City of Fort St. John Regular Council 3:00 Pm Council Chambers April 26, 2011

City of Fort St. John Regular Council 3:00 pm Council Chambers April 26, 2011

Page

1. Call to Order:

2. Notice of New Business: Mayor's List Councillors' Additions City Manager's Additions

3. Adoption of Agenda by Consensus:

4. Adoption of Minutes: April 11, 2011 Regular Council Meeting 5-20

5. Business Arising Out of the Minutes: Administration Report No. 12/11 21-88

6. Presentations and Delegations 3:10 p.m. 89-92 Drinking Water Week Proclamation Jeremy Garner - Utilities Superintendent, Garland Durnford, Bob Fenney and Dwayne Glenn - Water Treatment Plant Operators 3:20 p.m. 93-95 Vision Health Month and Shades of Fun Day Proclamation Glen Merwin - Optician, Merwin Optical 3:30 p.m. 96-97 National Nursing Week Proclamation Mary Tylosky RN(c), BScN 3:40 p.m. Annual Day of Mourning Mark Gaehring 3:50 p.m. 98-120 Northern Health - Men's Health Update Dr. David Bowering - Chief Medical Health Officer, Betty Morris - NE COO and Angela De Smit - Fort

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6. Presentations and Delegations St. John Health Service Administrator 4:00 p.m. 121-129 Northern Health - Primary Care Update Vanessa Swanson - Primary Care Giver, Betty Morris - NE COO and Angela De Smit - Fort St. John Health Service Administrator 4:10 p.m. 130 Emergency Preparedness Week Proclamation Jeanne Walsh - Safety and Emergency Management Coordinator

7. Public and Statutory Hearings and Public Meetings: None

8. Correspondence: None

9. Council Information Package Adoption: Administration Report No. 123/11 131-133 Council Information Package to April 26, 2011 Includes items individually attached below. 134-182 City Response to Bonnie Gunson 183 Ms. Gunson's letter to the City was included earlier in the Council Information Package but the response was not readily available at the time the Agenda was published so it is included as an addendum. [Addenda] 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Administration Report No. 114/11 184-189 Council Conference Reports to April 26, 2011

Mayor Lantz

Councillor Irwin

Councillor Evans

Councillor Ackerman

Councillor Bolin

Councillor Davies

Councillor Christensen

11. Reports from City Manager and Administration:

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11. Reports from City Manager and Administration: Administration Report No. 115/11 190-199 Underground Utility Mathematical Models (Water, Sewer and Storm) Staffing and Software Request Administration Report No. 116/11 200-202 Sustainable Home Refurbishment Demonstration Project Administration Report No. 117/11 203-221 Ultra-Energy Efficient Passivhaus Demonstration Project Administration Report No. 118/11 222-227 City Sponsorship of Chamber Luncheon Administration Report No. 119/11 228-240 Cultural Plan Development Administration Report No. 120/11 241-266 Integrated Energy Conservation and District Energy Study of the City's Recreation Facility Cluster Administration Report No. 122/11 267-269 Grant Application Submissions Administration Report No. 125/11 270-271 Owner's Representative - Pomeroy Sport Centre

12. Works in Progress: Administration Report No. 124/11 272-277 Works in Progress Schedule Changes to April 26, 2011

13. Bylaws: Administration Report No. 121/11 278-281 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

To be introduced and read for the first three times by title only. Fluoride Other Voting Opportunity Bylaw No. 2061, 2011 282 For adoption by title only Operating Five Year Financial Plan Bylaw No. 2063, 2011 283-284 For adoption by title only Tax Rates Bylaw No. 2064, 2011 a Bylaw for the levying of 2011 rates for Municipal, Hospital, 285-286 Regional District, Leisure Pool and BC Transit For adoption by title only

14. New Business: Council Calendar 287-288 Council Calendar to April 26, 2011

15. Notice of Motion: Parking Meter Pilot Project 289

16. Questions from the Media

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17. Resolution to Move to Closed Meeting: Resolution 290

18. Adjournment:

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MINUTES REGULAR OPEN COUNCIL APRIL 11, 2011 3:00 P.M. CITY HALL COUNCIL CHAMBERS

PRESENT: Mayor Bruce Lantz Councillor Lori Ackerman Councillor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans Councillor Don Irwin

ALSO PRESENT: Dianne Hunter, City Manager Janet Prestley, Director of Legislative and Administrative Services Diana Burton, Deputy City Clerk (recording secretary) Grace Fika, Director of Corporate Affairs Sarah Cockerill, Director of Community Services Laura Sanders, Director of Finance Jim Rogers, Director of Facilities and Protective Services Horacio Galanti, Director of Planning and Engineering Fred Burrows, Fire Chief Evelyn Ross, RCMP Support Manager (3:03 p.m.) Kevin Brooks, Planner Jennifer Decker, Planning Technologist

1. Call to Order: The meeting was called to order at 3:01 p.m.

2. Notice of New Business: None

3. Adoption of Agenda by Consensus: The Agenda for the April 11, 2011 Regular Council meeting was adopted as presented.

April 11, 2011 Regular Council Meeting Page 5 of 290 City of Fort St John Regular Open Council 2 April 11, 2011

4. Adoption of Minutes: March 28, 2011 Regular Council Meeting

RESOLUTION NO. 164/11 MOVED/SECONDED

"THAT, the minutes of the March 28, 2011 Regular Council meeting be adopted as presented."

CARRIED

March 30, 2011 Public Meeting

RESOLUTION NO. 165/11 MOVED/SECONDED

"THAT, the minutes from the March 30, 2011 Public Meeting be adopted as presented."

CARRIED

5. Business Arising Out of the Minutes: Northwest Corridor Development Corporation Appointment of Fort St. John Representative

The Director of Legislative and Administrative Services conducted a secret email ballot due to three members of Council expressing interest in being the City's representative on NCDC. The majority of Council voted to appoint Councillor Davies to NCDC.

RESOLUTION NO. 166/11 MOVED/SECONDED

"THAT, Council appoint Councillor Davies as Fort St. John's representative on the Northwest Corridor Development Corporation until December, 2011."

CARRIED

The RCMP Support Manager arrived at the meeting.

6. Presentations and Delegations

Official Community Plan Kevin Brooks - Planner and Jennifer Decker - Planning Technologist

The Planner provided an outline of the process for the review of the City’s Official Community Plan being undertaken this year. He also mentioned the Community Check-In public consultation meeting is scheduled for Saturday April 16, 2011 with three two hour sessions beginning at 9 a.m., 2 p.m. and 7 p.m. at the North Peace Cultural Centre. Furthermore, staff will have a book regarding the OCP at the Municipal Government Day celebration on May 25, 2011 to garner more support and feedback from residents on the direction they would like to see the City go.

April 11, 2011 Regular Council Meeting Page 6 of 290 City of Fort St John Regular Open Council 3 April 11, 2011

The Planner and Planning Technologist left the meeting.

Since the delegation from TransCanada had not arrived yet, Council varied the agenda.

7. Public and Statutory Hearings and Public Meetings: None

8. Correspondence: Oil Wives Club of Fort St. John Request for Council Representative to Attend the 55th Annual Convention of the Association of Oil Wives October 13-16, 2011

RESOLUTION NO. 167/11 MOVED/SECONDED

"THAT, Councillor Ackerman attend the 55th Annual Convention of the Association of Oil Wives October 13-16, 2011 in Fort St. John BC."

CARRIED

Elks Speed Skating Club Request for a Letter of Support

RESOLUTION NO. 168/11 MOVED/SECONDED

"THAT, Council authorizes staff to write a letter in support of the Elks Speed Skating Club's application to obtain a Hosting BC grant for each of the 2012 Canadian Age Class Long Track Championships and the 2012 National Masters Championships."

CARRIED

North Peace Leisure Pool Commission Letter Requesting Staff Investigation

Councillor Irwin, one of Council’s representatives on the NPLP Commission, discussed that this is one of the options that the Commission is looking at but would make the request subject to the City Manager’s approval of staff workload. Councillor Ackerman expressed concern on how this initiative would affect the Gymnastics Club. Councillor Evans wants to ensure the that it would be an economically efficient decision before moving forward.

RESOLUTION NO. 169/11 MOVED/SECONDED

"THAT, Council requests the City Manager to assess staff’s workload in order to determine their ability to investigate re-commencing the old pool located under the North Peace Gymnastics Centre”

CARRIED

April 11, 2011 Regular Council Meeting Page 7 of 290 City of Fort St John Regular Open Council 4 April 11, 2011

8. Correspondence: Royal Canadian Legion #102 Invitation to Annual Veterans and Ladies Auxiliary Appreciation Dinner - April 30, 2011

The Invitation to the Annual Veterans and Ladies Auxiliary Appreciation Dinner on April 30, 2011 was received for information.

Letter from PRRD Area C Director Arthur Hadland Regarding Dave Constable's Letter

Mayor Lantz read the letter from Peace River Regional District Area C Director Arthur Hadland responding to Mr. Constable’s letter and the letter was received for information.

9. Council Information Package Adoption: Administration Report No. 108/11 Council Information Package April 11, 2011

RESOLUTION NO. 170/11 MOVED/SECONDED

"THAT, Administration Report No. 108/11 - Council Information Package to April 11, 2011 be received for information."

CARRIED

Lynn Peck E-Mail – Fort St. John Taxi Service Complaint

Send letter to transportation board Evans

Councillor Christensen indicated information concerning taxi service in Fort St. John has been forwarded to the Tourism Board, but indicated that it is a municipal decision not a Tourism Board decision.

The City Manager indicated that the City has limited authority with respect to taxi service, but does have a role to play. She will discuss this issue with staff and a report will be submitted to Council. She indicated that Council may want to convey this concern to the Provincial Government to lobby for legislative changes.

Dr. B. Jamieson Letter – Support for a Detox/Rehabilitation Centre in Fort St. John

The Mayor has had discussions with stakeholders regarding the establishment of a local detox centre. He clarified that this particular letter should not be construed as a letter of support from Northern Health as it is their belief that services already offered are sufficient but this particular doctor does not. He further mentioned that there is no concrete business plan for any such Centre but that Council should expect something to come forward on this in the near future.

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9. Council Information Package Adoption: Town of Port McNeill Letter to FCM – Election 2011

RESOLUTION NO. 171/11 MOVED/SECONDED

“THAT, Council authorizes staff to send a letter of support for the Town of Port McNeill’s stance to the Federation of Canadian Municipalities”

CARRIED

BC Hydro News Release – March 27, 2011 – Earth Hour Results

The Mayor offered congratulations to Tumbler Ridge, Pouce Coupe, Fort Nelson and Hudson’s Hope for their success in leading the region in reducing energy consumption during Earth Hour.

6. Presentations and Delegations TransCanada Shelly Cairns, Kerry Auger and Brenda Walton Information about the Proposed Alaska Pipeline Project

Ms. Cairns provided an outline on the proposed Alaska Pipeline project. 1,555 km of the pipeline would be located in Canada and 720 km located in BC alone. The pipeline would require eleven compressor stations along the route [approx 5 within BC]. TransCanada is currently undertaking field studies associated with the project as well as logistical and construction/permitting planning. Their aim is to file compliance reports by October 2012. Once those reports are filed, regulators have approximately a year to review them. Hopefully the project will be sanctioned by mid 2015 and construction will take place over a four year period and would be operational by 2020.

Ms. Cairns also mentioned the traditional land use studies being undertaken to consult with First Nations. They are holding stakeholder engagement information sessions in every community along the proposed route. Furthermore, TransCanada is progressing agreement negotiations with First Nations along the right of way.

An Information Session is being held on April 20, 4-7 p.m. at North Peace Cultural Centre.

Mayor Lantz asked if there would be a local hire or procurement requirement for the project. Ms. Cairns indicated that there is not one in place yet, but it is in the works. Such information would have to be in place before filing the compliance reports. Ms. Cairns also indicated that she would get back to Council on how many times the pipeline would cross the Alaska Highway.

Councillor Davies asked if they were working with any educational institutions with respect to training skilled laborers that will be required for the project such as a “Pipeline Operator Training Program”. Ms. Cairns indicated that they were talking to a number of different institutions and there are plans to offer a unique

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6. Presentations and Delegations TransCanada (continued) Shelly Cairns, Kerry Auger and Brenda Walton Information about the proposed Alaska Pipeline Project

apprenticeship like program as was used with the Mackenzie Pipeline Project. Ms. Cairins stated that the project includes 48” pipe and will employ thousands of employees during peak construction time. She will find out the estimated number of skilled laborers required for this project and forward this information to Council.

Councillor Ackerman asked if the pipeline follows the Alaska Highway and Ms. Cairns indicated that it follows the Alaska Highway for the most part.

Councillor Christensen asked if another environment assessment was required since initial approval for this project was obtained back in the 1970s. Ms. Cairns said that they are assuming the original approval is still valid but that they will be conducting additional studies to address climate change, sustainability, air emissions and traditional land since these were not required in the 1970s.

10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Mayor Lantz attended: • Passing of Councillor Peter Kut from Pouce Coupe and offered condolences to his family • CKNL Trade Show – set a record for attendance at 14,600 • Fort St. John Hospital Liaison Committee meeting and indicated that a business case for Northern Health services moving into the old hospital will be submitted to the Board in June • Fire Fighter’s Ball • Community Awards Banquet • Planning meeting for an event around June-teenth which would be a celebration to recognize the black soldiers who built the bridge in 72 hours across the Sikanni River during World War II • Alaska Highway Community Group meeting who are working to get historic designation for the Alaska Highway • Public Information Session regarding field studies around Site C

Councillor Irwin attended: • Community Awards • NPLP Commission meeting where they are working on new pool regulations and are looking at options to expand the use of the pool as well he noted the purchase of a new slide blanket which allowed the slide to be used all winter. • Energy Interpretive Centre committee meeting

Councillor Evans attended: • Public Meeting on 2011 Operating Budget and Tax Rates • Kids Arena meeting to coordinate the open house on April 20, 2011 • Public Information Session regarding Site C field studies • June-teenth event planning committee • Community Awards • CKNL Trade Show. He thanked Councillor Ackerman for taking his shift

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10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Councillor Ackerman attended: • Community Awards Committee – thank you to the volunteers who sat on the committee • Public Meeting on 2011 Operating Budget and Tax Rate • CKNL Trade Show • Fire Fighter’s Ball • Enbridge CAAP meeting in Prince George

Councillor Bolin attended: • Kids Arena Committee meeting and mentioned the Public Meeting scheduled for April 20, 2011 7-9 p.m. • Community Awards • Public Meeting on 2011 Operating Budget and Tax Rates

Councillor Davies attended: • SolarBC Awards at T’Souke First Nation • He mentioned that the Sikanni Bridge was constructed by the 93rd, 95th and 97th Coloured Regiments • Heroes Mess Dinner is being planned with Canadian and US Senators attending • Community Awards • Fire Fighter’s Ball • CKNL Trade Show • NPLP Commission meeting • NPEDC meeting • Recognized that it is National Volunteers week this week

Councillor Christensen attended: • Tourism Fort St. John Board meeting • Public Information Session regarding Site C field studies • Saa Maa Centre Selection Committee meeting • Community Awards • CKNL Trade Show • OCP Briefing hosted by the Chamber of Commerce • Fire Fighter’s Ball • Much Music will be coming to NPSS as a fundraiser to purchase shelter boxes to be sent to Japan – more information forthcoming • Thank you to Council and staff for flowers sent when his mother passed away

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11. Reports from City Manager and Administration: Administration Report No. 92/11 Enhancing Wireless Connectivity in Rural BC Request for Letter of Support - Council Survey Poll

RESOLUTION NO. 172/11 MOVED/SECONDED

“THAT, the following Council Survey Poll conducted on March 31, 2011 be ratified: That Council write a letter to Industry Canada indicating support for the upcoming 700 MHz spectrum auction to be open and transparent without special treatment for any wireless provider.”

CARRIED

Administration Report No. 93/11 Bid Opportunity for 2013 and 2014 BC Seniors Games

Councillor Evans expressed interest in participating in the Board for this event.

RESOLUTION NO. 173/11 MOVED/SECONDED

"THAT, the City of Fort St. John bid to host the 2014 BC Seniors Games, AND FURTHER THAT, an expenditure of $60,000 cash and $55,000 of in-kind be committed in the 2014 operating budget if the bid is successful."

CARRIED

Administration Report No. 94/11 Lease Agreement for Skate Sharpening Service at the Pomeroy Sport Centre

RESOLUTION NO. 174/11 MOVED/SECONDED

“THAT, Council authorizes the Mayor and Director of Legislative and Administrative Services to sign the one year lease agreement with Angel’s Edge for the supply of a skate sharpening and retail outlet at the Pomeroy Sport Centre.”

CARRIED

Administration Report No. 95/11 Fire Department Pick Up Truck Tender Award

The Fire Chief provided clarification regarding the tender specification and an explanation as to why two tenders were rejected.

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11. Reports from City Manager and Administration: Administration Report No. 95/11 (continued) Fire Department Pick Up Truck Tender Award

RESOLUTION NO. 175/11 MOVED/SECONDED

“THAT, the Fire Department’s pick up truck tender be awarded to the lowest bidder meeting minimum specifications, Murray GM for the tendered amount of $33,560.80.”

CARRIED

Administration Report No. 96/11 Solar Communities Initiative - Development Permit Area

Administration Report No. 96/11 - Solar Communities Initiative - Development Permit Area was received for information.

Administration Report No. 97/11 2011 Draft Operating Budget Public Consultation

Administration Report No. 97/11 - 2011 Draft Operating Budget Public Consultation was received for information.

Administration Report No. 98/11 Municipal Government Day - May 25, 2011

RESOLUTION NO. 176/11 MOVED/SECONDED

“THAT, Councillors Evans and Christensen be appointed as Council’s representatives to the Municipal Government Day Committee, AND FURTHER THAT, the transit bus rides be free in recognition of Local Government Day on Wednesday, May 25, 2011 with the approximate cost of $750.00 to be charged to the Council Contingency Account.”

CARRIED

Administration Report No. 99/11 Public Works Wheel Loader Tender Award

RESOLUTION NO. 177/11 MOVED/SECONDED

“THAT, the tender for the Wheel Loader for the Public Works department be awarded to the lowest bidder meeting the minimum specifications, Brandt Tractor, Fort St. John, B.C. for the tendered amount of $155,680.00.”

CARRIED

April 11, 2011 Regular Council Meeting Page 13 of 290 City of Fort St John Regular Open Council 10 April 11, 2011

11. Reports from City Manager and Administration: Administration Report No. 100/11 Public Works Regular Cab Pickup Trucks Tender Award

Administration Report No. 100/11 – Public Works Regular Cap Pickup Trucks Tender Award was received for information as the City Manager authorized the purchase. The tender was awarded to Murray GM of Fort St. John BC for $19,294.24 per unit.

Administration Report No. 101/11 Public Works Utility Vehicle Tender Award

RESOLUTION NO. 178/11 MOVED/SECONDED

“THAT, the tender for the Utility Vehicle for the Public Works department be awarded to the lowest bidder meeting the minimum specifications, Rentco Equipment Ltd. Fort St. John, B.C. for the tendered amount of $57,150.07.”

CARRIED

Administration Report No. 102/11 Peace River Regional District Request to Extend Fort St. John Rural Fire Protection Area

The City Manager mentioned that the current configuration of the Rural Fire Protection area might not be the most efficient; therefore, when the agreement expires the boundaries in their entirety, will be reviewed. Other rural areas have approached the City for fire protection but an overall plan is needed rather than adding areas on an ad-hoc basis. The City has made improvements to its own fire protection services in accordance with the Fire Underwriters Study, but providing additional assistance outside boundaries may be counter productive.

RESOLUTION NO. 179/11 MOVED/SECONDED

“THAT, Council declines the Peace River Regional District’s request to extend the Fort St. John Rural Fire Protection Area to include twelve additional residential properties on the 242 Road at this time.”

CARRIED

April 11, 2011 Regular Council Meeting Page 14 of 290 City of Fort St John Regular Open Council 11 April 11, 2011

11. Reports from City Manager and Administration:

Administration Report No. 105/11 Totem Archery Fee Waiver Request - 2012 Canadian Indoor 3D Championship

RESOLUTION NO. 180/11 MOVED/SECONDED

“THAT, Council approves waiving the facility rental fees associated with the Pomeroy Sport Centre and Kids Arena for the New Totem Archery Club from April 3 to 10, 2012, THAT, the above fee waiver be conditional on the New Totem Archery Club being successful in their bid to host the 2012 Canadian National Indoor 3D Championship, AND FURTHER THAT, the total amount for the fee waiver be calculated upon Council’s approval of the 2011-2012 rate structure and allocated to the 2012 budget in the Community Promotions account 01-20-640-221.”

CARRIED

Administration Report No. 107/11 BC Transit and Paratransit Annual Operating Agreement

RESOLUTION NO. 181/11 MOVED/SECONDED

“THAT, Council approve the BC Transit Annual Operating Agreement from April 1, 2011 to March 31, 2012 for the Fort St. John conventional transit and paratransit system, AND FURTHER THAT, the Mayor and Director of Legislative and Administrative Services be authorized to sign the Annual Operating Agreement between the City of Fort St. John, British Columbia Transit and Diversified Transportation Ltd.”

CARRIED

Administration Report No. 104/11 Fire Hall Tender

The City Manager indicated that the City had gone to tender for a construction firm to and build the facility in its entirety within the prescribed budget. The City entered into negotiations with the successful bidder to get the project within budget without success. A construction management contract would see the City act as the general contractor. The advantage is that the City would have the control of deciding each aspect of the project. The downside of going this way is that it is more responsibility. Staff feels that if we obtain the services of someone qualified, it would be one way of bringing this project in line with the budget prescribed.

The Director of Facilities and Protective Services indicated that staff will be looking at the contract documents and making decisions on the appropriate costs as it is believed that some of the costs quoted by the lowest bidder are too high. There’s a little more risk with the recommended construction management contract, but the City would have a lot more ownership. This option also gives the ability to get some community support for this project and involve more local

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11. Reports from City Manager and Administration:

Administration Report No. 104/11 (continued) Fire Hall Tender

companies.Council discussed the budget allocated for the project and the City Manager indicated that any funds not expended in 2011 would be moved into the 2012 budget.

RESOLUTION NO. 182/11 MOVED/SECONDED

“THAT, Yellow Ridge Construction be notified that the City will not be proceeding with a construction contract for the Fire Hall Project due to the inability of the proponent and the City to meet the list of conditions contained in the letter of intent, dated and signed by Yellow Ridge Construction on February 3, 2011, AND FURTHER THAT, Council instruct staff to perform a review of the project documents and make recommendations about the viability of proceeding under a construction management contract.”

CARRIED

The meeting recessed at 4:41 p.m. and reconvened at 5:33 p.m.

Administration Report No. 110/11 Communities in Bloom National Competition

Council discussed the Communities in Bloom project overall and whether or not it remains a prudent expenditure. Many members of Council indicated they were in support of continuing this initiative.

The City Manager indicated that the national recognition Fort St. John receives from this program is a large benefit. The City has been very successful in different areas of Communities in Bloom competitions in the past.

RESOLUTION NO. 183/11 MOVED/SECONDED

“THAT, Council authorizes staff to register the City of Fort St. John in the Communities in Bloom National Edition’s Circle of Champions, Competitive, Population category for 2011.”

CARRIED

April 11, 2011 Regular Council Meeting Page 16 of 290 City of Fort St John Regular Open Council 13 April 11, 2011

11. Reports from City Manager and Administration:

Administration Report No. 112/11 Alternative Purchasing for the Pomeroy Sport Centre Build Out

RESOLUTION NO. 184/11 MOVED/SECONDED

“THAT, Council authorizes staff to sole source the architectural design for the build out of the Pomeroy Sport Centre for the purposes of ensuring efficiency and effectiveness, as per Council Purchasing and Tendering Policy No. 22/09, AND FURTHER that Council authorizes staff to enter into a service agreement with KMBR Architects for the completion of the architectural design for the unallocated space at the Pomeroy Sport Centre.”

CARRIED

Administration Report No. 113/11 Appointment of Capital Campaign Readiness Planning/Feasibility Study Steering Committee – Energy Interpretive Centre

RESOLUTION NO. 185/11 MOVED/SECONDED

“THAT, the City of Fort St. John strike a Planning/Feasibility Steering Committee consisting of staff and Council to oversee and assist in the timely completion of the capital campaign readiness planning/feasibility study for the Energy Interpretive Centre; AND FURTHER THAT, Council appoint Councillors Bruce Christensen and Don Irwin to be the Council representatives on the committee.”

CARRIED

12. Works in Progress: Administration Report No. 109/11 Works in Progress Schedule Changes to April 11, 2011

RESOLUTION NO. 186/11 MOVED/SECONDED

“THAT, Item 17 be removed from the April 11, 2011 Works in Progress schedule for the purposes indicated in Administration Report No. 109/11.”

CARRIED

April 11, 2011 Regular Council Meeting Page 17 of 290 City of Fort St John Regular Open Council 14 April 11, 2011

13. Bylaws: Administration Report No. 106/11 Fluoride Other Voting Opportunity Bylaw No. 2061, 2011

RESOLUTION NO. 187/11 MOVED/SECONDED

"THAT, Fluoride Other Voting Opportunity Bylaw No. 2061, 2011 be introduced and read for the first three times by title only."

CARRIED

Administration Report No. 103/11 Operating Funds Five Year Financial Plan Bylaw No. 2063, 2011

RESOLUTION NO. 188/11 MOVED/SECONDED

"THAT, Operating Funds Five Year Financial Plan Bylaw No. 2063, 2011 be introduced and read for the first three times by title only."

CARRIED

Administration Report No. 111/11 Tax Rates Bylaw No. 2064, 2011

RESOLUTION NO. 189/11 MOVED/SECONDED

"THAT, Tax Rates Bylaw No. 2064, 2011 a Bylaw for the levying of 2011 rates for Municipal, Hospital, Regional District, Leisure Pool and BC Transit be introduced and read for the first three times by title only."

CARRIED

Fees and Charges for Various Municipal Services Amendment Bylaw No. 2059, 2011

RESOLUTION NO. 190/11 MOVED/SECONDED

"THAT, Fees and Charges for Various Municipal Services Amendment Bylaw No. 2059, 2011 be adopted by title only."

CARRIED

April 11, 2011 Regular Council Meeting Page 18 of 290 City of Fort St John Regular Open Council 15 April 11, 2011

13. Bylaws: Water Regulation Amendment Bylaw No. 2058, 2011

RESOLUTION NO. 191/11 MOVED/SECONDED

"THAT, Water Regulation Amendment Bylaw No. 2058, 2011 be adopted by title only."

CARRIED

14. New Business: Council Calendar

The Council Calendar was received for information. Councillor Davies will be away April 26-May 5, 2011.

15. Notice of Motion: NCLGA Director at Large Nomination Brought forward by Councillor Irwin

RESOLUTION NO. 192/11 MOVED/SECONDED

"WHEREAS, there is an opening for a Director at Large on the North Central Local Government Association, BE IT RESOLVED THAT, Councillor Irwin be nominated for above Director at Large position at the North Central Local Government Association Conference in May 2011."

CARRIED

Mayor Lantz: Mayor Lantz notified Council that he would be submitting Notices of Motion for Council’s consideration concerning: • Introduction of speed bumps in school zones and streets adjacent to City parks • Pilot project to remove parking meters in certain areas of the downtown core.

14. New Business

Councillor Christensen offered congratulations to the AA Tracker Flyers for their league championship win and Councillor Davies congratulated the Fire Department for raising almost $60,000 at their Fire Fighter’s Ball.

16. Questions from the Media None

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17. Resolution to Move to Closed Meeting:

RESOLUTION NO. 193/11 MOVED/SECONDED

"THAT, Council move to a Closed Council meeting for the purposes of discussing matters that pertain to: (1) (j) Information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of information and Protection of Privacy Act.”

CARRIED

18. Adjournment: The meeting was adjourned at 5:53 p.m.

Confirmed by Council this 26th day of April, 2010

CERTIFIED CORRECT IN ACCORDANCE WITH SECTION 124 OF THE COMMUNITY CHARTER

Bruce Lantz, Mayor

Janet Prestley, Director of Legislative and Administrative Services

April 11, 2011 Regular Council Meeting Page 20 of 290

File # 1850-01

Report To: Mayor and Council

From: Director of Legislative and Administrative Services

Subject: Administration Report No. 12/11 2011 Discretionary Grant In Aid Requests 2011 Conference Hosting Grant In Aid Requests

Meeting: Open Committee of the Whole

Meeting Date: January 10, 2011

Submitted for Council’s consideration

CITY MANAGER’S COMMENTS:

Not applicable.

Dianne Hunter, City Manager

CURRENT SITUATION: 2011 Discretionary Grant In Aid Requests Total funding allocation for 2011 $10,000

Fort St. John Ministerial Association Prayer Event

Request for the following: ¾ presence of City Council at the event ¾ facility fee waiver to host an event to encourage and bless the community ¾ partnership in designing and carrying out the advertising for the event ¾ Assistance in inviting the community

The facility rental for the North Peace Arena would be: Facility rental for 2 hours $110.00 + HST Staffing 8 hours at $40.00 $320.00 + HST Total $430.00 + HST = $481.60

Community Services continues to be understaffed, therefore the request for partnership in designing and carrying out advertising should be regretfully declined at this time. Due to the number of vacant positions being advertised and the time

Administration Report No. 12/11 Page 21 of 290 that it will take to fill these positions, it will be months before the backlog of existing work has been caught up on.

Administration could assist in inviting the community to the event by placing it on the City’s website and Facebook page and including it as part of the City Beat if Council wished to approve this part of the request.

Salvation Army Request to Purchase Equipment and Clothing

The Salvation Army would like to purchase replacement equipment and supplies: 25 cots $1,374.75 25 blankets $299.75 25 pillows $253.25 25 t-shirts $95.50 25 sweatshirts $271.75 25 sweatpants $311.25 Subtotal $2,606.25 HST $312.75 TOTAL $2,919.00

Fort St. John Women’s Resource Society Office Renovation Capital Request

In 2008, the Fort St. John Women’s Resource Society purchased downtown office space to increase visibility, capacity and accessibility to their clients. This office space requires renovations to accommodate the services of the Society. Spectra Energy employees have donated time to complete the renovations although the Society requires funding for the necessary trade labour (such as electricians) and materials. The labour and materials is estimated at $8,400.00.

North Peace Search and Rescue Request for City to Provide Land and Construct a Building for Their Use

The North Peace Search and Rescue submitted a request for Council to provide capital support to acquire property and construct a building to use for base operations, training of their members and a heated inside secure storage area for their equipment and response unit/command trailer. The group currently has a small storage shed at the Public Works building and utilizes the meeting room in this building for training sessions when it is available.

Administration sent an email to Mr. Lamond on September 24, 2010 requesting additional clarification regarding the financial contribution that the group is requesting the City to provide, how much the building would cost to construct, although a reply has not been received.

The group has $61,000 in cash.

This is a large capital project that the NPSR is requesting the City to undertake. In the past, the City has partnered with other non-profit organizations to construct

Administration Report No. 12/11 Page 22 of 290 facilities although it is a partnership, not an outright allocation of funding for the project in its entirety.

2011 Conference Hosting Grant In Aid Requests Total funding allocation for 2011 $10,000

Canadian Association of Geophysical Contractors

CAGC hosts an annual conference in Fort St. John and the City has contributed towards this event by providing bussing services for conference attendees from the airport to the hotel on the 1st day and a shuttle service from the hotel to Lake Point Golf and Country Club and back on the 2nd day. In 2010, the City provided $500 in lieu of transportation and the actual cost of transportation was $1,500. The group is requesting Council’s consideration to sponsor all of the above noted transportation costs of $1,500.

OPTIONS: • Analysis of Options • Interdepartmental Implications – Finance, Facilities, Community Services • Policy Implications - Discretionary Grant in Aid Policy No. 87/06 and Conference Hosting Grant Council Policy No. 82/06

BUDGET IMPLICATIONS: In accordance with these policies, the following amounts have been included in the draft operating budget: ¾ Discretionary Grant in Aid allocation: $10,000 ¾ Conference Hosting Grant in Aid allocation: $10,000

Total discretionary grant in aid applications: $11,800.60 Total conference hosting grant in aid applications: $1,500.00

ATTACHMENTS: • Discretionary Grant in Aid Policy No. 87/06 • Conference Hosting Grant Council Policy No. 82/06 • Fort St. John Ministerial Association discretionary grant in aid application • Salvation Army discretionary grant in aid application • Fort St. John Women’s Resource Society discretionary grant in aid application • North Peace Search and Rescue discretionary grant in aid application • Canadian Association of Geophysical Contractors conference hosting grant in aid application

RESPECTFULLY SUBMITTED:

Janet Prestley Director of Legislative and Administrative Services December 15, 2010

Administration Report No. 12/11 Page 23 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

Purpose:

To establish a policy for the City of Fort St. John Council to deal with requests for Discretionary Grants.

Policy:

In granting financial assistance to an organization for a discretionary Grant, the City will take in to account the following objectives:

1. For budgetary preparation purposes $10,000 will be budgeted annually in the Base Budget for Discretionary Grants.

2. The primary purpose of a discretionary grant is to provide financial assistance to an organization for a specific capital project or an event that benefits the residents of the City of Fort St. John.

3. The applicant organization should be registered as, or belong to a parent Society under the laws of British Columbia and / or Canada.

4. Preference will be given to an organization that benefits the Greater Fort St. John community.

5. Priority may be given to the following categories: a. Family b. Youth c. Disabled d. Adult e. Size of Group

Note: Umbrella Groups will take priority over individual organizations. Individual groups are encouraged to apply through their Umbrella Group.

6. Priority for capital projects and events hosted in our community may be given to the following categories: a. National Events b. Provincial Events c. Regional Events d. Local Events

This policy does not apply to grants funded by the Base Budget Grants policy nor a. Major Sponsorships (Air Show, NRA, etc.) b. Minor Sponsorships (Receptions, Luncheons, Dinners, etc.) c. Requests for Promotional Items (Pins, T-Shirts, etc.)

Procedure:

1. Advertisements will be placed in the newspaper in May giving notice that the City of Fort St. John is accepting applications until September 15th for Discretionary Grants for the City’s next budget year.

2. The application form for a discretionary grant is attached to the policy

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 1 of 6

Administration Report No. 12/11 Page 24 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

Procedure: (continued)

3. A representative of the organization making the grant request must be willing to present the request to Council if necessary.

4. The application in its entirety may be placed in a Council agenda.

5. At the discretion of Council, decisions pertaining to the approval of the discretionary grant requests may be made at the same meeting as the request is presented, however the Council decision will not be made in front of the delegation, or Council may choose to postpone the decision until a later date.

