Town of Milk River Regular Council Meeting Agenda Town Hall Complex September 12Th, 201 6 at 5:00 Pm

Town of Milk River Regular Council Meeting Agenda Town Hall Complex September 12th, 201 6 at 5:00 pm

1) Call Council Meeting to Order

2) Delegations

a) Larry Liebelt – Milk River Kinsmen – Golf Course/Town Project – 5:30pm b) Cpl Stewart Gemmill – RCMP – 5:45pm c) Jerry Crappo and Mark Meijers – Centennial Days Fireworks – 6:00pm d) Serge Mankow – Property Tax Issue 6:15pm

3) Additions to the Agenda

4) Minutes of the July 11th, 2016, Regular Council Meeting

5) Business Arising from Minutes

6) Financial Reports • Accounts Payable #20160477 to #20160694

7) Administration Reports

a) CAO Report b) PW Foreman Report c) Council Resolution Status d) Capital Project Status

8) Old Business

9) New Business

a) Public Hearing - Bylaw #996 – LUB Direct Control Zoning Change (5pm) b) Financial Policy c) Golf Course/Town Drainage Wetland Project d) Town Office – Flat Roof Replacement e) Write Off – Grants in Place of Taxes (GIPOT) f) Alberta Parks – Letter of Support – Writing on Stone – World Heritage Site Designation g) Correspondence a. Chinook Arch Regional Library System – Board Report b. ORRSC – Executive Minutes – May 12, 2016 c. ORRSC – Board Minutes – June 2, 2016 d. ORRSC – Board Meeting – Sept 1, 2016 e. Pat Stier, MLA – Livingstone-McLeod – MGA Letter f. Chief Mountain Solid Waste Authority – Financial Statements g. Town of Taber – Feasibility Study – Recycling Material

10) Councillors Reports (Roundtable Discussion)

11) Mayor’s Report Regular Meeting Agenda Monday, September 12th, 2016 Page 2

12) In Camera

a) FOIPP Section 24 – Advice from Officials

13) Adjournment

TOWN OF MILK RIVER REGULAR COUNCIL MEETING MINUTES July 11th, 2016

The regular meeting of the council of the Town of Milk River was held in council chambers in the municipal office on Monday, July 11th, 2016, commencing at 5:30 pm.

Attendance Mayor, D. Hawco Councillor, M. McCanna Councillor, S. Liebelt Councillor, P. Losey Councillor, D. Cody

Chief Administrative Officer, R. Leuzinger, Public Works Foreman S. Beliveau, and Intern D. Christensen.

Call to Order Mayor Hawco called the meeting to order at 5:30 pm.

Additions to Agenda MOVED by Councillor Cody that the agenda be approved, with the Res. No. 2016-07-01 following additions:

F) Fire Training Facility G) Milk River Bar Alley Closure H) Water Issues CARRIED

Approval of Minutes MOVED by Councillor Liebelt that the minutes of the Regular Council Res. No. 2016-07-02 Meeting held on June 13, 2016, be approved. CARRIED

Accounts Payable MOVED by Councillor McCanna to accept accounts payable #20160392- Res. No. 2016-07-03 #20160476, except #20160469. Mayor Hawco abstained from voting on #20160469. CARRIED

In-Camera Session MOVED by Councillor Cody to go in camera, as per Section #16 of Res. No. 2016-07-04 FOIPP at 5:35pm. CARRIED Res. No. 2016-07-05 MOVED by Councillor Losey to come out of the in camera session @ 6:15pm. CARRIED

Administration MOVED by Councillor Losey to accept the Administration reports as Reports information, as presented. Res. No. 2016-07-06 CARRIED

REGULAR MEETING MINUTES Monday, July 11th, 2016 PAGE 2

New Business MOVED by Councillor McCanna to support the letter from the County of County of Warner – Warner for their intent to annex the following land: Notice of Intent Annexation • Title A – Block D, Plan 2340HN (8.27 acres) Res. No. 2016-07-07 • Title B – portion of Area ‘A’ Railway, Plan 1211441 (1.19 acres) • Portion of Highway 4, Road Plan 1310042 (3.81 acres) • Portion of Extra Road F, Road Plan 1310042 (0.04 acres) • Portion of Road Plan 1012635 (0.63 acres) • Road Plan 4341GW, ptn. of 4th Ave N widening (0.73 acres) • Portion or Road Widening Plan 338BM, ptn. of 4th Ave N

CARRIED

Green Living MOVED by Councillor Liebelt to table this item until a future Council Agriculture meeting. Company Ltd. – Letter of Support CARRIED Res. No. 2016-07-08

Lot Offer – Lot 8, MOVED by Councillor Cody to accept the full price offer of $15,000 for Block 18, Plan Lot 8, Block 18, Plan 4110CA. 4110CA CARRIED Res. No. 2016-07-09

Correspondence MOVED by Councillor McCanna to accept the correspondence as Res. No. 2016-07-10 information, as presented. CARRIED

Milk River Inn – Alley MOVED by Councillor Losey to accept the proposal form the Milk River Closure – Outdoor Inn to host their annual outdoor beach volleyball by closing the alley and Liquor License allowing for liquor sales outside during 2016 Bonanza Days. Extension Res. No. 2016-07-11 CARRIED

Councillor Reports Councillor McCanna • •

Councillor Liebelt • Attended the Coutts parade

Councillor Losey • Centennial Meeting • Attended the Coutts parade

Councillor Cody • MPC meeting • Library Board meeting

Mayor’s Report Mayor Hawco reported on the following: REGULAR MEETING MINUTES Monday, July 11th, 2016 PAGE 3

• Discussions with MLA Grant Hunter about our situation with water shortages • Attended the Raymond parade

Res. No. 2016-07-12 MOVED by Councillor Losey to go in camera at 7:30pm, as per section #16 of FOIPP. CARRIED

Res. No. 2016-07-13 MOVED by Councillor McCanna to come out of the in camera session at 8:02pm. CARRIED

Adjournment MOVED by Councillor Cody to adjourn the meeting at 8:04pm. Res. No. 2016-07-14 CARRIED

These minutes approved this 12th day of September, 2016.

______Mayor – David Hawco

______CAO – Ryan Leuzinger

TOWN OF MILK RIVER Page 1 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount

20160477 2016-07-06 A.A.M.D.C. PAYMENT 2,266.95 13319410 KAL-TIRE-FLAT REPAIR-KUBOTA 58.80 13319423 KAL-TIRE-FLAT REPAIR-GARBAGE TRUCK 62.95 210038596 ATS TRAFFIC-SIGN POST 29.68 41787869 STAPLES-OFFICE SUPPLIES 1,115.33 90701538-00 EMCO-RETURN TF-39 MH SS INSERT (282.69) 90701541-00 EMCO-TF-67 MH SS INSERT 315.00 P42004 RME-BACK PAK SPRAYER 74.55 P42128 RME-KUBOTA DECK KIT, BLADES 372.00 P42201 RME-MOWER BLADE, BOLTS 456.54 P42589 RME-HARDWARE, PAINT-DIVING BOARD 64.79

20160478 2016-07-06 ACAPULCO POOL LIMITED PAYMENT 572.25 W21262 JACK'S MAGIC, MAGENTA, SEQUEST TEST 572.25 KIT

20160479 2016-07-06 ALBERTA ONE-CALL CORPORATION PAYMENT 151.20 125427 JUNE NOTIFICATIONS 151.20

20160480 2016-07-06 BELIVEAU, SAMUEL PAYMENT 39.71 41 ICED TEA 11.99 42 LUNCH-YUMMY INN-CONCESSION BATHROOM 27.72 DOORS

20160481 2016-07-06 BENCHMARK ASSESSMENT CONSULT. PAYMENT 1,173.29 15421 JULY ASSESSMENT FEE 1,173.29

20160482 2016-07-06 CANADIAN SECURITY SYSTEMS LTD. PAYMENT 213.57 105807 ALARM MONITORING, TESTING AUG 16- JULY 213.57 17

20160483 2016-07-06 CHRISTENSEN, DUSTIN PAYMENT 30.00 1 SNACKS FOR OPEN HOUSE 30.00

20160484 2016-07-06 DAVISON, TENESHIA PAYMENT 200.00 10 MILEAGE-JUNE 27-30 200.00

20160485 2016-07-06 HUGHSON TRUCKING INC. PAYMENT 52.50 151242 FREIGHT-SOUTHERN REWIND 26.25 151253 FREIGHT-SOUTHERN REWIND 26.25

20160486 2016-07-06 MILK RIVER CABLE CLUB PAYMENT 78.75 26859 JULY CABLE/INTERNET 78.75

20160487 2016-07-06 MILK RIVER HOME HARDWARE PAYMENT 603.62 2419084 FLOWERS FOR TOWN OFFICE PLANTERS 67.78 2419086 PLANTS FOR TOWN OFFICE PLANTERS 6.91 2419193 QUICK LINK 5.97 2419196 HOSE NOZZLE, HOSE, QUICK LINK 84.55 2419272 WEED BARRIER 6.81 2419420 ANT BAIT 9.18 2419528 PLANTS 49.09 2419558 CONNECTOR, PLANTS 12.67 2419700 QUICK LINK 65.72 2419708 CLEANING SUPPLIES-POOL 29.54 2420148 2X4-CONCESSION BATHROOM 29.33 2420150 LOCKS FOR NEW COMPRESSOR, RE-KEYING 130.66 2420171 VALVE-POOL 11.11 2420179 DOOR HANDLE, DOOR CLOSER-POOL 27.28 2420208 PLYWOOD, SILICONE, DOOR CAP-POOL 67.02

20160488 2016-07-06 PLEASURE POOL (2011) LTD. PAYMENT 6,630.99 1849 POOL CHEMICALS, BASKET SKIMMER 1,528.03 1863 SAND FILTER 4,683.95 1865 POOL CHEMICALS, SERVICE CALL 419.01

20160489 2016-07-06 PUROLATOR COURIER LTD. PAYMENT 43.92 431695064 FREIGHT-IMAGE INSPECTIONS-SEWER CAMERA 43.92

20160490 2016-07-06 RECEIVER GENERAL FOR CANADA PAYMENT 9,635.66 201606 JUNE REMITTANCE 9,635.66 TOWN OF MILK RIVER Page 2 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160491 2016-07-06 RIDGE AUTO PARTS LTD. PAYMENT 1,777.53 613124 PUMP, FITTINGS-WATERING FLOWER BASKETS 154.46 613202 HANGERS, WELDED CAPS-PLANT BASKETS 257.20 613237 COUPLERS, BUSHING-WATER FLOWER BASKETS 21.55 613238 GARDEN HOSE-FLOWER POTS 47.03 613671 WIRE, TIE DOWNS-FLOWER POTS 32.52 613764 GARDEN HOSE FITTINGS-FLOWER POTS 35.00 613817 QUICK LINK-FLOWER BASKETS 9.04 613878 STRAPPING 151.61 614248 GAS DETECTOR, SAFETY GOGGLES 1,069.12

