and check in through security.
5.2.2 Log in on sign-in sheet located at security desk in hall.
5.2.3 Obtain TLD from security after signing in.
5.2.4 Sign name and agency on EOC staffing roster located in EOC.
5.2.5 Check NYSP inventory.
5.2.6 Set up NYSP area (Floor plan provided).
5.2.7 Verify operability of phone.
5.2.8 Record time of initial notification here. ______
5.2.9 Report to EOC Operations Manager.
5.2.10 Obtain briefing from Operations Manager.
30F6 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
NYSP-1
NEW YORK STATE POLICE EMERGENCY RESPONSE ACTIONS
5.3 EOC Operations
5.3.1 Notify NYSP emergency response personnel to standby and/or mobilize, as directed.
5.3.2 Interface with the Sheriff, local police and Superintendent of Highways to determine highway conditions such as construction, snow or other impediments.
5.3.3 After consultation with the Rockland County Sheriff, units shall be prepared to be dispatched to traffic control points on the Palisades Interstate Parkway and New York Thruway (see RCS-2, "Traffic Control"). Preparations shall be made for the possible shutdown and control of the Parkway from Exit 15 South Bound to Exit 5. This will include the normal Northbound Lane. Units shall remain in standby status.
5.3.4 Distribute dosimetry to NYSP personnel. Instruct personnel to wear and utilize dosimetry appropriately and to monitor their exposure continuously while in affected Areas. Refer personnel to the exposure control information card for instructions pertaining to dosimetry record keeping, wearing of dosimetry, reading dosimeters, reporting requirements and the use of Potassium Iodide.
5.3.5 If an Alert:
a. A State Police Command Post will be established at Troop F Headquarters.
5.3.6 If Site Area Emergency or General Emergency:
a. A State Police Command Post will be established at Troop F Headquarters.
b. In conjunction with the Sheriff, direct units to respond to and establish traffic control points as deemed necessary utilizing RCS-2. Upon instruction, shut Traffic Control points.
40F6 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
NYSP-1
NEW YORK STATE POLICE EMERGENCY RESPONSE ACTIONS
c. Traffic on the New York State Thruway will be monitored by Thruway Authority and Troop T personnel. Should evacuating traffic impact on the Thruway, State Police and Thruway Authority personnel at the State EOC shall confer and take remedial action as deemed necessary.
d. Interface with Public Information on public response activities.
e. A State Emergency Work~r Personnel Monitoring Center (PMC) will be established for N.Y.S. emergency workers at the Townline Rd. garage.
5.3.7 If an Evacuation is called:
a. Direct the control of traffic in accordance with RCS-2.
b. Subject to manpower availability, assist in providing police services for the evacuated area.
c. As available, provide fixed wing and/or helicopter support for traffic control/police activities.
5.3.8 Troop F will request additional assistance from State Command, as necessary.
6.0 REFERENCES
6.1 RCS-1, "Rockland County Sheriff Emergency Response Actions"
6.2 RCS-2, "Traffic Control"
7.0 ATTACHMENTS
None
50F6 Rev. 07/08 (NOT USED)
60F6 Rev. 07108 OFA-l
APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES:. ___--I OFFICE OF FIRE AND EMERGENCY OFA-1 SERVICES OFA:'------1
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OFA-1
OFFICE OF THE AGING RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this procedure is to provide the Emergency Response Organization with a method for assisting the elderly throughout the course of a radiological emergency at the Indian Point Energy Center.
Rockland County has adopted the National Incident Management Systeml Incident Command System for EOC operations. The Office of the Aging staff are part of the operations section, government services branch.
2.0 RESPONSIBILITY
The Rockland County Director of the Office of Aging is responsible for the implementation of this procedure.
3.0 PRECAUTIONS
None
4.0 PREREQUISITES
An Alert or higher emergency classification has been declared at the Indian Point Energy Center.
5.0 ACTIONS
Summary
The Rockland County Director for the Office of the Aging will coordinate the activities of the County Office of the Aging which may be required to assist the elderly during a radiological emergency. This may include: establishing and maintaining a flow of information between the Department of Social Services, the American Red Cross, the Office of the Aging and the elderly community; securing resources; and developing a framework for assessing the needs of the elderly during all phases of an emergency.
10f4 Rev. 07106 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OFA-1
OFFICE OF THE AGING RESPONSE ACTIONS
Instructions
When notified, the Director for the Office of Aging should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin.
5.1 Receive Initial Notification
Notification of an Unusual Event
5.1.1 No response required unless otherwise directed.
Alert, Site Area Emergency and General Emergency
5.1.2 The Director for the Office of Aging will receive notification from the Emergency Operations Center for an Alert, Site Area Emergency or General Emergency or when the Communications Center (44 Control) is instructed otherwise by the County Director of Fire and Emergency Services (CDFES). .
5.1.3 Upon notification, the Director for the Office of Aging will record time of initial notification and report to the EOC.
5.2 Set Up EOC
5.2.1 Upon arrival at EOC, have identification card readily available and check in through security.
5.2.2 on
5.2.3 Obtain TLD from security after signing in.
5.2.4 Sign name and agency on EOC Staffing Roster located in EOC.
5.2.5 Obtain Office of Aging kit.
20f4 Rev. 07106 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OFA-1
OFFICE OF THE AGING RESPONSE ACTIONS
5.2.6 Check Office of Aging kit. (Inventory list provided in kit).
5.2.7 Set up Office of Aging area (Floor plan provided in kit).
5.2.8 Verify operability of phone. 5.2.9 Record time of initial notification here------5.2.10 Report to EOC Operations Manager.
5.2.11 Obtain briefing from Operations Manager.
5.3 EOC Operations
5.3.1 Notify Office of Aging emergency response personnel to standby and/or mobilize, as directed.
5.3.2 If needed, direct Office of Aging personnel to report to the EOC.
5.3.3 Close programs for the elderly if directed by the Emergency Coordinator.
5.3.4 If necessary, notify the Rockland County Public Information Officer to provide the elderly with appropriate information and direction through the PIO.
5.3.5 Contact the NY.S. Office for the Aging and request assistance as needed.
5.3.6 If is determine the needs of displaced elderly based upon information received from Reception Centers.
5.3.7 As they become available, dispatch representatives to Reception Centers and Congregate Care Centers.
30f4 Rev. 07106 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OFA-1
OFFICE OF THE AGING RESPONSE ACTIONS
5.3.8 The Director for the Office of the Aging, or designated alternate, shall continue services until advised to closeout, or escalate to a more severe response action.
5.3.9 To close out, collect all documentation and prepare a summary report for the Emergency Coordinator.
6.0 REFERENCES
None
7.0 ATIACHMENTS
None
4of4 Rev. 07106 OPD-l
APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES: ____-I OFFICE OF FIRE AND EMERGENCY OPD-1 SERVICES OPD: ------I
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OPD-1
OFFICE FOR PEOPLE WITH DISABILITIES EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this procedure is to provide the Emergency Response Organization with a method for coordinating the transportation of the non-institutionalized mobility impaired if an evacuation is ordered during a radiological emergency at the Indian Point Energy Center. In addition, a method to notify the hearing-impaired is provided.
Rockland County has adopted the National Incident Management System! Incident Command System for EOC operations. The Office for People with Disabilities staff are part of the operations section, government services branch.
2.0 RESPONSIBILITY
The Director of the Office for People with Disabilities is responsible for implementing this procedure.
3.0 PRECAUTIONS
None
4.0 PREREQUISITES
An Alert or higher emergency classification has been declared at the Indian Point Energy
5.0 ACTIONS
Summary
The Office of Fire and Emergency Services is responsible for maintaining the file of non-institutionalized mobility impaired persons who respond to the annual mailing to residents in the 10 mile EPZ. The Office for People with Disabilities is
10f6 Rev.07!08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OPD-1
OFFICE FOR PEOPLE WITH DISABILITIES EMERGENCY RESPONSE ACTIONS
responsible for staffing the designated phone line for handicapped persons during an emergency; notifying the hearing-impaired; and coordinating transportation services for mobility impaired persons who request it if an evacuation is ordered.
Instructions
When notified, the Director of the Office for People with Disabilities should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in tht? margin.
5.1 Receive Initial Notification
Notification of an Unusual Event
5.1.1 No response required unless otherwise directed.
Alert, Site Area Emergency and General Emergency
5.1.2 The Director of the Office for People with Disabilities will receive notification from the Emergency Operation Center for an Alert, Site Area Emergency or General Emergency or from the Communications Center (44 Control) when instructed otherwise by the County Director of Fire and Emergency Services (CDFES).
5.1.3 Upon notification, the Director of the Office for People with Disabilities will record time of initial notification and report to the EOC.
5.2 Set Up EOC
5.2.1 Upon arrival at EOC, have identification card readily available and check in through security.
5.2.2 Log in on sign-in sheet located at security desk in hall.
5.2.3 Obtain TLD from security after signing in.
5.2.4 Sign name and agency on EOC Staffing roster located in EOC.
2of6 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OPD-1
OFFICE FOR PEOPLE WITH DISABILITIES EMERGENCY RESPONSE ACTIONS
5.2.5 Check OPD Inventory.
5.2.6 Set up OPD area (Floor plan provided).
5.2.7 Verify operability of phone.
5.2.8 Record time of initial notification here______
5.2.9 Report to EOC Operations Manager.
5.2.10 Obtain briefing from Operations Manager.
5.3 EOC Operations
5.3.1 Review file of non-institutionalized mobility impaired individuals who have registered for transportation if an evacuation is ordered and contact to verify transportation needs.
5.3.2 Notify hearing-impaired of the emergency.
5.3.3 Staff the designated phone line for the handicapped and respond to inquiries.
5.3.4 Notify PIO of operability of designated phone line for handicapped persons and request news release be issued to announce phone number operability.
5.3.5 If evacuation is ordered:
a. Coordinate mobility impaired transportation requests with the Director of Public Transportation and EMS Coordinator. Utilize Attachment 1 to document requests for ambulance evacuation. See Appendix Q for transportation requirements and transportation provider assignments for non-institutionalized mobility-impaired individuals.
30f6 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
OPD-1
OFFICE FOR PEOPLE WITH DISABILITIES EMERGENCY RESPONSE ACTIONS
b. Respond to requests on specially designated phone lines for transportation assistance. Determine type of vehicle for evacuation.
c. Notify DSS Representative of evacuation of non-institutionalized mobility impaired residents to Public Reception Centers.
5.3.6 To close out, collect all message forms and procedures use and give them to COES.
5.3.7 Prepare a summary report for the Emergency Coordinator detailing actions, problems encountered and suggestions for the future.
6.0 REFERENCES
6.1 Non-Institutionalized Mobility Impaired Annual Registration (on file at EOC and OPD office).
6.2 Appendix Q, "Specialized Vehicle Assignments for Mobility-Impaired Individuals. n
7.0 ATTACHMENTS
1. Request for EMS Evacuation
40f6 Rev. 07108 OPD-1 Attachment 1 Page 1 of 1 Area#______
REQUEST FOR AMBULANCE EVACUATION
Call Received by______Date: ------Time: ------1.Patient Name______
2.Address_-:-______Street Town
Nearest Intersection ______
Floor of Building ______
3.Age__ English Speaking ____ Home Phone______
*Medical Condition/Reason for Request. ______-
4.DaiJy Medications______
5.Medical Equipment to go with Patient, ______
Pharmacy Name______Phone ______
6.Family Doctor______
7.Does patient need someone to accompany? ______
Who? ___ Name and relationship? Reason __~ ______
8.Patient's Destination, ______
9.Additional information ______* For Triage: Cannot walk at all or requires oxygen or other life support systems. (Otherwise can utilize private car, bus, fire department transportation)
50f6 Rev. 07108 (NOT USED)
6of6 Rev. 07108 APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OF ES: ____--I OFFICE OF FIRE AND EMERGENCY O&R-1 SERVICES O&R: ------I
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
O&R-1
ORANGE & ROCKLAND UTILITY COMPANY EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this Emergency Procedure is to respond to the needs of the Rockland County Office of Fire and Em~rgehcy ServIces (OFES) in dealing with an event at the Indian Point Energy Center(IPEC).
2.0 RESPONSIBJLlTY
The Orange & Rockland (O&R) Emergency Liaison is responsible for implementing of this procedure. ..
3.0 PRECAUTIONS
None
4.0 PREREQUISITES
An Alert or higher emergency Classification has been declared at IPEC.
5.0 ACTIONS
5.1 Application
Upon notification by theOFES that the Rockland County Indian Point (RCIPRT) is being for an emergency event at the IPEC, Orange and Rockland will adhere to the following procedures. The OFES will establish an Incident Command System and" adhere to all protocols of that system.
1 of 10 Rev. "09/07 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
O&R-l
ORANGE & ROCKLAND UTILITY COMPANY EMERGENCY RESPONSE ACTIONS
5.2 Policies
5.2.1 Organization
When notified, the O&R Emergency Liaison should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin.
ORANGE AND ROCKLAND UTILITIES, INC. Indian Point Response Team Organization Chart
6.0 Functions & Responsibilities .. The responsibility of declaring an alert and requesting the RCIPRT to mobilize will lie solely with the OFES.
6.1 The functions of the O&R response team will include:
• Responding to the Rbckland County Emergency Operations Center (EOC)
• Establishing an uninterrupted open line of communications with the O&R Distribution Control Center
2 of 10 Rev. 09107 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
O&R-1
ORANGE & ROCKLAND UTIUTY COMPANY EMERGENCY RESPONSE ACTIONS
• Representing O&R at all status update meetings·
• Acting as the liaison between QFES and O&R dealing with all electric and· gas requests
• Providing all information requested on the status of O&R's electric and gas systems
6.2 Upon being notified by the OFES, tne'Distribution Supervisor will.contact the Public Affairs Manager and the Emergency Preparedness Manager to inform them that the RCiPRTis beih~rmobilized and request the te~m to respond to the Rockland.Courity EOCat the Fire Training Center in Pomona, New York. . .
6.3 The Public Affairs Manager or designee and the Emergency Preparedness Manager will respond to the Rockland County EOC and establish their work location, .
6.4 Once updated on the nature oftheevent, the Public Affairs representative and the Emergency·Preparedness Manager will inform O&R's Senior Management and department heads indicated on the notification flow chart inAppendix 1·ofthis· procedure.
6.5 Following each informational update meeting, the Public Affairs representative and the Emergency Preparedness Manager will inform O&R's Senior Management and Department Heads on the status of the . event.
7.0 Mobilization
The Public Affairs Manager and Emergency Preparedness Manager upon notification by the Distribution SuperVisor or OFES will begin the mobilization process by:
• Ascertaining the severity ot the eventfroln information that is provided and determine appropriate notification level required.
• Respond to the Rockland County EOC and ensure the logistical (space and equipment) readiness of the work area.
30f10 Rev: 09/07 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
O&R-1
ORANGE & ROCKLAND UTILITY COMPANY EMERGENCY RESPONSE ACTIONS
• Establish uninterrupted line of communication with the O&R Distribution Control Center.
• Compile a preliminary status report of the event.,
• Perform the required notifications to O&R Senior Management and Department Heads indicated in Appendix 1 of this procedure.
• If it is determined that the event will cohtinue for a prolonged period of time (more than 12 hours), establisn a rotation schedule and transfer of shift for O&R personnel.
8.0 Demobilization
8.1 The Incident Commander will notifyO&R's on-site'liaison when and to what degree O&R mobilization will occur.
8.2 The O&R liaison will commence the transition of staff to normal operations by:
• Notifying the Distribution· Supervisor of the demobilization
• Notify those contacted in Appendix 1 of this emergency procedure
• Ensure work area is secure and in readiness
8.3 The Public Affairs and Emergency Preparedness Managers will provide a final summary report of the event activities and status including all documentation to the Vice Presidentof Operations and Director of Public Affairs.
9.0 Training
9.1 All Public Affairs and Community Relations Managers, the Control Center Manager, Supervisors, Emergency Preparedness employees, and newly ~ssigned employees in these departments will receive initial training in this 'emergency procedures.
9.2 The training for new employees will be completed within the first 90 days of assignment. All training records will be maintained by the Public Affairs Manager and will be available upon request.
4 of 10 Rev. 09107 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
O&R-1
ORANGE & ROCKLAND UTILITY COMPANY EMERGENCY RESPONSE ACTIONS
9.3 Participation in RocklandCounty, State and/or individual drills and exercises as required.
10.0 Responsibility·
It will 'be the responsibility of the Public Affairs Manager and the Emergency Preparedness Manager to maintaih an accurate list of telephone contact numbers to ensure this emergency procedure is updated in accordance with the Rockland County Plan.
11.0 Exhibits
Rockland County Indian Point Evacuation and Emergency Plan
12.0 Appendices
Appendix 1 - Notification Protocol Appendix 2 - Checklists
50f10 Rev. 09/07 (NOTUSED).
6 of 10 Rev. 09/07 Appendix 1 Notification Protocol
7 of 10 Rev. 09107 Appendix 2 Mobilization Checklist
Date: ______...,..-_
• Type of Event: Actual ____ Drill ____ Other ____
• Time Declared: ______
• Probable Event Window: From: (Date & Time) ______To: (Date & Time) ______
Mobilization Actions:
CJ Ascertain the severity of the event from information that is provided and determine appropriate notification level required.
CJ Respond to the Rockland County Command Center and ensure the logistical (space and equipment) readiness of the work area.
CJ Establish uninterrupted line of communications with the O&R Distribution Control Center.
CJ Compile a preliminary status report of event.
CJ Perform the required notifications to O&R Senior Management and Department Heads indicated in Appendix 10f this emergency procedure.
CJ If it is d~termined that the even will continue for a prolonged period of time (more than 12 hours), establish a rotation schedule and transfer of shift protocol.
8 of 10 Rev. 09107 Liaison Transfer Checklist
Date & Time of Transfer: ______
Name of liaison being relieved __'--"- ____ by _____~------__
Transfer Information
Cl Bring incoming liaison up.:.to-date on outstanding issues and status of each
Cl Turn over all documents to incoming Ii~ison
Cl .Advise of next scheduled update meeting
Cl Agree on next shift change .
Cl Update incoming liaison on current event status
Cl Update incoming liaison on any.phone number changes, status of the incident commanders or other information necessary to function
Cl If possibility of demobilization during oncoming liaison's shift, discuss demobilization steps to ensure they are carried out properly
9 of 10 Rev. 09107 Demobilization Checklist
Date & Time Demobilization Activated: _____~ ______
Demobilization Requested by: ______-'-- ______
Liaison Overseeing Demobilization: ____'-- ______
Demobilization
The Incident Commander will notify O&R's on-site liaison when and to what degree mobilization will occur.
Q Notify the Distribution Supervisor of the demobilization
Q Notify those contacted in Appendix 1 of this emergency procedure
Q Ensure work area is secure and in readiness
Q Provide a final summary report of the event activities and status including all doclJmentation to the Vice President of Operations and Director of Public Affairs
10 of 10 Rev. 09107 DPT-2
APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES: ____-I OFFICE OF FIRE AND EMERGENCY DPT-2 SERVICES OPT: ------1
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-2
EMERGENCY TRANSPORTATION
1.0 PURPOSE
The purpose of this procedure is to describe the actions to be performed by the Rockland County Department of Public Transportation in providing emergency transportation during a radiological emergency at the Indian Point Energy Center.
2.0 RESPONSIBILITY
The Commissioner of the Department of Public Transportation (OPT Coordinator) is responsible for implementing this procedure.
3.0 PRECAUTIONS
Applicable public transportation safety and vehicle traffic regulations shall remain in effect unless modified by the Sheriff's Department.
Bus routing, transit dependent population projections and required number of buses to facilitate evacuation are based on the "Indian Point Energy Center Evacuation Time Estimate," KLD Associates, Inc., 2003
Additional information on Transportation Providers is available from the EOC Resource Coordinator.
4.0 PREREQUISITES
An Alert or higher emergency classification has been declared at the Indian Point Energy Center.
1 of 42 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-2
EMERGENCY TRANSPORTATION
5.0 ACTIONS
Instructions
Perform the following steps indicated below. When a step is initiated, initial the step and indicate the time in the margin.
5.1 Notify Transportation Providers (Alert or Greater Emergency)
5.1.1 Notify the Transportation Providers identified on Attachment 1 of the current emergency classification and status.
5.1.2 Utilizing Attachment 2 identify available transportation resources for each Transportation Provider and direct those providers to place drivers/ vehicles on standby.
5.1.3 If additional transportation resources are needed, contact the additional Transportation Providers listed at the end of Attachment 1.
5.1.4 Notify Transportation Providers when Transportation Liaisons are dispatched.
5.2 Assess Conditions
5.2.1 Obtain current emergency class, protective action recommendations, and offsite radiological dose information from the Status Boards or Operations Manager.
5.2.2 Review with the Police Agencies and with the Department of Highway Representative any impediments to evacuation (road improvements, restricted access, or traffic problems/accidents on evacuation routes).
5.2.3 Provide the information from steps 5.2.1 and 5.2.2 to the Transportation Providers/Transportation Liaisons.
20f42 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-2
EMERGENCY TRANSPORTATION
IF EVACUATION IS CALLED, PERFORM THE FOLLOWING STEPS:
NOTE
THE VEHICLEITRANSPORTATION PROVIDER ASSIGNMENTS CONTAINED IN THIS PROCEDURE ARE RECOMMENDATIONS ONLY. THE ASSIGNMENTS MUST BE MODIFIED IN ACTUAL EMERGENCY SITUATIONS BASED ON ACTUAL VEHICLE/DRIVER AVAILABILITY, TRANSPORTATION PROVIDER CONTRACTUAL COMMITMENTS, CHANGES IN POPULATION DISTRIBUTION, AND OTHER UNFORESEEN FACTORS. THE DPT COORDINATOR WILL UTILIZE HIS TRANSPORTATION EXPERTISE TO MEET THE EVACUATION REQUIREMENTS OF THE EMERGENCY.
5.3 Determine extent and type of evacuation:
SCENARIO 1 - If evacuation involves partial/full evacuation of general public and special facilities by Area, see step 5.4.
SCENARIO 2 - If evacuation involves schools in the EPZ, and partial/full evacuation of general public and special facilities by Area, see step 5.5.
5.4 General Public and Special Facility Evacuation
5.4.1 Gather Evacuation Information
Ascertain which Areas are to be evacuated.
Utilize Attachment 3, to determine which bus routes must be run.
Utilize Attachment 4, to determine the recommended number vehicles assigned to run a particular route and the recommended Transportation Provider.
5.4.2 Utilizing Attachments 4 and 5, notify the Transportation Providers to mobilize the vehicles. Record the actual vehicles/transportation providers assigned on Attachment 5.
3 of 42 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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EMERGENCY TRANSPORTATION
5.4.3 Convey evacuation and radiological dose information to Transportation ProviderslTransportation Liaisons including time of evacuation announcement and routes to be run. Verify that dosimetry and appropriate evacuation information (maps/directions) have been issued to bus drivers.
5.4.4 Coordinate with Public Information Officer on the release of a Press Release announcing timing of buses. NOTE: Ensure adequate time is available for evacuees to reach bus stop subsequent to the Press Release, but prior to arrival of the bus at its first stop.
5.4.5 At the request of the Emergency Coordinator, instruct Transportation Providers to deploy buses according to their schedule. A master deployment schedule can be found in Attach ment 6, "Dispatch Log".
5.4.6 For Special Facilities and Non-Institutionalized Mobility Impaired individuals
Interface with the Special Facilities Coordinator to determine the transportation requirements of special facilities and interface with the OPD Representative to determine the transportation requirements on non-institutionalized mobility impaired individuals.
Utilizing Attachments 2 and 5, and ambulance availability information from the EMS Coordinator, assign vehicles for the evacuation of special facilities and non-institutionalized mobility impaired individuals.
NOTE: Additional guidance on specialized vehicle assignments for mobility-impaired individuals is contained in Appendix Q.
Coordinate ambulance dispatch with the EMS Coordinator.
4 of 42 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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EMERGENCY TRANSPORTATION
5.5 School, General Public and Special Facility Evacuation
5.5.1 School Evacuation
Interface with the School Coordinator to determine the status of schools.
If school evacuation is anticipated or ordered, deploy the Transportation Staging Area (TSA) Supervisor to the TSA at Rockland Community College.
If school evacuation is ordered, utilize Attachment 7 to determine the recommended number of vehicles necessary for each school and the recommended Transportation Provider. Specific information on school addresses, school populations, and school reception centers is available from the School Coordinator.
Notify the Transportation Providers to mobilize the vehicles.
Maintain a log of actual vehicles/transportation providers assigned for school evacuations.
5.5.2 General Public and Special Facility Evacuation
Ascertain which Areas are to be evacuated.