6. Requests for financial assistance must be approved by an affirmative vote of at least two-thirds of all Council Members.

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 2 of 6

Administration Report No. 12/11 Page 25 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

APPLICATION FOR A GRANT

Date: ______Date Received: ______

GENERAL INFORMATION Official Name of Non-Profit Organization

Mailing Address City Province Postal Code

SOCIETY INFORMATION Society Registration Number Charity’s BN (Business Number) / Registration Number (the number the organization puts on charitable donation receipts)

SOCIETY EXECUTIVE – ATTACH LIST IF MORE ROOM IS NECESSARY Title Name Phone Number

LOCAL CONTACT INFORMATION OF PERSON COMPLETING APPLICATION FORM Contact Name

Mailing Address City Province Postal Code

Work Telephone Home Telephone Cell Telephone Email Address

GRANT APPLICATION  New Grant Application  Application for Project Previously Funded by the City

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 3 of 6

Administration Report No. 12/11 Page 26 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

ORGANIZATION INFORMATION Describe the purpose of your organization:

User Statistics

1. ______The number of persons that are served by your organization annually.

2. ______The number persons who are residents of the City of Fort St. John.

Is the organization run by volunteers, paid staff or a combination of both?

1. ______the number of volunteers and ______the number volunteer hours worked per year.

2. The number of paid staff, their titles and number of paid hours per year.

Number Title Paid Hours Per Year

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 4 of 6

Administration Report No. 12/11 Page 27 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

REQUEST FOR GRANT Describe the reason for your grant application

Attach the following information: • Most recent audited Financial Statements including a Balance Sheet and Income Statement • Previous year’s actual operating budget if the most recent Financial Statements provided are not the previous year’s (Please attach a copy of the income and expense statement in a format consistent with the organization’s financial statements) • Operating Budget for the Current Year (Please attach a copy of the projected income and expense statement in a format consistent with the organization’s financial statements) • Projected operating budget for the next year

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 5 of 6

Administration Report No. 12/11 Page 28 of 290

DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

DECLARATION I hereby declare that the statements and information contained in the material submitted in support of this application are to the best of my belief true and correct in all respects.

I hereby agree to indemnify and save harmless the City of Fort St. John and its employees against all claims, liabilities, judgments, costs and expenses of whatsoever kind which may in any way occur against the said City and its employees in consequence of and incidental to, the granting of this exemption, if issued, and I further agree to conform to all requirements of the applicable bylaw and all other statutes and bylaws in force in the City of Fort St. John.

______Signature of Applicant Date

The personal information on this form is collected for the purpose of an operating program of the City of Fort St. John as noted in Section 26(c) of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection and use of this information, please contact the Freedom of Information Coordinator at 250 787 8150.

APPLICATION DEADLINE – SEPTEMBER 15

SEND APPLICATIONS TO

CITY OF FORT ST. JOHN 10631 – 100TH STREET FORT ST. JOHN, BC V1J 3Z5

Council Resolution Number: 570/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 52/03 Page: 6 of 6

Administration Report No. 12/11 Page 29 of 290

CONFERENCE HOSTING POLICY Council Policy No. 82/06

File No. 1850-00 Finance

APPLICATION FOR A CONFERENCE HOSTING GRANT

Date: _____Sept 1, 2010______Date Received: ______Sept 1, 2010______

GENERAL INFORMATION Official Name of Conference Sponsoring Organization Canadian Association of Geophysical Contractors (CAGC)

Mailing Address City Province Postal Code 1045; 1015-4th St SW Calgary AB T2R 1J4

LOCAL CONTACT INFORMATION OF PERSON COMPLETING APPLICATION FORM Contact Name Mike Doyle

Mailing Address City Province Postal Code 1045; 1015-4th St SW Calgary AB T2R 1J4

Work Telephone Home Telephone Cell Telephone Email Address 403 265 0045 403 589 5987 [email protected]

CONFERENCE INFORMATION Description of Conference (target audience, topics, guest speakers, anticipated number of registrations):

Annual BC Geophysical Seminar – Target audience – individuals, contractors, clients (Oil Companies) that work in the exploration industry in BC. It is an annual event that has been hosted at the Cultural Centre over the past 7 years. It attracts 100 to 150 participants and runs over 2 Days. The 2nd day afternoon includes a golf tournament at Lake Point Golf and Country Club in Charlie Lake. The event features speakers from government, industry, and other interested groups/individuals that relate to the exploration industry in BC.

The conference is funded through participant fees and sponsorship. A hospitality event with food and beverages is provided at the Cultural Centre on the first evening. We charter 1 or 2 aircraft out of Calgary to bring in 10 to 20 people. In the past the City of Fort St John has provided the busing for the 10 to 20 people from the airport to the conference on the first day; and on the second day, busing from the conference to the golf course in the morning and busing from the golf course to the airport in the evening. With this we have recognized the City of Fort St John as a Host Sponsor along with the CAGC, CAPP, OGC and WorkSafeBC.

The event in 2011 is anticipated to cost about $33,000 in total. Revenues are largely based on participant numbers and sponsorship support. In 2010 expenses amounted to slightly more than $30,000. Given continued tough economic times our numbers and sponsorship remained down in 2010 and we basically broke even. We use excess money for our Association activities (i.e travel for interaction with Governments). In 2010 the City of FSJ provided a sponsorship of $500 in lieu of providing busing. We hired Diversified Transportation at a cost of $1500. Our request is for the City to provide the busing (or sponsorship) similar to past years. The event will take place June 22 and 23, 2011.

Council Resolution Number: 571/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 487/01 Page: 3 of 3

Administration Report No. 12/11 Page 30 of 290

CONFERENCE HOSTING POLICY Council Policy No. 82/06

File No. 1850-00 Finance

Attach the following information: • Conference budget – anticipated source of funds (registrations, grants from other funding sources) and anticipated conference expenditures • Disposition of conference revenues if a surplus is realized • Financial information from previous conferences if available

DECLARATION I hereby declare that the statements and information contained in the material submitted in support of this application are to the best of my belief true and correct in all respects.

Sept 1, 2011 Signature of Applicant Date

APPLICATION DEADLINE – SEPTEMBER 15

SEND APPLICATIONS TO

CITY OF FORT ST. JOHN 10631 – 100TH STREET FORT ST. JOHN, BC V1J 3Z5

Council Resolution Number: 571/06 Effective: December 12, 2006 Supersedes Council Resolution Number: 487/01 Page: 4 of 3

Administration Report No. 12/11 Page 31 of 290 DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

APPLICATION FOR A GRANT

Date: August251 201 0 Date Received:

GENERAL INFORMATION Official Name of Non-Profit Organization Fort St John Ministerial ~ssociat& I Mailing Address City Province Postal Code Box 639 Charlie Lake BC VOC 1HO I I I SOCIETY INFORMATION Society Registration Number Charity's BN (Business Number) / Registration Number (the number the organization puts on charitable donation receipts)

I SOCIETY EXECUTNE - ATTACH LIST IF MORE ROOM IS NECESSARY Title Name Phone Number Chairman Alfied Reschke 250-785-1723

I I I Vice Chair Kebede Dibaba 250-785-2718

Chris Millington 250-789-3045 I Secretary Treasurer Lloyd Peters 250-785-4644

I I L LOCAL CONTACT INFORMATION OF PERSON COMPLETING APPLICATION FORM Contact Name Allied Reschke

- Mailing Address City Province Postal Code 8816 107A Ave Fort St John BC VIJ 5Z1

GRANT APPLICATION New Grant Application 1 X Application for Project Previously Funded by the City

Council Resolution Number: 570106 Effective: December 12,2006 Supersedes Council Resolution Number: 52/03 Page: 3 of 6

Administration Report No. 12/11 Page 32 of 290 DISCRETIONARY GRANT POLICY Council Policy No. 87106

File No. 1850-00 Finance

ORGANIZATION INFORMATION Describe the purpose of your organization: - to provide an organization where local pastors can meet to encourage and support one another - to partner together for the good of the community i.e. -annual Community joint Christmas & Easter services - provide chaplaincy & spiritual care at the Hospital & Care Home - provide church services at the Care Home - support the community work of the Salvation Army

User Statistics

The number of persons that are served by your organization annually. I 3000-4000 2500 The number persons who are residents of the City of Fort St. John.

Is the organization run by volunteers, paid staff or a combination of both?

1. the number of volunteers and the number volunteer hours worked per year. The organization is run by the pastors of the local churches and the organization does not pay any wages except for the Hospital & Care Home Chaplain. The funds for the Chaplain's wages are donated by all of the member churches , and the Lutheran Care Home Foundation.

2. The number of paid staff, their titles and number of paid hours per year. 1 paid staff - Hospital & Care Home Chaplain - 1000 hours per year

-' Council Resolution Number: 570106 Effective: December 12,2006 Supersedes Council Resolution Number: 52/03 Page: 4 of 6

Administration Report No. 12/11 Page 33 of 290 DISCRETIONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

Describe the reason for your grant application - To organize an event to encourage and bless the community - the event will include the following: - fiee food for community participants for a time of community building - time of sing featuring community groups - encouraging life stories of community members - time of prayer for community leaders including federal, provincial & municipal governments, police, fire department & first responders - time of prayer for community - for more detail please see the enclosed letter which had been submitted to council and approved earlier this year

Attach the following information: Most recent audited Financial Statements including a Balance Sheet and Income Statement

Council Resolution Number: 570106 Effective: December 12,2006 Supersedes Council Resolution Number: 52/03 Page: 5 of 6

Administration Report No. 12/11 Page 34 of 290 DlSCRETlONARY GRANT POLICY Council Policy No. 87/06

File No. 1850-00 Finance

Previous year's actual operating budget if the most recent Financial Statements provided are not the previous year's (Please attach a copy of the income and expense statement in a format consistent with the organization's financial statements) Operating Budget for the Current Year (Please attach a copy of the projected income and expense statement in a format consistent with the organization's financial statements) Projected operating budget for the next year

DECLARATION I hereby declare that the statements and information contained in the material submitted in support of this application are to the best of my belief true and correct in all respects.

&/',g,@&!&1 Signature of ~~~lrcdt

APPLICATION DEADLINE - SEPTEMBER 15

SEND APPLICATIONS TO

CITY OF FORT ST. JOHN 10631 - looTHSTREET FORT ST. JOHN, BC V1J 325

Council Resolution Number: 570106 Effective: December 12,2006 Supersedes Council Resolution Number: 52/03 Page: 6 of 6

Administration Report No. 12/11 Page 35 of 290 • Dear Don Irwin and Members of Council, As you are well aware our world has experienced a severe economic down turn which has greatly impacted our community over the last year and a half. We have seen many people out of work, struggling and discouraged. The Fort St John Ministerial Association would like to partner with City Council to organize an evening of encouragement for the community.

The Fort St John Ministerial Association is comprised of 15 churches, representing approximately 3000 people, that work together for the good of the community. The Ministerial annually organizes community wide services for Good Friday and Christmas Carolfest. In an effort to care for the less fortunate in our community, the Ministerial churches provide significant financial and volunteer support to the Salvatio~iArmy. The Ministerial churches also alternate in providing church services on a weekly basis for the residence of the North Peace Care Centre as well doing cleanup for the High School Gradfest each year. Over the last year and a half the Ministerial has also worked with the Hospital and Care Home to provide a chaplain at both facilities. This came as a result of requests from the Hospital and Care Centre staff as well as the Care Centre Foundation for the Ministerial to assist in providing adequate spiritual care for the clients. The Care Centre Foundation now funds a chaplain %time while the Ministerial funds the chaplain at the Hospital %time and provides the oversight of the chaplaincy program and management of the staff person.

We would like to partner with City Council to organize an evening of encouragement and prayer for the community. As a Ministerial we are willing to undertake most of the organization for the event. The evening will include the following elements: Welcome by City Council A time of upbeat and contemporay singing Encouraging Life Stories of people in the community A time of prayer for community leaders A time of prayer for the community, finishing with an opportunity for people to receive individual prayer from clergy stationed throughout the facility A community building time of refreshments The event will be approximately 1hour in length, not including the time of refreshments. As a Ministerial we will recruit one of the Worship Teams from the community, seek out people from the community to share their Life Stories, be available at the end to pray for people, and supply the refreshments.

As this event will be organized by the Fort St John Ministerial Association, please understand that this will not be a time of recruiting people to our churches, but a time of blessing and caring for the community.

Administration Report No. 12/11 Page 36 of 290 We would like to request that City Council partner with us in hosting this 0 event. Specifically we would like to request the following: the presence of city council at the event use of a city facility for the event partnership in designing and carrying out the advertising for the event assistance in inviting the community

Respectfully, Alfred Reschke Chairman Fort St John Ministerial Association

Administration Report No. 12/11 Page 37 of 290 Administration Report No. 12/11 Page 38 of 290 Administration Report No. 12/11 Page 39 of 290 Administration Report No. 12/11 Page 40 of 290 Administration Report No. 12/11 Page 41 of 290 Administration Report No. 12/11 Page 42 of 290 Administration Report No. 12/11 Page 43 of 290 Administration Report No. 12/11 Page 44 of 290 Administration Report No. 12/11 Page 45 of 290 Administration Report No. 12/11 Page 46 of 290 Administration Report No. 12/11 Page 47 of 290 Administration Report No. 12/11 Page 48 of 290 Administration Report No. 12/11 Page 49 of 290 Administration Report No. 12/11 Page 50 of 290 Administration Report No. 12/11 Page 51 of 290 Administration Report No. 12/11 Page 52 of 290 Administration Report No. 12/11 Page 53 of 290 Administration Report No. 12/11 Page 54 of 290 Administration Report No. 12/11 Page 55 of 290 Administration Report No. 12/11 Page 56 of 290 Administration Report No. 12/11 Page 57 of 290 Administration Report No. 12/11 Page 58 of 290 Administration Report No. 12/11 Page 59 of 290 Administration Report No. 12/11 Page 60 of 290 Administration Report No. 12/11 Page 61 of 290 Administration Report No. 12/11 Page 62 of 290 Administration Report No. 12/11 Page 63 of 290 Administration Report No. 12/11 Page 64 of 290 Administration Report No. 12/11 Page 65 of 290 Administration Report No. 12/11 Page 66 of 290 Administration Report No. 12/11 Page 67 of 290 Administration Report No. 12/11 Page 68 of 290 Administration Report No. 12/11 Page 69 of 290 Administration Report No. 12/11 Page 70 of 290 Administration Report No. 12/11 Page 71 of 290 Administration Report No. 12/11 Page 72 of 290 Administration Report No. 12/11 Page 73 of 290 Administration Report No. 12/11 Page 74 of 290 Administration Report No. 12/11 Page 75 of 290 Administration Report No. 12/11 Page 76 of 290 Administration Report No. 12/11 Page 77 of 290 Administration Report No. 12/11 Page 78 of 290 Administration Report No. 12/11 Page 79 of 290 Administration Report No. 12/11 Page 80 of 290 Administration Report No. 12/11 Page 81 of 290 Administration Report No. 12/11 Page 82 of 290 Administration Report No. 12/11 Page 83 of 290 Administration Report No. 12/11 Page 84 of 290 Administration Report No. 12/11 Page 85 of 290 Administration Report No. 12/11 Page 86 of 290 Administration Report No. 12/11 Page 87 of 290 Administration Report No. 12/11 Page 88 of 290 3:10 p.m. Page 89 of 290 Drinking Water Week Proclamation 3:10 p.m. Page 90 of 290 Drinking Water Week Proclamation 3:10 p.m. Page 91 of 290 Drinking Water Week Proclamation 3:10 p.m. Page 92 of 290 Drinking Water Week Proclamation 3:20 p.m. Page 93 of 290 Vision Health Month and Shades of Fun Day Proclamation 3:20 p.m. Page 94 of 290 Vision Health Month and Shades of Fun Day Proclamation 3:20 p.m. Page 95 of 290 Vision Health Month and Shades of Fun Day Proclamation PROCLAMATION hear ye! hear ye! NATIONAL NURSING WEEK May 9 – 15, 2011

I, Bruce Lantz, Mayor of the City of Fort St. John, do hereby proclaim the week of May 9 to 15, 2011 as “National Nursing Week” in the City of Fort St. John

April 26, 2011 Date BRUCE LANTZ MAYOR

3:30 p.m. Page 96 of 290 National Nursing Week Proclamation 3:30 p.m. Page 97 of 290 National Nursing Week Proclamation Northern Health 3:50 p.m.

Should we take Men’s Health for granted? - Men's HealthUpdate

Dr. David Bowering Chief Medical Health Officer Northern Health Page 98 of290 Northern Health 3:50 p.m. Life Expectancy at Birth - 2006

- Men's HealthUpdate Males Females 90

60 Expected Years of Life

50 Page 99 of290 Year 45 1 6 1 6 1 5 1 6 1 6 1 6 0 1 6 1 6 1 6 8 8 9 9 0 0 2 2 3 3 4 4 5 5 5 6 6 7 7 9 9 9 9 0 0 9 9 9 9 9 9 9 9 9 9 9 9 9 1 1 1 1 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1

Source: BC Stats – Vital Measures Northern Health 3:50 p.m. Age Standardized Mortality Rates

All Causes of Death: 2003 – 2007

Males Females - Men's HealthUpdate

Northern

Vancouver Island

Vancouver Coastal

Fraser

Page 100 of290 Interior

0 1020304050607080 ASMR per 10,000

Source: BC Vital Statistics Data Warehouse (Vista). Acquired January 2010. Northern Health 3:50 p.m. Circulatory System Diseases

Age Standardized Mortality Rate per 10,000 persons 1998 - 2002 - Men's HealthUpdate Males Females

Northern

Vancouver Island

Vancouver Coastal

Fraser Page 101 of290

Interior

0 5 10 15 20 25 30

Source: BC Vital Statistics – acquired through the Health Data Warehouse Northern Health 3:50 p.m. Cancer

Age Standardized Mortality Rate per 10,000 persons 1998 - 2002 - Men's HealthUpdate

Males Females

Northern

Vancouver Island

Vancouver Coastal

Fraser Page 102 of290

Interior

0 5 10 15 20 25 30

Source: BC Vital Statistics – acquired through the Health Data Warehouse Northern Health 3:50 p.m. Motor Vehicle Crash Deaths

Age Standardized Mortality Rate per 10,000 persons

1998 - 2002 Males Females - Men's HealthUpdate

Northern

Vancouver Island

Vancouver Coastal

Fraser Page 103 of290 Interior

0 0.5 1 1.5 2 2.5 3 3.5

Source: BC Vital Statistics – acquired through the Health Data Warehouse Northern Health 3:50 p.m.

- Men's HealthUpdate

Page 104 of290

Source: © www.cartoonstock.com Northern Health 3:50 p.m. Deaths Attributable to Alcohol

Northern Health: number of deaths by gender

Males Females - Men's HealthUpdate 100

Deaths per year per Deaths 40

20 Page 105 of290 0 2001 2002 2003 2004 2005 2006

Males 53 60 53 55 51 49 Females 24 16 19 20 13 18

Source: Centre for Addictions Research. Alcohol and Other Drug Monitoring Project, 2009. http://carbc.ca Northern Health 3:50 p.m. Deaths Attributable to Tobacco Northern Health: number of deaths by gender

Males Females - Men's HealthUpdate 200

175

150

125

100 Deaths per year per Deaths 75

25 Page 106 of290 0 2001 2002 2003 2004 2005 2006

Males 169 172 175 179 169 181

Females 88 98 88 89 82 100

Source: Centre for Addictions Research. Alcohol and Other Drug Monitoring Project, 2009. http://carbc.ca Northern Health 3:50 p.m. Deaths Due to Occupational Incidents-

the “concrete floor” - Men's HealthUpdate

Northern BC is home to just over 7 % of the BC population.

Despite the small size of the our population, Northern residents account for over 1/3rd of all workplace deaths in British Columbia.

Males account for nearly 94 % of Occupational deaths and the vast majority of hospitalizations resulting from workplace

Page 107 of290 incidents.

Source: Statistics from BC Coroners Service. Photo Credit: http://sun.menloschool.org/~sportman/ethics/project/topics/heimbuck/ Northern Health 3:50 p.m.

- Men's HealthUpdate

Health Services Page 108 of290 Northern Health 3:50 p.m.

- Men's HealthUpdate

Page 109 of290

Source: © www.cartoonstock.com Northern Health 3:50 p.m. Non Users of Health Services in BC by Age Group, Neighborhood Income and Sex

- Men's HealthUpdate

Males 18.3% Females 8.7 %.

“Non users” are those individuals ages 18 + with no medical or hospital use during the

Page 110 of290 16.9 16.0 18.3 study year. (ACG 5200). 11.5 13.2 12.9 12.8 13.3 13.2 8.7 6.4 4.7

Source: Adapted from Table A.1 Chronic Conditions and Co-morbidity Among Residents of British Columbia. CHSPR 2005. Northern Health 3:50 p.m. Medical Services by Gender and Health Area

Number of Services during 2008 -2009

Males Females - Men's HealthUpdate

Northern

Van Island

Van Coastal

Fraser Page 111 of290 Interior

0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 Number of Medical Services

Source: Medical Services Plan Information Resource Manual 2008 /2009. http://www.health.gov.bc.ca/msp/paystats/ 3:50 p.m. Page 112 of 290 Northern Health - Men's Health Update Northern Health 3:50 p.m.

- Men's HealthUpdate

Men and Crime Page 113 of290 Northern Health 3:50 p.m. 2008 Profile of Crime in BC Persons Charged as Percentage of Total Persons charged

- Men's HealthUpdate

90 Male Adult Female Adult Male Youth Female Youth

30 Percentage of Total Charges

20 Page 114 of290 10

0 Violent Crimes Property Crimes Other Crimes Total Crimes

Source: British Columbia Crime Trends 1999 – 2008. Ministry of Public Safety and Solicitor General 2009. Northern Health 3:50 p.m. Men and Crime - Incarceration

- Men's HealthUpdate

Page 115 of290

Kingston Penitentiary inmate Ed Smith (59), who's six years into a life sentence, peers out from behind the bars of his cell in the "Lower F range" Tuesday, March 20, 2001. photo©Phill Snel/Maclean's Source: CBC – Inside Canada’s Prisons http://www.cbc.ca/prison/index.html Northern Health 3:50 p.m.

Where are the Men? - Men's HealthUpdate Chief Medical Health Officer’s Report On the Health & Wellbeing of Men in Northern BC

Page 116 of290 3:50 p.m. Page 117 of 290 Northern Health - Men's Health Update Northern Health 3:50 p.m. Annual Motor Vehicle Incident Fatalities BC Coroners Service - North Region

- Males Females Men's HealthUpdate

30 Number of Fatalities

10 Page 118 of290

0 2002 2003 2004 2005 2006 2007 2008

Data source: BC Coroners Service Reports for North Region – This data will change slightly as incident investigations are completed. Northern Health 3:50 p.m.

- Men's HealthUpdate What impact would healthier men have on women’s health?

What could we do differently to improve men’s health? Page 119 of290 Northern Health 3:50 p.m. Should we take Men’s Health for granted?... - Men's HealthUpdate Probably not! Thank-you!

Dr. David Bowering Chief Medical Health Officer Northern Health Page 120 of290 Northern Health 4:00 p.m.

Fort St John: - Primary CareUpdate A primary health care snapshot

April 26, 2011

Page 121 of290 Northern Health 4:00 p.m. Primary Health Care

- Primary CareUpdate

Primary Health Care refers to an approach to health and a spectrum of services

beyond the traditional health care system. Primary Health Care serves as both direct care provision of first contact services, and as a coordination function to ensure continuity and ease of movement across the health care system

Page 122 of290 (Health Canada, 2010).

the northern way of caring Northern Health 4:00 p.m. Primary Health Care : Integrated Community Services

- Primary CareUpdate

Primary Health Care Community Integration refers to the collaboration and coordination

of Primary Health Care Stakeholders to: z improve the health of the population z enhance the experience of care (quality, access and reliability) z provide care affordably. Page 123 of290

the northern way of caring Northern Health 4:00 p.m.

Why we want to make a change - Primary CareUpdate zThere are 5,724 existing cases of depression, with approximately 1 in 6 people depressed. zWe have the fastest growing rate in the province of

people aged 65+ z36.8% of children in our town are vulnerable in one or more of the categories in the Early Development Index, compared to 28.6% in BC overall. (3 out of 6 areas in our town had 45% of children vulnerable in one or more category of the Index) Page 124 of290

the northern way of caring Northern Health 4:00 p.m.

Our data - Primary CareUpdate

Page 125 of290

the northern way of caring Northern Health 4:00 p.m.

Steps taken so far - Primary CareUpdate z We have held two well-attended Primary Health Care Learning Sessions, where we identified three priority population groups on which to focus: People with depression, Frail Seniors, and Perinatal/Early

Childhood. z We have Group Medical Appointments for Depression z We have implemented a Frail Seniors Collaborative between local physicians, Long Term Care Case Managers, Occupational Therapy and Community Pharmacy.

Page 126 of290 z We are working together with Public Health on establishing a Prenatal Registry.

the northern way of caring Northern Health 4:00 p.m.

Next Steps: - Primary CareUpdate z Examine the journey of Frail Seniors as they are admitted to hospital (and why), through discharge from hospital and transition into community care z Work with UNBC and UBC Research Teams on implementing the IADL Project z Continue to partner with the City of Fort St John on the Healthy Living Alliance. Page 127 of290

the northern way of caring Northern Health 4:00 p.m. How do The City of Fort St John and Northern Health Align?

- Primary CareUpdate

z Where do our priorities intersect? z For example, do Northern Health and the

City of FSJ share common goals for our seniors? Are there common priorities for our perinatal/early childhood population? z If we do have common interests, how can we work together to achieve our goals ? Page 128 of290

the northern way of caring Northern Health 4:00 p.m.

- Primary CareUpdate

Questions? Page 129 of290

the northern way of caring PROCLAMATION EMERGENCY PREPAREDNESS WEEK May 1-7, 2011

I, Bruce Lantz, Mayor of the City of Fort St. John, do hereby proclaim May 1 – 7, 2011 “EMERGENCY PREPAREDNESS WEEK” in the City of Fort St. John.

April 26, 2011 BRUCE LANTZ Date MAYOR

4:10 p.m. Page 130 of 290 Emergency Preparedness Week Proclamation

File # 0530-20

Report To: Mayor and Council

From: Deputy City Clerk

Subject: Administration Report No. 123/11 Council Information Package – April 26, 2011

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION:

“THAT, the Council Information Package for April 26, 2011 be received for information.”

CITY MANAGER’S COMMENTS:

Dianne Hunter, City Manager

RESPECTFULLY SUBMITTED:

Diana Burton Deputy City Clerk April 20, 2011

Administration Report No. 123/11 Page 131 of 290 Council Information Package to April 26, 2011

City of Fort St. John Council Information Package April 26, 2011

Ministry of Forests, Lands and Natural Resource Operations Letter – OGC Engineering Division in Fort St. John

Fort St. John Public Library Association • AGM Minutes – March 16, 2011 • Board Meeting Minutes – February 23, 2011 • Board Meeting Minutes – January 26, 2011 • Board Meeting Minutes – November 24, 2010 • AGM Minutes – March 17, 2010

Doig River First Nation Invitation – Doig Days Celebration – May 26, 2011

Regional District of Nanaimo Letter – Meeting Request with Minister of Transportation and Infrastructure

UBCM Member Release • RCMP Contract Negotiations – March 29, 2011 • 2011 West Nile Risk Reduction Initiative – April 6, 2011 • Strategic Wildfire Prevention Initiative – April 8, 2011 • Election Engagement – April 18, 2011

Ministry of Public Safety and Solicitor General Letter – Casino Revenue for the period of December 26, 2010 – March 31, 2011

City of Prince Rupert Letter – BC Ferries Route 10A – Resolution for NCLGA Convention

Northern Health • News Release - NH Board discusses quality improvements – Northeast leading the way – April 15, 2011 • News Release – FSJ Students Invited to be a ‘Laboratory Professional for a day’ – April 18, 2011 • Invitation – NCLGA AGM – May 11 to 13, 2011

The Corporation of the Township of Spallumcheen Letter – Changes to the Controlled Drug and Substances Act

Administration Report No. 123/11 Page 132 of 290 Council Information Package to April 26, 2011

City of Fort St. John News Release – City of Fort St. John Named 2011 Solar Community of the Year – April 8, 2011

Bonnie Gunson Letter – Handicap Parking Request on 100th St. – April 5, 2011

NCLGA Connector – April 2011

Ministry of Transportation and Infrastructure News Release – Peace benefits from increased dust suppression – April 11, 2011

NEAT Letter – Earth Day April 22, 2011

The Corporation of the Village of Slocan Letter to UBCM Member Municipalities– Online Municipal Voting

Embassy of the Republic of Korea 2011 International Awards for Liveable Communities (LivCom Awards)

FSJ Association for Community Living Newsletter – Spring 2011

Northeast B.C. Crime Stoppers Event Notice – 12th Annual Golf Fundraising Tournament

Larry & Joan Evans Thank You

Peace River Regional District Board Newsletter – April 14, 2011

Administration Report No. 123/11 Page 133 of 290 Council Information Package to April 26, 2011 Includes items individually attached below. Page 134 of 290 Includes items individually attached below. Page 135 of 290 Minutes of The 60th Annual General Meeting of The Fort St. John Public Library Association March 16, 2011 at 7:00PM

1. Call to Order at 7:04 PM

In attendance: Andy Ackerman, Bill Sutton, Lori Phillips, Marion Jarvis, Margaret Little, Viva Wolf, Tom Scott Kim Partanen, Jane Sheldon Absent: Linda Bourcet, Joan Evans, Dan Davies, Heather Truscott

2. Welcome and introductions

3. Approval of Agenda moved: Bill, seconded Marion, carried

4. Adoption of the minutes from the Mar 17, 2010 AGM moved Marion, seconded Bill, carried

5. Report from the Treasurer

6. Adoption of Financial Statements for the year 2010 moved: Viva, seconded Tom, carried

7. Appointment of External Accountant for 2010 Sanders, Rose, Grindle, Bone moved: Viva, seconded Yolande, carried

8. Adoption of the Annual Report for the year ending Dec. 31, 2010 moved: Margaret, seconded Andy, carried

9. Report from the Chair of the Board See attached

10. Report from the Library Director See attached

11. Ratification of Actions of 2010 moved: Andy, seconded Viva, carried

12. Report from the Friends of the Library

13. Business arising from the minutes of the 2010 AGM

14. Nominations and Elections of 2011 Board Lori, Bill & Viva were elected for additional 2 year terms, Tom has 1 more year, Derek Hughson (1), Dan Hanson (2) & LJ Lawson (1) were elected by acclamation…carried

15. Appreciation to our Partners and Sponsors – Bill expresses appreciation to all partners.

16. Tribute to All Volunteers – Lori pays tribute to Board, Friends, Lyle & Elders.

Includes items individually attached below. Page 136 of 290

17. Tribute to Community Supporters and Media – Viva pays tribute

18. Other Business- none

19. Adjourn – 7:33 PM

Includes items individually attached below. Page 137 of 290 Minutes The Fort St. John Public Library Association Board Meeting Wednesday February 23 2011 7:00pm

Board Members in Attendance: Andy Ackerman, Bill Sutton, Lori Phillips, Marion Jarvis, Joan Evans, Tom Scott Staff in Attendance: Kim Guests in Attendance: LJ Lawson, Dan Hanson Call to order: 7:00 pm

Adoption of the Agenda: Moved: Marion Second: Joan Carried

Consent Agenda: Moved: Andy Second: Tom Carried

Old Business: None

Treasurer’s Report: All OK Moved: Marion Second: Bill Carried

Committee Reports: Management and Personnel: Kim mentioned that Morgan was settling in nicely and doing a great job. Fundraising: We raised 3,063.47 selling Mega Lottery tickets this in 2010. This is down about 1,000 from last year. Andy talked about his role in the North Peace as the Grant Writer for the area and how we recently received 2,000 from Conoco Phillips Public Relations: Ryan Lux from the Alaska Highway News came to the library and did a piece on our Homebound Service with Jill Baccante and Kim Partanen. Facilities: Andy talked about the ongoing Lease negotiations with the Cultural Centre. Remainder “In Camera” City Representative: Not present Area B & C: Not present Friends of the Library Liaison: The Friends have recently given the library $3,495 for the Summer Reading Club and for “Books for BC Babies.” The Friends are also supporting us with new shelving in the Juvenile section but haven’t paid for that yet as the shelving is still being built. Strategic Planning: No news Board Development: None Finance: Marion had a meeting with Viva and Jane (cake was involved) and they discussed the role of Treasurer as Viva will be stepping into this position in March

Includes items individually attached below. Page 138 of 290 New Business:

Lease Negotiations: In Camera Mega Lottery: Did not fully discuss whether or not we want to do Mega Lottery next year. Add to old business at the next board meeting Garage Sale on June 25th: Lori suggested that we may not have access to the Cultural Centre parking lot this year and suggested we partner with the museum and do it there instead. New Trustee TOP Training: Andy will set up a spring session in Fort St. John with Mandy at BCLTA Election Terms: Lori, Bill & Viva are up for re‐election and it was discussed whether or not they would be 1 or 2 year terms *Kim looked at the Library act for Terms in Office to be discussed at the AGM. All Candidates Forum: Andy suggested that the Library hold an All Candidates Forum for the upcoming nomination of the Conservative candidate to replace MP Jay Hill. Bill voiced concern that the library would appear to be supporting the Conservative Party and there was agreement among the group. It was decided that we would leave it and see if another organization in town such as the Cultural Centre would host at forum

Next meeting: March 16th (AGM) Meeting Adjourned at 8:20 pm

In Camera

Includes items individually attached below. Page 139 of 290 Minutes The Fort St John Public Library Association Board Meeting Wednesday, Jan 26, 2011 7:00 PM

Board Members in Attendance: Andy, Lori, Bill, Marion, Linda, Joan, Viva, Margaret, Dan, Heather Absent: Tom

Staff in Attendance: Kim, Jane Guests in Attendance: LJ Lawson, Dan Hanson, Erin Evans Call to Order: 7:00

Special Guests/Board Development:

Adoption of the Agenda: Moved: Marion Second: Dan Carried Adoption of the Minutes with corrections: Moved: Andy Second: Viva Carried Consent Agenda: see attached

Old Business:

Treasurer’s Report: All OK Moved: Marion Second: Margaret Carried

Committee Reports: Management and Personnel: Morgan Peltier is our new Children’s Librarian & Program Director and Mathew Gullason is our new page Fundraising and Donor Recognition: Friends made approx. 3000.00 with their silent auction and the reading of A Christmas Carol and their spring book sale made another 1200.00. Andy is progressing with his grant writing for the Library Public Relations: Joan to get Ryan Lux of the Alaska Highway News to do a story about Homebound service Facilities:

Includes items individually attached below. Page 140 of 290 Andy will report on the lease negotiations in camera

City Representative: Dan reported City FSJ has frozen all grant in aids.

