Agenda of Ordinary Council Meeting

Home , Bellingen Shire, Coffs Harbour, Nambucca Valley Council

ORDINARY COUNCIL MEE TING AGENDA ITEMS 29 JULY 2021

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

Our Vision

Nambucca Valley ~ Living at its best.

Our Mission Statement

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

Our Values in Delivery

 Professionalism: Show drive and motivation, innovation, risk awareness, an awareness of strengths and weaknesses and a commitment to learning.

 Accountability: Take responsibility for own actions, act in line with legislation and policy and be open and honest.

 Community Focus: Commit to delivering customer and community focused services in line with strategic objectives.

 Team work: Be a respectful, inclusive and reliable team member, collaborate with others and value diversity.

 Safety: Strive towards a safety focused workplace culture to ensure the wellbeing of staff, their families and the community.

 Value for Money: Achieve results through efficient use of resources and a commitment to quality outcomes.

 Leadership (Managers): Engage and motive staff, develop capability and potential in others and champion positive change.

Council Meetings: Overview and Proceedings

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting. Both meetings commence at 5.30 pm. Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

How can a Member of the Public Speak at a Council Meeting?

1 Addressing Council with regard to an item on the meeting agenda:

Members of the public are welcome to attend meetings and address the Council. Registration to speak may be made by telephone or in person before 11.00 am on a meeting day. The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda. Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.

2 Public forum address regarding matters not on the meeting agenda:

Nambucca Valley Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values. Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 11.00 am on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum. In particular the Council has to provide procedural fairness and consider all relevant information.

Generally this cannot be done with matters which have come direct to Council via the public forum. So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

Speakers should address issues and refrain from making personal attacks or derogatory remarks. You must treat others with respect at all times.”

Council Meeting Audio Recordings

Council audio records all Council Meetings and the recordings are posted on the website once the Minutes are released. Please note that the audio files could be quite large and may take a while to download.

Meeting Agenda

These are available Council’s website: www.nambucca.nsw.gov.au

NAMBUCCA VALLEY COUNCIL

ORDINARY COUNCIL MEETING - 29 JULY 2021

Acknowledgement of Country (Mayor)

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land. I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

Council Meeting Audio Recordings (Mayor)

This meeting is being webcast and those in attendance should refrain from making any defamatory statements.

AGENDA Page

1 APOLOGIES 2 PRAYER 3 DISCLOSURE OF INTEREST 4 CONFIRMATION OF MINUTES — Ordinary Council Meeting - 15 July 2021 ...... 7 5 NOTICES OF MOTION 6 PUBLIC FORUM 7 ASKING OF QUESTIONS WITH NOTICE 8 QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED 9 GENERAL MANAGER REPORT 9.1 Outstanding Actions and Reports ...... 16 9.2 Change to Organisation Structure ...... 25 9.3 Bellingen Shire Council - Request for Access to Nambucca Valley Council's Landfill ...... 28 9.4 Council Rangers' Reports and Penalties Issued for May and June 2021 ...... 32 10 ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT 10.1 Delivery Program and Operational Plan Update ...... 37 10.2 Nambucca Valley Council Tourism Strategy - Year 2 Progress ...... 38 10.3 Nambucca Valley Council Library Strategy - Year 2 Progress ...... 44 10.4 Submission to IPART Review of the rate peg to include population growth Draft Report June 2021 ...... 47 10.5 Investment Report to 30 June 2021 ...... 51 10.6 Grant Application Status Report as at 30 June 2021 ...... 59 10.7 Schedule of Council Public Meetings 2021 ...... 85 11 ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT 11.1 Tender T008/2021 - SPT172122NVC Landslip remediation works on Taylors Arm Road Thumb Creek...... 86 11.2 Draft Extension to Bitumen and Provision of Rural Road Dust Seals Policy No ES 05 ...... 89 11.3 Waste Management Quarterly Report April - June 2021 ...... 92 12 GENERAL MANAGER'S SUMMARY OF ITEMS TO BE DISCUSSED IN CLOSED MEETING 12.1 Nambucca Library Upgrade It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (d) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report

contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

12.2 Matters Pertaining to Realised or Potential Losses It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

17.3 Tender T008/2021 - SPT172122NVC Landslip remediation works on Taylors Arm Road Thumb Creek It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret

a Questions raised by Councillors at 8 above

i MOTION TO CLOSE THE MEETING ii PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL TO CLOSE iii CONSIDERATION OF PUBLIC REPRESENTATIONS iv DEAL WITH MOTION TO CLOSE THE MEETING 13 MEETING CLOSED TO THE PUBLIC 14 REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

NAMBUCCA VALLEY COUNCIL

DISCLOSURE OF INTEREST AT MEETINGS

Name of Meeting: Meeting Date: Item/Report Number: Item/Report Title:

I declare the following interest: (name)

Pecuniary – must leave chamber, take no part in discussion and voting.

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

For the reason that

Signed Date

Council’s Email Address – [email protected]

(Instructions and definitions are provided on the next page).

Definitions

(Local Government Act and Code of Conduct)

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 section 442 and 443)

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 It may be appropriate that no action is taken where the potential for conflict is minimal. However, council officials should consider providing an explanation of why they consider a conflict does not exist.  Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa). Care needs to be taken when exercising this option.  Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).  Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021 The following document is the minutes of the Ordinary Council meeting held 15 JULY 2021. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 29 July 2021 and therefore subject to change. Please refer to the minutes of 29 July 2021 for confirmation. PRESENT

Cr Rhonda Hoban (Mayor) OAM Cr John Ainsworth Cr Martin Ballangarry OAM Cr Susan Jenvey Cr David Jones Cr Janine Reed Cr John Wilson (Deputy Mayor)

ALSO PRESENT

Michael Coulter (General Manager) Robert Hunt (AGM Corporate Services) Paul Gallagher (AGM Engineering Services) Lorraine Hemsworth (Minute Secretary)

APOLOGIES

Matthew Sykes (Chief Financial Officer)

PRAYER

Auxiliary Lieutenant, Matthew Pethybridge from Salvation Army, offered a prayer on behalf of the Nambucca Minister’s Association.

DISCLOSURE OF INTEREST

Councillor David Jones declared a non-pecuniary - significant conflict of interest in Item 10.1 Licence Agreement “The Community Transport Co” under the Local Government Act as Cr Jones is an employee of Community Transport.

Councillor Susan Jenvey declared a non-pecuniary - less significant conflict of interest in Item 11.3 Modelling of Water Supply and Sewerage under the Local Government Act as Cr Jenvey lives in one of the 26 houses which receive a water supply from the pressure line to the balance tank.

CONFIRMATION OF MINUTES - ORDINARY COUNCIL MEETING

SUBJECT: CONFIRMATION OF MINUTES - ORDINARY COUNCIL MEETING 24 JUNE 2021 276/21 RESOLVED: (Wilson/Reed)

That the minutes of the Ordinary Council Meeting of 24 June 2021 be confirmed.

Page 7 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021 NOTICE OF MOTION - CR HOBAN

ITEM 5.1 SF3014 150721 NOTICE OF MOTION - FUTURE OF NAMBUCCA HEADS RENAL DIALYSIS UNIT 277/21 RESOLVED: (Hoban/Jenvey)

That Council write to the CEO of the Mid North Coast Local Health District seeking advice regarding the future operation and location of the Nambucca Heads Renal Dialysis Unit and ownership of the donated equipment.

DELEGATIONS RECOMMENDATION

That the following delegations be heard: i Beck Beverley and Warren Pogonoski Nambucca Valley Equine Therapy Program - Pog's Place – “Horses Helping Humans”.

Warren Pogonoski addressed Council with notes being placed on SF4, 37712/2021.

ASKING OF QUESTIONS WITH NOTICE

There were no questions with notice.

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no questions for Closed Meeting where due notice has been received.

GENERAL MANAGER REPORT

ITEM 9.1 SF959 150721 Outstanding Actions and Reports 278/21 RESOLVED: (Reed/Ainsworth)

That the list of outstanding actions and reports be noted and received for information by Council.

Page 8 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

ITEM 9.2 SF770 150721 Inquiry into Options to Improve Access To Existing and Alternate Accommodation to Address the Social Housing Shortage 279/21 RESOLVED: (Ainsworth/Reed)

That Council make a submission to the Inquiry into Options to Improve Access to Existing and Alternate Accommodation to Address the Social Housing Shortage as per the discussion in this report.

ITEM 9.3 SF2329 150721 Request for Revised Terms of Reference & Membership for Nambucca Valley Business Advisory Committee 280/21 RESOLVED: (Ainsworth/Ballangarry)

The General Manager advise Kerry Grace that he would be pleased to organise and attend a meeting with representatives of the combined Chambers of Commerce (including each Chamber) and Nambucca Valley Tourism to consider the listed agenda items as well as the question of the appropriate governance and terms of reference for future liaison which will need to be finalised by the new Council post 4 September 2021. As such the meeting would not be of the Business Advisory Committee. Further that any interested Councillors be invited to attend the meeting.

ITEM 9.4 PRF47 150721 Dawkins Park Status Update 281/21 RESOLVED: (Reed/Ainsworth)

THAT Council:

1 Note the status of the works in Dawkins Park.

2 Receive a report following the investigation of the drainage system between Dawkins Park, Macksville Park and Hughes Creek.

ITEM 9.5 SF3000 150721 Undetermined Development Applications either greater than 12 months or where submissions received to 8 July 2021 282/21 RESOLVED: (Wilson/Jones) That the information on undetermined Development Applications either greater than 12 months or where submissions have been received to 8 July 2021 be noted by Council.

Page 9 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

ITEM 9.6 SF3000 150721 2021 June - Approved Construction and Complying Development Certificates 283/21 RESOLVED: (Ainsworth/Wilson)

That the Construction and Complying Development Certificates approved for June 2021 be noted and received for information by Council.

ITEM 9.7 SF3000 150721 2021 June - Development Applications and Complying Development Applications Received 284/21 RESOLVED: (Wilson/Reed)

That the Development Applications and Complying Development Applications received in June 2021 be received for information.

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT Councillor David Jones left the meeting before the commencement of this item, the time being 6:27 PM

ITEM 10.1 SF857 150721 Licence Agreement The Community Transport Co. MOTION: (Reed/Wilson)

THAT:

1 Council enter into a Licence Agreement with The Community Transport Co. for a five year term with a five year option for the management and occupation of a shed and secured site within the Council Works Depot at Macksville.

2 The Mayor and General Manager be provided with delegated authority to sign and attach Council’s Seal to the Licence Agreement.

AMENDMENT: (Ainsworth/Wilson)

That the report be deferred until further discussions are held with Community Transport Co.

The amendment was carried and became the Motion.

285/21 RESOLVED: (Ainsworth/Wilson)

That the report be deferred until further discussions are held with Community Transport Co.

Councillor David Jones returned to the meeting at the completion of this item, the time being 6:32 PM

Page 10 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

ITEM 10.2 SF2940 150721 Loan Report to 30 June 2021 286/21 RESOLVED: (Reed/Ainsworth)

That the report on Loans as at 30 June 2021 be noted.

ITEM 10.3 SF251 150721 Schedule of Council Public Meetings 2021 287/21 RESOLVED: (Wilson/Reed)

That the schedule of meeting dates for July to October 2021 be noted.

ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT

ITEM 11.1 SF2902 150721 AGRN 898 Natural Disaster Event 15 January - mid February 2020 - update on progress at July 2021 288/21 RESOLVED: (Ainsworth/Reed)

That Council receive and note the progress of claim and repair of damage incurred in the Nambucca Valley Council LGA for the Event AGRN 898 Natural Disaster 15 January to mid- February 2020.

ITEM 11.2 SF3045 150721 AGRN 960 Natural Disaster Event 19 March 2021 - update on claim progress 289/21 RESOLVED: (Ainsworth/Reed)

That Council receive and note the information on the extent of damage and progress of the claim and the Council costs associated with the storm/flood event that covered 19 March to mid-April 2020.

Page 11 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

ITEM 11.3 SF1628 150721 Modelling of Water Supply and Sewerage Systems 290/21 RESOLVED: (Jenvey/Jones)

THAT Council:

1 Engage Public Works Advisory to develop sewerage models for Macksville and Scotts Head to assist Council in determining the infrastructure upgrades required to cater for future growth.

2 Allocate a budget variation of $80,000 at the September QBR in the 2021/22 budget to cover the work.

3 On completion of the modelling seek a fee offer from Public Works Advisory for the design of the infrastructure upgrades to cater for future development in South Macksville and provide delegated authority to the General Manager for approval on the proviso that the fee is considered reasonable.

4 Allocate funding for modelling the Nambucca Heads/Valla Beach Sewerage System and the Nambucca Valley Water Supply System in the 2022/23 budget.

5 Call for a report to provide for alternatives for chlorine contact time for the 26 properties on the pressure line from the headworks to the balance tank.

AMENDMENT: (Ainsworth/Reed)

THAT Council:

1 Engage Public Works Advisory to develop sewerage models for Macksville and Scotts Head to assist Council in determining the infrastructure upgrades required to cater for future growth.

2 Allocate a budget variation of $80,000 at the September QBR in the 2021/22 budget to cover the work.

4 Allocate funding for modelling the Nambucca Heads/Valla Beach Sewerage System and the Nambucca Valley Water Supply System in the 2022/23 budget.

The amendment was carried and became the Motion.

291/21 RESOLVED: (Ainsworth/Reed)

THAT Council:

1 Engage Public Works Advisory to develop sewerage models for Macksville and Scotts Head to assist Council in determining the infrastructure upgrades required to cater for future growth.

2 Allocate a budget variation of $80,000 at the September QBR in the 2021/22 budget to cover the work.

4 Allocate funding for modelling the Nambucca Heads/Valla Beach Sewerage System and the Nambucca Valley Water Supply System in the 2022/23 budget. Page 12 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC) 292/21 RESOLVED: (Ainsworth/Reed)

1 That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

2 That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

Reason reports are in Closed Meeting:

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT For Confidential Business Paper in Closed Meeting

ITEM 12.1 SF2922 150721 Nambucca Library Upgrade

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (d) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

For Confidential Business Paper in Closed Meeting

ITEM 12.2 SF2888 150721 Telstra Optic Fibre Cable Relocation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

For Confidential Business Paper in Closed Meeting

ITEM 12.3 SF2094 150721 Update on Land Sales

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Page 13 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021

For Confidential Business Paper in Closed Meeting

ITEM 12.4 SF2925 150721 Tender for Detailed Design and Construction - Nambucca Valley Water Supply - UV and Chlorine Dosing Upgrades

CLOSED MEETING

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.44 pm.

RESUME IN OPEN MEETING 293/21 RESOLVED: (Ainsworth/Reed)

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 7.05 pm.

FROM COUNCIL IN CLOSED MEETING

The General Manager then read the Confidential resolutions.

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT For Confidential Business Paper in Closed Meeting

ITEM 12.1 SF2922 150721 Nambucca Library Upgrade 294/21 RESOLVED: (Reed/Jones)

THAT:

1 Council decline to accept any of the tenders due to the lack of funding availability and enter into negotiations with the tenderer that was deemed most advantageous to Council with a view to entering into a contract.

2 A further report be provided to Council at the 29 July Ordinary Meeting detailing the outcomes of the negotiation and a recommendation to Council.

Page 14 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 15 JULY 2021 For Confidential Business Paper in Closed Meeting

ITEM 12.2 SF2888 150721 Telstra Optic Fibre Cable Relocation 295/21 RESOLVED: (Wilson/Ainsworth)

That the report be received and noted.

For Confidential Business Paper in Closed Meeting

ITEM 12.3 SF2094 150721 Update on Land Sales 296/21 RESOLVED: (Reed/Ainsworth)

That the report on land sales be received and noted.

LATE - For Confidential Business Paper in Closed Meeting

ITEM 12.4 SF2925 150721 Tender for Detailed Design and Construction - Nambucca Valley Water Supply - UV and Chlorine Dosing Upgrades 297/21 RESOLVED: (Reed/Wilson)

In the circumstances that Council has made no provision for the $620,000 budget exceedance that Council seek additional funding from the Department of Planning, Industry and Environment to cover the shortfall on a $ for $ basis, ie $310,000 to be contributed by Council and $310,000 to be contributed by the NSW Government.

Upon being put to the meeting, the motion was declared carried.

For the Motion: Councillors Ainsworth, Ballangarry, Hoban, Jenvey, Jones, Reed and Wilson Total (7) Against the Motion: Nil Total (0)

CLOSURE

There being no further business the Mayor then closed the meeting the time being 7.07 pm.

Confirmed and signed by the Mayor on 29 July 2021.

Cr Rhonda Hoban OAM MAYOR (CHAIRPERSON)

Page 15 Ordinary Council Meeting 29 July 2021

GENERAL MANAGER

ITEM 9.1 SF959 290721 OUTSTANDING ACTIONS AND REPORTS

AUTHOR/ENQUIRIES: Michael Coulter, General Manager; Paul Gallagher, Assistant General Manager - Engineering Services; Robert Hunt, Assistant General Manager Corporate Services

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters noted or received, together with resolutions adopting rates, fees and charges are not listed. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status is updated one week before the Council meeting.

RECOMMENDATION:

That the list of outstanding actions and reports be noted and received for information by Council.

SUMMARY OF MATTER STATUS

FILE

ACTION

COUNCIL MEETING FEBRUARY 2019 1 SF2162 14/02/19 That Council accept the GM Will report on progress by June 2019. funding being offered to prepare a Koala Habitat 20/06/19 – Matter discussed with OEH. A Management Strategy, and project brief will be developed in the new provide Koala food tree financial year. Staff will engage a suitably species to the community qualified consultant to assist in the and hold a koala field day/s. preparation of the strategy which will be reported to Council as a draft. Councillors will be notified and invited to the field day and advised of feed tree availability when the delivery of these actions are organised. Project is anticipated to be delivered in the first half of the 2019/20 financial year.

6/11/19 – a brief has been commenced and there has been consultation with the VBCA to assist with the field day and provision of feed trees. Due to other commitments now planned for 1st half of the 2020 calendar year.

5/02/20 – 2 May 2020 set for the Field Day at the Valla Lions Reserve – 10.00am to 1.00pm as currently seeking expressions of interest from landholders for koala feed trees.

22/04/20 – Field Day has been postponed for time being.

5/08/2020 - Proposed to complete Koala Habitat Management Strategy by 31 December 2020.

22/10/20 - State Government released Koala Habitat SEPP guidelines in the week of October 20. Staff will review guidelines in the coming week and engage consultants to prepare plan, subject to any variations to

CO29072021SR_17.DOCX Page 16 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

original proposals to suit the new guidelines. Staff are meeting with the Sub-committee of the VBCA on the 22 October to discuss the Field Day and planting of Koala corridors which are also part of the project. It is anticipated that the Field Day will move to be part of normal Valla Beach Market.

9/12/20 - the Koala action day on the “saving our species” program, has been included as focus item for the Valla Beach Community Market on the 6 February, Council and Landcare will have a dedicated stall at the market, talking about local initiatives/ projects and seeking registrations of interest for private property involvement in restoration projects. Landcare will do some tree identification and planting workshop and we will have a demonstration of a koala sniffer dog.

20/01/2021 – State legislation regarding Koala habitat protection has been finalised and staff will proceed to engage a consultant to prepare a Koala Management Plan for the coastal areas of the Valley.

3/03/21 – Geolink has been engaged to prepare the Koala Strategy. An inception meeting with the consultants is proposed for the week commencing 8/03/21.

16/04/21 – Geolink requested the inception meeting be deferred until the end of April 2021 due to their committed work.

21/04/21 - anticipated date for the inception meeting is 30 April.

05/05/21 – inception meeting held with data requests being responded to. There is mapping underway of land owners with an interest in participating in future koala habitat improvements.

7/07/21 – Draft Strategy received and being reviewed by staff internally.

CO29072021SR_17.DOCX Page 17 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

MARCH 2019 2 SF601 14/03/19 There be a report to Council GM Report May 2019. on opportunities for “free” camping in Bowraville. 19/05/19 – deferred to July due workload.

27/06/19 – deferred until after the sporting hub has been further considered as it includes a proposal for primitive camping.

12/09/20 – Preliminary budget indications are that no funding will be available from the $3m provided to Nambucca Valley Connected Inc. for the primitive camping. If it is to be funded it will need to be from the $700k allocated by Council. At this stage it is too early to determine if Council’s funding will cover this. There is also a question as to how the primitive camping will be managed.

17/02/21 – Report will be finalised following the finalisation of the budget for the Hub.

APRIL 2019 3 SF983 24/04/19 Council enter into GM Aim to report by August 2019. negotiations with the NHLALC in relation to the 08/05/19 – Letter sent to NHLALC and issue short term maintenance and discussed with CEO. access issues as well as the longer term use of the land 28/06/19 – No response. GM to follow up. (the Faringdon Fields) 1/08/19 – Follow up email sent.

16/09/19 – Follow up letter sent.

4/11/19 – contacted CEO of NHLALC and meeting arranged on 7/11/19 at Council to discuss the matter.

20/11/19 – Matter discussed with the CEO of the NHLALC. He is to list the matter for consideration by the Board.

21/1/20 – matter discussed with MBD to raise in forthcoming discussions with NHLALC. Concern that following rain there will be substantial growth in grass and Council is prohibited from entering the land to maintain it.

3/06/20 – A number of Land Council matters are outstanding. An offer sent to the 3 LALCs that the respective Chairs and CEOs meet with the Mayor and GM quarterly with the first meeting scheduled for 26 June 2020.

14/6/20 – Mayor and GM meeting with LALC’s on 26 June 2020 to discuss matter.

26/6/20 – Matter not discussed at meeting on 26/6/20 - to be raised separately.

9/12/2020 – reminder sent to the Nambucca

CO29072021SR_17.DOCX Page 18 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

Heads Local Aboriginal Land Council.

18/01/21 – Review of declaration undertaken by Federal Government.