Utilize Attachment 8 to determine which bus routes must be run.
Utilize Attachment 9 to determine the recommended number of vehicles assigned to run a particular route and the recommended Transportation Provider.
Notify the Transportation Provider to mobilize the vehicles.
Record the actual vehicles/transportation providers assigned on Attachment 5.
PERFORM STEPS 5.4.3 THROUGH 5.4.6
5 of 42 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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EMERGENCY TRANSPORTATION
5.6 Inform Public Information Officer
5.6.1 Advise the PIO of the routes, times and status of transportation activities.
5.6.2 If routes, times or status changes, advise the PIO immediately.
5.7 Monitor Transportation Activities
5.7.1 The OPT Coordinator will receive reports from the Police Agencies and Department of Highways Representative of any traffic problems or needs for additional buses in certain areas. Based on these reports, he will request Transportation Providers to alter or amend routes, as necessary.
5.7.2 When the OPT Coordinator receives reports from Transportation' Providers of traffic problems, crowd control problems, etc., he will advise the Sheriff accordingly.
5.7.3 The OPT Coordinator will coordinate available bus resources among different Transportation Providers to respond to localized problems such as breakdowns, shortages of buses, drivers, etc,
5.7.4 Receive reports from DSS RepresentativefTransportation Provider informing of arrival of vehicles at Reception Centers and record on Attachment 6, "Dispatch Log".
5.7.5 If extra buses are necessary, advise the Transportation Provider of the new assignment and have the bus dispatched.
5.8 Reception Center to Reception Center and Reception Center to Congregate Care Center Transportation
5.8.1 Procure available bus resources to transport transit dependent evacuees from Reception Center to Reception Center and from Reception Center to Congregate Care Centers. Advise Transportation Provider of transportation needs.
6 of 42 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-2
EMERGENCY TRANSPORTATION
5.9 Return Program
Notify Transportation Providers of initiation of Return Program.
Interface with the ARC Representative to determine the number of evacuees needing return home transportation from the Congregate Care Centers and notify the Transportation Providers of this information. See DPT-3 (step 5.1.17) for additional Return Program Information.
Continue Return Program as directed by the Emergency Coordinator.
6.0 REFERENCES
6.1 DPT-1, "Department of Public Transportation Emergency Response Actions"
6.2 DPT-3, "Transportation Providers and Bus Drivers Emergency Response Actions"
6.3 DPT-4, "Transportation Liaisons Emergency Response Actions"
6.4 DPT-5, "Transportation Staging Area"
6.5 Evacuation Instructions (Maps/Directions)
6.6 Appendix Q, "Specialized Vehicle Assignments for Mobility-Impaired Individuals"
7.0 ATTACHMENTS
1. Transportation Providers Resource Inventory
2. Transportation Provider Information Form
3. Bus Routes/Reception Centers by Area (Scenario 1)
4. Recommended Vehicle Assignments/Transportation Provider by Route (ScenariO 1)
5. Actual Vehicle Assignments/Transportation Provider by Route
70f42 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-2
EMERGENCY TRANSPORTATION
6. Dispatch Log
7. Recommended Transportation ProviderNehicie Assignments for School Evacuation
8. Bus Routes/Reception Centers by Area (Scenario 2)
9. Recommended Vehicle Assignments/Transportation Provider by Route (Scenario 2)
8 of 42 Rev. 05/10 Transportation Providers - Resource Inventory DPT-2 Attachment 1 Page 1 of 2
Overall Fleet Size Fleet Available for Evacuation No, Of Vehicles No, Of Facility/Address NumberfType Passenger Wheelchair NumberfType Passenger Wheelchair Vehicle Location Of Vehicles Capacity Capacity Of Vehicles Capacity Capacity Handicapped- Drivers Equipped CHESTNUT RIDGE 44 Adults 44 Adults 100 Buses 50 Buses TRANS INC, (SV) 66 Children 5 Vans 66 Children 5 Vans 230 Red School 230 Red Schoolhouse 2 capacity 2 capacity 5 190 House Rd, Road 10 Adults each 10 Adults each Spring Valley, NY 50 Vans 25 Vans Spring Valley, NY 10977 20 Children 20 Children
44 Adults 1 van 44 Adults CHESTNUT RIDGE 40 Buses 20 Buses 1 van 2 66 Children TRANSIT INC, 66 Children 2 capacity capacity 0 90 Route 17 South 401 Route 17 South each 10 Adults each 10 Adults Hillburn, NY Hillburn, NY 10931 30 Vans 15 Vans 20 Children 20 Children
44 Adults 44 Adults STUDENT BUS 49 Buses 35 Buses 66 Children COMPANY 66 Children 16 Hoffman Sf. 4 2 4 100 16 Hoffman Street Spring Valley, NY 10 Adults 10 Adults Spring Valley, NY 10977 40 Vans 30 Vans 20 Children 20 Children
44 Adults 44 Adults 90 Buses 1 Bus 90 Buses 1 Bus 1 Bus HAVERSTRAW 66 Children 66 Children 204 West Sf. TRANSIT INC. 10-14 225 Haverstraw, NY 204 West SI. 10 Adults Adults Haverstraw, NY 10927 90 Vans 7 Vans 90 Vans 7 Vans 7 Vans 20 Children 18-20 Children CLARKSTOWN 44 Adults Vans 44 Adults 65 Buses 40 buses Vans: CENTRAL 66 Children 1 w/4 wc 66 Children 1 w/4 wc 30 Parrott Road SCHOOL DISTRICT 7 w/1 or 5 122 7 w/1 30 Parrott Road 10 Adults 2wc 10 Adults West Nyack, NY 44 Vans 34 vans or2 wc West Nyack, NY 10994 20 Children Buses: 4 20 Children
44 Adults 44 Adults PETER BREGA, INC, 45 Buses 40 Buses Kings Highway 66 Children 66 Children Kings Highway 54 Valley Cottage, NY Valley Cottage, NY 10 Adults 10 Adults 10989 24 Vans 20 Vans 20 Children 20 Children I EAST RAMAPO 44 Adults 44 Adults CENTRAL 56 Buses 50 Buses 66 Children 66 Children New Hempstead Rd, 56 SCHOOL DISTRICT Spring Valley, NY 557 New Hempstead Rd. 10 Adults 10 Adults 45 Vans 40 Vans Spring Valley, NY 10977 20 Children 20 Children -'- ~-~ I we = Wheelchair 9 of 42 Rev. 05110 Transportation Providers - Resource Inventory DPT-2 Attachment 1 Page 2 of 2
Overall Fleet Size Fleet Available for Evacuation No. Vehicles No. Of Facility/Address NumberlType Passenger Wheelchair NumberlType Passenger Wheelchair Handicapped Vehicle Location Drivers Of Vehicles Capacity Capacity Of Vehicles Capacity Capacity -Equipped ROCKLAND COACHES INC! ROCKLAND TRANSIT INC. 103 49 25-40 49 OPERATOR 103 2 103 200 180 Old Hook Rd. Coach buses passengers coach buses passengers 180 Old Hook Road Westwood, NJ Westwood, NJ 07675 MONSEY NEW SQUARE 8 Washington Ave. TRAILS CORP. 35 49 18 49 0 0 18 New Square, NY 8 Washington Avenue coach buses passengers coach buses Passengers Pomona, NY New Square, NY ROCKLAND COUNTY DEPT Van: Van: 18 Vans 18 vans OF MENTAL HEALTH 18 w!15 18 w/15 Yeager Health Clr. Yeager Health Complex 0 16 Bldg. G Parking Lot car: car: Building F 3 Cars 3 cars Pomona, NY Pomona NY 10970 3w/6 3w/6 ROCKLAND COUNTY DEPT 8w/20 8 w/20 adults OF PUBLIC TRANSP. adults and 3wc Yeager Health Complex and 3wc 8 w/6 adults 8 w/3 wc 16 Vans 5 w/3 wc Yeager Health Ctr. Building T 16 Vans 8 w/6 adults 16 24 and 2 wcor 8/2 wc 8w/2 wc Bldg. T Parking Lot Pomona, NY 10970 and 2wc 11 adults and Pomona, NY 2wc or 11 adults and 2wc ROCKLAND COUNTY DEPT. OF SOCIAL SERVICES Yeager Health Clr. MEDICAL TRANSP. 9 adults 9 adults 2 Vans 0 2 vans 0 0 8 Bldg. L parking lot Yeager Health Complex 12 children 12 children Pomona, NY Building L Pomona, NY 10970 , --~
ADDITIONAL TRANSPORTATION PROVIDERS:
Town of Clarkstown Village of Spring Valley Clarkstown Mini-Trans 8 Maple Avenue Seeger Drive Spring Valley, N.Y. 10977 Nanuet, NY 10954
we = Wheelchair 10 of 42 Rev. 05110 DPT-2 Attachment 2 Page 1 of 1
TRANSPORTATION PROVIDER INFORMATION FORM
FACILlTY: ______
CONTACT PERSON: ______TELEPHONE NO. ______
DATEITIME CALLED: ______
REQUIRED INFORMATION:
UPDATE UPDATE CURRENT (AS OF: ) (AS OF: )
1.Number of Buses Available:
Number of W-C Buses Available:
Number of Vans Available:
Number of W-C Vans Available:
Number of Cars Available:
2.Number of Drivers Available:
3.Estimated Notification and Mobilization Time:
4. Update/Changes:
11 of 42 Rev. 05/10 (NOT USED)
12 of 42 Rev. 05110 DPT-2 Attachment 3 Page 1 of 1
BUS ROUTES/RECEPTION CENTERS BY AREA FOR GENERAL PUBLIC EVACUATION
(SCENARIO 1) AREA PERSONS REQUIRING BUS ROUTES RECEPTION CENTER BUS EVACUATION
Tompkins Cove 541 1, Chestnut Ridge J.H.S. . 2, Tappan Zee S.H.S . Stony Point 3,4,6, Nanuet S.H.S. Grassy Point 5 Suffern S.H.S. 16 Spring Valley S.H.S. 18, 19 Chestnut Ridge J.H.S.
Village of Haverstraw 1,261 7, 8 Nanuet S.H.S. 9, 10 Spring Valley S.H.S. Village of West Haverstraw 12, 13 Tappan Zee S.H.S. Grassy Point 11,14 Suffern S.H.S. 15 Pearl River H.S.
Northeastern and Eastern Town 655 42, 43, 44, 45, Chestnut Ridge J.H.S. of Clarkstown 46,47,48 Suffern S.H.S.
Northwestern Town of 305 28 Spring Valley S.H.S. Clarkstown 31 Chestnut Ridge J.H.S. 30 Suffern S.H.S. 33,34 Pearl River H.S. Central Town of Clarkstown 909 30 Suffern S.H.S. 31A,35 Chestnut Ridge J.H.S. 32,33,37,38 Pearl River H.S. 39,40,41 Pearl River H.S. 36 Nanuet S.H.S.
Village of Pomona 97 17,24 Spring Valley S.H.S. 20 Suffern S.H.S.
Northeastern Town of Ramapo 853 21,22,23, Suffern S.H.S. 25,26 Spring Valley S.H.S. 27,29 ChestnutRidge J.H.S.
Jones Point 3 None
Bear Mountain State Park 3 None
Harriman State Park 4 None
Harriman State Park 1 None
13 of 42 Rev. 05110 (NOT USED)
14 of 42 Rev. 05110 DPT-2 Attachment 4 Page 1 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 1)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER 1 Jones Point 1 Bus Brega Tompkins Cove 2 Stony Point 1 Bus & 1 Van Brega Tompkins Cove 3 Stony Point 1 Bus & 1 Van Brega . 4 Stony Point 1 Bus Brega 5 Tompkins Cove 2 Buses Brega Stony Point 6 Stony Point 1 Bus Brega 16 Stony Point 1 Bus Haverstraw 18 Stony Point 2 Vans Haverstraw Tompkins Cove 19 Stony Point 2 Vans Haverstraw 7 Village of West Haverstraw 2 Buses Chestnut Ridge Unincorporated Areas of the iI"own of Haverstraw 8 Village of West Haverstraw 2 Buses Chestnut Ridge 9 Unincorporated Areas of the 1 Bus Chestnut Ridge Town of Haverstraw 10 Unincorporated Areas of the 1 Bus Chestnut Ridge Town of Haverstraw 11 Village of West Haverstraw 1 Bus Chestnut Ridge Stony Point Grassy Point 12 Village of Haverstraw 4 Buses . rstraw
15 of 42 Rev. 05110 DPT-2 Attachment 4 Page 2 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 1)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER 13 Village of Haverstraw 4 Buses Haverstraw 14 Village of Haverstraw 4 Buses Haverstraw 15 Village of Haverstraw 2 Buses Clarkstown 44 Northeastern and Eastern Town of 1 Bus Clarkstown Clarkstown 46 Northeastern and Eastern Town of 1 Bus Brega Clarkstown 47 Northeastern and Eastern Town of 1 Bus Brega Clarkstown 42 Northeastern and Eastern Town of 2 Buses Brega Clarkstown 43 Northeastern and Eastern Town of 2 Buses Brega Clarkstown 45 Northeastern and Eastern Town of 2 Buses Brega Clarkstown 48 Northeastern and Eastern Town of 2 Buses Brega Clarkstown 28 Northwestern Town of Clarkstown 1 Bus Student 30 Northwestern Town of Clarkstown 1 Bus Clarkstown 31 Northwestern Town of Clarkstown 1 Bus Clarkstown 33 Northwestern Town of Clarkstown 1 Bus Clarkstown 34 Northwestern Town of Clarkstown 1 Bus Clarkstown 31A Central Town of Clarkstown 1 Bus Clarkstown
16 of 42 Rev. 05110 DPT-2 Attachment 4 Page 3 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 1)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER 32 Central Town of Clarkstown 1 Bus Clarkstown 33 Northwestern Town of Clarkstown 1 Bus Clarkstown 35 Central Town of Clarkstown 2 Buses Clarkstown 36 Central Town of Clarkstown 2 Buses Clarkstown 37 Central Town of Clarkstown 1 Bus Clarkstown 38 Central Town of Clarkstown 2 Buses Clarkstown 39 Central Town of Clarkstown 2 Buses Clarkstown 40 Central Town of Clarkstown 1 Bus Clarkstown 41 Central Town of Clarkstown 2 Buses Clarkstown 17 Village of Pomona 1 Bus Student 24 Village of Pomona 1 Bus Student 20 Northeastern Town of Ramapo 1 Bus Student 21 Northeastern Town of Ramapo 1 Bus Student 22 Northeastern Town of Ramapo 2 Buses Student 23 Northeastern Town of Ramapo 2 Buses Student 25 Northeastern Town of Ramapo 1 Bus Student 26 Northeastern Town of Ramapo 2 Buses Student 27 Northeastern Town of Ramapo 2 Buses Student 29 Northeastern Town of Ramapo 2 Buses Student
17 of 42 Rev. 05110 (NOT USED)
18 of 42 Rev. 05110 DPT-2 Attachment 5 Page 1 of 3
ACTUAL VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE
ROUTE AREAlTRAFFIC ZONE ACTUAL ACTUAL NO. VEHICLES TRANSPORTATION ASSIGNED PROVIDER ASSIGNED 1 Jones Point Tompkins Cove 2 Stony Point Tompkins Cove 3 Stony Point 4 Stony Point 5 Tompkins Cove Stony Point 6 Stony Point 16 Stony Point 18 Stony Point Tompkins Cove 19 Stony Point 7 Village of West Haverstraw Unincorporated Areas of the Town of Haverstraw 8 Village of West Haverstraw 9 Unincorporated Areas of the Town of Haverstraw 10 Unincorporated Areas of the Town of Haverstraw 11 Village of Haverstraw Stony Point Grassy Point 12 Village of Haverstraw
19 of 42 Rev. 05110 DPT-2 Attachment 5 Page 2 of 3
ACTUAL VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE
ROUTE AREAlTRAFFIC ZONE ACTUAL ACTUAL NO. VEHICLES TRANSPORTATION ASSIGNED PROVIDER ASSIGNED 13 Village of Haverstraw 14 Village of Haverstraw 15 Village of Haverstraw 44 Northeastern and Eastern Town of Clarkstown 46 Northeastern and Eastern Town of Clarkstown 47 Northeastern and Eastern Town of Clarkstown 42 Northeastern and Eastern Town of Clarkstown 43 Northeastern and Eastern Town of Clarkstown 45 Northeastern and Eastern Town of Clarkstown 48 Northeastern and Eastern Town of Clarkstown 28 Northwestern Town of Clarkstown 31 Northwestern Town of Clarkstown 33 Northwestern Town of Clarkstown 34 Northwestern Town of Clarkstown 30 Northwestern Town of Clarkstown 31A Central Town of Clarkstown 32 Central Town of Clarkstown
20 of 42 Rev. 05110 DPT-2 Attachment 5 Page 3 of 3
ACTUAL VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE
ROUTE AREAlTRAFFIC ZONE ACTUAL ACTUAL NO. VEHICLES TRANSPORTATION ASSIGNED PROVIDER ASSIGNED 33 Northwestern Town of Clarkstown 35 Central Town of Clarkstown 36 Central Town of Clarkstown 37 Central Town of Clarkstown 38 Central Town of Clarkstown 39 Central Town of Clarkstown 40 Central Town of Clarkstown 41 Central Town of Clarkstown 17 Village of Pomona 24 Village of Pomona 20 Northeastern Town of Ramapo 21 Northeastern Town of Ramapo 22 Northeastern Town of Ramapo 23 Northeastern Town of Ramapo 25 Northeastern Town of Ramapo 26 Northeastern Town of Ramapo 27 Northeastern Town of Ramapo 29 Northeastern Town of Rama,.,,",
21 of 42 Rev. 05110 (NOT USED)
22 of 42 Rev. 05110 DPT-2 Attachment 6 Page 1 of 6 DISPATCH lOG
Route Area Bus No. Departure RunTime Dispatched Returned Time Pro- Actual jected 1 Jones Point 1-A 22 Tompkins Cove 1-8 2 Stony Point 2-A 20 Tompkins Cove 2-8
3 Stony Point 3-A 14 3-8
4 Stony Point 4-A 10
5 Tompkins Cove 5-A Stony Point 5-8 30
6 Stony Point 6-A 11
7 Village of West 7-A 10 Haverstraw 7-8 Unincorporated 7-C areas of the Town of Haverstraw
23 of 42 Rev. 05110 DPT-2 Attachment 6 Page 2 of 6 DISPATCH LOG (conflnued)
Route Area Bus No. Departure RunTime Dispatched Returned TIme Pro- Actual jected 8 Village of West 8-A 12 Haverstraw 8-8 8-C
9 Unincorporated 9-A 10 areas of the Town of Haverstraw 9-8 9-C
10 Unincorporated 10-A 5 areas of the Town of Haverstraw 10-8 10-C
11 Village of West 11-A 15 Haverstraw 11-8 Stony Point 11-C
Grassy Point
12 Village of 12-A 10 Haverstraw 12-8 12-C 12-0 12-E 12-F 12-G
24 of 42 Rev. 05110 DPT-2 Attachment 6 Page 3 of6 DISPATCH LOG (continued)
Route Area Bus No. Departure RunTime Dispatched Returned nme Pro· Actual jected 13 Village of 13-A 10 Haverstraw 13-8 13-C 13-0 13-E 13-F 13-G
14 Village of 14-A 10 Haverstraw 14-8 14-C 14-0 14-E 14-F 15 Village of 15-A 15 Haverstraw 15-8 15-C 15-0
16 Stony Point 16-A 10 16-8
17 Village of Pomona 17-A 10 18 Stony Point 18-A 23
Tompkins Cove 19 Stony Point 19-A 11 20 Northeastern 20-1 15 Town of Ramapo 21 Northeastern 21-A 22 Town of Ramapo
25 of 42 Rev. 05110 DPT-2 Attachment 6 Page 4 of 6
DISPATCH LOG ( continued)
Route Area Bus No. Departure Run Time Dispatched Returned Time Pro- Actual jected
22 Northeastern 22-A 10 Town of Ramapo 22-8
23 Northeastern 23-A 12 Town of Ramapo 23-8
Village of Pomona 23-C
24 Village of Pomona 24-A 20
24-8
25 Northeastern 25-A 10 Town of Ramapo 25-8
26 Northeastern 26-A 17 Town of Ramapo 26-8
27 Northeastern 27-A 19 Town of Ramapo 27-8 27-C
26 of 42 Rev. 05110 DPT-2 Attachment 6 Page 5 of6 DISPATCH LOG ( continued)
Route Area Bus No. Departure RunTIme Dispatched Returned Time Pro- Actual jected 28 Northwestern Town 28-A 17 of Clarkstown 29 Northeastern Town 29-A 15 of Ramapo 29-8 29-C
30 Northwestern Town 30-A 10 of Clarkstown 30-8 31 Northwestern Town 31-A 17 of Clarkstown 31-8 31-C 31A Central Town of 31 A-A 12 Clarkstown 32 Central Town of 32-A 12 Clarkstown
33 Central Town of 33-A 19 Clarkstown 33-8 34 Northwestern Town 34-A 17 of Clarkstown 34-8
35 Central Town of 35-A 19 Clarkstown
36 Central Town of 36-A 19 Clarkstown
27 of 42 Rev. 05110 DPT-2 Attachment 6 Page 6 of 6 DISPATCH LOG (continued)
Route Area Bus No. Departure RunTime Dispatched Returned Time Pro- Actual jected 37 Central Town of 37-A 22 Clarkstown 37-8 38 Central Town of 38-A 17 Clarkstown 39 Central Town of 39-A 22 Clarkstown 40 Central Town of 40-A 15 Clarkstown 40-8 41 Central Town of 41-A 17 Clarkstown 42 Northeastern and 42-A 20 Eastern Town of Clarkstown 42-8 43 Northeastern and 43-A 17 Eastern Town of Clarkstown 43-8 44 Northeastern and 44-A 17 Eastern Town of Clarkstown 45 Northeastern and 45-A 17 Eastern Town of Clarkstown 45-8 46 Northeastern and 46-A 17 Eastern Town of Clarkstown 46-8 46-C 47 Northeastern and 47-A 17 Eastern Town of Clarkstown 48 Northeastern and 48-A 12 Eastern Town of Clarkstown
28 of 42 Rev. 05110 Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 1 of 7
Transp School # # "C" "An Transportation Company School or Facility Staff Key Key Buses Vans Students Students
EPZ SCHOOLS/DAY CARE - 0-4 MILES FROM IPEC A05 B003 Peter Brega, Inc. James A. Farley Middle School 22 2 0 873 110 A04 B004 Haverstraw Transit, Inc. Stony Point Elementary School 13 1 725 0 91 A04 B007 Haverstraw Transit, Inc. Crickettown School 1 1 55 0 14
EPZ SCHOOLS/DAY CARE - 4-6 MILES FROM IPEC A04 B008 Haverstraw Transit, Inc. Children of Mary Nursery School 1 1 55 0 13 A03 B009 Student Bus Company Crickettown Child Care Center 1 1 68 0 6 A08 B010 Chestnut Ridge Stony Point Child Care Center 2 0 84 0 20 Transportation Inc. A03 B011 Student Bus Company West Haverstraw Elementary School 13 1 710 0 100 • A04 B012 Haverstraw Transit, Inc. Building Blocks Center 1 1 53 0 15 A01 B014 Chestnut Ridge Fieldstone Secondary School 40 0 0 1600 160 Transportation, Inc. A01 B015 Chestnut Ridge Gerald F. Neary Elementary School 8 1 508 0 70 Transportation, Inc. A04 B017 Haverstraw Transit Inc. Haverstraw Head Start-Site 1 3 0 117 0 54 A04 B018 Haverstraw Transit Inc. Haverstraw Head Start-Site 2 0 2 30 0 6 A02 B020 Clarkstown Central School Haverstraw Middle School 21 1 0 808 120 District A04 B021 Haverstraw Transit, Inc. North Garnerville Elementary School 6 2 343 0 54 A04 B022 Haverstraw Transit, Inc. North Rockland High School & Annex 58 4 0 2302 282 A03 B023 Student Bus Company St. Gregory Barbarigo Elementary 3 1 172 0 21 School A03 B024 Student Bus Company St. Peters Elementary School 3 4 230 0 24 A03 B025 Student Bus Company Thiells Elementary School 14 1 789 0 100 A01 B026 Chestnut Ridge TLC Learning Center 1 1 50 0 13 Transportation, Inc. A07 B027 Rockland Coaches, Inc Willow Grove Middle School 22 0 ~ ~- 924 119 "C" - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "A" - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size.
