AGENDA OF ORDINARY MEETING OF YARRIAMBIACK SHIRE COUNCIL TO BE HELD ON WEDNESDAY 11 JUNE 2014 AT THE MUNICIPAL OFFICE 34 LYLE STREET WARRACKNABEAL AT 9:30 AM
1 WELCOME
2 ACKNOWLEDGEMENT
We acknowledge the traditional owners of the land on which we meet today and pay our respect to both past and present elders.
3 PRAYER
Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire. Amen
4 PRESENT
Crs A McLean, R Kingston, K Zanker, G Massey, L Woods, H Ballentine, T Grange, Ray Campling (Chief Executive Officer), James Magee (Director Infrastructure & Planning) and Bernardine Schilling (Executive Assistant).
5 APOLOGIES
6 CONFIRMATION OF MINUTES
Ordinary Meeting of Council – 14 May 2014
7 DECLARATION OF CONFLICT OF INTEREST
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
8 BUSINESS ARISING
8.1 Action List from last meeting
8.2 Ongoing and Pending Action List
9 PETITIONS
10 REPORTS
Corporate Reports
10.1 Mayor’s Report 10.2 Councillor’s Reports 10.3 Chief Executive Officer – Activity Report 10.4 Director Infrastructure & Planning Report 10.5 Capital Works Program Report 10.6 Community Services Report 10.7 Community Projects Report 10.8 Infrastructure Services Report
11 REPORTS FOR DECISION
11.1 Finance Report 11.2 Revenue Report 11.3 Town Planning Report TP03-14
A 11 06 14 .docx 2 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.1 Mayor’s Report – prepared by Andrew McLean
15 May Opened the newly renovated Hopetoun and District Kindergarten
and Childcare Centre building
16 May Opened the Pop-Up Plaza at Hopetoun
28 May Council Forum
28 May Conducted a Citizenship Ceremony
29 May Attended Federation University Australia Graduation Ceremony at Horsham
04 June Chaired the Sunraysia Highway Improvement Committee at Birchip
05 June Attended the Announcements of Funding for Flood Studies at both Warracknabeal and Rupanyup
10 June Attended the meeting of the Grampians Regional Waste Management Group at Stawell
A 11 06 14 .docx 3 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.2 Councillor’s Reports
Cr G Massey
15 May Attended the Hopetoun Kindergarten Upgrade Opening
20 May With David Thompson and representatives from the Town Hall Committee and Warracknabeal & District Historical Society, appointed a consultant to assist with the preparation of business plans for both organisations
28 May Council Forum
28 May Attended ‘Ice’ Community Forum at the Warracknabeal Community Centre
5 June Attended Yarrilinks Committee Meeting at Rupanyup
Cr H Ballentine
15 May Attended opening of renovated Hopetoun Kindergarten & Child- care Centre with Cr Graeme Massey, Cr Terry Grange and Mayor Andrew McLean; an excellent facility with all modern features and play areas, so important for the town and whole district. Well done to all involved
16 May Attended launch of the ‘Pop-Up Plaza’ in former Club Hotel in Hopetoun. A great opportunity to boost trading in Hopetoun by welcoming goods on consignment from other businesses within the Shire or regional towns. Congratulations to Jane Hatcher and Gateway BEET
20 May Attended Wimmera Mallee Tourism Inc Meeting at Gateway BEET in Hopetoun. It was great to hold the meeting in Hopetoun as it has been previously held at Donald, Dimboola, Warracknabeal & Nhill (great to see the local tourist attractions in each Shire)
28 May Council Forum
A 11 06 14 .docx 4 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Cr K Zanker
14 May Attended the Warracknabeal ‘Ice’ Forum
14 May Community Garden Meeting
15 May Hopetoun Volunteer afternoon tea celebrating volunteers during
National Volunteers Week
16 May Volunteering Western Victoria Quiz Night to celebrate National
Volunteers Week
21 May Attended MAV Conference - Future of Local Government
22 May MAV Conference - Future of Local Government
02 June Presented the BP Awards at Guides
04 June Community Garden Meeting
05 June Attended the Flood Study Funding Announcements
Cr R Kingston
27 May Chaired monthly meeting ‘Lighting the Regions’ update
teleconference
28 May Council Forum
30 May North West Municipalities Association Meeting Wycheproof – presentation from Local Government Victoria on proposed new council reporting initiative and corresponding website
30 May North West Municipalities Association AGM
05 June Announcement by Minister Peter Walsh re funding for the
Dunmunkle Creek Flood Study
A 11 06 14 .docx 5 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Cr T Grange
14 May Formal Council Meeting
15 May Attended the Hopetoun and District Childcare Centre for the launch of the capital building project by Mayor Cr Andrew McLean
16 May Wimmera Highway Action Committee Meeting in Horsham. The committee were amazed that the Federal Government had re- announced the previous Government’s funding for the duplication of the Western Highway. There was actually no new money in the budget for this program
20 May Attended the Minyip Progress Association Meeting in Minyip
20 May Chaired the Municipal Emergency Management Planning
Committee Meeting in the Shire Meeting Room
22 May Attended the AGM of the Minyip A & P Society in Minyip
23 May Attended the Wimmera Regional Transport Committee Meeting
in Horsham
28 May Council Forum in the Council Chambers
01 June Meeting with constituent in Minyip – various matters
05 June Attended the Council meeting room in Warracknabeal for a grants announcement by Minister Peter Walsh for the
Warracknabeal/Brim Flood Safety Study and for Public Safety Infrastructure
10 June Attended the Wimmera Development Association Board Meeting
in Horsham
Cr L Woods
28 May Council Forum
28 May Warracknabeal ‘Ice’ Forum
30 May Wimmera Southern Mallee LLEN Meeting at Warracknabeal
Secondary College
10 June Warracknabeal Action Group Meeting (apology for Wimmera
Development Association Meeting)
A 11 06 14 .docx 6 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.3 Chief Executive Officer, Activity Report – Prepared by Ray Campling
• Attended Rural Councils Victoria (RCV) Executive Meeting – reviewed and discussed RCV 2014/2015 Workplan, prepared media statement implications of Federal Government freezing of Financial Assistance Grants until 2017/2018. Meet with Cr Michael Neoh, Mayor, Warrnambool City Council and Chair, Regional Cities Victoria – opportunities to work more collaboratively etc
• Attended Rural Councils Victoria ‘Mayors and CEO’s Forum’ and facilitated the introduction of speakers and Questions & Answers session
• Meet with David Brennan, CEO, Wimmera Catchment Management Authority – Brim/Warracknabeal and Rupanyup Flood Study announcement process
• Attended Wimmera Southern Mallee LLEN Meeting in Horsham
• Met with Brad Ead, Council Internal Auditor – Risk Management Survey
• Attended Grampians Regional Management Forum in Ararat – Workshop to develop the 2014/2015 Workplan
• Met with Grant Wiltshire, recently appointed Regional Development Victoria Grampians Regional Director – introduction meeting etc
• Attended Woomelang Planning Workshop with David Young and Marianne Ferguson
• Attended the opening of the Hopetoun Pop-Up Plaza by Mayor McLean
• Met with Ken Shipway, Minister Peter Walsh Adviser – Flood Investigation Grants
• Met with Amelia Chapman and Mark Davies, Local Government Victoria – Local Government Pilot Report Program
• Attended North West Municipalities Association Meeting and AGM in Wycheproof with Councillor Ray Kingston. Swan Hill Rural City Councillor Gary Norton was elected as the Chair and West Wimmera Shire Council CEO Mark Crouch was appointed Secretary
• Attended Warracknabeal/Brim and Dunmunkle Creek, ‘Creek Investigation’ announcements by Minister Peter Walsh
• Attended Wimmera Southern Mallee Regional Planning Group Project Steering Committee Meeting in Horsham
• Attended Wimmera Development Association Meeting in Horsham
A 11 06 14 .docx 7 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.4 Director Infrastructure & Planning Report – Prepared by James Magee
Beulah Weir
Installation of the new weir and weir gates at the southern end of the Beulah Weir Pool has been completed and the weir pool is now filling.
The weir consists of four bays being 3m wide and 1.2m high. The gates will cater for all flood flows.
Warracknabeal Weir
With the creek at a lower level for footbridge works, Council has taken the opportunity to clean out excess clay from the area directly upstream of the weir. This is surplus material left from previous gate installations which could not be removed due to high water levels.
Wimmera Southern Mallee Transport Strategy
As part of the development of this plan Yarriambiack Shire Council has nominated the following priority infrastructure projects:-
• Warracknabeal Aerodrome • Hopetoun Aerodrome • Patchewollock Aerodrome • C-Route Improvements • Regional Freight Routes • Lascelles Sea Lake Road • Minyip Dimboola Road • Minyip Banyena Road • Banyena Pimpinio Road • Longerenong Road • Rainbow Yaapeet Rail Line • Sunraysia Highway Improvements • B-Routes – Henty Highway, Wimmera Highway and Borung Highway • Guard Rail Program for GWM Water Structures • Grey Spots • Signals for Rail Crossing on Stawell Warracknabeal Road north of Minyip
A 11 06 14 .docx 8 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Environment – Prepared by Geoff Harvey
• Held Yarrilinks Meeting, Warracknabeal • Attended Wimmera Mallee Sustainability Alliance Meeting, Stawell • Inspected sites for proposed community garden, Warracknabeal and Hopetoun • Inspected reported illegal tree clearance • Obtained trees for Scott Street, Anderson Street and Tarrant Park, Warracknabeal • Ordered more tree guards for Scott Street, Warracknabeal • Met VEMCO staff re tree/powerline issues • Attended Council Forum to discuss potential tree removal by VEMCO • Inspected Sheep Hills Donald Road re Minyip Landcare proposal to plant trees • Joined teleconference re update on Streetlight replacement project • Responded to various ratepayer requests/complaints
Assets – Prepared by Mick Evans
Assets
• Ongoing Work on road data validation for Council’s Road Hierarchy review • Ongoing communication and mapping with the Asset Management Working Group as part of Council’s Road Hierarchy review • Developing the 2014-15 Capital Works Program • Updated Council’s proposed future ‘Heavy Vehicle Routes’ mapping and costing for each individual road to be upgraded, for Council’s Wimmera Southern Mallee Transport Strategy • Processed vehicle applications as required by National Heavy Vehicle Regulator (NHVR) • Ongoing work on Council’s Levels of Service Plans
OH&S and Risk Management
• In conjunction with an external consultant, assisted in the development of Council’s new Risk Register
Technical Services – Prepared by Tony Brennan
• Processed various Civica Requests as needed • Issued Road Opening Permits as needed for various minor/major works • Monitored all ‘Dial Before You Dig’ enquiries throughout the Shire to assess if a Road Opening Permit is required • Continued with inspections as required for storm water discharge outlets/connections as required by the Building and Planning Departments • Continued with Gravel roads data input for Capital Works Program • Carried out higher duties for Bernie Naylor while on sick leave • Updated plant and machinery checklists and report template with changeovers as required • Emailed plant/machinery report to the responsible Managers/Supervisors • Carried out aerodrome inspections twice weekly during May • Processed as required consent applications for the National Heavy Vehicle Regulator
A 11 06 14 .docx 9 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Warracknabeal Regional Livestock Exchange
• Attended Exercise Odysseus conducted by the Department of Environment and Primary Industries in Horsham. Exercise Odysseus is aimed at enhancing national (government and industry) preparedness for implementation of a national livestock standstill in response to an outbreak of foot and mouth disease • Updates to Livestock Exchange software on WRLE laptop computers carried out on 8 May 2014
Risk and Safety Report – Prepared by Barry Sullivan
Audits have been completed on seven Kindergartens, five Maternal and Child Health Centres, two Playgroup Centres and three Day Care Centres. Centre Managers have been given a folder containing the Centre’s audit and items to be actioned to address risk and safety issues at each Centre. Chemicals and electrical items have been recorded at each site. Chemicals are to be recorded on Council’s Chemwatch database and electrical items are to be tested and tagged and recorded on Council’s Test and Tag database.
A risk and safety audit was conducted on raising and lowering the two flags as well as servicing the clock tower mechanism at the Warracknabeal Town Hall. The report was presented to Council Forum on 28 May 2014. Following the report to Council Forum, the access door to the tower has been locked and signposted, keys removed from the Hall and the Secretary of the Hall’s Management Committee informed. A meeting is to be scheduled on site to go through the report and discuss options.
