Swarthmore College Department of Athletics, Physical Education & Recreation
Student-Athlete Manual A reference guide of policies and procedures for Swarthmore College Intercollegiate Athletes [1]
Table of Contents
GENERAL INFORMATION PAGE
Department Directory 2 Other Important Numbers 3 Coaches’ Directory 3 Introduction 4 Sports Sponsorship 5 Conference Affiliations 5
MISSION & PHILOSOPHY Mission Statement 6 NCAA DIII Philosophy Statement 7-8 Advisory Committee 9 Multi-Sport Participation 9 Post Season Participation 9
CONDUCT & POLICIES Student Athlete Expectations & Social Media 10 Sexual Misconduct Policy 13 Hazing Policy 14 Drug and Alcohol Policy 14 Uniforms and Equipment 15 Academic Eligibility and Financial Aid 15 Scheduling Conflicts 16 Team Travel Policy 16 Grievance Policy 17 Dismissal from Athletic Teams 17 NCAA Regulations 17
SUPPORT SERVICES Athletic Communications 18 Sports Medicine 18-19 Student Athlete Advisory Committee 19 Overnight Host Policy 19 Strength & Conditioning 19 Academic Support Services 20
APPENDIXES A. Guidelines on Academic Conflicts B. NCAA Student Athlete Statement C. NCAA Summary of Regulations D. NCAA Drug Testing Consent E. NCAA Banned Drugs List F. HIPPA/Buckley Consent Form G. Permission to Contact/Self-Release H. SAAC Constitution
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Directory
ADMINSTARTION & SERVICES Name & Position Email (@swarthmore.edu) Extension (610/ 328-xxxx) Sharon Green sgreen1 8218 Administrative Assistant Marian Fahy mfahy1 8213 Administrative Assistant Adam Hertz Marian Ware Director of Athletics, ahertz1 8325 Physical Education, & Recreation Nnenna Akotaobi Associate Director of Athletics/SWA nakotao2 8222 Deputy Title IX Coordinator Max Miller Assistant Director of Athletics mmiller5 6845 Recreation & Wellness Rich Wicentowski Faculty Athletic Representative rwicent1 690-5643 Chair of ACPEA Brandon Hodnett bhodnet1 8206 Director of Athletic Communications Kyle Kondor kkondor1 8206 Athletic Communications Assistant John Hatfield jhatfie1 8221 Equipment Room Manager Larry Yanelli lyannel1 8546 Equipment Room Manager Marie Mancini mmancin1 8223 Director of Sports Medicine Allison Hudak ahudak1 8327 Head Athletic Trainer Christi Orgera corgera1 8327 Assistant Athletic Trainer Kyle McCarney kmccarn1 8327 Athletic Training Intern Chris McPherson Sports Performance & Fitness Center cmcpher2 5704 Coordinator TBD Strength & Conditioning/Women’s TBD 5704 Soccer Assistant
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Directory, continued.
OTHER IMPORTANT NUMBERS Public Safety, Emergency 8333 Public Safety, Non-Emergency 8281 Worth Health Center 8058 DAPER Fax Number 7798 Mullan Center 7785 Matchbox 957-6156 Ware Pool 8226 Lamb-Miller Fieldhouse, Front Desk 8619
Head Coach Directory Sport Name Extension Badminton Bhavin Parikh 8218 Baseball Matt Midkiff 8216 Basketball, Men Landry Kosmalski 8219 Basketball, Women Renee DeVarney 8089 Cross Country, Track & Field Peter Carroll 8683 Field Hockey Hannah Allison 690-6884 Golf Jim Heller 957-6173 Lacrosse, Men Pat Gress 8208 Lacrosse, Women Karen Borbee 8209 Soccer, Men Eric Wagner 690-6882 Soccer, Women Todd Anckaitis 8210 Softball Melissa Finley 690-6883 Swimming, Men & Women Karin Colby 8211 Tennis, Men Jason Box 8212 Tennis, Women Jeremy Loomis 8204 Volleyball Harleigh Chwastyk 8217
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Introduction The Swarthmore College Department of Athletics Physical Education, & Recreation (DAPER) maintains the following policies and guidelines in an effort to assist with the understanding how the Intercollegiate Athletics Program operates. This manual will give student-athletes an idea of what is expected of them when they participate in one or more intercollegiate sport. Anyone with questions concerning the manual or intercollegiate athletics at Swarthmore should please contact the DAPER front office.
Page updated 07/2017
[4] [5] Swarthmore College Intercollegiate Athletics Program
Swarthmore College offers the following 22 varsity programs for student participation:
Fall Sports Winter Sports Spring Sports M. Cross Country W. Badminton Baseball W. Cross Country M. Basketball Golf Field Hockey W. Basketball M. Lacrosse M. Soccer M. Indoor Track & Field W. Lacrosse W. Soccer W. Indoor Track & Field M. Outdoor Track & Field W. Volleyball M. Swimming W. Outdoor Track & Field W. Swimming Softball M. Tennis W. Tennis Conference Affiliations
Regionally, Swarthmore College is a charter member of the Centennial Conference. Established in 1992, the purpose of the eleven-member conference is to provide for athletic competition with institutions that share similar academic aspirations and are committed to the importance of the total educational experience for students engaged in sports. The complete Centennial Conference Mission Statement may be found on the Conference web page, www.centennial.org.
Centennial Conference Member Institutions
Bryn Mawr College Swarthmore College Dickinson College Washington College Franklin & Marshall College Ursinus College Gettysburg College *Washington and Lee University Haverford College *Stevens Institute of Technology Johns Hopkins University *US Merchant Marine Academy McDaniel College **Juniata College Muhlenberg College **Moravian University *Associate member for wrestling **Associate member for football
Nationally, Swarthmore College is affiliated with the National Collegiate Athletic Association (NCAA) Division III. Swarthmore College embraces the NCAA Division III philosophy (pg. 7). Institutions with membership at the NCAA Division III level do not provide scholarships related to athletic ability or participation.
Page updated 07/2018
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Department of Athletics. Physical Education & Recreation
Mission Statement
The Swarthmore College Department of Athletics, Physical Education, and Recreation seeks to provide a broad, diverse, and gender equitable offering of activities that meet the needs of student interest, and instill healthy lifetime habits. We are committed to pursuing competitive excellence with curricular balance, embracing the mission of the College and the NCAA Division III philosophy. The Department will provide the teaching, coaching, and leadership necessary to enable students to maximize their athletic potential as a part of the educational experience.
The values of the Swarthmore College Department of Athletics, Physical Education, Recreation, support co-curricular participation in intercollegiate athletics and are intrinsic to the overall mission of the College. We are committed to the personal development and well-being of the entire Swarthmore College community. Our primary goal is to enhance the educational experience by contributing to it through a comprehensive, broad-based program of physical fitness, wellness, and recreation, and supporting an intercollegiate athletics program that promotes balanced, equitable, and competitively successful experiences.
As educators, our department faculty develops and teaches activities and courses that promote healthy lifestyles and pride of achievement, with an understanding that a commitment to the community is a vital component our success. We believe that successful programs include a strong relationship with the campus, alumni, and town communities and will strive to maintain those bonds regularly through competition, service, and alumni relations.
In support of our goals, we consider our core values to be:
A balanced intercollegiate sports program that strives to achieve competitive excellence within the Centennial Conference, the Mid-Atlantic region, and the nation, and is committed to sportsmanship, fair play, and service to the community. A commitment to education and development through athletics that complements the mission of the College, as well as the philosophy of the Centennial Conference and the National Collegiate Athletic Association (NCAA) Division III. A commitment to a broad-based program of physical education, recreation, and wellness programming that enhances personal growth, promotes good health and physical fitness, and introduces students, faculty, and staff to healthy, life-time activities.
Supporting a broad and complete educational experience by encouraging full participation in the life of the College.
Page updated 07/2018
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NCAA Division III
Philosophy Statement
Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions:
1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels;
2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs;
3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance;
4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience;
5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators;
6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs;
7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes;
8. Assure that athletics participants are not treated differently from other members of the student body;
9. Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience;
10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission;
11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process;
12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes;
13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body;
[7] 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body;
15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports;
16. Support ethnic and gender diversity for all constituents;
17. Give primary emphasis to regional in-season competition and conference championships; and
18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.
The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.1
Page updated 07/2017
1 Source: http://www.ncaa.org/governance/division-iii-philosophy-statement [8] [9]
Advisory Committee on Physical Education and Athletics (ACPEA)
The ACPEA is a campus committee charged with oversight of the College’s physical education and athletics programs. Each year, the ACPEA writes an assessment of the Intercollegiate Athletics Program, tracking progress and suggesting areas of strength and weakness. Suggestions may be given to the Chair of the ACPEA, who may bring them to the attention of the entire committee.
ACPEA CHAIR: Rich Wicentowski Faculty Athletic Representative rwicent1 690-5643 Professor and Chair Computer Science Department
Participation in Multiple Sports
Multi-sport competition is permitted and encouraged provided that:
1. The student will compete fully in each season of play.
2. The student-athlete who selects to play two sports during the same season will do so after consultation with the coach of both sports and the Athletic Director.
3. A student-athlete may not change teams during the season without written permission of the coach of the sport he /she is presently participating in, the Athletic Director, and the coach of the team to which he / she is transferring.
4. Students will complete one season in its entirety before commencing practice or competition with the next sport.
Coaches will not discourage athletes from multi-sport participation or participation in other extra-curricular activities at Swarthmore College. Infractions should be reported to the Director of Athletics.
Participation in Post-Season Championships
Swarthmore College representation in regional or national championships, team and individual, will be predicated, in part, upon the following criteria:
1. A realistic appraisal of the competition level in the Centennial or Conference, as it compares to the national competition setting.