17/02/21 – Mayor and GM met with Elders and Mr Len Roberts. Mr Roberts has proposed an ILUA with State Forest, Council and possibly a private landowner with the definition of the Aboriginal Place adjusted to land lying between two creeks – either side of the sacred site. Further meeting arranged for 10 June 2021.

10/06/21 – further meeting held on 10 June 2021 with stakeholders including Forestry Corp, private landowner, Elders and NTS Corp. Agreement reached on seeking funding to purchase Area A. Further meeting to be held in 3-4 months.

APRIL 2020

4 SF2869 30/04/20 Council seek a meeting with AGMES 8/05/20 - Letters sent to the Minister and to SF2080 the Minister for Roads to Bellingen Shire Council and also a reply to discuss the highway handover. the TfNSW correspondence.

20/05/20 – Meeting 2 June 2020 with Transport NSW.

1/06/20 – the compensation for the dilapidation of local roads has now been received from Pacifico.

3/06/20 – There is a meeting with the Regional Manager TfNSW on 3 June to discuss this matter and others.

14/6/20 – Met with TfNSW reps on 9 June. New management not aware of the extent of previous work and negotiations on highway handover. Subject to outcome of classification review of State Roads. Situation is unsatisfactory with a risk that in a number of years the Council could be transferred a significant liability without the previously agreed compensation.

22/07/20 – meeting to be arranged with Road Classification Review Panel

17/08/20 - Mayor, Manager Assets and AGMES attended an online presentation from the Regional Road Transfer and Road Classification Panel on 7 August 2020. Council must now make an application for a priority review for the road re- classification which was submitted on 14 August Report as a joint submission with BSC. Report prepared for 27 August with a copy of Council’s submission.

07/12/2020 – no change in the status.

15/01/2021 – GM sent follow up email to

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ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

TfNSW requesting advice as to the progress of the matter and the anticipated date of a final determination.

04/02/2021 – Mayor, GM and AGMES meeting with Mr Roydhouse (Regional Road Transfer and Road Classification Panel) on 5 February

16/02/21 – Met with John Roydhouse who is on the panel. Timing of a decision still unknown.

22/04/21 – GM sent follow up email to Chair of the Road Classification Review, Wendy Machin.

3/05/21 – response from Wendy Machin advising that the, “dates for the opening of the full round have not yet been announced. The Panel will be inviting all councils to participate in the full round when announced…”

The never-ending story.

19/05/21 - proposed to follow-up review panel every three months to determine progress. Email to be sent on 22 July 2021.

28/06/21 – The budget announcements for transport/roads/infrastructure contained $250 million over 3 years for a new fund to support upgrades of regional roads transferred to the State as part of the Regional Road Transfer and Road Classification Review, this appears to indicate that the government is serious about making the regional road transfer a reality.

19/07/21 – follow up email sent to the Chair of the Road Classification Review, Wendy Machin.

JULY 2020

5 SF6 16/07/20 Council seek a proposal for AGMCS 19/07/20 – E-mail sent 20 July to the Saltwater/Freshwater Bowraville LALC. Festival to be held in the Nambucca Valley 17/08/20 – No response received at this time.

2/9/20 – follow up call made and still no response as promised.

16/9/20 – to be discussed again at meeting with LALC’s on 25 Sept 2020.

8/10/20 – Meeting deferred.

20/10/20 – waiting on new proposal from Unkya LALC.

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ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

2/11/20 –waiting on a proposal.

18/11/20 – Met with Saltwater/Freshwater new GM and they are interested in having the festival at either Unkya or Bowraville in 2022 subject to our bushfire grant funding of $50k or more and Board approval.

19/1/21 – waiting on funding approval from Council and BLERF to hold the festival in 2022 in the Nambucca Council area.

16/3/21 – Still waiting on final funding approvals.

20/4/21 – Council approval of $50,000 from bush fire grant. Waiting on outcome of BLERF application.

4/5/21 – No change from last meeting

17/5/21 – Proponents now looking at suitable venues in the Council area. Still waiting on BLERF grant outcome.

6/7/21 – no change.

SEPTEMBER 2020

6 SF600 17/05/18 Request by Lesley Flanders to GM 17/5/18 – Council resolves to work with the purchase land west of the Flanders family and Crown lands to assist Bowraville racecourse. the family in further progressing this claim.

30/08/18 – Council resolves to close the section of road; that Ms Flanders be advised that she will need to meet Council’s out of pocket costs in creating the title and transferring the land.

12/9/20 – After spending about 50 hrs on this project Council’s Surveyor is awaiting a determination on the adoption of the centre line of the creek as the boundary of the land. Other components of work to be done are:

a) completion & lodgement of road closure plan (should be done by 19/9/20). b) acceptance of compensation for road widening plan at intersection of Rodeo Drive and Grassy Road - letter has been sent with offer of compensation but as yet no response. c) road widening plan and road closure plan for Racecourse – issue with encroachments of Grassy Road onto racecourse and outer running rail and buildings encroaching onto Grassy Road and Rodeo Drive d) requirement for a boundary adjustment plan between the Flanders land and adjoining properties along the creek boundary.

Council’s Surveyor appreciates the

CO29072021SR_17.DOCX Page 21 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

frustration relating to the delay but advises that he is working on it when he can and that as a priority he has to apply himself to Council’s construction program as a failure to delivery survey information will cost Council money and throw the program out the window.

The Council also needs to decide on the compensation/value to be paid for the land. This will be reported shortly.

17/11/20 – Report deferred from 12 Nov meeting at the request of solicitor representing Ms Flanders.

10/12/20 – there has been a further on-site meeting involving Council’s Surveyor and Ms Flanders and others. Survey plan adjusted to reduce the width of the road reservation from 20m to 15m to incorporate a spiritual tree (now dead) on proposed lot.

28/06/21 –Council’s Registered Surveyor advised the survey plan for the land being acquired will be ready for submission in August, he needs to place the boundary pegs and a State Survey Mark (SSM)

FEBRUARY 2021

7 SF1575 11/02/21 Questions with notice AGMCS 16/02/21 – Investigation currently concerning asset management scheduled for May 2021 to be referred to the Internal Auditor who is to conduct an 16/3/21 – Internal auditor to commence investigation of Council’s asset review in May 2021 management procedures scheduled for May 2021. 20/4/21 – Internal audit scope to be defined prior to visit on 31 May

4/5/21 – Scope still being defined

17/5/21 – Looking at two scopes – one for the bridges in some detail and secondly as per the original more general audit plan of the AMPs

1/6/21 – Internal Auditor interviewing staff members from 1/6 – 3/6 then will prepare his report to Council.

15/6/21 – Awaiting report

6/7/21 – Draft report received and comments made and returned – awaiting final report.

MARCH 2021

8 SF843 11/03/21 Council exhibit a draft GM 14/03/21 – report in May 2021. Companion Animals Policy for 28 days to permit dogs on 19/03/21 – Exhibition closes 28 May 2021 leads between Swimming and a report will be presented in June Creek and Main Beach, 2021. Nambucca Heads.

CO29072021SR_17.DOCX Page 22 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

16/06/21 – Report to July meeting

21/07/21 – DA work volume has required deferral to August.

APRIL 2021

9 SF770 15/04/21 That Council make GM 20/4/21 – letter to be drafted representations to the Member 21/04/21 – GM sent letter to Member for for Oxley, the Hon. Melinda Oxley Pavey MP, expressing its 30/04/21 – letter received from Member for opposition to the proposal to Oxley advising she will be making defer payment of contributions representations to the Treasurer in relation to the occupation certificate to the matter stage and expressing concern in relation to the equity implications of having a “standard” $10,000 Section 7.12 contribution payable for new detached dwellings regardless of their size or value. 10 SF385 29/04/21 There be a further report to GM 3/05/21 – report in November 2021 council concerning the progress of the investigation of 02/06/21 – Property inspections expected potential sources of to commence 7 June 2021 stormwater infiltration to the Macksville sewerage system – 16/06/21 – Property inspections at Kings by 30 November 2021 being Point commenced on 15 June 2021. Of the Sept. quarter budget the first 24 inspections, connections at 12 review properties were unsatisfactory or non- compliant with plumbing code requiring the issue of a notice. The most common problem was the lack of a boundary shaft (7); overflow relief gully or boundary shaft being too low and allowing the ingress of stormwater (3) and downpipe discharging into relief gully (1).

There is an estimated 600-700 properties to be inspected in the sewer catchment. If this 50% failure rate holds it’s likely that Councillors will receive representations from disaffected residents.

21/07/21 - 121 inspections have been undertaken with 78 passing and 43 failures. Of the failures the majority related to 17 where the boundary shaft couldn’t be located; 12 where the boundary shaft required repair; 4 where the overflow relief gully needed to be raised or repaired; 11 where stormwater drainage was being directed to the sewer system.

MAY 2021

11 SF1855 13/05/21 Council appeal to the AGMES 19/05/21 – MTS has contacted TfNSW Chairman of Regional Traffic advising of Council’s resolution. TfNSW Committees (RTC) to support Management will respond with a way Council’s request to open the forward. intersection at Cooper and River Streets Macksville to all 01/06/21 – TfNSW have verbally advised traffic movements for a 12 that an onsite meeting is proposed with

CO29072021SR_17.DOCX Page 23 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS

month trial period Council and NSW Police, date yet to be confirmed.

08/07/21 – No progress to report, awaiting meeting confirmation from TfNSW and NSW Police 12 SF3030 13/05/21 Council endorse the public GM Report in July 2021 exhibition of the Bowraville Town Centre Master Plan with 21/07/21 – report deferred to August due submissions to be the subject to workload of a further report to Council. 13 SF95 13/05/21 Gumbayngirr Road Parking GM 16/05/21 - Letter sent to Anti- Signage – that Council contact Discrimination Board the NSW Anti-Discrimination Board to firstly confirm 1/06/21 – Anti-Discrimination Board whether or not the proposed advised they cannot provide legal advice. signage is indirect Letter sent to CEO of Bowraville LALC discrimination. seeking advice re consultation with “Mish” residents.

19/07/21 – no further action to be taken pending a response from the Bowraville LALC.

14 SF2954 13/05/21 The Scotts Head Skate Park AGMES 14/05/21 – Report to Council at the end of location be deferred. July on the outcome of the public consultation

7/07/21 – Deferred to August due to workload. JUNE 2021

15 24/06/21 Council receive a report on the AGMES 28/06/21 - Report to Council in August, basketball court at Buz Brazel sound tests at the site and surrounding Oval areas being organised to determine the extent of the issue.

16 SF3014 15/07/21 Council write to the CEO of the GM 19/07/21 – letter sent to MNCLHD MNCLHD seeking advice regarding the future operation & location of the Nambucca Heads renal dialysis unit and ownership of the donated equipment.

17 PRF47 15/07/21 Council receive a report GM 19/07/21 – report in October 2021 following the investigation of the drainage system between Dawkins Park, Macksville Park and Hughes Creek.

18 SF857 15/07/21 The licence agreement for AGMCS 19/07/21 – report in August 2021 Community Transport be deferred until further discussions are held with Community Transport Co. 19 SF2922 15/07/21 There be a further report to AGMCS 19/07/21 – report to meeting on 29/07/21 Council at the 29 July meeting detailing the outcome of negotiations re Nambucca library upgrade. ATTACHMENTS: There are no attachments for this report.

CO29072021SR_17.DOCX Page 24 of 96 Ordinary Council Meeting 29 July 2021

GENERAL MANAGER'S REPORT

ITEM 9.2 SF639 290721 CHANGE TO ORGANISATION STRUCTURE

AUTHOR/ENQUIRIES: Michael Coulter, General Manager

SUMMARY:

A number of changes have been made to Council’s organisation structure to increase full time equivalent staffing (FTE) to ensure sufficient labour to acquit the large grant funded capital works program. The changes are mainly but not entirely the addition of fixed term positions of up to 2 years. When the large grant funded capital works program has been completed it is anticipated that the Council’s FTE will proportionately reduce.

RECOMMENDATION:

That Council note the changes to the Organisation Structure and that Council’s Full Time Equivalent (FTE) staffing now sits at 135.51 up from a low of 113.00 in July 2018.

OPTIONS:

There are no options. Section 332 (1A) of the NSW Local Government Act provides that the General Manager must, after consulting the council, determine the positions (other than the senior staff positions) within the organisation structure of the council.

The Council can be critical of the General Manager for reporting many of the changes to the organisation structure listed below after the event when Section 332 of the Act provides that the consultation occur before there is a change. The reason the reporting has been less than satisfactory is that the pace of the grant approvals and funding has resulted in decisions to change the organisation structure being made far more frequently than in the past.

DISCUSSION:

Council’s Executive Leadership Team (the GM, AGMES, AGMCS with the MHR) met on 12 July 2021 to consider a number of staffing issues mostly pertaining to managing the increasing grant funded capital works program.

The strain on staff managing the increasing capital works program roll-out has been compounded by the additional learning and transition associated with the roll-out of new procurement software, AP Workflow. The change to a digital procurement system instead of the previous paper based system was an adopted recommendation from an internal audit report. The Council is also rolling out the Formbird fleet (plant) management software which is requiring a commitment of time from Council’s new Management Accountant.

Section 332 (1A) of the NSW Local Government Act provides that the General Manager must, after consulting the council, determine the positions (other than the senior staff positions) within the organisation structure of the council. With the forthcoming local government elections on 4 September 2021 it should be noted that the council must review, and may re-determine, the organisation structure within 12 months after any ordinary election of the council.

By way of background there has been a gradual and continuing increase in Council’s full time equivalent (FTE) staff since it reached a low of 113.00 in July 2018 and particularly since July 2019 when it was 119.18. In September 2019 FTE increased to 125.18 with the recruitment of a green space labourer (in lieu of using contractors) and fixed term positions for concreters and plant operators. In November 2019 FTE increased to 128.38 with a fixed term works assistant, IT trainee, green space assistant and increased time for the pound attendant. Since November 2019 mainly grant funded capital works has driven the FTE with mainly fixed term positions to 130.51 in June.

CO29072021SR_10 Page 25 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.2 CHANGE TO ORGANISATION STRUCTURE

There have been subsequent additions with a 2 year fixed term development assessment officer to assist in the processing of a huge increase in development application and construction certificate related work; a 2 year fixed term engineer to manage grant funded natural disaster work and 2 x 2 year fixed term construction carpenters to assist with the capital works program and particularly the seawall and all of the bridge replacements. Other fixed term appointments include 2 x engineering assistants undertaking project administration; 1 x engineering surveyor and 1 x survey and design engineer.

At the Executive Leadership Team meeting on 12 July 2021 it was agreed to add the following FTE:

1 A fixed term trainee draftsperson/design position in part funded by the Federal Government’s recently announced 50% wage subsidy. The position would undertake design work for smaller projects and in the future potentially give the Council more capacity to backfill a more senior design position given there is a workforce shortage of people with these skills. It will be reducing Council’s risk to a tightening labour market with a more targeted “grow your own” approach.

2 An additional pump fitter/mechanic in the water and sewerage section to provide capacity for proactive, rather than reactive maintenance. Council will be aware that it’s the subject of a Pollution Reduction Program notice from the NSW EPA to reduce the incidence of sewer surcharges to the Nambucca River estuary. A two person team is currently undertaking inspections and smoke testing through the Macksville area in response to this notice. However the reliability of Council’s sewer pump stations is also critical to reducing surcharges and another pump fitter/mechanic will provide the capacity for proactive maintenance.

3 A fixed term traineeship in Business Services to backfill an internal secondment from Business Services to Finance to assist in creditors and grant reporting and acquittal. As discussed above the learning and transition associated with AP workflow has increased work in creditors correcting errors in AP workflow, entering invoices, Azility (electricity account) downloads, Ampol fuel account downloads, Telstra account downloads and assisting staff process goods receipts.

The Council’s FTE now sits at 135.51.

The expectation is that as the grant funded capital works program winds back the fixed term positions will be discontinued allowing the Council’s FTE to be wound back consistent with the reduced capital expenditure. It is also likely that the current spike in work in the Development & Environment Section will similarly wind back when interest rates finally increase.

CONSULTATION:

There has been discussion by the Executive Leadership Team.

SUSTAINABILITY ASSESSMENT:

Environment

There are no significant implications for the environment.

Social

The increase in FTE is a positive for the community with more local residents being employed by their council.

Economic

Again the increase in FTE means that the Council is providing more financial support to its local economy.

Risk

It’s always easier to increase FTE than it is to decrease it. Unions, Consultative Committees and staff can be vocal about the latter but usually silent in relation to the former. Many of the new positions are

CO29072021SR_10 Page 26 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.2 CHANGE TO ORGANISATION STRUCTURE specified as fixed term to reflect the transitory nature of the stimulus funding and to avoid industrial issues in the eventual need to shed staff.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

The grants for the many capital works projects should be sufficient to fund the additional positions.

Equally there is a substantial increase in development application and construction certificate revenue to assist funding the additional fixed term development assessment officer position.

There is also an on-going turnover of staff which means underspending on salaries during the period required to recruit replacement staff. With the imminent construction of the Pacific Highway Coffs Harbour by-pass the Council is at risk of losing experienced plant operators and construction labourers.

Working funds – justification for urgency and cumulative impact

At this stage there is no impact on working funds.

Service level changes and resourcing/staff implications

The changes to the organisation structure are largely related to managing the increasing grant funded capital works program.

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_10 Page 27 of 96 Ordinary Council Meeting 29 July 2021

GENERAL MANAGER'S REPORT

ITEM 9.3 SF674 290721 BELLINGEN SHIRE COUNCIL - REQUEST FOR ACCESS TO NAMBUCCA VALLEY COUNCIL'S LANDFILL

AUTHOR/ENQUIRIES: Michael Coulter, General Manager

SUMMARY:

Bellingen Shire Council has again written to Council requesting access to the Nambucca Valley landfill for the disposal of their mixed waste in the event that a satisfactory resolution of the on-going contractual dispute concerning the tripartite waste agreement requires each Council to accept responsibility for some or all of their mixed waste. Given the limited capacity of the Raleigh landfill and the need for both Councils to continue to work collaboratively in their respective waste management arrangements the request is agreed.

RECOMMENDATION:

That for the purposes of enabling the continuation of a joint approach to the resolution of the contractual dispute with Coffs Harbour City Council and to facilitate future cost saving alliances in the provision of waste services, that Council provide agreement in principal to receiving mixed waste generated from the Bellingen Shire Council collection contract for the remaining life of the current contract.

Note: this “in principal” agreement is only to come into effect if an outcome of the dispute resolution with Coffs Harbour City Council is that both Nambucca Valley and Bellingen Shire Councils agree to manage the landfilling of all or part of their kerbside mixed waste.

OPTIONS:

The Council can refuse the request or can defer consideration of the request.

In relation to refusing the request it will make it more difficult to enter into necessary collaborative arrangements in the future.

A deferral of the request will mean that the matter has to be dealt with by the new Council who will have no background in relation to the issues pertaining to the tripartite agreement and the revocation of the exemption for the land application of the mixed waste organic output (MWOO). It will also make it more difficult to pursue a negotiated outcome to the current dispute with Coffs Harbour City Council which is in the interests of all parties.

DISCUSSION:

On 22 June 2020 Bellingen Shire Council (BSC) wrote to Nambucca Valley Council (NVC) with regards to the future of Bellingen Shire Council mixed waste and the uncertainty of landfill capacity at the Coffs Harbour City Council (CHCC) landfill located at Englands Road, Coffs Harbour. The letter stated as follows:

“As you aware there have been concerns regarding the landfill capacity and remaining life at the CHCC landfill for a number of years and attempts to confirm a long-term strategy for Coffs Coast Waste Services (CCWS) mixed and residual waste with CHCC have been unsuccessful.

A lack of landfill space and increasing pressure on the Englands Road facility was identified in the Coffs Coast Region Resource Recovery and Waste Management Strategy 2015-27 as follows:

“It is imperative that Coffs Coast Councils work together to ensure a suitable and acceptable solution is provided within the available timelines. In initiating this process it is also prudent to further address the long term landfill requirements of the region and seek to secure landfill space for Coffs Coast Waste for the next 50 years.”

CO29072021SR_16 Page 28 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.3 BELLINGEN SHIRE COUNCIL - REQUEST FOR ACCESS TO NAMBUCCA VALLEY COUNCIL'S LANDFILL

A lack of response combined with an increase in residual waste following the EPA revocation in relation to MWOO has seen this capacity shrink further with no long-term solution forthcoming.

As you are aware the current arrangement of transporting waste to Tamworth is both financially and environmentally unsustainable and fraught with uncertainty. Therefore, in an attempt to gain some stability for the future of mixed waste in the Bellingen Shire, I write to request an agreement with the Nambucca Valley Council (NVC) to receive mixed waste generated from the Bellingen Shire Council collection contract as landfill.

The length of this agreement, terms and costs would need to be discussed in further detail, however we are looking toward an in principal agreement at this stage and welcome further discussions in this regard”.

The request from Bellingen Shire Council was considered at Council’s meeting on 13 August 2020 and it was resolved as follows:

“That the Bellingen Shire Council be advised that as at this time Nambucca Valley Council is not in a position to accept waste from other Councils at its landfill. Nambucca Valley Council is proceeding to obtain an approval for its next cell (Cell 4) at the landfill and to acquire approximately 20 hectares of adjoining land for the future extension of the landfill. Further that when there is more certainty regarding the progress of these initiatives that Nambucca Valley Council will further consider their request, noting that by which time there should be certainty as to the intentions of Coffs Harbour City Council in managing its obligations under the tripartite waste agreement.

In relation to the approval of the next cell (Cell 4) and the acquisition of the 20 hectares of adjoining forestry land there has been progress, albeit slow, on both fronts. Agreement has been reached with the NSW EPA on the design of Cell 4 although an approval is yet to be issued. In relation to the landfill extension the Council has undertaken Native Title negotiations and is awaiting the preparation of a survey plan for acquisition, the latter having been delayed by approval requirements to access the rail corridor and the availability of Council’s surveyor.

