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Clackmannanshire Council Elected Member Representation on Outside Bodies

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Clackmannanshire Council Elected Member Representation on Outside Bodies THIS PAPER RELATES TO ITEM 06 ON THE AGENDA CLACKMANNANSHIRE COUNCIL Report to Clackmannanshire Council Date of Meeting: 1st June 2012 Subject: Clackmannanshire Council Elected Member Representation on Outside Bodies Report by: Director of Finance & Corporate Services 1.0 Purpose 1.1. This report sets out requests for Elected Member representation on outside bodies and seeks Council's view on whether it wishes to be represented, and if so, nominations to individual organisations. Background information on the organisations is available from Members' Services. 2.0 Recommendations 2.1. It is recommended that Council: a) confirms it wishes to continue membership of the various organisations b) nominates elected members to organisations as appropriate. 3.0 Considerations 3.1. The Council receives many requests for elected member representation on Committees, Boards and Organisations. 3.2. Strategy & Customer Services maintain records on all the nominations approved by Council. 3.3. During the past few months officers have undertaken a review of existing records by writing to each organisation to clarify the purpose of the nomination and to confirm that the member representations are still required. 3.4. The information gathered from the affirmative responses is included in the attached Appendix A. 3.5. In accordance with Section 4 of the Councillors’ Code of Conduct every elected member has a personal responsibility to register interests, financial or otherwise. The Code advises that Councillors must register all directorships and positions of office in public bodies, clubs, organisations and societies. 57 Guidance notes on the registration of interests have been issued to every Clackmannanshire Councillor. 3.6. Elected Members nominated to fill Directors positions may be required to undertake training on their duties. Training on Directors’ specific duties and responsibilities will be provided in-house and members should be prepared to attend. 4.0 Sustainability Implications 4.1. Nil 5.0 Resource Implications 5.1. Financial Details 5.2. There are financial implications related to subscription payments made to a few of the detailed organisations. Members may want to consider the costs as part of the next budget challenge. Yes X 5.3. Finance have been consulted and have agreed the financial implications as set out in the report. Yes X 5.4. Staffing 6.0 Exempt Reports 6.1. Is this report exempt? Yes (please detail the reasons for exemption below) No X 7.0 Declarations The recommendations contained within this report support or implement our Corporate Priorities and Council Policies. (1) Our Priorities (Please double click on the check box ;) The area has a positive image and attracts people and businesses Our communities are more cohesive and inclusive People are better skilled, trained and ready for learning and employment Our communities are safer Vulnerable people and families are supported Substance misuse and its effects are reduced Health is improving and health inequalities are reducing The environment is protected and enhanced for all The Council is effective, efficient and recognised for excellence (2) Council Policies (Please detail) 58 8.0 Equalities Impact 8.1 Have you undertaken the required equalities impact assessment to ensure that no groups are adversely affected by the recommendations? Yes No X 9.0 Legality 9.1 It has been confirmed that in adopting the recommendations contained in this report, the Council is acting within its legal powers. Yes 10.0 Appendices 10.1 Please list any appendices attached to this report. If there are no appendices, please state "none". Appendix 1 - List of Outside Bodies 11.0 Background Papers 11.1 Have you used other documents to compile your report? (All documents must be kept available by the author for public inspection for four years from the date of meeting at which the report is considered) Yes (please list the documents below) No Author(s) NAME DESIGNATION TEL NO / EXTENSION Eileen McKinsley Business Support Officer 452011 Approved by NAME DESIGNATION SIGNATURE Nikki Bridle Finance & Corporate Services Director Elaine McPherson Chief Executive 59 60 APPENDIX 1 Name of Outside Body Number Comments / Criteria Of Reps