2. The level of athletic achievement reached by the athlete or team in conference competition
3. Season long consistency of the individual or team.
4. Cost considerations and exposure value.
5. Any qualifying standards that may exist.
Student-athletes should discuss potential for post-season competition and travel with their coaches in advance of the season as post-season participation decisions and opportunities are often made last-minute.
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Student-Athlete Expectations
It is considered a privilege, and not a right, to be a member of an intercollegiate athletic team at Swarthmore. Membership on an athletic team means accepting the responsibility of representing one’s self, the team, and the college in a positive and appropriate manner.
Any behavior exhibiting racial, ethnic, religious, or sexual harassment is prohibited. Physical or verbal abuse of any member, guest, or host of the College (including officials, opposing teams, etc.); disruptive or disorderly conduct; or any offensive or inappropriate behavior will not be tolerated. Breaches of conduct or any actions deemed inappropriate may result in disciplinary action or loss of privileges.
Student conduct checklist:
1) Put forth a conscientious, positive effort in all athletic endeavors;
2) Encourage sportsmanship and ethical play in all situations;
3) Be humble in victory and gracious in defeat, congratulating the opponent after competition;
4) Control temper in all situations;
5) Be courteous to officials;
6) Do not incite fans;
7) Do not criticize team circumstances, coaches, or teammates publicly;
8) Observe the Guidelines on Academic Scheduling Conflicts;
9) Understand and abide by team, department and college rules and regulations;
10) Respect and give proper care to facilities, uniforms, and equipment;
11) Return all issued equipment on time;
12) Recognize that you represent yourself, your team and your institution while competing and traveling.
13) Portray yourself, your team and the College in a positive manner.
SOCIAL MEDIA POLICY
Student-athletes at Swarthmore College are held in high regard and are expected to serve as role models in the community. As visible members of the campus and community, you bear the responsibility of representing your team, the College and yourselves at all times.
In recent years, Yik-Yak, Facebook, Instagram, Twitter, YouTube, SnapChat and other social networking sites have increased in popularity and are used by the majority of student-athletes at Swarthmore College. Student-athletes may not be aware that third parties including the media, faculty, future employers and NCAA officials can easily access their social media profiles and view personal information and views displayed on these mediums. This includes pictures, videos, comments, articles, and reposting the content of others. Inappropriate material found by third parties affects the perception of the student, the athletic
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Inappropriate Behavior
Examples of inappropriate and offensive behaviors concerning participation in online/digital communities may include depictions or presentations of the following:
1) Posting or reposting photos, videos, and comments showing the personal use of alcohol, tobacco, or illegal/banned substances – including marijuana (e.g., holding red Solo cups, cans, shot glasses, drug paraphernalia, etc.) 2) Posting or reposting photos, videos, and comments that are of an explicit sexual nature. This includes links to websites of a pornographic nature and other inappropriate material. 3) Using inappropriate or offensive language in comments, videos and other postings. This includes threats of violence and derogatory comments against protected classes. 4) Posting on any anonymous forum that reflects any of the above inappropriate conduct. You are bound by both NCAA rules and the student-athlete expectations as mandated by Swarthmore College. It’s your responsibility as a student-athlete at Swarthmore to abide by these conduct rules.
Online Safety
For your own safety, please keep the following recommendations in mind as you participate in social networking websites both on a computer and smart phone:
1) Set your security settings so that only your friends can view your profile. 2) You should not post your College or personal email, home address, local address, telephone number(s), or other personal information as it could lead to unwanted attention, stalking, identity theft, etc. 3) Be aware of who you add as a friend to your site – many people are looking to take advantage of student-athletes or to seek connection with student-athletes. Do not accept friend requests from people you do not know.
Best Practices
a) Always think twice before posting.
b) Be accurate. If you make a mistake, own up and correct it quickly. c) Be respectful. Treat others the way you would like to be treated. d) Be honest. Be transparent; always tell the truth. e) Remember many different audiences will see your posts including fans, alumni, minors, student- athletes, parents, staff and faculty, other members of the campus and local community, and potential employers. f) Be professional. Leverage social media to reflect interesting and positive qualities about yourself! g) Share the love! Link back to other College and athletics department postings. h) Be authentic. Be real; the expected tone within social media sites is conversational and personal.
[11] i) Remember that the internet is permanent. Even if you delete something or perceive a post to be anonymous, it is still out there somewhere and a number of people could have seen it or taken a screenshot. Plus, search engines have a long memory! j) Don’t post our logo. The athletics logo is protected – please ask for permission for its use. k) Don’t spam. Ever. l) Avoid topics that may be considered objectionable or inflammatory. m) Don’t post anything that you wouldn’t say openly in any environment such as comments about drug use, profanity, sexual humor, ethnic slurs or personal insults. n) Don’t forget your daily job (being a student!) Social media outlets can be very effective when used strategically, but they can also be huge time-burners. Have a plan for your activity. Whenever you post something, make sure it adds value so that there is a return on your investment of time. o) Be in the right state of mind when you make a post. Don’t post when you’re angry, upset or your judgment is impaired in any way. Remember… 1) Every day is a job interview. What kind of resume are you building with your social networking? 2) You own your personal brand. Build an online identity that matters personally and eventually, professionally. 3) Always present a positive image and don’t do anything to embarrass yourself, the team, your family or the College. 4) If you are ever in doubt of the appropriateness of your online public material, consider whether it upholds and positively reflects your own values and ethics as well as the athletics department and the College’s. For more tips on how best to use social media, please see Social Media Best Practice: 13 Tips for Social Media Success2 Swarthmore Athletics Official Social Media Accounts
FACEBOOK: Swarthmore Athletics TWITER: @SwatAthletics INSTAGRAM: @SwatAthletics SNAPCHAT @SwatAthletics YOUTUBE: Swarthmore Athletics WEBSITE: www.swarthmoreathletics.com HASHTAG: #GoGarnet #SwatAthletics
2 Source: Swarthmore College office of Communications
[12] SEXUAL MISCONDUCT POLICY
Swarthmore College is committed to establishing and maintaining a community rich in equality and free from all forms of discrimination and harassment. The College seeks to create an environment in which the greatest academic potential of students and professional potential of employees may be realized. In order to create and maintain such an environment, the College recognizes that all who work and learn at the College are responsible for ensuring that the community is free from discrimination based on sex or gender, including sexual harassment, sexual assault, and other forms of sexual misconduct. These behaviors threaten our learning, living, and work environments and will not be tolerated. In general, sexual misconduct is a broad term that refers to all of the prohibited behaviors under this policy. Hereinafter all behavior referenced in this policy will be termed sexual misconduct. Some of these prohibited forms of conduct may also be crimes under Pennsylvania law. If you believe that you have been the victim of a crime, the College can assist you with reporting criminal activity to law enforcement authorities to seek assistance with obtaining protective orders or taking other legal action.
Please click the following link to see full Swarthmore College Sexual Assault and Harassment Policy.
To get help, report a concern about Title IX, or access information and resources about sexual violence prevention and healthy relationships, please visit the Swarthmore SHARE (Sexual Harassment/Assault Resources & Education) webpage: http://www.swarthmore.edu/share Title IX Coordinators: Bindu Jayne 690-3720 bjayne1 Title IX Coordinator 504 Fieldhouse Lane (Title IX House) Nnenna Akotaobi Associate Director of Athletics/SWA nakotao2 8222 Title IX Deputy for Athletics Zenobia Hargust Director, Equal Opportunity & Engagement zhargus1 8398 Title IX Deputy for Staff Nora Johnson Professor, English Literature njohnso1 8188 Title IX Deputy for Faculty Nathan Miller Associate Dean of Students nmiller2 8354 Title IX Deputy for Student Conduct
Other Title IX Resources: Hillary Grumbine hgrumbi1 8538 Interim Violence Prevention Educator and Advocate Michelle Ray mray2 690-5299 Grievance Advisor & Case Manager
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HAZING POLICY
Hazing is defined as any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student or which willfully destroys or removes public or private property for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in, any organization operating under the sanction of or recognized as an organization by an institution of higher education. The term shall include, but not be limited to, any brutality of a physical nature, such as whipping, beating, branding, forced calisthenics, exposure to the elements, forced consumption of any food, liquor, drug or other substance, or any other forced physical activity which could adversely affect the physical health and safety of the individual, and shall include any activity which would subject the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the individual, or any willful destruction or removal of public or private property. For purposes of this definition, any activity as described in this definition upon which the initiation or admission into or affiliation with or continued membership in an organization is directly or indirectly conditioned shall be presumed to be "forced" activity, the willingness of an individual to participate in such activity notwithstanding3.
Pennsylvania State law prohibits hazing of any kind. Hazing of any Swarthmore student will not be tolerated and will result in disciplinary action.
DRUG AND ALCOHOL POLICY
Pennsylvania state law prohibits the purchase, possession or consumption of alcohol by anyone under the age of 21. The Department of Athletics recognizes Pennsylvania State law and endorses the policies of the College with regard to activities while on campus. The Department does not condone alcohol use by anyone under the age of 21, including perspective students visiting campus. Perspective students will be made aware of this policy in advance of their visit. Student-athletes who host prospective student-athletes during the year should not encourage under age drinking. Coaches should communicate and reiterate this policy to all student hosts throughout the year.
The Department also maintains a policy that prohibits possession and/or consumption of alcoholic beverages or other illegal drugs by any student-athletes or other students during normal official team or departmental functions. This policy is enforced from the time a team or individual leaves campus, until their return.
Student-athletes are also bound by all NCAA rules regarding banned substances, the use of which is strictly prohibited by the Department.4
For resource regarding Alcohol & Other Drugs (AOD), contact Swarthmore’s AOD Counselor & Educator.