29 of 42 Rev. 05110 Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 2 of 7
EPZ SCHOOLS/DAY CARE - 6-8 MILES FROM IPEC A02 B028 Clarkstown Central School Clarkstown Teddy Bears 0 1 14 0 3 District A02 B029 Clarkstown Central School Lakewood Elementary School 8 0 417 0 74 District A06 B030 East Ramapo Central School Tutor Time Child Care (Congers) 2 3 157 0 28 District
A06 B031 East Ramapo Central School Tutor Time Child Care (New City) 3 3 185 0 30 I District A02 B032 Clarkstown Central School Woodglen Elementary School 10 3 565 0 86 District A07 B033 Rockland Coaches, Inc Prime Time for Kids 8 0 270 0 100 A01 B034 Chestnut Ridge Ages & Stages 0 3 35 0 18 Transportation, Inc. A08 B035 Chestnut Ridge Jawonio, Inc. 17 0 200 300 300 Transportation, Inc. A06 B036 East Ramapo Central School Street Community Center Pre-School 0 3 40 0 6 District A06 B037 East Ramapo Central School Rockland Learning Center 1 1 55 0 9 District A05 B038 Peter Brega, Inc. ARC Prime Time for Kids Children's 5 0 175 0 100 Day Care Center
EPZ SCHOOLS/DAY CARE - 8-10 MILES FROM IPEC A05 B040 Peter Brega, Inc. ConQers Elementary School 6 3 352 0 59 A06 B041 East Ramapo Central School Rockland Country Day School 3 3 175 0 50 District . ,
"C" - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "A" - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size. Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 3 of 7
EPZ SCHOOLS/DAY CARE - 8-10 MILES FROM IPEC (Continued) .. A06 8042 East Ramapo Central School Liberty Elementary School 9 0 466 0 70 District A05 8043 Peter 8rega, Inc. St. Paul's Elementary School 5 2 320 0 26 • TS1 8044 TRANSPORTATION Clarkstown North Senior High School 37 3 0 1565 175 ! STAGING AREA : TS1 8045 TRANSPORTATION Laurel Plains Elementary School 8 2 437 0 75 i STAGING AREA TS1 8046 TRANSPORTATION Link Elementary School 8 2 472 0 50 STAGING AREA TS1 8047 TRANSPORTATION Little Tor Elementary School 5 4 319 0 47 • STAGING AREA TS1 8048 TRANSPORTATION New City Elementary School 8 2 464 0 61 STAGING AREA A09 8049 Monsey-New Square Trails New City Jewish Ctr. Religious 2 0 100 0 14 Corp. School TS1 8050 TRANSPORTATION St. Augustine's Elementary School 4 1 246 0 20 STAGING AREA A04 8051 Haverstraw Transit, Inc. St. Paul's Christian Day School 0 10 146 0 21 A04 8053 Haverstraw Transit, Inc. Temple 8eth Shalom Nursery School 0 10 150 0 25 TS1 8054 TRANSPORTATION Hillcrest Elementary School 6 5 356 0 52 STAGING AREA A09 8055 Monsey-New Square Trails Reuben Gittelman Hebrew Day 8 0 283 46 61 Corp. School A04 8056 Haverstraw Transit, Inc. Cornerstone Christian Community 1 4 94 0 20 School
A04 --- 8059 Haverstraw Transit, Inc. CIC Head Start I Early Head Start .. . 0 12 102 0 20
"C' - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "A" - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size.
31 of 42 Rev. 05/10 Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 4 of 7
~
EPZ SCHOOLS/DAY CARE - 8-10 MILES FROM IPEC (Continued) A07 B061 Rockland Coaches, Inc New Square Project Head Start 2 0 60 0 5 TS1 B060 TRANSPORTATION Lime Kiln Elementary School 7 0 370 0 55 STAGING AREA TS1 B062 TRANSPORTATION Pomona Middle School 21 0 0 764 139 STAGING AREA A10 B063 Rockland County Rockland Worksite Day Care Center 0 5 82 0 20 Deptartment of Mental Health A04 B064 Haverstraw Transit, Inc. Sonshine Community Nursery School 0 3 48 0 10 & Day Care Center . TS1 B065 TRANSPORTATION Summit Park Elementary School 8 2 454 0 63 STAGING AREA A07 B066 Rockland Coaches, Inc Yeshiva Avir Yaakov - Boys (North 20 0 850 0 100 Main) A07 B067 Rockland Coaches, Inc Yeshiva Avir Yaakov - Boys 12 0 450 0 100 (Roosevelt) A07 B068 Rockland Coaches, Inc Yeshiva Avir Yaakov - Boys 6 0 225 0 50 (Washington Ave.) A07 B069 Rockland Coaches, Inc Yeshiva Avir Yaakov (Girls) 29 0 1323 0 75 A07 B070 Rockland Coaches, Inc Bais Yaakov Chafetz Chaim of 6 0 280 0 15 Pomona (Girls) A06 B094 East Ramapo Central School West Street Child Care Center 1 0 23 0 7 District
"C" - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "An - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size. Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 5 of 7
EPZ SCHOOLS/DAY CARE - MORE THAN 10 MILES FROM IPEC ! A05 B072 Peter Brega, Inc. Beechwood Preschool 1 0 30 0 4 A04 B073 Haverstraw Transit Inc. Playgarten Pre-School 2 0 95 0 15
A04 B074 Haverstraw Transit, Inc. Robin Hi" Nursery School 0 8 125 0 14 I A07 B075 Rockland Coaches, Inc. Albertus Magnus High School 12 0 0 500 50 I TS1 B076 TRANSPORTATION Ramapo Senior High School 33 1 0 1293 186
STAGING AREA .
TS1 B077 TRANSPORTATION Strawtown Elementary School 6 4 375 0 50 i STAGING AREA A09 B079 Monsey-New Square Trails Temple Beth EI Nursery School 4 0 164 0 26 Corp. A03 B080 Student Bus Company Tiny Scholars 0 4 60 0 9 • TS1 B082 TRANSPORTATION Grandview Elementary School 8 0 419 0 56 STAGING AREA TS1 B083 TRANSPORTATION Hempstead Elementary School 8 3 487 0 53 STAGING AREA TS1 B084 TRANSPORTATION Valley Cottage Elementary School 8 1 430 0 68 STAGING AREA A04 B086 Haverstraw Transit, Inc. Busy Bee Play School 0 4 60 0 7 TS1 B087 TRANSPORTATION Felix V. Festa Middle School 53 4 0 2106 259 STAGING AREA (Campus) A07 B088 Rockland Coaches, Inc Yeshiva Spring Valley Girls 20 0 856 0 110
n "c - Number of students considered to be children in phySical size. Used to determine number of school buses and vans needed for evacuation. "An- Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size.
33 of 42 Rev. 05110 Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 6 of 7
EPZ SCHOOLS/DAY CARE - MORE THAN 10 MILES FROM IPEC (Continued) A07 B089 Rockland Coaches, Inc Yeshiva Zichron Yaakov (Boys) 2 0 0 55 10 A07 B090 Rockland Coaches Inc Bais Chinuch Hayeshon (Girls) 3 0 0 117 21 A07 B091 Rockland Coaches, Inc Mesivta Ohr Naftoli (Boys) 2 0 0 48 13 A07 B092 Rockland Coaches, Inc Talmud Torah Adas (Boys) 7 0 0 281 30 A07 B093 Rockland Coaches, Inc Mestifa Ohr Hatorah (Boys) 2 0 0 49 13
"C" - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "A" - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size. Transportation Providers Resource Inventory DPT-2 Attachment 7 Page 7 of 7
The table below indicates the numbers and destinations of school buses and vans that will need to be assigned from the Rockland Community College Transportation Staging Area (TSA).
Transp School "en "AU School # Buses # Vans Staff Key Key Students Students TS1 8044 Clarkstown North Senior High School 37 3 0 1565 175 TS1 8045 Laurel Plains Elementary School 8 2 437 0 75 TS1 8046 Link Elementary School 8 2 472 0 50 TS1 8047 Little Tor Elementary School 5 4 319 0 47 TS1 8048 New City Elementary School 8 2 464 0 61 TS1 8050 St. Augustine's Elementary School 4 1 246 0 20 TS1 8054 Hillcrest Elementary School 6 5 356 0 52 TS1 8060 Lime Kiln Elementary School 7 0 370 0 55 TS1 8062 Pomona Middle School 21 0 0 764 139 TS1 8065 Summit Park Elementary School 8 2 454 0 63 TS1 8076 Ramapo Senior High School 33 1 0 1293 186 TS1 8077 Strawtown Elementary School 6 4 375 0 50 TS1 8082 Grandview Elementary School 8 0 419 0 56
TS1 8083 Hempstead Elementary School 8 3 487 0 53 TS1 8084 Valley Cottage Elementary School 8 1 430 0 68 TS1 8087 Felix V. Festa Middle School (Campus) 53 4 0 2106 .- 259
"C" - Number of students considered to be children in physical size. Used to determine number of school buses and vans needed for evacuation. "A" - Number of students considered to be adults in physical size. Used to determine number of school buses and vans needed for evacuation. GFDC - Group Family Day Care facility operated by person named • - Rockland Coaches, Inc. and Monsey-New Square Trails operate tour buses which have a capacity of 49 passengers, regardless of their size.
35 of 42 Rev. 05110 (NOT USED)
36 of 42 Rev. 05110 DPT-2 Attachment 8 Page 1 of 1
BUS ROUTES/RECEPTION CENTERS BY AREA FOR GENERAL PUBLIC EVACUATION
(SCENARIO 2) AREA PERSONS REQUIRING BUS ROUTES RECEPTION CENTER BUS EVACUATION
Tompkins Cove 541 1, Chestnut Ridge J.H.S. 2, Tappan Zee S.H.S. Stony Point 3,4,6, Nanuet S.H.S. Grassy Point 5 Suffern S.H.S. 16 Spring Valley S.H.S. 18, 19 Chestnut Ridge J.H.S.
Village of Haverstraw 1,261 7,8 Nanuet S.H.S. 9, 10 Spring Valley S.H.S. Village of West Haverstraw 12, 13 Tappan Zee S.H.S. 11,14 Suffern S.H.S. 15 Pearl River H. S.
Northeastern and Eastern Town 655 42, 43, 44, 45, Chestnut Ridge J.H.S. of Clarkstown 46,47,48 Suffern S.H.S.
Northwestern Town of 305 28 Spring Valley S.H.S. Clarkstown 31 Chestnut Ridge J.H.S. 30 Suffern S.H.S. 33, 34 Pearl River H.S. Central Town of Clarkstown 909 30 Suffern S.H.S. 31A,35 Chestnut Ridge J.H.S. 32,33,37,38 Pearl River H.S. 39,40,41 Pearl River H.S. 36 Nanuet S.H.S.
Village of Pomona 97 17,24 Spring Valley S.H.S. 20 Suffern S.H.S.
Northeastern Town of Ramapo 853 21,22,23, Suffern S.H.S. 25,26 Spring Valley S.H.S. 27,29 Chestnut Ridge J.H.S.
Jones Point 3 None
Bear Mountain State Park 3 None IHarriman State Park 4 None
rriman State Park 1 None
37 of 42 Rev. 05110 (NOT USED)
38 of 42 Rev. 05110 DPT-2 Attachment 9 Page 1 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 2)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER 1 Jones Point 1 Bus Haverstraw Tompkins Cove 2 Stony Point 1 Bus & 1 Van Chestnut Ridge Tompkins Cove 3 Stony Point 1 Bus & 1 Van Chestnut Ridge 4 Stony Point 1 Bus Chestnut Ridge 5 Tompkins Cove 2 Buses Chestnut Ridge Stony Point 6 Stony Point 1 Bus Chestnut Ridge 16 Stony Point 1 Bus Haverstraw 18 Stony Point 2 Vans Chestnut Ridge Tompkins Cove 19 Stony Point 2 Vans Chestnut Ridge 7 Village of West Haverstraw 2 Buses Rockland Coaches Unincorporated Areas of the Town of Haverstraw 8 Village of West Haverstraw 2 Buses Rockland Coaches 9 Unincorporated Areas of the Town 1 Bus Rockland Coaches of Haverstraw 10 Unincorporated Areas of the Town 1 Bus Rockland Coaches of Haverstraw 11 Village of West Haverstraw 1 Bus Rockland Coaches Stony Point Grassy Point
39 of 42 Rev. 05110 DPT-2 Attachment 9 Page 2 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 2)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER
I 12 Village of Haverstraw 4 Buses Rockland Coaches 13 Village of Haverstraw 4.Buses Rockland Coaches 14 Village of Haverstraw 4 Buses Rockland Coaches 15 Village of Haverstraw 2 Buses Rockland Coaches 44 Northeastern and Eastern Town of 1 Bus Clarkstown Clarkstown 46 Northeastern and Eastern Town of 1 Bus Clarkstown Clarkstown 47 Northeastern and Eastern Town of 1 Bus Clarkstown Clarkstown 42 Northeastern and Eastern Town of 2 Buses Clarkstown Clarkstown 43 Northeastern and Eastern Town of 2 Buses Clarkstown Clarkstown 45 Northeastern and Eastern Town of 2 Buses Clarkstown Clarkstown 48 Northeastern and Eastern Town of 2 Buses Clarkstown Clarkstown 28 Northwestern Town of Clarkstown 1 Bus Clarkstown 30 Northwestern Town of Clarkstown 1 Bus Clarkstown 31 Northwestern Town of Clarkstown 1 Bus Haverstraw 33 Northwestern Town of Clarkstown 1 Bus Haverstraw 34 Northwestern Town of Clarkstown 1 Bus Clarkstown
40 of 42 Rev. 05110 OPT-2 Attachment 9 Page 3 of 3
RECOMMENDED VEHICLE ASSIGNMENTSITRANSPORTATION PROVIDER BY ROUTE (SCENARIO 2)
ROUTE AREAlTRAFFIC ZONE RECOMMENDED RECOMMENDED NO. VEHICLES TRANSPORTATION REQUIRED PROVIDER
31A Central Town of Clarkstown 1 Bus OPT 32 Central Town of Clarkstown 1 Bus OPT 33 Northwestern Town of Clarkstown 1 Bus OPT 35 Central Town of Clarkstown 2 Buses OPT 36 Central Town of Clarkstown 2 Buses OPT 37 Central Town of Clarkstown 1 Bus Clarkstown 38 Central Town of Clarkstown 2 Buses Rockland Coaches 39 Central Town of Clarkstown 2 Buses Chestnut Ridge 40 Central Town of Clarkstown 1 Bus Rockland Coaches 41 Central Town of Clarkstown 2 Buses Rockland Coaches 17 Village of Pomona 1 Bus Chestnut Ridge 24 Village of Pomona 1 Bus Chestnut Ridge 20 Northwestern Town of Ramao 1 Bus Rockland Coaches 21 Northeastern Town of Ramapo 1 Bus Rockland Coaches 22 Northeastern Town of Ramapo 2 Buses Rockland Coaches 23 Northeastern Town of Ramapo 2 Buses Rockland Coaches
~ 25 Northeastern Town of Ramapo 1 Bus Rockland Coaches 26 Northeastern Town of Ramapo 2 Buses Rockland Coaches 27 Northeastern Town of Ramapo 2 Buses Rockland Coaches 29 Northeastern Town of Ramapo 2 Buses Rockland Coaches
41 of 42 Rev. 05110 (NOT USED)
42 of 42 Rev. 05110 DPT-3
APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO.
OFES: ____--f OFFICE OF FIRE AND EMERGENCY DPT-3 SERVICES DPT: ------1
RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-3
TRANSPORTATION PROVIDERS AND BUS DRIVERS EMERGENCY RESPONSE ACTIONS
1.0 PURPOSE
The purpose of this procedure is to provide guidance to the Transportation Providers on emergency response actions during a radiological emergency at the Indian Point Energy Center. The Transportation Providers may have internal dispatch/mobilization/communication procedures which may be used in lieu of this procedure. Bus Drivers will be issued the emergency directions contained in this procedure prior to dispatch.
2.0 RESPONSIBILITY
The Transportation Providers are responsible for implementing this procedure, if applicable, and for ensuring that Bus Drivers properly follow their procedure.
3.0 PRECAUTIONS
Applicable public transportation safety and vehicle traffic regulations shall remain in effect unless specifically modified by the Sheriff's Department.
4.0 PREREQUISITES
An Alert or higher emergency classification has been declared at the Indian Point Energy Center requiring activation of the Emergency Evacuation Bus System.
5.0 ACTIONS
Instructions
Perform the following steps indicated below. When a step is initiated, initial the step and indicate the time in the margin.
1 OF 58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
DPT-3
TRANSPORTATION PROVIDERS AND BUS DRIVERS EMERGENCY RESPONSE ACTIONS
5.1 Transportation Providers (Bus Company Owners/Managers/Dispatchers)
5.1.1 Notification
Transportation Providers will not normally be notified for an Unusual Event unless specifically ordered by the Emergency Coordinator or the CDES. They will be notified for an Alert, Site Area Emergency and General Emergency by the DPT Coordinator.
5.1.2 The individual at the Bus Company who is contacted by the DPT Coordinator should notify his/her support staff and others and mobilize as appropriate.
5.1.3 Reporting In
When notified, the Transportation Provider will report to his respective depoUgarage.
5.1.4 Notify EOC
Upon arrival at depot, notify the DPT Coordinator of arrival and request updating information.
5.1.5 Inventory Vehicles
Determine number of available vehicles.
5.1.6 Notify Drivers
Notify drivers and determine the number of available drivers.
5.1.7 Inform EOC
Inform the DPT Coordinator of vehicle and driver availability. NOTE: A vehicle is considered available only when a driver is available. If there are any shortages, inform the EOC and request a disposition.
20F 58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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5.1.8 Maintenance Readiness
Keep informed of the emergency status and maintain equipment/drivers on standby until advised by the EOC to de-escalate or to mobilize.
If mobilization is ordered:
5.1.9 Receive Orders From EOC (DPT Coordinator)
The DPT Coordinator in the EOC will indicate the routes to be run. With the assistance of the Transportation Liaison assigned to the Bus Company, assign available vehicles/drivers to the routes.
5.1.10 Dispatch Vehicles
Mobilize vehicles based on route assignments. Utilize the School Dispatch Log (Attachment 4) to mobilize vehicles for school evacuation. Utilize the Dispatch Log (Attachment 1) to mobilize the vehicles for general population evacuation. NOTE: When a route is to be run, record the time the evacuation was announced. Departure times are the wait times at the garage after the evacuation announcement. For example: If the evacuation was announced at 1320 and route 5-A departure time was 0030 and 5-B departure time was 0040, then 5-A should leave the garage at 1350 and 5-B should leave at 1400.
Note on the dispatch log the route to be run. Then scan for the first (i.e., shortest) wait time and dispatch vehicles at the appropriate time. Continue to dispatch vehicles as the consecutive wait time occur.
5.1.11 Inform EOC
Maintain the Dispatch Log and inform the DPT Coordinator when vehicles are dispatched and on the number of buses mobilized for each route.
30F 58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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5.1.12 Receive Updates
Receive information from Bus Drivers on status of routes including traffic/vehicle problems, etc., and route completion. Communicate this information to the EOC regularly.
5.1.13 Provide Updates
Provide periodic updates to the bus drivers as information becomes available from the EOC.
5.1.14 Upon Completion of Routes
Request direction from EOC for any reassignments. If vehicles are no longer needed, direct the drivers/vehicles to return to the depot or other location following monitoring and decontamination (of both driver and vehicle), if required, at a Reception Center or other location.
NOTE: Vehicles evacuating students and school staff to the Rockland Community College school reception center may be reassigned by the Transportation Staging Area Supervisor to a second trip to evacuate schools farther from Indian Point. Those vehicles will take students to other school reception centers. They will then be released for addition assignments or to return to the company parking facility.
5.1.15 Reception Center to Reception Center and Reception Center to Congregate Care Center Transportation
Ascertain the need for transportation between the above locations from the OPT Coordinator and assign vehicles accordingly. NOTE: Only vehicles determined to be clean after contamination check may be used to transport individuals.
5.1.16 Prepare for Return Program
Upon return of vehicles and completion of all routes, restore equipment and facility to pre-emergency conditions. Collect all
40F58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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TRANSPORTATION PROVIDERS AND BUS DRIVERS EMERGENCY RESPONSE ACTIONS
forms and inventory supplies. Notify EOC when completed and await orders to activate return program.
5.1.17 Return Program
The following actions outline the process of returning evacuees to their homes:
5.1.17 a The EOC will notify the Transportation Providers of the initiation of the return program.
5.1.17b The Transportation Provider(s) should report to their respective garage/depot.
5.1.17c From information provided by the EOC, determine the number of evacuees needing return home transportation from the Congregate Care Centers.
5.1.17d Estimate the amount of vehicles needed and call in the required drivers.
5.1.17e As drivers arrive, inform drivers of the number of evacuees they are to pick up, distribute maps or issue directions and dispatch them to the respective Congregate Care Center to pick up evacuees.
5.1.17f Inform EOC of progress of return transportation.
5.1.17g Drivers performing return duty shall pick up the requested number of evacuees and make use of maps or directions to drop off passengers.
5.1.17h As routes are completed, drivers should return to the garage for reassignment or close out of operation.
5.1.17i EOC is to be informed of completion of return transportation assignments. Transportation Provider(s) should remain on standby at depot until return close out orders from EOC.
50F 58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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5.2 Bus Drivers
Instructions
Perform the following steps indicated below. When a step is initiated, initial the step and indicate the time in the margin.
5.2.1 Notifications
Drivers will not normally be notified for an Unusual Event unless specifically ordered by the Emergency Coordinator or the CDFES. They will be notified for an Alert, Site Area Emergency and General Emergency by the Transportation Provider.
5.2.2 Reporting In
When notified, report to the respective depot/garage.
5.2.3 Receive Dosimetry/Evacuation Instructions/Briefing
Receive dosimetry, evacuation information (maps/directions), and a briefing from the Transportation Liaison assigned to the Bus Company. Utilize Attachment 2, "Bus Driver Instructions."
Evacuation information will consist of maps/directions detailing:
- the route from the depot/garage to the start of a route or evacuating facility - the route to be run including pick up points or the route from the evacuating facility to a reception center - from the end of a route to a reception center - from a reception center back to the depot/garage or other location.
5.2.4 Remain on standby until advised to de-escalate or to mobilize.
If mobilization is called:
60F58 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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5.2.5 Await Dispatcher's Orders
The Dispatcher will inform you when to leave and what route to run.
5.2.6 Drive Route
Drive the assigned route utilizing the evacuation information provided previously. If the vehicle fills prior to completion of all pick up points, proceed directly to your destination-notify dispatcher.
5.2.7 Follow the Bus Driver Instructions (Attachment 2).
IMPORTANT
READ YOUR DOSIMETER EVERY 15-30 MIN. AND RECORD EXPOSURES ON THE RADIATION EXPOSURE RECORD CARD (Attachment 3).
5.2.8 Contact Dispatcher if any of the following occur:
- Crowd Management Problems - Road or Traffic Impediments - Handicapped Persons at Pick up Point (vehicle not wheelchair-equipped) - Additional Vehicle(s) Needed for Pick Up Point (overcrowding) - Vehicle Mechanical Problems - Fuel Problems - Need Periodic Update on Emergency Status
5.2.9 At End of Route
When you reach the reception center, passengers, drivers, and their vehicles will be monitored and decontaminated, if necessary. Notify your dispatcher of your arrival.
70F 58 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE
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NOTE: If you are evacuating students and school staff to the Rockland Community College school reception center, you may be reassigned by he Transportation Staging Area Supervisor to a second trip to evacuate schools farther from Indian Point. Those vehicles will take students to other school reception centers. They will then be released for addition assignments or to return to the company parking facility. Notify your dispatcher of your arrival and reassignment.
5.2.10 If Reassigned
If assigned to new route, obtain directions for new assignment from the Dispatcher (or Transportation Staging Area Supervisor). If assigned for Congregate Care transportation, transport evacuees to designated Congregate Care Center. NOTE: Only vehicles designated clean after contamination check may be used to transport evacuees to Congregate Care Centers.
5.2.11 Emergency Close-out
Return to depot/garage and return all dosimetry and radiation exposure documentation to the Transportation Liaison.
5.2.12 If Assigned to Return Program
Receive maps/directions and proceed to designated Congregate Care Center. Pick up designated number of evacuees and transport home as directed by the Transportation Provider.