Unfortunately there has been no real change in relation to the uncertain future of mixed waste processing and landfilling and the invoices which have been issued by CHCC and disputed by both Bellingen Shire and Nambucca Valley Councils. It is proposed there be a meeting of the three councils at the end of July to discuss the dispute on a without prejudice basis prior to a more formal mediation.

Bellingen Shire and Nambucca Valley Councils have jointly engaged an expert waste consultancy, Arcadis, to provide advice in relation to the current mixed waste issues as well as options for a preferred waste strategy for each Council post the cessation of the existing Coffs Coast waste contracts in early 2027. Part of the Arcadis work on the mixed waste organic output (MWOO) has been completed but the options report for waste management post 2027 has not been completed.

The Council has now received the attached letter dated 13 July 2021 from Bellingen Shire Council referring to their previous correspondence and noting the impending meeting with CHCC in relation to the mixed waste dispute and again requesting access to the Nambucca Valley landfill (to receive kerbside mixed waste generated in the Bellingen local government area).

Nambucca Valley and Bellingen Shire Councils currently generate mixed waste (kerbside and transfer station) of approximately 3,000 and 1,500 tonnes per annum respectively.

A recent (January 2021) volumetric survey indicated 129,696m3 of landfill capacity available in the current cell 3.

Current filling rates are about 12,000m3 per annum which includes both waste and cover material. Following the completion of cell 3 there remains about 1.8m3 of approved landfill capacity with the potential for a further 3.2m3 in the 23 hectares of land owned by the Forestry Corporation which the Council is proposing to acquire.

CO29072021SR_16 Page 29 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.3 BELLINGEN SHIRE COUNCIL - REQUEST FOR ACCESS TO NAMBUCCA VALLEY COUNCIL'S LANDFILL

So the Council has ample capacity to manage an additional 1,500 tonnes of kerbside mixed waste generated in the Bellingen LGA which equates to not more than 3,000m3 per annum in addition to its own say 6,000m3 of mixed waste should this be required. And that does not take into account the potential of a further 3.2m3 in the 23 hectares of adjoining forestry land. Similarly from an operational perspective the additional waste volume can be reasonably managed.

However the theory does not account for a reducing volume of cover material and the cost of having to import this. The cost of importing cover material must include the waste levy which applies to regional areas and which for 2021/22 is set at $76.20 per tonne for virgin excavated material and $84.70 per tonne for other waste including MWOO. The reducing volume of cover material will be remedied by the acquisition of the adjoining forestry land but this is yet to be secured.

There are a number of considerations in evaluating the request from Bellingen Shire Council which are discussed as follows.

Collaboration for Dispute Resolution

Nambucca Valley and Bellingen Shire Councils have jointly engaged the legal firm King & Wood Mallesons to represent their legal interests in the contractual dispute with Coffs Harbour City Council. The councils entered into this arrangement as they operate under identical legal agreements and have shared interests. However Bellingen Shire Council has limited capacity at its existing Raleigh landfill compared to the capacity at the Nambucca Waste Facility. This may hinder the solidarity of the existing collaboration if mediation options involve the individual councils managing their mixed waste in some way.

Collaboration for Economies of Scale in Waste Management

The increasing regulatory and taxation imposts on waste management from both the NSW and Australian Governments driven by community expectations pertaining to sustainability mean that post the expiry of the tripartite waste agreement in early 2027 the Council will be unable to return to the operation of a small rural landfill without recycling (yellow bin) and food and garden organics (green bin) services.

The capital and operating costs associated with this councils three bin waste service are beyond the capacity of a smaller rural council and by definition will require a collaboration with other councils. As Bellingen Shire and Nambucca Valley Councils have identical kerbside collection contracts with the same expiry it is imperative there be continuing collaboration in our respective waste arrangements.

The councils have engaged the consulting services of waste experts, Arcadis, to report on options for the strategic direction of the councils’ waste services.

As difficult as the contractual issues with the tripartite agreement have been, to achieve the required economies councils will have to get better at collaborative arrangements. In this regard any “in principal” agreement with Bellingen Shire Council should only be temporary and certainly no longer than the life of the existing contract, ie to early 2027.

Long term arrangements should be built on a governance model of shared control, risk and reward rather than a purchaser/provider type contractual arrangement which underpins the existing tripartite waste agreement.

Operational and Storage Capacity for Mixed Waste at the Nambucca Waste Management Facility

As discussed above, in general terms the volume of mixed waste generated from the Bellingen kerbside collection contract is approximately half that generated by the Nambucca collection contract. From both operational and storage perspectives their volume of mixed waste can be managed at the Nambucca landfill for the remaining life of the tripartite agreement, if that is ultimately required.

CONSULTATION:

There has been consultation with the General Manager of Bellingen Shire Council.

CO29072021SR_16 Page 30 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.3 BELLINGEN SHIRE COUNCIL - REQUEST FOR ACCESS TO NAMBUCCA VALLEY COUNCIL'S LANDFILL

There has been consultation with the Mayor, Assistant General Manager Engineering Services and Civic Services Coordinator who have all been involved in aspects of the contractual dispute as well as meetings with the EPA, Council’s legal advisers and representatives of Bellingen and Coffs Harbour City Councils.

SUSTAINABILITY ASSESSMENT:

Environment

At this stage there are no impacts on the environment.

Social

At this stage there are no social impacts.

Economic

At this stage there are no economic impacts.

Risk

There is a discussion about risk in the report.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

Arcadis is currently preparing a full cost accounting of waste disposal to, as best as anyone can, determine the true per tonne cost of mixed waste disposal at the Nambucca Waste Management Facility. This cost should be the basis of the charge to be levied on Bellingen Shire Council should the mixed waste collected in their kerbside contract be received at the landfill. The Council could consider imposing a commercial “mark-up” on top of the derived full cost however this would be inconsistent with a future strategic direction of shared control, risk and reward.

At this stage there is no urgency to determine a charge for any mixed waste disposal.

Working funds – justification for urgency and cumulative impact

There will be no impact on working funds.

Service level changes and resourcing/staff implications

There should be no significant resourcing or staff implications.

ATTACHMENTS: 1 41143/2021 - Request to access landfill

CO29072021SR_16 Page 31 of 96 Ordinary Council Meeting 29 July 2021

GENERAL MANAGER'S REPORT

ITEM 9.4 SF1148 290721 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR MAY AND JUNE 2021

AUTHOR/ENQUIRIES: Rochelle McMurray, Business Services Officer

SUMMARY: The following is the Council’s Rangers’ reports and listing of penalty notices issued for the two (2) months of May and June 2021 by Council Officers.

RECOMMENDATION:

1 The Rangers’ Impounding Statistics for the two months of May and June 2021 be received and noted by Council.

2 The penalties issued for the (2) months of May and June 2021 be noted.

MAY 2021 Cats Dogs COUNCIL’S SEIZURE ACTIVITY Seized (doesn’t include those animals dumped or 0 1 surrendered) Returned to Owner 0 0 Transferred to - Council's Facility from Seizure Activities 0 1 ANIMALS IN AND ARRIVING AT COUNCIL'S

FACILITY Animals In Council's Facility - (Start of Month) 8 11 Abandoned or Stray 5 8 Surrendered 5 7 Animals transferred from Seizure Activities 0 0 Total Incoming Animals 10 15 ANIMALS LEAVING COUNCIL'S FACILITY Released to Owners 1 4 Sold 1 0 Released to Organisations for Rehoming 15 9 Died at Council's Facility(other than euthanased) 0 0 Stolen from Council's Facility 0 0 Escaped from Council's Facility 0 0 Other 0 0 EUTHANASED Restricted Dogs 0 0 Dangerous Dogs 0 0 Owner’s Request 0 0 Due to Illness, Disease or Injury 0 0 Feral/infant animal 0 0 Unsuitable for rehoming 0 0 Unable to be rehomed 0 0 Total Euthanased 0 0 Total Outgoing Animals 17 13 TOTAL IN COUNCIL'S FACILITY - (END OF MONTH) 1 3

Cattle Breakdown Total Seized 0 0 Returned to Owner 0 0 Impounded 0 0 Total Seized 0 0

CO29072021SR_14.DOCX Page 32 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.4 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR MAY AND JUNE 2021

JUNE 2021 Cats Dogs COUNCIL’S SEIZURE ACTIVITY Seized (doesn’t include those animals dumped or 0 0 surrendered) Returned to Owner 0 0 Transferred to - Council's Facility from Seizure Activities 0 2 ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY Animals In Council's Facility - (Start of Month) 1 3 Abandoned or Stray 10 5 Surrendered 0 3 Animals transferred from Seizure Activities 0 0 Total Incoming Animals 10 8 ANIMALS LEAVING COUNCIL'S FACILITY Released to Owners 0 2 Sold 1 0 Released to Organisations for Rehoming 7 7 Died at Council's Facility(other than euthanased) 0 0 Stolen from Council's Facility 0 0 Escaped from Council's Facility 0 0 Other 0 0 EUTHANASED Restricted Dogs 0 0 Dangerous Dogs 0 1 Owner’s Request 0 0 Due to Illness, Disease or Injury 0 0 Feral/infant animal 0 0 Unsuitable for rehoming 0 0 Unable to be rehomed 0 0 Total Euthanased 0 1 Total Outgoing Animals 8 10 TOTAL IN COUNCIL'S FACILITY - (END OF MONTH) 3 1

Cattle Breakdown Total Seized 0 0 Returned to Owner 0 0 Impounded 0 0 Total Seized 0 0

CO29072021SR_14.DOCX Page 33 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.4 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR MAY AND JUNE 2021

PENALTIES ISSUED BY COUNCIL’S RANGER AND COUNCIL OFFICERS –MAY 2021 (All now issued electronically) MAY 2021 PARKING OFFENCE PN NUMBER OFFENCE DATE ISSUED PENALTY $ CODE 82767 3168985912 Not parallel park in direction 27-May-21 $272.00 of travel 93874 3168985921 *Not angle park as on 27-May-21 $83.00 parking control sign or road marking TOTAL $355.00 * Opt-In Local Government parking fines MAY 2021 COMPANION ANIMALS ISSUED BY: PN NUMBER INFRINGEMENT DETAILS DATE PENALTY $ ISSUED Ranger 3168985876 *Code: 81562-Owner of dog which 12-May-21 $1,320.00 rushes at/attacks/bites/harasses/chases any person/animal Ranger 3168985885 Code: 81540-Fail to prevent dog from 12-May-21 $220.00 escaping - not dangerous/menacing/restricted dog Ranger 3168985894 Code: 81540-Fail to prevent dog from 14-May-21 $220.00 escaping - not dangerous/menacing/restricted dog Ranger 3168975628 *Code: 81562-Owner of dog which 19-May-21 $1,320.00 rushes at/attacks/bites/harasses/chases any person/animal TOTAL $3,080.00 *Dog incident at Old Coast Rd, declared dangerous, Dog incident at Centenary Parade, declared dangerous owner decided to euthanase privately MAY 2021 OTHER Issued By: PN NUMBER INFRINGEMENT DETAILS DATE PENALTY $ ISSUED Manager / *3168993008 Code: 91905 - Development 6-May-21 $1,500.00 Compliance without development consent - Officer class 1a or 10 building - Individual Manager / *3168993017 Code: 31909 -Development 6-May-21 $3,000.00 Compliance without development consent re Officer clause 27A(2) advertising and signage - Corporation Manager / 3168993026 Code: 31915 - Development not 19-May-21 $3,000.00 Compliance accord consent - class 1a or 10 Officer building - Corporation Manager / *3168993035 Code: 91966 - Fail to comply with 21-May-21 $3,000.00 Compliance terms of development control Officer order - Individual TOTAL $10,500.00 PIN 3168993008 Three illegal dwellings were erected on the site a number of years ago. The landowner lodged a development application and obtained development consent for their continued use. As part of this process, it was made very clear that consent is required for the erection of a dwelling on the land and that any further illegal works would attract a fine. The owner recently erected another dwelling on the land which resulted in this fine been issued. PIN 3168993017 A number of years ago the owner of a business in Eungai Creek had illegal signage placed on the side of the highway. An order was issued to remove the signage. The owner removed most of the signage and got approval for the remaining signs on his property. It was made clear as part of this process, that signage requires approval and that approval

CO29072021SR_14.DOCX Page 34 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.4 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR MAY AND JUNE 2021 would not be given to signage on the highway. Recently the owner erected signage on the median strip of the highway obstructing sightlines for vehicles entering Eungai Creek. The sign was impounded and this fine issued to the owner. PIN 3168993035. The owner of the property was issued with an order a number of years ago to remove an illegal dwelling. The order was reissued earlier this year. Works were not completed within the timeframe specified in the order. Council staff have been working with the owner in being flexible to complete the required works by providing extensions to complete the works. Note that no one lives in the dwelling. The owner continually failed to comply and lie to staff throughout the process.

PENALTIES ISSUED BY COUNCIL’S RANGER AND COUNCIL OFFICERS – JUNE 2021 (All now issued electronically) JUNE 2021 PARKING OFFENCE PN NUMBER OFFENCE DATE ISSUED PENALTY $ CODE. 93874 3168985986 Not angle park as on parking 30-Jun-21 $83.00 control sign or road marking TOTAL $83.00 JUNE 2021 COMPANION ANIMALS ISSUED BY: PN NUMBER INFRINGEMENT DETAILS DATE PENALTY ISSUED $ Ranger 3168985940 Code: 81583 - Fail to comply with 10-Jun-21 $275.00 nuisance dog order - 1st offence Ranger 3168985959 Code: 81540-Fail to prevent dog from 10-Jun-21 $220.00 escaping - not dangerous/menacing/restricted dog Ranger 3168975637 * Code: 81562-Owner of dog which 17-Jun-21 $1,320.00 rushes at/attacks/bites/harasses/chases any person/animal Ranger 3168975646 ** Code: 81562-Owner of dog which 17-Jun-21 $1,320.00 rushes at/attacks/bites/harasses/chases any person/animal Ranger 3168985968 #Code: 81545 -Owner of menacing 23-Jun-21 $1,760.00 dog not under control in public place Ranger 3168975655 Code: 81540-Fail to prevent dog from 28-Jun-21 $220.00 escaping-not dangerous/menacing/restricted dog Ranger 3168975664 ## Code: 81562 -Owner of dog which 28-Jun-21 $1,320.00 rushes at/attacks/bites/harasses/chases any person/animal TOTAL $6,435.00 *Dog incident South Arm - declared dangerous, **Dog chasing sheep,-declared menacing #Menacing dog but currently in dispute, ##Dog attack happened in May, dog Euthanased

CO29072021SR_14.DOCX Page 35 of 96 Ordinary Council Meeting 29 July 2021

ITEM 9.4 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR MAY AND JUNE 2021

JUNE 2021 OTHER Issued By: PN INFRINGEMENT DETAILS DATE PENALTY NUMBER ISSUED $ Manager / 3168993044 Code: 13830 - Fail to comply with order 3-Jun-21 $330.00 Compliance number 21 (safety/health of Officer land/premises) Manager / *3168993053 Code: 31966 - Fail to comply with terms 18-Jun-21 $6,000.00 Compliance of development control order - Individual Officer Manager / 3168993062 Code: 13830- Fail to comply with order 17-Jun-21 $330.00 Compliance number 21 (safety/health of Officer land/premises) TOTAL $6,660.00 PIN 3168993053 Council granted consent in 2004 for a local pub to do additions, which increased patronage. The consent/BCA required the installation of a disabled toilet and disabled access into and within the building. The majority of the works associated with the consent have been completed and in use, which facilitates the increased patronage, however, the disabled toilet and access has not been installed. After receiving complaints from members of the public an order was given directing the pub to install the disabled toilet. The order was not complied with as works on starting the fit out of the toilet are yet to commence.

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_14.DOCX Page 36 of 96 Ordinary Council Meeting 29 July 2021

CORPORATE SERVICES

ITEM 10.1 SF1618 290721 DELIVERY PROGRAM AND OPERATIONAL PLAN UPDATE

AUTHOR/ENQUIRIES: Robert Hunt, Assistant General Manager Corporate Services

SUMMARY:

Sections 404 and 405 of the Local Government Act require Council to adopt a Delivery Program and Operational Plan. This report comments on the status of the Delivery Program and Operational Plan as at 30 June 2021 and the extent to which the performance targets have been achieved.

RECOMMENDATION:

That Council note the status of the Delivery Program and Operational Plan as at 30 June 2021.

OPTIONS: The Report is for information purposes only.

DISCUSSION: Section 404 (5) of the Local Government Act 1993 states that the General Manager must ensure that regular progress reports are provided to the Council reporting as to its progress with respect to the principal activities detailed in its Delivery Program. Progress reports must be provided at least every 6 months. Managers have made comments on the status of each target as detailed in the Attachment.

CONSULTATION: Managers

SUSTAINABILITY ASSESSMENT:

Environment Not applicable

Social Not applicable

Economic Not applicable

Risk Not applicable

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets Not applicable

Working funds – justification for urgency and cumulative impact Not applicable

Service level changes and resourcing/staff implications Not applicable

ATTACHMENTS: 1 32851/2021 - 2017-2021 Delivery Program Status

CO29072021SR_6.DOCX Page 37 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT

ITEM 10.2 SF941 290721 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

AUTHOR/ENQUIRIES: Coral Hutchinson, Manager Community Development

SUMMARY:

This report will provide Council with an update on the Nambucca Valley Council Tourism Strategic Plan 2018-2023 and outline achievements in the second year of the Plan’s implementation.

A copy of the Plan can be accessed from Council’s website.

RECOMMENDATION:

That Council note the outcomes for Year 2 of the Nambucca Valley Council Strategic Tourism Plan.

OPTIONS:

No options are presented as the report is for information.

DISCUSSION:

Background

Since the report on Year 1 of the Tourism Strategy, Council has undertaken a review of its involvement in tourism operations and has had a change in strategic direction.

The conclusion of the lease of the Visitor Information Centre (VIC) at Riverside Drive Nambucca Heads in June 2020 prompted a re-think about the venue’s operation and Council’s role in tourism. Because of this review, the local peak body for tourism, the Nambucca Valley Tourism Association Incorporated (NVTA), came forward with a proposal that it take a more active role in day-today tourism activities and in destination marketing.

In September 2020, Council entered into a 5-year Licence Agreement with the NVTA, which included use of the VIC and the allocation of the Council tourism budget at the time: $66,000 per annum (plus a small annual increase). As a part of the agreement, the NVTA is to undertake destination-marketing, promotions, industry support and operate the Visitor Information Centre. With the reallocation of the tourism budget, the Tourism Marketing Co-ordinator’s position was no longer a part of the Council’s Organisational Structure and this too has changed Council’s capacity to implement the Strategy.

Given this back-drop, a look at the Strategy is timely given the re-defining of roles between NVTA and Council as some key outcomes have moved from Council to the NVTA e.g. 7.1 “Develop a four-year Marketing Strategy for the area” is something no longer in Council’s area of operations as it no longer holds the marketing budget. Even so a large part of the Plan, particularly those elements related to infrastructure and broad economic development, sit well with Council.

The impact of numerous natural disasters in 2019, 2020 and 2021 has also had a major impact on delivery of the Tourism Strategy. One positive and relevant exercise was the development of the Bushfire Recovery Marketing Strategy and Plan during 2020 in which the following five priority focus areas were identified and strategies developed for each area:

 Agri-food sector  Manufacturing cluster  Educating business  Precinct activation  Tourism

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ITEM 10.2 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

Tourism Strategy 2018-2023 Key Priority Areas

The following key priority areas and the actions assigned to year 2 form the framework for this report’s discussion. (Action numbers are not concurrent as some are due for attention in future years.)

4.3 As part of Disability Access planning and overall town planning, identify priority locations, trails and paths for mobile friendly improvements particularly linking key attractions and lookouts etc.

Pedestrian Access Management Plans for Macksville and Nambucca Heads have been reviewed. The masterplan for Bowraville includes planning for people with disability. Completed and proposed improvements/replacement of Nambucca Heads foreshore boardwalk are access friendly. Actions under this part of the Strategy are now much more imbedded into Council’s operations and planning for infrastructure. Examples are improvements to the foreshore at Macksville (near toilets) and projects identified in the current budget for footpath improvements.

Outcomes for this action are also contained in the annual report on the Disability Inclusion Action Plan.

5.1 Identify and include tourism opportunities in the Destination Nambucca Valley Investment Prospectus to attract new private investment. Utilise the regional land availability analysis, identify agreed areas suitable for tourism investment, and combine with research to indicate demand levels.

A valley-wide investment prospectus has not been recently developed as land availability is limited and the focus for Council has been the Valla growth area. In addition, the real estate market has been strong across all inventory.

5.4 Identify and prioritise significant visitor infrastructure improvements to enable external funding to be sought, including ‘drawcard’ projects. Examples include:  Lookout improvements such as a suspended walkway connecting Rotary and Captain Cook lookout and other coastal lookout plans  Further history walks  The Cultural Way - a foreshore walk from Nambucca to the V wall, with contemporary interpretation.  Major playground re-development to attract family stop overs

This area of the Strategy is one that fits well with Council, particularly with the investment in infrastructure through grants in recent times. There are numerous projects which could fit within this action.

Hennessey-Tape (Bowraville) children’s playground is a major development under the “Everyone Can Play” protocol and is a part of a larger re-development of this precinct which aims to attract visitors and residents to use the area. Further plans for inclusions such as a climbing wall will add to its attraction.

Council had grant success from the Crown Reserves Improvement Fund for money for the upgrades to the Captain Cook Lookout at Nambucca Heads. The application was for $54,050 for:

 An upgrade of access and viewing platform;  Installation of a shelter and picnic setting;  Landscaping; and  Installation of signage.

The project to light the old Macksville Bridge was completed.

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ITEM 10.2 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

A re-development of Gordon Park and the V-Wall at Nambucca Heads was commenced (some elements completed) and under the Better Boating program, a number of smaller projects will enhance the visitor experience.

Three History Walks have now been developed – Bowraville, Macksville and Nambucca Heads. Print and on-line versions are available. These have now been handed to NVTA for future management.