The Preferred Contractor database has been upgraded by the Axiom Group. Letters have been sent to a small number of businesses that have not provided details of their public liability insurance details and OHS policies and procedures. Face to face meetings were held with these contractors to ask them to provide the information. If we continue to use contractors without the relevant requirements, Council will be liable for any public liability claims while they are working. Recommendations were submitted to management to address the issue.
An audit was conducted using accounts paid to contractors to determine if there were any contractors being paid by Council that weren’t registered on the Preferred Contractor database. A small amount of contractors were discovered working for Council.
I attended the Emergency Management Working Group Meeting. This meeting covered flooding information and road closures due to flooding etc.
The Personal Protective Equipment & Clothing Policy (PPE&C) has been upgraded following some minor changes by Council staff. The policy has been given over to the Human Resources Officer and will be presented to management and at the next OHS Meeting.
Attended a meeting with AFS & Associates to look at the risk management survey results conducted on Council’s Managers and Councillors and to assess what risk management procedures are in place within each Department. From the report further risk management information will be sourced from each Manager and Department to determine the current level of risk within Council.
A 11 06 14 .docx 10 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
On Wednesday, 28 May 2014 I attended the ‘Truth about Ice’ Forum at Warracknabeal as part of the Occupational Health and Safety part of my role. Looked at the effects of Ice on people and what Council’s staff will need to look for when dealing with people on Ice.
Six Incidents, two Hazards and two Near Misses have been reported over the past two months and have been recorded on Council’s Risk Register.
Incident and Hazard Report Forms have been upgraded to improve risk and safety efficiencies. Major changes are:
• Managers, Co-ordinators and Supervisors must clearly note down their immediate and final action to either minimise or eliminate the hazard/incident • OHS Representatives of the Designated Working Group must be informed when a hazard, incident or near miss occurs within their area • Supervisors/Co-ordinators must inform their Managers of the incident, hazard or near miss when it occurs • Corporate Services Manager must be informed if there is a likelihood of a claim occurring from the incident • Energy Safe Victoria to be informed of major incidents involving electricity or gas • Safety Officers to be informed immediately if a WorkSafe reportable incident occurs • All incident and hazard forms to completed and handed to the Safety Officers within 48 hours • WorkSafe incident forms to filled out and handed in immediately • Ratepayer’s complaints of hazards will only be accepted on a CRM form and not an internal hazard form • A ratepayer incident on Council owned or managed land is to be reported to Council on the incident form
WorkSafe’s Domestic Asbestos Removal Kits program commenced on 25 March 2014 and has been a great success throughout the Shire, with 43 kits being distributed to home renovators to date. Two home renovators have travelled from Horsham to pick up kits from Warracknabeal.
An agreement between Horsham Rural City Council and Yarriambiack Shire Council has allowed renovators to deliver their asbestos to the Dooen Landfill site free of charge. Kits are given to renovators free of charge as an incentive to use them, with a maximum of two kits available to each renovator.
WorkSafe distribute the kits to Local Government free of charge throughout Victoria.
A 11 06 14 .docx 11 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Community Projects – Prepared by David Thompson
Abbreviations: EOI = Expression of interest funding application to RDV RDV = Regional Development Victoria/Department of State Development, Business and Innovation DOT = Department of Transport, Planning and Local Infrastructure
Beulah Hall Kitchen Upgrade and Beulah Multi Purpose Centre Upgrade joint Project
• Adequate local funding for the hall kitchen has been donated • The final application was lodged on 7 May 2014 • RDV funding of $37,000 for this $50,850 project has been approved subject to ministerial announcement
Boolite Hall Upgrade
• An initial meeting was held with the local Hall Committee in October 2013 regarding needs for the hall • The Committee plans to arrange quotes for planned works sometime during 2014
Hopetoun RSL Building Upgrade and Patchwork Club Relocation
• This project and a high level of local support with Hopetoun Lionesses, Red Cross and Happy Helpers keen to use the upgraded building • A wide range of local donations have been received • A final funding application was submitted to RDV on 25 March 2014 • RDV funding of $30,000 for this $47,000 project was approved on 7 May 2014 subject to ministerial announcement
Hopetoun Industrial Estate
• The approved estimated cost of this four Lot subdivision is $194,000 • RDV funding of $82,500 was approved in September 2013 • The remainder of funding is from Council • The planning permit was issued in April 2014 • Purchase of the land by Council is complete • Design of road works and highway works have been completed • Electrical power works have been completed • A contract for water and sewerage infrastructure has been awarded S & C Macklin • Road and drainage works are programmed for June/July 2014
Hopetoun Mallee Bush Retreat Stage 5
• Stage 5 is the construction of another accommodation unit • RDV funding of $60,000 was announced during October 2013 • The cultural heritage assessment has given approval for the project • A planning permit for the development has been issued • A staged building permit was issued on 29 May 2014 • A builder has been appointed
A 11 06 14 .docx 12 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Lubeck Recreation Reserve Shelter
• Shire staff met with the local committee to discuss the project in 2013 • The local committee is scoping and costing the project
Minyip Bushland Reserve Resurfacing Project
• DOT funding of $4,000; Rupanyup Community Bank funding of $1,000 and RDV funding of $7,800 have been approved • Gravelling of the walking track has been completed • Brochures are being printed • The feature sign for the reserve has been installed
Murtoa Walking and Bicycle Tracks
• Council is assisting the Murtoa Progress Association to develop this project • It is currently at the early planning stage
Patchewollock Walking Tracks
• The project involves upgrading some walking tracks and the car park • The project has been discussed on site with the Patchewollock Progress Association and DOT • The Patchewollock Progress Association has committed $5,000 to the project dependant on DOT funding • It is currently at the early planning stage
Patchewollock Railway Station Building Upgrade
• Shire staff have met with the local Progress Association and DOT to discuss and scope the project • The project involves restoring the heritage listed Railway Station building to a reasonable standard • The project needs to be costed and an application for funds made
Walking Tracks – Yarriambiack Creek, Beulah and Rabl Park, Murtoa
• An application for funding for this $29,000 project was made to DOT on 30 May 2014
Warracknabeal Town Hall Business Sustainability Plan
• RDV require the Hall Committee to prepare a long term sustainability plan for upgrading the building supported by a business case before they will consider any grants for capital works • RDV approved $7,500 in funding for the $10,000 project on 19 March 2014 • Two consultants were interviewed for this project • The consultancy was awarded to Hirst Projects on 22 May 2014
A 11 06 14 .docx 13 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Warracknabeal Town Hall Upgrade
• The Committee is scoping and costing the project and designing a new kitchen with a design consultant • The first stage of the Committee’s priorities focuses on upgrading the kitchen and supper room
Warracknabeal Historical Society Business and Marketing Plan
• RDV require the Museum to prepare a business and marketing plan before they will consider funding any capital works • RDV approved $7,500 in funding for the $10,000 project on 19 March 2014 • Two consultants were interviewed for this project • The consultancy was awarded to Hirst Projects on 22 May 2014
Warracknabeal Wheatlands Museum Foyer Construction
• Assistance was given to the Committee in the development of working drawings and specifications • The Committee is currently obtaining quotes for the construction of the shell of the new foyer
Woomelang Cronomby Tanks Walking Track Development
• Walking tracks and the car park have been gravelled • A planning permit for the toilet has been approved • A building permit for the toilet has been issued • The outstanding works being the construction of the toilet have been ordered and should be completed by 3 June 2014 • This will complete the funded project • Additional walking tracks and signs are planned subject to additional funding
Woomelang Hall Kitchen Upgrade
• Council staff have offered assistance to the local committee in developing this project • The local committee are at an early planning stage
A 11 06 14 .docx 14 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Yarriambiack Creek Footbridge in Warracknabeal
• The project estimate is $295,000 • RDV funding of $220,000 was approved in October 2013 • DOT funding of $20,000 has been approved • The Creek Committee is supplying cash and in-kind funding • Council is providing in-kind project management and design support • A planning permit for the works has been issued • A Works on Waterway Permit has been issued • Four tenders for the works were received • Council awarded the design and construct contract to Andrew Cairns Nominees Pty Ltd trading as Cable Bridge Constructions for $250,500 plus GST on 12 February 2014 • A boardwalk to connect the suspension bridge to the east side of the creek has been designed • Detailed design of the works is currently proceeding • The creek level has been lowered to allow the works to proceed • In-kind earthworks by the Committee and Council staff and Council plant to give pile driving equipment access to the site have been completed • Construction is programmed to commence on 10 June 2014
A 11 06 14 .docx 15 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Council Building Report – Prepared by Kathy Edwards
YARRIAMBIACK SHIRE COUNCIL COUNCIL REPORT
Municipal District: Yarriambiack Shire Council Month of May 2014
Type of Permit Permit, Name of Council permit, temporary temporary Description of Cost of Relevant Application Register temporary approval or approval or Building Address Building Work or Building Building Date Number approval or amendment amendment Use of Building Work* Surveyor amendment number* date*
BP50-14 W.Wilkie Building 1164/2014/50 30/04/2014 01/05/2014 10 Roberts Ave, Woomelang Shade Sail $11,500 Garage & Aircraft BP46-14 W.Wilkie Building 1164/2014/46 24/04/2014 08/05/2014 897 Burnt Clay Rd, Longerenong Hanger $80,000
BP52-14 W.Wilkie Building 1164/2014/52 09/05/2014 15/05/2014 94 Devereux St, Warracknabeal Carport $11,300
BP53-14 W.Wilkie Building 1164/2014/53 13/05/2014 15/05/2014 28 Comyn St, Murtoa Re-stumping $17,490 CA 40 Cronomby Tanks Rd BP34-14 W.Wilkie Building 1164/2014/34 21/03/2014 15/05/2014 Woomelang Toilet $8,000
BP24-14 W.Wilkie Building 1164/2014/24 12/03/2014 01/05/2014 8 Boree St, Lascelles Alteratons $5,000
BP57-14 W.Wilkie Building 1164/2014/57 27/05/2014 29/05/2014 236 Scott St, Warracknabeal Alteratons $41,586
BP47-14 W.Wilkie Building 1164/2014/47 29/04/2014 29/05/2014 470 Brim East School Rd, Brim Machinery Shed $36,000
BP26-14/1 W.Wilkie Building 1164/2014/26/1 13/03/2014 29/05/2014 CA 2E Austin St, Hopetoun Cabin - Slab $15,000
BP59-14 W.Wilkie Building 1164/2014/59 29/05/2014 29/05/2014 48 Lake St, Murtoa BBQ Shelter $31,958
Total $257,834 Name of Council Officer supplying this Report: Wayne Wilkie BS1164
Planning Permit Activity Report for May 2014 (as tabled) – Prepared by David Young
A 11 06 14 .docx 16 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.5 Capital Works Program 2013/2014 – Prepared by Chris Lehmann
Roads & Streets – Urban Roads
% Start Completion Project Comments Completed Date Date Anderson Street October October Construct & Widen Warracknabeal 100% 2013 2013 Seal ($80,150) Degenhardt Street January April Construct & Widen Murtoa 100% 2014 2014 Seal - Willmore ($20,000) Market Street March April Minyip 100% Pavement Renewal 2014 2014 ($56,133) Simson Street January March Brim 100% Hewitt’s Sandstone 2014 2014 ($14,960) Hopetoun Street February March Pavement Renewal Beulah 100% 2014 2014 75 / 100mm Overlay ($31,232) Hopetoun West Road January January Construct & Widen 100% Hopetoun 2014 2014 Seal ($9,309 ) MacKenzie Street January February Beulah 100% Construct & Seal 2014 2014 ($14,894) Phillips Street Shoulder Seal & October December Beulah Hotmix Works 100% 2013 ($73,625) 2013 (2 Sections) Marma Street February February Murtoa 100% Bus Shelters 2014 2014 ($20,000)
