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MUNICIPAL DISTRICT OF BRAZEAU NO. 77
REGULAR COUNCIL MEETING
99 05 13
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" tynl MUNICIPAL DISTRICT OF BRAZEAU NO. 77
REGULAR COUNCIL MEETING
AGENDA DATE: 99 05 13 TIME: 9:00 AM P PLACE: M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS
Page Nos. Callto Order
Present
1. Addition to and Adoption of the Agenda
2. Adoption of the Minutes of the Regular Council Meeting of 99 05 13.
3. Business arising from the 99 04 29 Regular Council Meeting
4. Emergent Items
IS) 5. Delegations/Appointments
10:00 am Corporal Tom Witzke - Breton RCMP Detachment
11:00 am Ratepayer Concerns
6. General Matters r a) Breton & District Chamber of Commerce 1-4 - correspondence attached
b) Keystone Child and Family Services Authority
- correspondence attached p, c) AAMD&C Scholarship Program 6-9 - correspondence attached
d) Letter of Concern regarding the Breton Bi Lo Gas & Service 10-11 - correspondence attached
e) Letter of Support for the Cardium Employment Centre ipi 12 - correspondence attached r p COUNCIL MEETING AGENDA -2- 99 0513
m \ i 7. Correspondence/Items for Information
a) Correspondence from Canada Post regarding the Canada Post LiteracyAwards Program. i [ 13 b) Correspondence from Alberta Environmental Protection regarding the newsletter entitled fpl "Parkland Progress". 14-16 c) Municipal Law Bulletin 17-22 P d) Chamber Chatter, May 1999 ' 23-24 e) The Alberta Order of Excellence
) 25-27 I f) Yellowhead Regional Library Newsletter 28-29 g) Health Summit '99 - Final Report and Recommendations
- available from Administration
h) Crossroads Regional Health Authority News Release re: Renovations begin at Crossroad Hospital and Health Centre - Drayton Valley 30 i) Crossroads Regional Health Authority News Release re: Consultant's Recommendations Received 31 j) Crossroads Regional Health Authority News Release re: Crossroads CEO Tenders Resignation 32 k) Correspondence from the Municipal District of Provost No. 52 regarding Emergency Aerial Registration of Transgenic Canola Herbicides. 33 I) Correspondence from the Alberta Conservation Association regarding their programs. 34 m) Correspondence from Atco Gas regarding the pi restructuring of Canadian Western Natural Gas Company Limited and Northwestern Utilities Limited. 35-36 pi n) Correspondence from the University of Alberta regarding the 1999 Rutherford Awards for Excellence in Undergraduate Teaching. 37 | o) Correspondence from the Drayton Valley & * District Family and Community Support Services regarding the Special Project grants. P1 38-49
JB) COUNCIL MEETING AGENDA -3- 99 0513
p) Correspondence from AT&U regarding funding for the engineering and rehabilitation of the local road bridge structure over the watercourse located in SW 1-50-9-W5. 50 q) Correspondence from the AAMD&C regarding traffic counting procedures. 51-53 r) Correspondencefrom the AAMD&C regarding several issues of federal jurisdiction. 54-62 s) Correspondence from the AAMD&C regarding the Response to Ministerial Forum Questions. 63-65 t) Correspondence from the AAMD&C regarding the convention highlights from the 1999 Spring Convention. 66-89 u) Contact Newsletter dated April 21,1999 90-91 v) Contact Newsletter dated April 28,1999 92-93 w) Correspondence from AT&U regarding the RuralTransportation Grant and 1999/2000 fiipl Grant Allocation. 94-102 8. Councillor Reports p» 9. Question Period for Media
10. Meeting Dates
a) Correspondence from Alberta Environmental Protection regarding the 4th Annual Parkland ERC/Municipalities Meeting. 103-108 b) Chamber of Commerce
11. In Private Session W) a) Annexation (Please bring your copy of the consultants reports) b) Appeals c) Negotiating Committee
12. Adjournment MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN DRAYTON VALLEY ON THURSDAY, 99 04 29.
CALLTO ORDER Reeve M. Schwab called the meeting to order at 9:00 am.
PRESENT M. Schwab, Reeve B. Guyon, Councillor D. Ellis, Councillor J. Starling, Councillor A. Heinrich, Councillor K. Porter, Municipal Manager S} T. Fleming, Supt. Of PublicWorks K. Robinson, RecordingSecretary i§! ADDITIONS TO AND ADOPTION OFAGENDA Additions to and Adoption ofthe Agenda |5l 2633-99 Moved by 3. Starling to adopt the agenda with the follow additions:
- 5.9:30 am - Chamber of Commerce 10 (k) - Lease Review Committee - 10 (I) - Overlays
IP In Private - Council conduct
CARRIED UNANIMOUSLY
ADOPTION OF MINUTES Adoption ofthe Minutes ofthe 99 04 08 Council Meeting
2634-99 Moved byA. Heinrich to adoptthe minutesof p the 99 04 09 regular Council Meeting withthe following amendments: w Page 2 - third paragraph from bottomof page, underthe heading "Alternates on SDAB" - should be"Thiswas due to a memberdeclaring a conflict of interestandabstained from hearing the appeal." Page 5 - first paragraph under Ratepayer Concerns - should be "D. Blis indicatedthat he receivedtwo requests to Increase the speed limit on RR71 by the Buck Creek gas plantfrom 80km/hr to 100 km/hr. A. Heinrich stated that this increase would not be beneficial because of the safety element.
Page 6 - Motion #2617-99 - Motion should read"Moved by A. Heinrich to giveunanimous consent to proceed to third reading of Bylaw No.359-99,and J. Starling voted in favornot opposed.
Page6 - Motion #2619-99- Motion shouldread"Movedby A. Heinrich that unanimousconsentto go to third reading of ^ Bylaw No. 359-99 be given.
CARRIED UNANIMOUSLY #^ f^n
COUNCIL MEETING MINUTES -2- 99 04 29
Jodi Lind arrived at the meeting at 9:10 am. Jon Muldoon arrived at the meetingat 9:10 am.
BUSINESS Business Arising ARISING Councillor B. Guyon stated that Administration should never second-guess Council regarding the passing of a bylawwhen they are concerned about deadlines.
K. Porter stated that Administration has a right under the 1 Act, that if they disagree with a Council decision, to have it recorded in the minutes.
EMERGENT ITEMS Emergent Items
There were none.
PUBLIC Public Works Matters WORKS MATTERS Hamlet of Rockv Rapids
Council reviewed the report and recommendation presented.
2635-99 Moved by A. Heinrich to award the tender to Non-Stop Construction for the water and sewer extension in the Hamletof Rocky Rapids for $151,758.12 excluding GST.
IN FAVOUR: M. Schwab A. Heinrich D. Ellis J. Starling
OPPOSED: B. Guyon
CARRIED
Asphalt Concrete Pavement (EPS^ and Other Work - SH 616:02 and Township Road 494
Council reviewed the report and recommendation presented.
PS85 2636-99 Moved by B. Guyonto award the tender to Selkirk PavingLtd. for $992,303.00 as follows: Schedule A: SH616:02 Asphalt Concrete Pavement (EPS) and other work and Schedule B:Township Road 494 - Asphalt Concrete Pavement (EPS) and other work.
CARRIED UNANIMOUSLY #^ 1 jp}
ijjg} COUNCIL MEETING MINUTES -3- 99 04 29
P GENERAL General Matters MATTERS Overlays s> Councillor Anthony Heinrich stated that the Municipality has a 5-year plan for road construction and suggested that Council set up an overlay reserve for overlayswhen they become due.
Following the discussion, Reeve M. Schwab made the suggestion to bring the discussion back closer to budget, because the budget has just been passed and this is r something that would have to be budgeted for. Consensus was obtained from Council to follow this process. m Carol Rempel and Leonard arrivedat the meeting at 9:25 am. Lome Fleishhacker arrived at the meeting at 9:28 am.
I DELEGATIONS Delegations
Chamber ofCommerce
Leonard Claffey and Carol Rempel attended the Council meeting today to request funding for three projects - purchase of a fax machine, post card project and tourism staffing.
J. K. Smith arrived at the meeting at 9:52 am. Leonard Claffey and Carol Rempel thanked Council for their time. Leonard Claffey stated that he appreciated the Public Meeting at the Omniplex and congratulated Council on a pi very good meeting that answered a lot of questions and that the consultants were very good. L Claffeyand C. Rempel left the meeting at 9:55 am. Roger Palmer arrived at the meeting at 9:55 am. FINANCE Finance Matters MATTERS Cash Statement Council reviewed the report as submitted. 2637-99 Moved by B. Guyonto approve the cash *$> statement for March, 1999 and requested a copy of the investment summary as well. ^ CARRIED UNANIMOUSLY COUNCIL MEETING MINUTES -4- 99 04 29 GENERAL General Matters MATTERS Reeve's Meeting Regarding Gravel Extraction Reeve M. Schwab requested approval from Council to schedule a meeting with neighboring Reeve's to discuss gravel extraction. 2638-99 Moved by B. Guyon to approve a meeting with the neighboring Reeve's for the purpose of discussing gravel extraction. CARRIED UNANIMOUSLY Letter of Invitation to the Minister ofTransportation Reeve M. Schwab requested approval from Council to send an invitation to the Minister of Transportation requesting a meeting to discuss the Ad Hoc Highway Committee Report. 2639-99 Moved by B. Guyon to approve sending an official invitation to the Minister of Transportation to discuss the Ad HocHighway Committee Report. CARRIED UNANIMOUSLY PUBLIC Public Hearing HEARING 2640-99 Moved by A. Heinrich that the regular Council Meeting of 99 04 29 proceed into Public Hearing for the purpose of receiving public comments regarding Bylaw No. 358-99 -To Amend Land Use Bylaw No. 109-90 from Agricultural Land Use Districtto Country 1 Residential Land Use Districtand the proposed "Palmer Area Structure Plan". CARRIED UNANIMOUSLY Ken Gwozdz presented Council with an overviewof the Palmer Area Structure Plan and also the comments received from Lome Fleishhacker, the Town of Drayton Valley, Mobil Oil and Tethys Energy Inc. The Town of Drayton in the.their letter stated that they were not in a position to comment and then proceeded to comment that they would consider it inappropriate to consider passing the bylaw and Area Structure Plan. Lome Fleishhacker was in attendance and stated that he is *$> in favor of the proposed amendment, however he has a concern with the liability that may be involved with the use #; of the lease road and suggested that the M.D. take over this road. Chris Bruner arrived at the meeting at 10:10 am. COUNCIL MEETING MINUTES -5- 99 04 29 Mobil Oil stated in their letter, that they do not have an objection to the proposed amendment, however it will be necessary for the developer of the proposed subdivision to execute releases as required by Mobil in order to cancel the surface lease under which this road is now held by Mobil. Mobil also advised that they have several operating pipelines in the South ditch of this road. Tethys Energy Inc. reported in their letter that they do not have an objection to the proposed amendment in principle, however the applicant should acknowledge that Tethys operated a producing gas well at 7-24-49-8W5M. They also stated that they hold the mineral rights under all of Section 24-49-8-W5M, which they may wish to access at a later date. A lengthy discussion took place regarding the pipeline located in the ditch of the road. ,#N Councillor B. Guyon stated that on all subdivisions we always show all the pipelines. 1 \J^\ 1 K. Smith reported that all the registered ones are shown,j but this one is not registered, it's inside the lease road. 0' CouncillorJ. Starling stated that the thing that makes him a little bit cautious is that the pipeline location, he thought it was farther into the quarter. He has a concern with the pipeline being located along the side of the road. He stated that if the M.D. takes over the road, it creates a whole different problem. Roger Palmer asked what is the difference whether the pipeline is along the road or farther into the quarter. Councillor B. Guyon stated that it would create two different owners, the road would end up being owned by the M.D. and the balance of the property where the pipeline is at is going to be owned by you (Mr. Palmer) or the acreage owners. K. Gwozdz reported that this would be addressed by caveat at the signing of the development agreement. Councillor B. Guyon stated that the location of the pipeline should be on this area structure plan, whether it is registered or not. ^f K. Gwozdz suggested that the pipeline having it's own right- of-way could be a condition of the subdivision, and not be in the road right-of-way. ^-dV^'<: T. Fleming, Supt. of PublicWorksarrived at the meeting at 10:10 am. R. Palmer stated that if the M.D. will take the road over, he I would do the ditching that has to be done on the south side. T. Fleming reported that historically, Public Works has done some research on the road, and the road has been tested in the past and there are no problems. The biggest problem that Public Workscame up withwas, and this would have to be verified, but the pipeline runs downthe ditch, so Mobil Oil had said that they did not havea problem with putting offof any liability and if there is enough right-of-way, that any improvements that we do could be to the North of it. There is ample room in there. The onlything that Public Works would like to see determined is how much space we have left from where the pipeline is to the right-of-way that we would be left with. Reeve M. Schwab asked if there were any other comments. There were none. 1 2641-99 Moved by A. Heinrich that the regular Council Meeting of 99 04 29 come out of Public Hearing at 10:22 am. CARRIED UNANIMOUSLY T. Fleming, J. K. Smith and Roger Palmer left the meeting at 10:22 am. PLANNING, Planning, Development and Land Matters DEVELOPMENT AND LAND Council reviewed the report and recommendation as submitted. 2642-99 Moved by A. Heinrich to approve the Policy PD-9, Certificates of Compliance, amended as following addition: 5. For Certificates of Compliance requestedthroughout r^ the Municipal District (formerly County of Leduc), Section643 of the Municipal GovernmentAct shallnot be evoked fordevelopment prior to September I, 1991, when the Municipal District was incorporated, as the former jurisdictions did not issue Development Permits. 1 CARRIED UNANIMOUSLY ® ^ COUNCIL MEETING MINUTES -7- 99 04 29 DELEGATIONS Pi /APPOINTMENTS RATEPAYER CONCERNS Amy Mathies and Bev Kynoch attended the Council meeting today to discuss with Council a proposed subdivision. Amy Mathies stated that they are subdividing two acreages off their quarter and in the past she has asked for permission to use the lease road as an approach into these two acreages. She has been told by the planning SJ department that she is not allowed to, but she provided Council with a list of people throughout the municipality who use access through a lease road. Councillor A. Heinrich providedCouncil with an overviewof the proposed subdivision at the SW-20-49-8 and the regulations, which governed the decision made by the Municipal Planning Commission. Councillor B.Guyonstated that we have rules to follow, but maybe we should be looking at the rules. A lengthy discussion took place regarding the request and the regulations governing subdivisions. Reeve M. Schwab stated that the municipalitywould have to I consult legal counsel regarding legal access and liability. Pi Mrs. Mathies stated that she had an offer to purchase that is good until May 4th and she wants to know whatshe cando. K. Gwozdz stated that the steps to follow with the subdivision are to meet the conditions; to enter into a development agreement and the approaches. Mr. Gwozdz stated that Mrs. Mathies needed to make arrangements for the approach, submit the compliance for the sewer and payment of the 1999 taxes in order to get an endorsement from the municipality. A. Mathiesand B. Kynoch thanked Council for their time and left the meeting at 11:38 am. PLANNING, p> DEVELOPMENT Mystical Fireworks Ltd. Reouest for Lease Agreement 200' X 200f Area Within Part of NW V4 34-49-8-W5M Council reviewed the report and recommendation as S) presented. W) COUNCIL MEETING MINUTES -8- 99 04 29 2643-99 Moved by A. Heinrich that Council is not preparedto enlargethe leased area and asks that Mystical Fireworks stay withinthe 10 acres presently leased. The Municipal Districtwill assist Mystical Fireworks administratively by working with the Rre Services Bylaw and the Fire Chief for a solution to address the material being burned. CARRIED UNANIMOUSLY 1 RECESS FOR LUNCH Recess for Lunch 2644-99 Moved by D. Ellis to recess for lunch at 11:50 am. CARRIED UNANIMOUSLY CALL TO ORDER Reeve M. Schwab called the meeting to order at 1:10 am. PRESENT M. Schwab, Reeve B. Guyon, Councillor D. Ellis, Councillor J. Starling, Councillor A. Heinrich, Councillor K. Porter, Municipal Manager T. Fleming, Supt. Of PublicWorks K. Robinson, Recording Secretary 2645-99 Moved by J. Starling to add the Easyford Campground to the agenda. CARRIED UNANIMOUSLY GENERAL MATTERS Newsletter Options Council reviewed the report and recommendation regarding the printing of the newsletter. 2646-99 Moved by B. Guyon that we do not publish a newsletter but use the Western Review reporting as the source of information for ratepayers. IN FAVOUR: B. Guyon J. Starling OPPOSED: D. Ellis 1 M. Schwab A. Heinrich DEFEATED ns 1 1 COUNCIL MEETING MINUTES -9- 99 04 29 2647-99 Moved by D. Ellis to approve the contract production of the newsletter quarterly, adjusted as necessary for the annexation process. Additional productions require Council approval. IN FAVOUR: M. Schwab A. Heinrich D. Ellis OPPOSED: B. Guyon J. Starling CARRIED Rhea Graham arrived at the meeting at 1:25 pm. PLANNING Planning, Development and Land Matters Pi DEVELOPMENT AND LANDS Reouest for Renewal of M.D. Owned Land Existing Lease Agreements p> Council reviewed the report and recommendation presented. Rob Feddema arrivedat the meeting at 1:28 pm. 2648-99 Moved by B. Guyon that the leases listed in the report, be renewed annually, all at the same time and subject to the Schedule of Fees Bylaw. CARRIED UNANIMOUSLY DELEGATIONS Delegations Brazeau Senior's Foundation Rhea Graham and Rob Feddema attended the Council meeting today to meet Council and to discuss senior's p housing. Council viewed a video entitled "The Eden Alternative". PI Ms. Graham talked to Council about her background in the health field and later health.educationand senior's housing. jBl Reeve Maureen Schwab thanked Rob and Rhea for attending the meeting today and they left at 2:20 pm. ITEMS FOR INFORMATION Correspondence/Items for Information a) Correspondence from the Town of Drayton Valley IS) regarding a letter of support for the Ad Hoc Committee (Hwy. 22 Safety Concerns). Jp» COUNCIL MEETING MINUTES -10- 99 04 29 b) Correspondence from Mr. Emil Hagman regarding fS^{ signage. c) Copies of correspondence sent to the Western Review from Mr. Dick Badickregarding RR 85. PLANNING, DEVELOPMENT AND LAND MATTERS Planning. Development and Land Matters Land Tender Council reviewed the report and recommendation as presented. 2649-99 Moved by B. Guyon to advertise the subject lands for tender utilizing the web site as well as regular advertising outlets. It should be noted that as per a previous Council resolution, the municipal district will construct roads, should construction take place. CARRIED UNANIMOUSLY Request for Extension for Endorsement of i Subdivision Plan from April 25.1999 to November 5, 1999 Council reviewed the report and recommendation as presented. 2650-99 Moved by B. Guyon to approve the request for extension for endorsement of subdivision plan for Part of SE1A 3-49-5-W5M. The letter to the ratepayer should warn them that this is the second and last extension. CARRIED UNANIMOUSLY Palmer Area Structure Plan 2651-99 Moved by D. Ellis to draft a letter to the Town of Drayton Valleystating that although 1 the Town is outside the referral area for the subject lands; they were provided with notification. The response received from the Town however requires further clarification. <&> CARRIED UNANIMOUSLY <&v^ \J p) COUNCIL MEETING MINUTES -11- 99 04 29 2652-99 Moved by A. Heinrich to request more p> information from Mr. Palmer regarding the pipeline and requesting that the new right-of- way be attached to the AreaStructure Plan. f^l Clarification is also being requested from the Town of DraytonValley. CARRIED UNANIMOUSLY SUPPLIES AND SERVICES MATTERS Supplies and Services Matters Equipment Tender Council reviewed the report and recommendation presented. 2653-99 Moved by B.Guyon that a price comparison report be provided to Council comparing the sale prices with the cost of purchasing new equipment, and with the budgeted purchased amounts of newequipment. •W) CARRIED UNANIMOUSLY 2654-99 Moved by B.Guyon to approve the sale of equipment as recommended, and detailed in the report. CARRIED UNANIMOUSLY GENERAL MATTERS General Matters Five-Year Projected Capital Projects Council reviewed the 1999- 2003 ProjectedCapital Projects as presented. 2655-99 Moved by D. Ellis to adopt the 1999 - 2003 Projected Capital Projects and that the years 2000 and 2001 be set in order that Administrationcan proceed with preliminary work for the first two years (2000 and 2001). IN FAVOUR: M. Schwab D. Ellis. A. Heinrich OPPOSED: B. Guyon J. Starling CARRIED 1p5> COUNCIL MEETING MINUTES -12- 99 04 29 Ad Hoc Highway 22 Committee Report Council reviewed the meeting summary presented. 2656-99 Moved by D. Ellis to receive the report for information. CARRIED UNANIMOUSLY Policy - Council - 3 - Council Response to Third Parties on Oil and Gas Development Council reviewed the draft policy presented. 2657-99 Moved by B. Guyon to request assistance from the AAMD&C in drafting this policy, and to obtain input from the AEUB. CARRIED UNANIMOUSLY Policy - Council - 4 - Presentation of Plagues bv Municipal District Councillors Council reviewed the draft policy presented. 1 2658-99 Moved by B.Guyon that the policy be redrafted to incorporate the suggested changes and that the standard plaque be used. CARRIED UNANIMOUSLY Mental Health Week Council reviewed the agenda material presented. 2659-99 Moved by B. Guyon to proclaim May3 -10, /EfSJ 1999 as Mental Health Week in accordance with the present policy. CARRIED UNANIMOUSLY The Cowboy Trail - Sundre & District Chamber of Commerce Council reviewed the letter in the agenda material. 2660-99 Moved by B. Guyon to provide a letter of support in principle to the Sundre and District Chamber ofCommerce in their project ^ for the naming of Highways 6and 22 as "The /*/) Cowboy Trail". CARRIED UNANIMOUSLY ^J ' 'SB COUNCIL MEETING MINUTES -13- 99 04 29 1999 4-H BeefShow and Sale Council reviewed the letter in the agenda material. p) 2661-99 Moved by A. Heinrich to receive the correspondence for information. CARRIED UNANIMOUSLY Si Lease Review Committee Council discussed the suggestion to amend the terms of reference. 2662-99 Moved by J. Starling to add the following to the si Lease Review Committee Mandate: "To negotiate all pipelinesand powertransmissionlines related to oil facilities and surface lease activitieson Municipal District owned lands." CARRIED UNANIMOUSLY Easvford Campground Council discussed the request for a letter of support for funding by the operator of the Easvford Campground. 2663-99 Moved by B. Guyon to provide a letter of support in principle to the operator of the Easyford Campground for their application for funding. CARRIED UNANIMOUSLY Chamber ofCommerce Reouest for Funding Council discussed the request for funding from the Drayton Valley Chamber of Commerce. 2664-99 Moved by B. Guyon to approve $1500 to the Chamber to be applied to the postcard project, and the balance to one of the other projects. CARRIED UNANIMOUSLY ITEMS Correspondence/Items for Information FOR INFORMATION d) Correspondence from Tom Thurber, MLA regarding the Ad HocCommittee on Highway 22 Improvements for Safety. e) Correspondence from the Municipal Government Board regarding the 1997 LinearAssessment Appeal Notice of Withdrawal. COUNCIL MEETING MINUTES -14- 99 04 29 f) Correspondence from Municipal Affairs regarding proposed changes to the MGA. g) Correspondence from Environmental Protection « regarding Forest Management Agreement Holders 1 andanrl OiQuotamra HoldersHnlriprQ J h) Correspondence from AT&U regarding the 1999-2000 to 2001-02 Business Plan. i) Correspondence from the Minister of Agriculture, Food and Rural Development regarding the ASB budget. j) Municipal Law Bulletin from Brownlee Fryett k) EmergingTrends in Municipal Law '99 - Brownlee Fryett ffis • I) News Release from Alberta Health - Bill 37 Review Panel Report (report is available from Administration) m) News Release from Crossroads Regional Health Authority n) Correspondence from the Composting Council of Canada. o) Correspondence from CBC Radio-Canada regarding 1 thefrho CRTCBC andanH thefho CRTC.POTT * p) Yellowhead Regional Library Newsletter q) Correspondence from the AAMD&C regarding the Provincial Response to AGRA Report r) Correspondence from the AAMD&C regarding the VisioningTask Force s) Correspondence from the AAMD&C regarding Passed Resolutions -1999 Spring Convention t) Correspondence from the AAMD&C regarding the j MunicipalTax Collection Rates * u) Correspondence from the AAMD&C regarding the Reeves' Meeting, March 29,1999. v) AAMD&C ExecutiveMeeting Highlights w) Contact Newsletter - April 8,1999 x) Contact Newsletter - April 14,1999 i COUNCIL MEETING MINUTES -15- 99 04 29 y) Newspaper Article I 2665-99 Moved by B. Guyon to receive items a-y for information. P CARRIED UNANIMOUSLY COUNCILLOR p REPORTS CouncillorReports .[ Councillor D. Ellis reported that he attended: P > ASB Meeting ! > Meeting with the Village of Breton Council > Alberta Planning Conference in Red Deer p > WoodlotTour | > MPC Meeting > Breton LibraryBoard Meeting > Annual Meeting f > FCSS Regional Conference I > Zone 3 Meeting > Appeal Hearings - April 27an 28th m > Public Meeting at the Omniplex regarding annexation CouncillorA. Heinrich reported that he attended: P > Drayton Valley/Brazeau Economic Development Meeting !•' > Meeting with Fire Chief > ASB Meeting r>Meeting with the Village of Breton Council > Alberta Planning Conference in Red Deer > WoodlotTour > MPC Meeting r>Breton Fire Hall Official Opening > Warburg Seed Cleaning Plant Meeting > Annual Meeting F>Tour of Weyerhaeuser > Zone 3 Meeting > Leduc County Public Meeting re: MDP and LUB at Sunnybrook r>Appeal Hearings - April 27and 28th > Public Meeting at Omniplex regarding annexation pi CouncillorJ. Starling reported that he attended: ^ > Surface Lease Review Committee Meetings > Landfill Authority Meeting r>Regional Library Board Meeting > Alberta Planning Conference in Red Deer > Zone3 Meeting <% > Tourof Weyerhaeuser x'vV P > MPC rCc'V ! > Annual Meeting .,. v,,\ > Public Meeting at the Omniplex regarding annexation ,.£ :;->*' m > Appeal Hearings - April 27and 28th ° f, (lis COUNCIL MEETING MINUTES -16- 99 04 29 j Councillor B. Guyon reported that he attended: > Surface Lease Review Committee Meetings > Landfill AuthorityMeeting f.tfo$9 > Forest Advisory Committee Meeting > Drayton Valley/Brazeau Economic Development Meeting > Zone 3 Meeting > WoodlotTour > Alberta Planning Conference jn Red Deer > Public Meetingat the Omniplex regarding annexation > AAMD&C Meetings Reeve M. Schwab reported that she attended: > Tour planning meetings > Brazeau Senior's Foundation Meeting > Meeting with AT&U - Ad Hoc Committee for Hwy. 22 > Breton Fire HallOfficial Opening > Annual Meeting > Weyerhaeuser Tour > Zone 3 Meeting > Appeal Hearings April 27and 28th > Meeting with the RHA re: Seniors Foundation > Ratepayers Meeting at Rocky Rapids > Public Meeting at the Omniplex regardingannexation > Meeting with a ratepayer and administration on a land fl?$a use issue QUESTION PERIOD Question Period for the Media Jon Muldoonasked for clarification regarding the 5-year plan. Reeve M. Schwab reviewed the motion. MEETING DATES Meeting Dates Council reviewed correspondence from the University of Alberta regarding the Breton Plots. 2666-99 Moved by B. Guyon to authorize Councillors to attend the special symposium celebrating 70 year's work atthe Breton Plots on July 21, 1999. CARRIED UNANIMOUSLY em ^ COUNCIL MEETING MINUTES -17- 99 04 29 IN PRIVATE 2667-99 Moved by D. Ellis that the regular Council meeting of 99 04 29 proceed into 'in-private' at 4:15 pm for the purpose of discussing annexation, appeals, Negotiating Committee, personnel matters, the Sunchild Road and Council conduct. CARRIED UNANIMOUSLY 2668-99 Moved by B. Guyon that the regular Council meeting of 99 04 29 come out of'in-private' at 5:05 pm. CARRIED UNANIMOUSLY IP 2669-99 Moved by D. Ellis to forward a letter to the Town of Drayton Valley regarding the annexation process timelines. CARRIED UNANIMOUSLY 2670-99 Moved by B. Guyon to approvea leave of absence for Deb Welsh, Senior Accounting Coordinator, withoutpay from May 12 - July 12,1999. CARRIED UNANIMOUSLY (SffiJ 2671-99 Moved by A. Heinrich to change the employment status of Kurt Chubak, Problem Wildlife Officer from seasonal to permanent. IN FAVOUR: M. Schwab A. Heinrich D. Ellis OPPOSED: B. Guyon J. Starling P> CARRIED ADJOURMENT 2672-99 Moved byJ. Starling to adjournthe regular Council Meeting of 99 04 29 at 5:10 pm. CARRIED UNANIMOUSLY Reeve Y> Municipal Manager p) Action Status Report Required action arising from Council Meetings: Updated May 5,1999 Action Outcome 1) Amend Agreement with Town re Change in billing procedures Finance 2) Amend Personnel Policyto include request from Finance Rev. Can. For EI premium reduction 3) Vogel Pipeline Issue Draft Crossing Agreement 4) First Reading - Top Soil Removal Ag. Bylaw No. 296-97 ro cqA^ 51 . Discussion Re7ln::lionserAssessors Dec. 10/98 -J^f^ ^ P 6) Motion #2466-99-to survey adjacent land owners on bylaw 352-99 for funding the costs of an ASP i7 7) Bylaw #331-98 - Spruce Meadows 2nd reading-Aug.13 Area Structure Plan 8) Bylaw No. 332-98 - Hwy. 22 West - 2nd reading - Aug. 13 Area Structure Plan 9) Easyford Campground Agreement P&D 10) agg¥eaf-QpeiaUng Capital1 Plan still in-dgfefogn 11) Motion #2379-98 - follow-up information for Council P&D 12) Draft advertisement -motion 2302-98 Admin 13) Motion #2422 - Winter Traffic Counts In process Feb 2/99 14) Motion #2428-99 - letter to Mr. Freeson P&D 15) Motion # 2453-99 - Letter to Compass and follow-up quotations from assessing firms Finance 16) .Motion #2487-99"COSfc"ef€empensation LSftSib-Sent 18) Motion #2496 - Policyregarding lobbying of oil and gas Admin 19) ArnwafjSencral Meeting AuUU12-^7i3»tiagafe- __ _^-^Hallj3boke» 20) Motion #2481-99-amend bylaw for Landfillcapital cost Finance l^Vfix^^J^^fi^^Sbis^^^^S otbe&eations luctioQj^henewjl 22) Motion #2499-99-defer questionnaire on land use bylaw P&D 23) Motion #2539 - Letter to Shewfelfs re: denial of redistricting P&D 24) Motion #2540 - Letter to landowners in Northside Acres P&D l2fl(^^o1feR3Z3^^^ (tonnairc 27) Motion #2545 - Millennium celebration suggestions May 26/99 Council Meeting Agenda 28) Motion #2547 - Draft Policy Concerning Management of Traffic Control Devices on Primary Highways - issues that effect the M.D. from downloading PW 29) KPMG - Salary Grid Review Eup+ l^> &r-OQ-e**o Wi 30) Correct Minutes of 990408 meeting 31) Motion #2639 - to send invitation to Minister of Transportation ^M(fm o^Mp {; 31) Motion #2642 - policy PD9 - certificates of Compliance completed r32) Motion #2643 - letter to Mystical Fireworks P&D 32) Motion #2651 - letter to the Town re: Palmer Area Structure Plan ^dmtfi frb -W^p^ m 33) Motion #2652 - letter to Mr. Palmer requesting I, More information P&D 34) Motion #2653 - price comparison report comparing the sale prices with the cost of purchasing new p equipment Supplies &Serv. i. 35) Motion #2657 - request info from AAMD&C regarding Council Response to Third Parties on Oil and Gas Development Admin I 36) Motion #2658 - redraft plaque policy Admin 36) Motion #2660 - letter to Sundre Chamber regarding The Cowboy Trail Admin I; 37) Motion #2662 - amend Lease Review Committee k Mandate Admin 38) Motion #2663 - letter of support for Easvford P Campground Complete * 39) Motion #2664 - funding for DVChamber Admin _ 39) Motion #2669 - letter to Town re: annexation f process time lines Complete pi ^> Breton and District Chamber ofCommerce Box 243 Breton, Alberta T0C 0P0 w> Wm 221999 J[iLbtoU3U ULil u Municipal District of Brazeau No 77 T°' J^2JL£2zl-- Box 77 Drayton Valley, Alberta p? Aprill4th,1999 Re: Breton R.V. Park 'p Dear Sirs, Please find attached a presentation and the plans for the future Breton R.V. Park. As we haveillustrated there has already been strong community interest and support for the project. We are hoping you will also beable to assist us.Cash donations are always welcome, but alternatives include gravel, trees, bleachers for the amphitheatre, concrete andlumber for the picnic tables and plumbing andelectrical supplies. Let meemphasis that your contribution is not going to the Chamber of Commerce. The chamber is onlyspearheading this project, several other non profit organisations are involved as well. Though the Chamber has donated $4000 ofits own funds. r Your gift would be mostwelcome, and I assure you your name will be fully, l. publically and permenantly recognised fp Ican bereached during the day at 780-696-3557 if you have questions. Thank you for your consideration. 