6.0 REFERENCES
None
7.0 ATTACHMENTS
1 . Dispatch Log
2. Bus Driver Instructions
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3. Radiation Exposure Record Card
4. School Dispatch Log
90F 58 Rev. 05110 (NOT USED)
10 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 1 of 6 DISPATCH LOG
Route Area Bus No. Departure Run Time Dispatched Returned Time Pro- Actual jected 1 Jones Point 1-A 22 TompKins Cove 1-8 2 Stony Point 2-A 20 TompKins Cove 2-8
3 Stony Point 3-A 14 3-8
4 Stony Point 4-A 10
5 jTompkins Cove 5-A 'Stony Point 5-8 30
6 !Stony Point 6-A 11
7 Ivillage of West 7-A 10 Haverstraw 7-8 Unincorporated 7-C areas of the Town of Haverstraw
11 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 2 of 6 DISPATCH LOG (conbnued)
Route Area Bus No. Departure RunTIme Dispatched Returned Time Pro- Actual jected 8 Village of West 8-A 12 Haverstraw 8-8 8-C
9 Unincorporated 9-A 10 areas of the Town of Haverstraw 9-8 9-C
10 Unincorporated 10-A 5 areas of the Town of Haverstraw 10-8 10-C
11 Village of West 11-A 15 Haverstraw 11-8 Stony Point 11-C
Grassy Point
12 Village of 12-A 10 Haverstraw 12-8 12-C 12-0 12-E 12-F 12-G
12 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 3 of 6 DISPATCH LOG (continued)
Route Area Bus No. Departure RunTime Dispatched Returned Time Pro- Actual jected 13 Village of 13-A 10 Haverstraw 13-8 13-C 13-0 13-E 13-F 13-G
14 \lillage of 14-A 10 HaVCI;)U ClV1 14-8 14-C ,. 14-0 14-E 14-F 15 Village of 15-A 15 ;avcl ;)lI ClVV 15-8 15-C 15-0
16 Stony Point 16-A 10 16-8
17 IViliage of Pomona 17-A 10 18 iStony Point 18-A 23
Tompkins Cove 19 Stony Point 19-A 11 20 Northeastern 20-1 15 Town of Ramapo 21 Northeastern 21-A 22 llJi Town of Ramapo
13 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 4 of 6
DISPATCH LOG ( continued)
Route Area Bus No. Departure Run Time Dispatched Returned Time Pro- Actual jected
22 Northeastern 22-A 10 Town of Ramapo 22-8
23 Northeastern 23-A 12 Town of Ramapo 23-8
Village of Pomona 23-C
24 Village of Pomona 24-A 20 24-8
25 Northeastern 25-A 10 Town of Ramapo 25-8
26 Northeastern 26-A 17 Town of Ramapo 26-8
27 Northeastern 27-A 19 Town of Ramapo 27-8 27-C
14 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 5 of 6 DISPATCH LOG (continued)
Route Area Bus No. Departure Run Time Dispatched Returned Time Pro- Actual jected 28 Northwestern Town 28-A 17 of Clarkstown 29 Northeastern Town 29-A 15 of Ramapo 29-8 29-C
30 Northwestern Town 30-A 10 of Clarkstown 30-8 31 Northwestern Town 31-A 17 of Clarkstown 31-8 • 31-C 31A Central Town of 31A-A 12 Clarkstown 32 Central Town of 32-A 12 Clarkstown 33 Central Town of 33-A 19 Clarkstown 33-8 34 Northwestern Town 34-A 17 of Clarkstown 34-8
35 Central Town of 35-A 19 Clarkstown
36 Central Town of 36-A 19 • Clarkstown
15 OF 58 Rev. 05110 DPT-3 Attachment 1 Page 6 of 6 DISPATCH LOG ( continued)
Route Area Bus No. Departure Run Time Dispatched Returned Time Pro- Actual jected 37 Central Town of 37-A 22 Clarkstown 37-8 38 Central Town of 38-A 17 Clarkstown 39 Central Town of 39-A 22 Clarkstown 40 Central Town of 40-A 15 Clarkstown 40-8 41 Central Town of 41-A 17 Clarkstown 42 Northeastern and 42-A 20 Eastern Town of Clarkstown 42-8 43 Northeastern and 43-A 17 Eastern Town of Clarkstown 43-8 44 Northeastern and 44-A 17 Eastern Town of Clarkstown 45 Northeastern and 45-A 17 Eastern Town of Clarkstown 45-8 46 Northeastern and 46-A 17 Eastern Town of Clarkstown 46-8 46-C 47 Northeastern and 47-A 17 Eastern Town of Clarkstown 48 Northeastern and 48-A 12 Eastern Town of Clarkstown
16 OF 58 Rev. 05110 DPT-3 Attachment 2 Page 1 of 2 BUS DRIVER INSTRUCTIONS
INSTRUCTIONS FOR RADIOLOGICAL EMERGENCIES ONLY
BEFORE STARTING ROUTE:
1. Remove Radiation Exposure Record Card and fill out the front.
2. Pick up self-reading dosimeters or electronic dosimeters.
3. If you have self-reading dosimeters, check to be sure that the dosimeter is at zero before you put it on (this shows a dosimeter has been zeroed).
NOTE: To read a self-reading dosimeter:
Hold it up to the light Look through the clipped end Read the scale Record the reading and time on your Radiation Exposure Record Card
NOTE: Electronic dosimeters are self-alarming and don't have to be read.
4. Record dosimeter serial number on front of Radiation Exposure Record Card.
5. Record the initial self-reading dosimeter readings on the back of the Radiation Exposure Record Card. The initial readings should be at or near zero. Do not accept a dosimeter if it reads below zero.
6. Place the dosimeters on the upper front part of your body (preferably clip them to the outside of your shirt pocket or collar).
7. Pick up a TLD badge.
8. Record TLD badge number on the front of the Radiation Exposure Record Card.
9. Place the TLD badge next to the dosimeters.
10. Receive Potassium Iodide {KI} tablets. DO NOT TAKE ANY KI unless specifically instructed to do so by your dispatcher.
17 OF 58 Rev. 05110 DPT-3 Attachment 2 Page 2 of2 BUS DRIVER INSTRUCTIONS
INSTRUCTIONS FOR RADIOLOGICAL EMERGENCIES ONLY
WHILE ON YOUR ROUTE:
11. Perform quick bus inspection ensuring that the bus fuel tank is full.
12. Drive to the start of your assigned route - follow attached instructions.
13. If you have self-reading dosimeters, take a dosimeter reading once every 15-30 minutes. Be sure to read both dosimeters.
14. If your exposure reaches 1Rand/or 3R, contact your dispatcher.
15. If your exposure reaches 5R, contact your dispatcher immediately.
16. If your dispatcher, by order of the County Health Commissioner, instructs you to take KI follow instructions exactly. You take only one tablet a day.
17. If in a contaminated area, do not smoke, eat, or drink or place anything in your mouth (with the exception of KI.)
18. Drive your assigned route - follow attached instructions.
WHEN ROUTE HAS BEEN COMPLETED:
19. When you reach the reception center, inform your passengers to go inside for personnel monitoring.
20. After discharging passengers, drivers and their vehicles must also be monitored and decontaminated, if necessary.
21. Follow instructions from reception center personnel regarding personnel monitoring and decontamination.
22. Call your dispatcher to see if you should return to your bus company terminal or to a staging area - follow attached instructions.
23. At the end of your assignment, return your dosimeters, TLD badge, remaining KI and Radiation Exposure Record Card to the designated individual at your bus company terminal or staging area.
18 OF 58 Rev. 05/10 DPT-3 Attachment 3 Page 1 of 1
ROCKLAND COUNTY RADIATION EXPOSURE RECORD CARD
I-~-~- =- =.====> ~====~======~ ' ! C'O_NTlN"UATtOH OF RADIAnON _ . .~\ IUtt:t~'Cl · U'f.ll..~TI(Il"$ (: t: ~n:1I: ~ <.~__ EXPOSlIRE.RECORO ", M.'I .._ ~· • .·I._rW U"'" r I - ...... :< ... ,. ~ .\ lor., I~------_"'~~~~C-~R~'-"~-'~"~'~"~R~.-"-,.~ I ----==---=R~A~D~IA~T~I=O~Nc------~ 1 DIolt(_' 01 ao.. (ORO) eo .. (QRD) ~lIpO'~t(.) nn...... clint Reading EXPOSURE RECORD (INDIVIDUAL) ~----~~~~~-----11 1 I-:N~~=~' -:,,-=.------;OF.~.:----:,~,~I.~I ~ I------~Soc=,,~, ~So , Emelg&nl.}' M an~111601 Assignmenl . I , I' f· 'fio.1:Ot:¢ '~"'':''''-':-' '-;,", . f, , - <, < -'. - I..The rm oluminescent Dosimeter TOTAL PREVIOUS EXPOSYRE , (Hi» Serial No. AT START OF CARD - ~ , I ~ O lfec:t Reading Dosimeters (OROs); DlIto!(s) o f f ! ' ~Q~ . Ra~g.e. bpOlUrlP(l) ,~ - 0-5R Serial No .• -~ .J 1 Initial -Reading: " ,-~ -- W I~Time:Issue O~tt:i:. :===-======- ~ -,' - ,• Date of Birth: ______1:1 I , - ' M -0· Y ,, - . - - ", ~ " Rev. 7.~~ ,~ ,~ -~~~¥tIh" 19 of 58 Rev, 05110 (NOT USED) 20 of 58 Rev. 05110 DPT-3 Attachment 4 Page 1 of 38 SCHOOL DISPATCH LOG CHESTNUT RIDGE TRANSPORTATION - SPRING VALLEY Departure RunTime Route Destination Bus No. Van No. Dispatched Returned Time Projected Actual 1 2 3 4 5 6 Fieldstone Secondary School 100 Fieldstone Avenue 7 Thiells, NY 10984 A01-B014 8 40 Buses; 0 Vans 9 10 11 12 13 14 15 -- L __ 21 of 58 Rev. 05110 DPT-3 Attachment 4 Page 2 of 38 SCHOOL DISPATCH LOG I CHESTNUT RIDGE TRANSPORTATION - SPRING VALLEY ! Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time 16 17 i 18 19 20 21 22 Fieldstone Secondary School 23 100 Fieldstone Avenue Thiells, NY 10984 24 A01-B014 25 (Continued) 26 27 28 29 30 31 32 33 '-- - L- - 22 of 58 Rev. 0511 DPT-3 Attachment 4 Page 3 of 38 SCHOOL DISPATCH LOG CHESTNUT RIDGE TRANSPORTATION - SPRING VALLEY Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time 34 35 Fieldstone Secondary School 100 Fieldstone Avenue 36 Thiells, NY 10984 A01-B014 37 (Continued) 38 39 40 1 I 2 I 3 Gerald F. Neary Elementary School I 4 20 George Street A01-B015 Haverstraw, NY 10927 5 8 Buses; 1 Van 6 7 8 I 1 L 23 of 58 Rev. 05110 DPT-3 Attachment 4 Page 4 of 38 SCHOOL DISPATCH LOG CHESTNUT RIDGE TRANSPORTATION - SPRING VALLEY . Departure Route Destination BusNo. Van No. RunTime Dispatched Returned Time TLC Learning Center Helen Hayes Hospital 1 Route 9W : A01-B026 West Haverstraw, NY 10993 1 1 Bus; 1 Van Ages & Stages 1 90 Congers Road A01-B034 Congers, NY 10920 2 3 O_Buses; 3 Vans -~~ 24 of 58 Rev. 0511 DPT-3 Attachment 4 Page 5 of 38 SCHOOL DISPATCH LOG CLARKSTOWN CENTRAL SCHOOL DISTRICT Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time 1 2 3 4 5 6 7 Haverstraw Middle School 8 16 Grant Street A02-B020 Haverstraw, NY 10927 9 21 Buses; 1 Van 10 11 12 13 14 15 16 17 25 of 58 Rev. 05110 DPT-3 Attachment 4 Page 6 of 38 SCHOOL DISPATCH LOG CLARKSTOWN CENTRAL SCHOOL DISTRICT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 18 Haverstraw Middle School 19 16 Grant Street A02-B020 Haverstraw, NY 10927 20 (Continued) 21 1 Clarkstown Teddy Bears 58 Endicott Street A02-B028 Congers, NY 10920 1 o buses; 1 Van 1 2 Lakewood Elementary School 3 77 Lakeland Avenue 4 A02-B029 Congers, NY 10920 5 8 Buses; 0 Vans 6 7 8 26 of 58 Rev. 0511 DPT-3 Attachment 4 Page 7 of 38 SCHOOL DISPATCH LOG CLARKSTOWN CENTRAL· SCHOOL DISTRICT Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time 1 2 3 4 5 Woodglen Elementary School 6 121 Phillips Hill Road A02-B032 New City, NY 10956 7 8 9 10 1 2 3 27 of 58 Rev. 05110 DPT-3 Attachment 4 Page 8 of 38 SCHOOL DISPATCH LOG STUDENT BUS COMPANY Departure Route Destination BusNo. Van No. Run Time Dispatched Returned Time Crickettown Child Care Center 18 North Route 9W 1 A03-B009 West Haverstraw, NY 10993 1 1 Bus; 1 Van 1 2 3 4 I 5 West Haverstraw Elementary 6 School 71 Blauvelt Avenue 7 A03-B011 West Haverstraw, NY 10993 8 13 Buses; 1 Van 9 10 I 11 I 12 I 13 I 1 I 28 of 58 Rev. 05110 DPT-3 Attachment 4 Page 9 of 38 SCHOOL DISPATCH LOG STUDENT BUS COMPANY Departure Returned Route Destination Bus No. Van No. Run Time Dispatched Time St. Gregory Barbarigo Elementary 1 School 29 Cinder Road 2 A03-B23 Garnerville, NY 10923 3 3 Buses; 1 Van 1 1 2 St. Peters Elementary School 21 Ridge Street 3 Haverstraw, NY 10927 A03-B24 1 2 3 Buses; 4 Vans 3 4 1 2 ARC Children's Day Care Center 60 Phillips Hill Road 3 New City, NY 10956 A03-B38 3 Buses 29 of 58 Rev. 05110 DPT-3 Attachment 4 Page 10 of 38 SCHOOL DISPATCH LOG STUDENT BUS COMPANY Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 4 5 6 Thiells Elementary School 7 78 Rosman Road A03-B025 Thiells, NY 10984 8 14 Buses; 1 Van 9 10 • 11 12 13 14 1 Tiny Scholars 1 224 Brick Church Road 2 A03-B080 Spring Valley, NY 10977 3 o Buses; 4 Vans 4 30 of 58 Rev. 0511 DPT-3 Attachment 4 Page 11 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Returned Route Destination Bus No. Van No. RunTime Dispatched Time 1 2 3 4 5 Stony Point Elementary School 6 7 Gurnee Drive 7 A04-B004 Stony Point, NY 10980 8 13 Buses; 1 Van 9 10 11 12 13 1 Crickettown School Crickettown Road 1 A04-B007 Stony Point, NY 10980 1 1 Bus; 1 Van , 31 of 58 Rev. 05110 DPT-3 Attachment 4 Page 12 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time Children of Mary Nursery School 174 Filors lane 1 A04-B008 Stony Paint, NY 10980 1 I 1 Bus; 1 Van I Building Blacks Center 52 Main Street 1 A04-B012 Garnerville, NY 10923 1 1 Bus; 1 Van Haverstraw Head Start-Site 1 1 I 138-146 Maple Avenue A04-B017 Haverstraw, NY 10927 2 3 Buses; 0 Vans 3 ! Haverstraw Head Start-Site 2 36 Division Street 1 A04-B018 Haverstraw, NY 10927 - 2 o Buses; 2 yans I. 32 of 58 Rev. 05/1 DPT-3 Attachment 4 Page 13 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Returned Route Destination Bus No. Van No. RunTime Dispatched Time 1 2 North Garnerville Elementary 3 School 65 Chapel Street 4 A04-B21 Garnerville, NY 10923 5 6 Buses; 2 Vans 6 1 2 1 2 I 3 North Rockland High School 4 & Annex 106 Hammond Road 5 A04-B022 Thiells, NY 10984 6 58 Buses; 4 Vans 7 8 9 10 i 33 of 58 Rev. 05110 DPT-3 Attachment 4 Page 14 of 38 SCHOOL DISPATCH LOG i HAVERSTRAW TRANSIT I Departure Route Destination Bus. No. Van No. Run Time Dispatched Returned Time 11 12 13 14 15 16 17 North Rockland High School & Annex 18 106 Hammond Road Thiells, NY 10984 19 A04-B022 20 58 Buses; 4 Vans 21 (Continued) 22 23 24 25 26 27 28 .------.. 34 of 58 Rev. 0511 DPT-3 Attachment 4 Page 15 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 29 30 31 32 33 34 35 North Rockland High School & Annex 36 106 Hammond Road Thiells, NY 10984 37 A04-B022 38 58 Buses; 4 Vans 39 (Continued) 40 41 42 43 44 45 46 35 of 58 Rev. 05110 DPT-3 Attachment 4 Page 16 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 47 48 49 50 51 North Rockland High School 52 & Annex 106 Hammond Road 53 Thiells, NY 10984 54 A04-B022 58 Buses; 4 Vans 55 56 (Continued) 57 58 1 . 2 3 4 L ______._.~ L- _____ ---- ~ ~------ 36 of 58 Rev. 0511 DPT-3 Attachment 4 Page 17 of 38 SCHOOL DISPATCH lOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 Sf. Paul's Christian Day School 4 323 South Main Street 5 A04-B051 New City, NY 10956 6 o Buses; 10 Vans 7 8 9 10 1 Temple Beth Shalom Nursery 2 School 228 New Hempstead Road 3 A04-B053 New City, NY 10956 4 o Buses; 10 Vans 5 6 37 of 58 Rev. 05110 DPT-3 Attachment 4 Page 18 of 37 SCHOOL DISPATCH LOG HAVERSTRAW·TRANSIT Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time Temple Beth Shalom Nursery 7 School 228 New Hempstead Road 8 A04-B053 New City, NY 10956 9 o Buses; 10 Vans (Continued) 10 1 Cornerstone Christian Community School 1 384 New Hempstead Road A04-B056 New City, NY 10956 2 3 1 Bus; 4 Vans 4 1 CIC Head Start I Early Head Start 2 1 Washington Avenue 3 A04-B059 Spring Valley, NY 10977 4 o Buses; 12 Vans 5 6 "--.--~-- 38 of 58 Rev. 0511 DPT-3 Attachment 4 Page 19 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 7 CIC Head Start I Early Head Start 1 Washington Avenue 8 Spring Valley. NY 10977 9 A04-B059 o Buses; 12 Vans 10 11 (Continued) 12 Sonshine Community Nursery 1 School & Day Care Center 384 New Hempstead Road A04-B064 New City, NY 10956 2 o Buses; 3 vans 3 Playgarten Pre-School 58 Lake Road 1 A04-B073 Valley Cottage, NY 10989 2 2 Buses; 0 Vans 39 of 58 Rev. 05110 DPT-3 Attachment 4 Page 20 of 38 SCHOOL DISPATCH LOG HAVERSTRAW TRANSIT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 Robin Hill Nursery School 3 70 Wesley Chapel Road 4 A04-B074 Suffern, NY 10901 5 o Buses; 8 Vans 6 7 8 Busy Bee Play School 1 39 Germonds Road 2 A04-B086 New City, NY 10956 3 o Buses; 4 Vans 4 ------_ ....._------ 40 of 58 Rev. 0511 DPT-3 Attachment 4 Page 21 of 38 SCHOOL DISPATCH LOG PETER BREGA, Inc. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 4 I 5 I 6 7 I 8 James A. Farley Middle School 9 140 Route 210 A05-B003 Stony Point, NY 10980 10 22 Buses; 2 Vans 11 12 13 14 15 16 17 18 19 41 of 58 Rev. 05110 DPT-3 Attachment 4 Page 22 of 38 SCHOOL DISPATCH LOG PETERBREGA, Inc. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 20 James A. Farley Middle School 21 140 Route 210 A05-B003 Stony Point, NY 10980 22 (Continued) 1 2 1 ARC Children's Day Care Center 2 70 Phillips Hill Road A05-B038 New City, NY 10956 3 5 Buses; 0 Vans 4 5 1 2 3 Congers Elementary School 4 9 Lake Road West A05-B040 Congers, NY 10920 5 6 Buses; 3 Vans 6 1 2 3 L--- 42 of 58 Rev. 0511 DPT-3 Attachment 4 Page 23 of 38 SCHOOL DISPATCH LOG I PETER BREGA, Inc. I Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 St. Paul's Elementary School 3 365 Kings Highway A05-B040 Valley Cottage, NY 10989 4 5 Buses; 2 Vans 5 1 2 Beechwood Preschool 181 Ridge Road A05-B072 Valley Cottage, NY 10989 1 1 Bus; 0 Vans 43 of 58 Rev. 05110 DPT-3 Attachment 4 Page 24 of 38 SCHOOL DISPATCH LOG EAST RAMAPO CENTRAL SCHOOL DISTRICT Departure Route Destination Bus No. Van No. Run Time Dispatched Returned Time 1 Tutor Time Child Care 2 285 Route 303 A06-B030 Congers, NY 10920 1 2 Buses; 3 Vans 2 3 1 Tutor Time Child Care (New City) 2 227 North Main Street 3 A06-B031 New City, NY 10956 1 3 Buses; 3 Vans 2 3 I Street Community Center Pre- 1 School I 31 Zukor Road A06-B036 New City, NY 10956 2 • o Buses; 3 Vans 3 Rockland Learning Center 136 Concklin Road 1 A06-B037 Pomona, NY 10970 1 1 Bus; 1 Van ... , , ... ~ ...... -. 44 of 58 Rev. 0511 DPT-3 Attachment 4 Page 25 of 38 SCHOOL DISPATCH LOG EAST RAMAPO CENTRAL SCHOOL DISTRICT Departure Route Destination Bus No. Van No. RunTime Dispatched Returned TIme 1 Rockland Country Day School 2 34 Kings Highway 3 A06-B041 Congers, NY 10920 1 3 Buses; 3 vans 2 3 1 2 3 Uberty Elementary School 4 142 Lake Road A06-B042 Valley Cottage, NY 10989 5 9 Buses; 0 Vans 6 7 8 9 West Street Child Care Center 50 Sanitorium Road, Bldg. F A06-B094 Pomona, NY 10970 1 1 Bus; 0 Vans 45 of 58 Rev. 05110 DPT-3 Attachment 4 Page 26 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination BusNo. Van No. RunTime Dispatched Returned Time 1 2 3 4 5 6 7 Willow Grove Middle School 8 153 Storrs Road 9 A07-B027 Thiells, NY 10984 10 22 Buses; 0 Vans 11 12 13 14 15 16 17 18 46 of 58 Rev. 0511 DPT-3 Attachment 4 Page 27 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time Willow Grove Middle School 19 153 Storrs Road 20 A07-B027 Thiells, NY 10984 21 22 Buses; 0 Vans 22 1 2 Prime Time for Kids 3 70 West Phillips Hill Road 4 A07-B033 New City, NY 10970 5 8 Buses; 0 Vans 6 7 8 New Square Project Head Start 1 Washington Avenue 1 A07-B061 New Square, NY 10977 2 2 Buses; 0 Vans Yeshiva Avir Yaakov - Boys (North 1 Main) 766 North Main Street 2 A07-B066 Spring Valley, NY 10977 3 20 Buses; 0 Vans 4 47 of 58 Rev. 05/10 DPT-3 Attachment 4 Page 28 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 5 6 7 8 9 10 Yeshiva Avir Yaakov - Boys (North 11 Main) 766 North Main Street 12 A07-B066 Spring Valley, NY 10977 13 (Continued) 14 15 16 17 18 19 • 20 48 of 58 Rev. 0511 DPT-3 Attachment 4 Page 29 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 4 Yeshiva Avir Yaakov - Boys 5 (Roosevelt) 100 Roosevelt Avenue 6 A07-8067 Spring Valley, NY 10977 7 12 Buses; 0 Vans 8 9 10 11 12 1 Yeshiva Avir Yaakov - Boys 2 (Washington Ave.) 91 Washington Avenue 3 A07-B068 Spring Valley, NY 10977 4 6 Buses; 0 Vans 5 6 49 of 58 Rev. 05110 DPT-3 Attachment 4 Page 30 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 4 5 6 7 Yeshiva Avir Yaakov (Girls) 8 15 Roosevelt Avenue 9 A07-B069 Spring Valley, NY 10977 10 29 Buses; 0 Vans 11 12 13 14 15 16 17 18 -- 50 of 58 Rev. 05110 DPT-3 Attachment 4 Page 31 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination BusNo. Van No. RunTime Dispatched Returned Time 19 20 21 22 Yeshiva Avir Yaakov (Girls) 23 15 Roosevelt Avenue A07-B069 Spring Valley, NY 10977 24 (Continued) 25 26 27 28 29 1 Bais Yaakov Chafetz Chaim of 2 Pomona (Girls) 44 Camp Hill Road 3 A07-B070 Pomona. NY 10970 4 6 Buses; 0 Vans 5 6 - 51 of 58 Rev. 05110 DPT-3 Attachment 4 Page 32 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination BusNo. Van No. RunTime Dispatched Returned Time 1 2 3 4 Albertus Magnus High School 5 798 Route 304 6 A07-B075 Bardonia, NY 10954 7 12 Buses; 0 Vans 8 9 10 11 12 1 2 Yeshiva Spring Valley Girls 3 142 Grandview Avenue A07-B088 Monsey, NY 10952 4 20 Buses; 0 Vans 5 6 7 - --~---"--"-- 52 of 58 Rev. 0511 DPT-3 Attachment 4 Page 33 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 8 9 10 11 12 Yeshiva Spring Valley Girls 13 142 Grandview Avenue A07-B088 Monsey, NY 10952 14 (Continued) 15 16 17 18 19 20 Yeshiva Zichron Yaakov (Boys) 720 Union Road 1 A07-B089 Spring Valley, NY 10977 2 2 Buses; 0 Vans ~--- ...... ~-.-- ...... ~- -~ - ...... ~ 53 of 58 Rev. 05110 DPT-3 Attachment 4 Page 34 of 38 SCHOOL DISPATCH LOG ROCKLAND COACHES, INC. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time Bais Chinuch Hayeshon (Girls) 1 984 Haverstraw Road A07-B090 Suffern, NY 10952 2 3 Buses; 0 Vans 3 Mesivta Ohr Naftoli (Boys) 38 Glenbrook Road 1 A07-B091 Monsey, NY 10952 2 2 Buses; 0 Vans 1 2 Talmud Torah Adas (Boys) 3 33 Union Road A07-B092 Spring Valley, NY 10977 4 7 Buses; 0 Vans 5 6 7 Mestifa Ohr Hatorah (Boys) 195 West Clarkstown Road A07-B093 Spring Valley, NY 10977 1 2 Buses; 0 Vans 2 54 of 58 Rev. 0511 DPT-3 Attachment 4 Page 35 of 38 SCHOOL DISPATCH LOG CHESTNUT RIDGE TRANSPORTATION - ROUTE 17 Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time r Stony Point Child Care Center 1 8 Patriot Hills Drive r A08-B010 Stony Point, NY 10980 2 Buses; 0 Vans 2 1 2 3 4 5 6 7 Jawonio, Inc. 260 Little Tor Road North 8 A08-B035 New City, NY 10956 9 17 Buses; 0 Vans 10 11 12 13 14 15 16 l...... - I...- - 55 of 58 Rev. 05110 DPT-3 Attachment 4 Page 36 of 38 SCHOOL DISPATCH LOG CHESTNUT RIDGE TRANSPORTATION - ROUTE 17 Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time 1 2 3 Willow Grove Middle School 4 153 Storrs Road 5 A08-B027 Thiells, NY 10984 6 6 Buses; 4 Vans 1 2 3 - 4 56 of 58 Rev. 0511 DPT-3 Attachment 4 Page 37 of 38 SCHOOL DISPATCH LOG MONSEY-NEW SQUARE TRAILS CORP. Departure Route Destination Bus No. Van No. RunTime Dispatched Returned Time New City Jewish Center Religious School 1 47 Old Schoolhouse Road A09-B049 New City, NY 10956 2 2 Buses; 0 Vans 1 2 Reuben Gittelman Hebrew Day 3 School 360 New Hempstead Road 4 A09-B055 New City, NY 10956 5 i 8 Buses; 0 Vans 6 ! 7 8 , ! Temple Beth EI Nursery School 1 415 Viola Road 2 A09-B079 Spring Valley, NY 10977 3 4 Buses; 0 Vans 4 57 of 58 Rev. 05110 DPT-3 Attachment 4 Page 38 of 38 SCHOOL DISPATCH LOG ROCKLAND COUNTY DEPT. OF~MENTALHEALTH - TRANSPORTATION Departure Route Destination BusNo. Van No. RunTime Dispatched Returned Time Rockland Worksite Day Care 1 Center 2 Yeager Health Center, Building R A10-B063 Sanitorium Road 3 Pomona, NY 10970 4 o Buses; 5 Vans 5 58 of 58 Rev. 0511 DPT-4 APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: ____-I OFFICE OF FIRE AND EMERGENCY DPT-4 SERVICES DPT:------1 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS 1.0 PURPOSE The purpose of this procedure is to describe the actions and responsibilities of Transportation Liaisons during a radiological emergency at the Indian Point Energy Center. 2.0 RESPONSIBII lTV The Transportation Liaisons are responsible for implementing this procedure and for ensuring that Bus Dispatchers and Bus Drivers follow their procedure. 3.0 I?RECAUTIONS Applicable public transportation safety and vehicle traffic regulations should remain in effect unless specifically modified by the Sheriff's Department. 4.0 PREREQUISITES An Alert or higher emergency classification has been declared at the Indian Point Energy Center requiring the activation of the Emergency Evacuation Bus System. 5.0 ACTIONS . Summary The Transportation Liaisons will report to the EOC to pick up dosimetry and evacuation bus maps/directions before being assigned to a Bus Company for the distribution of the aforementioned items to Bus Drivers. At the Bus Company, the Transportation Liaisons will be responsible for the distribution of dosimetry and evacuation instructions to the Bus Drivers and for the maintenance of the Bus Company's Exposure Control System. 1 of 12 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS I nstructjons perform the following steps indicated below. When a step has been initiated, ini.tial the step and indicate the time in the margin. 5.1 Receive Initial Notificatjon Alert, Site Area Emergency and General Emergency 5.1.1 The Transportation Liaisons will receive notification from the Emergency Operations Center for an Alert, Site Area Emergency or General Emergency or when the Communications Center is instructed otherwise by the County Director of Fire and Emergency Services (CDFES). 5.1.2 Upon notification, the Transportation Liaisons will record time of initial notification. 5.1.3 Report to the EOC .. 5.2 Upon Arrjval at EOC 5.2.1 Upon arrival at the EOC, have identification card readily available and check in through security. 5.2.2 Log in on sign-in sheet located at security desk in hall. 5.2.3 Obtain TLD from security after signing in. Return the TLD to 5.2.4 Report to the EOC Resource Coordinator. 5.2.5 Obtain a Bus Company Kit from the Resource Coordinator and inventory its content, time permitting. 2 of 12 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS 5.2.6 Obtain any missing equipment/supplies from the EOC Resource Coordinator. 5.2.7 Report to the Transportation Desk in the Operations Room for a briefing prior to dispatch to a Bus Company. 