18 /T No 171 /T - 128
17/ET/ - KERALA /
केरऱ •
IREL/Chavara/16
)
Unit Kerala for the Financial Year 2017 KeralaUnit Year for the Financial
1 691 583, KOLLAM DIST. KOLLAM 583, 691 INCLUDING DECLARATION INCLUDING
-
Page Page Chavara
CHAVARA CHAVARA / IREL भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि for for
A Governmentof India Undertaking)
( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा TENDER SPECIFICATION SPECIFICATION TENDER
. 1 Internal Auditors Internal
-691583, INTERNAL AUDIT INTERNAL ing of चवरा OF
Out sourc
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T 128
9 9
09 1 25 27 33 3 42 47 50 3 8 9 4 5
------52 5 2 2 30 31 3 3 51 01 02 03 04 05 6 2 6 17/ET/ 06 10 20 2 3 3 40 43 48 - Page no Page KERALA /
केरऱ •
IREL/Chavara/16
DEPOSIT
OUT SOURCED OUT - )
SECURITY GUARANTEE PERFORMANCE 2 691 583, KOLLAM DIST. KOLLAM 583, 691
-
CONTENT
Page Page
.
2 Description
CHAVARA CHAVARA / INCLUDING DECLARATION INCLUDING
OF CONTRACT OF भारत्रकारकाउपक्रि
( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking)
( ORS SCOP OF THE INTERNAL AUDIT INTERNAL OF THE SCOP
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT MONEY FOR EARNEST GUARANTEE BANK FOR GUARANTEE BANK FOR GUARANTEE BANK OF SCOC
I को쥍ऱिजिऱा
FOR FOR FOR FOR AGREEMENT BOND FOR INDEMINITY
-691583, SPECIAL CONDITIONS OF CONTRACT (SCOC) OF CONTRACT CONDITIONS SPECIAL I OF ANNEXURE CONDITIONS COMMERCIAL FORMAT BID PRICE LIST CHECK RESPONSE TENDER‟S BANK DETAILS BANK FORMAT FORMAT FORMAT FORMAT FORMAT DETAILS REGISTRATION (SOT) OF TENDER SCHEDULE CONTENT DEALINGS BUSINESS OTHER & TENDERING IN ETHICS UNDERTAKING DECLARATION INSTRUCTIONS IMPORTANT GUIDE VENDOR CONDITIONS GENERAL I ANNEXURE TENDER SPECIFICATION SPECIFICATION TENDER INTERNAL AUDIT INTERNAL
......
......
चवरा .
OF 8 9 4 5 6 7 2 3 20 21 22 23 16 17 18 19 12 13 14 15 10 11 1 No
OUTSOURCING OUTSOURCING
IREL-CHAVARA
sign sign
/T No 171 /T agencies. agencies. The
128
17/ET/ - KERALA Prabhadevi, / 24221068 investigation will be conducted be conducted will investigation
-
[email protected] केरऱ •
Mumbai 400 028 400 Mumbai (Commercial) DGM For Indian Rare Earths Limited Earths Indian Rare For Ph: 022 Ph:
Chief Vigilance Officer Vigilance Chief Email:
Indian Rare Earths Limited, Earths Indian Rare 1207 VS Marg, Marg, 1207 VS IREL/Chavara/16
)
3 691 583, KOLLAM DIST. KOLLAM 583, 691
-
Page Page
Or Head CHAVARA CHAVARA Chavara /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( Indian Rare Earths Limited, Earths Indian Rare
ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा ETHICS IN TENDERING & OTHER BUSINESS DEALINGS BUSINESS OTHER & TENDERING IN ETHICS
24225778 -691583, - Mumbai 400 028 400 Mumbai INTERNAL AUDIT INTERNAL Email: Email: चवरा Indian Rare Earths Limited, Earths Indian Rare OF Chairman &Managing Director &Managing Chairman Ph: 022 Ph: 1207 VS Marg, Prabhadevi, Marg, VS 1207
ers are requested not to provide any gift and / or inducement to any of our employees for securing/being granted favour in abide by the attached undertaking. the attached by abide
In In our endeavour to be more transparent in our dealings and to support our ideology all Vendors, Customers and Business Report Report of any gifts and / or inducements sought by any employee of the company should be immediately reported to any one Indian Indian Rare Earths Limited a Government of India Undertaking under the administrative control of Department of Atomic
OUTSOURCING OUTSOURCING
consequences as per prevailing rule of the company. rule of prevailing per as consequences you, Thanking We assure you that complaints if any made by you on the subject will be kept confidential and fair and confidential be kept will on the subject you made by if any complaints you that We assure and appropriate action will be taken. Similarly, we expect your commitment to the under taking and its violation will have of the following: partn dealings with our Company. In assurance of your commitment to the aforesaid, it will be hightly appreciated if you fill up, and Energy Energy is doing its business as per the rules and regulation of the Public Sector Undertaking and other statutory governance. good Corporate with manner impartial & rational a ethical, in is done business Dear Sir, Dear
IREL-CHAVARA
referred referred as /T No 171 /T 128
17/ET/ - KERALA / केरऱ
•
IREL/Chavara/16
)
4 691 583, KOLLAM DIST. KOLLAM 583, 691
-
Page Page UNDERTAKING
. CHAVARA CHAVARA 4 / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा gift gift and / or inducement sought by any employee of the company in exchange of the
-691583, INTERNAL AUDIT INTERNAL चवरा OF
Not Not to provide any gift and / or inducement to any of employee the company in with connection securing/being granted Kerala. at Chavara, Unit field its and the company with dealings my/our in favour (s) To immediately report any unit. field its and/or company the with dealings my/our in me/us (s) to favour granting units field its and/or company
. .
agree and undertake: agree Name of the Company & Address (with seal): ...... seal): (with Address & Company of the Name Signature: ...... Signature: ...... Name: Title: ...... 1 2
OUTSOURCING OUTSOURCING
Company) I/We CHAVARA. I/we ...... am/are a Vendor/Customer of Indian Rare Earths Limited (Now onwards to be To Limited, Earths Rare M/S Indian Date:
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA /
केरऱ •
Full address: Full IREL/Chavara/16
Signature of the tenderer of the Signature
)
5 691 583, KOLLAM DIST. KOLLAM 583, 691
- f/ourselves f/ourselves of all terms and conditions of the tender and hereby
Page Page DECLARATION
. CHAVARA CHAVARA 5
/ भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking)
( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
……………….(……………………………………………………………………………………..) ……………….(……………………………………………………………………………………..) towards -691583, INTERNAL AUDIT INTERNAL
चवरा OF
OUTSOURCING OUTSOURCING
Place: Date:
agree to accept responsibility to carry out the supply at the rates indicated in the price schedule. the price in indicated the rates at supply out the carry to responsibility agree to accept proof of which are enclosed in separate cover. separate in enclosed are proof of which I/ We have read and understood and completely satisfied mysel I/ We have Tender remitted document cost and Rs. Earnest Money Deposit vide BG / DD No…………………………….. dated……………………. and
IREL-CHAVARA
. LINE LINE AT - /T No 171 /T Commercial Bid - 128
Procurement→ PSU/Govt depts. 17/ET/ - -
KERALA [email protected] /
→ e
केरऱ tender). el.gov.in
-
•
ch@ir
-
IREL/Chavara/16
08884600700 procurement portal which is free of cost. Only after purchase
-
- 7356086123 )
)
Mob No.9447720322 [email protected] Pramod.P.Mani Sr.Manger(Purchase) ir Kumar Sharma Email: IA www.mstcecommerce.com (
218
- Mob. No. Ranv
S.O
6 691 583, KOLLAM DIST. KOLLAM 583, 691
Instructions
-
2)
4) Page
22260054 - procurement procurement service provider is MSTC Ltd., 225C, A.J.C. Bose Road, - The The Vendor should posses Class III signing type digital certificate. Vendors
Email 07406047869 080 Important CHAVARA CHAVARA /
.
भारत्रकारकाउपक्रि 6 ( इंडियनरेअरअर्थ्सलऱलिटेि IREL
A Governmentof India Undertaking)
Mobile ( ORS 205
-
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
em generated mail confirming their registration in their email which has been provided during
को쥍ऱिजिऱा
o register themselves online with t [email protected]
-
22260054
- 739333
Bids will not will Bids be recorded without Digital Signature). Telephone 080
d over the internet will be done. The process involves vendor‟s registration with MSTC e purchase
-691583,
-
tender : INTERNAL AUDIT INTERNAL - Officer चवरा Sr. Mob No.9446 K.S.Manjunatha DGM (COMML) Mob No.9495754392 Email: I. Girija Kumari MrSanthosh Kumar Rajendran Name Ms. Suraiya R. / Shaik OF
) )
1 3 procurement procurement event of IREL, Chavara. The e -
Mr. Ravindranath 2 Contact Persons (IREL) In case of any clarification, please contact MSTC/IREL, (before the scheduled time of the e Contact person (MSTC): No Sl 1 1).Vendors are required →IREL→Register as Vendor Filling up details and creating own user id and password→ Submit. 2). Vendors will receive a syst thefilling registration form. are to make their own arrangement for bidding from a P.C. connected with Internet. MSTC/ IREL is not responsible for making such arrangement. ( SPECIAL NOTE: THE www.mstcecommerce.com/eprochome/ PRICE BID AND THE COMMERCIAL BID HAS TO BE SUBMITTED ON Process ofProcess E A) Registration: registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Techno as well as Price Bi 700 020. 700 -
. 6.1
OUTSOURCING OUTSOURCING comply with the conditions with documentary proof (wherever required) will not qualify in the Tender for opening of price bid price of opening Tender for in the qualify not will required) (wherever proof documentary with conditions the with comply Kolkata You are requested to read the terms & conditions of this tender before submitting your online tender. Tenderers who do not This is an e
IREL-CHAVARA
our igh, igh, Bank
.The
/T No 171 /T
128 Limited
the NIT. Bidder(s) can 17/ET/ - MSTC
KERALA of /
Commercial Commercial Bid is found to be - केरऱ favour
• in
RTGS IREL/Chavara/16
→Internet Options→ custom level date of opening of Part II Price bid, through valid BY
below
) fee
detailed
is
tender tender No and a certificate in Bank‟s letter head mentioning UTR
- 7 691 583, KOLLAM DIST. KOLLAM 583, 691
- Transaction
MSTC
to
OF Page Page
Technical & Commercial Formats without any ambiguity. RTGS CHAVARA CHAVARA
/ downloaded and installed in the system. by
भारत्रकारकाउपक्रि e price bid. However in case the lowest rate appears to be reasonable taking into PAYMENT
( इंडियनरेअरअर्थ्सलऱलिटेि fee
: 3) ne shall be taken. - A Governmentof India Undertaking) (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा Transaction
d submit the transaction fee well in advance before the last date of submission of tender as they will
sending SP3 above/WindowsSP3 & 7 Operating System
- UTIB0000005. Axis Axis ,ShakespeareBank Sarani Branch, Kolkata Axis A/c.No.005010200057840Bank
Commercial bid will be opened electronically on specified date and time as given in for -
-691583, 22831002
- etc INTERNAL AUDIT INTERNAL
चवरा
OF Commercially acceptable by IREL. Such bidder(s) will be intimated format 7 and above Internet browser. 7 and above -
- : The bidders shoul
: System Requirement: Fax No. : 033 No., amount, No. of the account debited, Name of the remitter and Pan No. of theremitter by Fax or Email. NOTE be activated for bid submission only after receipt of transaction fee by MSTC. Contact Details : Bank DetailsBank : DetailsAccount : IFSC Code No. : The bidders are requested to communicate the UTR No. and E All entriesAll in the tender should be entered in online Special Note towards Transaction fee details, Note The tenderers are advised to offer their best possible rates. There would generally be no negotiations hence please submit y most competitive prices while submitting th account the prevailing market conditions, the order may be awarded to the lowest bidder and if the rate is still considered h action as per prevailing instruction/guideli (A) Part I Techno witness electronic opening of bid. (B) Part II Price bid will be opened electronically of only those bidder(s) whose Techno Part I Techno email confirmed by them. iii) iii) typeSigning digital signature (Class 7 iv) update JRE 65 andabove software to be To enable activeALL controlsX and disable „use pop up blocker‟ under Tools B) i) 98Windows /XP ii) IE
6.3 6.2 6.4.
OUTSOURCING OUTSOURCING
IREL-CHAVARA
. fee t the IREL IREL
/T No 171 /T
link agains
128
Commercial bid. Once - 17/ET/ - refundable. KERALA - / [email protected] , of MSTC Ltd.
Attach Document केरऱ • bid. If this application is not run then the
IREL/Chavara/16 procurement →PSU/GovtDepts→IREL Login -
→ e
Commercial ) - Commercial bid & price bid has been saved, the bidder -
8 691 583, KOLLAM DIST. KOLLAM 583, 691
tive and the same has to filled up and then bidder should click on -
ink in My menu to upload documents in document library. Multiple l Page Page
unt will notunt will be accepted. Transaction fee is non www.mstcecommerce.com/eprochome/IREL CHAVARA CHAVARA / www.mstcecommerce.com भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि [email protected]
, A Governmentof India Undertaking) ( ORS ct of corrigendum to this NIT (if any) will be sent to tenderer (s) who have downloaded the INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS r DSC (Digitalr DSC Signature Certificate). Commercial Bid, bidder should click „save‟ for recording their Techno ommercial Bid & price bid cannot be revised once the submit button has been clicked by the Upload Documents - C - को쥍ऱिजिऱा ement ement service provider). Hence the bidders are required to ensure that their corporate email I.D. es and Transaction fees are non refundable. No interest will be paid on EMD. EMD of the tion Floor Manager→ live event →Selection of the live event→
procur - bidder. The Techno
- -691583, :
INTERNAL AUDIT INTERNAL tender & Reverse tender auction: - at they have not missed any corrigendum uploaded against the said tender after downloading the tender document. tender. Tender fe - [email protected] चवरा In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of has to be done twice immediately after clicking on the Techno bidder not be will able to save/submit his bid. After filling the Techno the same is done, the Price Bid link becomes ac “save” to record their price bid. Then once both the Techno can click on the button“Submit” to register their bid e unsuccessful bidder(s) will be refunded by IREL. The process involves Electronic forBidding submission of Techno Commercial as Bid well as Price Bid. The bidder(s) who have submitted the above through fees internet can in only MSTC submit their website Techno Commercial →My menu→ Auc Bids and Price Bid The bidder should allow to run an application namely enApple by accepting the risk and clicking on run. This exercise Bidder(s) need to submit necessary EMD, Tender fees (If ANY) and Transaction fees to be eligible to bid online in the OF NOTE tender. -
) ) ) ) ) ) f e b c d a mentioned in NIT. As such, bidders are requested to see the web site once again before the due date of tender opening to ensure th The responsibility downloading of the related corrigenda, if will any, be thatthe of downloading parties. documents from web site. Please see website tender cannot be accessed after the due date and time mentioned in NIT. - E Bidding in e (i) Please note that there is no provision to take out the list of parties downloading the tender document from the web site (ii) No separate intimation in respe All All notices and correspondence to the bidder(s) shall be sent by email only during the process till finalization of tender by as well as by MSTC (e provided is valid and updated at the stage requested to ensure validity of thei of registration of vendor with MSTC (i.e. Service Provider). Bidders are also Vendors are instructed to use documents can be uploaded. Maximum size of single document for upload is 5 MB. Once documents are uploaded in the library, vendors need to attach particular tender. Fordocuments further please follow assistance instructions of vendor guide. through Email ids: Email Bidders may please note that the transaction fee should be deposited by debiting the account of the bidder only; transaction deposited from or by debiting any other party‟s acco In case of failure to make payment towards Transaction fee for any onlinereason, e the vendor, in term, will not have the access to
6.5. 6.8. 6.9. 6.7. 6.6
OUTSOURCING OUTSOURCING
IREL-CHAVARA
tender floor - /T No 171 /T SUPPLIER.