Joshua Ellow jellow1 957-6152 Alcohol and Other Drugs (AOD) Counselor and Educator
3 Source: www.stophazing.org 4 See also: APPENDIX E, NCAA Banned Drugs. [14] Uniforms and Equipment
Students issued uniforms, practice gear and equipment must assume responsibility for returning each item at the end of the season. Lost or stolen items are the responsibility of the borrower. Any equipment not returned will be billed to the student. All equipment will be billed at the replacement cost.
Equipment Room
Equipment managers will issue team members practice gear, a laundry bag and a combination lock for lockers. Swarthmore College personnel will clean practice clothing and uniforms. Please, do not put personal items in the laundry nets for washing. The equipment room manager reserves the right to open the laundry net bags and remove personal belongings should they be included.
Uniform clothing is to be returned to the equipment room or the coach immediately following the scheduled competition. Uniforms should not be placed in the net bag.
Access to the equipment room is a privilege that may be revoked if a student-athlete fails to abide by any team or department expectations.
Academic Eligibility and Financial Aid
A student must demonstrate satisfactory progress toward a degree in accordance with Swarthmore College and NCAA standards in order to be eligible to participate in intercollegiate athletics. The student must also be enrolled as a full-time student. According to the Swarthmore College Bulletin, normal progress toward the degree of Bachelor of Arts or Bachelor of Science at Swarthmore is made by eight semesters’ work of four courses or the equivalent each semester, for a total of 32 credits.
The following number of credits is considered satisfactory progress, however those receiving aid must enroll and earn at least four credits per semester.
1) Three to four credits per semester.
a. Six to eight credits after first year.
b. 14-16 credits after second year.
c. 22-24 credits after third year.
Financial aid application materials are mailed to every admitted Swarthmore students. Continuing students will automatically be sent renewal application materials each winter for the next academic year. As such, the college reviews each student’s financial situation annually. Swarthmore College is an NCAA Division III institution and cannot award financial scholarship based on athletic performance. Any student may elect to apply for a campus job. The Student Employment Office (SEO) offers an orientation session each August, and continuing students may seek possible employment by visiting the SEO.
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Scheduling Conflicts 5
In May 2002 the Faculty adopted a set of guidelines to address the issue of scheduling conflicts. The document, intended to help guide students, faculty and coaches in times of conflict, was developed and proposed to the faculty by the Athletic Review Committee and the Curriculum Committee of the College. A copy can be found in Appendix A of this document. Your coach will have additional copies, should you need one. Please read and use the Guidelines when addressing scheduling conflicts. Primary obligations include the following.
1) Students who have potential class/game conflicts must present faculty with a copy of their competition schedules, including departure, or meeting time, at the beginning of their season.
2) A student may not be excused from an activity other than a competition. Practices, team meetings or other athletic functions will not be considered.
3) If a game is postponed, students are expected to attend any classes they had anticipated missing for that competition.
4) Students are responsible for arranging to make up all missed course work. Papers or tests should be handed in or taken before the missed class.
Team Travel
Students are, as a general rule, expected to travel with the team to all contests and practices. When students cannot travel with the team, they must complete a travel waiver, available in the athletic office, and have a parent contact the front office giving verbal approval for the student to travel independently of the team. Swarthmore College cannot be responsible for any activity or incident while students are traveling independently of the team.
While traveling, students are expected to conduct themselves responsibly and within the context of state, institutional, departmental and team regulations. Understanding that members of traveling parties are representing Swarthmore College, failure to abide by rules, laws and policies may have punitive results.
Students may be asked to make a financial commitment for certain team trips deemed extraordinary to normal departmental travel. These may include spring, winter and fall break trips and other extended stay competitions. In these instances, the student is financially responsible for their ticket. Should the student, after purchase of such ticket, decide that they do not want to travel, that student will not be eligible for a refund of the ticket. Extenuating circumstances will be dealt with on an individual basis.
5 See also: APPENDIX A for full Academic Conflict Policy. [16] [17]
Student-Athlete Grievance Procedure
This procedure is intended to aid student-athletes in the proper method of voicing concerns about a member of the Swarthmore College Athletics staff. This procedure should only be initiated if the student-athlete is unable to discuss the concern with the department member or, if after discussion no accord was reached.
1. The student-athlete should contact the Athletic Director's office [x8218] and request an appointment.
2. Prior to, or at the time of the appointment, the student-athlete should submit a brief written statement concerning the grievance.
3. The Athletic Director and student athlete will meet to discuss the grievance. If appropriate, athletic staff, athletic faculty or student-athletes will attend the meeting upon the agreement of the Athletic Director and the student-athlete initiating the grievance.
4. In the event that the grievance cannot be resolved, the Provost may become involved to facilitate the process.
Dismissal from Athletic Teams
A student-athlete may be removed from an athletic team at any time that the coach and Athletic Director feel that the student has violated the philosophy, guidelines, or principles of the team, Swarthmore College or the NCAA.
Student-athletes facing such disciplinary action may appeal before a committee consisting of the Athletic Director or designee, Faculty Athletic Representative, and the Chair of the Advisory Committee on Physical Education and Athletics (ACPEA).
NCAA Regulations 6
The following list includes some, but not all, of what are considered "extra benefits" by the NCAA and therefore may not be provided to student-athletes by representatives of the department of athletics:
1) A loan of money in any amount.
2) The use of an automobile.
3) The purchase of a meal or service at commercial establishments.
4) Transportation to or from a summer job.
5) Signing or co-signing a note with an outside agency to arrange a loan.
6) The use of personal property (e.g., boats, summer homes, cars, stereos).
7) Providing Christmas or birthday gifts.
Note: Student athletes should be aware that the NCAA reserves the right to drug test during post-season competition. All Swarthmore College student athletes will be subject to NCAA policies.
6 See also: APPENDICIES B-F for additional NCAA regulations, requirements, and information. [17]
Athletic Communications
In order to best serve you as a Swarthmore College student-athlete, the Department of Athletics is ready to assist you in dealing with possible interview and photograph requests by media personnel. Before agreeing to any interview or photograph, please contact the athletics office for approval.
We want to protect you as a student-athlete as well as promote your achievements and those of your teammates. With your cooperation, we can properly coordinate any interview session, as well as provide necessary academic, biographical and statistical information about you during your career at Swarthmore College. Additionally, we can be present to help with any questions about the general state of the program or department.
If you are contacted directly by the media, or have any questions concerning this policy, please contact Director of Athletic Communications at extension [x8206].
Sports Medicine
Any injuries are to be reported to the athletic trainers and coaches. Athletic Trainers will assess injuries and implement a course of treatment or refer the student to the appropriate medical specialist. Students are responsible for complying with treatment protocols and maintaining contact with the training room. Coaches may not permit injured students to practice or compete until the sports medicine office has cleared them.
Injuries that occur not in the course of practice or competition should be reported to the Worth Health Center. Worth Health Center is staffed with nurses 24 hours a day and has physicians hours Monday through Friday.
Physical Examinations and Insurance
The Athletic Department is fully committed to the health and welfare of the student-athletes participating in intercollegiate athletics and hopes to provide a safe environment by providing qualified sports medicine personnel and state of the art athletic training facilities. The sports medicine department is staffed with NATA certified athletic trainers. Premier Orthopedic Associates offers 24 hour on call orthopedic consultations and provides in-person evaluations in the sports medicine office every Monday night.
All freshmen and new intercollegiate athletes must have a physical examination completed by his or her doctor before entering Swarthmore College. Copies of the completed physical examination should be on file at Worth Health Center prior to the start of practice. The sports medicine department will conduct annual screenings in conjunction with Worth Health Center. A medical history, updated insurance information and participation agreement will be completed annually by each student-athlete.
Swarthmore College requires all students to carry medical insurance. The Department of Athletics provides secondary insurance for intercollegiate athletes and club sports participants of specific sports. This insurance covers injuries that are sustained during official supervised practice or competition in intercollegiate or specified club sports only. Injured students must see a member of the sports medicine staff and fill out a claim form within 10 days of the injury. Claims must be submitted to primary insurance companies first. Once bills showing remaining balances and explanations of benefits are generated by the primary insurance company
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they can then be submitted to sports medicine office. The NCAA provides catastrophic insurance for claims in excess of $90,000.
Treatment of Illness
All illnesses that might interfere with the ability to practice or compete should be reported to the athletic training staff and your coach as soon as possible. A member of the sports medicine office will make the appropriate referral to Worth Health Center for evaluation.
Please visit the Sports Medicine webpage for additional information about injury and illness protocols, access to student-athletes forms, and other pertinent information.
Student Athlete Advisory Committee
Sponsored by the Athletic Department, the Student-Athlete Advisory Committee (SAAC) is an officially chartered student organization that consists of representatives from all the sponsored intercollegiate sports. Representatives are selected from each team by the coaches and team members. SAAC Representatives meet regularly to discuss issues pertinent to athletics both at Swarthmore and nationally. Goals are set annually and may include developing department-wide policies, instituting new programs, and discussing ways to improve the quality of the athletic experience.
Please visit the organization webpage to learn more about SAAC.
See also: APPENDIX G for full SAAC Constitution.
Overnight Host Policy
The Athletic department expects all intercollegiate athletes hosting prospective students to abide by NCAA policy, best practices on hosting prospective students, and Swarthmore College and the Office of Admission’s policies on campus visitors and overnight guests. Hosts are responsible for the behavior of their guests and can be sanctioned if the guest breaks College policy.
