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City of Fort St. John Regular Council 3:00 Pm Council Chambers April 26, 2011

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City of Fort St. John Regular Council 3:00 Pm Council Chambers April 26, 2011 City of Fort St. John Regular Council 3:00 pm Council Chambers April 26, 2011 Page 1. Call to Order: 2. Notice of New Business: Mayor's List Councillors' Additions City Manager's Additions 3. Adoption of Agenda by Consensus: 4. Adoption of Minutes: April 11, 2011 Regular Council Meeting 5-20 5. Business Arising Out of the Minutes: Administration Report No. 12/11 21-88 6. Presentations and Delegations 3:10 p.m. 89-92 Drinking Water Week Proclamation Jeremy Garner - Utilities Superintendent, Garland Durnford, Bob Fenney and Dwayne Glenn - Water Treatment Plant Operators 3:20 p.m. 93-95 Vision Health Month and Shades of Fun Day Proclamation Glen Merwin - Optician, Merwin Optical 3:30 p.m. 96-97 National Nursing Week Proclamation Mary Tylosky RN(c), BScN 3:40 p.m. Annual Day of Mourning Mark Gaehring 3:50 p.m. 98-120 Northern Health - Men's Health Update Dr. David Bowering - Chief Medical Health Officer, Betty Morris - NE COO and Angela De Smit - Fort Page 1 of 290 Regular Council Meeting - Tuesday April 26, 2011 Page 6. Presentations and Delegations St. John Health Service Administrator 4:00 p.m. 121-129 Northern Health - Primary Care Update Vanessa Swanson - Primary Care Giver, Betty Morris - NE COO and Angela De Smit - Fort St. John Health Service Administrator 4:10 p.m. 130 Emergency Preparedness Week Proclamation Jeanne Walsh - Safety and Emergency Management Coordinator 7. Public and Statutory Hearings and Public Meetings: None 8. Correspondence: None 9. Council Information Package Adoption: Administration Report No. 123/11 131-133 Council Information Package to April 26, 2011 Includes items individually attached below. 134-182 City Response to Bonnie Gunson 183 Ms. Gunson's letter to the City was included earlier in the Council Information Package but the response was not readily available at the time the Agenda was published so it is included as an addendum. [Addenda] 10. Reports by Mayor & Council on Meetings and Liaison Responsibilities: Administration Report No. 114/11 184-189 Council Conference Reports to April 26, 2011 Mayor Lantz Councillor Irwin Councillor Evans Councillor Ackerman Councillor Bolin Councillor Davies Councillor Christensen 11. Reports from City Manager and Administration: Page 2 of 290 Regular Council Meeting - Tuesday April 26, 2011 Page 11. Reports from City Manager and Administration: Administration Report No. 115/11 190-199 Underground Utility Mathematical Models (Water, Sewer and Storm) Staffing and Software Request Administration Report No. 116/11 200-202 Sustainable Home Refurbishment Demonstration Project Administration Report No. 117/11 203-221 Ultra-Energy Efficient Passivhaus Demonstration Project Administration Report No. 118/11 222-227 City Sponsorship of Chamber Luncheon Administration Report No. 119/11 228-240 Cultural Plan Development Administration Report No. 120/11 241-266 Integrated Energy Conservation and District Energy Study of the City's Recreation Facility Cluster Administration Report No. 122/11 267-269 Grant Application Submissions Administration Report No. 125/11 270-271 Owner's Representative - Pomeroy Sport Centre 12. Works in Progress: Administration Report No. 124/11 272-277 Works in Progress Schedule Changes to April 26, 2011 13. Bylaws: Administration Report No. 121/11 278-281 Lane Closure and Removal of Highway Dedication Bylaw No. 2060, 2011 To be introduced and read for the first three times by title only. Fluoride Other Voting Opportunity Bylaw No. 2061, 2011 282 For adoption by title only Operating Five Year Financial Plan Bylaw No. 2063, 2011 283-284 For adoption by title only Tax Rates Bylaw No. 2064, 2011 a Bylaw for the levying of 2011 rates for Municipal, Hospital, 285-286 Regional District, Leisure Pool and BC Transit For adoption by title only 14. New Business: Council Calendar 287-288 Council Calendar to April 26, 2011 15. Notice of Motion: Parking Meter Pilot Project 289 16. Questions from the Media Page 3 of 290 Regular Council Meeting - Tuesday April 26, 2011 Page 17. Resolution to Move to Closed Meeting: Resolution 290 18. Adjournment: Page 4 of 290 MINUTES REGULAR OPEN COUNCIL APRIL 11, 2011 3:00 P.M. CITY HALL COUNCIL CHAMBERS PRESENT: Mayor Bruce Lantz Councillor Lori Ackerman Councillor Trevor Bolin Councillor Bruce Christensen Councillor Dan Davies Councillor Larry Evans Councillor Don Irwin ALSO PRESENT: Dianne Hunter, City Manager Janet Prestley, Director of Legislative and Administrative Services Diana Burton, Deputy City Clerk (recording secretary) Grace Fika, Director of Corporate Affairs Sarah Cockerill, Director of Community Services Laura Sanders, Director of Finance Jim Rogers, Director of Facilities and Protective Services Horacio Galanti, Director of Planning and Engineering Fred Burrows, Fire Chief Evelyn Ross, RCMP Support Manager (3:03 p.m.) Kevin Brooks, Planner Jennifer Decker, Planning Technologist 1. Call to Order: The meeting was called