128
. 17/ET/ - KERALA / केरऱ • defaulting bidders defaulting
IREL/Chavara/16
sful tenderer shall be called hereafter
or extend the tender in full or part as the case may Any Any other document uploaded which is not required
) (s) will be scrutinized. In case any of the information information of the case any In be scrutinized. (s) will
announced date & time and for as much duration as mentioned 9 691 583, KOLLAM DIST. KOLLAM 583, 691 -
- bidder by
tender, once it has been submitted with digital signature
tender Floor. Rate to be quoted should be in Indian Rupee as per UOM Page Page - tender process shall be legally binding on the bidder. Any bid will be - per the terms and conditions and procedures laid down in the website erms conditions & for the tender.
in technical & commercial formats commercial & intechnical CHAVARA CHAVARA - / tender or extend the due date of receipt of bid(s) without assigning any reason - to this event event to this of MSTC Ltd.
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
ocess, ocess, the bidders will remain completely anonymous to one another and also to A Governmentof India Undertaking) ( tender shall be governed by the terms and conditions mentioned therein. ORS - INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS tender pr को쥍ऱिजिऱा - tender floor/tender document. -
uploaded and attached and uploaded
-691583, tender floor shall remain open from the pre - INTERNAL AUDIT INTERNAL चवरा Unit of Measure (UOM) is indicated in the e indicated in the e between Buyer and the Bidder for executionof supply. succesSuch It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system. Buyer reserves the right to cancel or reject or accept or withdraw be without assigning any reason thereof. No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e by any bidderconfirms his acceptance of t their bid. During the entire e everybody else. The e above. All electronic bids submitted during the considered as the valid bid offered e by that bidder and acceptance of thesame by the Buyer will form a binding contract OF
)
) ) ) ) ) ) m j k l g h i The documents The documents furnished by the bidder is found to be false during scrutiny, EMD of defaulting bidder(s) will against be taken be also can business of banning and forfeited. suspension including action Punitive The bidders must upload all the documents required as per terms of NIT. as per the terms of the NIT shall not be considered. on the filled based evaluated be The bid will IREL, IREL, Chavara has the right to cancel this e thereof. The online tender should be submitted strictly www.mstcecommerce.com/eprochome/IREL as Any orderAny resulting from this open e No deviation to the technical and commercial terms conditions & are allowed. After submitting online bid, the bidder cannot access the
6.17 6.15 6.16 6.14 6.13 6.12 6.10 6.11
OUTSOURCING OUTSOURCING
IREL-CHAVARA
n
e. /T No 171 /T
128 open up. Fill up the up the up. Fill open
17/ET/ -
KERALA /
केरऱ • omputer.
IREL/Chavara/16
procurement procurement portal of MSTC. These guidelines -
) mode. The settings under Browsing History (Under procurement -
Enable Enable mitted mitted by any bidder or forany consequent loss to the bidder 691 583, KOLLAM DIST. KOLLAM 583, 691 10
procurement procurement events they wish to participate. For example, if a - -
evelopment evelopment of the portal. Bidders are advised to keep checking the
Page Page and the screen will look like look will the screen and packages packages on being prompted on screen like TCS signer certificate needs
CHAVARA CHAVARA /
भारत्रकारकाउपक्रि should be added to the list of Trusted Sites. Trusted of the list added to be should ( इंडियनरेअरअर्थ्सलऱलिटेि
or turn off mode. or turn off A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा Disable Disable procurement procurement events for Buyer Aand Buyer B, he will have to register separately for the two - internet through an ISP. an through internet
-691583, INTERNAL AUDIT INTERNAL
चवरा OF www.mstcecommerce.com/eprochome www.mstcecommerce.com/eprochome Procurement Portal Guidelines for Vendors for Guidelines Portal Procurement https://www.mstcecommerce.com https://www.mstcecommerce.com -
Blockers should be kept in kept in be should Blockers understanding anything written hereunder.) hereunder.) written anything understanding - - have have to register separately for each Buyer in whose e e ActiveX controls of the Internet Explorer should be set in Submit.
Internet Options General) for Check for newer versions of web pages should be kept as Every time I visit the webpag the visit I time as Every be kept should pages of web versions newer for for Check General) Options Internet MSTC’s e MSTC’s For further queries the vendors May refer to the FAQ at FAQ to the refer May the vendors For further queries the website website the
-
. 7
OUTSOURCING OUTSOURCING click on Click on the Logo of NHPC to register. Logo of NHPC Click on the Form will A Vendor”. As Click on “Register Form and vendor wishes to participate in e Buyers. Visit www.mstcecommerce.com/eprochome Registration Vendors (11) Windows user should have the privilege to install etc. be loaded to needs applet java operation, for DSC to be installed NB: (8) Latest Drivers for your Digital Signature Certificate should be installed properly in the c in the properly be installed should Certificate Signature Digital for your Drivers (8) Latest (9) The website it. in installed or above 9 7 update version Environment Runtime Java have should (10) The computer Tools (6) All Pop available. where Windows of version for higher off turned be should computer of the mode (7) The protected (3) The computer (Desktop / Laptop) should have Windows XP SP3 or above. SP3 XP Windows have should / Laptop) (Desktop (3) The computer or above. 7 version Explorer in Internet viewed best is (4) The website (5) All th System. to connected computer (1) A of Windows. version on depending RAM adequate have should (2) The computer due to mis Requirement System e of MSTC use optimum for to be fulfilled need requirements The following are subject to change from time to time depending on the d latest guidelines from the website to keep themselves updated. They may also contact the offices of MSTC to seek clarificatio on any point.MSTC shall not be responsible for any mistake com (The following section is meant only to provide guidance to bidders about the e
IREL-CHAVARA
activated activated - /T No 171 /T 128
17/ET/ - KERALA /
केरऱ •
IREL/Chavara/16
) line line registration process. Your account is auto -
691 583, KOLLAM DIST. KOLLAM 583, 691 11
-
Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा e) and you may proceed to login. to proceed may and you e) before clicking on Submit button. After that a preview page will appear and if you press continue then a then a continue you press and if will appear page that a preview After button. on Submit clicking before -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING Please refresh the image image the Please refresh message of successful registration will come This completes the on otherwis mentioned (unless You need to create your own user name and password.Please check availability of user id and password policy before creating creating before policy and password id of user availability check password.Please and user name own your create need to You for password one except field in any character special any not use do Please the same.
IREL-CHAVARA
ify ify r id and r id and /T No 171 /T
128
17/ET/ - e two names don‟t match, KERALA /
केरऱ •
IREL/Chavara/16
) rson‟s name to match with the DSC Issued to name name to Issued DSC the with match to name rson‟s
691 583, KOLLAM DIST. KOLLAM 583, 691 12
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( f f DSC and user id are used. Else, system will prevent you from logging into the ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा home
-691583,
INTERNAL AUDIT INTERNAL चवरा OF
For further queries about system configuration the vendors May refer to the FAQ at the FAQ refer to May vendors the configuration system about For further queries
-
OUTSOURCING OUTSOURCING Change / Forget Password / Forget Change password. Reset the link on click he shall his password, change to or wishes password his forgets a vendor In case NB: www.mstcecommerce.com/eproc DSC are being used or not or are being used DSC and will allow login only if the correct pair o system. correct DSC for the user id. user for the correct DSC pe contact the change will system automatically DSC, the with If you proceed pair of use correct if the check will system logins, subsequent For all use. user id for future the with the DSC and will map the user id being used for used id being the user logging in. If the two names match, system will map the user id with the DSC without any prompt. If th system will give an alert stating that the two names are different and will ask you to confirm that the DSC being used is the Click on OK and select your DSC for authentication. When you are logging into the system for the first time, system shall ver the name of the person to whom the DSC has been issued and the name of the contact person provided during registration for Type your user id and password and click on Login. The system shall ask for your DSC as Below as your DSC for shall ask system The Login. on and click password id and user Type your
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 13
- Page Page
CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा reset. The system will ask for DSC and if authenticated correctly, the password will be reset. Please Please be reset. will the password correctly, and if authenticated for DSC ask will system The reset. -691583,
s INTERNAL AUDIT INTERNAL चवरा OF mail ID, Mobile No. & Name of the contact person. contact of the Name & No. Mobile ID, mail -
OUTSOURCING OUTSOURCING Name, e Name, Step 1: Click “Download NIT/Corr” link on link NIT/Corr” “Download 1: Click Step “http://www.mstcecommerce.com/eprochome/nhpc.”. of Company the details providing format up the and fill button „proceed‟ 2: 1Click Step remember that this facility is available only after first successful login with the DSC. the with login successful after first only available is facility that this remember VENDOR BY / CORRIGENDUM OF NIT DOWNLOADING Vendor a. Unregistered click on and fields Fill the up The system will ask for user id and new password as shown below. as shown password and new id user for will ask The system
IREL-CHAVARA
/T No 171 /T
128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 14
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Page Page
CHAVARA CHAVARA / भारत्रकारकाउपक्रि
( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL
चवरा OF submission of the details, select the event No., select the notice/corrigendum and download the same the and download notice/corrigendum the select No., event the select details, the of submission
OUTSOURCING OUTSOURCING Step 3: Select the event and select the NIT/CORRIGENDUM and download & save. and download NIT/CORRIGENDUM the select and event the 3: Select Step Step 2: Click “DOWNLOAD NIT/CORRIGENDUM” LINK. NIT/CORRIGENDUM” “DOWNLOAD 2: Click Step b. Registered Vendors b. Registered Login” at “Vendor Under DSC. & password user ID, with 1: Login Step http://www.mstcecommerce.com/eprochome/nhpc
3: After Step
IREL-CHAVARA
nd then /T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
ntry” Link under “My Menu” in the vendor login. vendor in the Menu” under “My ntry” Link
)
691 583, KOLLAM DIST. KOLLAM 583, 691 15
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CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा Button at the bottom Of the page as shown below. shown as page Of the bottom at the Button -691583, INTERNAL AUDIT INTERNAL चवरा bmit” bmit” OF “Su
OUTSOURCING OUTSOURCING Clicking on the on Clicking Here the vendor may select the particular tender in which they want to participate by clicking on the tick box at the right a right at the box tick on the clicking by participate to want they which in tender particular the select may the vendor Here The vendor may enter the transaction fee details by using the “Transaction Fee e “Transaction the using by details fee the transaction enter may The vendor below shown as appears Page the following On Clicking
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ • Button as shown below. The amount The below. shown as Button
IREL/Chavara/16
“Confirm” “Confirm”
) on the
691 583, KOLLAM DIST. KOLLAM 583, 691 16
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL
चवरा OF
OUTSOURCING OUTSOURCING Then the following page appears where the vendors are required to fill up the transaction details, namely the UTR No, Date Of Date No, the UTR namely details, transaction up the to fill required are vendors where the appears page Then the following then clicking and fields the given in Bank the Remitting And Transaction, be edited. cannot field
IREL-CHAVARA
/T No 171 /T
128
17/ET/ - KERALA / केरऱ •
Log Log in with your user id, password and IREL/Chavara/16
)
Bid Bid Meet : -
Pre 691 583, KOLLAM DIST. KOLLAM 583, 691 17
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
-691583, INTERNAL AUDIT INTERNAL
चवरा OF the queries. the
tender - the Buyer replies to your query, it will be automatically displayed under your query in the second display box as shown shown box as display the second in your query under displayed be automatically it will query, to your replies the Buyer
OUTSOURCING OUTSOURCING 1 Bidding in e Bidding MANGR FLOOR AUC on DSC.Click and password user id, your with the website Log into above. You can view all the queries and the replies thereto during the Pre Bid Meeting without knowing the names of the of the names the knowing without Meeting Bid Pre the during thereto replies the and queries all the view can above. You raising persons REPORT. MEET BID PRE link the through accessed can be Meetings Bid Pre concluded all of Reports Bid The Pre When DSC. DSC. Click on the link PRE BID MEET VENDOR.Select the Event. Type in your query in the box provided and click on Send.
