Truro City Council

1 TRURO CITY COUNCIL

Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 www.truro.gov.uk CITY OF TRURO email: [email protected]

July 2021

To: The Mayor (Councillor S Webb) Deputy Mayor (Councillor Mrs K Stokes) Chairman and members of the FINANCE & GENERAL PURPOSES COMMITTEE and all other Members of TRURO CITY COUNCIL for information

Dear Councillor

A G E N D A

NOTICE IS HEREBY GIVEN that the meeting of the FINANCE & GENERAL PURPOSES COMMITTEE will be held at TRURO COMMUNITY LIBRARY (TOP FLOOR), UNION PLACE on MONDAY 19 JULY 2021 at 7.00 pm for the transaction of the under mentioned business: -

1 APOLOGIES

2 DISCLOSURE OR DECLARATIONS OF INTEREST

3 OPEN SESSION FOR ELECTORS OF TRURO RELATING TO ITEMS ON THIS AGENDA VERBAL QUESTIONS (5 minutes only)

4 MANAGEMENT ACCOUNTS APRIL TO JUNE 2021 (Appendix A) Members to consider a recommendation to revise some estimates.

5 TOURIST INFORMATION CENTRE (TIC) (Appendix B) To consider the attached report from the Tourist Information Centre.

6 MUNICIPAL BUILDINGS (Appendix C) Truro City Council consulted as tenants. Members to consider a response. Please note, the Planning Committee is considering this application at its August meeting on planning grounds only.

7 MEDIUM TERM PLAN (Appendix D) Members to asked to consider the work of the committee during the next four years.

8 BOUNDARY COMMISSION CONSTITUENCY REVIEW (Appendix E) Members to consider report from the Chairman.

1 2 9 CALENDAR OF MEETINGS (Appendix F) Members to comment on draft Calendar.

10 EXCLUSION OF THE PRESS AND PUBLIC In accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, the press and public will be excluded from the meeting during consideration of the following item by reason of its confidential or special nature.

11 STAFFING (Appendix G) Members to consider report from the Town Clerk. Confidential minute from the Planning Committee also circulated prior to the meeting to Members of the Committee. Circulated by email prior to meeting.

12 READMITTANCE OF THE PRESS AND PUBLIC Press and public will be permitted to rejoin the meeting following the conclusion of the confidential item.

13 CORRESPONDENCE

14 DATE OF NEXT MEETING 13 September 2021 The agenda for the next Finance and General Purposes Committee to be held 13 September 2021 will be prepared on Tuesday 7 September 2021. In accordance with Minute 302 (03.12.12) should a member wish an item to be included on this agenda please inform the Town Clerk’s office by Monday 6 September 2021 as no items other than those on the agenda can be considered at the meeting.

ROGER GAZZARD TOWN CLERK

2 3

Finance & General Purposes Committee 19th July 2021

Management Accounts April to June 2021

In the light of the financial implications of the covid emergency the Council agreed when setting the budget for the current year in January, that we would carry out a budget review at the end of the first quarter of the financial year. There are a number of changes I am recommending although these are not as significant as the last financial year, and in overall terms represent a nil effect to the estimates as a whole. A number of factors are particularly significant to the figures: -

• Ongoing covid related costs including screens, masks , and sanitisers • Delay in re-occupation of Municipal Offices saving building related costs. • The cancellation of the Winter Gift Fayre on Lemon Quay • Reduction in sales in the TIC, and reduction of library income. • Increase in sales in the Boscawen café. • Continued use of the furlough scheme. • Pay award underestimate

I have also added a budget to cover the road marshalls costs as approved by the Council. There is still one uncertainty for the current year which is the cost of the national pay award which applies to all employees not paid at the living wage. At the time the estimates were agreed in January the assumption was that the award would be £250 per annum for employees on the lower pay scales and nil above that. The current estimate is a 1.5% award on all pay points. The additional cost is £13,000.

Approved Revised Department code Estimate Estimate Reason £ £ Corporate/Democratic & Planning

Training/Conferences 6000 317 2317 Underestimate Delay in re-occupation of Municipal Repair & Maintenance 6100 1020 0 Offices

1 of 22 4

Delay in re-occupation of Municipal Rates 6102 8970 0 Offices Delay in re-occupation of Municipal Cleaning 6103 102 0 Offices Delay in re-occupation of Municipal Gas & Electric 6300 2209 209 Offices Delay in re-occupation of Municipal Water 6301 1516 516 Offices Computer 6407 12837 13837 Underestimate 26971 16879 Grant Receipt 4900 0 -18371 Additional grant received Sub total 26971 -1492

Tourist Information Centre

Cost of Sales 6502 69801 55801 Reduction in Sales Events 6722 55000 0 Cancellation of Events 124801 55801 Sales Income 4003 -114665 -94665 Reduction in Sales Events 4202 -75000 0 Furlough Income 0 -2500 Staff on furlough Sub total -64864 -41364

Public Library

Room Income 4200 -16000 -13000 Rooms closed Fee Income etc 4202 -16000 -13000 Library on reduced opening Furlough Income 0 -5501 Staff on furlough Sub total -32000 -31501

Lemon Quay/Events

Salaries & Wages 5000 57868 50000 Saving on staff costs

Parks & Open Spaces

Equipment & Materials 6303 30937 26937 Savings on costs Summer Activities costs 6705 10738 6738 Fewer activities planned Sub Total 41675 33675

Café

Cost of Sales 6004 29332 32332 Increased sales Sales Income 4004 -103400 -113400 Increased sales Sub total -74068 -81068

Covid Costs 0 14000 Marshalls and misc covid costs

2 of 22 5

Pay Award costs 0 13000 Underestimate of 1 April 2021 award

Total -44418 -44750

In overall terms for the first quarter we are £38k underspent but this will reduce substantially once the above budget changes are made.

Recommendation That the committee approves the above changes to the estimates for the current financial year.