5.2.8 Report to your assigned Bus Company with your Bus Company Kit. 5.3 Bus, Company Operations 5.3.1 Upon arrival at Bus Company, notify the EOC Transportation Desk of arrival and request updated information. 5.3.2 .Brief the Bus Company Owner/Manager/Dispatcher of the emergency status. 5.3.3 prepare dosimetry (charge dosimeters) and evacuation information for distribution. 5.3.4 Assist Transportation Provider with the assignment/mobilization of vehicles if mobilization is ordered. The DPT Coordinator will inform the Transportation Provider of the routes to be run. 5.3.5 Assemble BuS Drivers Assemble Bus Drivers and distribute dosimetry. Each driver receives: Self-reading dosimeters or electronic dosimeters 1 TLD badge 1 Radiation Exposure Record Card (Att. 1) 1 Dosimetry Instruction Card (if available) 1 KI Packet 3 of 12 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS Briel the drivers on emergency status and radiological considerations. Review Attachment 2 with the drivers. IMPORTANT DRIVERS SHOULD READ THEIR SELF-READING DOSIMETERS EVERY 15-30 MINUTES. IF A DRIVER'S EXPOSURE REACHES 1 Rand/or 3R, HE SHOULD CONTACT HIS DISPATCHER AT END OF HIS ASSIGNMENT. IF A DRIVER'S EXPOSURE REACHES 5R, HE SHOULD CONTACT HIS DISPATCHER. POTASSIUM IODIDE (KI) IS NOT TO BE TAKEN UNLESS THE DRIVER IS INSTRUCTED TO DO SO BY HIS DISPATCHER WHO WILL HAVE RECEIVED THE ORDER FROM THE COMMISSIONER OF HEALTH. DO NOT SMOKE, EAT, OR DRINK WHILE RUNNING A ROUTE. 40112 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS 5.3.6 Distribute Evacuation Maps/Directions to the drivers and review map sequence/directions. 5.3.7 Dispatch drivers when determined appropriate by the Transportation ProvideL 5.3.8 Monitor Operations Keep apprised of the status of the evacuation effort and assist the Transportation Provider as appropriate. Communicate regularly with the EOC. 5.4 Exposure Control System 5.4.1 Keep apprised of each driver's exposure. Remjnd drivers to read their self-reading dosimeters every 15-30 minutes and to report any elevated exposures (1 R, 3R and 5R). Inform the OPT Coordinator of any elevated exposure. 5.4.2 Intedace with the Transportation Provider to assign additional vehicles/drivers to complete routes terminated by a driver's elevated exposure. 5.4.3 Receive orders on KI consumption from the EOC and communicate them to the drivers through the Transportation Provider. 5.5 Emergency Close-out 5.5.1 Assist Transportation Provider upon return of vehicles. Collect all dosimetry and evacuation information from the drivers. Ensure that aI/ radiation exposure information has been recorded and collect documentation. 5 of 12 Rev. 07/06 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE DPT-4 TRANSPORTATION LIAISONS EMERGENCY RESPONSE ACTIONS 5.5.2 Assist Transportation Provider with Return Program if needed. 5.5.3 Return Bus Company Kit to EOC. 5.5.4 Return all dosimetry information to the Exposure Control Coordinator at the EOC. Prepare a report for the Emergency Coordinator detailing all emergency activities and follow-up items. 6.0 REFERENCES 6.1 DPT-3, "Transportation Providers and Bus Drivers Emergency Response Actions" 7.0 AITACHMENTS 1. Radiation Exposure Record Card 2. Bus Driver Instructions 6 of 12 Rev. 07106 DPT-4 Attachment 1 Page 1 011 ROCKLAND COUNTY RADIATION EXPOSURE RECORD CARD {UtO~Y'OU"'L' J ~ OF CARD' __-,-_ of :.,; 7 of 12 Rev. 07/06 (NOT USED) DPT-4 Attachment 2 Page 1 of 3 BUS DRIVER INSTRUCTIONS INSTRUCTIONS FOR BADIOLOGICAL EMEBGENCIES ONLY (GENERAL PUBLIC EVACUATION) BEFORE STARTING ROUTE' 1. Remove Radiation Exposure Record Card and fill out the front. 2. Pick up self-reading dosimeters or a electronic dosimeter. 3. If you have a self-reading dosimeters, check to be sure that the dosimeter is at zero before you put it on (this shows a dosimeter has been zeroed). NOTE: To read a self-reading dosimeter: Hold it up to the light Look through the Clipped end Read the scale Record the reading and time on your Radiation Exposure Record Card NOTE: Electronic dosimeters are self-reading and don't have to be read. 4. Record dosimeter serial number on front of Radiation Exposure Record Card. 5. Record the initial self-reading dosimeter readings on the back of the Radiation Exposure Record Card. The initial readings should be at or near zero. Do not accept a dosimeter if it reads below zero. 6. Place the dosimeters on the upper front part of your body (preferably clip them to the outside of your shirt pocket or collar). 7. Pick up a TLD badge. 8. Record TLD badge number on the front of the Radiation Exposure Record Card. 9 of 12 Rev. 07106 DPT-4 Attachment 2 Page 2 of 3 BUS DRIVER INSTRUCTIONS INSTRUCTIONS FOR RADIOLOGICAL EMERGENCIES ONLY (GENERAL PUBLIC EVACUATION) 9. Place the TlD badge next to the dosimeters. 10. Receive a packet of Potassium Iodide (KI) tablets. DO Wll TAKE ANY KI unless specifically instructed to do so by your dispatcher. WljllE ON YOUR ROUTE' 11. Perform quick bus inspection ensuring that the bus fuel tank is full. 12. Drive to the start of your assigned route - follow attached instructions. 13. If you have a self-reading dosimeter, take a dosimeter reading once every 15-30 minutes. Be sure to read both dosimeters. 14. If your exposure reaches 1 R and/or 38, contact your dispatcher. 15. If your exposure reaches 58, contact your dispatcher immediately. 16. If your dispatcher, by order of the County Health Commissioner, instructs you to take·KI follow instructions exactly. You take ~ ona tablet a day. . 17. If in a contaminated area, do not smoke, eat, or drink or place anything io your mouth. 18. Drive your assigned route - follow attached instructions. WHEN ROUTE HAS BEEN COMPL EIEO' 19. When you reach the reception center, inform your passengers to go inside for personnel monitoring. 20. After discharging passengers, drivers and their vehicles must also be monitored and decontaminated, if necessary. 10 of 12 Rev. 07106 DPT-4 Attachment 2 Page 3 of3 21. Follow instructions from reception center personnel regarding personnel monitoring and decontamination. 22. Call your dispatcher to see if you should return to your bus company terminal or to a staging area - follow attached instructions. 23. At the end of your assignment, return your dosimeters, TLD badge, KI and Radiation Exposure Record Card to the designated individual at your bus company terminal or staging area. 11 of 12 Rev. 07106 (NOT USED) 12 of 12 Rev. 07106 II II I I PI-l APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: OFFICE OF FIRE AND EMERGENCY PI-1 SERVICES PIO: RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS 1.0 PURPOSE The purpose of this procedure is to describe the process for the coordination and dissemination of public and media information during an emergency at the Indian Point Energy Center (IPEC). Rockland County has adopted the National I ncident Management System! Incident Command System for EOC operations. The public information staff is part of the command function in the EOC and report to the County Executive. 2.0 RESPONSIBILITY The Rockland County Director of Communications is responsible for implementing this procedure during an incident at the Indian Point Energy Center (IPEC). 3.0 PRECAUTIONS None 4.0 PREREQUISITES An Unusual Event or higher emergency classification has been declared at IPEG. 5.0 ACTIONS Summary The Rockland County Director of Communications has been designated as the County Public Information Officer (PIO). The PIO stationed at the Rockland County Emergency Operations Center (EOC) will act as the single dissemination 1 of 30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS point for Rockland County for the coordinated release of information to the public and the media during an emergency at IPEC. The PIO may also operate out of the Media Room located in the County Executive's Office in New City. News media briefings will be conducted regularly during an emergency to provide accurate and timely information to. the press concerning the nature and scope of the accident, onsite accident mitigation activities, governmental offsite response activities, recommended protective actions and possible health effects. During an emergency at IPEC, public information activities will be conducted through the Joint Information Center (JIC) located at the New York State Department of Transportation Traffic Management Center in Hawthorne, NY. The JIC is the single dissemination point for the coordinated release of information from New York State, the four counties (Westchester, Rockland, Orange, and Putnam) and Entergy Nuclear Northeast. While the State, four counties and the licensee will be conducting their respective operations from separate sites, they will be virtually connected to the JIC for the purpose of conducting combined media briefings; announcing and disseminating media statements, press releases and Emergency Alert System messages, and supporting documents in a coordinated manner. . A JIC/PIO Information Dissemination and Flow Diagram is provided in Attachment 10 to illustrate this process. County Public Information Facility Description County Public Information activities will be conducted at the County Emergency Operations Center in the following areas/workrooms. • PIO Work Room for county spokespersons and support staff • Media Briefing Room for county spokespersons to brief the media and conduct press conferences • Working Area for Press/Media personnel • Broadcast Area for county spokespeople to address the public 2 of 30 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS County PIO and Support Staff Duties • County PIO Direct contact with County Executive Conducts pre-briefings/briefings when necessary Collects all information from Administrative Assistant Prepares summary of events for County Executive • Administrative Assistant Collects all paperwork; including news releases, phone logs, etc. Ensures a complete sequential log of event is intact. Maintains log of events Collects event information from subject matter experts • Press/News Release Personnel o News release writer- posts releases on website and sends to Administrative Assista\tt for distribution. Ensures letterhead is sent to SEMO for website) . Provides discs of boilerplate releases to all appropriate personnel/updates binders o Writer Assistant - reproduces and distributes all materials to EOC, fax recipients, media on location • Four-County liaisons o Media Liaison -:- Report to PIO/Admin Assistant - call details/forms All county e-maillvoicemail notification to employees Notification to residents when appropriate o Open Line PIO - Stays on PIO Coordination Line - reports updates/upcoming media alerts. o Public Inquiry Liaison - Report to PIO/AdminAssistant - call details/forms • Residents Information Station (1640 Radio) Personnel On Air Personnel - Updates to municipalities and general public via radio station Prepares reports of announcements for Admin Assistant including times aired Prepares/Updates PSAs for binders 30f30 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS • Emergency Alert SY$tem Message Personnel-to prepare and issue EAS messages as necessary • Clerical Personnel (See News Release Writer Assistant) -Review/update media & email lists with Communications Director regularly - including media who do not use email, and therefore still require a facsimile notification. • PIO,Coordination Line (See four county liaison) - Reports to Admin Assistant call log & posting times of other county news releases. The PIO Coordination line The primary connection for the County Public Information facility will maintained through the audio bridge connecting the county EOCs, the State Emergency Communications Center (SECC) and Call Center and the JIC in Hawthorne. Establishing the Bridge The State PIO in Albany will direct the SECC to establish a PIO Coordination line. The SECC will establish the conference call. Participants will receive the following information: ' • DatelTime: • Length: • Frequency: .' Meeting ID: 38258 • Meeting Password: • Internal Users dial: 66566 (to be used with phones within the SEMO VOIP system) • Local Users dial: • External Users dial: 866-563-8443 Note: The Public Inquiry line number should be confirmed at this time and City Watch ports should be closed to allow EOC personnel access to phone lines. 40f30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS Emergency Planning Website This website is operational at all times (24 hours d~ily) offering the public access to the emergency planning information through linkage to websites operated by each of the four counties (Westchester, Orange, Rockland and Putnam), New York State, and the licensee. Routine operations: The website for the virtual Joint Information Center, http://jic.semo.state.ny.us , is a balanced, informational resource which is available 2417 as part of the public information effort of the State of New York, the Counties of Westchester, Orange, -Rockland and Putnam, and Entergy Nuclear Northeast regarding issues at the Indian Point nuclear power generating site. One of the features allows the participants - the State, counties and licensee-to posttheir information for public access. Each partner is responsible for the accuracy and timeliness of its information. All partners should be made aware of the posting of new material. All information posted to the site must be relevant to the mission of providing accurate and timely information that promotes public health and safety for those living or working within the 10-mile Emergency Planning Zone. Emergency operations: During times of emergency the website becomes the official dissemination vehicle for official information for the responding . governmental agencies and the licensee. All partners have the ability to post their press releases, Emergency Alert System Messages, and follow-on news releases to the website using their password controlled access to their county specific site. Active distribution capabilities: The State, based on information provided by the partners, will maintain the ability of batch e-mailing to subscribers in the media, government, the public and private sectors, copies of all products posted on the To facilitate the dissemination to the widest audience possible and meeting requirements of the Americans with Disabilities Act (ADA), after posting on the web all materials will be converted to the html or xml format. . Passive distribution capabilities: Once the media advisory has been issued that the JIC is operational, the media and interested members ofthe general public have the ability to enter the website and download copies of the material posted. 50f30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS External Information Flow The principal ways of releasing information to the public through the 'media are: the Emergency Alert System messages (EAS); News Releases; Media Advisories; and News·Media Briefings. • Emergency Alert System: The Emergency Alert System (EAS) gives the county executives the ability to provide information and protective action recommendations to residents of the 10-mile Emergency Planning Zone~ The primary EAS insert point for the Indian Point area is radio station WHUD-AM. While the lead county, Westchester County has the responsibility for the preparation, coordination, and dissemination of theEAS message, each county is directly responsible for entering its protective action decisions. Once the entire message is complete and forwarded to WHUD-AM, Westchester County will post the final message to the website for distribution through the subscriber lists. • Follow-On-News Release: If the EAS message contains protective action recommendations;"" either evacuate/take KI or,to shelter-in-place, a follow-on-news release must be prepared to expand the . instruction/information contained in the EAS message. Each county is responsible for the press release outlining their county's protective action recommendations. Each county may post a copy of the release to the web site for automatic distribution to the subscriber lists., • News Releases/Media Advisories: Each partner is responsible for the accuracy and timeliness of their press releases or other written documents posted to the website. Prior to posting the preparing partner should advise the other partners over the PIO coordination line of the subject and a summary of the content. Dissemination: Once the document has been approved for release by the preparing organization, it is posted to the web site by the organization. At the time of posting, the product will be e-mailed to the subscription list. Additionally, the JIC will prepare paper copies of the documents and post them in the media briefing area. 60f30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS • Posting Press Releases: Go to website: http://jic.semo.state.ny.us Log in: Username/password Select: Press Release Select: New Press Release - A template comes up: Enter: Press Release Headline Enter status: Exercise, Test, General Event or Emergency Note: The status button is very sensitive. Care must be taken that the correct status is selected. Enter text area Insert text either by cutting and pasting or key stroking. Select: Publish Set activation time: Set expiration time: Add any file required Select: Submit Once submit has been selected the news product will automatically be posted to the website at the time indicated and automatically e-mailed to the subscription list that is appropriate for the status selected • News Media Briefingsl Video Conference Link: As a general procedure, a media briefing will be conducted when: there is a change in classification; when a protective action is announced; and under other conditions when all parties are aware of the purpose and need for the briefing. Process: The briefing will be announced by the media room liaison in the press briefing area. The JIC will initiate the video teleconference to the counties through the system's built-in, dial-out system. Should a county loose the connection, they can call into 59367 using the CISCO phone. 70f30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS Prior to any media briefing the State PIO will conduct a pre-briefing coordination meeting. Participants will include all partners' spokespeople either in person or over the video conferencing line. During this meeting the subject and the content of the briefing will be discussed and the order of presentation determined. Public inquiry and media monitoring concerns will be identified and the method of addressing these concerns will be determined. This is done so all partners will be aware of the information to be released. It is not an attempt to control or limit the information being released. The Media Briefing Worksheet will be used to facilitate the meeting. Once the coordination is complete, and the State moderator and the on site spokespeople are in the lobby, the State PIO representative will switch the video link to the media area (lobby) and the briefing will be conducted. At the conclusion of the briefing the on-site media will be able to ask follow-up questions. The State will moderate the briefing. The conference will be video taped for future playback or historical purposes. Off-site Media Briefings: It is expected that the various county executives may conduct media briefings in their respective operations centers. The JIC staff should be aware of the briefing, the subject and the content. While prior coordination would be appreciated, after the fact information is expected. Media Briefing Room Resources: The following are available in the JIC briefing room as references: • Diagrams and or schematics of the nuclear power facility. • Maps showing the 10 mile Emergency Planning Zone (EPZ), Planning Areas • News Media Kitsl Emergency Planning Brochures. 80f30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS PIO Facility Activation When notified, the County PIO and Support Staff should perform the following steps. When a step has been completed, initial the step and record the time in the margin. 5.1 Receive Initial Notification Notification of an Unusual Event, Alert, Site Area or General Emergency , NOTE: The PIO and support staff may be directed to report to the EOCat Notification of Unusual Event 5.1.1 The County Director of Communications (PIO) and the Support Staff will receive notification via pager or telephone of an IPEC emergency from the Sheritrs Communication Center (44 Control). 5.1.2 Upon notification, the PIO and Support Staff will record time of initial notification. 5.1.3 The PIO and Support will initiate their respective staff callout lists. 5.1.4 The PIO and Support Staff will report to the EOC when directed. 5.2 PIO Facility Set up and Operations 52,1 Upon arrival at the EOC, have identification card readily available and check in through security. 5.2.2 Log in on sign-in sheet located at security desk in hall. 5.2.3 Obtain TLD from security after signing in. 5.2.4 Sign name and agency on Status Board located in EOC. 90f30 Rev. 07/08 RADIOLOGiCAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS 5.2.5 Check PIO Inventory. o Set up laptops o Call for activation of phone lies in media room o Set up briefing room o Shut off all ports in the CityWatch System marked "Shared with EOCIt-refer to Attachment 7. 5.2.6 Set UR in accordance with floor layout (Attachment 1). 5.2.7 Verify operability of telecommunications equipment, video links (refer to Attachment 8), computers, websites, etc. 5.2.8 Record time of initial notification here. ______ 5.2.9 Obtain briefing from Operations Manager. 5.2.10 After briefing with Operations Manager, check status board. 5.2.11 In the event of an Alert, check EAS status. 5.2.12 Establish and maintain communications with Joint Information Center via audio-video link, e-mail. or website. 5.2.13 Obtain Public Inquiry/Media Response phone number from Joint Information Center. 5.2.14 Upon EOC approval, make verbal announcements on Public Inquiry Control Phone Number availability. 5.2.15 Post Public Inquiry phone number on EOC status board. 5.2.16 ParticiRate in all meetings/briefings conducted by the Emergency Coordinator to ensure accurate information collection. 5.2.17 Relay information for news release preparation. 10 of 30 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS 5.2.18 Ensure that all press releases developed are correct and are approved by the Emergency Coordinator. 5.2.19 Post all news releases and EAS messages in the Emergency Operations Center. 5.2.20 Post all news releases and EAS messages at the PIO Work Room. 5.2.22 Distribute news releases and EAS messages to . Command and Control Room and EOC Operations .Desk. 5.2.23 Ensure that all EAS messages are correct, approved by the Emergency Coordinator and are ready for transmission (3-5 minutes) following activation of the prompt notification system (sirens and tone alert radios) in accordance with the Local EAS plan. 5.2.24 Direct Administrative Assistant to maintain paper trail (include PIO worksheets, news releases, EAS). 5.2.25 Direct Administrative Assistant to maintain phone log of all information communicated. 5.2.26 Ensure that misinformation is handled in accordance with Joint Information Center procedures. 5.2.27 Respond to inquiries from Joint Information Center with appropriate information or instructions. 5.2.28 To close out, collect all documentation and prepare a summary report for the County Executive. 5.3 News Release Procedure: 5.3.1 Obtain up-to-date information regarding offsite emergency response. 5.3.2 Utilize established format. 11 of 30 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS '5.3.3 Consult with the Rockland County Emergency Coordinator to ensure the accuracy of public announcements on the public health and safety of Rockland County residents. 5.3.4 Incorporate changes into a final release, if applicable. 5.3.5 After receiving final approval from the Emergency Coordinator, ensure distribution of the release to the utility and all other PIOS. ' '5.3.6 Obtain their acknowledgement for EAS messages and EAS follow-on news releases by means of a sign-off. 5.3.7 Distribute release to the media, EOC, and the State. 5.3.8 Prepare EAS messages in accordance with Joint Information Center Procedures. 5.3.9 Prepare additional press releases on an as-needed basis throughout the duration of the emergency. 5.3.10 Participate in aU press conferences and briefings conducted at theJIC and advise the EOC public information officials of their occurrence. 5.3.11 Confer with the other Public Information Officers (County, State and Utility) at the Joint Information Center (JIC) on a regular basis to maintain consistent information content. 