Area B & C Representative: Margaret is talking to Leslie Lahey about partnering with the library somehow with i2i: children and seniors intergenerational initiative Friends of the Library Liaison: Kim gave information to visitors re the history of the friends Strategic Planning & Policy Review: Bill working on revising procedures and policies Board Development: Andy discussed the BCLA Conference and a book in the library: Working the Pond about the power of networking. Andy will be in the Great Debate at the conference. Bill will give a talk next month on the FSJ Literacy Alliance. Finance: New Business: PRRD tour of library will take place on Feb 10. The AGM Date is Wednesday, Mar 16, 2011. 6 new board members are required next AGM; board members leaving are Linda, Joan, Andy, Marion, Margaret & possibly Dan if his political aspirations proceed. Library Conference deadlines are approaching.

Next meeting: Feb 23, 2011 Meeting Adjourned at 8:01PM

In Camera

Includes items individually attached below. Page 141 of 290 Minutes The Fort St John Public Library Association Board Meeting Wednesday, Nov 24, 2010 7:00 PM

Board Members in Attendance: Andy, Lori, Bill, Marion, Linda, Joan, Viva, Margaret Absent: Dan, Tom, Heather

Staff in Attendance: Kim, Jane Guests in Attendance: Call to Order: 7:00

Special Guests/Board Development:

Adoption of the Agenda: Moved: Marion Second: Viva Carried Adoption of the Minutes with corrections: Moved: Viva Second: Joan Carried Consent Agenda: see attached

Old Business: Lori will meet with David Batterham during December. Date TBA.

Treasurer’s Report: Duck race made 87.00

Committee Reports: Management and Personnel: Kim, Janice & Lori will be interviewing on Dec 6 for the position of Children’s Librarian Fundraising and Donor Recognition: Friends and library are putting on A Christmas Carol and planning their spring book sale Public Relations: Library mentioned in city revitalization plan. Facilities:

City Representative:

Area B & C Representative: Tour for the Regional District is planned for the future.

Includes items individually attached below. Page 142 of 290 Friends of the Library Liaison: Friends had AGM, will provide 2000 for SRC & funds for books for BC Babies Strategic Planning & Policy Review: Policy re homebound service will be revisited in January Board Development: Andy reported on promoting that libraries get added to infrastructure funding & Explore new revenue channels, ie: librarian as government agents, etc Finance: New Business: Xmas bonus are to be same as last year…250 for director, 100 for full time staff & 50 for casual, part time and pages moved by Marion, seconded by Linda Margaret went over union contract for future negotiations 6 new board members are required next AGM; Board members leaving/left are Lance, Linda, Andy, Marion, Margaret & possibly Dan if his political aspirations proceed.

Next meeting: Jan 26, 2011 Meeting Adjourned at 8:45PM

Includes items individually attached below. Page 143 of 290 Minutes of The 59th Annual General Meeting of The Fort St. John Public Library Association March 17, 2010 at 7:00PM

1. Call to Order at 7:10PM In attendance: Andy Ackerman, Bill Sutton, Lori Phillips, Heather Truscott, Marion Jarvis, Margaret Little, Kim Partanen, Jane Sheldon Absent: Lance Ollenberger, Linda Bourcet, Joan Evans, Dan Davies, Viva Wolfe

2. Welcome and introductions

3. Approval of Agenda moved: Andy, seconded Bill, carried

4. Adoption of the minutes from the Feb. 25, 2009 AGM moved Marion, seconded Margaret, carried

5. Report from the Treasurer

6. Adoption of Financial Statements for the year 2009 moved: Margaret, seconded Heather, carried

7. Appointment of External Accountant for 2010 Sanders, Rose, Trobak moved: Marion, seconded Andy, carried

8. Adoption of the Annual Report for the year ending Dec. 31, 2009 moved: Margaret, seconded Andy, carried

9. Report from the Chair of the Board Promotion of school involvement discussed. Janice undergoes major promotion of visits to and by the library each spring with help of SRP staff. Schools are reluctant to visit the library due to logistical problems( ie: number of chaperones required and cost) Plan to use the SRP to get the word out to the kids as well as annual campaign.

10. Report from the Library Director

11. Ratification of Actions of 2009 moved: Andy, seconded Bill, carried

12. Report from the Friends of the Library

13. Business arising from the minutes of the 2009 AGM

14. Nominations and Elections of 2010 Board Andy nominates Tom Scott, Lance Ollenberger and Linda Bourcet for 2 year terms, seconded Marion, carried

15. Appreciation to our Partners and Sponsors – Bill expresses appreciation

Includes items individually attached below. Page 144 of 290 16. Tribute to All Volunteers – Andy pays tribute

17. Tribute to Community Supporters and Media – Margaret pays tribute

18. Other Business- none

19. Adjourn – 7:45 PM

Includes items individually attached below. Page 145 of 290

April 18, 2011

Bruce Lantz City of Fort St John 10631-100th Street Fort St John BC Canada V1J 3Z5

Attention Bruce Lantz

RE: DOIG DAYS MAY 21,2011

Dear Mayor Bruce Lance and Council

Doig River First Nation will be hosting the annual Doig Days Celebration. Doig River First Nation are please to invite you and Council to join us in this very memorable celebration which will be held at the Doig River First Nation May 26, 2011.

Sincerely

Chief Norman Davis

Includes items individually attached below. Page 146 of 290 Includes items individually attached below. Page 147 of 290 Includes items individually attached below. Page 148 of 290 MEMBER RELEASE March 29, 2011

TO: Mayor & Council, Chair & Board, Senior Staff

FROM: Councillor Barbara Steele, UBCM President RE: RCMP Contract Negotiations – Alberta Endorses New RCMP Contract

This communication is being forwarded to provide information on the status of negotiations related to the renewal of the RCMP contract given a recent announcement by Alberta that it has endorsed a new RCMP contract.

On March 23, 2011 the Province of Alberta announced that it had endorsed a new contract to maintain the RCMP as Alberta’s provincial police service until March 31, 2032. Alberta indicated that it had approved a new agreement and forwarded it to the federal government for final approval. Under the agreement, the current cost sharing between Alberta, at 70 percent, and Canada, at 30 percent, is maintained. In addition, the province will set the objectives, priorities and goals of the RCMP in Alberta, and added emphasis will be given to information sharing, planning and reporting. The terms of the new contract between Alberta and the federal government for the provision of RCMP services has not yet been released and the status of the agreement is unclear given that a federal election has been called.

Alberta has a total of 40 local governments that contract for RCMP police services, 10 of these communities are over 15,000 population and none have more than 100,000 population. The cost sharing formula for Alberta will remain as it is now – local governments between 5,000 and 15,000 population will pay 70 per cent of their policing costs and the federal government will pay 30 per cent. Alberta local governments with a population of 15,000 or more will pay 90 per cent of their policing costs and the federal government will pay the remaining 10 per cent. In Alberta each local government that contracts for RCMP police services signs an agreement directly with the federal government, however, they do not negotiate directly with the federal government.

The Provincial Territorial Contract Advisory Committee (P/T CAC), which includes the eight provinces and three territories that have a contract with the Federal government for RCMP services, have been in direct negotiations with the Federal government for the renewal of the RCMP Police Services Agreement. The Federal government had indicated at the start of RCMP contract negotiations that it was not prepared to enter into separate negotiations with each province, territory or municipality that has a policing agreement.

Includes items individually attached below. Page 149 of 290 Similarly, the provinces and territories determined that it was in their overall interests to work together to reach a common agreement.

The announcement by Alberta would appear to signal a change in the federal government’s earlier position on the process for negotiating a new RCMP agreement. Alberta’s action also appears to indicate a break from the approach to negotiations that had been adopted by all other provinces and territories at the outset. Alberta would appear to have different interests and different motivations in reaching an agreement with the federal government on the provision of RCMP services than British Columbia and the other provinces.

There are a number of differences in the type of policing and the make-up of the police force in Alberta in comparison to British Columbia. For example, Alberta has 20 per cent of all RCMP contract police in Canada and their members are largely engaged in rural policing whereas British Columbia has over 40 per cent of the RCMP contract police in Canada (includes both provincial and municipal RCMP police), and half of those members work in urban areas. There is also a difference in the total make-up of the police force. For example, in Alberta 42% of all police is RCMP, whereas in British Columbia the RCMP makes up about 70 per cent of all police.

From the perspective of the UBCM and the Province of British Columbia, the current contract negotiations with the Federal Government are not complete as there are some key decisions around the “cost base” (e.g. cadet training, pay and compensation, and legal costs) that have yet to be made. These are some of the key cost drivers underlying the agreement and the goal is to contain these costs in a new agreement.

British Columbia local governments represent approximately 30% (i.e. 3,250 members) of all RCMP contract policing in Canada. There are currently 61 municipalities that contract with the Province for RCMP police services at a cost of over $500 million. Policing costs represent approximately 25% or more of an average municipality’s operating expenditures and are increasing at an unsustainable rate. Clearly, BC local governments have a large stake in the negotiations and the outcome will have a significant financial impact on local governments in British Columbia.

Our understanding is that in view of Alberta’s announcement, the Provincial Territorial Contract Advisory Committee (P/T CAC) will be meeting to determine how it plans to move forward in the negotiations. British Columbia has indicated that it will continue to lead the remaining provinces and territories that are still negotiating with the federal government to achieve their objectives of cost containment, improving accountability and establishing a true partnership with the RCMP that will lead to the renewal of the Federal/Provincial/Territorial RCMP agreement. UBCM will monitor these discussions through our representative on the provincial negotiating team and will provide further updates as the negotiations proceed.

1110-40: ubcmr(draft 3)-aRCMPc

Includes items individually attached below. Page 150 of 290 MEMBER RELEASE April 6, 2011

TO: Mayors, Chairs and Administrators

FROM: Local Government Program Services, UBCM

RE: 2011 West Nile Virus Risk Reduction Initiative

The West Nile Virus Risk Reduction Initiative was developed in 2005 with funding from the Ministry of Health. The intent was to reduce the risk of the occurrence of West Nile Virus (WNV) and to reduce the impacts of the disease should it occur. In 2010, the Ministry of Health indicated that there was increasing information regarding the factors that are associated with large outbreaks of WNV – such as the presence of the appropriate species of mosquitoes carrying WNV and confirmed cases in birds and animals. However, it became apparent in recent years that, mainly due to climate factors, large areas of BC are unlikely to be affected by WNV and, in 2010, provincial public health officials agreed to a re-evaluation of the actual risk of WNV in BC. Based on this, the 2011 WNV program will be available only to local governments and/or First Nations in the highest risk areas of the province and where conditions warrant intervention at this time based on best available information. This includes the following regional districts (including their members and area First Nations) only: • Regional District of Central • Metro Vancouver Okanagan • Regional District of North • Columbia-Shuswap Regional Okanagan District • Regional District of Okanagan- • Fraser Valley Regional District Similkameen • Regional District of Kootenay- • Thompson-Nicola Regional Boundary District

These areas have been designated by the Ministry to ensure that sufficient funds are available to meet the requests of the areas of highest priority from a public health perspective. Similar to the 2010 program, the Ministry is requiring that local risk assessments be undertaken prior to the application being submitted. However, applicants that completed a local risk assessment as part of a funded 2010 WNV application are not required to submit a new local risk assessment for 2011. As in past years, regional applications will be encouraged, but any eligible applicant will have the opportunity to submit on their own, or with another eligible applicant. Funding allocations will not be identified, but applicants will be required to outline their funding request in the 2011 application form.

www.ubcm.ca

Includes items individually attached below. Page 151 of 290 The 2011 Program & Application Guide and Application Form is available on the UBCM website. The application deadline is April 29, 2011.

For more information about the funding program, please contact: Danyta Welch, Policy & Programs Officer Union of BC Municipalities (250) 356-5193 [email protected]

www.ubcm.ca

Includes items individually attached below. Page 152 of 290 MEMBER RELEASE April 8, 2011

TO: Local Government Mayors, Chairs and Administrators First Nations Chiefs and Councils

FROM: Local Government Program Services, UBCM

RE: Strategic Wildfire Prevention Initiative

The Strategic Wildfire Prevention Initiative is a suite of funding programs managed through the Provincial Fuels Management Working Group – including the First Nations Emergency Services Society, Ministry of Forests, Lands & Natural Resource Operations and the Union of BC Municipalities. The initiative supports communities to mitigate risk from wildfire in the wildland urban interface. On April 7, 2011, the Honourable Steve Thomson, Minister of Forests, Lands & Natural Resource Operations, announced that the Province is investing $25 million into the Strategic Wildfire Prevention Initiative to further protect B.C. families and communities from the threat of wildfires. The intent of the new funding will be to support local governments and First Nations at risk from wildfire to: • Develop Community Wildfire Protection Plans; • Develop fuel management prescriptions; • Implement fuel management demonstration projects, and/or; • Undertake operational fuel treatment activities

The Provincial Fuels Management Working Group is currently developing the program and application materials for the new 2011 program. We expect this will include changes to some of the cost-sharing formulas, enhanced information on project eligibility, updated application and reporting processes and clearer instructions and requirements for financial reporting. We anticipate that the application process will open in the coming weeks. The UBCM website will be updated when new program materials are available and all UBCM members will be notified when the 2011 program is launched.

For more information about the funding program, please contact: Danyta Welch, Policy & Programs Officer Union of BC Municipalities (250) 356-5193 [email protected]

www.ubcm.ca

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NEWS RELEASE

For Immediate Release April 15, 2011

Northern Health board discusses quality improvements – Northeast leading the way

The Northern Health Board of Directors held its latest regular meeting in Dawson Creek, where directors heard that the Northeast is leading the way on development of the Pharmacy Medication Reconciliation system.

Medication Reconciliation is a process where healthcare professionals partner with clients, their families and caregivers to ensure the accurate and complete transfer of medication information when a patient’s care transitions to a new setting or practitioner. This work was recently recognized at the provincial level by the BC Patient Safety and Quality Council Award, for its ability to substantially reduce medication errors and improve patient safety.

The board also discussed LEAN projects being done across the organization. LEAN is a quality improvement approach, used to identify improvements to services and processes to benefit patients and reduce costs. 33 NH projects have been completed over the last two years, focusing on areas like surgical waitlist management, health records management, patient way-finding, emergency room and policy review processes, and medical reconciliation systems.

“These projects lead to improvements that directly affect patient navigation and care”, said Dr. Charles Jago, chair of the NH Board. “The work being done by these cross-functional teams throughout the region reflect our commitment to high-quality, integrated services across the North.”

The board also heard about primary care work that is focusing on six northern communities; Prince Rupert, Fraser Lake, Prince George, Mackenzie, Valemount, and Fort St John. This work is aimed at fundamentally shifting how sustainable health services are designed for communities. The planning requires broad community, staff and physician input and engagement and will grow into other NH communities in the future.

Physician recruitment was also a key focus of the meeting. Northern Health has filled an important physician recruitment lead position and new recruitment marketing initiatives will be launched soon.

“Our work in primary care, supported by our physician recruitment efforts, will improve health services in our communities”, said Cathy Ulrich, Northern Health CEO. “We are building true partnerships with our physicians, our staff and the communities in which they work.”

Includes items individually attached below. Page 160 of 290

Page 2

In addition, the board received a report on Aboriginal Health focusing on the Aboriginal Patient Liaison Worker role. Liaison workers at several NH care facilities have been very successful in helping aboriginal people navigate the health system.

The latest report from NH’s Chief Financial Officer continued to forecast a small surplus that is expected to continue to the final year-end audit report.

The next NH board meeting will be held June 13th and 14th in Prince Rupert.

Media Contact:

NH media line – 250-961-7724

Includes items individually attached below. Page 161 of 290

NEWS RELEASE

For Immediate Release April 18, 2011

Fort St. John students invited to be a ‘Laboratory Professional for a day’

Northern Health is inviting students in School District #60 to join Fort St. John Hospital Medical Laboratory staff in celebrating National Medical Laboratory Week, with the ‘Laboratory Professional for a Day’ essay contest.

National Medical Laboratory Week takes place from April 26th to 29th. This year’s theme, “You Know Because We Are Here”, focuses on the value of knowing or not knowing if something is wrong with your health or the health of a loved one, through the important work of Medical Laboratory professionals.

School District 60 students in grades three to twelve are invited to submit a short essay (200 to 400 words) explaining why they would like to be a laboratory professional for a day, or about a time when lab test results made a difference to their health, or the health of someone they know. The winners (one each from grades 3-6, 7-9 and 10-12) will spend about 4 hours in the Fort St John Hospital laboratory, where they will learn about lab sample collection and testing procedures.

According to the Canadian Society for Medical Laboratory Science, Medical Laboratory Technologists and Assistants can work in more than a dozen different specialty areas including microbiology, chemistry, genetics and immunology. Their work helps keep people healthy in many ways; from solving medical mysteries like SARS and West Nile virus, to discovering new medical treatments, and keeping Canada’s blood supply safe.

Students’ essays can be emailed to [email protected], or dropped off at the Fort St. John Hospital Lab reception desk. The deadline for entries is May 6, 2011.

The Fort St. John Hospital lab performs approximately 600,000 tests each year. Staff are members of the Canadian Society For Medical Laboratory Science (CSMLS). For more information on becoming a Medical Laboratory Technologist or Assistant, visit www.csmls.org.

Media Contact:

NH Media Line – 250-961-7724

Includes items individually attached below. Page 162 of 290

Northern Health Corporate Office 600 – 299 Victoria St, Prince George, BC V2L 5B8 (P) 250-565-2649 (F) 250-565-2640, www.northernhealth.ca

INVITATION

April 13, 2011

Subject: NCLGA Annual General Meeting, Prince Rupert, BC, May 11 - 13, 2011

We are pleased to inform you of Northern Health’s participation at the upcoming NCLGA Annual General Meeting in Prince Rupert.

I will be joining Cathy Ulrich, CEO, on May 11 & 12, 2011 for the opportunity to meet one- on-one with local government representatives to discuss any health care issues or questions they may have.

We will be available the afternoon of May 11th and most of the day on May 12th at the Lester Centre of the Arts. If you are interested in meeting with us, we invite you to contact our offices to arrange a time convenient for you on either May 11th or 12th.

In order to be best prepared for our discussions, we would appreciate it if you would identify two or three topics you would like to discuss. You may contact:

Beverley Smith, Administrative Assistant Ph: (250) 649-7038 Email: [email protected]

We look forward to meeting with you in May.

Sincerely,

Charles Jago Chair

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For Immediate Release City of Fort St. John Named 2011 Solar Community of the April 8, 2011 Year

Contact The City of Fort St. John won a 2010 provincial Solar Marty Paradine Community Award on March 30, 2011 at the SolarBC Awards Community Energy Manger Ceremony held at the T’sou‐ke First Nation. 250.794.3276 [email protected] Of the growing 32 Solar Communities in BC, Fort St. John was one of three communities recognized for outstanding efforts in promoting and implementing solar initiatives in their communities. The other award winners were Campbell River and North Vancouver. Fort St. John was acknowledged for leadership in implementing solar technologies in the community as well as pushing the solar policy front. The City currently uses a solar domestic hot water system at City Hall and a solar hot air system at the Public Works shop. Further projects include solar compacting trash cans being utilized around town, solar bus stops and solar cross walk lights amongst others.

The City also assisted North Peace Secondary School in submitting an application to SolarBC for a photovoltaic project grant (TBA) and held a regional building inspector workshop on solar systems with Solar BC. Fort St. John is a ‘solar ready’ community and in 2010 offered rebates for residents who chose to make their homes ‘solar ready’ and for installing full solar domestic hot water systems. With respect to policy, the City is researching a solar development permit area and planning on incorporating changes into their current OCP revision around solar orientation and solar access rights.

The City was represented well at the awards ceremony where “Councillor Dan Davies accepted the Award with a passionate speech about all the projects that are underway in the City. It is easy to see why Fort St. John is called ‘The Energetic City’.”

Includes items individually attached below. Page 166 of 290

said Nitya Harris, Executive Director of SolarBC. Nitya Harris went on to state that “we are very pleased to present our Solar Community Award to the City of Fort St. John for all the solar initiatives that they have already completed and for continuing to explore new solar possibilities and projects into the future."

The City is working diligently on further solar initiatives as well as at increasing uptake of solar rebates which will be offered again in 2011.

Includes items individually attached below. Page 167 of 290 Includes items individually attached below. Page 168 of 290 CONNECTOR PRESIDENT’S CORNER No. 94 April 2011 NCLGA EXECUTIVE NOMINATIONS We have officially “sprung” forward Deadline for Nominations: April 12th, 2011 into April and it is nice to feel the heat For more information or to download the Nomination of the sun as it melts the snow. Mayor Package visit the NCLGA website at: www.nclga.ca Dave of Port Edward, has been Nominations will also be accepted from the floor of the reminding me that we should dress Convention. The April 12th deadline is for inclusion in warm next month when we attend our the Annual Report. AGM; because for us in-landers, it will feel quite cool on the water and at the cannery where we will be going NCLGA CONVENTION REGISTRATION for a tour and the Welcome Reception. NOW AVAILABLE! Speaking of Convention, l would like to mention that Registration for the 56th NCLGA AGM & Convention registration is now online. You will see that we have taking place in Prince Rupert is now available online a great line up of speakers and events. We are also through CivicInfo: trying to focus more time on the business sessions, www.civicinfo.bc.ca/event/nclga2011.asp so you will notice there are very few breakouts this

The Early Bird Registration deadline is April 18th to year and more plenary sessions. Thank you to all our receive the discounted NCLGA member rate of members for the resolutions you have submitted. We are sure to have some excellent debate, and also $250.00 After April 18th the fee will be $300.00 some great ideas going forward to UBCM. We will be The delegate registration fee includes all sessions, debating more than 45 resolutions which are now meals, receptions and the banquet. In fact, the only available on the website if you wish to get a head event that is an added cost is the golf tournament! start of what the issues around the region are. There were lots worthy of the Gold Star Award but you will The Convention Agenda, as well as a lot more have to wait until next month to see who the winners information is available online at the NCLGA website: will be! www.nclga.ca/conventions.asp The Executive is putting forward a suggestion to change our Constitution around the selection of Regional Reps who sit on the Board. Please watch for the notice that will be sent to members, as this will need to be voted on at our AGM. April 12th is also the deadline for submitting your MEASURING UP THE NORTH AWARDS name to run for a seat on our Executive. If anyone is NOMINATIONS EXTENDED TO APRIL 8TH interested and has any questions on what the It’s not to late to get your nominations in! The deadline commitment is, or what your role would be, please has been extended to April 8th. The nomination feel free to contact myself or the NCLGA office. package and information is available on the NCLGA I would like to finish off by congratulating Mackenzie website at: www.nclga.ca on their amazing run at being named Hockeyville. To finish in second place is something to be very proud BC RURAL TOURISM of! The entire community did an amazing job, and I CONFERENCE am sure they would want me to thank all the NCLGA APRIL 19-21, 108 MILE HOUSE members for their support, and votes that helped Registration is now open for the them reach this level. Great Job Everyone! BC Rural Tourism Conference: A golf course is calling my name so until next month! Broadening Our Horizons: Amenities, Regional Development and Collaboration - which will be held from April 19-21st at the Hills Health Ranch in 108 Mile House. For more information on P.S. Thanks to Kevin Brown, and of course our staff the Conference and to register please visit: Maxine and Karen, who have been working so very www.ruraltourismconference.com hard with the host community to get ready for our AGM. I can’t wait…

North Central Local Government Association 206—155 George St., Prince George, BC V2L 1P8 Tel: (250) 564-6585 Fax: (250) 564-6514 Email: [email protected] Web: www.nclga.ca

Includes items individually attached below. Page 169 of 290

PRINCE RUPERT TRANSITION HOUSING BUILDING LOW CARBON CITIES The Province will invest $5.1 million in a project that APRIL 18, 2011 - VANCOUVER will replace aging townhomes with a new housing A special presentation by Dr. Noel Brown, Friends development for women and children in Prince of the United Nations, April 18th 7-9pm at the SFU Rupert. Harbour Centre, 515 W. Hastings St., Vancouver. The former Minister of Public Safety and Solicitor Climate Change presents an unprecedented General, Rich Coleman made the announcement and challenge for the planet and must be addressed by noted that “Transitional housing combines an humankind as a whole. Over half of the world’s affordable home with caring people who help women population is now living in cities and this proportion connect with the resources and services they need to is steadily increasing. The building of model low- overcome the challenges life has brought them.” He carbon cities is a critical step in responding to this also commented that “The support makes the challenge. This presentation by Dr. Brown will difference - this housing helps the individual, their summarize the outcomes of the Global Forum on family and the community.” Human Settlements held in New York. Redevelopment of the This is a free event, but reservations are provincially owned site began recommended as seating is limited. last year when residents of the www.sfu.ca/reserve aging Moresby Townhomes found other subsidized housing SURVEY ON ECONOMIC OPPORTUNITIES and the existing buildings were FOR CANADA’S REMOTE COMMUNITIES demolished. Construction is now You are invited to share ideas on economic underway on the new 23 unit North Coast Transition opportunities for Canada's remote communities. GE Society development. Canada, in partnership with the Canadian Chamber Prince Rupert Jack Mussallem commented that “This of Commerce, has launched an initiative to study new housing means our community will be a healthier economic opportunities, challenges, best practices and safer place to live for women and children”. and investment intentions in remote Transition housing provides temporary housing with communities. Please take 5-10 minutes support services for up to two years, giving women to share your thoughts at and children time to stabilize their lives before moving www.remotecommunitiessurvey.ca on to more independent, permanent forms of housing. the research findings and a series of expert roundtables to develop public policy recommendations. The survey findings will be made available to all survey participants. To learn more, please email: [email protected]

ENVIRONMENTAL DAMAGES FUND GeoEXCHANGE BC CONFERENCE The Environmental Damages Fund Awards for MAY 5 & 6, SFU, BURNABY Northern BC communities is now available to Local The 4th Biennial GeoExchange Conference and and Provincial Government, non-profits, aboriginal Trade Show at SFU in Burnaby is an opportunity to organizations and universities. There is a formal call learn about leading edge technology, design, policy, for proposals for the Environmental Damages Fund system advances and hear the latest news in the (EDF) in the Pacific & Yukon Region. world of geoexchange from the earth energy source The EDF serves as a special purpose account to to the point-of-use supply. manage funds received through court orders, awards, This year's program features two conference out-of-court settlements, and voluntary payments as streams for two distinct audience groups: compensation for environmental damage. Ownership & Policy (for builders, developers, The purpose of the EDF is to remediate damages to general contractors, homeowners, policy makers, the environment in accordance with conditions Local, provincial & federal government officials) specified by the courts. The EDF seeks to fund Design & Innovation (for designers, engineers, projects that demonstrate community support and contractors, installers, industry members) involvement. Check out the Environmental Damages www.geoexchangebc.com/geoconference.php Fund website at www.ec.gc.ca/edf-fde and look under "Available Funds". For more info contact : Environment Canada's Regional Office at 1-800-667-7779 or by Email: [email protected]

NCLGA CONNECTOR # 94 - April 2011 - Page 2

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UNBC BIOENERGY PLANT Premier Christy Clark officially opened the new Bioenergy Plant at UNBC as part of her first visit outside of the lower mainland since being sworn in as BC’s 35th premier. The Bioenergy plant uses wood waste from a local sawmill and converts it into enough energy to heat the University, reducing fossil fuel consumption by 85%. This new facility joins a wood pellet system on campus that opened in 2009. Construction of the Bioenergy Plant involved local companies and was only the 2nd building in Prince George built to LEED Gold Standards. A variety of local wood products are featured in its architecture.

This project has won several prestigious awards including:

♦ Top North American Campus Sustainability Project

(tied with Harvard University)

♦ Northern BC Business & Technology Innovator of the Year

♦ City of Prince George Architectural Design Award

BC COMMUNITY ACHIEVEMENT AWARDS - CENSUS 2011 CELEBRATING EXCELLENCE IN BRITISH COLUMBIA Canada’s most important National Survey is Of the 36 people named at the 8th annual BC Community taken every 5 years and counts every person Achievement Awards by Premier Clark and Keith Mitchell, and household in the country. The information Chair of the BC Achievement Foundation, six are from the collected is important to all levels of NCLGA Region! The recipients will be recognized at a government. Communities depend on census formal presentation at Government House in Victoria on information when planning for schools, roads, April 20th. Each will receive a certificate and medallion waterworks public transit, police and fire designed by BC Artist Robert Davidson. We would like to services.

congratulate: Population estimates from the

• Rose Colledge of Tumbler Ridge census data are used to • Peter Couldwell of Quesnel allocate transfer payments • Jim Davidson of Smithers from the Federal to Provincial • Alice Maitland of Hazelton Government and then to the • John Murphy of Vanderhoof Local Government level. • Lori Slater of Fort St. John The 2011 Census is also a decennial census The British Columbia Achievement Foundation is an so the data collected will be used to determine independent foundation, established by the Province of BC the number of Members of Parliament. in 2003 to celebrate excellence and achievement in British Starting in May, households may complete their census questionnaire online: Columbia and Canada.

www.bcachievement.com/community/recipients.php http://census2011.gc.ca/

IS YOUR COMMUNITY THE MOST SMALL BUSINESS FRIENDLY IN BC? BC’s Small Business Roundtable invites all Local Governments in the Province to compete for the title of “Most Small Business Friendly Community”. One award will be granted within each economic region of BC. The Small Business Roundtable wants to recognize the leadership of Local Governments in fostering the growth and success of

small business in their communities.

The application form is available online at: www.smallbusinessroundtable.ca/Awards/Pages/Default.aspx

June 15, 2011 is the deadline to apply. Up to three finalists will be selected per region and will be announced in August. Look for the names of the winners to be announced during Small Business Month in October. Let’s make sure the NCLGA communities are well represented in this competition!

NCLGA CONNECTOR # 94 - April 2011 - Page 3

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NEWS RELEASE For Immediate Release Ministry of Transportation and Infrastructure 2011TRAN0027-000388 April 15, 2011

Peace benefits from increased dust suppression

DAWSON CREEK – Residents in the Peace will see increased levels of dust control this year, with $1.2 million dedicated for dust suppression along dirt and gravel roads, announced Blair Lekstrom, Minister of Transportation and Infrastructure.

Dust control is applied to specific sections of road to address concerns associated with dust near homes, school zones, playgrounds, businesses and community buildings.

In addition to these specified locations, the ministry annually applies full-length dust control on roads identified by the Province and road users as critical commercial and industry routes with high traffic volumes and a wide spectrum of road users.

In 2010, the ministry allocated an additional $500,000 in support of this program. The ministry’s contribution of $1.2 million this year for dust control is more than double last year’s, and shows the ministry’s continued commitment to improving road safety in the Peace.

As well as the ministry commitment of $1.2 million, the road and bridge maintenance contractors, Caribou Road Services and Yellowhead Road and Bridge, also spend approximately $1 million annually on dust suppression.

Quotes:

Blair Lekstrom, Minister of Transportation and Infrastructure –

“We are addressing the concerns of residents by increasing our dust control activity in the Peace. This work, along with our efforts to increase the number of hard-surfaced roads in rural subdivisions, will improve the quality of life for many families in the Peace.

“We’re increasing our dust suppression budget to keep pace with the increased industrial traffic on our rural roads. We want to ensure that families continue to enjoy their chosen lifestyle without being negatively affected by excess dust.”

Includes items individually attached below. Page 172 of 290 Quick Facts:

Of the more than 19,000 km of dirt and gravel roads in the province, 3,000 km are located in the Peace. The Province has invested more than $925 million in road and bridge improvements and maintenance in the Northeast since 2001. A side-road improvement program in partnership with the Ministry of Energy over the past eight years has resulted in over 1,400 km of strengthened and widened road, and more than 800 km of road has been hard-surfaced.

Learn More:

Follow the Ministry of Transportation and Infrastructure online at: http://www.tranbc.ca/

Contact: Jeff Knight Communications Manager Ministry of Transportation and Infrastructure 250 356-7707

Connect with the Province of B.C. at: www.gov.bc.ca/connect

Includes items individually attached below. Page 173 of 290

April 12, 2011

Mayor and Council City of Fort St. John Fort St. John, BC

Dear Mayor Lantz and Councilors,

We, at the Northern Environmental Action Team (NEAT), are celebrating Earth Day 2011 by encouraging members of our communities to Give It Up for Earth Day! We are issuing a challenge to schools, businesses and residents to give up one environmentally un‐friendly practice for four weeks starting April 22nd, 2011. Participants are encouraged to report their actions on the NEAT Facebook page. There will be five bloggers capturing their experiences throughout the four weeks. Their blogs will be found at www.neat.ca.

We would love for you to lead the way, encouraging your citizens to Give It Up For Earth Day so that Fort St. John is truly an environmental ambassador on Earth Day, April 22nd!

Yours Truly, Northern Environmental Action Team

10027‐100 Street, Fort St. John, BC V1J 3Y5 Ph. 250‐785‐6328 Fax 250‐785‐6378 www.neat.ca [email protected]

Includes items individually attached below. Page 174 of 290 Includes items individually attached below. Page 175 of 290 Includes items individually attached below. Page 176 of 290 Includes items individually attached below. Page 177 of 290 Includes items individually attached below. Page 178 of 290 Includes items individually attached below. Page 179 of 290 Includes items individually attached below. Page 180 of 290 Includes items individually attached below. Page 181 of 290 PEACE RIVER REGIONAL DISTRICT PEACE RIVER REGIONAL DISTRICT

Board Newsletter

Highlights from the Peace River Regional Hospital District Board and the Peace River Regional District Board Meetings, held April 14, 2011

Collective Agreement Ratified More Highlights

Chair Goodings was pleased to report that the Board Ö The following Agricultural Land Reserve applications were authorized to proceed to the Agricultural Land ratified a new three year collective agreement with CUPE Local 2403. The agreement will see wages increase by 2% Commission:

- Non-farm Use 47/2011 (Ralph) in 2011; 2.5% in 2012; and 3% in 2013. Additionally each - Exclusion 49/2011 (Rutherford); of the twenty-one unionized employees will receive a $250 one-time lump sum payment. The agreement also included - Exclusion 51/2011 (Pollard); - Subdivision 55/2011 (Toner) some contract clarifications, wording and some benefit changes, as well as some potential identified wage rate - Subdivision 62/2011 (Walker); and

inequity adjustments in the final year. - Non-farm Use 68/2011 (Westcoast/Spectra).