A new design for signage along the river foreshore at Nambucca Heads, which outlines the shipping and timber industries, has been completed and new signage produced.

Three signs of 900x1200mm have been developed: Timber Mills; A&E Ellis and Co 1898- 1954; and the Copenhagen Mill & Shipyard sign. (see image right)

5.5 Develop a Trail Strategy. This will include new and existing cycle, walk and water ways, between towns and attractions. Identify priorities, undertake feasibility work so ‘grant ready’. Potential signature trails include Scotts Head to Nambucca (via Gumma) and the Goanna Track, a stand-alone cycle trail e.g. Bellingen to Bowraville (aspirational). Work with NPWS and Forests as required.

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ITEM 10.2 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

Year 2 of the Plan’s implementation saw the completion of a Canoeing and Kayaking Trials project. Using local knowledge and existing or proposed infrastructure, a range of trails have been identified with details (GPS, distances, safety and points of interest) including in a print and digital handbook under the banner of “One Valley – Many Trails”. A number of signs have been designed and installed to identify trail beginnings/end e.g. Grassy Park and Devil’s Elbow (see below). The project is a model, which can be adapted for other trails e.g. cycling, horse riding or walking.

6.1.3 Support further event capacity building across areas of identified need such as risk management, insurance, volunteer management.

Events have taken a major hit due to the Covid-19 pandemic with most major events being postponed and/or cancelled, creating a level of uncertainty not conducive to event development.

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ITEM 10.2 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

6.1.4 Develop an Events Strategy in conjunction with industry.

Priority 6.1.4 Ideas identified for potential inclusion in an events strategy during workshops:  Create a calendar for locals and businesses to use around annual event planning  Identify opportunities to leverage off major neighbouring events – from major events such as Tamworth through to more local events at Coffs Harbour.  Build visitor-friendly initiatives around events (e.g. longer opening hours in towns etc)  Create new events and focus these around two existing strengths in events - special interest car / bike interests and family/ social gatherings  Develop criteria so council event support is focussed to best deliver agreed outcomes  Look at ability to create a signature ‘theme’ to create greater year-round visitation from events  Be inclusive of a wide range of local associations and entities impacted by events including NPWS, Sports facilities, service clubs etc.

An Events Strategy has not yet been developed.

6.1.5 Include a link to the Business Conference work within the Council.

This was part of the Tourism Marketing Co-ordinator’s role at Council but as this position is no longer in the organisation structure its capacity to proactively chase conferences is limited given the amount of work involved. Having said that, Council continues to participate in the Destination North Coast business events project, which aims to develop the region as a desirable location for business events.

6.2 6.2.1 Facilitate an inclusive tourism workshop. 6.2.2 Based on workshop outcomes and industry participation provide further support for actions.

The Council’s Access Committee has undertaken some work on inclusive tourism and access-friendly business. Information has been circulated to Chambers of Commerce and the tourism industry generally. Success requires initiative from local businesses themselves as well.

6.3 Facilitate a meeting with food and hospitality, agri-tourism and food producers to develop (with industry) a plan to better showcase and deliver quality food and produce of the region to visitors and to continue to drive post visit sales (analyse learnings from Taste of Nambucca work).

Refer to note on the Bushfire Recovery Marketing Strategy and Plan.

6.6 Improve business skills and opportunities for industry to invest in their refurbishment and upgrades of existing accommodation facilities (e.g. motels, hotels, serviced apartments, caravan and camping parks) to provide quality facilities and experiences for visitors.

There has been no specific action for this item.

7.1 Develop a four-year Marketing Strategy for the area. This should include an understanding of visitor markets, profiles, competitor destinations, ‘unique selling points’ and ‘unique value propositions’ and brand development to be prepared in conjunction with the industry association (NVTA) and have good and agreed evaluation and measurement tools included. It should also re-visit the work undertaken around the Legendary Pacific Coast.

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ITEM 10.2 NAMBUCCA VALLEY COUNCIL TOURISM STRATEGY - YEAR 2 PROGRESS

This is one area of the Strategy that now sits with the NVTA as they now have the marketing budget, which was previously managed by Council. The NVTA has new branding and is in the early stages of a planned marketing approach.

8.3 Review capacity to grow visitor-related volunteering in the community (of permanent and short-term residents) to create strong engagement, positive social outcomes and appropriate level of support for all attractions with volunteer needs such as museums, library, visitor centres, events.

The NVTA has re-branded itself and under the new banner and opened the VIC in December 2020 with strong volunteer involvement. Appointment of a 3-day per week Tourism Manager who supports volunteers amongst many other duties, was also completed.

CONSULTATION:

Nil

SUSTAINABILITY ASSESSMENT:

Environment

Nothing identified.

Social

Nothing specific identified.

Economic

Nothing specific is identified as a result of this report.

Risk

Nothing identified.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

This report is for information and has no budgetary impact.

Working funds – justification for urgency and cumulative impact

Nothing required.

Service level changes and resourcing/staff implications

Nothing identified.

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_7.DOCX Page 43 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT

ITEM 10.3 SF2327 290721 NAMBUCCA VALLEY COUNCIL LIBRARY STRATEGY - YEAR 2 PROGRESS

AUTHOR/ENQUIRIES: Coral Hutchinson, Manager Community Development

SUMMARY:

This report provides Council with an update on implementation of the Nambucca Valley Council Library Strategy 2018-2022 following year 2.

The key actions for Year 2 of the Plan are:

 Develop business case for mobile outreach library.  Prepare Macksville Library Precinct masterplan, including Aboriginal Culture & Learning Centre. Consult with Aboriginal organisations, youth, artists.  Liaise with creative practitioners, education providers, potential partners.  Develop volunteer training program.  Apply for relevant grants.  Review strategy against relevant benchmarks.

RECOMMENDATION:

That Council note the outcomes of Year 2 of the Nambucca Valley Council Library Strategy.

OPTIONS:

No options are presented as the report is for information.

DISCUSSION:

Develop business case for mobile outreach library

There has been no progress on this action as the major focus has been the Nambucca Heads Library extension and cultural precinct revitalisation; as well as conducting library operations under challenging circumstances over the past 12 months or so. Further, the investment in this additional service is not a high priority at the moment when the Nambucca Heads Library revitalisation is making a demand for funds. It will also be the case that if this option is considered, staffing it will need to be included and with the current staffing levels at 3.9 Full Time Equivalents (which is well below State Library benchmarks) day- to-day operations of existing services would take priority.

Taking a more sub-regional approach, a shared grant proposal with Coffs Harbour and Bellingen Libraries for a mobile outreach library van was submitted to the State Library but the submission was unsuccessful. This is would be the most cost-effective approach should the concept gain traction again in the future.

Prepare Macksville Library Precinct masterplan, including Aboriginal Culture & Learning Centre

Progress on this action has been a bit ad hoc with available staff resources focussed on the Nambucca Heads Library project. Having said that, there has been some discussion in the community regarding a keeping place in this area; also, technology upgrades at the Senior Citizen’s Centre are being slowly introduced to increase the venue’s capacity as a learning, workshop or small conference venue.

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ITEM 10.3 NAMBUCCA VALLEY COUNCIL LIBRARY STRATEGY - YEAR 2 PROGRESS

Consult with Aboriginal organisations, youth, and artists.

 The Senior Librarian has been liaising with Muurrbay Aboriginal Language and Cultural Cooperative to keep the library’s Aboriginal collection relevant and up to date.  Nambucca Heads Library regularly hosts the Giiguy Gamambi Aboriginal playgroup to story times on Tuesday mornings. This has been postponed due to COVID restrictions  Macksville library regularly hosted a Macksville Uniting Aboriginal mother’s group on Thursdays. This has been postponed due to COVID restrictions.  Nambucca Heads Library is working with Nambucca Heads Public School to allow year 6 students to come to the library during school hours to work on assignments. This too has been postponed due to COVID restrictions.  Library staff organised a book launch with student authors from Nambucca Heads Public School. The student-authored books are now available for loan from our libraries. We have another similar event planned once COVID restrictions ease.  We are working with Youngsters.co to help train students from the local high schools to help our senior library members with their I.T. problems.  We are also working with our local Shore Track organisation to give their students training in our Youngsters program.  We are hosting dungeons and dragons and Pizza nights for our local youth at both libraries once a month. This has been postponed due to COVID restrictions.  We also have library school holiday activities that cater for local youth 13-15 year olds, e.g. using electronic kits to make solar windmills, picture projection units and music speakers.

Liaise with creative practitioners, education providers, and potential partners

The main work under this action has been liaison with TAFE and High Schools: Work Experience, Red School Book Exchange, Be Connected, Youngsters and work with Shoretrack have all been a focus this year. Macksville Library showcases Nambucca Valley Craft and Art works. Links with community-based organisations provide education workshops using the library as a venue e.g. Community Legal Service.

Develop volunteer training program

Work has not been undertaken on this action, however all library volunteers undergo training in shelving and library collection maintenance.

Apply for relevant grants

 Two major grant applications were submitted: Council was successful in its application to the Public Library Infrastructure grants – library furniture and fittings. A grant of $324,749 has been received. An application under Clubs Grants was not successful.  Small grant funding was also received for a Summer Program 2020/2021 – Summer Lovin’ Libraries ($3,730); and for the Youngsters technology project ($7,700).

Review strategy against relevant benchmarks

Work has not been undertaken on this action.

CONSULTATION:

Senior Librarian

SUSTAINABILITY ASSESSMENT:

Environment

Nothing identified.

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ITEM 10.3 NAMBUCCA VALLEY COUNCIL LIBRARY STRATEGY - YEAR 2 PROGRESS

Social

With 9,298 (Macksville 3,465 and Nambucca Heads 5,833) currently registered members, the Nambucca Valley libraries are an important service point within the community with broad social benefits.

Economic

Nothing specific is identified.

Risk

Nothing identified.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

This report is for information and has no budgetary impact.

Working funds – justification for urgency and cumulative impact

Nothing required.

Service level changes and resourcing/staff implications

Nothing identified.

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_9 Page 46 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT

ITEM 10.4 SF690 290721 SUBMISSION TO IPART REVIEW OF THE RATE PEG TO INCLUDE POPULATION GROWTH DRAFT REPORT JUNE 2021

AUTHOR/ENQUIRIES: William Tory, Rates Officer

SUMMARY:

On 29 June 2021, the Independent Pricing and Regulatory Tribunal (IPART) released its draft report on ‘Review of the rate peg to include population growth’ (see attached). IPART is calling for submissions in relation to the draft report due by Friday, 6 August 2021 and Council has prepared a submission, which is attached to this Council report. A public hearing regarding the report was conducted on 20 July 2021 and the final report will be made available on 14 September 2021.

RECOMMENDATION:

That the attached submission to the IPART draft report on ‘Review of the rate peg to include population growth’ be approved for submission.

OPTIONS: The submission not be lodged. Change the submission before being lodged.

DISCUSSION:

Councils are not adequately compensated for population growth under the current rating system, which disincentivises them from accepting development and population growth. IPART has proposed a draft methodology that they advise will enable councils to maintain per capita general income over time as their populations grow.

IPART argue that existing service levels, represented by the amount of general income per capita, is the best indicator of the future costs of servicing population growth. Maintaining per capita general income will help councils to maintain existing service levels and provide the services their growing communities expect.

The draft methodology includes a population factor based on the percentage change in residential population in each council area. This approach reflects IPART’s findings of a mostly linear relationship between council costs and population growth. IPART propose using population data from the Australian Bureau of Statistics (ABS) to determine the change in residential population. One issue with this methodology is that the ABS data is historical estimates. IPART also state that councils already receive some revenue outside the rate peg from population growth through supplementary valuations, but the amount varies depending on the type of development and the underlying rate structure in a council area. IPART posit that its proposed population factor would act as a ‘top-up’ to the revenue that councils already receive through supplementary valuations.

IPART state that its draft methodology will allow rates revenue to increase to better cover the costs of population growth from 2022-23 and that councils may need to apply for special variations to catch-up on historic shortfalls in revenue.

IPART plan to review the performance of its draft methodology within 5 years to ensure it remains appropriate and consistent with its intended purpose to compensate councils for population growth.

The proposed draft rate peg methodology is as follows:

In November each year, IPART will publish a rate peg methodology that will apply to NSW local governments based on the following formula:

푅푎푡푒 푝푒푔 = 푐ℎ푎푛푔푒 푖푛 퐿퐺퐶퐼 − 푝푟표푑푢푐푡푖푣푖푡푦 푓푎푐푡표푟 + 표푡ℎ푒푟 푎푑푗푢푠푡푚푒푛푡푠 + 푝표푝푢푙푎푡푖표푛 푓푎푐푡표푟

CO29072021SR_1.DOCX Page 47 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.4 SUBMISSION TO IPART REVIEW OF THE RATE PEG TO INCLUDE POPULATION GROWTH DRAFT REPORT JUNE 2021

In this formula, change in LGCI means the change in the local government cost index (LGCI). The LGCI is a price index for councils in NSW. It measures price changes over the past year for goods, materials and labour used by an average council. It is similar in principle to the Consumer Price Index (CPI), which is used to measure changes in prices for a typical household.

Other adjustments stated in the above formula are not thoroughly explained by IPART as what may and may not be considered. For example, the 2021/22 rate peg of 2% included a 0.2% other adjustment increase for the costs of the upcoming elections.

The population factor is equal to the maximum of zero or the change in residential population less the supplementary valuations percentage. Councils with negative population growth will have a population factor of zero, ensuring they are no worse off under the new methodology. Councils that have recovered more from supplementary valuations than is required to maintain per capita general income as their population grows will also have a population factor of zero. The population factor will be calculated using the following formula:

P표푝푢푙푎푡푖표푛 푓푎푐푡표푟 = max (0, 푐ℎ푎푛푔푒 푖푛 푝표푝푢푙푎푡푖표푛 − 푠푢푝푝푙푒푚푒푛푡푎푟푦 푣푎푙푢푎푡푖표푛푠 푝푒푟푐푒푛푡푎푔푒)

The change in population will be calculated using the estimated residential population (ERP) for 2020 and 2019 specified in the Australian Bureau of Statistics (ABS) ‘ERP by LGA (ASGS 2020), 2001 to 2020’, released March 2021. Each year IPART will update the formula. For example, for the 2023-24 rate peg methodology IPART will calculate the change in population using ABS data for 2020 and 2021.

The change in population percentage for Nambucca Valley Council LGA for the 2021-22 rating year is 0.002531 (ABS data used was for years 2018 and 2019 – 2020 and 2021 ABS data is only applicable to a ‘population factor’ for 2021/22).

Councils will calculate the supplementary valuations percentage. The calculation is shown in the following formula:

푠푢푝푝푙푒푚푒푛푡푎푟푦 푣푎푙푢푎푡푖표푛푠 푝푒푟푐푒푛푡푎푔푒 = max (0, 푠푢푝푝푙푒푚푒푛푡푎푟푦 푣푎푙푢푎푡푖표푛푠 divided by 푛표푡푖표푛푎푙 푔푒푛푒푟푎푙 푖푛푐표푚푒 푦푖푒푙푑)

In this formula: supplementary valuations (when the Valuer General issues a supplementary valuation due to changes in land value (e.g. when land is rezoned or subdivided)), means the total value of adjustments to council’s general income for the previous year (2021–22) that the council made under paragraphs 509(2) (b) and (c) of the Local Government Act 1993 (LG Act) and notional general income yield means the general income of the council for the previous year (2021–22) prior to making adjustment under paragraphs 509(2) (b) and (c) of the LG Act. Each year IPART will update the formula. For example, for the 2023-24 rate peg methodology councils will calculate their supplementary valuations percentage based on their supplementary valuations revenue and notional general income yield for 2022-23

The supplementary valuations percentage for Nambucca Valley Council LGA for the 2020-21 rating year is 0.007555.

Therefore the Nambucca Valley Council LGA population factor increase for the 2021-22 rating year would have been zero (Population Factor = max (0, 0.002531-007555).

If a council’s supplementary valuations percentage exceeds its change in population, indicating the council has recovered more revenue through supplementary valuations than is necessary to maintain per capita general income, the population factor will be zero.

Councils are partly compensated for higher population growth through higher rates revenue, mainly from the supplementary valuations process. IPART’s analysis indicates councils are currently recovering about 60% of the costs of population growth through supplementary valuations. The amount recovered varies between councils, depending on rate structure, land values and the type of development.

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ITEM 10.4 SUBMISSION TO IPART REVIEW OF THE RATE PEG TO INCLUDE POPULATION GROWTH DRAFT REPORT JUNE 2021

Increases for the recovery of growth will significantly be received by way of the supplementary valuation process. The Nambucca Valley does not see the same kind of population growth as larger regional or metropolitan Councils, which affects our ‘population factor’. Most population growth in the area occurs due to subdivisions, which are recovered through the supplementary valuation process. This will likely not change in the future unless a large portion of the LGA begin developing Dual Occupancies which are currently not included in the supplementary valuation process and would be recovered through the ‘population factor’. While this could occur in the future, IPART has already expressed its desire to transfer to a Capital Improved Valuation method, which would incorporate this growth.

According to IPART for every 1% increase in population, it is estimated that NSW councils’ expenditure increases by 0.85%.

The main driver for IPART’s proposed approach is that submissions from councils supported their findings that the costs of servicing growth outstrip the revenue that councils can recover through rates to service growth which results in growing councils being unable to maintain their service levels.

The other option (Option 2) for the calculation of the population factor considered by IPART was applying the percentage change in population or rateable properties to a per capita cost variable to determine the population factor. IPART did not favour this option as they posit that service levels and costs are different across councils and their analysis found a largely linear relationship between council costs and population growth, which suggests the added complexity of implementing option 2, may be unnecessary.

IPART also posit that its draft methodology has been designed to maintain per capita general income, which reflects their findings of a mostly linear relationship between council costs and population growth and that existing service levels, represented by the amount of general income per capita, is the best indicator of the cost of servicing an additional person.

Many submissions to IPART’s Issues Paper highlighted the costs incurred by councils where their serviceable population is higher than their residential population. Councils may have larger service populations due to tourism or because they are employment, business or cultural hubs. IPART concluded it would not be appropriate to include service populations within a population factor as:

• It is challenging to accurately measure service populations. • There is some benefit to business ratepayers from a larger serviceable population. However, ultimately ratepayers across all rating categories, including residential ratepayers, would pay for the additional costs to councils. • Where practical, councils should make use of user pays approaches to collect additional revenue from service population

Regarding using ABS data to measure changes in residential population, IPART did so because they found the ABS data, which is a backward-looking estimate, to be more accurate than the Department of Planning, Industry and Environment’s (DPIE) population projections, reducing the need for a true-up in their draft methodology. They argue that the ABS data is also easy to understand and publicly available.

An issue with the NSW local government rating system not within the scope of IPART’s review is whether the rate peg should be removed.

CONSULTATION: Chief Financial Officer

SUSTAINABILITY ASSESSMENT:

Environment

Not Applicable

CO29072021SR_1.DOCX Page 49 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.4 SUBMISSION TO IPART REVIEW OF THE RATE PEG TO INCLUDE POPULATION GROWTH DRAFT REPORT JUNE 2021

Social

If the change in population factor increases above the supplementary valuations percentage, the population factor will be included the rate peg calculation which as a result increases the rate peg and could create capacity to pay issues for some ratepayers.

Economic

Risk

Not applicable

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets Nil

Working funds – justification for urgency and cumulative impact Nil

Service level changes and resourcing/staff implications Nil

ATTACHMENTS: 1 37475/2021 - Draft Report IPART review of the rate peg to include population growth - June 2021 2 41869/2021 - Proposed submission to the Review of the Rate Peg to Include Population Growth

CO29072021SR_1.DOCX Page 50 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT

ITEM 10.5 SF2939 290721 INVESTMENT REPORT TO 30 JUNE 2021

AUTHOR/ENQUIRIES: Faye Hawthorne, Financial Accountant

SUMMARY:

The actual return on investments from 1 July 2020 to 30 June 2021 was $902,821. This fell short of the March 2021 Quarterly Budget Review figure by $93,279 and this is mainly due to the high volatility associated with a diversified growth fund (TCorp) and the prolonged low period of interest rates. The RBA suggests that this will be the “norm” possibly until “2024”.

The original budget allocation for the financial year “2020/21” was $710,300, and increased to $996,100 at the March 2021 Quarterly Budget Review.

Council currently has $44.757 Million invested:

 $ 2.466 Million with On Call Accounts  $ 32.449 Million on Term Deposits  $ 3.362 Million with TCorp  $ 6.480 Million with Floating Rate Notes

This report details all the investments placed during June and Council funds invested as at 30 June 2021.

RESERVES: As at 1 July 2020 Council had $42.371M in cash and investments of which $34.672M was externally restricted investments, $7.32M was Internally Restricted investments and $379,000 was Unrestricted Cash. Externally restricted investments are restricted under legislation/regulations and can only be used for the purpose they were given and include funds relating to unexpended grants, developer contributions for future works, security deposits, Water Fund, Sewer Fund and Domestic Waste Management. Internally restricted funds are set aside by the Council for future works or payments such as plant and vehicle replacement, employee entitlements, buildings capital works and commercial waste management however, they also include the advance payment of the Commonwealth Financial Assistance Grant to be used on future works. Unrestricted cash can be used for any purpose although Council must maintain a minimum level of cash to meet unforeseen circumstances.

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council’s – Investment Policy and Strategy.

RECOMMENDATION:

That the Financial Accountant’s Report on Investments placed to 30 June 2021 be received and noted.

OPTIONS:

This report is for information only.

DISCUSSION:

This report details all investments placed during June 2021 and Council funds invested as at 30 June 2021.

During June, Council placed new investments as below: Date Amount Period (Days) Institution Accepted With Rate

21.06.21 $524,322.46 744 WAW 0.75%

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ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

Council redeemed one investment in June 2021:

Period Institution Amount Rate Interest (Days) WAW $ 512,017.42 732 2.40% $12,305.04

For further information and graphs, the Monthly Investment Report by Imperium Markets for 01/06/2021 to 30/06/2021 is attached.