Roger Gazzard Town Clerk

3 of 22 6Truro City Council Management Accounts 2020-21 TRURO CITY COUNCIL

14-Jul-21 Management Accounts 2021-22 Period 1st April 2021 - 30th June 2021

Overall Summary of Net Revenue Expenditure

2021-22 2021-22 Variance 2021-22 Actual Budget Total to date to date Estimate

Ref £ £ £ £

1 Administration & Democratic 66,611 84,768 -18,158 288,303 2 Tourist Information Centre 47,504 44,176 3,328 124,784 3 Community Work 63,205 58,839 4,366 150,886 4 Lemon Quay -3,797 4,662 -8,459 15,176 5 Library Service 35,566 44,765 -9,199 176,930

Total Finance & General Purposes 209,089 237,210 -28,122 756,079

6 Allotments -1,103 -1,890 788 4,465 7 Churchyard 3,488 3,046 442 17,417 8 Public Cemetery 11,948 12,451 -503 49,804 9 Parks & Open Spaces 168,325 182,625 -14,300 765,141 10 Public Conveniences 36,773 34,633 2,141 156,710 11 Coffee Bar: Boscawen park -10,902 1,366 -12,268 5,877

12 Total Parks & Amenities 208,529 232,231 -23,701 999,414

13 Net Base Expenditure 417,618 469,440 -51,822 1,755,493

Fund Contributions 14 Finance Committee Revenue Fund 14,700 14,700 0 45,400 15 Finance Committee Buildings Fund 41,800 41,800 0 19,300 16 Parks Committee Capital Fund 184,000 184,000 0 138,000

18 Net expenditure on Services 658,118 709,940 -51,822 1,958,193 add 19 Covid-19 13,905 0 13,905 0 less 20 Council Tax Support Grant 58,068 58,068 0 52,054

613,955 651,872 -37,917 1,906,139

21 Revenue Balance Movement Contribution to Balance 0 0 0 -15,400 Contribution from Balance 0 0 0 0

22 Precept Amount 613,955 651,872 -37,917 1,890,739

Cash Balances

At the end of June 2021 the Council held the following cash balances

£ Money Market Account 221,323 Current Account 1,627,754 Investments 306,546

Total 2,155,623

4 of 22 7 Corporate/Democratic & Planning

Period 1st April 2021 - 30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 59,104 63,272 -4,168 253,086 6000 Training/Conferences 770 79 691 317 6001 Travelling 0 88 -88 350 6003 Payroll/Personnel Advice 4,905 4,656 250 18,622 Property 6100 Repair & Maintenance 0 255 -255 1,020 6102 Municipal Buildings Rates 0 0 0 8,970 6103 Cleaning 0 26 -26 102 6104 Furniture & Equipment 193 90 103 360 Supplies & Services 6300 Gas & Electricity 20 552 -532 2,209 6301 Water 53 379 -326 1,516 6306 Health & Safety 2,396 2,426 -30 3,704 6307 Insurance Premiums 3,220 4,128 -908 4,128 6701 Audit Fees 0 0 0 5,817 6703 Legal Fees 305 311 -6 1,243 6709 Advertising 0 410 -410 1,640 6710 Planning Advice 58 547 -489 2,186 Loan costs (Municipal Buildings) 0 0 0 0 Office Costs 6400 Stationery 428 420 8 1,680 6401 Printing 136 688 -552 2,751 6403 Postages 410 504 -94 2,017 6404 Telephones 3,024 393 2,632 1,570 6406 Publications 0 32 -32 129 6407 Computer Costs 5,052 4,709 343 12,837 6408 Planning Committee Recharge 0 0 0 39,082 6409 Bank Charges 420 778 -358 3,112 Democratic 6600 Mayoral Allowance 643 1,959 -1,316 7,837 6601 Town Crier & Macebearers Allowances 855 855 0 855 6602 Members Expenses 33 160 -127 641 6603 Civic Functions Allowance 950 847 104 3,386 6702 Subscriptions 4,131 4,131 0 5,530 6799 Miscellaneous 0 50 -50 200 Gross Expenditure 87,106 92,743 -5,637 386,897

Income 4203 Use of Rooms 0 5,000 -5,000 20,000 4401 Interest 24 750 -726 3,000 4910 Recharges to Operations 0 0 0 66,700 4900 Miscellaneous 0 123 -123 493 Contribution to salary 2,100 2,100 0 8,400 Grant Receipt 18,371 0 18,371 0 Furlough Income 0 0 0 0 Gross Income 20,495 7,973 12,522 98,593

Net Expenditure 5 of66,611 22 84,768 -18,158 288,303 8

Tourist Information Centre

Period 1st April 2021 -30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to Date to Date Total

£ £ £ £ Employees 5000/5001 Salary Costs 28,647 32,360 -3,713 129,438 6000 Training 0 277 -277 1,107 6002 Clothing 0 103 -103 412 Premises Costs 6100 Repairs & Maintenance 69 510 -441 2,040 6101 Rent 18,026 15,724 2,302 33,750 6102 Rates 4,453 4,377 76 17,508 6103 Cleaning 689 383 307 1,530 6104 Furniture & Equipment 0 128 -128 510 6300/6301 Power & Water 467 454 13 1,817 Office Costs 6307 Insurance 1,785 1,958 -173 1,958 6400 Stationery 214 437 -223 1,747 6401 Printing 69 194 -125 777 6403 Postages 0 36 -36 144 6404 Telephones 1,472 642 830 2,567 6407 Computer Costs 220 946 -726 3,785 6409 Card charges 344 666 -322 2,664 Purchase of Sale Items 6802/6501 Tickets / Accom Register 481 4,128 -3,647 16,512 6502 All other sale items 10,998 17,450 -6,452 69,801 Miscellaneous 6801 Truro Guide/Publicity 4,449 2,500 1,949 10,000 6722 Events 0 0 0 55,000 6799 Miscellaneous 0 294 -294 1,175 6408 Admin recharge 0 0 0 5,100