Strength & Conditioning
The Swarthmore College Strength and Conditioning program is founded on the basic principles of specificity and overload. The purpose of our programs is to first establish a strong athletic base and slowly move toward peak athletic performance. Our athletes can expect a wide variety of training and lifting techniques ranging from Olympic style weight lifting to footwork and general conditioning. The strength and conditioning staff believes in a hands on and highly variable approach. By working in a team setting we are able to maintain a more ideal athlete to Coach ratio. The staff will teach progressions and regressions to the exercise prescriptions which allows for a more individualized program for the athletes
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Academic Support Services
Academic Support (link) cademic support can be accessed through the Office of the Associate Dean for Academic Affairs, the Assistant Dean for Academic Affairs (Liz Derickson), class deans, academic departments (peer mentors, clinics, and review sessions), the Writing Center (Writing Associates), and in the residence halls (Student Academic Mentors). Tutors are arranged through the Office of the Associate Dean for Academic Affairs or, in some cases, arranged through the individual academic department. No fees are required for any of these services.
For more information on support for students with concussions, please visit our Concussion Team website (link).
Student Disability Services (link)
Students with learning, medical, physical, or psychological disabilities may consult with Director Monica Vance (Parrish 113) and Assistant Director Jenna Rose (Parrish 123). They work with students so that they know the required documentation for the disability and help students access the agreed-upon, prescribed, reasonable accommodations. If you are a current student and your last name starts with letters A through K, please contact Monica. Monica can be reached by emailing [email protected], or calling 610-328- 7358. If you are a student and your last name starts with letters L through Z, please contact Jenna. Jenna can be reached by emailing [email protected], or calling 610-690-5538.
Visit the Accommodations Process and the Documentation Guidelines sections in the "For Students" area of the Student Disability Services website for additional details.
Advising (link)
Each entering student is assigned to an academic advisor. Advisors consist normally of those faculty members who do not chair a department, and some administrators also act as academic advisors, including members of the Dean’s staff. The Associate Dean for Academic Affairs coordinates advising for students in the first two years; for upper-class students with majors or minors, the chair of the student’s major or minor department generally serves as advisor or designates someone else in the department to do so.
Initial assignments are made by the Associate Dean for Academic Affairs on the basis of major interests and abilities indicated by new students. Changes in advisors will be freely granted (subject only to equity in number of advisees assigned to an individual faculty member) upon application to the Associate Dean; change of advisor requests form [pdf] should be submitted to Mira Baric ([email protected]) in Parrish 108. Reassignments may also be made due to faculty leaves or shifts in duties.
[20]
APPENDECIES
[21]
Guidelines on Scheduling Conflicts Between Academics and Athletics
Adopted by the Faculty May 20, 2002
The following guidelines are affirmed by the faculty in order to recognize both the primacy of the academic mission at Swarthmore and the importance of the intercollegiate athletic program for our students. The guidelines are meant to offer direction with an appropriate degree of flexibility. Where conflicts occur, students, faculty, and coaches are encouraged to work out mutually acceptable solutions; faculty and coaches are also encouraged to communicate with one another about such conflicts. Note that the guidelines make a firm distinction between athletic practices and competitive contests.
1. Regular class attendance is expected of all students. Students who are participating in intercollegiate athletics should not miss class, seminar, or lab for practice.
2. Students who have a conflict between an athletic contest and a required academic activity, such as a class meeting or a lecture, should discuss it and try to come to an understanding regarding the conflict with their coach and their professor as soon as possible, preferably during the first week of the semester and certainly in advance of the conflict. When a mutually agreeable understanding is not reached, students should be mindful of the primacy of academics at Swarthmore. Students should understand that acceptable arrangements might not be feasible for all classes, particularly seminars and laboratories.
3. Students should take their schedule of athletic contests into account as they plan their class schedules and may want to discuss this with their academic advisors. Students should provide coaches with a copy of their academic schedules and inform them promptly of any changes.
4. Coaches should make every effort to schedule practices and contests to avoid conflict with classes and should collect their students' academic schedules in an effort to coordinate team activities and minimize conflict. Coaches should instruct students not to miss class for practice and should encourage students to work out possible conflicts between classes and contests as early as possible.
5. Faculty should provide as complete a description of scheduling requirements as possible to their classes early each semester (preferably before registration or during the first week of classes); faculty and coaches alike should work with students to resolve contest-related conflicts.
6. Coaches and faculty alike should avoid last-minute scheduling changes whenever possible, and faculty should normally avoid scheduling extraordinary class meetings. Where such meetings seem desirable, students should be consulted, and as the Faculty Handbook stipulates, the arrangement cleared with the Department Chair and Registrar (Faculty Handbook 2001, p. 61). Where possible, extraordinary sessions should be voluntary or offered with a choice of sections to attend. When a schedule is changed after students have arranged their commitments, it is important for the faculty member or coach to be flexible.
7. Normally classes will end each day by 4:00 (5:00 on Fridays). Seminars will often extend beyond 4:00. Afternoon laboratories are usually scheduled until 4:15 or 4:30, and students who encounter difficulties completing a lab may need to stay later than the scheduled time. Students in all cases are expected to keep to their academic commitments and then attend practices as soon as possible.
8. Faculty should recognize that the time from 4:15 to 7:00 p.m. is heavily used by students for extracurricular activities and dinner. This late afternoon time has also traditionally been used for certain courses in the performing arts. Some use of this time for other academic purposes (such as department colloquia, lectures, etc.) is appropriate, but departments are encouraged to exercise restraint in such use, particularly with respect to activities they judge important for the full academic participation of students
Form 18-3c Academic Year 2018-19
Student-Athlete Statement NCAA Division III
For: Student-athletes. Action: Sign and return to your director of athletics. Due date: Before your first competition each year. Required by: NCAA Constitution 3.2.4.5 and NCAA Division III Bylaw 14.1.3. Purpose: To assist in certifying eligibility. Effective Date: This NCAA Division III Student-Athlete Statement shall be effective from the date this document is signed and shall remain effective until a subsequent Division III Student- Athlete Statement is executed.
Student-Athlete: (Please print name)
Sport(s):
This form has three parts:
1. A statement concerning eligibility; 2. A Buckley Amendment consent; and 3. Results of drug tests.
You must sign all three parts in order to participate in intercollegiate competition.
Before you sign this form, you should read the Summary of NCAA Regulations, or another outline or summary of NCAA regulations, provided by your director of athletics or read the regulations of the NCAA Division III Manual that pertain to your eligibility. You are responsible for knowing and understanding the application of all NCAA Division III regulations related to your eligibility. If you have any questions, you should discuss them with your director of athletics.
The conditions that you must meet to be eligible and the requirement that you sign this form are indicated in the following articles and regulations of the Division III Manual:
• NCAA Bylaws 10, 12, 13, 14, 15, 16, 18.4 and 31.2.3.
If you have questions you may contact the NCAA at 317-917-6222.
Part I. Statement Concerning Eligibility.
1. By signing this part of the form you affirm that, to the best of your knowledge, you are eligible to compete in intercollegiate competition.
Student-Athlete Statement NCAA Division III Form 18-3c Page No. 2 ______
2. You affirm that your institution has provided a copy of the Summary of NCAA Regulations, or another outline or summary of NCAA regulations, or the relevant sections of the Division III Manual and that your director of athletics (or his or her designee) gave you the opportunity to ask questions about the regulations.
3. You affirm that you have knowledge of and understand the application of Division III regulations related to your eligibility.
4. You affirm that you meet the NCAA regulations for student-athletes regarding eligibility, recruitment, financial aid, amateur status and involvement in organized gambling.
5. You affirm that you are aware of the NCAA drug-testing program and that you have signed the 2018-19 Drug-Testing Consent Form (Form 18-3f).
6. You affirm that you have reported to the director of athletics of your institution any violations of NCAA regulations involving you and your institution.
7. You affirm that you understand that if you sign this statement falsely or erroneously you violate NCAA regulations regarding ethical conduct, and you will further jeopardize your eligibility.
Name (please print) Date of birth Age
Signature of student-athlete Home address (street or P.O. Box)
Date Home city, state, and zip code
Part II. Buckley Amendment Consent.
By signing this part of the form, you certify that you agree to disclose your education records.
You understand that this entire form and the results of any NCAA-administered drug test you take are part of your education records. These records are protected by the Family Educational Rights and Privacy Act of 1974 and they may not be disclosed without your consent.
You give your consent to disclose only to authorized representatives of this institution, its athletics conference (if any) and the NCAA, the following documents:
1. This form;
2. Results of NCAA drug tests and related information and correspondence;
3. Results of positive drug tests administered by a non-NCAA national and international sports governing body;
Student-Athlete Statement NCAA Division III Form 18-3c Page No. 3 ______
4. Any transcript from your high school, this institution, or any junior college or any other four-year institutions you have attended;
5. Pre-college test scores, appropriately related information and correspondence (e.g., testing sites and dates and letters of test-score certification or appeal) and where applicable, information relating to eligibility for or conduct of nonstandard testing;
6. Graduation status;
7. Your social security number and/or student identification number;
8. Race and gender identification;
9. Diagnosis of any education-impacting disabilities;
10. Accommodations provided or approved and other information related to any education-impacting disabilities in all secondary and postsecondary schools;
11. Records concerning your financial aid; and
12. Any other papers or information pertaining to your NCAA eligibility.
You agree to disclose these records only to determine your eligibility for intercollegiate athletics, for evaluation of school and team success, for awards and recognition programs highlighting student-athlete academic success, for purposes of inclusion in summary institutional information reported to the NCAA (and which may be publicly released by it), for NCAA longitudinal research studies and for activities related to NCAA compliance reviews. You will not be identified by name by the NCAA in any such published or distributed information.
Further, you authorize the NCAA to disclose personally identifiable information from your educational records (including information regarding any NCAA violations in which you may become involved while you are a student-athlete) to a third party (including, but not limited to, the media) as necessary to correct inaccurate statements reported by the media or related to a student-athlete reinstatement case, infractions case or waiver request or to recognize your selection for an academic award (e.g., Elite 90). You also agree that necessary case information (i.e., information from your student-athlete reinstatement case, infractions case or waiver request) may be published or distributed to third parties as required by NCAA regulations, policies or procedures. You will not be identified by name by the NCAA in any such published or distributed information.