IREL-CHAVARA
e e
ted ted /T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
) s in document library. Multiple documents can be can documents Multiple library. in document s
Commercial” Commercial” and “price” links under Cover 1 and Cover 2
- 691 583, KOLLAM DIST. KOLLAM 583, 691 18
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CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS tender, tender, click on the “Techno को쥍ऱिजिऱा link against the particular tender the particular against link - d during opening of the tender.After Final Submission, if a bidder wishes to change his/her y ticking the check box and clicking on the Run button. This exercise has to be done twice espectively espectively . To quote the price bid, click on the link “Price” under cover 2. As you fill the nk. For Itemwise tenders, Final Submission will have to be done against individual lot. For
which you can edit later on. Once a bid has been saved, the Bid Status would change to “Technical change youwhich can to “Technical Bid edit Once saved, later on. would Status a bid the has been and and participate in running on events.Click Forthcoming to view upcoming events.For bidding in any those those tenders both the aforesaid links will be activated only after saving the “Common/Commercial
-691583, INTERNAL AUDIT INTERNAL AttachDocument चवरा OF if necessary.To bid in an e Commercial” Commercial” and “Price” r - tender, click on the event number from the list of live events. Wait for the enApple application to be downloaded on your -
OUTSOURCING OUTSOURCING uploaded. Maximum size of single document for upload is 5 MB.Once documents are uploaded in the library, vendors can attach attach can vendors the library, in uploaded are documents MB.Once 5 is for upload document single of size Maximum uploaded. through documents Please select the Upload documents link from My menu to upload document upload menu to My from link documents the Upload select Please the bidder‟s bid will not be considere afresh. bid submit bid and his/her delete can bidder bid, the documents attach & To upload required fields, the system displays the site cost per unit and total site cost as subsequently alerts. The through price the bid same can be li saved and edi Eventwise tenders, there will be only one Final Final Submission.After Submission, a bid can be withdrawn and in such a case, page. This page. your bid will save This Bid Saved” after saving Cover 1 and “Price Saved” after Saving “Techno Cover 2. To edit your technical/price bid, click on the links respectively respectively and save them for entering your Specification or Terms”. Bid In against the desired lot. Some Specifications or tenders Terms” After opening may the Tech Cover, have fill up the “Common/Commercial form and click on Save button provided at the bottom of th If there is any problem in the Running of enApple application, check for the JRE version installed in the computer and upgrad the same computer computer and Run the application b further. before proceeding Click on Live Events to view e
IREL-CHAVARA
- e er er
ter ter ted. ted. further further
/T No 171 /T
each each lot. Once 128 tender. tender. Once the .(c) A bid can be
inks inks for and Technical lete Bid” button and re Bid” button lete uments uments is A possible.(b) 17/ET/ A A bid can be edited any - KERALA / lso if required.Documents once once lso if required.Documents केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 uploaded uploaded for each tender separately. Documents need to be 19
- - Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
Bidders Bidders are required to take special note of the following points.(a) -691583, INTERNAL AUDIT INTERNAL चवरा OF n be removed from the library also. library the from n be removed
OUTSOURCING OUTSOURCING
withdrawn withdrawn or deleted prior to the closing time of the event. However in case of withdrawal of bid, no fresh bid can be submit the “De clicking do so by may he submission after final bid edit his wishes to if a bidder hand On the other bid his submit the bid has been by submitted clicking on Final no further Submission, editing of bid or uploading of doc bid can be submitted upto the scheduled closing time of the event. After the closing accepted time byof event the has system. passed, Hence, no bidders bid are will advised be to make final submission of their bids well in advance Price Bids will get disabled.Bidders will receive an acknowledgement mail in their registered email id against each tender af final submission against each lot Onc on Sign & Encrypt). clicking of bid (i.e before final submission the before can be uploaded documents and number of times you are required to submit the bid by clicking on Final submission button provided at the extreme right against the said button is clicked and the data is digitally signed with bidder‟s Digital Signature, the bid stands submitted and no editing of the bid is possible thereafter. The screen will appear to read as Bid Already Submitted and the l uploaded uploaded can be used for multiple tenders and need not be re attached with tenders; otherwise such documents will not be available to buyer for downloading against any technical and price bids have been filled and documents have been uploaded and you feel that you won‟t edit them any further, Documents ca Documents In the attached document link, Documents already uploaded, will be available. Vendors just need to select the particular tend and may click attach the which are against detach a the documents documents required.Vendors
IREL-CHAVARA
as as are
aterials aterials
/T No 171 /T 128 urchaser.
17/ET/ - companies companies act, 1913 and KERALA / y the Purchaser and shall be
d b / Officer in Charge (OIC) केरऱ • bmitting the offer by the tenderer. offer by the bmitting for any part of the work or any person
IREL/Chavara/16
Charge Charge (EIC) - in -
)
691 583, KOLLAM DIST. KOLLAM 583, 691 20
r on the date on which in the course ordinary of post a letter so -
Page Page let by the Contractor with the consent in writing of the Purchaser and - ng appearing in one shall be construed the same as appearing in the CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि /Officer in Charge (OIC) in Charge /Officer
A Governmentof India Undertaking) (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
Charge(EIC) - ‟ shall mean the person or company whose tender is accepte nown nown place of abode or business or may be handed over to his agent personally or may be r
in
-
-691583, INTERNAL AUDIT INTERNAL
contractor‟ contractor‟ shall mean the person or company named in the contract चवरा OF - 400028
- Contractor - tter of Intent (LOI) of Intent tter Contract Specification Contract Contractor/Supplier
HO/CO The term "Contract Specification" contract in the such as mentioned shall particulars such all and characteristics performance mean the schedules, detailed designs, statements Le of technical data, Engineer / Engineer Engineer Specification Tender Contract Contract Sub Purchaser/Company Every Every notice hereby required or authorized to be given may either be given to the contractor personally or left at his residence or his last k sent to the Contractor by post at his usual or last known place of abode or business and if so addressed and posted shall be deemed to have been served to the contracto or business. of abode place reach his should posted and addressed Terms of Definition The purpose of this document is to establish Contractor. general conditions These for the contract general that shall Specifications etc be as conditions the binding case be upon and anythi the are complementary therein. explained specifically other unless to the Contract, Tender documents, Drawings, . The term "Letter of Intent (LOI)" shall mean intimation by a letter to contractor that the tender has been accepted in letter. in that contained provisions the with accordance
other technical details furnished with the invitation to tender for the purpose of su of the purpose for to tender invitation the with furnished details other technical The term as “Engineer” used herein shall mean engineer or Engineer company. the by designated The term "Tender Specification" shall mean the design data, drawing schedules, broad equipment characteristics and to whom any part of the contract has been sub the P by approved assignees and representatives administrators, executors, heirs, his include shall The term "Contract" shall mean and include the invitation to tender, tender specification, the instructions to tenderers, letter of intent, acceptance of tender, particulars hereinafter defined in respect of the supply and delivery of m tender. of the scope the within of services performance and for the The „Contractor/Supplie deemed to include the Purchaser. by the approved Contractor‟s successors, heirs, executors, administrators, representatives and assigns The „Sub The „Purchaser/Company‟ shall mean Indian Rare Earths Limited, incorporated under the having its registered office at Plot No. 1207, opposite to Mumbai Siddhi Vinayak Temple, Veer Savarkarmarg, Prabhadevi,
...... 2 . . . . 9 7 8 5 6 4 3 1 2 3 1 ...... 3 . . . . 3 3 3 3 3 3 3 3 ...... 8 8 8 GENERAL CONDITIONS OF CONTRACT OF CONDITIONS GENERAL 8 8 8 8 8 8 8 8 8
. 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
inor
/T No 171 /T 128 400028.
-
17/ET/ -
KERALA t. / kmen. kmen.
केरऱ all all of them have been modified or contractor (s) and the company and and company (s) and the contractor • - and any other applicable taxes, duties
sub
IREL/Chavara/16
Service Service tax )
, contractor or his agent or wor agent or his contractor
- fice,1207 VS MArg, Prabhadevi, Mumbai MArg, Prabhadevi, VS fice,1207 691 583, KOLLAM DIST. KOLLAM 583, 691 21
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CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
e considered for opening the price bid. price the for opening considered e .
A Governmentof India Undertaking) (
er all items of etc. equipment/system as stated in the of specifications Technical the ORS obtain obtain the necessary information as to risks and other circumstances which may INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
s shall be considered. considered. be shall s
-691583, shall not assign, sublet or transfer the contract or any part thereof or any benefit or interest there interest or benefit or any part thereof or any contract the or transfer sublet assign, not shall INTERNAL AUDIT INTERNAL such tax collections. collections. tax such
चवरा OF
contractor contractor Site Site Contract Prices Assignment and Subletting and Subletting Assignment Inspection of site Inspection Scope of Order and Specifications of Order Scope Standards
consent, if given, shall not establish any contractual relationship between the the between relationship contractual any establish not shall given, if consent, shall contractor and the contract the under or obligations liability, of any responsibility, contractor the not relieve shall sub of any or neglects defaults the acts, for be responsible The company. of consent the written without there under such and of the company consent the written without the work part of or any the whole sublet not shall The contractor The Contractor with the Purchaser shall enter into a formal agreement for the proper fulfillment of the Contract. of the proper fulfillment for the agreement a formal into enter shall Purchaser the with The Contractor The term "HO/CO" shall mean Head Office /Corporate Of /Corporate Office Head shall mean "HO/CO" The term The term "Site" shall mean the place or places envisaged by the company at which the plant and equipment supplied contrac the under performed are to be services and/or erected to be are contract under the
......
and all other statutory levies applicable levies statutory other and all The Contractor is and responsible liable for remitting all statutory dues (Service tax, VAT etc. as applicable) collected / included in the Price schedule of the of remittance contract to the statutory authorities without fail. IREL is not responsible for The Bidder shall include in his tend tender. The prices shall be itemised in accordance with the Price Schedule attached in Price bid and the Bidder quoted for all b will only bid format Price as per items All prices in the tender shall be inclusive of Excise duty, Sales tax Unless Unless otherwise agreed to specifically in order, the price payable escalation. any to subject be not shall and contract by of period the throughout remain firm IREL to the contractor under the order shall cancelled in writing either as a whole or in part by IREL. part by or in whole a as either in writing cancelled The bidder or his representative shall be deemed to have inspected and examined the site and surroundings submitting before his tender and shall tender. his affect or influence Indian Standards and Code Indian Standards Contractor shall supply the material or execute the work according to the specifications enclosed and in with accordance all conditions both general and specific enclosed with order, unless any or The Machinery and Services supplied under this Contract shall conform to the standards mentioned in the Technical Specifications and, when no applicable standard is mentioned, the latest current edition or revision of the relevant . . 8 7 6 5 4 1 2 10 11 ...... 8 8 8 8 8 7 7 3 3 . . . . 8 8 8 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
In order In order
ged ged in the /T No 171 /T 128
laws laws of any local or - e the Supplier fails to er they may be, as part
17/ET/ - d and mutually agreed to KERALA /
ier. The date of the acceptance केरऱ • indicating the indicating applicable rates.
IREL/Chavara/16 law. law. - om, om, additions to or omission in the drawings,
) shall shall rest with the Contractor regardless of whether the
a written instruction issued therefore by the Purchaser.
691 583, KOLLAM DIST. KOLLAM 583, 691 22
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Page Page CHAVARA CHAVARA / addressed addressed to IREL drawn to the attention of the officer issuing the order, ce, law, rule regulations or bye regulations ce, rule law,
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS sible sible for carrying out performance tests on all equipment supplied by him and/or INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS possible assistance and aid to the victims of the accident. the accident. of the victims aid to and assistance possible
को쥍ऱिजिऱा State State statutes, ordinances or laws and the rules, regulations, or bye
indemnify indemnify and keep indemnified the company against all such claims, damages, compensations and -691583,
INTERNAL AUDIT INTERNAL
चवरा OF Compliance with Statutory and Other Regulations Other and Statutory with Compliance Accident or Injury to Workmen Injury or Accident Correspondence Alteration of specifications, patterns and drawings patterns specifications, of Alteration Performance test Performance
Taxes, duties & levies & Taxes, duties . . . . .
. other duly constituted authority and shall keep the Purchaser indemnified against all penalties and ordinan liabilities statute, such of any breach kindfor of every proceedings. proceedings. The Contractor shall forthwith report to the company all cases of all render to every arrangement accidents to any of his personnel and shall make The Contractor shall, in all matters arising in the performance of the Contract, conform provisions at of his all own Central expense or with the The Contractor shall be solely liable for any accident or injury that may happen to any of his personnel enga Contract. The company shall not be liable for, or in respect of, any damage or compensation payable at law in respect of, or in consequence of, any Contractor accident shall or injury to any personnel in the employment of the Contractor and the In the event of such alteration involving a revision in the cost, taking the same into shall be account discusse the unit rates conclusive. and final be shall cost, in the Purchaser, of similar items in the contract. In case of disagreement, the decision of the All correspondence shall be in English and authorised. specifically otherwise unless shall shall not invalidate the Contract. The Contractor shall make such changes of whatever charact of the Contract. As from that date the Stores shall be in accordance with the specifications, patterns and drawings so with. comply bound to is contractor the altered which No change in the scope of the work shall instructions. be as written considered be also shall or specifications, of materials bills made drawings, Revised without Purchaser Purchaser will issue an Acceptance certificate test. the performance of completion satisfactory date of to be the on considered be shall certificate written request from the Suppl During the progress of the work, the Purchaser may require deviations fr specifications and the scope of work originally agreed upon between the and Contractor the Purchaser. Such changes quotation/invoice / Work order/Contract shall be deducted from his bill. his from be deducted shall order/Contract / Work quotation/invoice The Contractor shall be respon procured by the Purchaser as indicated presence of the in Purchaser‟s representative. This responsibility the Technical specifications covered in erection has been this carried out by him or Tender any other agency. On the document, satisfactory completion of the performance test, in the the Bidders Bidders must clearly mention their Sales Tax & Service Tax Registrations, TIN etc. in their offers and invoices. Sales Tax / VAT, Excise Duty, Service Tax etc. shall be clearly mentioned in the offer to enable IREL to avail tax benefits like credit,CENVAT Service Tax credit etc, the supplier shall ensure submission of Cenvat Invoice/Tax invoice as per the prescribed formats by submit the the statutory authorities. requisite In documents, cas the reimbursable amount on account of duties/ taxes, levies as indicated in his 14 13 12 11 10 9 ...... 8 8 8 8 8 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T
128
stituted stituted authority in
17/ET/ -
KERALA / her documents and information केरऱ •
IREL/Chavara/16
te justification for the same. for the te justification
to relieve the Contractor or his successors of his or or of his or his successors the Contractor to relieve )
ch must be properly displayed by them at site. at site. them by displayed properly be ch must laws laws of any local or other duly con -
iness with the company in case of: case in company the with iness 691 583, KOLLAM DIST. KOLLAM 583, 691 23
- Page Page approved list of vendors while periodical review/updating of vendor list. list. of vendor review/updating periodical while of vendors list approved which which will in cause/result any to loss/damage the and Purchaser in which CHAVARA CHAVARA /
भारत्रकारकाउपक्रि
y such receiver, liquidator, or any person in whom the contract may become ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ritten approval of the company except in so far as such disclosure is necessary for ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
. business dealings. business
ies ies or dissolve or go into bankruptcy, or being a corporation cause to be wound up except for
he left over/surplus and scrap items are returned to the Purchaser. The contractor shall shall contractor The Purchaser. to the are returned items and scrap left over/surplus he -691583, INTERNAL AUDIT INTERNAL चवरा OF Method of black listing vendors vendors listing black Method of Death, Bankruptcy, etc. Bankruptcy, Death, Indemnity Secrecy
Security regulations Security successful successful bidder shall not at any time during the tenure of contract or thereafter disclose any information
asion or habitual default in payment of any tax levied by law, etc. law, by levied tax of any in payment default or habitual asion
furnished furnished to them by the Purchaser prepared by or the Contractor for this contract, any without the prior written approval drawings, of the Purchaser except designs, in so far as reports hereunder. service and work Contractor‟s of the the performance for and necessary is such disclosure ot agreement with IREL. with agreement The furnished to them and by reports the company prepared information or anyand designs, other documents drawings, for this work, without the prior w the performance of the party‟s work and service hereunder. Successful bidder will be required to enter into secrecy guilty guilty of malpractice such as bribery, corruption, ev fraud, substitution of tenders, interpolation, misrepresentation, The Contractor shall not at any time during the pendency of the contract or there after disclose any information If security considerations including question of loyalty to the state so warrant. state so the to loyalty of question including considerations If security If the proprietor of the firm, its partner or representative to relating offences is convicted by a court of law following prosecution for If there is strong justification for believing that the proprietor or employee or representative of the firm has been withdraw his quotation subsequent to the date of opening. of opening. date to the subsequent quotation his withdraw bus any doing from banned be shall vendor Further, the Being responsible for three times failure to supply/execute the contract as per order in three years duration shall be shall duration years in three per order as contract the supply/execute to failure times for three responsible Being or or prices conditions & terms changes bidder if the bidder, the blacklist can authority competent Further the
. . . . .
considered for black listing vendors name from from name vendors listing black for considered However listing. of black the date from one year of a period for be considered not shall vendor listed The black adequa to subject order list any black revoke can authority competent
. . .