Gross Expenditure 72,383 83,566 -11,183 359,343

Income 4003 Sales 13,872 28,666 14,794 114,665 4001 Tickets 147 4,338 4,191 17,353 4202 Events 0 0 0 75,000 4201 Rents 2,400 2,400 0 9,600 4007 Contract Work 1,875 2,875 1,000 11,500 4100/4107 Registration/Inspections 4,116 1,110 -3,006 4,441 4105 Truro Guide 0 0 0 0 4910 Parks recharge Tennis 0 0 0 2,000 Furlough Income 2,469 0 -2,469 0 Gross Income 24,879 39,390 14,511 234,559

Net Expenditure 6 of 22 47,504 44,176 3,328 124,784 9

Community Work

Period 1st April 2021 - 30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total

£ £ £ £ Employees 5000 Salary & Wage Costs 9577 10005 -428 40018 6000 Training/Conferences 0 27 -27 106 6001 Travelling 0 16 -16 62 Supplies & Services 0 6304 Grant Advice 0 552 -552 2207 6305 Xmas Tree 0 0 0 500 6307 Insurance 538 664 -126 664 6308 Public Space CCTV 25,894 24843 1051 35755 6404 Telephones 0 0 0 0 6407 Computer Costs 55 85 -30 341 6408 Recharge for Administration Support 0 0 0 5412 6410 Culture Strategy 0 0 0 5202 6723 Moresk Day Centre 6,328 0 6328 0 Grants & Donation 6712 Citizens Advice Bureau 5,477 5500 -23 5500 6713 Public Transport Contribution 0 1353 -1353 5410 6714 Twinning Associations 0 229 -229 915 6716 Street Pastors 0 0 0 5208 6717/6718 Cornwall Music Festival 0 0 0 2265 6719 Young People Cornwall 6,250 6511 -261 26042 6721 Community Grants 0 0 9053 6722 Community Navigator 10,000 10000 0 10000 6799 Miscellaneous 95 57 39 226 Contribution to ASB Officer 0 0 0 10000 Consultations 0 0 0 0 64,214 59,839 4375 164,886 Gross Expenditure

Income 4002 Contribution from Fund 0 0 0 10,000 4200/4201 Rents from buildings 1,009 1,000 9 4,000 Gross Income 1,009 1,000 9 14,000

Net Expenditure 63,205 58,839 4,366 150,886

7 of 22 10

Library

Period 1st April 2021 - 30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 45,411 46,440 -1,029 185,759 6002 Protective Clothing 0 25 -25 100 Premises 6100 Repair & Maintenance 1,852 1,500 352 6,000 6102 Rates 6,085 6,306 -221 25,225 6103 Cleaning Materials 744 500 244 2,000 6104 Waste Collection 553 750 -197 3,000 Supplies & Services 6300 Gas & Electricity 3,917 3,750 167 15,000 6301 Water 212 1,250 -1,038 5,000 6303 Equipment & Materials 331 175 156 700 6307 Insurance 2,464 2,377 87 2,377 6404 Telephones 26 25 1 100 6407 Computer Costs 0 125 -125 500 6408 Admin. Recharge 0 0 0 5,000

Gross Expenditure 61,595 63,223 -1,628 250,761

Income 4201 Rent 18,227 10,458 7,769 41,831 4200 Room Lettings 1,400 4,000 -2,600 16,000 4202 Fees & Charges 841 4,000 -3,159 16,000 Furlough Income 5,561 0 5,561 0 Gross Income 26,029 18,458 7,571 73,831

Net Expenditure 35,566 44,765 -9,199 176,930

8 of 22 11

Lemon Quay

Period 1st April 2021-30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 11,891 14,467 -2,576 57,868

Premises 6100 Repair & Maintenance 0 260 -260 1,040 6103 Cleaning & Waste Management 0 0 0 12,000 Supplies & Services 6300 Gas & Electricity 840 260 580 1,040 6301 Water 49 85 -36 340 6307 Insurance 472 517 -45 517 6407 Computer Costs 767 750 17 3,000 6408 Administration Recharge 0 0 0 4,080 6704 Event Costs 0 1,821 -1,821 7,283 6720 Community Events 828 2,451 -1,623 9,803 6722 Winter Gift Fayre costs 0 0 0 0 6799 Miscellaneous 0 51 -51 204

Gross Expenditure 14,847 20,662 -5,815 97,176

Income 4201 Rental from Leases 7,268 5,000 2,268 20,000 4200 Event Rentals 376 0 376 51,000 Contribution to Salary 11,000 11,000 0 11,000 Gross Income 18,644 16,000 2,644 82,000

Net Expenditure -3,797 4,662 -8,459 15,176

9 of 22 12

Allotments

Period 1st April 2021-30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 872 886 -14 3545 Premises 6100 Repair & Maintenance 435 230 205 921 6110 Allotment Development 0 0 0 2787 6301 Water 688 91 597 363 Gross Expenditure 1995 1208 788 7617

Income 4201 Allotments 3098 3098 0 3152

Gross Income 3098 3098 0 3152

Net Expenditure -1103 -1890 788 4465

10 of 22 13

Kenwyn Churchyard

Period 1st April 2021-30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 3488 3545 -57 14181 Premises 6100 Repair & Maintenance 0 0 0 2533 Transport 6200 Fuel & Oil 0 0 0 1343 Supplies & Services 6303 Equipment & Materials 0 0 0 1355 Gross Expenditure 3488 3545 -57 19413

Income 4007 Contract Work 0 249 -249 996 4104 Burial Fees 0 250 -250 1000 Gross Income 0 499 -499 1996

Net Expenditure 3488 3046 442 17417

11 of 22 14 Public Cemetery

Period 1st April 2021 - 30th June2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 13951 14181 -230 56723 Premises 6100 Repair & Maintenance 87 461 -374 1842 6102 Rates 1836 1589 247 6356 Transport 6200 Petrol & Oil 0 672 -672 2687 6201 Repair & Maintenance 0 425 -425 1701 6202 Hired Plant 0 103 -103 410 Supplies & Services 6300 Gas & Electric 20 20 0 80 6301 Water 96 50 46 200 6303 Equipment & materials 0 398 -398 1593 Establishment Expenses 6404 Telephones 74 100 -26 400

Gross Expenditure 16064 17998 -1934 71992

Income 4104 Burial Fees & Charges 4116 5547 -1431 22188 4200 Rents 0 0 0 0 4300 Interest 0 0 0 0