'iH Yours sincerely W\ £jX9->«-»s.tx>jv-\ Rosemary Durrant Breton and District Chamber ofCommerce f BRETON R.V. PARK R.V. Camping is one ofthe fastest growing trends in Canada today. It translates into a large percentage ofthe recreational dollars being spentas the population ages, and the desire to have more leisure time increases. With that in mind the Chamber ofCommerce is spearheading the construction of an R.V. Park in Breton. It will enhance the village 'Wf substantially, at the same time make Breton a destination for recreational v travellers. Bythat we mean the golfers, fishermen, campers, hunters and vacationers travelling through the Battle Lake/BuckLake/Pigeon Lake areas. p At the local level there is a need for the R.V .Park for reunions family l celebrations, and youth events. p This project is a first for Breton in that it is a cooperative venture between the | Village ofBreton and several non-profit organisations pooling their resources, talents and finances towards a common goal. THE PROJECT p The R.V. park is to be located on the 3 acres adjacent the Breton GolfCourse I between the FaithCovenant Chuch and the Clubhouse complex. The lots will befully serviced and well landscaped with trees for esthetics and privacy. ^ Proposed recreational facilites include a water play areaanda playground on j the north side and an amphitheatre on the north west corner. f Not shown on the plans are a sanitation dump already in place on the south f west and the shower facilities the Village of Breton is building to the north of 4 the walkway f It is 2 year project. Year 1 Roads and sites to be gravelled P Power and water installed I Fire pits installed p Year 2 Trees (minumum of6ft on the sites themselves) 1 Picnic tables Amphitheatre and water play area m Playground 3 THE FINANCIES The anticipated costs for the entire project is approximately $60,000 Contributions to date: Village ofBreton $10,000 budgeted to build a shower facility Breton Chamber of Commerce, Breton Elks .Breton Royal Purple Cash donations totalling $10,000 tSS) Delta Electric $2000 discount on the electrical work Trans Alta installing power to the areaat no charge True Value Hardware/ Frey and Associates the attached plans Communityand business donations of labour and equipment Local fundraising is planned.as well as applying for funding from government sources and lottery monies. ACCOLADES AND RECOGNITION We activally and frequently recognise our contributors in our local newspapers At the same time there will be a permenant sign at the R.V Park on completion ofthe project. p r*sm>m !**m^ «*™*g f*mm^ :—| «—j "***% ^ REFERENCE DRAWINGS REVj SEAL STAMP FREY ft ASSOCIATES ENQNEERINC LTD. BRETON R.V. PARK PLOT PLAN bp i/r«a V. «M ISt. 5 Regional Office Phone: (780)621-4020 \ Keystone Chbld andFamily Box 7595 Fax: (780)621-4023 • 5120-52 Street Toll Free: 310-0000 ServicesAuthority Drayton Valley, AB [email protected] T7A 1S7 Hinds of Socitty Support Ihi Child April 20, 1999 • Reeve Maureen Schwab MunicipalDistrictofBrazeau B^EIEJlErr I Box 77 DraytonValley, AB T7A 1R1 /\PR 23B99j -—1 Dear Reeve Schwab, • Re: Appointment ofa Representative to the Governance Board • In response to Council's request for additional information, an initial draft of the Terms of Reference is currently under development. The first responsibility of the Governance Partnership Circle will be to further develop and ratify a final draft. The goals and objectives of the Circle are to promote co-operation between the Keystone CFSA and other governance boards in our region. One main objective is to seek ways in which we can work together to improvethe delivery of service to children. The responsibilities of the person appointed would consist primarily of communication between our organizations. It has been suggested that if you have someone responsible for FCSS, that person would be an excellent choice for this position. Rest assured that at no time would your Council be expected to participate in any initiative that the entire Council has not approved. If you require further information, please feel free to request a delegation to attend your Council meeting or contact myselfat 780-352-3117. * Yourstruly, / Shannon White On Behalfof Bob Reimer I Board Member Keystone Child & Family Services Authority ALBERTAASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504 - 101 STREET • EDMONTON ALBERTA T6E 5G9 • TELEPHONE: 436-9375 FAX: 437-5993 LARRY GOODHOPE - Executive Director April 21,1999 TO ALL AAMD&C MEMBERS: RE: AAMD&C Scholarship Program —-^~:—Q&*5&tl u Once again this year, the AAMD&C is offering a $1000.00 scholarship to one deserving first-year post-secondary studentfrom rural Alberta. This program is consistent with the AAMD&C's mission to promote rural interests, and foster stronger rural communities in the longer term. I am enclosing background information on the AAMD&C Scholarship program. We would appreciate your assistance in circulating this information to appropriate audiences within your jurisdiction, including local school authorities. I am also enclosing a sample announcement of the program, which you may wish to consider publishing in your local newspaper, if this option is available to you. On behalf of the AAMD&C Board, I thank you for your assistance in promoting this important program. Yours truly, ^arry Goodhope Executive Director " LG/gs Enclosures • w\ 1 SV ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS d COUNTIES 1 SCHOLARSHIP PROGRAM In recognition of the importance of an educated population to the future well- being of rural communities, the AAMD&C established the AAMD&C Scholarship Program in 1995. The AAMD&C Scholarship Program is designed to encourage young rural Albertans to pursue further education opportunities, and thereby enhance the ability of these young people to make meaningful contributions to their communities in subsequent years. Through the Scholarship Program, the AAMD&C provides funding assistance to one rural student each year. m VALUE: Each year, a Scholarship in the amount of $1000.00 ispresented to one successful applicant. |P) ELIGIBILITY: In order to be eligible, an applicant must: • be a resident of a municipality which is a member in good standing of the AAMD&C (anM.D. or County, theSpecial Areas, or theSpecialized Municipality of Strathcona County); • be registered to commence their first year of studies at a recognized Alberta post-secondary institution; and • be pursuing a course of studies which is of relevance to local government and/or rural communities. (This criterion is not intended to restrict eligibility to applicants in only a certain few programs. Instead, applicants are invited to indicate the relevance of their intended study programwithintheirletter ofapplication.) r % p L APPLICATION PROCEDURE: Applications must be received no later than July 31 in each year, and must include: • a letter from the applicant, setting out his/her goals and objectives in pursuing further education, as well as the relevance of their study program to local government and/or rural communities; • official transcripts ofhis/herhigh school marks; • a brief resume; and • written confirmation from the chief administrative officer of their rural municipality, certifying that the applicant is a resident of the municipality. JUDGING PROCEDURE: All applications will be reviewed by a committee comprised of AAMD&C Executive members or theirdesignates. The successful candidate will be selected based upon a combination of the following criteria: • citizenship and community involvement a • academic performance • individualletter of application PRESENTATION OF THE AWARD: The successful candidate will be awarded a cheque in the amount of $1000.00, upon receipt of confirmation of registration at a recognized Alberta post- secondary institution. The scholarship recipient will also be invited to participate in an award ceremonyat the annual AAMD&C FallConvention. All interested persons are invited to apply for the AAMD&C Scholarship by forwarding the required information to the following address, by July 31,1999: p| "AAMD&C Scholarship Program" Attention: LarryGoodhope Executive Director AAMD&C 4504 -101 Street Edmonton, Alberta T6E 5G9 Phone: 403-436-9375 FAX: 403-437-5993 E-mail: [email protected] °[ SSffJ AAMD&C SCHOLARSHIP The Alberta Association of Municipal Districts and Counties (AAMD&C), an organization representing Alberta's incorporated rural municipalities, offers a Scholarship Program in support of rural students attending an Alberta university or college. Under the AAMD&C Scholarship Program, one rural student each year will be provided with a scholarship in the amount of $1000.00. To be eligible for this competition, an applicant must be a resident of an Alberta municipal district or county or the Special Areas, and must be enrolling in their first year of studies at a recognized Alberta post secondary institution. Further, the applicant must demonstrate that their course of studies is related in some way to local government or rural community interests. p Further information on this program is available by contacting the AAMD&C office in L Edmonton at 403-436-9375 (e-mail: [email protected]), or by contacting your local M.D. or County office. IP JBI \P April 22, 1999 Municipal District of Brazeau No. 77 P.O. Box 77 IP DRAYTON VALLEY, Alberta T7A1R1 Dear Sir/Madam; L RE: NO SMOKING SIGN I LastSunday, April 18,1999, my partner and myself were returning home and stopped at the Breton Bi Lo Gas & Service building for some ice cream. m My partner, Walter, is deathly allergic to cigarette smoke and normally in such situations Iwould be the one to go into a store to buy something, but in this case we saw the NO SMOKING sign clearly displayed on the glass f door ofthe business so felt it safe to enter. *i As my partner was waiting for his ice cream a person, sitting at the table provided, lit up a cigarette. Walter asked the person serving him ifthat was allowed since there was a NO SMOKING sign up. She mentioned f that it was only no smoking when her Mom was working since she was allergic to smoke. Now, let me make it VERY CLEAR that I am in no way fighting an anti- smoking campaign here, I am only wishing to bring it to your attention that some people (including my partner) are under doctor's care and have been hospitalized because of being subjected to cigarette smoke and P take NO SMOKING signs very-very seriously. In this case all went well I and no one was seriously hurt, although my partner had some breathing problems later. Please believe me that ifthings turned out different you would be receiving more in the mail that just this mild letter. S^| People like us heavily relay on the honesty and consideration of business owners to enforce the NO SMOKING sign, and would suggest that if a sign is put up that it be enforced. Perhaps in this case one could put up a sign w No Smoking Sign -2- April 22. 1999 that states' NO SMOKING WHEN MOM IS WORKING ', that way anyone not privy to the hours that "MOM" works would realize that the sign is conspicuous at best, and that there is indeed smoking going on in the building. PLEASE realize that to take such a sign down and then put it back up during the course of the day will not solve your problem and does no good for the person who is allergic to cigarette smoke and itwould indeed be more dangerous to those innocent people who relyon the sign. .A concerned traveller, Lanada B. Ansell Entwistle, Alberta TOE 0S0 p Letters sent to: Breton Medical Centre Associates Environmental Health, Drayton Valley Health Services Municipal District of Brazeau No. 77 Village of Breton Municipal Office Breton Bi Lo Gas & Service p 1. jl/ttrndctfi^ 77 SfJK Sox 77. ($tat/fan lalfat/, .4Mei(a '.fytf' J&?>Mvne (7x0) 542-7777 Stfmon/fiM Wtec/: (7*0) 42X-7X26 Sax: (7x0) 542-777" May 4,1999 F To Whom It May Concern: Re; Cardlum Employment Please consider this letter as support for Cardium Employment in Drayton Valley, Alberta for their proposal to Alberta Advanced Education and Career Development to provide self employment services to unemployed Albertans in the Drayton Valley area. Cardium Employment is a local based non-profit organization, which has trained staff already providing other employment services in the Drayton Valley area. Yours truly, fufeen Schwab, Reeve p pi (p fr/fim Wfirrr/t'f/.v//: .T.J/tf tfntftiMat'*JjRf>frf{, ^tat/ftm 'faffet/ fijAT- G softs Ut. CANADA POST LES PRIX DE L'AI.PIIABETISATION LITERACY AWARDS DE POSTES CANADA CANADA POSTES 2701 RIVERSIDE DRIVE 2701 PROM RIVERSIDE \ /~ SUITEN0610 BUREAU N0610 \ ^j **»Aabe***N* OTTAWA ON KIAOB1 OTTAWA ON K1AOB1 \ " April 1999 FnliaLSEIlI^^ Dear Colleague: 0 \ MAY - 3 1999 LD^LbU U C5t!i We at Canada Post are committed to improving literacy in Canadaw JI* _-l__5^w_.*rV*^~ A 1996 Statistics Canada report showed more than seven million Canadians - or 40% of the adult population - lack the reading and writing skills needed to participate fully in our society. Poor literacy skills cost Canada approximately $4 billion in lost productivity each year. Canada Post and its partners recognize individuals, educators, and literacy organizations for their achievements and dedication to literacy through the Canada Post Literacy Awards Program. 1999 marks the seventh year of these awards. Winners in each province and territory will be honoured during an awards ceremony this fall and will receive a computer system or cash award. Enclosed is a copy of the Call for Nominations brochure inviting you and your colleagues to participate. You can help increase awareness of the need to improve literacy skills by: • nominating a deserving individual or organization that is making a difference in your community; • or nominating someone who has improved his or her own literacy skills. The deadline for nominations is Friday, June 4, 1999. Your support and promotion of these awards will ensure we recognize those whose efforts will ultimately benefit all Canadians. Thank you for your help. Yours sincerely, /to, ImJ- Alain Guilbert Vice-President, Communications Nmtimal 11 Secretariat lUtrrary r SSL NATIONAL POST «•» -JM* <*CNA Srerrtaruil the ^NationalCarRentaL 1*1 5 LoweMartin Domtar Group Green means go'. /dlbcrra ENVIRONMENTAL PROTECTION File No. 9 S) April 28, 1999 ::..?-- Dear Municipal Officials and Administrators: ip Enclosed are copies ofthe sixthedition ofour Parkland regional newsletter entitled " Parkland I Progress." The newsletter is produced by regional staff in Alberta Environmental Protection's administrative region ofParkland, ofwhich your municipality isapart. The aim ofthe newsletter series isto provide information to local government officials about some of department's initiatives and activities. We ask your assistance incirculating the enclosed newsletters to your municipal councillors and administrative staff. Please feel free in duplicating the originals. If you have any questions or suggestions about the newsletter or wish more copies, please contact our Parkland Regional office in Red Deer at: Ph.340- 4881. Fax. 340-5173. (For toll free, call 310-0000 first and then dial the Red Deer number.) Thank you for your assistance. Regional Enwonmental Co-ordinator attachments RSJ p W Printed on Recycled Paper Mission Statement Asproudstewards of Alberta's renewable S? naturalresources, we will protect, enhanceand ensure the wise use ol our environment. We area dedicated.»»/ committed Warn rpsiHinsihti' tor iihin.ifiiiifi thoseresounes will) Alliert.W: We .ire guidedIn .> slutted t'.L•,••..•:•••.•/•—1 P"v"r •'•• '• '.' 1 -.J-y^-yi'STi r ^ -:•::••• I m Eastview studentsplacing trout eggs into the aquarium (Photo- compliments oftheRedDeerExpress) Implementation of New Water Act The Water Act came into force January 1,1999. Review ofwater management legislation began in 1991 with the purpose of updating old legislation to ensure that Alberta's water is managed and conserved for today and for the future. The previous legislation, Water Resources Act, was over 60 years old and was primarily a tool for allocating water. Registration of traditional agricultural uses of water is a new feature of the Water Act that will be of particular interest to the agricultural community. Traditional use of water can now be registered totake advantage of the priority of rights system. Alberta Environmental Protection Traditional use means water used for the watering of stock and for the application of Operating Principles pesticides. Provided that the water was in use when the act came into force the landowner may register the use of up to five-acre feet (6250 cu m) per farm operation per year. The applicant would establish the priority assigned to the registration as the date of first known use of the water for this purpose after July 1, • Customer Service 1894 Registration application forms and information on the registration process is available through all regional offices of Environmental Protection, and through • Resource Sustainability Alberta Agriculture, Food and Rural Development's district offices. For more • Public Involvement information, contactRay Kerber inRedDeerat 340-7733. • Informed Decision-Making Enforcement and Compliance Key to Protection Environmental Protection usesa number ofactsand associated regulations to • SharedResponsibility ensure our environment is protected and wisely used. Enforcement of Alberta s Environmental Protection and Enhancement Act (EPEA) resulted in $208,980 in assessed fines and 139 enforcement actions for the 1997/98 fiscal year. When all legislation administered by Environmental Protection in 1997/98 including EPEA are considered, over 100 administrative penalties were assessed totalling more than $780,000, and approximately 6,000 charges were laid totalling approximately$580,000. Environmental Protection maintains a 24-hour environmental emergency response team and toll-free public complaint line. To contact the department's emergency response team or to register a complaint, call 1-800-222-6514 or /dberta #PERT (#7378) on TELUS Mobililty. ENVIRONMENTAL PROTECTION MbHile/>ieId Offices Win National Special Places Update - Parkland V^ Award! The Provincial Coordinating Committee for the Alberta Special Places program will be completing their work of Alberta Environmental Protection (AEP) staff selecting the remaining Special Places candidate sites recently received a national Technology in within the province by March 31, 1999. However, Local Government award for "Innovative Service Committees set up to review the candidate sites will have Delivery in the Provinces." This award was until December 31,1999 to complete their work and make given for their initiative and innovative work their recommendations to the Minister of Environmental in setting up Mobile Field Offices (MFOs) for Fish and Protection. Wildlife officers in Parkland. To date, there are four Local Committees in the Parkland A Mobile Field Office is basically "a high tech office in a region that are reviewing five sites. The sites are vehicle." The vehicles are equipped with secure wireless (1) Beaverhill Lake in the Counties of Beaver and communications technology, a Global Positioning System Lamont ( 2) Wapiabi, in the M.D of Clearwater (GPS) and a laptop computer. These units enable the (3) Killarney/Reflex and (4) Ribstone/Edgerton in the M.D officers to access information and technical tools of Wainwright and (5) Sunken/Sounding in the M.D of previously only available in the corporate or regional Provost. The Wapiabi Local Committee has completed offices. Started as a pilot project in Wetaskiwin in 1997, their recommendations and submitted their report to the the Mobile Field Offices have also been set up for staff in Minister. The Beaverhill Lake, Killarney/ Reflex and Ponoka and Red Deer. Ribstone/ Edgerton Local Committees are now submitting their recommendations and report to the Minister. Elk Relocation Program Complete Through a funding partnership with the Rocky Mountain Elk Foundation, Alberta Environmental Protection has completed a winter relocation program for 1998-99. Sites where elk populations are high and cannot be reduced by normal hunting efforts have been relocated to where higher elk populations are desired. Bythe end of February 1999, over 200 elk were moved to areas in the Parkland Region (Pinto Creek near Rocky Mountain House, Colt Creek, northeast of Nordegg and Laptop and communication system inside the MFO truck Mouse Flats, northwest of Nordegg. These elk came from Jasper Park, the Cross Conservation Area near Calgary and from the Ya Ha Tinda Ranch. Elk were also relocated to the Kinuso/ Swan Hills area and to the Upper Elbow Special Weeks to Note River in Kananaskis Country • National Wildlife Week- April 4-10 AEP Quick Directory - Parkland Region • National Forest Week- May 2 - 8 Natural Resources Service • Environment Week- May 30 - June 6 Water, fish &wildlife, recreation and protected areas, enforcement • Parks Day - July 17 Andy Nowicki - Area Manager (Red Deer) For more information on Special Weeks, call Sue Ph. 748-3939 Fax. 748-4550 Arrison at 340-7182 (Dial 310-0000 first, for toll free.) Bernie Arnold - Area Manager (Camrose) Ph. 679-1247 Fax. 679-1217 Terry Wendland - Area Manager (Rocky Mountain Upgraded Airports for Fire Fighting House) Ph. 845-8260 Fax. 844-4216 Centres Kenn Looten - Manager, Regional Support Alberta Environmental Protection helped to pay for ^rr\ airport upgrades in some Alberta towns that Ph. 340-7660 Fax: 340-7662 ft-^>*—\ serve as important fire fighting centres for Environmental Service i..''•..— the department. One centre to receive 0Approvals- land reclamation, industrial, municipal i pHSreSl upgrades was Rocky Mountain House. The • Compliance andmonitoring- emergency response, five million-dollar project, completed in inspections and investigations. • October, will strengthen the runway so it can handle new • Resource Management and Integral/on-regional and heavier fire fighting aircraft. Rainbow Lake airport, in coordination, planning,and communityrelations. northwestern Alberta, also received fire fighting upgrades. Larry Williams - Approvals Manager Ph. 340-7747 Fax. 340-5173 Dene Berry - Enforcement and Monitoring Manager Ph. 340-5312 Fax. 340-5173 Beverly Anderson - Regional Environmental Co-ordinator Ph. 340-4849 Fax. 340-5173 Land and Forest Service Forest protection, landadministration and natural resource, managementof Provincial Crown lands. Butch Shenfield - Clearwater Forest Area Manager Rocky Mountain House Ph. 845-8250 Fax. 845-4750 Robert Stokes - Brazeau Forest Area Manager Rocky Mountain House - MLA and Environmental ProtectionMinister, Ty Drayton Valley Ph. 542-6616 Fax. 542-6454 Lund, cuts the ribbon with Mayor Lou Soppit. Airport Commission Chairman, Fred Nash and M.D Reeve. Tom Clark Darryl Rollings - Regional Operations Co-ordinator Ph 845- 8357 Fax: 845-2645 • I r brownlee BARRISTERS AN O SOLICITORS Municipal Law Bulletin Alberta Fire Code: How Municipalities Can Avoid Being Burned On June 1, 1998, the Alberta Fire Code in the article, on safety codes officers and 1997 (the "Fire Code") came into force. their respective municipalities' exposure There are several changes from the 1992 to liability. edition ofthe Fire Code that are discussed The Definitions section of the Fire Code in the Preface ofthe new Fire Code. These defines "authority having jurisdiction" as: changes range from clarifying the determination of occupant load a safety codes officer in the fire calculations, to providing a consolidation discipline exercising authority of all hazardous processes and operations, pursuant to designation of powersand to introducing a new section on terms of employment in accordance laboratories. Although these changes are with Section 28 of the Safety Codes significant, one particular change has Act. peaked some interest in relation to Therefore, the "authority having municipalities. That change is the addition jurisdiction" encompasses both safety of the phrase, "acceptable to the authority codes officers and the municipalities that having jurisdiction \ This article is meant employ them. to provide a general review of the impact ofthis particular addition to the Fire Code, The phrase, "acceptable to the authority as well as one other change discussed later having jurisdiction" has caused some Contents Alberta FireCode: How Municipalities Can Avoid Being Burned 1 G.S.T. On Supplies ofReal Property 3 concernY>because it seems to open the door to liability A defence to an allegation of breach of duty of care in exposure. In this regard, the phrase appears to provide such a situationis found in Section 12ofthe Safety Codes the "authority having jurisdiction", in certain Act which provides the following statutory defence for circumstances throughout the Fire Code, with the safety codes officers and other named parties: discretion todetermine aminimumrequirement forsafety. 12(1) No action lies against the Crown, the Council, Alternatively, wherea minimum requirement is provided members ofCouncil, safety codes officers, accredited by theFire Code,the"authority havingjurisdiction** may agencies or their employees or officers or defer from that requirement if he or she finds it to be Administrators for anything done or not done by any "acceptable**. Forexample, Section 2.4.1.1(5) ofthe Fire of them in good faith while exercising their powers Code provides that: and performingtheir duties under this Act. Wl Unlessacceptable to the authorityhavingjurisdiction, You will note that the actions ofthe safety codes officers outdoor storage receptacles for combustible materials and the other named parties must be exercised in good p! shall be located no less than 3 m from combustible faithin orderto fit within this liability exemption provision. buildings and be fitted with a cover that shall remain A good indication that a decision to vary was made in closed except when the receptacle is being filled or good faith is that the decision was based on some emptied. recognized safety standard and not on the basis offactors A concern with the above section is a scenario where a such as expediency or intuition. If a safety codes officer municipality'ssafety codes officer uses his orher discretion varies a recommended standard in the Fire Code, he or in determining that a lesser distance from combustible she should have a valid reason for doing so. The most buildings is "acceptable" rather than the recommended 3 obvious support for such a decision would be relianceupon metres, and a fire then occurs. a recognized safety standard such as the National Fire Protection Association Codes and Standards that are The common law states that municipalities have a duty to referred to in AppendixA ofthe Fire Code. take reasonable care to avoid acts or omissions that are reasonably foreseeable to cause injury to persons or to Section 1.1.2.3(2) ofthe FireCode contemplates thatthere theirproperty. If this duty ofcareis breached,anddamages will be some fire protection measures forming the basis PI flow from the breach,the municipality breaching that duty ofa safety codes officers decision to vary. Ofcourse, the ofcarewill have committed an act ofnegligence that gives most conservative approachwouldbe for the safety codes rise to liability. Consequently, with respect to the above officer not to vary the recommended minimum standard scenario, the "authority having jurisdiction" has a duty to at all. Furthermore, it must be remembered that safety take reasonablecarein the decision making process as the codes officers have the discretion to prohibit activities ultimate decision may affect the owners of the buildings altogether. subject to inspection under the Fire Code. Therefore, the apparentdiscretion that is provided to the J "authorityhavingjurisdiction** in the new FireCodeshould •HP Si broivnlee fryett BARRISTERS AND SOLICITORS \°\ not be interpreted as providing safety codes officers and Glen B. Scott (Calgary) 260-5302 theirrespective municipalities with an unchecked power e-mail: [email protected] to develop new standards and requirements. Indeed, as Thomas D. Marriott 497-4868 before, the decisions of the safety codes officers should e-mail: [email protected] be informed decisions based on recognized safety standards and made in good faith. 497-4812 .