Required Association for Public Service 1 Chair of Building & Housing Services Excellence (APSE) Advisory Group (Membership Subscription £3,014) Central Scotland Joint Fire & Rescue 2 2 Board Members and 2 Named Board Substitute Board Members Central Scotland Joint Police Board 2 2 Board Members and 2 Named Substitute Board Members Central Scotland Joint Valuation 3 3 Board Members and 3 Named Board Substitute Board Members Central Scotland Regional Equality 1 1 Member Council Ltd Clackmannanshire & Stirling NHS 3 Leader of the Council, Portfolio Holder Forth Valley Partnership Board and Opposition Member Clackmannanshire Access Forum 2 1 Majority Group and 1 Second Largest Group Member Clackmannanshire Alliance 2 Leader of the Council and Leader of the Opposition Clackmannanshire and Stirling 3 3 Trustees Environmental Trust Clackmannanshire Business Ltd 2 Leader of the Council and Relevant Portfolio Holder Clackmannanshire Heritage Trust 3 Trustees - 3 Members (2 Administration, 1 Opposition) Clackmannanshire Sports Council 3 Committee Members - 3 Members (2 + Provost as Honorary President) Clackmannanshire/Stirling 2 Committee Members Community Health Partnership CoSLA Convention 3 2 Administration + 1 Opposition (Membership Subscription £40,000) CoSLA Leaders Meeting 1 Leader of the Council CSBP Clackmannanshire 2 2 Directors (Leader of the Council & Developments Ltd Opposition Member) CSBP Clackmannanshire 2 2 Directors (Leader of the Council & Investments Ltd Opposition Member) 61 Dollar Academy Trust 1 Governor (Trustee) Dollar Museum 1 1 Elected Member from Ward 5, Clackmannanshire East Ward Edinburgh Airport Consultative 1 Committee Member Committee Fife & Forth Valley Community 1 1 Member, 1 Substitute Member Justice Authority Forth Valley Tourism Partnership 1 Committee Member Highland Reserve Forces & Cadets 1 Association Member Association Industrial Communities Alliance 1 Alliance Member (Membership Subscription £3500) Joint Children's Panel Advisory 1 Committee Member Committee NHS Forth Valley (NHS Board) 1 Board Member (Scottish Government Appointment) Ochil View Housing Association 1 Committee Member Order of Malta Dial-a-Journey 1 Director Paragon Housing Association Ltd 1 Committee Member Scotland Excel 1 Committee Member (Membership Subscription £46,317) Scottish Councils Committee On 1 1 Elected Member Radioactive Substances - SCCORS Scottish Enterprise - East Regional 1 Board Member Advisory Board Scottish Local Government Forum 1 Forum Member Against Poverty (Membership Subscription £500) Scottish Schools Equipment 1 1 member, 1 substitute member Research Centre (SSERC) SESTRAN Regional Transport 1 1 representative + 1 substitute Partnership Trust - Alloa Day Home Trust 5 Provost, Members of Clackmannanshire Central and South, Recommendation: 2 Members from each of the these wards 62 Trust - Clackmannan District Brass 4 Members of Clackmannanshire Central Band Trust and South. Recommendation: 2 Members for each of these wards Trust - Clackmannan District 4 Provost, 1 Member from combined wards Charitable Trust of Clackmannanshire Central and South, 1 Member from North and 1 from East Trust - Comrie Trust 4 Provost, Depute Provost and Members of Clackmannanshire North. Recommendation: No more than 2 Members Trust - Spittal Trust 5 Provost, and Members of Clackmannanshire Central and South. Recommendation: No more than 2 Members from each ward Tullibody Healthy Living Initiative 4 Directors - 4 Elected Members from Ward 1 - Clackmannanshire West University of Stirling Conference 1 Committee Member The following outside bodies have not responded to the Council's enquiry on whether Elected Member representations are still required and so the organisations are not included in the above requests. ● Coronation Hall, Muckhart ● Local Authority Fair Trade Forum The Council has received notification that future Elected Member representation will be requested for: ● CoSLA Executive Group: Community Safety ● CoSLA Executive Group: Community Well-being & Safety ● CoSLA Executive Group: Education, Children & Young People ● CoSLA Executive Group: Health & Well-being ● CoSLA Executive Group: Regeneration & Sustainable Development ● CoSLA Executive Group: Resources & Capacity ● CoSLA Executive Group: Strategic Human Resources Management ● Falkirk Council Pensions Panel A further report will be submitted to Council when the correspondence is received. 63 64.
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