20160492 2016-07-06 RIVERSIDE MARKET 2009 PAYMENT 555.46 354919 COFFEE, COFFEEMATE 76.77 943195 STAFF BBQ SUPPLIES 78.22 943378 STAFF BBQ-ROAST 32.26 946068 POP, WATER, ICED TEA 48.57 946245 PARADE CANDY 319.64

20160493 2016-07-06 SIMONS, TRACY PAYMENT 89.99 4 WATER & COPIER INK FOR POOL 89.99

20160494 2016-07-06 SKYLINE DESIGN LTD. PAYMENT 47.25 1043 WEBSITE MAINTENANCE-JULY 1 - SEPT 30 47.25

20160495 2016-07-06 TNC PUBLICATIONS PAYMENT 1,701.00 13194 TOWN BROCHURES 1,701.00

20160496 2016-07-06 TRUCK/RV/CAR/WASH PAYMENT 64.00 894 FIRE VEHICLE WASHES 64.00

20160509 2016-07-13 D. C. SWANSON COMPUTING PAYMENT 257.25 6329 INSTALL NORTON, 2 SERVICE CALLS 257.25

20160510 2016-07-13 DOUG'S SPORTS PAYMENT 63.00 23887 LIFEGUARD TANK TOPS 63.00

20160511 2016-07-13 GLENN'S PLUMBING & HEATING PAYMENT 236.25 1361 REPAIR MIXING VALVE-POOL 236.25

20160512 2016-07-13 HOYTOS WELDING SERVICES PAYMENT 89.25 270782 REPAIR SAFETY CAGE 89.25

20160513 2016-07-13 IMAGE INSPECTION SERVICES LTD. PAYMENT 247.24 17108 FIX SEWER CAMERA HEAD 247.24

20160514 2016-07-13 KAIZEN LAB INC PAYMENT 1,227.45 19335 BI-ANNUAL WATER TESTING 1,227.45

20160515 2016-07-13 MILK RIVER & DISTRICT SWIMMING PAYMENT 5,800.00 12 DONATIONS 5,800.00

20160516 2016-07-13 MILK RIVER CABLE CLUB PAYMENT 393.76 27418 BUCKET TRUCK RENTAL-FLAGS & BANNERS 393.76

20160517 2016-07-13 MILK RIVER CEMETERY COMPANY PAYMENT 150.00 109 DONATIONS-GRASPOINTNERS 150.00

20160518 2016-07-13 MUNICIPAL INFORMATION SYSTEMS PAYMENT 797.28 20160751 AUGUST SUPPORT 797.28

20160519 2016-07-13 PROGRESSIVE WASTE SOLUTIONS CANADA INC. PAYMENT 21.74 639-0000388164 PLASTIC RECYCLING 21.74

20160520 2016-07-13 R P WATERWORKS INC. PAYMENT 29.93 3734 SPRINKER HEADS, NOZZLES 29.93

20160521 2016-07-13 SIMONS, TRACY PAYMENT 26.86 5 SUNSCREEN-RIVERSIDE MARKET 26.86

20160522 2016-07-13 TOWN OF RAYMOND PAYMENT 1,904.03 20160297 JULY PEACE OFFICERS 1,904.03 TOWN OF MILK RIVER Page 3 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160523 2016-07-13 TRIPLE 'O' SALES PAYMENT 3.31 CT20625 COUPLER-SPRAYER 3.31

20160524 2016-07-13 UFA CO-OPERATIVE LIMITED PAYMENT 3,327.09 0207835612 PROPANE 57.74 0207836387 DELIVERY CHARGE-BULK FUEL 131.25 110463117 FUEL 2,215.77 110463119 FIRE FUEL 222.49 469229532 DIESEL-FOR COMPRESSOR 699.84

20160525 2016-07-13 WENSVEEN, RICHARD PAYMENT 30.00 137 ROCK CHIP REPAIR-2012 F-350 30.00

20160526 2016-07-13 WILDE BROTHERS ENGINEERING LTD. PAYMENT 1,311.19 204325 BALL PARK TRENCHING PROJECT 1,311.19

20160527 2016-07-20 AMSC INSURANCE SERVICES LTD. PAYMENT 3,743.58 201608 AUGUST BENEFITS 3,163.12 25768 AUTO INSURANCE-2016 CHEVY SILVERADO 201.86 HSJUNE2016-1 HEALTH SPENDING ACCOUNT 378.60

20160528 2016-07-20 ATB FINANCIAL MASTER CARD PAYMENT 1,035.25 577 MR INN-COUNCIL SUPPER 88.49 578 SANDSTONE-COUNCIL MEAL 103.68 579 HOME HARDWARE-FLOWERS 12.25 580 LOWES-FLOWERS 101.73 581 COSTCO-RETURN DEAD PLANTS (196.23) 582 LOWES-PLANTS 17.31 583 COSTCO-RETURN DEAD PLANTS (71.36) 584 SHANGHAI-MEAL-MAYORS CAUCUS 55.25 585 ROYS PLACE-MEAL-MAYORS CAUCUS 47.57 586 COAST PLAZA-PARKING-R LEUZINGER-INTERN 19.90 EVENT 587 POMEROY INN-MAYORS CAUCUS-3 ROOMS 400.80 588 COSTCO-HORSESHOE SETS 140.68 589 LAND TITLES 60.00 590 ADOBE-COUNCIL AGENDAS 20.66 591 ADOBE-COUNCIL AGENDAS 21.28 C146824740 CPC-POOL SCHEDULE 106.62 C147077281 CPC-NEWSLETTER 106.62

20160529 2016-07-20 BP HEAVY DUTY INC. PAYMENT 1,121.19 1567 TIRES FOR UNIT13 1,121.19

20160530 2016-07-20 GLENN'S PLUMBING & HEATING PAYMENT 288.75 1376 REPAIR HOT WATER TANK-CAMPGROUND 288.75

20160531 2016-07-20 HACKE, DEREK PAYMENT 300.00 98 CLOTHING ALLOWANCE (BOOTS) 300.00

20160532 2016-07-20 LEIKEIM, CURTIS PAYMENT 24.45 1 DRIVERS ABSTRACT 24.45

20160533 2016-07-20 LEUZINGER, RYAN PAYMENT 85.86 60 MILEAGE-JULY 18/19 MEETINGS 85.86

20160534 2016-07-20 MILK RIVER FIREFIGHTERS SOCIETY PAYMENT 425.00 21 DONATIONS IN MEMORY OF EDMUND KOLESAR 425.00

20160535 2016-07-20 MPE ENGINEERING LTD. PAYMENT 709.80 1440-041-00-11 COST EST FOR SEWER EXTENSION TO PROPOSED 709.80 DEV . SIT

20160536 2016-07-20 MURRAY AUTO GROUP LETHBRIDGE LTD. PAYMENT 32,742.15 1 2016 CHEVY SILVERADO 32,742.15

20160537 2016-07-20 SCHEERS, LYNNE A. PAYMENT 300.00 924936 CENTENNIAL WINDOW PANEL MURALS 300.00

20160538 2016-07-20 SOUTHERN IRRIGATION PAYMENT 29.65 AE1871 COUPLING, NIPPLE 29.65

20160539 2016-07-20 WATERSHED GUIDING & MAPPING PAYMENT 115.18 TOWN OF MILK RIVER Page 4 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160539 2016-07-20 WATERSHED GUIDING & MAPPING 160702 PADDLER'S GUIDE TO MILK RIVER (20) 115.18 115.18

20160540 2016-07-26 BELIVEAU, SAMUEL PAYMENT 146.99 43 LAWN ROLLER FOR SOD 146.99

20160541 2016-07-26 BOS SOD FARMS PAYMENT 972.98 313607 SOD 972.98

20160542 2016-07-26 CANADIAN RED CROSS PAYMENT 65.05 332317 SWIM BADGES, PROGRESS CARDS 65.05

20160543 2016-07-26 GASPAR, MARYAN PAYMENT 700.00 201607 JULY JANITORIAL 700.00

20160544 2016-07-26 HACH SALES & SERVICE CANADA LP PAYMENT 88.52 125707 CUVER 1, COPPER REGEANT PK/100 88.52

20160545 2016-07-26 HOYTOS WELDING SERVICES PAYMENT 367.50 270783 MAKE BANNER HANGERS 367.50

20160546 2016-07-26 L.A. POWER SYSTEMS LTD. PAYMENT 1,449.00 65193 HYDROVAC CURB STOPS, LINE FOR SIGN 1,449.00

20160547 2016-07-26 MILK RIVER & DISTRICT AG SOCIETY PAYMENT 215.00 201601 43 BONANZA DAY BUTTONS 215.00

20160548 2016-07-26 MILK RIVER CURLING CLUB PAYMENT 416.56 45 ELECTRICITY-MAY 8-JUN 7 141.35 46 ELECTRICITY JUN 8 - JUL 7 203.01 47 NAT GAS-MAY 6-JUN 8 72.20

20160549 2016-07-26 RAMTECH ENVIRONMENTAL PRODUCTS PAYMENT 152.77 1296-B946 PARTS FOR UV REACTOR-WTP 152.77

20160550 2016-07-26 SOUTH VIEW ELECTRIC LTD. (2016) PAYMENT 2,349.19 1082 UPGRADE ELECTRICAL TOWN HALL 2,349.19

20160574 2016-07-28 ATB FINANCIAL ACCOUNTS PAYABLE PAYMENT 1,159.04 201607 JULY RRSP CONTRIBUTIONS 1,159.04

20160575 2016-07-28 BALOG, BAILEY PAYMENT 1,250.00 2 MILEAGE-JULY 22-JULY 31/16 350.00 3 MILEAGE-JUN 10-JULY 21/16 900.00

20160576 2016-07-28 BELIVEAU, SAMUEL PAYMENT 650.00 44 JULY RRSP CONTRIBUTION 650.00

20160577 2016-07-28 BP HEAVY DUTY INC. PAYMENT 744.33 1593 REPAIR LIGHTS, WIRING-GARBAGE TRUCK 744.33

20160578 2016-07-28 DAVISON, TENESHIA PAYMENT 850.00 11 MILEAGE-JULY 1-28TH 800.00 12 MILEAGE-JULY 30 50.00

20160579 2016-07-28 GOLDSMITH, R. PAUL PAYMENT 367.92 17 JULY RRSP CONTRUBTION 367.92

20160580 2016-07-28 HASEGAWA, KATE PAYMENT 750.00 1 MILEAGE-JUN 17-JULY 29/16 750.00

20160581 2016-07-28 HOFER, MAKELL PAYMENT 1,100.00 1 MILEAGE-JUNE 6-JULY 25/16 950.00 2 MILEAGE-JULY 26-29/16 150.00

20160582 2016-07-28 HUGHSON TRUCKING INC. PAYMENT 16.80 151953 FREIGHT-SOUTHERN DRIP IRRIGATION 16.80

20160583 2016-07-28 LETHBRIDGE TRUCK TERMINALS PAYMENT 413.09 113930 FREIGHT-CLEARTECH, POOL CHEMICALS 413.09

20160584 2016-07-28 LEUZINGER, RYAN PAYMENT 912.60 TOWN OF MILK RIVER Page 5 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160584 2016-07-28 LEUZINGER, RYAN 61 JULY RRSP CONTRIBUTION 912.60 912.60