A 11 06 14 .docx 17 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Roads & Streets – Rural Roads
% Start Completion Project Comments Completed Date Date Banyena Pimpinio March April Road 100% Pavement Renewal 2014 2014 ($108,736) Construct & Seal Glenorchy Road October November 100% Great Western ($134,893) 2013 2013 Quarry Lah Angle Road October 100% February Pavement Renewal ($441,674) 2013 2014 Hewitt’s Quarry
Longerenong Road Construct Floodway & Reconstruct ($30,000) Pavement Banyena Pimpinio January March Road 100% Pavement Renewal 2014 2014 ($313,232) Rupanyup Road October October 100% Kolmix Overlay ($313,325) 2013 2013 Fulton Hogan Rosebery Rainbow October October Kolmix Overlay Road 100% 2013 2013 Fulton Hogan ($266,990) Brim West Road October October 100% Kolmix Overlay ($181,262) 2013 2013 Fulton Hogan
Sea Lake Lascelles Construct, Widen & November December Road 100% Seal 2013 2013 ($219,998) Anderson’s Quarry Patchewollock September October Construct & Seal Tempy Road 100% 2013 2013 Burn’s Quarry ($309,672) Hopetoun Yaapeet January March Construct, Widen & Road 100% 2014 2014 Seal ($512,524)
A 11 06 14 .docx 18 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Gravel Shoulders
% Start Completion Project Comments Completed Date Date
Ailsa Road January May 100% Hewitt’s Quarry ($21,400) 2014 2014 Banyena February YSC – Sandstone Pimpinio Road 60% 2014 Chapman’s ($46,267) Blue Ribbon February February YSC – Sandstone Road 100% 2014 2014 Hewitt’s ($50,686) Minyip Dimboola December December YSC – Sandstone Road 100% 2013 2013 Drum’s Quarry ($47,080) Minyip Rich June Avon Road 2014 ($20,159) Rupanyup Road June ($109,568) 2014 Watchem Warracknabeal November November YSC – Sandstone 100% Road 2013 2013 Hewitt’s Quarry ($38,071) Beyal Road December December YSC – Sandstone 100% ($34,818) 2013 2013 Hewitt’s Quarry Sheep Hills October November YSC – Sandstone Bangerang Road 100% 2013 2013 Hewitt’s Quarry ($163,731)
A 11 06 14 .docx 19 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Gravel Re-Sheets
% Start Completion Project Comments Completed Date Date
Boundary Road April April McFarlanes (Northern Zone) 100% 2014 2014 Quarry – Limestone ($14,328)
Burroin Road September September YSC – Sandstone 100% ($27,860) 2013 2013 Hallam’s Quarry
Hopevale Road 100% April April Limestone – ($19,422) 2014 2014 Hufs
Jim Jollys Road June Limestone ($11,144) 2014
Jollys Road June Limestone ($13,850) 2014
King Road May Murphy’s Pit ($40,254) 2014 Sandstone
Kellys Road June Limestone ($39,482) 2014
Lah Angle Road May May 100% Sandstone ($13,032) 2014 2014
McFarlanes Road May Sandstone ($43,780) 2014
Martins Road October October YSC – Sandstone 100% ($17,955) 2013 2013 Hewitt’s Quarry
Maroskis Road January January YSC – Limestone 100% ($47,123) 2014 2014 Hallam’s Quarry
Phelans Road May May 100% Limestone ($19,582) 2014 2014
Quicks Road June Sandstone ($28,815) 2014
A 11 06 14 .docx 20 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Gravel Re-Sheets (continued)
% Start Completion Project Comments Completed Date Date
Rosebery April April Huf Quarry – Rainbow Road 100% 2014 2014 Limestone ($16,044) Sheep Hills May Bangerang Road Limestone 2014 ($25,021)
Turriff Silo Road January January YSC – Limestone 100% ($10,507) 2014 2014 Burn’s Quarry
Wirrbibial Road September September YSC – Sandstone 100% ($18,786) 2013 2013 Hewitt’s Quarry
Whites Road March March Limestone North 100% 2014 2014 Conway’s & Burdett’s ($65,073) Yaapeet March April Limestone – Kenmare Road 100% 2014 2014 Huf Pit ($48,514) Ailsa Exchange January January YSC – Sandstone Road 100% 2014 2014 Hewitt’s ($4,923)
Areegra Road October November YSC – Sandstone 100% ($92,310) 2013 2013 Hewitt’s Quarry
Boolite Donald May May Road 100% Sandstone 2014 2014 ($20,091)
Boolite Hall Road May May 100% Sandstone ($18,679) 2014 2014
Burrum Banyena June Road Sandstone 2014 ($13,901) Coorong Swamp March March Road 100% Sandstone 2014 2014 ($52,490)
Dogwood Road December December YSC – Sandstone 100% ($23,023) 2013 2013 Drum’s Quarry
Donald Laen October October YSC – Quartz Road 100% 2013 2013 Great Western ($28,960)
A 11 06 14 .docx 21 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Gravel Re-Sheets (continued)
% Start Completion Project Comments Completed Date Date
Dunmunkle April April Creek Road 100% Sandstone 2014 2014 ($12,308)
Johnston Road June Sandstone ($5,358) 2014
Kewell East Road June Sandstone ($35,621) 2014
Lutzes Road January January YSC – Sandstone 100% ($19,982) 2014 2014 Hewitt’s Quarry
Massey Road 100% August August YSC – Sandstone ($27,150) 2013 2013 Hewitt’s Quarry
Mellis Road November November YSC – Sandstone 100% ($79,097) 2013 2013 Hewitt’s Quarry
Milgates Road May May Sandstone 100% ($15,494) 2014 2014 Hewitt’s Quarry
Millers Road September September YSC – Quartz 100% ($25,919) 2013 2013 Great Western
Nitschkes Road March March Sandstone – 100% ($23,168) 2014 2014 Hewitt’s
Schulz Road May 40% Sandstone ($35,621) 2014
Schurmanns June Road Sandstone 2014 ($18,534)
Total Gravel Re-sheet Works – 65.99km
Total Works completed – 43.00km
A 11 06 14 .docx 22 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Footpaths
% Start Completion Project Comments Completed Date Date Anderson Street March April Warracknabeal 100% Concrete 2014 2014 ($7,187) Beggs Street October December Concrete Warracknabeal 100% 2013 2013 Brock Streeter ($55,517) Campbell Street June Warracknabeal Concrete 2014 ($14,231) Craig Avenue June Warracknabeal Concrete 2014 ($6,900) Foundry Street May Quarry Dust Minyip 2014 Luke Wyllie ($13,273) McLeod Street June Minyip Concrete 2014 ($10,637) Gardiner Street May May Warracknabeal 100% Concrete 2014 2014 ($15,237) Werrigar Street April April Warracknabeal 100% Concrete 2014 2014 ($15,956) O’Brien Street March March Concrete Warracknabeal 100% 2014 2014 Brock Streeter ($24,006) Dennys Street January January Concrete Hopetoun 100% 2014 2014 Brock Streeter ($16,818) Mandeville Street January February Concrete Hopetoun 100% 2014 2014 Brock Streeter ($6,469) Brook Street November November Concrete Woomelang 100% 2013 2013 Willmore Contractors ($2,731) Carr Street November November Concrete Woomelang 100% 2013 2013 Willmore Contractors ($15,289) Rabl Park Toilets September October Concrete Murtoa 100% 2013 2013 Brock Streeter ($11,979)
A 11 06 14 .docx 23 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Kerb & Channel
% Start Completion Project Comments Completed Date Date Anderson Street October October Willmore Warracknabeal 100% 2013 2013 Contractors ($128,821) Miller Street January February Willmore Murtoa 100% 2014 2014 Contractors ($50,393) Market Street December December Willmore Minyip 100% 2013 2013 Contractors ($75,433) Degenhardt Street January January Willmore Murtoa 100% 2014 2014 Contractors ($68,440) Lloyd Street February February Willmore Murtoa 100% 2014 2014 Contractors ($59,796) Phillips Street September October Willmore Beulah 100% 2013 2013 Contractors ($89,831) Carr Street November November Willmore Woomelang 100% 2013 2013 Contractors ($25,040)
A 11 06 14 .docx 24 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.6 Community Services – Prepared by Gavin Blinman
Kindergartens
The Annual Kindergarten Committee Dinner is on 2 June 2014. This year we have the Department of Education and Early Childhood Department (DEECD) and our Cluster Management Improvement Project Consultant as our speakers.
The Hopetoun Kindergarten facilities upgrade is working well. Thanks to Mayor Andrew McLean for stepping up to do the official opening when the Member of Parliament failed to attend due to a communication mix up with his office and the Department. The Early Years Minister’s office has rung the Hopetoun Kindergarten Committee and expressed their apology.
Wimmera Uniting Care has moved into their area now and Council will work and consult with them to ensure the community can benefit from the improved facilities.
Environmental Health / Local Laws – Prepared by Tim Rose and Greg Wilson
Food premises inspections were conducted during May. Approximately nine premises were assessed against the benchmarks set by the Food Standards Code. Food proprietors have remained co-operative and generally utilised all available resources to comply with relevant food law. A premise of concern from last month has been revisited and has displayed significant signs of improvement.
A number of food samples were obtained in May. Samples were obtained from a number of different premises, including meals on wheels suppliers to ensure food is of the expected quality and safety for eligible recipients. One sample from a retail premises did not receive results that Council would consider acceptable. Council has discussed the matter with the proprietor and appropriate advice provided – a further sample will be obtained in coming weeks to ensure compliance.
A concern was raised with Council in relation to the water quality of the Yarriambiack Creek and, more specifically, if blue-green algae poses any risk to the public. Council sampled the creek water and can confirm that at the time of sampling, blue-green algae did not pose a risk to the community.
Onsite wastewater and related enquiries have remained constant, with the majority of all work during this month being a result of the CFA shed upgrade projects.
Council attended the community consultation for the Rupanyup Sewerage Scheme in early May. Works have commenced within the township, however the completion date has been extended to September 2014. The residents who attended the consultation appeared positive about the project.
Council has been successful in obtaining a $2,200 grant from the State Government to purchase data loggers to ensure that vaccines remain at acceptable temperatures while in storage and while being transported around the Shire.
A 11 06 14 .docx 25 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
This month has been fairly busy with animal issues relating to cats, dogs and horses.
There have been several more attacks on sheep in the Brim area. This investigation is ongoing as the offending dog has not been located. All efforts will be made to catch the dog so the owner can be made accountable for stock loss.
Council continue to have issues with dogs in Murtoa, one dog was seized for rushing a community member; fortunately this dog is known to Council and should be formally surrendered later this week.
Council are also working with owners to rectify other dog related issues within the Shire. These dogs are also known to Council due to problems in the past.
Council have also been working with the RSPCA in relation to complaints about horses in several locations across the Shire; this has been quite time consuming. However, the owners of the horses are now working with Council and the RSPCA to rectify the problems.
There has been an increase in wandering dogs of late, this has been a worrying trend and Council are looking at a media release to remind owners of their responsibilities.
Council have also trapped several wandering dogs this month after being informed by members of the public. All have been working dogs that have been either left unsecured when owners travel into town or unsecured at night. All parties concerned have been spoken to.
Cats are still being trapped across the Shire with a reported increase in adult cats.
Unfortunately rubbish has been dumped once again in the creek at Batchica, enquiries are continuing to track down the offender to have this cleaned up and issue infringements.
Both Rangers attended two days training in Halls Gap and were updated in all the changes being made to the Domestic Animals Act. There were also presentations from EPA Victoria; a case study on declaring dangerous dogs; and what an officer’s authorisation actually means and what powers they have.
Aged and Disability – Prepared by Lisa Dunkley
HACC (Home and Community Care)
May has been a very steady month, with the Home & Community Care Workers engaging in training, keeping them up skilled in First Aid and Foot Care.
In the next few months HACC workers will also participate in ‘Professional Boundaries’, ‘Administering Medication’ (refresher), ‘Healthy Bones and How to Prevent Osteoporosis’ Training.
Council held ‘Memory Lane’ this month at Neighbourhood House – once again only two attended which is very disappointing. Further discussions will be needed with their carers or family on how to draw people with dementia out of the community to get together and talk, share and realise they aren’t alone.
A 11 06 14 .docx 26 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
We have our Seniors Forum coming up in June where we get together and discuss what will be happening on the day and what they would like to do. Council will provide a luncheon afterwards. We have Wayne John (Healthy Ageing Project Officer, Department of Human Services) attending to give a talk on ‘How to Achieve Healthy Ageing’.
All surveys have been returned and counted and the results have shown 92 percent of clients are very happy with their Service. This is a very satisfying result.