5.3.12 Monitor all news briefings and respond to media , inquiries, if applicable. 5.3.13 Direct an Administrative Assistant to maintain a phone log of all communications. 5.3.14 Direct an Administrative Assistant to maintain paper trail. 12 of 30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS 5.3.15 Sign off on EAS messages and EAS follow-on news releases. 5.3.16 Review all news releases for accuracy and information regarding Rockland County; 5.4 Close-Out To close out, collect all documentation and prepare· a summary report for the County Executive. 5.5 Public Inquiryllnquiry Response See Joint Information Center Procedures and Attachments 6 and 9. 5.6 Contingency Operations Should the Joint Information Center in Hawthorne become unavailable for any reason, the State will continue to coordinate PIO operations from Albany where the Hawthorne capabilities are replicated. The concept of operations will remain the same; however, the technology will be adjusted as follows: o Video connection: In the event the video connection is inoperable, media briefings will be conducted over the ( PIO Coordination Line, which is the telephone conference bridge established by SEMO uniting the counties,· licensee and the media. The partners can join in through land line, cell or satellite phones. SEMO will issue the media advisory relating to media briefings. The conference bridge may be accessed by dialing 866-563- 8443 and then entering the meeting ID 38258 when prompted. o Media monitoring: State will conduct these operations from Albany over the PIO coordination line. This format enables two way sharing of media monitoring issues between the counties and the licensee. 13 of 30 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS o Distribution of press/news releases: State will continue to post to the website and encourages the counties to do the same. However, if a county cannot access the net, they can fax materials to SEMO who will scan the document and post it to the web on the county's behalf. o PIO Coordination Line: SEMO will host a telephone conference bridge that will allow the State, counties and the licensee to continue to conduct coordinated PIO activities. The conference bridge number is 866-:563- 8443 and then entering the meeting 10 38258 when prompted. o JIC Website: Because the website is hosted within the SEMO IT environment, it will be functional and capable of providing the services outlined in the procedures. 6.0 REFERENCES 6.1 Hawthorne Joint Information Center Procedures 6.2 Rockland County PIO Reference Book 7.0 ATTACHMENTS 1. PIO Facility Floor Plan Layout (later) 2. Sample Emergency Alert System Messages 3. Abbreviated Area Descriptions 4. Media Briefing Worksheet 5. Media Monitoring-Public Inquiry-Media Response/Public Inquiry line Announcement 6. Public Inquiry-Media Response Inquiry and Off Air Monitoring Form 7. CityWatch Extensions 14 of 30 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PI-1 PUBLIC INFORMATION EMERGENCY RESPONSE ACTIONS 8. Cisco IP Video Phone Operating Instructions 9. Public Inquiry Line Announcement 10. JIC/PIO Information Dissemination and Flow Diagram 15 of 30 Rev. 07/08 (NOT USED) 16 of 30 Rev. 07108 PI-1 Attachment 1 Page 1 of 1 PIO FACILITY FLOOR PLAN LAYOUT - - EASPrep-~ News Release Prep AudiolVldeo Teleconference SEMO/JIC Website PC I I Printer F" Entry PIOOpen 17 of 30 Rev. 07108 PI-1 Attachment 2 Page 1 of 1 EMERGENCY ALERT SYSTEM MESSAGE , t :rhlsls not a test Th:eEmetgencyAlertSystem has b"" activeited :Qychiel officials of Wes1Chester. Rockland, Pt.Itnam,t(tnd OntngeCOonties due loa: technical malfunctfon at the rnd'l8rtPOifJl # , " in Bochliman., New Yotk. Peopre living or working withln 1o miles of the plarit shoold Itsten to this entire message before' takihg any action. There has been.... Thera has not been.••• Aret~se of radioactive matenals to the environment. An Unusual Event ... ,M A/ert.. •• .A,3~ Are~a Emergency~ ... AGenera,l EtzmtgehC';J" has been a:e~. 'Pepple.ln'lhe followin~ Emergency Response Planning Areas are directed to, EVACUItTI: their' hOmes Or ,bU$n~ W.tchester: 1 234,56789101112 13 14 15 21 t~ 4748" 49' 50 01 Ro~land; 29 30 '31 32 3334 35 36 37 38 3914P 41. Putnam: 1$ t11& 1920 23 Or$"1;18, 242526 27 2839/40 The, fOitowingEmergenC¥Response Planning Areas are directed tos'taY,irlside theit h.omes or businesses: t WestChester: 1234567,8,91011 12131415212247484950 51 ROCkrand: 29 30 31 32 as 34 35 36 37 38 39/40 41 Putnam: 161718192023 . Orange!.24 25 25 27 28 39/40 Peopfe living within 1Omlles of the plant should COfIsult the Planning for EmergenCies booklet or similar p8ee5 of the phone book lor detailed information. Stay totled :to this Emergency Alert System station {or further informatiOn ana rhsltuctiOns. This Is a test This Is hota test. , Westcbester~_...... _ ~:~=d t THIS IS AN EXERCISE I Orange - t New Vo~rk:-.S~t-at""e-,--- EMER.(;ENCV ALERT SYSTEM MESSAGE APPENDIX 10 18 of 30 Rev. 07108 PI-1 Attachment 3 Page 1 of2 ABBREVIATED AREA DESCRIPTIONS FOR EMERGENCY ALERT SYSTEM (EAS) MESSAGES The following abbreviated Protective Action Area descriptions are to be included in the appropriate EAS messages generated at the Joint Information Center. WESTCHESTER COUNTY • Buchanan • City of Peekskill • Verplanck • Montrose • Town of Cortlandt • Croton-On-Hudson • Yorktown • Town of Somers • Town of New Castle • Ossining • Briarcliff Manor ROCKLAND COUNTY • Jones Point • Bear Mountain State Park • Tompkins Cove • Stony Point • Grassy Point • Village of Haverstraw • Village of West Haverstraw • Unincorporated Areas of the Town of Haverstraw • Village of Pomona • Northeastern Town of Ramapo • Northwestern Town of Clarkstown • Central Town of Clarkstown • Northeastern and Eastern Town of Clarkstown • Harriman State Park 19 of 30 Rev. 07108 PI-1 Attachment 3 Page 2 of2 PUTNAM COUNTY • Lower Philipstown • Southern Philipstown • Southern Putnam Valley • Southwest Carmel ORANGE COUNTY • Town of Highlands excluding Highland Falls • Highland Falls • U.S. Military Academy • Village of Harriman East of NYS Thruway • Town of Tuxedo East of NYS Thruway • Village-Town of Woodbury • Town of Cornwall South of Angola Road 20 of 30 Rev. 07108 PI-1 Attachment 4 Page 1 of 1 MEDIA BRIEFING WORKSHEET DATE: ______BRIEFING # ____ BRIEFING TIME: ____ BRIEFING ANNOUNCED BY LICENSEE Y N REASON FOR BRIEFING: <--> Emergency Classification Level <--> EAS Broadcast <--> Other POINTS TO BE COVERED BY: ENTERGY: WERSTCHESTER: ROCKLAND: ORANGE: PUTNAM: STATE: PUBLIC INQUIRY: 1-800-639-5149 Rumor Identified: Time: Action: Rumor Identified: Time: Action: Rumor Identified: Time: Action: GRAPHICS REQUIRED: Entergy: Counties: State: 21 of 30 Rev. 07108 PI-1 Attachment 5 Page 1 of 1 MEDIA MONITORING - PUBLIC INQUIRY - MEDIA RESPONSE PUBLIC INQUIRY LINE ANNOUNCEMENT At The first briefing. the following announcement will be made by the moderator of the PIO panel. TO ASSIST THE PUBLIC WITH RECEIVING CLARIFICATION ON INFORMATION THAT MAY BE IN CONFLICT WITH OFFICIAL ANNOUNCEMENTS, THE PUBLIC MAY CALL: 1-800-XXX-XXXX THE PUBLIC MAY CALL THIS NUMBER FOR CLARIFICATION OF THE INFORMATION CARRIED EITHER IN THE MEDIA OR CIRCULATING IN THE COMMUNITY THOSE CONFLICTS WITH THE OFFICIAL INFORMATION EITHER BY THE EMERGENCY ALERT SYSTEM OR THE NEWS MEDIA. AGAIN, THE NUMBER FOR THE GENERAL PUBLIC TO CALL IS: 1-800-XXX-XXXX 22 of 30 Rev. 07108 PI-1 Attachment 6 Page 1 of 1 PUBLIC INQUIRY-MEDIA RESPONSE INQUIRY AND OFF AIR MONITORING FORM Type of call: (PubliclProfessionaIlMedia/Media Monitoring Report) Date of caillbroadcast: Time of caillbroadcast: Name of responder/monitor: --'---- Media Name/Location: Caller's/Reporter's Name:------~ ______ Question(s) askedllnaccurate Information: Response given/Correct Information and Source: Is call back required: L-> Yes L-> No Call Back Number: <--J __- ___ If yes, call back completed at: By: _-:-----=-______--,.- Was the call referred: L-> Yes L-> No If yes, to whom? ___-'-- ______Further action required: L-> Yes <-> No Was this action completed? <-> Yes <-> No Reported to 311 Liaison: ____---,-...,...... ,... ______TCC Liaison Notes: Return completed form to TCC Liaison 23 of 30 Rev.07/08 . PI-1 Attachment 7 Page 1 of 1 County of Rockland CltyWatc;h Extensions As of 11/3105 HSE Pitch Panel USOC Port Card ON C.ble Comments Jack Conflg. Type Pair' • • Pin 364-8101 1 3&4 1 RJ-14 364-8102 2 2&5 364-8103 3 3&4 2 RJ-14 364-8104 4 2&5 364-8105 5 3&4 3 RJ-14 " 364-8106 6 2&5 364-8107 7 3&4 4 RJ-14 364-8108 8 2&5 364-8109 9 3&4 5 RJ-14 364-8110 10 2&5 364-8111 11 3&4 6 RJ-14 364-8112 12 2&5 364-8113 13 3&4 7 RJ-14 364-8114 14 2&5 364-8115. 15 3&4 8 RJ-14 364-8116 16 2&5 24 of 30 Rev. 07108 PI-1 Attachment 8 Page 1 of 4 Cisco IP Video Phone Operating Instructions Phone Overview 1 Camera The camera provides manual tilt and focus. Turn the lens to adjust focus. Tilt the camera by manually adju. sting the tilt angle with the. wheel to the right of the lens. Tip Press the Selfview button first to see your video picture. 2 Microphone Your phone includes a microphone that is located at the top of the phone. 3 LCD monitor Your phone includes an integrated 8.4 inch LCD monitor. 4 Handset Your Cisco IP Video Phone 7985G includes a handset that is held in place by magnets. 5 Speaker Your phone includes a speaker that is located between the keypad and the screen. 6 Camera lens Use a camera lens cap that is located at the back side of the phone to cap docking cover the lens when the phone is not in use. The camera lens cap protects the lens and also prevents you from involuntary broadcasting your video imaae. 7 Keypad The keypad contains all the keys that you need to control the system. 25 of 30 Rev. 07108 . PI-l Attachment 8 Page 2 of4 Keypad 1 Line button Toggles the Line menu on and off. The Line menu displays the available lines on your phone and allows you to change between Jines. The line menu also displays speed dials if you have any. 2 Notification lamp Flashes when you have an incoming call and when you have voice mail. 3 Display button Toggles the menu on and off. 4 Brightness Controls monitor brightness, button 5 Softkeys Activates features presented on the corresponding softkeys on the screen. 6 Selfview button Switches the video image from incoming to outgoing video. 26 of 30 Rev. 07108 PI-1 Attachment 8 Page 30f4 7 Picture in Picture Displays a smaller picture of the outgoing video. Press the Picture in Picture (PiP) button once and the PiP appears in the upper,. right comer. Press the PiP button again to move the picture to the other three corners of the screen and, finally, hide it. S Help button Toggles the Help menu. 9 mber and Allows you to dial phone numbers, enter letters, and choose menu er buttons items. You can also use the number keys to choose menu items. 10 Cancel button Allows you to go back. Use the Cancel button to delete data when you are in an input field. 11 Headset button Toggles the headset on or off. 12 Navigation Allows you to scroll through menus and highlight items. Use this button button in conjunction with softkeys to activate highlighted items. You can move the left and right arrows to navigate and edit text fields. The center button activates menu items. You also use it together with the Help button to get context sensitive help on menu items. 13 Speaker button Toggles the speakerphone on or off. 14 Messages button Toggles the message menu on and off. 15 Services button Toggles the Services menu on and off. The Services menu provides access to phone services, including assigned services and services to which you have subscribed. 16 Audio Mute Toggles the Audio Mute feature on or off. When Audio Mute is· active, other callers cannot hear audio, although they can see your video image. 17 Volume button Controls the volume. 18 Video Mute Toggles the Video Mute feature on or off. When Vid Mute is active, other callers cannot see your video image. 19 Settings button Toggles the Settings menu on and off. 20 Directories Toggles the Directories menu on and off. The Directory provides call button logs (Missed, Received, and Placed) and a corporate directory. 27 of 30 Rev. 07108 PI-l Attachment 8 Page 4 of4 Screen Layout 1 10 Displays the 10 (system name) of the caller/calfee. Displays the duration of the call. 2 Duration . 3 Primary line Displays your primary number or office extension. 4 Call overview Display's the currentty active line and the configured phone number that Is assigned to the line. The icon shows the state of the call. S Video image Displays the incoming video image. Press the Selfview button to display the outgoing video image. 6 Call activity Displays your current calls per lioe, caller 10 , call state, and call duration. 7 Softkey labels Displays a softkey function . Press the (Softkey button) to activate a softkey. 28 of 30 Rev. 07108 PI-1 Attachment 9 Page 1 of 1 PUBLIC INQUIRY LINE ANNOUNCEMENT "If you have questions about any of the information you have heard about this , emergency, we encourage you to call for the facts you need right now.. • Call: 1-800-639-5149 • Westchester County residents . can call: 1-914-995-1111 or • visit the State's website: http://jic.semo.state.ny.us • Again the number to call is: 1-800-639-5149 29 of 30 Rev. 07/08 PI-1 Attachment 10 Page 1 of 1 JIC/PIO INFORMATION DISSEMINATION AND FLOW DIAGRAM PlANT Information from EOFlComputer Display Entergy News Releases (email, fax, web-posted, intemal JIC Unified Joint Media Briefings Command (SEMO, by SEMO, Counties, Entergy, counties via Entergy (JIC, vicleo vldeolholline) stream real time, hi>ltnrin viti_ ",.. " ..ml SEMO Information SEMO News Releases Public & from EOCIComputer (email, fax, web Media Display posted, intemal Inquiry EAS Messages (direct broadcast. email, fax, web-posted, internal distribution\ County News Releases (email, fax, web-posted, internal 30 of 30 Rev. 07108 PIP-l II I I I I APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: ____-I OFFICE OF FIRE AND EMERGENCY PIP-1 SERVICES PIP: ------1 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS 1.0 PURPOSE This procedure provides the actions and responsibilities of the NYS Park Police during a radiological emergency at the Indian Point Energy Center. Rockland County has adopted the National Incident Management Systeml Incident Command System for EOC operations. The NYS Park Police are part of the operations section, public safety branch. 2.0 RESPONSIBILITY The Chief of the NYS Park Police is responsible for implementing this procedure. 3.0 PRECAUTIONS None 4.0 PREREQUISITES An Unusual Event or higher emergency class has been declared at the Indian Point Energy Center. 5.0 ACTIONS The NYS Park Police will coordinate all police activities on park property and will park actions County Executive and the New York State Disaster Preparedness Commission. In addition, the Park Police will provide additional personnel, if available, in support of county law enforcement emergency response actions. The primary objective of the NYS Park Police is to gain command and control of the park system during an incident at Indian Point Station. 1 of 14 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS Instructions When notified, the Chief of Police or his designee should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin. 5.1 Receive Initial Notification Notification of an Unusual Event 5.1.1 The Chief of Police will receive notification from the Sheriff's Communications Center (44 Control) for an Unusual Event or when the Communications Center (44 Control) is instructed otherwise by the County Director of Fire and Emergency Services (CDFES). 5.1.2 If an Unusual Event or higher classification has been declared, consider, or if directed, do the following: 5.1.2.1 All vehicles should be fueled in expectation of a higher level of emergency. 5.1.2.2 Notify appropriate park personnel to standby for the possible implementation of the Radiological Emergency Response Procedure. 5.1.2.3 Direct authorized personnel in the police station to prepare to make route alerting and traffic control assignments and distribute equipment (e.g., dosimeters). 5.1.2.4 Determine the availability of Rockland County's HELP helicopter. 5.1.2.5 Determine the status of the Park (e.g., park attendance, closed areas). 5.1.2.6 Determine if additional transportation needs would be required to evacuate the park. Alert, Site Area Emergency and General Emergency 2 of 14 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS 5.1.3 The Chief of Police will receive notification from the Sheriff's Communications Center (44 Control) for an Alert, Site Area Emergency or General Emergency or when the Communications Center (44 Control) is instructed otherwise by the County Director of Fire and Emergency Services (CDFES). 5.1.4 Upon notification from the Sheriff's Communications Center (44 Control), the Chief of Police will record time of initial notification and report to the EOC. 5.2 Set Up EOC 5.2.1 Upon arrival at EOC, have identification card readily available and check in through security. 5.2.2 Log in on sign-in sheet located at security desk in hall. 5.2.3 Obtain TLD from security after signing in. 5.2.4 Sign name and agency on EOC Staffing Roster located in EOC. 5.2.5 Check PIP Inventory. 5.2.6 Set up PIP area (Floor plan provided in kit). 5.2.7 Verify operability of phone. 5.2.8 Record time of initial notification here______ 5.2.9 Report to EOC Operations Manager. 5.2.10 Obtain briefing from Operations Manager. 3 of 14 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE . PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS 5.3 EOC Operations 5.3.1 Notify PIP emergency response personnel to standby andlor mobilize, as directed. 5.3.2 Order the full mobilization of all Park personnel. 5.3.3 Distribute dosimetry to park personnel. Instruct personnel to wear and utilize dosimetry appropriately and to monitor their exposure continuously while in affected Areas. Refer personnel to the exposure control information card for instructions pertaining to dosimetry record keeping, wearing of dosimetry. reading dosimeters, reporting requirements and the use of Potassium Iodide. 5.3.4 Issue the Park closing order to Park Police Command, if ordered by Emergency Coordinator. 5.3.5 Ensure park personnel: 5.3.5.1 Notify the visitors in the developed parks by public address or bull horn that the park has been closed, using Attachment 1, "Ail Purpose Nuclear Emergency Closing Notice." 5.3.5.2 Implement route alerting using Attachment 2 and the abbreviated Emergency Closing Notice contained therein. 5.3.5.3 Hand out notification messages. 5.3.5.4 Notify the camps in the park of the closing. Families of park employees will be sent to the Reeves Meadow Visitors Center. 5.3.5.5 Request additional transportation for camps and parks as needed from the Department of Public Transportation Coordinator in the EOC. 4 of 14 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS 5.3.5.6 When instructed by the County Department of Health, shut down the water supply and sewage treatment plant and other equipment for the duration of the emergency. 5.3.5.7 Establish traffic control points to prevent ingress into the parks once they have been closed. 5.3.5.8 Notify Public Information of Park closings and designation of personnel removed from park. 5.3.6 After Park Closing, ensure Park personnel (radiological conditions allowing): 5.3.6.1 Patrol the parks for confirmation of evacuation and to provide security for the evacuated areas. 5.3.6.2 Maintain traffic ingress control checkpoints (Attachment 3) at the entrance to the parks until barricades can be erected by maintenance personnel. Ingress to the evacuated areas will . be to authorized personnel only (e.g., field monitoring teams). 5.3.7 At a Site Area Emergency or General Emergency, ensure: 5.3.7.1 The Captain, or designee, should proceed to Reeves Meadow and activate the Alternate Command Post and prepare for the transfer of command should projected or actual radiological conditions require the evacuation of the Command Post at Bear Mountain. 5.3.7.2 As park areas are cleared, assign personnel to assist State Police in traffic control activities for the general public. 5.3.7.3 Upon an order to evacuate families at the visitors center will be transferred to the reception centers located in Rockland County. 5 of 14 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE PIP-1 NYS PARK POLICE EMERGENCY RESPONSE ACTIONS 5.3.8 Immediately inform the EOC Public Information Officer of any actions ordered or changes in status. 5.3.9 To close out, collect all message forms and procedures used and give them to the CDES. ! 5.3.10 Prepare a summary report for the Emergency Coordinator detailing actions, problems encountered, and suggestions for the future. 6.0 REFERENCES None 7.0 ATTACHMENTS 1. All Purpose Emergency Closing Notice 2. Palisades Interstate Park Alerting Routes 3. Traffic Control Points to Prohibit Park Ingress 6 of 14 Rev. 07108 PIP-1 Attachment 1 Page 1 of 1 ALL PURPOSE NUCLEAR EMERGENCY CLOSING NOTICE Due to an emergency at the nearby Indian Point Energy Center and the possibility that it could develop into a public health hazard, this recreational area has been ordered to close. All visitors are required to leave immediately. There is no danger to the public at this time. This is a precautionary measure only. Please leave by the same means of transportation that brought you here. If transportation to your home is not available, a substitute means of transportation will be provided for you. Please follow the directions of our park and traffic personnel as you leave. Thank you. 7 of 14 Rev. 07108 (NOT USED) 8 of 14 Rev. 07108 PIP-1 Attachment 2 Page 1 of 3 PALISADES INTERSTATE PARK ALERTING ROUTES Route 1: To alert both sides of the PIP from the Visitor Center at Anthony Wayne to Exit 15. Start at the Bear Mountain Administration Building. Proceed South on the PIP to the Visitor Center (5 min. 30 sec., 4.6 miles). Begin broadcasting emergency message. Proceed South on PIP to Exit 15 (5.0 miles). Total elapsed time must be no more than fifteen minutes. Option - Dispatch car on patrol to Anthony Wayne. Route 2: To ensure both sides of the PIP are alerted within 15 minutes. Start at the Bear Mountain Administration Building. Proceed South on the PIP to Exit 15. Exit at 15 and get on the North bound PIP (9.6 miles). Begin broadcasting emergency message. Proceed North on PIP to the Visitors Center (14.6 miles). Route 3: To alert the people at Lake Welsh and the Lake Welsh Tent and Trails Camp site. Start at the Bear Mountain Administration Building. Proceed South on the PIP to Exit 16 Lake Welch Parkway (8 miles). Proceed West on the Lake Welch Parkway to Lake Welch Beach (2 miles). Begin broadcasting emergency message. Continue to broadcast message through West Gate. Turn South on Route 210, proceed to the Lake Welch Tent and Trailer Camp site (2.5 miles). Continue to broadcast message through camp site to complete route. Total elapsed time forty-five minutes. Option - Dispatch car patrolling Lake Welch. Route 4: To alert the people at Island Pond. Start at the Bear Mountain Administration Building. Proceed South .on the PIP to the Route 6 traffic circle. Proceed West on Route 6 to Route 17 to Arden Valley Road. Proceed on Arden Valley Road to Island Pond. Broadcast emergency message (14.5 miles). Total elapsed time forty-five minutes. Option - Dispatch patrol car from Lake Tiorati West on Arden Valley Road to Island Pond. 9 of 14 Rev. 07108 PIP-1 Attachment 2 Page 2 of 3 PALISADES INTERSTATE PARK ALERTING ROUTES ( continued) Route 5: To alert the people at Silver Mine Lake - Silver Mine Ski Area, and Lake Nawahunta. Start at the Bear Mountain Administration Building. Proceed South on PIP to the Route 6 traffic circle. Proceed West on Seven Lakes Drive to Silver Mine Lake - Silver Mine Ski Area (5 miles, 6 min.). Begin broadcasting emergency message through Parking Lot Area then proceed West on Seven Lakes Drive to Lake Nawahunta and broadcast message. Total route mileage 9.7 miles. Total elapsed time forty-five minutes. Option Dispatch patrol car from Lake Tiorati. 10 of 14 Rev. 07108 PIP-1 Attachment 2 Page 3 of 3 PALISADES INTERSTATE PARK ALERTING ROUTES (continued) ROUTE ALERTING EMERGENCY CLOSING NOTICE The park is being closed due to an emergency at the Indian Point Energy Center. Please leave immediately. Follow the directions of Park personnel. 