Name (please print)
Signature of student-athlete Date
Signature of parent or legal guardian (if student-athlete is a minor) Date
Student-Athlete Statement NCAA Division III Form 18-3c Page No. 4 ______
Part III. Results of Drug Tests.
1. Future positive test – all student-athletes sign.
Should I test positive by the NCAA and/or by a non-NCAA athletics organization that has adopted the World Anti-Doping Agency (WADA) code, or violate their drug-testing protocol or fail to show for a drug test at any time after I sign this statement, I acknowledge I must report the results to my director of athletics.
______Name of student-athlete (please print)
______Signature of student-athlete Date
______Signature of parent or legal guardian (if student-athlete is a minor) Date
2. Positive test by NCAA or other sports governing body – sign either (a) or (b).
a. No positive drug test.
I affirm that I have never tested positive by the NCAA and/or by a non-NCAA athletics organization that has adopted the WADA code, nor violated the drug-testing protocol or failed to show for a drug test conducted by the NCAA or non-NCAA athletics organization.
Name (please print)
______Signature of student-athlete Date
______Signature of parent or legal guardian (if student-athlete is a minor) Date
b. Positive drug test.
I have tested positive by the NCAA and/or by a non-NCAA athletics organization that has adopted the WADA code, or have violated the drug-testing protocol or failed to show for a drug test conducted by the NCAA or a non-NCAA athletics organization. If I transfer to another institution, I am obligated to report this information to that institution.
______Name (please print)
______Signature of student-athlete Date
Signature of parent or legal guardian (if student-athlete is a minor) Date
Student-Athlete Statement NCAA Division III Form 18-3c Page No. 5 ______
Date of test Organization conducting test Substance
Are you currently under such a drug-testing suspension? Yes No
What to do with this form: Sign and return it to your director of athletics or his or her designee before your first competition. This form is to be kept in the director of athletics’ office for six years.
Any questions regarding this form should be referred to your director of athletics or your institution’s NCAA compliance staff or you may contact the NCAA at 317-917-6222.
NCAA/05.14.2018/KP:jn Academic Year 2018-19
Summary of NCAA Regulations – NCAA Division III
For: Student-athletes. Purpose: To summarize NCAA regulations regarding eligibility of student-athletes to compete.
DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS.
TO: STUDENT-ATHLETE
This summary of NCAA regulations contains information about your eligibility to compete in intercollegiate athletics.
This summary has two parts:
1. Part I is for all student-athletes.
2. Part II is for new student-athletes only (those signing the Student-Athlete Statement for the first time).
If you have questions, ask your director of athletics (or his or her official designee) or refer to the 2018-19 NCAA Division III Manual. These forms are available via the NCAA website (http://www.ncaa.org/2018-19-division-iii-compliance-forms). The references in brackets after each summarized regulation show you where to find the regulation in the Division III Manual.
Part I: FOR ALL STUDENT-ATHLETES.
This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition.
1. Ethical Conduct – All Sports.
a. You must act with honesty and sportsmanship at all times so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]
Summary of NCAA Regulations – NCAA Division III Page No. 2 ______
b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution. [Bylaw 10.1-(a)]
c. You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]
d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3]
e. You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations. [Bylaw 14.01.3.3]
2. Amateurism – All Sports.
a. You are not eligible for participation in a sport if after full-time collegiate enrollment you have ever:
(1) Taken pay, or the promise of pay, for competing in that sport;
(2) Agreed (orally or in writing) to compete in professional athletics in that sport;
(3) Competed on any professional athletics team (as defined by the NCAA) in that sport [Bylaw 12.02.5]; or
(4) Used your athletics skill for pay in any form in that sport. (Prior to collegiate enrollment, an individual may accept prize money based only on his or her place finish or performance from the sponsor of an open athletics event, the United States Olympic Committee or the appropriate national governing body. An individual may also accept actual and necessary expenses associated with the individual's practice and competition on a professional team.) [Bylaws 12.1.3 and 12.1.5]
b. You are not eligible in a sport if you ever have accepted money, transportation or other benefits from an agent or agreed to have an agent market your athletics ability or reputation in that sport. [Bylaw 12.3.1] Summary of NCAA Regulations – NCAA Division III Page No. 3 ______
c. You are not eligible in any sport if, after you become a student-athlete, you accept any pay for promoting a commercial product or service or allow your name or picture to be used for promoting a commercial product or service, unless:
(1) The individual became involved in such activities for reasons independent of athletics ability;
(2) No reference is made in these activities to the individual's involvement in intercollegiate athletics; and
(3) The individual's remuneration under such circumstances is at a rate commensurate with the individual's skill and experience as a model or performer and is not based in any way on the individual's athletics ability or reputation. [Bylaw 12.5.1.3]
(4) You are not eligible in any sport if, because of your athletics ability, you were paid for work you did not perform, or were paid at a rate higher than the going rate. [Bylaw 12.4.1]
3. Delayed Collegiate Enrollment.
The following rules are applicable to all Division III student-athletes first entering a collegiate institution on or after August 1, 2014:
• If you did not enroll in college as a full-time student by the next opportunity after a one calendar year period following the graduation of your high school class and you participated in any of the activities listed below, you have used a season of intercollegiate competition for each calendar year or sport season in which you par- ticipated in such activities. [Bylaw 14.2.4.4]
(1) Activities Constituting Use of a Season.
(a) Any team competition or training in which pay in any form is provided to any of the participants above actual and necessary expenses;
(b) Any individual competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses;
(c) Any competition pursuant to the signing of a contract for athletics participation or entering a professional draft; or Summary of NCAA Regulations – NCAA Division III Page No. 4 ______
(d) Any competition funded by a representative of an institution's athletics interest that is not open to all participants. [Bylaw 14.2.4.4.2]
(2) If you have used a season(s) of participation according to the regulations above, you must also fulfill an academic year in residence prior to being eligible to represent your school in intercollegiate competition. [Bylaw 14.2.4.4.1]
4. Competition Exceptions (for delayed collegiate enrollment).
• A student-athlete would not use a season of competition, if he or she participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if he or she participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]
5. Seasons of Participation – All Sports.
a. A student-athlete must count a season of participation when he or she practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]
b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]
c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1]
6. Financial Aid – All Sports.
a. You are not eligible if you receive financial aid other than the nonathletics financial aid that your school distributes. However, it is permissible to receive:
(1) Financial aid from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.3]
Summary of NCAA Regulations – NCAA Division III Page No. 5 ______
(2) Financial aid that has been awarded to you on a basis other than athletics leadership, ability, participation or performance. [Bylaw 15.2.3.4]
(3) Financial aid from an entity outside your school that meets the requirements specified in the Division III Manual. [Bylaw 15.2.3.2]
b. You must report to your school any financial aid that you receive from a source other than your school. However, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.1]
1. Academic Standards – All Sports.
a. Eligibility for Practice.
(1) You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]
(2) You are eligible to practice during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.6.5]
(3) You also are eligible to practice while enrolled in less than a minimum full- time program of studies if you are enrolled in the final semester or quarter of a baccalaureate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree requirements. [Bylaw 14.1.8.1.6.1]
b. Eligibility for Competition.
(1) To be eligible to compete, you must:
(a) Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;
(b) Be in good academic standing according to the standards of your school; and
(c) Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the equivalent (not less than 12-semester Summary of NCAA Regulations – NCAA Division III Page No. 6 ______
or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree. [Bylaws 14.01.2, 14.1.8.1 and 14.1.8.1.6.2]
(2) If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program and are carrying credits necessary to finish your degree requirements. [Bylaw 14.1.8.1.6.1]
(3) You are eligible to compete during the official vacation period immediately before initial enrollment, provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.6.5]
(4) If you are a returning student, you are eligible to compete between terms, provided you have been registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.6.6]
8. Other Rules Concerning Eligibility – All Sports.
a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2]
b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]
c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in a graduate or professional school, provided you graduated from an NCAA Division III institution, you have seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters. You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.6.7] Summary of NCAA Regulations – NCAA Division III Page No. 7 ______
d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted. [Bylaws 14.7.1 and 14.7.3]
9. Transfer Students Only.
a. You are considered a transfer student if:
(1) You were officially registered and enrolled in a minimum, full-time program of studies in any quarter or semester of an academic year, as certified by the registrar or admissions office and attended class; or
(2) You reported for a regular squad practice (including practice or conditioning activities that occurred before certification), announced by the institution through any member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics director. [Bylaw 14.5.2]
b. If you are a transfer student from a four-year school, you are not eligible during your first academic year in residence unless you meet the provisions of one of the exceptions specified in Bylaws 14.5.5.1.1, 14.5.5.1.2 or 14.5.5.1.3.
c. If you are a transfer student from a two-year institution, you are not eligible during your first academic year in residence at your new institution unless you meet the academic and residence requirements specified in Bylaw 14.5.4.1 or the exception specified in Bylaw 14.5.4.2.
d. If you wish to correspond with another NCAA institution about your opportunity to transfer, the institution must have permission to contact you before any correspondence may occur.
(1) To contact another NCAA Division III school, you may seek permission from your director of athletics, or you can grant other NCAA Division III institutions permission to contact you. To grant another NCAA Division III school permission to contact you about a potential transfer (or for you to be able to contact the school), complete the Permission to Contact: Self- Release form that is provided by the NCAA national office. The form and instructions are available on the student-athlete home page of the NCAA website at www.ncaa.org/student-athletes/resources/recruiting- calendars?division=d3. Summary of NCAA Regulations – NCAA Division III Page No. 8 ______
(2) To contact Division I or Division II schools, you must seek permission from your director of athletics.
Part II: FOR NEW STUDENT-ATHLETES ONLY.
This part of the summary contains information about your recruitment, which is governed by Bylaw 13 of the Division III Manual.