The Department of Social Services and State Department of Health have recently run information sessions on the changes to HACC services and funding in the future.
While we will not see changes occurring in the near future in Victoria, over the next three years the way HACC is funded and managed will change. At this point we cannot clearly define what impact that will have on Local Government services but we know client will see changes more immediately. Increase from client fees of around 5% of service costs to 15% are being stated by Commonwealth. Funding will be population based and assessment will be managed independently of service provision. The discussion paper is out now and we will be looking to the Municipal Association of Victoria to assist us to understand and negotiate through the changes.
Youth
We have applied for $20,000 under the Local Government Youth Inclusion Grant 2014/15 round to assist in our goal of developing a youth leadership group across our Shire.
Volunteer Meals and Transport – Prepared by Michelle Hallam
Council have now completed surveys of all Volunteers and Meals on Wheels (MOW) customers (surveys tabled). Feedback from surveys will be relayed to MOW suppliers and used by our Volunteers co-ordinator to plan for supporting volunteers in the future.
Maternal and Child Health (MCH) – Prepared by Nanette Freckleton and Ros Barber
Council has been hosting Michelle Schilling as she does her final placement to complete her MCH training. Michelle is already employed by us as our nurse immunizer.
Nurses have recently been working with a number of families with complex needs.
A 11 06 14 .docx 27 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Economic & Community Development Report – Prepared by Jaye Macumber Meetings Attended
12/05/2014 Rupanyup Consultative Committee 14/05/2014 Kathryn Wilken re Warracknabeal Action Group 14/05/2014 Murtoa’s Lake Marma Committee 15/05/2014 Joanne Schorback MIXX FM 5/05/2014 Rupanyup Consultative Committee re Rupanyup Men’s Shed 16/05/2014 Gateway BEET 20/05/2014 Volunteering Western Victoria 20/05/2014 Murtoa Progress Association 20/05/2014 Wayne Street re Economic & Tourism Development Strategy 26/05/2014 Driscoll Engineering re Yarriambiack Shire Aerodromes 28/05/2014 Tony Foster re new business in Tempy 04/06/2014 Minyip Progress Association 10/06/2014 Warracknabeal Action Group
Community Development
Grant application enquiries received and assistance provided to various Community Groups from the Yarriambiack Shire.
Department of Justice: 2013/2014 Public Safety Infrastructure Fund application for Shire- wide upgrades to public safety completed and submitted with assistance from Leading Senior Constable, Edward MacDonald, Victoria Police – application successful. Follow-up meetings to be held with various Community Groups from the Yarriambiack Shire, to discuss at-risk areas.
Community Projects
Murtoa Lake Marma Stage 1 Redevelopment
• Funding has been approved for this Yarriambiack Shire Council project • Some aspects of project currently being re-costed • Engineering drawings prepared and approved by Lake Marma Committee • Power upgrade completed • Vehicle access and car-park upgrades, new BBQ and installation of bollards commenced • Building Permit secured • First milestone due on 30 June 2014
National Science Week Inspiring Australia Program
• This proposal is for a series of local community science events to be offered to the 12 towns in the Yarriambiack Shire on the theme of the ‘Great Grains’ in our history, which will be stored at the new Australian Grains Genebank at Grains Innovation Park in Horsham • Event planning underway with Jeanie Clark
A 11 06 14 .docx 28 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Business & Economic Development
Economic and Tourism Development Strategy
• Application submitted to Regional Development Victoria (RDV) for the 2015-2018 strategy. Awaiting news from RDV
Hopetoun Pop-Up Plaza
• Official opening held on 16 May 2014
Regional Victoria Living Expo and Open Day
• 2014 Regional Living Expo 11-13 April at the Melbourne Exhibition Centre held with great success • Regional Victoria Living Expo Open Day held in Murtoa on 3 May 2014 • Acquittal completed and submitted on 29 May 2014
Warracknabeal Industrial Estate
• Halls Gap Plumbing completed works for connection of water
A 11 06 14 .docx 29 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Warracknabeal Leisure Centre – Prepared by Cheryl Woods
Current Gym Memberships as of 29 May 2014 Adults
6 x monthly – 22 3 x monthly – 7 Monthly – 0
Students
Gold (5 days access per week) – 10 Silver (2 days access per week) – 0 Bronze (1 day access per week) – 0
Casual Visits – Students & Adults – 10
Shire Staff – 4
Upgrades
Trialling new LED lighting in the Fitness Room – brighter more direct light, non-breakable tubes. Will discuss with user groups how effective this lighting is to their game.
Leisure Centre Sports / Programs
Gym Transition Group (new group)
Rural Northwest Health Physiologist, Annabel Askin, has engaged the Gymnasium to extend clients wellbeing by incorporating the facility to transition their exercise programs. These Friday afternoon sessions commenced 30 May 2014 and will be reviewed every 6 weeks.
Older Adults Strength Training Group
Continuing on Friday’s with Stacy Drage, growing numbers attending each week (38 this month).
Boxing
With Warracknabeal Secondary College teacher Axel Williams volunteering his time as this is a passion of his. 36 students have attended the 5 sessions this month involving students from Years 7 – 10. This program continues to operate on Tuesday & Thursday nights for 1 hour & is ongoing depending on numbers.
Fitness Circuit
We welcome Brad Wade to the Warracknabeal Leisure Centre. Brad has a lot of experience in the fitness industry and has been well supported in his first two sessions. Sessions are held on Wednesday nights 6.30pm – 7.30pm. The number of attendees on the first night was 22 and 16 on the second night. Brad is offering variety in his group fitness sessions incorporating cardio, weights & short circuit work.
A 11 06 14 .docx 30 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Night Netball
This program has been very slow in getting up and running this term with low attendances on Monday nights. We have only had sufficient numbers to make two teams, however all that attend have a great night.
Squash
3 x 3 Month Memberships 0 x Casual Squash Players
User Groups
Woodbine Lifestyles & Business Services
19 client visits to the Gym for May + 4 group sessions on Monday afternoons. Woodbine has recently signed up for “Corporate Membership” which now allows Woodbine staff usage of the Gymnasium during the Centre’s regular opening hours. This has sparked some interest with the intentions of promoting the wellbeing of staff.
Warracknabeal Secondary College
Two sport teachers regularly make use of the Leisure Centre to conduct their sport & physical education programs - 7 group visits engaging in Badminton this month.
Mudmap to Manhood
This program is held annually by the Warracknabeal Secondary College (WSC) for Year 9 boys and focuses on personal development and building self-esteem. Conducted by Caleb Lourensz, Rural Outreach Diversion Worker Grampians Community Health. This program was delivered by Stacey Drage and is always well received.
Jump Start – Basketball Program
Involves Dale Shannon, WSC, Peter Clayton, Warracknabeal Special Developmental School and Basketball Victoria Inclusion Officer, Timothy Downes. This program has been running fortnightly since end of April 2014 and will finish at the end of the term.
Warracknabeal Special Developmental School
Morning & afternoon Gym sessions on Thursday’s continue to be successful. 10 group visits this month & one basketball session.
St Mary’s Primary School
Held a one off tabloid style sports session this week occupying both courts with approximately 40 students & teachers attending.
A 11 06 14 .docx 31 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Actives After School Communities Program
Started their Term 2, 7 week program. Table Tennis on Monday’s involving Years 3 – 6 students and Multiskills on Tuesday’s for Years Prep – 3. This program is delivered by Year 10 – 12 Students who have completed a sports coaching program through the Warracknabeal Secondary College & Australian Sports Commission and are recognised as Qualified Sports Coaches. These sessions cater for around 20 participants.
Warrack Eagles Netball Club
7 training sessions with a total of 211 attendees.
Warrack Hockey Club
1 training session with Juniors where 21 attended with Coaches.
Warracknabeal Table Tennis Association
Monday nights with Seniors are now in full swing having completed Round 5 of their 18 week competition with an active 10 teams & 40 members, while the Juniors are still getting warmed up following their third round with 20 players participating on Wednesday nights after school.
Netball Victoria Northern Zone
Conducted another of their training sessions at Warracknabeal on 18 May 2014. Around 30 Under 17 players travelled from Mildura, Echuca, Bendigo, Horsham, Nhill, Edenhope and surrounding districts to advance their skills for the upcoming competition. They consider Warracknabeal to be the most central in their Zone.
A 11 06 14 .docx 32 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
SHARE Program (Sustainable Healthy Adaptable Resilient Engaged) – Prepared by Marianne Ferguson
Community Gardens
Rural Northwest Health is working alongside communities in Beulah, Hopetoun and Warracknabeal to establish community gardens. The working groups are currently researching potential sites and developing governance frameworks.
Caravan Park Tree Reports
The recent Caravan Park Tree Safety Audit provided by Skyrider Tower Hire for the Council managed Caravan Parks has highlighted the need for some tree removal and trimming work on existing trees. The tree audit was conducted to ensure the safety of patrons, public and staff who utilise the parks. Planning Permit applications have been submitted for the removal and trimming of some trees in the Hopetoun, Murtoa and Warracknabeal Caravan Parks.
Patchewollock Mallee Farm Sculpture Exhibition
The Exhibition is proposed to take place on Friday, 17 October 2014 as a component of the annual Patchewollock Music Festival. The Exhibition will showcase sculptures made from items typically found outdoors or around farm yards.
Wimmera Mallee Tourism
The May General Meeting was held at the Model Car Raceway in Hopetoun. The Wimmera Mallee Tourism Facebook Page currently has 1,308 ‘Likes’.
Woomelang Precinct Planning Project
An ‘Open House’ community consultation was held at the Woomelang Multi-purpose Centre on 27 May 2014 to discuss concept drawings and potential use of the proposed new building development located at 69-75 Brooke Street. The Woomelang and District Development Association are currently preparing an application for a Demolishment Permit for the existing buildings.
Woomelang RV (Recreational Vehicle) Friendly Destination
The application submitted to the Campervan and Motorhome Club of Australia nominating Cronomby Tanks as an RV Friendly Destination was successful. The RV Friendly Destination initiative is aimed at assisting RV tourists to locate relevant facilities whilst travelling.
Yarriambiack Tourism
A Yarriambiack Fishing Trail has been created to highlight a series of freshwater fishing hotspots designed to attract travellers from across the region.
The Yarriambiack Tourism Facebook Page currently has 875 ‘Likes’. The Brim town brochure is now complete and distribution is underway.
A 11 06 14 .docx 33 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Yaapeet Turkey Bottom Ponds
An expression of interest to assist with funding for the Turkey Bottom Ponds project has been submitted to the Department of Transport. The Turkey Bottom Ponds require sealing works and walking track upgrades.
Caravan Park Occupancy April 2014
Visitors Hopetoun Murtoa Warracknabeal ACT NSW 1 4 19 QLD 2 44 13 SA 2 21 18 TAS 2 Vic 40 21 135 WA 2 2 Permanents 2 x 30 Days = 60 2 x 30 = 60 7 x 30 = 210 Monthly Occupancy 105 152 399
A 11 06 14 .docx 34 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.7 Community Projects – Prepared by Dennis Smith
Country Football and Netball Program 2012/2013
The Minyip Murtoa Football Netball Club oval lighting at Murtoa Recreation Reserve grant acquittal documentation is now being prepared to finalise the project.
Community Facility Funding Program 2013/2014 – Minor Facilities
The Hopetoun Cricket Club Practice Facility project is now complete and grant acquittal documentation is currently being prepared to finalise the project.
Country Football and Netball Program 2013/2014
A full application has been submitted to the above program for the Hopetoun Community Centre and Football/Umpires Facilities Upgrade project requesting a grant of $73,000 (please refer to the Putting Locals First Program section below for further details).
Putting Locals First Program
The preparation of an Expression of Interest is underway for the Hopetoun Community Centre and Football/Umpires Facilities Upgrade in conjunction with the Country Football and Netball Program. The total capital expenditure for this project is $348,000 with a grant requested from this program of $225,000.
Financial details of the project are: total of grants requested - $298,000, cash from the Hopetoun Recreation Reserve Committee of Management - $50,000 and in-kind labour and equipment to the value of $58,300, which gives a total project cost of $406,300.
Community Facility Funding Program 2014/2015 – Minor Facilities
The Activity Schedule has been received, signed and returned for the Murtoa Bowling Club Synthetic Green project. It is anticipated works will commence late September/early October, weather permitting.