|p) Jeneane S. Gruiidberg e-mail: [email protected] As a separate note regarding the new Fire Code, we would liketo call your attention to Section2.7.1.5(g)whichdeals Joanne M. Klauer (Calgary) 260-5303 with non-fixed seating in "assembly occupancies". That e-mail: [email protected] section provides that when an "occupant load" exceeds **&?) Nancy L. Reid 497-4815 200 persons, with the exception of when non-fixed seats „ e-mail: [email protected] are provided at tables, the seats in a row shall be fastened together in units of no fewer than 8 seats. Alternatively, M. Grace Garcia Cooke 497-4809 where there are 7 seats orfewer in a row, all ofthe seats in e-mail: [email protected] the row shall be fastened together. Theprevious Fire Code did not require non-fixed seats to be fastened together. It only required that non-fixed seats adhere to the spacing G.S.T. On Supplies of requirements for fixed seating in the Alberta Building Code. We bring this new section to your attention as it Real Property will impact the seating in assemblies of over 200 people, One of the most difficult and often frustrating and thus, will likely apply to popular public meetings, responsibilities ofabusiness ormunicipality isdeterrnining school assemblies, and other municipal assemblies. whenit isobligated tocollectandremitGoodsandServices M. Grace Garcia Cooke researched and wrote the above Tax("G.S.T") pursuantto theExcise Tax Act(the"Act'*). article. Grace has a practice in general municipal law. Thisprocess ismadeeven more onerous formunicipalities due to the special rules and exceptions that have been If you have any questions regarding the changes noted in created for particular types of transactions. This is the article, or with regard to the Alberta Fire Code 1997 in p> particularly true of transactions involving the supply of general, please feel free to contact M. Grace Garcia Cooke real propertyby a municipality. or any of the following members of the Brownlee Fryett Municipal Team on our toll free line (1-800-661-9069) or their direct lines listed in the next column. sF) broivnlee fryett BARRISTERS AND SOLICITORS op I. The General Rule & Exceptions F. The supply ofreal property (other than short-term accommodation and leases of residentialcomplexes, I Most supplies of real property by a municipality, either as such supplies are exempt elsewhere under the by sale, lease, license, or otherwise, will be exempt from Act): theapplication of G.S.T. However, not all supplies will 1. By way ofa lease for a period ofcontinuous use be exempt. The general rule established under the Act orpossession ofless than one month, or provides thata supply of realproperty by a municipality will be exempt from the application of G.S.T., save and 2. By way ofa license for any period whatsoever, p except for the following exceptions which are taxable where the supply is made in the ordinary course ofbusiness ofthe municipality (e.g. routine hall (unless an exemption is available under some other rentals, licenses to use any land, etc); provision ofthe Act): G. The supply (i.e. sale, lease, license, gift, etc.) of real | A. The sale ofnew residential complexes, oran interest property that the municipality has elected, under therein(sales of used residentialcomplexesare Section 211 ofthe Act, to be treated as a taxable exempt elsewhere under the Act); supply; B. Real property that is deemedto havebeen supplied H. Parking spaces supplied by lease, license, or similar as a resultof a changein the use of the property; arrangement, in the course ofa business carried on by the municipality; and C. The sale ofreal property to an individual (i.e. a natural person, not a corporation) or personal trust, I. The supply (i.e. sale, lease, license, gift, etc.) ofreal where: property acquired by the municipality through tax forfeiture, foreclosure, or similar process ofseizure 1. The property is vacant land, and or repossession (unless the supply is exempt elsewhere under the Act - e.g. used residential 2. The property is not vacant land, unless: complexes). (a) the structure located upon the land was used by the municipality as an office or in the n. Limitation ofLiability ofMunicipality courseof commercial activities(including Where a party is obhgatedto collectand remitG.S.T. under leasing to third parties), or in the course of making exempt supplies (in which case the sale the provisions of the Act, save and except for a few will be exempt - subject to (D) below), and exceptions, the obligation to remit the G.S.T. exists independently ofthe obligation to collect Consequently, (b) the sale is exempt elsewhere under the if a municipality is obligated to collect and remit G.S.T. Act (e.g. used residential complexes); for a particulartransaction, and failed to collect the G.S.T. D. The supply (i.e. sale, lease, license, gift, etc.) of real at the time the transaction was completed, the G.S.T. must property used primarily in the commercial activities be remitted regardless of such failure. The Act does of the municipality immediately before the sale, specifically provide that a debt action may be brought lease, or license; Slj against the recipient of the supply in order to collect the E. The supply (i.e. by lease, license, or similar G.S.T. which has already been paid to the Receiver arrangement) of short-term accommodation (i.e. for General. However, the supplier must have complied with less than one month); m broivnlee fryett BARRISTERS AND SOLICITOR a\ the disclosure requirements under the Act in order to be current and up to date with the provisions of the Act (as entitled to claim and collect the outstanding G.S.T. well as policy directives issued by Revenue Canada in pursuant this provision of the Act. respect of the Act and its provisions). In order to avoid incurring liability for G.S.T. which a When in doubt with respect to any particular transaction, municipality may inadvertently fail to collect, all sale, consult directly with a G.S.T. expert or the G.S.T.Technical lease, or license documentation used by a municipality in Interpretations Branch of Revenue Canada. Inquiries relation to the supply of real property should account for regarding G.S.T. may be directed to branch offices in liability for the payment ofG.S.T. in some manner. If the certain local areas (Calgary 233-5133, Edmonton exact status of the transaction for the purposes of G.S.T. is 495-5400, Lethbridge 382-3013, and Red Deer 341-7006), unknown, debatable or uncertain, err on the side ofcaution or through the national toll free inquiry line by incorporating a general provision in all documentation. (1-800-959-8281). Additional information, including For example, a provision which specifically states that instructions, policy statements, G.S.T. Memoranda, G.S.T. is not included within the price or rent being paid, Technical Information Bulletins, and more, is also available and that all G.S.T. shall be the responsibility of the through the internet on the Department's web site purchaser in addition to the purchase price or rent which (address: http://www.rc.gc.ca). may be payable. Lawyer Profile However, since many transactions by municipalities are Rodd C. Thorkelsson is an exempt, and their exempt status often depends upon the associate with Brownlee Fryett. specific nature ofthe real property or its previous use, each He has a general practice transaction may have different G.S.T. implications. including corporate commercial Consequently, in addition to the wording suggested in the and residential and commercial example above, wording should be used in order to allow real estate. the standard provision to be used for general application (e.g. "In the event that G.S.T. applies to this transaction"). For further information on the application of G.S.T. to In this manner, should a transaction which was previously suppliesof real property, please feel free to contactRodd thought to be exempt prove to be taxable, for whatever or the following lawyers at Brownlee Fryett on our toll reason, some recourse is available to the municipality to free line (1-800-661-9069) or the direct lines listed below: demand and even sue to recover the appropriate amount Robert C. Stemp (Calgary) 260-5301 of G.S.T. from the recipient of the real property. e-mail: [email protected] III. Concluding Remarks Roger I. Swainson 497-4896 The specific rules governing the exempt status of supplies e-mail: [email protected] which municipalities often make on a daily basis can and Rodd C. Thorkelsson 497-4843 do change from year to year. Consequently, municipalities e-mail: [email protected] should consult a G.S.T. expert on a regular basis, in order to ensure that the practices and procedures utilized are brownlee fryett BARRISTERS AND SOLICITORS Call Connie: N^^»«rt!ft,y-:-:t Phone: (780) 497-4824 m Fax: (780) 424-3254 Toll Free: 1-800-661-9069 E-mail: [email protected] brotvnlee wm^^mm BARRISTERS AND SOLICITORS I dmont on ,.-•;;, Myx^.^t,jiJ> • CaIgary - June 2nd Watch for future mail-outs from AAMD&C for further information. i Please Note: Thecontents of this bulletin areintended to provide general information to municipalities. Municipalities should not rely on this bulletinto the exclusion of independent advice as each case is unique and will depend upon the particular circumstances. " I T O R CALGARY EDMONTON 1010.530- 8ih Avenue. SW. Suite 2200. 10155 - 102nd Street Calgary. Alberta. Canada T2P 3S8 Edmonton, Alberta, Canada T5J 4G8 Fax: (403) 232-8408 Telephone: (403) 232-8300 Fax: (780) 424-3254 Telephone: (780) 497-4800 Toll Free 1-800-661-9069 [email protected] We would like to THANK everyone who pi Welcome New Members participated in the 1st Annual Home, • Anderson Sand & Gravel Leisure SCRecreation Show & Sale. All the • Country Corner Folk Art businesses who joined us by renting a • D.V. Vacuum & Appliances booth, sponsoring or donating door prizes, • Gallery Coffee House and the many VOLUNTEERS are greatly • Investors Group appreciated. Without your support we would not have had such a successful • Karmic Craft Sales weekend. • LiP Audrey's Approximately 3500 people attended. The wt • Trim Line Signs of D.V. winners of best booths awards are: • Visual Links 1st Celebrations 2nd Brazeau BowBenders The Drayton Valley Lions Annual Archery Club 3rd Home Brew Hut Rodeo will be held June 11,12, and 13. The theme for this year parade Urgent Announcement is R.C.M.P. Centennial. To enter your The Drayton Valley & District float into the PARADE on June 12 Chamber of Commerce requires a fax machine. We would like to please contact the purchase one. Ifyour company can help us out Chamber office @ 542-7578. in any way We also will need 5 volunteers to please call us at 542-7573. Judge the entries for the parade. If you would like to be a judge The Junior Achievement program is striving please call us at the Chamber office. to inspire and educate young Canadians to value free enterprise, understand business Did you realize that the Chamber and economics and develop entrepreneurial of Commerce is also the Tourist andleadership skills information center for Drayton We have received enough donations, Valley & surrounding area. volunteers and trainers to be able to provide We have updated 1999 this program into 6 class rooms again this accommodations and year. Another successful venture for the campground guides. Chamber of Commerce. r r& "The International Year of Older Office Space for Rent Persons" We have space available at the Chamber of The Jan Reimer luncheon that was • Commerce Monday through Friday (9:00 - organized by 4:30). Also Faxinz and Photocopying Powerhouse Community Living available to all. Discount prices for all Drayton Valley <& District Chamber Members. Chamber of Commerce with sponsorship from Family Community Support Services The Drayton Valley « District was a success. Chamber of Commerce is involved in the Jan Reimer is an appealing speaker who addressesthe needs of an aging community. COMMUNITY CALENDAR fArs. Reimer used the Senior Friendly If you would like to include any of the Challenge to highlight Drayton Valley's following in our calendar: strengths and to explore ideas that could Business Information be part of future planning for our Luncheons/Dinners community. By recognizing the needs of an Family Activities aging community we are addressing the Banquets/Dances needs of all who live in, work in, or visit the m Sports Activities community. Health Services Political Action Day was held on Self Help/Awareness !March 24 in Edmonton. Some of the Recreation Iquest speakers were from the Banking Arts & Entertainment ^ |Industry, Canada Pension Plan and Please call the Chamber office @ |Nancy MacBeth, Leader of the Official 542-7578 before May 22th to have any of !Opposition. your upcoming activities included in June's In the evening, there was a reception, Calendar. |which included dinner and a question |period with Government Members, We have a Blue & White Striped pole jCarol Rempei and Arlene Reid from Tent for rent It can be made either jthe Drayton Valley &District Chamber 40x40, 40x60, or 40x80. Prices and jof Commerce were in attendance to Policies are at the Chamber Office. represent the people of Drayton V jVaJley. Advertising A foot Reminded.: Please give consideration to placing a business Ojlice JfouM. 9:OOam - 4:30pm card size AD for only $20.00 per newsletter. SSS^ (Monday, ta fyutbuf) Our newsletter reaches over 200 fellow Vfe jSoa^o£S&ec&M A/eefotfd ateopen *6 members i^y a//#te»tJ&U. 74ep ate Ae/c4at//:30on/6e SecondMu&teddap o^eacA moh/& a/Mie Anyone interested in an informational session for &6amJe* 0$cce. a Claims Management Course Provided by p| Please confirm attendance. W.C.B.? /^ Jc^/2^ r • THE ALBERTA ORDER OF EXCELLENCE April 27,1999 Bl Dear Mayor or Reeve: I am pleased to provide you with the enclosed brochure about the Alberta Order ofExcellence. PI The Order of Excellence is the highest honour the Province of Alberta can bestow on a citizen. Members of the Alberta Order of Excellence come from all walks of life. Their careers range from medicine, science, engineering,law, andbusiness to politics, education, agriculture and the arts. However, the Order ofExcellence is not merely recognition for a job well done. It is an honour reserved for those who have made outstanding contributions to Albertans, and in some cases, to Canadians and people in other parts ofthe world as well. Anyone can nominate an exceptional Albertan forthis specialhonor. I am sending you this information in the hope that you will share it with members of your municipal council and other leaders in your community who might know of an extraordinary Albertan who has served fellow Albertans with excellence and distinction. You may wish to visit our new web site at www.gov.ab.ca/mcd/more/abc/abc.htm, which provides biographies of the members of the Order and the nomination form. Please feel free to contact the council's executive secretary, Mrs. Roberta Giffin, at 458-1510 for additional brochures or more information. Sincerely yours, y^^^^t^ Samuel S. Lieberman, CD., Q.C., LL.D. Chair, Alberta Order ofExcellence Council Enclosure Alberta Order of Excellence Council, c/o Administrative Services Division, AlbertaCommunity Development, T Floor Standard LifeCentre 10405 Jasper Avenue, Edmonton, Alberta, T5J 4R7 ga igmj |i i j •• <• ••.'• ;*•' - . .. •",""••''.• ••• vw is a memberber hinonoure>.d? 'ow can I contact the Order? Ceremony Mail + Members are inducted into the Order Executive Secretary Alberta Order ofExcellence Council at a special ceremony at Government c/o Administrative Services Division Alberta House in Edmonton. Alberta Community Development 7th Floor, Standard Life Centre Order of ♦ The Lieutenant Governor of 10405 Jasper Avenue Alberta, Chancellor of the Order of Edmonton, Alberta T5J 4R7 Excellence Excellence, presents the new members with a medallion and a personalized Phom illuminated scroll. Executive Secretary Alberta Order ofExcellence Council (780) 427-2926 Portrait Gallery or Office of the Lieutenant Governor Portraits of members of the Alberta (780) 427-7243 Order of Excellence are displayed in two portrait galleries, located in Dial 310-0000 to be connected the Northern Alberta Jubilee to either number toll-free. Auditorium in Edmonton and the Southern Alberta Jubilee Fax Auditorium in Calgary. Attention: Executive Secretary Alberta Order ofExcellence Council The galleries are open to the public. (780) 422-3142 Admission is free. E-mail [email protected] Internet ^ www.gov.ab.ca/mcd/more/abc/abc.htm . . - hat is the Alberta Order ofExcellence? ow is a member selected? 'ow can I make a nomination? r^Lfr The Alberta Order of Excellence is + The Alberta Order of Excellence 1. Identify an outstanding Albertan who the highest honour bestowed on Council considers the nominations has made significant contributions Albertans by the Province ofAlberta. of candidates. The Council is made that will stand the test of time. up of volunteer representatives •^ Members of the Order come from appointed by Order-in-Council 2. Request a nomination package all walks of life. They are recognized from across Alberta. from the Council (see the contact for the impact of their provincial, information listed on the back of national or international lifetime ♦ Nominations areaccepted and this brochure). achievements. considered year-round. 3. Complete the nomination package 4- Membership in the Order of •$• The Council makes its selections in full. Materials submitted with the Excellence is about more than no later than June each year. New nomination cannot be returned. simply doing one's job well. It's about members are inducted into the Order All nominations are confidential. recognizing Albertans who have made in a special ceremony in October. a difference, whose contributions will 4. Send the completed nomination ♦ stand the test of time, and who have Nominations remain under package to the address listed on the served their fellow citizens with consideration indefinitely. Candidates back of this brochure. excellence and distinction. may not be selected in the year their nomination is received. 5. The Council may contact nominators 4r You can visit the Alberta to clarify information provided, but ♦ Order of Excellence web site at Candidates must be Canadian citizens will not otherwise contact them www.gov.ab.ca/mcd/more/abc/abc.htm who live in Alberta. regarding the status of their nomination unless their candidate for detailed information about ♦ You cannot nominate yourself, is selected. the program. your spouse, or a member of your immediate family. 6. If your candidate makes a significant contribution, or wins an award or honour after you have submitted the nomination package, please notify the Council in writing. t f 9^a/ P. Library Newsletter Ma71999 rTirPrT^rpnn nm ISSN 0708-1979 •V:r qjU APR 30 1999 :«r*v; i WetSteA"=?«^qrTnwaiting For pt ] 2•Pembina Hills Regional Division "Votes to Stay inYRL "Discover ... the World!" http://www.prl.lacomLe.ah.ca/srp99/ YRL is pleased to inform youtkat tke Pemkina Hills Regional Division kas Discover the World at your Library! rescinded tkeir Notice of witkdrawal from YRL, wkick was to take effect on August Children and libraries participating in tke i31;;1999. SummerReading Program will find muck P$. to enjoy on this site. Tkerearesections A Motion to cancel tkeir notice to on each continent with topics suck as: terminate memkerskip was unanimously crafts, games, a word searck game, folk carried at tkeir regular koard meeting keld tales, recipes, fun facts, and a list of books akout tkat particular continent. on Marck 24^. ••••,.:,, y.7 •• '',-.' • 1...'.'* '.,•'" •. ,i •' '• - YRL serves 17 schools witkin tke Tkere is also a section just for likrary staff. Pemkina Hills Regional Division, .Tkis is tke place to download all or parts representing 4,667 FTB students in tke of tke 1999 Summer Reading Program Barrhead, Swan Hills and Westlock area. for usein your likrary, once tke wek site is complete. Also, United Likrary Services We're glad you're staying! staffkas compiled a list of books tkat tkey suggest for tkis summer's tkeme. w& One of tke exciting projects Parklandkas Last Chance to Register underway is a virtual post office, wkere people will ke akle to sendvirtual "Leading YourLikrary into tke postcards to friends or family. Tke 21* Century"all-dayWorkskop postcards will feature famous places and events throughout tke continents. Senders to ke keld on June 25 at tke will ke akle to picktke picture tkey want Stony Plain Higkway Inn to send, add music and/or a message, and sendfor free! Although not all sections Speakers: Toni Laskkrook &Ernie Ingles on tke wek site are complete, it is certainly developing into a great site to use for tke Call Billie Winter atYRL today! summer reading program. ^ Please note: Sylvan Lake Municipal W ULS Book Display Hours Set! I Library's correct address kelow - Likrary Code: ASYL May 17 - 21 #1, 4926 - 50 Avenue p atYRL Headquarters Sylvan Lake, Alkerta T4S 1A2 p> Day Display Liz, ULS Rep Open Available Wko Holds tke Key Monday 8:00-4:30 9:30-4:30 to tke Universe? Tuesday 8:00-4:30 9:30 - 4:30 A School library, Of Course p Wed. 8:00 - 4:30 9:30 - 4:30 You never know wkat youmay find tke Tkursday 8:00 - 8:00 after 9:30-8:00 next time you weed your stacks. i- Friday 8:00-4:00 9:30 - 4:00 In tkelikrary oftke Posio Institute, a secondary school in tke Spanisk town of Orense, a historiankas discovered a 16 century work ky tke astronomer Alberta Library Week Copernicus, reports tkeIndependent, a May 3A - 9tk Britishnewspaper. Tke 213-page leatker-bound volume is none otker than De Revoluthnibus Orbium "hove lour Litrary Coelestihus, or, On the Heavenly Revolutions ofthe Sarin. Printed in Libraries Rated as Best Switzerland in 1586, tke text, complete pr witk diagrams, explains kow tke earth Service Providers revolves around tke sun. "It must ke A survey of 3,000 Canadians rated public one of tke few remaining copies in libraries as one of tke bestperforming public Europe to survive tke Inquisition, and it or private institutions, surpassed only by fire is certainly tke only in Spain," tke departments in service dekvery. Perceptions historian Justo Carnicero Mendez- of public libraries were even kigker if tke Aquirre told tkeIndependent. Tke pf respondent kad visited one within tke past Posio Institute kouses tke provincial year. Tke full report is available online in likrary of Orense, created from likraries PDF format: once keld kymonasteries of tke region. http://www.ccnid-ccgf.gc.ca/ - Sckool Likrary Journal Marck 1999 - LibraryNet Montkly 04/29/99 14:34 FAX 780 361 4336 CROSSROADS RHA 1^001/001 CROSSROADS REGIONAL HEALTH AUTHORITY News Release c^-^ m RELEASE DATE: IMMEDIATELY DATE: April 29,1999. RE: Renovations begin at Crossroad Hospital and Health Centre - if Drayton Valley Visitors may not notice too many changes in the first few weeks, but the Crossroads Regional p Health Authority (CRHA) is set to begin renovating its Emergency and Diagnostic Imaging [ Departments in Drayton Valley on May 3, 1999. r Critical enhancements are required in the building to meet growing health service needs of area residents. Alberta Public Works Supply and Services approved the proposal from Crossroads in November, when Minister Stan Woloshyn announced the Region would receive up to $985,000 to complete the upgrade. I "We're quite excited. These renovations are the culmination of almost 2years of planning between Crossroads, Public Works and Alberta Health. They will provide much needed additional space for m diagnostic imaging, emergency and ambulatory care," says CEO Peter Langelle. Crossroads' staff recognize that construction will create some confusion for patients. They are p working hard to ensure that disruptions are kept to a minimum during the next six months. The I project is scheduled for completion in December. "The renovation working group has spent many months planning with each department that will be F affected by the construction, states Building Services director Mike Wojcik. "Our first concerns have L to be safety for patients, staff and visitors. We are also looking at how best to avoid workplace disruptions." jP I The renovations will enhance the ability to accommodate multiply trauma cases from motor vehicle accidents or other disasters — with the addition ofa second trauma room, another treatment room, m and an improved nursing station. It includes a quiet room for families to usewhen a patient is in | crisis, new linen facilities, and awheelchair accessible washroom. Better access for ambulatory care clients will also be achieved as admitting and patient registration move to the new area. P X-ray facilities in Diagnostic Imaging will be expanded. Regional director Sandy Duckett says," Not L only will we have abetter space for serving clients, we'll also be able to perform certain tests that we have previously had to refer out. Ithink people in Drayton Valley will be pleased that they will be P able to get more of their services here intown." -30- p For more information, please contact: ^ Mike Campbell Regional Director, Communication & Public Affairs f Crossroads Regional Health Authority I 5610 40 Avenue, Wetaskiwin, AB T9A 3E4 P Ph: 361-4340 Fax: 361-4336 :mjc (g:\ocpa\newsreleases\1999\renov-dv.doc) 04/30/99 15:10 FAX 780 361 4336 CROSSROADS RHA 1^)001/002 CROSSROADS REGIONAL HEALTH AUTHORITY News Release I "^ pi RELEASE DATE: IMMEDIATELY DATE: April 29, 1999. RE: CONSULTANTS RECOMMENDATIONS RECEIVED In December, an external review was initiated jointly by the Crossroads Regional Health Authority (CRHA) board and Medical Advisory Committee to help resolve several outstanding issues. The consultant's report was received today and contains several recommendations for change. Following a review by the Board and Medical Staff, the recommendations and an implementation plan will be released. The first meeting is scheduled for May 12. -30- B^ For more information, please contact: Mike Campbell Regional Director, Communication & Public Affairs 5610 40 Avenue Wetaskiwin AB T9A 3E4 Phone: (403)361-4340 Fax: (403)361-4336 :mjc G:\Ocpa\press releases\1999\Report.doc r r 04/30/99 15:10 FAX 780 361 4336 CROSSROADS RHA l^]002/002 CROSSROADS REGIONAL HEALTH AUTHORITY News Release r RELEASE DATE: IMMEDIATELY DATE: April 29, 1999. RE: CROSSROADS CEO TENDERS RESIGNATION The Crossroads Regional Health Authority (CRHA) announced today that it has received a letter of resignation from its Chief Executive Officer, Peter Langelle. It will be brought to the next monthly CRHA meeting on May 6. Langelle has indicated he is prepared to maintain his responsibilities for a couple of months to help ensure a smooth transition of leadership. p In December, an external review was initiated jointly by the CRHA board and Medical Advisory Committee. The final report was received today. IP Langelle concurs with the report's recommendation that new leadership is now required. He said," I ^ believe this is best for Crossroads. Regionalization has been taxing for everyone who works in the health system and feelings have lingered about some of the choices we had to make. Though our r initial goals have been met and our teams have achieved a sustainable level of stability, the organization needs a new person to tackle outstanding issues and emerging challenges." m CRHA board chair Rick Wilson said," Peter Langelle has done an excellent job in developing a strong | regional team, innovative health programming and a fiscally-balanced organization. Our board is proud of what has been accomplished to-date and that our goals were met with minimal impact to client p service." Langelle has served as CEO of the Crossroads Health Region since it's inception in 1994. He has r worked as a chief administrator in the Wetaskiwin area for 27 of the last 29 years. His accomplishments and contributionsto his profession are recognized locally, provincially, and nationally for their progressive nature. Under his leadership, Crossroads developed an integrated service delivery model that is unique inthe Province. He is also noted for piloting numerous successful projects f including Assisted Living and MIS reporting. Langelle is a former President of the Alberta Hospital 1 Association and recently completed a term as Chair of the Canadian Council for Health Services Accreditation. He continues as a national health accreditation surveyor. L -30- ^ For more information, please contact: Mike Campbell p» Regional Director, Communication & Public Affairs 5610 40 Avenue Wetaskiwin AB T9A 3E4 . Phone: (403)361-4340 Fax: (403)361-4336 :mjc G:\Ocpa\press releases\1999\CEO.doc HARDISTY - ROSYTH - AMISK - HUGHENDEN - CZAR - METISKOW - BODO - CADOGAN - PROVOST - HAYTER ^ r Municipal District of Provost No. 52 TELEPHONE: (780) 753-2434 OR: (780) 857-2434 Office Of The FAX: (780)753-6432 Administrator Email: [email protected] 4504 • 53 Ave. **Ct f?S-W\\ P.O. BOX 300 •rSf^ToX-^^' P'roVost. Alberta tob 3S0 rcr^ April 28, 1999 The Hon. Ed Stelmach Minister of Alberta Agriculture, Food and Rural Development • 208, Legislature Building 10800-97 Avenue Edmonton, AB T5K 2B6 Dear Sir: RE: EMERGENCY AERIAL REGISTRATION OF TRANSGENIC CANOLA HERBICIDES The Agricultural Service Board for the Municipal District of Provost No. 52 would like to oppose the possible aerial registration of Roundup, Odyssey, Pursuit, Liberty and Freedom Gold i for use on transgenic canola. There is too much risk to neighboring cereal crops, trees and grassed waterways. Our reason for feeling so strong about this issue comes from first hand experience. An aerial applicator applied Roundup by air causing extensive damage to - neighboring crops. The applicator had even used a spray coupe to do the headlands. The weather was calm and warm when spayed but by afternoon it was quite hot with a very slight breeze. The resulting damage was to 800 acres of non-target crop affected to varying degrees. The farthest crop affected was 2 miles away. In closing the M.D. ofProvost A.S.B. feels the potential problems far exceed the benefits. Yours truly, Phil Hansen, Chairman r M.D. ofProvost Agricultural Service Board PH/mr cc: Christine Stewart, Minister, Environment Canada Ty Lund, Minister, Alberta Environmental Protection A.S.B. Chairmen ofAlberta • - Funded byAlberta Anglers, Hunters, and Other Conservationists P.O. Box 40027 Baker Centre Postal Outlet Edmonton, Alberta T5J 4M9 Alberta Conservation Phone (403) 427-5192 Association Fax (403) 422-6441 April 30,1999 I rnTEj^EJJQJIEIH Maureen Schwab APR 3 n W8 Reeve M.D. ofBrazeauNo. 