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Conserving California's Wildlife Since 1870

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Conserving California's Wildlife Since 1870 State of California - The Natural Resources Agency GAVIN NEWSOM., Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON BONHAM, Director Habitat Conservation Planning Branch 1416 Ninth Street, 12th Floor Sacramento, CA 95814 www.wildlife.ca.gov DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR QUALIFICATIONS (No. P1999001) A&E Facility Assessment Notice to Prospective Contractors ("Notice") June 5, 2019 You are invited by the California Department of Fish and Wildlife (CDFW) to review and respond to this Request for Qualifications (RFQ) #P1999001, entitled A&E Facility Assessment, hereafter referred to as "Contract Work" and as further defined in the RFQ. Qualified individuals and firms are invited to respond to this Notice and RFQ in compliance with the instructions attached. The attached RFQ contains a description of the Contract Work, location, qualifications, evaluation criteria and directions on how to prepare and submit your response. Your response will be in the form of a Statement of Qualification (SOQ). The SOQ must be received no later than 2:00 PM on July 12, 2019 at: California Department of Fish and Wildlife Business Management Branch, Contracts Management Section Attn: Kelsey Frost 1831 9th Street Sacramento, CA 95811 As part of the selection process, the top three firms determined to be the "most qualified" based on the Selection Criteria in this RFQ may be required to participate in a phone interview. Phone interviews will be conducted July 22-25, 2019, time to be determined. Key staff who will participate in the interview should be advised of these dates. This RFQ is for a qualified contractor to provide CDFW with facility condition assessments and health and safety inspections of an estimated 233 sites statewide that are owned or managed by CDFW. For a full list of all sites, please refer to Exhibit A, Attachment 1, Site and Facility List, which is attached her to as a part of this RFQ. The selected contractor will be required to work independently or in partnership with CDFW employees, but all work will be done under the direction of CDFW. The anticipated term of this contract is two years from the date the contract is executed. All contracts entered into with the State of California include, by reference, General Terms and Conditions (GTC 04/2017) and Contractor Certification Clauses (CCC 04/2017) that can be found at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language. The terms contained in these documents will become part of the contract. If you are unable to agree to any of these terms, your SOQ will be rejected. Questions regarding this RFQ must be submitted by email to [email protected]. No telephone calls regarding this RFQ will be taken. Conserving California's Wildlife Since 1870 State of California RFQ P1999001 Department of Fish and Wildlife A&E Facility Assessment REQUEST FOR QUALIFICATIONS (No. P1999001) Table of Contents SECTION 1 - GENERAL INFORMATION .................................................................................. 3 1.1 INTRODUCTION ............................................................................................................. 3 1.2 REQUEST FOR QUALIFICATION DETAILS .................................................................. 3 1.3 SOQ DEADLINE AND DELIVERY................................................................................... 5 1.4 WITHDRAWAL OF SOQ ................................................................................................. 6 1.5 REJECTION OF SOQs .................................................................................................... 6 1.6 PROJECT DURATION .................................................................................................... 6 1.7 AWARD OF THE CONTRACT ........................................................................................ 6 1.8 DISPOSITION OF SOQ DOCUMENTS ........................................................................... 6 1.9 SAMPLE AGREEMENTS AND FORMS .......................................................................... 6 SECTION 2 – SCOPE OF WORK……………………………… ................................................... 7 2.1 LOCATION OF PROJECT SITE ...................................................................................... 7 2.2 SCOPE OF WORK .......................................................................................................... 7 2.3 GENERAL PROVISIONS REGARDING SCOPE OF WORK .......................................... 7 2.4 COMPENSATION ............................................................................................................ 7 SECTION 3 – RESPONDING TO THIS RFQ ............................................................................. 8 3.1 MINIMUM REQUIREMENTS ........................................................................................... 8 3.2 KEY ACTION DATES .................................................................................................... 10 3.3 COSTS OF DEVELOPING SOQ ................................................................................... 10 3.4 SELECTION CRITERIA ................................................................................................. 10 3.5 EVALUATION AND SELECTION PROCESS ................................................................ 12 SECTION 4 – INSURANCE REQUIREMENTS ....................................................................... 15 SECTION 5 – Sample Agreement ............................................ Attached as separate document • Standard Agreement (Std. 213) • Exhibit A – Scope of Work • Exhibit A – Attachment 1, CDFW Site and Facility List • Exhibit B – Budget Detail and Payment Provisions • Exhibit D – Department Additional Provisions Attachment 1 – Required Checklist ........................................... Attached as separate document Attachment 2 – Bidder References ........................................... Attached as separate document Attachment 3 – Darfur Contracting Act Certification ................. Attached as separate document Attachment 4 – California Civil Rights Laws .............................. Attached as separate document Attachment 5 – Bidder Declaration ........................................... Attached as separate document RFQ Compliance Matrix………………………….………………...Attached as separate document Page 2 of 20 State of California RFQ P1999001 Department of Fish and Wildlife A&E Facility Assessment SECTION 1 - GENERAL INFORMATION 1.1 INTRODUCTION 1.1.1 The State of California, Department of Fish and Wildlife (CDFW) is requesting Statements of Qualification (SOQ) from qualified firms to perform facility condition assessments and health and safety inspections on various types of facilities, managed by CDFW, to determine the condition of each facility. The Contractor will be responsible for developing cost-effective solutions to any discovered deficiency or problem for the purpose of capital planning. 1.1.2 The services shall be performed throughout the State of California. Specific locations of the CDFW facilities covered under this agreement are depicted in Exhibit A, Attachment 1, CDFW Site and Facility List, which is attached hereto and incorporated in Section 5, Sample Agreement. 1.1.3 The services shall be provided at dates and times to be agreed upon between the CDFW Contract Manager and the Contractor’s Project Director. The Contractor will be required to obtain agreement, in writing via e-mail, from the CDFW Contract Manager for a finalized master schedule and also for any changes to the master schedule. 1.2 REQUEST FOR QUALIFICATION DETAILS 1.2.1 All questions concerning this RFQ shall be submitted directly to Kelsey Frost at [email protected] on or before June 17, 2019. When submitting questions, please indicate the RFQ number in the subject line. Questions via fax or telephone will not be accepted. Answers to questions and other notices about this RFQ will be provided via an addendum at the same location on the Cale Procure website. CDFW is not responsible for sending individual notification of changes or updates. It is the prospective contractor's sole responsibility to monitor the website Cale Procure for all information regarding this RFQ. 1.2.2 The State of California encourages California certified small businesses (SB) to submit their SOQs, however, under contracting law for Architectural and Engineering Services agreements, the Small Business preference cannot be applied in this selection process. (The Small Business Preference is not applicable for RFQ solicitations because the cost is negotiated with the most qualified firm.) CDFW strongly encourages Contractors responding to this solicitation to consider partnering with qualified California certified Small Businesses to foster working partnerships with the SB community. Information about SB resources and whether your firm may be eligible for certification can be found at: https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion- List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification- Program 1.2.3 Disabled Veteran Business Enterprise (DVBE) Program Participation DVBE Participation Program Requirements The minimum DVBE participation percentage (goal) is 3% for this solicitation. A DVBE incentive will be given to bidders who provide DVBE participation. Page 3 of 20 State of California RFQ P1999001 Department of Fish and Wildlife A&E Facility Assessment AUTHORITY. The Disabled
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