• Recruitment.
a. Offers – All Sports.
(1) You are not eligible if, before you enrolled at your school, any staff member of your institution or any other representative of your school's athletics interests offered to you, your relatives or your friends any financial aid or other benefits that NCAA rules do not permit.
(2) During your recruitment, it was permissible for you to be employed in any department outside of intercollegiate athletics provided the employment is arranged through normal institutional employment policies and procedures. [Bylaws 13.2.1 and 13.2.4.1]
b. Contacts – All Sports.
(1) For purposes of this section, contact means "any face-to-face encounter between a prospective student-athlete or the prospective student-athlete's relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. Any such face-to-face encounter that is prearranged (e.g., positions himself/herself in a location where contact is possible) or that takes place on the grounds of the prospective student-athlete's educational institution or at the site of organized competition or practice involving the prospective student-athlete or the prospective student-athlete's high school, preparatory school, two-year college or all-star team shall be considered a contact, regardless of the conversation that occurs." [Bylaw 13.02.3]
(2) You are not eligible if any athletics staff member of your school or any other representative of your school's athletics interests contacted you (as defined above), your relatives or your legal guardians in person off your Summary of NCAA Regulations – NCAA Division III Page No. 9 ______
high school's campus before you completed your sophomore year in high school (except for students at military academies). [Bylaw 13.1.1.1]
c. Source of Funds – All Sports.
• You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received normal and reasonable living expenses from an individual with whom you had an established relationship (e.g., high school coach, nonscholastic athletics team coach, family of a teammate), even if the relationship developed as a result of athletics participation, provided:
(a) The individual is not an agent;
(b) The individual is not an athletics representative of a particular school involved in recruiting the prospective student-athlete; and
(c) Such living expenses are consistent with the types of expenses provided by the individual as a part of normal living arrangements (e.g., housing, meals, occasional spending money, use of the family car). [Bylaw 12.1.3.1]
d. Sports Camps.
• You are not eligible if, before you enrolled at your school, the school, members of its athletics staff or a representative of its athletics interests gave you free or reduced admission privileges to attend its sports camp or clinic after you had started classes for the ninth grade. [Bylaw 13.11.3.2]
e. Visits, Transportation and Entertainment – All Sports.
(1) You are not eligible under Bylaws 13.5, 13.6 or 13.7 if, before you enrolled at your school, any of the following happened to you:
(a) Your school paid for you to visit its campus more than once;
(b) Your one expense-paid visit to the campus lasted longer than 48 hours;
(c) Your school paid more than the actual round-trip cost by direct route between your home and the campus when you made your one expense-paid visit;
Summary of NCAA Regulations – NCAA Division III Page No. 10 ______
(d) Your school entertained you, your parents (or guardians) or your spouse outside a 30-mile radius of the campus during your expense- paid visit; or
(e) Your school entertained you, your parents (or guardians) or your spouse excessively during your expense-paid visit, or entertained your friends or other relatives at any site.
(2) You are not eligible if your school paid for you to visit its campus before January 1 of your junior year in high school. [Bylaw 13.6.1.1.1]
(3) You are not eligible if, when you were being recruited, staff members of your school or any representatives of its athletics interests paid the transportation costs for your relatives or friends to visit the campus or elsewhere other than the one paid visit. [Bylaw 13.5.2.8]
(4) You are not eligible if any person, (other than your parents or legal guardians) at his or her own expense, paid for you to visit your school once and did not accompany you on the visit or paid for you to visit more than once. [Bylaw 13.6.1.1]
(5) You are not eligible if, at any time that you were visiting your school's campus at your own expense, your school paid for anything more than the following:
(a) Transportation, when accompanied by a staff member, to see off- campus practice and competition sites and other facilities. [Bylaw 13.5.3]
(b) A meal at the dining hall of your school or a meal at an off-campus site if all institutional dining halls were closed and the school normally provides similar meals to all visiting prospective students. [Bylaw 13.7.2.1.1]
(c) Housing at your school that is generally available to all visiting prospective students. [Bylaw 13.7.2.1.2]
(6) You are not eligible if, when you were being recruited, a staff member of your school's athletics department spent money, other than what was necessary, for the staff member's (or representative's) personal expenses during an off-campus visit with you. [Bylaw 13.13.2]
Summary of NCAA Regulations – NCAA Division III Page No. 11 ______
f. Precollege or Postgraduate Expenses - All Sports.
• You are not eligible if your school, or any representative of its athletics interests, offered you money, directly or indirectly, to pay for any part of your educational expenses or other expenses during any period of time before you enrolled at your school. This applies to your postgraduate education as well. [Bylaw 13.14.1]
NCAA/05.14.2018/KP:jn Form 18-3f Academic Year 2018-19
Drug-Testing Consent NCAA Division III
For: Student-athletes. Action: Sign and return to your director of athletics. Due date: Before your institution's first competition. Required by: NCAA Constitution 3.2.4.6 and NCAA Division III Bylaw 14.1.4. Purpose: To assist in certifying eligibility. Effective date: This consent form shall be effective from the date this document is signed and shall remain effective until a subsequent Drug-Testing Consent Form is executed.
Requirement to Sign Drug-Testing Consent Form.
Name of student-athlete: ______Sport(s): ______
You must sign this form prior to competition in intercollegiate athletics per Constitution 3.2.4.6 and Bylaw 14.1.4. If you have any questions, you should discuss them with your director of athletics.
Consent to Testing.
You agree to allow the NCAA to test you in relation to any participation by you in any NCAA championship and in any postseason football game for drugs in the banned drug classes listed in Bylaw 31.2.3 (see attached). Examples of drugs in each class can be found at www.ncaa.org/drugtesting. Note: There is no complete list of banned substances. Check Drug Free Sport AXIS at 877-202-0769 or www.drugfreesport.com/education/axis/ (Organization: NCAA Division III; password: ncaa3) for questions about supplements, medications and banned drugs.
Consequences for a Positive Drug Test.
By signing this form, you affirm that you are aware of the NCAA drug-testing program, which provides:
1. A student-athlete who tests positive for an NCAA banned drug must immediately be declared ineligible.
2. A student-athlete who tests positive for a banned drug other than an "illicit drug" shall be withheld from competition in all sports for 365 days from the drug-test collection date and shall lose a year of eligibility. A student-athlete who tests positive for an "illicit drug" shall be immediately declared ineligible and be withheld from competition for the next 50 percent of a season in all sports (50 percent of all contests or dates of competition in the season following the positive test);
3. A student-athlete who tests positive has an opportunity to appeal the sanction;
4. A student-athlete who tests positive a second time for the use of any drug other than an "illicit drug" shall lose all remaining regular season and postseason eligibility in all sports. A student- athlete who tests positive a second time for an illicit drug shall be withheld from competition for 365 days from the date of the test and shall lose a year of eligibility. A student-athlete who Drug-Testing Consent – NCAA Division III Form 18-3f Page No. 2 ______
tests positive for the use of an "illicit drug" for the first time after having tested positive for the use of any banned drug other than an "illicit drug" shall be ineligible for competition for 50 percent of a season in all sports (the first 50 percent of regular season contests or dates of competition in the season following the positive test);
5. The penalty for missing a scheduled drug test is the same as the penalty for testing positive for the use of a banned drug other than an illicit drug;
6. A student-athlete who is found to have tampered with an NCAA drug test sample shall be charged with the loss of a minimum of two seasons of competition in all sports and shall remain ineligible for all regular season and postseason competition during the time period ending two calendar years (i.e., 730 days) from the date of the test; and
7. If a student-athlete transfers to a non-NCAA institution while ineligible because of a positive NCAA drug test and competes in collegiate competition within the prescribed penalty at a non- NCAA institution, the student-athlete will be ineligible for all NCAA regular season and postseason competition until the student-athlete does not compete in collegiate competition for the entirety of the prescribed penalty.
Signatures.
By signing below, I consent:
1. To be tested by the NCAA in accordance with NCAA drug-testing policy, which provides among other things that:
a. I will be notified of selection to be tested;
b. I must appear for NCAA testing or be sanctioned for a positive drug test; and
c. My urine sample collection will be observed by a person of my same gender;
2. To accept the consequences of a positive drug test or a breach of drug testing protocol;
3. To allow my drug test sample to be used by the NCAA drug testing laboratories for research purposes to improve drug testing detection; and
4. To allow disclosure of my drug testing results only for purposes related to eligibility for participation in NCAA competition.
Drug-Testing Consent – NCAA Division III Form 18-3f Page No. 3 ______
I understand that if I sign this statement falsely or erroneously, I violate NCAA legislation on ethical conduct and will jeopardize my eligibility.
______Date Signature of student-athlete
Date Signature of parent (if student-athlete is a minor)
Name (please print) Date of birth Age
Home address (street, city, state and zip code)
What to do with this form: Sign and return it to your director of athletics before your institution's first competition. This form is to be kept at the institution for six years.
2018-19 NCAA Banned Drugs
It is your responsibility to check with the appropriate or designated athletics staff before using any substance.
The NCAA bans the following classes of drugs: a. Stimulants. b. Anabolic Agents. c. Alcohol and Beta Blockers (banned for rifle only). d. Diuretics and Other Masking Agents. e. Illicit Drugs. f. Peptide Hormones and Analogues. g. Anti-estrogens. h. Beta-2 Agonists.
Note: Any substance chemically related to these classes is also banned. The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. See exceptions in the following examples listed for each class.
Drugs and Procedures Subject to Restrictions: a. Blood Doping. b. Gene Doping. c. Local Anesthetics (under some conditions). d. Manipulation of Urine Samples. e. Beta-2 Agonists permitted only by prescription and inhalation (i.e. Albuterol).
NCAA Nutritional/Dietary Supplements WARNING:
Before consuming any nutritional/dietary supplement product, review the product with the appropriate or designated athletics department staff!
