2019-07-08 Regular Council Agenda

AGENDA Meeting: July 8, 2019 6:00 p.m. – 10:00 p.m. Council Chambers 502 – 2 Avenue Bassano

1. CALL TO ORDER - REGULAR MEETING

2. EXCUSED FROM MEETING

3. ADOPTION OF AGENDA

4. ADOPTION OF MINUTES

4.1 June 10, 2019 Regular Council

5. DELEGATIONS 5.1 Bassano RCMP Detachment, Cpl. Sebastian Andrews 7:00 p.m.

6. UNFINISHED BUSINESS 6.1 Utility Rates Bylaw 884/18 Amendment – 889/19 6.2 Public Lands Policy– Baseball Diamond Policy 6.3 Golf Course Signage 6.4 Intermunicipal Collaboration Framework – Recreation Agreement – Draft 6.5 Strategic Plan – Goal 2 – Task 3 – Terms of Reference 6.6

7. NEW BUSINESS 7.1 In-Camera – Closed Session . FOIP(19) 25(1)(c) – 2019 Tax Recovery/Legal 7.2 Council Meeting Dates 7.3

8. BOARD & COMMITTEE REPORTS

8.1 Mayor R. Wickson . AUMA South Conference – June 11, 2019 . Blanket Exercise – June 19, 2019 . Grassland School Division Annual General Meeting – June 20, 2019 . Palliser Economic Partnership Annual General Meeting – June 21, 2019

8.2 Deputy Mayor T. Rose . ORRSC – June 6, 2019

8.3 Councillor J. Slomp . No report submitted.

8.4 Councillor K. Jones . No reports submitted.

8.5 Councillor D. Barlow . Nothing to report.

8.6 Councillor J. Seely . Nothing to report. 1 of 2

9. CAO REPORTS

9.1 CAO Operation Report – ADDITION 9.2 Financial Statement for the month ending May 31, 2019 9.3 CPO report for the month ending June 30, 2019

10. CORRESPONDENCE 10.1 Palliser Economic Partnership Minutes – April 26, 2019 10.2 Oldman River Regional Services Commission Minutes – March 7, 2019 10.3 Oldman River Regional Services Commission – 2018 Annual Report 10.4 Full Circle Golf Tournament Invitation – July 13, 2019 10.5 Village of Duchess – Grand Opening Invitation

11. IN-CAMERA 11.1 FOIP(19) 25(1)(c) – Regional Governance 11.2 FOIP(19) 25(1)(c) – Land/Legal

12. ADJOURNMENT

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Regular Council Meeting June 10, 2019

MINUTES OF THE REGULAR MEETING OF THE TOWN OF BASSANO HELD IN THE COUNCIL CHAMBERS ON JUNE 10, 2019.

ELECTED OFFICIALS MAYOR Ron Wickson COUNCILLORS Doug Barlow Kevin Jones Tom Rose John Slomp Jackie Seely

STAFF Amanda Davis – Interim Chief Administrative Officer Jordan Mitchell – Executive Assistant

OTHER Debbie McCann, Alberta Municipal Affairs Desiree Kuori, Alberta Municipal Affairs

1. CALL TO ORDER

Mayor Wickson called the meeting to order at 6:00 p.m.

2. EXCUSED FROM MEETING

None

3. ADOPTION OF AGENDA

130/19 Moved by COUNCILLOR ROSE that the agenda is approved with the following additions:

Delegation 5.3 Debbie McCann and Desiree Kuori, Alberta Municipal Affairs, 6:00 p.m.

CAO Report 9.1 Strategic Plan – Goal 2 – Task 3 CARRIED 4. ADOPTION OF MINUTES

4.1 Adoption of minutes from the public hearing of May 27, 2019.

131/19 Moved by COUNCILLOR SEELY that council approves the minutes of the

______1 of 6 Mayor CAO 08/07/19 08/07/19

Regular Council Meeting June 10, 2019 public hearing held on May 27, 2019 as presented. CARRIED

4.2 Adoption of minutes from the regular meeting of May 27, 2019.

132/19 Moved by COUNCILLOR ROSE that council approves the minutes of the regular meeting held on May 27, 2019 as presented. CARRIED

5. DELEGATIONS

5.3 Delegation of Debbie McCann and Desiree Kuori, Alberta Municipal Affairs

McCann and Kuori entered the meeting at 6:02 p.m.

McCann and Kuori, Accountability Advisors for Alberta Municipal Affairs outlined the Municipal Accountability Program and the work that is underway in municipalities across the province with populations of less than 5,000.

McCann and Kuori concluded their presentation at 6:12 p.m. and remained as meeting observers.

Agenda Rearrangement

The agenda was rearranged to address business items until the next delegations arrived.

5.1 Delegation of Stew Heron and Jennifer Follis

Heron and Follis entered the meeting at 6:34 p.m.

Heron and Follis presented a beautify Bassano mural project and sought the support of council for installation.

Heron and Follis departed the meeting at 6:50 p.m.

5.2 Delegation of Ashley Barlow, Jennifer Hodgins and Jenn Sawatsky, Bassano Minor Ball Association

Barlow, Hodgins, and Sawatsky entered the meeting at 6:51 p.m.

Barlow, Hodgins and Sawatsky presented an overview of the minor ball association and requested that the Town of Bassano continue to maintain the south ball diamond owned by the Grasslands School Division as done in the past.

Barlow, Hodgins and Sawatsky departed the meeting at 7:01 p.m.

6. UNFINISHED BUSINESS

6.1 Utility Rates Bylaw #884/18 ______2 of 6 Mayor CAO 08/07/19 08/07/19

Regular Council Meeting June 10, 2019

Utility Rates Bylaw #884/18 was presented. Discussion ensued regarding the installation of water meters at the mobile home parks.

133/19 Moved by COUNCILLOR SEELY that council gives third and final reading to Utility Rates Bylaw 884/18. CARRIED

134/19 Moved by COUNCILLOR SLOMP that the Town of Bassano install a water meter at the entrance of each mobile home park rather than the installation of water meters on each mobile home due to logistic challenges with multiple services connecting at each mobile home. The water utility bill shall be charged to the park owner and further charge outs shall be addressed through the owner’s independent business model. CARRIED

6.2 Public Land Policy – Baseball Diamond Policy

An internal policy was presented to address the roles and responsibilities for the maintenance of baseball diamonds in Bassano.

135/19 Moved by COUNCILLOR SEELY that the Town of Bassano continues to maintain both ball diamonds (north and south) by floating the diamonds and lining the fields a minimum of once per week. CARRIED

7. NEW BUSINESS

7.1 Beautify Bassano Mural Project

Discussion held regarding the beautify Bassano mural project as presented by the delegates Heron and Follis.

136/19 Moved by COUNCILLOR ROSE that the Mayor and Council of Bassano support in principle S. Heron a J. Follis’ mural initiative on 402 – 2nd Avenue pending written confirmation is received by the property owner. Further, noting that the placement of the mural would be the landowner’s responsibility should it deteriorate, and maintenance be required. To ensure the mural is appropriate and contributes to the overall aesthetics of Bassano, the mural must first be approved by the Mayor and Deputy Mayor or their elected designate prior to installation. CARRIED 8. BOARD & COMMITTEE REPORTS

8.1 Mayor Wickson addressed the appointment of Juanita Peirson as a member of the Family Community and Social Services board.

137/19 Moved by MAYOR WICKSON that Juanita Peirson is appointed to the Family Community and Social Services board. CARRIED ______3 of 6 Mayor CAO 08/07/19 08/07/19

Regular Council Meeting June 10, 2019 8.2 Deputy Mayor Rose . Nothing to report.

8.3 Councillor Slomp provided written committee reports addressing his attendance at: . Bassano Memorial Library meeting on May 6, 2019 . Newell Regional Tourism Association on May 23, 2019, and . Bassano Memorial Library meeting on June 3, 2019.

8.4 Councillor Jones provided written committee reports addressing his attendance at: . Palliser Economic Partnership on April 26, 2019, . Dark Fibre meeting on May 1, 2019, . Arena board meeting on May 8, 2019, . Bassano Minor Hockey Annual General Meeting on May 8, 2019, . Shortgrass Library System meeting on May 15, 2019, and . Newell Regional Services Corporation meeting on May 29, 2019.

8.5 Councillor Barlow provided written committee reports addressing his attendance at: . Newell Regional Solid Waste Management meeting on May 23, 2019.

8.6 Councillor Seely provided written committee reports addressing her attendance at: . Brooks & District Chamber of Commerce meeting on April 4, 2019 and May 30, 2019.

138/19 Moved by COUNCILLOR SEELY to accept the Board and Committee reports as presented and discussed. CARRIED

139/19 Moved by COUNCILLOR SEELY to recess the meeting at 7:29 p.m. CARRIED

140/19 Moved by MAYOR WICKSON to reconvene the meeting at 7:38 p.m. CARRIED

9. CAO REPORTS

9.1 Operations Report

A written CAO report was provided for the period ending June 6, 2019.

By-Election

Council discussed the 2019 municipal by-election and a candidate’s forum.

141/19 Moved by COUNCILLOR SEELY that council supports a candidate’s forum and requests that an organization such as the Bassano Damsiters organize/facilitate the event. CARRIED Strategic Plan Interim CAO Davis provided an update regarding Goal 2, Task 3 (Unique Project, Tiny Home Pilot Project) following a meeting with the University of Calgary and ______4 of 6 Mayor CAO 08/07/19 08/07/19

Regular Council Meeting June 10, 2019 Palliser Economic Partnership Executive Director Walter Valentini on June 7, 2019.

142/19 Moved by COUNCILLOR ROSE to allow for an amendment to vision of the tiny home pilot project (Strategic Plan, Goal 2, Task 3) to focus on an intergenerational component as outlined in the presentation by interim CAO Davis. CARRIED 9.2 Cheque Listing

A cheque listing for the period ending May 31, 2019 was presented.

9.3 Community Peace Officer (CPO)

A written CPO report was provided for the period ending May 31, 2019.

9.4 Bassano RCMP

A written monthly Mayor’s Policing Report for the period ending May 31, 2019 was provided.

143/19 Moved by COUNCILLOR SLOMP that the CAO report for the period ending June 6, 2019 is approved as presented and discussed. CARRIED

10. CORRESPONDENCE

10.1 An invitation to the Grasslands School Division Annual General Meeting was received.

144/19 Moved by COUNCILLOR SLOMP to authorize the attendance of three council representatives to Grasslands School Division, Annual General Meeting on June 20, 2019. CARRIED

10.2 Notification was received from Alberta Municipal Affairs regarding proposed legislation that will enable supports to revitalise municipalities through Property Tax Incentives.

10.3 National Drowning Prevention Week is July 21 – 27, 2019.

145/19 Moved by COUNCILLOR JONES that the Town of Bassano proclaim July 21 – 27, 2019 as National Drowning Prevention Week. CARRIED 10.4 Regional Working Group minutes of May 1, 2019 were reviewed.

146/19 Moved by COUNCILLOR JONES to accept all correspondence items and to file the items as information. CARRIED 11. IN-CAMERA

147/19 Moved by MAYOR WICKSON to go in-camera at 8:19 p.m. to discuss ______5 of 6 Mayor CAO 08/07/19 08/07/19

Regular Council Meeting June 10, 2019 finance, land and legal matters in accordance with the Freedom of Information and Privacy Act (FOIP) Section 25 (1)(c) with all persons excluded except town council and interim CAO Davis. CARRIED

148/19 Moved by COUNCLLOR ROSE to revert to a regular meeting at 8:47 p.m. CARRIED

149/19 Moved by COUNCILLOR BARLOW to accept all regional governance information as discussed. CARRIED

150/19 Moved by COUNCILLOR BARLOW to accept the update regarding the Sales Agreement on Plan 151 1466, Block 1, Lot 2 as discussed. CARRIED

151/19 Moved by COUNCILLOR SLOMP that if a ratepayer requests a formal meeting with the Mayor or Councillor that administration shall be present to ensure the necessary distribution of information. CARRIED 12. ADJOURNMENT

152/19 Moved by MAYOR WICKSON for adjourned of the regular council meeting of June 10, 2019 at 8:49 p.m. CARRIED

______Mayor Chief Administrative Officer

______6 of 6 Mayor CAO 08/07/19 08/07/19

DELEGATION Meeting: July 8, 2019 Agenda Item: 5.1

SUBJECT: Sebastian Andrews, Bassano RCMP Corporal

Delegation time: 7:00 p.m. – 7:15 p.m.

Corporal Andrews requested to attend the July 8, 2019 council meeting to present an operations update as outlined in the attached reports.

Action required: . Open discussion/dialogue.

Attachments: 1. 1st Quarter Progress Report (April 1 – June 30) 2. Mayor’s Report (June 2019)

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Bassano Annual Performance Plan 2019/2020 1st Quarter Progress (April 1st to June 30th). Priorities were chosen based on the feedback received from area communities policed by the Bassano RCMP for the 2019/2020 year. The following results are generated based on activities within the detachment’s entire area of jurisdiction of the County of Newell, Gem, Bassano, Rosemary, and Hussar. 1. Priority - Community Visibility a. 50 School visits to Bassano, Gem, Rosemary, and County of Newell. b. 14 Major events participation and attendance. i. Marched in Bassano Rodeo and set up booth ii. Full participation in Hussar summer daze and parade. iii. Marched in Rosemary Canada parade.

Gem School. Bassano parade

Bassano RCMP open house Hussar School visit

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Bassano Annual Performance Plan 2019/2020 2. Priority - Contribute to Safe Roads a. 104 Speed/Intersection/Seatbelt tickets or warnings b. 250 Vehicles checked for sobriety c. 10 Pro active impaired charges. Bassano RCMP completed a joint project with Bassano Community members and businesses during its Rodeo where 20 drivers provided samples to RCMP members and coupons and gift cards were given to those who blew 0. This resulted in one arrest of an individual who blew over 2 times the legal limit which greatly contributed to keeping community members safe. Bassano RCMP would like to thank all its partners in helping keeping its communities safe. 3. Priority – Crime Reduction (Rural property crime) a. 105 pro active Rural Crime Patrols to Hussar, Bassano, Gem, Rosemary, and County of Newell. b. Multiple copper theft arrests and a new intelligence program to help curve copper theft. • R stands for Rosemary, B stands for Bassano, G Gem, H for Hussar Bassano CRIME Detachment TRAFFIC COMMUNITY ENGAGMENT REDUCTION APP

Impaired Vehicle Events Prolific 2019 Tickets Suspension Schools Property Crime Conditions Stops Presentations Offenders s B6/G4/R3 B2/G1/R1 B9/R7/G5 /H6 APR IL 29 74 0 14 4 28 0 2 B11/G2/R5 B4/G0/R1 B12/R9/G7 M AY 36 76 6 15 5 /H9 37 1 4 B11/G3/R7 B4/G0/h1 B19/R8/G4 JUNE 39 100 4 21 5 /H9 40 0 0 TOTALS 104 250 10 50 14 105 1 6

Copper theft increased during the month of May where Bassano RCMP stepped up its presence in hot spot areas. Bassano RCMP also created a new intelligence based program to help curve copper theft in its rural areas which resulted in 2 arrests and the identification of multiple suspects connected to copper theft.

Bassano RCMP would like to thank its community members for helping to curve property crime by calling in suspicious people on or around their property and continuing to keep an open line of communication.

Prepared by: Cpl. Sebastian ANDREWS Bassano Detachment Commander

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Bassano’s MONTHLY MAYOR’S POLICING REPORT June, 2019

Bassano Detachment “K” Division Alberta

Annual Performance Plan (A.P.P.’s) Community Priorities:

Community approved APP’s are (1) Community engagement a) Crime Reduction rural crime

(2) Traffic

(1) Community engagement: a. School visits During June, we have participated in numerous events at your local school. We ended the Reading program for kids K-6 with a RCMP open house where 4 different classes were given a tour of our facilities. With the school year now ending, school visits will no longer be tracked until the beginning off the next school year. Bassano RCMP would like to thank the staff at Bassano School for inviting us in your building and helping us build the gap between youth and Bassano RCMP. We look forward to more programs next year.

. b. Rural Patrols Bassano Detachment continues to make Rural crime patrols a priority and has stepped up its patrols from last month as shown in our chart provided below. *see chart page 3

We would like to continue to ask Community members to stay vigilant and inform their local RCMP with any suspicious vehicles or occurrence’s. We also recommend that property owners lock any unsecured property on their land, and install trail cameras when possible.

*A patrol consists of a minimum of 45 minutes in the said area.

c. Community relations

Officers of the Bassano Detachment encourage members of the community to attend Bassano Detachment to have coffee and discuss any issues they may be having, or to simply talk. Community members have responded positively and this has assisted in building a strong rapport with clients who previously had strained relationship.

Bassano Detachment set up a booth during Bassano Rodeo days where water and stickers were given to kids. We also participated in the Parade where members marched in serge followed by our police truck where candy was handed out.

(2) Traffic:

Members of Bassano Detachment take the safety of your roads very seriously and have been making more attempts to help keep them safe with numerous vehicles stop’s in town and on the highway with sobriety being the number one concern. There has recently been new legislation in effect that requires all drivers to submit to mandatory Alcohol screening when requested by Police. This has increased the amount of drivers required to perform the test in order to better keep your community safe from impaired drivers. * Chart showing amount of actual vehicles checked for the month below. This does not include the amount of charges or tickets laid just the overall amount of vehicles checked.

• * Chart below starts from April 2019 • R stands for Rosemary, B stands for Bassano, G Gem, H for Hussar

Year* Crime Total =R+B+G+H R B G H to prevention June 2019 Date Rural patrols 40 8 19 4 9 105 School visits 21 7 11 3 n/a 50 Vehicle checked 100 250 for sobriety

Notable occurrences for the Month

-UPDATE: Two break and enters at businesses located in the Bassano as suspect has been identified and a warrant for arrest has been issued. - Bassano RCMP would like to thank its local leaders and businesses for helping support its keep Bassano RODEO roads safe. This helped give out 20 gift cards to drivers who blow 0 and also in arresting 1 individual who blew over 230.

Community Contributions to APP’S

- The community continues to assist Bassano RCMP in inviting officers to multiple community events giving Cpl. ANDREWS the opportunity to address their concerns and issues during quarterly reports. - Bassano RCMP would like to thank Bassano leaders and businesses for helping make Bassano RCMP presence at the rodeo a positive one.

New Community Concerns (Update on concerns raised in the past if not yet resolved):

- Cpl. ANDREWS has made sure to address community concerns about speeding in town by having more members in town doing radar and giving out warnings and education to speeders. UPDATE 15 warning were given out for speeding in town.

Bassano Detachment responded to a total of 93 calls for service during the month of June 2019.

OCCURRENCES June Year to June Year Total 2019 Date 2018 2018

Assaults (all categories) 4 13 3 21

Break and Enters (Residence & Business) 2 10 1 9

Theft of Motor Vehicle 1 3 0 3

Theft Under $ 5000.00 1 6 0 13

Theft Over $ 5000.00 0 3 2 4

Drugs ( Possession ) 0 0 1 0

Drugs ( Trafficking ) 0 0 0 1

Liquor Act 1 1 3 0

Unlawful Sale 0 0 0 (Bootlegging) 0

Causing a Disturbance / 36 Mischief (including public 0 9 7 intoxication)

Impaired Driving 4 10 1 15

Other Complaints 82 334 108 746

Total Calls for Service 93 386 107 848

Should you have any questions or concerns regarding this report or any other community matters, please feel free to contact Cpl. Sebastian ANDREWS

Cpl. Sebastian ANDREWS Bassano RCMP Detachment Telephone: (403) 462-4597 email: [email protected]

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 6.1

Utility Rates Bylaw 884/18 Amendment – 889/19

BACKGROUND:

PART 1

At the June 10, 2019 meeting, administration advised council of logistical issues related to the installation of water meters on mobile homes in Bassano. Logistical issues included but were not limited to:

1. Many of the mobile homes have more than one water line going into the property. The lines may be spliced for outdoor water usage and internal home usage. 2. Installing the water meters inside the premises requires extensive retrofitting due to the age of the homes and pipes. 3. Installing the water meters under the trailer would require that the meters are wrapped, and heat taped. Power service connections would be required. 4. There are pads within the mobile home parks that accommodate temporary stays, these properties were not previously metered, and the installation of meters is not accessible. 5. Installing water meters on the mobile homes did not account for water loss within the park’s distribution system. 6. If the Town made modification to the service lines under the mobile homes and issues arose throughout the winter months, claims could be made against the Town. 7. The cost to install water meters on each mobile home as a result of logistical challenges over doubled the cost of the project.

Cost summary (mobile home park specific) – original budget

Item Unit Cost Park Cost x 40 Water meter $300 $12,000 1 hour of contracted labor $100 $4,000 (Bassano Plumbing & Heating) Subtotal $400/unit $16,000

Administration and public works met with Bassano Plumbing and Heating on July 10 and were advised of the logistical issues as discussed with council and reported above. It was recommended by the plumber that a water meter was installed at the service main line to each mobile home park. This recommendation was rationalized by administration/public works and later presented to council.

Projected cost summary (mobile home park specific) for an individual meter at July 10:

Item Unit Cost Park Cost x 40 Water meter $300 $12,000 3 hours of contracted labor $300 $12,000 (Bassano Plumbing & Heating) Fittings/supplies $100 $4,000 (estimated) 1 of 5 Subtotal $700/unit $28,000

Note, the figures outlined in the projected analysis were discussed with the plumber during the meeting. A formal quote was not provided.

Cost projection (estimate) to install water meters at the park entrance (mobile home park specific) Item Unit Cost Park Cost x 2 Water meter $1,500 $3,000 Contracted labor (Bassano $1,500 $3,000 Plumbing & Heating) Hydrovac/install $3,000 $6,000 Shack/power $1,000 $2,000 Subtotal $7,000/park $14,000

Council gave third reading to Bylaw 884/19 as follows:

Three letters were sent on July 11, 2019 regarding the utility charges:

1. Park owners (see Attachment 1), 2. Mobile homeowners (see Attachment 2), and 3. A mail drop notice to all residents in Bassano (see Attachment 3).

On June 19, 2019, the Town received a dispute letter from one of the mobile home park owners and responded accordingly (see Attachment 4 and 5).

As outlined in Attachment 5, Utility Rates Bylaw 884/18 must be amended to provide clarity around service disconnection and reconnection. The municipality has the authority to charge for the water utility per motions 133/19 and 134/19.

Attachment 4 (Stingam LLP) notes that pursuant to section 24 of the Mobile Home Sites Tenancies Act, six months’ notice must be provided to tenants before changing rental rates. The amended bylaw provides an additional seven months of notice to the park owners to adjust their business model. One month for logistical changes from the date of approving the bylaw and a six-month transition period. During this time, the town would continue to charge a flat rate fee to the individual mobile homeowners and a water meter would be installed at the main service line thereby collecting data usage for the park owner (minimum of six months).

Bylaw 889/19 amendments were provided for by the Town’s legal counsel as requested by administration.

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PART 2

On June 28, 2019 administration, public works and a representative from Bassano Plumbing and Heating met with the mobile home park owners of Four Season Park Estates to discuss the water utility changes and meter installation process.

The park owners expressed their concerns with the new utility structure and sought alternatives to the process such as (see Attachment 6):

1. Installing more than one utility meter on the mobile homes (potentially a cost share), or 2. Installing a water meter at the service main and having the municipality divide the costs among each of the mobile homeowners rather than charging this task to the park owners.

They also raised concerns that the Town did not properly consult with them or residents before changing the utility structure, stating that this was undue process.

On July 3, 2019 a petition was received regarding the actions of the Town to change the water utility process in the mobile home parks. The petition is insufficient in accordance with the Municipal Government Act.

Pursuant to Sections 222 – 226 of the Municipal Government Act there are minimum requirements of a petition:

S. 222 Unless otherwise provided in this or any other enactment, only electors of a municipality are eligible to be petitioners.

S. 223 (1) (2) A petition must be signed by the required number of petitioners – equal to in number to at least 10% of the population.

S. 224 (1) (2) (3) (4) A petition must consist of one or more pages, each with the identical statement of the purpose of the petition.

For each petitioner, there must be a printed name, signature, street address, phone number or email address where applicable, date on which the petitioner signs the petition.

Each signature must be witnessed by an adult person who must sign opposite the name or take an affidavit.

The petition must have attached to it the affidavits referred to in subsection 3.

The petition must have attached to it a signed statement of the person stating the person is the representative of the petitioners, and the municipality may direct any inquires about the petition to the representative.

S. 225 (1) A petition must be filed with the CAO and the CAO is responsible for determining if the petition is sufficient.