to order at 3:01 p.m. 2. Notice of New Business: None 3. Adoption of Agenda by Consensus: The Agenda for the April 11, 2011 Regular Council meeting was adopted as presented. April 11, 2011 Regular Council Meeting Page 5 of 290 City of Fort St John Regular Open Council 2 April 11, 2011 4. Adoption of Minutes: March 28, 2011 Regular Council Meeting RESOLUTION NO. 164/11 MOVED/SECONDED "THAT, the minutes of the March 28, 2011 Regular Council meeting be adopted as presented." CARRIED March 30, 2011 Public Meeting RESOLUTION NO. 165/11 MOVED/SECONDED "THAT, the minutes from the March 30, 2011 Public Meeting be adopted as presented." CARRIED 5. Business Arising Out of the Minutes: Northwest Corridor Development Corporation Appointment of Fort St. John Representative The Director of Legislative and Administrative Services conducted a secret email ballot due to three members of Council expressing interest in being the City's representative on NCDC. The majority of Council voted to appoint Councillor Davies to NCDC. RESOLUTION NO. 166/11 MOVED/SECONDED "THAT, Council appoint Councillor Davies as Fort St. John's representative on the Northwest Corridor Development Corporation until December, 2011." CARRIED The RCMP Support Manager arrived at the meeting. 6. Presentations and Delegations Official Community Plan Kevin Brooks - Planner and Jennifer Decker - Planning Technologist The Planner provided an outline of the process for the review of the City’s Official Community Plan being undertaken this year. He also mentioned the Community Check-In public consultation meeting is scheduled for Saturday April 16, 2011 with three two hour sessions beginning at 9 a.m., 2 p.m. and 7 p.m. at the North Peace Cultural Centre. Furthermore, staff will have a book regarding the OCP at the Municipal Government Day celebration on May 25, 2011 to garner more support and feedback from residents on the direction they would like to see the City go. April 11, 2011 Regular Council Meeting Page 6 of 290 City of Fort St John Regular Open Council 3 April 11, 2011 The Planner and Planning Technologist left the meeting. Since the delegation from TransCanada had not arrived yet, Council varied the agenda. 7. Public and Statutory Hearings and Public Meetings: None 8. Correspondence: Oil Wives Club of Fort St. John Request for Council Representative to Attend the 55th Annual Convention of the Association of Oil Wives October 13-16, 2011 RESOLUTION NO. 167/11 MOVED/SECONDED "THAT, Councillor Ackerman attend the 55th Annual Convention of the Association of Oil Wives October 13-16, 2011 in Fort St. John BC." CARRIED Elks Speed Skating Club Request for a Letter of Support RESOLUTION NO. 168/11 MOVED/SECONDED "THAT, Council authorizes staff to write a letter in support of the Elks Speed Skating Club's application to obtain a Hosting BC grant for each of the 2012 Canadian Age Class Long Track Championships and the 2012 National Masters Championships." CARRIED North Peace Leisure Pool Commission Letter Requesting Staff Investigation Councillor Irwin, one of Council’s representatives on the NPLP Commission, discussed that this is one of the options that the Commission is looking at but would make the request subject to the City Manager’s approval of staff workload. Councillor Ackerman expressed concern on how this initiative would affect the Gymnastics Club. Councillor Evans wants to ensure the that it would be an economically efficient decision before moving forward. RESOLUTION NO. 169/11 MOVED/SECONDED "THAT, Council requests the City Manager to assess staff’s workload in order to determine their ability to investigate re-commencing the old pool located under the North Peace Gymnastics Centre” CARRIED April 11, 2011 Regular Council Meeting Page 7 of 290 City of Fort St John Regular Open Council 4 April 11, 2011 8. Correspondence: Royal Canadian Legion #102 Invitation to Annual Veterans and Ladies Auxiliary Appreciation Dinner - April 30, 2011 The Invitation to the Annual Veterans and Ladies Auxiliary Appreciation Dinner on April 30, 2011 was received for information. Letter from PRRD Area C Director Arthur Hadland Regarding Dave Constable's Letter Mayor Lantz read the letter from Peace River Regional District Area C Director Arthur Hadland responding to Mr. Constable’s letter and the letter was received for information. 9. Council Information Package Adoption: Administration Report No. 108/11 Council Information Package April 11, 2011 RESOLUTION NO. 170/11 MOVED/SECONDED "THAT, Administration Report No. 108/11 - Council Information Package to April 11, 2011 be received for information." CARRIED Lynn Peck E-Mail – Fort St. John Taxi Service Complaint Send letter to transportation board Evans Councillor Christensen indicated information concerning taxi service in Fort St. John has been forwarded to the Tourism Board, but indicated that it is a municipal decision not a Tourism Board decision. The City Manager indicated that the City has limited authority with respect to taxi service, but does have a role to play. She will discuss this issue with staff and a report will be submitted to Council.
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