20160585 2016-07-28 MAXWELL, KCARLI PAYMENT 400.00 1 MILEAGE-JUNE 6-JULY 27/16 400.00

20160586 2016-07-28 R & P SMALL ENGINE REPAIR PAYMENT 480.00 989 REPAIR WEED WHACKER ENGINE 210.00 990 REPAIR HEDGE TRIMMER ENGINE 40.00 991 REPAIR POLE SAW ENGINE 60.00 992 REPAIR CHAIN SAW ENGINE 50.00 993 REPAIR HONDA WEED EATER ENGINE 40.00 996 REPAIR HONDA WEEDEATER ENGINE 40.00 997 HONDA WEEDEATER REPAIR ENGINE 40.00

20160587 2016-07-28 RECEIVER GENERAL FOR CANADA PAYMENT 12,418.04 201607 JULY REMITTANCE 12,418.04

20160589 2016-07-28 SIMONS, TRACY PAYMENT 750.00 6 MILEAGE-JUNE 15-JULY 31ST 750.00

20160590 2016-07-28 THE CYPRESS GROUP PAYMENT 239.01 IN245787 JULY COPIES 239.01

20160591 2016-08-04 ALBERTA ONE-CALL CORPORATION PAYMENT 151.20 126123 JULY NOTIFICATIONS 151.20

20160592 2016-08-04 BENCHMARK ASSESSMENT CONSULT. PAYMENT 1,173.29 15451 AUGUST ASSESSMENT FEES 1,173.29

20160593 2016-08-04 BORDERTOWN AUTO BODY PAYMENT 129.15 3778 INSTALL DECALS-NEW TRUCK 129.15

20160594 2016-08-04 HUGHSON TRUCKING INC. PAYMENT 253.11 152309 GRAVEL, 3/4 CRUSHED 253.11

20160595 2016-08-04 L.A. POWER SYSTEMS LTD. PAYMENT 162.75 65381 REFLECTIVE DECALS-FIRE DEPT 162.75

20160596 2016-08-04 LETHBRIDGE HERALD PAYMENT 939.75 496799 ADVERTISEMENTS 939.75

20160597 2016-08-04 MILK RIVER CABLE CLUB PAYMENT 78.75 27478 AUGUST INTERNET/CABLE 78.75

20160598 2016-08-04 MILK RIVER CURLING CLUB PAYMENT 62.72 48 NAT GAS-JUN 8 - JULY 11 62.72

20160599 2016-08-04 RIDGE AUTO PARTS LTD. PAYMENT 1,002.56 614765 STRAP BUCKLES 44.10 615080 BATHROOM TISSUE, PAPER TOWELS-SHOP, 219.24 POOL 615207 COUPLING, SOLVENT 88.02 615275 SPRAYER PARTS, SIGNS 262.35 615369 OIL FILTERS 14.13 615371 SOLVENT-PAINT SPRAYER 157.75 615664 BULB FOR BACKHOE 10.23 615665 COPPER CORE AUTO PLUG 5.31 615670 RETURN COPPER CORE PLUG STANDARD SPARK 6.59 PLUG 615986 CHEMICAL STORAGE SIGN-POOL 41.76 615993 GAUGE, BUSHING, HOSE 27.57 615994 BULB-FIRE TRUCK 1.95 616022 BATHROOM TISSUE-CAMPGROUND 123.56

20160600 2016-08-04 RIVERSIDE MARKET 2009 PAYMENT 179.85 357175 POP, BOTTLED WATER 67.09 954494 SNACKS FOR STAFF MEETING 9.98 957240 WATER FOR POOL 11.98 957717 COFFEE, FILTERS, LAUNDRY SOAP-SHOP 90.80

20160601 2016-08-04 SAAL PAVING LTD. PAYMENT 23,403.71 2876 ASPHALT PATCHING 23,403.71 TOWN OF MILK RIVER Page 6 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160602 2016-08-04 SOFTLINE SOLUTIONS AB INC. PAYMENT 10,126.22 20161760 50% LABOUR, INSTALLATION 10,126.22

20160603 2016-08-04 THE CYPRESS GROUP PAYMENT 1,183.35 247053 TONER FOR TOSHIBA COPIER 1,183.35

20160604 2016-08-04 TRUCK/RV/CAR/WASH PAYMENT 245.50 1055 VEHICLE WASHES 245.50

20160605 2016-08-04 COUTTS WARD PAYMENT 57.00 201601 MEALS FOR BONANZA DAY 57.00

20160606 2016-08-05 A.A.M.D.C. PAYMENT 2,997.15 13322116 KALTIRE-FLAT REPAIR-TRACTOR 481.59 41921423 STAPLES-TONER CARTRIDGE, ERASER 29.48 41946542 STAPLES-PEN REFILL 4.71 457302 W.E.GREER-GARBAGE BAGS 149.92 P42845 RME-NUTS 8.06 P43138 RME-SMALL KUBOTA DOOR 539.45 P43139 RME-HARDWARE & SUPPLIES 132.84 W11778 RME-REPAIRKUBOTA, NEW GLASS DOOR 1,651.10

20160607 2016-08-05 DBS ENVIRONMENTAL PAYMENT 231.00 2016339 PAINT COLLECTION PROGRAM 231.00

20160608 2016-08-05 DIRTWORLD CONTRACTING INC. PAYMENT 37,347.56 1242 SIDEWALK REPLACEMENT 2016 37,347.56

20160609 2016-08-05 THE CYPRESS GROUP PAYMENT 606.90 248239 MAGENTA TONER-TOSHIBA 606.90

20160623 2016-08-16 AMSC INSURANCE SERVICES LTD. PAYMENT 3,175.51 201609 SEPTEMBER BENEFITS 3,175.51

20160624 2016-08-16 CANADIAN SEASONS PAYMENT 630.00 1002 YARD CLEAN UP-417 MAIN ST (105.000) 315.00 1003 YARD CLEAN UP-120 3 AVE NW (1806.000) 315.00

20160625 2016-08-16 HUGHSON TRUCKING INC. PAYMENT 1,408.00 152427 FREIGHT-SHANAHAN'S 16.80 152583 GRAVEL-BALL DIAMOND CAMPGROUND 1,391.20

20160626 2016-08-16 LEUZINGER, RYAN PAYMENT 21.00 62 USA CELL PHONE COSTS 21.00

20160627 2016-08-16 MCTAGGART HVAC PAYMENT 546.00 605 CAMERA & ROTOROOT SEWER MAIN-P.WRIGHTS 546.00

20160628 2016-08-16 MILK RIVER HOME HARDWARE PAYMENT 2,842.14 2420320 KEYS-POOL 26.79 2420374 CHAIN, BOLTS-TO FIX POOL DOOR 9.78 2420375 BIT SET 15.72 2420424 BOLTS 0.42 2420531 SUPPLIES FOR POOL 32.49 2420604 PAINT 6.92 2420655 PLYWOOD, ROUTER BIT 36.09 2420808 DOOR CLOSER 50.48 2420829 PAINT 20.76 2420839 VALVE 13.64 2420849 COUPLING 0.62 2420920 CONC BATHROOM DOORS-LOCKS 351.18 2421002 DOOR PKG-BATHROOMS 761.25 2421069 POSTER BOARD 5.00 2421083 SAND, HOSE 161.06 2421091 HOSE COUPLER 8.39 2421100 4X4 ACQ/AWW/SIENNA 255.75 2421117 LAUNDRY DETERGENT, SCREWS 7.74 2421128 CORNER BRACE, SCREWS 247.08 TOWN OF MILK RIVER Page 7 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160628 2016-08-16 MILK RIVER HOME HARDWARE 2421134 NUTSETTER, SOCKET ADAPTER 35.26 2,842.14 2421138 AUGER BIT 17.84 2421160 SPADE, SCREWS 55.48 2421197 COUDUIT, BOLTS, WASHERS 32.20 2421203 RETURN SIDEWALK BLOCK (22.24) 2421214 PLYWOOD 100.49 2421233 STAKES, EDGING 9.95 2421251 PAINT, SCREWS 37.83 2421255 STAKES 6.60 2421273 PAINT, ROLLER 52.20 2421283 PUSH BROOM 17.84 2421288 PAINT 20.20 2421295 CARPET TAPE, TIES-FLOAT 21.51 2421309 10 MM PILE CAGE KIT 11.54 2421318 PAINT ROLLERS 11.52 2421335 PAINT, SCREWS 42.93 2421338 ROLLER, LINER, TRAY 37.86 2421345 PAINT, PLYWOOD 135.19 2421347 AIR FILTER-MOWER 16.79 2421361 BOLT 2.51 2421377 BIT 8.91 2421379 TABLE PAPER-FLOAT 18.89 2421380 PAINT ROLLERS, LINER 16.10 2421383 SCREWS, DOOR STOP-ADMIN 10.69 2421394 BROOM 19.94 2421430 SWITCH & PLATE 3.23 2421437 PAINT ROLLERS 10.27 2421438 TOGGLE PLATE 0.51 2421515 FAUCET, LOCK 43.52 2421559 DEADBOLT, LIGHTBULB 55.42

20160629 2016-08-16 MPE ENGINEERING LTD. PAYMENT 2,929.50 1440-041-00-12 RE PROPOSED MEDICAL MAURIJUANA SITE1,549.80 1440-046-00-01 WATER SUPPLY & SHORTAGE MITIGATION 1,379.70 STUDY

20160630 2016-08-16 PROGRESSIVE WASTE SOLUTIONS CANADA INC. PAYMENT 15.12 639-0000389857 PLASTIC RECYCLING 15.12

20160631 2016-08-16 PUROLATOR COURIER LTD. PAYMENT 42.20 432094880 FREIGHT-IMAGE INPECTIONS 42.20

20160632 2016-08-16 SANDSTONE FOODS INC. PAYMENT 1,875.00 1 GOLF TOURNAMENT MEAL 1,875.00

20160633 2016-08-16 SOUTHERN IRRIGATION PAYMENT 19.51 AE3170 PVC RED BUSHING 19.51

20160634 2016-08-16 SUNSET FIREWORKS PAYMENT 5,000.00 AB16-042 CENTENNIAL FIREWORKS 5,000.00

20160635 2016-08-16 TOWN OF RAYMOND PAYMENT 2,325.53 20160307 ADMIN SERVICE(M. WOOLF) 421.50 20160319 AUGUST PEACE OFFICERS 1,904.03