Ö Agricultural Land Reserve (ALR) Application No. 54/2011 ~ U ~ U ~ U ~ U ~ U ~ U ~ U ~ U ~U ~ U ~ The Passing of Peter Kut for Laurie McDonald was approved to proceed to the Agricultural Land Commission with a recommendation Chair Goodings spoke of the well-attended celebration of that the landowner’s other properties are consolidated life service which was held the previous evening, for the late as an equal trade to obtain the proposed 10-acres Peter Kut , Councillor, Village of Pouce Coupe. Peter subdivision. served faithfully as Director and also as Alternate Director on the Board of the Peace River Regional District for the Ö Temporary Use Permit Application 51/2011 (Ralph) was past ten years. She expressed condolences to the family referred to a future meeting pending discussions with the on behalf of the Board, stating he will be missed. As a ALC regarding the associated Non-farm Use Application tribute, the Board resolved to dedicate a page of the (47/2011). minutes to his memory. Ö A Director was authorized to attend the BC Rural Delegation Presentation Network’s 2011 AGM and Workshop on May 23, to 25, 2011 in Williams Lake, BC. Mr. and Mrs. Taylor, presented well prepared opposition arguments to substantiate their request that the Board Ö The Electoral Area Directors were authorized to attend refuse the ALR application for a Non-farm Use Permit for a the Encana Municipal Outreach on May 17, 2011 in 100-man camp on a Lahagarte Road property. Dawson Creek, BC. ~ U ~ U ~ U ~ U ~ U ~ U ~ U ~ U ~U ~ U ~ Ö Directors were authorized to attend the Alaska Pipeline Other Highlights Project meeting on April 21, 2011 in Fort St. John, BC. Ö The following Agricultural Land Reserve applications were Ö The Regional District will provide a grant to the “Spirit refused to proceed to the Agricultural Land Commission: - Subdivision 34/2011 (Froese); and of the Peace” Powwow Society toward the 2011 Annual - Non-farm Use 66/2011 (Lenz). Traditional Powwow to be held on June 17 to 19, 2011. YZ ~ ~YZ ~ ~ WX ~ ~ YZ Ö Development Variance Permit (DVP) Application No. 46/2011 (Harcourt) was refused. Next Regional Board Meeting 10 a.m., Thursday, April 28, 2011 in the Ö Development Variance Permit (DVP) Application No. 21/2011 (Tracker Contracting Ltd.) was approved for issuance. Boardroom, Peace River Regional District office 1981 Alaska Avenue, Dawson Creek, BC

For additional information, please contact the Peace River Regional District at: Box 810, (1981 Alaska Avenue) Dawson Creek, BC, V1G 4H8, 9505 100 Street, Fort St. John, BC, V1J 4N4 Telephone: (250) 784-3200; Fax: (250) 784-3201 Telephone: (250) 785-8084; Fax: (250) 785-1125 [email protected] Toll-free Telephone: [800] 670-7773 Website: www.prrd.ca [email protected]

Includes items individually attached below. Page 182 of 290 City Response to Bonnie Gunson Page 183 of 290 Ms. Gunson's letter to the City was included earlier in the Council

File # 0390-01

Report To: Mayor and Council

From: Executive Assistant

Subject: Administration Report No. 114/11 Council Conference Report

Meeting: Regular Council

Meeting Date: April 26, 2011

For information only

CITY MANAGER’S COMMENTS:

Not applicable.

Dianne Hunter, City Manager

BACKGROUND INFORMATION:

Council Policy No. 98/09 states that a written report summarizing the conference/seminar must be attached to the travel expense claim form to receive reimbursement for travel expenses.

ATTACHMENTS:

• LGLA Leadership Forum, Councillor Evans • Northern Health Board Meeting and Roundtable, Councillor Christensen • 2011 Council Travel Expenses

RESPECTFULLY SUBMITTED:

Sandra Wheeler Executive Assistant April 18, 2011

Administration Report No. 114/11 Page 184 of 290 Council Conference Reports to April 26, 2011 Administration Report No. 114/11 Page 185 of 290 Council Conference Reports to April 26, 2011 Administration Report No. 114/11 Page 186 of 290 Council Conference Reports to April 26, 2011 Administration Report No. 114/11 Page 187 of 290 Council Conference Reports to April 26, 2011 Administration Report No. 114/11 Page 188 of 290 Council Conference Reports to April 26, 2011 Administration Report No. 114/11 Page 189 of 290 Council Conference Reports to April 26, 2011

File 1715-02

Report To: Mayor and Council

From: Director of Planning and Engineering

Subject: Administration Report No. 115/11 Underground Utility Mathematical Models (Water, Sewer and Storm Models) Staffing and Software Request

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NO. 1:

“THAT, the City retains the mathematical models for its internal use only due to the complexity and knowledge of the City’s systems required to properly calibrate and operate those models and the sensitivity of the data contained on the models; and

FURTHER THAT, Council approves in principle and subject to budget consideration, the allocation of one full time position (Underground Utilities Modeler) in the estimated amount of $80,000 with an additional $25,000 allocated towards the purchase of the modeling software needed as part of the 2012 budget such costs to be offset by reducing engineering fees; and

FURTHER THAT, subject to the successful implementation of in-house utility modeling, only the City’s designated consultant(s) be authorized to keep a copy of the models for back-up purposes to cover the City’s modeler absences, due to liability and security reasons as detailed in Administration Report No. 115/11,

AND FURTHER THAT, once the full in-house implementation has been achieved that the City provides ‘boundary conditions’ to engineering companies after receiving a request in writing detailing the specific information they may need.”

Administration Report No. 115/11 Page 190 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm)

CITY MANAGER’S COMMENTS:

Support recommendation to bring the utility modeling in-house. However, this initiative should be scientifically offset by the reduction in engineering fees. In the long run, it will be in the best interests of the City.

Dianne Hunter, City Manager

CURRENT SITUATION:

The City of Fort St. John has developed sanitary sewer, water and drainage computer models over a period of time. The City engaged Urban Systems to create maintain and run these models over the past 15+ years but the models themselves belong to the City. Originally and until relatively recently the models were primarily used by the City to plan and implement City funded infrastructure upgrades.

The sanitary sewer and water models have been used more extensively in recent years to review the potential off-site impacts of new developments on the City’s infrastructure, with the developers being responsible for the offsite upgrades. Fundamentally the models in this case are used to assist City staff in order to verify suitability of the private projects within the overall system.

As a result of these reviews, some developers and their engineers are requesting that the City release the models to the developer’s engineers for their use in planning and designing new developments. I can provide the following comments on the potential risks and benefits of releasing the models for third party use.

Overall System Planning & Knowledge

The main purpose of the models was to serve as a tool for the City to better understand how the various City systems operate as a whole, to confirm and identify areas where problems exist, and to plan for future upgrades and expansion to the City’s systems. When staff reviews a potential development, we are concerned not just about the development in question, but about surrounding areas as well. Staff needs to ensure that analyses are completed with due consideration to future growth and capacity, not just for a specific parcel, but for the City as a whole.

If developers are using the model to design their on-site pipe networks and to look at where they could connect to the City’s system, they are only going to be looking at the design for their specific development. Developers aren’t necessarily concerned with or won’t know to make allowances for how adjacent areas must be serviced in conjunction with their development.

Using a model requires a significant amount of judgment on the user’s behalf; it is not a straight forward process. This judgment applied by the City versus the developer is driven from two totally different standpoints. In the City’s case, the community is looked at as

Administration Report No. 115/11 Page 191 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) whole and solutions are selected based on what will serve the community best on a long term basis. The developer’s predominant goal is to obtain approval while minimizing costs.

If the developer is left to do long term planning on the City’s behalf, the City may be left with undesirable infrastructure that does not meet overall community objectives in the long term. It’s important to consider upgrades to the City’s system holistically so that the City’s system is efficiently and logically laid out and developed; that infrastructure isn’t duplicated for adjacent areas due to poor planning. The City needs to dictate what the ultimate master plan for the system will be, not the developers. Allowing the developers to complete the modeling first considering only their development is often contrary to this concept.

The infrastructure models are simply a useful tool to help staff to better understand the strengths and weaknesses in the systems.

The models aren’t the only method used to generate all of the final solutions to infrastructure planning and upgrades. The ability to apply engineering judgment based on overall system knowledge and experience is equally as important or in many cases more important than simply running the model.

Risks

The models are quite complex and were developed based not just on the physical layout of the pipes in the system, but also with specific assumptions and parameters about how the system operates as a whole. Effectively running any model requires a detailed understanding of the intricacies of how a specific system operates. There are risks involved if a third party is allowed to use the City’s models. Currently the models are only operated by one or two individuals within USL with senior review and frequent discussion with City operations staff to confirm the validity of the model inputs and outputs.

This allows the modeler to understand all of the intricate details within the model and keep track of any changes that they have made to the model. It is very easy to make changes to the models that can greatly affect the model results when looking at different scenarios.

If the models are distributed to various third parties, it invariably becomes a challenge to make sure everyone is using the same version, the same flow/demand distribution and other key inputs. It also constitutes a huge liability for the City as we will have to verify that everybody is keeping the proper assumptions, parameters and other data when they input the data for a new development.

Changes could inadvertently be made by third parties that affect the model outputs. The City would therefore have to review any model results prepared by developer’s engineers in detail to make sure that the model parameters, assumptions and physical layout of the system hasn’t been modified inadvertently or inappropriately.

Using Fort St. John’s models requires an intimate knowledge of the City’s infrastructure to understand if the model is producing reliable results. A few specific examples of areas of the system that developer’s engineers may not have adequate background knowledge or understanding to complete modeling include:

¾ Water Model

Administration Report No. 115/11 Page 192 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm)

• 79th Street Booster station capabilities and limitations – This pump station is complex to model utilizing seven pumps and supplying two pressure zones with one current and in the future two secondary PRV’s supplying the lower zone – in addition to the standpipe. • Fire protection from raw water supply line – adding fire hydrants to this line impacts the operations at the water treatment plant and high lift pump station.

The water system is particularly a high risk area for public safety and health, as the City will lose control over the sensitive information/data contained in the water model regarding reservoirs operations, pumps, chlorine levels, residency time, operations of the pumps, pressures, fire protection, etc. Staff would not have any manner to protect the information stored in third parties servers, computers and networks. This is a security issue as well, as having access to how the entire water system operates may pose risks as contaminated water would produce a massive harm on the population.

¾ Sanitary Model

• Areas within the City which, based on City experience are more sensitive to changes in surcharging levels (i.e. Butcher Block or residential area near lift station). • South lift station configuration and limitations. • Box culvert/lift station arrangement – impact to flows in adjacent areas (i.e. intersection on 93 Avenue and 96A Street) • Impact of I/I (Inflow and infiltration) flows on ADWF (Average Dry Weather Flows)

In the end, the City’s Approving Officer has to review and approve the design for specific developments. The City has to be able to be confident in the model results, whether they are completed by USL, and in-house person or the developer. There is less risk to the City if we have more control over the inputs and outputs of the model. In general it is much quicker and easier to control the quality of modeling results if third parties aren’t involved.

Confidentiality between developers is another aspect to consider. The various developers in Fort St. John are competitors. We treat information provided by developers as confidential. The models have the potential to contain sensitive information about other developments that shouldn’t necessarily be shared with third parties.

Saving Time and Money on Development Reviews

Another issue brought up by developers is the time and money it takes to complete modeling scenarios and review the impacts of new developments. The suggestion has been made that it would be quicker and cheaper for the City to let developers complete the modeling themselves. This may be true is some simple cases but the City will still need to review any model results produced by developer’s engineers.

It would not be prudent for the City to simply trust the results provided by developers due to the risks involved and the different goals of developers as compared to the City. In the end, reviews may end up taking longer because the City will need to review the developer’s

Administration Report No. 115/11 Page 193 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) modeling in detail to check for errors and then re-examine the development and possibly complete additional modeling to ensure the City’s needs as a whole are being considered.

In order to improve the turnaround time it would be helpful:

1) If developers and their engineer’s can provide as much information up front as possible such as design flows, layouts, proposed land use for the entire subdivision (not just the first phase). Making assumptions about this information or waiting for it to be submitted slows down our reviews and makes them less useful and accurate.

2) If all parties (City, USL, developer) could meet together in person or via phone briefly in the early stages of planning to discuss potential servicing issues and options considering the entire subdivision, not only the initial phase. This would improve our understanding of the proposed development as well as the developer’s understanding of the issues and constraints facing the City in various areas and thereby reduce the number of scenarios and iterations of reviews required.

3) It is time consuming for everyone if the lot layout is being changed multiple times. The same situation applies to a change in the “phasing” allocation. As an example, staff is seeing as a “Phase 1” several lots located in the south portion of a large subdivision. Staff runs all scenarios and calculations and then we receive another lot layout showing Phase 1 on the north portion, changing the situation entirely and the off-site upgrades (if needed). That won’t be a problem at all (and it is totally understandable for an iterative process) if we receive two or three options or changes, but we receive sometimes more than six changes in configurations, phasing and servicing.

We are considering an option to start charging the developers for more than three revisions on their subdivisions. In previous years, staff and Council may recall a particular development where the City’s Engineering Department ended up almost “designing” the ultimate underground utilities configuration after countless revisions from the developer’s engineer.

4) Providing “Boundary Conditions” to engineering companies:

To alleviate the situation described in 3) the City will provide, upon written request specifying the information needed, the “boundary conditions” on the different models to engineering companies. In that sense, the developer’s engineers will have access to the information needed to model the internal portion of the land to be developed without having access to the entire models.

Having access to “boundary conditions” will allow them to know the remaining capacity at several potential tie-in points (sewer/storm – if available), pressures and flows available for fire protection (water model), etc without incurring in off-site upgrades to the systems.

In other words, the engineers will have the information needed to play with different scenarios and accommodate multiple lot-layouts to a certain point where it will be optimal for the City’s infrastructure and the developer’s interests. This will alleviate the number of revisions performed by City staff due to changes in the lot-layout/phasing of the development.

Administration Report No. 115/11 Page 194 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm)

Although in very few cases the municipalities sell the models to engineering companies and then spend a lot of time verifying in detail the results provided (see attachments with comments from other cities), it is not a common practice to hand over models to the developers due to the risks involved.

As a general conclusion, and in order to protect the public health and safety of the population of Fort St. John and the safety and security of the components of the systems, particularly the water network (sensitive information about the water reservoirs, pumps and operational information associated), the Engineering Department does not recommend the provisions of model(s) data to third parties due to the sensitivity of the data and the risks and liability associated as described in detail in this report. Also it is recommended to have those mathematical models ‘in-house’ due to the potential change in the City’s consulting companies. For that reason the selected consultant will have access to the models as a back-up for City Staff.

BACKGROUND INFORMATION:

History of the models and general background regarding calibration and accuracy:

There are several important issues regarding models of infrastructure systems that it is useful to keep in mind. First, the model is not and cannot be “real” they are simply a representation of reality developed to serve a specific purpose. In general the closer a model is to accurately and precisely reflect the real system:

1) The greater the accuracy of the information about the existing system that is required for creation of the model.

2) The more complex the modeling software that is required.

3) The more complex the software the more expensive to purchase, the greater the computing power necessary to run it and the less user friendly it is likely to be.

Twenty or twenty five years ago, virtually all of the models for the infrastructure systems for a City the size of Fort St. John would have required a “mainframe” computer. They would have been run on specialized software that required customization – both the computer and the software were unaffordable. As “desktop” computers became more powerful, first water system modeling software, then sanitary system and finally storm water system software were created.

The early programs were very limited and required that the system be greatly simplified. For example water models might be limited to one reservoir, a hundred or so pipes and no pumps. They could model a single event for example maximum day demands, or fire flow at one spot in the network. These models were often difficult, unstable and time consuming to run and provided very rudimentary output – often simply tables with lists of values. But they were a huge improvement over the alternative which was doing the calculations by hand. Given the constraints and difficulties they were generally only warranted for big projects.

Administration Report No. 115/11 Page 195 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) As computer power became more affordable and accessible, modeling software, the models they could run and the level of presentation became more complex. Initially output was extended to AutoCAD then to GIS software, allowing flexibility of output presentation. At the same time modes of input were expanded from dedicated input, to spreadsheets created in other software, to database and GIS linked input. The ability to model larger systems (thousands of pipes) and more complex components (multiple reservoirs, pumps, control valves, etc.) were added.

The ability to analyze multiple scenarios (calculate fire flows at all hydrants in one “run”) and to deal with time were also added. For example extended simulations showing how reservoir levels vary through the day or even “water age” (or how much chlorine may remain) at various points in the system are now possible. However as noted above with each level of additional model capability there is a corresponding need for more and more detailed input data. As models became more accessible, their use in a variety of projects, even smaller ones has become the norm.

City of Fort St. John Models

In general each of the City’s infrastructure models was developed for a specific need. With some level of model in place, the original model was generally expanded in its scope and application to try and address other questions or issues.

For example the original City Water model (using Cabernet) was developed in 1994 based on older (1986) work. It was un-calibrated but intended to gain an understanding of how the system was operating. In 1996 it was updated and a level of calibration undertaken in order to model the “new” supply pumps and raw water supply line from the Peace River and to determine the best tie-in location – and the consequential upgrading required within the network. A fairly long list of possible anomalies were identified – potentially closed valves, questions regarding pipe sizes, interconnections etc. The model has since been used to determine required upgrading for specific developments or to identify works required to strengthen the network in specific areas.

The City’s sanitary model was prompted by the success with the Water model and again based on a previous (1987) study. From then until the original model was created in 2004, significant upgrades had been undertaken in an effort to try and alleviate backups and flooding in a number of areas in the City. The model was used to assess the previous upgrades, plan additional works to be undertaken by the City as well as to look at major expansions to the system (for example service to Grandhaven and Clairmont). A small degree of calibration based on various flow monitoring investigations has been undertaken but the bulk of the flow data is based on the single meter at the south lift station.

The City’s Storm model was originally developed in 2004 for the BC Ministry of Transportation to analyze the pipe system related to the Alaska Highway 4 laning. Since then the model has been extended in terms of detail to look at the minor (piped) system in a number of specific areas throughout the City and to aid in storm sewer design for the City’s road re-construction projects. It has not been updated and extended to address the major (overland flow) system. Having an accurate representation of the major system in the model would be beneficial for identifying areas prone to flooding (which is relevant to the large storm that hit the City last July), the need for flow attenuation (storm detention ponds etc.) and to help address channel erosion at all of the City’s outfalls. This capability would also be valuable in verifying that proposed developments comply with the City’s Subdivision and

Administration Report No. 115/11 Page 196 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) Development Servicing Bylaw (e.g. limiting post development flows to predevelopment levels).

Conclusions:

As noted each of the models was developed to address big “network wide” questions but is increasingly used to look at finer, more detailed issues. These issues include questions about development of specific parcels within the City as well as questions such as “is there a more energy efficient way to operate the system?”. The models may serve these purposes simply because they are better than the alternative – no information. However, to address the more detailed questions accurately it is important that the underlying information about the existing system, demand or flow allocations, specific modes of system operation, etc. etc. all need to be more accurate.

Software and computer capabilities as well as the ability to gain more detailed information (for example water meter data, sanitary flow monitoring data, more accurate topography through LIDAR, etc.) are all evolving rapidly and the trend is unlikely to slow. In order for the models to stay current and accurate, regular “maintenance” and “calibration” needs to be planned and budgeted for.

In the past, model updates tended to be done sporadically as the need and opportunity dictated. As the models are used more frequently and extensively, especially for review of proposed developments, it becomes ever more important that they are kept up to date particularly in terms of verifying overall system flows and adding in new as-built information.

Having a dedicated person to work on the models (updates, calibration on regular bases, maintenance programs, etc) will be extremely helpful for the City in years to come.

BUDGET IMPLICATIONS;

The Planning and Engineering Department will need to allocate $25,000 to purchase the modeling software and additional funds (estimated at $80,000) to hire a dedicated full-time modeler to update, calibrate and operate the water, sewer and storm models on daily basis, not only to review the impact of private subdivisions on the City’s underground infrastructure but to help with the long term master planning of the water, sewer and storm networks for capital projects.

The City is spending approximately $50,000 per year in consulting services (for modeling purposes) due to fire flow verifications for new commercial, industrial and multi-family residential buildings and the verification of multiple scenarios on new subdivisions when developers design the initial utilities layout. The developers change the lot layout a multiple of times so other option is to start charging a fee after the third verification requested by the developer or his engineering consultant.

The Engineering Department would appreciate Council’s direction in this matter.

ALTERNATE RECOMMENDATIONS:

Administration Report No. 115/11 Page 197 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) 1. “THAT, the City retains the mathematical models for its internal use only due to the complexity and knowledge of the City’s systems required to properly calibrate and operate those models and the sensitivity of the data contained on the models; and

2. “THAT, Council directs staff to continue with the existing practice of underground utility modeling by utilizing the services of the City’s current designated consultant, Urban Systems Ltd without any further changes.”

ATTACHMENTS:

• Survey regarding use of mathematical models for underground utilities in other municipalities.

RESPECTFULLY SUBMITTED: Horacio Galanti, P.Eng Director of Planning & Engineering April 12, 2011

Administration Report No. 115/11 Page 198 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm) Research compiled from other Municipalities regarding the use of Water, Sanitary and Sewer Models

• CITY OF VICTORIA – The City used a consultant to build the water, sanitary and storm models. The models are for in-house use only, and City employees are being trained to run, execute, calibrate and update the models. The City does not share the base models to consultants or other third parties.

• CITY OF PRINCE GEORGE – The City has in-house models for water and sanitary. They are open to share their data base to consultants but so far no one has asked for the water and sanitary models. The staff runs the water model for fire flow calculations and they charge a variable amount to the consultants to cover the hours of the employees.

• CITY OF KELOWNA – “The City of Kelowna has modeling software in house for both our water and sanitary sewer systems. The City has a dedicated person who updates and calibrates the models which is part of his job description. The City provides data information to consulting companies but we have the model and they do not. In other words we run and calibrate the model for them but they can not do it themselves.”

• CITY OF KAMLOOPS – The City has in-house models for water and sanitary and there are dedicated staff to run the models. They do share the base models to consulting companies for free. However they have to verify the proposals once received and check for potential different alternatives considering long term upgrade plans for the City.

• DISTRICT OF WEST KELOWNA – “We do not have our own modeling software for any utilities. Given that the District of West Kelowna is only 3 years old, we are focused on completing upgrade plans for water, sewer & drainage at this time, which will likely result in models that are owned and run by municipal staff.”

• CITY OF GRANDE PRAIRIE – The City has one dedicated in-house person doing the modeling and they sell the model to consultants. They charge $2000.00 each time (and per model) and the updates are not included. So for example, the consultant bought the in-house model and did their own modeling, by the time they submit their proposals or scenarios, the in-house modeler needs to input their proposal to see what they have suggested works for the whole system. After receiving the consultant’s proposals, the in- house modeler needs to verify that the design will work. The consultants need to have the most up-to-date version of the model. ($2,000 each time).

• CITY OF DAWSON CREEK – The City does not have models in-house. They are using a consultant to do the modeling, updates and calibrations of their water and sanitary systems. They are aiming to have the models in-house and run by a dedicated staff in the near future.

Administration Report No. 115/11 Page 199 of 290 Underground Utility Mathematical Models (Water, Sewer and Storm)

File #6430-05

Report To: Mayor and Council

From: Community Energy Manager

Subject: Administration Report No. 116/11 Sustainable Home Refurbishment Demonstration Project

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION:

Staff will proceed at the will of Council.

CITY MANAGER’S COMMENTS:

Further discussion and direction from Council required on this issue.

Dianne Hunter, City Manager

CURRENT SITUATION:

$40,000 has been included in the 2011 capital budget for the sustainable refurbishing of an existing home as demonstration project. This project is to educate the public and contractors on how to refurbish existing homes to a higher water and energy efficiency standard. The home would be available for open-houses and tours to highlight the changes, incurred costs, challenges, improvements as well as the resulting energy and water savings.

This project is important for the following reasons:

1. It is calculated that between 2011 and 2050 approximately 70% of homes in Fort St. John will be existing buildings constructed prior to 2011. 30% of the housing stock will have been constructed after 2011;

Administration Report No. 116/11 Page 200 of 290 Sustainable Home Refurbishment Demonstration Project 2. The Provincial Government is currently focusing on changes to the BC Building Code to make new homes more energy efficient but existing homes are not being addressed to the same level at this time; 3. Sustainable refurbishment is in most cases difficult and homeowners need to physically see and experience what is possible as well as the costs and benefits involved.

Staff has thoroughly investigated candidate homes and various options for such a demo but would appreciate Council’s direction.

OPTIONS:

Option 1 (RFP) issue a request for proposal to all members of the community to submit a proposal to sustainably refurbish their home. The City will evaluate the proposal and select a home and subsequently provide funding support.

Option 2 (Rebates) divide the funds into homeowner rebates that refurbish their home to a specified sustainability/efficiency level. For example, if a home achieves Built Green Renovation Standard Platinum level they will receive a rebate from the City of $10,000. Based on research from the Canada Mortgage and Housing Corporation houses can be renovated to reduce their energy demand by 85% for around $18,000 regardless of the size of the home.

Option 3 (Facility) use the money to refurbish the facilities office behind City Hall to a net-zero energy level with the capital funds. This building is ‘house-like’ thus homeowners will relate to the project. Being within close proximity of City Hall it provides convenience for tours and can produce a shared educational experience if combined with showing the solar hot water system and soon to be photovoltaic system at City Hall. Moreover the building improvements will reduce the operating costs associated with that building and increase human comfort for our employees.

Option 4 (Purchase) authorize staff to purchase an existing home on the market that is suitable and use the allocated funds to sustainably refurbish said home. The City can keep the home vacant for several years as a demo and to facilitate tours. After a defined period the home may be sold so the City can reclaim all costs associated with the project (with potential for profit due to home prices increasing over time).

BUDGET IMPLICATIONS:

Option 1 – up to $40,000 of the 2011 allocated capital funds will be used.

Option 2 – up to $40,000 of the 2011 allocated capital funds will be used.

Option 3 - $40,000 of the 2011 allocated capital funds will be used.

Administration Report No. 116/11 Page 201 of 290 Sustainable Home Refurbishment Demonstration Project Option 4 - $40,000 of the 2011 allocated capital funds will be used. An additional $200,000 to $300,000 will need to be authorized and secured for purchasing a home to refurbish. This funding allocation has not been included in the City’s budget.

ALTERNATE RECOMMENDATIONS:

1. “THAT, Council authorizes staff to proceed with Option 1 Request for Proposals for the Sustainable Home Refurbishment Demonstration Project as outlined in Administration Report No. 116/11.”

2. “THAT, Council authorizes staff to proceed with Option 2 Rebates for the Sustainable Home Refurbishment Demonstration Project as outlined in Administration Report No. 116/11.”

3. “THAT, Council authorizes staff to proceed with Option 3 Facility for the Sustainable Home Refurbishment Demonstration Project as outlined in Administration Report No. 116/11 .”

4. “THAT, Council authorizes staff to proceed with Option 4 Purchase for the Sustainable Home Refurbishment Demonstration Project as outlined in Administration Report No. 116/11.”

5. “THAT, Council authorizes staff to proceed with **indicate an option or a combination of options** for the Sustainable Home Refurbishment Demonstration Project as outlined in Administration Report No. 116/11.”

RESPECTFULLY SUBMITTED:

Marty Paradine Community Energy Manager April 19, 2011

Administration Report No. 116/11 Page 202 of 290 Sustainable Home Refurbishment Demonstration Project

File # #6430-05

Report To: Mayor and Council

From: Community Energy Manager

Subject: Administration Report No. 117/11 Ultra-Energy Efficient Passivhaus Demonstration Project

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NUMBER 1:

“THAT, Council authorizes staff to complete architectural, design and construction drawings in 2011 for an ultra-energy efficient affordable Passivhaus demonstration home, AND FURTHER THAT, Council approves in principle, the allocation of approximately $300,000 for the construction and commissioning of the project that will be deliberated during the 2012 budget process.”

CITY MANAGER’S COMMENTS:

Another positive aspect of this project, is that the pre-constructed walls are built by a firm in Williams Lake. If the uptake on the project is as positive as administration believes it will be, then this project has the potential to have a positive economic impact for Northern British Columbia with a further potential of a new industry in Fort St. John. If Council is favourable to this first step, then further design and costs details will be presented to Council prior to making further commitments.

Dianne Hunter, City Manager

CURRENT SITUATION:

The City of Fort St. John is planning on promoting energy efficient homes and educating the public on options available as well as sustainable building techniques and methods.

Administration Report No. 117/11 Page 203 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project

As a catalyst for such homes, the City would like to deliver a ‘real’ tangible project that developers, builders and the public can tour, touch, relate to and learn from.

The aim of the project is to build a home that consumes approximately 80-90% less energy than a typical home in Fort St. John for the same price per square foot. This will eliminate the misconception that building green, efficient and sustainably is unaffordable. Staff does not recommend building an expensive exemplar project that the average resident cannot afford.

The home would be built to the most stringent voluntary energy efficiency standard in the world which is referred to as Passivhaus. Passivhaus focuses on optimizing: • The building envelope • Minimizing thermal bridging • Maximizing air tightness • Utilizing mechanical ventilation with heat recovery • Eliminating the need for a conventional heating system in the home (due to the exceptionally low space heating and cooling demand)

Research has been conducted by staff and it has been determined that there are building techniques, methods and systems available in BC that can deliver an affordable ultra- efficient home. The project would utilize a prefabricated wall system designed specifically for the Passivhaus standard. These prefabricated walls ensure the envelope of the building is optimized, the home can be assembled on-site quicker (in as short as two to three weeks) than a comparable traditional in-situ constructed home and quality control is maintained to the highest level since the walls are constructed in a highly managed indoor environment.

A potential site proposed for this project is Greenridge Heights (the sustainable neighborhood). It is expected that such a project will kick-start development and interest in this neighborhood.

The plan is to build this demonstration home and keep it unoccupied for approximately two to three years to host tours. Following this demonstration phase the City can sell the home to recover all expenses and possibly make revenue due to housing market increases. In summary, this project would result in a net-zero cost to the City.

The Austria House in Whistler was built to house athletes for the Olympics and is an example of a Passivhaus [albeit not a residential example] and was the first certified Passivhaus in Canada. The City’s proposed project would be the first single family home Passivhaus built in northern Canada where more extreme winters are present. Moreover, this project would result in the City of Fort St. John having the first certified single family Passivhaus in BC.

BACKGROUND INFORMATION:

The City of Fort St. John has been making significant strides in promoting community awareness in regards to emissions reductions, energy conservation and environmental sustainability, of which, increasing the efficiency of new and existing buildings and the uptake of integrated renewable energy technologies in buildings will play a key role.

Administration Report No. 117/11 Page 204 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project

The recently endorsed Fort St. John Community Energy and Emissions Plan has numerous goals that relate directly to buildings. These include:

• The City of Fort St. John will create vibrant, sustainable neighborhoods through energy efficient planning, design and construction; • The City of Fort St. John will improve the energy efficiency of buildings in Fort St. John; and • The City of Fort St. John will advance implementation of alternative technologies and truly position Fort St. John as “The Energetic City”.

These goals relate to strategies that are directly in line with the objectives of building an ultra-efficient affordable demonstration home.

OPTIONS:

• Analysis of Options: There are various sites that could host such a demonstration project and could be determined at a later date. In order to keep costs down it is recommended to build a single family detached home in the square footage range of 1400-1600 ft2. A duplex was considered but this option would nearly double the project cost. • Interdepartmental Implications: None • Policy Implications: None

BUDGET IMPLICATIONS:

The cost to complete construction drawings (architectural work) is approximately $24,850. The funds are available in the Planning and Engineering 2011 budget to cover this cost.

Approximately $300,000 would need to be allocated in the 2012 budget for the construction and commissioning of the home. Staff selected this amount to keep the home affordable.

Furthermore, to demonstrate that this efficiency level can be achieved through the same cost per square foot as a typical home, the resulting home would be approximately 1400- 1600 ft2.

ALTERNATE RECOMMENDATIONS:

1. “THAT, Council authorizes staff to complete architectural, design and construction drawings in 2011 for an ultra-energy efficient affordable Passivhaus demonstration home, AND FURTHER THAT, Council approves in principle the allocation of approximately $300,000 for the construction and commissioning of the project that will be deliberated during the 2012 budget process.”

2. “THAT, Council authorizes staff to complete architectural, design and construction drawings in 2011 for an ultra-energy efficient affordable Passivhaus demonstration home,

Administration Report No. 117/11 Page 205 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project AND FURTHER THAT, funding consideration for the construction and commissioning of the ultra-energy efficient affordable Passivhaus demonstration home project to be diarized for a future date.”

ATTACHMENTS:

A 3-part series on Passivhaus and its relevance to Canada: http://thetyee.ca/News/2011/01/25/Passivhaus/ http://thetyee.ca/News/2011/01/26/HouseWithNoFurnace/ http://thetyee.ca/News/2011/01/27/ZeroEnergyHomes/

RESPECTFULLY SUBMITTED:

Marty Paradine Community Energy Manager April 19, 2011

Administration Report No. 117/11 Page 206 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project The Tyee — Step Inside the Real Home of the Future: Passivhaus http://thetyee.ca/News/2011/01/25/Passivhaus/print.html

Step Inside the Real Home of the Future: Passivhaus Canadians helped invent a house so efficient you could heat it with a hair dryer. Then we forgot about it. First of three parts. By: By Monte Paulsen, 25 January 2011, TheTyee.ca

View full article and comments: http://thetyee.ca/News/2011/01/25/Passivhaus/

The home of the future was built 34 years ago in Regina. It was called the Saskatchewan Conservation House. It used less than a fifth of the energy consumed by comparable homes. More than 30,000 people came to see it. But Canadian homebuilders ignored the ideas it offered, and the Canadian public forgot about it.

The world would have forgotten the Saskatchewan house, too, were it not for a quirky German physicist interested in energy-saving buildings. After studying the Saskatchewan house and a handful of similar buildings, Dr. Wolfgang Feist wrote a mathematically precise -- and elegantly simple -- criterion for designing buildings that require less than a tenth of the energy of average buildings. He called it the Passivhaus standard.

Feist's formula has gone viral. There are now more than 25,000 certified Passivhaus buildings in Europe, and thousands more under construction around the world.

But, here in Canada? There's just one.