S. 226 (1) (3); 226.2(1) Within 45 days after the date on which the petition was filed, the CAO must make a declaration to the council or the Minister on whether the petition is sufficient or insufficient.

If a petition is not sufficient, the council or the Minister is not required to take any notice of it.

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Despite any provision of this Act, the Freedom of Information and Protection of Privacy Act or any other enactment, personal information contained in a petition must not be disclosed to anyone except the CAO and the CAO’s delegates and must not be used for any purpose other than validating the petition.

Administration completed an analysis of utility charges in mobile home parks in 10 like size municipalities in Alberta. Municipalities have applied different methods as outlined in Appendix 7. Some municipalities charge the mobile homeowner and meter each property, some have a master meter and some charge flat rates. Thus, there is not set standard in how the utility is metered and charged. It is specific to the business model of each community.

OPTIONS:

#1 – To give first reading to Utility Rates Bylaw 889-19 thereby giving the park owners seven months’ notice to adjust their business model, during that time a flat fee will be charged to individual mobile homeowners as per the previous model. Also, accepting the declaration that the petition was insufficient.

#2 – To give first reading to an amended Utility Rates Bylaw 889-19 where a master meter is installed at the entrance of each mobile home park, divided among the number of properties and billed by the municipality. Also, accepting the declaration that the petition was insufficient.

#3 – That Town council authorizes the installation of water meters on each of the mobile homes having been advised of the risks as reported by Bassano Plumbing and Heating and administration. The water meters shall be installed immediately and charged in accordance with Utility Rates Bylaw 884/18. Also, accepting the declaration that the petition was insufficient.

CAO COMMENTS:

The concerns raised by the mobile home park owner are valid. Yet, the utility change is a business concern for everyone in Bassano. Members of council discussed the utility structure change with high consumption users over the past seven months and they understood the rationale behind changes.

To further the reasoning to change the metering at the mobile home park from individual meters to a master meter (after realizing the risks) see an example in Figure 1 below. The municipality brings the utility to the property line, it is the property owner’s responsibility to bring the utility to their residence. This is the same in a mobile home park, the water utility is provided to the property line and the landowner installs all service lines.

Figure 1 Summary

Blue line represents a water main and water utility to the property line. The purple lines represent the service lines and distribution system in a mobile home park. Service lines and private distribution systems are not monitored or serviced by the municipality as they are on private property. They are the responsibility of the landowner to maintain.

The blue and purple lines are used as an example only and do not reflect the exact location of the water lines.

Figure 1 – Property line and service lines 4 of 5

ALIGNMENT WITH STRATEGIC PLAN This is an operational matter.

PROPOSED RESOLUTION:

1. That council gives first reading to bylaw 889/19 known as the Utility Rates Bylaw. 2. That council accepts the declaration by Interim CAO Davis that the petition received on July 3, 2019 is insufficient in accordance with Sections 222-226 of the Municipal Government Act.

Attachments: 1. Attachment 1 – Letter to Park Owners (June 11, 2019) 2. Attachment 2 and 3 – Letter to Homeowners and maildrop (June 11, 2019) 3. Attachment 4 – Dispute letter (June 19, 2019) 4. Attachment 5 – Response to dispute letter (June 24, 2019) 5. Attachment 6 – Letter from Four Seasons Estates Park (July 3, 2019) 6. Attachment 7 – Utility Meter Analysis (July 2, 2019) 7. Attachment 8 – Utility Rates Bylaw 889/19

Prepared by: Amanda Davis, Interim CAO

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June 11, 2019

Moreah Scarletts & Cathy Ross Sent via email: [email protected] XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXX 6569 Kestrel Crescent XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Nanaimo,XXXXXXXXXXXXXXXXXX British Columbia V9VXXX 1V6XXXX XXXXXXX DXXXXXXear XXMs.XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Scarletts and Ms. Ross,

RE: Utility Rates Bylaw 884/18

Bassano Town Council gave third reading to Utility Rates Bylaw 884/18 at their June 11, 2019 meeting. The bylaw finalized the Town’s new water utility structure. The water utility is now user pay and rates will come into effect on June 30, 2019. This has been a consultative process with residents of Bassano for the past seven months and a six-month transition period was granted to enable uses to adjust their operations.

To work towards cost-recovery of the water utility system (user pay model), water meters are being installed on every property. On June 10, 2019 logistical issues were raised regarding the installation of water meters within the two mobile home parks, some of which are outlined below.

1. Many of the mobile homes have more than one water line going into the property. The lines may be spliced for outdoor water usage and internal home usage. 2. Installing the water meters inside the premises requires extensive retrofitting due to the age of the homes and pipes. 3. Installing the water meters under the trailer would require that the meters are wrapped, and heat taped. Power service connections would be required. 4. There are pads within the mobile home parks that accommodate temporary stays, these properties were not previously metered, and the installation of meters is not accessible. 5. Installing water meters on the mobile homes did not account for water loss within the park’s distribution system. 6. The cost to install water meters on each mobile home as a result of logistical challenges over doubled the cost of the project.

As a result of the logistical issues, it was determined by Town Council and administration that a water meter would be installed at the entrance of each mobile home park at the main utility service connection. The water bill will now become the responsibility of the registered park owner.

Prior to passing bylaw 884/18, each mobile home property was charged a flat fee of $78.10 for water every two months ($468.68 per annum). A water utility fee will no longer be applied to each mobile home property. To clarify, the water utility will now be the responsibility of the registered park owner. We anticipate that the water meters will be installed at the main service connection by June 30, 2019 (pending delivery). As outlined in the attached bylaw, water rates will be charged at $2.35 per cubic meter. The mobile home parks and various other properties in town were not metered. Therefore, the Town cannot provide an estimated consumption per property.

As the utility fee will decrease by $468.68 per annum, for each mobile homeowner, the registered park owner may choose how to recover the water utility (e.g. pad rent could include the water utility). A notice will be provided to each mobile homeowner advising them of the logistical issues as outlined above (see attachment 2). This will be publicized as the Town advised that each property would receive a water meter. The course of action is different than what was intended, and we endeavor to maintain clear communications with Bassano residents.

The Town recognizes the burden that this may cause for the registered park owners. However, it is within the Town’s purview to charge for utility services.

Thank you for your understanding. If you have any questions, please contact Christine Petkau, Utility Clerk at 403-641-3788 or [email protected].

Sincerely,

Amanda Davis, MBA Interim CAO

Enc. cc. C. Petkau

Public Notice Utility Rates Bylaw #884/18 For Immediate Release June 11, 2019

At their June 10, 2019 regular meeting, Town Council passed Utility Rates Bylaw #884/18. New water rates will come into effect on June 30, 2019 following a seven-month public consultation process. All properties in Bassano will be metered and property owners will be charged a rate of $2.35 per cubic meter of water consumed. Properties receiving new water meters have been contacted by the Town for installation. The cost for each residential meter was $300 plus installation. In most cases, installation will be completed by the public works department.

Now, users will only pay for the water they consume. The Town believes this is the most fair and equitable way to charge for the water utility.

As part of the public consultation process, the Town advised that water meters would be installed on all mobile homes. When preparing for the installation of water meters in the mobile home parks logistical issues arose as outlined below.

1. Many of the mobile homes have more than one water line going into the property. The lines may be spliced for outdoor water usage and internal home usage. 2. Installing the water meters inside the premises required extensive retrofitting due to the age of the homes and pipes. 3. Installing the water meters under the trailer would require that the meters are wrapped and heat taped. Power service connections would be required. 4. There are pads within the mobile home parks that accommodate temporary stays, these properties were not previously metered, and the installation of meters is not accessible. 5. Installing water meters on the mobile homes did not account for any potential water loss within the park’s distribution system. 6. The cost to install water meters on each mobile home as a result of logistical challenges over doubled the cost of the project.

As a result of the logistical issues, it was determined by Town Council that a water meter would be installed at the entrance of each mobile home park at the main utility service connection. The bi-monthly water charge will now become the responsibility of the registered park owner. Thus, registered park owners can determine how they will recover the water utility cost (e.g. pad rent could include water).

The flat fee of $78.10 for water that was previously charged on each mobile home property will no longer be applied by the Town, all other utility fees will remain payable (e.g. sewer, garbage, recycling). The water utility fee will no longer be applied to each mobile home property as the water will be metered at the main water utility line at the entrance of the mobile home park. The per cubic meter fee of $2.35 will be charged to the registered park owner.

We understand that is a different approach than what was previously communicated. However, with the logistical challenges, a change had to be made.

If you have any questions regarding this project, they can be directed to the Bassano Town Office during regular business. hours (Mon. – Wed. 8:30 a.m. – 4:30 p.m. or Fri. 8:30 a.m. – 4:30 p.m.).

Public Notice Utility Rates Bylaw #884/18 For Immediate Release June 11, 2019

Now, users will only pay for the water they consume. The Town believes this is the most fair and equitable way to charge for the water utility.

1. Many of the mobile homes have more than one water line going into the property. The lines may be spliced for outdoor water usage and internal home usage. 2. Installing the water meters inside the premises required extensive retrofitting due to the age of the homes and pipes. 3. Installing the water meters under the trailer would require that the meters are wrapped and heat taped. Power service connections would be required. 4. There are pads within the mobile home parks that accommodate temporary stays, these properties were not previously metered, and the installation of meters is not accessible. 5. Installing water meters on the mobile homes did not account for any potential water loss within the park’s distribution system. 6. The cost to install water meters on each mobile home as a result of logistical challenges over doubled the cost of the project.

We understand that is a different approach than what was previously communicated. However, with the logistical challenges, a change had to be made.

Legal Assistant: Brenda Gantz Barristers & Solicitors Email: [email protected] 402 - 3 Avenue SW Phone: (403) 488-8213 Medicine Hat, AB T1A 4Z1 Fax: (403) 488-8215 Office Phone: (403) 488-8200

WITH PREJUDICE June 19, 2019 ܆ Regular/Registered Mail Town of Bassano ܆ Solicitor’s Mail Chief Administrative Office ܆ Courier nd 502 – 2 Avenue ܆ Pick-up or Delivery P.O. Box 299 ܈ Fax: 403-641-2585 Bassano, Alberta T0J 0B0 ܈ Email: [email protected]

Attention: Amanda Davis

Dear Madam:

Re: Four Seasons Park Estates Utility Rates Bylaw 884/18

Please be advised that we represent MoreahXXXXXXXXXX Scarletts, registered park owner of Four Seasons Park Estates (formally The Westend MHP)

Ms.XXXXXXXX Scarletts received correspondence from the Town on June 13, 2019 which advised her that a master water meter would be installed at the entrance of the mobile home park and that the water bill of the residents will now become her responsibility. Furthermore, this is all to take effect June 30, 2019.

XXXXXXXXMs. Scarletts has many concerns about the by-law as it applies to her mobile home park.

First, XXXXXXXXMs. Scarletts received no notices or correspondences from the Town of Bassano regarding the installation of meters on the property nor did she received prior noticed regarding the significant change in the way the Town plans to meter and bill for water provided to the residents of her mobile home park.

You advised in your letter that:

“This has been a consultative process with residents of Bassano for the past seven months and a six-month transition period was granted to enable uses to adjust their operations.”

XXXXXXXXMs. Scarletts has not been consulted about this major change to the application of the by-law nor has she been provided with a six-month transition period. She was not informed of the process the Town of Bassano has undertaken in order to make a decision of this magnitude nor has she been provided with a copy of the report which assessed the “logistical issues” with requirements and costs for metering each of the homes in her park. Second, for XXXXXXXXMs. Scarletts to charge the residents in her park a fee for water, she must provide each with 180 day’s written notice pursuant to section 24 of the Mobile Home Sites Tenancies Act (MHSTA). She cannot start charging the residents of her park for water on June 30, 2019 without violating her duty under the Act. As such, her duties under the MHSTA take precedence over the by-law as per s. 18 of the Municipal Government Act.

Third,XXXXXXXX Ms. Scarletts is particularly concerned with the Town passing the responsibility of charging for water usage on to her. The Town says the purpose of this by-law is to provide fairness in the water usage/cost to each resident of Bassano and to reduce the water utility be heavily subsidized by property taxation. The master meter will not allow for that as it would be impossible for the usage of each home to be calculated accurately. The way you are proposing that the water be metered in her park is discriminatory to its residents. Residents of the park have already expressed their concerns to Ms.XXXXXXXX Scarletts. Furthermore, passing the responsibility of determining water charges for each individual home in her park ontoXXXXXXXX Ms. Scarletts places an undue burden on her.

Notwithstanding the above, XXXXXXXXMs. Scarletts wishes to work with the Town with respect to this bylaw.

To that end, XXXXXXXXMs. Scarletts is requesting the following:

1. A copy of the inspection report as well as the quotes you have received for individually metering each and every mobile specifically in the park;

2. That the Town reconsider how the residents of mobile home parks are metered and billed for water. Specifically, she is asking that the Town maintain responsibility for billing her residents. She is prepared to amend her lease agreements with each resident to assist the Town in this regard; and

3. After the Town has considered her request and made a decision, that it provide Ms. Scarletts with sufficient notice so as that Ms. Scarlett can comply with the requirements s. 18 of the MHSTA.

If XXXXXXXMs. Scarletts does not receive a response from the Town by Monday, June 24, 2019, Ms. ScarlettsXXXXX intends to proceed with challenging the by-law in the Court of Queen’s Bench.

Thank you for your prompt attention this matter.

Yours truly, STRINGAM LLP

Per:

SHARAH L. KERSHAW Lawyer | B.COM., LL.B. [email protected] SLK/bjg cc C. Petkau June 24, 2019

Stringam LLP Sent via email/fax: [email protected] Barristers & Solicitors 403-488-8215 402-3 Avenue SW Medicine Hat, AB T1A 4Z1

Attention: Sharah L. Kershaw

Dear Ms. Kershaw,

RE: Four Seasons Park Estates Utility Rates Bylaw 884/18 ______

In response to the letter dated June 19, 2019 regarding the above file, the Town of Bassano acknowledges the concerns raised.

It has been the Town’s intention to transition to a user pay water utility since late 2018 as mentioned in items of correspondence to our residents over the past seven months. At the meter installation phase, the Town ran into technical challenges specifically in the mobile home parks as outlined in the letter June 11, 2019 addressed to your client.

Three questions were positioned in your letter. Our response to each question is outlined below.

1. The Town does not have an inspection report for each of the 40 mobile homes in Bassano. The information received regarding meter installs was provided verbally by Bassano Plumbing and Heating to administration of the Town during the meter installation kick-off meeting on July 10, 2019. Below is a summary of the technical challenges identified at the meeting.

a. Many of the mobile homes have more than one water line at the property. The Town would have to tie in the waterlines on the outside of the property, heat tape the lines, install an electrical service to plug in the heat tape, and place the water meter under the trailer. The water meters are not intended to be outside and would be at risk for freezing in the winter.

b. Other mobile homes have 2’ culverts (roughly) filled with services lines that the Town would have to tie into. Again, leaving the water meter outside and having to heat tape the lines if there was more than one water connection to the property.

c. There are temporary use pads in the mobile homes parks that the Town was unaware of and could not install the water meters.

d. The age of the waterlines in some of the mobile homes would have required significant upgrades to install the water meters because connections, fitting and materials are not compatible. e. The water distribution lines within the mobile home parks would still not be metered.

Thus, the cost of retrofitting the mobiles homes for water meters and the potential operational issues prevented the Town from installing the individual meters.

2. It is the Town’s intention to move forward with a user pay water utility. The limitations outlined above requires a different meter approach which is why the Town will install meters at the service main entering the mobile home parks. This was determined to be the most effective way for the municipality to achieve its intended outcome of delivering a cost recovered utility.

3. A proposed amendment to Utility Rates Bylaw 884/18 will be brought to Town council on July 8, 2019. The proposed amended will include a further transition period for implementation of the new water utility fee structure at the mobile home parks. It will be recommended that the flat fee rate of $78 bi-monthly remain in place for all mobile homeowners during the transition period. The proposed amendment, if adopted by Council, will provide park owners with enough time to amend the residency charges as outlined in Section 24 of the Mobile Homes Sites Tenancies Act.

Having weighed the factors and costs of installing meters on each individual property in the mobile home parks, the Town plans to maintain a single source meter at the entrance of the mobile home parks as provided for in the Municipal Government Act. This means the utility cost would be billed to the park owner.

For more information contact the undersigned at 403-641-3788 or [email protected].

Sincerely,

Amanda Davis, MBA Interim CAO cc. XMXXXXXXXXXXXXX. Scarletts ([email protected]); C. Petkau Four Seasons Park Estates 206- 1st Avenue Bassano, Alberta T0J 0B0

Dear Town Council, Mayor Wickson, and Amanda Davis Interim CAO,

I am writing to you as a follow up the recent written correspondence between the Town of Bassano and myself and my legal representation, as well as a conversation with Amanda Davis Interim CAO in her office on June 28/19 regarding the issue of master metering the Four Seasons Park Estates at 206-1st Avenue.

I understand and agree that the original Utility Rates Bylaw 884/18 which includes individually metering the water of the residents is necessary and a good thing to do for both the Town and its residents. Unfortunately, during the time in which this bylaw was being created and subsequently amended and then passed, no due diligence was done on the logistics of metering the residents of the mobile home parks. As a result, a very quick decision was made to simply master meter the park and lay the responsibility of payment for water on the park owner.

It is my understanding that only one plumber was consulted and no written quote was received by that plumber, in this case Bassano Plumbing and Heating. The information provided regarding the installation of the meters on the mobile homes, was done verbally with the Town’s CAO in a one hour meeting and then was presented to Town Council that same evening and subsequently voted on and passed.

How can a decision that is based on installation costs be made, when the only information about the extra cost to install meters on the mobiles was vague and only verbal? I have been advised by Amanda Davis, that the costs to install meters on the mobile home in the parks “may potentially double the budget”, with no mention of an actual budget number. Further, this was only one company’s opinion. Three quotes for any project is the gold standard, and it would be expected that the Town of Bassano has an obligation and duty to obtain three quotes for this decision in order to have been made fairly and legally. The fact that getting another company or two to quote

may have been difficult is irrelevant. Certainly, there is a least one other company in the region who would be interested in a project of this size.

The residents of Four Seasons Park Estates were blindsided by this bylaw; as was I. None of us received any written notice of the plan to master meter the park until June 13th, just two weeks before the master meter was to be installed. That would not be considered proper process and consultation.

Each resident of Bassano deserves to be treated as an individual. The owners of the mobile homes in the Four Seasons Park Estates are tax paying citizens and several owners own other homes in Bassano. A decision of this magnitude has far reaching consequences and should not have been taken lightly.

The owners and residents of the Four Seasons Park Estates are extremely unhappy about this decision. It is discriminatory, unfair and isolating. The logistics of the installation should have been carefully planned before passing this bylaw. The result of this decision will impact each persons right to use as little or as much water as they choose to pay for, as well as place the burden of the administration and risks associated with being forced to act as a utility provider on the park owner.

I am very concerned about the lack of consultation, collaborative and inclusive process in the decision to master meter the water in the mobile home parks in Bassano. Seemingly, with little thought and due process, the Town of Bassano has decided to place the owner of the park in a position of paying for the water use of the residents and having to “choose how to recover the water utility costs” from the residents, placing undo hardship on the park owner.

The logistics of fair billing, which every other resident of Bassano will soon have the privilege of, has been taken away from the residents of the Four Seasons Park Estates.

As laid out in the letter dated June 19, 2019 that the Town of Bassano received from Sharah Kershaw of Stringam LLP, other issues have been raised and are listed below:

1. The implementation of the Utility Rates Bylaw 884/18 places the park owners in contravention of the Mobile Home Sites Act, and as such I am asking that the Town consider an additional eight months adjustment time be provided in order to make the necessary changes needed to implement water metering.

2. As per the Mobile Home Sites Act, there can be no rent increases nor additional charges to the resident by the Landlord without providing 180 days notice. A minimum of two months should be provided to perform the correct due diligence and explore all options for metering the mobile home parks. Once that period is done, if it becomes necessary, the 180 days notice period can be given at that time.

On June 24th, Amanda Davis responded to the legal letter sent to the Bassano Town Council dated June 19, 2019.

In that written response (attached for your reference), Amanda Davis addressed the technical challenges identified in her one hour meeting with Bassano Plumbing and Heating. My perspectives on the challenges are noted below.

After having several conversations with the residents and owners of the mobiles as well as others, it is clear that each unit has its’ own individual situation. What we understand is that the Town is concerned that the water lines can be split under the mobile and if the meter is installed inside, as it is in most homes, then the risk is that a secondary line to an outside hose bib could be run and not be captured by the meter. In this case, perhaps installing two meters from the onset so that both lines would be metered would be prudent. Many of the mobiles already have heat tape and electrical service for the existing water lines installed under the mobiles. Perhaps some of them don’t, however each unit should be treated as an individual. If a unit needs heat tape, and the other doesn’t it would be unreasonable to lump them all together as though it was an issue for all the units.

Four Seasons Park Estates does NOT have temporary use pads. If the other mobile home park in Bassano has temporary use pads, then that issue should be resolved with 3 the other park owner. The residents of the Four Seasons Park Estates should not have to be affected by that.

The statement that the age of the waterlines would require significant upgrades to install the water meters is a judgement made without any evidence as such. Until a plumber has physically looked at the individual plumbing of each unit, it is impossible to say with any certainty what the situation with each home may be.

In regards to the water distribution lines within the Four Seasons Park Estates not being metered, if the water is coming through the distribution lines to each home in the parks, then the water would be being captured the same way it is for the rest of the Town.

How are the distribution lines of the Town to the other residents in Bassano, not in the mobile home parks, being metered?

Is there a reason to believe there are leaks in the distribution lines in the Four Seasons Park Estates?

How is the Town of Bassano dealing with potential leaks in the Towns distribution lines?

During the meeting on June 28th with Amanda Davis, Quinton from Bassano Plumbing and Heating, and Lonnie Raymond of the Bassano Public Works, both the plumber and Lonnie admitted that it was in fact possible to meter each mobile home. Perhaps it isn’t the most convenient installation but is certainly doable.

It is my understanding that there are mobile homes in Bassano, including the ones located at 810 and 814 5th Avenue that are not in mobile home parks and that currently have water meters. How has the Town handled the concerns of two separate lines being run for those homes? How are they being billed for water?

It is my intention to work with the Town to resolve this issue. The Town of Bassano has the opportunity to listen to your citizens’ concerns and work with them collaboratively to foster a better community spirit. All citizens of the Town of Bassano need to feel that they are a part of the process and being heard, thus engaging them to participate in the Towns’ initiatives, including Beautifying Bassano, which will only benefit the sustainability and growth of Bassano.

I had the pleasure of spending the weekend getting to know the residents of the Four Seasons Park Estates, working with them on cleaning it up, sharing ideas on improving the park and the homes they live in, and brainstorming on ways to include the community in making it a great place to live. Individual water meters and the right to control their own water usage is imperative to the full inclusion they deserve.

SOME POINTS TO CONSIDER:

It is impossible to equitably divide the water bill amongst the residents. Some people have one individual living in the home while others may have four. Some residents leave for the winter months, therefore they would be charged for water when they aren’t even home; some residents may want to water a garden, others don’t. The potential to create animosity and conflict between neighbours and the community is high.

The next concern is that there is no way to know what the water usage and actual costs, therefore the park owner will be forced to charge a substantial rent increase, which would burden the residents. A reconciliation would then have to be made 6-12 months later, as it is illegal to make profit on water. It is an administrative nightmare and unnecessary if the Town of Bassano were to simply continue its current billing of each individual.

Further, the suggestion to just raise rents to include water, skews the business model of mobile home parks and impacts resale and operational costs. I am not a utility company, nor do I want the responsibility of becoming one.

If the Town insists on the master meter approach, which I vehemently disagree with, then that master meter should be the Towns responsibility to monitor and continue the billing of their residents on whatever payment plan they decide to implement.

SUGGESTED OPTIONS:

1. Have the plumber work with the owner of each mobile home and provide a written quote for the installation of the meter to their home. If two meters are required in order to catch the water used for outdoor watering, then include that in the quote. My understanding is the Town has a budget of $300 per meter plus one hour of time to install a meter. ($95 plus tax) Perhaps the Town would reconsider the budget and make a greater installation allowance to accommodate the extra time that may or may not be needed. For example, allow each mobile a two hour install, then anything above that could possibly become the responsibility of the mobile homeowner if they are agreeable to that. If it only takes one hour, then no extra labour charges would be necessary.