77 • jT3\$?CdG lTT5i:> Box 77 Drayton Valley, AB T7A 1R1 Dear Reeve Schwab: The Alberta ConservationAssociation (ACA) is dedicated to the conservation, protection and enhancement ofAlberta's fish, wildlife and the habitatuponwhich they depend. Our vision for the future is an Alberta where citizens understand and support good stewardship of our biological natural resources, where habitat integrity is maintained, where government, business and citizens work together for nature conservation, and wherefuture generations can value, enjoy and use those natural resources. r The ACA is a registered charity, a societyregistered underthe SocietiesAct and is delegated responsibilities underthe Alberta Wildlife Act. We have been operating sinceApril 1,1997 and • were formerly the Fish & Wildlife Trust Fund, within Alberta Environmental Protection. ACA core funding comes from leviesplaced on recreational huntingand angling licences. We are establishing a funds development program to generate additional funds and partnerships to address an even greater number of the existingpriorities. The ACA is very concerned about the cumulative effects of demands placed upon the Alberta land base by the expansion of industrial, agricultural, residential and recreational users. Our efforts are focused on retaining what remains of our natural ecosystems, rehabilitating those that have been altered and working with those parties to minimize and mitigate the effectsof i development. Our twenty-fiveyears ofhands on conservation work throughoutthe provincehas given us tremendous expertise. Our new structure provides us with great opportunity to bring together a wide variety ofstakeholders to address these concerns. I hope the enclosed information will provide you witha good perspective of our organization and hopefully lead to opportunities for us to work with you in the future. Sincerely, Tim Haak Manager, Marketing & Development Member Alberta Fish and Came Association Alberta GrandCouncil ofTreaty Eight Trout Unlimited Canada Organizations: Alberta Trappers Association Professional Outfitters Association of Western Walleye Council Alberta • FederationofAlberta Naturalists ATCO Gas 5P) '3r&^J&*f&&~ C.K. (Chris) Sheard President April 26,1999 jS) Mr. Ken Porter Manager Municipal District of Brazeau (77) Box 77 P) Drayton Valley, AB, T7A 1R1 Dear Mr. Porter: I am proud to take this opportunityto introduce to you Canada's newest gas distributor, born of two of Canada's oldest. Effective April 26, 1999, a restructured Canadian Western Natural Gas Company Limited and Northwestern Utilities Limited begin publicly operating Alberta's largest gas distribution system underthe new name, ATCO Gas. Canadian Western has provided service to Albertans in the southern part of the province since 1912. Northwestern has operated in northern Alberta since 1923. Both have been strong members of the Alberta-based ATCO group since 1980. The ATCO Group includes a diverse collection of companies with reputations for going beyond customer expectations in gas transmission and distribution, gas gathering and processing, power generation, transmission and distribution, workforce housing, noise abatement systems, billing and call centre services, facility management and logistical expertise in more than 100 countries around the world. By including the ATCO name in our corporate identity we capture the characteristics and promise of the ATCO brand: a commitment to quality, a high standard of excellence, international experience, and the spirit of enterprise. 10035- 105Street, Edmonton, AB T5J 2V6 909-11 Avenue, S.W., Calgary, AB T2R1L8 Bus: (780) 420-7049 Fax: (780)420-3773 Bus: (403) 245-7272 Fax: (403) 245-7270 fy The dedication of our employees, the loyalty of our customers and the strength of our affiliation with the ATCO group have helped us build a reputation of safety, reliability and friendly service for more than 80 years. ATCO Gas is a proud ATCO Group member, providing service to 80 per cent of Alberta's natural gas customers - nearly 800,000 customers in 290 Alberta communities. We are proud of our involvement with, and if) commitment to, those communities. Our high level of service and dedication will continue under the ATCO Gas name. j The transition from Canadian Western and Northwestern to ATCO Gas has been organized so as to ensure minimal disruption for the customers, p suppliers and communities we serve. We have been operating internally under the new province-wide structure since September, 1998. ^ We are pleased to have been part of your community for many years and look forward to continued service to the Municipal District of Brazeau (77). fp Sincerely, C. K. Sheard P P) ^ IP) >r?rar?nn•TfrPfff APR 2 9 1999 V^JJdU U LbLH, UNIVERSITY OF ALBERTA April 23, 1999 p Mr Bart Guyon Municipal District of Brazeau No 77 Box 77 m Drayton Valley AB T7A1R1 Dear Mr Guyon: I am proud to announce that we are recognizing five members of our excellent staff with the 1999 Rutherford Awards for Excellence in Undergraduate Teaching. This year's five p recipients are: Olenka Bilash in Secondary Education; Tom Chacko in Earth and I Atmospheric Sciences; Jeffrey Goldberg in Biological Sciences; Anne Naeth in Renewable Resources; and Heather Zwicker in English. In addition to the Rutherford Awards are the prestigious 3M Teaching Fellowships, which are awarded annually by the Society for Teaching and Learning in Higher si Education and 3M Canada. Since their introduction in 1986, they have been recognized as Canada's most significant university teaching awards, celebrating teaching excellence as well as educational leadership. With ten Fellowships awarded nationally p each year, the University of Alberta stands alone in winning three of these awards in f both 1990 and 1996. * In fact, University of Alberta professors have received 18 awards from 3M - more than any other university in the country. The next highest award-winning institution is Western Ontario, with 16, followed by UBC and McMaster with 6 each, University of p Toronto with 5 and McGill with 3. In congratulating these five outstanding Rutherford recipients, I also want to thank our S) donors and supporters for enabling us to attract and retain such exceptional staff. With your continued support, the University of Alberta will remain at the pinnacle of teaching excellence. Yours sincerely, j^yidW Dr. Roderick D. Fraser President and Vice Chancellor Wi Office ofthe President • -it makeS'vc7/.Vr-\ pi 3-1 University Hall • University of Alberta • Edmonton • Canada • T6G 2J9 Telephone: (780) 492-3212 • Fax: (780) 492-9265 www.ualberta.ca IB j5| # 403-542-5327 Tel. DRAYTON VALLEY AND DISTRICT 403-542-5753 Fax FAMILY AND COMMUNITY SUPPORT SERVICES drayton valley,ab CANAhA T7A 1A1 April 20,1999 2r^,-.r-jrnrVr~~>****^r ^) ( tI < . * m Dear Community Group or Organization; UtrCT'^ \ "cloo^^^ ?>-•----- Spnngtune is finally upon us! The past few months Drayton Valley andDistrictFamily «» andCommunity Support Services (FCSS)hasbeenworking on the development ofa comprehensivegrant policy and application package. Previously we had distributed an interim grant application thatwas utilized for the Octoberl998 and January 1999 grant •1 decisions. This application is now replaced by the enclosed policy and application package. It is our hope that this newly developed package will outline FCSS funding criteria and providea clearer picture to community groups andorganizations ofwhat is required ofthem when they are making an application. Ofspecial interest, as indicated on page four ofthe enclosed informationthere arenow two types ofFCSS grants available - Special Projects and Operating. Special Project r grants are forone-time only projects, or pilotprojects thatmay not require ongoing funding. Operating grants are to be utilizedto fund the operational costs ofa prevention m program on an ongoing basis. L The next Special Project grant deadlines are May 31,1999 andSeptember 30,1999. As there is currently $85 000.00 to be allocated in 1999 toward thesetypes ofprojects we encourage your organization to consider makinganapplication. Regarding Operating grants the application deadline is September 15,1999. For these applications we will be allocating operating dollars for the upcoming budgetyear. At this time, approximately $90 000.00 will be allocated towards operating grants that will then be distributed in year 2000. Shouldyou have any questions or require further information please do not hesitate to contactme at 542-5327. Once you have a project in mind, I would be happy to assist you with your application. Sincerely, Susan Anderson \ FCSS Program Manager |S) $\ Drayton Valley and District FCSS Grant Policy T •• in ml Utr OLSU *• Drayton Valley and District FCSS Grant Policy and Application Package p \H> Drayton Valley and District FCSS Grant Policy DRAYTON VALLEY AND DISTRICT FCSS GRANT POLICY This policy reflects the Provincial FCSS Act and Regulation and guidelines specific to FCSS funding practices in Drayton Valley and District A. WHAT TYPES OF SERVICES WILL FCSS CONSIDER FUNDING? I) Services funded by FCSS must: a) be of preventive nature that enhances the social well-being of individuals and families through promotion or intervention strategies provided at the earliest opportunity, b) and do one or more of the following: • Help people to develop independence, strengthen coping skills and become more resistant to crisis; • Help people to develop an awareness of social needs; • Help people to develop interpersonal group skills which enhance constructive relationships among people; • Help people and communities to assume responsibility for decisions and actions which affect them; • Provide supports that help sustain people as active participants in the community fp) • Specific programs within an organization are eligible for funding provided they are within the preventive social service mandate. The services provided by an organization overall do not need to be with the prevention mandate for the organization to apply for funding for a particular program. II) Furthermore, preference will be given to services that address the following: Promote, encourage and facilitate the involvement of volunteers Promote efficient and effective use of resources Encourage and facilitate co-operation and co-ordination with allied service agencies operating within the municipality Promote, encourage and facilitate the development of stronger communities Promote citizen participation in planning, delivery and the governance of the program and of service provided under the program. Provide access to those unable to afford the service Promote DraytonValley and District FCSS priority issues as set forth on a yearly basis: 1999 FCSS program priorities: it) Children/Youth • Drug and alcohol abuse and gambling addictions • Conflict resolution and alternatives to violence programs • Peer relations and community participation (including volunteerism) • Teen Pregnancy • Suicide Adult/Family Support • Parenting programs and classes for new families • Conflict resolution, family violence • Family guidance and relationship counseling and support • Drug and alcohol abuse, and gambling addictions Drayton Valley and District FCSS Grant Policy *v w> Support for parents experiencing isolation in the community - especially single parent families Afterschool care for children, and/or other child care options (excluding day care services) Seniors In-home support services including home making, handyman services and appropriate elements of meals on wheels services. • Social support and visiting programs • Transportation initiatives • Senior Abuse • Program and activities which promote seniors' participation Volunteer Development • Volunteer coordination services • Volunteer recruitment • Volunteer training and support • Volunteer Appreciation Activities FCSS WILL NOT FUND: services primarily recreational, rehabilitative or duplicate services available from or within the jurisdiction of any government agency or IP services that may be reasonable accessible to the residents ofthe Municipality. The I project also cannot offer direct financial assistance to sustain an individual. p I B. WHAT TYPE OF ORGANIZATIONS WILL FCSS CONSIDER FUNDING? * • FCSS will provide grant funding to not-for-profit agencies, community groups, organizations, associations or committees. m • Agencies in operation less than a year may be subject to receiving funding in increments. • FCSS will not provide grant funding to individuals or commercial enterprises C. WHAT TYPE OF COSTS WILL FCSS CONSIDER FUNDING? FCSS grant funds can be allocated to cover costs including: - Managing a specific service delivery mechanism - Operating a board or committee for the delivery of the service - Providing training for staff and volunteers for this service - Reimbursing volunteers for incidental expenses necessarily incurred in providing volunteer services but not including loss of wages, or w - Employmentof staff to deliver family and community services The FCSS Grant shall not exceed 80% of the total project cost. The actual funding allocated shall be at the discretion of the Drayton Valley &District FCSS Advisory Board. (In •jB| kind contributions will be considered) FCSS grant funds cannot be used to purchase land or buildings, to construct or renovate a building, to purchase motor vehicles, or to cover costs required to sustain an organization that do not relate to direct service delivery. IU oftDrayton Valley and District FCSS Grant Policy SJ^ • E. TYPES OF GRANTS - Special Project - One time only project not requiring ongoing funding (may be capital, seed etc.). - Rationale: provides opportunities for projects to occur that were not anticipated in the budget year and provides resources for one time only specialized enhancements. S^ - Operating - funding for operational costs of a program on an ongoing basis, to be reviewed on an annual basis. - Rationale: eliminates numerous re-applications throughout the year by the same organization, allows sustainability of programs that should be ongoing in the community (given they can demonstrate their worth on an annual basis) and provides stabilityto an organization as they proceed into the next © budget period. F. APPLICATION REQUIREMENTS -Special Projects - SEE ATTACHMENT A -Operating Grant - SEE ATTACHMENT A G. PROCESS FOR FUNDING DECISIONS Board Review As per Town of DraytonValley By-law 98-14, one of the purposes of the Drayton Valley and District FCSS Advisory Board is to provide support and advice to the FCSS Program Manager in the following area: toe development and implementation of policyforgrants, municipal assistance and specific grant applications for the FCSS programming. The Board will recommend grant allocations based on the degree the proposal adheres to FCSS legislation requirements, preferred FCSS service characteristics, Drayton Valley and District FCSS funding priorities and guidelines (as per section A). H. PROJECT/PROGRAM EVALUATION Monitoring and Evaluation will include: • Applicants compliance with FCSS grant terms and conditions (FCSS funds will be used exclusively for the purposes outlined in the grant application and any unused funds will be returned to the program) • Evaluation reports: The applicant will be requested to submit to FCSS a report at project completion or semi-annually ifthe funding is for operational costs. These reports should outline the service provided and the progress made in accomplishingthe desired outcomes. At the same time financial information will be addressed. • Feedback from community about the services • Informal progress reports at the request ofthe FCSS program manager or advisory board IB f) Drayton Valley and District FCSS Grant Policy v£> It 1 ti 1 "ATTACHMENT A" 'til P If! #1 £1 PJI If! r^Drayton Valley and District FCSS Grant Policy is Drayton Valley &District FCSS Special Project Grant Application Amount of grant funding available for special projects in 1999: $85 000.00 1999 Application Deadlines - January 5,1999 - May 31,1999 - September 30,1999 Application Process - Preliminary meeting or telephone conversation with FCSS Program Manager to discuss the eligibility of the project and the application process. - Review and completion of the application form utilizing FCSS grant policy t Meeting to review submitted grant application withthe FCSS Program Manager - Evaluation and decision bythe FCSS advisory board. - The FCSS advisory board may a request a presentation by the applicant. Please note it is essential that your application be complete so that it can be evaluated to wt the fullest extent possible. On a separate sheet of paper please complete the following: Basic Information P 1. Name, address, fax and phone number ofthe organization. I 2. The names, addresses and phone numbers of Board Members and the names and position r titles of staff members, including administration who would be involved in delivery of the program/project for which funding is being sought. m 3. Status of the organization: not-for-profit government other 4. Description of the organization (limit to one page). I" Project Information ^ 5. Adetailed description of the project for which funding is requested. - Required Staffing - differentiate staff and volunteers f - Administration - number of positions, time allocated to program, salary range - Program Staff—number of positions, time allocated to program, salary range - Staff and volunteer selection process if! - Type of Service L - Geographic Area Served - Client Capacity p - Client characteristics [ - Client selection process - How will your program be accessible to residents who cannot pay for the required p services? [- Hours of Operation - Project is new existing expansion a - Brief Project History and Philosophy - evidence of community need for the project j - Project advertising and publicity - how do people find out about it? - Project timeline for implementation r SB Dravton Valley and District FCSS Grant Policy \\6 J 6. Adescription of how yourproject is a preventive social service, specifically how will it accomplish the following: p - Enhances the social well-being ofindividuals and families through promotion or j intervention strategies provided at the earliest opportunity, and do one or more of the following: r- Help people to develop independence, strengthen coping skills and become more resistant to crisis; - Help people to develop an awareness of social needs; - Help people to develop interpersonal group skills which enhance constructive P relationships among people; t - Help people and communities to assume responsibility for decisions and actions which affect them; P - Provide supports that help sustain people as active participants in the community 7. State the outcomes you have developed for the project for which you are seeking funding. p Specifically, what do you ultimately hope to achieve - what will increase, decrease orstay [ the same as a result ofthis project? How will you know they have been achieved? « 8. Is this project a duplication of a program already existing in the Drayton Valley and District ( community? If so, supply data that establishes the community need that justifies the establishment of a duplicate program. pi 9. What are the long term plans for this project? Financial 10.An organizational budgetforcurrent year including actualsto the 1st ofthe previous month. 11. Utilizing the attached budget form complete a budget for the project for which funding is being sought (indicating FCSS grant request under revenue). f 12. A clear statement of the amount of funding you are requesting showing that the FCSS contribution does not exceed 80% of the total project cost. (For the remaining 20%, in kind and volunteer contributions may be considered) 13. Has your organization applied for any other grants for this project? Is so, please indicate the organizations applied to. Volunteerism and Community Support 14. How your organization incorporates voluntarism and community support in the proposed project. 15. List the community agencies that you are collaborating/partnering with and describe their efforts. 16. Provide 3 letters indicating support for your organization. Recognition 17. Indication of how you will recognize the FCSS grants contribution in the community. Submit application to: FCSS Program Manager IP 5120 52 Street Box 6837 Drayton Valley, AB T7A 1A1 Tel. (780) 542-5327 Fax: (780) 542-5753 M I 0^ravton Valley and District FCSS Grant Policy Budget Only include the costs directly related to the project/program that you are applying for funding. Expenses Personnel Staff: -Salary/Wages/Contract $ -Benefits $ -Travelling Allowance $ BJ -Training $ Volunteers: -Travelling Allowance $ -Training $ Program Expenses -Supplies -Equipment Purchase, lease or rental -Advertising and promotion -Other F^l FacilityExpenses -Rental -Utilities -Insurance IP -Maintenance/repairs Other Expenses Total Expenses Revenue FCSS Grant Other Grants/Funding Partners: -Community Lottery Board -Crossroads Health Authority -Keystone Children and Family Services Authority -Mental Health Authority -Service Clubs -Provincial Government Grant (provide name of grant): p -Federal Government Grant (provide name of grant): 3S) -Other Funders (state the organization): Business Donations/Fundraising Applicant's monetary contribution Total Revenue Drayton Valley and District FCSS Grant Policy ^\ Drayton Valley and District FCSS Operating Grant Application An operating grant is used towards operating costs of a specific program within an organization. This program may or may not be the only service offered by this organization. Amount of grant funding available for operating grants in 2000: $90 000.00 1999 Application Deadlines for year 2000 funding: - Septembers, 1999 Application Process - Preliminary meeting or telephone conversation with FCSS Program Manager to discuss the eligibility of the project and the application process. - Review and completion of the application form utilizing FCSS grant check list - Meeting to review and discuss grant application with the FCSS Program Manager - Brief Presentation to FCSS advisory board - Evaluation and decision by the FCSS advisory board. Please note it is essential that your application be complete so that it can be evaluated to the full extent possible. On a separate sheet of paper please complete the following: «- Basic Information 1. Name, phone, fax and address of the organization. p i 2. The names, addresses and phone numbers of Board/Committee Members and the names and position titles of staff members, including administration who would be involved in P delivery of the program/project for which funding is being sought. 3. Status of the organization: Not-for-profit Government/educational Other pi 4. Ifyour organization provides services in addition to the program you are applying for funding, please provide a description of the overall organization (limit to one page). F Program Description 5. A detailed description of the program for which funding is requested. - Staffing and Volunteers (differentiate) p - Administration - number of positions, time allocated to program, salary range - Program Staff—number of positions, time allocated to program, salary range - Staff and volunteer selection process f - Type of Service t - Geographic Area Served - Client Capacity Pr - Client characteristics - How will your program be accessible to residents who cannot pay for the required services? - Hours of Operation - Program is new existing expansion - Brief Program History and Philosophy - Program advertising and publicity- how do people find out about it \$Drayton Valley and District FCSS Grant Policy 6. Adescription of how yourprogram is a preventive social service, specifically how does it accomplish the following: - Enhances the social well-being of individuals and families through promotion or intervention strategies provided at the earliest opportunity, and do one or more of the following: - Help people to develop independence, strengthen coping skills and become more resistant to crisis; - Help people to develop an awareness of social needs; - Help people to develop interpersonal group skills which enhance constructive relationships among people; - Help people and communities to assume responsibility for decisions and actions which affect them; - Provide supports that help sustain people as active participants in the community 7. State the outcomes you are have developed for each program for which you are seeking IP funding. Specifically, what do you ultimately hope to achieve - what will increase, decrease I or stay the same as a result of this project? Howwill these programs contribute to the achievement ofthese outcomes? Howwill you know they have been achieved? 8. Is this program a duplication of a program already existing in the Drayton Valley and District community? Ifso, supply data that establishes the community need that justifies the m establishment of a duplicate program. Financial p 9. Provide a budget for the forthcoming calendar yearfor each program for which funding is being sought (utilize attached budget form or your own); a current year organizational budget including actuals to September 1st and projections to December of this year; a financial statement for the previous calendar year (ifapplicable). 10. A clear statement of the amount of funding you are requesting showing that the FCSS contribution does not exceed 80% of the total program cost. (For the remaining 20%, in kind f and volunteer contributions may be considered) 11. In addition to the FCSS grant please describe the other sources of funding you expect to P receive. Community Support and Volunteerism m 12. Describe how your organization will incorporate voluntarism in the program for which funding is sought. Pf 13. Ifapplicable, describe your training program for new and current Board members. 14. List the community agencies that you will be collaborating with in the service delivery process and the nature of these efforts. *• 15. Provide 3 letters indicating support for the services provided by your organization. p Recognition 16. Indication of how you will recognize the FCSS grants contribution in the community. Submit application to: FCSS Program Manager 5120 52 Street Box 6837 Drayton Valley, AB T7A 1A1 Tel. (780) 542-5327 Fax: (780) 542-5753 l() Drayton Valley and District FCSS Grant Policy W Budget Only include the costs directly related to the project/program that you are applying for funding. p! Expenses Personnel Staff: -Salary/Wages/Contract $ -Benefits $ -Travelling Allowance $ -Training $ Volunteers: -Travelling Allowance $ -Training $ Program Expenses -Supplies -Equipment Purchase, lease or rental -Advertising and promotion -Other FacilityExpenses -Rental -Utilities W: -Insurance -Maintenance/repairs Other Expenses Total Expenses Revenue FCSS Grant P Other Grants/Funding Partners: -Community Lottery Board $ -Crossroads Health Authority $ -Keystone Children and Family Services Authority $. -Mental Health Authority $- -Service Clubs $_ -Provincial Government Grant (provide name of grant): w $_ -Federal Government Grant (provide name of grant): $_ -Other Funders (state the organization): $ $_ Business Donations/Fundraising $. Applicant's monetary contribution $. Total Revenue $. 