Sans furnace in Saskatchewan

The Saskatchewan Conservation House was built in 1977 by the Saskatchewan Research Council, with support from partners including the University of Regina and the University of Saskatchewan.

It was built without a furnace. Instead, the northwest Regina home features a nearly airtight envelope with R-40 wall insulation and R-60 roof insulation. This enables a small hot water system to heat the house, even through the winter.

The house is cube-shaped to expose a minimum amount of exterior surface area per square foot of floor space. Dark-brown cedar siding enables the house to absorb heat from the sun. And deciduous trees on the south side of the house provide shade in summer and allow solar heat to enter the windows in the winter.

Together with the "Lo-Cal House" at the University of Illinois and the "Leger House" in Massachusetts (both of which were built about the same time) the Saskatchewan house was among the earliest conservation demonstration projects in North America. American physicist

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William Shurcliff summarized the common elements of these cutting-edge buildings in a 1979 paper.

"Truly superb insulation," Shurcliff observed. "Not just thick, but clever and thorough. Excellent insulation is provided even at the most difficult places: sills, headers, foundation walls, windows, electric outlet boxes, etc."

Shurcliff continued: "Envelope of house is practically airtight... No conventional furnace... No weird shape of house, no weird architecture." And he noted how these buildings were pointing the way toward affordable green homes .

"No big added expense," he wrote. "The costs of the extra insulation and extra care in construction are largely offset by the savings realized from not having huge areas of expensive [windows], not having huge well-sealed insulating shutters for huge south windows, and not having a furnace or a big heat distribution system."

After the researchers finished their monitoring and the curious departed, the Saskatchewan house was sold as a residence. A garage was later added at the back of the property, and the solar thermal collectors were removed once maintenance became untenable.

Guido Wimmers, a Passivhaus consultant who trained in Europe but now lives in Vancouver, visited the house a few years ago. Wimmers was surprised to find that the current owner knew little of the home's legacy.

"He was somewhat aware that his house is a little bit special," Wimmers said. "But he was not aware that his house is actually kind of a milestone in building history."

Airtight buildings that sip energy

A decade passed before professors Bo Adamson and Wolfgang Feist began refining the concepts pioneered in Saskatchewan, Illinois and Massachusetts into what would become the Passivhaus standard.

"[Adamson] insisted on really building one," Feist told journalist Martin Holladay in a 2007 interview . "At the time we knew about other similar buildings -- buildings made by William Shurcliff and Harold Orr -- and we relied on those ideas."

They coined the term "Passivhaus" to express the idea that these buildings would include no traditional "active" heating or cooling systems. The first building, a row of four townhouses, was built in Darmstadt, Germany in 1990.

Feist founded the Passivhaus Institute in 1996. And from 1997 to 2002 he conducted a research project called CEPHEUS (Cost-Efficient Passive Houses as European Standards), which collected data on 221 superinsulated housing units at 14 locations in five countries.

At the heart of the Passivhaus standard are two requirements:

1) Every building must pass a blower-door test demonstrating exceptional airtightness. The Passivhaus airtightness standard (0.6 AC/H @ 50 Pascals) makes the Canadian R-2000 standard (1.5 AC/H @ 50 Pa) look lax by comparison.

2) Every building must consume no more than 15 kilowatt-hours of energy per square meter of floor area. While R-2000 and most other green building standards govern only energy used

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for heating and cooling, the Passivhaus standard applies to all energy -- including lights, appliances, entertainment and hot water heating.

How a building meets these performance requirements is left to the discretion of its designers and builders. However, it is not possible to meet the Passivhaus airtightness standard using windows and doors manufactured to lax North American standards. They leak too much air. So triple-paned windows manufactured to the Passivhaus standard are de facto requirements. Likewise, it is virtually impossible to meet the Passivhaus energy requirement without superinsulated roofs, walls and foundations. Wood-framed buildings usually have 16-inch-thick walls.

The Passivhaus Institute therefore recommends a short list of strategies for achieving its standards. These include: high levels of insulation, reduction of thermal bridges, use of "energy-gain" windows and (shown above) a heat-recovery ventilator (HRV).

'Green building is Passivhaus'

"Forget Energy Star and LEED ," the influential blog TreeHugger declared last year, "Green building is Passivhaus."

Among Europe's more than 25,000 certified Passivhaus buildings are homes, school, office buildings and a supermarket. And a growing number of local governments are incorporating variations of the Passivhaus standard into their building codes.

The boxy first-generation Passivhaus buildings have evolved into elegant suburban apartment buildings such as the one shown above in Bern, Switzerland, and natural country homes such as this one in France .

Still on the boards is a Passivhaus tower in Austria ; at 30 stories, it promises to become the tallest wooden building in the world.

The Passivhaus standard has taken root in the U.S. more recently.

Semantic confusion may partly explain the delay. Since the 1970s, the phrase "passive solar house" has been used in the U.S. and Canada to describe houses with extra thermal mass and big south-facing windows. Such homes are the antithesis of Passivhaus. Indeed, after decades of computer modeling and field monitoring, engineers at the Passivhaus Institute have concluded that passive solar design is far less significant than airtightness and insulation value. Nonetheless, aging advocates of that problematic design approach insist on using the terms interchangeably, thereby fostering confusion. The first building in the U.S. that aimed to meet Passivhaus standards was a home built by architect Katrin Klingenberg in Urbana, Illinois, in 2003. Klingenberg subsequently founded the nonprofit Passive House Institute US .

Klingenberg's houses are remarkably affordable , costing only about 10 per cent more to build than comparable code-minimum construction. "The real cost advantage occurs... when the standard HVAC system can be eliminated. It is then replaced by a smaller ventilation system, a so-called fresh-air furnace. This system's significantly reduced ductwork is used to deliver the remaining 10 per cent of heating and cooling needs."

Among the two-dozen-odd American Passivhaus projects are this Salt Lake City home , and this New York City office building .

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Administration Report No. 117/11 Page 209 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project The Tyee — Step Inside the Real Home of the Future: Passivhaus http://thetyee.ca/News/2011/01/25/Passivhaus/print.html

Canada, on the other hand, has turned its back on the Saskatchewan Conservation House, in much the same way it abandoned the Avro Arrow and the TurboTrain .

There is only one certified Passivhaus in Canada. Click here to read all about it.

Monte Paulsen researches sustainability for the non-profit Tyee Solutions Society.

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Administration Report No. 117/11 Page 210 of 290 Ultra-Energy Efficient Passivhaus Demonstration Project The Tyee — In Snowy Whistler, a House with No Furnace http://thetyee.ca/News/2011/01/26/HouseWithNoFurnace/print.html

In Snowy Whistler, a House with No Furnace Canada's first Passivhaus points to the future of green building with wood. Second of three parts. By: By Monte Paulsen, 26 January 2011, TheTyee.ca

View full article and comments: http://thetyee.ca/News/2011/01/26/HouseWithNoFurnace/

It took three decades for the ideas embodied in the lone, landmark Saskatchewan Conservation House to return back home to Canada. And it took a group of Austrian businessmen leveraging the 2010 Winter Games to make it happen. The house itself may prove worth the wait.

Austria House , nestled just north of Whistler Village, is so well insulated that it needs no furnace. The 2,700-square-foot building requires less heat than is produced by a common household hair dryer, and generates most of that meagre heating energy on-site.

The house itself now serves as a cross-country ski centre, where visitors can rent equipment or obtain directions to the Lost Lake Loop and other backcountry trails.

The way this particular Passivhaus was built also presents British Columbia policy makers with a trail map to the future of green building -- and points the way to new opportunities for the struggling B.C. wood products industry.

Shipped from Europe in containers

Canada's first certified Passivhaus was inspired -- provoked might be a better word --- by remarks Minister Colin Hansen reportedly delivered to a reception in Vienna during the build-up to the 2010 Olympics.

Europe was already home to more than 20,000 Passivhaus buildings at that time. Hansen was speaking to an audience that included some of the most experienced green builders in the world when he promised that the 2010 Winter Games would be the first "green" Olympics. When they finished chuckling, a group of Austrian builders saw an opportunity.

"They thought, 'Hey, we can show the world what green really is,'" said Matheo Dürfeld, a Whistler builder who worked on the house.

The Austrian Passive House Group was quickly formed. It included Sohm Holzbautechnik , a woodwork company that prefabricates Passivhaus buildings; Optiwin , a manufacturer of Passivhaus windows; and Drexel und Weiss , a manufacturer of heat recovery ventilators. Their plan was to prefabricate a Passivhaus in Austria, assemble it in Whistler, and rent it to the

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leading Austrian television network for use as a broadcast studio during the 2010 Winter Games.

"The intent of the building was not so much to show the Canadians what the Austrians can do," Dürfeld said. "Really it was more to show the Austrians what the Austrians can do."

Though prefab construction is not part of the Passivhaus standard, it has become a common method of construction in Europe. Austria House arrived in Whistler aboard six 40-foot shipping containers.

Dürfeld was hired to coordinate local construction. A log home craftsman who'd evolved into a builder of high-end chalets, Dürfeld and his meticulous crew chief, Manfred Haas, completed the construction.

"We didn't build the house," he said. "The Austrians sent a crew over to assemble it. We started the house for them. And after they left, we finished the house."

A soft-spoken Canadian of Austrian decent, Dürfeld is prone to self-deprecating humour. When asked why his firm was selected for the job, he quipped, "I don't know. Maybe it was only because we speak German."

In the ground: An insulated foundation

Passivhaus aficionados are obsessed with the reduction of what are called "thermal bridges." A thermal bridge is any hard material that readily conducts heat from the interior of the building to the outdoors (in winter), or vice versa (in summer). Picture the cooling fins on an air-cooled engine, or the concrete balconies that stud near every Vancouver condo tower.

"Thermal bridging is your big enemy when you are building," Dürfeld said. "The first lesson in thermal bridging is going to be in your foundation."

So while nearly every other Canadian building stands atop a concrete foundation in direct contact with the earth, Austria House stands on a concrete foundation poured atop ten inches of expanded polystyrene (EPS) foam. The foam also wraps around the sides of the foundation walls.

"This gives us in thermal mass inside the insulation," Dürfeld explained.

The air inside the house slowly heats (or cools, in summer) that thermal mass. In return, the thermal mass works to maintain a steady air temperature inside the house, rather than continually working to lower the indoor air temperature to that of the surrounding earth.

Standing atop the insulated foundation are 18-inch-thick walls that are more than twice as well insulated (R-50) as a typical British Columbia building. And atop those walls is an even more heavily insulate (R-70) roof.

But it's not just the thickness of the walls that make Canada's first Passivhaus unique. It's the way they are built. Just as veteran skiers dress in many thin layers of clothing rather than one thick parka, so the Austria House is constructed from a series of carefully designed layers.

Layer one: Solid wood mass wall

And in stark contrast to the way Canadians build, nearly every layer in this Austrian-built

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Passivhaus is made of wood.

As noted yesterday , the Passivhaus standard is less prescriptive than alternative green building systems like LEED or BuiltGreen .

Passivhaus doesn't tell builders how to build. Instead, it sets firm limits on the amount of energy a building is allowed to consume, then lets individual builders decide how to meet those limits.

Sohm Holzbautechnik, the general contractor that prefabricated the Austria House, not only met the standard, but did so by layering wood in ways that few British Columbians have imagined.

"The heaviest wood is on the inside," Dürfeld said during a recent tour.

Indeed, where nearly every Canadian builder installs sheets gypsum drywall, Sohm Holzbautechnik mounted solid walls of spruce two-by-fours. The boards are stood vertically, and lined up one after another, so that only a two-inch side is visible. All of these boards are held together using patented diagonal wooden dowels, which eliminate the need for toxic glues or chemicals of any kind.

"That's not a PassivHaus standard," Dürfeld noted. "That's just the way this company prefers to build."

Like the insulated foundation, this attractive wall of solid spruce provides thermal mass that helps hold the building at a consistent temperature.

"This inside wall, the four inch mass wall, is your structure," Dürfeld said. "The rest is just a blanket."

Layer two: Plywood vapour barrier

Where Canadian builders place large sheets of plastic behind the drywall, the Austrians mount yet another layer of wood.

Austria House’s vapour barrier is built of plywood. Where one sheet of plywood joins the next, the seam is carefully taped.

"They have amazing tapes," Dürfeld said. "We have one tape we're all familiar with, the red stuff. They have different tapes for wood-to-wood, for wood-to-concrete. They have about five or six different tapes, depending on the product they are taping."

And while Canadian vapour barriers are typically punctured every few inches by staples, drywall screws and junction boxes, Passivhaus vapour barriers are sacrosanct. Wiring and plumbing is run inside the barrier (in the sold spruce wall), not through it.

"When we build dimensionally, we tend to penetrate our vapor barrier everywhere. A typical home probably has three to four hundred penetrations in its vapour barrier," Dürfeld said.

Not surprisingly, such buildings are not even close to airtight.

When subjected to a blower door test, which is designed to create a pressure difference of 50 Pascals between the interior and exterior air, a typical Canadian home might measure between

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four and six air changes per hour. (This is described as 6 AC/H@50Pa). That's not ventilation; that's just leakage.

The R-2000 standard to which BuiltGreen homes aspire is 1.5 air changes per hour at the same pressure. The minimum PassivHaus standard is 0.6 air changes per hour.

Austria House rated only 0.26 air changes per hour.

"This is probably the most critical component," Dürfeld observed. "If you fail air tightness, you're simply not going to get the rest of it right."

More layers, more wood

The Austrian fetish for wood products extends to the outer layers as well.

Beyond the vapour barrier, where Canadian homebuilders install 2x6 studs (a.k.a., thermal bridges) and fibreglass batt insulation, the Austrians install 2x12s and non-toxic insulation such as blown-in cellulose (a wood product) or mineral wool.

"The preference over there is for wood-based insulation," Dürfeld said.

The outside wall, where Canadian builders install yet another layer of plastic (such as Tyvek), the Austrians mount what they call defusion board.

"It looks like fiberboard. It's denser than a donna conna. But it can pass vapour," Dürfeld said. "Again, it's a wood-based product."

In Northern Europe, a (wood slat) rainscreen is attached to the diffusion board, and (typically wooden) siding is mounted on the outside.

The Whistler house, however, is clad with distinctive black cementations siding similar to Hardiplank. This, too, was provided by one of the building's sponsors.

Windows that shut tight

Windows are a notable exception to the Passivhaus standard's performance-bases approach. This is because there is virtually no possibility of meeting the Passivhaus air tightness requirements with the relatively poor quality windows sold in North America.

"The windows are absolutely key," Dürfeld said. "That can be the biggest heat loss in your house."

In Europe, the Passivhaus standard specifies windows tested and registered by the Passivhaus Institute or affiliates. These windows are typically constructed from three panes of coated glass separated by two gas-filled chambers, each of which is more than a half-inch thick. Also, the window frames are exceptionally airtight, typically incorporating two ore more rubberized gaskets. The frames are also quite thin.

"The frame is your enemy, because the frame is less efficient. There's more thermal conductivity through the wood than through the glass and the air," Dürfeld said.

The doors are similarly constructed. And all are sealed to the vapour barrier with more specialized tapes.

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"To my knowledge there are no North American made wooden doors or windows that will meet the Passivhaus standards," Dürfeld said. "This could be a business opportunity for the right company."

Buildings that breathe easy

One of the most common misconceptions about Passihaus and other airtight buildings is that they are stuffy. The truth is that because they are actively ventilated, they tend to harbour significantly higher indoor air quality than comparable buildings.

The name Passivhaus was selected to describe the intention that such buildings eschew "active" heating (such as a boiler or conventional forced-air furnace) or air conditioning systems. But nearly every Passivhaus building does include an active ventilation system called a heat recovery ventilator, or HRV.

An HRV is a device that draws cold air from the outside through one side of a series of baffles that act as a low-pressure heat exchanger. Indoor air passes through the other side of those baffles as it is expelled from the building. Thus the indoor "heat" is "recovered," as fresh air entering the building is warmed.

Heat recovery ventilators typically operate quietly and blow air much more gently than a forced-air furnace. The airflow is barely perceptible, but by running continually. In Austria House, the air is completely exchanged every 90 minutes.

"It's constant. You can never shut this thing off," Dürfeld explained.

The final 10 per cent

Superinsulation and extreme air-tightness are the core of the Passivhaus approach, and provide most of the energy savings. Dürfeld estimated that Austria House uses about 10 per cent of the energy of a comparable building.

"During construction, we were able to heat the house with one of those little 1,500-watt ceramic heaters," he said. "One day I remember, it was about seven below outside. Just really, really cold. But all your interior surfaces, floors ceilings windows walls, were all within about a degree and a half of each other."

Austria House generates much of what little heating energy it requires from a low-tech ground-source system.

Dürfeld and his crew buried three long ABS plastic hoses beneath a 20-meter-long yard in front of the building. Dürfeld described them is "giant slinkys," and said they were placed about two meters deep then covered with gravel.

The fluid that runs through these hoses is cooler than air in summer, and warmer than air in winter. It runs through a compressor, thereby creating about four kilowatts of energy. That's enough to heat the building's hot water and --- at times --- further raise the temperature of incoming air flowing through the HRV.

Lost Lake Passivhaus

Austria House worked for its builders. As seen on Austrian TV, the 2010 Winter Games looked at times like an infomercial for the Austria Passive House Group. When the games were

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through, they gave the house to the municipality of Whistler for use as a cross-country ski base .

The building has since been renamed Lost Lake Passivhaus.

Lost Lake Passivhaus --- nee Austria House --- is working for Whistler, too.

"We always had the vision of trying to leverage some sort of a country house in this location to help support our cross-country operation," said the city's Roger Weetman.

"It worked out fabulously," he continued. "From a sustainability perspective, it was a perfect marriage, right? It was exactly in line with what Whistler is trying to do."

And the project worked well for Dürfeld.

"This is the most interesting thing I've done in all the years I've been here," he said. "It's like taking a car from 30 miles per gallon to 100 miles per gallon."

Dürfeld's company is headed in "a whole new direction" in the wake of the Austria House project. (More about that tomorrow.)

"We're going to reinvent the envelope we live in," he said. "And then we can recreate how we build."

What remains to be seen is whether the lessons embodied in Austria House will be learned by the British Columbia wood products industry --- or, like the Saskatchewan Conservation House , politely forgotten.

Previous: Step Inside the Real Home of the Future: Passivhaus

Next: Affordable Housing that Slashes Carbon Emissions

Monte Paulsen researches sustainability for the non-profit Tyee Solutions Society.

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Low-Energy Homes Mean Thousands of New Jobs In Europe, that is, where Passivhaus principles are going into building codes. Could BC do it? By: By Monte Paulsen, 27 January 2011, TheTyee.ca

View full article and comments: http://thetyee.ca/News/2011/01/27/ZeroEnergyHomes/

Thirty-two years elapsed between the invention of the Saskatchewan Conservation House and the erection of Austria House in Whistler (structures this series profiled in the previous two stories).

Canada's second certified Passivhaus was completed just a year later. And a dozen more Canadian Passivhaus projects are underway.

Passivhaus buildings -- which include schools, offices, apartments as well as a growing number of renovated structures -- use 90 per cent less energy for heating and cooling than conventionally built buildings. Since buildings consume up to half of all energy in North America, the prospect of a 90 per cent reduction poses what green building advocates believe is the most affordable way to reduce energy costs and slash the emission of greenhouse gasses.

Europe has embraced the idea. The continent already has more than 25,000 Passivhaus certified buildings. And by 2020, every new building in the European Union must be a "near zero energy building." With that shift has come a steep rise in new green construction jobs.

Given that both the City of Vancouver and the Province of British Columbia have committed to cutting greenhouse gas emissions by 33 per cent by 2020, it's worth asking: Is B.C. ready for Passivhaus building codes?

On the Rideau, a Passivhaus duplex

Canada's second Passivhaus was certified last November. It's a three-storey duplex overlooking the Rideau River in Ottawa. The building sports a green roof (with 12 inches of soil for gardening), a heat recovery ventilator, a geo-thermal system and a rainwater cistern.

Chris Straka designed the building , and lives on one of the two 1,650 square foot residences.

"I focused my attention on the building's envelope, using triple-glazed windows, a combination of foam insulations, and I sealed the house carefully to avoid thermal bridges that would transfer energy across the outer walls. All of this plus a south-facing rear wall of windows overlooking the Rideau River, keeps the cold out while inviting heat inside," he said. (Photos

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here )

Straka built his duplex, which is also seeking platinum certification under the LEED for Homes program, without importing high-tech windows from Europe.

"I knew that a very high performing building could be created using Canadian materials and mechanical systems," he said.

Stratka said his house cost about 10 per cent more (per square foot) than a conventional house. He estimates that expense will be recovered through energy savings within six to 10 years.

"Any custom home in Ottawa will cost about $225 a square foot to build," Stratka said. "For $250 a square foot, you can have the ultimate in energy efficiency."

Stratka is already at work on another Passivhaus/LEED Platinum design, which he said will be built for the same construction cost as a conventional custom home.

At least a dozen more Passivhaus building projects are underway across Canada. In British Columbia, the list of projects on the boards includes two multifamily homes in Vancouver, a winery in the Okanagan, and a warehouse on Vancouver Island.

In Whistler, an affordable Passivhaus

Matheo Duerfeld, the veteran Whistler contractor who helped build Austria House , is also planning a Passivhaus duplex.

"So you get a project like this [Austria House]. Part of it is construction. Part of it is, you make some friends. And part of it is you look at new technology," he said.

Duerfeld had been investigating BuiltGreen and the R-2000 standard, but was discouraged by what he described as the heavy use of foam and other chemical-laden building products in many of those homes. The Austrian emphasis on wood products changed his mind about energy-efficient building.

"So we looked at this [Austria House], and we said, 'You can actually build an airtight house that is a wood-based house. You don't have to build a petrochemical-based box.'"

Duerfeld's company bought a lot through the Whistler Housing Authority in a new subdivision called Rainbow, where he expects to break ground in April on a Passivhaus duplex. The side-by-side duplex was designed by Alex Maurer of Marken Design . The housing authority expects the Passivhaus homes to be affordable (by Whistler standards).

"That is really going to be the challenge," Duerfeld said. "If I build a custom house for someone in Whistler, and I have a $2 million budget, I know I can build that person a Passivhaus. Here, our challenge is going to be to build an affordable envelope."

Duerfeld isn't yet certain what the homes will cost. He plans to invest in insulation and airtightness, while eschewing expensive alternative energy systems. And, like Straka, Duerfeld plans to build using local materials.

"That means made in B.C.," Duerfeld said. "We're going to try to do it so that almost everything can be locally based."

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In Williams Lake, hope for new jobs

"The other thing we are looking at is doing this in modules," Duerfeld continued.

"If I was only ever thinking of doing one house, I wouldn't think of doing it in modules. But we're thinking that this is a new little business we might get into. We have a shop up north. We have space where we could actually build walls," he said.

Thus the Whistler duplex will serve as a pilot project where Duerfeld plans to showcase the walls he will prefabricate in Williams Lake.

"Ultimately, our goal is we will get to the point that we would become a subcontractor for a developer or a builder. We would build the envelope. We would test the envelope. And then we're out of there," Duerfeld smiled. "We'd provide a quick build at a fixed price."

Duerfeld's plan is to prefabricate a wall system that would combine a two-by-four inch service wall inside a two-by-ten insulation wall.

The exterior (2x10) wall would be insulated with rockwool, and sheathed with oriented strand board. The inside sheet of OSB will double as an all-wood vapour barrier. "This is our insulating and structural wall," he said. "We won't penetrate it. No plumbing, no electricity there."

The interior (2x4) wall would contain all the mechanical systems. "We won't pre-insulate this. We can run all our plumbing, our wiring, anything else," Duerfeld said. "When we finish the wall, just before we put the drywall on, we'll insulate that as well."

Though it won't include the sold-wood interior that makes the Lost Lake Passivhaus (nee Austria House) so visually attractive, Duerfeld's affordable wall system will provide more insulation.

"We have more R-value in this wall than the Austrians have in that wall," Duerfeld said. "Our philosophy is: We are going to show that you can do this using Canadian products and Canadian labour."

In Germany, jobs grew quickly

In the European Union, all new buildings must be "nearly zero energy" by 2020.

"They're headed toward a Passivhaus-equivalent building code. Your thermal envelope is going to have to be this good," Duerfeld said. "I think that will slowly follow here, too."

Guido Wimmers is a Dutch architect who now works as a designer in Vancouver. He wrote the city's Passive Design Toolkit for homes, and he trains Canadian architects, builders and engineers through the Canadian Passive House Institute .

"Quite a few European cities are already doing [Passivhaus or near-zero building codes]," Wimmers said. "By 2020. A lot, actually."

Wimmers shares Duerfeld's view that Canada is ready for Passivhaus.

"The time is right. LEED has sensitized the market over the last few years. They did an awesome job in educating people. My personal opinion is just that they have not focused

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correctly on energy, but it doesn't matter. Overall, they have changed the building industry," he said. "Now, the market is open for the next big leap, for something more. And they've seen that Passivhaus is fairly successful."

Wimmers, who consults on numerous Passivhaus projects, expects to see between five and 10 more Passivhaus buildings in B.C. this year. "I could imagine that a year later we are already at 50. And double that the following year."

He watched it happen in Europe.

"These ideas transformed the industry in a relatively short period of time," he said, adding that the rate of job creation in Germany was staggering.

"The automobile industry in Germany is huge, as everybody knows. We're talking about Mercedes, BMW, Audi, Porsche, Opal, Toyota, Volkswagen," he said. "By 2008, there were more jobs in energy-saving technologies and the renewable energy sector than in the whole German automobile industry."

Slouching toward Passivhaus

Wimmers sits on a committee that advises the City of Vancouver on its plan to be come the Greenest City in the world by 2020.

He paused when asked whether he believed the city should adopt Passivhause-like standards for its building code.

"Over time, yes," he replied. "But I think the industry is not set up to accept this as a general rule by 2020. We cannot implement it over nine years. That's too much."

In Europe, he noted, "They've been working on this for 20 years."

Asked what he thought Vancouver should do to meet the green building component of its promise to reduce community greenhouse gas emissions by 33 per cent (from 2007 levels) by 2020, Wimmers replied promptly and in detail.

"First of all, push the code. Make it more challenging. So that legally allowed worst-case scenario? Just push it a little bit higher. Raise the bar," he began.

"Then educate. Because without education, it's not gonna happen," Wimmers continued.

"Then, it is a money issue. As long as we get electricity more or less for free, where is the motivation to save energy?" he asked. "The city could come up with a very provocative model, and put some tax on our electricity ... is not a very popular tool. But it is an extremely efficient one," he said.

"And finally, make it simple. For every new bylaw, throw away 10 existing ones. Just get rid of all this jungle of bylaws and make them clear and performance-based," like the Passivhaus standard. "Nothing proscriptive, only performance-based."

Wimmers added that, based on the feedback he receives at his Passivhaus training seminars, he believes the green building market is ready.

"I think the time is right," he said. "I'm convinced that Passivhaus is about to take off in

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Canada."

Monte Paulsen researches sustainability for the non-profit Tyee Solutions Society.

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File # 8100-01

Report To: Mayor and Council

From: Director of Legislative and Administrative Services

Subject: Administration Report No. 118/11 Chamber of Commerce Luncheon Sponsor

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NUMBER 1:

“THAT, the City of Fort St. John be a Chamber of Commerce “Business After Hours” sponsor in the amount of $1,000 for the Local Government Management Association’s presentation that will take place at Patch Java Coffee House located at 10430 - 100 Street from 5:30 pm to 7:00 pm on Wednesday, May 4, 2011, AND FURTHER THAT, this expense be allocated to Council’s Local Meeting Account 01-20-111-237.”

CITY MANAGER’S COMMENTS:

Support recommendation.

Dianne Hunter, City Manager

CURRENT SITUATION:

The Local Government Management Association’s mission is to promote professional management and leadership excellence in local government in BC. The LGMA is the management staff’s association which is equivalent to the Union of BC Municipalities for elected officials.

Tom MacDonald, LGMA Executive Director, reported at the NCLGMA annual general meeting that the LGMA would be offering approximately 12 presentations to interested

Administration Report No. 118/11 Page 222 of 290 City Sponsorship of Chamber Luncheon Chambers of Commerce throughout BC during 2011. This presentation would outline the services that local government provides to its residents and identify the challenges and opportunities that local government faces. The travel expenses incurred for these presentations would be paid for by the LGMA. This is the first time that the LGMA has offered a presentation of this kind and it would be extremely beneficial to those in attendance to receive this type of information.

Annette Oak, Fort St. John and District Chamber of Commerce, stated that the Chamber would be very excited for the LGMA to make this presentation to their membership. She suggested that the City may also be interested in sponsoring this presentation as well and there are three different sponsorship levels ($500, $750 and $1,000) and this documentation is attached.

BACKGROUND INFORMATION:

This presentation would provide the community with additional information and insight into the challenges that both Council and staff face regarding service provision, new services, maintaining existing service levels, operations and competing priorities.

OPTIONS:

• Analysis of Options • Interdepartmental Implications – Finance, Administration • Policy Implications - none

BUDGET IMPLICATIONS:

There is $13,000 allocated for local meetings in the 2011 operating budget and it is suggested that this expense be allocated to this account.

ALTERNATE RECOMMENDATIONS:

1. “THAT, the City of Fort St. John be a Chamber of Commerce “Business After Hours” sponsor in the amount of $1,000 for the Local Government Management Association’s presentation that will take place at Patch Java Coffee House located at 10430 - 100 Street from 5:30 pm to 7:00 pm on Wednesday, May 4, 2011, AND FURTHER THAT, this expense be allocated to Council’s Local Meeting Account 01-20-111-237.”

2. “THAT, Administration Report No. 118/11 - Chamber of Commerce Luncheon Sponsor be received for information.”

ATTACHMENTS:

• LGMA Presentation Outline • Chamber of Commerce Luncheon Sponsorship Opportunities • Tom McDonald’s Bio

RESPECTFULLY SUBMITTED:

Administration Report No. 118/11 Page 223 of 290 City Sponsorship of Chamber Luncheon

Janet Prestley Director of Legislative and Administrative Services April 13, 2011

Administration Report No. 118/11 Page 224 of 290 City Sponsorship of Chamber Luncheon

Presentation Availability to Local Chambers of Commerce and Service Clubs

The Top 10 Issues Facing British Columbia Local Governments in 2011 and the Role of Local Government Administrators

Overview

Historically, the job of a senior municipal manager was for the most part, a pretty straightforward proposition. The standard resume of tasks mostly was about carrying out the directives of the municipal council or regional district board on the delivery of core services such as public works, recreation, police and fire, and development and planning service. For the most part, a career in local government was seen to be a place where excellent administrative abilities were the key skills that a manager could bring to the job and that if a person possessed these skills, they were likely to have a relatively stress free and stable long term career.

The world is now a very much different place. Changes in public perceptions on the role of government, the legislative framework under which local government operates, and the financial realities of the current economic climate have placed the municipal manger in a very different position. In fact, municipal officials in British Columbia are reporting that the top 10 issues that they and their elected officials will deal with in 2011 are for the most part, exclusive of those core service responsibilities noted above. Combine this with a public desire for more services but with no tax increases and you have the recipe for an extremely challenging environment for both elected and appointed officials alike.

This 30-45 minute presentation (can be tailored to fit the available time) is intended to give community leaders a unique perspective on the daily challenges facing local governments in 2011 and to provide some insight into the workings of their local municipal or regional district administration. An excellent primer for anyone considering running for local government in the 2011 general municipal elections.

Presenter: Tom MacDonald, Executive Director, Local Government Management Association of British Columbia

Contact: [email protected] Telephone: 250-383-7032

Administration Report No. 118/11 Page 225 of 290 City Sponsorship of Chamber Luncheon

Sponsorship Opportunities With over 20 events annually, the Chamber excels at event management and event marketing. We host premiere events such as our Monthly luncheons, Annual Christmas Parties, Oktoberfest, Golf Tournament and the Fort St John & District Chamber of Commerce Business Awards.

Chamber events are designed to not only entertain and inform our members, but also to allow sponsors the perfect medium to communicate with this extremely desirable target audience. The audience at chamber events is valuable because we reach the right people. With over 400 member businesses, and their 1000+ employees, and a wide variety of communication vehicles, the Fort St John & District Chamber of Commerce has a considerable and widespread reach among the local business community. Our goal is to match the right sponsor with the right opportunity.

Sponsorship will give your business an unparalleled opportunity to promote your business and network with other chamber members. The Fort St John & District Chamber of Commerce prides itself on conducting high quality events for the benefit of our business members in the Fort St John and area. The professional team at the Chamber will manage the entire event including promotion, site logistics, registration and audio visual requirements. The sponsor takes advantage of the chamber’s local expertise and receives profile and recognition as a result.

With a $500 Sponsorship you will receive: • Your corporate logo on table tent cards on each table • Your name will be mentioned as a luncheon sponsor on the radio ads • Your logo will be on all printed material such as: ad in Chamber page, • Your logo will appear as a luncheon sponsor on event promotions on websites (www.fsjchamber.com, www.energeticcity.ca and City events page www.fortstjohn.ca) • Your logo will appear in our weekly newsletter when promoting event/function • Verbal recognition as an event sponsor at the event by MC • Ability to use our event in your promotional materials • Hand out promotional material from your company at the event

With a $750 Sponsorship you will receive in addition to the above: • Have representative from your company introduce the guest speaker • Display your corporate banner at function • Receive 2 complimentary luncheon tickets

With a $1000 Sponsorship you will receive in addition to all of the above: • Receive a full table of 8 complimentary luncheon tickets • Have 10 minutes for a representative speak about your company/corporation • Representative of your company to sit at head table with guest speaker and Chamber President.

Administration Report No. 118/11 Page 226 of 290 City Sponsorship of Chamber Luncheon Bio- Tom MacDonald, Executive Director, Local Government Management Association

Tom MacDonald brings a background in both local government administration and finance to the position of Executive Director with the Local Government Management Association which he has held since 2003.

Prior to that, Tom worked for close to 25 years in local government including positions as Deputy Treasurer, Municipal Clerk, and Deputy Chief administrative Offiecr for the District of Oak Bay as well as in the private sector for CIBC Wood Gundy. As a component of his academic training, he also served for eight months as a Policy Analyst in the Ministry of Municipal Affairs (as it was then called).

Tom holds a Senior Certificate in Municipal Administration from the Board of Examiners, a Bachelors Degree in Economics, and a Masters Degree in Public Administration. As well, he has completed the Canadian Securities program.