Community Facility Funding Program 2015/2016 – Minor Facilities
We are waiting on the outcome of the Expression of Interest submitted for the installation of lighting to the new synthetic bowling surface at the Beulah Bowling and Croquet Club.
Should the Expression of Interest be supported a full application will then be developed.
Community Facility Funding Program 2015/2016 – Planning
We are waiting on the outcome of the Expression of Interest submitted to develop a new Shire wide Sport & Recreation Strategy, as the previous Strategy was prepared in 1997/98 and is obviously out of date.
Should the Expression of Interest be supported a full application will then be developed.
A 11 06 14 .docx 35 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Hopetoun Fishery
We are still waiting on a detailed plan from the Hopetoun Angling Club and GWM Water regarding fence re-location and proposed location of the cut in to the Lake prior to further investigations being undertaken. Once this information is received project costing can commence and possible funding sources investigated when the project cost has been determined.
A 11 06 14 .docx 36 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
10.8 Infrastructure Services Report – Prepared by Bernie Naylor
EPA – Transfer Stations
EPA Victoria has undertaken an inspection of the Transfer Stations located at Warracknabeal, Murtoa and Rupanyup as part of a program to ascertain how transfer stations and unlicensed landfills are being managed.
Some of the issues raised by the EPA during this inspection were:-
• Contamination of the Green Waste – Painted and treated timber, mattresses • Oil recovery facilities – require bunded and covered area • Vehicle batteries – require bunded and covered area • Contamination in Uncrushed Concrete Stacks • Access to Transfer Stations by contractors outside operating hours
In relation to the final dot point, Council has always worked in with contractors undertaking demolition works within our townships and provided them access to the transfer stations outside operating hours, generally to dispose of timber, roofing iron and clean concrete.
Unfortunately materials that should go to the Dooen Landfill and not our facilities have been disposed of at the Transfer Stations.
Council is now reviewing our practises in allowing contractors access outside the operating hours and may need to only allow access when the transfer station is open to the public.
Council is still waiting on the full report to be completed and forwarded to us.
Murtoa Swimming Pool Change Rooms
Following discussions Council has had with the Murtoa community, a request has been made to investigate the possibility of upgrading the change rooms at the Murtoa swimming pool, including the adjoining public toilets and also incorporating a facility for people with disabilities.
I have since met with a representative of the Swimming Pool Committee, Richard Bales from RDV and Rohan Fry from Grampians i-Design.
As Council would be aware a similar project was undertaken at Hopetoun swimming pool, which incorporated public toilets and BBQ areas.
Draft drawings and an engineering assessment will be undertaken and when completed Council will then present these to the Swimming Pool Committee as well as the Lake Committee.
A 11 06 14 .docx 37 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Resale Centres
Works on the construction of the three (3) “Resale Centres” located at Murtoa, Warracknabeal and Hopetoun have commenced.
The concrete slabs have been poured and construction will now be undertaken of the Sheds.
These works have been funded through the Grampians Regional Waste Management Group’s infrastructure grants.
It is anticipated that the works will be completed by the end of June 2014.
Domestic Asbestos Removal Kit – Pilot program
The Domestic Asbestos Removal kit program which commenced on Tuesday, 25 March 2014 has proven very popular with 40 kits being distributed to residents within the municipality.
We have been able to secure another 50 kits from WorkSafe at no cost to Council and Horsham Rural City Council has agreed to accept these kits at their landfill free of charge.
Bituminous Sealing Contract
Tenders have been called from suitably qualified contractors for the design and delivery of works to complete the bituminous resealing programs for the five participating Councils, being Northern Grampians, Hindmarsh, Horsham, West Wimmera and Yarriambiack.
A pre-tender meeting has been conducted to inform interested contractors of the tender and address any issues that they may have.
The contract will be for three years from the date of acceptance of the tender with the option for two extensions of one year each.
Tenders will close on Wednesday, 19 June 2014 and then be evaluated by a committee consisting of two representatives from each Council.
A 11 06 14 .docx 38 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
11 REPORTS FOR DECISION
11.1 Finance Report – Prepared by Anita McFarlane
The Finance Report as at April 2014 will be tabled.
Recommendation
The Finance Report as at April 2014 be received.
11.2 Revenue Report – Prepared by Chantelle Pitt
The Revenue Report as at May 2014 will be tabled.
Recommendation
The Revenue Report as at May 2014 be received.
A 11 06 14 .docx 39 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
11.3 Town Planning Report TP03-14 – Prepared by David Young
Applicant’s Name: Ross Johns submitted by Grampians i-Design – Rohan Fry Land/Address: Lot 1,2 & 3 on TP218795D being Volume 09714 Folio 143 Rainbow Road, Crymelon Owners Name: Ross Johns
Proposal
The applicant has applied to develop the land within a reduced setback, from a Road Zone 1 (RDZ1) by constructing two (2) grain storage silos and altering an entrance way from the RDZ1 (see Appendix 1.0 Development Plans).
Background
Council received a complaint in relation to a neighbour constructing silos within close proximity to their house. An investigation was carried out and a meeting occurred on site with the owner of the land. A summary of this meeting is set out below:-
1. Mr Ross Johns confirmed that he carried out the works on the land without the required Planning and Building Permits being obtained; 2. Mr Johns and Mr Fry (Consultant), were advised there would be a two step approach to the illegal works. Firstly they would be required to apply for planning permits and these would be assessed through the regular process (which would include advertising, referral and assessment). Secondly, Council would consider what legal action (if any) will be taken for the illegal building and works; 3. Mr Johns and Mr Fry were advised of the potential outcomes of a planning application and the rights of appeal; 4. The works are approximately 93 metres from a dwelling not in the same ownership; 5. That the following had been constructed without a permit:-
• A concrete pad 1 metre off the front boundary – the pad is approximately 52 metres long and 5 metres wide • 6 small silos fixed to the concrete pad • 1 large silo fixed to a concrete base • 1 large concrete pad ready for a second large silo • 1 new access off the highway reserve
The applicant has submitted an application which removes the silos from within the setback trigger from a dwelling not in the same ownership.
Site and Surrounding Locality
The subject land forms part of a large farm holding mainly used for cereal production. The area designated for the large silos is relatively flat and contains no vegetation. There is existing vegetation to the south of the subject area. A CFA shed is located to the west as well as an existing house. Access is via an existing entranceway that has been upgraded (see Appendix 2.0 Location Plans).
A 11 06 14 .docx 40 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Planning Scheme Definition
The development of land for 2 x grain storage silos within a reduced setback from Road Zone 1 (RDZ1) and the alteration to a property access way from a RDZ1.
Zone
The subject land is zoned Farming Zone.
Overlay
The subject land does not contain any Planning Overlays.
Why is a planning permit required?
Clause 35.07-4 Buildings and Works A permit is required to construct or carry out any of the following:
• A building which is within a 100 metre setback from a Road Zone 1
Clause 52.29 Land Adjacent To a Road Zone, Category 1 A permit is required to create or alter access to a road in a Road Zone, Category 1.
Referral
The application was referred to VicRoads. They did not object to the application but requested conditions be placed on the planning permit if issued.
Advertising
The application was advertised for public comment in accordance with Section 52 of the Planning and Environment Act. This was done through letters to adjoining owners and a sign on site.
Objection
G & J Pearson have objected to the application, the objection is based on:
• Privacy and Lifestyle • Noise • Dust • Odours • Views
The applicant has provided a response to the letter of objection.
A copy of the letter of objection and response to letter of objection will be tabled.
A 11 06 14 .docx 41 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Relevant Planning Scheme Provision
35.07-6 Decision Guidelines
Before deciding on an application to use or subdivide land, construct a building or construct or carry out works, in addition to the decision guidelines in Clause 65, the responsible authority must consider, as appropriate:
General Issues
• The State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies • Any Regional Catchment Strategy and associated plan applying to the land • The capability of the land to accommodate the proposed use or development, including the disposal of effluent • How the use or development relates to sustainable land management • Whether the site is suitable for the use or development and whether the proposal is compatible with adjoining and nearby land uses • How the use and development makes use of existing infrastructure and services.
Design and Siting Issues
• The need to locate buildings in one area to avoid any adverse impacts on surrounding agricultural uses and to minimise the loss of productive agricultural land • The impact of the siting, design, height, bulk, colours and materials to be used on the natural environment, major roads, vistas and water features and the measures to be undertaken to minimise any adverse impacts • The impact on the character and appearance of the area or features of architectural, historic or scientific significance, or of natural scenic beauty or importance • The location and design of existing and proposed infrastructure including roads, gas, water, drainage, telecommunications and sewerage facilities • Whether the use and development will require traffic management measures
Officer Comments
A planning application is required due to the reduced setback and to alter an access from a RDZ1. A permit is not required in this case for a reduced set back from a dwelling not in the same ownership.
Council needs to consider the reason for the permit trigger. The purpose is the impact on the road from a reduced setback of a development and altered access. The reason behind the reduced setback trigger is for Council and VicRoads to consider matters in relation to road safety, design and siting. VicRoads have considered the application against their road safety standards and have not objected to the application, VicRoads is the land manager for the road.
Vehicles travelling away from Warracknabeal in a north-west direction would not see the bulk of the silos due to the adjoining land being vegetated with mature trees. Vehicles travelling in a south-east direction would be able to see the proposed silos. However, there is an existing CFA Station within 3 metres of the road reserve that would pose a more potential issue than the proposed silos. There are a number of other structures within close proximity built closer to the road than what the proposed silos will be.
A 11 06 14 .docx 42 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
The subject land is part of a large farm holding. The land is capable of supporting the proposed development. The land is not restricted through any natural or man made restraints and is clear and easily accessible. Surrounding land is all used for farming purposes and the proposed development will be used to meet current and future farming requirements.
The subject silos and subsequent vehicle movements are not what would be deemed unacceptable in a farming area. Dwellings are considered to be of a second consideration to that of farming. The subject land and all of the surrounding land is zoned for farming purposes and part of this is the views will be related to farming infrastructure and uses (land and surrounding land for farming activities not for rural living).
Privacy and lifestyle is always a consideration, however the area is zoned farming and has been used for that purpose for a significant number of years. Anyone living in a farming area has to expect that development and uses associated with farming will come first.
Noise is a constant in a farming area no matter what the process that is occurring. Noise associated with the proposed development would not be considered unreasonable or unexpected in a farming area.
The prevailing wind conditions for the Wimmera-Mallee are from the north-west. The subject silos and entrance ways are located to the south-east of the dwelling involved in the objection. The majority of dust, odour and noise will be emitted away from the dwelling.
Even though the applicant primarily meets the provisions of the Yarriambiack Planning Scheme, it is unfortunate that he did not choose another location (given the size of his land holdings), to locate the silos. There would have been more than just this location that would have been appropriate to build on, which would have been well away from the objectors’ house.
Planning needs to consider orderly planning and the primary purpose of the zone, even though this application meets the provisions of the zone, approval may not foster good neighbourly relationships.
Conclusion
Council needs to consider the reason for the permit trigger. The purpose is the impact on the road from a reduced setback of the structure and altered access. A permit is not required in this case for a reduced set back from a dwelling not in the same ownership.
Surrounding land is all used for farming purposes and the proposed development will be used to meet the needs of farming requirements. The subject silos and subsequent vehicle movements are not what would be deemed unacceptable in a farming area. VicRoads have considered the application against their road safety standards and have not objected to the application.
Anyone living in a farming area has to expect that development and uses associated with farming will come first. Noise is a constant in a farming area no matter what the process that is occurring. However the noise associated with the proposed development would not be considered unreasonable in a farming area.
Based on the assessment against the Yarriambiack Planning Scheme the application should be supported by Council.
A 11 06 14 .docx 43 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
Recommendation
Notice of Decision to Grant a Permit
That Council having caused notice of Planning Application No TP03-14 to be given under Section 52 of the Planning and Environment Act 1987 and having considered all the matters required decides to Grant a Notice of Decision to Grant a Permit in respect of the land known and described as Lot 1,2 & 3 on TP218795D being Volume 09714 Folio 143, for the development of land for 2 x grain storage silos within a reduced setback from a Road Zone 1 and the alteration to a property access way from a Road Zone 1, in accordance with the endorsed plans and subject to the following conditions:
Conditions
1. The development as shown on the endorsed plans must not be altered without the written consent of the responsible authority.