Gross Income 4116 5547 -1431 22188

Net Expenditure 11948 12451 -503 49804

12 of 22 Parks15 & Open Spaces Period 1st April 2021-30th June 2021 Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 146141 148646 -2505 634585 6000 Training 1498 2179 -681 8717 6001 Travelling 0 401 -401 1603 6002 Protective Clothing 1028 1282 -254 5127 Premises 6007 Contract Work 0 500 -500 2000 6100 Repair & Maintenance 11448 10191 1258 40762 6101 Rent 0 329 -329 1316 6102 Local Authority Rates 938 156 782 623 6105 Play Equipment Repairs 1685 762 923 3047 6106 Seats, Gates ,Fencing 34 548 -514 2193 6107 Gritting 0 266 -266 1062 6109 Idless Nursery 0 0 0 16394 Transport 6200 Petrol & Oil 3391 2724 667 10896 6201 Repair & Maintenance 6322 4892 1431 19566 6202 Hired Plant & Equipment 45 677 -632 2708 6203 Licences 728 468 260 1873 Supplies & Services 6300 Gas & Electricity 1273 2092 -819 8369 6301 Water 820 1381 -561 5522 6302 Plants & Seeds 3155 3819 -664 15276 6303 Equipment & Materials 4093 4734 -641 30937 6306 Health & Safety 42 23 19 8093 6307 Insurance 9688 9840 -152 9840 6404 Telephones 97 354 -257 1414 6407 Computer Costs 216 175 41 700 6408 Recharge for Administration 0 0 0 2834 6409 Commission -Tennis 0 125 -125 500 6708 Loan repayments Tennis 9721 9721 0 26000 6705 Summer Activities 0 685 -685 10738 6706 Gardens Competition 0 322 -322 1286 6707 Britain in Bloom 1200 1430 -230 5721 6709 Advertising 0 1061 -1061 4243 6799 Miscellaneous 18 26 -8 102 Gross Expenditure 203581 209806 -6225 884046

Income 4005 / 4006 Floral Displays 10000 6662 3338 26649 4007 Contract Work 7242 5835 1407 23340 4008 County Council Agency -1275 0 -1275 7500 4101 Use of Pitches 98 1319 -1221 5275 4102 Tennis 9034 5137 3897 20549 4103 Trading Rights 6238 6238 0 9633 4200 Site Rentals 2844 899 1945 3596 4008 Sponsorship 1000 1000 0 4000 4401 Investment Interest 0 0 0 0 4900 Miscellaneous 75 91 -16 363 S106 Contribution 0 0 0 18000 Gross Income 35256 27181 8075 118905

Net Expenditure 168325 182625 -14300 765141

13 of 22 16

Coffee Bar : Boscawen park Period 1st April 2021-30th June 2021 Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Expenditure 5000/5001 Wages 19473 17320 2153 69281 6002 Protective Clothing 0 0 0 0 6004 Purchases of Sale Items 13921 7333 6588 29332 6100 Repairs & Maintenance 0 674 -674 2697 6102 Local Authority Rates 782 662 121 2646 6103 Cleaning Materials 27 25 2 100 6300 Electricity 0 0 0 1144 6301 Water Charges 0 0 0 724 6303 Equipment & Materials 261 63 199 250 6307 Insurance 910 852 58 852 6404 Telephones 181 200 -19 800 6407 Computer costs 19 0 19 0 6409 Card charges 242 88 155 350 Admin recharge 0 0 0 1100 Gross Expenditure 35816 27216 8600 109277

Income 4004 Sales 46718 25850 20868 103400 Furlough Income 0 0 0 0 Gross Income 46718 25850 20868 103400

Net Expenditure -10902 1366 -12268 5877

Note: In order to provide a pure trading account this section is not credited with the saving that its work provides to the Parks Department for the managment of the tennis courts.

14 of 22 17

Public Conveniences

Period 1st April 2021-30th June 2021

Vote Description 2021-22 2021-22 2021-22 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 21,311 21,390 -79 85,559 6000 Training 0 58 -58 233 6002 Protective Clothing 45 138 -93 552 Premises 6100 Repair & Maintenance 4,205 2,030 2,175 8,121 6102 Local Authority Rates 0 0 0 0 6103 Cleaning Materials 4,239 4,655 -416 18,618 Transport 6200 Fuel 0 0 0 664 6201 Repair & Maintenance 55 155 -100 620 6203 Licences 0 77 -77 308 Supplies & Services 6300 Gas & Electricity 480 636 -156 2,545 6301 Water 5,710 4,752 958 19,009 6306 Health & Safety 0 0 0 9,297 6307 Insurance Premiums 1,144 1,084 60 1,084 Office Costs 6405 Telephones 34 58 -24 233 6408 Administration Recharge 0 0 0 5,412 Miscellaneous 0 6708 Loan Charges 0 0 0 6,060 6799 Miscellaneous 0 26 -26 103

Gross Expenditure 37,223 35,059 2,164 158,417

Income 4007 Contract Work 450 427 -23 1,707 Furlough Income 0 0 0 0 Gross Income 450 427 -23 1,707

Net Expenditure 36,773 34,633 2,141 156,710

15 of 22 18 Statement of Funds as at 30th June 2021

REVENUE BALANCE Code 3200 £ Balance as at 1st April 2021 187,312.19 add Contribution from Precept 2021-22 0.00 less

Balance 187,312.19

PARKS CAPITAL FUND

Parks Plant Renewals Fund Code 3000 Balance as at 1st April 2021 66,630.38 add Contribution from Precept 2021-22 34,000.00 Interest 0.00 Sales

100,630.38

Expenditure Finger Bar Mower 1595.00 WK21 GVX 11309.78 WK21 GVX 330.00 WK21 GXV 11309.78 WK21 GXV 330.00 Merlo Fork 4025.00 28,899.56 Balance

71,730.82 Parks Capital Maintenance Funds Code 3001 16 of 22 19 Balance as at 1st April 2021 142,206.55 add Contribution from Precept 2021-22 46,000.00 Income