. . . . reconstruction purposes or carry on its business under a receiver, the executors, successors or other representatives in in or other representatives successors a receiver, on its the executors, business under or carry purposes reconstruction law of the estate of the Contractor or an vested, shall forthwith give notice deemed thereof be shall aforesaid nothing and contract, of the performance in writing to the Purchaser and shall remain liable for the successful indulge indulge in any act, commission or negligence case, the Contractor shall be liable to same. the to pay undertake the Purchaser to pay compensation to the full extent of damage/loss and If the Contractor d The contractor shall indemnify the Purchaser and keep the Purchaser indemnified to for materials the free issue is and account theproper such entire executed issue contract till to be issued time materials the extent of the value of free t and is rendered not utilize the Purchaser's free issue materials for any job other than the one contracted out in this case and also not The Contractor shall give all notices and pay all fees and taxes required to be given or paid under any Central or State statutes, ordinances or other laws or any regulations or bye contract. to the relation The Contractor shall abide by all the security regulations at site promulgated by the Purchaser from time to time. The whi personnel, all his for badges identity provide shall Contractor 3 1 2 d a b c . . . 19 18 17 16 15 . . . . . 8 8 8 8 8 16 16 16 . . . 8 8 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
. The /T No 171 /T ting ting to either
128 te.
17/ET/
- KERALA / with with tender. MSE‟s claiming the
केरऱ •
IREL/Chavara/16
circumstances circumstances beyond its reasonable control,
) er will be settled through Arbitration. through settled will be er
nfinished nfinished supplies for each week of delay subjected to a
691 583, KOLLAM DIST. KOLLAM 583, 691 24
-
Page Page outs, outs, strikes or other labour disputes (whether or not rela ance ance of security deposit, etc and breach of any of the contractual terms - CHAVARA CHAVARA /
. भारत्रकारकाउपक्रि
( इंडियनरेअरअर्थ्सलऱलिटेि
arising arising between the parties out of or relating to the contract shall be settled in in accordance with the order (2) goes bankrupt or goes into liquidation (3) fail to A Governmentof India Undertaking) (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा :
enactment enactment thereof for the time being in force shall apply to such arbitration proceedings
-
-691583, INTERNAL AUDIT INTERNAL Small Small Enterprises (MSE) registered with National Small Industries Corporation (NSIC) are eligible for the
चवरा OF Arbitration
JURISDICTION: MSE’s: to Benefits LIQUIDATED DAMAGES LIQUIDATED CANCELLATION: FORCE MAJEURE: FORCE ough other agency at the risk and cost of the seller. of the cost and at the risk agency ough other
...... above benefits have to exclusively mention in their offer for certifica consideration their registration in any) indicated (if limit monetary their to up only SD by form be exempted shall IREL. However, NSIC registered firms (a) Issue of tender document free of cost of cost free document of tender (a) Issue Deposit Money Earnest of payment from (b) Exemption is registered unit the for which limit monetary up to the Deposit of Security (c) Waiver condition. commercial in mentioned clause per 15% as up to preference (d) Price The MSE‟s are required to submit valid Registration Certificate issued by NSIC along In the event of disputes same will be subject to exclusive jurisdiction of Court of Kollam, Kerala. of Kollam, Court of jurisdiction exclusive to subject bewill same disputes of In the event The Micro & benefits: following thr As applicable to the contract, delays for to shall attributable damages the liquidated be supplier/contractor, levied at the rate of 0.5% per week or part thereof value contract the total of 5% of maximum on the value of u IREL IREL reserves the right to cancel the order or part thereof without assigning any reason, against written notice to supplier the if they (1) fail to supply goods deliver the goods on time (4) fail to replace the rejected items promptly to the satisfaction of IREL (5)fail to comply with any contractual requirements like timely remitt fraud. and activities unlawful in indulge (6) and conditions In the event of cancellation of the order in full or part, IREL reserves the right to get the balance supply executed Either Either party shall be Excused from performance including, directly caused by without limitation, commotion,fire,explosion,flood, epidemic, lock acts of carriers. affecting or delays or restraints ), workforce party's God, governmental actions, war or national emergency, riot, civil contractor. In case an amicable settlement is not arrived at, the matt the at, not arrived is settlement an amicable case In contractor. The provisions of The Arbitration modifications or & re Conciliation Act, 1996, concerned be the shall proceedings of arbitration the place and be English shall proceedings of the arbitration language and Rules made there executed. is contract the unit where IREL under and/or any statuary their obligations under the contract under any circumstances. The Purchaser may terminate the Contract by notice in Contractor. to the writing All disputes or difference whatsoever through discussions between the Chairman & Managing Director of IREL and the Authorised signatory of the 24 25 23 22 21 20 ...... 8 8 8 8 8 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T
of SCOC.
I I 128
– through other through other
sit. (SD). sit. 17/ET/ - KERALA / on (EPFO) and Employees and Employees on (EPFO) Annexure Annexure
terms terms and conditions shall be
केरऱ
•
IREL/Chavara/16
uploaded uploaded Tender
) or or fails to commence work after accepting the
(Rupees (Rupees Five in only) Thousand the ofform „demand
-
691 583, KOLLAM DIST. KOLLAM 583, 691 25
-
Page Page passed on to the contractor on to passed Employees Provident Fund Organisati Fund Provident Employees and comply the requirements mentioned in mentioned requirements and comply the CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
ws:
A Governmentof India Undertaking) between between the alternative arrangements and total contract value will be recovered (
ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
Corporation (ESIC) (ESIC) Corporation
ntract, ntract, if the tenderer fails to execute the contract as per tender or at any time repudiates the -691583, at the risk and cost of the bidder of the the and risk cost at
Insurance INTERNAL AUDIT INTERNAL or „bankers cheque‟ drawn in favour of Indian Rare Earths Limited payable at Chavara.at payable Limited Earths drawn Rare of in Indian favour or „bankers cheque‟ चवरा OF fixed or there is likelihood of an anticipatory breach of whole or part of the contract, the the the contract, part orof breach of whole anticipatory there of an fixedor is likelihood performed and it have torescind the contract the Companyhave right will party The contractor shall have registration of registration have shall The contractor State time the the and in within ofthe manner the contract performance If bidderfails the in The tenderer fails to accept the order when placed order. documents. false/fabricatedIn bidder case submits to30order. SD of Inreceipt submit within of be days bidder case fails In case of successful bidder it shall be adjusted without interest as Security interestasDepo Security it without shalladjusted be In successful of bidder case validityThe period. is revoked during its bid The tenderer changes the terms and or conditions prices or withdraw his subsequent quotation to the dateopening. of In case of unsuccessful bidder it shall be returned without any interest immediately after finalization of order. after days finalization 30 of than but not later order
) ) ) ) ) ) ) FAILURE AND TERMINATION AND FAILURE
c d e b The beforfeited if: EMD shall a b No interest shall be paid on EMD. The offer in without EMD any form other than hereinspecified above is rejected. liable be to summarily as shallEMD dealt follo be with a The bid shall be byaccompanied EMD of Rs.5000/ draft‟
EARNEST MONEY DEPOSIT (EMD): EARNEST MONEY DEPOSIT RISK PURCHASE CLAUSE: PURCHASE RISK . .
...... 28 29
4 2 3 In case of any discrepancy in the Tender terms and conditions, the final. 1 the contractor. The cost differences and sources alternative through of contract of execution In case charges. other incidental with along from the contractor be will account on this benefit no lower, isif price Should any inconditions the General Conditions of be Contract contrary to the special Conditions of the such Contract, prevail. shall of Contract Conditions Special In case value of Security Deposit is above such monetary limit indicated in their Registration certificate, the successful Guarantee. Bank Draft/ of Demand in form the SD the to furnish have shall tenderer After award of the co at and cost the through risk of other agencies the contract execute and order, have the right to forfeit the EMD/SD IREL . . 27 26 . . 8 8 8 8
OUTSOURCING OUTSOURCING
IREL-CHAVARA
shall shall
EL IR cation cation of all /T No 171 /T him him and gives
128
may: responsible responsible for theft,
law, law, Personal injury(s)
17/ET/ - IREL KERALA / abour laws such as Contract
केरऱ •
IREL/Chavara/16 Contractor for the said month. said the for Contractor 's 's property while it is in his charge due to
by such failure or neglect. failure such by
IREL ) IREL should should enclose a Certificate given by each of his engaged vide this contract. this vide engaged
691 583, KOLLAM DIST. KOLLAM 583, 691 26
e terms & conditions of the Contract, Contract, of the conditions & e terms - o be replaced immediately by the Contractor. In case of absence of absence the Contractor. In case by immediately o be replaced
that any person or supervisor of the Contractor is not suitable for
Page Page
compliance compliance of any applicable Labour/Employee CHAVARA CHAVARA - IREL
/ भारत्रकारकाउपक्रि
Charge" Charge" before their deployment under this Contract. IREL reserves the right ( - इंडियनरेअरअर्थ्सलऱलिटेि
ors ors / workmen deputed for the work and furnish necessary proof, whenever In - A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
any of the employees whose activities appear to be prejudicial to the safety, security or other that they had received the payment in full from the from in full the payment received had they that
-691583,
INTERNAL AUDIT INTERNAL
d d workers to the "Engineer चवरा OF of SCOC
I I - s Act, 1936, The Employees Compensation Act, 1923, etc. as stated below. stated etc. as 1923, Act, Compensation The Employees 1936, s Act, The Contractor shall not employ any person below "eighteen [18] years" workmen of each of in respect certificate proof age valid copy of age. Further, the Contractor shall submit The Contractor shall be solely responsible for payment of wages / salaries and allowance, if any to his might personnel become applicable that under any new act or order of the Government during the currency of the contract. this regard. in whatsoever, bear no liability, (b) Hold the Contractor liable to pay damages and compensation for loss and caused byinconvenience dislo or any services by the sudden discontinuance / dislocation or stoppages Contractor. to the payable and recover such losses from the amount The Contractor shall ensure regular and effective supervision and control of the personnel deployed by obligations. the contractual undertaking for direction suitable carrying out the work, then the person or supervisor is t person or supervisor the then out the work, carrying or leave absence of workmen, it is the responsibility of contractor to provide adequate nos. of substitute cases. such manpower in required. required. Along with the monthly workmen / supervisors running bills, Contractor The Contractor will be solely responsible for any negligence and/or fraud, loss, etc. on the damage part of the to Contractor/his personnel. Contractor shall be fully staff. his by deeds mischievous any fire or burglary, In case, it is felt by the authorized officer of his propose to verify the antecedents of any worker and reject any of the Contractor's workers. IREL shall be at liberty not to allow entry into its premises to of IREL. interest The Contractor shall ensure payment Employee/Labour of laws minimum to his wages supervis and other statutory payment as per the provisions of Manpower Manpower Deployment: The Contractor will deploy sufficient number of effectively. obligation contractual experienced manpower for discharging the The Contractor shall submit a list of his proposed workmen after award of Contract along with details of qualifications, experience & residential address. It shall be the responsibility of Contractor to provide police verification documents of Labour Act, (Regulation & Abolition) 1970 and Central 1971, Rules, The Provident FundsEmployees and Miscellaneous Provisions Act, 1952, The Mines Act, 1952 & Central Rules, 1955, The Minimum Wages Wage Act, 1948, The Payment of damages, damages, losses accrued on account of non of employment course the during caused LAW: INDUSTRIAL & LABOUR UNDER COMPLIANCE STATUTORY Laws: Labour various under compliances Statutory The Contractor shall be solely responsible to comply with statutory provisions of various l The Contractor shall submit an Indemnity Bond specifying that the Contractor will indemnify the employer from all If the Contractor fails or neglects to observe or perform th perform or observe to or neglects fails If the Contractor to caused or damages losses all the for liable the Contractor (a)Hold RESPONSIBILITIES OF THE CONTRACTOR OF THE RESPONSIBILITIES
.
Annexure
...... 1 8 9 10 7 6 4 5 3 1 2 2 1 ......