2. The development must be managed so that the amenity of the area is not detrimentally affected, through the:
a. transport of materials, goods or commodities to or from the land b. appearance of any building, works or materials c. emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit or oil d. presence of vermin
3. Provision must be made on the land for the storage and collection of garbage and other solid waste by-products created from the construction of the silos. This area must be graded and drained and screened from public view to the satisfaction of the responsible authority.
4. Soil erosion control measures must be employed throughout the construction stage of the development to the satisfaction of the responsible authority.
5. Any contaminated soils or products removed from the site must be disposed of in accordance with the relevant State Environmental Protection polices and to the satisfaction of the responsible authority.
6. Any fill proposed to be moved onto the site must be free from contamination and other matter. All fill is to be to the satisfaction of the responsible authority.
7. Before the development starts, a landscape plan to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must be drawn to scale with dimensions and three copies must be provided. The plan must show:
• A landscaping strip no less than 100 metres long and five metres wide commencing at the entrance way to the property and heading in a north-west direction along the inside of the property boundary • The landscaping must be designed to form a visual barrier between the silos and the adjoining dwelling
A 11 06 14 .docx 44 YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
• A planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, pot sizes, sizes at maturity and quantities of each plant. Preference is given for native species. All species selected must be to the satisfaction of the responsible authority
8. Before the use of the development starts or by such later date as is approved by the responsible authority in writing, the landscaping works shown on the endorsed plans must be carried out and completed to the satisfaction of the responsible authority.
9. The landscaping shown on the endorsed plans must be maintained to the satisfaction of the responsible authority, including that any dead, diseased or damaged plants are to be replaced.
10. The loading and unloading of goods from vehicles must only be carried out on the land subject to this permit.
VicRoads
11. Proposed access from the Warracknabeal Rainbow Road to the subject land must be located where it meets Safe Sight Intersection Distance (SISD) as per AUSTROADS publication “Guide to Road Design, Part 4A – Un-signalised and Signalised Intersections”.
12. Access must be designed so that all vehicles can be driven in a forward direction when entering or leaving the subject land.
13. Work on the Warracknabeal Rainbow Road access must be in accordance with the VicRoads design SD 2065 “Truck Access to Rural Properties - Type B”.
14. The table drain must be crossed by a culvert of minimum size 300 mm to VicRoads standards. The culvert must have 'driveable' end walls fitted in accordance with Standard Drawing SD 1991.
15. This permit will expire if one of the following circumstances applies:
• the development is not started within two years form the date of this permit • the development is not completed within four years of the date of this permit
The responsible authority may extend the periods referred to if a request is made in writing before the permit expires, or within six months afterwards.
Note:
It is your responsibility to ensure all other authorisations are obtained prior to any works commencing. This may include Building, Engineering and Local Laws Permits. You are also required to abide by any State and Federal Legislation in relation to your approved proposal.
A 11 06 14 .docx 45 Appendix 1.0 Development Plans
Appendix 1.0 Development Plans
Appendix 1.0 Development Plans
Appendix 2.0 Location Plans
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING AGENDA 11 JUNE 2014
12 GENERAL BUSINESS (including strategic direction and specific issues)
13 CLOSED SESSION
14 MINUTES FROM MEETINGS
15 ATTACHMENTS / REPORTS
16 NEXT MEETING
The next meeting of Council will be held on Wednesday, 23 July 2014 at 9:30am at Warracknabeal.
17 CLOSE
______Mayor
A 11 06 14 .docx 50 1
YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY RESOURCES FOR APRIL 2014 Posting Year 2014 Operating/Capital O
April Budget 2013/14 Budget % Budget Actual 2013/14 Actual YTD Remains Expended Income Asset Disposal & Fair Value Adjustments -$ 8,864.20 -$ 325,000.00 -$ 147,921.66 -$ 177,078.34 45.51% Contributions, Donations & Reimbursement -$ 9,994.77 -$ 288,853.00 -$ 373,871.82 $ 85,018.82 129.43% Government Grants & Charges -$ 289,441.80 -$ 9,895,376.00 -$ 7,436,165.99 -$ 2,459,210.01 75.15% Interest Income -$ 3,753.02 -$ 189,086.00 -$ 56,104.03 -$ 132,981.97 29.67% Rates & Charges -$ 48,702.35 -$ 10,000,351.00 -$ 10,116,335.81 $ 115,984.81 101.16% Sale Proceeds - Contra Sales $ - -$ 113.00 $ - -$ 113.00 0.00% User Charges, Fees & Fines -$ 100,625.13 -$ 1,111,211.00 -$ 921,810.07 -$ 189,400.93 82.96% Income Total -$ 461,381.27 -$ 21,809,990.00 -$ 19,052,209.38 -$ 2,757,780.62 87.36%
Expense Asset Disposal & Fair Value Adjustments $ - $ 255,465.00 $ - $ 255,465.00 0.00% Contributions & Donations $ 1,566.78 $ 925,785.00 $ 764,673.43 $ 161,111.57 82.60% Depreciation Amortisation & Impairment $ 266.81 $ 6,069,237.00 $ 266.81 $ 6,068,970.19 0.00% Employee Costs $ 619,863.55 $ 7,366,564.00 $ 6,469,189.74 $ 897,374.26 87.82% Finance Costs $ 521.11 $ 47,024.00 $ 57,317.45 -$ 10,293.45 121.89% Materials $ 433,974.99 $ 5,154,466.00 $ 4,634,203.94 $ 520,262.06 89.91% Other Expenses $ 56,913.57 $ 1,374,435.00 $ 1,125,533.91 $ 248,901.09 81.89% Expense Total $ 1,113,106.81 $ 21,192,976.00 $ 13, 051,185.28 $ 8,141,790.72 61.58%
Grand Total $ 651,725.54 -$ 617,014.00 -$ 6,001,024.10 $ 5,384,010.10 2
YARRIAMBIACK SHIRE COUNCIL INCOME STATEMENT BY DEPARTMENT FOR APRIL 2014 Posting Year 2014 Operating/Capital O
April Budget 2013/14 Budget % Budget Actual 2013/14 Actual YTD Remains Expended Income Community Services -$ 208,089.76 -$ 1,900,726.00 -$ 1,918,387.58 $ 17,661.58 100.93% Corporate Services -$ 59,897.41 -$ 13,933,520.00 -$ 11,243,822.16 -$ 2,689,697.84 80.70% Economic Development -$ 75,586.52 -$ 953,718.00 -$ 728,728.89 -$ 224,989.11 76.41% Engineering -$ 82,856.00 -$ 3,474,589.00 -$ 3,646,579.97 $ 171,990.97 104.95% Recreation, Culture & Leisure -$ 12,433.55 -$ 381,369.00 -$ 381,936.18 $ 567.18 100.15% Regulatory Services -$ 18,380.07 -$ 162,492.00 -$ 115,859.28 -$ 46,632.72 71.30% Waste & Environment -$ 4,137.96 -$ 1,003,576.00 -$ 1,016,895.32 $ 13,319.32 101.33% Income Total -$ 461,381.27 -$ 21,809,990.00 -$ 19,052,209.38 -$ 2,757,780.62 87.36%
Expense Community Services $ 155,868.71 $ 2,786,097.00 $ 2,190,452.55 $ 595,644.45 78.62% Corporate Services $ 113,427.58 $ 1,780,369.00 $ 1,210,864.03 $ 569,504.97 68.01% Economic Development $ 56,914.77 $ 816,558.00 $ 620,154.56 $ 196,403.44 75.95% Engineering $ 514,674.95 $ 10,608,326.00 $ 4,985,703.06 $ 5,622,622.94 47.00% Governance $ 41,522.84 $ 963,784.00 $ 696,155.99 $ 267,628.01 72.23% Recreation, Culture & Leisure $ 18,769.60 $ 1,662,385.00 $ 1,251,741.95 $ 410,643.05 75.30% Regulatory Services $ 74,095.29 $ 636,514.00 $ 555,009.43 $ 81,504.57 87.20% Waste & Environment $ 137,833.07 $ 1,938,943.00 $ 1,541,103.71 $ 397,839.29 79.48% Expense Total $ 1,113,106.81 $ 21,192,976.00 $ 13,051,185.28 $ 8,141,790.72 61.58%
Grand Total $ 651,725.54 -$ 617,014.00 -$ 6,001,024.10 $ 5,384,010.10 3
YARRIAMBIACK SHIRE COUNCIL CAPITAL EXPENDITURE FOR APRIL 2014
Posting Year 2014 Account Type Expense
April Budget 2013/14 Budget % Budget Actual 2013/14 Actual YTD Remains Expended
Administration - Capital Building Capital Works $ - $ 15,450.00 $ - $ 1 5,450.00 0.00% Furniture & Equipment Capital Works $ - $ 5,150.00 $ - $ 5 ,150.00 0.00% Aerodrome - Capital Resheets $ - $ 150,000.00 $ - $ 150,000.00 0.00% Asset Management - Capital Computer / IT Capital Works $ - $ 30,000.00 $ 1 ,300.00 $ 2 8,700.00 4.33% Bridge - Capital Bridge Construction $ - $ 31,721.00 $ 2 7,940.05 $ 3 ,780.95 88.08% Caravan Parks - Capital Building Capital Works $ - $ 35,000.00 $ 8 2,043.49 -$ 4 7,043.49 234.41% Depot - Capital Building Capital Works $ - $ 269,834.00 $ 1 67,678.94 $ 1 02,155.06 62.14% Drainage - Capital Drainage Construction $ - $ 27,027.00 $ 2 6,300.10 $ 7 26.90 97.31% Fire Hydrants - Capital Fire Hydrants - Capital $ - $ 4,000.00 $ - $ 4 ,000.00 0.00% Footpath - Capital Footpath Construction $ 20,127.07 $ 248,408.00 $ 3 05,348.09 -$ 5 6,940.09 122.92% HACC Administration - Capital Computer / IT Capital Works $ - $ - $ 1 ,544.59 -$ 1 ,544.59 Hall - Capital Building Capital Works $ - $ 5,000.00 $ - $ 5 ,000.00 0.00% Industrial Estate - Capital Industrial Estate Capital Works $ - $ 147,500.00 $ 3 3,853.31 $ 1 13,646.69 22.95% Information Technology - Capital Computer / IT Capital Works $ 23,087.27 $ 41,200.00 $ 4 1,334.31 -$ 1 34.31 100.33% Kerb & Channel - Capital Kerb & Channel Construction $ - $ 423,076.00 $ 5 28,278.49 -$ 1 05,202.49 124.87% Livestock Exchange - Capital Building Capital Works $ - $ 10,000.00 $ - $ 1 0,000.00 0.00% Local Roads - Capital Reseals $ - $ 460,544.00 $ 2 59,987.37 $ 2 00,556.63 56.45% Resheets $ 102,717.47 $ 1,142,281.00 $ 8 68,023.32 $ 2 74,257.68 75.99% Rural Road Construction $ 64,008.96 $ 2,290,423.00 $ 2 ,174,826.94 $ 1 15,596.06 94.95% Shoulder Resheets $ - $ 367,109.00 $ 4 29,257.20 -$ 6 2,148.20 116.93% Urban Road Construction $ 10,448.98 $ 326,068.00 $ 1 61,337.27 $ 1 64,730.73 49.48% MECC - Capital Furniture & Equipment Capital Works $ - $ 2,163.00 $ - $ 2 ,163.00 0.00% Parks & Playgrounds - Capital Playground Capital Works $ - $ 21,000.00 $ 5 ,537.50 $ 1 5,462.50 26.37% Preschools - Capital Building Capital Works $ 52,687.51 $ 245,000.00 $ 2 95,493.13 -$ 5 0,493.13 120.61% Public Amenities - Capital Building Capital Works $ - $ 5,000.00 $ - $ 5 ,000.00 0.00% Recreation Reserve - Capital Building Capital Works $ 7,188.64 $ 25,200.00 $ 3 0,540.64 -$ 5 ,340.64 121.19% Senior Citizens - Capital Building Capital Works $ - $ 60,000.00 $ 2 9,650.65 $ 3 0,349.35 49.42% Sporting Complex - Capital Building Capital Works $ - $ - $ 4 ,701.64 -$ 4 ,701.64 Furniture & Equipment Capital Works $ - $ 4,120.00 $ - $ 4 ,120.00 0.00% Staff Vehicle Purchases Plant Purchases $ 37,432.28 $ 370,000.00 $ 4 20,353.54 -$ 5 0,353.54 113.61% Street Beautification - Capital Street Furniture - Capital Works $ - $ - $ 1 3,543.34 -$ 1 3,543.34 Swimming Pool - Capital Building Capital Works $ - $ 25,000.00 $ 1 2,568.50 $ 1 2,431.50 50.27% Tech Services - Capital Building Capital Works $ - $ - $ 6 ,210.00 -$ 6 ,210.00 Transfer Stations & Landfills - Capital Waste Site Capital Works $ - $ 25,000.00 $ 1 7,960.91 $ 7 ,039.09 71.84% Works Plant Purchases Plant Purchases $ - $ 745,000.00 $ 5 76,077.77 $ 1 68,922.23 77.33% $ 317,698.18 $ 7,557,274.00 $ 6,521,691.09 $ 1,035,582.91 86.30% 4