188,206.55 less Expenditure Poster Boards 926.20 Cornish Cres Oak 690.00 Eucalyptus VG 1590.00 Walnut VG 570.00 Cement 587.60 Concrete 950.14 VG Railings 550.00 Basket Stands 4522.00

Balance 10,385.94

177,820.61

Parks Play Equipment Fund Code 3002 Balance as at 1st April 2021 1,776.29 add Contribution from Precept 2021-22 20,000.00 0.00 Income

17 of 22 20

21,776.29

Expenditure Paths Redannick 9800.00 Painting of Play Equipment 1850.00

11,650.00

Balance 10,126.29

Victoria Gardens & Cemetery Lodges Code 3003 Balance as at 1st April 2021 24,303.55 add Rent Receipts Victoria Gardens 789.57 Rent Receipts Cemetery 737.01 Interest 0.00 less 25,830.13 Expenditure Annual Gas Safety Cemetery Lodge 211.27 Keys VG 101.95 WC Cemetery Lodge 40.96

354.18

25,475.95

Allotment Development Fund Code 3004 Balance as at 1st April 2021 70,469.00 add Contribution from Precept 2021-22 0.00 less Expenditure

18 of 22 21

70,469.00

Resurfacing Code 3005

Balance as at 1st April 2021 71,418.19 add Contribution from Precept 2021-22 18,400.00 Income 0.00 Less Expenditure

0.00 89,818.19

Nursery Development Fund Code 3006 Balance as at 1st April 2021 43,361.90 add Contribution from Precept 2021-22 0.00 less Expenditure Idless Nursery April 276.50 May 120.75 June 840.32

1,237.57

42,124.33

19 of 22 22

Public Conveniences Redevelopment code 3017 Balance as at 1st April 2021 16,240.00 add Contribution from Precept 2021-22 10,000.00 less Expenditure

Install Wallgates 5009.94 5,009.94

26,240.00

Parks Capital Fund Total 513,805.19

FINANCE COMMITTEE BUILDINGS FUND Balance as at 1st April 2021 373,380.55 add

Contribution from Precept 2021-22 19,300.00

Less

Expenditure 80.00

Finance Capital Fund Total 392,600.55

Available Net

Project details Budget Expenditure Balance

£ £ £

Municipal Buildings External Repairs (code 3022) Brought forward £129,505.33 + £4,000 in 2021-22 133,505.33 80.00 133,425.33

Zebs Building - Provision for repairs ( code 3012) Brought forward £8850 + £1000 in 2021-22 9,850.00 0.00 9,850.00

Truro Library (code 3016) Brought forward £313,673.25 + £5000 in 2021-22 318,673.25 0.00 318,673.25

TIC 30 Boscawen St (code 3011) Brought forward -£86298.03 + £8300 in 2021-22 -77,998.03 0.00 -77,998.03

Carrick Sports Hall (code 3013) Brought forward £7650 + £1000 in 2021-22 8,650.00 0.00 8,650.00

20 of 22 23

392,680.55 80.00 392,600.55

FINANCE COMMITTEE REVENUE FUNDS

Balance as at 1st April 2021 140,376.98 add Contribution from Precept 2021-22 45,400.00 Balance from revenue 0.00 Transfer from revenue 0.00 Interest 0.00 Less Expenditure 8,007.88

Finance Revenue Fund Total 177,769.10

Available Net Project Details Budget Expenditure Balance £ £ £ Community Work (code 3040) Brought Forward £0.00 0.00 0.00 0.00 Municipal Buildings Internal Works (code 3060) Brought forward £2910.29 + £2000 in 2021-22 4,910.29 0.00 4,910.29 Community Events (code 3062) Brought Forward £9242.33 9,242.33 0.00 9,242.33 Community Grants (code 3063) Brought Forward £10005.00 10,005.00 0.00 10,005.00 Election Expenses (code 3064) Brought forward £31987.04 31,987.04 0.00 31,987.04 Culture Strategy (code 3065) Brought forward £7100 7,100.00 0.00 7,100.00 Computers (code 3066) Brought Forward £14092.66 + £11,400 in 2021-22 25,492.66 7467.88 18,024.78 Community Projects (code 3021) Brought forward £18359.81 + £5600 in 2021-22 23,959.81 0.00 23,959.81 Bus shelters (code 3024) Brought Forward £13679.85 13,679.85 540.00 13,139.85 CCTV (code 3014) Brought forward £33000 + £11,000 in 2021-22 44,000.00 0.00 44,000.00 Website rewrite TIC ( ) Brought forward £Nil + £15400 15,400.00 0.00 15,400.00 185,776.98 8,007.88 177,769.10

Hendra Development Code 3100 code 3080 Balance as at 1st April 2021 10,189.39 add Contribution from Precept 2021-22 0.00

21 of 22 24 Income Rent Rent

0.00 less Expenditure Rates Apr 523.50 Rates May 524.00 Rates June 524.00 Rates July Rates Aug Rates Sept Rates Oct Rates Nov Rates Dec Rates Jan

1,571.50

Balance 8,617.89

22 of 22 25 B Tourist Information Centre (Visit Truro)

Finance and General Purposes July 2021

Customer Figures Footfall: April: 1104 – Re Open 12th April May: 2051 June: 2878

Retail Sales: April: £3,156 – Re open 12th April May: £5,585 June: £6,894

Please note: Due to the social distancing guidelines and the Visitor information shops risk assessment we can only safely accommodate 4 members of the public at any one-time since reopening in April. This restriction had an impact and that reflects on lower retail sales figures relating to reduced footfall figures.

Visitor Information Centre

• Staffing – Lydia Greet sadly left us at the end of May after nearly 10yrs service, to work with her husband in his new business venture, The Greet Little Cheese Company. We have re-evaluated the role of Lydia’s job (Deputy Manager) and have agreed that due to the increasing work load, to split the position, creating two part time jobs. The first is the role of a Digital & Communications Assistant working along side Abi Steel. The main role is to Assist with online marketing communication and social media channels to support the promotion of Truro’s tourism offer.