20160636 2016-08-16 TRIPLE 'O' SALES PAYMENT 454.78 CT21149 BUSHING-MOWER 13.13 WO30664 REPAIR UNIT 11 441.65

20160637 2016-08-16 UFA CO-OPERATIVE LIMITED PAYMENT 2,558.95 110508172 FUEL 2,233.58 110508173 FIRE FUEL 272.37 207837354 FUEL-UNIT 13 53.00

20160638 2016-08-16 WARDS RENTALS SERVICE SHOP PAYMENT 108.15 890 REPAIR KIT-SPRAYER 91.35 892 PUMP MANIFOLD FILTER 16.80

20160642 2016-08-19 HASEGAWA, KATE PAYMENT 350.00 2 MILEAGE-AUG 1-13 350.00 TOWN OF MILK RIVER Page 8 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160643 2016-08-19 J.T. WINE & SPIRITS PAYMENT 18.75 41306 WINE FOR GOLF TOURNAMENT-DOOR PRIZE 18.75

20160644 2016-08-19 MILK RIVER KINDERGARTEN SOCIETY PAYMENT 1,334.00 1 MRES PLAYGROUND DONATIONS 1,334.00

20160645 2016-08-19 RIVERSIDE COMMUNITY GOLF SOCIETY PAYMENT 1,116.00 37 62 GOLF TOURNAMENT GREEN FEES 1,116.00

20160646 2016-08-19 SIMONS, MARIAH PAYMENT 50.00 3 MILEAGE-AUG 5/16 50.00

20160647 2016-08-19 SIMONS, TRACY PAYMENT 700.00 7 MILEAGE - AUG -19 700.00

20160648 2016-08-19 VEINOTTE, JODIE PAYMENT 40.00 1 REFUND SWIM LESSON PAYMENT 40.00

20160669 2016-08-29 952133 ALBERTA LTD., O/A CHINOOK WATER WAGON PAYMENT 105.00 27080 CLEAN OUT PORTA-POT 105.00

20160670 2016-08-29 ATB FINANCIAL ACCOUNTS PAYABLE PAYMENT 1,212.84 201608 AUGUST RRSP CONTRIBUTIONS 1,212.84

20160671 2016-08-29 ATB FINANCIAL MASTER CARD PAYMENT 1,975.49 592 LOWES-CEILING TILES-ADMIN 52.49 593 WARNER HOTEL-INTERN LUNCH 20.35 594 SEARS HOTEL-WATERSHED TOUR 665.03 595 HOME DEPOT-FLOWERS 33.56 596 LOWES-PLAY SAND-HORSESHOE PITS 42.42 597 SANDSTONE-DECORATING PARADE FLOAT 91.35 598 GAS PLUS-DRINKS-DECORATE PARADE FLOAT 37.81 599 HOME DEPOT-PLAY SAND-HORSESHOE PITS 92.48 600 PARTY CENTRAL-PARADE FLOAT DECORATIONS 261.45 601 SEARS MOTEL-WATERSHED TOUR-R.LEUZINGER 252.65 602 GROWER DIRECT-FLOWERS-SYMPATHY-T.SIMONS 63.00 603 VISTA PRINT-BUSINESS CARDS-D HAWCO 43.28 604 GOV OF ALBERTA-P.GOLDSMITH TRAFFIC 213.00 TICKET C147534759 CPC-NEWSLETTER 106.62

20160672 2016-08-29 BALOG, BAILEY PAYMENT 850.00 4 MILEAGE-AUG 1-31 850.00

20160673 2016-08-29 BELIVEAU, SAMUEL PAYMENT 590.00 46 AUG RRSP CONTRIBUTION 590.00

20160674 2016-08-29 BP HEAVY DUTY INC. PAYMENT 675.94 1617 REPAIR GARBAGE TRUCK 675.94

20160675 2016-08-29 DAVISON, TENESHIA PAYMENT 700.00 13 MILEAGE-AUG 2-31 700.00

20160676 2016-08-29 ELMAN, ESTHER PAYMENT 40.44 35 CPC-PARCEL POSTAGE 15.45 36 RIVERSIDE MKT-B-DAY CAKE 24.99

20160677 2016-08-29 GASPAR, MARYAN PAYMENT 700.00 201608 AUGUST JANITORIAL 700.00

20160678 2016-08-29 GOLDSMITH, R. PAUL PAYMENT 402.96 18 AUG RRSP CONTRIBUTION 402.96

20160679 2016-08-29 HAWCO, DAVID PAYMENT 809.34 32 MILEAGE-JULY 1-AUG 23 359.34 33 PER DIEM-WATERSHED TOUR, AUG 8-10 450.00

20160680 2016-08-29 LEUZINGER, RYAN PAYMENT 912.60 63 AUG. RRSP CONTRIBUTION 912.60

20160681 2016-08-29 MUNICIPAL INFORMATION SYSTEMS PAYMENT 797.28 20160938 SEPTEMBER SUPPORT 797.28 TOWN OF MILK RIVER Page 9 of 9

Cheque Listing For Council 2016-Sep-7 9:02:16AM

Cheque Invoice Cheque Cheque # Date Vendor Name Invoice # Invoice Description Amount Amount 20160682 2016-08-29 PETTY CASH - ESTHER ELMAN PAYMENT 57.85 611 PRL FUNDRAISER-LUNCH 15.00 612 REXALL-B-DAY CARD 4.00 613 CPC-PARCEL POSTAGE 16.40 614 MATLOCK REG-PLATE TRANSFER 22.45

20160683 2016-08-29 PLEASURE POOL (2011) LTD. PAYMENT 1,289.25 1945 POOL CHEMICALS 1,289.25

20160684 2016-08-29 RECEIVER GENERAL FOR CANADA PAYMENT 11,523.18 201608 AUGUST REMITTANCE 11,523.18

20160685 2016-08-29 RIDGE AUTO PARTS LTD. PAYMENT 518.85 616291 FIRE DEPT-MOTOR TREATMENT 10.62 616306 FIRE-MINI-TANKER PARTS 164.25 616701 FIRE DEPT-TV, BLOW GUN KIT, WIPER BLADES 282.33 616705 SPRAYER PARTS 34.39 617448 GLASS CLEANER, BROOM 27.26

20160686 2016-08-29 SOUTH VIEW ELECTRIC LTD. (2016) PAYMENT 257.14 1080 REPLACE MOTION SENSOR-CAMPGROUND 257.14 BATHROOM

20160687 2016-08-29 STILL, COLE PAYMENT 500.00 6 MILEAGE-AUG 13-31 500.00

20160688 2016-08-29 TEXAS ANCHOR ENERGY LTD. PAYMENT 831.60 1300 WELDING FLANGE AT RAW WATER STN 831.60

20160689 2016-08-29 THE CYPRESS GROUP PAYMENT 309.73 253733 AUGUST COPIES 309.73

20160690 2016-08-29 TRIPLE 'O' SALES PAYMENT 525.00 61821 MOVE COMPRESSOR 3 TIMES 525.00

20160694 2016-08-30 HACKE, DEREK PAYMENT 205.76 100 SEPT RRSP CONTRIBUTION 45.76 99 CELL PHONE USE-JAN-AUG 2016 160.00

Total 245,870.43 *** End of Report *** Council Resolution Status Regular Meeting - September 2015 2015-09-12 Riverside Market - Water Issue Admin Completed Regular Meeting - February 2016 2016-02-11 Waste to Energy Admin Ongoing Regular Meeting - April 2016 2016-04-05,06,07 Tax Sale Date Admin Completed 2016-04-13 Fortis Franchise Agreement Admin Completed Regular Meeting - May 2016 2016-05-05 Curling Club Utilities Admin Completed 2016-05-06 2016 Budget Admin Completed 2016-05-07-10 Tax Rate Bylaw Admin Completed 2016-05-11-14 Special Levy Bylaw Admin Completed 2016-05-15 County of Warner Transboundary Tour Admin Completed 2016-05-17 Intermunicipal SDAB Appointment Admin Completed 2016-05-21 Lot Sale Admin Completed Regular Meeting - June 2016 2016-06-05 Chief Mountain Solid Waste Authority Letter Admin Completed 2016-06-06 Water Supply Study Admin Completed 2016-06-07-08 Fortis Franchise Agreement Admin Completed 2016-06-09 Summer Council Schedule Admin Completed 2016-06-13 Community Garden Admin Completed Regular Meeting - July 2016 2016-07-07 Annexation Letter of Support Admin Completed 2016-07-09 Lot Sale Admin Completed 2016-07-11 Outdoor Liquor License Extension Admin Completed 2015-2016 Capital/Large Operational Budget Progress Sheet Dept Project Description Original Budjet Actual Cost Completed Notes

2015 PW School Site Drainage $18,000 $17,657 Yes Ec Dev Directional Signage $3,000 $2,200 Yes $21,000 $19,857 2016 Corp Municipal Intern $63,000 Dustin started April 18 Corp Office Flag Poles $4,000 Flag poles recevied Dev LUB/MDP Update $12,740 project started Emer Training Exercise $1,000 project started Emer Firehall Backup Generator $35,000 Rec Swimming Pool Deck $75,000 $64,415 Yes Project Complete Rec Ball Diamond Bathrooms $5,000 *to be calculated Yes Rec Campground Horseshoe Pits $500 $500 Yes PW Air Compressor $187,250 $187,250 Yes PW Pickup Truck $35,000 $32,871 Yes may be adding a couple accessories yet PW Garbage Truck $295,000 ordered - Nov/Dec delivery PW Garbage Bins $28,500 $30,378 Yes ordered extra carts upon receving the ACP grant (all grant funded) PW WTP Cistern Crack Repairs $10,000 Yes PW Sidewalk Replacements $100,000 Almost complete Ec Dev 100th Anniversary $10,000 Yes Ec Dev Community Beautification Program $10,000 $9,600 Yes Ec Dev Double Sided Flag Replacement $2,500 $1,000 Yes $874,490 $326,014 Deferred Projects PW Airport Paving $875,000 PW Booster Station Upgrade (PRL) $500,000 PW Airport Lighting $260,000 Milk River Grants Overview 2015 $ Provincial/Federal/Indu Guaranteed Grant Program Project/s Requested/Ex $ Received Notes stry Grant pected Municipal Sustanability Initiative - Capital Provincial Yes Sewer Liftstation $286,918 $286,918 Municipal Sustanability Initiative - Operating Provincial Yes Regional Administration/Swimming Pool $56,732 $56,732 Alberta Community Partnership Provincial No Regional Accounting Support $9,500 $9,500 Alberta Community Partnership Provincial No New Phone System $2,500 $2,500 World War Commemorative Fund Federal No Office Flag Poles/Cenotaph $11,000 $0 *used previous years as well (total Gas Tax Fund Federal Yes Sewer Liftstation $50,000 $50,000 contribution is 300,000) Basic Municipal Transportation Grant Provincial Yes Sidewalk Replacement $48,450 $48,450 Canada Summer Jobs Federal No Lifeguard Wages $1,632 $1,632 Canada 150 Federal No Curling Club Renovations $20,000 $0 Small Community Fund Federal/Provincial No Treated Water Booster Station Upgrades $333,334 $0 Totals $820,066 $455,732 Percentage Recevied 55.6% 2016 Sewer Liftstation/Air Compressor/Fire Hall Backup Municipal Sustanability Initiative - Capital Provincial Yes $273,455 $278,410 Power/Swimming Pool Deck Municipal Sustanability Initiative - Operating Provincial Yes Regional Administration/Swimming Pool/Land Use Bylaw Update $56,732 $89,327 Water for Life Provincial No Raw Water Air Compressor $166,409 $166,409 Municipal Demonstration Grant Provincial No Swimming Pool Deck $30,000 $30,000 Alberta Community Partnership Provincial No Garbage Truck/Garbage Bins/Composting Program $247,000 $247,000 Alberta Community Partnership Provincial No 2016-2017 Municipal Internship Program $43,000 $43,000 Summer Temporary Employment Program Provincial No Summer Staff (2) $6,825 $6,825 Fire Services and Emergency Preparedness Program Provincial No Emergency Situation Practice Drill $1,000 $1,000 Gas Tax Fund Federal Yes Sidewalk Replacement $50,000 $50,000 Canada Summer Jobs Federal No Lifeguard Wages $3,264 $3,264 Fortis Alberta Industry No Tree Planting Program - Baseball Diamonds $2,500 $0 Alberta Health Services Provincial No AED - Golf Course/Pool $2 $1 Community Foundation of Lethbridge Other No Ball Diamond Bathrooms $5,000 $5,000 Totals $885,187 $920,236 Precentage Received 104.0% Chief Administrative Officer Report REGULAR COUNCIL MEETING Monday, September 12th, 2016