If the plumber needs extra time and/or an extra meter, then the homeowner can either pay the plumber directly or an arrangement can be made between the Town and the homeowner to make a lump sum or monthly payments for the extra costs. Not every unit will need the same amount of time, so it would be fair to charge it back as it pertains to their home.

2. Master meter the park and have the Town of Bassano continue to bill the residents for water through their existing accounts which leaves the park owner out of the utility business, further protecting both the residents and the park owner.

3. Another option is to install a master meter in a heated shack and then install sub- meters inside the shack with the master meter. Please see attached a letter I have 6

received from Omar Hamdon, President of Hamdon Energy Solutions, indicating that install of the water sub-meters in mobile homes is “a pretty simple installation. Ideally, they are installed inside each unit before it splits off to a hose bib or boiler, etc. This way the meters are close to each other for ease of reading as well as potential future remote reading”. The sub-meters from Hamdon Energy Solutions are $175 plus delivery. See attached information sheet. The logistics of a heated shack would have to be worked out with the Town, however it is something that should be considered as a potential solution.

It is my intention to work together with the Town of Bassano to facilitate fair and equitable water use and billing. We all must consider the negative effects over the long term of putting a bandaid solution on this issue. The residents of the mobile home park deserve to have the same access to individual metered water as everyone else, and the fact that water meter installation on their homes may be more challenging than others, should not preclude them from participating in the environmental and economic benefits that the rest of the Town will enjoy.

I am requesting that the Utility Rates Bylaw 884/18 be amended to include the individual metering of the mobile homes in the parks in the Town of Bassano.

Best regards,

Moreah Scarletts

Moreah Scarletts 1211C Madison Avenue, Burnaby, BC V5C 4Y4 Ph: 778-387-7078 /Email: [email protected]

From: "[email protected]" Subject: Fwd: Water meters Date: July 3, 2019 at 7:12:33 PM PDT To: Cathy Ross <[email protected]>

From: "Omar Hamdon" To: [email protected] Sent: Thursday, June 27, 2019 12:22:16 PM Subject: Water meters

Hello Moreah,

It was nice talking to you earlier. Here is some info on the water meters. It is a pretty simple installation. Ideally they are installed inside each unit before it splits off to a hose bib or boiler, etc. Another ideal option is if all water sub-meters are installed inside a heated shack where the master meter is to be installed. This way all the meters are close to each other for ease of reading and potential future remote reading.

Cost per meter is $175 plus shipping from Edmonton. I will look into plumbers near Bassano for you.

Omar Hamdon, P.Eng., President Hamdon Energy Solutions

9415 – 27th Ave NW Edmonton, AB, Canada T6N 1C9

Phone: +1 (780) 448-0074 Toll Free: +1 (866) 448-0074 Cell: +1 (780) 818-0744 Email: [email protected] Website: www.hamdon.net

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Master Meter Canada // 100 Lansdowne St., Suite 207 // Saint-Bruno, Quebec J3V 0B3 // www.mastermeter.ca 2 Town of Bassano Mobile Home Park - Utility Meter Analysis Induvidually Town Who is Billed? Rate Metered Y/N Who Owns the Homes?

Flat rate $71 for all utilities/ Town Services, including 23 cubic Individually owned and group of rentals, all Rosemary Individual homes billed. meters. Y charged to occupant individually. Flat rate for non consumption water (plus other town provided 1 person owns the land, each mobile home amenities e.g. sewer & garbage). Consumption water rate is is owned by the tenate, who receives the Duchess Individual homes billed. $1.10/ cubic meter. Y bill for their unit. One bill to the owner of the park- each mobile home owner pays a fee to park Bowden 1 bill to park owner. $3.00 / Cubic Meter N- one meter owner.

Flate Rate $99 for town provided ammenities plus 14 cubic 1 person owns the land but each mobile Elk Point Individual homes billed meters per home, after 14 cubic meters, $4/ cubic meter. Y home is billed seperatly from the town. One bill to the owner of the park- each mobile home owner pays a fee to park Oyen 1 bill to park owner. $2.72/ Cubic Meter N- one meter owner. One bill to the owner of the park- each The park gets a reduced rate of $41.23 per mobile home, with mobile home owner pays a fee to park Picture Butte 1 bill to park owner. no set amount of water. N- one meter owner. Flat rate $130 for water delivery/ Town amenities and then Vulcan Individual homes billed. $1.75 per cubic meter. Y Each owned seperatly/ billed seperatly. All owned by a company but the bills go to Magrath Individual homes billed. $1.41 per cubic meter. Y each tenate seperatly. 1 owner of park who pays the bill and Bow Island 1 bill to park owner. $1.87/ cubic meter N- one meter charges tenates a rate.

Owned by one company who receives the bill pays it and then charges the tenates a Coalhurst 1 bill to park owner. 39.75 for 20 cubic meters, over that 1.75/ cubic meter. Y rate with their rent.

June 2, 2019 - JM/AD

BYLAW Bylaw Number: 889/19

UTILITY RATES BEING A BYLAW OF THE TOWN OF BASSANO IN THE PROVINCE OF ALBERTA TO AMEND BYLAW NO. 884/18.

WHEREAS the Council of the Town of Bassano in the Province of Alberta has the authority pursuant to the Municipal Government Act (Alberta) to pass bylaws for municipal purposes respecting public utilities;

AND WHEREAS the Council of the Town of Bassano wishes to establish charges, fees and rates for the municipal utility services provided by the Town of Bassano;

AND WHERAS the Council of the Town of Bassano enacted Bylaw No. 884/118 to establish rates for the municipal utility services provided by the Town of Bassano;

AND WHEREAS the Council of the Town of Bassano has determined that it is not possible or desirable to install water meters to individual mobile homes in mobile home parks located in the Town, as contemplated by Bylaw No. 884/118;

AND WHEREAS the Council of the Town of Bassano has determined that it is in the best interests of the municipality to install water meters for mobile home parks located in the Town, and for the charges for the water utility provided by the Town of Bassano to the mobile home park to be payable by the owner of the mobile home park;

AND WHEREAS the Council of the Town of Bassano wishes to amend Bylaw No. 884/118 to provide for reasonable notice to mobile home owners and a transition period for mobile home park owners affected by Bylaw No. 884/118;

NOW THEREFORE BE IT RESOLVED the Council of the Town of Bassano duly assembled hereby enacts as follows:

1. Bylaw No. 884/118 is hereby amended by adding the following provisions:

a. For the purposes of this Bylaw: i. “Mobile Home” includes a “manufactured home”, “mobile home”, “modular home” and “travel trailer” as defined in the Municipal Government Act (Alberta); ii. “Mobile Home Park” means a parcel of land in the Town of Bassano that includes multiple Mobile Home sites that are rented or available for rent, and; iii. “Town” means the Town of Bassano.

b. The Town may require as a condition of providing water utility services to a parcel of land, including a Mobile Home Park, the installation of a meter owned, supplied and maintained by the Town on the parcel of land to measure water consumption. Without limitation to s. 38(2) of the Municipal Government Act, the Chief Administrative Officer or his/her designate is hereby authorized to enter on to a parcel of land for the purpose of installing and maintaining a meter as set out herein and for inspecting for compliance with the requirements of this Bylaw and the Act. c. For the seven (7) month period commencing on the date this Bylaw comes into effect (the “Transition Period”):

i. the Town shall continue to supply water utility services directly to the owners of Mobile Homes located in a Mobile Park, and; ii. charges for the water utility services provided by the Town to a Mobile Home located in a Mobile Home Park shall be: iii. an amount owing by the owner of the Mobile Home to the Town, and; iv. determined in accordance with the utility rate set out in Schedule “A” to this Bylaw for unmetered developed residential lots. d. Effective as of the expiry of the Transition Period:

i. the Town shall discontinue providing water utility services directly to the owners of Mobile Homes located within a Mobile Home Park; ii. the charges for the water utility services provided by the Town to Mobile Homes within a Mobile Home Park shall be: a. an amount owing by the owner of the Mobile Home Park to the Town, and;

b. determined in accordance with the utility rate set out in Schedule “A” to this Bylaw for developed residential lots, based on the consumption measured by the water meter installed by the Town to measures the water consumption of the entire Mobile Home Park. e. The Transition Period provided for herein shall be notice of the Town’s intention to discontinue the supply of water utility services directly to the owners of Mobile Homes within a Mobile Home Park, in accordance with the requirements of s. 42 of the Municipal Government Act (Alberta).

2. This Bylaw shall come into effect upon third and final reading.

3. If any portion of this Bylaw is found to be invalid, the invalid portion shall be severed, and the remainder of the Bylaw shall continue to be valid.

READ a first time this _____ day of _____, 2019.

READ a second time this _____ day of _____, 2019.

READ a third time this _____ day of _____, 2019.

TOWN OF BASSANO

______Mayor Wickson

______Interim CAO Davis

Schedule “A”

Utility Rates

The Town of Bassano’s utility rates are charged on a user pay model to achieve departmental cost recovery.

Water

A per cubic meter fee shall be applied on every cubic meter of water consumed. The Town of Bassano will install water meters on all premises that do not have a water meter to work towards true cost accounting of the water utility.

Description of User Water Bi- Sewer Bi-monthly Garbage Bi- Recycling Bi- monthly monthly monthly All developed $2.35 per cubic $26.00 $18.00 $7.00 residential premises. meter of water consumed ($0.90 paid to NRSC and $1.45 to operate the distribution system). All developed $78.10 $26.00 $18.00 $7.00 residential lots – unmetered (in transition) All developed $2.35 per cubic 20% of water $42.00 $11.00 commercial/industrial meter of water consumption, premises (low volume) consumed ($0.90 minimum charge paid to NRSC and $42.00 $1.45 to operate the distribution system). All developed $2.35 per cubic 20% of water $60.00 Private $11.00 commercial and meter of water consumption, garbage pick-up industrial premises consumed ($0.90 minimum charge is required. (high volume users). paid to NRSC and $72.00 Motels, restaurants, $1.45 to operate retail, gas stations. the distribution system). All developed $235.10 $42.00 $60.00 Private $11.00 unmetered commercial garbage pick up and industrial premises is required. (in transition). All developed $2.35 per cubic 20% of water $60.00 Private $11.00 institutional premises. meter of water consumption, garbage pick up consumed ($0.90 minimum charge is required. paid to NRSC and $72.00 $1.45 to operate the distribution system). Unmetered property $93.10 used for livestock pasture (in transition). Bulk Water Rates Rates set annually by the City of Brooks. Processing Fee $5.00

*Rates are charged whether a premise is vacant or occupied.

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 6.2

Public Land Policy – Baseball Diamond Policy

BACKGROUND: At the June 10, 2019 meeting council moved that the Town of Bassano continues to maintain both ball diamonds (north and south) by floating the diamonds and lining the fields a minimum of once per week.

A public lands policy was prepared to ensure work is completed in accordance with the direction.

OPTIONS:

#1 - Council approves the baseball Diamond Maintenance Policy No. TOB-R0119 as presented.

#2 – Council provides revisions to the Baseball Diamond Policy No. TOB-R0119 (define revisions).

#3 – Council declines the Baseball Diamond Maintenance Policy No. TOB-R0119 as presented.

CAO COMMENTS: None.

ALIGNMENT WITH STRATEGIC PLAN This is an operational matter.

PROPOSED RESOLUTION: That council approves the Baseball Diamond Maintenance Policy No. TOB-R0119 as presented.

Attachments: 1. Baseball Diamond Maintenance Policy – TOB-R0119 - Draft

Prepared by: Jordan Mitchell, Executive Assistant

Reviewed by: Amanda Davis, Interim CAO

1 of 1

Policy Baseball Diamond Maintenance Policy

Authority: Administration Motion: Date Passed: Policy Number: TOB-R0119

Policy Statement The purpose of this policy is to provide guidelines for the ongoing maintenance of ball diamonds in the Town of Bassano. Definitions “Bassano Minor Ball Association” means the Bassano Minor Ball association. “Chief Administrative Officer” means the administrative head of the municipality. “Grasslands School Division” means the Grasslands Regional School Division #6. “Municipal Employees” means person(s) employed by the Town of Bassano. “North Ball Diamond” means the ball diamond located at 228 – 9th Avenue and is owned by the Town of Bassano. “South Ball Diamond” means the ball diamond located at 240 – 6th Avenue and is owned by Grasslands School Division. “Town of Bassano” means the municipal corporation of Bassano. “Town Council” means the elected body of the Town of Bassano. Guidelines Introductory These guidelines serve the purpose to determine which party is responsible for which ball diamond located in Bassano and to define those responsibilities. North Ball Diamond The diamond shall be maintained by the Town of Bassano from May 1st to September 31st (annually). Weather permitting, on Mondays (weekly), Municipal Employees shall: . Float the diamonds, . Line the diamonds, . Repair fence as needed,

. Repair the backstop as needed, . Remove garbage, . Endeavour to fill gopher holes on the field, and . Provide chalk to line the diamond.

South Ball Diamond The diamond shall be maintained by the Town of Bassano from May 1st to September 31st (annually). Weather permitting, on Mondays (weekly), Municipal Employees shall: . Float the diamonds, . Line the diamonds, . Endeavour to fill gopher holes on the field, and . Provide chalk to line the diamond.

Municipal Employees shall not: . Provide or maintain a bathroom or storage unit.

Bassano Minor Ball Association shall: . Assist with filling gopher holes, . Line the fields on weekends or as needed, . Float the diamonds as needed outside of the regularly scheduled maintenance, . Provide and set the bases, . Notify the Town of Bassano by contacting the administrative office (403-641-3788 or [email protected]) if maintenance support is required, . Maintain any bathroom or storage facility, and . Uphold the cleanliness of the diamond and surrounding area.

Grasslands School Division on shall: . Cut the grass and weed eat the south ball diamond.

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 6.3

Golf Course Signage

BACKGROUND At the May 27, 2019 regular council meeting Councillor Barlow requested the support of the Town to investigate the relocation of Highway signs for the Bassano Golf Club.

Information regarding this request was sent to the Bassano Golf Club as per the attached letter. To relocate the sign at Highway 1 near Township Road 214, to Highway 1 near Range Road 185, the cost is $600.

An email request was sent by Councillor Rose that the Town covers the expense to relocate the golf course signs.

Monies were allocated for sign replacement is 2019 as outlined in the Beautify Bassano Initiative. The signs scheduled for replacement this year include the campground sign, directional maps and signs near the old entry way. If the golf course sign is added to this project, adjustments will be made to the prioritization listing.

OPTIONS

#1 – That the Town of Bassano supports the relocation of the golf course signage at Highway 1 near Township Road 214, to Highway 1 near Range Road 185 to provide all administrative support and 50 percent of the project costs up to $300.

#2 – That the Town of Bassano supports the relocation of the golf course signage at Highway 1 near Township Road 214, to Highway 1 near Range Road 185 to provide all administrative support and 100 percent of the project costs up to $600.

#3 – That the Town of Bassano supports the relocation of the golf course signage at Highway 1 near Township Road 214, to Highway 1 near Range Road 185 to provide all administrative support with the golf course providing 100 percent of the project costs.

CAO COMMENTS When considering this request, financial stability of the organization should be discussed. Will the actions of the Town support and promote long-term financial stability of the recreation and culture organizations? And, is that a priority for council?

ALIGNMENT WITH STRATEGIC PLAN This project could align with Goal 2 – Task 5, develop partnerships for marketing and promotion of Bassano with local/regional agencies, boards, commissions and volunteer organizations. The timeline for this is slated for February 1, 2020 – July 31, 2022. The deliverable is not outlined at this time. However, the Town should have an overarching plan for marketing to ensure projects have purpose and that there is fair distribution of monies.

PROPOSED RESOLUTION

That the Town of Bassano supports the relocation of the golf course signage at Highway 1 near Township Road 214, to Highway 1 near Range Road 185 to provide all administrative support and 50 percent of the project costs up to $300. 1 of 2

Attachments 1. Golf Course Sign Relocation Letter – June 19, 2019

Prepared by: Amanda Davis, Interim CAO and Jordan Mitchell, Executive Assistant

2 of 2

June 19, 2019

Bassano Sage and Thistle Golf Club P.O. Box 568 Bassano, AB, T0J 0B0

Dear President Rick Doherty and Members,

RE: Golf Course Sign Relocation

As requested by Councillor Doug Barlow at the June 10, 2019 regular council meeting on behalf of the Bassano Sage and Thistle Golf Club, Town administration has contacted Alberta Transportation and Alberta Traffic Supply to relocate the golf course sign at Highway 1 near Township Road 214, to Highway 1 near Range Road 185. The cost to relocate the sign is estimated at $600.44 as outlined in the attached report.

Administration can proceed with this project pending approval by the golf board as the costs would be the boards responsibility. Confirmation is required by July 31, 2019 for this project.

Please direct any questions to Jordan Mitchell at [email protected] or 403-641-3788.

Sincerely,

Amanda Davis, MBA Interim CAO

/jm cc. D. Barlow

Golf Course Sign Relocation Report Findings

The current sign located on Highway 1 near Township Road 214, has a KM mark on it, therefore cannot be moved to a new location. Alberta Transportation suggests keeping the old sign in its place and getting a new sign for the new location from Alberta Traffic Supply.

Alberta Transportation Quote

Justin Corbeil, Alberta Transportation Strathmore District Manager, gave a verbal quote of $300 to install a new sign on Highway 1 near Range Road 185. Installation would be done by Volker Stevin Highways Ltd.

Alberta Traffic Supply Quote

Please see the attached.

Total Quote

Company Job Amount Alberta Traffic Supply New Sign $300.44

Alberta Transportation Installation $300.00

TOTAL New Sign and Installation $600.44 plus GST

Edmonton Sales Calgary Sales QUOTE 1121-50017131 9015 14 Street NW 9800 Endeavor Dr. S.E. Date 6-12-2019 Edmonton, AB T6P 0C9 Calgary, AB T3S 0A1 Page 1/1 Phone: 780-440-4114 Phone: 403-248-3241 Printed By gstjacques Toll Free:1-800-661-7346 Toll Free: 1-800-242-8404 Alberta Ordered By Jordan Mitchell Fax: 780-440-1326 Fax: 403-248-3967 Phone # +1 403-641-3788 e-mail:[email protected] e-mail: [email protected] website: www.atstraffic.ca

BILL TO: SHIP TO:

Town Of Bassano Town Of Bassano Box 299 Box 299 Bassano, AB T0J 0B0 Bassano, AB T0J 0B0 Canada Canada P: +1 403-641-3788 F: +1 403-641-2585 Purchase Order # Customer ID Salesperson ID Shipping Method Payment Terms QUOTE 11006198 AB071 CALL WHEN READY NET 30

ORD SHP UOM Item # Description Price Extended Price 1 EACH 14113373 PANELAL1RECHI00W300H60CM White $216.13 $216.13 AL!RCHI0030060 Rec AL1 HI 300 60 White

1 EACH 89999999 Memo $70.00 $70.00 Memo

Goods maybe returned within 30 days of purchase with a Return Authorization number. Goods Subtotal $286.13 returned without authorization will be refused and returned at sender’s expense. All items returned must be in original manufactures packaging, and be in new condition. Credit cannot be given for Tax $14.31 merchandise returned in damaged condition due to improper packaging. Freight $0.00 All items returned are subject to a 15% restocking charge. Total $300.44 Returns of items made specially or ordered specifically do not fall within our return policy and cannot be returned.

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 6.4

Intermunicipal Collaboration Framework – Recreation Agreement – Draft

BACKGROUND: As per the directions of Town and County councils, the administrations of the of both prepared a draft Recreation Agreement per the terms of the Intermunicipal Collaboration Framework (ICF).

If approved, the agreement would come into effect on November 1, 2019 with fund allocations for January 1, 2020. The County has already allocated funds to the former Division 6 program for 2019.

Once approved, the appointed committee would be tasked with developing any operational policies and procedures by December 31. Bassano’s CAO would be responsible to provide all administrative support to the committee.

OPTIONS:

#1 – That the Town of Bassano approves the Intermunicipal Collaboration Framework Recreation Agreement as presented.

#2 – That the Town of Bassano approves the Intermunicipal Collaboration Framework Recreation Agreement as amended (define amendments).

#3 – That the Town of Bassano declines the Intermunicipal Collaboration Framework Recreation Agreement as presented.

CAO COMMENTS: None.

ALIGNMENT WITH STRATEGIC PLAN Goal 1 – Task 2 Implementation of ICF 1. Development of a new recreation agreement.

PROPOSED RESOLUTION:

That the Town of Bassano approves the Intermunicipal Collaboration Framework Recreation Agreement as presented.

Attachments: 1. Intermunicipal Collaboration Framework Recreation Agreement – TOB-R0119 - Draft

Prepared by: Amanda Davis, Interim CAO, County Administration

1 of 1

An Agreement Between:

The Town of Bassano, in the Province of Alberta, hereinafter referred to as “The Town” of the first part,

- and –

The County of Newell, in the province of Alberta, hereinafter referred to as “The County” of the second part,

WHEREAS, it has been agreed by the Town, as per Bylaw 886/18 and the County, as per Bylaw No. 1940-19, which Bylaws approved the Intermunicipal Collaboration Framework Agreement between the Town and the County, wherein among other matters, it was agreed that a Recreation/Parks/Culture Board would be established under joint control of both parties, whose responsibilities shall be (in order of priority):

a. to report to the Councils, through annual budgets, financial reporting, support to community recreational/parks/cultural organizations or individuals for the provision of recreational, parks, cultural programs located in the Area,

b. to recommend to the Councils, policies and standards concerning recreational/parks/cultural matters,

c. to co-operate with and encourage all organizations located within the area who are working for and supporting recreational/parks/cultural services,

d. The recreation/parks/cultural board may hear and review representation by an individual, organization or delegation of citizens concerned with recreation, parks and/or culture and submit recommendations to each Council on recreation related matters that the Board considers to be in the general interest of all citizens within the Area.

AND WHEREAS, the Town and the County have agreed that the Town and the County should contribute an equal amount of funding for recreation purposes within the Town of Bassano and the Division 6 area of the County;

THEREFORE, The Town and the County agree as follows:

1. To constitute a “Recreation/Parks/Culture Board”, hereinafter referred to as “the Board”, to oversee the allocation of recreation funding for the area identified as the Town of Bassano and that portion of County of Newell known as Division 6.

2. The said members shall consist of:

a. Two members of the Town Council as appointed by the Town Council.

b. Two members of the County Council with one being the Division 6 County Councillor.

3. That each of the parties of the first part and the second part hereto shall contribute to the expenditures of the Board in each year and the sums to be so contributed by each party,

be established annually by both the Town and the County on the basis of an equal contribution from both the County and the Town.

a. That the base budget administered by the Board shall include an annual contribution of $25,000 from each municipality (combined amount $50,000) that will be allocated to eligible community groups that operate recreation or culture facilities or provide recreation/culture programs or services. With the exception of the Bassano FCSS program, facilities or recreation services that are directly owned and/or operated by the Town or the County will not be eligible for funding from this pooled account. An additional 50/50 cost sharing arrangement will apply to recreation facilities and program expenditures incurred by the Town to maintain and operate Town owned recreation facilities.

b. Funds allocated for community groups shall be based on the merits of applications submitted. The Board is delegated the authority to determine which groups will be funded and amounts thus approved.

c. The Board may specify conditions if any that apply to the issuance of grant funds such as providing formal accountability for the use of funds approved by the Board.

d. That if either or both of the Councils for the Town and the County are of the opinion that the annual budget recommended by the Board is excessive, such Council shall have the right to request that the Board reconsider the budget with the objective being to reduce the financial impact upon the contributing municipalities.

e. The scope of this Agreement is limited to contributions for operational expenses. Future contributions for capital expenses will be dealt with on a case-by-case basis. The Board may make recommendations jointly to the Town and the County for capital contributions.

f. That the Town shall be the signing authority for all cheques, vouchers and monies received or spent. The administrative support/secretary function for the Board shall be provided by the CAO or designate for the Town.

g. Funds allocated by the municipalities for the Recreational/Parks/Cultural function shall be based on official recommendation from the Board.

4. This Agreement may be terminated by either party giving twelve (12) months written notice. This Agreement may be cancelled and renegotiated as a result of the regionalization of both the Town and the County.