This position was advertised, and we are delighted to have appointed Molly Gray. Molly has just graduated from Falmouth University with a First in Journalism and has demonstrated a good understanding of the role and what is required.

The second role will be as an assistant to Kathryn in the Visitor Information Centre as a Supervisor role. An internal recruitment process will begin shortly.

• Truro River Cruises – Truro Belle – A new service offering river trips to Falmouth has started this year, which is proving extremely popular since the loss of the daily enterprise boat trips from Truro. Although we are not a ticket agent for them as they have only just started it may be something we look to collaborate on for the future.

• Ticket Sales - With Covid restrictions still in place until 19th July, ticket sales have suffered greatly for theatre events. However, looking forward to the future and the reopening of events now is the time to re-evaluate our Box office offer. We continue to act as an agent for Cornish Riviera Box Office (CRBO), however many of the theatre companies are coming away from CRBO and going to online only solutions. There are many in the community that need, and even more that would prefer, a face-to-face booking service. As there is a need from the community for a face-to-face service and the need for service to generate income from commissions, combined with expertise within the team we are developing a business case and plan to assess the merits both socially and financially of hosting our own “Box Office” offer.

Healthy Street Truro

Working alongside the team at Cornwall Council and Truro Bid on the communications and messaging to the public during the trial period. Members of the public will be able to pick up information about the scheme from both the Visitor Information centre and Truro Community Library. We will be distributing leaflets and posters to key locations around Truro along with the Truro Business Improvement team.

Marketing

Digital

• Website The Visit Truro website has seen a 45% increase in June. We have made the comparison from June 2019 as we were in lockdown last year. These results are encouraging, and the site is seeing additional views from our post on social media, mainly Facebook. People are accessing content such as parking information that suggests they will be heading back into the town now or in the near future. Although Parking visits are still 7% below pre-pandemic, other areas such as eating out are significantly up (54% more views / 500 more views). Interest in events such as the Children’s Day and Fiver Fest suggest a renewed interest in going places where other people are! Although woodland trails and other socially distanced pages are still popular, so a balance is required.

• Social media We continue to look at new and interested content for our social media platforms and that reflects in the increase in views to the website from mainly Facebook. On Facebook we created a Fun Fact Friday post which informs the follower about a lesser-known fact about Truro or the surrounding area. We have also created a post most Sunday evenings informing followers about the events in the week ahead to try and encourage visits to the town.

We will work towards growing the followers on Instagram. This will be one of Molly’s role going forward.

• Guide 2021 The new Truro pocket guide was launched at the end of April and has been distributed in key locations across Cornwall including Cornwall services. It has been received well with an initial print run of 15,000 which only lasted us to the end of June. 170 guides a week were being picked up from Cornwall services and so we have printed a further 38,000 to cover the remainder of the season.

• Wild Truro We are currently working with Countryside Ranger, Chris Waddle on a new Wild Truro pocket guide. It will highlight the Coosebean area and Daubuz Moor as well as including a Wild Truro town trail showcasing some of the interesting planting around the town.

• Christmas 2021 The Christmas events are now being finalised and Christmas marketing plans are in development, but we are awaiting confirmation of the budget.

• Events

We continue to work with the events team and have recently promoted the Green Truro Festival, Truro BID Antiques & Collectables, Fiver Fest & Children’s Day. Recently we worked with Story Republic and Hall for Cornwall in promoting and taking the bookings for their one day ‘Revealing City Hall Story Trail’. The 3 sessions had over 80 people join the trails. Some of the Visitor information staff went with their children who were fascinated by the stories from the building which were coming alive with the help of the Story Republicans. We would really like to explore a more regular programme of these trails which could involve taking place in the City Hall once it re opens.

Truro City Council Social Media / Communications

We are looking to create a communications plan document which would follow the Civic year and allow for us to plan press releases / workloads more effectively. As mentioned previously we are working with the Healthy Street scheme on communications and continue to participate in the weekly Monday town meetings.

• Facebook We are working hard to provide interesting and relevant posts for the residents of Truro and any content in advance we receive is much appreciated.

DESIGN STATEMENT

SAFETY IMPROVEMENTS TO LISTED STAIR AND BALCONY TRURO CITY HALL BOSCAWEN STREET, TRURO TR1 2NE

18 MAY 2021 REF: 20053.3.010

Lilly Lewarne Practice Ltd · 1 Victoria Wharf · Malpas Road · Truro · Cornwall · TR1 1QH T: 01872 261000 F: 01872 261001 E: [email protected] W: www.lillylewarne.co.uk Director: J S Moran Dip Arch RIBA Senior Associate: M C Duston Dip Arch RIBA Associates: P Clark M.Arch · R Simmonds M.Arch Registered in England No. 6005339 · VAT Registration No. 902 3356 56

LLP/A4.100rev6.doc

1.0 INTRODUCTION

This statement should be read in conjunction with the Heritage Statement by Richard Griffiths Architects and design drawings prepared by Lilly Lewarne Architects ref. 20053.3.001, 002 & 003.

Lilly Lewarne Architects have been commissioned by Kier Construction on behalf of Cornwall Council to produce proposals to improve the safety of the public stair in Grade II* listed Truro City Hall, Boscawen Street, Truro.

The stair, whilst sound and generally in good order does not comply with current Building Regulations in two important ways. Firstly, the existing iron balusters are spaced too widely apart (approximately 300mm) presenting a potential risk to children of falling through. Building Regulations Part K requires that in buildings where children are present, both stair and balcony guarding should prevent a 100mm diameter sphere passing through. Secondly, the stair handrail and balcony guarding are too low, with heights varying between 785 – 800mm. Part K requires handrails of stairs to be 900mm above the pitch line and balcony guarding to be a minimum 1100mm high above floor.

Due to the age of the stair and its listed status there is no statutory requirement to comply with the Building Regulations. However it is Cornwall Council’s desire to achieve compliance with the regulations where possible and practical to do so.