11 ipl Cp 113431 B2Sfi\ ALBERTA MINISTER OF TRANSPORTATION AND UTILITIES MLA Grande Prairie - Smoky APR 2 1 1999 W) Ms. Maureen Schwab, Reeve Municipal District of Brazeau No. 77 Box 77 Drayton Valley, Alberta T7A 1R1 mi Dear Ms. Schwab: I am pleased to advise your council that government funding will be provided for the engineering and rehabilitation of the local road bridge structure over the watercourse located in SW 1-50-9-W5 (B.F. 75378). Funding will be in accordance with the department's current funding guidelines for municipal bridges. The Municipal District of Brazeau will be responsible for any applicable Goods and Services Tax. Please contact Mr. John Schroder, Regional Director in Barrhead (674-8221), to discuss design, tender, award and payment procedures that must be followed. An agreement will be prepared between the department and the Municipal District of Brazeau, which must be fully executed before any payments can be made to the municipal district. j^pj Sincerely, Walter Paszkowski Minister cc: Mr. Tom Thurber, MLA Drayton Valley-Calmar Constituency Mr. John Schroder, Regional Director North Central Region - Barrhead 420LegislatureBuilding,Edmonton,Alberta, Canada T5K 2B6 Telephone403/427-2080 Fax403/422-2722 B* NorthernAlbertaRailwayStation,Box 329, Sexsmith, Alberta, Canada TOH 3C0 Telephone403/568-2560, Fax403/568-3099 6\ ALBERTAASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES r 4504 - 101 STREET • EDMONTON ALBERTA T6E 5G9 • TELEPHONE: 436-9375 FAX: 437-5993 LARRY GOODHOPE - Executive Director April 28,1999 TO ALL AAMD&C MEMBERS: Tb^„jW*x~ Following an inquiry by one of our member municipalities, Alberta Transportation & Utilities has provided the AAMD&C with background informationon the department's traffic counting procedures, as they relate to the Resource Road/New Industry funding " program. I am attaching a copy of this background material for your information. AT&U has advised that members with further questions or concerns regarding this matter may contact Mr. Peter Kilburn, at 780-415-1359. j^. Yours truly, irry Goodhope Executive Director \c - LG/gs 0 t* - 4 * flPR-26-1999 09:08 flB TRANSPORTATION 780 427 1066 P.02/03 rIP ^> Resource Road / New Industry Program Traffic Counting Component The following are answers to the most commonly asked questions about the traffic count requirement for applications under the Resource Road / New Industry Program. Why are Traffic Counts required ? p Traffic Counts are required for the Resource Road / New Industry Program to ensure that the funding available isequitably allocated to projects meeting the program guidelines. f What isthesignificance ofan AADT? We expect applications under this program from many municipalities across Alberta. To fairly compare and p priorize these applications alltraffic numbers submitted must beinthe same unit ofmeasure. AADT isan acronym for Average Annual Daily Traffic. This is simply the total number ofvehicles travelling over a given point in both directions on aroad during acalendar year divided by the number ofdays in that calendar vear. i What type of traffic counts are acceptable? ^ Technically speaking, the only accurate method ofdetermining an AADT is to operate apermanent Automated Traffic Recorder (ATR) using magnetic induction loops in the road in question for acalendar year. Alberta Transportation &Utilities (AT&U) realizes that the expertise and funding to operate such a device on each ofthe roads for which an application isbeing made isbeyond the resources of most ofthe P applicants. This being the case, AT&U iswilling to accept short term manual traffic counts which are factored to p AADT by a professional engineering firm. We prefer these types ofcounts over hose counts because the statistics provided by hose counts typically are susceptible to errors caused by incorrect conversion factors (ie converting hose hits tonumber of r vehicles) and the hose being cutfor indeterminate periods oftime. Also hose counts will not provide the truck traffic numbers required in the application. m Why isfactoring required? t Ashort term manual traffic count such as an intersection mining movement study for a 12 hour period (7 a.m. to 7p.m.) is only asmall sample of what is going on annually on agiven road. The factoring m procedure takes this sample and estimates the average daily traffic (AADT) on that road over the year. Why do wc have to use AT&U's contractor for factoring? Can't you just give us the factors? | Firat off, there is no big book offactors produced to give out Each short term manual traffic count is unique and the proper method to determine an AADT is to match p the count in question to a permanent ATR for which the AADT isknown. Ifthe AADT isknown and the I volume oftraffic at the ATR during the time ofthe short term manual traffic count is known an estimate of AADT can be done using the ratio ofthese two numbers. This is done individually for each count AT&H is directin8 applicants to use AT&U's contractor McElhanney Consulting Services Limited because I AT&U does not have the resources to undertake estimating AADTs from all the short term manual traffic counts expected under this program. The cost ofthis service would be recouped by successful applications. ^j AT&U's contractor has access to AT&Us ATR data (345 permanent ATRs province wide) and the expertise required to perform the factoring. This also ensures consistent factoring amongst applications and allows for checking ofdata submitted for errors and to see ifthe traffic volumes submitted are realistic. APR-26-1999 09:08 flB TRANSPORTATION 780 427 1066 P.03/03 63 p How much does McEIhanney Consulting Services Limited charge for this service? S 120.00 per count where data is provided in easy to enter format ifnot they will charge S40.00 for extra data entry. What is the turn around time for this service? Usually aweek depending on McEIhanney Consulting Services Limited's workload for AT&U pi Why aretruck numbersrequired? Truck volumes are required to determine ifthe application for rmding meets the requirement for industry m assistance. The standard chosen was ademonstrable presence of25 trucks per day over athree month I period. This number can be determined by the aforementioned short term manual traffic count or by documenting asurvey of the industry or industries using the road to get an estimate oftruck use Prepared by: Peter Kilburn, P.Eng. Traffic Data and Forecasting Engineer p 1999 02 ?5 pi p»l TOTAL P.03 ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES • Mill Ull IITTI 4504 - 101 STREET • EDMONTON ALBERTA T6E 5G9 • TELEPHONE: 436-9375 FAX: 437-5993 r LARRY GOODHOPE - Executive Director April 30,1999 TO ALL AAMD&C MEMBERS: .SSl--******** • Re: Meeting with Hon. Anne Mclellan " Your Boardof Directors recently had a very positive meeting with Hon. Anne Mclellan, Federal Minister ofJustice, regarding several issues offederal jurisdiction. Attached for your information is a copy of the written brief that was presented to Ms. Mclellan on Friday, April 16th, 1999. pi Some of the highlights of the meeting include: • The AAMD&C Board applauded the Minister's recent announcement in support of victim's rights initiatives, and noted a 1996 AAMD&C resolution on this issue. Ms. Mclellan expressed sympathy for AAMD&C comments regarding the proposed ' federal endangered species legislation, and indicated her support for inclusionof the principles of compensation and cooperation within the legislation. The Minister also expressed her support for additional streamlining of environmental approval processes, and harmonization of provincial and federal requirements. Ms. Mclellan also expressed strong support for increased federal funding for road • infrastructure, as well as increased equity in the allocation of federal funds amongst the regions. She noted that federal Transportation Minister David Collenette is working with the federal Cabinet to develop a funding program. She added that public support needs to be built in order to allow governments to direct more funding to infrastructure. Ms. Mclellan expressed sympathy for AAMD&C concerns regarding the application of GST to municipal projects, and undertook to raise this issue with her colleagues in Cabinet. " & Finally, Ms. Mclellan sought comments from the AAMD&C on the recent Estey Report on Grain Transportation and Handling. The Board expressed general support for the Estey Report, butnoted the diversity of responses to Justice Estey's I recommendations from rural communities. Specifically, your Board commented on issues relating to rail abandonment, changes in transportation patterns, elevator consolidation and the resulting impacts on municipal roads. Your Board also noted concerns with the reclamation of abandoned rail lines, and with the liability implications of the movementto convert these rights ofway to public access trails. If you have any questions or concerns regarding our meeting with Minister Mclellan and theissues brought forward, wewould bepleased to hear from you. Yours truly, Jack Hayden President JH/wjg p> Attachment 1Qt IS) Alberta Association ofMunicipal Districts and Counties Submission to Honourable Anne McClellan pi f Friday, April 16,1999 SSJ PI p) £1 Introduction BR TheAlbertaAssociation of Municipal Districts and Counties(AAMD&C) is a representative body, comprised ofAlberta's incorporated ruralmunicipal governments. These consist ofsome 66municipal districts and counties, as wellas theSpecial AreasBoard, collectively encompassing the vast majority of Alberta's rural population. Ourorganization's mandate istorepresent the interests ofAlberta's rurallocal governments, and tostrengthen theirability to provide effective and efficient services to theirratepayers, thereby enhancing thequality oflifeofallruralresidents. Nowin our 90th year,we arejustifiably proud ofourlonghistory ofrepresenting notonly rurallocal governments, but thebroad interests ofall rural Albertans. Clearly, incarrying out our mandate, itisessential thattheAAMD&C bringourconcerns before boththe federaland the provincial governments onbehalf ofAlberta's rural municipalities. Therefore, ourAssociation trulyappreciates theopportunity tomeet and tocomment onareas of federal jurisdiction that have direct relevance to rural municipal governments. ^ The Endangered Species Act TheAAMD&C recognizes the importance ofbiodiversity and the inherentresponsibility ofthe L federal government to develop legislation to sustainand protectour endangeredspecies and their habitats. The AAMD&Calso believes that the foundation for this type of legislation must P be achieved through partnership and cooperation rather than confrontation and confiscation. Inendorsing theviewthatendangered species legislation mustbebasedon a philosophy of m cooperation and compensation tobeeffective, the AAMD&C agreed tobecome a member ofthe L Landand ForestPartnershipCoalition on March 5,1998. Thecoalition (comprised of the AAMD&C, the Western Stockgrower's Association, the Alberta CattleCommission, the Alberta m Cattlefeeders Association, the Alberta ForestProducts Association,the SpecialAreas Board,and theAlberta Irrigation Projects Association), hasbeencarrying out its mandateto workwith the Federal Government to produce fair, effectiveendangered species legislation. Wf In thisregard, the Coalition has offered thefollowing recommended principles on whichan ^ Endangered Species Protection Act should be founded: • Legislation should be based oncooperation and partnership, rather thanregulation ** and enforcement; • There should be no regulatory takingof property without compensation; • Decisions on habitat protection should be made with an awareness ofeconomic and ^ social impacts, as wellas environmental consideration; • Responsibility for prosecutions should not be delegatedto private individuals; • The legislationshould include incentives for private landowners to participate p voluntarily in conservation efforts The AAMD&C has fully endorsed and supported the coalition's position on this matter. n Historically, the AAMD&C has been veryvocal in expressing our concerns with thedraft Endangered Species Act (Bill C-65) introduced bythefederal governmentin 1997. Key to the Association's concern, at that time,was the belief that the legislation as drafted would impose substantialeconomic burdens on private landowners. It was alsoour contentionthat the legislation would create damaging and unnecessary uncertaintywith respect to private property ^ rights. Inourview, the Endangered Species Act as drafted would have led toless effective protectionof endangered species, as landownerscouldfeelcompelledto covertlyeliminate any Page 1 9 suchspecies found ontheir land in hopeof avoiding thepunitive measures outlined in the legislation. The AAMD&C urges the Government of Canadato ensure that when introduced, the redrafted r version of the Endangered Species Act will: r« recognize thehistorical role of landowners asgood stewards, • acknowledge themerits ofvoluntary species and habitat protection, • bebased onaspirit ofcooperation and partnership, and • properly address issues such aslandowner compensation andassessment loss. FuelTax/National Highway Program The AAMD&C recognizes that transportation infrastructure isthe keytocontinued prosperity randeconomic development inAlberta, and indeed across thecountry. In fact, webelieve that maintaining areliable, high quality transportation infrastructure iscritical toensuring the "global-competitiveness" ofvirtually every major economic sector inthiscountry. Other sectors rsuchas education and health are especially reliant onawell-maintained transportation infrastructure - particularly inrural areas where students and patients are transported longer distances. InAlberta, theeducation sector transports over200,000 students in some5,500 school p buses every day over atotal mileage equivalent to circling the globe 9times. Likewise, the health sector, particularly with respect toambulance services, relies uponsound transportation infrastructure tocarry outitsmandate effectively and safely. The support ofall levels ofgovernment iscrucial tomaintaining a"world class" infrastructure across Canada. As stewards ofthemajority ofthe transportation infrastructure in Alberta, rural municipalities want tocommend the federal government for their foresight inimplementing the 'm National Infrastructure Program. This program offered substantial assistance to Alberta's municipalities intheir quest toaddress the rapidly deteriorating condition ofvital transportation infrastructure and to support further economic development Despite sound management atthe m local level and assistance from both the provincial and federal governments, theAAMD&C believes that theongoing deterioration oftransportation infrastructure isthesingle biggest threat to economic viability in thiscountry. Inrecognition of theneedthatstillexiststo haltthe _ deterioration ofCanada's roads, the AAMD&C urges the federal government toconsider instituting along-term National Infrastructure Program to assist inproperly maintaining and upgrading this vital economic asset r Although all components ofthe infrastructure network are important tosustain economic activity inCanada, none are perhaps as vital as the national highway systems that link this country together. A National Highway Policy Study has recently indicated that38% of the24,449 s^r) kilometres ofthe National Highway System is deficient relative to minimum geometric design standards and 790 of3,534 bridges require major strengthening and rehabilitation. Since, 1987, the Alberta Government estimates that ithas spent $1.1 billion onmaintaining Alberta components of the National Highwaysystem. In thatsameamountof time, Alberta hasreceived just $50 million intotal federal transfers for infrastructure expenditures. A further analysis ofbudget records indicates that the federal government draws some $622 million in fuel taxes from the Province ofAlberta every year. Intotal, theGovernment ofCanada collects some$7billion in fuel tax perannum. ^^ According toinformation obtained from the Western Canada Roadbuilders &Heavy Construction Association, amere one-quarter ofone percent ofTransport Canada's highway project funding (or $2.4 million ofan estimated $987.9 million) for the period of1984 through 2002 has beenallocated to the prairie provinces. Indeed, thatsameinformation indicates that •$kT| Page 2 ^ p Alberta and Manitoba will not be receiving any funding from Transport Canada during this time period. The AAMD&C membership has expressed substantial concern with regard to these apparent inequities in transportation funding priorities at the federal level. Our Association urges the federal government to recognizethe important role it plays in maintaining the reliability and viability of highway transportationnetworks in every part of this country. An equitable, fair, and consistent federal policy with regard to the funding of transportation infrastructure is of criticalimportance to allCanadians. iraff!) Therefore, we urge you to take immediate steps to address any inequities that exist between various regions of the country regarding federal transportation funding and thereby ensure that the overall national infrastructure system continues to be a viable contributor to the global competitiveness ofCanadian products and services. In our view, the primary tool required to achieve equity acrossthe country and to ensure an adequate highway transportation network across Canadawould be the implementation of a long-term federal/provincial/territorial NationalHighway Program. AGRA Report - Managing Environmental Requirements for Municipal Roadway Construction Projects AAMD&C members have expressed a growing concern with the rising costs of municipal construction projects. Much of the increased cost can be attributed to a significant increase in environmental requirements for road construction arising from provincial and federal legislation and policy. While municipal governments readily accept their responsibility to operate in an environmentally sustainable manner, we are concerned that many regulatory requirements have increased operating costs without any meaningful environmental benefit. In recognition of these growing concerns and based on direction received at the 1997 Fall Convention, the AAMD&C engaged the services of an environmental consultant to carry out a research project on managing the environmental requirements for municipal road construction cl projects and identifying areas in legislation or regulation that require change. The study was co- funded by the AAMD&C, Alberta Transportation and Utilities, Alberta Municipal Affairs, and the Alberta Roadbuilders and Heavy Construction Association. The resulting AGRA Report and the 16 recommendations contained therein for managing environmental requirements were adopted unanimously at the 1998 AAMD&C Fall Convention as AAMD&C policy. SB?) Based on the AGRA report, the AAMD&C offers the following recommendations to streamline the approval process, to reduce the overall costs of municipal construction projects and to eliminate areas of conflicting or overlapping jurisdiction between the federal and provincial governments: 1) Delete the requirement for federal environmental assessments where they are required only due to federal financial assistance for a project 2) Make the requirement for federal environmental assessments for road realignment and widening projects under CEAA consistent with provincial requirements under the Alberta Environmental Protection and Enhancement Act (AEPEA). 3) Give federal authorities discretion in determining the scope of federal environmental impact assessments. Page 3 \p 4) Amend CEAA to more clearly give federal authorities jurisdiction to cooperate with -) provincial authoritiesin performingenvironmental assessments and to allow federal authorities to adopt provincialenvironmental assessments. p 5) Clarify definitions of "fish habitat", "water frequented by fish", and "deleterious substances" within the Fisheries Act 6) Preclude private prosecutions for environmental offences (requires amendments to ii^ the Criminal Code and the Provincial Offences Procedures Act 7) Limit federal environmental impactassessments triggered by the Navigable Waters Protection Actto caseswhere mere is substantial interference with navigation. 8) Betterdefine "navigablewaters" in federal legislation. 9) Betterdefine the scope of activities that qualify for an exemption and are defined as "widening or realignment of an existing highway" under the provincial AEPEA _ regulations. 10) Amend AEPEA to limit liability forborrow pit reclamation to the contractor who has control over reclamation. 'iP 11) Better define "wetlands" and related terms in federal and provincial policy and provide guidelines for required mitigative measures for interference with wetlands P and waterbodiesafterconsultation with municipalities and otherstakeholders. 12) Reduce time constraints on the expenditure of federal funds and reduce *> administrative duplication by havingthe federal government provideblock funding for roadconstruction projects directly to the province to be administered locally. p, 13) Reduce time requirements for navigable waters approvals by providing local administration and decision making for such approvals. 14) Provide municipalities with greater financial resources (both federal and provincial) S) so that they may comply with new environmental requirements and at the same time ^ fulfill their municipal road building responsibilities. ^ 15) Create a one-window approach for each federal and provincial regulatory approval process. jp 16) Create more flexibility in the expenditure of federal and provincial road building funds by allowing work to becompleted overa two-year construction window at the discretion of the municipality. The AAMD&C believes that the implementation of the AGRA report recommendations by the federal and provincial governments would substantially reduce costs associated with environmentalrequirements on municipal construction projects, while have a negligible effect on environmental protection. We alsocontend that a "streamlined" process that eliminatesconflict ^ and overlap between levels of government would be of great benefit to all three levels of government. Pi Page 4 ^ PI GST on Municipal Projects p Just as environmental requirements are having alarge effect on the overall cost ofmunicipal j construction projects, soisthe imposition ofthe federal Goods and Services Tax (GST) on municipally-tendered construction projects. t- The result ofthis inequity isa3% increase inthe overall cost ofthe construction ofmunicipal infrastructure (municipalities pay the 7% GST onthe projects that they tender, and subsequently f1 qualify for a4/7 rebate of the GST paid). Given that Canadian municipalities are responsible for [( the construction and maintenance ofsome twothirds oftheroads inCanada, theAAMD&C notes that Canadian taxpayers are unnecessarily incurring an additional 3% cost for the PI construction of amajority of thevitaltransportation infrastructure across the country. Therefore, the AAMD&C urges the federal government toconsider options for reducing or r eliminating theimpact ofGST onmunicipal construction projects. We believe thatthe elimination of theGST onmunicipally-tendered construction projects istheonlyway ofensuring that all roads, regardless of whichlevel of government constructs them,are completed ina manner thatmakesthe most economic sense. Local municipalities, and theirratepayers, canill f afford to bear an additional 3% GST expense on each municipal construction project. Regulation of Private Airports rTheAAMD&C has recently been made aware ofajurisdictional concern withregard tothe regulation and operation of private airports. In most cases private airports fall under the jurisdiction ofthe Aeronautics Actand the federal Ministry ofTransportation. Even though m private airport development has adirect affect on adjacent landowners and populations, the I municipal government currently has no opportunity to be involved in the regulation ofcurrent and future development at these airports. T Based on aresolution passed at our recent Spring Convention, the AAMD&C has identified major concerns withthe future development plans of private airports (especially if those improvements lead toexpansion ofthe airport and the accommodation ofjetaircraft) within | municipal boundaries. (L Rural municipalities require, on behalf of their ratepayers, someregulatory control overprivate F airport operations. One of the accepted principles underlying Alberta's Municipal Government Act(MGA) isthe fact that municipalities should have autonomy in matters related to planning within theirboundaries. Therefore, the AAMD&Cwould urge the federal government to review P andamend existing legislation to givemunicipal governments bylawauthority overthe { development ofprivate airports within their boundaries. m Page5 \P" Conclusion The AAMD&C hasidentified anumber ofissues within federal jurisdiction whichoffer clear opportunities for the federal government toproactively and positively address rural concerns. Specifically theAAMD&C urges the federal government to: r» redraft the Endangered Species Legislation based onthe principles ofcooperation and partnership andthe needtocompensate landowners based on a clear view of private property rights; • implement along-term federal/provincial/territorial National Highway Program; • take immediate steps toaddress the inequity in current federal transportation funding priorities • accept therecommendations contained intheAGRAreport asameans to streamline the environmental approval process, toreduce the overall costs ofmunicipal construction projects, andto eliminate areas ofconflicting andoverlapping jurisdiction; p • recognize the detrimental effect theimposition of the federal Goods andServices Tax (GST) has onmunicipally-tendered construction projects and toconsider options for reducing oreliminating the GST onthese projects; r» review and amend existing legislation togive municipal governments bylaw authority over thedevelopment ofprivate airports within municipal boundaries. m The AAMD&C believes that the above recommendations offer ameans for thefederal government totake positive action onbehalf ofrural Canadians, while ensuring that the interests of the Canadian taxpayer are protected. S) IS! 53S5J Page 6 V3 ALBERTAASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES 4504 - 101 STREET • EDMONTON ALBERTA T6E 5G9 • TELEPHONE: 436-9375 FAX: 437-5993 LARRY GOODHOPE - Executive Director April 28,1999 J2£S)JZQIU1 TO ALL AAMD&C MEMBERS: Re: Response to Ministerial Forum Questions During the Ministerial Forum portion of our recent Spring Convention, several questions regarding library funding, community lottery boards, and ALPEN funding were directed to the Hon. Shirley McClellan, Minister of Community Development. Enclosed please find a copy of a formal response from the Minister to the questions she received during the Forum. If you have any questions, concerns or comments with regard to the attached response from Minister McClellan, we would be pleased to hear from you. Yours truly, ^^ rry Goodhope Executive Director LG/wjg Attachment • i ALBERTA taoMdo-IY.-oJOUBPmoQ.lW9 COMMUNITY DEVELOPMENT Office ofthe Minister m ., _r'" '""""_ ""_" " ; April 21, 1999 Mr. Jack Hayden, President Alberta Association ofMunicipal Districts and Counties APR 2 2 4504-101 Street Edmonton, Alberta T5E 5G9 Dear Mr. Hayde£\/^ I am writing truVietter as a follow up to the questions raised during the AAMD&C Ministerial Forum ofMarch 31,1999. 1. What is the reason behind changingthe requirements for hiring oflibrarians? This question refers to Section 14 ofthe Libraries Regulation. The 1984 regulation required all library boards serving a population of more than 10,000 people to hire a professional librarian. The level of responsibility in serving this many people requires professional training. The regulation was loosened in the 1998 amendments to exempt boards serving more than 10,000 people that do not have their own library service points and that do have a joint operational agreement with another library board that does employ a professional librarian. The change was made to reflect the fact that a growing number of rural municipalities have populations of more than 10,000 people and now provide public library service through their own boards either with their own rural service points or through agreements with town or village library boards. This provides these rural municipalities some flexibility in deciding how they will acquire professional support for their library service delivery. 2. Why doesn't Alberta Education fund libraries? Education funding is directed to school boards to pay for the costs of educating Alberta's students. Education has set out its expectations for student achievement and the boards are required to use the funding to meet the educational requirements. Decisions related to the operation of schools (including school library service) are handled at the individual school r level. Individual school priorities are developed by the school administration in consultation with the school council. Many boards implement the plans through school-based budgeting. There are no provincial educational requirements for school libraries. The decision on the level ofschool library service to be provided is made locally and based on the specific needs ofthe school. Education provides no funding for public library service as it is a municipally based service. Alberta Community Development's library grantbudget is $14.2 million. ... cont. Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 780/427-4928 Fax 780/427-0188 r W Printed on recycled paper Mr. Jack Hayden, President Page Two 0 r 3. Why can'tmunicipalities apply for Community Lottery Board grants for library funding? Municipalities may apply for Community Lottery Board grants in support ofvarious library projects. The only caution remains that the CLB Program will ensure the project funding Wi applied for is not a duplication ofother funding programs. 4. Why can't CLB grants be used for major capital projects? What are the principles behind the current set ofprovincial guidelines? Community Lottery Board grants have been designed to address project-based initiatives ip»> within Alberta communities. Capital projects are not included in the guidelines to avoid duplication with the Community Facility Enhancement Program. The current Community jp Lottery Board Grant guidelines are designed to provide Community Lottery Boards with some provincial guidelines, while allowing enough flexibility for boards to respond to local community needs and priorities. P"T 5. How canCLB administrative dollars be usedto coverperdiem costs such as travel for Board members? p The Community Lottery Board has the flexibility to implement a system whereby CLB members claim their expenses for travel, meals and accommodation for CLB meetings and other events. 6. Can the Minister provide a summary of how boards are using their administrative dollars? F» That sharing ofinformation would be useful to boards. Each Community Lottery Board is utilizing their administrative funding in a way that is a priority for them, while adhering to the Terms of Reference for the expenditure of these dollars. No formal statistics for the use of administrative funding have been tabulated, however, manyCommunity Lottery Boards did share information on administrative priorities and utilization offunding during the February 5 and 6 Chairpersons Retreat. 7. The government has provided funding for APLEN for the first two years. Will the government provide any funding for the following years? ipl Alberta Community Development has committed to funding APLEN with a total of $4.8 millionovera four-year period. There are two years remaining in this commitment. APLEN has struck a funding committee to review issues related to network sustainability Should you require any additional information, please feel free to call me. Yours sincerely, Shirley McClellan cc. Honourable Iris Evans Minister Minister, Municipal Affairs • ALBERTAASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES :,•'•»'.>••.••'. '.",••. ""--ffTn-rrrr—;-—i 4504 - 101 STREET • EDMONTON ALBERTA T6E 5G9 • TELEPHONE: 436-9375 FAX: 437-5993 LARRY GOODHOPE - Executive Director^jgES^,~*""'"^w*^^^*'*'^' April 28,1999 T3\S7QLT U L_ii±y TO ALL AAMD&C MEMBERS: I am pleased to enclose for your information a complete copy of the "Convention Highlights" for the recently concluded 1999 AAMD&C Spring Convention. Within this package, I have also included summaries of each of the six workshops which were offered at the convention. Our sincere thanks to all AAMD&C members, the Government of Alberta, our sponsors and suppliers, for helping us to make our 1999Spring Convention such a success. Yours truly, :ry Goodhope Executive Director LG/gs Attachments \A March 29-31,1999 AAMb&C Spring Convention 1999 Highlights S^| Monday, March 29 Tuesday, March 30 Reeves/MayorMeeting: President's Report Issues discussed at the traditional pre- AAMD&C President Jack Hayden Convention meeting of Reeves and reported to delegates on the AAMD&C's ra Mayors included: activities since the 1998 Fall Convention. Fencing of rail rights of way He noted the many new initiatives being Conversion of abandoned rail undertaken at the direction of members, rights of way to public use trails including: Federal Endangered Species Act • greater involvement of member Access to municipal rights of way councillors in advisory committee by telecommunications companies roles; Access to municipal rights of way • more aggressive lobbying of the by the seismic industry provincialgovernment; and Education property tax • increased use of legal expertise to Development of private airports represent member interests in key Provincial expropriation of land issues. He also announced that the AAMD&C Farm assessment Resource Roads funding will undertake a member-led review of the Association's "vision" over the next Gravel extraction in river beds several months, leading up to a special "One-Window" Truck Permitting visioning workshop at the Fall 1999 convention. Finally, President Hayden Information items: stressed the need for increased provincial • M.D. of Wainwright to host an "reinvestment" in the municipal sector, information session on rat control in and urged delegates to be aggressive and Chauvin on April 9 persistent in making their priorities • Several municipalities are considering known to provincial representatives. a municipal name change. 