Tom is a member of the Local Government Management Association "Africa Project Team" and is collaborating with the Federation of Canadian Municipalities to help to help promote stronger local governments in Tanzania. He was also a sessional instructor at the University of Victoria’s School of Public Administration and sits as a member of the Board of Directors of the British Columbia Municipal Safety Association.

As a recent recipient of a stem cell transplant, Tom is grateful for the world class cancer treatment in British Columbia and encourages everyone to become a blood donor as it really is the gift of life.

Administration Report No. 118/11 Page 227 of 290 City Sponsorship of Chamber Luncheon

File #7710-01

Report To: Mayor and Council

From: Director of Community Services

Subject: Administration Report No. 119/11 Cultural Plan Development

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NUMBER 1:

“THAT, Council receives Administration Report No. 119/11 – Cultural Plan Development, for information.”

CITY MANAGER’S COMMENTS:

Council may wish to defer adopting the Plan until the OCP process has been concluded as the OCP will provide the umbrella policy statement which this plan will come under.

Dianne Hunter, City Manager

CURRENT SITUATION:

Since 2005, the City of Fort St. John and the Fort St. John Community Arts Council have worked in partnership to develop a Cultural Plan that meets the needs of our community. 2010 Legacies Now funding provided an opportunity for Fort St. John to access dollars to offset the cost of developing a comprehensive plan related to arts and culture in our community and area. Taking advantage of this opportunity, both groups have dedicated themselves to this partnership and to creating a workable plan with a long awaited initiation.

CSH Consulting presented a Cultural Plan to City Council in February 2008. After its initial presentation, the City, the Fort St. John Community Arts Council, and staff from the

Administration Report No. 119/11 Page 228 of 290 Cultural Plan Development respective parties met to work on personalizing the plan to meet the needs of our community.

City Council has continued to solidify its commitment to culture in Fort St. John, despite not having an approved plan. The City of Fort St. John has worked to further integrate arts and culture into the various sectors of our community, including the designation of Fort St. John as the ‘Music Capital of Northern BC’, and related projects such as ‘Music That Moves You’ and the ‘Face the Music’ workshop series. Other examples include an on-going mural project located on the fence at 100 Street and 100 Avenue, continuation of the annual High on Ice festival and many other projects.

Staff has worked to take the 2008 Plan from our consultants and create a plan that fits with our community, and our reality. The attached document is the resulting draft Municipal Cultural Plan; it is the first step in implementing a municipally lead, strategic approach to cultural growth and capacity building in Fort St. John.

However, at the present time, the City is taking on a major rewrite of our Official Community Plan (OCP), wherein culture is a key component. When the OCP revisions are completed, the City will be in a better position to review if the attached Cultural Plan draft is still relevant and in line with the community’s vision.

Staff is recommending that Council receive this draft for information until such time as the OCP process is complete. This plan would then tie into the OCP as the working document to move culture in Fort St. John forward using a strategic approach, and staff will be in an optimal position to bring a finalized Cultural Plan before Council for official approval.

BACKGROUND INFORMATION:

The Fort St. John Community Arts Council appeared as a delegation on May 24, 2005 to explain the Cultural Plan project and ask for Council’s support in the coming year. It was resolved at that meeting:

RESOLUTION NO. 291/05 “THAT, the Cultural Policy initiative be approved in principle and that funding be included in the 2006 Capital Budget at a cost of $20,000.00 with funds to come from gaming revenues.”

The group appeared again at the September 26, 2006 meeting to provide an update as to the status of Phase I of the project, referred to as the “Cultural Scan”. During Phase I, six public consultation meetings took place to obtain local residents’ comments for the cultural scan. The group provided an overview of the findings from these meetings outlined the deficiencies revealed during the scan.

Phase II, referred to as “The Cultural Plan”, was set for completion in the fall of 2007 and requested Council re-commit the $20,000 allocated in the 2006 budget to complete this task. It was at this meeting that the following was resolved:

RESOLUTION NO. 537/06 “THAT, the Fort St. John Arts Council be advised that City Council approved the request for $20,000.00 for the preparation of the Cultural Plan for the City;

Administration Report No. 119/11 Page 229 of 290 Cultural Plan Development AND FURTHER THAT, that the money be budgeted for in 2007.”

In 2007, $30,000 was allocated to the Cultural Policy Development account.

At the May 14, 2007 meeting, staff brought forward a report to kick-start Phase II of the project wherein the following was resolved:

RESOLUTION NO. 227/07 “THAT, City Council invite Cultural Stakeholders to attend a one day consultation workshop that will lead to the development of a Cultural policy for the City, this policy would help plan for Cultural Development for the next 5-10 years, AND FURTHER THAT, City Council Cultural liaisons attend this workshop.”

Due to staffing changes, the project’s completion of Phase II was postponed from 2007 to 2008. There were no expenditures reported in 2007, and the funds were brought forward in the 2008 budget.

The Arts Council and City met in early June 2008 to develop a strategy to complete the Phase II of the project as follows: 1. The City will issue a request for proposals for a Consultant to host an initial consultation workshop 2. The successful Consultant, in cooperation with the Arts Council and City will determine the agenda and approach for the workshop. 3. Workshop will be hosted September 08, location TBA 4. The Consultant will compile notes and create the framework (draft) for a Cultural Plan with: • How arts fits with the community’s Official Community Plan • Statement of support from the community on the general belief of intrinsic value • Plans for 5 to 10 years • Annual review of – Inventory, Facilities, Organizations, Costs, Capacity, & Partnerships 5. A second meeting on October 08 to present the draft Plan to the community for review and feedback 6. After the input of community feedback the plan will be presented to the Arts Council Board for review on November 08 7. After approval of the Arts Council Board, the plan will be presented to City Council December 08

The final document was provided to the City in November 2008, however due to the busy holiday season and the planned vacation of the Consultant, it was not presented to the Arts Council until early 2009, and to City Council on February 23, 2009.

Council received the Cultural Plan delegation on February 23, 2008, and asked staff to come back with a report discussing next steps.

ATTACHMENTS: • Draft Municipal Cultural Plan

ALTERNATE RECOMMENDATIONS:

Administration Report No. 119/11 Page 230 of 290 Cultural Plan Development

1. “THAT, Council receives Administration Report No. 119/11 – Cultural Plan Development for information.”

2. “THAT, Council approves the draft Municipal Cultural Plan as presented.”

RESPECTFULLY SUBMITTED:

Sarah Cockerill Director of Community Services April 20, 2011

Administration Report No. 119/11 Page 231 of 290 Cultural Plan Development

Municipal Cultural Plan 2011-2015

Administration Report No. 119/11 Page 232 of 290 Cultural Plan Development Executive Summary

Since 2005, the City of Fort St John and the Fort St John Community Arts Council have worked in partnership to develop a Cultural Plan that meets the needs of our community. 2010 Legacies Now funding introduced in the mid 2000’s provided an opportunity for Fort St John to access dollars to offset the cost of developing a comprehensive plan related to arts and culture in our community and area. Taking advantage of this opportunity, both groups have dedicated themselves to this partnership and to creating a workable plan with a long awaited initiation.

Various consulting firms were engaged to assist with the information gathering, community consultation, and creation of a cultural scan and cultural plan that both the Arts Council and City Council received in the fall of 2008. Since that time, the partners met to discuss a targeted strategy to take the work of our consultants and create a plan that fits with our community, and our reality.

This document is the resulting Municipal Cultural Plan; it is the first step in implementing a municipally lead, strategic approach to cultural growth and capacity building in Fort St John.

Administration Report No. 119/11 Page 233 of 290 Cultural Plan Development Background

Phase 1 - The Cultural Scan and Asset Map

A cultural planning process for Fort St John was initiated in May 2005. 2010 Legacies Now provided initial funding for the plan, and in the fall of 2006, Phase 1- the Cultural Scan and Asset Map, was completed.

The Cultural Scan and Asset Map consisted of the Fort St. John Community Arts Council, in partnership with the City of Fort St. John, under the guidance of Bob Yates, a consultant with Yates, Thorne & Associates, leading and organizing a series of six community consultations with local organizations to determine the current state of cultural engagement in the community. 28 organizations participated in a survey over a period of 6 weeks to assess the current state of culture in Fort St. John. The 28 organizations represented in the Phase 1 were primarily from the Arts, with limited representation was also noted by: Heritage, Literacy, Media, Sport & Recreation, Health, Environment and Education.

Yates, Thorn & Associates put together a series of 3 reports in Phase 1: • Cultural Scan document – focusing on a vision of the 28 organizations surveyed • A summary of the Fort St. John scan results • A recommended draft cultural plan and City policy statement

The plan presented at that time was intended to undergo further public consultation and was not ratified by City Council or the Fort St. John Community Arts Council.

Phase 2 – The Cultural Plan

In August 2008, a request for proposal was initiated by the City of Fort St. John, in partnership with the Fort St. John Community Arts Council, for the final development of a cultural plan based on further consultation. 2010 Legacies Now provided the funding to complete Phase 2 and CSH Consulting was awarded the project to continue the initiative.

CSH Consulting gathered information through a multi-phase approach. They reviewed previous research and background documents such as the past cultural scan, examined online research, identified key stakeholders and community leaders, held a preliminary consultation with the Director of Community Services and Arts Council board members, and facilitated a public consultation. The information collected from all phases was compiled as a draft plan and a presentation prepared for stakeholder review. Initial presentation of this plan at another public consultation was very positive. Consultant Cindy Haapanen, of CSH Consulting, presented the final report to Council on November 20, 2008.

CSH Consulting recommended an approach known as “Municipal Cultural Planning” – which is based on the concept of integrating cultural planning into other key aspects of municipal planning such as urban planning, tourism, and economic development to name a few.

Administration Report No. 119/11 Page 234 of 290 Cultural Plan Development Current Situation

The City is currently revisiting the Cultural Plan presented on November 20, 2008 by CSH Consulting to begin implementing practical strategies to support growth in the arts and culture sector. After its initial presentation, the City, the Fort St. John Community Arts Council, and staff from the respective parties met to work on personalizing the plan to meet the needs of our community.

Since 2009, City Council has solidified its commitment to culture in Fort St. John, despite not having an approved plan. The City of Fort St. John has worked to further integrate arts and culture into the various sectors of our community, including the designation of Fort St. John as the ‘Music Capital of Northern BC’, and related projects such as ‘Music That Moves You’ and the ‘Face the Music’ workshop series. Other examples include an on-going mural project located on the fence at 100th Street and 100th Avenue and installing the Community Arts Council’s ‘Art That Moves You’ panels along the Northern Vac Track at the Pomeroy Sport Centre.

Both partners and staff recognize that having an approved cultural plan will ensure that funds are used in the most responsible manner and will reduce “one-off” or ad-hoc projects. It is also recognized that the key to sustainability in the cultural sector is developed by fostering partnerships and exchanges between government, business, and arts organizations. No one group can do it alone and therefore planning processes require community engagement, accountability, and buy-in from all key stakeholders.

In addition to the traditional economic, social, and environmental dimensions to development and sustainability, culture has an important role to play in community planning. Based on the Municipal Cultural Planning model, success is best achieved by integrating culture into City planning and priorities, rather than adopting a singular cultural policy. Therefore, cultural planning is a component of the City’s Official Community Plan revisions going on throughout 2011. This comprehensive approach will continue to encourage cultural sustainability by building a solid infrastructure towards a strategic vision of how arts and culture will impact the community for many years to come.

Administration Report No. 119/11 Page 235 of 290 Cultural Plan Development Cultural Plan Vision Statement

A community’s Vision Statements are clear, easily understood statements that outline what a community wants to be. They focus on tomorrow and can be viewed as long-term goals. Ultimately, great Vision Statements provide decision makers with criteria on which to base all future decisions and actions.

Fort St. John is home to world-class performing, visual, and literary arts reflective of the unique character, culture, and diversity of the community.

The entire community understands the role of arts and culture as a significant contributor to a balanced and fulfilling quality of life. Culture is a priority and a critical part of the Fort St. John lifestyle. Residents cherish and facilitate sustainable programming around our evolving community needs.

Developing the downtown with multiple layers of cultural elements is a model for the rest of the community at varying scales. The city centre is the core to urban development and cultural planning strategies, providing leadership for the continued development of our neighbourhoods and the greater region as a whole.

Fort St. John has solidified its position as a major destination for arts and culture in the Peace River region. Resident and tourists, new to the community and life-long members, are all drawn to and engaged in the consistently growing array of cultural activities available.

Administration Report No. 119/11 Page 236 of 290 Cultural Plan Development Guiding Principles The following statements represent the principles or key values in which our community will consider when developing cultural initiatives:

• Community Driven Fort St John will be responsive to the changing needs of our community and will ensure that our residents, businesses and organizations play active roles in shaping our cultural development today and in the future.

• Municipal Decision Making Culture is at the heart of public decision-making. It is critical in developing Fort St. John’s identity as a unique, vibrant and energetic city, and a land of opportunity. The City will strive to be an exemplary leader and steward of cultural development by considering, consulting, and/or including culture in planning processes where it has the potential to have a significant impact. This includes consideration in areas such as, but not limited to: • Commercial and residential planning • Education • Economic development • Downtown development • Tourism • City branding • Parks and recreation sites • Public art, celebrations and expressions

• Leadership An environment is encouraged which values and fosters arts and culture organizational development, dialogue, innovation and growth.

• Accessibility Arts and culture is accessible and engages participation from a diverse group of those living in, and visiting Fort St. John and the region.

• Partnerships We actively develop collaborative alliances that benefit our community and future cultural development, and search out programs and initiatives that will assist us in reaching our goals. Partnership means commitment and sharing, and those who share in the benefits of cultural activities must also be prepared to share in the costs of its development for the benefit of all.

Administration Report No. 119/11 Page 237 of 290 Cultural Plan Development Strategic Goals and Objectives

1. To implement culture into municipal planning • Identify and leverage our community’s cultural resources and integrate those cultural resources across all facets of municipal government planning and decision making • Include a commitment to culture in the Official Community Plan 2012 • Facilitate the development of Fort St John and the Pomeroy Sport Centre’s position within Canada’s sporting community, focusing on the community’s historical powerhouse in Speed Skating and other ice related sports

2. To Nurture and Expand the City’s Relationship with North Peace Cultural Centre • Build upon existing relationships at ‘board to board’ level • Encourage discussion regarding like-uses for facility space • Align strategic initiatives between the North Peace Cultural Centre and the City

3. To develop a central community ‘hub’ for Arts and Culture • Utilize the downtown core as a central point for arts and culture • Explore downtown revitalization projects • Assess public transportation needs for opportunities for growth

4. To support and enhance cultural experiences in civic spaces, community gathering places, and celebrations. • Explore ways to increase opportunities for public art • Find diverse ways to promote and encourage the Music Capital of Northern BC designation • Continue to build on the signature winter event, High On Ice and the cultural components within • Build on the Art in the Park partnership for Canada Day • Partner to expand the Art that Moves You displays at the Pomeroy Sport Centre • Continue to facilitate the Downtown Mural program through the Celebrate! Fort St John Committee • Act as a founding partner to support the “Where the Art Is” initiative • Continue relationship and support of Northern Groove magazine • Facilitate the community celebrations around the Christmas season, including the Santa Parade, Tree light up, as well as decorating the community • Continue to support the Flower Pot program adorning city streets in the summer months • Continue to work with SUCCESS and their development of cultural integration programs • Complete the Pioneer Pathway project featuring the self guided historical tour of the downtown • Facilitate the Taste of the Town project featuring the ‘100 mile’ diet in conjunction with Be a Tourist in Your Own Town Week • Host the annual Community Awards Program celebrating the spirit of our people • Continue to support the Library and related programs and future planning • Support the Spirit of the Peace Pow Wow Society • Work with the Fall Fair society to fund annual events • Continue to support Stage North and their future development and ongoing performances

Administration Report No. 119/11 Page 238 of 290 Cultural Plan Development

5. To assist in and encourage future cultural development in Fort St John • encourage new cultural programs in general that drive municipal and resident priorities, address current gaps, and/or increase the variety and diversity of creative cultural experiences • Work with the Fort St John Community Arts Council to encourage long-term sustainability of their organization and programs • Provide annual funding to be administered by the Fort St John Community Arts Council to their member groups • Work with Fort St John North Peace Museum to encourage continued development of their building expansion and general operations • Move forward on the Saa Maa project where feasible • Encourage the Fort St John Tourism Board’s cultural tourism initiatives • Work with the community committee to implement an outdoor stage in Centennial Park • Identify opportunities for development of local aboriginal events • Develop a strategy to address infrastructure and space issues related to cultural opportunities

Administration Report No. 119/11 Page 239 of 290 Cultural Plan Development Strategy Implementation & Monitoring

Strategic management is a process. For our plan to have impact, we must integrate it into everyday decision making when it comes to all community planning in Fort St. John.

Overall, as a partner in arts and culture development, City staff and Council will work to encourage and support arts and culture throughout the community, including establishing supportive policies where required and implementing best practices and programs for continuous improvement.

However, while the City of Fort St. John will take on the strategic leadership of the plan, this does not mean that we will also be responsible to implement all of the initiatives. The local business community, arts and culture organizations, and citizens are largely responsible for the creation of the plan, and therefore must accept responsibility for portions of the work that will come as a result of the cultural plan.

As a community, we need to get our plan moving. We need to commit to the components of this plan the community must be receptive and open to participate in ongoing initiatives in order for the plan implementation to be successful. We will communicate our arts and culture strategies and milestones to the entire community, as people can only help us reach our goals if they know what they are.

The plan will drive the budget. Community members may submit their recommendations through the Community Services department. We are not working in isolation, as there are established cultural networks in place that we can tap into for support and partnership throughout the process.

Administration Report No. 119/11 Page 240 of 290 Cultural Plan Development

File # 0970-08

Report To: Mayor and Council

From: Community Energy Manager

Subject: Administration Report No. 120/11 Integrated Energy Conservation and District Energy Study of the City’s Recreational Facility Cluster

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NUMBER Nº1 : :

“THAT, in accordance with City Purchasing and Tendering Council Policy No. 22/09 Council authorizes staff to sole source AME Group to carry out a comprehensive study and analysis of the City’s recreational facilities (as an interconnected cluster) to identify and prioritize integrated district energy and energy conservation measures, AND FURTHER THAT, Council authorizes staff to utilize the 2009 and 2010 Carbon Action Revenue Incentive Program (CARIP) rebate funds for this project”

CITY MANAGER’S COMMENTS:

This project is a very exciting first step towards realizing energy efficient opportunities in our organization. It will provide solid and comprehensive information which will form the basis of future capital projects. Support recommendations.

Dianne Hunter, City Manager

CURRENT SITUATION:

The City of Fort St. John wants to further investigate, analyze and identify the potential of district heating in our recreational facilities cluster which includes the Pomeroy Sports Center, the Kid’s Arena, the Curling Rink, the North Peace Arena and the North Peace

Administration Report No. 120/11 Page 241 of 290 Integrated Energy Conservation and District Energy Study of the City's Leisure Pool. Collectively, these buildings make up the largest portion of our corporate energy demand and are the main contributor to the City’s greenhouse gas emissions. Therefore an in depth analysis to identify and prioritize implementation of an integrated energy reduction solution for these buildings is needed and has the following benefits: 1. Reduce the City’s corporate emissions which reduces the City’s carbon offset purchase costs of which will be start in 2012; 2. Reduce the City’s operating expenses; 3. Utilize “free” available waste heat from the refrigeration and other systems; 4. Address aging existing mechanical equipment that will need replacing in the future in an integrated, whole-system optimized and intelligent manner; 5. Completes the technical and economic analysis necessary for evaluating the potential of connecting the new fire hall to these buildings for district heating and cooling; 6. Completes a portion of strategy 9 of the Community Energy and Emissions Plan - Develop district heating opportunities; 7. Be the first municipality in BC to tackle integrating such a large number of recreational facilities to amplify synergies through combining waste heat utilization, district heating and energy conservation measures.

This is a very complex project. Expertise will be needed in mechanical systems, electrical systems, refrigeration systems, district energy systems, lighting technologies, control systems, monitoring systems, economic analysis, life cycle costing as well as the combination of the aforementioned with knowledge of energy conservation, efficiency, sustainability and recreational facilities. With that said, AME Group offers expertise and experience in all of these areas. And to further supplement this unique skill set they have proposed a unique project team that includes engineers, energy modelers, and cost consultants. Furthermore, Bradley Refrigeration is part of the team. Bradley Refrigeration is the firm that has designed and commissioned the City’s ammonia based refrigeration systems including the one at the Pomeroy Sports Center.

City Purchasing and Tendering Policy No. 22/09 Section 7(5) states that: 7. For the purposes of ensuring efficiency and effectiveness, the following exceptions to the normal procedure are authorized and the quotation and tender or request for proposal provisions of the Purchasing Policy do not apply when: (5) City Council by resolution authorizes a direct purchase in circumstances they consider appropriate;

Due to the specialized nature of the project, staff is requesting authorization to proceed with hiring AME Group to complete this work. The detailed proposal and time schedule are attached.

BACKGROUND INFORMATION:

The City of Fort St. John has recently endorsed numerous goals that relate directly to district heating (of which some are included in the Community Energy and Emissions Plan) and energy conservation. Some of these include:

• The Community Energy and Emissions Plan proposes the strategy that the City “develop district heating opportunities”; • The Community Energy and Emissions Plan proposes the strategy that the City “encourage the implementation of renewable energy”;

Administration Report No. 120/11 Page 242 of 290 Integrated Energy Conservation and District Energy Study of the City's • The City of Fort St. John was one of the first municipalities to sign the Climate Action Charter pledging to be carbon neutral by 2012; • The City of Fort St. John has committed to reducing community greenhouse gas (GHG) emissions by 1%, 6.5% and 12% below 2007 levels by 2020, 2025 and 2030, respectively.

The City will also have carbon liabilities as of 2012. Based on current conditions the City will be obligated to purchase ~$100,000 worth of carbon offsets at $30 per tonne of CO2 equivalent. This study is the foundation work for a capital project that will drastically reduce our carbon emissions and operating costs by investing money locally versus buying offsets that fund projects outside of the City of Fort St. John. The detailed study will also be focusing on the anchoring area for starting a district energy system that can incrementally grow to the surrounding areas. This study will be conducted concurrently with an umbrella district heat mapping study of the entire City to tie all efforts together to optimize and coordinate all works to ensure the best end result. In other words, the heat mapping study will provide the overall plan and framework for developing district energy systems in Fort St. John and the study of the recreational cluster will provide the details necessary to develop the anchoring and pioneering district energy network in the area of City with the highest energy demand density.

We believe that AME’s expertise and proven reputation of delivering reliable projects can help Fort St. John: - properly assess district heating potential and energy conservation measures in said area; - develop a plan to prioritize development and to facilitate implementation in said area

BUDGET IMPLICATIONS:

The cost of the work outlined in AME’s proposal (attached) is $78,120.00

$30,000 is currently allocated in the Planning and Engineering budget for this project. The remainder of these funds will come from the City’s 2009 and 2010 Carbon Action Revenue Incentive Program (CARIP) rebates.

ALTERNATE RECOMMENDATIONS:

RECOMMENDATION NUMBER Nº1 : :

RECOMMENDATION NUMBER Nº2 : :

Administration Report No. 120/11 Page 243 of 290 Integrated Energy Conservation and District Energy Study of the City's “THAT, Council instructs staff to proceed with a standard tender procedure to contract the district heating / energy conservation study, regardless the level of expertise and specialization required in this project.”

ATTACHMENTS:

• City of Fort St. John Recreation District Heating Study Proposal • Project schedule • http://www.amegroup.ca/home.php

RESPECTFULLY SUBMITTED:

Marty Paradine Community Energy Manager April 19, 2010

Administration Report No. 120/11 Page 244 of 290 Integrated Energy Conservation and District Energy Study of the City's The AME Consulting Group Ltd. | Mechanical Consulting Engineers

Proposal for: Mechanical Consulting Engineering Services City of Fort St. John Recreation District Heating

Dated: March 8, 2011

Simple Solutions. Inherent Sustainability. | Victoria + Vancouver | www.amegroup.ca

Administration Report No. 120/11 Page 245 of 290 Integrated Energy Conservation and District Energy Study of the City's

March 8, 2011 File: P11-023A

City of Fort St. John 10631 – 100 Street Fort St. John, BC

Attention: Marty Paradine, Mech. Eng., M.Sc. Renewable Energy Community Energy Manager

Dear Marty:

RE: City of Fort St. John Recreation District Heating – Mechanical Design Services

We are very pleased to be submitting this proposal to the City of Fort St. John. Our team’s proven mechanical expertise makes us the ideal mechanical consultant for your firm and the rest of the project team.

We have included relevant corporate information, resumes and project fees for mechanical consulting.

We trust you will find this proposal to your liking and look forward to working with you, and will take full responsibility on behalf of AME from inception through completion on this project to ensure the highest level of quality and service.

We trust you will be pleased with our proposal and remain,

The AME Consulting Group Ltd

Harold J. Stewart, HBDP, LEED AP BD+C Principal

The AME Consulting Group Ltd 721 Johnson Street Victoria BC, V8W 1M8 p. 250-382-5999 f. 250-382-5998 501- 134 Abbot Street Vancouver BC, V6B 2K4 p.604-684-5995 f.604-684-5993 www.AMEgroup.ca Page 1 of 1

Administration Report No. 120/11 Page 246 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

Client Service:

With a minimum of two Principals in each office, we ensure that both are intimately aware of all the projects in the office. Each Principal will manage a maximum of 6 staff, which means any growth will be from the addition of Principals first and staff second to ensure we maintain our goals of exceptional service. Our firm’s Principals are involved from start to finish of all projects, so there are no “Disappearing Principals”.

Refer to attached AME company profile for more detailed description.

Project Roles and Responsibilities:

This project will be lead by Rob Walter, Eng. L., as the Principal in Charge. Rob will take full responsibility as the Lead Consultant through to the completion of the project. Harold Stewart will be the back-up Principal and will perform Quality Control functions. Harold will also attend meetings at strategic times during the project’s progress to ensure he is familiar with the project and the entire design team. In the event that Rob’s is away, Harold will step into the role as Principal in Charge.

The Team working with AME will consist of the following four companies; Enersys will provide the energy modeling, AES will provide the electrical, JM Consulting will provide the cost estimating and Eric Bradley will provide the area refrigeration expertise. This team has just completed four projects equal to the same requirements described in your email. Nelson and District community Complex, Castlegar Aquatic Centre and Nanaimo Aquatic centre hired AME to do energy audits on their existing facilities. Enersys completed a model which represented the building energy usage. AME then outlined various energy savings which were also modeled as energy conservation measures (ECM) and JM Consulting provided detailed cost estimating. With these teams, each energy option was life cycled to allow the client to evaluate various energy options. We have now been retained to implement some of these energy options. At Prince George, AME identified potential energy saving items which were then priced. Based on the budget the client implemented some of the ECM’s.

Rob will be the main point of contact for this project. A high continuous level of Principal involvement is paramount at AME Group. Quality control will be championed by Harold Stewart, through all phases of design and construction including independent peer review.

Page 1 of 6

Administration Report No. 120/11 Page 247 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

Project Structure:

Rob Walter, Harold Stewart Eng. L., LEED AP HBDP, LEED AP Principal in Charge Independent Peer Review Project Manager

Anne Russell AME Administration

Cassidy Taylor, P.Eng. Scott Campbell Mechanical Design

JM Cost Consultants Eric Bradley Refrigeration AES Electrical Consultants Enersys Energy Modeling Jason McGowan Eric Bradley Jay Singh Curt Hepting

AME Team – City of Fort St. John Recreation District Heating

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Administration Report No. 120/11 Page 248 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

The AME Consulting Group Team for this project is:

Rob Walter, Eng. L., LEED AP, Principal in Charge Harold Stewart, HBDP, LEED AP BD+C, Principal, Independent Peer Review & Client Coordinator Scott Campbell – Aquatic and HVAC Design Calculations Cassidy Taylor, P.Eng., – Report Author, Life Cycle Analysis

Please refer to this team’s resumes and relevant experience attached to this proposal.

Project Methodology The assembled team has just successfully completed four projects with very similar scopes of work. Following is a summary of steps we intend to do to complete this project:

1. AME’s Rob Walter and AES’s Jay Singh have a broad understanding of the Owner’s expectations. They each have extensive recreation experience completing over 50 recreation centres. 2. Before the team site visit, we will request a list of information required so that we can complete an internal audit. With this audit, we will prepare a list of site questions and verification of installation. 3. Rob Walter, Jay Singh & Curt Hepting will do the preliminary site investigation. 4. Enersys will put the building information, operation usage and plant data into an energy model. With help from the operation staff, the model will represent the building energy consumption. 5. AME, AES and Eric Bradley will work with the staff to compose a list of energy conservation measures (ECM). 6. Enersys will input each energy measure to determine the annual savings. Jason McGowan will complete a cost estimate for each ECM. AME will use the pricing to complete a life cycle analysis. 7. A draft report will be issued to the client. 8. The team will meet with the client to go through the report. At that time the client has the choice to adjust the ECM’s or add new ECM’s. See separate price if scope of work has increased. 9. A final report with recommendations, final energy model, and life cycle analysis will be issued. This report can be used for funding to all levels of government.

List of Deliverables: Evaluate Mechanical, Electrical, Refrigeration and Building Envelope system alternatives:

We will ensure all options are thoroughly investigated and discussed with the owner, design team, operation and maintenance staff, and other stakeholders to evaluate the best approach for every ECM. Each of the following aspects are considered during the system selection process:

 Initial capital cost  Energy efficiency and operating costs, Life Cycle cost  Overall carbon footprint (initial and operating)  Occupant comfort

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Administration Report No. 120/11 Page 249 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

 Track-record of system and equipment  Potential availability of incentives or rebates  Maintenance intensity requirement  Mechanical room space requirements

Each of these factors can be evaluated and “weighted” depending on priorities to effectively select the right system for the project.

 Investigate alternate energy sources: We will determine the feasibility of a District Energy Plan using Biomass, Geothermal or other alternate energy sources in conjunction with the mechanical system alternates. Potential hybrid solutions will also be reviewed to optimize payback periods with energy efficiency, capital costs, system complexity, and environmental impact.

 Recreation Centre: In the past few years Creston, Nelson, Castlegar, Nanaimo and Prince George retained the team to complete the studies which are now being implemented into a design. Here is a summary of options that have been studied:

. Aquatic waste heat to a low temperature heating plant . Arena waste heat to a low temperature heating plant . Solar thermal . Geothermal . Air thermal . Biomass . Lighting . Controls . Ventilation heat recovery and control strategies

 Modeling of renewable energy systems: This effort is done as a supplement to the mechanical design and energy modeling. Solar thermal heating systems are simulated using our RETScreen analysis tool to determine the amount of energy saved and for right-sizing the system to optimize equipment capacities and the solar panel array size.

 AME will estimate the current and project’s “carbon footprint” present and final on an operational basis.

 Identify potential incentive and rebate programs for energy efficient and sustainable systems or components.

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Administration Report No. 120/11 Page 250 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

 Energy modeling: This will commence once all data has been completed, verified on site and proposed ECM’s reviewed and approved.

 A work plan would be developed and include a summary of all required information to accurately represent the building and its systems (i.e. lighting system input, detailed envelope information, equipment summary sheets). This work plan would also outline the system variations in terms of equipment alternates, lighting systems, envelope construction options etc. The purpose of energy modeling the building and its systems at this point is to evaluate options and the resulting energy consumption over time, relative to capital costs. Packaging of energy conservation measures can effectively optimize capital cost versus energy savings. Once the energy modeling is completed, a summary report is generated. All energy modeling and reports undergo Peer Review internally at AME.

 Aquatic Equipment operation and options to improve energy consumption. AME will review the operation of the pool to see if there are any irregularities which are causing excess energy consumption. Items that would be evaluated are:

o Alternative secondary disinfectants which meet the current system, however have a payback. o Water consumption within the pool and options to recycle or reduce usage. o Reduced flow rates in filtration system during reduced occupancy or unoccupied periods. o Reduced pump operation or pump optimization.

Workload: Our current and future workload show more than adequate time for this project. At the peak periods in the report phase of the project, this project will represent less than 5% of our total capacity and to date we have committed for only 10 to 15% of our capacity at the project timeline.

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Administration Report No. 120/11 Page 251 of 290 Integrated Energy Conservation and District Energy Study of the City's City of Fort St. John Recreation District Heating Consulting Proposal

Fixed Fee: AME Consulting Group $30,000.00 Applied Engineering solutions $4,500.00 Jason McGown – Cost Consultant $3,000.00 Eric Bradley Refrigeration $1,120.00 Enersys – Model Preparation $26,500.00 Fire Hall Energy Model (If Required) 8,000.00 *Enersys – AME : Additional Modeling after report $5,500.00 submission

Total Fee $78,120.00

Disbursements for the cost of the reproduction of drawings, long distance calls, courier services, travel, etc., shall be in addition to the above at cost (plus ten percent (10%) for handling). We suggest you carry a budget of $10,000 for disbursements. Standard Hourly Rates:

*Additional modeling after the ECM’s have been signed off will be charged at an hourly rate to the maximum cost noted above.

Any additional services required will be at hourly rates as listed below. The rates are effective until the end of 2011.

Principal $140.00 Project Manager/Senior Engineer $110.00 Junior Engineer/Senior Technologist $85.00 Administration $60.00

Terms of Payment: Month progress billing shall be based upon the percent completed to date and all accounts are payable 30 days from time of invoicing. Goods and Service Tax will be extra. We look forward to having the opportunity to demonstrate our commitment to this project by way of a personal interview.

Yours truly; The AME Consulting Group Ltd. Victoria, B.C.

Rob Walter, Eng. L., A.Sc.T., LEED AP Principal

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Administration Report No. 120/11 Page 252 of 290 Integrated Energy Conservation and District Energy Study of the City's Corporate Profile

Firm Profile The AME Consulting Group Ltd. is a British Columbia based consulting engineering firm specializing in Sustainable Mechanical Engineering services. Our Principals bring a solid foundation of experience working as a team and each shares a common goal for the AME Group: to be responsive to their client’s needs by providing outstanding support, dedication and the latest, most cost effective approach to mechanical design. Our principals have been associated with some of the most strategic projects encompassing:

Residential ♦ Commercial ♦ Institutional ♦ Recreational

The team at AME Group is an ideal blend of experienced professionals. We pride ourselves in being innovators and leaders in our profession.

Background The AME Group set out to establish a firm that offered the advantage of its Principals extensive and distinct industry experience. Of significant importance to the team was implementing strategies capable of filling the voids in the current marketplace voiced by clients and industry leaders: lack of principal involvement and collaboration.