Detailed below are the following report and graphs:

1. Investments Held

2. Performance

3. On/Call and Floating Rate TD/Notes & Long Term (Yearly Index)

4. Term Deposits (Yearly Index)

5. Monthly Investments Revenue Earned

CO29072021SR_11.DOCX Page 52 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

1 Investments Held

Investments held

Date Period Maturity Interest for Interest Due Institution Amount Interest Invested (Days) Date month at maturity AMP BBB $1,100,000.00 24/06/20 1097 26/06/23 1,265.75 1.40% $ 46,284.38 AMP BBB $1,029,338.36 09/07/20 732 11/07/22 846.03 1.00% $ 20,643.17 AMP BBB $1,000,000.00 11/03/21 552 14/09/22 616.44 0.75% $ 11,342.47 AMP-31-Day Notice account BBB $741,183.84 31/05/21 30 30/06/21 487.35 0.80% $ 487.35 Auswide Bank BBB $1,000,000.00 04/07/19 735 08/07/21 1,684.93 2.05% $ 41,280.82 Australian Military Bank BBB+ $500,000.00 05/11/19 736 10/11/21 719.18 1.75% $ 17,643.84 Bank of Qld BBB+ $1,500,000.00 20/06/19 1096 20/06/22 2,650.68 2.15% $ 96,838.36 Bank of Qld BBB+ $1,000,000.00 16/07/19 1108 28/07/22 1,684.93 2.05% $ 62,230.14 Bank of Qld BBB+ $1,000,000.00 27/08/19 1093 24/08/22 1,520.55 1.85% $ 55,398.63 BCCU - (rollover)- Merge with P&N BBB $1,000,000.00 18/07/19 1096 18/07/22 1,890.41 2.30% $ 69,063.01 BCCU - (rollover)- Merge with P&N BBB $743,303.81 25/05/19 1097 26/05/22 1,741.16 2.85% $ 63,668.55 Judo Bank Unrated $1,000,000.00 15/01/20 729 13/01/22 1,726.03 2.10% $ 41,942.47 Judo Bank Unrated $1,000,000.00 05/03/20 769 13/04/22 1,684.93 2.05% $ 43,190.41 Industrial & Commercial Bank of China A $1,500,000.00 03/09/20 1826 03/09/25 1,750.68 1.42% $ 106,558.36 Industrial & Commercial Bank of China A $1,000,000.00 24/09/20 1826 24/09/25 986.30 1.20% $ 60,032.88 Industrial & Commercial Bank of China A $1,000,000.00 25/11/20 1826 25/11/25 945.21 1.15% $ 57,531.51 Industrial & Commercial Bank of China A $1,000,000.00 18/12/20 1462 19/12/24 821.92 1.00% $ 40,054.79 Industrial & Commercial Bank of China A $1,000,000.00 04/02/21 1601 24/06/25 780.82 0.95% $ 41,669.86 Industrial & Commercial Bank of China A $1,000,000.00 23/02/21 1828 25/02/26 1,191.78 1.45% $ 72,619.18 Industrial & Commercial Bank of China A $1,000,000.00 10/03/21 1463 12/03/25 1,010.96 1.23% $ 49,301.10 ING Bank (Aust) Ltd A $1,000,000.00 13/02/20 756 10/03/22 1,315.07 1.60% $ 33,139.73 ING Bank (Aust) Ltd A $1,000,000.00 17/12/19 729 15/12/21 1,273.97 1.55% $ 30,957.53 ING Bank (Aust) Ltd A $1,000,000.00 06/02/20 735 10/02/22 1,356.16 1.65% $ 33,226.03 Macquarie Bank A+ $1,000,000.00 13/01/21 365 13/01/22 616.44 0.75% $ 7,500.00 NAB AA- $1,052,203.22 08/11/18 1092 04/11/21 2,637.71 3.05% $ 96,012.82 NAB AA- $1,000,000.00 16/12/20 1461 16/12/24 682.19 0.83% $ 33,222.74 NAB AA- $1,000,000.00 15/04/21 1826 15/04/26 1,068.49 1.30% $ 65,035.62 NAB AA- $1,000,000.00 05/05/21 1463 07/05/25 821.92 1.00% $ 40,082.19 Newcastle Permanent Bldg Society BBB $500,000.00 14/02/19 1096 14/02/22 1,253.42 3.05% $ 45,791.78 WAW Credit Union Unrated $524,322.46 21/06/21 744 05/07/23 96.96 0.75% $ 8,015.67 Warwick Credit Union Unrated $1,500,000.00 05/03/20 734 09/03/22 2,157.53 1.75% $ 52,787.67 Westpac Institutional Bank AA- $1,000,000.00 19/09/19 732 20/09/21 1,331.51 1.62% $ 32,488.77 Westpac Institutional Bank AA- $500,000.00 10/02/20 1123 09/03/23 398.63 0.97% $ 14,922.05 Westpac Institutional Bank AA- $1,000,000.00 23/10/19 1099 26/10/22 1,315.07 1.60% $ 48,175.34 ANZ (On Call) AA- $1,725,009.45 31/05/21 30 30/06/21 75.62 0.55% $ 779.80 NSW Treasury Corp Unrated $3,361,869.17 31/05/21 30 30/06/21 78,019.20 $ - AMP Bank Limited - Issuer - FRN BBB $1,000,733.00 01/04/19 893 10/09/21 904.77 1.10% $ 26,932.06 Members Equity Bank -FRN BBB+ $655,370.30 18/07/19 1096 18/07/22 549.43 1.02% $ 20,072.65 NAB -FRN AA- $1,019,969.00 19/06/19 1827 19/06/24 796.41 0.95% $ 48,501.62 Newcastle Permanent Building Society -FRN BBB $760,695.00 06/02/18 1826 06/02/23 900.33 1.44% $ 54,800.05 Citibank -Issuer -FRN A+ $507,798.00 14/11/19 1827 14/11/24 383.98 0.92% $ 23,384.31 Macquarie Bank -Issuer- FRN A+ $1,012,760.00 12/02/20 1827 12/02/25 732.52 0.88% $ 44,610.27 Bank of Queensland -Issuer- Covered FRN AAA $511,180.50 14/05/20 1826 14/05/25 466.36 1.11% $ 28,386.06 Credit Suisse AG-Issuer- FRN A+ $507,475.00 26/05/20 1095 26/05/23 496.35 1.19% $ 18,116.86 Bank of China(Aust) - Issuer- FRN A $503,701.50 18/08/20 1095 18/08/23 347.76 0.84% $ 12,693.28 TOTAL $44,756,912.61 $126,003.84 $1,817,416.18

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ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

2 Performance

Imperium Markets made the following comments about Council’s Term Deposit portfolio performance – Nambucca Monthly Report – June 2021 – Page 7-8): “The total investment portfolio performed strongly in June, returning +0.30% (actual), outperforming the benchmark AusBond Bank Bill Index return of +0.00% (actual). The portfolio’s longer-term strong performance continues to be anchored by the deposit portfolio, particularly the handful of deposits still yielding above 2% p.a. However, the majority of these individual deposits are fast maturing and will inevitably be reinvested at lower prevailing rates.

The T-CorpIM Growth Fund provided another solid month, returning +2.38% (net actual) as shares (domestic and international) continued their strong rally over recent months. Despite the volatility in the Fund over the past year, the Growth Fund remains Council’s best performing asset over longer term time periods e.g. 3 years at +8.74% p.a.

Over FY2020-2021, the total portfolio (excluding cash) returned +2.63% p.a., outperforming bank bills by 2.58% p.a. Performance over the past 2-3 years has, at times, been subject to the volatility experienced by the managed funds of Macquarie (redeemed) and TCorp.

We are pleased to see that Nambucca Valley Council remains amongst the top performing Councils in the state of NSW where deposits are concerned, earning on average, more than $190,000 in additional interest income compared to its peers (as per our April 2021 rankings). We have been pro-active in our advice about protecting interest income and addressing reinvestment risk for many years and encouraged to maintain a long duration position. This is now reflected by the high performance of the investment portfolio. Of the 33 individual deposits Council held, 9 are still yielding higher than 2.00% p.a. That is, around 27% of outstanding deposits held is earning more than twenty times the prevailing cash rate of 0.10%. This will anchor future returns and will help mitigate the rapid fall in interest income from deposits after the RBA cut rates to record lows.” The Imperium Markets ‘NSW Councils Term Deposit Performance & Rankings May 2021’ has Nambucca Valley Council rated 11th out of the 99 Council’s surveyed earning on average, more than $202,067 in additional interest income compared to its peers.

Quotes from Imperium Markets on COVID-19 – Page 2-Nambucca Monthly Report – June 2021: “COVID-19 has adversely impacted financial markets, which in turn, has also affected Council’s investment portfolio.

The RBA cut rates to record lows on 3rd November 2020 to 0.10%. Despite the Delta variant causing renewed restrictions across several countries (including Australia), equities markets have continued their rally over the course of 2021 driven by the multiple vaccines available and ongoing fiscal and monetary

CO29072021SR_11.DOCX Page 54 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

policy easing measures. Longer-term bond yields have risen since the start of the calendar year on the prospects of higher inflation over coming years.

The largest impact to Council’s investment portfolio is with regards to its largest exposure being assets held in bank term deposits (fixed and floating), which accounts for around ~73% of Council’s total portfolio. The biggest risk that Council faces over the medium-longer term in this environment is not the potential loss of capital (given all the banks are well capitalised and regulated by APRA), but the rapid loss of interest income as interest rates have plummeted.

As at the end of June 2021, Council’s deposit portfolio was yielding 1.58% p.a. (down 2bp from the previous month), with an average duration of around 694 days (~1.90 years). It remains well positioned to address the low interest rate environment.

Given official rates have fallen to all-time lows, Council is likely to see a rapid decline in interest income over future financial years. Its budgeted income over the medium-longer term needs to be revised to reflect the low interest rate environment. Returns between 0.40%-0.80% p.a. may potentially be the “norm” over the next few financial years, especially if rolling the majority of surplus for terms less than 2-3 years.”

3 Floating Rate TD/Notes (Yearly Index)

Floating Rate T/D/Notes (Yearly Index) AusBond Bank Bill Index - June 2021 - 0.06%

4.00% 3.75% 3.50% 3.25% 3.00% 2.75% 2.50% 2.25% 2.00% 1.75% 1.50% 1.25%

Interest Rates Interest 1.00% 0.75% 0.50% 0.25% 0.00%

CO29072021SR_11.DOCX Page 55 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

4 Term Deposits – (Yearly Index)

Term Deposits - (Yearly Index) AusBond Bank Bill Index - June 2021 - 0.06%

4.00% 3.75% 3.50% 3.25% 3.00% 2.75% 2.50% 2.25% 2.00% 1.75% 1.50% 1.25% 1.00% 0.75%

Interest Rates Interest 0.50% 0.25% 0.00%

Institutions

5 Monthly Investments Revenue Earned

CO29072021SR_11.DOCX Page 56 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

CONSULTATION: Imperium Markets

SUSTAINABILITY ASSESSMENT:

Environment There are no environmental implications.

Social There are no social implications.

Economic There are no economic implications.

Risk

The biggest risk/detriment that the investment portfolio may experience in relation to its term deposit holdings is not credit risk, but has been and will continue to be reinvestment/rollover risk going forward i.e. the risk that reinvested term deposits will be at lower interest rates than the initial investment. This risk may be offset by improved performance of other asset classes held within the investment portfolio but Council may not see this until after the COVID-19 economic and financial impacts end (such as RBA cutting interest rates again as in November, 2020).

Quote from Imperium Markets regarding RBA cut rates – Nambucca Monthly Report June 2021- Page 17:

“The RBA’s meeting in June did not provide any new forward guidance given they had previously flagged that it will review its unconventional policy settings in July. At the July meeting, the RBA will decide on whether to extend their 3yr yield target from the April 2024 bond to the November 2024 bond, and whether to undertake a 3rd round of QE. The subsequent Minutes remained overwhelmingly dovish, which suggests the RBA is in no hurry to follow the RBNZ or BOC in flagging higher rates in 2022. The RBA still notes inflation is unlikely to be sustainably within the 2-3% band “until 2024 at the earliest”. Although Council has a good average duration with term deposits (~1.90 years or 694 days), yielding an attractive 1.58% p.a. at month-end, and providing some income protection for the next 1-2 years, returns between 0.40%-0.80% p.a. may potentially be the “norm” and potentially at the upper end of the range over the next few financial years.

Per the Attachment ‘Nambucca Valley Council Monthly Report 30 June 2021 –Details’, page 8 Credit Quality Compliance section shows a slight over allocation of 0.5% ($225,085.61) to unrated financial institutions. This outcome will vary month to month dependent upon the nature and composition of the portfolio.

FINANCIAL IMPLICATIONS: Direct and indirect impact on current and future budgets The return of investment portfolio ($996,100) has varied during the financial year, due to the high volatility associated with TCorp (a diversified growth fund), term deposit rates experiencing ‘lower-for-longer’ periods of interest rates and the total amount of the investment portfolio.

The return on investments from 1 July 2020 to 30 June 2021 being lower than budget has resulted from corrections in calculations of accrued interest on floating rate note investments, and whist still positive, lower than expected returns on the TCorp Long Term Growth investment. The majority of the reduction in anticipated returns will affect funded activities such as Water Fund, Sewer Fund, and Domestic Waste Management Fund. The impact of the reduction on General Fund working funds is expected to be minimal.

Service level changes and resourcing/staff implications There are no changes or implications stemming from this report.

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ITEM 10.5 INVESTMENT REPORT TO 30 JUNE 2021

ATTACHMENTS: 1 40511/2021 - Nambucca_Monthly Report_June 2021 2 40513/2021 - Nambucca Valley Council Monthly Report 30 June 2021-Details

CO29072021SR_11.DOCX Page 58 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT

ITEM 10.6 SF1120 290721 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

AUTHOR/ENQUIRIES: Teresa Boorer, Grants Officer

Summary:

This report provides an overview of grant applications for the period up to 30 June 2021.

RECOMMENDATION:

That Council receive the list of grant applications for the period ended 30 June 2021.

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS):

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS NSW Boating Now ROUND 1 (2015- MN-18: Upgrade boat ramp & car park at 2017) – RMS – 6 Projects (5 now $356,508 $479,060 Gordon Park, Nambucca Heads (Work Order completed): (NVC) 2411) Gordon Park – MN-18 – started January 2016 **Works largely completed prior to Christmas 2020 and works to be finalised and grant still to be acquitted – working with RMS staff; Currently working on Final Report with RMS;**

COMPLETION DATE TO BE DETERMINED Coastal & Estuary Grants Program – $25,000 $27,000 (NVC #2016-17-CEMP-0013 - Transition of Coastal 2016-17 – Planning Funding cash & in-kind) Zone Management Plan & Estuary Closed 30/06/2017 – advised Management Plan to a Coastal Management successful 2 June 2017 Plan to support estuary management actions (Work Order 3111)

**Council endorsed Plan for exhibition – to commence in June 2021; Aiming to complete by 31/08/2021;** 2017/18 & 2018/19 Walking & $2,185,694 $0 Watt Creek Cycleway – 4.25km – Florence Cycling Programs – RMS – Priority Allocated Wilmont Drive to Nursery Road, North Cycleways $1,000,000 Macksville (Work Order 3262) Nominations Closed 20 October 2017 for 17/18 & 18/19 **Project potentially about 85% completed years, and – 13 Payment Claims submitted for can expenditure to date;** “unlock” balance if Funding Deed - project was to be adhere to completed by: 31/12/2020 all relevant New forecast completion date approved guidelines by Restart NSW: 15/10/2021

CO29072021SR_15.DOCX Page 59 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS NSW Boating Now - Round 2 $90,000 $85,000 (NVC #MN2-10 - Weir Reserve Boat Ramp and Closed 20 August 2017 Cash & in- Amenities Upgrade, South Pacific Drive, Scotts kind) Head (Work Order 3256)

**Only outstanding works are the amenities improvements; Quote accepted – works to commence June/July 2021; Correspondence with RMS regarding time extension required – no formal approval however they are aware of delays;**

TO BE COMPLETED BY: 31/08/2021 NSW Boating Now - Round 2 $122,000 $110,000 #MN2-09 - Gumma Reserve Amenities and Closed 20 August 2017 (NVC Cash & Trailer Parking Improvements, 197 Boulton’s in-kind) Crossing Road, Gumma (Work Order 3255)

**All work now completed; RMS made aware of delays; Acquittal and final reporting submitted on 14/05/2021 – still awaiting advice that accepted and payment approved;**

PROJECT NOW COMPLETED NSW Boating Now - Round 2 $70,000 $0 #MN2-08 - Devil's Elbow and Grassy Park Closed 20 August 2017 Passive Launching Area and Canoe Trail (Work Order 3254)

**Major works completed;

Some follow-up works now required post March 2021 flood event – to be completed May/June 2021; Once completed, Grant to be acquitted; Will be completed by 30 June 2021; Working on acquittal and Final Report with RMS;**

PROJECT SOON TO BE COMPLETED – RMS AWARE OF DELAYS Community Sports Infrastructure $178,379 $178,379 #CSI015612018 - Refurbishment of Macksville Grant funding Submitted 14 (NVC) Park Club House to include female facilities September 2018 and amenities – Stream 2 (Work Order 3428)

**Works ongoing on both the refurbishment of the existing Clubhouse and the new amenities; Next Progress Report - #6 – due to be submitted by 16/07/2021;**

TO BE COMPLETED BY: 30/09/2021 – VARIATION APPROVED

CO29072021SR_15.DOCX Page 60 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Stronger Country Communities Fund $391,825 $86,325 (NVC) Amenities for South Macksville – SCCF2-0215 – Round 2 ( Work Order 3540) Closed 4 May 2018 **Works close to completion – Marshalling Area complete, only seating still to be installed; Milestone 2 Report completed and submitted, with invoice for second instalment claim on 18/02/2021 – still awaiting payment; Final completion now expected by end of August 2021 at the latest; Have been in contact with GMO in regards to delay in submission of Final / Completion report for this project – currently awaiting their advice;**

PROJECT WAS DUE TO BE COMPLETED BY: 28/02/2021 Regional Cultural Fund – Round 2 $1,500,000 $470,326 #RCF18A031 – Extension of the Nambucca Submitted 21 September 2018 (NVC cash) Heads Library and Activation of the Cultural $31,250 (NVC Precinct (Work Order 3426 - $50k budget in in-kind) 2019/20 for costs investigation) $1,013,000 (LRCI Phase 2 **Regularly reported to Council in funding) accordance with funding milestones; Progress Reports #4 & #5 submitted to Create NSW in June 2021; Variation Request approved 21/04/2021 for extension until 31 MAY;**

TO BE COMPLETED BY: 31/05/2022 Foundation Rural Regional Renewal $4,895 $1,500 (In-kind South Arm Hall – Kitchen Upgrade for increase (FRRR) – Small Grants for Rural – CoM) in hall function (Work Order 3423) Communities – Round 34 $1,250 (in-kind Closed 26 September 2018 – NVC) **Works finally now completed – Final $853 (Fed. Report submitted with photos; Additional Bushfire funds committed from Federal Bushfire funding Funding to the value of $853 from the Hall Improvements allocation;**

PROJECT NOW COMPLETED Saving Our Species – Iconic Koala $30,000 $0 Tender_2410 - #2019 (Work Order 3424) Project Offer received February 2020 **Koala Action Day complete; Koala Tree Planting Day on Tuesday, 25/05/2021; Consultant engaged to prepare the Management Strategy;

TO BE COMPLETED BY: no specific criteria and DPIE aware of progress

CO29072021SR_15.DOCX Page 61 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Growing Local Economies Program $5,000,000 $700,000 Creation of Employment Land - Valla Urban (Restart NSW) (NVC) Growth Area (Work Orders 3489, 2406, and Submitted Business Case on 29 July 3487) 2018 ** Water and Sewer Design Tender let – GHD; Monthly Progress meetings held; Monthly reporting done through Restart NSW portal; Variation Request for extension of time approved – granted to 31/07/2022;**

TO BE COMPLETED BY: 31/07/2022 Department of Planning, Industry & $3,000,000 As per Valla Employment Lands (Work Orders 3489, Environment Growing Local 2406, and 3487) (additional election promise) Economies Program ** Water and Sewer Design Tender let – (Restart GHD; Monthly Progress meetings held; NSW). Monthly reporting done through Restart NSW portal; Variation Request for extension of time approved – granted to 31/07/2022;**

TO BE COMPLETED BY: 31/07/2022 Community Development Grants $3,200,000 As per #CDG1219 (Work Orders 3489, 2406, and Programme – (Federal) Growing Local 3487) Valla Employment Lands Economies Redevelopment Project Program (Restart ** Water and Sewer Design Tender let – NSW). GHD; Monthly Progress meetings held; Monthly reporting done through Restart NSW portal; Variation Request for extension of time submitted – still awaiting advice from Federal Government;**

TO BE COMPLETED BY: 28/02/2022 Community Commemorative Grants $2,050 $698.75 #4-C7GLZU4 - Saluting their service – Eungai Closed 26 March 2019 (Eungai Hall District Honour Board (Work Order 3667) CoM) **Variation Request for extension until March 2021 submitted on 5/11/2020 – approved; Committee currently liaising with chosen supplier – Purchase Order raised on 31/03/2021 for Honour Board (to be expensed in 2021/22); Need to submit Final Report by 30/06/2021; Currently hold ups with printing of names on honour board;**

REPORTING WAS DUE BY 30/06/2021

CO29072021SR_15.DOCX Page 62 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Crown Reserves Improvement Fund $33,000 $25,000 (NVC Upgrade of Goanna Walking Trail – R755562 Program 2019-20 $20,000 , NVC (CRIFP #190026) (Work Order 3526) In Kind $5,000 – [19/20]) **Contractors inducted to site; $5,000 All approvals now in place – over 12 (Reflections months to get approval for Crown licence – Holiday Park) finally approved April 2021 (email) - works have commenced; Need to contact Crown Lands to get update on expected completion date for project;**