11 of 14 Rev. 07108 (NOT USED) 12 of 14 Rev. 07108 PIP-1 Attachment 3 Page 1 of 1 TRAFFIC CONTROL POINTS TO PROHIBIT PARK INGRESS Bear Mountain State Park Bear Mt. Circle • Route 9W and Seven Lakes Drive (M) (M) • Traffic Circle on Seven Lakes Drive High Tor State Park (B) Entrance on South Mountain Road (B) • lona Island (B) Lake Welch Rockland Lake South • Exit 16 on PIP (M) • Route 9W and Rockland Lake Road • Entrance on Route 210 (M+B) (M) Lake Sebago Rockland Lake North • Entrance on Seven Lakes Drive • Route 9W and Lake Road (M) (M+B) • Seven Lakes Drive Sloatsburg Nyack Beach State Park Recreation (Entrance to the Palisades Area Interstate Park) (M) • Entrance on Broadway (B) Anthony Wayne Stony Point Historic Site • Entrance to park off PIP (B) • Entrance on Battlefield Road (B) Harriman State Park Lake Tiorati • Route 6 and Route 17 (M) • Traffic Circle at Route 6 and Seven Lakes Drive (Long Mt. Circle) (M) • Tiorati Circle (M) • Arden Valley Road and Route 17 (M) LEGEND: ·M - Manned B - Barricaded 13 of 14 Rev. 07108 (NOT USED) 14 of 14 Rev. 07108 RACES-l APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: ____-t OFFICE OF FIRE AND EMERGENCY RACES-1 SERVICES RACES: ___-f RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RACES-1 RADIO AMATEUR CIVIL EMERGENCY SERVICE 1.0 PURPOSE The purpose of this procedure is to outline the means by which the services of the Radio Amateur Civil Emergency Services (RACES) are utilized to support the Rockland County Radiological Emergencyorganization during a radiological· emergency at the Indian Point Energy Center. Rockland County has adopted the National Incident Management Systeml Incident Command System for EOC operations. The RACES staff are part of the operations section, communications branch. 2.0 RESPONSIBILITY It is the responsibility of the Rockland County RACES Coordinator to implement this procedure. 3.0 PRECAUTIONS None 4.0 PREREQUISITE An Alert or higher emergency classification has been declared at the Indian Point Energy Center. 5.0 ACTIONS Summary RACES will provide communication services in support of the radiological emergency response. RACES is intended to supplement the existing channels of communication. RACES responsibilities generally include radio support for: 10f4 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RACES-1 RADIO AMATEUR CIVIL EMERGENCY SERVICE Bus Companies, Reception Centers, Congregate Care Centers, Emergency Worker Personnel Monitoring Center, and Joint Information Center (JIC). Instructions When notified, the Rockland County RACES Coordinator should perform the steps indicated below. ' When a step has been initiated, initial the step and indicate the time in the margin. 5.1 Notification Of An Unusual Event 5.1.1 No response required unless otherwise directed. Alert, Site Area Emergency and General Emergency 5.1.2 The RACES Coordinator will reCeive notification from the Emergency Operations Center for an Alert, Site Area Emergency or General Emergency or when the Communications Center (44 Control) is instructed otherwise by the County Director of Fire Emergency Services ' (CDFES). 5.1.3 Upon notification from the Sheriffs Communications Center (44 Control), the RACES Coordinator will record time of initial notification. 5.1.4 Notify RACES personnel to standby. 5.1.5 Report to the EOC 5.2 Set Up EOC 1 available and check in through security. 5.2.2 Log in an sign-in sheet located at security desk in hall. 5.2.3 Obtain TLD from security after signing in. 5.2.4 Sign name and agency an EOC Staffing Roster located in EOC. . 2of4 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RACES-1 RADIO AMATEUR CIVIL EMERGENCY SERVICE 5.2.5 Check RACES Inventory. 5.2.6 Set up RACES area. 5.2.7 Verify operability of phone. 5.2.8 Record time of initial notification here_" ______ 5.2.9 Report to EOC Operations Manager. 5.2.10 Obtain briefing from Operations Manager. 5.3 EOC Operations 5.3.1 Notify RACES emergency response personnel to standby and/or mobilize, as directed. 5.3.2 When requested by the Emergency Coordinator, the RACES Coordinator will perform the following: a. Distribute appropriate dosimetry from the EOC (obtained from the EOC Resource Coordinator) to RACES field personnel. Instruct personnel to wear and utilize dosimetry appropriately and to monitor their exposure while in affected Areas. Interface with the DOH Exposure Control Coordinator on dosimetry questions and exposure control information. b. . Dispatch, as needed, RACES Operator to the Reception Centers. c. Dispatch, as needed, RACES Operators to bus dispatch points. d. Dispatch, as needed, RACES Operators to the Congregate Care Centers. e. Dispatch, as needed, RACES Operators to Emergency Worker PMC. 30f4 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RACES-:1 RADIO AMATEUR CIVIL EMERGENCY SERVICE f. Dispatch, as needed, RACES Operators to the Joint Information Center (JIC). g. Provide other communications services as required. 5.3.3 An ongoing communications network should be maintained throughout the emergency. 5.3.4 All messages shall be on the "Internal Message Form" available from the EOC Resource Coordinator. 5.3.5 To close out, collect all documentation and prepare a report for the Emergency Coordinator. Ensure that all dosimetry is returned to the EOC. 6.0 REFERENCES None 7.0 ATTACHMENTS 40f4 Rev. 07108 RC/BC-l APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: ____-i OFFICE OF FIRE AND EMERGENCY RC/BC-1 SERVICES RC/BC: ___---f RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS 1.0 PURPOSE The purpose of this procedure is to detail the activities of the Rockland County/Bergen County Liaisons in the event of a radiological emergency at the Indian Point Energy Center. Rockland County has adopted the National I ncident Management System/ Incident Command System for EOC operations. The Rockland County/Bergen County Liaisons are part of the operations section, human needs branch. 2.0 RESPONSIBILITY The Rockland County/Bergen County Liaisons are responsible for implementing this procedure and for providing continual and updated information between the Rockland EOC and the Bergen EOC regarding the emergency classifications and response activities during an emergency at Indian Point Energy Center. 3.0 PRECAUTIONS None 4.0 PREREQUISITES An Alert or higher emergency classification has been declared at the Indian Point Energy Center. 5.0 ACTIONS The Rockland County/Bergen County Liaisons are dispatched to the Rockland County EOC and the Bergen County EOC by the Rockland County Sheriff. The RC/BC Liaisons are responsible for the flow of information between the Rockland and Bergen EOCs. The information will concern all actions taken and decisions made by Rockland County that effect Bergen County. This includes the evacuation of Rockland County Schools to Bergen County School Reception 1 of 16 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS Centers, the evacuation of Rockland County residents in a southerly direction (towards Bergen County) and the establishment of Congregate Care Centers in Bergen County for Rockland County residents. When notified, the Rockland County/Bergen County Liaisons should perform the steps indicated below. When a step has been initiated, initial the step and indicate the time in the margin. 5.1 Receive Initial Notification Notification of an Unusual Event 5.1.1 No response required unless otherwise directed. Alert, Site Area Emergency and General Emergency 5.1.2 The RC/BC Liaisons will receive notification from the Rockland County Sheriff for an Alert, Site Area or General Emergency or when instructed otherwise by the County Director of Fire and Emergency Services (CDFES). 5.1.3 Upon notification, the RG/BC Liaisons will record initial time of notification and: a. The RCIBC Liaison at Rockland EOC will report to the Rockland EOC. b. The RCIBC Liaison at Bergen EOC will: 1. Notify Bergen EOC of emergency classification, EOC activation status and estimate arrival time to Bergen EOG; 2. Report to Bergen EOG. RG/BG Liaison at Rockland Gounty EOG: 5.2 Set Up EOG 5.2.1 Upon arrival at EOG, have identification card readily available and check in through security. 2 of 16 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS 5.2.2 Log in on sign-in sheet located at security desk in hall. 5.2.3 Obtain TLD from security after signing in. 5.2.4 Sign name and agency on EOC Staffing roster located in EOC. 5.2.5 Check RC/BC Liaison Inventory. 5.2.6 Set up RC/BC Liaison area (Floor plan provided). 5.2.7 Verify operability of phone and fax machine. 5.2.8 Record time of initial notification here ______ 5.2.9 Report to EOC Operations Manager. 5.2.10 Obtain briefing from Operations Manager. 5.3 EOC Operations 5.3.1 Establish phone contact with Bergen County EOC and continuously (every 30 minutes) update them on the following information. Follow up the contact with a confirmatory fax or e mail. Note: The Attachment 4 checklist can be used to transmit Information to the Bergen County EOC. a. EOC activation status; b. Emergency classification; c. Protective action recommendations; d. Meteorological conditions; e. Plume definition data. 5.3.2 Establish contact with Orange County EOC and confirm 3 of 16 Rev. 05110 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS with them of Rockland status and response activities regarding Palisades and Harriman State Parks. 5.3.3 Establish fax operations. 5.3.4 Interface with School Coordinator to determine school response option. 5.3.5 Advise Bergen County of school evacuation actions. to contact School Reception Centers to verify opening for arriving Rockland County schools; of when school buses leave evacuating schools in Rockland County for Bergen County; to request establishment of PMC operations at School Reception Centers if required; to request road conditions for evacuating school buses; to receive notification of when evacuating schools have arrived at School Reception Centers. 5.3.6 Notify School Coordinator and OPT Coordinator of any impediments to evacuation in Bergen County. 5.3.7 Notify Operations Manager, PIO and School Coordinator of arrival of evacuating schools at School Reception Centers. 5.3.8 Interface with Rockland ARC on Congregate Care arrangements and advise Bergen County of actions. 5.3.9 Relay information/problems from Rockland Police agencies regarding traffic control, road impediments, establishment of evacuation routes to Bergen County. 5.3.10 Insure that Bergen County has requested that the State Police (NJ) issue clearance on the Garden State Parkway for buses. 4 of 16 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS 5.3.11 Respond to requests for information from Bergen County. 5.3.12 Update Bergen EOC on Rockland operations every 15-30 minutes. 5.3.13 Provide Bergen County with telephone numbers for Public Inquiry and Media inquiries. Phone numbers available from PIO. Fax copies of Emergency Alert System (EAS) messages and news releases to Bergen County. 5.3.14 If general population evacuation is ordered, notify Bergen County of: affected Areas population estimates of evacuees expected (Plan Appendix B) request for operability of congregate care facilities. 5.3.15 Advise Rockland County EOC Operations Manager of Bergen County status on regular basis. 5.3.16 To closeout, collect all message forms and procedures and give them to Operations Manager. 5.3.17 Prepare a summary report for the Emergency Coordinator detailing actions, problems encountered and suggestions for the future. RC/BC Liaison at Bergen County EOC: 5.4 Set Up EOC 5.4.1 Upon arrival at Bergen EOC, have identification card available and sign in. 5.4.2 Record time of arrival at Bergen EOC. 5.4.3 Obtain EOC kit and check inventory. 5 of 16 Rev. 05/10 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-1 ROCKLAND COUNTY/BERGEN COUNTY LIAISONS 5.4.4 Report to Bergen County Director of Emergency Management or his/her designee. 5.4.5 Contact Rockland County EOC to report arrival. 5.5 EOC Operations Interface with RC/BC Liaison at Rockland County EOC on information detailed in Section 5.3. 6.0 REFERENCES None 7.0 ATTACHMENTS 1. List of Phone Numbers and Fax Numbers. 2. List of Rockland County Schools assigned to Bergen County School Reception Centers. 3. List of Congregate Care Centers in Bergen County. 4. Rockland/Bergen County Liaison Checklist 6 of 16 Rev. 05/10 RC/BC-1 Attachment 1 Page 1 of 1 LIST OF PHONE NUMBERS AND TELECOPY NUMBERS At Rockland EOC: RC/BC Liaison Phone # RC/BC Fax Phone # At Bergen EOC: RC/BC Liaison Phone # RC/BC Fax Phone # RC/BC Liaison Backup Phone # 7 of 16 Rev. 05110 (NOT USED) 8 of 16 Rev. 05110 RC/BC-1 Attachment 2 Page 1 of 2 LIST OF ROCKLAND COUNTY SCHOOLS ASSIGNED TO BERGEN COUNTY SCHOOL RECEPTION CENTERS SCHOOL RECEPTION CENTER SCHOOLS ASSIGNED TO SRC Bergen Catholic High School Bais Maika (Girls) 1040 Oradell Avenue Cornerstone Christian Community School Oradell, NJ 07649 Grandview Elementary School HASC - Glen Ezra Hempstead Elementary Schaal Hillcrest Elementary School lime Kiln Elementary School Pomona Middle School Rockland Worksite Day Care Center Sonshine Community Nursery School & Day Care Center Tiny Scholars Bergen Co. Va-Tech High School Mesivta Ohr Naftoli (Boys) Central Technical Education Center Mestifa Ohr Hatorah (Boys) East 285 Pascack Road Talmud Torah Adas (Boys) Paramus, NJ 07652 Temple Beth EI Nursery School Yeshiva Avir Yaakov - Boys (North Main) Yeshiva Avir Yaakov - Boys (Roosevelt) Yeshiva Avir Yaakov - Boys (Washington Ave.) Yeshiva Zichron Yaakov (Boys) Bergen Co. Va-Tech High School Bais Chinuch Hayeshon (Girls) Paramus SpeCial Needs Bais Yaakov Chafetz Chaim of Pomona East 275 Pascack Road CIC Head Start I Early Head Start Paramus NJ 07652 New Square Project Head Start Reuben Gittelman Hebrew Day School Yeshiva Avir Yaakov (Girls) Yeshiva Spring Valley Girls 9 of 16 Rev. 05110 RC/BC-1 Attachment 2 Page 2 of 2 LIST OF ROCKLAND COUNTY SCHOOLS ASSIGNED TO BERGEN COUNTY SCHOOL RECEPTION CENTERS (CONTINUED) SCHOOL RECEPTION CENTER SCHOOLS ASSIGNED TO SRC St. Joseph's High School Ramapo Senior High School 40 Chestnut Ridge Road Rockland Learning Center Montvale, NJ 07432 Summit Park Elementary School West Street Child Care Center 10 of 16 Rev. 05110 RC/BC-1 Attachment 3 Page 1 of 1 LIST OF CONGREGATE CARE CENTERS IN BERGEN COUNTY Bergen County Community College Paramus, NJ Ramapo College Mahwah, NJ Fairleigh Dickinson University Teaneck, NJ 11 of 16 Rev. 05110 (NOT USED) 12 of 16 Rev. 05110 RC/BC-1 Attachment 4 Page 1 of 3 ROCKLAND/BERGEN COUNTY LIAISON CHECKLIST LIAISON TELEPHONE NO./E-MAIL ADDRESS: ITEM STATUS EOC Operational YES ( ) NO ( ) Time: JIC Operational YESf) NO (J State of Emergency YES () NO ( ) Time: Emergency Classification Unusual Event Time: Alert Time: Site Area Emergency Time: General Emergency Time: Schools Closed YES ( ) NO ( ) Time: Parks Closed State: YES ( ) NO ( ) Time: County: YES ( ) NO ( ) Time: AREA STATUS SHELTER EVACUATION Bear Mountain State Park Harriman State Park Jones Point Tomkins Cove Grassy Point Stony Point Village of Haverstraw Village of West Haverstraw Village of Pomona Unincorporated Areas of the Town of Haverstraw Northwestern Town of Clarkstown Central Town of Clarkstown Northeastern Town of Ramapo Northeastern and Eastern Town of Clarkstown Meteorological Conditions Site Weather Status as of(time): Wind Direction Time: Wind Speed Time: Temperature General Weather Adverse ( ) Normal ( ) Monitoring Teams Deployed YES { } NO ( ) Number of Teams: Radioactive Release YES ( ) NO ( ) Affecting Rockland YES ( ) NO ( ) General Population PMCs YES ( ) NO ( ) Activated Bergen SRCs Time Activated Operational De-Activated Bergen County Police & Fire Academy 13 of 16 Rev. 05110 RC/BC-1 Attachment 4 Page 2 of 3 Bergen Co. Vocational Technical H School Paramus Technical Educational Center Paramus Special Needs Bus Status Leaving Evacuating Schools: Arriving at SRCs: Road Conditionsllmpediments Brief Description: 14 of 16 Rev. 05110 RC/BC-1 Attachment 4 Page 30f3 Remarks/Comments 15 of 16 Rev. 05/10 (NOT USED) 16 of 16 Rev. 05110 RC/BC-2 APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OFES: ____-I OFFICE OF FIRE AND EMERGENCY RC/BC-2 SERVICES BC: ------1 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 1.0 PURPOSE The purpose of this procedure is to provide the Bergen County Office of Emergency Management (OEM) with guidance for managing Bergen County . activities which support Rockland County's emergency response activities. 2.0 RESPONSIBILITY The Deputy Coordinator of the Bergen County Office of Emergency Management (OEM) or his/her designee is responsible for coordinating all Bergen County activities which support Rockland County's emergency response. In addition, the Deputy Coordinator is responsible for activating the Bergen . County Emergency Operations Center (EOC) and assuring the continuity of resources for aergen County's emergency response operations. 3.0 PRECAUTIONS Verify initial notification from Rockland County utilizing the Callback system (telephone/radio) to the Rockland County Communications Center (44 Control). 4.0 PREREQUISITES 4.1 A request for assistance has been received and verified (see Section 3.0) from Rockland County. 4.2 For radiological emergencies, an Alert or greater emergency classification has been declared at the Indian Point Energy Center. See Rockland County REP Plan, Part I.B, for a description of all four emergency classifications. 1 of 34 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 5.0 ACTIONS 5.1 Notification 5.1.1 The Bergen County Communications Center, manned on a 24-hour basis, will be notified by the Rockland County Communications Center (44 Control) or the Director of Fire and Emergency Services or his designee. 5.1.2 The Bergen County Communications Center will notify the following, using telephone, radio or pager,of Rockland County's request for assistance. 1. Designated Duty Officer as provided by the Bergen County Office of Emergency Management 2. The Deputy Coordinator of Emergency Management 5.2 Mobilization of Emergency Operations Center (EOC) 5.2.1 Upon notification from the Communications Center, the Deputy Coordinator of the Bergen County Office of Emergency Management will request (using telephone or radio) the following persons to report to the Bergen County EOC: 1. Bergen County Police 2. NJ State Police 5.2.2 Notify the County Executive and Coordinator of the Bergen· County Office of Emergency Management of the emergency situation. Keep them appraised of changes as they develop. 5.2.3 Notify the New Jersey State Emergency Management Office of the emergency situation. If the StateEOC is activated, maintain telephone/radio communications either directly or through the N.J. State Police Representative at the Bergen County EOC throughout the emergency. 2 of 34 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RCIBC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 5.2.4 Notify the Bergen County American Red Cross (ARC) representative of the emergency situation and request that an ARC representative report to the Bergen County EOC. 5.3 EOC Activation 5.3.1 ,Open the EOC and ensure the availability and operability of the telephones. 5.3.1.1 Check operability of the telephones. 5.3.1.2 If phone set is inoperable, replace it with a spare and label it accordingly. 5.3.1.3 If phone line is inoperable, call the local telephone company. . . 5.3.2 Assure the operability of fax machines by sending a test sheet to the Rockland County EOC and verifying that it was received. 5.3.3 Set up status boards and for radiological emergencies, the Area map status board. See Rockland County REP Plan, Appendix B, for Area population distribution. 5.3.4 Ensure desk space is available for the following: 1. . Rockland County Liaison 2. American Red Cross (ARC) Liaison 3. NJState Police Representative 4. Bergen County Police Representative 5.3.5 Check procedures, message forms and office supplies. 5.3.6 Check on status of personnel mobilization. 5.3.6.1 Check with Rockland EOC for estimated time of arrival of Rockl~nd County Liaison. 3 of 34 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 5.3.7 Review all communications received. 5.3.8 Have staff sign in as they arrive. 5.4 EOC Operations 5.4.1 Brief staff on current status of emergency and facilities. Keep individuals appraised of changes as they develop throughout the emergency. 5.4.2 Fill in and update as needed the EOC Message/Action Status Boards and maps. 5.4.3 Check periodically with each of the following to see if additional support is needed: 1. Rockland County'Liaison 2. Bergen County ARC Representative 5.4.4 Check periodically with each of the following to assure that needed support is being provided: 1. Bergen County Police Representative 2. NJ State Police Representative 5.4.5 Public Information/Public Inquiry 5.4.5.1 Refer all public inquiries for general information to a local Emergency Alert System (EAS) station. inquiries to the Joint Information Center (JIC) located at the Westchester County Airport, White Plains, N.Y. 5.4.5.3 Review copies of EAS messages and news releases faxed from the Rockland County EOC. 5.4.5.4 Coordinate all Bergen County public information efforts with the Rockland County Public Information 4 of 34 Rev. 07108 RADIOLO~ICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT Officer (PIO) at the Rockland County EOC. The telephone number for the Rockland County PIO will be provided by the Rockland County Liaison. 5.4.6 School Reception Center Activation/Operation If School Reception Centers are to be activated due to school evacuations in Rockland County: 5.4.6.1 Verify the opening of Bergen County schools (listed in Attachment 4) as School Reception Centers for arriving Rockland County schools. 5.4.6.2 Ensure that the N.J. State Police contact Garden State Parkway authorities to suspend tolls on the parkway for evacuating Rockland County school buses. 5.4.6.3 Notify Bergen County OEM personnel monitors to stand by/activate, as necessary. Utilize the call-out list maintained at the Bergen County EOC. 5.4.6.4 Dispatch monitoring equipment to School Reception Centers listed in Attachment 4, as required. 5.4.6.5 Arrange for traffic control at School Reception Centers through the Bergen County Police Representative.· 5.4.6.6 Maintain telephone/radio communications with Bergen County OEM personnel monitors at the School Reception Centers throughout the emergency. Ensure that adequate numbers of equipment and supplies are made available to these centers. 5.4.6.7 Notify Rockland County of any radiological contamination found at these centers. 5 of 34 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 5.4.7 Congregate Care Center Activation/Operation If Congregate Care Centers are activated due to general public evacuations in Rockland County: 5.4.7.1 Arrange for traffic control at Congregate Care Centers through the Bergen County Police Representative. 5.4.7.2 Provide assistance to the American Red Cross (ARC) as required. 5.4.7.3 Notify Rockland County Liaison of any evacuee transportation needs at Congregate Care Centers reported by the ARC Liaison. 5.4.8 Medical Support 5.4.8.1 If medical support is requested at a School Reception Center, arrange for ambulance service through the local EMS dispatch. 5.4.8.2 If the injury requiring ambulance service involves contamination, coordinate hospital selection with Rockland County., 5.4.8.3 If medical support is requested at a Congregate Care Center, assist the ARC with medical support arrangements, if necessary. 5.4.9 Monitor Rockland County Liaison Activities 1 County Liaison to transmit to the Rockland County EOC. 5.4.9.2 If additional information is required from Rockland, request it through the Rockland County Liaison. 5.4.9.3 Review protective action recommendations (sheltering, evacuation, etc.) made by Rockland 6 of 34 Rev. 07/08 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RCIBC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT County to its residents. If evacuation is called for, determine from Rockland County which evacuation routes and reception centersl congregate care centers are to be used through Rockland County Liaison. See Rockland County REP Plan, Appendix 0, for evacuation routes and Appendix P for maps showing the locations of reception centers. 5.4.10 Ensure that arrangements for 24-hour operation are made for EOC operations including communications. 5.5 Emergency Close-out 5.5.1 Upon notification by the Rockland County Liaison that Bergen County support for Rockland County's emergency response is no longer required, inform Bergen County EOC personnel that the emergency has terminated and that all personnel should commence close-out activities, as appropriate. 5.5.2 After EOC staff has assured that their organizations have secured from the emergency, secure the EOC. 5.5.3 Ensure that all material has been inventoried and stored in the appropriate locations. 5.5.4 Ensure that all documentation has been collected and stored. 