5. Amendments to this Agreement may be made by mutual consent of both parties.

6. The Board shall be governed by and subject to the following:

a. The Chairperson shall be elected during the first meeting after the annual organizational meeting for each Council.

b. The Board shall meet at least once each year. The times and dates of meetings will be determined by the Board at its first meeting.

c. Additional meetings outside of the schedule set in accordance with Article 6 (b) above may be called by the Chairperson or at the request of any two members (which may include the Board Chair).

d. The minutes of all regular and special meetings shall be recorded by the Town CAO or Designate. Copies of all minutes shall be filed with the Town Office and all Board members and the County shall receive a copy of the minutes.

e. A quorum of the said Board shall be a majority of the members of the board.

f. The Board shall submit an official request for the amount of funds required by the Board for the next calendar year to the Town and County Councils by September 30. A final report of funds expended for the previous calendar year shall be submitted to each Council by April 30.

g. Neither the Board nor any member shall have the power to pledge the credit of the Town or the County or both in connection with any matters whatsoever, nor shall the Board or any member have any power to authorize any expenditure to be charged against the Town or the County or both.

Requirements for funded applications

1. A current financial statement must be supplied with an application; exceptions will be made for newly formed groups with no previous financial activity.

2. An application must include a proposed budget and a statement of need.

3. The Board has control over the application funding process and schedule.

All of the above criteria must be met before the Board will consider the funding application.

Commencement

This agreement shall come into effect on November 1, 2019. Fund allocations shall come into effect on January 1, 2020.

______Reeve - County of Newell Date seal

______CAO - County of Newell Date

______Mayor – Town of Bassano Date seal

______CAO – Town of Bassano Date

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 6.5

Strategic Plan – Goal 2 – Task 3 – Terms of Reference

BACKGROUND Pursuant to Motion 142/19, the administrators of the Town and Palliser Economic Partnership (PEP) prepared a Terms of Reference (TOR) for the Intergenerational and Multigenerational Tiny Home Pilot Project Bassano.

The purpose of the TOR is to define the objectives of the project and each stakeholder’s roles and responsibilities. As outlined in the TOR, council is responsible to:

1. Approve the project Terms of Reference, 2. Appoint an advisory committee, 3. Approve the project consultant as recommended by the main project lead/advisory committee, 4. Review and approve project Phases 1 – 3 as required. 5. Communicate and actively promote the project in the community and on local/ regional boards.

Action 1 – the proposed TOR’s is attached and were utilized to attract a single source consultant.

Action 2 – an advisory committee is recommended (3-5 members). The appointment of members to the committee should be strategic. The members should advance the project, provide supportive information/resources, and aim to contribute to the broader goals of the Town.

. Recommendation o That an invitation is sent to the Newell Foundation requesting the representation of their CAO or one board member as the project could enhance the Bassano Project. . Ron Wickson could be the appointed representative o Kevin Jones, PEP representative and Town Council, o One community member at large – Lynn MacWilliam? . Discussion required – who would fit the profile for the advisory committee?

Action 3 – the administrations of the Town and PEP recommend a single source consultant for this project, John Brown of John Brown Architect Ltd. (JBA).

JBA credentials:

“Since its inception, JBA has provided professional architectural services to Housebrand Construction Ltd., a sister company that I co-founded along with two other partners in 1997 to provide a critical alternative to the typical cookie-cutter housing industry. Over the past twenty years, we have completed over 250 residential projects in Calgary and region. In addition to my consulting work, I have also been a Professor of Architecture at the University of Calgary since 1986, where I have taught and conducted research into new approaches towards residential architecture. In 2018 I was appointed Dean of the School of Architecture, Planning and Landscape. Housebrand started as an academic research project and has been a test bed for my academic work.

Housebrand integrates architectural design, real estate, construction, interior design, and furniture retailing into a one-stop shop for home buyers. As a result, I am a licensed real estate broker in addition to being a registered architect. My work with Housebrand has been recognized with a 2003 Excellence in 1 of 3 Innovation Award from the Royal Architectural Institute of Canada, two Prairie Design Awards from the Alberta, Manitoba, and Saskatchewan Associations of Architects, and a 2009 Leadership Award from Residential Architect Magazine, the first time a Canadian has been recognized in this program.

In 2016, I received my PhD from the Royal Melbourne Institute of Technology, Australia with a dissertation entitled “Going Home: Future Adaptive Building for Aging-in-Place.” The dissertation developed a flexible system of architectural design that could be adapted to the specific, and changing needs, of the resident. To date, I have designed over 15 adaptive residential projects, many for older clients looking for a long-term housing solution as they age. My doctoral research also included the early development of the Age-in-Place Laneway House Research Project which developed a mass customized portable dwelling micro-living unit specifically designed to extend the ability for seniors with physical and cognitive deficiencies and allow them to continue living independently close to family and friends. This project received a 2015 Mayor’s Urban Design Award in Housing Innovation. A working prototype was completed in 2017 and has undergone two years of user testing. More recently, the project has developed into a rural-focused housing option and is currently being commercialized for broad distribution.

I believe this combination of experience and accomplishment makes me particularly well qualified to undertake your tiny home study. As an academic, I understand quantitative and qualitative research methods and the need for an evidence-based approach to decision making. As a registered architect with several decades experience in Alberta’s housing industry, I have a very good understanding of housing trends and as a licensed residential real estate broker I also understand the financial side of the housing industry. Finally, with my PhD research and work on the micro-home Laneway House Research Project I have a substantial understanding of, and passion for, innovative housing options for rural Alberta seniors.”

OPTIONS

#1 – That council: 1. Approves the project Terms of Reference as presented, 2. Appoints an advisory committee for the project with an invitation to the Newell Foundation (1), Lynn MacWilliam (1), and Kevin Jones as the council representative. 3. That John Brown Architect Ltd. is appointed to act as the lead consultant for the project.

#2 – That council: 1. Amends the project Terms of Reference to remove an advisory committee and that the TOR is approved as amended. 2. That John Brown Architect Ltd. is appointed to act as the lead consultant for the project.

#3 – That council: 1. Rejects the project Terms of Reference because it does not align with the intent of Motion 142/19 (further direction required). 2. Rejects the appointment of John Brown Architect Ltd. as the lead consultant.

CAO COMMENTS None.

ALIGNMENT TO STRATEGIC PLAN Direct objective of the strategic plan, goal 2, task 3.

PROPOSED RESOLUTION

1. That Town council approves the Terms of Reference as presented for the Intergenerational and Multigenerational Tiny Home Pilot Project Bassano as presented. 2. To appoint an advisory committee for the project. An invitation shall be sent to the Newell Foundation seeking representation (1), Lynn MacWilliam (1), with Kevin Jones appointed as the council representative. 3. That Town council approves the appointment of John Brown Architect Ltd. to act as the lead consultant for the project. 2 of 3

Attachments . Intergenerational and Multigenerational Tiny Home Pilot Project Bassano - Terms of Reference

Prepared by: Amanda Davis, Interim CAO

3 of 3

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4

Intergenerational and Multigenerational Tiny Home Pilot Project Bassano Terms of Reference Project Partners: 1. Amanda Davis, Interim CAO, Town of Bassano – Main Project Partner and Funder [email protected] 403-641-3788

2. Walter Valentini, Executive Director, Palliser Economic Partnership, Main Project Funder [email protected] 587-253-5353 Communications: Direct and summary communications are essential to the success of this project as there are many backend supporters as summarized below.

1. The Palliser Economic Partnership (PEP) is comprised of elected officials from 21 municipalities and one public institution situated in southeast Alberta. The PEP executive approved the Town’s request to apply for funds for this project.

2. Five elected bodies within the Newell region (Town of Bassano, County of Newell, City of Brooks, Villages of Rosemary and Duchess) as there are formal and informal regional economic development partnerships between the municipalities. The five elected bodies are also members of PEP.

3. Newell Foundation – potential project promoter and sponsor.

This project has the potential to attract much needed support for the “Bassano Project”. The Newell Foundation is undertaking a concept plan for a site in Bassano with the intent of creating a multi-use Continuing Care Centre. The intent of the centre is to integrate independent living, supportive living, long-term care, primary care and acute care into a fully functional design that supports a variety of community amenities. The intergenerational component of the tiny home pilot project relates to health care initiatives however, the purpose of this project is to look at the business model and the economics of integrational/multigenerational housing in Bassano and other small rural communities.

A project summary will be provided to Cathy Stephenson, Executive Director, Newell Foundation ([email protected] 403-363-2406).

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 Project Funding This project is funded by PEP and the Town of Bassano. PEP’s contribution is provided through the Community and Regional Economic Support (CARES) program. A fund offered by the province of Alberta specific to rural municipalities to support/enable/expand economic development opportunities.

. Project funds: $62,000 plus GST (inclusive)

The consultant must include all research, travel, communications, plan preparation and other expenses within the project proposal. If the consultant cannot complete the work with the funds provided, notification must be directed to the main project funder immediately. Project Timeline . The project (phases 1-3) must be completed by March 15, 2020.

Objective The Intergenerational and/or Multigenerational Tiny Home Pilot Project Bassano consists of three distinct phases as outlined below:

1. A feasibility study, 2. A business plan, and 3. An action/implementation plan.

Although this is a pilot project, it must be specific to Bassano and address the opportunities, advantages and disadvantages within the community. It must contribute to and support the Town’s vision “to become the most attractive and affordable urban community under 2,500 in Alberta where industry leaders want to invest, where tourists come for a new experience, and where people choose to live, work and play.” This project is a part of a larger strategy in Bassano as outlined in the Beautify Bassano Initiative and the Town’s strategic plan. This project is prioritized as the Town’s second strategic goal, community and economic development, thus, confirming its level of importance. Definitions Intergenerational

. For the purpose of this project, intergenerational is defined as and relates to housing that supports aging in place. Intergenerational is not defined by a person’s financial status but by their ability for self-care and need for external or supportive care. Multigenerational

. For the purpose of this project, multigenerational is defined as and relates to housing options that support a variety of demographics (e.g. ages 17 – 60). Multigenerational housing would support any person prior to their need for advanced care or external supports to age in place. Purpose of Project PHASE 1 – Feasibility Study The purpose of the project is to determine the economic feasibility of developing an intergenerational and/or multigenerational “tiny home” housing model in a small urban community in Alberta.

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 The Town of Bassano will be profiled as the urban community for the purpose of the pilot project. The outcome must provide the elected body with sufficient information to make an informed decision on the economic feasibility of developing the intergenerational and/or multigenerational “tiny home” housing model in Bassano.

Various project specific questions are outline below. The consultant will determine a process for qualitative and quantitative data to ensure the final report is evidence-based.

1. Provide background information regarding intergenerational and multigenerational housing models. 2. Provide a quantitative analysis as to the need for an intergenerational and/or multigenerational housing model in the Newell Region, located in Bassano. 3. Identify future and socio-economic trends affecting the two housing models. 4. The intergenerational housing model component shall outline a subdivision/community profile and a laneway profile. 5. Identify how the development and integration of the intergenerational and/or multigenerational tiny home housing model could lead to community growth? 6. Identify how the development and integration of the intergenerational and/or multigenerational tiny home housing model can improve Bassano’s competitive advantage at a local, regional, provincial and national level? 7. Outline the opportunities of becoming a market leader in the intergenerational component of the tiny home housing model? 8. Explain the current intergenerational housing unit business model (e.g. unit costs, land requirements, lease costs, utilities, services, taxation, value added living options, community integration, target market, etc.). 9. Explain the business model for a multigenerational tiny home model (e.g. unit costs, land requirements, lease costs, utilities, services, taxation, value added living options, community integration, target market, etc.). 10. How is the intergenerational housing model superior to other tiny home housing models? 11. How might the intergenerational housing model be tied into a multigenerational tiny home subdivision and vice versa? 12. Competitor analysis – who are the competitors (e.g. Town of Okotoks Eco Village)? 13. Identify the impacts of the intergenerational and/or multigenerational tiny home project on the housing market. 14. Identify housing needs for different financial brackets (e.g. demographics vs financial security, affordability vs subsidization, subsidization vs market growth, etc.).

The feasibility study should provide evidence-based research to support the development of a business case.

Time must be allocated at this phase to present the feasibility study outcomes to project partners and the advisory committee comprised of elected and appointed representatives. The committee has not been appointed at this time.

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 To ensure open/transparent communications and to keep the region abreast of the project outcomes, the consultant will be required to provide clear and detailed written project communications that can be shared with members. PHASE 1 – PROPOSED Deliverables/Milestones 1. Initial meeting – review draft Terms of Reference and gauge Consultants interest – June 26, 2019, 2. Consultant to respond to Terms of Reference with a project proposal – July 7, 2019, 3. Form advisory committee – recommendation to Town council to approve single source contract – approval by July 19, 2019 4. Project award – July 22, 2019 5. Phase 1 kick-off – research and draft report preparation – July 22 – September 20, 2019 6. Consultant to provide project funders with Phase 1 draft report by September 20, 2019 for review. 7. Consultant to present Phase 1 draft report to advisory committee by September 30, 2019. 8. Approval/rejection of Phase 1 draft report by September 30, 2019. 9. Consultant to provide monthly written progress reports that can be used as public communications regarding the project to the main project funders.

Phase 1 completion by September 30, 2019 Estimated project budget for Phase 1 = $20,000 - $25,000 (plus GST)

PHASE 2 – Business Plan Upon approval of the of the phase one initiative by Town council, the consultant will prepare a business plan that will include all necessary tactics and strategies related to the actions of the feasibility study and expand on the actual business model and its economics. This includes but is not limited to:

1. Project approach and detailed description of the opportunity, 2. How to achieve community buy-in for the strategy, identify key players (partnership opportunities) and how to leverage their expertise, 3. Operational requirements for the municipality (e.g. land availability, package development, community integration, maintenance, land zoning etc.), 4. Management structure. Who would own and operate the homes? 5. Financial requirements, revenue projections and economies of scale, and 6. Benefits and limitations/barriers with potential mitigation strategies. On completion of the business plan, there should be clear recommendations regarding the intergenerational and/or multigenerational housing business models. If feasible, then, the consultant will proceed to Part 3, development of an implementation action plan after consultation with the project partners. Time must be allocated at this phase to present the business plan to the project partners and the advisory committee comprised of elected and appointed representatives.

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 PHASE 2 – PROPOSED Deliverables/Milestones 1. Phase 2 kick-off meeting – conference call by October 3, 2019 2. Phase 2 – research and draft report preparation – October 4 – December 10, 2019 3. Consultant to provide project funders with Phase 2 draft report by December 11, 2019 for review. 4. Consultant to present Phase 2 draft report to advisory committee by December 20, 2019. 5. Approval/rejection of Phase 2 draft report by December 20, 2019.

Consultant to provide monthly written progress reports that can be used as public communications regarding the project to the main project funders.

Phase 2 completion by December 20, 2019. Estimated project budget for Phase 2 = $20,000 - $25,000 (plus GST)

PHASE 3 – Implementation Action Plan The outcome of the business plan will guide the implementation action plan. Upon approval of the business plan by Town council, the consultant will proceed to develop an implementation action plan. The plan shall include an analysis and list of steps that must be taken by the municipality to realize the opportunity as defined in the business plan. The plan is a schedule that shows tactics and how they will be achieved with detail specific steps regarding:

1. Define the business model and work with the town to identify potential project partners who can be leveraged to realize the opportunity. 2. Define the areas of responsibility for the municipality to realize the opportunity (e.g. land development, purchase/build tiny homes, etc.). 3. Define the fiscal resources required to implement the opportunity. 4. Define a realistic timeframe to implement/phase in the objectives of the defined opportunity. 5. Identify challenges and barriers related to the implementation phase of the opportunity and provide a list of mitigation strategies to overcome the challenges and barriers (e.g. how to change mental models and adopt the idea of moving away from traditional housing to an intergenerational and/or multigenerational housing model). 6. Define/outline marketing options (e.g. potential partnership opportunities with external service or product suppliers, how does the municipality market the opportunity based on the business plan outcomes?) 7. Outline next steps to build out the Town’s strategic plan, goal 2 - task 3. PHASE 3 - PROPOSED Deliverables/Milestones 1. Phase 3 kick-off meeting – conference call by January 10, 2020. 2. Phase 3 – research and draft report preparation – January 11, 2020 – March 1, 2020. 3. Consultant to provide project funders with Phase 3 draft report by March 1, 2020 for review. 4. Consultant to present Phase 3 draft report to advisory committee by March 10, 2020. 5. Approval/rejection of Phase 3 draft report by March 15, 2020. 6. Provide project completion certificate by March 31, 2020.

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 Consultant to provide monthly written progress reports that can be used as public communications regarding the project to the main project funders.

Phase 3 completion by March 15, 2020. Estimated project budget for Phase 3 = $10,000 - $12,000 (plus GST)

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4

Project Partners Roles and Responsibilities Walter Valentini, Executive Director, PEP

1. Negotiate contract terms with consultant based on the Terms of Reference approved by the Town council. 2. In collaboration with Amanda Davis, prepare a Terms of Reference for an advisory committee. 3. Provide ongoing communications to the PEP executive regarding the project. The communications will be provided by the consultant to Davis who will copy them to Valentini on a monthly basis. 4. Complete all financial reporting for the project.

Amanda Davis, Interim CAO, Town of Bassano – Main project lead

1. Day-to-day project management will be deferred to the main project lead. All communications after the contract is signed shall be directed through the consultant to Davis. 2. Davis will ensure Valentini is appraised of all project correspondence. Valentini will be cc’d on all emails and be invited to attend any conference calls or in-person meetings that are pertinent to the project. 3. Davis will complete all project administration including advisory committee actions. 4. Davis will provide regular project updates to the Joint Shared Services committee through the Town’s appointed representatives for the project. 5. To ensure the project timeline is met, the main project lead will provide a list of council meeting dates to the consultant to facilitate project phase approvals. Council meetings are held the second Monday of each month. Each phase must be available in draft for council one-week prior to the council meetings. 6. Davis will support the consultant where applicable to provide background information, analytical data, statistical data and other reports necessary to complete the project deliverables outlined in the Terms of Reference within reason.

Bassano Town Council – Roles and Responsibilities The project is supported by Town council pursuant to motion (142/19) and the action plan outlined in the 2019-2025 strategic plan (goal 2 – task 3).

Town council shall:

Terms of Reference Intergenerational and Multigenerational Tiny Home Pilot Project Bassano June 26, 2019 – V4 Advisory Committee – Term of Reference 1. The members shall have advisory responsibilities only and shall make recommendations regarding the project to Bassano Town council. 2. The committee shall consist of at least one member of Bassano Town council, one member from the Palliser Economic Partnership board, and one to three members at large. 3. The minimum committee representation shall be three and the maximum committee representation shall be five. 4. Members of the committee shall be appointed by a motion of Bassano Town council. 5. Members of the committee shall advise for the best interests of Bassano and the region. 6. At the first meeting, the committee shall elect a Chair and Vice Chair. 7. The Chair and in his/her absence shall facilitate committee meetings. 8. Committee members shall actively promote the project.

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 7.1

Tax Recovery and Public Auction

BACKGROUND In accordance with Section 418-419 of the Municipal Government Act (MGA) council must tend to tax recovery properties.

Three properties are up for tax sale in 2019.

1. 808 – 3rd Avenue (Plan 771 1039, Block 1, Lot 18) 2. 413 – 2nd Avenue (Plan 3872T, Block 3, W1/2 of Lot 4) 3. #1 206 – 1 Avenue (Plan 1418LK, Block 1, Lot 13)

Council must: • Set the date/time/location of the public auction. It is recommended that the public auction is scheduled between September 15, 2019 and November 15, 2019. • Identify terms and conditions of a sale (outlined in the attachment). • Set a market value for each of the three properties. The MGA provides that council must establish a reserve bid that is “as close as reasonably possible to the market value” of each parcel. Benchmark Assessment Consultants provided a market value assessment for each parcel.

OPTIONS

#1 – That the 2019 tax recovery and public auction will be held on October 15, 2019 at 2:00 p.m. at the Bassano Town Office (502 – 2nd Avenue), with the terms outlined in the attachment, and finally, that a reserve bid is set as follows for each of the properties:

1. 808 – 3rd Avenue (Plan 771 1039, Block 1, Lot 18) - $187,000 2. 413 – 2nd Avenue (Plan 3872T, Block 3, W1/2 of Lot 4) - $7,000 3. #1 206 – 1 Avenue (Plan 1418LK, Block 1, Lot 13) - $2,000

#2 – That the 2019 tax recovery and public auction will be held on November 4, 2019 at 2:00 p.m. at the Bassano Town Office, with the terms outlined in the attachment, and finally, that a reserve bid is set as follows for each of the properties:

1. 808 – 3rd Avenue (Plan 771 1039, Block 1, Lot 18) - $187,000 2. 413 – 2nd Avenue (Plan 3872T, Block 3, W1/2 of Lot 4) - $7,000 3. #1 206 – 1 Avenue (Plan 1418LK, Block 1, Lot 13) - $2,000

CAO COMMENTS It is recommended that the public auction is held at the Town Office on October 15, 2019 at 2:00 p.m.

ALIGNMENT WITH STRATEGIC PLAN This is an operational matter.

PROPOSED RESOLUTION

Be it resolved that the 2019 tax recovery and public auction will be held on October 15, 2019 at 2:00 p.m. at the Bassano Town Office (502 – 2nd Avenue), and

Be it resolved that the Terms and Conditions of Sale for the 2019 Public Auction are hereby approved as follows: 1. A parcel of land offered for sale may be redeemed by payment of all arrears, penalties and costs by guaranteed funds at any time until the property is declared sold. 2. Each parcel of land offered for sale will be subject to a reserve bid and to the reservations and conditions contained in the existing certificate of title. 3. The lands are being offered for sale on an “as is, where is” basis, and the municipality makes no representation and gives no warranty whatsoever as to the state of the parcel nor its suitability for any intended use by the successful bidder. 4. The auctioneer, councillors, the chief administrative officer and the designated officers and employees of the municipality must not bid or buy any parcel of land offered for sale, unless directed by the municipality to do so on behalf of the municipality. 5. The purchaser of the property will be responsible for property taxes for the current year. 6. The purchaser will be required to execute a sale agreement in form and substance provided by the municipality. 7. The successful purchaser must, at the time of sale, make payment in cash, certified cheque or bank draft payable to the municipality as follows: a. The full purchase price if it is $10,000 or less; OR b. If the purchase price is greater than $10,000, the purchaser must provide a nonrefundable deposit in the amount of $10,000 and the balance of the purchase price must be paid within 20 days of the sale. 8. GST will be collected on all properties subject to GST. 9. The risk of the property lies with the purchaser immediately following the auction. 10. The purchaser is responsible for obtaining vacant possession. 11. The purchaser will be responsible for registration of the transfer including registration fees. 12. If no offer is received on a property or if the reserve bid is not met, the property cannot be sold at the public auction. 13. The municipality may, after the public auction, become the owner of any parcel of land that is not sold at the public auction. 14. Once the property is declared sold at public auction, the previous owner has no further right to pay the tax arrears.

And finally, that a reserve bid is set on the following properties:

4. 808 – 3rd Avenue (Plan 771 1039, Block 1, Lot 18) - $187,000 5. 413 – 2nd Avenue (Plan 3872T, Block 3, W1/2 of Lot 4) - $7,000 6. #1 206 – 1 Avenue (Plan 1418LK, Block 1, Lot 13) - $2,000

Attachments 1. Terms and Conditions of Sale 2. Appraisal for 808 – 3rd Avenue, Bassano 3. Appraisal for 413 – 2nd Avenue, Bassano 4. Appraisal for 206 – 1st Avenue, Bassano

Prepared By: Amanda Davis, Interim CAO, Taxervice Representatives

2019 - Public Auction – Terms and Conditions

1. A parcel of land offered for sale may be redeemed by payment of all arrears, penalties and costs by guaranteed funds at any time until the property is declared sold. 2. Each parcel of land offered for sale will be subject to a reserve bid and to the reservations and conditions contained in the existing certificate of title. 3. The lands are being offered for sale on an “as is, where is” basis, and the municipality makes no representation and gives no warranty whatsoever as to the state of the parcel nor its suitability for any intended use by the successful bidder. 4. The auctioneer, councillors, the chief administrative officer and the designated officers and employees of the municipality must not bid or buy any parcel of land offered for sale, unless directed by the municipality to do so on behalf of the municipality. 5. The purchaser of the property will be responsible for property taxes for the current year. 6. The purchaser will be required to execute a sale agreement in form and substance provided by the municipality. 7. The successful purchaser must, at the time of sale, make payment in cash, certified cheque or bank draft payable to the municipality as follows: a. The full purchase price if it is $10,000 or less; OR b. If the purchase price is greater than $10,000, the purchaser must provide a nonrefundable deposit in the amount of $10,000 and the balance of the purchase price must be paid within 20 days of the sale. 8. GST will be collected on all properties subject to GST. 9. The risk of the property lies with the purchaser immediately following the auction. 10. The purchaser is responsible for obtaining vacant possession. 11. The purchaser will be responsible for registration of the transfer including registration fees. 12. If no offer is received on a property or if the reserve bid is not met, the property cannot be sold at the public auction. 13. The municipality may, after the public auction, become the owner of any parcel of land that is not sold at the public auction. 14. Once the property is declared sold at public auction, the previous owner has no further right to pay the tax arrears.