YARRIAMBIACK SHIRE COUNCIL BALANCE SHEET AS AT 30th APRIL 2014
April Budget 2013/14 Budget % Budget Actual 2013/14 Actual YTD Remains Expended
Current Assets Cash & Cash Equivalents Investments $ (1,284,085) $ 4,701,000 $ 2,230,492 $ 2,470,508 47% Rate Debtors $ (87,954) $ 800,000.00 $ 1,584,867.00 -$ 784,867.00 198% Debtors $ (22,955) $ 486,000.00 $ 1,500,868.00 -$ 1,014,868.00 309% Other Current Accrued Assets $ (1,337) $ 180,000.00 $ 131,456.00 $ 48,544.00 73% Inventory On Hand $ (12,335) $ 800,000.00 $ 768,234.00 $ 31,766.00 96% Assets Held for Resale $ - $ 84,000.00 $ 89,439.00 -$ 5,439.00 106% Current Assets Total $ (1,408,666) $ 7,051,000.00 $ 6,305,356.00 $ 745,644.00
Non Current Assets Non Current Debtors $ - $ - $ 72,662.00 -$ 72,662.00 Investments $ - $ 357,000.00 $ 349,883.00 $ 7,117.00 98% Fixed Assets $ 317,698 $ 138,390,000.00 $ 153,773,560.09 -$ 15,383,560.09 111% Non Current Assets Total $ 317,698 $ 138,747,000.00 $ 154,196,105.09 -$ 15,449,105.09 TOTAL ASSETS $ (1,090,968) $ 145,798,000.00 $ 160,501,461.09 -$ 14,703,461.09
Current Liabilities Creditors $ 431,954 -$ 1,236,000.00 -$ 1,070,025.00 -$ 165,975.00 87% Current Loans $ - -$ 184,000.00 -$ 157,726.00 -$ 26,274.00 86% Short Term Provisions $ - -$ 2,459,000.00 -$ 2,339,580.00 -$ 119,420.00 95% Trust & Deposits $ 3,110 $ - -$ 14,049.00 $ 14,049.00 Current Liabilities Total $ 435,064 -$ 3,879,000.00 -$ 3,581,380.00 -$ 297,620.00
Non Current Liabilities Long Term Provisions $ - $ (372,000) $ (395,956) $ 23,956 106% Non Current Loans $ 4,178 $ (452,000) $ (368,716) $ (83,284) 82% Non Current Liabilities Total $ 4,178 $ (824,000) $ (764,672) $ (59,328) TOTAL LIABILITIES $ 439,242 $ (4,703,000) $ (4,346,052) $ (356,948) NET ASSETS $ 651,726 $ (141,095,000) $ (156,155,409) $ 15,060,409
Current Assets Accumulated Surplus/Deficit $ 651,726 $ (65,251,000) $ (69,380,721) $ 4,129,721 106% Asset Revaluation Reserve $ - $ (75,844,000) $ (86,774,688) $ 10,930,688 114% TOTAL EQUITY $ 651,726 $ (141,095,000) $ (156,155,409) $ 15,060,409
YARRIAMBIACK SHIRE COUNCIL
Investments Bendigo Bank $ 301,456.33 3.55% 01/03/2014 Commonwealth Bank $ 122,001.48 2.95% 19/07/2014 $ 423,457.81
Loans Term & Rate Finish Date National Australia Bank - Unfunded Superannuation $ 433,118 Fixed at 5.21% 30/06/2018 National Australia Bank - Roller $ 93,325 Fixed at 5.95% 22/02/2016 $ 526,443 Rates Report - May 2014 Prepared by Chantelle Pitt
Rate Code Ward Description Total Income Rebate Total Receipts Total General Rates Dunmunkle $ 2,698,500.45 $ (48,580.37) $ (2,339,490.83) $ 310,429.25 Hopetoun $ 2,996,915.46 $ (36,324.96) $ (2,597,839.75) $ 362,750.75 Warracknabeal $ 3,821,551.04 $ (57,693.96) $ (3,380,873.46) $ 382,983.62 Total $ 9,516,966.95 $ (142,599.29) $ (8,318,204.04) $ 1,056,163.62 120L Residential Garbage Service Dunmunkle $ 125,582.42 $ (8,767.88) $ (81,154.44) $ 35,660.10 Hopetoun $ 102,129.03 $ (7,204.82) $ (62,799.37) $ 32,124.84 Warracknabeal $ 181,507.10 $ (9,782.04) $ (126,034.13) $ 45,690.93 Total $ 409,218.55 $ (25,754.74) $ (269,987.94) $ 113,475.87 120L Commercial Garbage Service Dunmunkle $ 3,513.98 $ - $ (3,226.09) $ 287.89 Hopetoun $ 4,385.08 $ - $ (3,500.27) $ 884.81 Warracknabeal $ 4,097.43 $ - $ (3,182.67) $ 914.76 Total $ 11,996.49 $ - $ (9,909.03) $ 2,087.46 120L Rural Garbage Service Dunmunkle $ 3,272.07 $ (141.25) $ (2,954.05) $ 176.77 Hopetoun $ 1,569.42 $ - $ (1,525.84) $ 43.58 Warracknabeal $ 5,231.40 $ (51.33) $ (5,031.90) $ 148.17 Total $ 10,072.89 $ (192.58) $ (9,511.79) $ 368.52 240L Residential Garbage Service Dunmunkle $ 4,936.80 $ (204.02) $ (4,254.54) $ 478.24 Hopetoun $ 6,199.20 $ (290.92) $ (4,721.02) $ 1,187.26 Warracknabeal $ 17,255.95 $ (648.73) $ (13,997.75) $ 2,609.47 Total $ 28,391.95 $ (1,143.67) $ (22,973.31) $ 4,274.97 240L Commercial Garbage Service Dunmunkle $ 34,051.26 $ - $ (21,129.09) $ 12,922.17 Hopetoun $ 26,894.63 $ - $ (24,788.94) $ 2,105.69 Warracknabeal $ 91,243.07 $ - $ (79,219.49) $ 12,023.58 Total $ 152,188.96 $ - $ (125,137.52) $ 27,051.44 240L Rural Garbage Service Dunmunkle $ 13,687.36 $ - $ (9,304.29) $ 4,383.07 Hopetoun $ 8,145.84 $ - $ (7,635.29) $ 510.55 Warracknabeal $ 18,015.32 $ - $ (17,387.68) $ 627.64 Total $ 39,848.52 $ - $ (34,327.26) $ 5,521.26 80L Residential Garbage Service Dunmunkle $ 26,272.70 $ (1,948.28) $ (17,309.41) $ 7,015.01 Hopetoun $ 26,105.59 $ (2,318.07) $ (15,358.68) $ 8,428.84 Warracknabeal $ 35,061.93 $ (1,793.09) $ (23,278.32) $ 9,990.52 Total $ 87,440.22 $ (6,059.44) $ (55,946.41) $ 25,434.37 80L Rural Garbage Service Dunmunkle $ 1,004.96 $ - $ (1,004.96) $ - Hopetoun $ 1,110.94 $ (26.08) $ (753.72) $ 331.14 Warracknabeal $ 3,272.85 $ (22.87) $ (3,092.98) $ 157.00 Total $ 5,388.75 $ (48.95) $ (4,851.66) $ 488.14 Residential Kerbside Recycling Dunmunkle $ 102,647.78 $ (7,510.65) $ (69,540.01) $ 25,597.12 Hopetoun $ 84,292.26 $ (6,879.16) $ (56,483.10) $ 20,930.00 Warracknabeal $ 148,458.05 $ (8,136.20) $ (107,356.25) $ 32,965.60 Total $ 335,398.09 $ (22,526.01) $ (233,379.36) $ 79,492.72 Commercial Kerbside Recycling Dunmunkle $ 8,255.98 $ - $ (5,323.88) $ 2,932.10 Hopetoun $ 7,449.06 $ - $ (7,093.06) $ 356.00 Warracknabeal $ 10,775.82 $ - $ (8,620.82) $ 2,155.00 Total $ 26,480.86 $ - $ (21,037.76) $ 5,443.10 Rural Kerbside Recycling Dunmunkle $ 1,690.05 $ (26.57) $ (1,549.28) $ 114.20 Hopetoun $ 1,577.38 $ - $ (1,464.20) $ 113.18 Warracknabeal $ 1,126.70 $ (35.31) $ (1,091.39) $ - Total $ 4,394.13 $ (61.88) $ (4,104.87) $ 227.38 Municipal Charge Dunmunkle $ 104,354.27 $ (4,806.23) $ (76,004.02) $ 23,544.02 Hopetoun $ 118,851.22 $ (4,390.85) $ (77,713.27) $ 36,747.10 Warracknabeal $ 146,727.57 $ (5,087.12) $ (107,359.87) $ 34,280.58 Total $ 369,933.06 $ (14,284.20) $ (261,077.16) $ 94,571.70 SDL/Bins/Fire/Old Municipal Charge Dunmunkle $ 6,823.76 $ - $ (501.60) $ 6,322.16 Hopetoun $ 4,495.00 $ - $ - $ 4,495.00 Warracknabeal $ 6,224.39 $ - $ (1,150.20) $ 5,074.19 Total $ 17,543.15 $ - $ (1,651.80) $ 15,891.35 Credits Dunmunkle $ (17,115.56) $ - $ 2,334.40 $ (14,781.16) Hopetoun $ (15,808.45) $ - $ 7,863.96 $ (7,944.49) Warracknabeal $ (38,203.61) $ - $ 19,704.64 $ (18,498.97) Total $ (71,127.62) $ - $ 29,903.00 $ (41,224.62) Fire Services Fixed Charge Dunmunkle $ 202,817.14 $ (16,000.00) $ (161,546.41) $ 25,270.73 Hopetoun $ 223,905.10 $ (12,532.50) $ (177,777.35) $ 33,595.25 Warracknabeal $ 292,336.08 $ (20,100.00) $ (235,844.04) $ 36,392.04 Total $ 719,058.32 $ (48,632.50) $ (575,167.80) $ 95,258.02 Fire Services Levy Dunmunkle $ 128,201.14 $ - $ (121,748.85) $ 6,452.29 Hopetoun $ 149,049.71 $ - $ (141,622.24) $ 7,427.47 Warracknabeal $ 185,880.69 $ - $ (176,601.06) $ 9,279.63 Total $ 463,131.54 $ - $ (439,972.15) $ 23,159.39 Grand Total $ 12,126,324.81 $ (261,303.26) $ (10,357,336.86) $ 1,507,684.69
% Outstanding of Current Rates & Charges 12.43% % Outstanding 2013 14.39% % Outstanding 2012 13.99% Recommendation % Outstanding 2011 15.74% That the report be received. Dunmunkle Ward Total Outstanding
$48,932.90
Total Outstanding
Current 13/14 $152,190.07 Outstanding $446,803.96 Prior Years Arrears $245,680.99
Interest
Hopetoun Ward Total Outstanding
$70,619.40
Total Outstanding
Current 13/14 $200,440.27 Outstanding $504,086.97 Prior Years Arrears $233,027.30 Interest
Warracknabeal Ward Total Outstanding
$63,381.66
Total Outstanding
$175,653.77 Current 13/14 Outstanding $556,793.76 Prior Years Arrears $317,758.33 Interest
General Rates
$135,134.63
Total Outstanding $382,978.01 Current 13/14 Outstanding $1,055,651.37 Prior Years Arrears $537,538.73 Interest
Garbage Services
$27,717.55
Total Outstanding $64,507.86 Current 13/14 Outstanding $178,702.03 Prior Year Arrears $86,476.62 Interest
Recycling Services
$7,350.79
$30,489.85 Total Outstanding Current 13/14 Outstanding $85,163.20 Prior Year Arrears $47,322.56 Interest
Municipal Charge
$12,659.18
Total Outstanding $50,358.39 Current 13/14 Outstanding $110,975.30 Prior Year Arrears Interest $47,957.73
Breakdown of Rates
$796,466.62 $528,284.11 $182,933.96
Current 13/14 Outstanding Prior Years Arrears Interest -$10,357,336.86 Receipts
Planning Permit Activity Report Sample Return