Administration & Operations • Website Updating • Medical Marijuana project (multiple meetings) • Land Use Bylaw and Municipal Development Plan update process with Bonnie from ORRSC • Flower pots and hanging baskets • MGA Review Meeting – Lethbridge • Centennial Days planning • RRPS Meeting (peace officers) • Assisting PW with some outside duties with being short staffed • Worked with MPE Engineering on the Water Supply Study • STEP grant documentation • Pool Deck grant documentation • ACP Grant document submissions • Worked with FCSS to try and get programming back into Milk River • Transboundary Water and Weeds Tour • Organization of Town Golf Tournament o Made about $2,200 for the curling rink • Lot sale documentation and development permit issued for 112 – 3rd Ave NW • Dealing with ransomware on server o Still ongoing with getting electronic files back up and running • Preparing for potential winter/spring water shortages • Working with Kinsmen and golf course on a project to assist with drainage capture, water conservation, and course development • Acquiring quotes for Town Hall flat roof replacement • Replacing lighting within Town hall with LED lights – ongoing • Dealing with insurance for Fire Truck that caught fire •

Expected Upcoming Holidays/Days Off •

Upcoming Training/Courses/Conferences • AUMA Conference – October 4-7, 2016 • Intern Supervisor Event – Edmonton – October 28, 2016 • Request for Decision September 12, 2016 Agenda Item: #9a

Bylaw #996 – Land Use Bylaw Amendment

Background:

As a part of the land deal that is currently being negotiated with Green Living Agriculture Company Ltd., one of the requests of the Town is to ensure a medical marijuana grow operation and production facility meets the zoning requirements for Lot 1, Block 44, Plan 1410068. This Bylaw amendment implements the zoning to meet this request.

With this Land Use Bylaw amendment, the zoning controls and requirements and final approval of the development will be completely decided by Council, once a completed development permit is received by the Town.

Options (administrative recommendation marked with “x”):

☐ #1 – Provide first reading of Bylaw #996 – Land Use Bylaw Amendment, as presented.

☐ #2 – Provide first, second, third reading of Bylaw #996 – Land Use Bylaw Amendment, as presented.

☐ #3 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. Bylaw #996 – Land Use Bylaw Amendment 2. Public Hearing Notice TOWN OF MILK RIVER IN THE PROVICE OF ALBERTA BYLAW NO. 996

BEING a bylaw of the Town of Milk River, in the Province of Alberta, to amend Bylaw No. 821, being the municipality's Land Use Bylaw.

WHEREAS the Council of the Town of Milk River proposes to redesignate land described as:

Lot 1, Block 44, Plan 1410068 from Direct Control – DC designated under amending Bylaw No. 970 to a new Direct Control - DC, as shown on the map in Schedule A attached hereto. AND WHEREAS the purpose of proposed Bylaw No. 996 is to provide for site-specific regulation of development adjacent to the Town of Milk River’s reservoir to ensure protection of the raw water supply;

AND WHEREAS the Town of Milk River has determined that the aforementioned land is not required for expansion or maintenance of the raw water supply;

AND WHEREAS the uses and regulations for the Direct Control district for the aforementioned land are described in Schedule B attached hereto;

AND WHEREAS the Town of Milk River has adopted a Municipal Development Plan and therefore may exercise control over the use and development of land or buildings within an area of the municipality through a direct control district;

AND WHEREAS the municipality must prepare an amending bylaw and provide for its consideration at a public hearing.

NOW THEREFORE, under the authority and subject to the provisions of the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, as amended, the Council of the Town of Milk River duly assembled does hereby enact the following:

1. That amending Bylaw No. 970 is rescinded. 2. Land described as Lot 1, Block 44, Plan 1410068, as shown on Schedule A (attached), be designated Direct Control - DC. 3. The uses and regulations for the Direct Control district shall be as described in Schedule B (attached).

4. The Land Use Districts Map shall be amended to reflect this designation.

5. Bylaw No. 821, being the Land Use Bylaw, is hereby amended.

6. This bylaw comes into effect upon third and final reading hereof.

READ a first time this _____ day of ______, 2016.

______Mayor – David Hawco Chief Administrative Officer – Ryan Leuzinger

READ a second time this ___ day of ______, 2016, as amended.

______Mayor – David Hawco Chief Administrative Officer – Ryan Leuzinger

READ a third time and finally PASSED this ___ day of ______, 2016, as amended.

______Mayor – David Hawco Chief Administrative Officer – Ryan Leuzinger Schedule B

DIRECT CONTROL BYLAW NO. 996

1. INTENT

To regulate and control development of a Lot 1, Block 44, Plan 1410068 (as shown on Schedule A) located east of the Town of Milk River’s reservoir to ensure protection of the Town’s raw water supply.

2. USES

Medical marihuana production facilities Any other uses council considers suitable

3. MINIMUM LOT SIZE

As determined by Council having regard for the proximity to the Town of Milk River’s reservoir and the need to ensure protection of the Town’s raw water supply.

4. MINIMUM SETBACK REQUIREMENTS

As determined by Council.

5. STANDARDS OF DEVELOPMENT

As determined by Council having regard to Schedule 4 of the Town of Milk River Land Use Bylaw and the proximity to the Town of Milk River’s reservoir.

6. SIGN REGULATIONS

As determined by Council having regard to Schedule 7 of the Town of Milk River Land Use Bylaw and the proximity to the Town of Milk River’s reservoir.

7. OTHER STANDARDS

(a) The owner or applicant must provide as a condition of development a copy of the current licence for all activities associated with medical marihuana production as issued by Health Canada.

(b) The owner or applicant must obtain any other approval, permit, authorization, consent or licence that may be required to ensure compliance with applicable federal, provincial or other municipal legislation.

(c) The development must be undertaken in a manner such that all of the processes and functions are fully enclosed within a building.

(d) The development shall not include outdoor storage of goods, materials or supplies.

(e) The development must include equipment designed and intended to remove odours from the air where it is discharged from the building as part of the ventilation system.

(f) Any other standards as Council requires.

8. APPROVAL AUTHORITY

The Council of the Town of Milk River shall be the approval authority for all development within this district.

8. APPROVAL PROCEDURE

As specified in section 7, Direct Control – DC, Schedule 2 of the Town of Milk River Land Use Bylaw.

Request for Decision September 12, 2016 Agenda Item: #9b

Purchasing Policy

Background:

A municipality is required to have a policy that outlines how administration purchases products and services for the Town operations and projects. Further, we are required to have a policy that outlines the process to be utilized when an unbudgeted expenditure is required. The new policy merges these 2 policies into one policy.

Two of the main additions to the new policy are adding wording around shopping local and what defines a local business and a chart outlining the spending limits within approved budget expenditures.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve the new Purchasing Policy as presented.

☐ #2 – Approve the new Purchasing Policy, with Council amendments.

☐ #3 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. New Purchasing Policy 2. Old Purchasing Policy 3. Old Unbudgeted Policy Town of Milk River Policy Manual Section: Financial

Policy Description: Procurement Policy Department: All Replaces Policy: F6.0 Approved: September 12, 2016 Retired: Scope: All Town Staff Purpose: Milk River recognizes the need to establish effective purchasing and account processing procedures to achieve management control of municipal expenditures. Purchasing will be conducted in a manner where as many local suppliers as reasonably possible, are given the opportunity to participate. Consideration will be given to price, quality and serviceability prior to purchasing commitments being made.

Policy: The Chief Administrative Officer and staff shall be restricted by this policy when dealing with the procurement of goods, services and construction.

DEFINITIONS

1. “Procurement” – The act of obtaining or buying goods and services. 2. “Emergency” – an occurrence or situation which could jeopardize the safety, health or welfare of people or the protection of property in the municipality 3. “CAO” - shall mean the Chief Administrative Officer of the Municipality as appointed by the elected Council. 4. “Department Head” - shall mean the CAO and/or the Town Foreman. 5. “Unbudgeted Expense” - an expenditure not included in the interim operating budget, the operating budget or the capital budget for the year.