WAS TO BE COMPLETED BY: 30/06/2021 ((This is a Crown funded program and lengthy delays experienced in getting Licence – now expected to be completed by 31/12/2021) Infrastructure Grants Fund – Office of $109,604 $109,604 The construction of the Dawkins Park Responsible Gambling, NSW (NVC cash – Cultural/Environmental Learning Precinct (ID# [19/20]) A-2298457234) (Work Order 3521) $25,000 (NSW Forestry **Project on track; Corporation – timber – in TO BE COMPLETED BY: 30/11/2021 kind)

Increasing Resilience to Climate $95,000 NVC $51,000 Learning about Climate Change through public Change Program (NVC cash spaces – The Dawkins Park Reserve Project ($44,000 and (Work Order 3522) in-kind $7,000) – [19/20]) and **First workshop held with school group Other In Kind late April 2020 - Project on track to meet $7,762 completion date;**

TO BE COMPLETED BY: 30/11/2021 NSW Government’s Critical Drought $2,000,000 $0 Nambucca Drought Response – Project Initiative Package #DWS057 – Installation of Emergency Water Treatment (disinfection) (Work Order 3486)

**Tenders evaluated; Report to be made to Council recommending a way forward as most well over budget – may involve negotiations with lowest tenderer; Project reporting done monthly by Project Manager – Richard Spain;**

TO BE COMPLETED BY: 30/06/2022

CO29072021SR_15.DOCX Page 63 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Recreational Fishing Trusts – Habitat $40,000 $48,275 (NVC Riverbank Restoration, Riparian Fencing and Action Grants Cash 19/20 protection of wetlands – Congarinni North $45,825 and (Jacaranda Lodge site) - Work Order 3533 $2,450 in-kind) **Council still awaiting Crown approval to commence works – this is resulting in project delays; DA submitted for works; Need to negotiate extension/variation with funding body as a result of delays; Can proceed with Variations once approval received from Crown;**

PROJECT WAS TO BE COMPLETED BY: 31/03/2021 - DELAYED

Recreational Fishing Trusts – Habitat $21,532 $22,674 (NVC Protecting Fish Habitat at Welsh’s Pioneer Action Grants Cash Park - Work Order 3436 [WO#3436 – 19/20] $20,434 **Council still awaiting Crown approval to and $2,240 in- commence works – this is resulting in kind from project delays; Committee of Some land based activities/weed Management) management commenced in March/April 2021; Need to negotiate extension/variation with funding body as a result of delays; Funds for this project reallocated, so will be funded from the EL in 2021/2022 budget;**

PROJECT WAS TO BE COMPLETED BY: 31/03/2021 - DELAYED

Community Building Partnership $60,185 $2,000 Making the Bowraville Historical Theatre safe Grant funding $21,380 (Bowraville and accessible for all – CBP19-3099 (Council Only partially funded Arts supported application as owner of property) Council(BAC)) **Progress Report submitted 15/02/2021; Project not as yet completed – unable to purchase POS terminal – need to purchase something else with funding - awaiting advice from BAC;

TO BE COMPLETED BY 31/10/2021 Community Building Partnership $23,000 $1,000 (Scotts Upgrade of Buz Brazel Oval Canteen in Scotts Grant funding Head Sharks Head (Council supported application as owner Soccer Club – of property and will manage funding – some cash Application submitted by Scotts Head Sharks and in-kind Soccer Club) - Work Order 3602 commitment) ** Project works continuing;**

TO BE COMPLETED BY 31/10/2021

CO29072021SR_15.DOCX Page 64 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Stronger Country Communities Fund $94,500 $8,250 (NVC #SCCF3-0791 – Round 3 in-kind) Bowraville tennis court refurbishment completion – bleachers, retaining wall, lighting upgrade, fencing and resurfacing – Work Order 3542

** Works continuing – project over 50% complete as at 30/06/2021;**

TO BE COMPLETED BY 28/02/2023 Stronger Country Communities Fund $550,395 $3,750 (NVC #SCCF3-1085 – Round 3 in-kind) Upgrade Macksville Memorial Aquatic & Fitness Centre - Stage 1: Heating 50m outdoor swimming pool – Work Order 3604

**Works very close to completion;**

TO BE COMPLETED BY 28/02/2023 Stronger Country Communities Fund $60,375 $6,625 (NVC #SCCF3-1294 – Round 3 in-kind) Seating and landscaping for new all-purpose Only partially funded $40,231 $20,144 NVC courts at Anderson Park, Valla Beach – Work (shortfall Order 3541 given lesser funding) + **Works underway – project approximately $6,625 NVC 50% completed;** (in-kind) TO BE COMPLETED BY 28/02/2023 Stronger Country Communities Fund $55,650 $6,400 (NVC #SCCF3-1706 – Round 3 in-kind) Half-Court Basketball for the Nambucca River foreshore at Bellwood Park – Work Order 3543

** Works underway – project over 85% complete as at 30/06/2021;**

TO BE COMPLETED BY 28/02/2023 Additional Community Recovery $220,000 $0 Additional funding for employment of additional Officer – Resilience NSW Bushfire Community Recovery Officer from Advised 22 May 2020 1/07/2020 to 30/06/2021 (Work Order 3539)

**Rhiannon Treasure-Brand employed 4 days per week & Alison Laverty 1 day per week; Monthly reports submitted; Work Plan regularly updated; Quarterly reporting and reimbursement Claims required; Submitted ACCRUALS up to 30/06/2021 for end of year reporting; Final Quarterly report for this first allocation of funding due by 16/07/2021;**

TO BE COMPLETED BY: 16/07/2021

CO29072021SR_15.DOCX Page 65 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Coastal Estuary Grants Program $170,250 $170,250 #2019-20-CEI-0012 (NVC) Upgrade of Beach Access Ways and Footbridge at Hyland Park – Work Order 3560

**Designs to be completed – engaged Wagners to do; GM to assist with approval process once designs completed and approved; Works yet to commence; Requested Variation to Work Plan to extend time for completion to 31/12/2021 – approved on 13/04/2021;**

TO BE COMPLETED BY 31/12/2021 Bushfire Community Resilience and $250,000 $6,250 (NVC NVC – Application #BCRERF1-008 - Economic Recovery Fund – Phase 1 in-kind) “Nambucca Valley Resilience and Readiness Program”

**Program and project completed; Final reporting submitted – finalising expenditure etc and still awaiting advice if all approved for grant closure;**

PROJECT NOW COMPLETED Financial Support for Bushfire $1,416,667 $0 Allocation of funding to Nambucca Valley Affected Communities Council from Bushfire Recovery Agency (Work Order 3525)

** Programs under this funding ongoing;**

TO BE COMPLETED BY 30/06/2022 Public Library Infrastructure Grants $393,293 $550,000 A contemporary fit-out for the future – 2019/20 ($50,000 in- Nambucca Heads Library – Work Order TBA Closed 9 November 2019 $324,749 kind and (reduced $500,000 cash **This project depends on the timing of the amount – previously Nambucca Heads Library Upgrade; doesn’t committed to Has not as yet commenced;** cover upgrade of small hall Nambucca TO BE COMPLETED BY: 31/12/2021 kitchen Heads Library and precinct – RCF courtyard approved art) project) Stimulus for the Pound Package – $4,000 $0 Boost to cope with effect of COVID-19 on local OLG $8,000 Council run pound facilities for animal food, Advised 15 May 2020 staffing, vet bills, purchase of equipment or minor upgrades (Work Order 3538)

**Over 90% of funds spent on allowable purchases and projects for the Pound up to 30/06/2021; Only $672.95 available in 21/22;**

PROJECT TO BE COMPLETED BY: no criteria for acquittal of this payment

CO29072021SR_15.DOCX Page 66 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Fixing Local Roads Program – R1 $77,700 $25,900 (NVC) Priority #1 of 6 – Upper Warrell Creek Road Closed 2 December 2019 (Work Order 3583)

**Works almost 80% completed as at 30/06/2021 – no grant acknowledgement signs in place;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $270,000 $90,000 (NVC) Priority #2 of 6 – Tilly Willy Street (Work Order Closed 2 December 2019 3584)

**Works have commenced – over 80% of works completed as at 30/06/2021;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $157,500 $52,500 (NVC) Priority #3 of 6 – Wellington Drive (Work Order Closed 2 December 2019 1426)

**Works have commenced – over 15% of works completed as at 30/06/2021;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $257,400 $85,800 (NVC) Priority #4 of 6 – Old Coast Road (Work Order Closed 2 December 2019 3585)

**Works are nearing completion – as at 30/06/2021 were $42,772 over budget; Works carried over into 21/22 as not completed as yet;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $316,800 $105,600 Priority #5 of 6 – Boulton’s Crossing Road Closed 2 December 2019 (NVC) (Work Order 3586)

**Works over 95% completed as at 30/06/2021;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $18,750 $6,250 (NVC) Priority #6 of 6 –Creek Street (Work Order Closed 2 December 2019 3587) $9,531.22 (NVC) **Works completed – slightly over budget; PCR submitted; Still require grant acknowledgement signage to be installed;**

PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022

CO29072021SR_15.DOCX Page 67 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Bridges Renewal Program – Round 5 $183,975 $183,975 Valla Bridge Replacement – NOM-BR5- (NVC 50% 000554 – Work Order 3031 Advised 2 October 2020 commitment) **Side track has been established and traffic lights in place. Piles have been driven. Headstocks have been poured. Decks scheduled to be delivered on site Tuesday, 20 July 21 - weather permitting;

PROJECT EXPECTED TO BE COMPLETED BY: 30/11/2021;

This project reported to both Federal Funding Body and TfNSW

Bridges Renewal Program – Round 5 $141,625 $141,625 Shorts Bridge Replacement – NOM-BR5- (NVC 50% 000555 – Work Order 3555 Advised 2 October 2020 commitment) **Site establishment has been completed. Beams have been ordered. Deck has been formed and is expected to be poured by the end of July;**

PROJECT EXPECTED TO BE COMPLETED BY: 30/11/2021;

This project reported to both Federal Funding Body and TfNSW

Bridges Renewal Program – Round 5 $109,175 $109,175 Helliwells Bridge Replacement – NOM-BR5- (NVC 50% 000556 – Work Order 3554 Advised 2 October 2020 commitment) ** Bridge structure has been completed - Awaiting to seal the approaches, reinstate neighbouring properties and clean up the site which includes disposing of excess building materials;

Have submitted Commence Construction Milestone Certificate to BRP Team;**

PROJECT EXPECTED TO BE COMPLETED BY: 31/07/2021;

This project reported to both Federal Funding Body and TfNSW

Bridges Renewal Program – Round 5 $70,510 $70,510 (NVC Frank Partridge Bridge Replacement – NOM- 50% BR5-000557 – Work Order 3553 Advised 2 October 2020 commitment) **Nothing to report;**

PROJECT EXPECTED TO BE COMPLETED BY: 31/03/2023;

This project reported to both Federal Funding Body and TfNSW

CO29072021SR_15.DOCX Page 68 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Regional Tourism Bushfire Recovery $172,500 NVC $0 cash Upgrade of Jack’s Ridge Mountain Bike Track Grant – Stream 2 and but in-kind and staging of 2021 Triple X event (GL Advised 2 July 2020 $27,500 contribution #3920.405) NVCC – some $117,500 cash, if **Project underway; And required, and Delays experienced due to flooding and $27,500 in-kind Forestry NSW closed the Forest; Forestry Corp Now have approval for go ahead on works; – in-kind Have requested an extension of time for both elements of the project – still awaiting advice of outcome of Variation Request;**

TRACK WORKS PROJECT TO BE COMPLETED BY: 31/05/2021 –EVENT PROJECT TO BE COMPLETED BY: 30/09/2021

Streets as Shared Spaces Program $35,000 $0 Provision of Improved Pedestrian Access – Wallace Lane, Macksville – Work Order 3608 Advised 18 August 2020 **Design work underway; Additional $100,000 in funding from TfNSW; Works commenced; Extension granted to 30/09/2021 to complete the project;**

TO BE COMPLETED BY: 30/09/2021 NSW EPA Better Waste & Recycling 21/22 $141,262 Council resolved in 2019 (Resolution #567/19) Fund (2013-2021) $62,994.62 (NVC) to put remaining funds toward purchase of a 20/21 mechanical street sweeper. Balance from $63,181.32 Council’s Plant Reserve fund. 19/20 (Work Order #2328) $63,380.03 17-19 (incl. PROJECT TO BE COMPLETED BY: rollover from 30/06/2022; EPA have approved the 13-16) extension to complete this project and $19,182.05 allowed 21/22 contribution to be used for Total: the street sweeper; Street Sweeper $145,743.40 expected to be delivered by 23/07/2021. Local Roads and Community $53,000 $0 Scotts Head – Skate area adjacent to Caravan Improvement Program (LRCI) Park (Adin Street Reserve) – Work Order 3594

**PROJECT REMOVED FROM PROGRAM – REPLACED WITH KERB & GUTTER WORKS IN MACKSVILLE TO COMPLEMENT FUNDING RECEIVED UNDER Fixing Local Roads – Round 2**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $53,000 $0 Macksville CBD Kerb & Gutter Works – Work Improvement Program (LRCI) Order 3737

**Replacement Project for Scotts Head Skate Park;**

TO BE COMPLETED BY: 31/12/2021

CO29072021SR_15.DOCX Page 69 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Local Roads and Community $310,000 $0 Nambucca V-Wall Precinct upgrades – Improvement Program (LRCI) including parking, small wall upgrade, Wellington Drive footpath and foreshore upgrades – Work Order 3588

**Primary works completed - Over 85% of works completed as at 30/06/2021;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $30,000 $0 Nambucca Heads CBD Banner poles – Work Improvement Program (LRCI) Order 3593

**Works have commenced;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $46,500 $0 Valla Beach - provision of footpath along Valla Improvement Program (LRCI) Beach road southern side between Ocean View Drive and Thompson Street – Work Order 3590

**Works well underway;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $21,500 $0 Valla Beach – minor upgrades to skate park / Improvement Program (LRCI) netball / basketball area in Anderson Park – Work Order 3595

**Works appear to have been completed - as at 30/06/2021, more than 100% of budget expended;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $100,000 $0 Macksville CBD revitalisation plan Improvement Program (LRCI) implementation including foreshore upgrades – Work Order 3592

**Works have commenced; As at 30/06/2021 over 40% of works completed;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $27,000 $0 Scotts Head – Footpath connection between Improvement Program (LRCI) the primary school and Adin Street via Gloucester Street – Work Order 3589

**Works have not commenced;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021

CO29072021SR_15.DOCX Page 70 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Local Roads and Community $30,865 $0 Bowraville – Hennessey Tape sporting precinct Improvement Program (LRCI) – climbing wall – Work Order 3596

**Works over 75% completed as at 30/06/2021;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 Local Roads and Community $150,000 $0 Nambucca Heads – replacement of public Improvement Program (LRCI) toilet – Library and Cultural precinct – Work Order 3591

**Designs done for toilets; DA approved;

Extension granted to 31/12/2021;**

TO BE COMPLETED BY: 31/12/2021 ClubGRANTS Category 1 $15,000 $0 Shelter and seating for Gordon Park, (Nambucca Heads RSL) Nambucca Heads – Work Order 3603

**Project completed; Acquittal and Final Report to be completed and submitted to Nambucca Heads RSL;**

TO BE COMPLETED BY: 31/072021 Country Passenger Transport $11,000 $20,000 (NVC New Bus Stop installation at Eungai Creek Infrastructure Grant Scheme cash – [19/20]) New Bus Shelter at Valla Beach (Work Order $0 #3677) Application Number: 2019/2111 CPTIGS

**Appears this project now completed as at 30/06/2021 – $11,885 spent; Acquittal and Final Report to be compiled and submitted;

TO BE COMPLETED BY: 31/10/2022 Community Building Partnership $2,600 $1,000 $1,200 Shedding Light on, and electricity upgrade, for Grant funding (NVC cash from community recovery centre – CBP20-0659 – $2,500 bushfire funding) Work Order 3626 and $1,500 (Taylors Arm **Works completed – Invoice raised for Hall CoM) plus In-kind $1,000 CoM for their contribution of $1,500, and Taylors Arm Hall Final Report to be done;** CoM and $625 NVC PROJECT COMPLETED AS AT 30/06/2021 – WAS TO BE COMPLETED BY: 31/03/2022 Crown Reserves Improvement Fund $54,050 $32,905 (NVC) #200704 – Upgrade of Captain Cook Lookout 2020/2021 (Work Order #3633)

**Signed Funding Agreement returned on 28/01/2021; All funds for this project allocated in 21/22 budget;**

TO BE COMPLETED BY: 31/03/2022

CO29072021SR_15.DOCX Page 71 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS FRRR Strengthening Rural $4,020 $121 (CoM) Utungun Hall - Sitting Pretty and Moving Safely Communities –Round 6 – Bushfire (purchase of 60 new chairs and trolley) – Work Stream Order #3630

**Signed Funding Agreement returned on 12/01/2021 - Works not commenced, as waiting on DA approval for storage shed before ordering chairs, etc;**

TO BE COMPLETED BY: 31/12/2021 FRRR Strengthening Rural $25,000 $922 (CoM) Making South Arm Hall resilient, welcoming Communities –Round 6 – Bushfire and aiding recovery – Work Order #3631 Stream **Works have now commenced and some purchases made;**

TO BE COMPLETED BY: 31/12/2021 National Youth Week 2021 funding $1,887 + $1,487 + NSW Youth Week 2021 – 16/04/2021 to (includes (matching 24/04/2021 - Submission Number: YW2021 - new rural funding) 241 (Work Order 1093) /remote subsidy of **Completed – Acquittal done – and $400) approved;**

COMPLETED Increasing Resilience to Climate $30,000 $62,000 (NVC Filling the tanks – Improving Rural Resilience Change Program cash) + $7,500 to Bushfire threats in the Nambucca Valley – (in-kind admin, Work Order #3578 reporting and education **Works have commenced – water filling program station installed; Awaiting set up of smart delivery) payment options;**

TO BE COMPLETED BY: 31/12/2021 FRRR and News Corp Bushfire $8,500 $4,044 Room to Move at the Utungun Community Hall funding–Round 2 (Federal – (Construction of new storage shed) -Work Bushfire Order #3636 Funding - Community **DA to be submitted; Purchase Order done Halls for shed, however on hold until DA Improvement approved;** allocation) TO BE COMPLETED BY: 31/12/2021 Bushfire Local Economic Recovery $3,600,000 $0 Restoration of Seawall at Nambucca Heads Fund (BLERF) – Phase 1 – Main Beach nominations – shovel ready projects **Have Executed Deed – PWA contract amended – Milestone 1 – portion claimed from PWA;**

TO BE COMPLETED BY: 30/06/2022

CO29072021SR_15.DOCX Page 72 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Bushfire Community Recovery & $250,000 $0 Council-led community grants program, Resilience Fund (BCRRF) Phase 2 administration of the program and Resilience Workshops

**Variation approved to include 2 x Flood markers; Moving Forward Grants Program has commenced – Deeds with community groups and most Executed – some events held, however delays for some due to COVID;

TO BE COMPLETED BY: 30/06/2022 Transport for NSW – Road Safety $100,000 $35,000 Shared Pedestrian Zone – Wallace Lane, Program (SaSS grant) Macksville

**Additional funding to complement the Streets as Shared Spaces project; Awaiting approval from TfNSW for speed zone changes;**

WAS TO BE COMPLETED BY: 30/06/2021 - DELAYED Transport for NSW – Road Safety $22,900 $0 Repair and upgrade of Pedestrian Crossing, Program Wallace Street, Macksville – outside Macksville Public School

**Additional funding requested for this project as standards have changed for project delivery; Awaiting advice of outcome of request from TfNSW;**

WAS TO BE COMPLETED BY: 30/06/2021 - DELAYED Transport for NSW – Road Safety $46,000 $2,000 Construction of 2 sections of footpath providing Program $48,000 $0 access to Scotts Head Public School from Scotts Head shopping precinct

**This project is the same as the one funded under the LRCI Phase 2 program; Have requested a change to the deliverables under this funding with TfNSW – awaiting outcome;**

WAS TO BE COMPLETED BY: 30/06/2021 - DELAYED 2020 Volunteer Museum Small Grant $2,000 $608.16 (cash Mary Boulton Pioneer Cottage & Museum CoM Program from CoM); - Digitising our History – purchase of 2 digital $1,250 in-kind scanners NVC – admin & reporting) **Both scanners now received; Invoice to be raised for CoM for their contribution – acquittal due by 31/07/2021;**

TO BE COMPLETED BY: 31/07/2021

CO29072021SR_15.DOCX Page 73 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS NSW Weeds Action Program – New $21,500 $8,500 (NVC Emergency Response to Parthenium Weed at Weed Incursion in-kind) 505 Kennaicle Creek Road

**Works ongoing**

TO BE COMPLETED BY: not specified North Coast Bushfire Recovery $48,675 $7,000 (NVC Collaborative project for usage of trained Project 2020/2021 – W3 Strategic in-kind); Parthenium Weed Eradication detecting dogs Weed Control $10,000 (cash X 2 (WEDD) for detection and eradication from NSW (Project ID #NC01241) National Parks) **Works nearing completion – Milestones met currently;**

TO BE COMPLETED BY: 31/08/2021 North Coast Bushfire Recovery $14,000 $4,900 (NVC Parthenium Weed control – Kennaicle Creek Project 2020/2021 – W3 Strategic in-kind) (Project ID #NC01242) Weed Control **Report #3 submitted by Weeds Officer; Extension requested until 30/11/2021 – approved – works continuing;**

TO BE COMPLETED BY: 30/11/2021 North Coast Bushfire Recovery $27,650 $4,200 (NVC Tropical Soda Apple control – South Arm, Project 2020/2021 – W2 Strategic in-kind) Buckra Bendinni and Taylors Arm (Project ID Weed Control #NC01245)