9-May-19 Town of Bassano – Tax Recovery Appraisal

Roll #: 538000 Address 808 – 3rd Avenue Bassano AB Legal Description: Plan 7711039 Block 1 Lot 18 Zoning: R1 Residential Parcel Size: 771.1 m2 or 8,300 ft2 Purpose of Appraisal: To estimate market value for tax recovery

Neighborhood Description: Main Residential Area

Site Description: Flat lot on the north side of 3rd Avenue at the entrance to 3A Avenue

Description of Improvement- Year Built 1979 Effective Age: 1979

Floor Area 1,101 ft2 Basement 1,101 ft2 Detached Garage 526 ft2 Overall Condition: Good Windows: Updated windows. Siding: Updated siding. Interior: No interior inspection was conducted.

Assessment $186,000

Value according to sales comparable approach (see attached) is $186,925 and therefore represents a good indication of market value.

Value as of April 18, 2019 is $187,000.

Ryan Vogt, B.Mgt, AACI, P.App.

Town of Bassano – Tax Recovery Appraisal

Roll #: 241000 Address 413 – 2nd Avenue Bassano AB Legal Description: Plan 3872T Blk 3 W ½ of Lot 4 Zoning: C1 Commercial Parcel Size: 348.4 m2 or 3,750 ft2 Purpose of Appraisal: To estimate market value for tax recovery

Neighborhood Description: Downtown Commercial

Site Description: Flat lot on the south side of 2nd Avenue between 3rd & 4th Street E

Estimate of market value is vacant land only as the building in extremely poor condition.

Assessment of land only for 2018 $7,000

Value calculated from the residual approach (taking the value of improved property sales and subtracting the improvement value) indicates a value of approximately $1.75/sf in the central commercial area.

The only recent vacant downtown sale is 309 – 1st Avenue which sold August 15, 2018 for $18,000 for 15,000 sf or $1.20/sf, this lot is 4 times the size of the subject (the larger the parcel the lower per sf value), similar zoning (but not the same) and an inferior location (1st Avenue considerably inferior to 2nd Avenue in terms of traffic and visibility).

Value, as vacant, for the subject property as of April 18, 2019 is $7,000.

Ryan Vogt, B.Mgt, AACI, P.App.

Town of Bassano – Tax Recovery Appraisal

Roll #: 17101 Address #1, 206 – 1st Avenue Bassano AB Legal Description: 1418LK Blk 1 Lot 13 Zoning: RMH Manufactured Home Park Parcel Size: Leased Purpose of Appraisal: To estimate market value for tax recovery

Neighborhood Description: Westend Mobile Home Park

Site Description: Leased Lot

Description of Improvement- Year Built 1976 Effective Age: 1976

Floor Area 1370 Mobile 1370 Addition Overall Condition: Extremely Poor (Abandoned) Windows: Original Siding: Original Interior: Destroyed by cats.

Assessment $2,000

Value according to sales comparable approach (see attached) is $9,770 but with only one comparable sale available for the analysis, the assessed value of $2,000 is considered a fair indication of market value.

Value as of June 27, 2019 is $2,000.

Ryan Vogt, B.Mgt, AACI, P.App.

REQUEST FOR DECISION Meeting: July 8, 2019 Agenda Item: 7.2

Council Meeting Dates

BACKGROUND In previous years council has opted not to hold some of the regularly scheduled meeting during the summer months.

Council may choose to cancel the August 12, 2019 regular meeting.

Note: The municipal by-election will be held on July 17, 2019. The election results are final at 12:00 p.m. on the 4th day following the election (June 21, 2019). The CAO and a Commissioner of Oath may complete the swearing in of the new councillor and offer orientation training in accordance with section 201.1 of the Municipal Government Act. A special meeting of council is not required.

OPTIONS

#1 – That the August 12, 2019 regular council meeting is cancelled.

#2 – That the August 12, 2019 council meeting remains as part of the regular meeting schedule for 2019.

CAO COMMENTS If the August 12 meeting is cancelled, the next meeting will be September 9, 2019.

ALIGNMENT WITH STRATEGIC PLAN This is an operational matter.

PROPOSED RESOLUTION

That the August 12, 2019 regular council meeting is cancelled.

Attachments 1. n/a

Prepared By: Amanda Davis, Interim CAO

ORRSC June 6, 2019 Lethbridge

Derek Taylor - KPMG

-speaking to the audit in March and april -cash position is much stronger than the year before -an increase in assets -revenue was down a little but was oﬀset by a grant -have $200,000 in reserves

GIS update - there will be some upcoming training with regards to the new GIS platform. The CAO’s will be briefed on the beneﬁts of the new platform -“Storybook maps” are extremely popular with economic development and parks an recreation departments -the GIS is a ever growing asset that I think Bassano should focus on more

There is going to be a possible bus tour for for the board of directors to take part in

Fee for Service was pretty stable

Next board meeting: Sept 5th; the bus tour will on this date

MONTHLY CAO REPORT Meeting: July 8, 2019 Agenda Item: 9.1

Amanda Davis, Interim Chief Administrative Officer

Report Period: June 6, 2019 – July 5, 2019

Administration

INTERNAL Intended timeline To date 1. Capital replacement plan for public Ph. 2 - December 31, 2018 In progress works equipment 2. Tax recovery file – unresolved Ph. 2 - December 31, 2018 To be discussed in- TR#42014 (*correction – roll number camera on July 8. was recorded incorrectly in previous report and on contract work plan). 3. Plan 3872T, Block 7, Lot 19 (main Ph. 2 - December 31, 2018 Sales/development street) agreement underway.

4. Place old equipment for tender. Ph. 2 - December 31, 2018 One piece of equipment sold. Remainder has been re-tendered.

5. Unsightly premises properties – Ph. 2 - January 31, 2019 Ongoing workplan 6. Year-end/transition (financial audit, Ph. 3 – February 1 – May Financial audit – assessments, mill rates, tax recovery, 31, 2019 complete. etc.). Assessments, mill rates complete. Tax recovery underway. 7. Municipal Development Plan (MDP) Ph. 3 – February 1, 2019 – Kick-off meeting January 31, 2020. complete – back end work in progress.

8. Beautify Bassano – implementation Ph. 3 – ongoing Orders in progress, steering committee active, work plans.

9. Regional Recreation Funding Ph. 3 – February 1, 2019 – Agreement on July 8 January 31, 2020 agenda for consideration.

10. Work plans – oversee implementation Ph. 3 – February 1, 2019 – In progress January 31, 2020 - ongoing

11. Strategic Plan – Goal 2 – community Ph. 3 – February 1, 2019 – TOR prepared and and economic development January 31, 2020 presented for approval on July 8, 2019. 12. Lagoon Upgrades Ph. 3 – February 1, 2019 – Ongoing January 31, 2020 – ongoing 13. Bassano Spur Line Ph. 3 – February 1, 2019 – Ongoing ongoing. 14. Legal matter (1) Ph. 3 - ongoing In progress 15. Legal matter (2) Ph. 3 – ongoing In progress

General Administration . Questioning dates were postponed to the first week of December. . Tax recovery files have been reviewed in detail including outstanding matters. Details regarding this work will be provided during the in-camera session on July 8. . IT upgrades were completed to include software updates and server upgrades. Administration is working through some backend issues as a result of the upgrades. . FCSS seeks the support of the Town to bring awareness to suicide prevention on September 10, 2019 in recognition of World Suicide Prevention Day (see attached). MOTION REQUIRED. . An advanced poll was held on July 3 (30 voters).The by-election day is July 17 from 10:00 a.m. – 8:00 p.m.

Beautify Bassano Initiative (BBI)

. Administration directed bylaw enforcement to tend to eight properties for general clean-up (e.g. overgrown grass, weeds, etc.) These eight properties are within the residential area of Town and are not within the year-one prioritization list of the BBI. Therefore, a standard order and notice of entry is issued.

. In late 2018, the Town issued a clean-up order at 306 -1st Avenue. The file resulted in a court order. Over the past month, administration worked closely with bylaw enforcement and our legal counsel to resolve the file. The courts granted entry to the property and granted the bill of costs to the Town. Thus, all charges were applied to the tax roll and registered against the title. Administration is working with external agencies as the property may be in transition. Thus, the Town will not undertake work on the property until August if necessary.

. Administration and bylaw enforcement determined that Plan 2660AM, Block 16A, Lots 8-9 (415 – 4th Street) has met the terms of the original clean-up order that was issued. The Town will not proceed to undertake work on the property at this time. The items remaining appear to be relative to the business and its operations. The business is temporary and must be removed/relocated/demolished in September. Further review of the file will be addressed at that time.

Capital Projects

Lagoon Upgrades

A meeting was held in Lethbridge on June 25, 2019 (see attached minutes) with Alberta Environment and Parks, Alberta Transportation, MPE Engineering and the Town to discuss the lagoon upgrade project and stormwater drainage.

On July 3, 2019, notification was received from Alberta Transportation regarding the Investing in Canada Infrastructure Program (ICIP) and the status of all Expressions of Interest (EOI). Alberta’s decisions related to the endorsement of ICIP projects for submission to the federal government are tied to provincial budget processes, which includes reviewing ICIP projects. AT anticipates having more information to

2 share regarding the status of the Town’s submission before the end of the calendar year. A detailed update must be submitted by the Town to AT pursuant to this notification by July 31, 2019. Administration will process this request during the week of July 8.

Development

PERMIT NUMBER LOCATION DEVELOPMENT TOB-D-10-19S Plan 1418LK, Block 1, Lots 13- Residency sign. 14 (206 – 1st Avenue, Bassano) TOB-D-09-19 Plan 021 1563, Block 28, Lot 41 Front porch upgrade and roof (401 – 9th Avenue, Bassano) shelter. TOB-D-08-19 Plan 3872T, Block 7, Lot 11 Roof attachment at rear of (438 – 2 Ave., Bassano) building to provide shelter from weather.

TOB-D-04-19 (502 – 2nd Avenue)

The MPC approved the above application for the construction of a cannabis production facility at the April 15, 2019 meeting. Conditions of the permit included the provision for a sales agreement and development agreement. The negotiation of both items has been underway since April 15, 2019. The Town has provided a final date of July 5, 2019 at 4:00 p.m. for the developer to execute the sales agreement or the lands will be relisted for sale. Email confirmation was received from the developer that they would meet the July 5, 2019 deadline.

TOB-D-08-18 (309 – 1st Avenue)

In mid-2018, the MPC granted the above applicant permission for a used car lot. The applicant has since achieved compliance per the development agreement and is permitted to begin construction. Utility connections are expected to take place within the next few weeks and the business should be operational by September.

TOB-D-07-18 (601 – 12th Street)

In mid-2018, the MPC granted the above applicant permission to install an electric vehicle charging station. On May 6, 2019, the applicant requested an extension to the permit as their construction timeline/schedule is behind. The extension will be considered by the MPC on July 8.

Superior Safety Codes

Councillor Barlow brought forth a concern to administration that Superior Safety Codes (SSC) has recently issued building permits prior to the issuance of development permits by the Town. Administration contacted SSC to raise the concern, in the interim the Town’s file has been marked by SSC that no building permits shall be issued until confirmation is received from the Town that a development permit is/not required.

As referenced below, the SSC contract expired in 2011 and has been self-renewing. The agreement must be updated, and the agreement may include provision to prevent the above from reoccurring. Also, goal 2, task 1 of the strategic plan is development permit simplification (timeline, September 30, 2019). Administration will ensure discipline permit processes are also addressed.

Audit . The Safety Codes Council annual audit for building code disciplines has been submitted in accordance with the Quality Management Plan (QMP). This is required to maintain municipal accreditation.

The Town must update/renew/or tender its contract with Superior Safety Codes as the agreement expired in 2011 and has been self-renewing. It is a requirement of the audit that the municipality has an up to date contract.

AHS Development Administration is working with Alberta Health Services (AHS) regarding utility connection and water upgrades at the facility.

Plan 3872, Block 7, Lot 19 (406 – 2nd Avenue) The sales agreement for this property was delayed slightly as the lawyer working the file took a leave of absence. A draft agreement was provided on July 5 and should be finalized within the next two weeks. The purchaser was authorized to work on the building during the time of negotiations.

Public Works

. The dust suppressant application is schedule for the week of July 8. . Weather permitting, road patch work will commence the week of July 8 with 2nd and 5th Avenue taking priority.

Water System

. Water meters have been installed on priority one properties less the two mobile home parks. As a result of the mobile home park metering change, the additional meters will be phased in early for priority two properties.

. Deficient water meters were replaced as part of the first priority upgrade cycle. Water consumption on properties with deficient meters was estimated for many years. Four property were undercharged a combined total of 1,914 cubic meters (approx. $2,298.65), and seven properties were overcharged a combined total of 2,518 cubic meters (approx. $2,850). The properties that were undercharged have been written off, and the properties that were overcharged have been credited as the problem resulted from deficient assets of the municipality.

Letters were sent to each of the property owners (over charged and under charged) that explained how the accounts were corrected and the letters addressed future consumption and charges.

Recreation . Two operators completed their level two pool certification training. Considerable time has been spent to ensure proper chemical room and pool maintenance occurs. . The new diving board was installed. . Lessons have been running smoothly. They are completely full for the weeks of July 8-12 and July 15-19. July 22-26 is nearly full, and August is beginning to fill as well. . Alberta Health Services is running a new pool fit class this season. Eight people are attending the program. . Drop in seems to be a little slower than last year, which may be caused by the weather. . Lane swim and aquafit has been about the same as past years with 1-3 people coming for lane swim and 5-10 coming for aquafit each time. . The busiest times are from 1-4 with around 70% of our swimmers for the day being in the pool at this time. How busy the pool is, is weather dependent and usually not dependent on the day of the week. . No major maintenance issues have been observed by the pool manager. . The increased communication with the pool operators and all pool staff has worked well. All staff members are on the same page, which makes it easier to communicate to the public. Overall, operations are running smoothly this season.

Attachments:

1. Action Items List – no action required 2. FCSS Letter - Suicide Prevention Day 3. Strategic Plan (council updates) – no action required 4. June 25, 2019 Meeting Notes – ACTION required

Town of Bassano Council Meeting Action Items 2019 August 20, 2018 Regular Council Meeting Directed to Action Completed Davis, A./Raymond, L. Contact golf course re: water issue at canal. Follow up with council as required. Follow up with MPE after receipt of report for Seely re: 4 Avenue Cl. (written report, liability, Davis, A. etc.) - report to council

Dec. 10, 2018 Special Meeting Directed to Action Completed Davis, A. Research Gibeau negotiations re: annexation. Jan. 14, 2019 Regular Meeting Directed to Action Completed Davis, A. Prepare councillor reduction bylaw.

Feb. 11, 2019 Regular Meeting Directed to Action Completed Davis, A. Complete MSI Operating Work Plan to include CARES contributions.

Davis, A. Prepare Terms of Reference for economic development strategy - present to council for approval.

Apr. 8, 2019 Regular Meeting Directed to Action Completed Davis, A. Prepare project terms for Tiny Home Project. Siedel, J. Investigate cost of cordless mics for CH. Davis, A. Follow up with ins. Re: piggy back on municipal policy - external groups for content ins.

June 10, 2019 Regular Meeting Directed to Action Completed Davis, A. Update council agenda to include additions. Complete. Town of Bassano Council Meeting Action Items 2019

Davis, A. Finalize minutes - unapproved and email to council. Complete - June 11, 2019 Seidel, J. Rotate minutes on website and email to press. Complete. Prepared for signing June Davis, A. Finalize Utility Rates Bylaw #884/18. 11, 2019. Seidel, J. Bylaw #884/18 on website. Complete. Public notice prepared and issued. On website, FB, and mail drop on June Davis, A. Public notification re: approval of Bylaw #884/18. 11, 2019. Letters complete and emailed to property owners with separate notice to tenants on June Davis, A. Letter to property owner and tenants re: water meter installation adjustment. 11, 2019 Water meter order sent Davis, A. Order three 2" water meters for installation. on June 11, 2019. Davis, A. Connect with plumber and PW re: 2" water meter installation. Complete. Update Public Lands Policy to include maintenance of south ball diamond. Include a visual and Mitchell, J. prepare revised RFD for July meeting. Complete.

Emailed to staff on Jun. Davis, A. Email notification to PW and administration re: public lands policy direction of council. 11, 2019. Letter to mural delegates re: decision of council to accept the project in principle. Provide update Mitchell, J. to administration and public works via email. Complete Mitchell, J. Letter to FCSS re: appointment of Juanita Peirson (cc. to Mayor Wickson). Complete Mitchell, J. Letter to Bassano Damsters re: candidates forum. Complete Davis, A. Update strategic plan, goal 2, task 3. Correpond with WV and JB. Complete Mitchell, J. RSVP R. Wickson, J. Seely, and K. Jones for Grasslands AGM. Send calendar invite to attendees. Complete Prepare proclamation for Wickson signature re: National Drowning Prevention Week. Email signed proclamation to pool managers. Provide to administration for website and FB, post on Mitchell, J. front bulletin board. Complete Town of Bassano Council Meeting Action Items 2019

Complete - calendar invite Davis, A. Follow -up with rate payer re: meeting with mayor and administration on Thursday. sent on June 11, 2019 Seidel, J. Resolution index. Complete.

TOWN OF BASSANO 2019-2025 STRATEGIC PLAN

“Our vision is to become the most attractive and affordable urban community under 2,500 in Alberta where industry leaders want to invest, where tourists come for a new experience, and where people choose to live, work and play.”

Approved March 19, 2019

BACKGROUND HOW TO USE THE PLAN

In 2018, the Town of Bassano’s Mayor and Council undertook A Strategic Plan is a working document and must be reviewed a comprehensive strategic planning and visionary exercise. on a regular basis to ensure the goals and action plan remain The purpose of the exercise was to identify where the elected relevant and to confirm that implementation is in fact leading to body wanted to see the community in the future. It enabled the community’s desired outcomes. them to develop a shared vision and to understand how the Decision makers should defer to the plan before a resolution is decisions they make influence the trajectory of the community. made to substantiate that the item being considered A plan outline was presented at a town hall meeting in mid- contributes directly to the goals and objectives of the plan. November to which 70 residents attended or 6.0% of the Following this process ensures decision makers stay focused population. Public engagement at the meeting confirmed town on achieving priorities. council’s vision and plan for Bassano. Attendees expressed All goals and action items must be prioritized, and resources their desire to see improved marketing and attractions along need to be allocated within the municipal budget to ensure the TransCanada highway, the importance of beautification, implementation can occur. While, decision makers may get the need to celebrate and recognize the successes of the community, with balanced infrastructure renewal projects. excited to implement every action at the same time, it is important to understood that this cannot occur. Plan Having heard the desires of the community and reflecting on implementation requires many calculations and methodical the initial plan outline, the Mayor and Council reconvened for a actions as each item builds off the next to create a lasting second time on February 20, 2019 to develop a plan of action whole. that enables the implementation of three overarching goals. The action items below is the first phase of the plan. As town council and administration work through implementation, tasks Goal 2 and outcomes will be added as the action items grow and

Community evolve. and

Economic Development Goal 1 Goal 3 Explore Infrastructure “The best way to predict the future is to create it.” Regional Renewal Governance – Peter Drucker

A Prosperous Future for Bassano 1

Goal 1: Explore Regional Governance Purpose Status quo is not an option for Bassano. Actions need to be taken to ensure the community and region is viable well into the future. A viable community is service rich, affordable, welcoming, and efficient. Exploring regional governance will help determine whether banding together with neighboring municipalities, specifically, the City of Brooks, County of Newell and Villages of Duchess and Rosemary will contribute to the long-term viability of the region.

End Result (Why) The Town of Bassano will change how it does business in order to: 1. Eliminate the duplication of services, 2. Increase resources (e.g. human capital, equipment, assets) to improve service delivery, 3. Enhance and/or develop partnerships, and 4. Increase borrowing power. ______

Action Plan (G1) Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Develop and approve an Completion by March 31, CAO to complete Human capital – CAO (20- ICF is approved and ICF is complete and Intermunicipal 2019 administrative tasks and 40 hours). executed by both parties signed. Collaboration Framework negotiations as directed by within the defined timeline. (ICF) – Town of Bassano town council. Legal review (if required) - and County of Newell $2,000 ICF is equitable for both Town council to provide parties. direction for negotiation of ICF. Improves partnerships between the parties.

Approved March 19, 2019

Action Plan (G1 continued) Task 2 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Implementation of ICF Completion by December CAO’s (town and county) Human capital – CAO (20- 1. Development of Draft agreement prepared 31, 2019 to draft an updated 30 hours). new recreation and presented to council recreation agreement with agreement. on July 8, 2019. recommendations to Councils (20-40 hours). councils. Update 2. Formation of a new agreement, facilitate Legal review (if required) - committee. meetings with recreation $1,000 user groups as required, 3. Negotiate with and provide information to General (e.g. supplies, stakeholders. councils so they can be the honorariums, etc.) - $1,000 boots on the ground. 4. Approve new recreation Councils to act as agents agreement. (boots on the ground) to complete any negotiations 5. Exchange/allocate with stakeholders. recreation funds.

6. Monitor the implementation of the ICF to ensure it is meeting intended outcomes – updates to be included in the monthly CAO report.

Approved March 19, 2019

Action Plan (G1 continued) Task 3 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Regional Governance This task is influenced by Town council – appointed Human capital – CAO (40 1. Appointed Elected body continues to Working Committee the RWC and is defined as members to attend – 60 hours per annum). members to participate in this projects (RWC) – active an ongoing priority. monthly RWC meetings. provide regular and reports regularly to participation by town Town council (5-10 hours reports to town council. council Ideally, Bassano aims to Appointed RWC members per week. This includes council regarding have a strategy/plan of to provide monthly reports regular consultation with the status of the action in place a minimum to town council that the public). initiative (consistent of six (6) months prior to summarizes the initiative’s information the next general municipal progress. Honorariums and meeting sharing). election. expenses $7,500 per Town council must annum. 2. Public notices educate/communicate and linked to the town’s actively engage the public social media sites. regarding the initiative. 3. Tangible plan of Town council must actively action developed negotiate on matters of by the RWC importance with regional submitted to partners. participating councils. CAO to act as a conduit and provide information to 4. Attend public open town council, the RWG houses to support and other stakeholders to information sharing. support research, Number of open development and houses shall be negotiations. defined RWC.

5. Actively discuss and vote on the plan of action presented by the RWC.

Approved March 19, 2019

Action Plan (G1 continued) Task 4 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Elected Official Education Completion by February Town council is Human capital – town 1. Ability to – Regional Governance 29, 2020 responsible to research council (20-50 hours per understand and Initiative and understand the person per annum). decipher impacts of regionalization information with an to ensure they can make ability to clearly an informed and educated communicate with decision when it comes to the rest of town voting on the initiative. council and the general public.

2. Ability to ask constructive questions that strengthen the initiative.

3. Overall awareness.

Approved March 19, 2019

Goal 2: Community and Economic Development Purpose The people of Bassano matter which is why community and economic development is imperative to the town. Community and economic development will help build the local economy, bring greater awareness to our assets and provide value added opportunities for residents, businesses, visitors and investors.

End Result (Why) The Town of Bassano’s message to the world is that we are open for business and partnerships. To us, being open for business and partnerships means we work to improve the experience every individual has when they enter the community and interact with the elected body, municipal employees and residents. By doing this, we aim to improve the quality of life for the populace which will lead to a more sustainable future. ______

Action Plan (G2) Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Development permit September 30, 2019 CAO and Oldman River Human capital – CAO (40 1. Development LUB review is underway. simplification Regional Services – 60 hours). permit checklist Commission (ORRSC). available. ORRSC (20-40 hours). CAO to develop a step-by- 2. Municipal staff are step checklist to aid in the General items $500. trained on how to development permit use the application process. development permit checklist. CAO and ORRSC to review the Land Use Bylaw 3. Development and make permit packages recommendations to are complete and update the bylaw to available for pick- simplify the development up in person of process if necessary. from the website.