5.5.5 Prepare a report for submittal to the New Jersey State Emergency Management Office and Rockland County OFES. 6.0 REFERENCES 6.1 Rockland County Radiological Emergency Preparedness Plan and Procedures. 6.2 Bergen County Communications Center Standard Operating Procedures. 6.3 Bergen County Emergency Operating Plan. 6.4 Civil Defense and Disaster Control Act, APP. A:9-33. 7 of 34 Rev. 07108 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-2 BERGEN COUNTY OFFICE OF EMERGENCY MANAGEMENT 6.S N.J. Public Law 1969, Chapter S02 (C.S2:14C-2). 6.6 Admin. 7, Section 7.1, Bergen County Notification List 7.0 ATTACHMENTS 1. Bergen County Emergency Organization. 2. Bergen County Listing of Letters of Agreement. 3. Traffic Control. 4. School Reception Center Operations. S. Congregate Care Center Operations. 8of34 Rev. 07108 RC/BC-2 Attachment 1 Page 1 of7 BERGEN COUNTY EMERGENCY ORGANIZATION COUNTY EXECUTIVE COORDINATOR OFFICE OF EMERGENCY MANAGEMENT DEPUTY COORDINATOR OFFICE OF EMERGENCY MANAGEMENT OEM BERGEN COUNTY N.J. STATE POLICE ARC STAFF POLICE REPRESENATIVE REPRESENTATIVE I I BERGEN COUNTY LOCAL POLICE N.J. STATE POLICE POLICE 90f34 Rev. 07108 RC/BC-2 Attachment 1 Page 2 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: County Executive REPORTS TO: None RESPONSIBILITIES: 1. Maintains overview of Bergen County response effort. 10of34 Rev. 07108 RC/BC-2 Attachment 1 Page 3 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: Coordinator, Bergen County OEM REPORTS TO: County Executive RESPONSIBILITIES: 1. Advises County Executive on the status of the emergency and Bergen County's response effort. 11 of 34 Rev. 07108 RC/BC-2 Attachment 1 Page 4 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: Deputy Coordinator, Bergen County OEM REPORTS TO: Coordinator, Bergen County OEM RESPONSIBILITIES: 1. Directs Bergen County's response effort. 2. Activates Bergen County EOC and oversees· EOC operations. 3. Provides resource continuity for the County's response effort. 4. Coordinates with Rockland County the release of public information. 5. Ensures that Rockland County Liaison transmits/provides the most up-to-date information on the emergency. 6. Ensures that traffic control is established at appropriate Bergen County locations. 7. Provides assistance/support to the ARC at Congregate Care Centers as appropriate. 8. . Dispatches personnel monitoring equipment and personnel to School Reception Centers if needed. 12 of 34 Rev. 07/08 RC/BC-2 Attachment 1 Page 5 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: Bergen County Police Representative REPORTS TO: Deputy Coordinator, Bergen County OEM RESPONSIBILITIES: 1. Assists in the areas of law enforcement and traffic contrOl, as appropriate. 2. Provides personnel and equipment, as required, to support any and all County emergency response efforts. 3. Establishes traffic control with assistance from local police at appropriate Bergen County locations. 13 of 34 Rev. 07108 RC/BC-2 Attachment 1 Page 6 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: N.J. State Police Representative REPORTS TO: Deputy Coordinator, Bergen County OEM RESPONSIBILITIES: 1. Assists in the areas of law enforcement and traffic control, as appropriate. 2. Provides personnel and equipment, as required, to support Bergen County emergency response actions. 14 of 34 Rev. 07108 RC/BC-2 Attachment 1 Page 7 of7 BERGEN COUNTY EMERGENCY ORGANIZATION POSITION DESCRIPTIONS POSITION: American Red Cross Representative REPORTS TO: Deputy Coordinator, Bergen County OEM RESPONSIBILITIES: 1. Provides for temporary housing, food, etc. for Rockland County evacuees at Bergen County Congregate Care Centers. 2. Maintains communications with ARC personnel at Congregate Care Centers. 15 of 34 Rev. 07108 (NOTOSED) 16 of 34 Rev. 07108 RC/BC-2 Attachment 2 Page 1 of 1 LISTING OF LETTERS OF AGREEMENT 1. Rockland County (N.Y.) 2. Bergen County Police and Fire Academy . 3. Bergen Catholic High School 4. Don Bosco Prep. High School (no longer used as school reception center) 5. Paramus Catholic High School 6. Sf. Joseph's High School 7. Board of Education of the Bergen County Vocational Schools: *Bergen County Vocational Technical High School *CeJitral Technical Education Center *Paramus Special Needs 8. Congregate Care Centers are under agreement with the American Red Cross 17 of 34 Rev. 07108 (NOT USED) 18 of 34 Rev. 07/08 RC/BC-2 Attachment 3 Page 1 of 3 TRAFFIC CONTROL -1.0 PURPOSE The purpose of this attachment is to describe the actions to be performed to control traffic in Bergen County during an incident at the Indian Point Energy Center. 2.0 RESPONSIBILITY The Bergen County Police Representative is responsible for implementing this attachment. 3.0 PRECAUTIONS All local, municipal and state traffic laws and codes shall be observed unless specifically modified by the orders of state/county or local police agencies. 4.0 PREREQUISITES An Alert or higher emergency classification has been declared at the Indian Point Energy Center. 5.0 ACTIONS Summary The Bergen County Police Representative will coordinate the utilization of available local law enforcement agencies to monitor and control traffic traveling from Rockland County Reception Centers to Bergen County Congregate Care This function of coordinating efforts to and maintain traffic control points along key routes of travel and at School Reception Centers, if activated. Traffic Control Operations 5.1 Notify local police agencies of the emergency situation and direct them to stand by/mobilize as required. 19 of 34 Rev. 07/08 RC/BC-2 Attachment 3 Page 20f3 5.2 If School Reception Centers in Bergen County are activated due to school evacuations in Rockland County, mobilize local police to establish traffic control at the entrances to the following facilities: Bergen County Police and Fire Academy 281 Campgaw Rd. Mahwah Catholic High School 1040 Oradell Ave. Oradell Paramus Catholic High School 425 Paramus Rd. Paramus St. Joseph's High School 40 Chestnut Ridge Rd. Montvale Bergen Co. Vocational Technical High School 200 Hackensack Ave. Hackensack Paramus Technical Educational Center E. 285 Pascack Rd. Paramus Paramus Special Needs E. 275 Pascack Rd. Paramus 5.3 If Congregate Care Centers in Bergen County are activated due to general public evacuations in Rockland County, mobilize local police to establish traffic control at the entrances to the following facilities: 20 of 34 Rev. 07108 RC/BC-2 Attachment 3 Page 3 of 3 Bergen County Community College 400 Paramus Rd. Paramus, NJ Fairleigh Dickinson University Hackensack Ave. and River Rd. Teaneck,NJ Ramapo College 500 Ramapo Valley Rd. Mahwah, NJ 5.4 Direct local police to continually assess traffic on the following roads and to implement additional traffic control where required: *Pascack Rd. South to Linwood Ave. *Garden State Parkway South to Exit 165 *Route 17 South to Franklin Tpke. *Franklin Tpke. South to Paramus Rd. *Route 17 South to Ramapo Valley Rd. *Ramapo Valley Rd. South to Ramapo College *Franklin Ave. South to Ramapo Ave. West *Grand Ave.lRamsey Rd. West to Main St.lLake St. West to Darlington Ave. West 5.5 Coordinate with the N.J. State Police representative at the EOC for traffic control assistance. 5.6 Brief the Deputy Coordinator of the Bergen County Office of Emergency Management on the status of traffic control operations throughout the emergency. 6.0 REFERENCES 6.1 Bergen County Emergency Operating Plan, Hazardous Materials Annex 0, Appendix HMA-11 (Traffic Rerouting and Evacuation). 21 of 34 Rev. 07108 (NOT USED) 22 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 1 of9 SCHOOL RECEPTION CENTER OPERATIONS 1.0 PURPOSE The purpose of this attachment is to outline the method of notifying and activating personnel, setting up monitoring facilities at the School Reception Centers, and monitoring and decontaminating personnel from radioactive contamination. 2.0 RESPONSIBILITY 2.1 Bergen County Office of Emergency Management (OEM) personnel will perform radiological monitoring and decontamination at School Reception Centers. 2.2 Staff from Rockland County schools evacuating to the School Reception Centers will direct the overall operation of these centers and maintain overall responsibility for school children under their supervision. 2.3 local police will establish traffic control outside School Reception Centers. 3.0 PRECAUTIONS 3.1 lifesaving medical attention takes precedence over monitoring and decontamination activities. 3.2 Personnel monitors shall wear and utilize appropriate·dosimetry and are to keep radiological exposure as low as reasonable achievable (ALARA). 4.0 PREREQUISITES 4.1 An Alert or higher emergency classification has been declared at the Indian Point Energy Center. 4.2 School Reception Centers have been activated and radiological monitoring of personnel has been deemed necessary. 23 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 2 of9 5.0 ACTIONS There are seven (7) School Reception Centers in Bergen County for evacuating Rockland County schools. Monitoring for radiological contamination is performed at each center when deemed appropriate. The operation of all cente~ is the same even though the physical layouts are different. The School Reception Centers in Bergen County are: See Admin. 7, Section 7.3 5.1 Notification 5.1.1 Upon notification of an Alert or higher emergency classification and upon order to activate the School Reception Centers, the Deputy Coordinator of the Bergen County Office of Emergency Management (OEM) will notify personnel to report to an assigned School Reception Center. Approximately 50 radiological monitors are available to the Deputy Coordinator of the Bergen County EOC. A call-out list is maintained in the Bergen County EOC. 5.1.2 Personnel will report to an assigned School Reception Center. 5.2 Activation 5.2.1 Gain entry to the facility. 5.2.2 Arrange for the delivery of monitoring equipment and supplies with the Deputy Coordinator of the Bergen County OEM at the EOC. 5.2.3 Inventory all equipment as per list A. Replace any missing, broken, or out of calibration equipment. Contact the EOC for additional equipment or supplies: 5.2.4 Identify an area whereby access can be controlled and is near sink/shower facilities. Set this area up as the monitoring facility. 5.2.5 Monitoring personnel should wear disposable gloves at a minimum, but may dress in appropriate anti-contamination clothing if deemed appropriate. 24 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 3 of9 5.2.6 All monitoring personnel shall wear and utilize appropriate dOSimetry. 5.2.7 Determine background readings in the area where monitoring is to be performed. Periodically monitor work area to ensure area is not contaminated. 5.3 General Guidelines 5.3.1 Efforts shall be made to maintain "clean" areas and "contaminated" areas. Cross contamination of areas is to be avoided. 5.3.2 Access to contaminated areas will be restricted. 5.3.3 All contaminated wastes shall be stored properly and labeled· clearly to await disposal by appropriate agencies. 5.3.4 Soaps, towels, and other materials that are available at the schools should be utilized for monitoring/decontamination operations. 5.4 Personnel Monitoring Personnel monitoring is performed as follows: 5.4.1 Push the mode selector switch to the "BAT CHECK" position to verify that the battery is adequate. The meter needle should be in the region marked "BAT OK" on the meterface. 5.4.2 Position the range selector switch to "x1." A small meter needle deflection will likely occur, due to normal background radiation. The amount of deflection will depend upon the particular model (due to meter scale differences) and the amount of normal background radiation. 5.4.3 Use hand held survey meter with the detector side toward the body when performing whole body scan for external contamination. Cover the meter with plastic wrap or bag to prevent contamination. 5.4.4 If the meter plastic becomes contaminated, replace plastic carefully. Discard contaminated plastic in a contaminated waste receptacle. 25 of 34 Rev. 07/08 RC/BC-2 Attachment 4 Page 4 of9 5.4.5 Direct the evacuee/emergency worker to stand at the monitoring location extending his arms and legs for monitoring when asked to. 5.4.6 Start measuring at the lowest range, "x1,» and then move the range . switch upwards if the needle deflects past full-scale. 5.4.7 Read the value on the meter scale indicated by the needle and multiply by the value of the range multiplier to get the final reading in either exposure rate or count rate. 5.4.8 listen carefully to improve detection of contamination and to prevent meter contamination since you will be able to watch the meter rather than the readings. 5.4.9 Hold the meter about Y2 inch away from the area being monitored and scan slowly over the entire. body (at the rate of about inch per second). The meter detector should always face the individual" body surface. . 5.4.10 Pay particular attention to hands, feet (including bottom of shoes), head and shoulders 5.4.11 Take approximately 5 minutes to monitor each individual. NOTE If contamination is detected, DO NOT CONTINUE MONITORING. Direct individual to decontamination area. 5.4.12 Upon noticeable increase in audio count rate, investigate the body area to identify the location and extent of contamination. If a reading of greater than O~ 1 mRlhr above background is detected, the individual should be considered contaminated. 5.4.13 If the individualts not contaminated, direct the individual into the main assembly area of the School Reception Center. Keep a record of the individual on the Clean Evacuee Monitoring Record Form (Form 1). 5.4.14 If the individual is contaminated, complete the Evacuee Exposure Record Form (Form 2). Monitoring personnel will then direct the 26 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 5 of9 individual to Decontamination personneL Monitoring personnel will also pass the individual's form onto Decontamination personnel. 5.4.15 If it is necessary to send an individual to a medical facility, send a copy of the Personnel Monitoring Form with the individual. 5.5 Personnel Decontamination Personnel decontamination is performed as follows: 5.5.1 Contaminated individuals enter the decontamination area. Review the individual's Evacuee Exposure Record Form issued urider step 5.4.10. 5.5.2 For localized contamination on head or extremities, use the sink instead of the shower. 5.5.3 For generalized contamination have the individual go to the shower area and. instruct the individual to remove any contaminated clothing. Place the clothing in a bag. Label the bag with a description of contents, owner's name, and date/time and place the bag in a controlled area. 5.5.4 Issue a receipt for all confiscated clothing and personal articles. 5.5.5 Monitor the skin underneath the contaminated clothing. See section 5.4 for monitoring method. 5.5.6 If the skin area is contaminated, instruct the individual to wash the contaminated area using mild soap and water and remonitor. 5.5.7 If the individual is successfully decontaminated, issue coveralls and direct the individual into the main assembly area of the School Reception Center. Keep a record of the individual on the Clean Evacuee Monitoring Record Form (Form 1). 5.5.8 If the individual is still contaminated, contactthe EOC for assistance. Issue clean overalls to the contaminated individual and have him remain in the decontamination area. 27 of 34 Rev. 07/08 RC/BC-2 Attachment 4 Page 6 of'9 5.6 Treatment of Minor Contaminated Injuries CAUTION First aid or other medical treatment initially required shall take precedence over monitoring and decontamination efforts. If injury is severe, requiring hospital treatment, contact the EOC for assistance. 5.6.1 Monitor injury area locating general area of contamination in or around injury. 5.6.2 Remove all clothing around injury. 5.6.3 Remonitor wound area. 5.6.4 When it is determined that an individual has radioactive contamination in a fresh wound, efforts to clean the wound should begin in a manner similar to cleaning an ordinary'dirt-Iaden wound or removing a foreign body. 5.6.5 Remonitor injury area after wash. If wound is clean and measures less than 0.1 mRlhr above background, apply light dressing. Process the individual through the monitoring facility as normal. 5.6.6 If wound is stili contaminated, apply light dressing and contact the EOC for further medical and decontamination assistance. See step 5.4.11. 6.0 REFERENCES None 28 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 7 of9 LIST A RADIOLOGICAL MONITORING EQUIPMENT The following equipment is available for use by Bergen County from the Rockland . County EOC: 1. 50 CDV-700 Survey Meters 2. 50 0-5R Dosimeters 3. 100 TLD Badges . 4. 50 Sets of Protective Clothing 29 of 34 Rev. 07108 RC/BC-2 Attachment 4 Page 8 of9 FORM 1 "CLEAN" ,EVACUEE MONITORING RECORD No. NAME ADDRESS Phone Number Last First M.1. Number Street City State Zip 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. i 11. 12. 13. 14. 15. ------.. ------.------~ ..... -.-.--.-.--.----~-~ .. -.---. - 34 .07/08 RC/BC-2 Attachment 4 Page 9 of 9 EVACUEE EXPOSURE RECORD 1. Date: ______Time: ______Name: ______ (Last) (First) (Middle) Age: ___ Sex: Male Female Pregnant: Yes No Home Address: ______City: ______State: _____ Zip Code __ Telephone Number: Home ( Social Security Number: ______2. Briefly describe person's whereabouts and activities: Clothed i Initials Check Decon Method(s) used: ___ Warm water/mild soap with soft brush For Widespread Contamination: ___ Waterless hand cleaner _____ Shower ___ Paste made from mild detergent Decontamination Personnel's Initials ______Lava Soap Body Map Check Appropriate Final Action: Indicate Areas of Contamination/Injury ____ Individual Decontaminated C - Contamination Individual Still Contaminated -====-'cannot deeon due to injury/illness ____ cannot decon below 360 CPM/O.1 mRlhr (above bkgd) L*R ____ Referred to NYS Radiation Specialist Dispositio"______ 31 of 34 Rev. 07108 (NOT USED) 32 of 34 Rev. 07108 RC/BC-2 Attachment 5 Page 1 of 1 CONGREGATE CARE CENTER OPERATIONS Congregate Care Centers in Bergen County are provided for Rockland County evacuees requiring temporary housing, food, or other assistance. Each facility will be directed and staffed by American Red Cross (ARC) personnel. Standard Red Cross procedures for congregate care will be used to activate and operate these facilities. Local police will establish traffic control outside the facilities. Congregate Care Centers for Rockland County evacuees in Bergen County as designated by the ARC: Bergen County Community College Fairleigh Dickinson University 400 Paramus Rd. Hackensack Ave. and River Rd. Paramus, N.J. Teaneck, N. Y. (201) 447-7100 (201) 692-2000 Ramapo State College Route 202 Mahwah, N.J. (201) 529-7500 The ARC representative at the Rockland County EOC will determine from ARC personnel at Rockland County Reception Centers how many evacuees will require congregate care. The ARC representative will then coordinate the opening of Congregate Care Centers in Bergen County with the ARC Emergency Operations Office in New York City. The ARC will dispatch ARC personnel to staff the facilities. Congregate Care Centers that have been activated by ARC personnel will coordinate their activities with the ARC representative at the Bergen County EOC .. Requests for assistance/support at these centers are then coordinated with the Bergen County Office of Emergency Management. Rockland County evacuees at Rockland County Reception Centers will be directed to Bergen County Congregate Care Centers through directions issued at the Reception Centers or transportation provided by Rockland County. Evacuees will not be allowed into Congregate Care Centers unless they have been monitored for radiological contamination at Rockland County Reception Centers and have received a "clean tag/form" from a Reception Center. ARC personnel at Congregate Care Centers will inform the ARC representative in the Bergen County EOC of any evacuee transportation needs. The ARC r~presentative will inform the Bergen County Office of Emergency Management who in turn will notify Rockland County of these needs through the Rockland County Liaison at the Bergen County EOC. 33 of 34 Rev. 07/08 (NOT USED) 34 of 34 Rev. 07108 RC/BC-3 APPROVED BY COUNTY OF ROCKLAND PROCEDURE NO. OF ES: ____-f OFFICE OF FIRE AND EMERGENCY RC/BC-3 SERVICES BC: ------1 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-3 BERGEN COUNTY EMERGENCY EQUIPMENT AND SUPPLIES 1.0 PURPOSE The purpose of this procedure is to outline a method for the distribution, inventory, inspection, and operational check and calibration of emergency equipment and supplies required to support Bergen County's activities which support Rockland County's emergency response activities. 2.0 RESPONSIBILITY 2.1 The Deputy Coordinator of the Bergen County Office of Emergency Management (OEM) is responsible for ensuring that the provisions of this procedure are implemented. 2.2 The Office of Emergency Management staff are responsible for implementing this procedure. 2.3 The services of other organizations such as the Nuclear Facility Operator (NFO), the N.J. State Emergency Management Office, or vendors may be utilized to implement this procedure. 2.4 Individuals or agencies receiving emergency equipment and supplies must agree to inventory, inspect. and operationally check the equipment as prescribed in this procedure. 3.0 PRECAUTIONS None 4.0 PREREQUISITES 4.1 The allocation of equipment and supplies for each kit/location and requirements for calibrating and operationally checking the equipment has been established by the Bergen County Office of Emergency Management. 1 OF 4 Rev. 2/96 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-3 BERGEN COUNTY EMERGENCY EQUIPMENT AND SUPPLIES 5.0 ACTIONS 5.1 Distribution 5.1.1 Prepare two copies of an inventory list for each kit/location with an allocation of emergency equipment and supplies. This inventory will include a physical count of each item, and if applicable, a serial number and calibration date for the item. 5.1.2 Distribute the equipment and supplies to each location and obtain an acknowledgment of receipt. Inform the receiving individual or agency that it is their responsibility: * to inventory, inspect, and operationally check the equipment upon receipt, before and after each use, and * to store and safeguard the equipment properly, and * to replace lost, stolen, expired, or inoperable equipment through the Office of Emergency Management. Collect items to be recalibrated or removed from service, if applicable. . 5.1.3 Leave one copy of the inventory list with the kit/location. 5.1.4 File one copy of the inventory list at the OEM office. 5.1.5 Periodically review the inventory lists on file. Recalibrate, replace or remove equipment and supplies prior to expiration dates. 1 supplies beginning with step 5.1.1 above. 5.2 Inventory, Inspection and Operational Check 5.2.1 Invehtory, inspect and operationally check all equipment and supplies, as appropriate, per appropriate inventory list upon receipt. before and after each use. and within each calendar year thereafter. 20F4 Rev. 2/96 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-3 BERGEN COUNTY EMERGENCY EQUIPMENT AND SUPPLIES 5.2.2 Inspect all instruments to be free from physical damage, inoperabiJity, or dead batteries. 5.2.3 Inspect that each instrument requiring calibration has a calibration sticker affixed with either the date the last calibration was performed or the date the next calibration is due. 5.2.4 Operationally check instruments as prescribed in the manufacturer's manuals, in FEMA Civil Defense Manuals, or by the OEM. 5.2.5 Inspect protective clothing to be free of tears, rips, and other visible defects. 5.2.6 RecaJibrate, replace or remove from service equipment and suppJies before their expiration date. 5.2.7 Replace lost, stolen, inoperable, defective or out of calibration equipment and supplies through the Office of Emergency Management. 5.3 Calibration 5.3.1 Prescribe instrument calibration requirements consistent with federal and state requirements and established standards and practices. 5.3.2 Prescribe instrument operational check requirements consistent with federal and state requirements, established standards and practices, manufacturer's manuals and FEMA Civil Defense Manuals. 5.3.3 Calibrate instruments as prescribed. 5.3.4 Ensure that instruments requiring calibration have a calibration sticker affixed with either the date the last calibration was performed or the date the next calibration is due. 30F4 Rev. 2/96 RADIOLOGICAL EMERGENCY RESPONSE AGENCY PROCEDURE RC/BC-3 BERGEN COUNTY EMERGENCY EQUIPMENT AND SUPPLIES 6.0 REFERENCES None 7.0 ATTACHMENTS None 40F4 Rev. 2/96 RC/BC-4