Application Identifier Application type Property Location Estimated Cost of Works Proposed Use or Development Applicant Details Date Application Received Proposed Land Use Responsible Authority Outcome Date of Responsible Authority Outcome x Street Address Crown Description Lot on Plan Name Address (ppr v0.04) Street Number, Name, Type Locality Postcode Allotment, Block, Section, and Parish/Township Lot Plan Line One Street Number, Name, Type Locality State Country Postcode 1.1 1.2 1.3.1.1 1.3.1.2 1.3.1.3 1.3.4 1.3.5.1 1.3.5.2 1.7 1.8 1.9.1 1.9.1.0 1.9.1.1 1.9.1.2 1.9.1.3 1.9.1.4 1.9.1.5 2.1 3.3 4.1 4.2 TP32-13 New application 82 Lyle Street Warrackn 3393 2 PS11 200000 Development of Buildings & Works Danielle and 82 Lyle St Warracknabeal Vic Australia 3393 24/06/2013 Industry and warehousIn progress abeal 4453 Andrew Barbetti TP03-14 New application 1992 Rainbow Rd Crymelon 3393 1, 2 & TP21 250000 Construction of 2xgrain storage Rohan Fry PO Box 671 Stawell Vic Australia 3393 07/01/2017 Agriculture In progress 3 8795 silos & alterations to property entry D way TP04-14 New application Depot Rd Rupanyu 3388 CA 13 Parish Lallat 650000 Construction of a Sewer Pump Grampians 11 McLachlan St Horsham Vic Australia 3400 10/02/2014 Utility Installation In progress p Station Wimmera Mallee Water TP11-14 New application 72 Lascelles St, Hopetou 3396 CA 1 Pt Parish Goyura 2500 Shop Jane Hatcher 75 Lascelles St Hopetoun Vic Australia 3393 17/03/2014 Retail premises In progress n TP12-14 New application 1109 Desert Rd Turriff 3488 10000 Radio Retransmission site Wayne PO Box 407 Kapunda SA Australia 5373 28/03/2014 Utility Installation In progress West Phillips TP13-14 New application 9a Scott St Warrackna3393 CA 9 Sect 10 Parish Werrigar 32387 Construction of Storage Shed Michael Schilling PO Box 296 Warracknabeal Vic Australia 3393 03/04/2014 Industry and warehousNotice of decision issued by delegate 15/05/2014 TP15-14 New application 1465 Wimmera Highway Murtoa 3390 A PS3374180000 Erection of Storage Shed Mark Carter PO Box 313 Kerang Vic Australia 3579 23/04/2014 Industry and warehousIn progress TP16-14 New application 123 King Rd Crymelon 3393 2 PS110620 Subdivision Mark Bish 123 King Rd Crymelon Vic Australia 3393 23/04/2014 Agriculture In progress TP17-14 New application 16 Austin St Hopetoun 3396 CA 1 Parish Goyura 50000 Alterations to Hotel Front Peter Poulton PO Box 20 Hopetoun Vic Australia 3396 05/05/2014 Food and drink premis In progress TP18-14 New application 395 Glenore Road Yaapeet 3424 CA 25 Parish Nypo 20000 Stone Extraction Ray Campling PO Box 243 Warracknabeal Vic Australia 3393 07/05/2014 Mineral extraction In progress TP19-14 New application 15 Warunda Ave Warrackna3393 1 TP188686V Consolidation Luen Credlin 15 Warunda Ave Warracknabeal Vic Australia 3393 13/05/2014 Residential / Accomod In progress TP20-14 New application 67 Henty Highway Warrackna3393 6 PS3168250000 Extensions to Existing Building Emmett Motors 67 Henty Highway Warracknabeal Vic Australia 3393 13/05/2014 In progress TP21-14 New application 8 Algerian St Patchewo 3491 CA 2011 Parish Patchewollock 8000 Development of Caravan Park Greg Wallace PO Box 701 Lascelles Vic Australia 3487 15/05/2014 Leisure and recreation In progress TP22-14 New application 1638 Hopetoun-Yaappeet Rd Hopetoun 3393 CA 16 Parish Nypo 0 Stone Extraction Ray Campling PO Box 243 Warracknabeal Vic Australia 3393 15/05/2014 Mineral extraction In progress TP23-14 New application Slaughters Rd Murtoa 3390 CA 51 & CA 52 Subdivision Mark Niewand PO Box 39 Rupnyup Vic Australia 3388 16/05/2014 Agriculture In progress TP24-14 New application 6194 Henty Highway Hopetoun 3396 8300 Tree Removal Ray Campling PO Box 243 Warracknabeal Vic Australia 3393 22/05/2014 Leisure and recreation In progress TP25-14 New application 48 Lake St Murtoa 3390 2400 Tree Removal Ray Campling PO Box 243 Warracknabeal Vic Australia 3393 22/05/2014 Leisure and recreation In progress TP26-14 New application 2A Lyle St Warrackna3393 7000 Tree Removal Ray Campling PO Box 243 Warracknabeal Vic Australia 3393 22/05/2014 Leisure and recreation In progress TP27-14 New application Henty Highway Warrackna3393 87 Parish Werrigar 50000 Erection of Storage Shed Corey McFarlane PO Box 125 Warracknabeal Vic Australia 3393 27/05/2014 Agriculture In progress TP28-14 New application Cnr Wood St x Cromie St Rupanyup 3388 Crown Land 10000 Development of a War Memorial Sony Johns 12 Simposon St Rupanyup Vic Australia 3388 28/05/2014 Leisure and recreation In progress
Planning Report May 2014.xlsx [PlanningPermitRegister] 30/05/2014 5:13 PM
RESULTS MEALS ON WHEELS SURVEY APRIL 2014
64 Surveys returned from each town
Murtoa – 7 Rupanyup – 6 Beulah – 10 Warracknabeal – 23 Hopetoun – 11 Woomelang - 7
1. Overall are you happy with your meals? Yes – 59 People No – 0 People Sometimes – 5 People * People who said ‘sometimes’ 2 x Warracknabeal, 2 x Murtoa, 1 x Woomelang
2. Is the quality of the food Excellent – 27 People Good – 34 People Fair - 3 People Poor – 0 People * People who said ‘fair’ came from Warracknabeal, Woomelang & Murtoa * People who said ‘excellent’ were mainly from Hopetoun, Woomelang & Beulah
3. Is the temperature of the main meal Hot – 43 People Warm - 20 People Cold – 0 People No Answer – 1 Person * People who said ‘warm’ were mostly from Hopetoun & Warracknabeal
4. Is the size of the meal adequate Yes – 63 People No – 0 People Sometimes – 1 People * Person who said ‘sometimes’ were from Woomelang * Find meal too large most of the time - Murtoa
5. Do you feel there is enough variety in the meals? Yes – 55 People No – 2 People Sometimes – 7 People (mixture of towns) * Persons who said ‘sometimes’ were from 2 x Woomelang, 1 x Rupanyup, 2 x Warracknabeal, 2 x Murtoa * Persons who said ‘no’ were from Warracknabeal & Murtoa
6. Are you aware that a special dietary menu may be ordered for people with a medical complaint Yes – 50 People No – 13 People (from all towns) No Answer – 1 Person
7. Are there any changes you would like to see with the Meals on Wheels Service? - Satisfied with present service - Warracknabeal - No change, happy with meal - Woomelang - More often – Beulah - More diabetic sweets to be provided – Murtoa - More tomato soup – Warracknabeal - Alternative to soup would be good – Murtoa - We are fortunate enough to get such lovely meals – Beulah - No complaints – Hopetoun - Leave the brown stew off, tasteless. Don’t like the chocolate self sauce too strong – Rupanyup - A few changes wouldn’t go astray ie. Casserole – Woomelang - We don’t want savoury mince anymore - Less pasta and rice – Murtoa - Could the menu improve with something like macaroni carbonara etc with a small side salad. It would be nice to get away from the three veg and meat each day. Is it possible - Warracknabeal
Any further comments - Hot days cold meat and salads – Murtoa - Meals are wonderful. The people who deliver are lovely and happy to have a quick chat – Murtoa - I am nearly 81 and my husband nearly 82 and we have looked forward to the MOW days and a chat with the deliveries to brighten our day – Beulah - Staff and Volunteers are excellent – Beulah - It is a wonderful service for us at home. Also a big ‘Thank you’ to the volunteers who deliver our meals - Hopetoun - The dietary menu is catered very satisfactory – Hopetoun - I am very satisfied with the meals – Woomelang - Thanks for the service and for the very obliging people who deliver it – Warracknabeal - We enjoy the meals – Murtoa - Very grateful to the volunteers who deliver the meals – Warracknabeal - We very much appreciate getting meals on wheels – Warracknabeal - The service is excellent and the people who deliver the meals are lovely. A special bouquet to the Woodbine people and the St Mary’s kids. A pleasure to see you each day - Warracknabeal
VOLUNTEERS SURVEY RESULTS 2014
Post Code 3395 11 people 3396 13 people 3393 14 people 3390 3 people 3388 3 people TOTAL 44 PEOPLE
1. What type of Volunteering do you participate in? MOW 25 people Volunteer Transport 14 people Both MOW & Transport 2 people
Other Types of Volunteerism mentioned across the Shire: CART Team, Catering, OP Shop, Nursing Home Entertainment, Men’s Shed, A & P Society, Museum Warehouse, Lions Club
2. Has there been any training for your volunteer role? YES 21 people NO 23 people Comments: If I was required to do training to deliver MOW that would be the end of my volunteering in this role - Rupanyup Was unable to attend - Hopetoun Was unavailable - Warracknabeal
3. Are you provided with clear information and an outline of what was expected from you? YES 41 people NO 3 people
4. Do you feel that the Shire, as a whole, supports volunteers? YES 42 people NO 2 people Comments: A volunteer is someone who gives their time freely. I am sure we are supported and appreciated by all recipients of our service - Murtoa A roster on time would be good so we know when we are on - Beulah
5. Do you feel your efforts were being/have been recognised and appriated? YES 42 people NO 0 No Answer 2 people Comments: I don’t volunteer for recognition. I do it because I want to and enjoy the feeling of satisfaction - Murtoa Not sure - Warracknabeal
6. How do you rate your overall volunteer experience? (Please circle one): Excellent 19 people Good 25 people Fair 0 Poor 0
7. Are you treated properly and with respect? YES 43 people NO 1 person
8. Do you enjoy working with other volunteers? YES 44 people N/A 0
Further comments about your experience that could help our Shire improve the volunteer experience for yourself and others? I feel most clients show great appreciation for what we do .... more so than the Shire?? - Warracknabeal Transport Driving is a very worthwhile thing to do and is appreciated very much by those who use it. I hope it continues always. - Warracknabeal I think we need more MOW and Transport volunteers. A big ‘drive’ in local newsletter or maybe a letter drop. Mainly due to our aging population. - Beulah I don’t believe you can be taught to be a volunteer. If you have to be taught, undertake classes, in my book you are not a volunteer. - Murtoa Could not attend MOW information day on 24th April due to unforseen circumstances - Beulah A great experience to be able to help those who need help – Beulah Shire could perhaps advertise for more Meals On Wheels volunteers, as it is rewarding but comes around often especially if you are involved in more than one group – Murtoa Encourage younger people to join the Meals On Wheels group. Most of us are too old for many rounds. Shire lapsed when a yearly form was not supplied to Beulah Volunteers on MOW. This has now been rectified and is most necessary as we need to know who we can change dates with ie. Allocated dates is not suitable. - Beulah