• Dietary supplements, including vitamins and minerals, are not well regulated and may cause a positive drug test result. • Student-athletes have tested positive and lost their eligibility using dietary supplements. • Many dietary supplements are contaminated with banned drugs not listed on the label. • Any product containing a dietary supplement ingredient is taken at your own risk.
Check with your athletics department staff prior to using a supplement.
Some Examples of NCAA Banned Substances in Each Drug Class.
THERE IS NO COMPLETE LIST OF BANNED SUBSTANCES. Do not rely on this list to rule out any label ingredient. 2018-19 NCAA Banned Drugs Page No. 2 ______
Stimulants: amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; methamphetamine; methylphenidate (Ritalin); synephrine (bitter orange); dimethylamylamine (DMAA, methylhexanamine); “bath salts” (mephedrone); Octopamine; hordenine; dimethylbutylamine (DMBA, AMP, 4-amino methylpentane citrate); phenethylamines (PEAs); dimethylhexylamine (DMHA, Octodrine) etc. exceptions: phenylephrine and pseudoephedrine are not banned.
Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione): Androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone; testosterone; etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione; stanozolol; stenbolone; trenbolone; SARMS (ostarine, ligandrol, LGD-4033); etc.
Alcohol and Beta Blockers (banned for rifle only): alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc.
Diuretics (water pills) and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. exceptions: finasteride is not banned.
Illicit Drugs: heroin; marijuana; tetrahydrocannabinol (THC); synthetic cannabinoids (e.g., spice, K2, JWH-018, JWH-073).
Peptide Hormones and Analogues: growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); IGF-1 (colostrum, deer antler velvet); etc. exceptions: insulin, Synthroid are not banned.
Anti-Estrogens : anastrozole; tamoxifen; formestane; ATD, clomiphene; SERMS (nolvadex); Arimidex; clomid; evista; fulvestrant; aromatase inhibitors (Androst-3,5-dien-7,17-dione), letrozole; etc.
Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; higenamine; norcoclaurine; etc.
Any substance that is chemically related to one of the above classes, even if it is not listed as an example, is also banned!
Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting Drug Free Sport AXIS, 877-202-0769 or www.drugfreesport.com/axis password ncaa1, ncaa2 or ncaa3. It is your responsibility to check with the appropriate or designated athletics staff before using any substance.
NCAA/05_30_2018/SH:tas
Student-Athlete Authorization/Consent for Disclosure of Protected Health Information for NCAA-Related Research Purposes
I, ______hereby authorize ______Name of Student-Athlete Name of my Institution and its physicians, athletic trainers and health care personnel to disclose my protected health information including, without limitation, any information regarding any injury, illness, treatment or participation related to or affecting my training for and participation in intercollegiate athletics to the National Collegiate Athletic Association (NCAA), and its designated employees, agents and/or contractors. I further authorize the NCAA to disclose, and/or use, such information as provided herein.
I understand that my participation and protected health information may be disclosed to, and/or used by, the NCAA and authorized third parties to receive such information for the purpose of using injury, relevant illness and participation information collected from multiple student-athletes and institutions in a manner that does not identify myself or my institution. The information is provided to NCAA committees, athletics conferences and individual schools, and NCAA-approved researchers to evaluate the effectiveness of health and safety rules and policy, and to study other sports medicine questions. Selected de-identified summary (aggregate) data also are made accessible to the general public as a service to further the general understanding of athletics injury patterns and help develop education on student-athlete health topics.
I am making this authorization/consent voluntarily to release my health information otherwise protected by federal regulations under either the Health Information Portability and Accountability Act (HIPAA) or the Family Educational Rights and Privacy Act of 1974 (the Buckley Amendment). The NCAA and institution are not requiring this authorization/consent to be signed.
I understand that while HIPAA regulations may not apply to NCAA use or disclosure of my injury/illness information, the NCAA is committed to protecting my privacy. I understand that my data will be stored securely within industry standards.
This authorization/consent for transfer of protected health information expires 545 days from the date of my signature below, but I have the right to revoke it in writing at any time by sending written notification to the director of athletics at my institution. I understand that a revocation takes effect on its request date and does not affect any action taken prior to that date.
______Printed Name of Student-Athlete Signature Date
If a student-athlete is under 18 years of age, parent/legal guardian is also required to sign this form.
______Printed Name of Parent/Legal Guardian Signature Date
NCAA/06_05_2018/SH:tas
Academic Year 2018-19
Permission to Contact: Self-Release NCAA Division III
For: Student-athletes. Action: Complete form, sign and send to the director of athletics at institution where you wish to discuss a possible transfer. Authorized by: NCAA Division III Bylaw 13.1.1.2.1. Purpose: To grant NCAA Division III student-athletes permission to contact other NCAA Division III institution’s athletics department staff about a possible transfer. Period of Release: This permission to contact will be in effect for 30 days from the date this document is signed.
NAME OF STUDENT-ATHLETE:
Name of institution you wish to contact:
Use this form so you may contact another NCAA Division III college or university's athletics staff members (including coaches) about a possible transfer. This form does not allow you to contact athletics department staff members at NCAA Division I or NCAA Division II institutions.
Bylaw 13.1.1.2 states that:
"An athletics staff member or other representative of the institution's athletics interests shall not make contact in any manner (e.g., in-person contact, telephone calls, electronic communication, written correspondence) with the student-athlete of another NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining written permission to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer. If permission is granted, all applicable NCAA recruiting rules apply. Written permission may be granted by:
(a) The first institution's athletics director (or an athletics administrator designated by the athletics director); or
(b) The student-athlete, if the student-athlete attends a Division III institution."
1. This form gives you permission to have contact with the athletics staff at another NCAA Division III college or university to discuss a potential transfer. It also gives another college or university permission to contact you. This form does not include any information about your academic or athletics eligibility; however, in order to be immediately eligible to compete at the new institution, you must not have an unfulfilled residence requirement and have been both academically and athletically eligible for athletics had you stayed at your current institution.
2. This form is effective for 30 days from the date of signature. While the form is effective, the new institution may contact you or you may contact the new institution. If this is the first time you have sent this form to a particular institution, then that institution must preserve the privacy of this contact and any further communication. If you desire, this privacy can be waived by checking the
Permission to Contact: Self-Release – Division III Page No. 2 ______
box on Page No. 2 of this form. At the end of the 30-day period, if you decide to transfer, your new institution must notify your current institution within a seven-day period of the form's expiration date that this form was issued.
3. If you decide not to pursue the transfer, the new college or university is not allowed to notify your current institution of the contact at any time. If you are undecided at the end of the 30-day period, you must send a new copy of this form to have additional contact with the college or university. Further, because this second release is beyond the first 30-day period, the new college or university must notify, within seven days, your current institution that a second release was issued.
4. By signing this form, you agree that you permit the named college or university to contact you for a 30-day period from the date this document is signed. You also agree that if you decide to transfer, or if you send a second self-release, the new college or university will notify your current institution of these facts. Institutions in receipt of this form are not allowed to notify your current institution of this release, unless:
a. You have granted permission for that notification to occur by checking the box near the end of this form;
b. You notify the institution in receipt of the form that you have decided to transfer to that institution; or
c. You have issued a second self-release.
______Signature of Student-Athlete Date
______Name (please print) Name of current institution
Sport(s) of interest
Contact information (telephone number, email address, or physical address)
Check this box if this is the first release issued to this institution. Check this box if you give the named college or university permission to notify your current institution of this permission to contact during the 30 days this form is effective.
What to do with this form: Sign and send this form to the director of athletics at the college or university you would like to contact about a possible transfer. You may send this form via facsimile, email or standard mail, but the form must include a signature. If this form is emailed, it still must include a scanned signature.
This form is to be kept in the director of athletics' office for six years.
NCAA/05.14.2018/KP:jn SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
- CONSTITUTION -
Article I: Name & Composition.
The Student-Athlete Advisory Committee, herein referred to as “SAAC”, is an organization of student- athlete representatives from each varsity athletic program at Swarthmore College.
Article II: Purpose.
The mission of Division III SAAC, as defined by the NCAA, is to:
“…enhance the total student-athlete experience by promoting opportunity for all student-athletes; protecting student- athlete well-being; and fostering a positive student-athlete image, while maintaining the tenants of the Division III philosophy.”
Source: http://www.ncaa.org
Additionally, as members of NCAA Division III and the Centennial Conference, Swarthmore College SAAC provides the following as the primary mission of this organization:
1. Promote varsity athletics as a valuable part of the Swarthmore College campus community; 2. Increase campus awareness of varsity athletic programs; 3. Cultivate and strengthen relationships between the athletic community and the campus community through SAAC sponsored endeavors; 4. Support and act as a resource for Swarthmore College varsity student-athletes; 5. Act as a liaison between student-athletes and the athletics administration; 6. Cultivate a prosperous and supportive athletic community.
Article III: Organization Structure.
SAAC shall be comprised of an Executive Board who preside over the organization, team representatives who form the voting membership, non-voting members who can attend and engage in non-business meetings, and committees that carry out the basic, programmatic, and mission-driven functions of SAAC.
Section 1 – Officers. The executive board will be comprised of the following primary elected positions:
1. Co-President (2) 2. Vice President 3. Secretary 4. Treasurer
1 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
The composition of the executive board shall represent all seasons, and both team and individual team sports to the best of its ability. SAAC CO-President shall equally represent the interest of women’s and men’s intercollegiate athletic teams.
The following secondary positions are considered ex-officio members of the executive board and are non- elected positions:
1. Athletic Department Advisor: a member of the athletic department faculty or staff appointed by the Director of Athletics to mentor and guide SAAC and its leadership. 2. Committee Chair(s) 3. Special Appointments: the SAAC presidents and advisor have the capacity to make special appointments or reappointments to the committee that serve as non-voting members.