PROCEDURE ARTICLE 1 – GUIDELINES FOR PROCUREMENT

If the proposed procurement is not of an emergency nature and the expenditure will not exceed the budget for the project or function, the Chief Administrative Officer may approve the expenditure following these criteria and guidelines:

1. All applicable legislation is to be observed, including but not limited to the Municipal Government Act, Agreement on Internal Trade and the New West Partnership Trade Agreement, and/or any future approved pieces of legislation. 2. Procedures under applicable legislation will be followed if purchase exceeds limits stated in applicable legislation. If the limits are not met, the Milk River Purchasing Policy will be followed. 3. All purchases will become the property of Milk River, with exceptions being made for affiliated organizations provided they have made formal arrangements with the Town. 4. If the expenditure will exceed the budget for the project or function by 15% of the originally budgeted amount, the CAO can approve the expenditure and make Council aware of the over expenditure. Town of Milk River Policy Manual Section: Financial

5. If the procurement is under the applicable legislation limits for procuring goods, services and construction: A. in situations where, two or more suppliers have effectively priced comparable products or services at the same rates (within 5% before GST), preference will be given to selecting the supplier whose business center is located in the County of Warner; B. the CAO and managers should ensure that purchases are distributed amongst local suppliers (a firm that is based within the County of Warner), if applicable. 6. All purchases of goods or services $25,000 or higher, but under applicable legislation limits, will be carried out by a competitive process of one on the following: A. Tenders, B. Obtaining quotes from 3 or more vendors, C. Request for Proposals (RFP), or D. Request for Quotation (RFQ). 7. The “Request for Quotations” process is normally used where cost and other factors are considered in the award. Specifications may not be conclusive and an element of review is required to ascertain lowest net cost and appropriate quality prior to award. Quotations are open to review with the vendor. If a closing date (and time) is provided for an “RFQ”, submissions after this date (and time) will not be accepted. 8. The “Request for Proposals” process may be used as an alternative to the tender process, normally for the provision of services or completion of a given project. This method provides the vendor with an opportunity to bid on work or service using their unique skills. Specifications are general in nature. The selection of the successful supplier is based on Milk River’s appreciation of the proposal and the supplier’s ability to complete the project or provide the service. If a closing date (and time) is provided for an “RFP,” submissions after this date (and time) will not be accepted. 9. If a proposed unbudgeted expenditure is for an emergency (an occurrence or situation which could jeopardize the safety, health or welfare of people or the protection of property in the municipality) as determined by the Chief Administrative Officer: A. The Chief Administrative Officer may approve the expenditure without following guidelines mentioned above. B. Financial variance reports will be provided to Council as required. 10. The CAO may sign leases or contracts for the duration of three years or less. Council must approve all leases or contracts that are three years or more in duration.

ARTICLE 2 – CRITERIA FOR PROCUREMENT Goods and Services will be evaluated on these criteria before making a purchase:

1. The Town will purchase environmentally preferable products and services wherever possible and practical and where quality and price are equal or less than other less environmentally preferable products and services, 2. Opportunities to obtain volume discount pricing, 3. Ability to return damaged or unused goods, 4. Payment terms (including late payment penalties), 5. The convenience associated with ordering, purchasing, and receiving delivery of goods and services, 6. Past and current experiences working with suppliers, as well as references received from clients and customers, 7. Provisions of product warranties and service guarantees, Town of Milk River Policy Manual Section: Financial

8. Reliability and timeliness of the delivery of goods or services, 9. The need to have goods or services delivered on an urgent matter, 10. The capability of the supplier to provide the goods or services that the Town needs, and 11. Any other criteria where the Town feels it will benefit the Town with the decision-making process.

ARTICLE 3 – PURCHASING CHART Competitive Amount Category Process Pricing Required Up to $500 Incidental Purchases No Signed by the individual that ordered or received the goods and signed by their immediate supervisor for approval. Ordered locally where possible. Authority is granted to the CAO, Department Head and other staff that have received prior approval of the applicable Department Head. $501 to Purchases Yes Purchases must be done with $5,000 competitive pricing. Authority to purchase is granted to the CAO and Department Head. $5,000 to Purchases Yes All purchasing of goods or services $25,000 having an estimated aggregate value of $5,000 or more or less than $25,000 shall require written bids or quotations from a minimum of three potential suppliers. Authority to purchase is granted to the CAO and Department Head. Greater than Purchases Yes All purchases of goods or services $25,000 $25,000 or higher will be carried out by a competitive process of one on the following Tenders, Request for Proposals (RFP), or Request for Quotation (RFQ). Authority to purchase is granted to CAO

TOWN OF MILK RIVER SECTION:

POLICY AND PROCEDURE MANUAL PURCHASING

POLICY: POLICY NUMBER:

PURCHASING AND ORDERING F7.0 Approved by Council: AMENDED: May 10, 2010

PURPOSE

To establish a policy providing for the guidelines for purchasing and ordering for all Town departments and committees.

DEFINITIONS

1. TOWN shall mean the Town of Milk River in the Province of Alberta

POLICY

The Town of Milk River recognizes it has a responsibility to provide guidelines and processes for the purchasing and ordering of goods and services required for the operations and capital requirements of the municipality which includes all departments and committees within the annual Operating and Capital Budget of the Town as approved by the Council. The Town will manage its purchasing and ordering in a manner that:

. Ensures Council has established the funding priorities for operating and capital purposes within the annual budget as duly adopted by the Council of the Town.

. Ensures a purchase order system is established by the CAO for the purchase of all goods and services required as authorized by the budget.

. Establishes the procedures for Council to use to authorize and verify expenditures not included in the budget; and for emergency purposes or any contract overruns.

. Provides for the authority of employees for P.O. issuance.

TOWN OF MILK RIVER SECTION:

POLICY AND PROCEDURE MANUAL FINANCIAL

POLICY: POLICY NUMBER:

UNBUDGETED EXPENSES F6.0

Approved by Council: AMENDED: May 10, 2010

PURPOSE To establish a policy for the administrative handling of unbudgeted expenditures.

POLICY The Chief Administrative Officer shall be restricted by this policy when dealing with unbudgeted expenditures.

DEFINITIONS 1. Unbudgeted Expenditure – an expenditure not included in the interim operating budget, the operating budget or the capital budget for the year.

2. Emergency – an occurrence or situation which could jeopardize the safety, health or welfare of people or the protection of property in the municipality.

PROCEDURE 1. If the proposed unbudgeted expenditure is not of an emergency nature and:

a) the expenditure will not exceed the budget for the project or function, the Chief Administrative Officer may approve the expenditure; b) the expenditure will exceed the budget for the project or function, Council must approve the expenditure.

2. If the proposed unbudgeted expenditure is for an emergency as determined by the Mayor or the Chief Administrative Officer:

a) the Mayor, or; b) the Chief Administrative Officer;

may approve the expenditure.

3. Financial variance reports will be provided to Council as required. Request for Decision September 12, 2016 Agenda Item: #9d

Golf Course/Town Wetland Project

Background:

The Town of Milk River has been facing water shortages for the past number of years which has directly impacted the Town residents, as well the golf course and a number of local facilities. The Milk River Kinsmen and the Riverside Golf Society has initiated a partnership that will provide a large number of benefits to the Town as well as the Riverside Golf Course. Currently, the Riverside golf course has a pump in the Towns raw water pump house that supplies them with the irrigation water necessary to irrigate the golf course. Unfortunately, there have been a number of times where the demand for water by the Town has had to outweigh the demand for the golf course which has created issues between the Town and the golf course as well as leaving areas of the golf course without irrigation.

To date, the Milk River Kinsmen have committed $20,000 towards the project with $2,100 being spent so far on the imaging, mapping and fact finding/engineering portion of the project. Further, MPE Engineering has been hired to complete the engineering on the project.

The total cost of this project is expected to be approximately $400,000 and will achieve the following outcomes: 1) provide a solution for the Towns drainage problems that go through the golf course that captures the drainage water to be used by the golf course, 2) expand the wetlands on the golf course, while adding to the aesthetics of the course, and 3) provide for a consistent and on demand irrigation system for the golf course that will capture the Towns drainage and will not impact the Towns raw water pumps as the golf course will have their own pump house.

We have been able to find a number of grants that will pay for up to 90% of the project if we are successful with obtaining them, and will limit the partnerships contribution to $40,000. One of these grants must be submitted by the end of September, with a number of required engineering documents being required to submit the grant. Ideally, with being awarded the applicable grants, we feel that this project can be completed in the fall/winter of 2017, which will limit the impact on the next golf season.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve partnering with the Riverside Golf Society and the Milk River Kinsmen for the Golf Course Wetland Project and will contribute $20,000 towards the engineering of the project.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. Wetland Expansion Picture 2. Golf Course Maps O Riverside Golf Course

Utilities Map Map Date: April 20th, 2016

>! Sewer Fortis Electrical Lines

!( Sprinkler (272) Atco Gas Line

(! Water Valves (81) Waterlines Telus Lines

Coordinate System: NAD83 UTM zone 12N Projection: Transverse Mercator Datum: North American 1983 false easting: 500,000.0000 false northing: 0.0000 central meridian: -111.0000 scale factor: 0.9996 latitude of origin: 0.0000 Units: Meter

0 20 40 80 120 160

Metres O Riverside Golf Course

Drainage Network Map Date: April 20th, 2016

Drainage Network (Overflow Flow)

0 20 40 80 120 160

Metres O Riverside Golf Course

Elevation Map Date: April 20th, 2016

Drainage Network Extent High : 1050.58

Low : 1037.2

0 25 50 100 150 200

Metres O Riverside Golf Course

0+000 Proposed Flow Path 0+020 0+040 0+060 Map Date: April 20th, 2016 0+080

0+100

0+120

0+140 0+160 0+180 0+200 0+220 0+240 Proposed Flow Path 0+260 0+280

0+300 0+307 Coordinate System: NAD83 UTM zone 12N Projection: Transverse Mercator Datum: North American 1983 false easting: 500,000.0000 false northing: 0.0000 central meridian: -111.0000 scale factor: 0.9996 latitude of origin: 0.0000 Units: Meter

Flow Path Profile 1,041.8

1,041.6 0 15 30 60 90 120 Metres 1,041.4

1,041.2

1,041

1,040.8 Elevation(m) 1,040.6

1,040.4

1,040.2 0 20 40 60 80 100 120 140 160 180 200 220 240 260 280 300 Distance (m) You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) Request for Decision September 12, 2016 Agenda Item: #9d

Town Office Flat Roof Replacement

Background:

There have been a number of roof leaks that have developed from around the atrium skylight and from the flat roof portion of the Town hall. Most of these leaks have developed in and around the area that Dr. Murray rents. Directly above his area is the flat roof portion that houses the heating and cooling units. We have received 3 quotes from roofing companies in Lethbridge with a range of pricing from $16,750 + gst to $20,498 + gst. This is an unbudgeted expense.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve the flat roof replacement project at Town Hall with a budget of $20,000.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. N/A Request for Decision September 12, 2016 Agenda Item: #9e

Grants in Places of Taxes (GIPOT) Write Off

Background:

The Provincial government pays a grant in place of taxes payment to municipalities for certain properties they own in Milk River. The 3 properties included with this in Milk River are located:

With the GIPOT program, the provincial government has a policy that they will only pay $100 per account, where our bylaw minimum being $200, thus leaving a deficit.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve the writing off of $129.99 on Tax Roll #1008000; $127.13 on Tax Roll #1009000; and $124.62 on Tax Roll #1010000.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. Email and Information

Request for Decision September 12, 2016 Agenda Item: #9f

Alberta Parks – Writing on Stone – World Heritage Site Designation

Background:

The Provincial government has initiated the process of making Writing on Stone Provincial Park a World Heritage Site. As a part of the process, they have requested a letter of support from the Town to aid in the application process.

Options (administrative recommendation marked with “x”):

☒ #1 – Approve a letter of support to Alberta Parks for the application to designate Writing on Stone a World Heritage Site.

☐ #2 – Provide administration with further direction with an approach Council would like to take.