**Report #3 submitted by Weeds Officer; Extension requested until 30/11/2021 – approved – works continuing;**

TO BE COMPLETED BY: 30/11/2021 NSW Weeds Action Program – 2020 $81,660 $188,178 Delivery of North Coast Weeds Action Plan – – 2025 (Year 1) (NVC in-kind) 2020/2021

COMPLETED

Coastal and Estuary Grants Program $16,480 $7,480 (NVC); #2020/CEI/0041 - Bank Stabilisation and $9,000 Protection – Nambucca Heads adjoining (Foreshore Foreshore Caravan Park – Work Order 3665 Caravan Park); **Works to commence in 21/22;**

PROJECT TO BE COMPLETED BY: 30/08/2021 Coastal and Estuary Grants Program $26,350 $26,350 #2020/CEI/0054 – Saving our Waterway – (NVC); Warrell Creek Bank Stabilisation – Work Order 3666

**Works to commence in 21/22;**

PROJECT TO BE COMPLETED BY: 30/06/2022

CO29072021SR_15.DOCX Page 74 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS GROUP 1 Fixing Country Bridges Grants $183,975 $183,975 #FCBR1202000045 – Replacement of Valla Program (BRP R5) Bridge – Priority #1/20 Closed 9 October 2020 **Submitted Gate 2 Milestone Certificate – Design stage – claim for 15% from FCB – paid on 29/06/2021; Side track established and traffic lights in place. Piles have been driven. Headstocks poured. Decks scheduled to be delivered on site Tues 20 July 2021 - weather permitting; Gate 3 Milestone Certificate to claim 60% of funds to be submitted before 31/07/2021;**

Work Order #3031 Fixing Country Bridges Grants $385,630 $96,405 #FCBR1202000046 – Replacement of Talarm Program Bridge – Priority #2/20 Closed 9 October 2020 **Nothing to report;**

Work Order #3639 Fixing Country Bridges Grants $377,755 $94,440 #FCBR1202000047 – Replacement of Program Peterkins Bridge – Priority #3/20 Closed 9 October 2020 **Nothing to report;**

Work Order #3640 Fixing Country Bridges Grants $70,510 $70,510 (BRP #FCBR1202000048 – Replacement of Frank Program R5) Partridge Bridge – Priority #4/20 Closed 9 October 2020 **Nothing to report;**

Work Order #3553 Fixing Country Bridges Grants $366,535 $91,632 #FCBR1202000054 – Replacement of Sandy’s Program Crossing Bridge – Priority #5/20 Closed 9 October 2020 **PO #51896 has been raised for I Beams;**

Work Order #3641 Fixing Country Bridges Grants $225,270 $56,391 #FCBR1202000055 – Replacement of Elliots Program Road No. 2 Bridge – Priority #6/20 Closed 9 October 2020 **Decks ordered; Construction expected to commence by 31 August 2021. No site works yet started. Commencement hinges on delivery of beams, REF and Fisheries Permit, and micro bat reports. Large trees also to be removed; Gate 2 Milestone to be submitted before 31/07/2021 for 15% claim;**

Work Order #3642

CO29072021SR_15.DOCX Page 75 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Fixing Country Bridges Grants $374,730 $93,678 #FCBR1202000056 – Replacement of Grants Program Bridge – Priority #7/20 Closed 9 October 2020 **Decks ordered; Construction expected to commence by 31 August 2021. No site works yet started. Commencement hinges on delivery of beams, REF and Fisheries Permit, and micro bat reports. Large trees also to be removed; Gate 2 Milestone to be submitted before 31/07/2021 for 15% claim;**

Work Order #3643 Fixing Country Bridges Grants $141,625 $141,625 #FCBR1202000057 – Replacement of Shorts Program (BRP R5) Bridge – Priority #8/20 Closed 9 October 2020 **Submitted Gate 2 Milestone Certificate – Design stage – claim for 15% from FCB – still awaiting payment; Site establishment has been completed. Beams have been ordered. Deck has been formed and is expected to be poured by the end of July. Gate 3 Milestone Certificate – Commence Construction stage - to claim 60% of funds to be submitted before 31/07/2021;**

Work Order #3555 Fixing Country Bridges Grants $199,785 $49,946 #FCBR120200058 – Replacement of Program Buttsworth No. 1 Bridge – Priority #9/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date End July;**

Work Order #3644 Fixing Country Bridges Grants $200,665 $50,166 #FCBR120200059 – Replacement of Program Buttsworth No. 2 Bridge – Priority #10/20 Closed 9 October 2020 **Nothing to report;**

Work Order #3645 Fixing Country Bridges Grants $109,175 $109,175 #FCBR1202000060 – Replacement of Program (BRP R5) Helliwells Bridge – Priority #11/20 Closed 9 October 2020 **Submitted Gate 2 Milestone Certificate – Design stage – claim for 15% from FCB – paid on 29/06/2021; Submitted Gate 3 Milestone Certificate – Commence Construction stage – claim for 60% from FCB – paid on 29/06/2021; Bridge structure has been completed - Awaiting to seal the approaches, reinstate neighbouring properties and clean up the site, including disposal of excess building materials;**

Work Order #3554

CO29072021SR_15.DOCX Page 76 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Fixing Country Bridges Grants $281,961 $0 #FCBR1202000061 – Replacement of Program Morrison Bridge – Priority #12/20 Closed 9 October 2020 **Nothing to report;**

Work Order #3646 Fixing Country Bridges Grants $333,111 $0 #FCBR1202000062 – Replacement of Roy Program Laverty’s Bridge – Priority #14/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date end July;**

Work Order #3648 Fixing Country Bridges Grants $251,931 $0 #FCBR1202000063 – Replacement of Program Partridges Bridge – Priority #15/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date end July;**

Work Order #3649 Fixing Country Bridges Grants $227,006 $0 #FCBR1202000064 – Replacement of Program Proctors Bridge – Priority #16/20 Closed 9 October 2020 **Submitted Gate 2 Milestone Certificate – Design stage – claim for 15% from FCB – paid on 29/06/2021; Bridge structure has been completed - Awaiting to seal the approaches, reinstate neighbouring properties and clean-up of site including disposing of excess building materials; Gate 3 Milestone Certificate – Commence Construction stage - to claim 60% of funds to be submitted before 15/07/2021;**

Work Order #3650 Fixing Country Bridges Grants $291,861 $0 #FCBR1202000065 – Replacement of Chas Program Welsh Bridge – Priority #17/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date end July;**

Work Order #3651 Fixing Country Bridges Grants $229,976 $0 #FCBR1202000066 – Replacement of Program Naylor’s No. 3 Bridge – Priority #18/20 Closed 9 October 2020 **REMOVED FROM PROGRAM**

Work Order #3652

CO29072021SR_15.DOCX Page 77 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS GROUP 2 Fixing Country Bridges Grants $1,318,835 $0 #FCBR1202000151 – Replacement of Dyers Program Bridge – Priority #13/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date end July;**

Work Order #3647 Fixing Country Bridges Grants $774,810 $0 #FCBR1202000152 – Replacement of Deans Program Bridge – Priority #19/20 Closed 9 October 2020 **PO #51936 has been raised to have Geotechnical Reports completed - Estimated date end July;**

Work Order #3653 FRRR Strengthening Rural $12,441 $250 (CoM); Eungai Soldiers Memorial Hall – Kitchen Communities –Round 7 – Bushfire $656 (CoM in- Upgrade for community use and resilience – Stream kind); $2,000 Work Order #3661 Closed 24 November 2020 (Federal Bushfire **Returned signed Agreement on funding – 23/03/2021 – funds received on 13/04/2021; Community Works underway;** Halls improvement TO BE COMPLETED BY: 15/04/2022 allocation) Fixing Local Roads – Round 2 - $577,500 $192,500 #FLR200146 – Upgrade of Roads around Grants Program Macksville CBD – Work Order #3669 Closed 11 December 2020 **Received Executed Deed on 26/05/2021; Works to commence in 21/22;**

PROJECT TO BE COMPLETED BY: 30/04/2023 Local Roads and Community $20,187 $0 Scotts Head – Adin Street pedestrian works Improvement Program (LRCI) – including raised platform and pedestrian Phase 2 refuge Submission of Works Schedule on 24/12/2020 **Same project as Road Safety funding from TfNSW;**

TO BE COMPLETED BY 31/12/2022 Local Roads and Community $1,013,000 $0 Activation of Cultural Precinct, Ridge Street, Improvement Program (LRCI) – Nambucca Heads – additional to funding for Phase 2 Nambucca Heads Library Upgrade Submission of Works Schedule on 24/12/2020 **Additional funding for Nambucca Heads Library and Cultural Precinct upgrade;**

TO BE COMPLETED BY 31/12/2022 EPA Council Landfill Bushfire $25,000 $0 Nomination for Phase 1 grant – EPA Impact Recovery Program – Phase 1 Assessment on Council landfill site – enables eligibility for Phase 2 – infrastructure funding for Council landfill sites

**Assessment completed**

COMPLETED

CO29072021SR_15.DOCX Page 78 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)

GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Community Recovery Officer (up to) $0 Additional funding for extended employment of (EXTENSION 2021/22) – Resilience $220,000 Community Recovery Officer from 1/07/2021 NSW to also cover flood affected residents (Work Signed Agreement 23/04/2021 Order 3539)

**Rhiannon Treasure-Brand and Alison Laverty to continue in the position for the additional 12 months;

TO BE COMPLETED BY: 30/06/2022

Fisheries Habitat Restoration Project $300,000 $10,000 per Fish Habitat in the Nambucca Valley – – Department of Agriculture, Water year for 2 partnered with North Coast LLS, LandCare and the Environment years of the 3 and Nambucca Valley Council year project (NVC) **Service sub-contract to be signed by NVC and LLS – LLS will pay Council $266,952 to administer the project – partnered with delivery agency – LandCare;**

TO BE COMPLETED BY: 30/06/2023 NSW Disaster Assistance – $50,000 $0 Funding assistance under NSW Disaster Macksville out-of-area volunteer Assistance Guideline (DAG) C.3 to support base-camp volunteer base camp post the NSW Storms and floods of March 2021

** for the period 1/04/2021 to 1/09/2021; Blaze Aid Flood Recovery Camp closed on 27/06/2021; In the process of finalising expenditure to submit claim by 31/07/2021;**

TO BE COMPLETED BY: 1/09/2021 NSW Disaster Assistance – Flood $44,000 $0 Funding assistance under NSW Disaster Recovery Centre Assistance Guideline (DAG) A.13 to support establishment and operation of a Flood Recovery Centre in Macksville post the floods of March 2021

** for the period 1/04/2021 to 30/06/2021;**

TO BE COMPLETED BY: 30/06/2021 – final reporting due by 30/09/2021 as some expenses will be for the 2021/2022 year

CO29072021SR_15.DOCX Page 79 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

SUCCESSFUL GRANT APPLICATIONS (THIS PERIOD):

GRANT PROGRAM AMOUNT AMOUNT – DESCRIPTION COUNCIL & OTHERS FRRR Strengthening Rural $24,979 $500 (CoM – in- Argents Hill Hall – Kitchen Upgrade for Communities –Round 8 – Bushfire kind); community use – Work Order 3741 Stream Closed 23 February 2021 **Returned signed Agreement on 28/06/2021;**

TO BE COMPLETED BY: 7/07/2022 Drought Resilience Funding $2,050 $0 South Arm Hall – Social Yoga Classes for NSW Department of Primary the community (10 weeks) - Work Order Industries #3685 Closed 23 February 2021 **Sent invoice for payment on 12/05/2021;**

TO BE COMPLETED BY: 30/09/2021 Regional NSW Planning Portal Grant $50,000 $0 Grant to support transition to NSW NSW Department of Planning, Planning Portal by 1 July 2021 - #A767063 Industry & Environment Project to be completed by: 30/06/2021 Acquittal due by: 30/09/2021 NSW Department of Planning, $29,310 $5,000 Grant to support Flood Data Collection post Industry & Environment March 2021 flood event – Work Order 1970

DRAFT Report to be completed by: mid- June 2021 Final Report due by: 31/08/2021

UNSUCCESSFUL APPLICATIONS IN THIS PERIOD:

GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME & REASON FOR COUNCIL & BEING DETERMINED AS OTHERS UNSUCCESSFUL (IF KNOWN) Your High Street Grant Program $732,600 $38,750 (NVC YHS00085 – Macksville Town Centre Closed on 29 January 2021 in-kind) Revitalisation

CO29072021SR_15.DOCX Page 80 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

APPLICATIONS MADE BUT NOT YET DETERMINED:

GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Transport for NSW $583,800 $0 1.03 km section at Rodeo Drive, Wirrimbi NSW Road Safety Program Project ID: #Project-3710 Closed 8 September 2020

Transport for NSW $933,100 $0 3.302 km section at Wilson Road, Congarinni NSW Road Safety Program North Closed 8 September 2020 Project ID: #Project-3358

Transport for NSW $1,450,220 $0 5.817 km section at Scotts Head Road, Way NSW Road Safety Program Way Closed 8 September 2020 Project ID: #Project-3229

Recreational Fishing Trusts – LARGE $170,000 $875,000 Installation of two (2) separate fishing grants (SCCF R2 platforms at the Nambucca Heads V-Wall Closed 30 October 2020 funding, LRCI funding), NVC In-kind $9,250 Bushfire Local Economic Recovery $4,753,988 $1,333,057 BLERF-0354 – Stages 2 and 3 Valla Growth Fund (BLERF) – Phase 2 – appl’ns Area including Collector Road and civil works Closed 28 January 2021

Bushfire Local Economic Recovery $1,758,143 $6,250 (NVC BLERF-0351 – New Grandstand and Fund (BLERF) – Phase 2 – appl’ns in-kind) Clubhouse for Macksville Memorial Aquatic Closed 28 January 2021 Centre

Bushfire Local Economic Recovery $2,095,532 $523,883 BLERF-0566 – Replacement of Valla Beach Fund (BLERF) – Phase 2 – appl’ns Footbridge Closed 28 January 2021

Bushfire Local Economic Recovery $719,250 $18,750 (NVC BLERF-0179 – Community Halls and Facilities Fund (BLERF) – Phase 2 – appl’ns in-kind) Upgrade Program Closed 28 January 2021

Bushfire Local Economic Recovery $400,000 $400,000 BLERF-0356 – Heritage Verandah and Awning Fund (BLERF) – Phase 2 – appl’ns (Property Reinstatements for Macksville CBD Closed 28 January 2021 owners 50% match to grant funding) Bushfire Local Economic Recovery $2,450,129 $334,109 BLERF-0285 – Nambucca River Foreshore Fund (BLERF) – Phase 2 – appl’ns Walk and Cultural Way Improvements Closed 28 January 2021

Bushfire Local Economic Recovery $971,250 $18,750 (NVC BLERF-0353 – Telecommunications Tower to Fund (BLERF) – Phase 2 – appl’ns in-kind) improve mobile reception in rural and remote Closed 28 January 2021 areas of the Valley

Bushfire Local Economic Recovery $900,000 $90,000 BLERF-0358 – Recreational Vehicle and Fund (BLERF) – Phase 2 – appl’ns Caravan Parking and Relocation of Macksville Closed 28 January 2021 River Foreshore Amenities

Bushfire Local Economic Recovery $707,950 $46,660 (NVC BLERF-0355 – Dressing Rooms and Disabled Fund (BLERF) – Phase 2 – appl’ns in-kind – Access for the Historic Bowraville Theatre Closed 28 January 2021 includes project management & DA fees)

CO29072021SR_15.DOCX Page 81 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)

GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Bushfire Local Economic Recovery $3,799,780 $518,152 BLERF-0284 – Bowraville Town Centre Fund (BLERF) – Phase 2 – appl’ns Revitalisation Closed 28 January 2021

2021-2023 Small Heritage Grants $5,500 (21/22) $5,500 21-23SHG063 – Nambucca Valley Council – Closed 8 February 2021 and (21/22) and Local Heritage Places Grants $5,500 (22/23) $5,500 (22/23) Regional Tourism Bushfire $30,000 ($2,500) In- Nomination of a new project for this funding – Recovery Grant – Stream 1 kind from NVC sculpture – artwork – at the Nambucca Heads for Project V-Wall precinct Management, Reporting and acquittal

CASH VALUES RELATING TO UNDETERMINED APPLICATIONS:

Allocation / Details Amount $ Notes

NVC Cash Contribution (not in proposed 21/22 Budget) $ 2,804,701

TOTAL NVC CASH CONTRIBUTION $ 2,798,701 (this does not include in-kind)

TOTAL VALUE OF FUNDS APPLIED FOR IN $ 21,734,142 UNDETERMINED GRANT APPLICATIONS

AWARDED GRANT FUNDS COMPARISON (TO DATE): UP TO 30/06/2021

Financial Year Total $

2017/2018 6,335,361.33

2018/2019 10,376,696.00

2019/2020 12,774,199.00

2020/2021 $14,778,040.00

CO29072021SR_15.DOCX Page 82 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

VARIATIONS (Requested and Approved):

1 Submitted follow-up Variation Request for SCCF2-0215 – Timeframe extension for project completion – still awaiting advice;

2 Variation Request – change of project – LRCI Phase 1 – Scotts Head Skate Park swapped for Kerb & Gutter in Macksville CBD – APPROVED;

3 Submitted Variation Request for STREAM 2023 – Upgrade of Jack’s Ridge Track and staging of Triple X event - Timeframe extension for project completion – still awaiting advice;

4 Submitted Variation Request for extension of time to complete and submit acquittal report for LG029-19-21SHG013 due to waiting on heritage grant recipients slow to completed approved projects – approved on 15 June 2021 until 30 July 2021;

NOTES:

1 Submitted estimated accruals up to 30 June 2021 to Resilience NSW for final Quarterly Progress Report for end of Year 1 approved funding for Additional Community Recovery Officer – Accruals valued at: Claim approved for $29,418.65;

2 Monthly reports submitted to Resilience NSW for Additional Community Recovery Officer at end of each month – May and June;

3 Monthly reports input into Restart NSW portal by 9th day of the month for VUGA project for May and June – NSW funding Deed #RNSW-1834;

4 Submitted Gate 2 Milestone Certificates (Design stage) for second claims for Helliwells, Proctors, Shorts and Valla Bridges for Fixing Country Bridges Program with all required documentation – received payments for Helliwells, Proctors and Valla Bridges on 29 June 2021. Following up in regards to Shorts Bridge;

5 Submitted Gate 3 Milestone Certificates (Commence Construction) for third claim for Helliwells Bridge for Fixing Country Bridges Program with all required documentation – received payment for Helliwells on 29 June 2021;

6 Submitted Milestone Certificate for Commence Construction for Helliwells Bridge under Bridges Renewal Program (BRP) – Round 5 – awaiting acceptance of submitted documents (delay submitting photos of BRP signage – now submitted);

7 Submitted Post Completion Report for Fixing Local Roads Round 1 project – Creek Street, Nambucca Heads – still to submit photo of installed signage to complete project;

8 Submitted all paperwork to accept FRRR funding for Argents Hill Hall;

9 Assisted Valla Beach Community Association to apply for funding under FRRR’s Investing in Rural Community Futures Nambucca Valley Grant Program;

10 Worked with Mary Boulton Pioneer Cottage and Museum to source and order grant funded scanners;

CO29072021SR_15.DOCX Page 83 of 96 Ordinary Council Meeting 29 July 2021

ITEM 10.6 GRANT APPLICATION STATUS REPORT AS AT 30 JUNE 2021

CONSULTATION:

General Manager Assistant General Manager Corporate Services Chief Financial Officer Manager Community Development Manager Assets Manager Water and Sewerage Manager Infrastructure Services Manager Technical Services Co-Ordinator Strategic Planning & Natural Resources Project Engineer Technical Officer Assets

SUSTAINABILITY ASSESSMENT:

Environment

Many of the grant funded projects, and proposed projects, support Council’s continued environmental and sustainability works.

Social

Grant funded Community Infrastructure projects, including upgrade of amenities, parks and playgrounds, will have a positive social impact, both in the short and long-term.

Economic

As per the report

Risk

Most of the submitted applications include Risk Assessments as a part of the application process. Risk Assessments are updated, and adapted to the project schedules, if funding is awarded.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

As per the report.

Working funds – justification for urgency and cumulative impact

As noted in the report.

Service level changes and resourcing/staff implications

There may be some impact on service levels, resourcing and staff if some, or all, of the grant applications currently under assessment, are approved.

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_15.DOCX Page 84 of 96 Ordinary Council Meeting 29 July 2021

CORPORATE SERVICES

ITEM 10.7 SF251 290721 SCHEDULE OF COUNCIL PUBLIC MEETINGS 2021

AUTHOR/ENQUIRIES: Lorraine Hemsworth, Business Services Coordinator

SUMMARY:

The following is a schedule of dates for public Council meetings to be held July 2021 to October 2021. The meeting dates may change from time to time and this will be recorded in the next available report to Council.

The meeting schedule is two meetings per month, that being the last Thursday of the month and the Thursday 2 weeks prior. This could change depending on any further outbreaks of COVID-19 that may occur. It will be open to the new Council to reassess the existing meeting arrangements.

RECOMMENDATION:

That the schedule of meeting dates for July to October 2021 be noted.

MEETING DATE VENUE COMMENCING Council Meeting 29 Jul Council Chambers 5.30 PM Nambucca Valley Traffic Committee 3 Aug Committee Room 10.30 AM Council Meeting 12 Aug Council Chambers 5.30 PM Audit Risk and Improvement Committee 25 Aug Committee Room 2.00 PM Meeting Council Meeting 26 Aug Council Chambers 5.30 PM Council Elections 4 Sept Council Meeting 30 Sept Council Chambers 5.30PM Council Meeting 14 Oct Council Chambers 5.30PM Council Meeting 28 Oct Council Chambers 5.30PM

ATTACHMENTS: There are no attachments for this report.