Approved March 19, 2019

Action Plan (G2 continued) Task 2 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Beautify Bassano Initiative Ongoing and immediate CAO is responsible to Human capital – CAO, 1. Attractive/clean Clean-up orders issued (BBI) until 2025. direct and oversee the administration and public community. and monitoring implementation of the BBI. works (10 – 30 hours per compliance. week per annum). 2. Less unsightly Town council is properties. Volunteer steering responsible for promotion Town council (1-3 hours committee formed to of the BBI through public per week per annum for 3. Crime reduction. support clean-up efforts. engagement and public consultation). consultation. 4. Renewed pride – Sign revitalization project General items $50,000 volunteers and is being rolled out. Town council is services, promotion, bylaw community responsible to make enforcement, revitalization. members buy into Completion of spring-clean decisions that improve the the BBI and up. aesthetics of Bassano. actively work to help with its Operational plans Residents and volunteers implementation. underway such as, bi- must buy-into the BBI and weekly branch pick-up, assist with its 5. Positive feedback weed spraying, road implementation. This can from community maintenance, etc. only occur if the town sets members and the standard and leads the visitors. way. 6. Improved work Town council upholds the processes for terms of the Community municipal Standards Bylaw and BBI. employees.

7. Efficient use of municipal resource

8. New investments.

Approved March 19, 2019

Action Plan (G2 continued) Task 3 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Unique Project – Tiny March 31, 2019 – CAO/Palliser Economic Human capital – CAO (75- 1. Prepare a feasibility Project prep work Home Pilot Project December 31, 2020 Partnership. 100 hours). report. completed to include, research and investigation, Consultant Consultant fees $70,000 2. Present report to sourcing a consultant, the public to see if stakeholder engagements, General items $10,000 there is buy-in to meetings and preparation move forward with of a Terms of Reference. defined Presented to council on recommendations. July 8, 2019.

3. Confirm land availability.

4. Confirm economic and employment opportunities.

5. Variety of housing and development opportunities.

6. Create a competitive advantage that helps Bassano stand out.

7. Update the Land Use Bylaw if required to accommodate growth.

Approved March 19, 2019

Action Plan (G2 continued) Task 4 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Economic Enrichment September 30, 2019 – July Consultant Human capital – CAO (5- 1. Prepare an Strategy 31, 2020. 10 hours) economic enrichment strategy Strategy development - that confirms how $50,000 the town can take advantage of the transportation and logistics corridors to build a robust local economy.

2. Approval/rejection of the strategy.

3. Implementation of strategy. Implementation would be the next phase of Task 4 (build out).

Approved March 19, 2019

Action Plan (G2 continued) Task 5 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Develop partnerships for February 1, 2020 – July Town council – engage $25,000 - $40,000 for 1. Increased promotion Partnership opportunity marketing and promotion 31, 2022 with organizations to project specific items. of Bassano. extended to the Bassano of Bassano with encourage partnerships to Historical Society to assist local/regional Agencies, build/enhance the town. Examples – signage, 2. Active leadership – with a sign revitalization Boards, Commissions, and permits, website leading others. project – no response was volunteer organizations. Administration – provide redevelopment, branding, received. Will work with support to volunteer etc. 3. Resources secured the BBI steering organizations to through platforms committee. encourage partnerships to such as Grant build/enhance the town. Advance to advance the interest of the Stakeholders (may town and special include): projects/partnerships. - Agencies, boards and commissions. 4. New/renewed - Regional tourism partnerships with association. stakeholders to - Joint Shared support/develop new Services. or ongoing projects - Volunteers and not necessarily societies. managed by the town (e.g. tourist booth, revitalization of buildings on main street).

Approved March 19, 2019

Goal 3: Infrastructure Renewal Purpose Infrastructure renewal is essential in Bassano. With the resources available, the town will endeavor to upgrade local infrastructure to maintain and improve services, to build the local economy and to attract investors.

End Result (Why) The Town of Bassano’s concludes that infrastructure renewal will lead to a strong foundation to support services and growth. ______

Action Plan (G3) Bassano must ensure it manages wastewater in accordance with its license granted through Alberta Environment and Parks. This is an essential service that must be provided to the residents.

Task 1 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Sewage Lagoon Upgrade 2017 – December 31, Administration – project $7.020M (provincial/federal 1. Achieve Capital budget complete. 2020 management – 1000 hours grants, reserves and compliance with general taxation). Alberta Project design and Town council – resource Environment and operations plans continue. allocation. Parks. Ongoing consultation with External (engineers, land 2. Grants have been AEP and AT – see June agents, legal counsel, applied for – secure 25, 2019 meeting notes. Alberta Transportation, external funds Albert Environment and where applicable. Follow-up EOI. Parks) 3. Project is designed. Finalized land agreements.

4. Project is tendered. Working with AT for land transfers. 5. Project is awarded.

Approved March 19, 2019

Seeking dewater options. 6. Project is constructed.

7. Project is in full operation.

8. Operating agreement in place with NRSC.

9. Any debt is paid off.

Approved March 19, 2019

Action Plan (G3 continued) Bassano is the gateway to the region and, as such, we want to showcase what our community has to offer. We aim to be everyone’s first stop when travelling east on the TransCanada highway. In addition, we aim to be everyone’s final stop before leaving the region. Bassano has services and amenities to meet the needs of those living, relocating, working or commuting through the region.

Task 2 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Highway Re-development January 1, 2020 – Town council – resource External - design rendering 1. Community Project September 30, 2023 allocation and public for features – (estimated planning session – consultation. fee $50,000). what do we want to Purpose: to upgrade the see. highway commercial Administration – project External – engineering development to ensure it is management. design for hard 2. Design rendering. attractive and accessible infrastructure – (estimated for users. The design must fee $200,000) 3. Public engagement be attractive to draw process – present people off the highway to Project cost – (estimated design rendering. come and experience what fee $2M). Bassano has to offer. This 4. Approve design project consists of more Project to be funded by rendering. than just pavement, it may grants, capital reserves, include new/upgraded levies and taxation. 5. Develop fee signage, wind barriers, structure for picnic tables or bathrooms. upgrade – cost analysis. Key features include paving, curb/gutter and 6. Hard infrastructure utility placement. design – engineering.

7. Project is designed.

8. Project is tendered.

9. Project is awarded.

Approved March 19, 2019

10. Project is constructed.

11. Aspects of project tied to the economic enrichment strategy – monitoring /measurement plan.

12. Any debt is paid off.

Approved March 19, 2019

Action Plan (G3 continued) To improve the flow of water and to eliminate dead end water lines, water looping must occur. This will ensure improve water pressure and eliminate the risk of stagnant water in sections of the lines.

Task 3 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Water looping project. January 1, 2022 – Town council – resource Refer to the Infrastructure 1. Project is designed. September 30, 2023 allocation. Master Plan – North water main looping $1.6M 2. Project is tendered. Administration – project management. Project funding, grants, 3. Project is awarded. capital reserves and general taxation. 4. Project is constructed.

5. Any debt is paid off.

6. Water system reaches full capacity for flow.

Approved March 19, 2019

Action Plan (G3 continued) 5th Avenue infrastructure upgrades are a priority as a result of their deterioration. 5th Avenue services the hospital, emergency services, school, residential and commercial business district. It is a main thoroughfare and requires attention.

Task 4 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

5th Avenue (above ground September 30, 2023 – Town council – resource Refer to the Infrastructure 1. Project is designed. and below ground September 30, 2025 allocation. Master Plan - $1.2M infrastructure) (sanitary, water, road 2. Project is tendered. Administration – project surface and manholes) management. 3. Project is awarded. Project funding, grants, capital reserves and 4. Project is general taxation. constructed.

5. Any debt is paid off.

Approved March 19, 2019

Action Plan (G3 continued) Revitalize our core. Upgrade above ground and below ground infrastructure to promote development, accessibility, tourism and active healthy living.

Task 5 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

2nd Avenue Revitalization – June 30, 2024 – December Town council – resource Refer to the Infrastructure 1. Community Main Street (above ground 31, 2027 allocation. Master Plan - $4M planning session – and below ground (sanitary, water, road what do we want to infrastructure) Administration – project surface, manholes, see. management. curb/gutter, sidewalks, lighting and outdoor 2. Design rendering. features (e.g. benches, monuments, etc.)). 3. Public engagement

process – present Project funding, grants, design rendering. capital reserves and general taxation. 4. Approve design rendering.

5. Develop fee structure for upgrade – cost analysis.

6. Hard infrastructure design – engineering.

7. Project is designed.

8. Project is tendered.

9. Project is awarded.

Approved March 19, 2019

10. Project is constructed.

11. Aspects of project tied to the economic enrichment strategy – monitoring /measurement plan.

12. Any debt is paid off.

Approved March 19, 2019

Action Plan (G3 continued) Ensure the Town of Bassano’s approved stormwater discharge point is unobstructed to maintain the flow of stormwater. Work in collaboration with the Eastern Irrigation District and County of Newell to develop a proactive plan of action to mitigate stormwater conflicts.

Task 6 Timeline Responsibility Resources Measurement/Outcome Confirmed Completion

Bassano Spur Line 2017 – December 31, Town council – resource 1. Develop a 2022 allocation. cooperative plan of action with the Administration – project Eastern Irrigation management. District and County of Newell to Eastern Irrigation District develop a plan of action to mitigate County of Newell stormwater conflicts. Province of Alberta 2. Implement plan of action.

3. Proper easements are in place to enable access and flow of stormwater.

4. Completion of a storm water management plan.

5. Completion of a community needs assessment.

6. Risk mitigation checklist complete and monitored.

Approved March 19, 2019

Conclusion Communications Plan 1. A copy of this plan will be provided to the County of Newell as per the terms of the Intermunicipal Collaboration Framework. 2. A copy of this plan will be available to the public on the Town of Bassano’s municipal website (www.bassano.ca) 3. A copy of this plan will be available for pick-up at the Town of Bassano’s Municipal Office at 502 – 2nd Avenue, Bassano. 4. Administration will include regular progress updates regarding strategic priority outcomes in the bi-monthly newsletter.

Town Council’s Responsibility 1. Town council will refer to this plan when making decisions that impact the community to ensure there is priority alignment. 2. Town council will complete a formal review of this plan by March 31 annually. 3. Town council will update this plan accordingly and ensure adequate resources are designated so projects can occur. If projects exceed the town’s financial capacity, the projects will be modified or removed from the plan.

Administration’s Responsibility 1. Administration will implement this plan once it is formally approved by town council. 2. Administration will provide monthly updates regarding strategic priority outcomes at the regular council meeting. 3. Administration will assess all current and new projects to ensure they align with the town’s approved priorities. 4. Administration will notify town council immediately of issues/opportunities as they arise in relation to the priorities within this plan.

Citizens of Bassano’s Responsibility 1. The citizens of Bassano will consult with Town Council and Administration and assist where possible to improve the development and long-term viability of the community. 2. The citizens of Bassano will take part in community planning and development exercises. 3. The citizens of Bassano will notify Town Council or Administration of their approval/concerns of the listed priorities listed in this plan.

Participants Town council: Ron Wickson, Tom Rose, Jackie Seely, Kevin Jones, Doug Barlow, Lynn MacWilliam, and John Slomp

Adoption/Review March 19, 2019 (M#50/19)

Minutes of Meeting #8

Client: Town of Bassano File: N:\1446\007\MM08 Project: Lagoon Upgrades Date: Tuesday, June 25, 2019 Time: 3:00 p.m.

Attendance: Amanda Davis Town of Bassano (TOB) Dorothy Lok Alberta Environment and Parks (AEP) Coreen Bates Alberta Environment and Parks (AEP) Jason Cayford Alberta Environment and Parks (AEP) Cindy Helm Alberta Transportation (AT) Jason Siemens MPE Engineering Ltd. (MPE) Jody Petrone MPE Engineering Ltd. (MPE)

Location: MPE Engineering, Lethbridge 3rd Floor Boardroom

Purpose: Project Update - Wastewater Treatment Upgrades & Stormwater Management

Distribution: All Present Keith Schenher Alberta Transportation (AT)

1.0 Wastewater Treatment Upgrades Project

1.1 Application for Upgrade of the Bassano Wastewater Treatment System

 AEP confirmed that the project will require an Environmental Protection and Enhancement Act (EPEA) Registration for the upgrade under the Code of Practice for Wastewater Systems Using a Wastewater Lagoon (re-registration of the Town’s current system).  MPE provided a brief summary of the project and application submitted June 7, 2019. The application identifies that portions of the lagoon berms for the proposed storage cell meets the definition of a dam. AEP provided confirmation that the application will be forwarded to the AEP Dam Safety Branch for approval, as requested.  AEP confirmed that the current wet area, which the existing facultative cell discharges into, is not classified as a wetland. Therefore, no wetland compensation or Water Act approvals are required for the currently proposed project scope. The term “wet area” is appropriate for this area.  AEP has yet to complete a detailed review of the application; however, stated that the typical review process for code of practice registrations is around 2-3 weeks. Action: AEP 1.2 Status Update

1.2.1 Land Negotiations

 MPE/TOB confirmed that each landowner has signed all acquisition documents for the pipeline right-of-way and irrigated parcel purchase. TOB indicated that final execution of all documents is pending project regulatory and funding approval. June 25, 2019 Minutes of Meeting # 8 Page 2 of 4

 MPE/TOB sent request to AT (Bill Montgomery) in April 2019 to obtain the AT land at the lagoon site for the purpose of construction of the proposed storage cell. AT confirmed that the process to transfer the AT land to the TOB is underway. AT has recently completed a Phase 1 Environmental Assessment of the site as part of the process, and no concerns were identified. AT will provide documentation to TOB representatives to finalize this process. MPE/TOB requested a copy of the Phase 1 Environmental Assessment for information purposes. Action: TOB/AT

1.2.2 Crossing and Proximity Agreements

 MPE indicated that requests for crossing/proximity crossing agreements have been sent to all utilities, Eastern Irrigation District, County of Newell, and Alberta Transportation. It is anticipated that all agreements will be finalized within the next month. Action: TOB/MPE

1.2.3 Project Funding

 TOB stated grant funding under the provincial Alberta Municipal Water and Wastewater Program (AMWWP) is in place. To offset additional costs identified since AMWWP grant approval, additional funding has been applied for via an expression of interest (EOI) to the federal Investing in Canada Infrastructure Plan (ICIP). Tendering of the project prior to confirmation of ICIP funding would result in ineligible projects costs. The project tender is delayed indefinitely until confirmation of additional funding is received. TOB has been advised that an update on the ICIP funding application will likely not be available until September 2019 at the soonest.  AEP indicated that they cannot provide any comment on project funding.  AT indicated that there are currently no time restrictions, which could jeopardize the previous confirmation of AMWWP funding. TOB will continue to provide project updates to AT for funding purposes.  TOB sought confirmation from all parties that the current approach to the project is acceptable. Specifically, that AEP understands that the TOB cannot proceed with the project until additional funding is confirmed by AT and vice versa. The recent provincial and upcoming federal election is a cause for concern and delay to the project. AEP confirmed that they are satisfied with the progress/actions of the TOB. All parties are working through the steps to complete the project while managing the external factors. Action: TOB/AT

1.2.4 Site Dewatering Challenges

 A dewatering outlet will be required for the construction of the proposed storage cell. MPE/TOB advised that an outlet for temporary construction site dewatering has yet to be secured. An illustrative summary of the three preliminary options considered thus far is attached. AEP indicated that they June 25, 2019 Minutes of Meeting # 8 Page 3 of 4

would likely not be concerned with the proposed site dewatering options, as the area that the existing facultative cell discharges to is not considered a wetland. It was suggested that perhaps the County of Newell or AT road ditches may be a suitable outlet. TOB to discuss this with the County of Newell, and AT will review internally to determine feasibly of road ditches as a dewatering outlet. Action: TOB/AT/MPE

1.2.5 Phasing Challenges

 MPE indicated that work restriction dates will be implemented due to wildlife considerations identified in an environmental assessment of the project. Also, seasonal limitations will effect timing of earthworks. Dewatering outlet limitations could pose additional phasing challenges. Action: Info

1.2.6 Public Awareness

 TOB/MPE indicated that proactive approaches to public awareness of the project are being considered. Due to the history of the Bassano Spur Line and high visibility of the project, public awareness of the project is critical to limit any public concerns and misconceptions. AEP stated that any public concerns directed to them should be able to be handled with typical protocol, and that based on the current project scope they do not anticipate any issues with addressing public inquiries.  Site security measures will need to be considered throughout construction to limit access to the site. Action: TOB/MPE

1.2.7 Minister Notification

 TOB sought an update from AEP to confirm that the new Minister had been briefed on the project. AEP advised that a Minister brief would be provided but could not confirm that the Minister would review the file. Action: Info

2.0 Bassano Spur Line – Stormwater Management

2.1 Project Overview – legal matters, party actions, level of urgency

 TOB provided an overall update on the project. Some challenges include the ongoing legal matters; multiple parties and stakeholders; continued plugging of the Bassano Spur Drain by a landowner; lack of easements and lack of enforcement of easements in place on the Bassano Spur Drain; financial burden; lack of a comprehensive stormwater management plan; funding timelines; etc. The ongoing legal matter seems to hinder communication and cooperation between project stakeholders.  TOB has concerns regarding the long-term feasibility of the current stormwater outlet into the Bassano Spur Drain. A significant portion of the Town’s stormwater June 25, 2019 Minutes of Meeting # 8 Page 4 of 4

collection system is directed towards this point of outlet, and recent events have raised concerns regarding the continued use of this outlet and the subsequent Bassano Spur Drain.  MPE completed a recent Infrastructure Master Plan with a stormwater management component for the TOB; however, the scope of the IMP reporting did not include an investigation of alternative outlets or downstream contributions to the Bassano Spur Drain. It was suggested that a cooperative stormwater management plan between the Bassano Spur stakeholders could be useful for planning of any future or interim stormwater works. Action: Info

2.2 Stormwater Outlet

 TOB indicated that the landowner installed plug still appears to be in place along the Bassano Spur Drain, south of the railway within SE16 21-18-W4M. The status of the landowner plug south of the highway within SE15 21-18-W4M in unknown. The installation of plugs is a continued cause for concern.  Alternate outlet considerations were discussed. AEP indicated that use of stormwater for irrigation or the selling of stormwater will not be permitted. No further diversion licences within the South Saskatchewan River Basin are being accepted. However, alternative points of outlet or a zero releases evaporation facility may be considered. A new authorization from AEP will likely be required for any alternative outlets. Action: Info

2.3 Project Funding

 The Alberta Community Resilience Program (ACRP) has been identified as a potential source of funding for a prospective stormwater management project. The annual application deadline is September 30th. In support of an application for funding, a comprehensive Stormwater Management Plan will likely be required. It was suggested that a joint (cost-share) Stormwater Management Plan between the TOB, Eastern Irrigation District, and County of Newell (Bassano Spur Line stakeholders) might be practical solution. TOB will re-open dialog with the Eastern Irrigation District and County of Newell regarding a potential joint (cost-share) Stormwater Management. Action: TOB

Meeting ended at 4:30 p.m.

Minutes recorded by: Jason Siemens, MPE Engineering Ltd.

If there are any errors, omissions or discrepancies please contact this office. TOWN OF BASSANO WASTEWATER TREATMENT UPGRADES OVERALL LOCATION PLAN

SCALE: 1:15 000 DATE: MAY 2019 JOB: 1446-007-00 FIGURE: 1 MONTHLY STATEMENT Town of Bassano Period Ending May 31, 2019

General Account Net Balance at End of Previous Month $497,181.59

Receipts for the Month $ 272,623.14

Interest $1,221.65 Bank Charges and Interest -$359.64

Sub-Total $770,666.74 Less Disbursements for the month -$198,776.85

Adjustments (month-end transfers) -$3,294.80 Transfer to Expense Account -$400.00

Transfers to Reserves -$4,403,598.32 Transfer from Reserves $4,294,497.15

Net Balance at End of Month $459,093.92 Balance at End of Month-Bank $476,801.45 Outstanding Deposit $431.00

Sub-Total $477,232.45

Less outstanding cheques -$18,138.53

NET Balance at End of Month $459,093.92

Savings and Investments Opening Balance Interest/transfer Closing Balance Expense Account (Credit Card - see attached) $ 403.57 -$ 403.57 $ - Expense Common Share Account $ 6.85 $ - $ 6.85 Savings Fire Reserves $ 113,296.43 $ 34,356.58 $ 147,653.01 Sewage Upgrade $ 2,012,641.01 -$ 526,074.28 $ 1,486,566.73 MSI Capital $ 269,788.86 $ 446.81 $ 270,235.67 Fedral Gas Tax Refund $ 4,348.97 $ 7.20 $ 4,356.17 MSI Operational $ 5,720.57 $ 9.47 $ 5,730.04 LLUP Grant Funds $30,008.63 6.37 $ 30,015.00 ECD Grant Funds $ 14,242.24 $ 3.02 $ 14,245.26 Capital Plan Reserve $0.00 $ 1,460,284.61 $ 1,460,284.61 Land & Development Reserve $0.00 $ 579,097.21 $ 579,097.21 Recreation & Culture Reserve $0.00 $ 261,210.43 $ 261,210.43 Municipal Reserve $0.00 $ 452,780.75 $452,780.75 FCSS Reserve $0.00 $ 11,901.71 $11,901.71 Shydlowski $ 103.37 $ 0.17 $ 103.54 Common Shares $ 4,891.68 $ - $ 4,891.68 Closed Accounts Fire Hall Replacement $141,881.22 -$ 141,881.22 $ - Utility Deposits $ 135.27 -$ 135.27 $ - Reserves $ 1,906,093.92 -$ 1,906,093.92 $ - Cash in Lieu $ 19,089.14 -$ 19,089.14 $ - Thrive $ 20,741.01 -$ 20,741.01 $ - Basic Municipal Transport $ 0.03 -$ 0.03 $ - Pool $ 72,389.24 -$ 72,389.24 $ - Investments Shydlowski Scholarship $ 5,465.94 Nesbit Burns $ 983,217.38 -$48,327.46 $ 934,889.92 Transaction Total $64,969.19 Total $ 5,598,999.39 $ 5,669,434.52

Mayor Wickson

Interim CAO Davis MONTHLY STATEMENT Town of Bassano Period Ending May 31, 2019

Expense Account Net Balance at End of Previous Month $403.57 Transactions -$289.64 -$513.93

Transfer $400.00 Interest

Sub-Total $0.00

Net Balance at End of Month $0.00

Common Share $6.85

Mayor Wickson

Interim CAO Davis BASSANO JUNE 2019 REPORT

During the month of June our department completed 8 hours of patrols/administration for Bassano. Prior to conducting a patrol, the officer would go to the Bassano Office. The officer would then receive direction from the CAO on the matters that the Bassano Office had received, and the priority assigned to them. During this month our priority has continued to be investigating unsightly matters. Our department has continued to work on an unsightly property that has resulted in a court order being issued. As a result of the court order Community Peace Officer LEEKS attended court in Medicine Hat for resolution of this order. This matter was ruled on by the court in favor of Bassano. Our department is investigating four unsightly property complaints. This concludes the report for Bassano for June.

Palliser Board Meeting Golden Age Centre April 26, 2019 Bow Island, Alberta

BOARD MEETING MINUTES

Attendance: Gordon Reynolds, Alan Hyland, Alf Belyea, Bill Marshall, Connie Deadlock, David Petis, Debbie Ross, Diane Harty, Stacey Barrows, Don Gibb, Doug Jones, Jay Slemp, Jim Turner, John Petrie, Kevin Jones, Deborah Reid-Mickler, Kyle Olsen, Lorne Buis, Roy Gill, Stacey Wiechnik, Troy Tait, Wanda Diakow. Guests: Kevin Shufflebotham, Medicine Hat College, Jon Sookocheff, Siray Consulting, Quentin Randall, Siray Consulting Inc., Selena McLean-Moore, Alberta Economic Development & Trade.