Section 2 – Membership. The membership of SAAC will be composed of two official voting representatives from each Swarthmore College men's and women's varsity sport program. The representatives will act as liaisons between SAAC and their respective program. Team representatives are selected by the following criteria:
1. Members are student-athletes who are athletically eligible and academically in good standing with the institution. 2. Members are chosen by the team or coach to represent their program. 3. Members shall be chosen in an effort to increase broad-based diversity within SAAC.
Student-athletes that are studying abroad for one semester are eligible to serve on SAAC. Teams or coaches will be responsible for assigning a team member to replace this representative before the commencement or at the conclusion of their half-term.
Section 3 – Committees. SAAC is committed to the professional development of each of its members through committee service. Each member of the student-athlete advisory committee serves on a standing committee that supports the goals and mission of SAAC. Committees are chaired by SAAC members, and work closely with Athletic Department professional staff liaisons. Each SAAC representatives must serve on at least one committee during the academic year.
Article IV: Code of Conduct.
SAAC supports the student-athlete expectations outlined in the Swarthmore College Student-Athlete Manual1. SAAC expects its membership to uphold these standards in their conduct as members of this body. SAAC also fully endorses the policies and regulations outlined by the Swarthmore College Official Student Handbook2, and expects its membership to abide by these principles in their conduct as members of the Swarthmore College campus community.
1 Available at: http://swarthmoreathletics.com/documents/2013/8/22/SwarthmoreStudentAthleteManual13.pdf? 2 Available at: http://www.swarthmore.edu/student-life/student-handbook.xml
2 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
Article V: Nondiscrimination Policy.
SAAC does not discriminate on the basis of the age, race, ethnic or national origin, gender identity or sex, sexual orientation, disability, marital status, political affiliation, religion, veteran status or creed. This policy is applied, but not limited to membership, organization activities, and opportunities to hold office.
3 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
- BYLAWS -
Article I: Selection of Officers.
1. Nomination. Candidates must apply for officer positions. Late nominations on the day of the elections are not allowed. 2. Eligibility. Nominees must be present for the entire forthcoming academic year to be elected to office. Nominees must also have been a member of SAAC to be eligible. 3. Elections. Officers shall be elected during the last SAAC meeting of each academic year. Election shall be by secret ballot and the candidates receiving the most votes shall be named to their respective offices. 4. Term. Elected officers shall serve a term of one year or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected. Officers shall serve a maximum of two consecutive terms if reelected. 5. Vacancies. Vacancies in offices during the academic year shall be filled by nomination and voting of a quorum of active voting members.
Article II: Officer Responsibilities.
1. Co-President: The Co-Presidents serve as the official spokespersons for Swarthmore SAAC and provide agency for the student-athlete voice. Co-Presidents are responsible for upholding SAAC’s mission and constitution, and bylaws Co-Presidents are also charged with representing SAAC in any officially capacity, presiding over meetings, ensuring the execution of events and programs, and equally representing the interest of both men’s and women’s intercollegiate athletic programs at Swarthmore. 2. Vice President: The Vice President assists the Co-Presidents in the duties listed above. The Vice President will assume the responsibilities of one, or both Co-Presidents in their absence. The Vice President is additionally responsible for presiding over SAAC’s committee structure. 3. Secretary: The Secretary shall record active minutes at each meeting and disseminate information about SAAC as directed by the constitution, bylaws, and the SAAC Co-Presidents. The Secretary shall chair a standing committee of SAAC, as directed by the Vice President. 4. Treasurer: The Treasurer holds the responsibility of securing, managing, and sustaining SAAC’s financial resources with the support of the SAAC advisor. The treasurer is also responsible for maintaining SAAC’s charter within the student government structure. The Treasurer shall chair a standing committee of SAAC, as directed by the Vice President.
Article III: Committees.
Chairpersons of each committee are appointed by the committee members or the Executive Board. Committee chairs are responsible for running committee meetings and helping facilitate the execution of
4 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
tasks by the committee. The chairperson is required to regularly report committee progress to the Vice President.
Occasionally, SAAC will form ad hoc (temporary) committees for a special project, task or objective. These committees are created as need by the executive board and SAAC membership.
The standing committees of SAAC are as follows:
1. Sustainability: This committee works to improve the systems within the Athletic Department and create short- and long-term sustainability projects to move Swarthmore Athletics towards environmental awareness and sustainability 2. Campus and Community Service & Engagement: This committee develops and promotes activities and events which build community through campus and greater community engagement. This committee also works closely with Special Olympics, NCAA Division III’s national partner, to foster mutual learning experiences for Special Olympic athletes and Swat SAAC members 3. Diversity and Inclusion: This committee supports and creates initiatives and programming consistent with the College’s commitment to inclusive excellence. This committee also works to represent the diverse interests of the student athletic body to the Athletic Department and greater campus community. 4. Public Relations: This committee is responsible for the promotion of SAAC, its initiatives, and events. This committee maintains SAAC’s blog, supports SAAC’s social media presence, and general helps promote Swat Athletics. This committee is also responsible for SAAC’s bulletin Board presence in Parrish and Tarble Pavilion.
Article IV: Meeting Structure.
Meetings will take place on a bi-monthly basis at a location agreed upon by the Executive Board. The first meeting of each semester shall occur no later than the second week of classes. It is the Executive Board’s duty to make sure that all representatives are informed about the meetings well in advance.
1. Business meeting: Once per month, SAAC shall conduct a business meeting in which parliamentary procedure is enacted. Co-Presidents are responsible for creating a fixed agenda for this meeting. 2. Development meeting: Once per month, the membership will engage in a development meeting that will support the personal, professional, leadership, and career development of its membership. SAAC should make its best effort to engage various campus constituents (career services, health center, and the like) in these meetings. These meetings are open to the entire student-athlete community.
SAAC shall conduct at least one public meeting per semester that is open to the entire campus community.
5 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
Article V: Attendance. It is the duty of each representative to attend all bi-monthly meetings throughout their term of participation on SAAC to be considered an active member. If a representative cannot attend a meeting, the responsibility to attend this meeting should be designated to a team member. SAAC representatives must notify the Executive Board of their impending absence in a timely matter. Failure to do so will result in the absence being recorded as official. SAAC representative are also expected to be visible and participate in SAAC sponsored events.
1. Three official absences from SAAC meetings in an academic year will result in forfeiture of a SAAC representative’s position.
Article VI: Impeachment Proceedings and Resignation of Office.
Section 1 - Impeachment Criteria. Officers may be impeached and, if found culpable, removed from office for not fulfilling their duties as outlined by the SAAC Constitution and Bylaws.
Section 2 - Impeachment Procedure. Any member of the organization may initiate impeachment proceedings.
1. Once initiated, complainant must obtain signatures of one-third of the voting membership and these signatures shall be presented to the athletic department SAAC Advisor. 2. The accused shall be notified by the Advisor and Executive Board of the claims made against them. 3. There shall be a hearing held before a quorum of the voting membership at which the complainant shall present the grievance(s) to the membership. 4. The accused will have the right to respond to any complaints made against them. 5. Members shall vote on the prevailing issue by secret ballot. Impeachment must be approved by a two-thirds majority vote of the voting membership.
Section 3 - Resignation of Office. An officer may resign upon presenting a letter of resignation to the athletic department Advisor and Executive Board.
Article VII - Expulsion, Suspension, and Resignation of Members.
Section 1 - Expulsion. A member may be expelled from SAAC for failing to assume their responsibilities of membership, for conduct detrimental to the best interests of the society, or failure to uphold the code of conduct (Constitution: Article V).
Section 2 - Suspension. A SAAC representative may be suspended under the conditions of section (1) above. This representative may be reinstated upon submission of evidence of correction and of good faith.
6 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Constitution & Bylaws
Section 3 - Resignation. A member may resign upon presenting a letter of resignation to their coach and the SAAC co-presidents. Teams or coaches will be responsible for assigning a team member to replace this representative upon their resignation.
Article VIII: Parliamentary Procedure.
Section 1 - Robert’s Rules of Order. This set of rules shall be enacted at all SAAC business meetings to ensure that the membership has an opportunity to be heard and that decisions are made without confusion. These rules shall be guided by Swarthmore’s foundation on Quaker principles.
Section 2 - Quorum. Two-thirds (66+ %) of the SAAC body constitutes a quorum.
Article IV: Amendment Procedures.
Proposed amendments to these bylaws should be submitted in writing to the Executive Board and proposed at the next subsequent SAAC business meeting. The business meeting in which votes will be taken will require a quorum of active voting SAAC representative. Amendments shall require two-thirds majority vote to be considered official.
The Executive Board shall review the constitution before the final meeting each spring and propose amendments, if necessary.
Article X: Communication.
All formal SAAC communication shall come from the officially designated channels listed below:
1. E-Mail: [email protected] 2. Facebook: https://www.facebook.com/SwatSAAC 3. Twitter/Instagram: @SwarthmoreSAAC; #gogarnet 4. Website (public): http://swarthmoreathletics.com/sports/2013/6/25/GEN_0625132753.aspx? 5. Website (SAAC members only): Moodle
Article XI: Ratification.
This constitution shall become effective at the first general SAAC meeting of the fall semester.
Drafted: 4/17/2013 /s/ Advisor Revised: August, 2013 /s/ Co-President Adapted: September, 2013 /s/ Co-President
7 SWARTHMORE COLLEGE Student-Athlete Advisory Committee: Proposed Constitution & Bylaw Changes
APPENDIX A
Name:
Date: Sport: Year:
Select one of the following: ADD LANGUAGE DELETE LANGUAGE AMEND LANGUAGE
Constitution or Bylaw reference: Article: Section: Paragraph: Page:
Current Language:
Proposed Language:
Comments on Proposed Language:
8