Attachments 1. 2010 Letter of Support

BOARD REPORT VOL. 15 NO. 2 AUGUST 2016

CHINOOK ARCH LIBRARY BOARD MEETING, AUGUST 4, 2016

Library Card Sign Up Month Returns to the Chinook Arch Region

Chinook Arch is joining forces with member libraries and the American Library Association to bring the annual Library Card Sign-Up Month to southern Alberta. In 2015, the event was a huge success, with 3,600 people registering or renewing their library card during the month. This year, we’ve set our sights on 4,000 new memberships or renewals!

To help promote this event, Chinook Arch has developed three exciting new library card themes, featuring artwork by Elizabeth Porter, Grant Spotted Bull, and our own Lauren Jessop.

If you have let your membership lapse, or if you have never had a library membership, now’s the time to rediscover what your library has to offer! From bestsellers to how-to books, to ebooks, to downloadable audiobooks, streaming video, and digital magazines and newspapers, your library has it all! Visit your local library to find the heart and soul of your community!

Friends of Chinook Arch Casino September 17 –18! The Friends of Chinook Arch Library Society will be hosting a casino in Lethbridge in September. Proceeds from the casino support programs and collections offered by the Chinook Arch Regional Library System. These programs and collections benefit all libraries in the Region. For more information, please call 403-380-1500 or email [email protected].

Extending System Services to First Nations Chinook Arch Quick Facts 2016: The Government of Alberta recently announced new funding to extend public library services to populations residing on First Nations and Metis Population served: 198,750 settlements. The program is designed to start breaking down the barriers encountered by First Nations residents when attempting to access public Library Service Points: 35 library services in Alberta. With this new funding, local libraries are Municipalities: 39 expected to provide full local and regional library services to residents of School Authority: 1 First Nations and Metis settlements. Chinook Arch will be working with Board Chair: Howard Paulsen, Stavely First Nations and local library boards and libraries through the fall to CEO: Robin Hepher ([email protected]) implement this exciting initiative. Page 2

VOLUME 15, NO. 2 Board Members Present: CHINOOK ARCH BOARD MEETING, AUGUST 4, 2016 Arrowwood Janet Cockwill Town of Cardston David Edmonds MEETING HIGHLIGHTS Carmangay Sheila Smidt Crowsnest Pass Doreen Glavin Presentation by Songer Architecture Lethbridge County John Willms Elizabeth Songer of Songer Architecture Inc., the Lethbridge firm Lomond Doug Logan that was selected to develop a functional program for the Chinook Magrath DeVar Dahl Arch Headquarters, presented the initial findings that emerged from consultations with Chinook Arch staff during Phase 1 of the project. Milk River Donald Cody Preliminary findings suggest that the current HQ facility is large Milo Christopher Northcott enough to meet our needs going forward. Ms. Songer shared several Nanton Gordon Given diagrams outlining the relationships between the various service Picture Butte Teresa Feist areas at Chinook Arch, and the flow of work and materials through Pincher Creek MD Quentin Stevick the building. Raymond Dustin Ralph During Phase 2, work will begin on a concept designed to address the needs identified during Phase 1. This concept will be Stavely Howard Paulsen (Chair) presented to the Board at its meeting on December 1, 2016. Town of Taber Laura Ross-Giroux MD of Taber Ben Elfring Policy Reviews Town of Vulcan Liz Hammond The following policies were revised and approved: Vulcan County Marie Logan  Accounting Village of Warner Colette Glynn  Expenses  Performance Management County of Warner Phillip Jensen  Organizational Meeting LPL Resource Centre Bob Cooney In addition, the Board rescinded the Probationary Period policy, Regrets: which did not reflect Alberta labour legislation and was not legally Barnwell Marg McCulloch enforceable. In its place, the Board approved a new policy called the Barons Ron Gorzitza “New Employee Orientation Policy,” which emphasizes the Cardston County Lloyd Kearl employer’s role in ensuring new hires are properly equipped to find Claresholm Kathy Davies success in their jobs at Chinook Arch. Fort Macleod Michael Dyck Glenwood Barb Michel All Chinook Arch Board policies can be viewed on the website at http://www.chinookarch.ca/content/library-board-policies Stirling Jonathan Bikman

Willow Creek MD Earl Hemmaway Staff-Board BBQ Ministerial Appointment Vic Mensch All Chinook Arch Library Board trustees are invited to join their Absent: colleagues for a BBQ! Come and meet the staff, and get to know Champion Trevor Wagenvoort your fellow trustees at this fun, casual event. The BBQ is Thursday, Coaldale Roger Hohm August 18, from 12:00—2:00pm. RSVP by calling 403-380-1500, or Coalhurst Heather Caldwell by emailing [email protected]. Looking forward to seeing you Coutts Shelley Fleming there!

Granum Ken Mason Contact Us: Hill Spring Jim Rowley Chinook Arch Regional Library System City of Lethbridge Gail Berkner 2902 7th Ave. N Pincher Creek Lorne Jackson Lethbridge, AB T1H 5C6 | 403-380-1500 Vauxhall Christie Sorensen www.chinookarch.ca | [email protected] Kainai Board of Education Linda Weasel Head

OLDMAN RIVER REGIONAL SERVICES COMMISSION

MINUTES - 4 (2016) EXECUTIVE COMMITTEE MEETING Thursday, May 12, 2016 at 7:00 p.m. ORRSC Boardroom (3105 - 16 Avenue North, Lethbridge)

EXECUTIVE COMMITTEE: Gordon Wolstenholme - Chair Bill Chapman Henry Van Hierden - Vice-Chair Tom Rose Don Anderberg Barry Johnson Jim Bester STAFF: Lenze Kuiper – Director Barb Johnson – Executive Secretary

AGENDA:

1. Approval of Agenda – May 12, 2016 ......

2. Approval of Minutes – April 14, 2016 ...... (attachment)

3. Business Arising from the Minutes

4. New Business (a) ORRSC Strategic Planning Workshop Update ...... (handout) (b) Photocopier Replacement ...... (c) Building Deficiencies ...... (d) Vacant Planning Position ...... (e) CPA Conference Report ...... (f) ORRSC Barbeque and Annual General Meeting – June 2, 2016 ...... (g) Summer Executive Meeting Date ......

5. Accounts (a) Office Accounts – April 2016 ...... (attachment) (b) Financial Statements – (i) January 1 - January31, 2016 ...... (attachment) (ii) January 1 - February 29, 2016 ...... (attachment) (iii) January 1 - March 31, 2016 ...... (attachment) (iv) January 1 - April 30, 2016 ...... (handout)

6. Director’s Report ......

7. Executive Report ......

2016 ORRSC Executive Committee Minutes – Page 18

8. Adjournment ......

CHAIR GORDON WOLSTENHOLME CALLED THE MEETING TO ORDER AT 6:58 P.M.

1. APPROVAL OF AGENDA

Moved by: Tom Rose THAT the Executive Committee approve the agenda, as amended: Add: 5(b)(iv) Financial Statements – January 1 - April 30, 2016 CARRIED

2. APPROVAL OF MINUTES  5(d), first paragraph – change “subdivision” to “subdivisions”;  5(e) resolution – change caveat removal fee “$200” to “$100”.

Moved by: Barry Johnson THAT the Executive Committee approve the minutes of April 14, 2016, as amended. CARRIED

3. BUSINESS ARISING FROM THE MINUTES  None.

4. NEW BUSINESS

(a) ORRSC Strategic Planning Workshop Update  A summary of questionnaire responses received from 16 municipalities was handed out and reviewed. These results will be the basis for discussion at the upcoming Strategic Planning Workshop between the Executive and Staff scheduled for Thursday, June 9, 2016 at 4:30 p.m.

(b) Photocopier Replacement  Our 5-year photocopier lease has ended and we have resigned with Xerox on a new WorkCentre 7970i Color Multifunction Printer for 66 months which is expected to be delivered by the end of May. The cost per copy for color and black & white was the same on the previous printer, but color copies on the new printer will be more. Therefore, we will try to cut back on color copies where possible, and our per copy charge will have to be reviewed.

(c) Building Deficiencies  Trimming of bushes and trees around the office building has been contracted and will be completed this spring. Other building maintenance issues that will have to be addressed in the next few years include leakage through the wall on the east side of the building, and asphalt repair on both front and rear parking lots.

2016 ORRSC Executive Committee Minutes – Page 19

(d) Vacant Planning Position  ORRSC has had a vacant planning position since January 2016. At that time, the job was advertised; three were interviewed but a suitable candidate with at least five years experience was not found. Existing planners are currently covering the four municipalities until the position is filled. To avoid getting a repeat of the same applicants, the Director plans to wait until September to re-advertise the position.

(e) CPA Conference Report  Gordon Wolstenholme and Jim Bester reported on the CPA Conference in Red Deer which they attended on behalf of the ORRSC Executive. Conference topics included: drones, self- driving cars, MGA review, decrease in small businesses due to online purchasing, 3-year and 5-year plans, municipal collaboration, etc.

(f) ORRSC Barbeque and Annual General Meeting – June 2, 2016  Murray Chev Olds is providing use of their barbeque in exchange for a $250 donation to a charity of our choice (to be determined). Jason O’Connor, Axia Community Relations will be speaking on “Delivering the Ultimate Internet to Alberta, One Town at a Time” at the Annual General Meeting following the barbeque.

(g) Summer Executive Meeting Date  The Executive Committee decided to meet only once during the summer on August 11; the July 14 meeting will be cancelled.

6. ACCOUNTS

(a) Office Accounts – April 2016

5150 Staff Mileage ...... S. Harty (Nov. - Apr.) ...... $ 86.00 5151 Vehicle Gas & Maintenance ...... Imperial Oil ...... 249.22 5230 Member Conf & Out of Area ...... CPAA ...... 475.00 G. Wolstenholme - “CPAA - May 2-4/16” - Registration Fee 5230 Member Conf & Out of Area ...... CPAA ...... 475.00 J. Bester - “CPAA - May 2-4/16” - Registration Fee 5280 Janitorial Services ...... Madison Ave Business Services ...... 475.00 5285 Building Maintenance ...... Don’s Pesticide Service ...... 525.00 5310 Telephone ...... Shaw Business ...... 491.65 5310 Telephone ...... Bell Mobility ...... 605.20 5320 General Office Supplies ...... Desjardin Card Services ...... 69.86 5380 Printing & Printing Supplies ...... Desjardin Card Services ...... 539.52 5390 Graphic & Drafting Supplies ...... Desjardin Card Services ...... 253.08 5330 Dues & Subscriptions ...... Government of Alberta ...... 50.00 5330 Dues & Subscriptions ...... Westwind Weekly ...... 35.00 5380 Printing & Printing Supplies ...... Lethbridge Mobile Shredding ...... 22.00 5390 Graphic & Drafting Supplies ...... Continental Imaging Products ...... 476.65 5420 Accounting & Audit Fees ...... KPMG ...... 4,100.00 5440 Land Titles Office ...... Minister of Finance ...... 122.00 5470 Computer Software ...... Whipcord Ltd...... 8,401.65

2016 ORRSC Executive Committee Minutes – Page 20

5490 Consultants ...... Spencer Croil ...... 2,539.92 5510 Insurance ...... AMSC Insurance Services ...... 331.31 1160 GST Receivable ...... GST Receivable ...... 859.88

TOTAL $21,182.94

Moved by: Don Anderberg THAT the Executive Committee approve the Office Accounts of April 2016 ($21,182.94), as presented. CARRIED

(b) Financial Statements – (i) January 1 - January 31, 2016 (ii) January 1 - February 29, 2016 (iii) January 1 - March 31, 2016 (iv) January 1 - April 30, 2016

 A sample format for the Comparative Income Statement January 1 - January 31, 2016 was handed out showing frequency of revenues/expenses and whether or not the amounts are on target. The Director suggested, rather than reformatting all future statements this way, that Committee members keep this sample as a reference for future questions regarding the statement.