. . . 2 1 1 1 1 1 1 1 1 1 1 ...... 9 9 9
OUTSOURCING OUTSOURCING 9 9 9 9 9 9 9 9 9 9 9
IREL-CHAVARA
in in
this this -
in - reof
/T No 171 /T Charge Charge before - 128
17/ET/ - ctly prohibited. ctly KERALA Charge/Authorised Charge/Authorised - / in -
केरऱ •
IREL/Chavara/16
workplace. workplace. The Contractor shall abide by the
) of Wages of the particular month to Engineer month to particular of the Wages of
Charge/Authorised Representative of Principal of Principal Representative Charge/Authorised - Muster Muster Roll, Advances, Deduction, Fines, Overtime etc in - -
cum
691 583, KOLLAM DIST. KOLLAM 583, 691 - Register 27
ts. - Page Page Charge. -
CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A A copy of the Policy should be submitted to the Engineer in A Governmentof India Undertaking) our laws. our ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
Charge before execution of the contract work. contract of the execution before Charge को쥍ऱिजिऱा - in -
Employer and submit a copy of copy a submit and Employer
-691583, INTERNAL AUDIT INTERNAL conversant conversant with the safety precautions to be followed in the - r shall be liable to obtain a suitable Workmen Compensation Policy for complying with the obligation under under the obligation with for complying Policy Compensation obtain Workmen suitable a to be liable r shall चवरा OF r shall maintain the Registers of Wages, Wage e Contractor shall be liable to pay Minimum Wages as notified by the Ministry of Labour, Govt. of India from time to The shall Contractor be to liable obtain PF from Code for EPFO his and remit the establishment PF amounts to EPFO respect of the workers engaged by him every month within the time limit stipulated and submit a copy in Engineer to the of remittance PF of in support ECR Challan and All employees of the Contractor are required to follow adequate safety and will be responsible for any fault the fault for any be responsible will and safety adequate follow to are required the Contractor of All employees regard. Any violation on this account shall be the Contractor's responsibility. the Contractor's be shall account on this violation regard. Any IREL will not be responsible for any inciden any of in case accident employees for his action necessary / mishap with the Contractor's employees. The Contractor shall take IREL shall not provide any medical assistance and shall have no other liability except whatsoever as expressly provided under the Contract. All Contractors personnel deployed inside the workplace should strictly should be well follow all safety rules and regulations. They advice and guidance of the Safety Officer in stri is premises the workplace inside of alcohol the consuming Smoking, to time. time framed from workplace. In addition, the Contractor shall follow all safety codes Contractor shall also ensure that all existing and amended Fire & Safety Rules/Policies of IREL are strictly observed in the services rendered by him. Contractor has to strictly adhere to guidance, instructions issued from time to time in while while execution of the contract work . work. contract of execution The payments against the bills to the Contractor shall be lab released various under aforesaid envisaged subject to due compliance of statutory provisions REGULATIONS & SECURITY TO SAFETY ADHERENCE Th month. of every day seventh of the expiry before the him by engaged the workers time to 1923 Act, Compensation The Employees’ The Contracto Employees Compensation Act, 1923 on account of any personal injury and/or death caused to his workers engaged The Minimum Wages Act, 1948 Wages Act, The Minimum The Contractor shall obtain Labour Licence if he engages 20 or more workers on any single day and submit a copy of to Engineer Labour Licence The Employees’ Provident Funds & Miscellaneous Provisions Act, 1952. Act, Provisions Miscellaneous & Funds Provident The Employees’ 1971. Rules, Central & 1970 Act, Abolition) & (Regulation Labour The Contract Charge alongwith the signatures of the Contractor and Engineer Contractor of the signatures the alongwith Charge disbursement. the wage witnessing Employer The Contractor shall be responsible to disburse every month the Minimum Wages as notified by the Ministry of Labour, of Labour, Ministry by the notified as Wages the Minimum month every to disburse responsible be shall The Contractor of Engineer presence in the him by engaged to the workers to time time from of India Govt. of Principal Representative
......
The Contracto 1970. Act, CL(R&A) under specified as the formats in workers to his card and employment slip wage issue should and also
. . . . . 4 5 3 2 1 2 1
...... 4 3 2 3 2 ......
4 4 4 4 4 3 3 . . 3 ...... 3 3 3 2 2 ......
1 1
OUTSOURCING OUTSOURCING
3 3 3 3 3 3 3 ...... 9 9 9 9 9 9 1 3
9 9 9 9 9 9 9 . . 3 2 . .
9 9
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / M/s. IREL. M/s. केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 28
-
Page Page CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
-691583, INTERNAL AUDIT INTERNAL UTR No. UTR party. of the Name of remittance. Date remitted. Amount Name of the Bank: State Bank of Travancore, Chavara, Kollam. Chavara, of Travancore, Bank State Bank: of the Name 57013595003 No. A/C Bank SBTR0000055 Code: IFSC
चवरा ) ) ) OF 3 1 2 After remittance of the amount the party has to intimate the following details to details to following the intimate has to party the the amount of remittance After IREL Bank Details for money transfer through RTGS/NEFT. through transfer money for Details Bank IREL
. 10
OUTSOURCING OUTSOURCING
IREL-CHAVARA
-
s n its
Rs. ions vara ithout sent of ed to as 400028, demand ithin the
ect of so
tee.
viting Tender /T No 171 /T being granted –
for any time or g from the said
128 (in words) valid for he IREL under the
Bank‟s CommonBank‟s seal
d payable by the Bank ce any of the terms and ______Bank 17/ET/ - KERALA /
केरऱ •
he question as to the tenability of the claim of indulgence indulgence by the IREL to the said tenderer or IREL/Chavara/16
Dated the ______day of ______201_
(Signature with name in lettersBlock with designation, Attorney as per power of Attorney No._____dt. _____) )
691 583, KOLLAM DIST. KOLLAM 583, 691 29
-
any change in the Constitution of the saidtenderer or the Bank will not Page Page CHAVARA CHAVARA / arantee herein contained shall remain in full force and effect during the period that भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) To be issued by approved Scheduled Banks) ( (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
NIT for the work have been fully paid and its claims satisfied or discharged or till IREL certifies, that the terms
-691583,
INTERNAL AUDIT INTERNAL चवरा
OF
n writing. ______Bankfurther agree with the IREL thatIREL shall have the the fullest liberty without our consent and w PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT MONEY FOR EARNEST GUARANTEE FOR BANK PROFORMA
. We ______Bank lastly undertake not to revoke this guarantee during its currency except with the previous con i the IREL relieving us. We ______Bank do hereby further agree that affect the validity of this guarantee. conditions of the NIT and we shall not be relieved from our liability hereunder by reason of any such variation, or extension to the said tenderer or for any forbearance, act or omission on the part of the IREL or any by any such matter or thing whatsoever which under the law relating to surety/guarantee would but for this provision have eff affecting in any manner our obligations hereunder to governing the contract vary or to extend the any time of validity of of the offer from the the said tenderer from time terms to time or to postpone and conditions of from time theto time NITany of and/or the powers terms exercisable by and the IREL condit against the said tenderer and to forbear or enfor and conditions of the NIT have been fully and properly carried out by the said tenderer and accordingly discharges the guaran We We ______Bank further agree that the gu would be taken for entering into an Agreement of contract and that it shall continue to be enforceable till all the dues of t terms and conditions of the the IREL for forfeiting the Earnest Money being the Bank Guarantee herein, we shall forthwith pay the said amount to beingIREL made as aforesaid. on (NIT). We also agree that any such demand made on the Bank shall be conclusive as regards the amount due an under this Guarantee. We also agree that notwithstanding any dispute or difference or any litigation in respect of or arisin contract and/or the acceptance of the tender of the tenderer afore stated by IREL including t ______(Rupees ______only) by reason of the said tenderer‟s intimation failure of to acceptance of enter his into tender an and/or agreement to commence of the contract contract o works stipulated periodand/or as failure per the to terms and deposit conditions the relating to security and/or governingdeposit the w contract and/or specified in the Notice In Contractor (s)] wish /wishes to participate in the said tender and a Bank Guarantee for the sum of Rs.______a period of ______days (in words) is required to be submitted by the Bidder towards the Security.Bid We the ______Bank (hereinafter called the said Bank) do hereby undertake to pay to IREL, the sum of 691 583, Kollam District, Keralaof M/s Indian Rare registered office Earths at Plot Limited,No.1207, ECIL building, Opp. to a Siddhivinayak Temple, Veer company SavarkarMarg, Prabhadevi, incorporated Mumbai under IndianIndia Companies (herein Act, after having referred to as IREL), M/s ______Address ______[Herein after referred to a In accordance with Notice Inviting Tender (NIT) No.______Dated ______for the work of ______(herein after referr “the said Works”) for Rs.______(Rupees______only), under M/sIndian Rare Earths Limited, Chavara Plant, Cha 11
OUTSOURCING OUTSOURCING
IREL-CHAVARA
7,
he nt of . Our t of Rs. from our erms erms and onditions e caused ce by the
he period
to sureties
s Guarantee /T No 171 /T ivocal. bearing reference 128 in writing within six
address), having its erms and c
Bank‟s CommonBank‟s seal
without affecting in any
______Bank 691 583, Kollam District, 17/ET/ - - KERALA /
Chavara
ised by the tenderer in any suit or केरऱ • ers exercisable by IREL against the said
IREL/Chavara/16 400 028, India (herein after referred to as IREL),
ty for payment thereunder and the tenderer shall Dated the ______day of ______201_ –
(Signature with name in lettersBlock with designation, Attorney as per power of Attorney No._____dt. _____) )
d contract or for any forbearance, act or omission on the part OSIT
691 583, KOLLAM DIST. KOLLAM 583, 691 30
- Page Page CHAVARA CHAVARA /
भारत्रकारकाउपक्रि M/sIndian Rare Earths Limited, Chavara Plant, ( इंडियनरेअरअर्थ्सलऱलिटेि
ng us. A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
-691583, ______Bank do hereby undertake to pay the amounts due and payable under this Guarantee without any INTERNAL AUDIT INTERNAL L by reason of breach of any of the terms and conditions of the said contract. Any such demand made on the bank or the performance of the said Agreement and that it shall continue to be enforceable till all the dues of IREL under or चवरा OF
iting. M/s Indian rare Earths Limited, a company incorporated under Indian Companies Act having its registered office at Plot No.120
be restricted to an amount not exceeding Rs.______plus interest @ 12% per annum from the date of demand for payment till t PROFORMA FOR BANK GUARANTEE FOR SECURITY DEP FOR SECURITY GUARANTEE FOR BANK PROFORMA
. We______Bank lastly undertakes not to revoke this guarantee during its currency except in wr IREL with the previous conse of IREL or any indulgence by IREL to the said tenderer or by any such matter or thing whatsoever which under the law relating would but for this provision, have effect of so relievi This guarantee not be will discharged due to the change in the constitution of the Bank or the Consultant. said tenderer from time to time or to postpone for any time or from time tenderer to and time to any of forbear the or pow enforce any of the terms and conditions liability by relatingreason of any to such variation, the or extension being said granted to Agreement the sai and we shall not be relived We ______Bank, further agree that IREL shall have the fullest liberty without our consent and manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extent time of performan by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till IREL certifies that the t of the said Agreement have been fully and properly Guarantee carried shall remain in force until out______and unless a demand by or claim under this guarantee the is made on us said tenderer and accordingly discharges months from the expiry of the Guarantee period,this we shall be discharged from all liability under this Guarantee thereafter. Guarantee We ______Bank further agree that the Guarantee herein contained shall remain in full force and effect during t that would be taken f We undertake to pay to IREL any money so proceeding pending before any court or tribunal relating thereto, demanded our under liability these present being absolute and unequ notwithstanding any dispute or disputes ra The payment so made by us under this guarantees shall be valid discharge of our liabili have no claim against us for making such payment. shall actual date ofpayment made by us. demur, merely on a demand from IREL stating that the amount claimed is due by way of loss or damage caused to or that would b to or suffered by IRE shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under thi AND AND WHEREAS under the terms and conditions ______of (Rupees______only) or submit a Bank Guarantee in thelieu of cash deposit for the fulfillment of the contractt the tenderer is required conditions of the contract, to and whereas the supplier has chosen to submit a Guarantee.Bank keep with IREL a security deposi We ______Keralaof ECIL building, Opp. to Siddhivinayak Temple, Veer SavarkarMarg, Prabhadevi, Mumbai for ______(details of order) (hereinreferred after„The to Contract‟). as WHEREAS WHEREAS on or about the ______registered office situated at ______(Postal address) (herein after referred day to as „The Tenderer‟) entered into a contract of ______M/s ______(Tenderer‟s no. name ______& dtd. ______with 12
OUTSOURCING OUTSOURCING
IREL-CHAVARA
)
red office ontract‟). at at would be /T No 171 /T ly on a demand k‟s Common seal k‟s Common 128 However, However, our liability Ban
conditions conditions contained in or or proceeding pending
erer erer shall have no claim ______Bank nd IREL by reason of breach mand for payment till the
d tenderer or by any such rbear or enforce any of the 17/ET/ aid tenderer aid tenderer to time from time -
under under or by virtue of the said the the said Agreement have been
KERALA /
केरऱ M/s M/s Indian rare Earths Limited, a company
• of
aring reference no. ______dtd.
e Bidder‟s failure to perform the said agreement. eason eason of any such variation, or extension being Dated theday ______of Dated 201_
IREL/Chavara/16 (Signature with name inBlock designation, with letters with name (Signature
Attorney as per distribution of Attorney distribution per _____) as of Attorney No._____dt.