CO29072021SR_12.DOCX Page 85 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT

ITEM 11.1 T008/2021 290721 TENDER T008/2021 - SPT172122NVC LANDSLIP REMEDIATION WORKS ON TAYLORS ARM ROAD THUMB CREEK

AUTHOR/ENQUIRIES: Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; David Griffin, Project Engineer Natural Disaster Recovery

Summary:

Approval was granted on 15 March 2021 under the General Manager’s delegated authority Clause 15.9 to call tenders for the provision of the Landslip Remediation on Taylors Arm Road, Thumb Creek.

Regional Procurement were engaged to conduct a Lump Sum Contract tender for the design and construction: There were five (5) respondents to the tender:

 Beyond Expectations  Earthtec  Fortade Group  PJ Warner Australia  Specialist Site Services

TfNSW approved the design and have provided funding under the Natural Disaster grant for the project to proceed based on the tendered amount.

A tender is required as the expense of the purchase of products is anticipated to exceed the statutory tender limit of $150,000 over the term of the contract.

Tenders closed at 10.00am on 1 June 2019. The Tender Evaluation Report is attached within the confidential report for the information of Councillors.

NOTE: As per Clause 31 of Council's Code of Meeting Practice a division is required for all tenders considered at Council meetings, which requires the General Manager to record the names of each Councillor supporting and opposing the decision.

RECOMMENDATION:

THAT Council:

1 Award the contract for Tender T008/2021 - SPT172122NVC for the Landslip Remediation on Taylors Arm Road, Thumb Creek to Specialist Site Services Pty Ltd;

2 Endorse the tender evaluation as provided in the confidential report for Tender T008/2021 - SPT172122NVC for the Landslip Remediation on Taylors Arm Road, Thumb Creek; and

3 Updates the Contract Register (TRIM: 31325/2016).

OPTIONS:

Accept the tender recommendations, or Not accept the tender recommendations

DISCUSSION:

The Flood event of February 2020 caused damage to road pavement and undermined the embankment supporting the road along Taylors Arm Rd west of Macksville. A Natural Disaster declaration followed the

CO29072021TR_1 Page 86 of 96 Ordinary Council Meeting 29 July 2021

ITEM 11.1 TENDER T008/2021 - SPT172122NVC LANDSLIP REMEDIATION WORKS ON TAYLORS ARM ROAD THUMB CREEK storm event and NVC applied for funding to repair the damage. Regional Geotechnical Solutions Pty Ltd was engaged to undertake investigation and design remediation options.

An REF has been prepared. Further information is contained in the confidential report as per Section 10A(2) (d) of the Local Government Act pertaining to Commercial In Confidence.

This tender was advertised in the following media:

 Tenderlink on 4 May 2021.  Nambucca Valley Council Website 4 May 2021

Five tenders in total were received from:

 Beyond Expectations Pty Ltd  Earthtec Pty Limited  Fortade Group Pty Ltd  P.J. Warner Australia Pty Ltd  Specialist Site Services Pty Limited

Five (5) tender documents were downloaded from the Tenderlink portal.

Probity:

The tender has been conducted in accordance with Clause 166(a) of the Local Government (General) Regulation 2005.

Conflict of Interest Declarations were signed by all participating evaluation panel members, including the Regional Procurement facilitator, prior to their receipt of Tender submissions. The declarations are available to be viewed if required.

No late tenders were received.

Two (2) tenders were deemed as non-conforming to the Tender requirements as follows:

• Beyond Expectations Pty Ltd as this company did not offer a conforming lump sum proposal • Fortade Group Pty Ltd as this company did not submit a conforming proposal

All conforming tenderers were noted as active on the ASIC website.

All conforming tenderer insurance records were checked against Tender requirements and potential non- conformities were noted in the Evaluation Matrix for the consideration of the panel.

The evaluation was conducted in accordance with the Local Government Tendering Guidelines, Regional Procurement Tendering Code of Conduct and Tendering Evaluation Principles and Process. Confidentiality and probity were maintained throughout the process.

Methodology:

The % weightings and criteria were agreed upon prior to the tender closing.

 Tender Price @ 50%  WH&S @ 10%  Quality Assurance @ 10%  Management and Technical Staff Resources @ 10%  Local Supplier Preference @ 10%  Previous Experience @ 5%  Ecologically Sustainable Development @ 5%

CO29072021TR_1 Page 87 of 96 Ordinary Council Meeting 29 July 2021

ITEM 11.1 TENDER T008/2021 - SPT172122NVC LANDSLIP REMEDIATION WORKS ON TAYLORS ARM ROAD THUMB CREEK

Contract Price Variations:

As outlined within the tender evaluation report contained in the confidential report

In accordance with the Local Government (General) Regulation 2005 – Part 7 Tendering, where expenditure on a tender exceeds $150,000 over the term of the contract a council must, by resolution, adopt a report accepting the tender recommendation

CONSULTATION:

Regional Procurement Assistant General Manager - Engineering Services Engineering Designer Project Engineer – Natural Disaster Recovery Manager Assets Manager Infrastructure Services

SUSTAINABILITY ASSESSMENT:

Environment

Erosion and sediment controls will limit impact of the local environment. A REF has been prepared to ensure construction methods are sympathetic with the ecology, biodiversity and community of the location.

Social

The completed project will reopen Taylors Arm Road to two-way traffic, removing the dangerous half road closure which has been in place since the flood event. The works will prevent further bank erosion and subsequent road damage at the subject location.

Economic

There is a potential economic impact for rural residents and transport with a half road closure. The project will be fully funded by Natural Disaster funding.

Risk

If the work is not undertaken the risk to traffic created by the lane closure will continue.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

The funds for this project are provided by Natural Disaster funding through RMS.

Source of fund and any variance to working funds

No variations anticipated.

Service level changes and resourcing/staff implications

There are no implications related to levels of service.

ATTACHMENTS: There are no attachments for this report.

CO29072021TR_1 Page 88 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT

ITEM 11.2 SF1031 290721 DRAFT EXTENSION TO BITUMEN AND PROVISION OF RURAL ROAD DUST SEALS POLICY NO ES 05

AUTHOR/ENQUIRIES: Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets

SUMMARY:

The policy has been developed to reflect the current practice which has been to seek a full private contribution towards the dust seal from the property owner who benefits from the dust seal. Council has an increasing number of requests for sealing of unsealed roads, primarily to reduce nuisance dust. The attached Draft Extension to Bitumen and Provision of Rural Road Dust Seals Policy is intended to provide clarity and establish procedures and conditions under which Council would accept voluntary contributions to seal an unsealed (gravel) section.

The draft policy was endorsed by MANEX A on 30 June and is now being presented to Council.

RECOMMENDATION:

THAT subject to any changes:

1 The attached Draft Extension to Bitumen and Provision of Rural Road Dust Seals Policy No ES 05 be endorsed by Council and placed on Public Exhibition.

2 After Public Exhibition, the Draft Extension to Bitumen and Provision of Rural Road Dust Seals Policy be reported back to Council for adoption.

OPTIONS:

Councillors can amend or not adopt the policy.

DISCUSSION:

Any decision made on the funding of an individual dust seal will need to be applied consistently with any future requests. Council has received a number of requests for the sealing of Congarinni Road North from the residents and a recent petition that was presented to Council. It is also worthy to note that requests are received from many other residents that reside across the 300km of rural unsealed roads within the Nambucca Valley Council.

Dust seals were previously provided by Council upon request, it appears that an allocation was once made in past budgets to provide a dust seal. This practice has not occurred in the last 10 plus years attributed to funding constraints and the long term maintenance costs. As a result there are a number of these types of dust seals dotted along the unsealed rural road network.

Dusts seals have a number of maintenance and renewal issues:

 They are normally lower quality seals placed on existing unsealed road pavements. As a result their service level is lower than a sealed road. However, if the level of service is to reduce dust, then even a low quality/condition dust seal is achieving this service.  Dust seals cause issues with maintenance grading programs, particularly if there are short sections of gravel in-between the dust seals. There are cases of a number of privately paid seal extensions that have required Council to contribute towards the section in-between the dust seal to link the two section of sealed pavement.  Short lengths of seal can be more expensive to reseal due to establishment costs.

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ITEM 11.2 DRAFT EXTENSION TO BITUMEN AND PROVISION OF RURAL ROAD DUST SEALS POLICY NO ES 05

 Maintenance grading and traffic can break the transition area of the seal, gradually reducing the length of the seal over time. This issue becomes sensitive if there has been a private contribution, as the customer expects the length they paid for to be reinstated.  Dust from either end of the seal can still be a nuisance, and is dependent on the wind direction.  A seal extension, if it incorporates a dust seal, may require a reconstruction of the dust seal due to its lower quality.

The policy has been developed to reflect the current practice which has been to seek a full private contribution towards the dust seal from the property owner who benefits from the dust seal. Council has in some cases provided a contribution towards the removal of a small section of unsealed road that exists between seal and the proposed work as follows;

 Wards Lane – The resident paid the full cost across their property boundary for the bitumen dust seal, and Council provided a contribution to remove a small section of unsealed road that linked the existing seal and the proposed work.  William Hill Road – The resident paid the full cost across their property boundary for the bitumen dust seal, and Council provided a contribution to remove a small section of unsealed road that linked the existing seal and the proposed work.  Newee Creek Road – Developers were required to pay and provide a bitumen seal as part of their conditions of consent, other adjoining property owners also contributed to the sealing, Council provided a contribution to remove a small section of unsealed road that linked an existing seal and the proposed work.

For longer sections of pavement, the current practice has been to seek a full private contribution towards the work or external grant funds. In this case the general practice has been based on a 1/3 contribution from Council with either the resident paying for 2/3’s, and/or seeking a 1/3 contribution from State or Federal Governments. Where a 1/3 contribution has been received from State or Federal Governments, then the resident(s) are only required to pay for 1/3 of the total cost. Recent projects where this has occurred are:

 Lower Buckra Bendinni – 1/3, 1/3, 1/3 Residents, State Government, and Council  Mitchells Road - 1/3, 1/3, 1/3 Residents, State Government, and Council. The cash contribution for private contribution from the residents was reduced with the donation of gravel and a reduced bitumen cost from the contractor.

Seal extension works have been funded through other sources as follows:

 North Arm Road – Storm damage mitigation works were funded under the natural disaster grants that covered the cost of replenishing the gravel surface that was lost. Past evidence indicated that this would continue under future storms and Council resolved to provide funds determined as “betterment” and sealed the pavement, which also reduced long standing maintenance issues and corrugations.  Congarinni Road South – Council provided funds for the gravel resheeting of the pavement and an Otta Seal trial was undertaken which was jointly funded 60/40 by a private contractor and Council  Lower Buckra Bendinni – Continuation of the seal project fully funded by State Government.

CONSULTATION:

Engineering Services MANEX A

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ITEM 11.2 DRAFT EXTENSION TO BITUMEN AND PROVISION OF RURAL ROAD DUST SEALS POLICY NO ES 05

SUSTAINABILITY ASSESSMENT:

Environment

Dust from unsealed roads can be a nuisance and coats neighbouring land and vegetation.

Social

Dust causes nuisance for neighbouring properties, and unsealed roads provide a variable and changing road surface for motorists to negotiate. Road surfaces deteriorate between maintenance grading programs and require motorists to adapt to the different standard of road during this period. Some residents may have medical issues that is exasperated by dust conditions or rough surfaces.

Economic

An increase to the sealed network also increases Council’s depreciation expense and maintenance costs. Isolated dust seals are a maintenance issue, as they require different equipment to undertake works and this requires a separate process currently undertaken with maintenance grading program.

Risk

Extending the sealed road network may increase Council’s costs, impacting on service levels or requiring consideration of a rate variation.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

Increasing seal lengths impact on future budgets with increased depreciation, maintenance and ultimately renewal costs.

Working funds – justification for urgency and cumulative impact

Requests are often not budgeted for, so would require working funds for Council’s proportion of costs. Also any additional seal lengths that are required to remove short unsealed sections of road will need to be funded.

Service level changes and resourcing/staff implications

New seals require the sealed maintenance crew to attend to an increasing length of sealed roads. Either an increase in resources or a lowering of the intervention standard may be required should the increase in sealed road length continue into the future.

ATTACHMENTS: 1 35184/2021 - Draft Extension to Bitumen and Provision of Rural Road Dust Seals Policy No ES 05

CO15072021SR_17.DOCX Page 91 of 96 Ordinary Council Meeting 29 July 2021

ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT

ITEM 11.3 SF453 290721 WASTE MANAGEMENT QUARTERLY REPORT APRIL - JUNE 2021

AUTHOR/ENQUIRIES: Simon Chapman, Civic Services Coordinator

SUMMARY:

A report be presented to Council on a quarterly basis for the status of waste management for the Nambucca Valley.

RECOMMENDATION:

That Council receive and note the Coffs Coast Waste Service (CCWS) information provided in the quarterly report for the period 1 April – 30 June 2021.

OPTIONS:

1 Note the CCWS information in the quarterly report for the period 1 April – 30 June 2021.

DISCUSSION:

CCWS Kerbside and Transfer Station Waste Collection Services

Kerbside collections for the last quarter being 1 April to 30 June 2021 across the Coffs Coast region indicated the hotline received a total of approx. 6300 calls during the period for the whole regional area.

Nambucca Valley had a total of 8626 properties receiving a waste collection service, 23 new services were implemented.

The table below reflects Nambucca Council’s waste streams and tonnages over the last quarter:

Waste Stream Source Tonnes Destination Co-mingled recycling Kerbside 379.38 CCWS Recycling Facility Greenwaste organics Kerbside 624.62 CCWS Biomass Facility Mixed waste Kerbside 905.72 Coffs Harbour Landfill Bulky goods Kerbside 467.40 Nambucca Landfill Co-mingled recycling Transfer station 51.48 CCWS Recycling Facility Greenwaste organics Transfer station 92.36 CCWS Biomass Facility Mixed waste Transfer station 9.36 Coffs Harbor Landfill Batteries Transfer station 4.43 Matthews Metal Management Scrap metal Transfer station 143.32 Matthews Metal Management Motor oil (lts) Transfer station 3100 BMC Oil Chemical containers (farm drums) Transfer station N/A Drum Muster E-waste Transfer station 3.96 Matthews Metal Management Concrete & masonry Landfill 141.20 Reprocessing at Nambucca Landfill Asbestos Landfill 0.00 Nambucca Landfill Biosolids (grit) Landfill 14.86 Nambucca Landfill Building demolition Landfill 1172.81 Nambucca Landfill Clean fill Landfill 554.02 Nambucca Landfill (daily cover) Commercial domestic waste Landfill 0 CCWS Biomass Facility Commercial building waste Landfill 240.82 Nambucca Landfill Charity groups Landfill 15.84 Nambucca Landfill Dead animals (small) Landfill 0.14 Nambucca Landfill

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ITEM 11.3 WASTE MANAGEMENT QUARTERLY REPORT APRIL - JUNE 2021

The table below reflects Nambucca Council’s waste streams and tonnages over the financial year:

Waste Stream Source Tonnes Destination Co-mingled recycling Kerbside 1455.10 CCWS Recycling Facility Greenwaste organics Kerbside 2585.82 CCWS Biomass Facility Mixed waste Kerbside 3504.84 Coffs Harbour Landfill Bulky goods Kerbside 555.14 Nambucca Landfill Co-mingled recycling Transfer station 236.72 CCWS Recycling Facility Greenwaste organics Transfer station 308.10 CCWS Biomass Facility Mixed waste Transfer station 56.00 Coffs Harbor Landfill Batteries Transfer station 17.96 Matthews Metal Management Scrap metal Transfer station 775.91 Matthews Metal Management Motor oil (lts) Transfer station N/A BMC Oil Chemical containers (farm drums) Transfer station N/A Drum Muster E-waste Transfer station 11.75 Matthews Metal Management Concrete & masonry Landfill 582.20 Reprocessing at Nambucca Landfill Asbestos Landfill 3.78 Nambucca Landfill Biosolids (grit) Landfill 83.70 Nambucca Landfill Building demolition Landfill 4169.73 Nambucca Landfill Clean fill Landfill 1493.36 Nambucca Landfill (daily cover) Commercial domestic waste Landfill 0 CCWS Biomass Facility Commercial building waste Landfill 786.82 Nambucca Landfill Charity groups Landfill 71.26 Nambucca Landfill Dead animals (small) Landfill 0.40 Nambucca Landfill

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

Charitable Organisation Source Tonnes Destination Anglican Opp Shop Nambucca Self Hauled 0.16 Nambucca Landfill Anglican Parish Macksville Self Hauled 8.60 Nambucca Landfill Care “n” Ware Self Hauled 3.94 Nambucca Landfill Live Better (Nambucca Valley Phoenix) Self Hauled 0.00 Nambucca Landfill Nambucca Heads Men’s Shed Self Hauled 0.00 Nambucca Landfill Salvation Army Self Hauled 2.84 Nambucca Landfill Macksville / Bowraville Opp Shop Self Hauled 0.30 Nambucca Landfill Nambucca Valley Community Church Self Hauled 0.00 Nambucca Landfill Total 15.84

CCWS Materials Recovery Facility

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park.

Tonnes Processed 3372.76

Document3 Page 93 of 96 Ordinary Council Meeting 29 July 2021

ITEM 11.3 WASTE MANAGEMENT QUARTERLY REPORT APRIL - JUNE 2021

CCWS Educational Activities

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

Education

Month School or Group No’s Attending April 2021 Nil Nil

May 2021 Nil Nil

June 2021 Nil Nil

Social Media

Month Twitter Followers Facebook You Tube Subscribers / Video Plays April 2021 135 1831 37198 May 2021 134 1865 37235 June 2021 134 1872 37238

NSW Waste Avoidance and Resource Recovery Strategy

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

Waste Stream NSW Target Landfilled Diverted Diversion Excluding Tonnes Tonnes % MWOO Diversion % Municipal (MSW) 70% recovery by 2022 502.24 2057.47 80 40 Commercial Industrial (C&I) 70% recovery by 2022 283.28 188.84 40 35 Construction Demolition (C&D) 80% recovery by 2022 1172.81 685.22 37 0

Municipal Waste Stream - 40% diversion reduction to the above figure due to EPA revoking mixed waste land application exemption.

Commercial Industrial Waste Stream - 5% diversion reduction to the above figure due to EPA revoking mixed waste land application exemption.

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ITEM 11.3 WASTE MANAGEMENT QUARTERLY REPORT APRIL - JUNE 2021

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the financial year:

Waste Stream NSW Target Landfilled Diverted Diversion Excluding Tonnes Tonnes % MWOO Diversion % Municipal (MSW) 70% recovery by 2022 823.53 8351.38 91 51 Commercial Industrial (C&I) 70% recovery by 2022 1103.27 600.82 35 30 Construction Demolition (C&D) 80% recovery by 2022 4245.78 2075.56 33 0

Community Recycling Facility (CRC)

NSW Environmental Trust approved a grant for the construction of a Community Recycling Centre for Nambucca Shire under the Improved Systems for Household Problem Wastes – Community Recycling Centre (drop offs) Grants program.

The Environmental Trust’s goal of the program is to assist communities to look after their own neighbourhoods and environments through the establishment of a network of Community Recycling Centres to make it easier for people to recycle and remove problem wastes from their households.

Nambucca Councils CRC facility is located at the Nambucca Waste Management Facility and was commissioned on 1 July 2015. The table below identifies the household problem wastes that are now acceptable at the centre and tonnages received during the last quarter:

Problem Waste Streams Source Destination Acid CRC drop Off Tox Free Alkali CRC drop Off Tox Free Batteries (nicad) CRC drop Off Tox Free Fluorescent Tubes CRC drop Off Tox Free Gas Cylinder (propane) CRC drop Off Tox Free Gas Cylinder (other) CRC drop Off Tox Free Hydrocarbon / Fuel CRC drop Off Tox Free Smoke Detector CRC drop Off Tox Free Paint (water based) CRC drop Off Tox Free Paint (oil based) CRC drop Off Tox Free Toxics CRC drop Off Tox Free

Total kilograms of household problem waste collected during the last quarter was 20,965.50 kgs

Along with existing contracts in place, Tox Free has been engaged by the NSW EPA as its preferred collection contractor for the collection and processing of household problem wastes presented at the facility.

Container Deposit Scheme (CDS)

Exchange for Change is the scheme coordinator of the largest litter reduction programs undertaken in NSW and the ACT: the NSW Return and Earn scheme and the ACT Container Deposit Scheme.

Exchange for Change is responsible for managing both schemes’ finances, collecting contributions from beverage suppliers and distributing money to network operators and other scheme participants. Exchange for Change is also responsible for governance and risk management, and educating the community.

Return and Earn and the ACT CDS are based on recognising the responsibility that the beverage industry shares with the community for reducing and dealing with waste generated by beverage product packaging.

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ITEM 11.3 WASTE MANAGEMENT QUARTERLY REPORT APRIL - JUNE 2021

Exchange for Change is a joint venture of five of Australia’s beverage companies: Asahi Beverages, Carlton & United Breweries, Coca-Cola Amatil, Coopers Brewery and Lion. Together, these companies have more than 40 years of experience in managing container refund programs in Australia.

Figures were unable to be provided for the table below that identifies the tonnage of material received through the network operator for the period 1 January – 31 March 2021

LGA Aluminium Glass PET HDPE Liquid Steel Other Other Total Paper Materials Plastics Nambucca N/A N/A N/A N/A N/A N/A N/A N/A N/A

CONSULTATION:

Midwaste Handybin Waste Services Tox Free / Cleanaway Matthews Metal Management NSW Exchange for Change Enginuity Design

SUSTAINABILITY ASSESSMENT

Environment:

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

Social:

Potential increased costs.

Economic:

Potential increases in the domestic waste management charge and landfill gate fees.

Risk:

No identifiable risks at this point.

FINANCIAL IMPLICATIONS

Direct and indirect impact on current and future budgets:

Potential increases in the garbage service and landfill gate fees per year.

Source of fund and any variance to working funds:

Additional income will need to be sourced from the annual domestic waste management charge or waste reserves.

Service level changes and resourcing/staff implications:

No identifiable changes or implications at this point

ATTACHMENTS: There are no attachments for this report.

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