Moved by: Henry Van Hierden THAT the Executive Committee approve the following financial statements, as presented: January 1 - January 31, 2016 January 1 - February 29, 2016 January 1 - March 31, 2016 January 1 - April 30, 2016 CARRIED

7. DIRECTOR’S REPORT  The Director reported on his activities since the last Executive Committee meeting.

8. EXECUTIVE REPORT  Committee members reported on various projects and activities in their respective municipalities.

9. ADJOURNMENT

Moved by: Bill Chapman THAT we adjourn the regular meeting of the Executive Committee of the Oldman River Regional Services Commission at 8:50 p.m. until Thursday, June 9, 2016 at 7:00 p.m. CARRIED

/bj CHAIR: ______

2016 ORRSC Executive Committee Minutes – Page 21

OLDMAN RIVER REGIONAL SERVICES COMMISSION

MINUTES – 2 (2016) ANNUAL GENERAL BOARD OF DIRECTORS’ MEETING Thursday, June 2, 2016 – 7:00 p.m. ORRSC Conference Room (3105 - 16 Avenue North, Lethbridge)

BOARD OF DIRECTORS: Bill Graff (absent) ...... Village of Arrowwood Brad Koch (absent) ...... Village of Lomond Jane Jensen ...... Village of Barnwell Richard Van Ee ...... Town of Magrath Ed Weistra (absent) ...... Village of Barons David Hawco ...... Town of Milk River Tom Rose ...... Town of Bassano Rafael Zea (absent) ...... Village of Milo Fred Rattai ...... City of Brooks Christophe Labrune (absent) ...... Town of Nanton Jim Bester ...... Cardston County Gordon Simpson - alternate ...... County of Newell Dennis Barnes ...... Town of Cardston Pete Pelley ...... Village of Nobleford Cecil Sabourin ...... Village of Carmangay Henry de Kok ...... Town of Picture Butte Jamie Smith (absent) ...... Village of Champion Quentin Stevick - alternate ...... M.D. of Pincher Creek Betty Fieguth (absent) ...... Town of Claresholm Lorne Jackson - alternate ...... Town Pincher Creek Bill Chapman ...... Town of Coaldale Ronald Davis (absent) ...... M.D. of Ranchland Sheldon Watson ...... Town of Coalhurst Greg Robinson ...... Town of Raymond Ken Galts ...... Village of Coutts Barry Johnson ...... Town of Stavely Garry Hackler (absent) ...... Village of Cowley Ben Nilsson ...... Village of Stirling Bill Kovach ...... Mun. Crowsnest Pass Ben Elfring ...... M.D. of Taber Dave Filipuzzi ...... Mun. Crowsnest Pass Margaret Plumtree ...... Town of Vauxhall Gordon Wolstenholme (absent) Town of Fort Macleod Rod Ruark (absent) ...... Vulcan County Darrell Edwards (absent) ...... Village of Glenwood Rick Howard ...... Town of Vulcan John Connor ...... Town of Granum David Cody ...... County of Warner Monte Christensen (absent) ...... Village of Hill Spring Ian Glendinning ...... Village of Warner Henry Doeve (absent) ...... County of Lethbridge Henry Van Hierden ...... M.D. Willow Creek

STAFF: Lenze Kuiper ...... Director Cam Klassen ...... Assistant Planner Steve Harty ...... Senior Planner Leda Kozak Tittsworth ...... Assistant Planner Mike Burla ...... Senior Planner Jordan Thomas ...... GIS Analyst Bonnie Brunner ...... Planner Ben Crooks ...... Co-op Student Gavin Scott ...... Planner Stacy Olsen ...... Subdivision Technician Ryan Dyck ...... Planner Barb Johnson ...... Executive Secretary

AGENDA:

1. Approval of Agenda – June 2, 2016 ......

2016 ORRSC Board of Directors’ Minutes – Page 7

2. Approval of Minutes – March 3, 2016 ...... (attachment)

3. GUEST SPEAKER: Jason O’Connor – Axia Community Relations “Delivering the Ultimate Internet to Alberta, One Town at a Time”

4. Business Arising from the Minutes

5. Reports (a) Executive Committee Report ...... (attachment) (b) GIS Update ......

6. Business (a) Draft ORRSC Annual Report and Financial Statements 2015 ...... (attachment) (b) Municipal Fibre Optics Planning ...... (attachment) (c) Fee For Service Update ...... (attachment)

7. Accounts (a) Summary of Balance Sheet and Statement of Income for the 4-month period: January 1 - April 30, 2016 ...... (attachment)

8. Adjournment – until September 1, 2016 ......

VICE-CHAIR HENRY VAN HIERDEN CALLED THE MEETING TO ORDER AT 7:10 P.M.

1. APPROVAL OF AGENDA

Moved by: John Connor THAT the Board of Directors approve the agenda of June 2, 2016, as presented. CARRIED

2. APPROVAL OF MINUTES

Moved by: David Hawco THAT the Board of Directors approves the minutes of March 3, 2016, as presented. CARRIED

3. GUEST SPEAKER: Jason O’Connor – Axia Community Relations “Delivering the Ultimate Internet to Alberta, One Town at a Time”

Axia representatives Jason O’Connor (Community Relations) and David Skabar (Residential Sales Manager) gave a presentation on their Generation Axia campaign in southern Alberta. Axia is a Calgary based company focused on bringing its fibre optic network to proactive communities across the province. Fibre transmits data at the speed of light. It is the fastest, most reliable, high

2016 ORRSC Board of Directors’ Minutes – Page 8

performance technology available. Axia will invest its own money to blanket the community with fibre at no cost to the community. This streamlines the relationship and allows the community to focus on engagement with its citizens relating to the culture of use.

Axia is live in several southern Alberta and is currently building fibre networks in others. Following compelling success and adoption of Axia’s services in Rural Alberta, Axia is looking for the progressive and motivated communities for investment. Axia will be investing in fibre infrastructure in communities that reach 30% expressions of interest and qualify with their engineering requirements. Residential and business customers can express interest at www.axia.com/alberta.

Contact Jason O’Connor at [email protected] or 403-968-8324 for further information.

4. BUSINESS ARISING FROM THE MINUTES

None.

5. REPORTS

(a) Executive Committee Report  Both reports for the meetings of April 14 (attached to the agenda) and May 12 (handed out at the meeting) were reviewed.

Moved by: Rick Howard THAT the Board of Directors receive the Executive Committee Report for the meetings of April 14 and May 12, 2016, as information. CARRIED

(b) GIS Update  Development permit documents are currently being attached to the GIS in the test community of the Town of Coaldale. GIS staff are also in the process of updating assessment data for all municipalities to reflect 2015 assessments. Four training sessions for municipal staff were recently held with a total of 60 attending, representing most GIS municipalities.

6. BUSINESS

(a) Draft ORRSC Annual Report and Financial Statements 2015  The following overview of financial performance for 2015 was presented. Overall it was a good year and the auditors are pleased with our financial position. Due to increased revenues and putting some expenses on hold, excess revenue over expenses totalled $171,151.  ORRSC does not receive any direct funding from the province, although each year there is more legislation with which we have to comply (e.g. SSRP, MGA changes, etc.). Growth Management Boards in Edmonton and Calgary currently receive provincial funding; other municipalities have to work collaboratively through grants. There may be some financial aid in the future, but we don’t know the particulars at this time.

2016 ORRSC Board of Directors’ Minutes – Page 9

2016 ORRSC Board of Directors’ Minutes – Page 10

Moved by: Jane Jensen THAT the Board of Directors approve the Draft ORRSC Annual Report and Financial Statements for the year ending December 31, 2015, as presented. CARRIED

 Municipal Affairs requires ORRSC to submit the Auditor’s Report and Financial Statements to them prior to May 1 each year. Our request to extend this deadline until after the June Annual General Meeting was denied; thereore a Board resolution clarifying that the Executive Committee has authority to approve and submit the report on behalf of the Board is warranted.

Moved by: Fred Rattai THAT the Board of Directors further delegate to the Executive Committee the approval of the Audited Financial Statements for submission to Alberta Municipal Affairs prior to May 1 of each year, with the Board of Directors then reviewing and ratifying the Executive Committee’s approval at the June Annual General Meeting. CARRIED

(b) Municipal Fibre Optics Planning  The agenda package includes a letter to SouthGrow addressing the following question posed by Greg Robinson at the last Board of Directors’ meeting, “How can municipalities adjust their municipal documents, policies, and processes to prepare for broadband internet via fibre optics and its potential for economic development opportunities?” Three recommendations were provided: – It is recommended for communities that desire to add telecommunications conduit at the time of a new subdivision that it be included in Municipal Development Plans and Area Structure Plans as a policy. And further that municipal land use bylaws be reviewed for subdivision design standards and utility easement requirements.

2016 ORRSC Board of Directors’ Minutes – Page 11

– It is recommended that all municipalities be in control of shallow utility easements and acquire their own engineering standards in which they implement utility line assignments and require a telecommunications conduit to be installed for future use. – Further to the recommendations above the Federation of Canadian Municipalities has a standard access agreement for municipalities to use when negotiating with a telecommunications company who intends on installation within municipal ROW and property.  Municipalities that want to include policies in their plans to address this issue are advised to contact their planner.

7. ACCOUNTS

(a) Summary of Balance Sheet and Statement of Income for the 4-month period: January 1 - April 30, 2016

Moved by: Lorne Jackson THAT the Board of Directors accept the Summary of Balance Sheet and Statement of Income for the 4-month period: January 1 - April 30, 2016, as information. CARRIED

8. ADJOURNMENT

Moved by: Richard Van Ee THAT we adjourn the Annual General Board of Directors’ Meeting of the Oldman River Regional Services Commission at 8:20 p.m. until Thursday, September 1, 2016 at 7:00 p.m. CARRIED

/bj CHAIR: ______

2016 ORRSC Board of Directors’ Minutes – Page 12