) GUARANTEE
g its currency except with the previous consent of IREL in writing. IREL in g of previous consent with its currency the except
691 583, KOLLAM DIST. KOLLAM 583, 691 31
- 691 691 583, Kollam District, Kerala - Page Page harges this Guarantee. harges CHAVARA CHAVARA / office at Plot No.1207, ECIL building, Opp. to Siddhivinayak Temple, Veer SavarkarMarg, भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
exceeding Rs. ______(Rupees ______Rs. only). exceeding IREL IREL shall have the fullest liberty without our consent and without affecting in any manner our o sureties would but for thiseffect so but of have for us. suretiesrelieving provision, o would A Governmentof India Undertaking) ( ORS lity under present absolute lityand these unequivocal. being under INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS unless a demand or claim under this guarantee is made on us in writing within six months from the expiry of को쥍ऱिजिऱा
-691583, INTERNAL AUDIT INTERNAL ndian ndian Rare Earths Limited, Chavara Plant, Chavara 400 028, India (herein after referred to as IREL), for ______(details of order) (herein after referred to „The to as C referred for after as IREL), referred 028,(herein (details after India ______order) 400 (herein of चवरा
OF – M/sI the Agreement provides that the tenderer shall furnish a Bank Guarantee for Rs.______(Rupees ______only
______Bank further agree that the Guarantee herein contained shall remain in full force and effect during the period th PROFORMA FOR BANK GUARANTEE AGAINST PERFORMANCE AGAINST GUARANTEE FOR BANK PROFORMA
o postpone for any time or from time to time any of the distributions exercisable by IREL against the said tenderer and to fo . This guarantee will not be discharged due to the change in the constitution the dischargedBank the to changeinthe bidder. be will the or due of This not guarantee not revoke lastly durin to Bank this guarantee We______undertakes under this Guarantee shall be restricted to an amount not shall an not be amount to restricted this Guarantee under We undertake to pay to IREL any money so demanded notwithstanding any dispute or disputes raised by the tenderer in any suit liabi thereto, our court or tribunal any relating before from from IREL stating that the amount claimed is due by way of loss or damage caused to or that would be caused to or suffered by by the said tenderer of any of the terms or conditions contained in the said Agreement or by reason of th Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. the Agreement, the guarantee remaining valid till the completion of the guarantee the period. of validremaining Agreement, the tillcompletion guarantee the the We ______Bank do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, mere Prabhadevi, Mumbai Mumbai Prabhadevi, AND WHEREAS being ____% (______percent ) of the total agreement value as Guarantee for the due fulfillment by the tenderer of the terms a situated situated at ______(Postal address) (herein after referred to as „The Tenderer‟) entered into a contract be ______with incorporated under Indian Companies Act having its registered 13 WHEREAS on or about the ______day of ______M/s ______(Tenderer‟s name & address), having its registe terms terms and conditions relating to the said Agreement and we shall not granted be to the relived said from tenderer or our for liabilityany forbearance, by act or r omission on the part of IREL or any law the relating thing t indulgence under whatsoever which or matter by IREL to the sai We We ______Bank, further agree that to hereunder vary obligations of any the terms and of conditions theAgreement said or to of extent time performanceby the s or t Our Our Guarantee shall remain in force until and from thereafter. shall be all thisdischarged Guarantee Guarantee liability we period, the under fully and properly carried out by the by and said accordinglyout carried disc properly bidder fully and We also agree that interest at the rate of 12% (twelve percent) per annum will be paid by us to of us. by payment made date actual the IREL from the date of de We We ______taken for the performance of the said Agreement and that Agreement have itbeen fully paid and shallits claims satisfied or continue discharged or till IREL to certifies that the terms and be conditions of enforceable till all the dues of IREL The payment so made by us under this guarantees shall be valid discharge of our liability for payment thereunder and such payment. us for making against the tend
OUTSOURCING OUTSOURCING
IREL-CHAVARA
the the thin thin 400 400 This This -
______/T No 171 /T ______128
17/ET/ - KERALA /
केरऱ
•
______
IREL/Chavara/16 at the rates noted in the schedule attached. attached. schedule in the noted at the rates
between the Indian Rare Earths Ltd., Chavara, the Ltd., Chavara, Earths Indian between Rare
) be recovered be from contractor inrecovered casethe the above to to perform and fulfill all the operations and obligations
691 583, KOLLAM DIST. KOLLAM 583, 691 32
-
______making a total security deposit of Rs.______.. ______Page Page CHAVARA CHAVARA / ______nd the Contractor accepts the contract for the work of. भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
______day 20XX ______day ______of A Governmentof India Undertaking) ( Vide Order No No Order Vide (thereinafter called the „Contractor‟ on the other part). other on the the „Contractor‟ called (thereinafter ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा (To be executed on stamp paper of appropriate value as per Stamp Act.) Stamp per as value of appropriate paper stamp on (To be executed tor. subject to the terms and conditions hereinafter appearing. hereinafter conditions and terms to the subject ______
- all all supersede those of the said tender form. In addition, the documents as listed in the schedule ill have to be borne by the Contractor. by borne to be have ill -691583, or the or the due fulfillment of the contract or becoming payable on of account or injury accident to the persons INTERNAL AUDIT INTERNAL COMPANY has accepted the rates offered by the Contractor as noted in the schedule herein appended appended herein schedule in the as noted the Contractor offered by the rates has accepted COMPANY
NOW THESE PRESENTS WITNESS AND IT IS MUTUALLY AGREED AS FOLLOWS: AS AGREED MUTUALLY IT IS AND WITNESS PRESENTS THESE NOW
चवरा
OF The period of contract : of contract The period Security Deposit Security will be in Deposit forfeited case of loss to by the of the company contract by nonfulfilment the All the contractor. to losses and damages the occurring on company this shall account damages. of loss such compensate to sufficient not is found amount security SHOULD THE COMPANY consider that the work although not executed in strict accordance with the specifications may may not that with consider although in the specifications strict COMPANY THE the work executed accordance SHOULD be allowed to stand, the Company is Company. part of the on the optional quite is proceeding but this fix, may Company empowered to pay for the same at such reduced rates as the Head of The EMD of ______submitted by the contractor along with the tender shall from part of the security deposit. The contractor has submitted an additional Rs. ______the contractor f employed by the for Contractor the of execution the contract or on account of anything arising out of the of performance the Contrac by the contract IF THE WORK IS FOUND TO BE defective and not upto the specifications, the whole or part on Company by the sustained any loss thereof and work part of the or the whole will to demolish directed be will and the Contractor be rejected w thereof account connected with the execution of the contract with effect from the date of commencement. the date from effect with of the contract the execution with connected IF THE CONTRACTOR does not perform the contract in strict accordance with the conditions contained herein wi the stipulated time, the Company may entrust the Contractor. contract to some other persons at the risk and expense of the be NOT SHALL in liable THE COMPANY of on account or any on to way damages default compensation pay the part of Contractor Contractor has agreed, such tender which is herewith appended, shall form part of the agreement, and it is agreed that the terms and conditions stipulated therein shall bind the parties to this Agreement, except to the extend to which they are abrogated or altered by express terms and conditions herein agreed to in which respect the express provisions of this Agreement sh Agreement. part of this as construed and and be read to form deemed be shall herewith and attached hereunder THE CONTRACTOR ALSO hereby agrees and undertakes The company ______agrees to award THE TERMS a AND CONDITIONS FOR SUCH contract having been stipulated in the Tender Form to which the
AGREEMENT ......
7 6 4 5 3 1 2 . 14 AND WHEREAS THE WHEREAS AND
OUTSOURCING OUTSOURCING
______028(hereinafter 028(hereinafter called ______the WHEREAS “Company‟) on the THE one part TENDER and M/s HAVING BEEN invited for the work of : ARTICLES OF AGREEMENT MADE THIS THE MADE OF AGREEMENT ARTICLES Mumbai Prabhadevi, SavarkarMarg, Veer Temple, Vinayak to Siddhi Opp. No.1207, at Plot Office Registered its Kollam with
IREL-CHAVARA
/T No 171 /T 128
17/ET/
- KERALA / केरऱ on behalf of on behalf
•
IREL/Chavara/16
the Contractor have hereunto set their hands
)
2.
1.
691 583, KOLLAM DIST. KOLLAM 583, 691 33
-
Page Page (Signature, Name & Name (Signature, CHAVARA CHAVARA
/
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
Shri Shri ______Shri.______, Indian Rare Earths Ltd, Chavara Ltd, Earths Rare Indian Shri.______, -691583, INTERNAL AUDIT INTERNAL चवरा OF and delivered
In the present of Witness of In the present Signed Signed ------2. CLASUE TO IN REFERRED
) ) ) 1 2 3
. . Designation) Designation Designation)
.
OUTSOURCING OUTSOURCING
2. Name & Address1 Signature Name & Address Signature II
& Name (Signature,
of the on and behalf For the of on and behalf For contractor. Company, Indian Rare Earths Ltd and written. above year first and the day I OF WHERE WITNESS IN AS CONTRACT OF THE PART FORMING OF DOCUMENTS SCHEDULE THE
IREL-CHAVARA
nd e to isions isions fice fice at /T No 171 /T 128
17/ET/ - qualified qualified Contractors for - KERALA / केरऱ •
arty arty for any claim(s) on behalf of the
e e claims, if any of our employees future sition. sition. I/We have undertaken to fulfill all
IREL/Chavara/16
ndian Rare Earths Limited, works site, Chavara, Chavara, site, works Limited, Earths Rare ndian
)
691 583, KOLLAM DIST. KOLLAM 583, 691 mnify mnify of any possible claims. Now, the above written bond is 34
- ndian Rare Earths Limited , ______. The Page Page
f ______CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) (
ORS _____, _____, aged _____ years, son of Sri ______, residing at INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
691583 and Head Office______. and Head 691583
–
By By M/s ______duly represented by proprietor / one of its
-691583, (2016) ity before Bond starting the work. The Contractor has entered into Contract with Agreement Indian Rare 691583 vide their letter………………………………. their vide 691583 INTERNAL AUDIT INTERNAL - चवरा OF to be incurred or to be suffered by Indian Rare Earths Limited on account of breach of the terms and conditions of
INDEMNITY BOND FORMAT BOND INDEMNITY lations lations of law of the land, any possible damage to the building and members of public in course of execution of the work for
. 15
OUTSOURCING OUTSOURCING Signature of Contractor with seal with Contractor of Signature the Contract including violation of applicable employee / labour laws by the Contractor. by laws labour / employee of applicable violation including the Contract o this ______day seal my with me/us by Singed Further, Contactor hereby indemnifies and keep Indian Rare Earths Limited indemnified for any loss suffered or or damages incurred or And And whereas the said indemnified party on such declaration given conditioned by as hereinafter me expressed for upon the protection my and inde entering into above written indemnified cases; the following either of in only void to be conditioned to settle any claims of employees employed by me/us. I/ We also undertake to settle th period. contract out of arising applicable applicable to the employees of the Indemnifier. And, whereas in answer to above requi the obligations case on me/us and agree to settle the claims of employees employed by me/our firm, if any and also undertake During During the tenure of the Contract Agreement the Indemnifier agrees the employees/ of workmen the indemnified indemnifier for certain obligations to be fulfilled by the indemnifier under various p statutory prov arising arising out of any mishaps occurring at the site due to faulty regu work, faulty construction and for violating applicable rules a responsible. be solely shall Contractor which In consideration of Indian Rare Earths Limited having awarded the above said Contract, indemnify the Contractor and hereby keep undertak harmless the Indian Rare Earths Limited from any damages, prosecution, other legal suits and claims And, And, whereas as per tender documents, the Contractor has to enter into a Contract Agreement with Indian Rare Earths Limited and execute an Indemn on …………………………………….. Limited Earths specified in the tender documents has been awarded in by favour I been awarded of Contractor has in specified the tender documents Kerala Kollam, Distrcit: ______works at I Contractor was shortlisted and become successful in securing the subject work through competitive tendering and the work Chavara, District: Kollam, Kerala Kerala Kollam, District: Chavara, Whereas Indian Rare Earths Ltd has invited sealed tenders on lumpsum rate basis from pre ______(hereinafter referred to as Contractor) Contractor) to as referred (hereinafter ______In favour of M/s Indian Rare Earths Ltd., a Company Registered under the Companies Act, 1956, having its site Of THIS THIS DEED OF INDEMNITY BOND executed at ______on this ______thousand day and of Sixteen ______month of year two partners Sri ______
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 35
-
Page Page
CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
Service tax registration certificate, Contractor is required to declare the same. the declare to required is Contractor certificate, registration tax Service को쥍ऱिजिऱा category personnel category
-691583, INTERNAL AUDIT INTERNAL
चवरा OF
The contractor shall furnish furnish shall The contractor
certified copy of PAN card, card, of PAN copy certified of the work. commencement the any),before (if certificates tax registration of Service copy certified - - - REGISTRATION DETAILS
. 16
OUTSOURCING OUTSOURCING
3. In case the Contractor is not having having not is Contractor the 3. In case 1. Self 2. Self Note : Note
Micro Small Medium Enterprise Reg. No Reg. Enterprise Medium Micro Small SC/ST to belong MSME Whether the Service Tax Reg. No. Reg. Service Tax No Reg. PF CST Reg. No Reg. CST No PAN Excise Reg.. No Reg.. Excise No Reg. VAT firm of the Name
IREL-CHAVARA
/T No 171 /T - II -
of MSTC MSTC of 128
18 -
17/ET/
- KERALA Instructions) /
केरऱ
•
.
128 tender.
Commercial Bid and Part and Bid Commercial - - part)
IREL/Chavara/16 17/ET/ 00 Hrs. 00 Hrs. -
.30 Hrs. 4 6. 4. Single (Excluding Service Tax) Service (Excluding Techno of Internal Auditors for IREL Chavara Chavara for IREL of Auditors Internal
1 Hrs. 10.30 of 15%) Tax Service (Including
- -
/ - / ) at 1 at at 1 Hrs. at 18.00 at
7 7 7
- Tender ( Tender 4,450 201
.201 .201
02 01.2017 01.2017 . 3,43,000 . .02 - .02. Procurement System Procurement - 691 583, KOLLAM DIST. KOLLAM 583, 691 Bank Charges are to be borne by bidder) be borne are to Charges Bank 36
NIL (Online Part1 (Online Price Bid through www.mstcecommerce.com/eprochome/irel Ltd.) Rs.1150/ etc.) other charges & Tax Service @ 15% Including of in favour RTGS by fee of Transaction Payment LIMITED. MSTC ( of Important No.6.4 clause. (Refer of closing of last date the before days Three working the e for bidding online 20 10 18. Applicable Not 10 11 Engagement 2017 YearUnit for Kerala Financial the Public Rs Rs.3,9 IREL/Chavara/16 e -
Page Page CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) after this date after this ( - ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
को쥍ऱिजिऱा
Commercial Bid) Commercial tender only after only tender -
-
Bid Start Time Start Bid
- -691583, on fee by NEFT in favour of MSTC MSTC of in favour NEFT by on fee Work
INTERNAL AUDIT INTERNAL (i.e. Techno
I date opening II Price Bid
- - चवरा OF Tender Event No. Tender Event - Note: Please note that vendors will have the the will have vendors that note Please Note: Date & time of opening of of of opening & time Date Part Part to IREL Tender Cost Close Bid date and Time date and Bid Close Time Tender View of Pre Date Last date of submission of Transaction fee fee Transaction of submission of Last date Limited, MSTC of in favour through RTGS Kolkata. and Time date Bid Start www.mstcecommerce.com/eprochome/IREL Transaction Fee Transaction e online to access Transacti Kolkata. Limited, E Tender Mode of Type of Tender C Taxes& including Value Contract Estimated form Particulars of Name
2 3 4 0 1 7 8 6 4 5 2 3 17.9 17. 17. 17. 17. 17. 17. 17. 17.1 17.1 17.1 17.1 17.1 17.1 Sl No Sl SCHEDULE OF SCHEDULE (SOT)TENDER
. 17
OUTSOURCING OUTSOURCING
IREL-CHAVARA
-
15 20 /T No 171 /T
128
17/ET/ - nancial nancial year
KERALA /
केरऱ
•
without Earnest Money Deposit/ Money Deposit/ Earnest without
IREL/Chavara/16 Registration Registration Certificate (FRC) issued for details)
are hereby notified that clarifications
) Earnest Money Deposit by RTGS in favour in favour by RTGS Deposit Money Earnest are hereby notified that no resubmission of
against the qualification criteria of this (Rupees Five thousandonly) (Rupees -
be be sought only on submitted documentary
Clause 10 Clause
Self Self certificate towards conducting the same either Self certificate with details on the subject to that FRC FRC issued by respective institute as referred in Sl
Copy Copy of Firm of India Accountants or by of Chartered The Institute and, of India Accountants of Cost The Institute Copy of firm. of partners/members certificate of Copy of order received practice from clients in and, this of regard all the concluded. or inprogress Copy of order received from clients in and this regard effect. Copy of financial statements for fi 16 in support of gross accountant. chartered practicing receipts duly certified by
Bidders shall proof this of opening after tender. tender if required Bidders
)
) ) ) ) ) ) (i) 1 No.