Existing balcony

Lilly Lewarne Practice Ltd · No.1 Poltisco Wharf · Malpas Road · Truro · Cornwall · TR1 1QH T: 01872 261000 F: 01872 261001 E: [email protected] W: www.lillylewarne.co.uk Director: J S Moran Dip Arch RIBA Senior Associate: M C Duston Dip Arch RIBA Associates: P Clark M.Arch · R Simmonds M.Arch Registered in England No. 6005339 · VAT Registration No. 902 3356 56

LLP/A4.100rev6.doc

2.0 INITIAL PROPOSAL

An initial approach was taken was to avoid imposing additional loads on the existing iron baluster’s side fixed connections to the interlocking granite stair treads. This involved inserting glass panels between the side of the stair flight and the underside of the existing handrail, to deal with the open baluster hazard. A second handrail was proposed to be fitted to the treads which would provide Building Regulations compliant height above the existing.

However negative conservation feedback was received to these proposals, on the grounds that the alterations would cause harm to the heritage asset by: setting up a competing handrail with the existing; the glass barrier creating distracting reflections behind the balusters; physical damage would be caused to the existing granite treads due to fixings drilled into them. An alternative less intrusive approach was recommended with the example of the stair upgrades to Grade I listed St Pancras Hotel, London suggested as a template to follow. This was adopted.

Initial Proposal – glass backing panel + independent handrail

LLP/A4.100rev6.doc

3.0 FINAL PROPOSAL

The revised proposal submitted for consideration adds new relatively lightweight components directly to the existing balusters by way of clamped fittings. This makes the changes fully reversible without damage to the historic stair. It is intended to clamp a new handrail on brackets direct to the original balusters, and to provide new guarding of lightweight wire mesh panels to the stair side of the balustrade. This will resolve the guarding height deficiency of the existing stair and eliminate the hazard from wide spacing of the existing balusters, both new elements providing Building Regulations compliance.

The new additions to the stair will therefore comprise: • Fitting a new 40mm diameter tubular steel handrail at Building Regulations compliant height above and following the existing wooden rail’s profile, on 20mm diameter curved brackets welded to profiled clamping plates. The brackets will be clamped to alternate existing balusters; • Fitting an additional horizontal bar will be required between the brackets along the balcony between new and old handrails where the existing guarding is particularly low and a gap remains larger than 100mm. • Fitting lightweight mesh panels on the stair side of the balusters, to be of 3.5mm diameter wire woven steel architectural mesh with a ‘U’ channel edging, also be clamped to the existing balusters;

All new fittings can be installed and removed without damage to the historic stair and balcony. Mesh for the guard panels is chosen to be lightweight in appearance and will not visually distract from or reduce the primacy of the original balusters. All new components will be powder coated to match the existing paint colour of the balusters and adjacent painted woodwork, which is dark blue / grey (RAL 5011 being closest).

As part of these proposals we also wish to remove the scalloped half height wooden kick boards along the edge to the balcony which are a poor quality retrospective addition to the original guarding. This will be straightforward to do and the existing timber fascia to which it is fitted would be retained, repaired as necessary and repainted.

Due to the age of the stair the project structural engineer is unable to justify the ability of the balusters to support additional loads imposed on them using current codes of practice. However, the recognised approach adopted here is that on the basis that the original stair and handrails have been, and remain, stable and rigid, the engineer is confident they are capable of accommodating the relatively modest increases in weight of the new handrails and guarding.

On the following pages, 3D visualisations have been produced to illustrate the new handrails and guarding in place on the existing stair and balcony. It should be noted that the handrail colour is not shown correctly matching the existing balusters due to the limitations of the software used. Also shown is a mesh sample of the size and wire thickness proposed, though this may be subject to final negotiation with the Local Planning Authority.

LLP/A4.100rev6.doc

4.0 3D VISUALISATIONS (NB - New handrail colour will be coloured to match the existing balusters).

LLP/A4.100rev6.doc

LLP/A4.100rev6.doc

5.0 MESH PANELS (NB - Mesh will be powder coated to match the existing baluster colour).

Mesh sample against balusters

Mesh sample against balusters Mesh size 25 x 25 x 3.5mm

LLP/A4.100rev6.doc

36 37 38 39 40 41 42

D Finance & General Purposes Committee 19th July 2021

Medium Term Plan

We are now one month into the four-year life of the new Council. I am recommending to all committees that in the coming months we agree a Plan to reflect the aims and aspirations of the council for its four-year life. I do not propose that this is a financial document but allows councillors to put their views forward on subjects that will reflect their priorities and ambitions for the Council and addresses the questions: -

• What changes to the current services provided should be made? • What level of precept should we be aiming for?

In summary it is a question of what level of influence the Council wishes to have in the life of the City and its residents.

It would be beneficial for the Plan to be completed by the end of October allowing the financial implications to be included in the Estimates for the next financial year. We would also be able to review the Mission Statement and corporate objectives in line with the Plan. I have set the timetable below with that in mind.

As with all organisations the Plan will need to be flexible particularly to reflect any changes in circumstances caused by external influences.

I therefore suggest the following timetable

July Each Committee includes an agenda item allowing Councillors to bring forward ideas and discuss their priorities. Where possible the Committee should come to a consensus whether to support individual views. Outside of the Committee meetings any Councillor with views can discuss with, or note them to, the Town Clerk. September Each Committee to review an outline of the document with the outcome from the Committee discussions included, and make further comments and views for incorporation into the final document. October The Committees review a final draft of the Plan document, which will then be submitted for full Council approval.

In our briefing on the 5th July it was suggested that we should have full council briefings in September rather than consider the Plan at Committee meetings; and the view of the Committee on this proposal is requested.

Recommendations That the committee considers its service priorities during the next four years and recommends its preferred option for consideration of the Plan in September.

Roger Gazzard Town Clerk

44 E

Boundary Commission Constituency Review

"I am suggesting an alternative proposal for the Truro and Falmouth constituency.

The proposed alternative would be to include Threemilestone and Chacewater (Electoral division) ward in Truro and Falmouth.

Move Constantine, Mawnan &Budock ward to the Camborne and Redruth constituency.

The detailed arguments are.