Our Principals Mr. Rob Walter, Eng. L., LEED® Accredited Professional Mr. Tom Wilson, P. Eng., LEED® Accredited Professional Mr. Harold Stewart, HBDP, LEED® Accredited Professional Mr. Matt Younger, P. Eng., P.E., HBDP, LEED® Accredited Professional

Project Understanding AME has also been involved in numerous energy audits and upgrades for recreation centres. Currently we are implementing energy savings from prior written reports as the Creston Recreation Centre, Nelson and District Community Complex, Prince George Aquatic Complex and the Nanaimo Aquatic Centre. Our team also has extensive experience working with LEED projects and various First Nations and community related projects. We have listed select projects in our Relevant Experience section within this proposal.

Approach AME has two principals who have extensive experience in recreation design. They both are intimately aware of all the projects in the office. For each project there will be a principal in charge and the other principal will be the backup, providing peer reviews regularly through the project, attending meetings as needed, and providing general back-up as required. Each principal will manage a maximum of 6 staff, which means any growth will be from the addition of principals first and staff second to ensure we maintain our high level of service.  The primary contact and Principal in Charge will be Rob Walter.  The alternate Principal, Harold Stewart, will provide quality control and serve as back-up to the primary Principal. Harold will also be the clients contact as per his original involvement in past projects.  All Principals and the majority of our staff are LEED® Accredited.

The AME Consulting Group Ltd The AME Consulting Group Ltd 501 – 134 Abbott Street, Vancouver, BC V6B 2K4 721 Johnson Street, Victoria, BC V8W 1M8 p. 604-684-5995 f. 604-684-5993 p. 250-382-5999 f. 250-382-5998 www.AMEgroup.ca www.AMEgroup.ca

Administration Report No. 120/11 Page 253 of 290 Integrated Energy Conservation and District Energy Study of the City's Corporate Profile

The Team Mr. Rob Walter, Eng.L., LEED® AP will be the Principal-in-Charge and Engineer-of-Record for this Project and will be responsible for overall mechanical design. Harold Stewart, HBDP, LEED® AP will be the second Principal for the mechanical design and will provide Quality Control and back up to Rob. Rob will attend all meetings during all stages of the Project, with Harold attending at key stages through completion of the Project and in any absence of Rob during vacations etc. Rob and Harold will also bring the talent to the Project at the required times to ensure a successful Project.

All in house Peer Review will be provided by Harold Stewart. At a specific point in the development of the documentation, Harold will review in detail the mechanical documents and give feedback and quality suggestions. This is intended to satisfy our internal quality control requirements.

Backing up the senior staff is a compliment of 26 more technical and administrative staff bringing the total to 30 within AME. Refer to project matrix for sub-consultants who will be providing additional services for a complete integrated report.

Administration Report No. 120/11 Page 254 of 290 Integrated Energy Conservation and District Energy Study of the City's

Relevant

Recreation Experience

Oliver Woods Community Centre: A combination of air and water type heat pumps were chosen to provide maximum energy savings while providing comfort for clients using the facility. The mechanical design contributed 11 points towards LEED® certification while exceeding the Model national Energy code by 56%. Though the owner mandated a Silver level of certification, the team was successful in submitting and achieving a LEED® Gold level. Furthermore the mechanical tender was below budget by $400,000. Maurice Mauch City of Nanaimo Oliver Woods Community Centre (250) 756-5321 [email protected]

North Cowichan and Duncan Aquatic Centre After analyzing various energy recovery options for the aquatic HVAC unit, we concluded that a sensible / latent heat recovery option provided the best efficiency. The latent recovery used water to water heat pumps which rejected heat into the building heating water plant which served the HVAC, pool heat and domestic pre-heat. Air-cooled heat pumps are used as the primary heating plant, making this one of the most efficient aquatic facilities in B.C. Ernie MansuetiDistrict of North Cowichan (250) 746-3100 [email protected] North Cowichan and Duncan Aquatic Centre

The Central Kootenay Recreation Centers The Central Kootenay area is home to the Nelson Recreation Centre, Castlegar Recreation Centre and Creston Recreation Centre. An energy model was developed to match the building’s usage and annual energy consumption. Once this was developed, the team and owners worked together to develop the Energy Conservation Measures (ECM). These ECM’s were bundled together and life cycled so the client could estimate recovery costs on his or her investment. AME Group has implemented all of the Creston ECM’s, which is now under construction. Both Castlegar and Nelson are under design with the intention to complete construction this fall. Nelson and District Aquatic Centre Joe Chirico Regional District of Central Kootenay (250) 352-8158 [email protected]

The AME Consulting Group Ltd | Mechanical Consulting Engineers

Administration Report No. 120/11 Page 255 of 290 Integrated Energy Conservation and District Energy Study of the City's

Rob Walter

Relevant Experience

 Arne Hanna Pool HVAC & water treatment Upgrade- Bellingham, WA  Arbutus Club Renovations, Vancouver, BC  *Bear Mountain Arena – Colwood, BC  Beban Park Leisure Addition - Nanaimo, BC  Beijing Recreation Centre - Beijing, China  Bilbino Sports Centre – Bilbino, Russia  Canada Games Pool & Leisure Pool,- Kamloops, BC  *Cariboo Memorial Complex - Williams Lake, BC  *Castlegar Recreation Centre – Castlegar BC : Energy Upgrade to existing facility Canada Games Pool, Kamloops BC  *Centennial Pool - Christchurch, NZ  Cheam Centre – Chilliwack, BC  Chetwynd Recreation Centre – Chetwynd, BC  *City Centre Aquatic Complex - Coquitlam, BC  Comox Valley Sport, Aquatic/Ice Arena -Comox, BC  *Commonwealth Games Pool – Saanich, BC  *Coquitlam Sports Centre – Coquitlam, BC  *Cranbrook Recreation Centre, Cranbrook, BC  *Creston Recreation Centre – Creston, BC.  Gibson Pool Retrofit, Gibsons, BC  Eagle River Casino Pool – Whitecourt, AB

Aspen Recreation Center, Aspen CO  Evergreen Indoor Waterpark - South Korea  *Firstenburg Community Center - Vancouver, WA  Fraser Tolmie Apartments Pool – Victoria, BC  *Grande Cache Recreation Centre – Grande Cache, AB  Gordon Head Recreation Centre – Saanich, BC  *Gore Multi-use Recreation Centre – Gore Nz.  Hope Recreation Centre - Hope, BC  *Houston Leisure Facility – Houston, BC  High Prairie Aquatic, High Prairie, AB  *Iselin Park Recreation Center - Aspen, CO  *Kimberly Aquatic Centre – Kimberley, BC Medicine Hat Family Leisure Centre, Medicine  *Kingfisher Oceanside Resort & Spa - Courtenay, BC Hat, AB  Ladysmith Pool Renovations - Ladysmith, BC  *Lax Kw’alaams Leisure Centre, Port Simpson, BC  Mainland Commons Community Recreation Centre, Halifax, NS  Mall of Taiwan Waterpark - Taipei, Taiwan  Massett Leisure Centre – Massett, BC  *Medicine Hat Leisure Complex - Medicine Hat, AB  Midnight Sun Recreation Complex Addition – Inuvik, NWT  Milne Bay Memorial Pool – Toowoomba, Australia  Millennium Place – Sherwood Park, AB  *Moana Pool Development - Dunedin, NZ  *Nanaimo Aquatic Centre - Nanaimo, BC North Cowichan & Duncan Aquatic Centre  *Nelson Recreation Centre – Nelson, BC, Energy

Upgrade to existing facility.

The AME Consulting Group Ltd | Mechanical Consulting Engineers

Administration Report No. 120/11 Page 256 of 290 Integrated Energy Conservation and District Energy Study of the City's

Rob Walter

Relevant Experience

 Newton Wave Pool : Numerous upgrades - Surrey, BC  Nicola Valley Aquatic Centre - Merritt, BC  *North Cowichan & Duncan Aquatic Centre, Duncan, BC  *Oliver Woods Community Centre, Nanaimo, BC  *Panorama Recreation Centre – North Saanich, BC  Prince George Aquatic Centre - Prince George, BC  Parksville Arena - Parksville, BC  *Pioneer Leisure Centre – Christchurch, NZ  Portage La Prairie Recreation Complex – Portage La Prairie, MB SW Community Centre, Edmonton AB  Quesnel Recreation Centre – Filter Upgrade– Quesnel, BC  Save On Foods Memorial Centre – Victoria, BC  Sechelt Aquatic Centre – Sechelt, BC  Sorak Resort Water Park - Korea  Southland Aquatic Centre -Invercargill, NZ  South Peace Community Multiplex – Dawson Creek, BC  *South West Community Recreation Centre – Edmonton, AB  Strathcona Gardens Pool & Arena Addition – Campbell River, BC  St Albert Multi-use Centre - St. Albert, AB Nanaimo Aquatic Centre, Nanaimo BC  St. Michaels University Gymnasium – Victoria, BC  Sungod Aquatic Centre, North Delta, BC  Surrey Sports & Leisure, Surrey, BC  Walnut Grove Community Centre, Langley, BC  *Westside Leisure Centre - Calgary, AB  Whitehorse Recreation Centre, Whitehorse, Yukon  Yorkton Family Leisure Centre – Yorkton, SK  Zima Sports Centre - Sakhalin Island, Russia * Sustainable mechanical design. References:

Maurice Mauch City of Nanaimo

Oliver Woods Community Centre, Nanaimo BC (250) 756-5321 [email protected]

Ernie Mansueti District of North Cowichan Duncan BC (250) 746-3100 [email protected]

Joe Chirico, Manager of Community Services Regional District of Central Kootenay Nelson BC (250) 352-8158 [email protected] Save on Foods Centre, Victoria BC

The AME Consulting Group Ltd | Mechanical Consulting Engineers

Administration Report No. 120/11 Page 257 of 290 Integrated Energy Conservation and District Energy Study of the City's

Rob Walter Eng. L., A.Sc.T. LEED AP

Principal

For the past 18 years Rob worked for a large mechanical consulting engineering firm. He started as a junior designer and worked his way up to a principal in that company. In October 2005, Rob started the AME Consulting Group. For the past 15 years, Rob has been involved in over 40 recreation facilities. He has extensive experience in aquatic filtration and disinfection, arena refrigeration, and HVAC for all aspects. This broad knowledge allows complete integration of building mechanical systems.

Throughout the years Rob has been involved as a key team member which won numerous design awards. In New Zealand, a local engineering firm retained Rob to be a specialty consultant. He provided technical assistance for an aquatic centre and arena where a central heat pump system was incorporated. This system provided arena slab cooling as well as aquatic heating. This is the first arena on the south island of New Zealand that has a superior energy efficient design and will set a benchmark for other facilities in the future.

In aquatics, Rob has designed all types of filtration, both primary and secondary disinfection systems. He uses a matrix approach to help the client select the best treatment system for their building. He has also designed all types of heat reclaim systems for HVAC. In arenas, Rob as provided working drawings for tender on ammonia-type ice plants. He has used both screw and reciprocating compressor design. He has also designed HVAC systems for arenas from small community rinks to midsize venues, the latest being the Save On Foods Memorial Arena in Victoria.

Rob’s broad knowledge of aquatics, refrigeration, HVAC, plumbing, and controls gives him the required skills to integrate systems, which is a vital component of sustainable design. Rob’s commitment to green engineering is reflected in his innovative designs including solar energy, natural ventilation, geothermal heat pumps, and central heat pumps.

PROFESSIONAL AFFILLIATIONS

 Applied Science and Technologist of BC  American Society of Plumbing Engineers  American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE)  LEED 2.0 Accredited Professional  Canadian Green Building Council (CGBC)

REPRESENTATIVE EXPERIENCE

 Lakeside Leisure Centre, Brooks, AB  Cranbrook Recreation Centre, Cranbrook, BC  Firstenburg Recreation Complex, Vancouver, WA – LEED Gold  High Prairie Regional Aquatic Centre, High Prairie, AB  Iselin Park Recreation Center, Aspen, CO  Medicine Hat Leisure Complex, Medicine Hat, AB  Millennium Place, Sherwood Park, AB  Oliver Woods Community Centre, Nanaimo, BC  Pioneer Stadium Recreation Complex, Christchurch, NZ  Saanich Commonwealth Place, Victoria, BC  South West Community Centre, Edmonton, AB  Westside Recreation Centre, Calgary, AB

SUSTAINABLE EXPERIENCE

 Central Heat Pump Design for Arena Floor Cooling and Aquatic Centre – Gore Recreation Centre, Gore, New Zealand; Cranbrook Recreation Centre, Cranbrook, BC  Geothermal Heat Pump Design – Centennial Pool and Pioneer Pool, Christchurch, New Zealand; Lax Kw’alaams Community Centre, Port Simpson, BC; Houston Leisure Facility, Houston, BC

The AME Consulting Group Ltd | Mechanical Consulting Engineers

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HAROLD J. STEWART HBDP, LEED AP BD+C Principal

Since 1981, Harold has worked in the mechanical consulting industry predominantly with a single multi discipline firm. He began his career at Keen Engineering and became an Associate in 1986 and a Principal in 1998. Harold remained as Principal when Keen was acquired by Stantec leading a team of 28 staff as well as the discipline group responsible for quality and risk management.

Since 2007, Harold has been a Principal of AME and is responsible for the operation and management of the firm. Throughout Harold’s career he has been responsible for the detailed design and construction review of numerous complex projects including commercial buildings similar in scope to the HSBC project.

Harold’s expertise in mechanical systems design includes HVAC, plumbing, medical gas, fire suppression, building automation, and specialty mechanical systems design. Harold is a LEED® Accredited Professional. Harold takes an active role to ensure projects meet the best of industry standards and has extensive expertise resolving complex construction challenges.

Harold has designed many indoor and outdoor pools, multi-use recreation facilities, and energy efficiency projects. Harold takes pride in delivering value based pool and aquatic designs that will provide enjoyment for many years into the future.

PROFESSIONAL AFFILIATIONS

 High Performance Building Design Professional Certification  American Society of Plumbing Engineers  American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE)  LEED AP BD+C

REPRESENTATIVE EXPERIENCE

 Town of Canmore Recreation Centre Value Analysis, Canmore, AB  Penticton Recreation Centre, Penticton BC  Mission Recreation Park Aquatic Centre, Kelowna, BC  Killarney Pool, Vancouver, BC  West Vancouver Aquatic Complex, West Vancouver, BC  Poirier Aquatic Centre, Coquitlam, BC  Emery Barnes Park , Vancouver, BC  Richmond Olympic Oval, Richmond, BC  Spray Park, Richmond, BC  Canada Games Pool, Kamloops BC  Commonwealth Games Pool , Victoria, BC  GVRD Solar Energy Feasibility Study (for Public Pools), Vancouver, BC

SUSTAINABLE EXPERIENCE

 Air stream heat recovery  Ice Plant Heat Scavanger  Natural Ventilated Natatoriums  Ground Source Heat Pump  High Efficient Heating  Grey Water Systems  Storm Water Reuse  Solar Water Heating  Displacement Ventilation  Air source Heat Pump

The AME Consulting Group Ltd | Mechanical Consulting Engineers

Administration Report No. 120/11 Page 259 of 290 Integrated Energy Conservation and District Energy Study of the City's JASON McGOWAN, Mechanical/Electrical Quantity Surveyor

JMC M&E (Independent Mechanical & Electrical Cost Consulting)

Professional Qualifications and Membership . B/Tec H.N.D. Building Services, Nottingham Trent University . Member of the Canadian Institute of Quantity Surveyors

Current Position Held Mechanical/Electrical Quantity Surveyor.

Employment History June 2005 JMC M&E (Principle of Company) 1997-2005 Helyar & Associates – Senior Mechanical/Electrical Cost Consultant 1991-1997 Gleeds Quantity Surveyors, Nottingham, England: Electrical Project Surveyor

Professional Experience Jason McGowan has practised as a Quantity Surveyor in both public and private sectors for the last eighteen years. He has worked on a wide variety of projects in capacities ranging from cost consultant, on site contracts manager and building condition reports. Duties carried out include attending design team meetings, preparation of feasibility and schematic to pre-tender estimates, cost control techniques, value analysis procedures, change order claim reviews, on-site evaluations & payment negotiations with relevant sub-trade parties. His experience includes involvement in commercial office buildings, retail, residential, high tech facilities, schools, colleges, courthouses, airports, servicing installations, and hospitals throughout Canada.

Relevant experience: . Interior Health Authority, B.C., Canada – numerous new & existing project installations . Vancouver General Hospital, B.C., Canada – mechanical & electrical replacement program . Port Alberni RCMP, B.C., Canada – new RCMP building . University College Williams Lake, B.C., Canada – new addition & renovation . Vancouver General Hospital, B.C., Canada – mechanical & electrical replacement program . University of British Columbia, B.C., Canada – numerous academic buildings . Simon Fraser University, B.C., Canada - numerous academic buildings . Surrey Taxation Centre Retrofit, B.C., Canada – seismic upgrades . False Creek, Vancouver, B.C., Canada – mechanical and electrical site services with ‘green’ design implemented (grey & black water treatment systems) . Involvement in boiler plant and central plant aspects of several hospitals. . Involvement in site servicing layout costing for major subdivisions. . Change order claim review and analysis on several projects.

Date: 03/08/11

Administration Report No. 120/11 Page 260 of 290 Integrated Energy Conservation and District Energy Study of the City's

CURRICULUM VITAE – Jay Singh, Principal, Senior Project Manager

Jay graduated from George Brown College in Toronto, Ontario with an Electrical Engineering Technician Certificate, completed a Lighting Fundamentals Course through IES of Winnipeg and an AutoCAD training course at Red River Community College. He was employed with MB Consultants of Winnipeg, Manitoba as an electrical designer/draftsman from 1977 to 1989. His duties included the design of electrical systems, lighting, power life safety systems, sound systems, cost estimating, material take-offs and specification writing. Jay joined F.N. Fenger & Associates Ltd. in August 1989 as a senior technician. His duties include design / development, client / consultant liaison, engineering design team coordination, preparation of working drawings and specifications, project management and site inspections. Over the past thirty one years, he has been involved on a variety of major projects including institutional, commercial, recreational, residential and industrial projects. Because of his conscientious approach to technical accuracy and project delivery, Jay has established himself as one of the best project managers in his field.

EDUCATION Electrical Engineering Technician Certificate, George Brown College, ON, 1977 Lighting Fundamentals Course, IES Winnipeg, MB AutoCAD Training Course, Red River Community College, Winnipeg, MB EMPLOYMENT HISTORY Applied Engineering Solutions Ltd., Victoria, BC Vice President 2001 to Present Reid Crowther (Earth Tech Canada Inc.), Victoria, BC Electrical Design Engineer 2000 to 2001 F.N. Fenger & Associates Ltd., Victoria, BC Senior Design Technician 1989 to 2000 MB Consultants, Winnipeg, MB Electrical Designer/Draftsman 1977 to 1989 Projects successfully completed include the following: Commercial and Residential Facilities Yates Centre base building and tenant improvements. BMW Dealership Additions & Renovations, Victoria, BCBC Building, 3350 Douglas St. BC BCBC Building, 1515 Blanshard St. renovations Sayward Hill Residential Development, Victoria, BC Educational Facilities Marina Bay Luxury Condominiums, Oak Bay, BC Vancouver Island University - Library Addition, Mattick’s Green Luxury Residences, Victoria, BC Nanaimo, BC 294 Bed Dormitory, University of Victoria Crystal View Elementary School, Langford, BC 126 Bed Dormitory, University of Victoria Ecole John Stubbs Elementary School 60 Bed Dormitory, University of Victoria Duncan Christian Secondary School The Ironwood at Gorge Vale Residential Shawnigan Lake School Condominiums Queen Margaret’s Senior School Bear Mountain Quarter Share Villas Queen Margaret’s Chemistry Lab, Duncan, BC Regency Towers twin tower complex, Victoria, BC Queen Margaret’s Biology Lab, Duncan, BC South Circle Residences, Selkirk Waterfront, Victoria, BC Ada Janes Elementary School, Nanaimo LeBlanc Place, Selkirk Waterfront, Victoria, BC Nanaimo Cedar Jr. Secondary School, Nanaimo, BC Kew Court Forest Park School, Nanaimo, BC Superior Street Rutherford School, Nanaimo, BC Luther Court Housing George Jay Elementary School - Handicap Lift St. Paul’s Housing Society – The Hermitage Glenlyon Norfolk School - Elementary School/Gym St. Vincent de Paul, Yates Street Glenlyon Norfolk School - Building Sport Field Garbally Landing, Selkirk Waterfront, Victoria, BC Frank Jay Ney Elementary School, Nanaimo, BC Sawmill Point, Selkirk Waterfront, Victoria, BC Camosun College Learning Resource Centre, Victoria The Arc Building, Selkirk Waterfront, Victoria, BC Metchosin Elementary School CRD Environmental Headquarters, Victoria, BC Duncan Elementary

APPLIED ENGINEERING SOLUTIONS LTD.

Administration Report No. 120/11 Page 261 of 290 Integrated Energy Conservation and District Energy Study of the City's

CURRICULUM VITAE – Jay Singh, Principal, Senior Project Manager

St. Margaret’s Elementary, Victoria St. Margaret’s Junior School Library Facilities Happy Valley Elementary School Juan de Fuca Public Library, Colwood, BC Oakland Elementary School Tillicum Library, Victoria, BC North Chemainus Elementary School Vancouver Island University - Library Addition, Nanaimo, BC Colwood Elementary School Camosun College Learning Resource Centre, Parks Avenue Elementary School Camosun College Interurban Campus, Victoria Montessori School Libraries associated with more than 20 school projects Health Care Facilities Recreational Facilities Mount St. Mary Multi Level Care Facility, Victoria, BC The Saanich Commonwealth Place Aquatic Centre Marrion Gardens Congregate Care Residence, Oka Nanaimo Aquatic Centre, Nanaimo, BC Bay, BC 2300 Seat Ice Arena Addition, Bear Mountain Arena Yucalta Lodge Multi Level Care Facility, Campbell River, BC Revelstoke Aquatic Centre Oak Bay Kiwanis Intermediate Care Renovations to Oak Bay Recreation Centre, Victoria, BC James Bay Lodge Care Facility Cranbrook Multiplex, 4500 Seat Professional Hockey Sandringham Lodge Care Facility Ice Arena and Aquatic Facility, Cranbrook, BC Nurse’s Residence and Pharmacy Upgrades, Creston Recreation Centre Additions and Campbell River Regional District Hospital Renovations, Creston, BC Kitchen Renovations, Central Care Home, Victoria Sechelt Aquatic Centre, Sechelt, BC Queen Charlotte Hospital Grande Cache Recreation Centre Additions, Grande Sparwood Hospital Cache, AB Queen Alexandra Hospital Administration Building Panorama Leisure Centre, Renovations and Addition Two projects at Tahsis Hospital of a new Pool Hospitality and Conference Facilities Chetwynd Centre (under construction) Mount Douglas Resort, Cordova Bay Road, Victoria, LAX KW’Alaams Leisure Centre, Port Simpson BC – Electrical power distribution, communications, Sunshine Coast Aquatic Centre fire alarm, lighting and power distribution converter Kimberly, BC Pool (conversion from single to three phase power) Houston, BC Pool 224 unit Regency Tower condominium complex Beban Park Pool, Nanaimo, BC Nanaimo Conference Centre and Hotel Design-Build, 50 metre pool at the Town Centre Aquatic Centre, Nanaimo, BC Coquitlam, BC Design of Matsqui Hotel, BC 50 metre pool at the Kamloops Summer Games Facility Institutional Facilities Selkirk Arena, Winnipeg CFB Comox – Kitchen/Dining Facilities Vernon Recreation Complex Albert Head Cadet Training Facility, CFB Esquimalt, Matsqui Aquatic Facility BC Merritt Aquatic Centre Juan de Fuca Public Library, Colwood, BC Hyde Creek Leisure Centre Tumbler Ridge Leisure Centre Gold River Leisure Centre Gibsons Pool Whistler Aquatic Centre Ladysmith Pool Sorak Park, Korea

APPLIED ENGINEERING SOLUTIONS LTD.

Administration Report No. 120/11 Page 262 of 290 Integrated Energy Conservation and District Energy Study of the City's EnerSys Analytics Inc. 2989 Delahaye Drive Coquitlam, BC V3B 6Y9 (604) 552-0700 QUALIFICATIONS The key EnerSys staff members who will work on this project are Curt Hepting (president of EnerSys and project manager), Christopher Jones (energy engineer), and Diane Ehret (administrator). Curt Hepting and Christopher Jones will provide engineering and analysis expertise, while Diane Ehret will provide administrative and technical support.

CURT HEPTING, P.ENG. President of EnerSys and Project Manager

Education Bachelor of Science, Honors, 1987 Architectural Engineering, University of Colorado

Profile Mr. Hepting, president of EnerSys Analytics, has 15 years of direct, continuous experience with providing engineering support on a variety of building energy/economic analysis projects. He has provided technical support on load research and program evaluation projects for utilities, government agencies, and other clients. Projects include building energy analyses and simulations, spreadsheet and database applications development, computer programming, and the development of custom engineering analysis applications. A sampling of jobs in which Mr. Hepting was instrumental follows.

Mr. Hepting has a Bachelor of Science degree in Architectural Engineering from the University of Colorado where he specialized in Building Energy Efficiency and graduated with honours. He has written dozens of professional reports and manuals for clients and has authored several professional papers on the topic of building energy analysis and methods. Mr. Hepting is a registered professional engineer in British Columbia and Colorado, and is vice president of the International Building Performance Simulation Association.

Experience EnerSys Analytics Inc. (1995–present) President  Provides direction and expertise for company projects, which focus on building energy science, custom software development, and utility load research and program evaluation  Building energy analysis, integrated design facilitation and analysis, custom software design and development

ERG International (1989–1995) Senior engineer; vice president of engineering  Opened and directed branch office in Vancouver for serving Canadian clients  Provided engineering expertise on a variety of utility-related and building energy/economic analysis projects  End-use data development and forecasting, statistical analysis, building codes evaluation and DSM program verification studies

ENERSYS ANALYTICS INC. – 1 –

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NEOS Corporation (1988–1990) Staff engineer  Analysis and development of DSM program screening and evaluation assessments  Conducted energy audits and subsequent computer simulation and economic analyses  Software application development

Selected Projects

Design Assistance, Energy Analysis and Simulation Projects  Integrated Design Assistance (BC Hydro and Various Clients): Exclusively provides assistance to BC Hydro’s Design Assistance program and to other clients to conduct modelling and building energy analysis. This support involves analyzing projected energy use under both the base design scenario and the energy-efficient design scenario. Mr. Hepting utilizes the EnerSys-developed, DOE2-based Building Energy Simulation Tool to analyze energy-efficient measures and provide quick feedback during Energy Performance Workshops. These workshops bring together architects, engineers, analysts, and building owner representatives to explore and study design options that impact energy use. The resulting information allows for energy-wise decision-making early in the design process. Recent projects include analysis of eligibility for Natural Resource Canada’s Commercial Building Incentive Program. Under this program, Mr. Hepting has performed analysis and/or conducted workshops for approximately 50 buildings.

 City of Vancouver By-Law Committee Consulting: On behalf of BC Hydro, Curt provided consulting services on the provisions required by Canada's Model National Energy Code for Buildings, ASHRAE 90.1-1999 and ASHRAE 90.1-2001 energy performance standards. Primary support included consulting on how the codes compare to each other for applying the performance and prescriptive (including envelope trade-off) path approaches of the standards.

 The Silva Multiunit Residential Building Energy Analysis (West Coast Projects): EnerSys performed energy analysis and modelling services for the proposed multiunit residential building (The Silva) in North Vancouver. The overall objective of our services was to provide energy performance and modelling analysis services to help cost- effectively optimize the design’s energy performance. In addition, we provided early indications as to the design’s prospective eligibility for Natural Resource Canada's (NRCan’s) Commercial Building Incentive Program (CBIP) and for the U.S. Green Building Council’s LEED Green Building Rating System, Energy & Atmosphere Credit 1.

 Energy Analysis on the GM Place Arena (Northwest Arena Corporation): Performed DOE2 energy analysis of Vancouver’s new sports facility, the GM Place Arena, for determining the “Funding Obligation” from the local electric utility to the owner for the GM Place project. This incentive payment stems from an agreement with the local utility to use an “Alternate Energy [i.e., steam] in the Heating System.” Thus, the displaced kilowatt hours (kWh) from installing a steam heating system in place of an electric heating system were determined.

ENERSYS ANALYTICS INC. – 2 –

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Principal’s References

We encourage you to contact our personal references. We pride ourselves in our ability to provide excellent client service from project inception through completion and beyond.

Rob Walter, Eng. L. A.Sc.T., LEED AP Principal

Maurice Mauch City of Nanaimo (250) 756-5321 [email protected]

Joe Chirico Regional District of Central Kootenay Nelson, BC (250) 352-8158 [email protected]

Greg Anderson P. Eng. City of Prince George Building Manager, Leisure Services Dept. (250) 561-7600 [email protected]

Harold Stewart, HBDP, LEED® AP Principal

Carlo Finamore, Manager Special Projects Office University of British Columbia Ph: 604-822-0471 Email: [email protected]

Gerhart Eisner, Regional Manager, Facilities Vancouver Coastal Health Ph: 604-875-5793 [email protected]

Kirk Chen, P. Eng. Vice President Ledcor Construction Ltd. 1200, 1067 West Cordova Street Vancouver BC V6C 1C7 Ph: 604-681-7500 [email protected]

The AME Consulting Group Ltd | Mechanical Consulting Engineers

Administration Report No. 120/11 Page 265 of 290 Integrated Energy Conservation and District Energy Study of the City's

City Of Fort St. John Recreation District Heating

Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Award Contract gather As-Built information and Energy Bills Conference call to discuss energy measure options (ECM) Site visit to verify and gather further details Submit a revised list of ECM's Prepare models Start report Start pricing each ECM Complete Life Cycle of ECM Gather all data and complete report Present draft report for review Make revisions and issue final report

721 Johnson Street, Victoria BC, V8W 1J1 p. 250-382-5999 f. 250-382-5998 501 – 134 Abbott Street, Vancouver BC, V6B 2K4 p. 604-684-5995 f. 604-684-5993 www.AMEGroup.ca

Administration Report No. 120/11 Page 266 of 290 Integrated Energy Conservation and District Energy Study of the City's

File # 1855-01

Report To: Mayor and Council

From: Director of Legislative and Administrative Services

Subject: Administration Report No. 122/11 2011 Grant Application Submissions ¾ Sustainable Liquid Waste Management Strategy ¾ 10040 – 102 Street Preliminary Site Investigation and Hazardous Waste Assessment

Meeting: Regular Council

Meeting Date: April 26, 2011

SEPARATE RESOLUTIONS ARE REQUIRED:

RECOMMENDATION NUMBER 1:

“THAT, Council authorize staff to submit an application to the General Strategic Priorities and Innovation Fund under the Gas Tax Agreement for Capacity Building and Integrated Community Sustainability (ICS) Planning Projects to undertake a Sustainable Liquid Waste Management Strategy.”

RECOMMENDATION NUMBER 2:

“THAT, Council authorize staff to submit an application to the Brownfield Renewal Funding Program to undertake a Preliminary Site Investigation and a Hazardous Waste Assessment for 10040 – 102 Street (the former Sew-it Yourself property).”

CITY MANAGER’S COMMENTS:

Support recommendation.

Dianne Hunter, City Manager

Administration Report No. 122/11 Page 267 of 290 Grant Application Submissions CURRENT SITUATION:

Urban Systems, on behalf of the City, will be submitting funding applications for: ¾ the Capacity Building and Integrated Community Sustainability (ICS) Planning Projects under the Gas Tax Agreement. This application will be for the Sustainable Liquid Waste Management Strategy (reclaimed water project). ¾ The Province’s Brownfield Renewal Funding Program for 10040 – 102 Street (the former Sew-it Yourself property).

The program guide requires a Council resolution to accompany each application and the submission deadline is April 29, 2011.

OPTIONS:

• Analysis of Options • Interdepartmental Implications – Finance - Engineering • Policy Implications - none

BUDGET IMPLICATIONS:

Sustainable Liquid Waste Management Strategy total Maximum Provincial Gas Tax Funding Application Contribution Liquid Waste Management Plan Review (including disbursements) $102,500 100% Reclaimed Water Project (including disbursements) $82,500 100% TOTAL (both projects) $185,000 100%

The City has already received work programs for both components of this funding application.

Brownfield Funding Application total Maximum Provincial Contribution Stage 1 PSI $12,220 85% Hazardous Materials Assessment $6,890 50% Disbursements $1,911 - TOTAL (both projects plus disbursements) $21,021 -

ALTERNATE RECOMMENDATIONS:

1. “THAT, Council authorize staff to submit an application to the General Strategic Priorities and Innovation Fund under the Gas Tax Agreement for Capacity Building and Integrated Community Sustainability (ICS) Planning Projects to undertake a Sustainable Liquid Waste Management Strategy.”

2. “THAT, Council authorize staff to submit an application to the Brownfield Renewal Funding Program to undertake a Preliminary Site Investigation and a Hazardous Waste Assessment for 10040 – 102 Street (the former Sew-it Yourself property).”

Administration Report No. 122/11 Page 268 of 290 Grant Application Submissions 3. “THAT, Administration Report No. 122/11 - 2011 Grant Application Submissions - Sustainable Liquid Waste Management Strategy and 10040 – 102 Street Preliminary Site Investigation and Hazardous Waste Assessment be received for information.”

ATTACHMENTS:

None

RESPECTFULLY SUBMITTED:

Janet Prestley Director of Legislative and Administrative Services April 18, 2011

Administration Report No. 122/11 Page 269 of 290 Grant Application Submissions

File # 1810-20

Report To: Mayor and Council

From: Director of Facilities and Protective Services

Subject: Administration Report No. 125/11 Owner’s Representative - Pomeroy Sport Centre

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION:

“THAT, David Wilkinson (LM.NTS) be retained on an hourly ‘as needed basis’ in the capacity of Owner’s Representative for the Pomeroy Sport Centre, until the completion of the contract with Field, Field & Field and Pentagon Structures Inc.”

CITY MANAGER’S COMMENTS:

Support recommendation.

Dianne Hunter, City Manager

BACKGROUND INFORMATION:

In 2007, the City authorized staff to engage the services of Mr. David Wilkinson from Cannon Design to provide strategic and technical services in the administration of the Design Build Contract for the Pomeroy Sport Centre (formally the Enerplex). Mr. Wilkinson has provided superb guidance and technical advice in the administration of this highly complex project, and has played the critical role of Owner Representative, and Payment Certifier, in keeping the City of Fort St. John’s operational expectations, accountability to design parameters, and contractual financial obligations within City Council’s expectations.