1999 Spring Convention Summary t\n% Membership Fees: Hon. Walter Paszkowski: Delegates adopted a new membership fee Transportation & Utilities Minister formula, designed to generate additional Walter Paszkowski provided an overview revenue to fund the new initiatives being fp of the recent provincial Budget I undertaken at the direction of the announcements regarding increased membership. The new formula is as infrastructure funding, and advised follows: delegates of the pending introduction of $2000 + $6.65 per million of E.A. the new Traffic Safety Act. He also (up to $2billion) discussed the ongoing "disentanglement" + $1.20 per million of E.A. review, stressing that the review was (over $2 billion) being carried out on a "cost-neutral" basis. Mr. Paszkowski advised delegates that Hon. Iris Evans: AT&U is requesting 3-year plans from Municipal Affairs Minister Iris Evans municipalities with respect to Secondary provided an overview of the recent pi Road priorities, so that the province can provincial Budget, noting the injection of move to two-year plans for Secondary an additional $150 million per yearfor the Road funding. During the Question & next 3 years into infrastructure funding. Answer period, a number of delegates She also provided an update on the Long stressed to Mr. Paszkowski that "cost- Term Care Review. Ms. Evans advised neutrality" in the disentanglement review delegates that Linear Assessments have would not address municipal needs, and now been mailed to all jurisdictions, and called for substantial increases in she committed to further investigation of provincial funding of municipal the Municipal Officers Expense infrastructure. Allowance, including the possibility of legislative amendments in the fall of 1999 to ensure that local councillors qualify for Wednesday, March 31 the full 1/3 exemption. Danielle Smith - GlobalWarming Concurrent Workshops: Ms. Danielle Smith of the Canadian Delegates attended their choice of 6 Property Rights Research Institute ^ concurrent workshops: provided an overview of the global • Electrical Deregulation warming issue and the Kyoto Protocol for • Jubilee Municipal Insurance reducing emissions of greenhouse gases. Program She suggested that the Protocol will result • Equalized Assessment, in the redistribution of wealth from Education Requisitions, and industrialized countries to developing Linear Assessment nations, as the substantial economic costs • Effective Representation: of compliance will only be borne by 34 Maintaining a Rural Presence developed countries. She also suggested • Justice Summit Issues that the total concentration of greenhouse • Water Act: Registration for Pi gases in the atmosphere will not be Traditional Agricultural Use significantly reduced as increased emissions from developing nations not Summaries of the various workshops are subject to the Protocol offset any attached to this document. reductions by industrialized nations. 1999 Spring Convention Summary Steve Drummond - Navigable Waters Hon. Halvar Jonson (Health) \A (BJ Protection Hon. Walter Paszkowski Steve Drummond of the Canadian Coast (Transportation &Utilities) Guard provided an overview of the Hon. Steve West (Energy) Navigable Waters Protection Act (NWPA) Hon. Pat Nelson (Economic and its implications for municipal public Development) works projects. He noted that "navigation Hon. Ed Stelmach (Agriculture, Food rights" are protected within the Canadian & Rural Development) Constitution, and advised that a navigable Hon. Ty Lund (Environmental water is essentially defined as "any water Protection) body that you can float a canoe on". Issues raised included Education Property Keynote Speaker- Dr. Shirley Best Tax, Community Lottery Boards, Rural Noted "stress management expert" Dr. Representation, Municipal Shirley Best (aka Zandra Bell) regaled Amalgamations, Infrastructure Funding, delegates with her unique brand of Internal Trade, and Aboriginal Title. humour and insight. As delegates roared W) with laughter, Dr. Best discussed the trials Premier Ralph Klein: and tribulations of life as a rural Premier Ralph Klein provided the closing councillor, and left her audience with the address, stressing the province's message that they must learn to "live in commitment and desire to work in the positive, and laugh at the negative." partnership with municipalities. The Premier noted that the province is in the Ministerial Forum: process of developing along-term funding In two sessions moderated by Municipal strategy for municipalities, as the second Mi Affairs Minister Iris Evans, delegates phase of the Premier's Task Force on enjoyed the opportunity to question 15 Infrastructure. He also stressed that the members of the Provincial Cabinet, Government of Alberta is committed to IP including: responding to the pressures of continued Hon. Clint Dunford (Advanced growth in a fiscally responsible manner. Education & Career Development) ^ Hon. Lome Taylor (Science, Research & Information Technology) Hon. Shirley McClellan (Community Official Attendance: Development) Councillors: 352 Hon. Jon Havelock (Justice) Administrators/Public Works: 62 ^) Hon. Stan Woloshyn (Public Works, Guests: 56 Supply & Services) TOTAL: 470 Hon. Gary Mar (Education) Hon. Lyle Oberg (Family & Social Services) Hon. Stockwell Day (Provincial Treasurer) Hon. David Hancock (Intergovernmental & Aboriginal Affairs) pt 1999 Spring Convention Summary A0 Resolutions Summary: Grant Meiklejohn, County of Vermilion All resolutions were endorsed as River presented by the delegate body: Delta Edmonton South, 1 night 1-99S Municipal Elected Officials Tax Jacuzzi suite Exemption Norm Kjemhus, M.D. of Woodlands 2-99S Secondary Highway Partnership Willson Stationers, Coffee Maker p> Program - MunicipalCredits Gene Sobolewski, M.D. of Bonnyville 3-99S Streets Improvement Program for Bridgestone/Firestone, 4 All Hamlets Season Tires 4-99S Resource RoadFunding 5-99S Tourism Road Infrastructure 6-99S Primary.Secondary Intersection Lighting Convention Sponsors: ^ 7-99S Abandoned Rail Line - Right of Purchase Monday Evening Welcoming Reception: 8-99S Development ofPrivate Airports Alberta Road Builders & Heavy 9-99S Proposed Regulatory Framework Construction Association for Livestock Feeding Operations - Principles TuesdaySocial Evening: 10-99S Proposed Regulatory Framework Rural Municipal Committee of the for Livestock Feeding Operations - CEA: Consultation Process (EXH Engineering 11-99S Funding of Drainage Districts Stewart, Weir & Co. 12-99S Registry of Abandoned Oil & Gas Torchinsky Engineering Wells and Pipelines UMA Engineering) r^ 13-99S Aboriginal Title & Crown Lands 14-99S Internal Trade Agreement - Coffee Breaks: Tendering Requirements Alberta Power Ltd. 15-99S Local Authorities Pension Plan Federation of Alberta Gas Co-ops ER1-99S Freedom of Information & Ltd. Protection of Privacy Act Brownlee Fryett p» ER2-99S Subdivision &Development Regulations Additional Sponsors: Alberta TrafficSupply Ltd. Bridgestone/Firestone Canada Ltd. Draw Winners: Compu Redi Tenex Steve Lamoureux, Yellowhead County Dalton's Steak and Seafood Daltons Gift Certificate Restaurant Richard Aubin, M.D. of Smoky River Delta Edmonton South Greenwood Inn, 2 nights Ecolab r accommodation Greenwood Inn NickVan Rootselaar, M.D. ofSpirit River Modern Press Ltd. Daltons Gift Certificate Nelaine Advertising Gregg Johnson, County of Red Deer The Coast Terrace Inn Coast Terrace Inn, Housecoat Willson Stationers Ltd. 1999 Spring Convention Summary ^) 11 p 1999 AAMD&C SPRING CONVENTION Workshop on Effective Representation Discussion Summary Approximately 90 people participated inthe workshop, which was chaired by AAMD&C District Five Director Sid Hinton. P) A three person panel provided an introduction to the issue of"effective representation" for rural Alberta: p) Whitecourt-Ste. Anne MLA Peter Trynchy provided an overview of the committee he chairs which isreviewing "effective representation" in Alberta. He noted that Canadian courts have recognized the legitimacy of deviating from "one person, one vote" in drawing electoral boundaries, but have stated thateach variation from the average must be specifically justified. He advised that Alberta's electoral boundaries must be reviewed following the next election, but thatin themeantime hiscornmittee isundertaking public consultations tohelpdefine what constitutes "effective representation". He further advised that a survey questionnaire will be available within the next few weeks, and urged all Albertans to make their views known through their MLA's, and by responding to the questionnaire. (The deadline for responses is P) September 1,1999). Leo Burgess, of Brownlee Fryett, reviewed some of the legal background related to"effective f representation". He noted that section 3 of the Canadian Charter of Rights &Freedoms *- protects "voting rights" but does not define these rights. The Canadian courts have interpreted Section 3 as guaranteeing the right to "effective representation", and through court decisions V have been gradually defining this term. Leo noted that Alberta's current legislation allows for up to a 25% variance from the average population per constituency, with as many as 4 _, constituencies allowed to deviate by up to 50% from the average. The legislation includes a j variety ofother factors beyond population, such as geography and distance, when determining "effective representation", but courts have ruled that any deviation from the average ,p population per constituency mustbespecifically justified. M.D. ofRocky View Reeve Bob Cameron noted that hehas historically beenanactive promoter p of "effective representation" for rural Alberta, but is now questioning whether preserving the j proportion of rural MLA's has helped rural interests. He cited a lengthy list of funding cuts and provincial downloading initiatives which have negatively affected rural municipalities, m and suggested that the problem runs deeper than just having enough rural MLA's. He stated f that there is apressing need for greater education and awareness regarding rural concerns, and suggested that, if Edmonton and Calgary were excluded, the AUMA and AAMD&C would m have very much in common and should consider amalgamation. He also called for stronger [ legislation to protect agricultural land, and suggested that international trade treaties were threatening the future of rural communities. » 1999 AAMD&C Spring Convention Workshop Summary - Effective Representation I /\r W) During abrief question period, several comments/concerns were raised: • Why does itseem like we're always reviewing electoral boundaries? • Would the establishment of a provincial Senate, with representation based on geography, be an effective way of countering the move to "one person, one vote" in the Legislative Assembly? • The province needs to do more to protect the agricultural industry. • Concern was expressed regarding amalgamation of AAMD&C and AUMA. While there was agreement that many towns and villages likely share similar interests with AAMD&C members, it was also suggested that some of the larger, more populated I M.D.'s and Counties may have more in common with larger urban municipalities. Following the Question Period, workshop participants broke into several small groups for facilitated discussions on possibilities for strengthening the case for "effective representation" of rural interests. Following isabrief summary ofthese discussions: Participant Comments & Observations: • Alberta needs fewer constituencies (70 or less) •A reduction in the overall number of MLA's should be considered, in light of continual downloading to municipal governments. • The two big cities already control what happens in the province; they don't need more MLA's. • It seems strange that the two major cities have more MLA's than municipal councillors. • Too many MLA's in large urban centres breeds apathy and low voter turnout. • Rural Alberta does not want to dictate the political agenda to urban Alberta, but we do not expect the reverse either. • Urbanization of the province is acontinuing problem along term solution to the issue of rural representation is needed. p) • Farmers are now being dictated to by urban consumers.... There is not enough representation of the farm community. • Rural depopulation and economic rationalization are ongoing, and rural representation keeps declining... self-reinforcing circle. • Rural population will continue to decline if investment is not made to encourage young • The retiring population isretiring into the urban centres. • Representation by population is not appropriate as ameans of representing minority interests (e.g. rural). J p • The court-imposed variance of 25% is arbitrary, and is reducing the ability to ensure "effective representation". • Can we make acase for allowing more than 5% of ridings to exceed the 25% variation? • The constitution must protect equitable balance between urban and rural populations. • This should not become just anumbers game. • Charter of Rights issue: Why is federal government allowed to have such huge variances (e.g. PEI). • Times have changed; maybe the Charter needs to be changed too. pi 1999 AAMD&C SpringConvention [ Workshop Summary - Effective Representation 13 • Perhaps a point system could be established for developing constituency boundaries, taking into account factors such as geographicarea, number of governancebodies, etc. • Factors to be considered in addition to population should include distances within the constituency, distance to the legislature, numberof local governments, community history, principle of minority representation. • When ridings become too large geographically, it reduces the ability of the MLA to represent the rural areas. • Equal representation should also mean equal access. Riding size has a direct impact on access. • Distance and remoteness of northern and other remote areas mustbe addressed. • Rural areas are more diverse, and thus have more issues. • Examine workload of rural vs. urban MLA's. • Do a mathematical calculation of how many minutes/year a personcould meet with their m MLA (to take into account distance, travel time, etc.) • More resources could be provided to rural MLA's with large constituencies (e.g. more access to government aircraft). • Reducing the number of MLA's is not a solution - rural Alberta cannot lose any more MLA's. • Canthe various issues relatedto ruralAlbertabe served by more urban MLA's? jP • Everything seems geared at regionalization in rural areas, including regionalization of representation. • The majority of revenueto supporturban services is derived from rural areas, oftenat great cost to the rural areas... therefore it is imperative to preserve rural representation. • Representation by population is not appropriate for rural Alberta, but it is likely a fact of life. Therefore, we must get urban residents to understand and care about rural interests, and understand the important contribution rural Alberta makes to the province. We need to get other jurisdictions to champion our cause. • There is a need to increase understanding among different geographic areas within the province. • Education is the solution - both ways.... We allneed to understand eachother better. • Need to educate urbans more, to understand that we are more alike than different. • Rural citizens need to understand urban issues better. • Rural Alberta does need the large urban centres. • Labelling is a problem. Should not break down into urban and ruralconstituencies. '(B • Rural interest is defined as more than just agriculture.... Includes industry, residential, small towns. p • Twin MLA's with another riding unlike theirs (e.g. rural to urban, etc.) • Rural representation is not as big an issue as it used to be, because even the existing representation treats rural municipalities with disdain. p • Effectiveness of the existing MLA's is alegitimate issue. • Representation may not be the real issue if current MLA's are unable to make a difference.... e.g. downloading • MLA's don't make decisions; Deputy Ministers do. S 1999 AAMD&C Spring Convention Workshop Summary - Effective Representation y\^K [ We need atotal review oftypes ofrepresentation... perhaps one MLA can represent both rural and urban issues. p • Is our current form of provincial government what we want? Would local politicians I appointing representatives toa provincial body bemore productive? (Note that 1/3 ofthe provincial budget goes to RHA's, who are made upofappointed people.) f» • Perhaps the "middle" level ofgovernment (provincial) should beeliminated. • Consider giving more power and control to local governments, to offset the loss of influence in the Legislature. f • Consider a "double majority" system, where a majority of rural MLA's would have to I support decisions in certain policy areas.... Give urban MLA's say over urban policy, and rural MLA's more control over rural policies. P • There is potential for aprovincial Senate to address regional concerns. *- • • Less government isbetter than more... don't like idea ofaprovincial Senate. • Can the appointment of Ministers be regulated so they are appointed more by population I tooffset thehigher number ofnon-city MLA's? • Have fixed terms ofoffice for MLA's (e.g. 4years with election on predetermined date): • 1st year you represent your area I • 2nd &3rd years you represent an area opposite yours (e.g. rural to urban, etc.) • 4th year you represent yourarea again. p • MLA's should be required to spend acertain amount of their time in the community. J • The focus for MLA's should become more "broad-based" rather than narrow constituency- based. r« Rural citizens need to become more innovative and militant (e.g. note that in France farmers spread manure at government buildings to protest decisions they did notlike). • Albertans' views were made known the last time aBoundary Review took place; if all we are p trying to do is defend the status quo,is thisnot awasted exercise? • None of the existing boundaries are co-terminous or have any geographical meaning. • We already have "rurban" ridings in place in many areas. Current system is fair and balanced afew boundaries in urban areas must be changed. The total population could be split between urban and rural, with urban +25% from the provincial average, and rural -25% from the average. Further variances from the average could beimplemented within each category. Consolidation of rural hospital districts and school divisionsshould have relievedrural MLA's of some of the demands on their time. Recommendations: jBI • There should be 70 MLA's, with 35 for cities with over 10,000 population, and 35 for the rest of the province. p> .• The province shouldhave two legislative houses: • One 35 member house based on population. • One 35 member house based on geography. • Should consider establishing asecond chamber to represent geographic areas. • Could also look at establishing a "rural secretariat" that may have veto powers on issues affecting rural areas. 1999 AAMD&C Spring Convention 4 Workshop Summary - Effective Representation ^$ ip Six regional constituencies specifically representing agriculture should beestablished. Constituency size should be set at maximum and ininimum levels tohelp address issues such as travel, distance, meeting with various local governments, etc. Representation must be by area aswell asby population. There should be a different formula for representation between rural and high density p> urban. High density urbans have alowervarietyof interests. Consider alarger population for eachMLA in large cities. Need additional rural MLA's; no more urbans. Northern areas need tobe considered separately due to distance, travel time,etc. The tools/variances identified by the courts should beusedto maximum advantage. Make use of hybrid constituencies around majorcities. Need fewer urban/rural disparities. General principles are: Issue ofcommunity, Workload of MLA's, Natural boundaries, and Population Sparsity. Where possible, appoint urban MLA's to chair or be very involved with committees dealing with rural issues - to increase their level of understanding. • Have two urban MLA's "adopt" arural area (i.e. have themattend local Council meetings, service club meetings, etc.) • Have rural MLA's adopt urban areas. Wi Remove the party system from government decision making. Allelected MLA's should have inputinto decisions. Conflict and power struggle between urban and rural is dysfunctional and creates a"no-win" situation. Need to understand each other, and support each other. • Need to share information and concerns between urban and rural (locally and at Associationlevels) to arrive at a mutually agreeable solution. • Strengthen municipal association voice, through possible restructuring to include towns i and villages in AAMD&C. • Ensure AAMD&C continues to intervene in court cases relating to "effective representation".... pi This is money well-spent. • Continue to argue that "effective representation" requires variance from "one person one vote", and may require more than 5% ofconstituencies to vary from the average by more ss> than 25%. • AAMD&C should challenge the legitimacy ofthe court ruling requiring no more than 25% variation.... Only solutionis to change thesedifferentials over time. 1 • Develop a long-term solution. • AAMD&C should develop a committee to draft "proposed boundaries" to present to PI province.... We need to be pro-active in this area. • We must increase the number of constituencies which can exceed the 50% variance. L • If the distribution of MLA's must be maintained to meet the 25% rule, then the make-up of jp Cabinet should also berequired toinclude proper representation for rural vs. urban. f_ • Continue to teach urban children thehistory, importance, challenges of rural areas. • Use the information gained during the last Boundary Review again. w • Try to reduceor eliminateboundary confusion. • Rural revenuesshould be spent in rural areas, and not for urban services. 1999 AAMD&C Spring Convention Workshop Summary- EffectiveRepresentation y^p Tustice SummitWorkshop Summary AAMD&C Spring Convention 1999 March 30,1999 - Coast Terrace Inn. Panel: Phyllis Kobasiuk - AAMD&C (Chair) Nancy Brown Medwid, Executive Director, Legal AidSociety of Alberta Commander Don McDermott, RCMP Northern Alberta District Constable Wayne Oaks, RCMP Sargent Tim Vatamaniuk, RCMP pi NancyBrownMedwid: f Ms. Brown Medwid provided an overview of the 1998 Justice Summit and the issues that were - covered at the Summit: Lack of Resources Fearof the system Aboriginal inability to communicate Rural Communities physical access to services Funding Legal Aid Criminal and civil law m - Provincial territories jpi RCMP Northern Alberta District Commander Don McDermott: Commander McDermott discussed how the RCMP have changed their Policing tactics overthe past century. The RCMP are employing command and control tactics intheir approach tocrime m fighting, which involves community based coverage involved incrime fighting programs. m RCMP Constable Wayne Oaks: !' Constable Oaks of the Stoney Plain RCMP discussed public awareness of crime prevention. Key items he raisedincluded: I • Sharing information, work loads solutions, resources and responsibilities between community members and the RCMP. m • The RCMP strongly supports employment of school liaison officers in thecommunity. [• Further development of a community justice system, whereby individuals not contesting charges for small crimes maybe dealt with by acommunity committee. p • In 1983 the program DARE was bom (Drug Abuse, Resistance and Education). The 1 program is delivered to grade 6 students and offers more trained police officers than anywhere else inthe world. Acredit to the extended effort ofthe members inthe RCMP. p • Rural Crime watch is now in it 20th year of operation. i. p 1999 AAMD&C Spring Convention 1 I Workshop Summary: Justice Summit » fl • Onaway has a6 year program running currently called C.P. Radio Network, whereby the citizens have two-way radios linked up to the RCMP to help monitor vehicles in town. Over the past 6years, local businesses have enjoyed a50% reduction ininsurance premiums as aresult ofthe effectiveness ofthis program indecreasing the rate ofbreak and enters. • In the Town of Stony Plain, the crime prevention programs have 1034 families participating and boast a 95.5% success ratio for new communications being received regularly (successful communications are the key factor in creating strong community based policing). The testimony to the success ofthe Stony Plain RCMP program isareduction of Break and Enters from 812 in 1991 toonly 335 in1998. RCMP StaffSargent Tim Vatamaniuck Sargent Vatamaniuck was involved with the development of the Justice Summit committee's p review of 519 recommendations. Keyissues he addressed were: the provision of education in all areas, funding, simplicity, victims, additional police training, and aboriginal training needs. Questions and Answers n Red Deer County asked if programs were available toCounty patrol officers? The RCMP responded by stating that local officers are welcome to organizational charts and other information, and adding that the RCMP would be happy to provide f^) supervision. County police are also encouraged to establish communications by radio with RCMP. e> The County of Strathcona asked how the Justice system could become more effective in deterring criminal activity (e.g. stiffer penalties)? The panel responded by explaining this was constantly under review and was s» extensively discussed at the Justice Summit. It was suggested that it's a long procedure I to change the law and penalties associated withit, and that measures aimed atchanging behaviour, such as greater community involvement and awareness/are likely more p effective. The County of Strathcona expressed satisfaction with programs being offered by the RCMP » stating that3citizens on patrol serve themand the RCMP provides them with regular training. L In addressing issues of young offenders, Legal Aid representative Nancy Brown Medwid explained that Legal Aid has developed a special division to deal strictly with youngoffenders. Nancy also stated that avery small minority ofchildren commit crimes. The punishments often reflect an attitude that is too lenient. 1999 AAMD&C Spring Convention Workshop Summary: Justice Summit |8l A^ Electrical Deregulation Workshop AAMD&C Spring Convention 1999 March 30,1999 - Grande Ballroom; Delta Edmonton South Summary Chairman: Ben Boettcher-AAMD&C pi Panel: Tony Palladino-AlbertaPower Larry Charach-Alberta Energy Wayne Taylor-TransAlta Nigel Chymko-EES Consulting Chairman Boettcher began the workshop at 10:00 AM withhiswelcoming remarks and the introduction ofthe panel. pi Presentations: Tony Palladino: Tony began his presentation with abriefbackground ofthe electrical industry inAlberta. • Vertical Integration: One company had the monopoly onall three facets of the industry;generation, transmission anddistribution. • System Security in the regulated environment: 1. EUPC-responsible for the development ofthe generation and transmission facets ofthe industry. ..were originallyplannedas one system. 2. ERCB-mandated to improve facilities. (This too, related primarily to generation a and transmission.) 3. PUB-mandated to monitor and approve 'prudent' costs in relation to the distribution side ofthe industry. Goals ofRestructuring: • To establish replacement for EEMA. p • Introduce reforms that enhance the Alberta Advantage and the principles of fair and open competition. To determine how this might best be accomplished, asteering committee composed of stakeholder representatives was established to guidethis process. In summation, the transmission and distribution of electricity in Alberta will still be regulated bythe ERCB. The generation ofelectricity itself iswhat will become deregulated. m 1999 AAMD&C Spring Convention I Workshop Summary: Electrical Deregulation Wb Larry Charach: Larry began hispresentation by giving aquick overview ofthestructure ofAlberta's electrical industry at thepresent time. He concluded hisremarks witha discussion ofthe market opportunities for the industry inaderegulated environment. • There are presently three major generation companies in Alberta: Alberta Power, TransAlta Utilities and Edmonton Power. • With the advent ofderegulation, Alberta's generation capacity will increase rapidly as various 'non-utility' Generators come on stream. Cogeneration will play akey role in this. (Cogeneration refers to industrial companies that, through their primary activity, create asecondary or incidental commodity; asurplus of energy). These independent power producers willbe able to sell directly to thePool. • There are four principal reasons why the province ismoving forward with deregulation: P 1. To reduce the regulatory burden onproducers. 2. Open competition creates amore efficient and cost-effective system. M 3. System needs tobemore responsive totechnological changes and global competition. 4. Alberta could fall behind other jurisdictions considering deregulation. S) • The benefits to Albertans will include: 1. Customers will have agreater choice of service providers and 'packages' to choose from. 2. Small customers who want rate stability (and are eligible for it), can be assured that it will be provided by their traditional distribution utility. 3. Consumers will beable tochoose their retail supplier starting January 1,2001. 4. Choice will be based on which supplier offers the best combination of price and service for a particular customer's needs. 