Call to Order Chairman Jay Slemp called the meeting to order at 10:00 am and welcomed participants to the meeting. 1 Board Meeting Agenda a. Consideration of Agenda b. Additions to the Agenda / Adoption of the Agenda Board Motion # 1 – 4/26/19 – Approval of the Agenda Moved by Kyle Olsen to approve the April 26, 2019 Board meeting agenda as presented. Seconded by David Petis. Carried c. Approval of Minutes Board Motion # 2 – 4/26/19 – Minutes – February 22, 2019 Board Meeting Moved by Jim Turner to approve the minutes of the February 22, 2019 Board meeting – with correction to agenda item 4 a 1 (page 4) – PEP entered into a contract for the Value-Added Agriculture Lead Generation Project with Siray Consulting Inc., not Invest Medicine Hat. Seconded by Lorne Buis. Carried d. Distribution of In-Kind invoices In-kind invoices were distributed for completion by Board members. 2 Financial Report a. PEP 2018 – 2019 YTD Actuals to Budget March 31, 2019 Board Motion # 3 – 4/26/19 – 2018– 2019 YTD Forecast to Budget as of March 31, 2019 Moved by Debbie Ross to accept the 2018 - 2019 YTD Actual to Budget, bank reconciliation and balance of funds statements to March 31, 2019, as presented. Seconded by Deborah Reid-Mickler. Carried b. PEP 2019 – 2020 Budget Secretary-Treasurer Debbie Ross brought forward the 2019-2020 budget informing the Board of the key areas of expenditure, projects, sources of funding and the allocation of government and PEP funds to budget areas. She noted that a few adjustments were made to the interim budget of $420,020 approved

Page 1 of 6

on February 22, 2019 resulting in an increase of $5,920 to the 2019-2020 operating budget of $426,000 presented today. The PEP Board of Directors proceeded to discuss the budget - key areas of focus and proposed projects. Board Motion # 4 – 4/26/19 Moved by Jim Turner to approve the PEP 2019-2020 operating budget as presented. Seconded by Bill Marshall. Carried. Note: PEP 2019-2020 Approved budget attached to Board minutes as Appendix 1. c. PEP 2019 – 2020 Member Invoicing Secretary-Treasurer Debbie Ross tabled the 2019-2020 member contributions for approval of the Board. The member contribution rate for the 2019-2020 fiscal year is $1.00 per capita based on the official 2018 Alberta population count for members published by Alberta Municipal Affairs. Board Motion # 5 – 4/26/19 Moved by Lorne Buis to approve the 2019-2020 member contributions as presented and to invoice members accordingly. Seconded by Alan Hyland. Carried. d. PEP Financial Review Committee Chair Jay Slemp advised the Board that members of the Financial Review Committee met on March 27, 2019 to discuss future member contributions to support PEP operations. The Committee recommended the following contribution rates for the next three-year period: Per capita rate for the 2020-2021 fiscal year effective April 2020 be set at $1.15; Per capita rate for the 2021-2022 fiscal year effective April 2021 be set at $1.25, and Per capita rate for the 2022-2023 fiscal year effective April 2022 be set at $1.30. Board Motion # 6 – 4/26/19 Moved by Doug Jones that the recommendation of the Financial Review Committee and proposed future per capita contribution rates be tabled as an agenda item at PEP AGM June 21, 2019. In the interim period PEP Board of Directors are to take the matter forward for discussion with their respective municipal councils. Seconded by Debbie Ross. Carried. 3 Corporate / Shareholder a) PEP Corporate Review Articles of Association (AOA) Troy Tait, Chair of the Corporate Review Committee brought forward the final draft of the new Articles of Association for approval of the Board. The new AOA seeks to integrate the original articles passed in 2001 with minor amendments passed in 2009. The 2009 amendments were never incorporated into the 2001 AOA, so we have two stand-alone documents, both of which are outdated. The Corporate Review Committee concluded that rather than drafting a new series of amendments to update the document that a new set Articles of Association be drafted to incorporate new language reflecting current business practices and best practices. The new 2019 AOA are intended to replace the 2001 and 2009 versions entirely, therefore, both the 2001 and 2009 versions will be repealed. Board Motion # 7 – 4/26/19 Moved by David Petis to approve the revised Articles of Association (dated April 26, 2019) which reflects an additional change. Sub-clause (e) in Section 2 The objects for which the Company is established which reads “to create a website for the purpose of marketing the Region” be deleted as this object is covered by sub-clauses (b) and (d). Seconded by Alan Hyland. Carried b) Notice of Special Resolution In order for the new Articles of Association to be considered and approved at the PEP AGM on June 21, 2019 a notice of special resolution needs to be delivered to all member shareholders in accordance with the existing Articles of Association. The notice will be forwarded to all members in early May 2019.

Page 2 of 6

Board Motion # 8 – 4/26/19 Moved by Troy Tait that a Notice of a Special Resolution to adopt the revised Articles of Association dated April 26, 2019 at the Annual General Meeting of Palliser Economic Partnership Ltd in Duchess, Alberta on June 21, 2019 be forwarded to all members in accordance existing Articles of Association Seconded by Debbie Ross. Carried c) PEP AGM Nomination Committee Stacey Wiechnik, Deborah Reid-Mickler and Doug Jones have agreed to serve as the Nomination Committee for the 2019 PEP Annual General Meeting. They will be contacting Directors over the next several weeks to ascertain if they are interested in serving as officers of the company or members of Executive Committee and bring forward a slate of candidates for election . d) PEP AGM – Proxies Forms Members will be provided with proxy forms in the event they are unable to attend the 2019 PEP Annual General Meeting. One form will allow members to designate a representative other than appointed Directors to have voting privileges. The other form will designate the Chair of PEP as the proxy for the member. e) PEP Policy and Procedures Over the next several months members of the Corporate Review Committee (Alan Hyland, Jay Slemp, Ernest Mudie and Troy Tait) will commence a review of PEP’s Policies and Procedures. 4 Project Status Reports / Updates a) PEP – CARES Grant Amendment - Tiny House Project The CARES program administration has approved an amendment to the existing grant agreement to enable PEP to undertake the Tiny House project. b) PEP – CARES Broadband Project With the deadline date of June 30, 2019 to complete the Southeast Alberta Broadband Network Feasibility looming on the horizon PEP has submitted a request to the CARES program requesting an extension of the deadline date to complete this project. c) PEP – CARES Value-Added Agriculture Project Jon Sookocheff of Siray Consulting Inc. presented a report on Phase One of the value-added agriculture project. He also advised that they will be undertaking a land and building survey of PEP member communities in order to have more complete information on suitable sites available in the region for prospective business. d) Eastern Alberta Trade Corridor Local to Global Forum – Medicine Hat March 6-8, 2019 The Local to Global Forum event held in Medicine Hat - March 6 to 8, 2019 was a very successful. Over 65 delegates were in attendance to network and learn new ideas and thoughts from the 25 speakers’ presentations over the one and a half days of the conference. Over 50% of the delegates completed evaluations and eighty percent of those respondents were very pleased with the 2019 Local to Global Forum themes, content and speakers. e) Global Petroleum Show June 11-13, 2019 Palliser Economic Partnership has been invited by the Government of Alberta to participate in the Alberta Pavilion at the Global Petroleum Show (GPS) June 11-13, 2019. PEP has reached out member communities City of Medicine Hat (Invest Medicine Hat), City of Brooks (Brooks Region), Town of Oyen and Village of Foremost as to their interest to participate in the GPS with PEP. f) Transportation / Logistics i. National Trade Corridors Fund (NCTF) PEP contributed financial support to Special Areas and Oyen Dev Corporation (SAODC) and Forty Mile Rail (FMR) to assist with costs to prepare expressions of interest to the NTCF program. The SAODC

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expression of interest submitted to the NCTF was not approved and advised that they can resubmit a new expression of interest. The FMR expression of interest was approved by NTCF and will be required to provide a more comprehensive proposal to program authorities. FMR plans to move forward to develop this information and requests the support of PEP to develop the longer-term business case associated with the wind energy logistics park planned over the next five years as a component of the NTCF submission. Board Motion # 9 – 4/26/19 Moved by Jim Turner to approve expenditure of $10,000 to engage the services of a consulting firm to assist Forty Mile Rail to develop additional information required by the NCTF program. Seconded by Debbie Ross. Carried 5 Open Forum Jim Turner informed the PEP Board of Directors that a new Ronald McDonald House will be built in Medicine Hat, giving families with sick children a place to stay during stressful times. The six-bedroom facility is scheduled to open in December of 2019. The Yuill Family Foundation donated $800,000 to support construction of the facility which is located just steps from the hospital. It will be the fourth facility in Alberta to support families and a key benefit to the region.

6 In / Out Bound Correspondence The PEP office received email correspondence from the Town of Bassano on April 24, 2019 that Councillor Lynn MacWilliam has resigned from town council and have appointed Kevin Jones as their new representative to the PEP Board. 7 Date / Place / Time of Next Board Meeting June 21, 2019 PEP Board Meeting – Duchess Curling Rink, 256 A Louise Ave, Duchess, Alberta. The PEP 2019 Annual General Meeting will take place following the Board meeting. AGM Registration 11:45 am - 12:00 pm, Lunch 12 pm, AGM commences at 1:00 pm 8 Adjournment Chair Jay Slemp dismissed the meeting at 12:05 pm.

MINUTES of the April 26, 2019 PEP Board Meeting were APPROVED June 21, 2019.

Motion # 2 – 6/21/19 – Minutes – April 26, 2019 Board Meeting Moved by Lorne Buis to approve the minutes of the April 26, 2019 Board meeting. Seconded by Don GIbb. Carried

Signed: ______PEP Board Chair Jay Slemp

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Board Meeting Attendance – April 26, 2019

Directors in Attendance (20) Member Municipality PEP Director Member Municipality PEP Director City of Brooks John Petrie Town of Hanna Kyle Olsen City of Medicine Hat Jim Turner Town of Oyen Doug Jones County of Forty Mile Diane Harty Town of Oyen Stacey Wiechnik County of Forty Mile Stacey Barrows Village of Duchess Deborah Reid-Mickler Cypress County Alf Belyea Village of Empress Roy Gill Town of Bow Island Alan Hyland Village of Empress Debbie Ross Town of Bow Island Gordon Reynolds Village of Foremost Lorne Buis Special Areas Jay Slemp Village of Rosemary Don Gibb Town of Bassano Kevin Jones Village of Rosemary Bill Marshall Town of Hanna Connie Deadlock Medicine Hat College David Petis

Alternate Representatives in Attendance (2) Medicine Hat College Troy Tait (V) Village of Consort Wanda Diakow (V)

Walter Valentini, Executive Director

Directors Not in Attendance (12) Member Municipality PEP Director Member / Municipality PEP Director City of Medicine Hat Sandra Blyth Village of Consort Tony Owens County of Newell Anne Marie Philipsen Village of Consort Barb Kulyk County of Newell Diane Declercq Town of Redcliff Eric Solberg Cypress County Ernest Mudie Village of Cereal Crystal Anderson MD Acadia No. 34 Peter Rafa Village of Youngstown Robert Blagen Special Areas Brad Slorstad Medicine Hat College Cindy Slenders

Guests in Attendance (4) Kevin Shufflebotham, Medicine Hat College Selena McLean-Moore, AB Ec Dev & Trade Jon Sookocheff, Siray Consulting Inc. Quentin Randall, Siray Consulting Inc

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Appendix 1

Palliser Economic Partnership 2019 – 2020 Budget Approved April 26, 2019 Budget 1AEDTT 2CARES 3CARES 4CARES 5Other 6PEP 7PEP Total $426,000 $100,000 $57,143 $34,360 $7,400 $10,000 $120,000 $96,997 $426,000 A - Marketing & Communications AGM / Annual Report $5,000 $5,000 $5,000 Roundtables - Mayors & Reeves $4,000 $4,000 $4,000 Global Petroleum Show $6,000 $6,000 $6,000 Marketing & Newsletter $10,000 $10,000 $10,000 PEP Website $4,000 $4,000 $4,000 sub-total - Core A $29,000 $0 $0 $0 $0 $0 $29,000 $29,000 B - Regional Cooperation Broadband - Digital Futures $21,000 $7,400 $11,000 $2,600 $21,000 Economic Development Liaison $11,000 $11,000 $11,000 Eastern AB Trade Corridor-MOU $20,000 $20,000 $20,000 Eastern AB Trade Corridor-OPS $9,000 $9,000 $9,000 Port of Wild Horse $1,000 $3,500 $1,000 Ports to Plains $1,500 $3,500 $1,500 sub-total - Core B $63,500 $0 $0 $0 $7,400 $0 $53,500 $2,600 $63,500 C- Business Investment Agriculture Investment Project $35,360 $34,360 $1,000 $35,460 Tiny House Project $64,000 $57,143 $5,000 $1,857 $64,000 Regional Projects Duchess $5,000 $5,000 $5,000 Regional Projects Empress $25,000 $5,000 $8,823 $11,777 $25,000 Regional Projects Hanna $20,000 $20,000 $20,000 Regional Projects MD of Acadia $20,000 $20,000 $20,000 Transportation – Logistics $30,000 $820 $30,000 $30,000 sub-total - Core C $199,460 $2,600 $57,143 $34,360 $0 $10,000 $11,080 $86,777 $199,460 D - Administration Administrative Support / Services $10,000 $10,000 $10,000 Board Governance $9,420 $4,780 $3,820 $9,420 Insurance, Legal & Accounting $12,000 $12,000 $12,000 Manager $75,000 $75,000 $75,000 Office supplies, telephone $9,000 $8,500 $9,000 Office Lease $8,500 $4,500 $3,900 $8,500 Website and Maintenance $2,500 $2,500 $2,500 sub-total - Core D $126,420 $199,460 $0 $0 $0 $0 $26,420 $3,820 $126,420 Total Budget $418,380 $100,000 $57,143 $34,360 $7,400 $10,000 $120,000 $100,000 $418,380 Provision for GST $7,620 $7,620 $7,620 Total Budget incl GST $426,000 $100,000 $57,143 $34,360 $7,400 $10,000 $120,000 $96,997 $426,000 Notes: 1 Alberta Ec Dev, Trade & Tourism – REDA Grant 3 CARES – Added-Value Ag Project 5 Other – Bassano 6 PEP 2018-2019 Contributions 2 CARES – Tiny House Project 4 CARES – Broadband Project 5 Other – Empress 7 PEP - Reserves

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OLDMAN RIVER REGIONAL SERVICES COMMISSION

MINUTES – 1 (2019) GENERAL BOARD OF DIRECTORS’ MEETING Thursday, March 7, 2019 – 7:00 p.m. ORRSC Conference Room (3105 - 16 Avenue North, Lethbridge)

BOARD OF DIRECTORS: Kevyn Stevenson (absent) ...... Village of Arrowwood Brad Koch (absent) ...... Village of Lomond Delbert Bodnarek (absent) ...... Village of Barnwell Richard Van Ee ...... Town of Magrath Ed Weistra ...... Village of Barons Peggy Losey (absent) ...... Town of Milk River Tom Rose ...... Town of Bassano Sheldon Walker ...... Village of Milo Norman Gerestein ...... City of Brooks Dan McLelland (absent) ...... Town of Nanton Jim Bester ...... Cardston County Anne Marie Philipsen - alternate ...... County of Newell Richard Bengry (absent) ...... Town of Cardston Marinus de Leeuw ...... Village of Nobleford Peggy Hovde ...... Village of Carmangay Henry de Kok ...... Town of Picture Butte Jamie Smith (absent) ...... Village of Champion Bev Everts ...... M.D. of Pincher Creek Doug MacPherson ...... Town of Claresholm Don Anderberg ...... Town Pincher Creek Butch Pauls ...... Town of Coaldale Ronald Davis (absent) ...... M.D. of Ranchland Elizabeth Christensen (absent) ...... Town of Coalhurst Stewart Foss...... Town of Raymond Tanya Smith ...... Village of Coutts Don Norby (absent) ...... Town of Stavely Warren Mickels (absent) ...... Village of Cowley Matthew Foss ...... Village of Stirling Dave Filipuzzi (absent) ...... Mun. Crowsnest Pass Jennifer Crowson ...... M.D. of Taber Dean Ward (absent) ...... Mun. Crowsnest Pass Margaret Plumtree (absent) ...... Town of Vauxhall Kole Steinley ...... Village of Duchess Jason Schneider ...... Vulcan County Gordon Wolstenholme ...... Town of Fort Macleod Lyle Magnuson ...... Town of Vulcan Gerry Carter ...... Village of Glenwood David Cody ...... County of Warner Duncan McLean ...... Town of Granum Colleen Jennings - alternate ...... Village of Warner Suzanne French (absent) ...... Village of Hill Spring Ian Sundquist...... M.D. Willow Creek Morris Zeinstra (absent) ...... Lethbridge County

STAFF: Lenze Kuiper ...... Director Steve Harty ...... Senior Planner Mike Burla ...... Senior Planner Barb Johnson ...... Executive Secretary Diane Horvath ...... Senior Planner

AGENDA:

1. Approval of Agenda – March 7, 2019 ......

2019 ORRSC Board of Directors’ Minutes – Page 1 2. Approval of Minutes – December 6, 2018 ...... (attachment)

3. Business Arising from the Minutes ......

4. GUEST SPEAKER – Larry Randle, Director of Community Services – Lethbridge County “Parliamentary Procedures for Municipal Government” 5. Reports (a) Executive Committee Report ...... (attachment) (b) GIS Update ......

6. Business (a) Regional Subdivision and Development Appeal Board ...... (b) Annual General Meeting and Bus Tour – June 6, 2019 ...... (c) Subdivision Historical Resources Act Compliance ......

7. Accounts (a) Summary of Balance Sheet and Statement of Income for the 12-month period: January 1 - December 31, 2018 ...... (attachment)

8. Adjournment – June 6, 2019 ......

CHAIR GORDON WOLSTENHOLME CALLED THE MEETING TO ORDER AT 7:00 P.M.

1. APPROVAL OF AGENDA

Moved by: Ed Weistra THAT the Board of Directors approve the agenda of March 7, 2019, as presented. CARRIED

2. APPROVAL OF MINUTES

Moved by: Ian Sundquist THAT the Board of Directors approves the minutes of December 6, 2018, as presented. CARRIED

3. BUSINESS ARISING FROM THE MINUTES  Regarding 8(d) of the minutes, one Board member asked if the Director has reviewed the differential between the GIS fee for members and non-members and whether the GIS fee cap for non-members should be removed. The Director replied that no action has been taken on the issue.

2019 ORRSC Board of Directors’ Minutes – Page 2 4. GUEST SPEAKER

Larry Randle, Director of Community Services – Lethbridge County “Parliamentary Procedures for Municipal Government”

Larry Randle is one of only five Registered Parliamentarians in Alberta. His presentation focused on:  Why procedural rules for governing bodies exist  Different aspects of small versus large assemblies  How motions are made and amended  Useful motions and some commonly misunderstood motions  Interesting facts about parliamentary procedure

The hierarchy of rules governing the procedure and conduct is:  Municipal Government Act  Other provincial legislation  Municipal bylaws  Roberts Rules of Order Newly Revised – 11th Edition (Parliamentary Law)

In enforcing the rules there is a need to exercise tact and good sense. It is usually a mistake to insist upon technical points, as long as no one is being defrauded of their rights and the will of the majority is being carried out. The rules and customs are designed to help and not to hinder business. Having established Rules of Order in place provides a firm basis for resolving questions of procedure and really pays off when disagreements or problems arise.

Why have rules in a meeting?  So that business gets done and decisions can be made  So that your meetings don’t last all day or all night long  For order, efficiency, public confidence and good governance

Parliamentary law values fairness, respect and order and seeks to balance the rights of all Board members based on regard for the rights of the majority, the minority, individual members, absentees, and all of these together.

An information sheet outlining Basic Parliamentary Information in accordance with Robert’s Rules was handed out and reviewed.

If your Council would like to learn more about parliamentary procedures based on Robert’s Rules of Order, please contact Larry Randle at: [email protected]

5. REPORTS

(a) Executive Committee Report ...... (attachment)  The Executive Committee Report for the meetings of January 10 and February 14, 2019 was attached to the agenda and reviewed by the Chair.

2019 ORRSC Board of Directors’ Minutes – Page 3 (b) GIS Update  Training on the new GIS platform will begin shortly. A meeting with CAOs to point out the benefits of this new platform will be organized, but no date has been set yet. We do not anticipate any interruption of service during the transition, with rollout expected for 2020.

6. BUSINESS

(a) Regional Subdivision and Development Appeal Board  The Agreement, Bylaw and Fee Schedule for the new Chinook Intermunicipal Subdivision and Development Appeal Board were emailed to all member CAOs earlier this week. (A committee consisting of six member CAOs were consulted in determining the Fee Schedule.) Municipalities choosing to participate will need return the original signed Agreement and copy of the Bylaw to ORRSC.  SDABs under the new MGA are required to be in place by April 1, 2019. Municipalities opting to form their own SDAB can access only clerk services, if desired.

(b) Annual General Meeting and Bus Tour – June 6, 2019  ORRSC is investigating a possible bus tour in conjunction with either the June or September Board meeting this year. Board members were asked for their input by completing the following survey:

1. Field Trip date preferred?  June  September

2. What would you like to see/visit?  Alternative Energy – Wind/Solar Farm  Raymond Recreation Facility Tour – Pool, Sport Fields, Town Golf Course & Magrath Trails  Value Added Agricultural Facility, i.e. Greenhouse Production and/or McCains/Lamb Weston  Tier 3 Data Centre and Economic Development Business Incubator  Provincial Park Tour  Castle Provincial Park  Writing on Stone Provincial Park  Cannabis Production Facility  Modernized Feedlot Other ______

2019 ORRSC Board of Directors’ Minutes – Page 4 (c) Subdivision Historical Resources Act Compliance  In accordance with Section 5(5) of the Subdivision and Development Regulation, applications for subdivision of areas containing or likely to contain historic resources must be referred to Alberta Culture and Tourism. This applies equally to private and public lands. Senior Planner Steve Harty explained the circumstances under which proposed subdivisions require Historical Resources Act approval and the guidelines for submission of applications to obtain approval.  The province has flagged portions of land zones which require clearance from Alberta Culture and Tourism. If the subject lands wholly or partially overlap areas identified as having a Historic Resource Value (HRV) of 1, 2, 3, or 4 in the Listing of Historic Resources, Historical Resources Act approval is required. A Historic Resources Application must be submitted to Alberta Culture and Tourism via the Online Permitting and Clearance (OPaC) system. Development activities, including any land disturbance, may not proceed until Historical Resources Act approval has been obtained in writing.  Alberta Culture and Tourism recommends that municipalities and/or developers submit for review through the OPaC system, all Area Structure Plans, Area Redevelopment Plans, and other long-term planning documents ($500 fee implemented in January this year). The outcome of this review will provide the applicant with information about historic resource concerns in the planning areas and may offer guidance for developing strategies to address these concerns.

7. ACCOUNTS

(a) Summary of Balance Sheet and Statement of Income for the 12-month period: January 1 - December 31, 2018  The Summary of Balance Sheet and Statement of Income (unaudited) for 2018 was reviewed. Excess revenues over expenditures is $157,820 which will be used to top up reserves, etc. following the annual audit.

8. ADJOURNMENT

Meeting declared adjourned by unanimous consent (8:58 p.m.) THAT we adjourn the General Board of Directors’ Meeting of the Oldman River Regional Services Commission at 8:58 p.m. until Thursday, June 6, 2019 at 7:00 p.m.