691 583, KOLLAM DIST. KOLLAM 583, 691 i i
i ii iii i ii (refer Or 37
. . ( ( rejected. required Documents ( ( ( ( ( Note Rs. 5000/ Rs. of Payment Chavara of IREL, by bidder) be borne are to Charges (Bank enclosed) per format by (as BG Or Submission of Valid MSME certificate for exemption of Tender cost of offer Submission shall be summarily offer certificate, MSME Valid - 1 2 Page Page CHAVARA CHAVARA /
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा gross receipts exceeding exceeding gross receipts less less than 3 years old on
.
-691583, 16 - INTERNAL AUDIT INTERNAL Qualification criteria of bidders of criteria Qualification चवरा - OF ie.,2015 The firm should have an exposure in handling tax matters during previous 5 years 31.03.2016. ending The firm should have Rs.50 lakhs in a previous financial year or Internal audit in PSUs (State PSU or PSU (State in PSUs audit or Internal ending 5 years previous during PSU) Central 31.03.2016 Firm should not be date of tender Firm should be a Partnership Firm or Limited Firm or Limited be a Partnership Firm should (LLP) Firm Liability Partnership Statutory either conducted have Firm should Pre Earnest Money Deposit to IREL Deposit Money Earnest
5
4 5 3 1 2 17.16 17.1
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T e date
. Parties 128 f submitted
that that related
d 17/ET/ -
KERALA /
केरऱ ld not quote for the •
IREL/Chavara/16
of offer without above mentioned 19.8 19.1 19.2 19.3 19.5
)
d without any notice. any d without
The list of documents available in portal to the qualify the tender MSTC criteria shall be final and tender evaluation shall be made only based portal. inon MSTC the list available Related party shou tender separately. If it is notice parties submitted separate quotation, same shall the be liable to be rejected are considered to be related if one or more common. partner/member be documentary documentary proof against the qualification criteria of this tender shall be sought after opening of tender. this opening, opening, their claim of non availability of submitted documents while submission of bid before du not be admitted. will portal MSTC in of opening Submission documentary proofs unresponsive shall and hence be rejecte it considered shall be Bidder/their as summarily authorized present representative at shall the time opening be and shall of sign the list of Techno documents which Commercial are bid available in MSTC portal dispute with and respect to non there availability o after no be admitted. will portal in MSTC documents If the bidder/their authorized representative are not present during the time of Techno Commercial bid
691 583, KOLLAM DIST. KOLLAM 583, 691
38
. . . . . Not Applicable Not per Clause As As per Clause per Clause As per Clause As per Clause As Applicable Not per Clause As Applicable Not - 6 7 3 4 5 Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking)
( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
-691583,
INTERNAL AUDIT INTERNAL चवरा
OF Tender Submission Agreement Warranty Guarantee Bank Performance Payment terms Payment contract of Period L.D Security Deposit Deposit Security
4 1 2 3 8 0 7 19 17.2 17.2 17.2 17.2 17.1 17. 17.2 17.1
OUTSOURCING OUTSOURCING
IREL-CHAVARA
) /T No 171 /T 128
17/ET/ - KERALA / DGM(Commercial) केरऱ • For Indian Rare Earths Limited Earths Indian Rare For
IREL/Chavara/16
19.11 19.14 19.15
)
691 583, KOLLAM DIST. KOLLAM 583, 691 39
As per Clause per Clause As per Clause As per Clause As 8.17 per clause As -
Page Page CHAVARA CHAVARA
/ भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
-691583, INTERNAL AUDIT INTERNAL चवरा OF
Secrecy Agreement Secrecy Validity of Bid Validity Evaluation Bid of Contract Award
5 6 7
17.2 17.2 17.2 17.28
OUTSOURCING OUTSOURCING
IREL-CHAVARA
- rth rth 04 - /T No 171 /T nted shall 18 i.e. 01 i.e.18 mitted mitted separate
- 128
so appoi 17/ET/
- I s - KERALA / केरऱ •
IREL/Chavara/16
) y to produce 510,000 tons per annum llmenite
691 583, KOLLAM DIST. KOLLAM 583, 691 40
- Page Page CHAVARA CHAVARA / I company is a Govt. of India Undertaking under the Department of -
भारत्रकारकाउपक्रि
(
इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS I and submit the monthly audit reports as per audit scope. scope. audit per as reports audit monthly the submit and I ces from registered firms of Chartered Accountants /Cost Accountants /Costas Accountants ofAccountants Chartered ces from registered firms - को쥍ऱिजिऱा ext month. Detailed scope of audit is attached as Annexure is attached as of month. scopeaudit ext Detailed
& lodging & and lodging out will of pocket expenses be of paid. Payment fee will be to limited as quoted in ement regarding weakness in internal control, if any besides normal internal audit job as internal audit job besidescontrol, normal any in ement regarding internal if weakness
2018. -
its Head Office its Head Office is situated atMumbaiand (Maharashtra) Prabhadevi, beach is operating sand -691583,
03
-
INTERNAL AUDIT INTERNAL
pe. चवरा OF 16. 16. - The successful bidder has to conduct the monthly internal audit as per the scope of work as as work of scope the as per audit internal monthly the conduct to has bidder successful The annexure in mentioned commence internal audit and submit monthly audit report by end of next month for FY 2017 report byaudit and end for audit next month submit of commence monthly internal 2017 31 to theauditor should procedures, and other control auditing of andinternal As evaluation a of result study inform the manag per sco Scope of work shall include carrying out the internal audit of IREL, Chavara and submission ofand submission of monthly carrying the internalChavara out IREL, audit Scope shall of include work ofby audit endn report by beprepared the successful out monthlythe audit shall forAudit Audit calendar carrying Calendar: Firm consideration. and the management for to order of submit bidderafter receipt DELIVERABLES
be common. price schedule by the successful bidder. bidder. successful by the schedule price PARTY: RELATED Related parties should not quote for the tender quotation, separately. the same shall If be liable to be it rejected. Parties are considered isto be related if noticed one or more partner/member that related parties sub EXPENSES OF POCKET OUT AND LODGING & BOARDING TRAVELLING, No travelling, boarding . . . . Scope work of 1 3 1 2 commissioned a plant at OSCOM for production of Rare Earths Chloride and other associated chemicals from FY 2015 mining and mineral separation plants at Chavara (Kerala), Manavalakurichi Complex (OSCOM), (Tamil Chatrapur (Odisha), Nadu) with & installed capacit Orrissa Sands and also associated minerals such as Rutile, Leucoxene, Zircon, Silimanite, chemical unit Garnet, at Rare etc. Earths Division IREL (RED) Aluva, also Kerala has which is its associated with production of Rare EaCompounds. Further, IREL has its Corporate Research Centre at Kollam (IRERC), Kerala. IREL has also Indian Rare Earths Limited, a Mini Ratna Atomic Energy & . . . .
This tender intends to take servi take This tender to intends . . . . Unit,Internal Chavara Kerala Auditors for SPECIAL CONDITIONS OF CONTRACT SPECIAL CONDITIONS OF PREAMBLE 2 1 1 1 . . . . 4 2 3 1
. . . . . 18 18 18 18 18 18 18 18 18
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
: : : : : : :
:
691 583, KOLLAM DIST. KOLLAM 583, 691 41
-
: : : : : : : Page Page
CHAVARA CHAVARA
/
भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking)
( : :
ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS payment - को쥍ऱिजिऱा
-691583, letter of authorization, if any. authorization, if of letter INTERNAL AUDIT INTERNAL
Partners/members चवरा OF
d that the information given above is true and if at any time this is found to be false or misleading the bid / mail ID mail
- Service tax Registration details Service tax Registration brief) DetailsExperience of (In staff Personnel/working Detailsprofessional of e for account DetailsBank of of Name/Designation signatory /Address the of with bid the of (PAN) firm the PermanentNumber Account Telephone No. : OfficeTelephone No. : Mobile FAX E & Firm Registration particulars of the Date Formation of The bidder has to submit the followingthe informationThe to submitbidder has Name Bidder Firm of the Name of the Addressof Firm the
......
. . . . 5 Signature (Capacity signed) in which Certifie cancelled.be tocontract liable be shall Name g h i j e f d a b c . 18
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T
) department ) department 128
DGM(Commercial) 17/ET/ - KERALA / केरऱ For Indian Limited Earths Rare • shall be forwarded to Director beforwarded to shall
rge of (Internal Audit of rge(Internal
cha - IREL/Chavara/16 charge of Finance department at department at Finance of charge -
)
691 583, KOLLAM DIST. KOLLAM 583, 691 42
- Page Page CHAVARA CHAVARA / department at Chavara. at department भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
ring the course of audit to any other agency any other to of audit the course ring A Governmentof India Undertaking) ( charge of Finance department at Chavara department at charge of Finance constant touch with Head ofIn Unit, Head touchconstant with - ORS nal Audit INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS charge of Finance department at Indepartment HO & chargeFinance of - को쥍ऱिजिऱा depute sufficient number of competent staff for audit work at own their cost. audit work competent for staff number of sufficient depute
charge of Inter charge
- -691583,
INTERNAL AUDIT INTERNAL चवरा OF Information made available during the course of audit shall be used only for bonafide work relating to audit of the of the to audit relating work for bonafide only used be shall of audit course the during available made Information by the available made information the divulge not shall The auditors purpose. other any not for and company du acquired or otherwise Company Every effort shall be made to complete the internal audit work strictly as per the audit scope. asaudit work audit strictly the per completethe internal to beEvery shall effort made be Successful bidder shall in Chavara& In anyassigning reason theall offeres without or any accept/rejectto The right the Company reserve whatsoever therefore. at Chavara. which department in the to applicable as safetyall precautions observe advised be The to audit may staff the out. work is carried negligence. their due to personnelcaused your accident to The responsible not any be for Company shall OTHER TERMS TERMS OTHER Successful bidder shall report and the final ofChavara to draftUnit, the Head submit Successful audit report monthly bidder shall ofalong In withthe the views (Finance) In to copy with
...... 8 5 6 7 3 4 1 2 ......
. 6 6 6 6 6 6 6 6 ...... 6 . 18 18 18 18 18 18 18 18 18
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/T No 171 /T
128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 43
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 44
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 45
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T
128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 46
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING
IREL-CHAVARA
/T No 171 /T 128
17/ET/ - KERALA / केरऱ •
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 47
- Page Page CHAVARA CHAVARA / भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा -691583, INTERNAL AUDIT INTERNAL चवरा OF
OUTSOURCING OUTSOURCING
IREL-CHAVARA
s x Act. x Act. shall of the
charge of - /T No 171 /T 128
17/ET/ - KERALA / Earths Limited, for an Limited, Earths केरऱ •
IREL/Chavara/16
only.
mode ) render of service and billing on IREL has been been has on IREL and billing service of render contracting contracting of any portion of work without approval of -
691 583, KOLLAM DIST. KOLLAM 583, 691 48
- are recoverable from party. from are recoverable
Page Page
CHAVARA CHAVARA
/
s liable to be forfeited for unsatisfactory completion or on abandonment of of or on abandonment completion for unsatisfactory forfeited to be liable s . भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
. को쥍ऱिजिऱा
you have to provide
,
er shall also furnish additional SD amount of 5 % of the total contract value along with the with the value along total contract 5 % of the of amount SD additional furnish also shall er
-691583,
INTERNAL AUDIT INTERNAL AX RMS T
चवरा OF In case of any failure whatsoever on the part of the party at any allowed. time rectification for and time is given notice where contract, of periods during extended the including contract performance of his part If the party indulges at any time in any subletting/sub IREL. Account numberAccount Name of the bank IFSC Nature of account (Saving/ Current/ CC/ OD) Branch code Beneficiary name
) ) a b The SD shall stand forfeited circumstances: in favour of IREL, without any further notice to the party in the following
...... 2 3 4 5 6 1 made in terms of guidelines stipulated in the service tax rules. Any change in taxation during tenure of contract, will will contract, tenure of during in taxation Any change tax rules. service in the stipulated of guidelines terms made in statute applicable be as per All paymentsAll be subjectwill to deduction of income tax at source at the prevailing rates of tax as provided in the Income Ta IREL made by be will payment advance No SERVICE actual date of on the as applicable extra be paid shall tax Service be released after successful completion of total audit assignment for the financial year. Payment shall be made within 30 day from the date of receipt of valid invoice. Payment to the contractor shall be made through electronic fund transfer For facilitating e payment Payment for annual fee shall be released in two equal installments based on progress of the work as certified by the In Internal department Audit at Chavara. The first installment shall be released in November and second and final installment the work order. the work head by countersigned duly OIC by Certificate” Due of “No issue after bidder successful to the returned shall be SD amounts that no ensuring after of the department The successful bidder shall be required to furnish demand draft in favour of Indian Rare Rare of Indian in favour draft demand to furnish required be shall bidder The successful satisfactory for the of EMD) (inclusive deposit security towards amount contract of the to (5)% equivalent amount of the order. of receipt days (thirty) 30 within the contract, of performance i and interest, bear any not shall The SD
...... 3 3 3 3 3 3 The successful bidd The successful lesser than is 10 % bidder successful of the rate the quoted In case 19.1.1, no: clause in mentioned amount SD tender instant the cost of the estimated
1 ......