Mr. Wilkinson has subsequently left Cannon Design to form his own company LM.NTS (sounds like “elements”). This new company provides strategic and tactical guidance to customers through its mission statement of Lean Management Non- Traditional Services.

Administration Report No. 125/11 Page 270 of 290 Owner's Representative - Pomeroy Sport Centre

Mr. Wilkinson has been and continues to be a critical part of the management team tasked with keeping the JV (Field, Field & Field, and Pentagon Structures Inc.) focused on a successful conclusion to the construction of the Pomeroy Sport Centre. Staff wishes to continue this relationship on an ‘as needed basis’ to ensure the continuity of the construction and contractual administration process.

RESPECTFULLY SUBMITTED:

Jim Rogers Director of Facilities & Protective Services April 20, 2011

Administration Report No. 125/11 Page 271 of 290 Owner's Representative - Pomeroy Sport Centre

File # 0530-20

Report To: Mayor and Council

From: Deputy City Clerk

Subject: Administration Report No. 124/11 Works in Progress Schedule Changes – April 26, 2011

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NO. 1:

“THAT, Item 24 be removed from the April 26, 2011 Works in Progress schedule for the purposes indicated in Administration Report No. 124/11.”

CITY MANAGER’S COMMENTS:

Dianne Hunter, City Manager

CURRENT SITUATION:

The following item was shown on the April 26, 2011 Works in Progress Schedule and is now recommended for removal:

Item 24 BC Seniors Games Bid 2013 and/or 2014 At the April 11, 2011 Regular Council meeting, Council authorized staff to bid for the 2014 Seniors Games.

OPTIONS:

None

Administration Report No. 124/11 Page 272 of 290 Works in Progress Schedule Changes to April 26, 2011 BUDGET IMPLICATIONS:

None

ALTERNATE RECOMMENDATIONS:

1. “THAT, Items 24 be removed from the April 26, 2011 Works in Progress schedule for the purposes indicated in Administration Report No. 124/11.”

2. “THAT, Administration Report No. 124/11 - Works in Progress schedule changes – April 26, 2011 be received for information.”

ATTACHMENTS:

• April 26, 2011 Works in Progress Schedule

RESPECTFULLY SUBMITTED:

Diana Burton Deputy City Clerk April 21, 2011

Administration Report No. 124/11 Page 273 of 290 Works in Progress Schedule Changes to April 26, 2011 Works in ProgressSchedule Changes toApril26, 2011 Administration Report No.124/11 SCHEDULE OF WORKS IN PROGRESS at April 26, 2011 * Highlighted items are for removal

MEETING SUBJECT ASSIGN TO TO BE DONE ACTION TAKEN 1 07/07/2008 Administration Report No. 149/08 Extension of Services City Manager Staff to submit a draft Extension of Services Outside City Report to follow. (Regular) Outside City Boundaries “THAT, it be recommended to Council Boundaries Policy for Council. that staff submit a draft Extension of Services Outside City Boundaries Policy for Council’s review.”

2 09/03/2009 Resolution No. 146/09 Cultural Planning Model "THAT staff be Director of Community Services Official report pending Cultural Policy Statements will Meetings to discuss the Cultural Plan Strategy have been held between (Regular) approved to commence discussions with the Arts Council and comprise part of the OCP. Council and the Arts Council. The draft Cultural Plan Strategy has been other related community groups to provide options for the drafted. implementation of a cultural planning model for Council's approval."

3 14/09/2009 Railway Crossings - Resolution No. 460/09 "THAT, with Director of Infrastructure and Capital Further information has been received regarding a joint initiative between (Regular) safety being a key focus, the City of Fort St. John work with other Works FCM and the Railway Association of Canada that involves all aspects of rail local government jurisdictions in the North Peace to investigate proximity issues in communities. This material is being reviewed and the what has been done with community/local government administration report is pending. agreements with CN Rail on the subject of the sounding of the train’s whistle in populated areas; and that discussion with CN Rail take place to ensure that the safety and integrity of railway

crossings are maintained and quality of life of the residents is ensured."

4 14/09/2009 Request for Sign Bylaw Amendment -Mr. Doll presented a (Regular) and slideshow outlining his request that Sign Bylaw No. 1872, 2006 Director of Legislative and The Director of Legislative and Administrative Services Sign Amendment Bylaw will go to Council in June 2011. 08/03/2010 Section 4.13 be amended to increase the sign area displayed on Administrative Services / Director of explained that the first draft of an updated Sign Bylaw will be (Regular) vehicles to 50 square feet with the combined sign area to 125 Facilities and Protective Services reviewed by staff in October 2009. The Director of Protective square feet. Photographs were displayed showing signage on Services indicated that public consultation in this regard is various vehicles in Fort St. John. In every instance, vehicles crucial to ensure enforcement of this bylaw is effective. It showed displayed signage that had advertising that contravened was noted that the required City departments will consolidate the existing Bylaw. He advised that other municipalities in the their input in the proposed updated bylaw. Council requested region have exempted vehicles from their Sign Bylaws as this that the Chamber of Commerce should be given the issue is almost impossible to enforce. opportunity to provide their input. New Business - Lido Theatre Request Report to follow. Resolution No. 114/10 “THAT, staff provide a report outlining the

options available to allow non-profit organizations to promote events temporarily on the City’s fence at 100 Street and 100 Avenue and indicate the process involved.”

5 26/10/2009 Fluoride in City Drinking Water Resolution No. Director of Legislative and Resolution No. 393/09 was rescinded as per Resolution No. This item is to be brought forward to a Referendum to allow citizens to vote (Regular) 521/09 "That, resolution number 393/09 passed at the July 13, Administrative Services 522/09. This item will be brought forward to the November during the November 2011 Civic Election. Fluoride 2009 Regular Council meeting regarding fluoride be reconsidered." 2011 Civic Election for Referendum. Other Voting Opportunity Blyaw No. 20, 2011 was introduced and read for Resolution No. 393/09 "THAT, staff be authorized to work with the first three times by title only at the April 11, 2011 Regular Council Northern Health to determine the process involved to eliminate meeting. Bylaw to be brought forward for adoption to Council on April 26, fluoride in the City's drinking water as long as Ministerial 2011. approval is recieved, AND FURTHER THAT, Administration Report No. 205/09 be tabled until the response from the Ministry has been received." Resolution No. 522/09 "That, Council rescinds Resolution No. 393/09 passed at the July 13, 2009, Regular Council Meeting." Resoution No. 529/09 "THAT, fluoride remain in the City's Page 274 of290 drinking water at the current levels; AND FURTHER THAT, fluoride be included as a referendum question that will be asked during the November 2011 Civic Election."

6 11/12/2006 (Regular) and Traffic Bylaw Revisions including Dangerous Goods Routes Director of Protective Services/ Staff to develop a Dangerous Goods Route with signage and The Director of Protective Services is currently implementing the review and Accessible Parking provision Director of Public Works/Director of an awareness and enforcement program. The Chair of the revision of the City's Traffic Bylaw which will be presented to Council in the 23/11/2009 Resolution No. 573/06 "THAT, staff develop a Dangerous Goods Legislative and Administrative MDAC has submitted proposed amendments addressing near future. (Regular) Route with signage, AND FURTHER THAT, an awareness and Services accessible parking requirements. enforcement program be developed."

REGULAR COUNCIL MEETING: April 26, 2011 1 Works in ProgressSchedule Changes toApril26, 2011 Administration Report No.124/11 MEETING SUBJECT ASSIGN TO TO BE DONE ACTION TAKEN 7 22/04/2010 Administration Report No. 78/10 - Property Tax Rate Policy City Manager/Director of Finance Property tax policy to be drafted. The draft Tax Rate Policy will be reviewed at Council on April 26, 2011. (Regular) 56/00 Resolution No. 148/10 "THAT, Property Rate Tax Policy 56/00 be rescinded; AND FURTHER THAT, staff draft a new Property Tax Rate Policy and submit to Council for their consideration."

8 25/05/2010 Control Alien Species - Ministry of Environment Director of Legislative and Staff to contact municipalities for exotic anmial bylaw Information from Ministry of Environment will be provided when this is (Regular) Resolution No. 217/10 "That, staff follow up with those Administrative Services enforcement information. Council to receive a summary of received. A report on the Control of Alien Species will follow once municipalities who have exotic animal bylaws to obtain feedback from the Ministry of Environment. information on the enforcement of exotic animals in other municipalities enforcement information, AND FURTHER THAT, the summary of has been received. feedback of the Ministry of Environment survey be circulated to Council when it is received."

9 28/06/2010 Administration Report 158/10 - HandyDart - Request for Director of Infrastructure and Capital Staff to research the costs involved in expanding the Report to follow. (Regular) and Service Expansion Works HandyDart service operations to the same times as as 22/11/2010 Resolution No. 267/10 "...AND FURTHER THAT, staff explore the conventional transit while consulting other funding partners. (Regular) costs to expand the service throughout the week to operate at the same times as conventional transit in consultation with the other funding partners." Remembrance Day - Resolution No. 480/10 “THAT, staff submit an administration report outlining the options available for providing public

transportation such as regular transit and HandyDart including the costs involved for providing full day or half day service on Remembrance Day.” 10 23/09/2010 Notice of Motion - Traffic Study Resolution Director of Finance/ Director of City to advertise RFP for Traffic Engineering Consultants Traffic Study to be included in 2011 budget for consideration. (Regular) 358/10 - "…THEREFORE, BE IT RESOLVED that the City of Fort Infrastructure and Capital Works early 2011. St. John include the allocation of funds to undertake a traffic study as part of the 2011 budget deliberations which will include recommendations on how to slow traffic, particularly in residential areas and school zones, to ensure the safety of citizens in the community."

11 13/09/2010 Administration Report No. 222/10 - 2011 Permissive Property Director of Legislative and Staff to draft a detailed permissive tax exemption policy for Staff to present the draft permissive tax exemption policy to Council mid (Regular) Tax Exemption Applications Administrative Servcies Council's consideration. 2011. Resolution No. 390/10 "THAT, staff develop a comprehensive permissive tax exemption policy outlining criteria and submit to Council for their consideration."

12 25/10/2010 Administration Report No. 255/10 - Fort Hotel Remediation Director of Facilities and Protective Staff to proceed with necessary documentation to tender for (Regular) Resolution No. 434/10 - "THAT, staff be directed to proceed with Services services for Fort Hotel remediation. the necessary documentation to procure services for the Fort Hotel site remediation as soon as possible in accordance with the City's Purchasing Policy, AND FURTHER THAT, this project be slated for completion in 2010." Resolution No. 435/10 - "THAT, Resolution No. 434/10 be amended to the following: THAT, staff be directed to proceed with the necessary documentation to procure services for the Fort Hotel site

Page 275 of290 remediation as soon as possible in accordance with the City's Purchasing Policy."

13 22/11/2010 Administration Report No. 272/10 - Fort St. John Biomass Energy Manager Staff to further research the potential of biomass utilization (Regular) Utilization Investigation with Nexterra in the City of Fort St. John. Resolution No. 465/10 “THAT, Council authorizes the Planning and Engineering Department staff to further investigate with Nexterra the potential and suitability of biomass utilization in the City of Fort St. John.”

REGULAR COUNCIL MEETING: April 26, 2011 2 Works in ProgressSchedule Changes toApril26, 2011 Administration Report No.124/11 MEETING SUBJECT ASSIGN TO TO BE DONE ACTION TAKEN 14 22/11/2010 Downtown Redevelopment Strategy Planner Staff to invite the public, stakeholders and the C.O.C. to the Downtown strategy community meeting to take place early 2011. (Regular) Resolution No. 481/10 “THAT, staff proceeds with a community downtown strategy community meeting once a date has been urban design education program, set. Presentation to Council and Senior Staff to THAT, the public, stakeholders such as downtown businesses and take place on April 13, 2011. Tentative Public Meeting for the Chamber of Commerce be invited to participate in a May 12, 2011. community meeting led by City staff and Council to discuss the downtown strategy to generate ideas on core improvements, AND FURTHER THAT, $7,500 be allocated towards the community meeting.”

15 10/1/2011 City of Grande Prairie Mayor and Council - Meeting Request Executive Assistant/Deputy City Staff to coordinate a meeting with Council of City of Grande Meeting with Grande Prairie Council set for May 25, 2011 in Fort St. John. (Regular) Resolution No. 3/11 "THAT, staff work with staff at the City of Clerk Prairie following the 2011 budget deliberations. The Councils will tour the Pomeroy Sport Centre, meet for lunch and Grande Prairie to arrange for a time for Council to meet after the participate in the City's Municipal Government Day celebrations. 2011 budget deliberation process."

16 10/1/2011 Administration Report No. 3/11 - Food Security Policy Planner/Community Energy Manager Planner is sitting on the Food Security Committee. Working group session (Regular) Review and Development to take place in May or June 2011. Resolution No. 8/11 “THAT, staff works directly with the community-based Fort St. John Food Security Committee to review and develop policy options to address the long-term food security opportunities in the City.” 17 10/1/2010 Administration Report No. 7/11 - Solar Communities Community Energy Manager

(Regular) and Initiative - Development Permit Area 11/04/2011 Resolution No. 10/11 “THAT, Staff proceed with research into the development of a solar and renewable energy development permit area (DPA) to reduce green house gas (GHG) emissions in Fort St. John.” Administration Report No. 96/11 Solar Communities Initiative - Development Permit Area Administration Report No. 96/11 - Solar Communities Initiative - Development Permit Area was received for information.

18 24/1/2011 Administration Report No. 12/11 - 2011 Discretionary Grant Director of Legislative and Administration Report No. 12/11 Conference Hosting Grant in Aid (Regular) in Aid Requests and 2011 Conference Hosting Grant in Aid Administrative Services Requests will be brought forward on May 9, 2011. Requests Resolution No. 26/11 “THAT, Administration Report No. 12/11 Conference Hosting Grant in Aid Requests be tabled until after the budget deliberation process.” 19 24/1/2011 Administration Report No. 11/11 -Base Budget Grant Policy (Regular) No. 105/09 Director of Legislative and Base Budget Grant Policy 105/09 will be brought to Council for further Administrative Services review on May 9, 2011. Resolution No. 30/11 “THAT, Base Budget Grant Policy No. 105/11 be tabled.” 20 24/1/2011 Administration Report No. 18/11 - Affordable Housing Needs Planner Staff to work with Urban Ssytems to complete the Affordable (Regular) Assessment Housing Needs Assessment by May 30, 2011. Resolution No. 37/11 “THAT, Council approve to bring forward $20,000 based on the budget allocated in resolution No. 401/09 for the 2010 budget, AND FURTHER THAT, Council approve staff to work with Urban Systems to complete the Affordable Housing Needs Assessment.”

21 24/1/2011 Administration Report No. 29/11 - Development Cost Charges Director of Legislative and Bylaw to be adopted by Council. DCC Bylaw 2051, 2011 submission package has been approved by the (Regular) Bylaw No. 2051, 2011 Administrative Services Ministry of Community, Sport and Cultural Developmentand will be Resolution No. 50/11 “THAT, Council supports the attached brought back to Council for adoption in May, 2011.

Page 276 of290 Development Cost Charge Bylaw (Option C) that will phase charges in gradually, starting with a 40% assist factor in 2012, reducing to a 25% assist factor in 2014 and reducing further to a 15% assist factor in 2016, AND FURTHER THAT, Development Cost Charge Bylaw No. 2051, 2011 Option C be introduced and read for the first three times by title only.”

22 14/2/2011 Administration Report No. 47/11 - Idle Reduction in the City Deputy City Clerk/Energy NEAT will be providing the City with a Final Report on the The Idle Reduction Bylaw draft will be brought to Council on April 26, (Regular) of Fort St. John Manager/Planner first half of their education and outreach campaign; after 2011. Resolution No. 82/11 “THAT, NEAT be requested to provide which, staff will draft an Idle Reduction Bylaw to be information regarding their idle reduction education and outreach presented to Council no later than April 30, 2011. program to Council by April 30, 2011 AND FURTHER THAT, staff draft an Idle-Reduction Bylaw for the City of Fort St. John to be presented to Council by April 30, 2011.”

REGULAR COUNCIL MEETING: April 26, 2011 3 Works in ProgressSchedule Changes toApril26, 2011 Administration Report No.124/11 MEETING SUBJECT ASSIGN TO TO BE DONE ACTION TAKEN 23 14/2/2011 Administration Report No. 48/11 - Alaska Highway Trunk Director of Legislative and Bylaw to be adopted by Council. Bylaw 2057, 2011 is awaiting approval by the Ministry of Community, (Regular) Main Phase I Sewer Capital Fund Loan Authorization Bylaw Administrative Services/Director of Sport and Cultural Development. No. 2057, 2010 Resolution No. 93/11 “THAT, Infrastructure and Capital Works Alaska Highway Trunk Main Phase I Sewer Capital Fund Loan Authorization Bylaw No. 2057, 2011 be introduced and read for the first three times by title only.”

24 28/2/2010 Administration Report No. 53/11 - BC Senior Games - 2013 Director of Community Services Staff to canvass community interest in preparing a proposal Community was canvassed and report taken to Council on April 11, 2011. (Regular) and 2014 to host the 2013 and/or 2014 BC Senior Games. Resolution No. 108/11 “THAT, Council authorize staff to canvass the overall community interest in preparing a proposal to host the 2013 and/or 2014 BC Senior Games.”

25 28/2/2010 Administration Report No. 56/11 - City of Fort St. John Director of Public Works Staff to investigate options for providing a public snow dump (Regular) Public Snow Dump and develop an RFP plan for a business or individual to Resolution No. 111/11 “THAT, staff investigate options available provide this service. for providing a snow dump in consultation with the community to develop a Request for Proposal for a business/individual to assume this service provision on a privately owned parcel of land.”

26 28/2/2011 Administration Report No. 62/11 - Elected Officials Director of Legislative & Staff to arrange Elected Officials Governance Workshop for Governance Workshop (Regular) Administrative Services January, 2012. Resolution No. 114/11 “THAT, the City of Fort St. John host an Elected Officials Governance Workshop with George Cuff for January 2012, THAT, invitations be extended to regional local governments, First Nations local governments and School District No. 60, AND FURTHER THAT, this expense be allocated to Council’s memberships and professional development account.”

27 28/3/2011 Administration Report No. 85/11 - Doig River First Nation Planner Staff to forward the Doig River Urban Reserve Work Plan to (Regular) Work Plan for Urban Reserve the Province. Resolution No. 156/11 “THAT, Council approves, in principle, the Doig River First Nation Work Plan for Urban Reserve, AND FURTHER THAT, staff forward this Work Plan to the Province to request funding to proceed with continued partnership and negotiations with the Doig River First Nation.”

28 28/3/2011 Administration Report No. 90/11 - Request for Athletic Deputy City Clerk/Director of (Regular) Commission Community Services Resolution No. 158/11 “THAT, Council authorizes staff to canvass the community to determine the level of support and volunteers interested sitting on the proposed Athletic Commission, AND FURTHER THAT, staff investigate the Municipal Insurance Association’s opinion on the implications of such a Commission.”

29 11/04/2011 North Peace Leisure Pool Commission - Letter Requesting (Regular) Staff Investigation City Manager/Director of Facilities Staff's workload will allow for this. Director of Facilities to and Protective Services investigate and report back on this matter in the fall/winter Resolution No. 169/11 "THAT, Council requests the City of 2011. Manager to determine staff's workload in order to determine ability Page 277 of290 to investigate the old pool located under the North Peace Gymnastics Centre. 30 12/04/2011 Enforcement of Traffic Tickets Director of Finance/Director of Staff to investigate what the City does about unpaid traffic Senior Facilities and Protective Services tickets [if they are sent to a collection agency] and if an Management Administrative Procedure is required to streamline this Meeting process

REGULAR COUNCIL MEETING: April 26, 2011 4

File # 3800-20

Report To: Mayor and Council

From: Director of Legislative and Administrative Services

Subject: Administration Report No. 121/11 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

Meeting: Regular Council

Meeting Date: April 26, 2011

RECOMMENDATION NUMBER 1:

“THAT, Land Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 be introduced and read for the first three times by title only, AND FURTHER THAT, a public meeting be scheduled for May 9, 2011 at 6:00 p.m. in City Hall Council Chambers.”

CITY MANAGER’S COMMENTS:

Support recommendation.

Dianne Hunter, City Manager

CURRENT SITUATION:

The City would like to close a lane that is currently designated as “ditch” in the survey plan that was registered at the Land Title Office in 1960. The bylaw is the first in a series of steps that must be undertaken to remove this ditch designation and create a separate parcel of land.

Property owners within 100 metres of this lane closure were notified in accordance to Council policy. As of the writing of this report, 13 of the 48 residents have submitted their

Administration Report No. 121/11 Page 278 of 290 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 approval for the closure of this ditch. A public meeting is required to obtain comments from residents regarding this lane closure.

BC Hydro and Telus both require a right-of-way be registered against this parcel.

BACKGROUND INFORMATION:

The lane is proposed to be closed to allow for lot amalgamation and to alleviate future potential land issues. A garage was constructed on the property in the 1980’s in contravention of local bylaws. If the lane closure bylaw is approved, the property owner who constructed the garage will be offered the property for purchase at the current market value and will be responsible to pay for all costs associated with amalgamation.

OPTIONS: • Analysis of Options • Interdepartmental Implications – Engineering, Administration • Policy Implications – lane closure process

BUDGET IMPLICATIONS:

The adjacent property owner who constructed the garage will be required to pay for surveying and land transfer costs associated with this lot purchase and amalgamation.

ALTERNATE RECOMMENDATIONS:

1. “THAT, Land Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 be introduced and read for the first three times by title only, AND FURTHER THAT, a public meeting be scheduled for May 9, 2011 at 6:00 p.m. in City Hall Council Chambers.”

2. “THAT, Administration Report No. 121/11 - Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 be received for information.”

ATTACHMENTS:

¾ Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

RESPECTFULLY SUBMITTED:

Janet Prestley Director of Legislative and Administrative Services April 12, 2011

Administration Report No. 121/11 Page 279 of 290 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

CITY OF FORT ST. JOHN BYLAW NO. 2060, 2011

A Bylaw to Close a Ditch and Remove the Highway Dedication for the Ditch Dedicated Within Block 1, Section 6, Tp. 84, Rge 18, W6M, Peace River District Plan 10800

WHEREAS, the Council of the City of Fort St. John in open meeting assembled enacts as follows:

1. That the ditch dedicated within Block 1, Section 6, Tp. 84, Rge 18, W6M, Peace River District Plan 10800 is hereby closed and stopped up to traffic of all kinds.

2. That the City removes the highway dedication for the ditch dedicated within Block 1, Section 6, Tp. 84, Rge 18, W6M, Peace River District Plan 10800.

3. A plan of the ditch dedicated within Block 1, Section 6, Tp. 84, Rge 18, W6M, Peace River District Plan 10800 is attached as Schedule A.

4. This Bylaw has been advertised in the Alaska Highway News prior to the adoption thereof.

5. This Bylaw shall be cited as “Road and Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011”.

READ A FIRST TIME THIS DAY OF 2011

READ A SECOND TIME THIS DAY OF 2011

READ A THIRD TIME THIS DAY OF 2011

MINISTER OF TRANSPORTATION AND HIGHWAYS APPROVAL RECEIVED THIS DAY OF 2011

Advertised in the Alaska Highway News on 2011

PUBLIC MEETING HELD ON THIS DAY OF 2011

ADOPTED THIS DAY OF 2011

BRUCE LANTZ JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES

Administration Report No. 121/11 Page 280 of 290 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

Road and Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 Schedule A Page 2

Administration Report No. 121/11 Page 281 of 290 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011

CITY OF FORT ST. JOHN

BYLAW NO. 2061, 2011

A bylaw to authorize the City of Fort St. John to obtain, by other voting opportunity (referendum), the opinion of the electors

WHEREAS, Section 158 of the Local Government Act provides that the local government may, by bylaw, provide for a voting opportunity (referendum) to obtain the electors’ opinion on a question regarding a service that is or may be operated by the City of Fort St. John;

WHEREAS, Fort St. John City Council wishes to obtain the electors’ opinion regarding the continuation of fluoride as part of the City’s water treatment process,

NOW THEREFORE, the Council of the City of Fort St. John, in open meeting assembled, enacts as follows:

1. This Bylaw may be cited as “Fluoride Other Voting Opportunity Bylaw No. 2061, 2011.”

2. There shall be submitted to the electors of the City of Fort St. John at the other voting opportunity to be held on Saturday, November 19, 2011 the following question:

“Are you in favour of the City of Fort St. John continuing to fluoridate its water supply?” YES NO

READ A FIRST TIME the 11th day of April, 2011

READ A SECOND TIME the 11th day of April, 2011

READ A THIRD TIME the 11th day of April, 2011

ADOPTED the day of , 2011

BRUCE LANTZ JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES

Fluoride Other Voting Opportunity Bylaw No. 2061, 2011 Page 282 of 290 For adoption by title only

CITY OF FORT ST. JOHN

BYLAW NO. 2063, 2011

A BYLAW OF THE CITY OF FORT ST. JOHN TO PROVIDE AN OPERATING FUNDS FIVE YEAR FINANCIAL PLAN PURSUANT TO THE PROVISIONS OF THE LOCAL GOVERNMENT ACT

WHEREAS, Section 165 of the Community Charter requires Council, before the fifteenth of May in each year to cause to be prepared and adopted annually by bylaw, a Five Year Financial Plan.

NOW THEREFORE, the Council of the City of Fort St. John in open meeting assembled, enacts as follows:

TITLE

1. This Bylaw may be cited for all purposes as “Operating Funds Five Year Financial Plan Bylaw No. 2063, 2011”.

ENACTMENT

2. THAT, the Five Year Financial Plan hereto annexed and marked as Schedule ‘A’’ is hereby approved and authorized and shall stand as the estimates of Revenue and Expenditure for the years 2011 to 2015 until altered or amended by Council.

READ A FIRST TIME THIS 11th day of April, 2011

READ A SECOND TIME THIS 11th day of April, 2011

READ A THIRD TIME THIS 11th day of April, 2011

ADOPTED THIS DAY OF 2011 BY 2/3 MAJORITY OF COUNCIL

BRUCE LANTZ JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES

Operating Five Year Financial Plan Bylaw No. 2063, 2011 Page 283 of 290 For adoption by title only CITY OF FORT ST. JOHN FIVE YEAR FINANCIAL PLAN 2011-2015 OPERATING FUNDS Bylaw 2063, 2011 Schedule A 2011 2012 2013 2014 2015 GENERAL REVENUE FUND REVENUE Taxation$ 19,624,176 $ 21,213,734 $ 21,818,326 $ 22,468,512 $ 22,938,104 Local Improvement & Frontage Charges 626,160 626,160 626,160 626,160 626,160 1% Taxes 358,420 362,460 367,310 372,234 377,232 Total Taxes 20,608,756 22,202,354 22,811,796 23,466,906 23,941,496 Grants in Lieu of Taxes 381,155 386,667 386,203 388,765 391,353 Services Provided to Other Governments 832,403 993,761 874,912 891,742 899,010 Sale of Services 786,900 804,000 818,020 832,320 846,910 Revenue - Other Sources 7,444,265 7,354,064 7,379,712 7,008,092 7,040,190 Grants - Other Governments 18,565,180 16,415,941 16,938,315 17,489,321 18,059,614 Transfer from Own Reserves 702,879 Transfers from Other Funds 539,250 539,250 542,250 545,250 548,250 Collections for Other Governments 13,678,225 13,849,099 14,000,275 14,158,813 14,311,581 TOTAL REVENUE $ 63,539,013 $ 62,545,136 $ 63,751,483 $ 64,781,209 $ 66,038,404 EXPENDITURES General Government Services 21,994,620 19,755,531 20,807,646 21,447,153 22,001,971 Protective Services 10,266,739 10,587,991 10,910,328 11,238,826 11,589,397 Transportation 5,677,929 5,547,674 5,549,207 5,610,409 5,680,305 Public Health & Welfare 748,319 765,737 784,811 804,095 821,560 Environmental Development 1,956,619 2,002,180 1,992,721 1,928,653 1,909,315 Parks and Recreation 7,455,117 8,275,479 7,945,050 7,831,815 7,962,830 Debt Servicing 1,716,445 1,716,445 1,716,445 1,716,445 1,716,445 Fiscal Services 45,000 45,000 45,000 45,000 45,000 Collections for Other Governments 13,678,225 13,849,099 14,000,275 14,158,813 14,311,581 TOTAL EXPENDITURES $ 63,539,013 $ 62,545,136 $ 63,751,483 $ 64,781,209 $ 66,038,404 WATER REVENUE FUND REVENUE Sale of Services 2,444,000 2,444,000 2,444,000 2,444,000 2,444,000 Other Revenue - Own Sources 28,500 28,500 28,500 28,500 28,500 Transfers from Own Sources 825,000 845,000 865,000 885,000 905,000 TOTAL REVENUE $ 3,297,500 $ 3,317,500 $ 3,337,500 $ 3,357,500 $ 3,377,500 EXPENDITURES Operations 2,267,336 2,239,045 2,222,993 2,248,878 2,304,800 Debt Servicing 467,564 467,564 467,564 467,564 467,564 Transfers to Own Funds 562,600 610,891 646,943 641,058 605,136 TOTAL EXPENDITURES $ 3,297,500 $ 3,317,500 $ 3,337,500 $ 3,357,500 $ 3,377,500 SEWER REVENUE FUND REVENUE Sale of Services 1,650,000 1,650,000 1,655,000 1,660,000 1,665,000 Transfers from Own Sources 420,000 425,000 430,000 435,000 440,000 TOTAL REVENUE $ 2,070,000 $ 2,075,000 $ 2,085,000 $ 2,095,000 $ 2,105,000 EXPENDITURES Operations 1,025,931 1,010,206 1,019,163 1,028,097 1,049,009 Debt Servicing 687,972 687,972 687,972 687,972 687,972 Transfers to Own Funds 356,097 376,822 377,865 378,931 368,019 TOTAL EXPENDITURES $ 2,070,000 $ 2,075,000 $ 2,085,000 $ 2,095,000 $ 2,105,000

TRANSIT FUND REVENUE $ 2,374,992 $ 1,471,069 $ 2,562,179 $ 2,658,372 $ 2,743,500 EXPENDITURES $ 2,374,992 $ 2,471,069 $ 2,562,179 $ 2,658,372 $ 2,743,500

Operating Five Year Financial Plan Bylaw No. 2063, 2011 Page 284 of 290 For adoption by title only CITY OF FORT ST. JOHN

BYLAW NO. 2064, 2011

A BYLAW FOR THE LEVYING OF RATES FOR MUNICIPAL, HOSPITAL, REGIONAL DISTRICT, LEISURE POOL AND B.C. TRANSIT FOR THE YEAR 2011

WHEREAS, Section 197 of the Community Charter requires the Council to adopt a Bylaw to impose rates on all taxable land and improvements according to their assessed values before May 15th in each year.

NOW THEREFORE, Council of the City of Fort St. John in open meeting assembled enacts as follows:

TITLE

1. This Bylaw may be cited for all purposes as “Tax Rates Bylaw No. 2064, 2011”.

ENACTMENT

2. The following rates are hereby imposed and levied for the year 2011:

a) For lawful purposes of the Municipality on the assessed value of land and improvements taxable for Municipal General and Debt purposes, rates appearing in Column A of the Schedule ‘A’ attached hereto and forming a part thereof and a parcel tax on the sub-classes as appearing in Column A of the Schedule ‘B’ attached hereto and forming a part thereof.

b) For Hospital purposes on the assessed value of land and improvements taxable for Regional Hospital District purposes, rates appearing in Column B of the Schedule ‘A’ attached hereto and forming a part thereof.

c) For purposes of the Peace River Regional District on the assessed value of land and improvements taxable for Regional District purposes, rates appearing in Column C of the Schedule ‘A’ attached hereto and forming a part thereof.

d) For purposes of the Peace River Regional District Leisure Pool on the assessed value of improvements only taxable for Regional District purposes, rates appearing in Column D of the Schedule ‘A’ attached hereto and forming a part thereof.

e) For purposes of B.C. Transit on the assessed value of land and improvements taxable for B.C. Transit purposes, rates appearing in Column E of the Schedule ‘A’ attached hereto and forming a part thereof.

READ A FIRST TIME THIS 11th day of April, 2011

READ A SECOND TIME THIS 11th day of April, 2011

READ A THIRD TIME THIS 11th day of April, 2011

ADOPTED THIS DAY OF 2011 BY 2/3 MAJORITY OF COUNCIL

BRUCE LANTZ JANET PRESTLEY, DIRECTOR OF MAYOR LEGISLATIVE AND ADMINISTRATIVE SERVICES

Tax Rates Bylaw No. 2064, 2011 a Bylaw for the levying of 2011 Page 285 of 290 rates for Municipal, Hospital, Regional District, Leisure Pool and CITY OF FORT ST JOHN

BYLAW NO. 2064, 2011

SCHEDULE A

TAX RATES (Dollars of tax per $1,000 taxable value)

A BC D E Municipal Regional Regional *Regional B.C. Property Class General & Hospital District District Transit Debt District Leisure Pool

1 Residential 5.0885 0.5945 0.6274 0.2926 0.2775 2 Utilities 40.0000 2.0808 2.1960 1.0240 0.9714 4 Major Industrial 26.4255 2.0213 2.1333 0.9948 0.9436 5 Light Industrial 25.7950 2.0213 2.1333 0.9948 0.9436 6 Business 14.3166 1.4565 1.5372 0.7168 0.6800 8 Recreational 10.7248 0.5945 0.6274 0.2926 0.2775 9 Farm 14.0075 0.5945 0.6274 0.2926 0.2775

*Rate Applied to Improvements Only

Tax Rates Bylaw No. 2064, 2011 a Bylaw for the levying of 2011 Page 286 of 290 rates for Municipal, Hospital, Regional District, Leisure Pool and Council Calendar Page 287 of 290 Council Calendar to April 26, 2011 Council Calendar Page 288 of 290 Council Calendar to April 26, 2011 Motion #1

“THAT, Council direct city staff to draft an administration report on conducting a pilot project, to determine the feasibility of removing parking meters in the city, by first removing the meters within a two-block radius of 100 Street and 100 Avenue for a period of 6 months and then determining the impacts of this initiative.”

Parking Meter Pilot Project Page 289 of 290

COMMUNITY CHARTER PART 4: DIVISION 3 – OPEN MEETINGS

Section 90 – Meetings that may or must be closed to the public

(1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(e) The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interest of the municipality;

Resolution Page 290 of 290