5. Open competition among multiple suppliers will put downward pressure on rates. Wayne Taylor: The focus ofWayne's presentation was the breakdown ofcharges on atypical monthly residential utility bill and how those charges will change under deregulation. • Under the present structure, atypical monthly bill of$55 is broken down into a 'fixed' rate of $12 and a'power cost' of $43. This doesn't actually reflect the true cost of the 'power' component (it is lower than $43) butthe average customer doesn't like seeing ahigh fixed rate so the components are artificially adjusted todepict a lower fixed rate. • Under the proposed rate structure that is to take effect onMay 1,1999, the'Basic Monthly Charge' will rise to $16. PI • The proposed rate structure on January 1, 2001, will see the Basic Monthly Charge rise to $19. • To summarize; the total utility bill to the average customer is not expected to increase to any significant degree (and maywell decrease). Itis onlythebreakdown of 1999AAMD&C SpringConvention 2 Workshop Summary: Electrical Deregulation TP charges on the bill itselfthatwill be changed to more accuratelyreflect the true costs ofdelivering electricity. w> Nigel Chymko: Nigel spoke on the 'evolution' ofthe Rural Electricity Group (REG) and the role that REG can play for the AAMD&C in the future deregulated environment. • REG was created to representthe interests ofrural consumers in the electrical utility deregulation process. It was ajoint venture ofthe AAMD&C and AFREA (the AlbertaFederation ofRural Electrification Associations). • REG can representthe rural customer in several ways: 1. Regulatoryintervention - assuring that new regulations serve the best interestsof p rural customers. j 2. Lobby group 3. To act as an 'educator' - raise consumer awareness ofthe issues facing rural p Albertans as aresult ofderegulation. 4. Communications - ensurethat all stakeholders arekept informed about any new developments and their impact on members ofboth associations. F» EES advisesthat it is now time for REGto takeup a more active role - more advocacy, less advisory. • Aggregation: individual AAMD&C members could combine forces and form joint r buying groups. This would allow smallrural municipalities, as part ofa larger combine, to take advantage ofbulk discounts, reduced administration costs and more effective energy management. ff • REG can help advise aggregate groups to ensure they bring strong, cohesive plans to i the bargaining table when the time comes for negotiating deals with new retailers. • There are four main choices that the AAMD&C can make as to the role the p association might play in the aggregation process: •£• 1. Minimal Participation - take no active role in the process. EES advises against this option. pi 2. The Facilitator - educateand advise the membership on what a good deal should ^ look like. 3. The Consumer Interface - act as a bridge between energy retailer and customers. j This would involve administrative and record keeping functions similar to that of 11 an insurance broker. _ 4. Retailer - set up an affiliated retail group similar to that ofthe trade division. £: EES doesnot recommend this level of involvement. • To summarize; the Board will need to decide which retail strategy is the most p appropriate one for the AAMD&C and it's members. In the meantime, AAMD&C j and REG should continue it's regulatory and legislative involvement, the ongoing education ofthe membership on the unfoldingissues and be aware ofretailer m marketing strategies and howtheywill actually impact themembership. SI jp 1999 AAMD&C Spring Convention j; Workshop Summary: Electrical Deregulation O &A Session Question: (To Larry) "Why are some of the new utility retailers listed as 'new independent power producers' and not listed by name?" Answer: (Larry) Due to the fact that the industry isjustnow starting toopen up to independent retailers, it issimply not yetknown who some ofthe new players will be. Question: (To Wayne) "At the present time, transmission charges are thesame all across the province nomatter how far an individual customer is from thegenerator. Willthis continue to be so underderegulation? Answer: (Wayne) Transmission costs are averaged over the entire province. This will not change under the new schemes. Question: "How do we compete with big businesses taking over the industry?" Answer: (Larry) Regulatory processes will still bein placefor the transmission and distribution ofelectricity. The controls and appeal processes that exist nowwillstillexist in the deregulated environment. Furthermore, the entire structure ofthe new regulations isdesigned toprevent any one firm from gaining excessive market power. Question: "Will individual consumers be eligible tobuydirectly from the Power Pool?" Answer: (Tony) Yes you will. However, since specialized equipment willberequired to handle the direct feed, an individual would need considerablefinancial resources todo so. Question: "Is it better to go forward (with anew retail scheme) with all thecustomers (ie. p both residential and commercial) in agiven jurisdiction?" Answer: (Nigel) Each Municipal District and /or County willhave to decide that for themselves. Question: "Why have REA's been kept on the 'outside' ofthis process?" Answer: (Ben) Many REA 's have had some internal problems andgrowing pains and we •f wanted to see those cleared up before involving them in this process. Question: "Small REA's are having this process forced on them. What canwe do to m ensure thatwe are not run overby these changes?" Answer: (Larry) Small REA 's amalgamating is the best option. That willgivethem a unified voice. (Ben) The Alberta Government has providedfunding to this end. I Question: "What will prevent big players from amalgamating?" Answer: (Larry) Regulations are in place and will have to beupdated anda dutiful watch p will need to be maintained to see that fair competition takes place. Question: "Which endofdelivery willbe changed?" f Answer: (Tony) Atco will be in allaspects ofthe business by2001. (Wayne) There will i not be changes to how power is delivered and rates won't be changed. The only thing that willbe different is who you getthe billfrom. Pi 1999 AAMD&C Spring Convention Workshop Summary: Electrical Deregulation %v Your Municipal Insurance Program AAMD&C Spring Convention 1999 March 30,1999 - Coast Terrace Inn Summary Chairman: Eugene Wauters - AAMD&C Panel: Janice Boiko, Jubilee Insurance Agencies Ltd. Garth Lane, Aon Reed Stenhouse Inc. Mike Priddle, Baldwin Priddle and Associates Adjusters Ltd. Ted Baldwin, Baldwin Priddle and Associates Adjusters Ltd. Ronald Nelson, Brownlee Fryett, Barristers &Solicitors Bob Zifkin, Subrogation Inc. Chairman Wauters began the workshop at 10:00 AM with his welcoming remarks and introductionof the panel. Presentations: Janice Boiko > Janice opened the presentation by explaining that the purpose of the workshop was to help the members better understand their insurance program and the critical role each partner (Jubilee, Aon Reed Stenhouse, Brownlee Fryett, Baldwin Priddle and Associates Adjusters) played in making it successful for the members of the AAMD&C. > History ♦ Incorporated in 1955 as a Non-Profit Entity ♦ Wholly owned and operated subsidiary company of the AAMD&C w* ♦ AAMD&C invited ASBA representation in 1975 I ♦ Governed by a 13 member Board of Directors • 7 AAMD&C Executive (1 non-voting) p • 6 ASBA Representatives > Clients ♦ Local Government Bodies if ♦ Rural & Urban Municipalities i- ♦ School Regions ♦ Alberta Housing Groups P ♦ Misc. Non-Profit Entities > Jubilee's Mandate ♦ (Pi Act as the members eyes, ears and voice into the insurance market ♦ Retail insurance brokers r ♦ Provide members with a stable insurance program, including unique and comprehensive insurance coverages ♦ Provide risk management and loss prevention services ♦ Provide claims management > Jubilee's Profits ♦ All profits are returned to the members ♦ The insurance program builds equity for its members not for insurance companies 1999 AAMD&C Spring Convention Workshop Summary: Your Municipal Insurance Program pi Reciprocals ♦ Unique form of 'Risk Financing* that includes riskretentionand risk transfer ♦ Two reciprocals: ** • Jubilee Reciprocal Insurance Exchange (Property Policy) • Alberta Local Authorities Reciprocal Insurance Exchange (ALARIE) > Jubilee's Partners ♦ Provide invaluable supportservices thatenables the insurance program to be successful • Aon Reed Stenhouse Inc. • Brownlee Fryett, Barristers & Solicitors si • Baldwin Priddleand Associates Adjusters Ltd. Garth Lane > Aon Reed Stenhouse Inc. ♦ Wholesale insurance broker for Jubilee ♦ Strategic partner ♦ Provides resources and general support to Jubilee ♦ Assists with workshops and insurance seminars ♦ Negotiate policy renewals with Insurers ♦ Claims management and advocacy r ♦ Attorney for the Jubilee Reciprocal - general management > Jubilee Reciprocal Insurance Exchange ♦ First Reciprocal in Alberta (1986) ♦ Members own their own risk financing mechanism- self insurance poolwhereby members pay for the losses in this area ♦ Combination of self-insured level up to an annual aggregate of $2.5M and an Insurer purchased level of S32M ♦ Advantages • Reduced insurance costs - lower rates than conventional insurance • Improved cash flow- reduced costs mean less premium paid • Stabilityof cost - reciprocal shields Members from the peaks and valleys of the typical insurance industry pricing cycle • Stabilityof coverages - reciprocal can provide coverages that the insurance industry may not offer • Enhanced risk control - given the higher retention levels, members are more committed to the r^ reduction of losses • Improved claims service - reciprocal can respond to claim settlements much quicker than a conventional insurer • Opportunity to buildequity - premiums not used for losses are returned to the members as equity > Reciprocal Rate Profile ♦ Since inception the rates under the Reciprocal have reduced by 36.08% > Insurer Rate Profile ♦ Since inception the rates under the insurer purchased level have reduced by 58.54% > Growth of Equity ♦ Took 10 years to reach the Capitalization Goal of $5,000,000 ♦ Took 3 more years to reach S9.7M ♦ Equity has been used for Member's benefit • 1997 - $500,000 returned to Members • 1998 - $1,000,000 returned to Members • 1999 - $1,000,000 will be returned to Members • 2000 - $1,000,000 will be returned to Members p5) 1999 AAMD&C Spring Convention Workshop Summary: Your Municipal Insurance Program Mike Priddle & Ted Baldwin i > Independent Alberta based company > Specializing in Municipal Insurance Claims Service in partnership with Jubilee Agencies > Property and Equipment claims are handled byTed Baldwin > Liability claims are handled by Mike Priddle P > Automobile claims are handled by Doug Wasson > Property Claims m ♦ Ted is control adjuster for the Jubilee Reciprocal Insurance Exchange ♦ Provides on site inspection after a loss > Liability Claims ♦ The number ofclaims made against Municipalities is increasing. ♦ General public is becomingmore litigation conscious ♦ Plaintiff law firms now specializing and aggressively advertising for bodily injury clients > Role of the Adjuster ♦ Investigate the circumstances of the occurrence p, ♦ Collect and preserve evidence Make recommendations to Insurers regarding settlement and coverage Assist the Insured in dealing with Claimants Provide advice and assistance onloss prevention practices AssistJubilee with seminars and workshops for Municipalities Ronald Nelson > Brownlee Frvett ♦ Province wide focus with expertise in Municipal Law and Litigation > Brownlee Frvett's Role in the Insurance / Risk Management Partnership ♦ Primary role - defending claims against Municipalities ♦ Retained byGeneral Accident Group (Canada) Ltd. as Legal Counsel on the Program ♦ Clients are General Accident Group (Canada) Ltd. and the Municipality ♦ Involved extensivelywith risk management and loss prevention j^ > Specific Objectives L ♦ Defend Municipalities vigorously ♦ Set judicial precedents in favour of municipalities ^ ♦ Send proper message out to Plaintiffs and their solicitors ♦ Keep Municipalities informed on claims ♦ Ensure both Insurers and Municipalities are headed in the same direction p ♦ Educate Municipalities on an ongoing basis > Outline of the Typical Claims Procedure ♦ Notice of claim / possibility of claim - Members send information to Jubilee ♦ Initial investigation is by Adjuster Settlement by adjuster orreferred to Brownlee Fryett Brownlee Fryett then reviews / assesses Municipality's legal position Continual ongoing reporting to Insurer, Municipality and Broker ♦ Settlement or Litigation - objectives are reviewed and balanced 1999 AAMD&C Spring Convention Workshop Summary: Your Municipal Insurance Program Vd > Specific Issues in Defending Municipalities ♦ The new Municipal GovernmentActand Protection afforded Municipalities ♦ Precedent Case Initiative - "Getting the proper message our ♦ The need for judicial precedents on municipal defenses ♦ Local politics must be taken into consideration ♦ Ensuring defense fits withmunicipal objectives ♦ Importance of proper communication with municipalities > The Need for Risk Management ♦ It is the key to avoiding claims ♦ Defending claims is only a partial answer ♦ Essential in today's environment of increasing claims ♦ Dollars are better spent on prevention than defense of claims ♦ Claims avoidance should be primary goal ♦ Sound defense is a secondary goal ifclaims arise ♦ Risk management requires buy-infrom all partners, primarily municipalities Bob Zifkin - Subrogation Inc. L > Bob Zifkin from Subrogation Inc. introduced his new service which is available to Municipalities. > Currently in the Province of Alberta, the government has made the Municipalities responsible for all transportation infrastructures that are not considered part of the Alberta Primary Highway System. > Infrastructure is usually "self-insured". > Damages include but not limited to, guardrails, bridge works, trafficand/or directional signs, utility structures, and the roadway itself. > Subrogation Inc. has a proven success (workingwiththe Alberta Government) that they can recover up to 95% of cost of repairs from negligent drivers or vehicle owner within 120 days. > Subrogation Inc. also recovers the cost of the fire department responding to motor vehicle accidents. In order to recover these costs however it is important that the Municipalityenact an appropriate by-law that allows the municipality to charge for fire department costs resulting from a motor vehicle accident. > Benefits to Municipalities ♦ Quick recovery of funds to the Municipality ♦ Freeing of staff to do the work they were trained to do ♦ An improved financial statement for the Municipality ♦ Improved cash flow p 1999 AAMD&C Spring Convention M Workshop Summary: Your Municipal Insurance Program p • The workshop was held at the Top of the Inn in the Delta Edmonton South I • Approximately 120 delegates were in attendance • Presenters included Municipal Affairs staffmembers LarryCollins, Doug McClennan, Lynda P Downey, and Jerry Husar Equalized Assessment r» Doug McClennan discussed the formula used to calculate equalized assessment (municipal assessment x assessment level = equalized assessment) • Comparingmunicipalassessment to the medianmarketvalue assessment ratio for a f group of properties determines theassessment level...ie. properties in municipality "A" are assessed at 95% of market • 1999 equalized assessmentwas calculated on the 1998 assessmentrolland the 1997 P market value ratio Education Requisition r» Lynda Downey outlined thehistory of funding education from the property tax(constitutional right), the development of theuniform tax rate for education, the phase-in process andthe current status (5 municipalities not atuniformrate in 1999: 4 ID's and theTown of Banff) • Lynda confirmed thatthe ASFF millrates willremain at6.95 for residential and 10.2 for non- 1 residential for 1999. • Revenue from the ASFF represents 8% of total provincial revenue (the 5th largest source) S| • Otherprovincial revenue streams thatgenerate more funds include: incometaxes (1), other- includes lottery revenue (2), natural resource revenue (3), and federal transfer payments (4). • The share of education funding (on a percentage basis) taken fromthe property taxhas gradually been reduced from 46% in 1994 to 39% this year ««l • Lynda indicatedthat this trendwill continue asthe province commits morerevenueto education • An MLA ReviewCommittee, Chaired by Janis Tarchuk, hasbeenformed tolookatthewhole p issue ofeducation onthe property tax. Other members ofthe MLA Committee are Ron Stevens and Greg Melchin. • The committee willsubmit a preliirunary report tothe Minister before theendofJune. P Linear Assessment • Jerry Husar indicated that the linear assessment notices hadbeen couriered tomunicipalities f? on March 25th • The staffcomponentat Municipal Affairs in thelinear area consists of 12individuals, including 6 assessors P • thedepartment serves 337 municipal "customers" every year, with approximately Vi a billion dollars collected in linear taxes per year • For the1999 tax year the department isinstalling anew pc-based systemthatwillbe able to P store more than1 yearof linear data - thiswillimprovethe efficiency levelin the department si, 1999 AAMD&C Spring Convention 1 I Workshop Summary: Assessment & Education Requisition Issues H 11 [ • Several changes were implemented this year based onthe work ofthe Industrial Assessment Steering Committee (mentioned the involvement ofAAMD&C Board members Sid Hinton and _ Bob Anderson): j • Rates updated to1994 costs • Rate established for shallow gas wells p • Depreciation schedule introduced for low producing wells | • Assessment based on data reported by industry • MGA Section 295(4) regarding the provision of written information required to prepare m assessments isbeing strictly enforced by the department | • Several changes are anticipated for the year 2000: • Pipeline assessments will be based on AEUB data (to improve efficiency and reduce pi challenges toindustry self-reporting system) ! • Year 2000 will be atransition year • Department's Pipeline Transition Committee overseeing changes - members include P Joe D'Onofrio, Jim Woodward, Brad Pickering, Jerry Husar • Current Appeal - TELUS has appealed the assessment ofits computer application software, takingthe position thatthisequipment isnot assessable p • MGB has extended the timeframe for adecision on this matter to August 1999 L • Province is currently reviewing assessment definitions regarding the deregulation of the electrical systemin Alberta. Currently: f • Existing generation is regulated and assessed as linear property; I • New power generation is not subject to regulatory authority, has an education tax exemption and a 77% statutorylevel M&E assessment I • Co-generation is currently assessed asM&E - it is taxedasnon-residential and ^ therefore is subject to the education tax •Adepartment implemented depreciation study reviewing all industrially regulated property will be complete by the Fall of 1999 • The department will be forming stakeholder committees to review each category ofregulated industrial assessment in 1999. The AAMD&C will be invited to participate with aview to p implementing any changes recommended by the committees in the year 2000 • The department will also involve stakeholders (including the AAMD&Q inacommittee to determine new rates based on 1999 costs t Farmland Assessment Review ip • Larry Collins confirmed that the consultation process is now complete • The report ofthe MLA Review Committee is now being completed and will be released in May, 1999 pi ! Questions • Members provided questions or comments on: pi • The difference between shallow and deep wells [ • The definition of alow-producing well • Cap on uniform mill rate in high growth areas (207 municipalities are capped at 5%) P • Accolades for enforcement ofSection 295(4) ofMGA - department is expecting Court of Queen's Bench challenges to the enforcement byindustry • MGB jurisdiction to hear appeals under 295(4) 1999 AAMD&C Spring Convention Workshop Summary: Assessment & Education Requisition Issues ^?fe) IP Registration for Traditional Agricultural Use Under Alberta's New Water Act Chairman: Bart Guyon - Vice President, AAMD&C Presenter: Ernie Hui - Water Management Division, Alberta Environmental Protection m The new Water Act went into effect on January 1,1999. It provides for the following uses: 1. Household Purposes p 2. Traditional Agriculture User 3. Licences * 1. Household Purposes: — • Statutory Right - Highest Priority • Owns or occupiesland adjoining awaterbody or under which ground water exists p • 1250 cubic metres (270,000 gallons) per year I • Purpose- human consumption, sanitation, fire prevention, and watering of animals, gardens, lawns and trees ^ 2. Traditional Agriculture User*: SRI ° • Protects the use of water through registration • Registration is voluntary P> • Water rightsbelong to the property/land and pass with it if the land is sold. I They are not transferable. • Water for raising animals/applying pesticidesto crops m • Ifusing water onTanuary 1,1999* • Owner of land applies for registration « • Benefit to users: • protects right to divert and use water • "grandfathers" priority to date of first use P • up to 6250 cubic metres (1.4 million gallons) per year 1999AAMD&C Spring Convention 1 w Workshop Summary: Registration for Traditional Agricultural UseUnder Alberta'sNew Water Act SI t>°l I • Registration between January 1,1999 and December 31,2001 • Registration Process - complete and submit application form F • Application form must contain: • name and address m • source of supply t • legal land description • volume of water in use P • date water source first used I 3. Licences: • New Agriculture User*: • if setting up anoperation toraise animals and/orapply pesticides after January 1,1999*. registration does not apply; a licence must be obtained • Subdivision Development: • concerns on impacts of development identified during publicconsultation I • requirements under Section 23 apply to new subdivisiondevelopment- only those thatresult in 6 ormore parcels onaquarter section • Section23requires that a reportbe submitted to the local subdivision approving authority • report on ability to divert up to 1250 cubicmetres of water per yearfor household purposesand the impact of the diversions on surrounding users • if not submitted, the individual parcels created do not have the statutory right P to divert water for household purposes • this means the user can divertwater for household purposes, but will not be recognized legally under the Water Act iSl 1999 AAMD&C Spring Convention Workshop Summary: Registration for Traditional Agricultural UseUnder Alberta'sNew WaterAct (\0 April21,1999 •;r:j,;.' ffl •I \\M tyi Contact! u pi "' Tte Newsletter of the Alberta Association ofMunicipal Districts and Counties This Just In... Alberta GovernmentReleases YIK-Readiness Report * Public Works, Supply & Services Minister Stan Woloshyn has released an interim report assessing the status of provincial government systems potentially affected by the Year 2000 (Y2K) issue. The report indicates that 84% of the province's "mission critical" systems are considered Y2K-ready, and it is anticipated that the remainder will be Y2K-ready well before year-end. "Mission critical" systems are those deemed vital to government business operations, and include government grants and payment systems, environmental monitoring, student record-keeping, taxation and financial systems, and health care issues tracking. Further information on the Government of Alberta's Y2K-readiness activities, including a copy of the interim report, is available on the government's internet website, at www.gov.ab.ca. News Briefs March 3,1999 March 4,1999 * The Government of Alberta has * The Government of Alberta has $D approved Regulation 54/99, the Qualifications of approved Regulation 55/99, the Assessment Assessor Regulation, setting out minimum Complaints & Appeals Regulation. The regulation qualifications for municipal assessors. Under sets out procedural requirements relating to the regulation, municipal assessors must be assessment appeals, dealing with issues such as accredited under the Municipal Assessor information to be filed as part of an appeal, and Regulation (84/94), be certified by the submission of new evidence on appeal. International Association of Assessing Officers or the Appraisal Institute of Canada, or be March 4,1999 F specially certified by the Minister of Municipal * The Government of Alberta has Affairs. Current municipal assessors not approved Regulation 56/99, the One-Member meeting these criteria have until January 1, Assessment Revieiv Board and Municipal 2001, to attain the necessary qualifications. Government Board Panel Regulation, allowing the use of one-person panels for certain appeals. Update: Municipal Officers Update: Community4 Expense Allowance Mobilization Program * Provincial Treasurer Stockwell Day has * The Community Mobilization Program, advised the AAMD&C that his department is part of the National Strategy on Community Safety working in conjunction with Alberta Municipal and Crime Prevention, provides funding in support Affairs to evaluate alternatives for resolving of community crime prevention programs. concerns regarding theapplication ofthe Municipal Maximum funding is $50,000 per project. Funding Officers Expense Allowance in Alberta. Mr. Day applications are reviewed twice per year; the p) has indicated that one alternative under active deadline for the next round of applications is May consideration is an amendment to the Municipal 14, 1999. For further information or to receive the Government Act, deeming one-third of total program Access Guide, please contact the National remuneration paid to municipal councillors to be an Crime Prevention Centre at 1-877-302-6272. allowance for expenses. The Provincial Treasurer has further indicated that he hopes to identify a resolution to this matter in the near future. Upcoming Events Alberta Crime Prevention Week Update: Pesticide Container * Alberta's 8th Crime Prevention Week will Collection Program take place May 8-14, 1999. This year's theme is Crime Prevention - it's in your neighbourhood. A comprehensive information package has been * The Crop Protection Institute of Canada prepared by the Alberta Community Crime has released final figures for Alberta's Pesticide Prevention Association and Alberta Justice, and is Container Management Program for 1998. These available by contacting Alberta Justice at 780-427- figures show a 13% increase in total containers 8530. SI collected in 1998 over 1997 (an increase from 1.08 million in 1997to 1.22 million in 1998). In addition, the total amount of liquid residue found decreased PI by more than10%. Further detail on these figures is available by contacting the AAMD&C office. Equipmentfor Sale by Tender M.D. of Lesser Slave River Electronic Portable Scales (4) (Intercomp PT300) Update: Let's Get Wired Contact: Jack Ramrne, CAO 780-849-7130 Closing Date: April 30,1999 * Earlier this month, the University of Alberta Extension Centre circulated to all eligible Note: more detailed information on the above municipalities an application form for the new posting is available on the AAMD&C internet "Let's Get Wired" program developed by Alberta website at www.aamdc.com. p Municipal Affairs. The program offers funding assistance for the purchase of new computer capability, particularly focusing on internet access. All municipalities with a population less than 20,000 are eligible to apply for funding under this Thoughtfor the Week program. More information is available by contacting the University Extension Centre at 1-877- "Truth has no special time of its own. Its hour is 686-4625 (e-mail: getwired(«;ualberta.ca). now - always." Albert Schweitzer fpi v~ April 28,1999 SB) bntact! --^?-*- """ The Newsletter ofthe Alberta Association ofMunicipal Districts and Counties S) This Just In... Province Considers Special Education Tax?? * Premier Ralph Klein has indicated that the Government of Alberta is prepared to consider the concept of phasing out the provincial education property tax and replacing it with a "special education tax". The Premier's comments follow a recommendation from the Progressive Conservative Party's policy conference to phase out the education property tax, which currently collects some $1.3 billionin revenues annually. An MLA Task Force, chaired by Banff-Cochrane MLA Janis Tarchuk, is currently studying the education property tax system, and will report to MunicipalAffairs Minister Iris Evans by the end of June. Farm Population Levels Stabilizing * Statistics Canada has released figures indicating that the decline in Canadian farm families has slowed dramatically. The number of farm families in Canada declined by 1.7% between 1991 and 1995, down from a 5.6% decline between 1986 and 1990. Statistics Canada suggests that this may be attributed to improving farm incomes, which the agency claimshave risen by almost double the Canadian average since 1980. According to Statistics Canada, average farm family income rose by 5.6% between 1980 and 1995, compared to a 2.6% increase for other Canadian families. The average farm family income in 1995 was $53,121, just below the overall Canadian average of $54,562. Statistics Canada also reported that wages and salaries now accountfor approximately 55% of the average farm family income. Provincial Employees Receive Salary Increase * The Government of Alberta has announced that management and other non-union staff will receive a 2% raise, effective April 1, 1999. The increase affects the salary ranges of approximately 4000 provincial employees, and will cost the provinceapproximately$5million in 1999/2000. p) News Briefs March 31,1999 April 21,1999 p * Residents of the Village ofWarspite, located * The Government of Alberta has approved [ in the County ofSmoky Lake, have voted 24 to 15 in Order in Council #163/99, officially dissolving the favour of retaining their status as an incorporated Village of Lavoy as of May 1,1999. The Village will P village. The vote follows the conclusion of a become part of the County of Minburn. Village ! dissolution study carried out by Alberta Municipal residents had voted in favour of dissolution in late Affairs at the request of the Village Council. March, by a margin of37 to 14. a^ AAMD&C Trade Division Legislative Update: New S) Unveils New Website Government Bills jp * The AAMD&C Trade Division is pleased to * New government bills introduced in the announce the establishment of its new internet Alberta Legislatureover the past few weeks include: website, located at www.aamdctrade.com. The new Wi website can also be accessed through the Bill 28, Alberta Corporate Tax Amendment Act: AAMD&Cs global website, located at harmonizes Alberta'scorporate tax system with that www.aamdc.com. The Trade Division website is an of the federal government. electronic catalogue which includes all Approved Bill 29, Securities Amendment Act: harmonizes Suppliers' products and services, as well as contact Alberta securities regulation with that of other information for each supplier. The site also offers provinces, and strengthens the enforcement powers w^ regular updates on new developments within the of the Alberta Securities Commission. Trade Division. The AAMD&C is also examining BUI 30, Employment Pension Plans Amendment Act: the long-term potential for enabling Trade Division updates the regulation of private pension plans,and members to carry out their transactions with includes provision for "privatization" of the Local Approved Suppliers, as well as tendering, Authorities Pension Plan. (Note that this Act does electronically through the Trade website. not address concerns raised in a resolution passed at the 1999AAMD&C Spring Convention.) Bill 31, Agricultural Dispositions Statutes Amendment Act: implements the recommendations of the Thurber Report on grazing leases, including Update: Sprint Long Distance clarification of public access rights, liability Program protection for leaseholders, and the removal of pi industrial dispositions from agricultural * Sprint Canada has announced a further 1 dispositions. cent per minute reduction in long distance tolls Bill 32, Assured Income for the Severely Handicapped through the AAMD&C/Sprint Long Distance Amendment Act: implements changes to the AE5H Program. Participating member municipalities will funding program, including adoption of an asset pay only 9 cents per minute for long distance calls test for funding recipients. within Alberta, effective May 21, 1999. The Bill 33, Appropriation Act: authorizes provincial reduction follows a similar 1 cent per minute expenditures as contained in the 1999/2000 Budget. reduction announced in late March. Bill 34, Partnership Amendment Act: clarifies the legal status of limited liability partnerships, and allows accountants, lawyers, chiropractors, doctors, dentists, and optometrists to form such partnerships. Update: Legislation to Protect Agricultural Operations Approved Equipmentfor Sale * Bill 202, the Farming Practices Protection Statutes Amendment Act, a private members bill County of St. Paul Wobbly Packer; 15 foot Bush Hog Mower sponsored by Drayton Valley-Calmar MLA Tom Thurber, has received third reading in the Contact: Ken Warholik Legislative Assembly. The Act amends the 780-645-3006 Municipal Government Act to require that municipal development plans and land use bylaws Note: more detailed information on the above posting is available on the AAMD&C internet include provisions designed to protect agricultural website at www.aamdc.com. operations. The Act will come into force in 2002. sS> Think /dlberra ftDrive TRANSPORTATION AND UTILITIES SMftrvstouts wmiYom Office of the Regional Director Box 4596,4513-62 Avenue Telephone 780/674-8221 North Central Region Barrhead, Alberta Fax 780/674-8383 Barrhead Office Canada T7N 1A5 tjw r; April 28,1999 nj H&Y -51999 | p) Ms. Maureen Schwab, Reeve .175..