The Boundary Commission’s initial proposals involve splitting the Kenwyn parish west of Truro. As a result, the Gloweth and Shortlanesend wards of the parish would be in Truro and Falmouth constituency, while the Threemilestone ward of the parish would be in Camborne and Redruth constituency.

The suggested amendment is that the Threemilestone & Chacewater ward (division) be moved from the Camborne and Redruth constituency proposed by the Commission, into Truro and Falmouth.

The Threemilestone and Chacewater division has very close links with Truro. Its name is derived by its distance from Truro.

Threemilestone has a significant residential area which is a satellite village of Truro. It includes the Richard Lander School, a large secondary school whose main catchment area is Truro.

Local businesses in the Threemilestone area are also likely to consider themselves part of the greater Truro trading area. Threemilestone industrial estate is a key employment and business area for Truro.

There is a large area of farmland adjacent to Threemilestone known as "Langarth". This land north of the A390 road between Truro and the A30 trunk road is within Kenwyn Parish and is part of the Truro and Kenwyn Neighbourhood plan area.

There is outline planning permission for this whole area and initial building and infrastructure has already commenced.

There are longstanding plans to build a Stadium for Cornwall which will be the home ground for Truro City Football club. The proposed Langarth Garden village housing development of 4000 houses at Langarth will be on this site.This development is seen as part of the Truro area and an urban extension to Truro.This whole area has no geographical connection or community links to Camborne or Redruth.

Truro and Kenwyn parishs have a joint Neighbourhood Plan which was passed at referendum in 2016 and now forms part of local planning policy. That plan is currently under review by the local group and will include Langarth Garden village.

A Neighbourhood Plan for Chacewater was passed at referendum in 201?.

The Threemilestone and Chacewater division is represented by a single Cornwall Councillor.This is within the Council’s Truro and Roseland Community Network Panel area. The community network discusses issues affecting the community network area and agrees ways to progress and implement them. It also seeks to build working relationships between local partners and councils in the Truro area. 45

Camborne and Redruth are in separate community network areas which have seperate policy and priorities. It is for these reasons we propose:-

The alternative Proposal.

We propose the Threemilestone & Chacewater division be moved from the proposed Camborne and Redruth constituency into the new Truro and Falmouth constituency. It is currently within the existingTruro and Falmouth constituency.

To offset that change, Constantine, Mabe & Mawnan division moves from the boundary commission proposed Truro and Falmouth constituency to Camborne & Redruth constituency.It is currently part of the existing Camborne and Redruth constituency. This proposal would keep both constituency electorates within the acceptable range and retain local connection and identity.

I hope that this sets out the reasons for the amendments and if there are any queries please do not hesitate to contact us."

Councillor Roden Chairman

TRURO CITY COUNCIL

CALENDAR OF MEETINGS AND NOTABLE DATES 2021-2022

(All meetings to commence at 7:00pm unless otherwise stated)

N.B. The Mayor (Councillor S Webb) and Deputy Mayor (Councillor K Stokes) are members of all Committees, Sub-Committees and Working Parties of the City Council

MAY 2021 17th Annual Meeting of the Council including The Mayor Making Ceremony 20th Informal Planning

JUNE 2021 7th Extraordinary Meeting of the Council 14th Parks and Amenities 17th Planning 21st Grants Sub-Committee (6:30 pm) 21st Finance and General Purposes 28th Council

JULY 2021 8th Planning 12th Park’s tour and inspection of Victoria & Waterfall Gardens & Boscawen Park (6:30 pm) 12th Parks and Amenities 19th Finance and General Purposes 26th Council

AUGUST 2021 5th Planning SEPTEMBER 2021 2nd Planning 6th Parks and Amenities 13th Furniss Coal (6:30 pm) 13th Finance and General Purposes including Tourist Information Centre 27th Council

OCTOBER 2021 7th Planning 11th Parks and Amenities 18th Finance and General Purposes

NOVEMBER 2021 1st Council 4th Planning 14th REMEMBRANCE SUNDAY SERVICE (Truro Cathedral) Wreath Laying Ceremony in 47

Boscawen Street 2:30 pm. Procession to Cathedral 3:00 pm for Service at 3:15 pm 15th Parks and Amenities 22nd Grants Sub-Committee (6:30 pm) 22nd Finance and General Purposes

DECEMBER 2021 2nd Planning 6th Council

Calendar of Meetings 2022

JANUARY 2022 6th Planning 10th Parks and Amenities 17th Finance and General Purposes 31st Council (Precept) FEBRUARY 2022 3rd Planning 7th Parks and Amenities 14th Finance and General Purposes 28th Council (Mayoral Selection) MARCH 2022 3rd Planning 7th Parks and Amenities 14th Finance and General Purposes 28th Council APRIL 2022 4th Parks and Amenities 7th Planning 11th Finance and General Purposes 14th Annual Town Meeting 25th Council (Selection of Committee Selection Committee) MAY 2022 5th Planning 16th Annual Meeting of the Council including The Mayor Making Ceremony 19th Committee Selection Committee 23rd Adjourned Annual Meeting of the Council JUNE 2022 6th Parks and Amenities 9th Planning 13th Grants Sub-Committee (6:30 pm) 13th Finance and General Purposes 26th Mayor’s Sunday Service (Truro Cathedral 4:00 pm) 27th Council 48

JULY 2022 4th Parks Tour of Inspection 5th Parks and Amenities 7th Planning 11th Finance and General Purposes 25th Council AUGUST 2022 4th Planning SEPTEMBER 2022 1st Planning 5th Parks and Amenities 12th Furniss Coal (6:30 pm) 12th Finance and General Purposes 26th Council OCTOBER 2022 6th Planning 10th Parks and Amenities 17th Finance and General Purposes 31st Council NOVEMBER 2022 3rd Planning 13th REMEMBRANCE SUNDAY SERVICE (Truro Cathedral) Wreath Laying Ceremony in Boscawen Street 2:30 pm. Procession to Cathedral 3:00 pm for Service at 3:15 pm 14th Parks and Amenities 21st Grants Sub-Committee (6:30 pm) 21st Finance and General Purposes DECEMBER 2022 1st Planning 5th Council