2 2 2 2 2 2 ...... PAYMENT TE PAYMENT SECURITY DEPOSIT (SD): DEPOSIT SECURITY
4 5 6 2 3 4 1 3 1 2 . . COMMERCIAL CONDITIONS COMMERCIAL ...... 2 1 19 19 19 19 19 19 2 2 2 2 2 1 2 1 1 1 ...... 19 19 19 19 19 19 19 19 19 19 19 19 19
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nty/
/T No 171 /T ould be released ould be released 128
20) subject to certain - 17/ET/ - KERALA / tenderer’s response tenderer’s ked without further notice. notice. further ked without machinery/ system/item system/item machinery/ केरऱ
19 & 2019 - •
h defect at their own cost and rectified
equivalent equivalent to 10% of the total value of the IREL/Chavara/16
18. 18. IREL reserves the right to extend the - days days of receipt of order for the due fulfilment of
) 15
hundred only). fails tenderer the hundred only). If to execute the successful
691 583, KOLLAM DIST. KOLLAM 583, 691
49
- Two
Page Page o/ECC o/ECC No/Service tax registration number / TIN No and Central N
CHAVARA CHAVARA /
(Rupees (Rupees
te an agreement within - . :
भारत्रकारकाउपक्रि
( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) (
Registration Price ORS . Rs.200.00 e firm. No enhancement of the price will be entertained during the tenure of the of the tenure during be entertained will price of the No enhancement e firm. INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS
all taxes duties, incidental expenses at site, etc, Except service tax. Service tax to the tax Service tax. service Except etc, at site, expenses incidental duties, all taxes b
: All the tender terms to be agreed as per the requirement in per the requirement as to be agreed terms : All the tender
को쥍ऱिजिऱा of of shall shall shall be one year i.e. financial year 2017
to cancel the contract by issuing one week notice in advance. in notice week one issuing by contract the cancel to
and cost and under such instances the performance BG will be invo will BG performance the instances such and under cost and
BANK GUARANTEE BANK
-691583,
/GUARANTEE INTERNAL AUDIT INTERNAL shall contain only the shall only contain
चवरा OF QUOTATION IN TENDERS IN QUOTATION
PERFORMANCE In tender, participating Micro and Small Enterprises quoting price within price band of L1+15 per cent shall also be also shall per cent L1+15 of band price price within quoting Enterprises Small and Micro participating In tender, from is price L1 where a situation in price to L1 price their down bringing by of requirement a portion supply to allowed extent of service provider‟s liability shall be reimbursed on submission of documentary evidence. of documentary submission on reimbursed be shall liability provider‟s service extent of tender in the quoted Rate circumstance any under contract Schedule. price the appropriate up fill shall The Tenderer The Tender shall be submitted as per the following: as per the submitted be shall The Tender BID COMMERCIAL TECHNO BID: PRICE inclusive is offered The rates only on receipt of such a bank guarantee. a bank such of receipt only on In case of any defects or other faults due to faulty materials or poor workmanship which may appear during the above period shall be attended by the contractor within 15 days of notification of suc within reasonable If time period. it is not done so, IREL has the option to get such defects rectified through a third party risk at the contractor‟s guarantee certificate guarantee A guarantee for the desired performance of the repaired/ installed item shall be furnished by way of bank guarantee in the prescribed format from a Nationalized/Scheduled bank for an amount contract. The BG shall be valid for a period in of the first. of the The payment occurs amount contract balance w respect whichever commissioning of 18 months from the date of supply or 12 months from the date of the on of contract a stamp paper IREL. to forfeited stand will by him deposited Money the Earnest order agreement/ WARRANTEE plant/ equipment/ of the performance satisfactory towards warranty give shall The bidder date of the from 12 months of a period for workmanship poor and material defective you against by installed repaired/ warra provide shall Bidder bidder. to the company the by issued be will the effect to certificate a when completion The contractor shall submit the invoice as per approved format prescribed under relevant acts and rules containing information like Central Excise Sales Tax No Registration and precisely showing the split up rates and amount with regard to applicability of taxes and duties. AGREEMENT: The successful tenderer will have to execu DELIVERY PERIOD/PERIOD OF CONTRACT: PERIOD/PERIOD DELIVERY The period of contract contract on same terms & conditions for the next two financial years (2018 audit in the scope need based changes the right reserves IREL OF INVOICES SUBMISSION
PRICE
...... TENDER SUBMISSION: TENDER .
. . 1 4 5 1 2 3 1 2 ...... 7 ...... 1 2 . 9 8 6 5 3 4 . . 9 8 8 8 8 8 7 7 ...... 3 3 . . 19 19 19 19 19 19 19 19 19 19 19 19 19 19 19
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IREL-CHAVARA
of the price
/T No 171 /T 1
) levies/taxes levies/taxes are 128
17/ET/ - 20 KERALA / केरऱ DGM(Commercial
. • clause No.
. For Indian Rare Earths Limited, Earths Rare Indian For
IREL/Chavara/16
. )
IREL reserves the right to amend and modify the tender tender the and modify to amend the right reserves IREL 691 583, KOLLAM DIST. KOLLAM 583, 691 50
-
:
. IDS Page Page considered for placement of order for placement considered 16 (ii) Length of experience of the firm of the experience of Length 16 (ii) CHAVARA CHAVARA -
/ भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
deration such amendments. amendments. such deration A Governmentof India Undertaking) (
The contractor shall execute an Indemnity bond signed by „Notary public‟ for public‟ „Notary by signed bond Indemnity an execute shall The contractor ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
: carried carried out shall form of part the main tender and shall be binding upon the Tenderers. IREL may
n a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to supply allowed be shall Enterprise and Small Micro such and Enterprise Small and a Micro n
:
-691583,
(i) Gross receipts for FY2015 for receipts Gross (i)
-
INTERNAL AUDIT INTERNAL awarded to technically and commercially qualified bidder with lowest price on total event basis. total event on price lowest with bidder qualified commercially and to technically awarded BOND and the same may be intimated accordingly. accordingly. be intimated may same the and
for the value of the ………… that may be delivered to the contractor for …………………overhauling within within …………………overhauling for contractor to the be delivered that may ………… of the for the value चवरा
OF
bidder or bidders on the grounds for the IREL‟s action IREL‟s for the grounds on the or bidders bidder
tity). tity). All the bids shall be evaluated based on the term & conditions of this tender to shortlist the qualified bidders. M/s IREL shall consider of placement order on the bidder, qualified whose offer shall be i.e. lowest sl.no. bid format. In case of a tie respectwith to fees quoted as priceper bid format, criteria for selection shall be in the order of : Evaluation will be done “overall Lowest “ on the basis of Price offered as per offered of Price basis on the “ Lowest “overall be done will Evaluation be above will as bidder lowest The qualified
. . . 1 The amendment so at their discretion, extend the last date for submission of the Bid, to enable consi into the taking after Bid their submit Bidders to have reasonable time to someone other tha other someone value. tendered total cent of to 20 per tendered (to proportionately shared be shall supply the Enterprise, and Small Microsuch one than of more In case quan 2 Any corrigendum/extension to above shall be in hosted websites only 3 . . .
Order will be Order will AWARD OF CONTRACT AWARD EVALUATION At any time, prior to the last date for submission of tenders, of tenders, for submission date to the last anyAt time, prior document RIGHT TO ACCEPT OR REJECT ANY OR ALL B ALL OR ANY OR REJECT TO ACCEPT RIGHT time at any reject bids, all and process the bidding cancel and to any bid, or reject accept right to the reserves M/s IREL prior to award of contract without assigning any reason whatsoever and without affectedthereby incurring any liability to the AMENDMENTS VALIDITY OF BID: VALIDITY Bidders have to quote the strictly fees as per the Price Bid format. Fees quoted by the bidders in their bids shall remain firm and valid for the total contract period or till complete execution of the contract. However, statutory payable by IREL as applicable on prevailing date of actual render of services bid of price opening of date on from the days of 60 period for a valid be should price submission of invoice. The offered INDEMNITY
...... 14 14 ………….. days from the date of receipt of Work order of Work of receipt the date days from ………….. Rs…………. 14
. . 2 . ) ) . c) c) 15 14 12 13 11 10 a b 9 . . 19 . . . . 19 . 19 19 19 19 19 19 19 19
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/T No 171 /T 128
17/ET/ - KERALA / केरऱ
•
a
mentioned above. mentioned Amount (Rs)in figures
IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 51
-
)
1 - Page Page CHAVARA CHAVARA
/
18 - भारत्रकारकाउपक्रि (
इंडियनरेअरअर्थ्सलऱलिटेि
in Annesure
A Governmentof India Undertaking) (
ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा the offer shall be made on overall L1 basis L1 overall on made be offerthe shall
Scope of Tender of Scope -
-691583, Evaluation ofEvaluation INTERNAL AUDIT INTERNAL
- चवरा per the OF
s
Annual fee of Internal Audit works Audit Annual Internal of fee (A Particulars
DECLARATION: Evaluation:
taking into consideration all such costs. alltaking consideration into I/ We have fully read and understood and completely satisfied myself/ourselves of the conditions set forth under under forth of set conditions satisfied myself/ourselves the and completely and read I/ understood We have fully out workthe at to rates the carry accept responsibility the the and tender is afterquoted and rate the helddiscussions concerned all requirements and with 2.I/Wehave studied the site Name & Full address: Place: ofSignature Tenderer Internal Auditor for the financial year 2017 year financial the for Auditor Internal
Price schedule 1 Sl. No
. 20
OUTSOURCING OUTSOURCING
The rate offered is inclusive of all taxes, duties, incidental expenses at site etc. excluding service tax. Service tax to documentary evidence. of liability submission shall on reimbursed be theextent service provider‟s of
IREL-CHAVARA
/T No 171 /T
ING 128
Details 17/ET/ - QUALIF
KERALA R / O
केरऱ • receipts receipts
IREL/Chavara/16
)
TO BE SUBMITTED F SUBMITTED TO BE
1
691 583, KOLLAM DIST. KOLLAM 583, 691 52
-
16 in supportgross of in 16
-
Page Page OF THE TENDER. CHAVARA CHAVARA
/ भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
A Governmentof India Undertaking) ( ORS INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS Institute of Cost Accountants of India and, India of Accountants of Cost Institute को쥍ऱिजिऱा
FINANCIAL CRITERIA CRITERIA FINANCIAL DOCUMENTS AND RELATED DETAILS RELATED AND DOCUMENTS
-691583, INTERNAL AUDIT INTERNAL AND OR
F चवरा OF Certificate regarding Related parties regarding Certificate Self certificate towards conducting the same either in or the same progress concluded. Self conducting certificatetowards Self Copy of order received from clients in this regard and regard in this clients from received of order Copy effect. that the subject on to Selfdetails certificate with for 15 year financial Copy financial statements of chartereddulypracticing accountant by certified Copy of certificate of practice of all the partners/members of firm of partners/members of all the of practice of certificate Copy and, regard in this clients from received of order Copy Sl No. issued inas referred FRC institute by respective Description of Chartered The Institute by issued (FRC) Certificate Registration of Firm Copy or The of India Accountants CHECK LIST CHECK EXPERIENCE
.
21
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6 5 3 4 2 1 Sl.no
IREL-CHAVARA
/T No 171 /T 128 AGREE WITH WITH AGREE REMARKS AGREE AGREE Response AGREE WITH AGREE REMARKS AGREE AGREE
17/ET/ - before
KERALA /
mentioned in
केरऱ . Parties are • proof proof against the
documents documents in MSTC
ny notice. ny IREL/Chavara/16
)
691 583, KOLLAM DIST. KOLLAM 583, 691 53
- containing details of Tender cost and EMD EMD and cost Tender of details containing
Page Page Or ning in MSTC portal will not be admitted. will not be portal in MSTC ning SC/ST/Others category SC/ST/Others CHAVARA CHAVARA / DESCRIPTION भारत्रकारकाउपक्रि ( इंडियनरेअरअर्थ्सलऱलिटेि
Declaration or or the tender separately. If it is notice that related parties A Governmentof India Undertaking)
( “SPECIAL “SPECIAL CONDITIONS OF THE CONTRACT” ORS
INDIAN RARE EARTHS LIMITEDINDIAN RARE EARTHS को쥍ऱिजिऱा
uploaded
-691583, INTERNAL AUDIT INTERNAL with current and valid registration with central or state government has been has government or state central with registration valid and current with चवरा OF
idder/their idder/their authorized representative shall be at present the time of Techno Commercial final and tender evaluation shall be made only based on the list available in MSTC portal MSTC in the list available on only based be made shall evaluation final and tender Related party should not quote f submitted separate quotation, the same be common. partner/member more or if one related be to considered shall be liable to be rejected there there after no dispute with respect to non availability of submitted admitted will be portal If the bidder/their authorized representative are not present during the Commercial time of bid Techno opening,their claim of non availability date of ope due bid before submission of of submitted documents while The list of documents available in the MSTC portal to qualify the tender criteria shall be Bidders Bidders are hereby notified that tender. this of opening after sought no shall be tender of this criteria qualification resubmission of documentary Submission of offer without above mentioned documentary proofs shall be considered without a rejected it shall be summarily hence and as unresponsive B bid opening and shall sign the list of documents which are available in MSTC portal and Bidders Bidders are hereby notified documentary that proof clarifications against shall the qualification this tender. of opening be criteria sought of only this on tender submitted if required after
...... amount payment has been has payment amount The entire tender terms and conditions has been accepted has conditions and terms tender The entire or undertaking Govt. are PSU/State bidders that showing certificate of copy Scanned attested Self NSIC/MSME applicable). ( if exemption / EMD cost for Tender uploaded filled of duly copy scanned and Signed 7 The offer submitted is as per the tender. 5 6 2 3 4 and the details of the NSIC/MSME owned by by owned NSIC/MSME of the and the details SCHEDULE per the as of bidders” criteria “Qualification as per the qualifying be shall The bidder tender of this (SOT) OF TENDER 1 Tenderer must carefully study the technical specifications and general terms and conditions conditions and terms general and specifications the technical study carefully Tenderer must applicable. be shall any, if Corrigendum, and of NIT conditions and terms All of tender. preparation tender in the mentioned / supply work of scope the include certificate NSIC/MSME The submitted NDERER’S RESPONSE NDERER’S TE
.
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IREL-CHAVARA