/bj CHAIR: ______

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REPORT DIRECTOR Lenze Kuiper

SENIOR PLANNER Bonnie Brunner

SENIOR PLANNER Mike Burla ANNUAL SENIOR PLANNER Steve Harty

SENIOR PLANNER Diane Horvath

2018 SENIOR PLANNER Gavin Scott

PLANNER Ryan Dyck (90% part‐time from February 1/18)

PLANNER Ian MacDougall

PLANNER Cameron Mills – resigned June 30/18

ASSISTANT PLANNER Erin Graham

ASSISTANT PLANNER Stacy Olsen – resigned August 31/18

ASSISTANT PLANNER Hailey Winder – started July 9/18 Commission CAD/GIS TECHNOLOGIST Mladen Kristic

CAD/GIS TECHNOLOGIST Yueu Majok

CAD/GIS TECHNOLOGIST Kaylee Sailer Services GIS ANALYST Jaime Thomas

GIS ANALYST Jordan Thomas Regional

EXECUTIVE SECRETARY Barb Johnson (80% part‐time)

BOOKKEEPER Sherry Johnson (80% part‐time) River

SUBDIVISION TECHNICIAN Jennifer Maxwell

Oldman

Page 4

MUNICIPAL PROJECTS

Arrowwood (Village) – Intermunicipal Development Plan with Vulcan County (ongoing); Municipal Development Plan (commenced); Land Use Updates (commenced)

Barnwell (Village) – Land Use Bylaw Rewrite (commenced) REPORT Barons (Village) – Municipal Development Plan (adopted); Land Use Bylaw Updates (completed)

Bassano (Town) – Annexation (ongoing)

Brooks (City) – Municipal Development Plan (adopted); Land Use Bylaw Amendment for Parking Requirements (adopted) ANNUAL

Cardston (County) – Intermunicipal Development Plan with Town of Cardston (commenced); Intermunicipal Development Plan with Town of Magrath Update (commenced)

2018 Cardston (Town) – Intermunicipal Development Plan with Cardston County (commenced)

Carmangay (Village) – Municipal Development Plan (ongoing); Land Use Bylaw Updates (commenced)

Champion (Village) – Compliance Review Policy (completed); Intermunicipal Development Plan with Vulcan County (commenced, Background Report completed); Land Use Bylaw Updates (commenced)

Claresholm (Town) – Municipal Development Plan Rewrite (completed)

Coaldale (Town) – East Coaldale Area Structure Plan (ongoing); Municipal Development Plan (commenced)

Coalhurst (Town) – Lethbridge County and Town of Coalhurst Joint Industrial Area Structure Plan (ongoing); Land Use Bylaw Rewrite (commenced)

Cowley (Village) – Municipal Development Plan (draft completed) Commission

Crowsnest Pass (Municipality) – Municipal Development Plan Background Report (commenced); Intermunicipal Development Plan with M.D. of Ranchland No. 66 (commenced)

Fort Macleod (Town) – Land Use Bylaw Update (completed) Services Glenwood (Village) – Municipal Development Plan (draft completed)

Granum (Town) – Intermunicipal Development Plan with M.D. of Willow Creek (commenced); Land Use Bylaw (adopted)

Regional Lethbridge (County) – Intermunicipal Development Plan with Town of Picture Butte (adopted); Hamlet of Monarch Growth Study (completed); Intermunicipal Development Plan with Town of Taber (adopted); Municipal Development Plan Updates (adopted); Joint Industrial Area Structure Plan with Town of Coalhurst (ongoing); Hamlet of Turin Growth Study (commenced); Hamlet of Iron Springs Growth Study (commenced); Intermunicipal River Development Plan with Town of Nobleford Update (commenced)

Magrath (Town) – Intermunicipal Development Plan with Cardston County Update (commenced)

Milo (Village) – Municipal Development Plan (commenced); Intermunicipal Development Plan with Vulcan

Oldman County (commenced)

Nanton (Town) – Municipal Development Plan (completed); Land Use Bylaw Update (completed)

Page 5

Newell (County) – Intermunicipal Development Plan with Wheatland County Compliance (completed); Intermunicipal Development Plan with Vulcan County Compliance (completed); North Headgates Area

Redevelopment Plan (completed)

Nobleford (Town) – Intermunicipal Development Plan with Lethbridge County Update (commenced)

Picture Butte (Town) – Intermunicipal Development Plan with Lethbridge County (adopted); Land Use Bylaw Updates (commenced/adopted); Industrial Growth Study (commenced/completed) REPORT Pincher Creek (M.D. No. 9) – Land Use Bylaw Update (completed); Castle Mountain Area Structure Plan (ongoing); Wind Energy Conversion Systems Review (ongoing); Intermunicipal Development Plan with M.D. of Ranchland (commenced)

Pincher Creek (Town) – Land Use Strategy (commenced) ANNUAL

Ranchland (M.D. No. 66) – Land Use Bylaw (adopted); Intermunicipal Development Plan with the Municipality of Crowsnest Pass (commenced); Intermunicipal Development Plan with the M.D. of Pincher Creek (commenced)

Stavely (Town) – Land Use Bylaw Update (completed) 2018 Taber (M.D.) – Intermunicipal Development Plan with six adjacent rural municipalities (completed)

Vauxhall (Town) – Municipal Development Plan (adopted)

Vulcan (County) – Intermunicipal Development Plan with Town of Vulcan (ongoing); Intermunicipal Development Plan with Village of Arrowwood (ongoing); Intermunicipal Development Plan with the Village of

Champion (commenced); Intermunicipal Development Plan with Lethbridge County (commenced); Intermunicipal Development Plan with Village of Milo (commenced); Land Use Bylaw (commenced)

Vulcan (Town) – Intermunicipal Development Plan with Vulcan County (ongoing)

Warner (County No. 5) – Intermunicipal Development Plan with M.D. of Taber (adopted)

Warner (Village) – Road Closure / Block Redesign (completed); Municipal Development Plan (commenced) Commission Willow Creek (M.D. No. 26) – Land Use Bylaw (draft completed)

GIS Project: Services  Addition of two new clients: Turner Valley and Black Diamond  Meeting with City of Campbell River to discuss GIS software  Prepared mapping for all Intermunicipal Development Plans  Preliminary agreement with new software vendor to upgrade GIS platform

Regional

Other Projects and Services: River

 Secretarial service for 22 Subdivision and Development Appeal Board hearings  Clerk service for 9 Regional Assessment Review Board hearings  Hosted Subdivision and Development Appeal Board Training ‐ November 30, 2018  Hosted Assessment Review Board Training ‐ April 2018

Oldman

Page 6

SUBDIVISION

SUMMARY OF APPLICATIONS PROCESSED

A total of 199 subdivision applications were processed during the 2018 calendar year. The status of these REPORT

applications as at December 31, 2018: 168 – Approved or Approved on Condition 3 – Refused 4 – Withdrawn or Expired 24 – Pending ANNUAL

A total of 2 subdivision applications from 2018 were appealed: 1 – Refused (or Deemed Refused) 1 – Appealed Conditions 2018

The outcome of the 2 appeals was: 2 – Upheld 0 – Denied 0 – Pending

The following table shows a detailed breakdown of the subdivision applications for 2018.

Commission

Services

Regional

River

Oldman

Page 7

REPORT

ANNUAL

2018

Commission

Services

Regional

River

Oldman

Page 8

REPORT

ANNUAL

2018

Commission

Services

Regional

River

Oldman

Page 9

Financial Statements of

OLDMAN RIVER REGIONAL SERVICES COMMISSION

Year ended December 31, 2018

KPMG LLP Telephone (403) 380-5700 #500, 400 -4 Ave S Fax (403) 380-5760 Lethbridge, Alberta www.kpmg.ca T1J 5A8

INDEPENDENT AUDITORS’ REPORT

To the Board of Directors of Oldman River Regional Services Commission Opinion We have audited the financial statements of Oldman River Regional Services Commission (the Commission), which comprise: • the statement of financial position as at December 31, 2018 • the statement of operations for the year then ended • the statement of changes in net financial assets for the year then ended • the statement of cash flows for the year then ended • and notes to the financial statements, including a summary of significant accounting policies (Hereinafter referred to as the “financial statements”).

In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Commission as at December 31, 2018, and its results of operations, changes in net financial assets, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards, including the 4200 series of standards for government not-for-profit organizations.

Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the “Auditors’ Responsibilities for the Audit of the Financial Statements” section of our auditors’ report. We are independent of the Commission in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”),a Swiss entity. KPMG Canada provides services to KPMG LLP

Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian public sector accounting standards, including the 4200 series of standards for government not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Commission’s ability to continue as a going concern, disclosing as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Commission or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Commission’s financial reporting process.

Auditors’ Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion.

Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists.

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion.

The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.

• Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Commission's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditors’ report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditors’ report. However, future events or conditions may cause the Commission to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represents the underlying transactions and events in a manner that achieves fair presentation. • Communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Chartered Professional Accountants

Lethbridge, Canada

April 11, 2019

OLDMAN RIVER REGIONAL SERVICES COMMISSION Statement of Financial Position

December 31, 2018, with comparative information for 2017

2018 2017 Assets

Current assets: Cash and short-term deposits $ 389,683 $ 226,434 Accounts receivable (note 4) 31,503 76,740 Prepaid expenses and deposits 10,527 13,723 431,713 316,897

Cash not available for current operations 199,905 149,905 Capital assets (note 5) 619,638 629,759

$ 1,251,256 $ 1,096,561

Liabilities and Net Assets

Current liabilities: Accounts payable and accrued liabilities $ 209,069 $ 196,206 Deferred revenue (note 6) - 43,200 209,069 239,406

Net assets: Unrestricted 222,644 77,491 Invested in capital assets 619,638 629,759 Internally restricted 199,905 149,905 1,042,187 857,155 Commitments (note 8)

$ 1,251,256 $ 1,096,561

See accompanying notes to financial statements.

On behalf of the Board:

Members

1 OLDMAN RIVER REGIONAL SERVICES COMMISSION Statement of Revenue and Expenses

Year ended December 31, 2018, with comparative information for 2017

2018 2018 2017 Budget Actual Actual

Revenues: Municipal contributions $ 938,000 $ 938,079 $ 917,427 GIS member fees 547,680 593,314 554,296 Subdivision fees 315,000 352,688 347,974 Service fees 450,000 445,603 476,574 Alberta Community Partnership Grant revenue recognized (note 6) 3,000 43,200 156,800 Other revenue 15,850 13,428 14,958 Interest income 1,000 11,659 5,229 2,270,530 2,397,971 2,473,258

Expenditures: Salaries and benefits 2,030,500 1,881,894 1,930,419 Equipment 59,000 32,981 55,500 Occupancy costs 33,000 43,351 33,198 Staff travel 19,000 22,040 16,610 Telephone 14,500 20,594 18,814 Repairs and maintenance 14,000 22,547 15,595 Professional fees 9,900 14,789 9,370 Staff training and conferences 9,000 1,596 6,508 Members' travel 8,000 7,230 8,541 Printing and duplicating 7,000 9,195 8,253 Postage 7,000 3,816 5,670 Members' fees 5,000 5,514 4,722 Janitorial 6,000 6,002 5,995 Advertising 5,000 4,531 6,155 Land titles office 5,000 3,394 5,924 Public relations 4,000 6,547 6,268 Office and general 4,000 9,719 5,781 Miscellaneous 1,500 1,623 1,979 Consulting 5,000 41,606 24,036 Alberta Community Partnership project expenses (note 6) - 25,850 156,800 Interest and bank charges - 355 612 Amortization - 51,981 44,778 2,246,400 2,217,155 2,371,528

Excess of revenues over expenses before the undernoted item 24,130 180,816 101,730

Other expense: Gain (loss) on sale of capital assets 12,500 4,216 (2,738)

Excess of revenues over expenses $ 36,630 $ 185,032 $ 98,992

See accompanying notes to financial statements.

2 OLDMAN RIVER REGIONAL SERVICES COMMISSION Statement of Changes in Net Assets

Year ended December 31, 2018, with comparative information for 2017

Internally Invested in Total Total Unrestricted restricted capital assets 2018 2017

Balance, beginning of year $ 77,491 $ 149,905 $ 629,759 $ 857,155 $ 758,163

Excess of revenue over expenses 185,032 - - 185,032 98,992

Amortization of internally funded capital assets 51,981 - (51,981) --

Purchase of capital assets (45,144) - 45,144 - - Net book value of disposed capital assets 3,284 - (3,284) - -

Transfers to reserve (note 11) (50,000) 50,000 - - - Balance, end of year $ 222,644 $ 199,905 $ 619,638 $ 1,042,187 $ 857,155

See accompanying notes to financial statements.

3 OLDMAN RIVER REGIONAL SERVICES COMMISSION Statement of Cash Flows

Year ended December 31, 2018, with comparative information for 2017

2018 2017

Cash provided by (used in):

Operations: Excess of revenue over expenses $ 185,032 $ 98,992 Items not involving cash: Amortization 51,981 44,778 Loss (gain) on sale of capital assets (4,216) 2,738 Changes in non-cash operating working capital: Accounts receivable 45,237 (53,366) Prepaid expenses and deposits 3,196 76 Accounts payable and accrued liabilities 12,863 13,258 Deferred revenue (43,200) 43,200 250,893 149,676

Capital activities: Purchase of capital assets (45,144) (56,336) Proceeds on sale of capital assets 7,500 2,000 (37,644) (54,336)

Increase in cash and short-term deposits 213,249 95,340

Cash and short-term deposits, beginning of year 376,339 280,999

Cash, end of year $ 589,588 $ 376,339

Cash is represented by: Cash and short-term deposits $ 389,683 $ 226,434 Cash not available for current operations 199,905 149,905

$ 589,588 $ 376,339

See accompanying notes to financial statements.

4 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements

Year ended December 31, 2018

Nature of operations:

Oldman River Regional Services Commission (the "Commission") is a regional planning commission created by an order in Council of the province of Alberta on October 21, 2003. It was created pursuant to the Municipal Government Act of Alberta. Members of the Commission are restricted to municipal authorities. The Commission is exempt from income tax under Section 149 of the Canadian Income Tax Act.

1. Significant accounting policies:

These financial statements are prepared in accordance with Canadian public sector accounting standards including the 4200 standards for government not-for-profit organizations. The Commission’s significant accounting policies are as follows:

(a) Revenue recognition:

The Commission follows the deferral method of accounting for contributions. Externally restricted contributions are recognized as revenue in the year in which the related expenses are recognized. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.

Restricted investment income is recognized as revenue in the year in which the related expenses are recognized. Unrestricted investment income is recognized as revenue when earned.

Approval fees, sales of maps revenue and fee for service revenue are recognized as revenue in the period in which the service is delivered or in which the transaction or events that gave rise to the revenue occurred.

5 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

1. Significant accounting policies (continued):

(b) Capital assets:

Capital assets are stated at cost, less accumulated amortization. Amortization is provided using the following methods and annual rates:

Asset Basis Rate

Building Declining balance 4% Vehicles Declining balance 30% Computer Straight-line 4 years General contents Straight-line 5 years

Capital assets are reviewed for impairment whenever events or changes in circumstances indicate that the asset no longer has any long-term service potential to the Commission. Any such impairment is measured by a comparison of the carrying amount of an asset to estimated residual value.

Cash and cash equivalents include cash on hand and short-term deposits, which are highly liquid with original maturities of less than three months from the date of acquisition. These financial assets are convertible to known amounts of cash and are subject to an insignificant risk of changes in value.

6 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

1. Significant accounting policies (continued):

(d) Financial instruments:

A contract establishing a financial instrument creates, at its inception, rights and obligations to receive or deliver economic benefits. The financial assets and financial liabilities portray these rights and obligations in the financial statements. The Commission recognizes a financial instrument when it becomes a party to a financial instrument contract.

Financial instruments consist of cash and cash equivalents, accounts receivable, portfolio investments, bank indebtedness, accounts payable and accrued liabilities, debt and other liabilities. Unless otherwise noted, it is management's opinion that the Commission is not exposed to significant credit and liquidity risks, or market risk, which includes currency, interest rate and other price risks.

Portfolio investments in equity instruments quoted in an active market and derivatives are recorded at fair value. All other financial assets and liabilities are recorded at cost or amortized cost and the associated transaction costs are added to the carrying value of items in the cost or amortized cost upon initial recognition. The gain or loss arising from derecognition of a financial instrument is recognized in the Statement of Operations. Impairment losses such as write-downs or write-offs are reported in the Statement of Operations.

There are no remeasurement gains or losses and as such, a statement of remeasurement gains and losses has not been prepared.

(e) Employee future benefits:

The Commission participates in a multi-employer defined pension plan call the Local Authorities Pension Plan (LAPP). This pension plan is a multi-employer defined benefit pension plan that provides pension benefits for the Commission's participating employees, based on years of service and earnings.

The plan is accounted for as a defined contribution plan whereby contributions are expensed as incurred.

7 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

1. Significant accounting policies (continued):

(f) Use of estimates:

The preparation of the financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the year. Significant items subject to such estimates and assumptions include the carrying amounts of capital assets. Actual results could differ from those estimates.

(g) Contaminated sites liability:

The Commission uses Public Sector Accounting Standards section 3260 - liability for contaminated sites. Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or retroactive or live organism that exceeds an environmental standard. The liability is recorded net of any expected recoveries. A liability for remediation of a contaminated site is recognized when a site is not in productive use and is management's estimate of the cost of post-remediation including operation, maintenance and monitoring. At December 31, 2018 the Commission did not have any liabilities associated with contaminated sites.

2. Future accounting pronouncements:

The following summarizes the upcoming changes to the Public Sector Accounting Standards by the Public Sector Accounting Standards Board (PSAB). In 2019, the Commission will continue to assess the impact and prepare for the adoption of these standards. While the timing of standard adoption can vary, certain standards must be adopted concurrently.

(i) PS 3280 - Asset retirement obligations:

This section provides guidance on how to account for and report a liability for retirement of a tangible capital asset. This section is effective for fiscal years beginning on or after April 1, 2021.

(ii) PS 3400 - Revenue:

This section provides guidance on how to account for and report on revenue, specifically addressing revenue arising from exchange transactions and unilateral transactions. This section is effective for fiscal years beginning on or after April 1, 2022.

8 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

3. Adoption of new accounting standards:

The Commission has prospectively adopted the following standards effective April 1, 2017:

PS 2200 - Related party disclosures, defines a related party and identifies disclosures for related parties and related party transactions, including key management personnel and close family members.

PS 3420 - Inter-entity transactions, establishes standards on how to account for and report transactions between public sector entities that comprise a government's reporting entity from both a provider and recipient perspective.

PS 3210 - Assets, provides guidance for applying the definition of assets set out in PS 1000 - Financial statement concepts and establishes general disclosure standards for assets.

PS 3320 - Contingent assets, defines and establishes disclosure standards for contingent assets.

PS 3380 - Contractual rights, defines and establishes disclosure standards on contractual rights. The Commission has prospectively early adopted the following standards:

PS 1201 - Financial statement presentation, requires a new statement of remeasurement gains and losses separate from the statement of operations. This new statement includes the unrealized gains and losses arising from the remeasurement of financial instruments and items denominated in a foreign currency. This standard is effective for fiscal years beginning on or after April 1, 2021.

PS 3450 - Financial instruments, establishes recognition, measurement, and disclosure requirements for derivative and non-derivative instruments. The standard requires fair value measurements of derivative instruments and equity instruments; all other financial instruments can be measured at either cost or fair value depending upon elections made by the government. Unrealized gains and losses will be presented on the new statement of remeasurement gains and losses arising from the adoption of PS 1201. There is also a requirement to disclose the nature and extent of risks arising from financial instruments and clarification is given for the derecognition of financial liabilities. As the Commission does not invest in derivatives or equity instruments based on its investment policy, the adoption of this standard has a minimal impact on the Commission. This standard is effective for fiscal years beginning on or after April 1, 2021.

9 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

3. Adoption of new accounting standards (continued):

PS 2601 - Foreign currency translation, establishes guidance on the recognition, measurement, presentation and disclosure of assets and liabilities denominated in foreign currencies. The section requires monetary assets and liabilities, denominated in a foreign currency and non- monetary items valued at fair value denominated in a foreign currency to be adjusted to reflect the exchange rates in effect at the financial statement date. The resulting unrealized gains and losses are to be presented in the new statement of remeasurement gains and losses. This standard is effective for fiscal years beginning on or after April 1, 2021.

PS 3041 - Portfolio investments, removes the distinction between temporary and portfolio investments and provides additional guidance on recognition, measurement, presentation and disclosure of portfolio investments. Upon adoption of this section and PS 3450, PS 3040 - Portfolio investments will no longer be applicable. This standard is effective for fiscal years beginning on or after April 1, 2021.

The requirements in PS 1201, PS 3450, PS 2601 and PS 3041 are required to be implemented at the same time.

PS 3430 - Restructuring transactions, provides guidance on the recognition, measurement and presentation on restructuring transactions by both the transferor and recipients of assets and/or liabilities, together with related program or operating responsibilities. This section is effective for fiscal years beginning on or after April 1, 2018.

4. Accounts receivable:

2018 2017

Trade receivables $ 26,235 $ 64,482 Goods and services tax 5,268 12,258

$ 31,503 $ 76,740

10 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

5. Capital assets:

2018 Accumulated Net book Cost amortization value

Land $ 80,000 $ - $ 80,000 Building 773,397 324,433 448,964 General contents 276,830 256,597 20,233 Other equipment 13,678 13,097 581 Vehicles 75,449 42,496 32,953 Computer 120,241 83,334 36,907

$ 1,339,595 $ 719,957 $ 619,638

2017 Accumulated Net book Cost amortization value

Land $ 80,000 $ - $ 80,000 Building 773,397 305,726 467,671 General contents 281,519 265,338 16,181 Other equipment 13,678 13,097 581 Vehicles 67,923 44,200 23,723 Computer 110,116 68,513 41,603

$ 1,326,633 $ 696,874 $ 629,759

11 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

6. Deferred revenue:

2018 2017

Government contributions (1) $ - $ 43,200

(1) Government contributions in deferred revenue consists of the following:

Grants Grant 2017 Balance Received Revenue 2018 Balance

Alberta Community Partnership Grant (ACP) $ 43,200 $ - $ 43,200 $ -

7. Financial risks and concentration of risk:

(a) Liquidity risk:

Liquidity risk is the risk that the Commission will be unable to fulfil its obligations on a timely basis or at a reasonable cost. The Commission manages its liquidity risk by monitoring its operating requirements. There has been no change to the risk exposures from 2017.

(b) Market risk:

Market risk is the risk that changes in market price such as interest rates will affect the Commission's income or value of its holdings of financial instruments. The objective of market risk management is to control market risk exposures within acceptable parameters.

The Commission is exposed to interest rate risk on its fixed interest rate financial instruments and floating rate operating line of credit loan.

(d) Credit risk:

Credit risk refers to the risk that a counterparty may default on its contractual obligations resulting in a financial loss. The Commission is exposed to credit risk with respect to accounts receivable and has processes in place to monitor accounts receivable balances. The Commission believes that it is not exposed to significant credit risk arising from its financial instruments.

12 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

8. Commitments:

(a) The Commission leased equipment under agreements expiring on dates ranging from April, 2019 to January, 2021. The base rent obligation under the leases for the next year is approximately $3,540.

(b) The Commission has signed contracts for electricity and natural gas for its facilities, which expired on December 31, 2018, however is to continue on a year to year basis until written notice of termination on December 31, 2023.

9. Economic dependence:

The Commission receives a significant portion of its revenue directly and indirectly from its members, such the Commission is economically dependent on its members.

10. Debt limits:

Section 276(2) of the Municipal Government Act requires that debt and debt limits as defined by Alberta Regulation 76/2000 for the Commission be disclosed as follows:

2018 2017

Total debt limit $ 1,171,760 $ 1,241,792 Total debt --

Debt servicing limit $ 234,352 248,358 Debt servicing --

Amount of debt servicing limit unused $ 234,352 $ 248,358

The debt limit is calculated at 0.5 times revenue of the Commission (as defined in Alberta Regulation 76/2000) and the debt service limit is calculated at 0.1 times such revenue. Incurring debt beyond these limitations requires approval by the Minister of Municipal Affairs. These thresholds are guidelines used by Alberta Municipal Affairs to identify municipalities which could be at financial risk if further debt is acquired. The calculation taken alone does not represent the financial stability of the Commission. Rather, the financial statements must be interpreted as a whole.

13 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

11. Internally restricted net assets:

Internally restricted net assets is comprised of the following:

2018 2017

Operating reserve fund 99,952 74,952 Capital reserve fund 99,953 74,953

199,905 149,905

12. Local Authorities Pension Plan:

Employees of Oldman River Regional Services Commission participate in the Local Authorities Pension Plan, which is one of the plans covered by the Public Sector Pension Plans Act. The plan covers approximately 259,714 employees of approximately 420 non-government employer organizations such as municipalities, hospitals, and schools (non-teachers).

Oldman River Regional Services Commission is required to make current service contributions to the Plan of 10.39% of pensionable payroll up to the year's maximum pensionable earnings under the Canada Pension Plan, and 14.84% on pensionable earnings above this amount.

Employees of Oldman River Regional Services Commission are required to make current service contributions of 9.39% of pensionable salary up to the year's maximum pensionable earnings under the Canada Pension Plan, and 13.84% on pensionable salary above this amount.

Total current and past service contributions by Oldman River Regional Services Commission to the Local Authorities Pension Plan in 2018 were $143,590 (2017 - $173,832). Total current and past service contributions by the employees of Oldman River Regional Services Commission to the Local Authorities Pension Plan in 2018 were $131,325 (2017 - $160,492).

At December 31, 2017 the Plan disclosed an actuarial surplus of $4,836 million.

14 OLDMAN RIVER REGIONAL SERVICES COMMISSION Notes to Financial Statements (continued)

Year ended December 31, 2018

13. Contractual rights:

Contractual rights are rights of the Commission to economic resources arising from contracts or agreements that will result in both assets and revenues in the future when the terms of those contracts or agreements are met.

The Commission has entered into agreements to provide services to municipal members. The timing and extent of the fees collected in the future depend upon the timing and extent of services provided and as such will vary in the future.

The Commission collects municipal contributions from its members, the amounts collected depend upon participation and population of member communities and as such will vary in the future.

14. Budget information:

The budget information was approved by the Board on December 7, 2017.

15. Comparative amounts:

The financial statements have been reclassified, where applicable, to conform to the presentation used in the current year. The changes do not affect prior year's earnings.