*. J-&Amyj. Municipal Districtof Brazeau No. 77 Box 77 DRAYTON VALLEY AB T7A 1R1 Dear Ms. Schwab: Re: RURAL TRANSPORTATION GRANT AND 1999/2000 GRANT ALLOCATION Iam writing to advise yourmunicipality of its 1999/2000 Rural Transportation Grant and some changesmadeto simplify the administration of this program. No changesto the eligibility of projects or level of grant funding are involved. A multivear trustagreement is nowbeing used, rather thanan annual agreement, which will streamline the grant processing and annual projectapproval process from year to year. The 1999/2000 grant allocation, consisting of the regular Rural Transportation Grant (RTG), andthe Premier's Task Forceon Infrastructure, to the Municipal District of Brazeau will be $250,678. Attached aretwocopies of a new, multiyear trust agreement for your review. Pleaseexecute and return both copiesto my attention, along with a list of projects you intend to proceed with this year. pi The total 1999/2000 grant allocation (regular RTG plus Task Force funding) will then be forwarded. Upon completion of yourprojects, please submit a summary Statementof Expenditures to my attention, as outlined in 7.5.2 of the appendix of the agreement. If you haveanyquestions orconcerns, please contact Roberta Clifford orme at (780)674-8221. p I. Schroder, P.Eng. Regional Director p) JHS/bid Attachment cc: Mr. Tom Thurber, MLA O Printed on Recycled Paper Q6 W) PI fl MEMORANDUM OF AGREEMENT BETWEEN jp ALBERTA TRANSPORTATION AND UTILITIES AND r MUNICIPAL DISTRICT OF BRAZEAU NO. 77 r FOR THE ^ RURAL TRANSPORTATION GRANT Wl w> S:\pd\splshare\grants\agreements\revlsedRTGagreement-2-.doc revised 99/4/23 ; - and - .1- Municipal District of Brazeau No. 77 in the Province of Alberta » (hereinafter called the "Municipality") p OF THE SECOND PART [j WHEREAS, under Section 21 of the Public Highways Development Act, the m Province may enter into an agreement with any urban or rural Municipality for the I construction of any street or road, that is subject to its direction, control and management; and, I WHEREAS, the Province desires to conditionally grant to the Municipality, funds necessary for projects approved under the "Rural Transportation Grant Program", upon p the terms and conditions herein; and WHEREAS, the Province has agreed to conditionally advance such funds, as P approved annually, to the Municipality upon: a) Legislature approval of the required Rural Transportation Grant budget contained f within the Province's annual budget; and, b) Review and approval by the Province of the Municipality's proposed annual f program of eligible projects; and, c) Commencing in 2000, receipt and acceptance by the province of the municipalities P previous year's Statement of Expenditures pertaining to the Rural Transportation •!: Grant, including certification of the financial statement by an appropriate municipal official. p» S:\pd\splshare\grants\agreements\revisedRTGagreement-2-.doc revised 99/4/23 NOW THEREFORE THE AGREEMENT WITNESSETH: 1. The preamble is incorporated as an integral part of this agreement. 2. The Municipality hereby agrees to accept the funds granted by the Province on the following terms and conditions: a) The Municipality shall provide annually to the Province a listing of proposed work for the year consistent with the guidelines for eligible projects under the Rural Transportation Grant. These "Administrative Guidelines", which are attached as Appendix "A", may be amended from time to time by the Province without altering the intent of this agreement. b) The Municipality shall maintain a separate accounting for the funds advanced and shall invest the funds to maximize the interest on such monies. The Municipality shall not invest such monies in its own municipal securities nor those of any other municipality in the Province of Alberta. c) Any interest earned shall be applied and expended only to reduce the total cost of projects accepted by the Province. d) Any funds advanced in trust and accumulated interest not expended prior to 1. the end of the fiscal year shall be returned to the Province or may be retained by the Municipality and applied to projects, undertaken in the following year, with the concurrence of the Province. e) The Municipality will allow the Province access to inspect the cost records, the work and materials undertaken under this agreement and to perform financial audits as required. f) The Municipality will carry out the work in accordance with the rules, regulations and laws governing such work, and in accordance with the best general practice, and in a manner agreeable to the Province. i • 3. The Municipality agrees to provide to the Province an annual Statement of Expenditures and a summary report of the details of the work approved and completed in the calendar year. Such statement is to be certified by the Chief Administrative Officer, Municipal Manager or Administrator, of the Municipality and shall be forwarded to the Province on or before March 31 of the following year. 4. The parties agree that all projects in the program shall be undertaken in accordance with appropriate engineering standards. .pi S:\pd\splshare\grants\agreements\revlsedRTGagreement-2-.doc revised 99/4/23 r c\t 5. The parties agree to give this Agreement a fair and liberal interpretation and when required, to negotiate with fairness and candor, any modification or alteration hereof for the purpose of carrying out the intent of this Agreement and of rectifying any omission in any of these provisions. 6. The Municipality agrees to indemnify and save harmless the Province, its servants, agents and employees, from and against all actions, claims and demands arising directly or indirectly from the preparation for, or implementation of, the program, whether or not the damage arose as a result of the actions or omissions of third parties. 7. The Province may terminate this agreement at any time, consistent with the intent of the preamble of this agreement. pi 8. This Agreement shall enure to the benefitof and be binding upon the parties hereto and their successors and assigns. ^m) IN WITNESS WHEREOF this Agreement has been duly executed by the parties hereto. SIGNED AND DELIVERED by the Province, in the presence of: Witness Regional Director Alberta Transportation and Utilities SIGNED, SEALED AND DELIVERED by the Municipality in the presence of: Municipal District of Brazeau No. 77 H) r S:\pd\splshare\grants\agreements\revisedRTGagreement-2-.doc revised 99/4/23 qq Appendix "A" ADMINISTRATIVE GUIDELINES Rural Transportation Grant p^ jp S:\pd\splshare\grants\agreements\revisedRTGagreement-2-.doc revised 99/4/23 \0° ADMINISTRATIVE GUIDELINES FOR THE RURAL TRANSPORTATION GRANT TO COUNTIES, MUNICIPAL DISTRICTS, THE SPECIAL AREAS AND METIS SETTLEMENTS Introduction The purpose of these guidelines is to provide an outline of the administrative procedures and eligibility criteria for this program, in an effort to avoid any procedural delays. 7 Rural Transportation Grant (RTG) 7.1 Objective p To assist Alberta counties, municipal districts, M6tis Settlements and the Special Areas by providing annual grants for lasting improvements to their local road system. To assist rural municipalities in the development of a network of roads to a uniform standard commensurate with demand and need; to increase safety of the travelling public through dust control; and, to ensure required engineering is undertaken for approved projects. 7.2 Time Frame This is an ongoing municipal support program initiated on April 1, 1993; this program may be discontinued at the discretion ofthe Province. 7.3 Project Eligibility Criteria 7.3.1 Municipal Eligibility The program is available to all rural municipalities including counties, municipal districts, Metis Settlements and Special Areas inthe Province of Alberta. 7.3.2 Project Eligibility Grant funding can be used for work undertaken on secondary highways, school bus routes, market roads, farm access roads, other local roads and hamletstreets. Funding is provided for 100 percent of the cost of approved projects, up to the municipality's annual grant allocation. Eligible projects include the following: p • Grading/regrading. • Gravelling. • Base course, paving, seal coat. • Signing, pavement markings. S:\pd\splshare\grants\agreements\revlsedRTGagreement-2-.doc revised 99/4/23 \0\ • Dust abatement (approved suppressants include liquid asphalt, calcium chloride, lignosulfonates and other products approved by Alberta Transportation and Utilities which have proven to be effective in controlling dust and are environmentally safe). • Engineering projects, private-sector engineering consultants to undertake: - engineering survey, design, supervision and quality control. - geo-technical engineering required to determine special construction requirements or to evaluate unique circumstances. - engineering studies related to the long-term needs of the municipal transportation system. 7.3.3 Activities not eligible for funding: Right-of-way acquisition. 'ffl Maintenance. Relocation/moves and adjustment of associated utilities Engineering performed by municipal staff. Fencing GST. A minimum of 50 percent of all materials, labour and equipment engaged on projects eligible for funding must be obtained from the private sector. 7.3.4 Eligible project costs are as follows: • All normal engineering and construction costs directly related to the approved projects, including legal survey. • Tender advertising. Municipal officials should contact the department to confirm the eligibility of other associated costs. f 7.4 Funding Availability Shortly after April 1 of each year, the municipalities will be formally advised of their grant allocation for the fiscal year. The grant is calculated by formula which takes into account: population, equalized assessment, kilometres of open road and a terrain factor. pi jp S:\pd\splshare\grants\agreements\revteedRTGagreement-2-.doc revised 99/4/23 r 0r 7.5 Procedures 7.5.1 The Municipality shall provide to Alberta Transportation and Utilities a listing of proposed work for the upcoming year, for review and acceptance by the Regional Director. The application may be in the form of a letter outlining the proposed program, and should generally be forwarded on or before April 1 of the current year. (An early submission will facilitate an early review and acceptance of the application.) P 7.5.2 Upon completion of their approved projects, the Municipality shall provide to Alberta Transportation and Utilities a Statement of Expenditures for the year (ending December 31). The statement should include the following: • A statement of costs and a summary of the work undertaken on the approved projects. • The amount of grant funds carried forward from the previous year, if any. • The amount of grant funds received during the subject year. • The amount of interest earned on grant funds invested during the year. • The amount of grant funds remaining unspent at the end of the year (December 31), which becomes next year's "carried forward" grant. The statement should be certified by an appropriate municipal official (such as the Chief Administrative Officer, Municipal Manager or Administrator) and should be forwarded to the Regional Director on or before March 31 of each year. 7.5.3 Following the approval of the departments annual budget for the Rural p Transportation Grant, and following acceptance of the municipality's outline of I proposed work for the new grant funds and previous year's statement, the municipality's grant allocation for the current year will be forwarded to the municipality. st S:\pd\splshare\grants\agreements\revlsedRTGagreement-2-.doc revised 99/4/23 /dlbcrra ENVIRONMENTAL PROTECTION jpl •T- •"Aprir27,1999 M DearReeve and Municipal Administrator: p The Parkland Environmental Resource Committee (ERC) would like to invite two representatives from your Municipal Council and administration to attend our fourth annual Parkland ERC/Municipalities meeting planned for Wednesday, June 09, 9:00 a.m. to 3:30 p.m. in Red Deer. The ERC includes senior managers from the three service areas of Alberta Environmental Protection, as well representatives from the departments of Agriculture, Food and Rural Development, Energy, and Economic Development. The role of the ERC is to provide an integrated service approach in the management and 1 administration of the region's environment and natural resources. (Attached is further information on the Parkland ERC andthe Department of Environmental Protection.) The purpose of the meetingis to: • provide an opportunity for senior regional management staff to become acquainted with you, as municipal representatives; • highlight information on Provincial government natural resource and environmental projects and initiatives relevant to the your municipalities(Natural Heritage Act, Water Act, Public Lands Act etc); • discuss environmental and natural resource issues of concern to your municipality (e.g. waste management, fish and wildlife management, airand water quality, land reclamation criteria, agricultural lease review, parks management, forestry etc.); • discuss ways provincial government agencies and municipalities can work together on environmental projects or issues ofmutual concern •p Ty Lund, Minister of Alberta Environmental Protection has been invited to attend, along with Ed Stelmach, Minister of Alberta Agriculture, Food and Rural Development. The Deputy Minister and Assistant Deputy 'p Ministers from Alberta Environmental Protection will also be asked to attend. To help us prepare for the meeting, could you to please fill out the attached form indicating (I) whether you plan to attend and (2) what environmental matters you would like to seediscussed. Any other suggestions about the p> r format or timing of the meeting are also welcome. y •L Once wehave received your response, we will develop and send a detailed agenda, along with materials, to those municipal representatives planning to attend. To ensure agood session, we would greatly appreciate receiving your completed response form by Wednesday, May 12,1999. Thank you for your anticipated attention to this matter. frefly Anderson Regional Environmental Co-ordinator Parkland Region ijp VJUSUrtl A-MUBOMIXKlWIimUKBTUlMtWCirAMIItnAI. WW TOUll.MCtTAl.CUUXCH. Ml MKIJUWfttl XIjruMSE KWM t».l» K Cf Printedon RecycledPaper p Y^ Municipal Response Form t for Parkland ERC/ Municipalities Meeting P 9:00 a.m. to 3:30 p.m. Wednesday, June 09,1999 Red Deer 1.Name of your Municipality 2.Can you attend the June 09 meeting? YES NO (Please check) a. If YES, please circle number of representatives and list names and positions, if possible) Number 1 2 Name(s)/Positions (if available) b. If NO to attending, is the reason because of? (Please circle) Bad date Location of meeting Bad time Not interested Other (please explain) 3. Please list the major issues / topics you are most interested in discussing at this meeting? pi m 4. Any Other suggestions you have? (e.g. format/ timing to make the meeting the most productive for you) Please fax orsend this response by Wednesday, May 12,1999 to: Beverly Anderson, Environmental Service, Alberta Environmental Protection, #304, Provincial Building 4920 - 51st. Red Deer, AB. T4N 6K8 FAX: 340-5173 PH: 340-4849 or340-4881 (For toll free, dial 310-0000 first and then enter number) Thankyouforyour response! VJUaUtrWAlAMtSOMIXlCVMtSTS UI*tiTO.MUNCir.U. tSTitli.d\TT tllMl'NICtl'AI.CUWCtl. MKMHbWIIll KISIlKnt W«M *»BUT y \(P ?p ENVIRONMENTAL RESOURCE COMMITTEE PARKLAND REGION The Parkland Environmental Resource Committee, is an interdepartmental team made up ofseniormanagers representing Alberta Environmental Protection, Agriculture Food and Rural Development, Energy, EconomicDevelopment, and Transportation andUtilities. Alberta Environmental Protection Members: Environmental Service David Lloyd Land and Forest Service Pat Guidera Natural Resources Service Frank Cardinal Environmental Service Beverly Anderson Interdepartmental Members: Agriculture, Food and Rural Development - Public Lands Dom Ruggieri (Central) (representation varies depending on issue and/or area) Gerry Dube (North East) Ron Ball (North West) Alberta Transportation and Utilities (vacant) Economic Development Rick Siddle Energy Rhonda Wehrhahn (^\ Oneofsix regions in the province, Parkland Region now extends from the Saskatchewan border west to the British Columbia border and includes the area south ofEdmonton to Carstairs. The region now encompasses 15 Counties, 5 Municipal Districts and two Improvement Districts, plus over 90 municipal centres (cities, towns, villages and summer villages). p\ The Parkland Region ERC is an interdepartmental forum forthe managementand administration ofthe region's environmental and natural resources and for enhancing is clientservice through integrated decision- making and community-level service.The ERC deals with mattersofan interdepartmental nature relating to land management, water management, protected areas, fish and wildlife, forestry, pollutioncontrol, environmental approvals, enforcement, land reclamation, oil and gas, mineral development, and economic development. fim\ >o -_> t^d fc j f^-j m=^j ^—-.j i£l pi I Department Overview The department of Environmental Land and Forest Service (LFS) Protection is organized into three major /dlbsrra areas: Natural Resources Service; Land LFS' mission is to ensure sound ENVIRONMENTAL PROTECTION and Forest Service; and Environmental stewardship of Alberta's natural Service—with support from Financial resources. To achieve this, LFS develops Services, Human Resources Division policy regarding the use of public lands Boards and Communications Division. and Crown forests, reviews and Departmental servicesare deliveredin approves allgeophysical activityon The Minister of Environmental Protection is over 100 communities throughout Crown land (both White and Green responsible forthe Environmental Appeal Alberta. Areas) and ensures these activities Board and the Natural Resources conformto applicable provincial Conservation Board. The Boards operate Mission Statement regulations andstandards forland and at arm's length from the Department and report directly to the Minister. forest resource use. A large portion of II As proud stewards ofAlberta's LFS resources are devoted towards Environmental Appeal Board (BAB) renewable natural resources, we will managingwildfire and forest pests. LFS The EAB reports and makes protect, enhanceand sustainour also reforests lands harvested by small recommendations to the Minister on environment through wise management. timber producers. appealsof decisions made by the Director We are a committed team that will of Environmental Protection. These decisions include environmental protection ensure the sustainable development of Cliff Henderson, Assistant Deputy orders and reclamation certificates; these resources to support a health Minister (427-3542) assessment of environmental issues; cases environment, a prosperous provincial involving adverse environmental impacton economy and a highqualityof life for air, water and soil;and decisions related to Environmental Service (ES) Albertans. hazardous wastes and contaminated sites. The Board provides fair, impartial and ES was createdby amalgamating the efficient resolution of all matters before it, Natural Resources Service former Environmental Regulatory consistent with the purpose of the Alberta (NRS) Service and the Corporate Management Environmental Protection and Service and integrating theirmandates. Enhancement Act NRS is responsible for the management To ensure the protection, enhancement Dr. William Tilleman (427-6207) of Alberta's water, wildlife and fish, and wise use of the environment, the natural heritage resources and provincial new Service develops and applies Natural Resources Conservation Board parks. NRS is committed to the wise use integrated, consistentand effective (NRCB) The NRCB is an independent, quasi- and sustainable development of these environmental management strategies renewable resources to support a judicial tribunal with members appointed by and programs. Environmental Service Cabinet. It provides an open, fair and prosperous provincial economy, a develops environment management impartial review process for projects that healthy environment and highquality of policies andstandards, issues pollution will ormayaffectthe natural resources of life for presentand future generations of prevention and control approvals for Alberta. The hearing process contributes to Albertans.This responsibilityis met industrial and municipal operations, the achievement of sustainable natural resource development, reflecting the public through monitoring careful and fair conducts the environmental assessment resource allocation, public education, interest The core business of the NRCB is review process andleads provincial to review applications for major natural enforcementand management of the policy forintegrated resource resource projects. The Natural Resources parks andwater capital works. management and enforcement Conservation Board Actand the Alberta compliance. ES programs are founded Environmental Protection and Moriey Barrett, Assistant Deputy Minister Enhancement Act, require the NRCB's on science-based decision-making, (427-6749) approval for certain projects from the environmental monitoring and forest, recreation and tourismand mining performance measurement, compliance industries, as well as water management assurance and enforcement, public projects and others referred tothe board by education and stakeholder partnerships. Cabinet. Bill Kennedy (422-1977) Doug Tupper, Assistant Deputy Minister (427-6247) ^ % AlbertaJEnvironmental Protection Acts 't&Sipr I Bighorn Agreement Validating Forest and Prairie Protection Ahcxlo Act Act ENVIRONMENTAL PROTECTION This Act validates the agreement This Act establishes regulations in between the Provinceand the Calgary regard to fire control, prevention and PowerLtd. regarding waterstorage and education in the forested and prairie land Provincial Parks Act electric powerdevelopment at the in Alberta. The Provincial Parks Act regulates Bighorn site on the North Saskatchewan roads, vehicles, aircraft, boats, etc. while River. Forest Reserves Act in provincial parks. The Forest Reserves Act providesa Boundary Surveys Act process for acquisition of landinorder to Public Lands Act This Act states that the government of sustain a forest reserve. This Act deals with the selling and Alberta shall participate in surveys and transferring of public land. demarcation of the boundary lines Forests Act between Albertaand adjoining provinces This Act establishes an annual allowable Special Waste Management or the NorthWest Territory. cut in coniferous and deciduous forests. Corporation Act It prohibits persons from damaging the The SpecialWaste Management Brazeau River Development forests in any way and allows the Corporation Act provides for the Act Minister to construct and maintain forest appointment of a corporation whose This Act authorizes agreements between recreation areas. mandate is to establish and maintain the Province and a powercompany special waste managementfacilities. regardingstorage and power Government Organization Act, developmenton the Brazeau and North Schedule 5 Surveys Act Saskatchewan Rivers. This Act gives procedures forthe This Act provides the specific guidelines Minister and others below him to follow Wb in order to perform surveys onvarious Drainage Districts Act when performing tasks such as buying types of land. The Drainage Districts Actauthorizesthe land,amending regulations and appeals formation of drainage districts. of enforcement orders. Water Act This Act,which has not been proclaimed Environmental Protection and Land Agents Licensing Act in force, supports and promotes the Enhancement Act (EPEA) This Act ensures that only registered conservation and management of water. EPEA supports and promotes the land agents can negotiate property. It protection, enhancement and wiseuse of establishes a LandAgents Advisory Wilderness Areas, Ecological Committee, which makes r the environment. It recognizes the Reserves and Natural Areas impact of development, polluters paying recommendations aboutqualifications for land agent applications. Act for their actions and other such acts. This Act establishes certain areas of Fisheries (Alberta) Act Mines and Minerals Act Alberta be protected to retain the beauty This Act specifies the general powers of of the land from industrial development This Act restrictsthe marketingof fish and impairment. andlicensing ofAlbertans to fish. It also the Minister and the process by which r states fishery guardians can be one must take in order to obtain a mine appointed to administer this act. or minerals. It gives procedures to obtain Wildlife Act the rights forminerals and the This Actprotects animals inAlberta from repercussions of disobeying regulations. illegal poaching and states that the Forest Development Research remains of dead animals are the property Trust Fund Act Natural Resources of the Crown unless otherwisespecified. The Forest Development Research Trust Conservation BoardAct Fund Act provides for the appointmentof Willmore Wilderness Parks Act council memberswho are responsible for ThisAct provides for animpartial process to review projects thatcan affect This Act states any areas in the forest research and allocation of natural resources in Alberta. The Board described land will be known as research funds. considers if the projects are in the "Willmore Wilderness Park" and is public's best interest and the effect ofthe governed under the regulations ofthe project on the environment. Public Lands Act. pjsv Presentation of Plaques by Municipal District Councillors Council - 4 Council recognizes that Councillors have been requested to speak to groups of municipal residents or organizations for various occasions. Depending on the occasion, Councillors have also presented plaques on behalf of Council. Also depending on the timing of the occasion, Councillors may or may not have advance approval to present a plaque or a dollar budget for the plaque. Therefore, Council shall establish a policy which will allow Councillors to present plaques for specific occasions. An individual Councillor can request from Administration, the standard Municipal District Plaque without prior Council approval. The format of the plaque can be customized by the Councillor according to the following occasions being held within the Councillor's division: significant birthdays of residents (90 years and above); significantwedding anniversaries (50 years and over in ten year increments); school openings or renovations; public institution openings or renovations; significant public institution milestones, such as anniversaries; and private industry/business openings or retirement of individuals who have provided service to the Municipality through associations, committees or foundations. If Council or an individual Councillor is notified of an occasion other than the above, then Council approval will be required for a suitable plaque. SENT BY:XEROX ; 5- 7-98 ; 1:33PM ; CRCT- 403 542 7770;# 1/ 1 403-542-5327 Tel. 403-542-5753 Fax 5120- 52 St., BOX6837 DRAYTON VALLEY. AB TOWN OF DRAYTON VALLEY CANADA T7A1A1 "lulling Together" May 7,1999 Mr. Ken Porter Municipal Manager M.D, ofBrazeau No. 77 Box77 Drayton Valley, Ab T7A1R1 Dear Ken: EEl Paving ofOmninlexParking Lni As per ourdiscussion a few weeks ago. you mentioned that you would bediscassing the costsharing of paving the Omnip&x Parking Lotwith your Council Could you please provide me with anupdate on your conversations withCouncil. As you are aware, theTown isproceeding with paving a portion of the stalls this year, and if there isa possibility for cost sharing ofthis project, wemight be able to pave a few morestalls and savemoneyon a larger project. A timely response would be appreciated, as we are currently preparing the tender documents. Thank you for your assistance in this matter. Yours truly, yDeol Town Manager /sa